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2020-02-18 City Council - Full Agenda-25491 2 3 4 5 6. 7 8. 9 o Agenda Edmonds City Council snl. ,nyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 FEBRUARY 18, 2020, 7:00 PM "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGMENT ROLL CALL APPROVAL OF THE AGENDA PRESENTATIONS 1. Proclamation for Joe Dwyer's 100th Birthday (5 min) 2. Administration of Oath of Office for Police Department Promotion (5 min) 3. Hearing Examiner Annual Report (15 min) 4. 2019 Prosecutor's Office Annual Report (25 min) 5. Police Chief Recruitment Process (30 min) AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of February 4, 2020 2. Approval of Council Special Meeting Minutes of February 11, 2020 3. Approval of claim, payroll and benefit checks, direct deposit and wire payments. 4. Interlocal Cooperative Agreement Between Edmonds School District and City of Edmonds for Police Coverage at School District Events 5. Authorization to Advertise Call to Artists 6. Authorization for Mayor to sign a Professional Services Agreement with Murraysmith for the Phase 8 Sewerline Replacement Project 7. Authorization for Mayor to sign a Professional Services Agreement with The Blueline Group for the Phase 11 Waterline Replacement Project COUNCIL COMMITTEE REPORTS 1. Monthly Council Subcommittee Reports and Minutes (10 min) PUBLIC HEARINGS Edmonds City Council Agenda February 18, 2020 Page 1 1. Ordinance amending ECDC unit lot subdivision application procedure (AMD20190005) (30 min) 2. Public Hearing on an Ordinance amending the Edmonds Community Development Code to add "Hotel" as a Permitted Use in the CW Zone (30 min) 10. PRESENTATION 11. STUDY ITEMS 1. City Council Committees, Study Sessions, and Study Items (30 min) 12. MAYOR'S COMMENTS 13. COUNCIL COMMENTS ADJOURN Edmonds City Council Agenda February 18, 2020 Page 2 5.1 City Council Agenda Item Meeting Date: 02/18/2020 Proclamation for Joe Dwyer's 100th Birthday Staff Lead: Mayor Nelson Department: Mayor's Office Preparer: Carolyn LaFave Background/History Joe Dwyer is a long-time Edmonds resident and a WWII veteran who will be celebrating his 100th birthday on 2/20/20. Joe is father to Judge Stephen Dwyer, who is a past Edmonds City Council Member. Staff Recommendation Narrative To honor Mr. Dwyer's service to our Country and to the Edmonds community, Mayor Nelson will proclaim February 20, 2020 as "Joe Dwyer Day" in Edmonds. Attachments: Dwyer —Joe Packet Pg. 3 5.1.a .4br 1jr1oIrfamuf tan City of Edmonds ■ Office of the Mayor In Honor of Joe Dwyer's looth Birthday! WHEREAS: Joe Dwyer was born on February 20, 1920; and WHEREAS: Joe is a World War II veteran, having served in the United States Army in England, France, and Germany; and WHEREAS: Joe's postwar career was as a federal criminal investigator, first with the Treasury Department and later as Regional Chief of Investigation for the Office of the Inspector General of the Department of Health, Education, and Welfare; and WHEREAS: Joe and his wife, Louise, who passed away in 2016, chose to spend their retirement years in Edmonds moving here in April of 1976; and WHEREAS: Joe and his wife loved to dance and he keeps on dancing whenever he can; and aD WHEREAS: Joe and Louise, for decades, were active participants in the social, political, and i cultural evolution and life of Edmonds; and 3 0 WHEREAS: Joe is the longest serving Precinct Committee Officer in Snohomish County a� history; and E U 2 WHEREAS: Joe is an active participant in the Veterans of Foreign Wars including marching a with them in parades; and WHEREAS: Joe Dwyer becomes 100 years old on February 20, 2020; NOW THEREFORE, I, Mayor Michael Nelson, do hereby congratulate Joe Dwyer on his 1001n birthday, and declare February 20, 2020 "Joe Dwyer Day" in Edmonds. w � L Michag Nelson, Mayor I February 18, 2020 Packet Pg. 4 5.2 City Council Agenda Item Meeting Date: 02/18/2020 Administration of Oath of Office for Police Department Promotion Staff Lead: Al Compaan Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation N/A Narrative Newly -promoted officer Ken Crystal will take the oath of office for his new position of Police Sergeant. Packet Pg. 5 5.3 City Council Agenda Item Meeting Date: 02/18/2020 Hearing Examiner Annual Report Staff Lead: Shane Hope Department: Planning Division Preparer: Rob Chave Background/History The City's Hearing Examiner, Phil Olbrechts, provides the City Council with an annual report each year. Staff Recommendation N/A Narrative Hearing Examiner Phil Olbrechts will provide the Council with his annual report. A copy of the written report is attached. Attachments: Exhibit 1: 2019 Annual Report Packet Pg. 6 5.3.a MEMORANDUM DATE: February 12, 2020 TO: Edmonds City Council FROM: Phil A. Olbrechts — Hearing Examiner RE: Annual Report SUMMARY: Three hearing examiner decisions have been issued since the last annual report to the City Council dated March 20, 2019. Two of the proposals drew no public opposition. One of the two was a shoreline variance to build a home within a 50-foot shoreline buffer, the other was a conditional use permit for use of a church parking lot as a commuter lot for Sounder users. The one controversial decision was approval of the Edmonds Waterfront Center and Waterfront Trail project. The proposal included an overwater trail extension in front of the Ebb Tide Condominium, which drew extensive opposition from Ebb Tide Condominium owners. Each decision is addressed in reverse chronological order below: Edmonds Waterfront Center and Waterfront Redevelopment (6/7/19, reconsideration denied 7/20/19): Approved three shoreline substantial development permits, a conditional use permit and design review to redevelop the Edmonds Senior Center at 220 Railroad Avenue and to construct an adjoining overwater walkway in front of the Ebb Tide Condominium at 200 Beach Place. The proposal drew significant opposition from the residents of the Ebb Tide Condominiums, who's uninterrupted waterfront views of Puget Sound were to be interrupted by an overwater extension of the Edmonds waterfront trail built upon a concrete foundation similar to Seattle's monorail tracks. The overwater trail was to have the same elevation as the bulkhead for the condominiums. Ebb Tide condominium owners filed an appeal of a determination of non -significance' issued for the project in addition to opposing approval of the land use applications. The environmental appeal was overturned and the decision to issue a determination of non -significance was upheld. The primary issues raised by Ebb Tide residents were impacts to forage fish, pedestrian safety, noise and easement rights. The evidence presented establishes that although the project may create some minor impacts to forage fish, overall project mitigation in the form of 3,000 square feet of new forage fish habitat was found to more than compensate for these impacts. As to pedestrian safety, the overwater walkway was only proposed to be ten feet wide with no significant guardrails. Guard rail requirements are addressed by building code standards. The final decision deferred guardrail implementation to building permit review, with the caveat that the City would have to implement measures to prevent access to the overwater walkway during storm events. As to easement rights, the City has an easement for the proposed trail extension but the Ebb Tide owners asserted that the scope of the easement did not authorize the elevated ' A determination of non -significance is a decision by the City's State Environmental Policy Act Responsible Official that an environmental impact statement is not necessary to review the impacts of the proposal because all impacts will not rise to the level of probable significant adverse impacts. Packet Pg. 7 5.3.a Examiner Annual Report - 2 walkway proposed by the City. The decision concluded that easement rights are beyond hearing examiner jurisdiction. There was no opposition to redevelopment of the Edmonds Waterfront Center. The Ebb Tide residents were very accommodating in separating their appeal and concerns from the Waterfront Center so that construction on the Waterfront Center could move forward without delay. Sound Transit Conditional Use Permit (4/25/19): Conditional use permit approved for 25 parking spaces at Edmonds Methodist Church at 828 Caspers Street to be used for commuter parking for users of the Sounder, with the Edmonds stop located about a mile away. Adjoining the church site is a Community Transit bus stop that the commuters can use to access the Sound Transit Station. Sound Transit and Community Transit have synced their schedules to facilitate use of the parking lot. No opposition. Hitchens Shoreline Variance (3/27/19): Shoreline variance approved to build 4,690 square foot home 15 feet into a 50-foot shoreline buffer. The lot had an existing nonconforming home that was located 5-6 feet from the shoreline. If the variance had been denied, the Applicant could have expanded the home landward from its existing location, creating far more view impacts to surrounding properties. In the alternative, if the variance were denied the Applicant could have built a new albeit smaller home further up the slope, also creating more view impacts to adjoining properties. There was no opposition to the project. However, one resident noted that neighbors were concerned that a narrow private drive would be used to access the new home. Staff took care of this issue by recommending a condition (which was adopted) that the private drive access be barricaded. Packet Pg. 8 5.4 City Council Agenda Item Meeting Date: 02/18/2020 2019 Prosecutor's Office Annual Report Staff Lead: Emily W. for Zachor Thomas, Prosecutor's Office Department: Human Resources Preparer: Emily Wagener Background/History The City contracts for prosecution services with Zachor Thomas. Each year, the prosecutor's office provides a presentation and an annual report to Council. Staff Recommendation None. Narrative Zachor Thomas is providing a presentation along with a report for 2019 services. The 2019 report is attached. Attachments: 2019 presentation report - Edmonds Packet Pg. 9 5.4.a Attorneys at Law: Zachor & Thomas, Inc., P.S. City of Arlington H. James Zachor, Jr. City of Edmonds James M. Zachor J Yelena I. Stock City of Lake Stevens Chad W. Krepps Prosecuting Attorneys Jeffrey D. Leeper City of Lynnwood Katrina E. Thornton The Sunset Building City of Mill Creek Hana Lee 23607 Highway 99, Suite 11) City of Monroe Sara J. Anderson Edmonds, WA 98026 City of Mukilteo Legal Assistants: Tel. 425.778.2429 City of Sultan Erin M. Ortega FAX 425.778.6925 Susan E. Bolles Town of Woodway Alisa Das Lucas E. Bolles Alena C. Stock TO: The Edmonds City Council RE: 2019 Report of the City of Edmonds Prosecuting Attorney Date: February 12, 2020 History of the Firm The law firm of Zachor and Thomas was formed in 2004. Prior to our firm working with the City, the now Honorable Judge Jeffrey Goodwin of the South Division of the Snohomish County District Court, was the City's prosecuting attorney. When Judge Goodwin was appointed to the bench, Zachor and Thomas assumed the interim prosecuting attorney position until entering a formal contract to provide full time criminal prosecution services to the City. The Court and the City have all seen many changes over the course of that time. Throughout these changes, our firm has maintained its dedication to the City of Edmonds and its citizens by continuing our aggressive yet progressive approach to holding criminal law violators accountable. Working alongside and in partnership with the Edmonds Police Department we believe we have provided a positive influence and effect for the Citizens of Edmonds. Personnel Zachor and Thomas, Inc., P.S. currently employs eight (8) full time attorneys, two (2) full time legal assistants and three (3) part-time legal assistants. In 2019, of those eight attorneys, three (3) attorneys were assigned either full time or part time to the prosecution of City of Edmonds cases. Those attorneys are: Yelena I. Stock Ms. Stock has been an attorney since May 2009. She began her career at Zachor at Thomas in 2009. In 2014, she left Zachor and Thomas for the City of Seattle prosecutor's office. There she quickly excelled and became one of the City of Seattle's top trial attorneys, with a special emphasis on prosecuting crimes of domestic violence. During her tenure there, she also gained experience and knowledge, handling cases in many of the various community court programs Packet Pg. 10 5.4.a offered by the City of Seattle. In June of 2019, she came home to Zachor and Thomas and brought with her he knowledge and experience in prosecuting DV cases, but also her knowledge and experience with community courts. Ms. Stock is one of two supervising attorneys and handles the bulk of all City of Edmonds criminal matters as well as all cases currently in the newly formed Edmonds community court. Ms. Stock also handles legal updates and training for the Edmonds Police Department. James M. Zachor — "Jimmy" or "Jim Jr." Mr. Zachor has been an attorney since October 2009. He is currently a supervising attorney for the City of Edmonds. His primary responsibilities are defending the City of Edmonds on RAU appeals and representing the police department in drug, felony and firearm forfeitures. He also handles the out -of -court administrative functions required by the court. Mr. Zachor is also active in assisting Ms. Stock in preparing the legal updates and trainings for the police department. He is the primary point of contact for police officers needing review of search/arrest warrants or with charging/arrest questions and is "on -call" 24 hours a day, 7 days a week. Mr. Zachor is responsible for all charging review cases. Sara Anderson Ms. Anderson has been an attorney since October 2019. In her short time as an attorney, she has shown herself to be a smart and capable attorney who is passionate about the prosecution of misdemeanor cases. She currently assists Ms. Stock in the prosecution of the Edmonds criminal caseload and appears frequently at on the jail, arraignment, and review calendars. Our Philosophy We consider these two questions in every case we are involved with. Why did the suspect commit this crime and how can we help prevent the individual from committing this or other crimes in the future? Founded in classical deterrence theory we believe that punishments should be swift, certain, and proportionate to the crime in order to appropriately deter individuals from violating the law. The idea is that individuals who commit crimes and are caught and punished will be deterred from future criminal activity. Therefore, the general population will be deterred from offending when they are aware of others being apprehended and punished. While this theory has a history of success, this theory has also been modified to include a therapeutic aspect of prosecution. This modification serves to ensure that in addition to deterrence, it also attempts to address the underlying cause, or causes, the criminal behavior. Such examples are the use of alcohol, drug, and mental health treatment as well as MRT (Moral Reconation Therapy) as alternatives to jail. Packet Pg. 11 5.4.a While our role as prosecutor is to ensure the safety of the public and hold those accused of committing crimes in and against this community accountable, it is not lost on us that we have an equally compelling role of ensuring that those accused of crimes are treated fairly. Individuals who believe they were treated fairly will continue to hold an abiding belief in the criminal justice system, but also seek to improve themselves by avoiding criminal behavior. Just as it is important to hold those accused of committing crimes accountable it is equally as important to exercise discretion when choosing whether to prosecute individuals. Not all individuals should be charged with a crime and not all individuals charged with a crime should be convicted. We consider, among many things whether the punishment for the crime will serve a deterrent effect, whether a public interest would be served and whether alternatives such as treatment would serve as a better alternative to jail. Case Filing Comparison Most criminal cases in Edmonds Municipal Court are filed directly into the court via a program designed by the Washington State Patrol known as SECTOR. A "direct file" case is one where the officer believes that there is probable cause that a crime has been committed. The officer generates the "charging document" and then serves it on the violator and files it directly with the court without prosecutor review. A "prosecutor review" case is begun much in the same was, except the officer generates a SECTOR citation and sends it to the prosecutor for review. In 2019 the prosecutor's office reviewed approximately 150 cases through this process. Below is a chart comparison for the years 2017, 2018 and 2019 in criminal and civil case filings. Traffic Infractions Non- Traffic Infractions DUI/Physical Control Other Criminal Traffic Criminal Non- traffic Total Total Criminal Filings 2017 3825 53 90 331 502 4801 923 2018 4547 29 144 328 466 5514 938 2019 2804 38 135 343 507 3827 985 As can be seen with the chart there has been a steady increase in the number of criminal filings except for DUI cases, where they City saw a slight reduction in number of DUI cases. Non - traffic criminal cases consist of thefts, trespasses and drug charges, but also includes domestic violence cases as well. DUI DUI cases in Edmonds include charges of drivers under the influence of or affected by alcohol, illegal drugs, prescription drugs or a combination thereof. Investigations and arrests of impaired drivers have become and will continue to be a highly technical practice. Defense attorneys specialize in the defense of DUI offenders and prosecutors and officers must respond by precise in all aspects of a DUI arrest from stop to breath or blood testing. With rise of repeat DUI Packet Pg. 12 5.4.a offenders, it is even more imperative that officers and prosecutors remain current on their training. Prosecution of DUI cases involving blood draws have been and continue to be hampered by extreme delays in the time it takes from when the State Toxicology lab receives blood samples for testing and the time the blood analysis is actually tested. What took mere weeks just a few years ago, now takes up to 10 months to process. This creates significant case management issues because a DUI case may take up to a year or more to complete, while DUI laws attempt to be tougher on repeat DUI offenders. Jury Trials The right to a jury trial of one's peers is one of the oldest traditions in American History. It is a fundamental constitutional right that all criminal defendants, from alleged serial killers to shoplifters, are entitled to. Jury trials are also unpredictable and expensive. Jurors rarely get to hear the "whole" story due to evidence rules. While a vast majority of misdemeanor cases do not reach a jury trial, the prosecutor nor the defense attorney can do their job without the civil service of jurors. In 2019, the City of Edmonds Municipal court held seven (7) jury trials. The breakdown is as follows: Number of Jury Trials: 7 Number of guilty convictions at trial: 4 Number of not guilty convictions: 1 Number of trials ending in a mistrial: 2 Jury Trials by case type and result: DUI — 2 trials — 2 guilty verdicts (both on appeal) Assault 4 Domestic Violence: 3 trials — 1 guilty verdict (on appeal) and 1 mistrial and on retrial defendant was found not guilty. Domestic Violence No Contact order violation — 1 trial, resulted in mistrial, not re -tried Obstructing a Law Enforcement Officers — 1 trial with a guilty verdict (on appeal) Appeals In Washington, defendants have what is called a direct appeal or appeal as a matter of right, meaning the defendant has a right to appeal a finding of guilty to a higher court. Appeals may also result from a prosecutor appealing a decision made by a judge which they believe is against the rule of law. Most often, appeals are a result of a defendant being found guilty after a jury trial. Appeals from jury trials often take several months to process for transcriptions, reviewing, brief writing, and oral arguments before the court are conducted. One such example, is a current DUI case on appeal resulted in a 660-page transcript. Currently, all jury trial guilty verdicts from 2019 are in the appeal process. Including appeals from 2017 and 2018, bring the total to 8 pending appeals (total also includes 2 new appeals already filed in 2020). Packet Pg. 13 5.4.a Notable cases in 2019 While Edmonds had 985 cases filed in 2019, several cases standout because of the nature of the case, history or the case, or cases where our office felt we truly made a difference in protecting the community or a victim. We would like to highlight three such cases in this report. Edmonds v. Sanchez —The defendant was charged with his 4th DUI in the last ten years. In Washington, that is considered a felony, but the case was not accepted for felony review. After being found guilty at trial of DUI and Driving on a Suspended License in the 2nd Degree, the defendant was sentenced to one year in jail (the maximum allowed under Washington law). The case is currently on appeal and has a transcript of 660 pages. Edmonds v Bendzak —This case stands out not only because of being a repeat offender, but also highlights the difficulties posed by the long delay in receiving toxicology results from the State Toxicology lab. This case was originally filed in 2018 but had to be dismissed and re -filed almost 8 months later when the toxicology results were finally received. He was found guilty at jury trial and sentenced to 30 days in jail and 5 years of probation with requirements to obtain alcohol/drug treatment. The case is currently on appeal. Edmonds v. Curtiss — This was perhaps one of the most difficult cases ever handled by this office. This case involved a victim who was stalked for over 5 years by the defendant. Originally filed in 2017, the case highlighted the current problems and issues plaguing Western State Hospital and the competency process. The case was finally resolved just prior to the holiday season and after 5 long years, the family was able to enjoy a holiday season without looking over their shoulder. This case also shows the perseverance of a family that would not be deterred but rather determined to send a message that they were not going to be afraid anymore. The defendant, after numerous and long conversations with the victim and her family, accepted a diversion agreement. While this may not sound like a just outcome because of the nightmare this family endured, the diversion agreement resulted in a permanent/life-time stalking protection order and significant mental health treatment. The diversion agreement also saved the victim from having to testify and relive the horrors she endured during this part of her young life. While the defendant is on this diversion agreement, should he violate any provisions or conditions, he will likely spend a year or more in jail. Prospects for 2020 Community Court — Edmonds Municipal Court began its newly formed community court in January of 2020. Currently, the program has had two court calendars and the new program appears to be heading in the right direction by improving the success rate of defendant's on probation. DWLS 3 post -filing, pre-trial diversion program — The prosecutor's office is currently developing a program improve the re -licensing of criminal defendants charged with driving on a suspended license in the third degree. While there are various reasons for such a driving status, it primarily Packet Pg. 14 5.4.a is a result of not paying or responding to traffic tickets. This program is designed help people become lawful licensed and insured drivers and therefore less likely to be in the criminal justice system. Domestic Violence prosecution — Adding Ms. Stock as one of the supervising attorneys for the City of Edmonds instantly brought a wealth of knowledge and experience to the firm's DV prosecution. Additionally, having the City's DV coordinator, Jill Schick, significantly increases the contact and success rate of DV prosecutions. Combined, the effect has seen a reduction of repeat domestic violence offenders and improvement in victim/police/prosecutor interaction and this office looks toward continued improvement on Domestic Violence prosecution cases R lly submitted this 13th day of February, 2020, James Y. Zac WSBA 41688 Zachor and Thomas, Inc., P.S. Packet Pg. 15 5.5 City Council Agenda Item Meeting Date: 02/18/2020 Police Chief Recruitment Process Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History The Police Chief position has been vacant since December 31, 2020. The Mayor will be using a competitive process in order to determine his selection for appointment to the position of Police Chief. Per ECC 2.10.010 (D) The Mayor shall appoint, subject to council confirmation, the appointive officers. Staff Recommendation Human Resources has recommended that when performing a Director level recruitment, particularly a Police Chief recruitment, retaining a professional recruiting firm that specializes in executive Police positions is a best practice in order to produce high -quality candidates. Narrative Public Sector Search & Consulting, Inc. has been retained and will provide a high-level overview of the anticipated recruiting process, which includes Council interviews of top 3 candidates and confirmation of appointment, for the position of Police Chief. Packet Pg. 16 7.1 City Council Agenda Item Meeting Date: 02/18/2020 Approval of Council Special Meeting Minutes of February 4, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 02-04-2020 Draft Council Special Meeting Minutes Packet Pg. 17 7.1.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES February 4, 2020 ELECTED OFFICIALS PRESENT Adrienne Fraley-Monillas, Council President Diane Buckshnis, Councilmember Luke Distelhorst, Councilmember Vivian Olson, Councilmember Laura Johnson, Councilmember Susan Paine, Councilmember Kristiana Johnson, Councilmember Mike Nelson, Mayor ELECTED OFFICIALS ABSENT None STAFF PRESENT Jeff Taraday, City Attorney Jessica Neill Hoyson, HR Director Shannon Burley, Deputy Parks Director 1. CALL TO ORDER/CONVENE IN JURY MEETING ROOM At 6:00 p.m., the Edmonds City Council Special Meeting was called to order by Mayor Nelson in the Council Chambers, 250 5' Avenue North, Edmonds. 2. EXECUTIVE SESSION TO CONSIDER THE QUALIFICATION OF CANDIDATES FOR PUBLIC EMPLOYMENT The Council then adjourned to the Jury Meeting Room to discuss the qualifications of candidates for public employment per RCW 42.30.110(1)(G). ADJOURN At 6:56 p.m., the meeting was adjourned. Edmonds City Council Draft Minutes February 4, 2020 Page 1 Packet Pg. 18 7.2 City Council Agenda Item Meeting Date: 02/18/2020 Approval of Council Special Meeting Minutes of February 11, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 02-11-2020 Draft Council Special Meeting Minutes Packet Pg. 19 7.2.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES February 11, 2020 ELECTED OFFICIALS PRESENT STAFF PRESENT Susan Paine, Council President Pro Tem Jeff Taraday, City Attorney Diane Buckshnis, Councilmember (arrived 6:50 P.M.) Luke Distelhorst, Councilmember Vivian Olson, Councilmember (arrived 6:45 P.M.) Laura Johnson, Councilmember Kristiana Johnson, Councilmember ELECTED OFFICIALS ABSENT Adrienne Fraley Monillas, Council President Mike Nelson, Mayor 1. CALL TO ORDER/CONVENE IN JURY MEETING ROOM At 6:30 p.m., the Edmonds City Council Special Meeting was called to order by Council President Pro Tem Paine in the Council Chambers, 250 5' Avenue North, Edmonds. 2. EXECUTIVE SESSION TO DISCUSS PENDING OR POTENTIAL LITIGATION The Council then adjourned to the Jury Meeting Room to discuss pending or potential litigation per RCW 42.3 0.11 0(l)(i). ADJOURN At 7:00 p.m., the meeting was adjourned. Edmonds City Council Draft Minutes February 11, 2020 Page 1 Packet Pg. 20 7.3 City Council Agenda Item Meeting Date: 02/18/2020 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of re -issued claim checks #240715 and #240716 dated February 3, 2020 for $53,896.19 and claim checks #240717 through #240815 dated February 6, 2020 for $374,105.19. Approval of claim checks #240816 through #240966 dated February 13, 2020 for $1,084,763.14. Approval of payroll direct deposit and checks #64105 through #64108 for $599,308.10, benefit checks #64109 through #64113 and wire payments of $577,712.74 for the pay period January 16, 2020 through January 31, 2020. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 02-03-20 claims 02-06-20 claims 02-13-20 FrequentlyUsedProjNumbers 02-13-20 payroll summary 01-31-20 payroll benefit 01-31-20 Packet Pg. 21 7.3.a vchlist 02/03/2020 2:38:35PM Bank code : usbank Voucher Date Vendor 240715 2/3/2020 063941 SNO CO SHERIFFS OFFICE 240716 2/3/2020 063941 SNO CO SHERIFFS OFFICE 2 Vouchers for bank code : usbank 2 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account HUI XING VEST PURCHASE HUI XING BALLISTIC VI PURCHASED USED BALLISTIC VEc 001.000.41.521.22.24.00 Total 2019-6101 INV 2019-6101 - EDMONDS PD 350.75 BASE RT HOUSING@ $101.( 001.000.39.523.60.41.50 49.83 BOOKINGS @ $125.06 EA 001.000.39.523.60.41.50 119.33 MED SPEC HOUSING@ $58. 001.000.39.523.60.41.50 7 MENT HEALTH HOUSING@ $141. 001.000.39.523.60.41.50 13.75 VIDEO CT HRS @ $196.29 EA 001.000.39.523.60.41.50 2019-6124 INV 2019-6124 EDMONDS PD - JAIL INMATE MEDICAL CARE 5/9/19 001.000.39.523.60.41.00 INMATE MEDS NOV 2019 001.000.39.523.60.31.00 2019-6124 CM 2019-6124 CREDIT FOR SEPT-NOV CREDIT INMATE MEDS SEPT-NOV, 001.000.39.523.60.31.00 INV 2019-6101 BASE RATE HOUSING REFUND BASE RT HOUSING REFUND 001.000.39.523.60.41.50 Total Bank total Total vouchers Page: 1 c .y Amoun 0 a m U m 848.0( 848.0( ui m U 35,667.71 m c 6,231.7( c 6,973.6E sa 0 987.7( �a a 2,698.9E E U 4" 30.0( 0 �a 2,201.7E o a a Q -875.4, o N Cl) 0 -867.9E c 53,048.1 < 53,896.1 S 53,896.1 S E t U �a Q Page: 1 Packet Pg. 22 vchlist 02/03/2020 2:38:35PM Bank code : usbank Voucher Date Vendor Voucher List City of Edmonds Invoice PO # Description/Account 7.3.a Page: 2 Amoun Page: 2 Packet Pg. 23 7.3.b vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240717 2/6/2020 077402 556 ALDER STREET APTS LLC 240718 2/6/2020 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account Bus license refund BUSINESS LICENSE REFUND - 556 BL REFUND FOR 556 ALDER STREI 001.000.257.310 Total 85192 INV 85192 - EDMONDS PD- H.XING BIANCHI DBL MAG POUCH 001.000.41.521.22.24.00 BIANCHI SINGLE CUFF CASE 001.000.41.521.22.24.00 BIANCHI MOLLE RADIO ATTACHME 001.000.41.521.22.24.00 BIANCHI BELT KEEPERS 001.000.41.521.22.24.00 BIANCHI DUTY BELT 001.000.41.521.22.24.00 BIANCHI INNER BELT 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85194 INV 85194 - EDMONDS PD - K.GON; 2 BLAUER PANTS 001.000.41.521.22.24.00 3 BLAUER US SHIRTS 001.000.41.521.22.24.00 4 NAME TAPES 001.000.41.521.22.24.00 BLAUER TRAFFIC VEST 001.000.41.521.22.24.00 VEST HEAT PRESS 001.000.41.521.22.24.00 PATROL RAIN PANTS 001.000.41.521.22.24.00 BLAUER US SHIRT Page: 1 c �a .y Amoun 0 a m U m 50.0( 50.0( ui m 29.9E m c 29.5( M' c 35.2.E sa 0 14.9� �a a 59.9E E 29.9E v 4- 0 19.91 > 0 L Q a 179.9E Q 0 194.9 0 32.0( (CD" V) 54.9E •9 12.0( 99.9E t U �a Q Page: 1 Packet Pg. 24 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240718 2/6/2020 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85201 INV 85201 - EDMONDS PD- B.TRIMI BIANCHI DBL MAG POUCH 001.000.41.521.22.24.00 BIANCHI BELT KEEPERS 001.000.41.521.22.24.00 BIANCHI DUTY BELT 001.000.41.521.22.24.00 BIANCHI INNER BELT 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85217 INV 85217- EDMONDS PD- R.STRAI 2 BLAUER PANTS 001.000.41.521.22.24.00 3 BLAUER SHIRTS 001.000.41.521.22.24.00 2 BLAUER L/S SHIRTS 001.000.41.521.22.24.00 5 NAME TAPES 001.000.41.521.22.24.00 BLAUER TRAFFIC VEST 001.000.41.521.22.24.00 VEST HEAT PRESS 001.000.41.521.22.24.00 PATROL RAIN PANTS 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85218 INV 85218 - EDMONDS PD- B.HAIR NAME TAPE 001.000.41.521.22.24.00 7.3.b Page: 2 a� L 3 c �a Amoun N 0 a aD 69.9E 'D r U d 64.3E 13 29.9� a0i z U 14.9E m c 59.9E M c 29.9E 0 13.4� `>+ M a E 179.9E .i 194.91 0 7a 139.9E a a 40.0( Q 0 54.9E 0 12.0( o 99.9E 72.1 £ W E t 16.0( L Q Page: 2 Packet Pg. 25 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240718 2/6/2020 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) VELCRO 001.000.41.521.22.24.00 ID PANEL- HEAT PRESS EDMONDS 001.000.41.521.22.24.00 MOLLE RADIO ATTACHMENT 001.000.41.521.22.24.00 MOLLE CUFF ATTACHMENT 001.000.41.521.22.24.00 DBL MAG ATTACHMENT 001.000.41.521.22.24.00 EXTERNAL CARRIER 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85219 INV 85219 - EDMONDS PD- W.MOR 2 BLAUER PANTS 001.000.41.521.22.24.00 2 BLAUER US SHIRTS 001.000.41.521.22.24.00 5 NAME TAPES 001.000.41.521.22.24.00 BLAUER TRAFFIC VEST 001.000.41.521.22.24.00 VEST HEAT PRESS 001.000.41.521.22.24.00 PATROL RAIN PANTS 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 3 BLAUER S/S SHIRTS 001.000.41.521.22.24.00 85223 INV 85223 - EDMONDS PD- E.MART 2 BLAUER PANTS 001.000.41.521.22.24.00 7.3.b Page: 3 a� L 3 c �a Amoun N 0 a m 10.0( U L 20.0( N 35.2E v 28.5( 4- m c 35.7.E m c 200.0( f° 0 L 34.5E a E 179.9E 139.9E 0 0 40.0( o a a 54.9� Q 0 N 12.0( w 0 99.9� o E 72.1E 'M 194.9 a� E t 179.9f Q Page: 3 Packet Pg. 26 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240718 2/6/2020 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 3 BLAUER S/S SHIRTS 001.000.41.521.22.24.00 2 BLAUER US SHIRTS 001.000.41.521.22.24.00 5 NAME TAPES 001.000.41.521.22.24.00 BLAUER TRAFFIC VEST 001.000.41.521.22.24.00 VEST HEAT PRESS 001.000.41.521.22.24.00 PATROL RAIN PANTS 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85224 INV 85224- EDMONDS PD- SPEER COG- PATCH INSTALLATION 001.000.41.521.21.24.00 COG- PATCH INSTALLATION 001.000.41.521.21.24.00 COG- PATCH INSTALLATION 001.000.41.521.21.24.00 COG- 2 CPL CHEVRON PATCHES 001.000.41.521.21.24.00 10.0% Sales Tax 001.000.41.521.21.24.00 85459 INV 85459- EDMONDS PD- E.SANCI 3 - TACTICAL PANTS 001.000.41.521.22.24.00 2- ACADEMY SHIRTS 001.000.41.521.22.24.00 2- SEWN MILITARY CREASE 001.000.41.521.22.24.00 2 - SPORT TEK SHORTS 001.000.41.521.22.24.00 7.3.b Page: 4 aD L 3 c �a Amoun N 0 a m 194.91 u 139.9E N 40.0( v 54.9� 4- m c 12.0( m c 99.9c f° 0 L 72.1E a E 6.0( 12.0( 0 0 6.0( a a 5.9f Q 0 N 3.0( w 0 N 0 149.9 -, E M 39.9E c 16.0( E t 31.9E Q Page: 4 Packet Pg. 27 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240718 2/6/2020 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 2- L/S HEAT GEAR SHIRTS 001.000.41.521.22.24.00 BOSTON WEAVE BELT 001.000.41.521.22.24.00 SW EATPANTS 001.000.41.521.22.24.00 IRON GLOVES GRAVITY GRIP 001.000.41.521.22.24.00 PICKETT TRAFFIC TEMPLATE 001.000.41.521.22.24.00 SWEATSHIRT 001.000.41.521.22.24.00 3 COTTON T-SHIRTS 001.000.41.521.22.24.00 4 HEAT PRESS 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85466 INV 85466- EDMONDS PD- E.YAMAI 2 PATCH INSTALLATIONS 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85472 INV 85472- EDMONDS PD- T.MITSU NAME TAPE 001.000.41.521.22.24.00 VELCRO 001.000.41.521.22.24.00 HEAT PRESS/ BLANK ID PANEL 001.000.41.521.22.24.00 BIANCHI MOLLE RADIO ATTACHME 001.000.41.521.22.24.00 BIANCHI MOLLE OC ATTACHMENT 001.000.41.521.22.24.00 7.3.b Page: 5 a� L 3 c �a Amoun N 0 a m 59.9E u 21.0( N 18.9� v 9.9� 4- m c 12.0( m c 11.9c f° 0 L 17.1( a 60.0( E 44.9( ,- 0 Ta 6.0( o a a 0.6( Q 0 N 16.0( c N 0 10.0( E M 20.0( c 35.2.E E t 22.2E Q Page: 5 Packet Pg. 28 vchlist 02/06/2020 7:13:10AM Voucher List City of Edmonds 7.3.b Page: 6 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 240718 2/6/2020 076040 911 SUPPLY INC (Continued) 0 TOUNIQUET POUCH ATTATCHMEN' 001.000.41.521.22.24.00 29.9� u EXTERNAL CARRIER L 001.000.41.521.22.24.00 200.0( 10.0% Sales Tax 001.000.41.521.22.24.00 33.3E Total: 4,738.95 u 240719 2/6/2020 070963 ACTION FLAG CO 30761 FAC MAINT - FLAG SLUPPLY c FAC MAINT - FLAG SLUPPLY � 001.000.66.518.30.31.00 211.2.E -a Total: 211.2E 240720 2/6/2020 065568 ALLWATER INC 020320031 FINANCE DEPT WATER Finance dept water a 001.000.31.514.23.31.00 91.8E 10.4% Sales Tax 001.000.31.514.23.31.00 9.5E U 020320032 WWTP: 2/4/20 DRINK WATER SERb c 2/4/20 DRINK WATER SERVICE '70 423.000.76.535.80.31.00 56.1( p 10.4% Sales Tax a 423.000.76.535.80.31.00 5.& Q Total: 163.3: " 0 N 240721 2/6/2020 074306 AMWINS GROUP BENEFITS INC 6147070 FEBRUARY RETIREE PREMIUMS cfl LEOFF PREMIUMS - FEBRUARY o N 617.000.51.517.20.23.10 1,275.8E N LEOFF PREMIUMS - FEBRUARY E 009.000.39.517.20.23.10 7,737.4- .m LEOFF PREMIUMS - BALANCE OWI 617.000.51.517.20.23.10 82.7E c LEOFF PREMIUMS - BALANCE OWI E 009.000.39.517.20.23.10 501.8E U �a Q Page: 6 Packet Pg. 29 vchlist 02/06/2020 7:13:10AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 240721 2/6/2020 074306 074306 AMWINS GROUP BENEFITS INC (Continued) 240722 2/6/2020 074718 AQUATIC SPECIALTY SERVICES INC 2020 AQUATIC COURSE 240723 2/6/2020 069751 ARAMARK UNIFORM SERVICES 1991598710 1991604281 Description/Account Total ; AQUATIC FACILITY OPERATOR COI AQUATIC FACILITY OPERATOR COI 001.000.64.576.80.49.00 Total FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 PUBLIC WORKS OMC LOBBY MATE PUBLIC WORKS OMC LOBBY MATE 001.000.65.518.20.41.00 PUBLIC WORKS OMC LOBBY MATE 111.000.68.542.90.41.00 PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 10.4% Sales Tax 001.000.65.518.20.41.00 10.4% Sales Tax 111.000.68.542.90.41.00 10.4% Sales Tax 421.000.74.534.80.41.00 10.4% Sales Tax 422.000.72.531.90.41.00 10.4% Sales Tax 423.000.75.535.80.41.00 10.4% Sales Tax 7.3.b Page: 7 a� L 3 c �a Amoun y 0 9,597.8, 0 U d L_ 425.0( T3 425.0( tf m 29.5E m c d 3.0, -a c �a 1.6. o �a a 6.1- 6.1- 0 6.1- 0 6.1- a a Q 6.0£ 0 N 0.1, c N 0.6z to E 0.6z f° 0.6z c E 0.6z Q Page: 7 Packet Pg. 30 vchlist 02/06/2020 7:13:10AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 240723 2/6/2020 069751 ARAMARK UNIFORM SERVICES (Continued) 1991604282 1991608552 1991608553 1991608554 240724 2/6/2020 064452 ARMSTRONG SERVICES 2861 PO # Description/Account 511.000.77.548.68.41.00 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 FLEET DIVISION MATS 511.000.77.548.68.41.00 10.4% Sales Tax 511.000.77.548.68.24.00 10.4% Sales Tax 511.000.77.548.68.41.00 WWTP: 1/29/20 UNIFORMSJOWEL Mats/Towels 423.000.76.535.80.41.00 Uniforms 423.000.76.535.80.24.00 10.4% Sales Tax 423.000.76.535.80.41.00 10.4% Sales Tax 423.000.76.535.80.24.00 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 10.4% Sales Tax 001.000.64.576.80.24.00 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 Total WWTP: 1 /2020 JANITORIAL SERVI 1 /2020 JANITORIAL SERVICE 423.000.76.535.80.41.00 7.3.b Page: 8 a� L 3 c �a Amoun N 0 a aD 0.6' 'D U d 9.2< '0 N 19.1( t U 0.91 m c 1.9E M c �a 51.4E 0 L 2.6E a E 5.3E 'ca w 0.2E 0 7a 0 L 56.5E a Q 5.8E c N 0 29.5E c 3.01 E 254.2 i Z c a� E t 880.0( u Q Page: 8 Packet Pg. 31 vchlist 02/06/2020 7:13:10AM Voucher List City of Edmonds 7.3.b Page: 9 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun N 240724 2/6/2020 064452 064452 ARMSTRONG SERVICES (Continued) Total : 0 880.0( 0 240725 2/6/2020 064807 ATS AUTOMATION INC S110648 ALERTON SYSTEM - PW ALERTON SYSTEM - PW 001.000.66.518.30.41.00 2,866.5( 10.4% Sales Tax 001.000.66.518.30.41.00 298.1 , Total: 3,164.6: 240726 2/6/2020 001795 AUTOGRAPHICS 83133 E172SO - DECALS m E172SO - DECALS 511.100.77.594.48.64.00 138.0( 10.4% Sales Tax �a 511.100.77.594.48.64.00 14.3E _ Total: 152.3E �a 240727 2/6/2020 070305 AUTOMATIC FUNDS TRANSFER 113629 OUT SOURCING OF UTILITY BILLS a UB Outsourcing area Printing 662 E 422.000.72.531.90.49.00 42.6( 2 UB Outsourcing area Printing 662 421.000.74.534.80.49.00 42.6( 0 UB Outsourcing area Printing 662 c 423.000.75.535.80.49.00 43.8E a UB Outsourcing area Postage 662 Q- Q 421.000.74.534.80.42.00 131.9z UB Outsourcing area Postage 662 N 423.000.75.535.80.42.00 131.9z co 10.1 % Sales Tax c 422.000.72.531.90.49.00 N 4.3( 10.1 % Sales Tax N E 421.000.74.534.80.49.00 4.3( .m 10.1 % Sales Tax 423.000.75.535.80.49.00 4.4z c Total: 406.01 E t 240728 2/6/2020 001801 AUTOMATIC WILBERT VAULT CO 64172 ROUGH BOX - STROCK U Q Page: 9 Packet Pg. 32 vchlist 02/06/2020 7:13:10AM Voucher List City of Edmonds 7.3.b Page: 10 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240728 2/6/2020 001801 AUTOMATIC WILBERT VAULT CO (Continued) ROUGH BOX - STROCK 130.000.64.536.20.34.00 586.0( Tota I : 586.0( 240729 2/6/2020 076923 BALING, GIEANI 1/21-1/28/20 MONITOR 1/21-1/28/20 VOLLEYBALL GYM MO 1 /21-1 /28/20 VOLLEYBALL GYM MO 001.000.64.571.25.41.00 52.0( 1 /9-1 /30/20 MONITOR 1 /9-1 /30/20 VOLLEYBALL GYM MON 1 /9-1 /30/20 VOLLEYBALL GYM MON 001.000.64.571.25.41.00 156.0( Tota I : 208.0( 240730 2/6/2020 077404 BLUE DOG CONSTRUCTION Bus license refund BUSINESS LICENSE REFUND - BLL BL REFUND FOR BLUE DOG CONS 001.000.257.310 125.0( Total : 125.0( 240731 2/6/2020 074307 BLUE STAR GAS 1156470-IN FLEET - AUTO PROPANE 584.0 GAL FLEET - AUTO PROPANE 584.0 GAL 511.000.77.548.68.34.12 807.0E Total : 807.01 240732 2/6/2020 075342 BORUCHOWITZ, ROBERT 012020 PUB DEFENSE SERVICES JAN PUBLIC DEFENSE SERVICES 001.000.22.518.10.41.00 1,445.& Total: 1,445.W 240733 2/6/2020 002800 BRAKE & CLUTCH SUPPLY 633720 UNIT 14 - PARTS UNIT 14 - PARTS 511.000.77.548.68.31.10 32.1- 10.1 % Sales Tax 511.000.77.548.68.31.10 3.2z Total: 35.3° 240734 2/6/2020 067008 BUCHANAN AUTOMATION INC 0785049 WWTP: PO 181 - SOLENOID VALVE PO 181 - SOLENOID VALVE MAC VA Page: 10 Packet Pg. 33 vchlist 02/06/2020 7:13:10AM Voucher List City of Edmonds 7.3.b Page: 11 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240734 2/6/2020 067008 BUCHANAN AUTOMATION INC (Continued) 423.000.76.535.80.48.00 537.0( Freight 423.000.76.535.80.48.00 23.3: 10.4% Sales Tax 423.000.76.535.80.48.00 58.2E Total: 618.61 240735 2/6/2020 069457 CITY OF EDMONDS E8FC.PLN2020-0012 E8FC.PLN2020-0012 SEPA E8FC.PLN2020-0012 SEPA 422.000.72.594.31.41.00 740.0( Tota I : 740.0( 240736 2/6/2020 019215 CITY OF LYNNWOOD 16290 MEADOWDALE PLAYFIELDS JOINT MEADOWDALE PLAYFIELDS JOINT 001.000.64.576.80.41.50 37,518.6- Total : 37,518.61 240737 2/6/2020 064369 CODE PUBLISHING CO 65975 CITY & COMM. DEV. CODE JAN 202 city and comm. development code 001.000.25.514.30.41.00 1,271.2E 10.4% Sales Tax 001.000.25.514.30.41.00 126.3E Total : 1,397.61 240738 2/6/2020 070323 COMCAST BUSINESS 8498310301175175 CEMETERY INTERNET 820 15TH S� CEMETERY INTERNET 820 15TH Sl 130.000.64.536.20.42.00 140.2, 8498310301175191 MEADOWDALE PRESCHOOL INTEF MEADOWDALE PRESCHOOL INTEF 001.000.64.571.29.42.00 140.2 Total : 280.5' 240739 2/6/2020 004867 COOPER, JACK F 9 REIMBURSEMENT REIMBURSEMENT 617.000.51.517.20.23.00 1.652.1, Page: 11 Packet Pg. 34 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240739 2/6/2020 004867 004867 COOPER, JACK F 240740 2/6/2020 074444 DATAQUEST LLC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Total 11198 BACKGROUND CHECKS JANUARY BACKGROUND CHECKS 001.000.22.518.10.41.00 Total 240741 2/6/2020 061570 DAY WIRELESS SYSTEMS - 03 506131 240742 2/6/2020 069030 DETECTION INSTRUMENTS CORP 6179-45158 240743 2/6/2020 064531 DINES, JEANNIE 20-3993 INV 506131 - EDMONDS PD CALIBRATION/CERT- FH10284 001.000.41.521.22.48.00 CALIBRATION/CERT - GHD-03890 001.000.41.521.22.48.00 CALIBRATION/CERT - GHD-14955 001.000.41.521.22.48.00 CALIBRATION/CERT - GHD- 15003 001.000.41.521.22.48.00 CALIBRATION/CERT - GHD- 20076 001.000.41.521.22.48.00 CALIBRATION/CERT - SHD - 04163 001.000.41.521.22.48.00 FUEL SURCHARGE 001.000.41.521.22.48.00 10.4% Sales Tax 001.000.41.521.22.48.00 CALIBRATION/CERT - GHD- 12646 001.000.41.521.22.48.00 Total WWTP: 1/23/20 L2 CALIBRATION 1/23/20 L2 CALIBRATION 423.000.76.535.80.41.00 Freight 423.000.76.535.80.41.00 Total CITY COUNCIL MTG MINUTES 1/23 7.3.b Page: 12 aD L 3 c �a Amoun y 0 1,652.1: 0 U d L_ 350.0( 350.0( m 50.0( m c 50.0( -a c �a 50.0( o 50.0( a 50.0( •� U 50.0( c 7a 20.0( p L a 38.4E Q 50.0( N 408.41 c N O V) E 270.0( .M 14.6� c 284.65 E t U �a Q Page: 12 Packet Pg. 35 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240743 2/6/2020 064531 DINES, JEANNIE 240744 2/6/2020 076610 EDMONDS HERO HARDWARE Voucher List City of Edmonds Invoice (Continued) 1567 1569 1571 240745 2/6/2020 077406 ELROYADULT FAMILY HOME LLC Bus license refund 240746 2/6/2020 009350 EVERETT DAILY HERALD 240747 2/6/2020 011900 FRONTIER PO # Description/Account CITY COUNCIL MEETING MINUTES 001.000.25.514.30.41.00 Total PM SUPPLIES: REFRIGERATOR TH PM SUPPLIES: REFRIGERATOR TH 001.000.64.576.81.31.00 10.4% Sales Tax 001.000.64.576.81.31.00 FAC MAINT #42 SUPPLIES FAC MAINT #42 SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 FAC MAINT #42 SUPPLIES FAC MAINT #42 SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Total BUSINESS LICENSE REFUND BUSINESS LICENSE REFUND 001.000.257.310 Total EDH888823 CITY ORDINANCE 4172 city ordinance 4172 001.000.62.558.60.41.40 Total 253-003-6887 LIFT STATION #6 VG SPECIAL ACCI LIFT STATION #6 VG SPECIAL ACCI 423.000.75.535.80.42.00 253-012-9189 WWTP: 1/25-2/24/20 AUTO DIALER 7.3.b Page: 13 Page: 13 Packet Pg. 36 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240747 2/6/2020 011900 FRONTIER Voucher List City of Edmonds Invoice (Continued) 425-771-5553 425-776-6829 240748 2/6/2020 063137 GOODYEAR AUTO SERVICE CENTER 157302 240749 2/6/2020 012199 GRAINGER 240750 2/6/2020 076542 GRANICUS 240751 2/6/2020 012900 HARRIS FORD INC PO # Description/Account 1/25-2/24/20 AUTO DIALER - 1 VOK 423.000.76.535.80.42.00 WWTP: 1/25-2/24/20 AUTO DIALER: 1/25-2/24/20 AUTO DIALER - 1 BUS 423.000.76.535.80.42.00 CITY HALL ALARM LINES 121 5TH P CITY HALL FIRE AND INTRUSION A 001.000.66.518.30.42.00 Total FLEET TIRE INVENTORY FLEET TIRE INVENTORY 511.000.77.548.68.34.30 STATE TIRE TAX 511.000.77.548.68.34.30 10.5% Sales Tax 511.000.77.548.68.34.30 Total : 9418645280 FAC MAINT - SUPPLIES/ BATTERIE: FAC MAINT - SUPPLIES/ BATTERIE; 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Total 122683 LEGISLATIVE MANAGEMENT CIVIC LEGISLATIVE MANAGEMENT - AGE 001.000.25.514.30.48.00 10.4% Sales Tax 001.000.25.514.30.48.00 Total 193262 UNIT 49 - PARTS UNIT 49 - PARTS 7.3.b Page: 14 Page: 14 Packet Pg. 37 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240751 2/6/2020 012900 HARRIS FORD INC Voucher List City of Edmonds Invoice (Continued) 193389 240752 2/6/2020 075516 HOEPTNER PERFECTED PRODUCTS 121476 240753 2/6/2020 077403 INDIGO VENTURES LLC Bus license refund PO # Description/Account 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 UNIT 75 - PARTS UNIT 75 - PARTS 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 Total : WATER - PARTS/ VACUUM BREAKE WATER - PARTS/ VACUUM BREAKE 421.000.74.534.80.31.00 Freight 421.000.74.534.80.31.00 Total BUSINESS LICENSE REFUND - IND BL REFUND FOR INDIGO VENTURE 001.000.257.310 Total 240754 2/6/2020 073548 INDOFF INCORPORATED 3335982 LIQUID HAND SOAP Dial hand soap - 1 gl 001.000.31.514.23.31.00 10.4% Sales Tax 001.000.31.514.23.31.00 Tota I : 240755 2/6/2020 014940 INTERSTATE BATTERY SYSTEMS 300-10068049 FLEET - WIPER BLADE TRICO FLEET - WIPER BLADE TRICO 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 Tota I : 7.3.b Page: 15 Page: 15 Packet Pg. 38 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240756 2/6/2020 075062 JAMESTOWN NETWORKS 240757 240758 240759 240760 240761 Voucher List City of Edmonds Invoice 5762 2/6/2020 077413 KATHRYN T WHALEN ARBITRATOR 01/02/20 WHALEN 2/6/2020 066489 KENT D BRUCE CO LLC 2/6/2020 073950 KUBWATER RESOURCES 2/6/2020 017135 LANDAU ASSOCIATES INC 2/6/2020 068957 LYNN PEAVEY COMPANY PO # Description/Account FIBER OPTICS INTERNET CONNEC Feb-20 Fiber Optics Internet Connect 512.000.31.518.87.42.00 10.4% Sales Tax 512.000.31.518.87.42.00 Total LEE ARBITRATION SERVICES PER DIEM FOR HEARING, DECISIO 001.000.41.521.10.41.00 MILEAGE, HOTEL, SECRETARIAL 001.000.41.521.10.41.00 Total E164PO- DRIVER'S BUCKET SEAT E164PO- DRIVER'S BUCKET SEAT 511.100.77.594.48.64.00 Freight 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 Total 09261 WWTP: 1/22/20 POLYMER 1/22/20 Polymer 423.000.76.535.80.31.51 10.4% Sales Tax 423.000.76.535.80.31.51 Total 44886 TASK ORDER 19-02 THRU 12/31/19 Task Order 19-02 thru 12/31/19 001.000.245.963 Total 366175 INV 366175 - CUST 980012- EDMON 7.3.b Page: 16 a� L 3 c �a Amoun N 0 a m 590.0( u L 61.3( 651.3E m z v 9,787.5( d 918.3E 10,705.8E sa 0 �a a 169.0( 11.9E U 4- 0 18.8, Ta 199.7 , c L Q a Q 5,686.1 , N 0 591.3E 0N 6,277.5( N E M 4,458.0( 4,458.0( E t U �a Q Page: 16 Packet Pg. 39 vchlist 02/06/2020 7:13:10AM Voucher List City of Edmonds 7.3.b Page: 17 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun N 240761 2/6/2020 068957 LYNN PEAVEY COMPANY (Continued) 0 COMBO SCALE RULER PACK 001.000.41.521.22.31.00 47.8,1 u Freight L 001.000.41.521.22.31.00 9.5( 10.4% Sales Tax 001.000.41.521.22.31.00 5.9E Total: 63.31 240762 2/6/2020 074263 LYNNWOOD WINSUPPLY CO 035479 01 PM: IRRIGATION SUPPLIES c PM: IRRIGATION SUPPLIES 001.000.64.576.80.31.00 336.5E -a 10.4% Sales Tax 001.000.64.576.80.31.00 35.0( o Total: 371.5f j, M 240763 2/6/2020 077411 MAHALO LLC Bus license refund BUSINESS LICENSE REFUND a BUSINESS LICENSE REFUND 001.000.257.310 125.0( U Total: 125.0( c 240764 2/6/2020 075769 MAILFINANCE INC N8126566 UB FOLDING MACHINE LEASE 11/2 > UB FOLDING MACHINE LEASE 11/2 0 a 421.000.74.534.80.48.00 193.5E Q UB FOLDING MACHINE LEASE 11/2 423.000.75.535.80.48.00 193.5E N UB FOLDING MACHINE LEASE 11/2 to 422.000.72.531.90.48.00 0 193.6, N 10.4% Sales Tax o 421.000.74.534.80.48.00 20.1 < E 10.4% Sales Tax M 423.000.75.535.80.48.00 20.1 < U 10.4% Sales Tax c 422.000.72.531.90.48.00 20.1 z E N8132445 NEOPOST LEASE FEB TO MAY 2021 NEOPOST LEASE PAYMENT FEB T( Q Page: 17 Packet Pg. 40 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240764 2/6/2020 075769 MAILFINANCE INC 240765 2/6/2020 075716 MALLORY PAINT STORE INC 240766 2/6/2020 075746 MCMURRAY, LAURA 240767 2/6/2020 072223 MILLER, DOUG Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.25.514.30.45.00 10.4% Sales Tax 001.000.25.514.30.45.00 E0118118 MAYOR'S OFFICE - PAINT MAYOR'S OFFICE - PAINT 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 8475 FELDENKRAIS iI�6I�_��1�►1�L1►�� 1/8-1/29/20 MONITOR 240768 2/6/2020 020900 MILLERS EQUIP & RENT ALL INC 319838 240769 2/6/2020 077412 MINISTRIES OF PASTORAL CARE bus license refund Total : Total : 8475 FELDENKRAIS INSTRUCTION 8475 FELDENKRAIS INSTRUCTION 001.000.64.571.27.41.00 Total 1/7-1/28/20 PICKLEBALL GYM ATTE 1/7-1/28/20 PICKLEBALL GYM ATTE 001.000.64.571.25.41.00 1 /8-1 /29/20 BASKETBALL GYM MON 1 /8-1 /29/20 BASKETBALL GYM MON 001.000.64.571.25.41.00 Total WWTP: PO 208 - 1/29/20 PROPANE PO 208 - 1/29/20 Propane 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total BUSINESS LICENSE REFUND BUSINESS LICENSE REFUND 001.000.257.310 7.3.b Page: 18 Page: 18 Packet Pg. 41 vchlist 02/06/2020 7:13:10AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 240769 2/6/2020 077412 077412 MINISTRIES OF PASTORAL CARE (Continued) 240770 2/6/2020 021983 MOTOR TRUCKS INC ME158837 ME 158920 Description/Account UNIT 14 & 18 - PARTS UNIT 14 & 18 - PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 UNIT 98 - PARTS UNIT 98 - PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total Total 240771 2/6/2020 075539 NATURE INSIGHT CONSULTING 1 WILLOW CREEK DAYLIGHTING GR Willow Creek Daylighting Grant Writir 422.000.72.531.90.41.20 Total 240772 2/6/2020 070855 NAVIA BENEFIT SOLUTIONS 10232329 FSA FEES - JANUARY FSA FEES - JANUARY 001.000.22.518.10.41.00 Total 240773 2/6/2020 077400 NELSON, MIKE JAN2020 MILEAGE REIMBURSEMENT FOR N mileage reimbursement for meetings 001.000.21.513.10.43.00 Total: 240774 2/6/2020 062837 NORSTAR INDUSTRIES 57800 UNIT 11 - PARTS/ SINGLE ACTING L UNIT 11 - PARTS/ SINGLE ACTING L 511.000.77.548.68.31.10 Freight 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 7.3.b Page: 19 aD L 3 c �a Amoun N 0 100.0( as U d L_ 181.2E N 18.8E 55.5' c d M 5.7E 261.4' 0 �a a 2,937.5( 2,937.5( .� 0 132.9( > 132.9( a a Q 0 109.2E 109.2.' c N 0 0 E 753.3 2 403.& (D E z 120.3z U Q Page: 19 Packet Pg. 42 vchlist 02/06/2020 7:13:10AM Voucher List City of Edmonds 7.3.b Page: 20 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 240774 2/6/2020 062837 062837 NORSTAR INDUSTRIES (Continued) Total : 0 1,277.5( 0 240775 2/6/2020 075542 NORTHWEST LANDSCAPE SUPPLY 3614 PM: TURF MIX PM: TURF MIX 001.000.64.576.80.31.00 45.0( 10.5% Sales Tax 001.000.64.576.80.31.00 4.7( Total : 49.7; 240776 2/6/2020 065720 OFFICE DEPOT 43310394001 INV 433103904001- ACCT 90520437 m BLACK BALL POINT PENS 001.000.41.521.10.31.00 59.1( 3 X 3 POST IT NOTES 001.000.41.521.10.31.00 24.7( _ 10.4% Sales Tax 001.000.41.521.10.31.00 8.7, a Total: 92.5: E 240777 2/6/2020 072739 O'REILLYAUTO PARTS 3685-452322 UNIT 947 - PARTS/ WIPER BLADES fd UNIT 947 - PARTS/ WIPER BLADES 511.000.77.548.68.31.10 8.8E o 10.4% Sales Tax > 511.000.77.548.68.31.10 0 0.91 a 3685-452344 UNIT 98 - PARTS/ OIL & FUEL FILTE UNIT 98 - PARTS/ OIL & FUEL FILTE Q -- 511.000.77.548.68.31.10 28.8� N 10.4% Sales Tax w 511.000.77.548.68.31.10 3.0( N 3685-452425 UNIT 72 - PARTS/ LIGHT BAR UNIT 72 - PARTS/ LIGHT BAR N E 511.000.77.548.68.31.10 10.3E 'M 10.4% Sales Tax 511.000.77.548.68.31.10 1.0£ 3685-452485 UNIT 64 - PARTS/ FILTER E UNIT 64 - PARTS/ FILTER 511.000.77.548.68.31.10 U 12.9( Q Page: 20 Packet Pg. 43 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 240777 2/6/2020 072739 O'REILLYAUTO PARTS (Continued) 10.4% Sales Tax 511.000.77.548.68.31.10 3685-452577 UNIT 81 PARTS/ BELT UNIT 81 PARTS/ BELT 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total : 240778 2/6/2020 077408 PAINE, SUSAN 020420 REIMBURSEMENT FOR AWC TRAIL AWC newly elected training in Dec. 21 001.000.11.511.60.43.00 iPad case and screen protector from 001.000.11.511.60.31.00 Total 240779 2/6/2020 028860 PLATT ELECTRIC SUPPLY OA85812 WWTP: PO 194 - LOGGER #1738 PO 194 - LOGGER #1738 423.000.76.535.80.35.00 10.4% Sales Tax 423.000.76.535.80.35.00 Y226244 WWTP: PO 203 - TERMINAL&COMF PO 203 - TERMINAL&COMPRESSIC 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total 240780 2/6/2020 068697 PUBLIC SAFETY TESTING INC PSTAC20-4 CORPORAL ASSESSMENT CENTEF CORPORAL ASSESSMENT CENTEF 001.000.22.521.10.41.00 Total 240781 2/6/2020 046900 PUGET SOUND ENERGY 200009595790 FIRE STATION #16 8429 196TH ST ; FIRE STATION #16 8429 196TH ST 7.3.b Page: 21 W L 3 c �a Amoun N 0 a m 1.3z u L_ 49.1; m 5.1- 121.61 m c d 45.0( 0 28.6E 73.6f a E U 4,920.6' c Ta 511.7z c L a a Q 1,682.1 � c N 174.9z c 7,289.41 c14 0 V) E 8,485.0z 8,485.0i c W E t U �a Q Page: 21 Packet Pg. 44 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 240781 2/6/2020 046900 PUGET SOUND ENERGY (Continued) 001.000.66.518.30.47.00 200019375639 MEADOWDALE CLUBHOUSE 6801 MEADOWDALE CLUBHOUSE 6801 001.000.66.518.30.47.00 Tota I : 240782 2/6/2020 077405 SAIGON TECH LLC Bus license refund BUSINESS LICENSE REFUND - SA[ BL REFUND FOR SAIGON TECH 001.000.257.310 Tota I : 240783 2/6/2020 067802 SAN DIEGO POLICE EQUIP CO 640974 INV 640974- CUST 1733- EDMONDS GOLD DOT 9MM AMMO 001.000.41.521.40.31.00 .223 HOLLOW POINT AMMO 001.000.41.521.40.31.00 10.4% Sales Tax 001.000.41.521.40.31.00 Tota I : 240784 2/6/2020 065001 SCHIRMAN, RON 6 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 Total 240785 2/6/2020 077407 SCHUETZ, CHRISTINE Bus license refund BUSINESS LICENSING REFUND - C BL REFUND - CHRISTINE SCHUET2 001.000.257.310 Total 240786 2/6/2020 066964 SEATTLE AUTOMOTIVE DIST INC S3-5140552 UNIT 285 - PARTS (IGNITION WIRE UNIT 285 - PARTS (IGNITION WIRE 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 S3-5155727 FLEET - ANTI -FREEZE 7.3.b Page: 22 aD L 3 c �a Amoun y 0 a aD 1,170.81 'D r U d 276.0, 1,446.81 m z 100.0( c 100.0( c �a 1,746.6E �a a 1,621.3E 350.2 i U 3,718.3E o 7a 0 a 311.1 m Q- 311 A � Q 0 N 0 50.0( o 50.0( 50.7E (D E t 5.2E u Q Page: 22 Packet Pg. 45 vchlist 02/06/2020 7:13:10AM Voucher List City of Edmonds 7.3.b Page: 23 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 240786 2/6/2020 066964 SEATTLE AUTOMOTIVE DIST INC (Continued) FLEET - ANTI -FREEZE 511.000.77.548.68.31.20 73.2f 10.4% Sales Tax 511.000.77.548.68.31.20 7.6, Tota I : 136.9' 240787 2/6/2020 066918 SEDOR, NORMAN 7 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.29.00 5,475.0( Total : 5,475.0( 240788 2/6/2020 074997 SEITEL SYSTEMS, LLC 51252 ONSITE COMPUTER SUPPORT Onsite computer support - 1/28/20 512.000.31.518.88.41.00 630.0( Total : 630.0( 240789 2/6/2020 036955 SKY NURSERY T-1523170 PM: FLOWER PROGRAM PLANTS PM: FLOWER PROGRAM PLANTS 001.000.64.576.81.31.00 47.9z 10.2% Sales Tax 001.000.64.576.81.31.00 4.8� Total : 52.& 240790 2/6/2020 075628 SNO CO DEPT OF EMERG MGMT 1000525080 Q1-2020 EMERGENCY COMM & DIc 01-2020 Emergency Communication 001.000.39.525.60.41.50 14,865.0( Total: 14,865.0( 240791 2/6/2020 037330 SNO CO PLANNING & DEVLP SERV 1000524016 2020 SNO CO TOMORROW DUES 2020 Snohomish County Tomorrow D 001.000.39.513.10.49.00 8,011.0( Total : 8,011.0( 240792 2/6/2020 075543 SNO CO PUBLIC DEFENDER ASSOC 2998 PUBLIC DEFENSE SERVICES - JAN JANUARY CONTRACT 001.000.39.512.52.41.00 26.265.2, Page: 23 Packet Pg. 46 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 240792 2/6/2020 075543 075543 SNO CO PUBLIC DEFENDER ASSO( (Continued) 240793 2/6/2020 037375 SNO CO PUD NO 1 200124873 200274959 200386456 200422418 200748606 200943348 201192226 201265980 201374964 201557303 201563434 201582152 PO # Description/Account Total TRAFFIC LIGHT 9933 100TH AVE W TRAFFIC LIGHT 9933 100TH AVE W 111.000.68.542.64.47.00 TRAFFIC LIGHT 23602 76TH AVE W TRAFFIC LIGHT 23602 76TH AVE W 111.000.68.542.64.47.00 CLUBHOUSE 6801 MEADOWDALE CLUBHOUSE 6801 MEADOWDALE 001.000.66.518.30.47.00 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 TRAFFIC LIGHT 9730 220TH ST SW TRAFFIC LIGHT 9730 220TH ST SW 111.000.68.542.64.47.00 TRAFFIC LIGHT 23202 EDMONDS V TRAFFIC LIGHT 23202 EDMONDS V 111.000.68.542.64.47.00 TRAFFIC LIGHT 20408 76TH AVE W TRAFFIC LIGHT 20408 76TH AVE W 111.000.68.542.64.47.00 LIFT STATION #12 16121 75TH PL � LIFT STATION #12 16121 75TH PL � 423.000.75.535.80.47.10 LIFT STATION #11 6811 1/2 157TH P LIFT STATION #11 6811 1/2 157TH P 423.000.75.535.80.47.10 CEMETERY BUILDING CEMETERY BUILDING 130.000.64.536.50.47.00 TRAFFIC LIGHT 660 EDMONDS WA TRAFFIC LIGHT 660 EDMONDS WA 111.000.68.542.64.47.00 TRAFFIC LIGHT 19600 80TH AVE W 7.3.b Page: 24 W L 3 c �a Amoun y 0 26,265.21, 0 U d L_ 39.8, N m 18.3, v m c 77.3, c �a 1,416.2( o �a a 17.1, U 48.1 £ 0 7a 0 17.1� a a Q 185.2- N 0 N 24.1 E N E 179.0( c a� E 34.2, Q Page: 24 Packet Pg. 47 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240793 2/6/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) TRAFFIC LIGHT 19600 80TH AVE W 111.000.68.542.63.47.00 201594488 LIFT STATION #15 7710 168TH PL S LIFT STATION #15 7710 168TH PL S 423.000.75.535.80.47.10 201610276 OVERHEAD STREET LIGHTING AT 1 OVERHEAD STREET LIGHTING AT 130.000.64.536.50.47.00 201611951 TRAFFIC LIGHT 20801 76TH AVE W TRAFFIC LIGHT 20801 76TH AVE W 111.000.68.542.63.47.00 201656907 DECORATIVE LIGHTING 413 MAIN! DECORATIVE LIGHTING 413 MAIN 111.000.68.542.63.47.00 201703758 PEDEST CAUTION LIGHT 23190 10( PEDEST CAUTION LIGHT 23190 10( 111.000.68.542.64.47.00 201762101 415 5TH AVE S 415 5TH AVE S 001.000.64.576.80.47.00 201907862 TRAFFIC LIGHT 7133 212TH ST SW TRAFFIC LIGHT 7133 212TH ST SW 111.000.68.542.63.47.00 201929916 WWTP: 12/25/19 - 1/23/20 FLOWME 12/25/19 - 1/23/20 FLOW METER 2'r 423.000.76.535.80.47.62 202077194 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 202087870 LIFT STATION #6 100 PINE ST / MEl LIFT STATION #6 100 PINE ST / MEl 423.000.75.535.80.47.10 202161535 CEMETERY WELL PUMP CEMETERY WELL PUMP 130.000.64.536.50.47.00 7.3.b Page: 25 aD L 3 c �a Amoun N 0 a m 34.7� u 19.6< m 9.1E m c a� 33.3' �a 0 309.5� `5% M a E 36.5, 'i 0 27.6" 0 L Q a 32.9, Q 0 N 17.1 1 o N N 558.5� . �a U 184.0E y E t 92.6 , Q Page: 25 Packet Pg. 48 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 240793 2/6/2020 037375 SNO CO PUD NO 1 (Continued) 202289096 202289120 202421582 202620415 204292213 204467435 220547582 PO # Description/Account TRAFFIC LIGHT 22400 HWY 99 / ME TRAFFIC LIGHT 22400 HWY 99 / ME 111.000.68.542.64.47.00 TRAFFIC LIGHT 23801 HWY 99 / ME TRAFFIC LIGHT 23801 HWY 99 / ME 111.000.68.542.64.47.00 LOG CABIN & DECORATIVE LIGHTI LOG CABIN & DECORATIVE LIGHTI 001.000.66.518.30.47.00 MATHAY BALLINGER PARK IRRIGA MATHAY BALLINGER PARK IRRIGA 001.000.64.576.80.47.00 CHARGE STATION #1 552 MAIN ST CHARGE STATION #1 552 MAIN ST 111.000.68.542.64.47.00 HAZEL MILLER PLAZA HAZEL MILLER PLAZA 001.000.64.576.80.47.00 TRAFFIC LIGHT SR104 @ 95TH AVE TRAFFIC LIGHT SR104 @ 95TH AVE 111.000.68.542.63.47.00 Total 240794 2/6/2020 037376 SNO CO PUD NO 1 1900066590 ACCT# 30000075 Advanced Contact fee on jointly owne 512.000.31.518.87.41.00 Total 240795 2/6/2020 063941 SNO CO SHERIFFS OFFICE 1000523958 INV 1000523958 - CUST SSH00095- 12/4/19- RANGE FEE 6 HRS @ $58/I 001.000.41.521.40.41.00 12/5/19- RANGE FEE 6HRS @$58/H 001.000.41.521.40.41.00 12/16/19- RANGE FEE 10HRS @$5E 001.000.41.521.40.41.00 7.3.b Page: 26 aD L 3 c �a Amoun N 0 a m U m 60.5E N 63.5, v 216.2E a� 17.7z 0 L 116.5, a E 39.6E u 4- 0 Ta 43.8E o 3,970.9f a Q 0 N 160.8z c 160.8z N 0 U) E M 348.0( c 348.0( E t U 580.0( Q Page: 26 Packet Pg. 49 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240795 2/6/2020 063941 SNO CO SHERIFFS OFFICE 9111y�Z: 240797 240798 2/6/2020 076433 SNOHOMISH COUNTY 911 Voucher List City of Edmonds Invoice (Continued) 2201 2/6/2020 037303 SO SNOHOMISH CO FIRE & RESCUE 20-008 2/6/2020 038300 SOUND DISPOSAL CO 103583 103584 103585 103586 103587 103588 PO # Description/Account 12/17/19- RANGE FEE 5 HRS @ $5E 001.000.41.521.40.41.00 Total FEB-20 COMMUNICATION DISPATC FEB-20 COMMUNICATION DISPATC 001.000.39.528.00.41.50 FEB-20 COMMUNICATION DISPATC 421.000.74.534.80.41.50 FEB-20 COMMUNICATION DISPATC 423.000.75.535.80.41.50 Total 04-19 EMS BILLING & POSTAGE Q4-19 Ambulance billings & postage 001.000.39.522.70.41.00 Total CIVIC CENTER 250 5TH AVE N CIVIC CENTER 250 5TH AVE N 001.000.66.518.30.47.00 WWTP: SPECIAL TRIP - RECYCLINi SPECIAL TRIP -RECYCLING - FOR 423.000.76.535.80.47.66 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 SNO-ISLE LIBRARY 650 MAIN ST SNO-ISLE LIBRARY 650 MAIN ST 001.000.66.518.30.47.00 PARKS MAINT GARBAGE & RECYC PARKS MAINT GARBAGE AND REC 001.000.64.576.80.47.00 CITY HALL 121 5TH AVE N CITY HALL 121 5TH AVE N 7.3.b Page: 27 a� L 3 c �a Amoun N 0 a m 290.0( u 1,566.0( N v m 73,802.9( r 1,942.1 £ d 1,942.1 £ 77,687.2E 0 �a a 16,520.6( 16,520.6( •� 0 7a 689.5, c a a 88.8" Q 0 N 724.4, N 0 V) E 605.1 £ 'M c 1,022.9, t U �a Q Page: 27 Packet Pg. 50 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240798 2/6/2020 038300 SOUND DISPOSAL CO 240799 240800 240801 240802 2/6/2020 038410 SOUND SAFETY PRODUCTS 2/6/2020 068439 SPECIALTY DOOR SERVICE Voucher List City of Edmonds Invoice (Continued) 12327/6 842224/4 84254/4 53619 2/6/2020 074990 STANTEC CONSULTING SERVICES 1575075 2/6/2020 027269 THE PART WORKS INC I N V52202 PO # Description/Account 001.000.66.518.30.47.00 Total : STREET - WORK WEAR T BACH STREET - WORK WEAR T BACH 422.000.72.531.90.24.00 9.2% Sales Tax 422.000.72.531.90.24.00 WWTP: JMCKENZIE 2020 UNIFORM JEANNE MCKENZIE 2020 UNIFORM 423.000.76.535.80.24.00 10.4% Sales Tax 423.000.76.535.80.24.00 FAC MAINT- WORK WEAR L. LAFA` FAC MAINT- WORK WEAR L. LAFA` 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 Total OLD PUBLIC WORKS - REPAIR LAF OLD PUBLIC WORKS - REPAIR LAF 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total EBJA.SERVICES THRU SEPTEMBEI EBJA.Services thru September 2019 421.000.74.594.34.41.00 Total PM SUPPLIES: FAUCETS PM SUPPLIES: FAUCETS 001.000.64.576.80.31.00 7.3.b Page: 28 a� L 3 c �a Amoun y 0 a aD 459.8� 'D 3,590.81 L_ N 362.91 33.3� m c d 98.4' c �a 10.2< o �a a 123.9( 12.8� U 64117 IS 0 L a 1,294.4, Q 134.6, N 1,429.0i c N 0 E 7,042.21' 'R 7,042.2; c aD E t 708.9E M Q Page: 28 Packet Pg. 51 vchlist 02/06/2020 7:13:1OAM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 240802 2/6/2020 027269 THE PART WORKS INC (Continued) 10.4% Sales Tax 001.000.64.576.80.31.00 Tota I : 240803 2/6/2020 066628 THE SUPPLY COMPANY LLC 00215855S FLEET - SHOP SUPPLIES FLEET - SHOP SUPPLIES 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 Total 240804 2/6/2020 038315 THYSSENKRUPP ELEVATOR US53022 ELEVATOR MAINTENANCE MUSEUI ELEVATOR MAINTENANCE MUSEUI 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 US53294 ELEVATOR MAINTENANCE SNO-ISl ELEVATOR MAINTENANCE SNO-ISl 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 US53301 ELEVATOR MAINTENANCE F. ANDE ELEVATOR MAINTENANCE FRANC[ 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 US53869 ELEVATOR MAINTENANCE CIVIC C ELEVATOR MAINTENANCE CIVIC C 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Tota I : 240805 2/6/2020 076853 TRC ENVIRONMENTAL CORP 396861 WWTP: 12/20/19-1/3/20 AIR COMPL 12/20/19-1/3/20 Air Compliance Testii 7.3.b Page: 29 a� L 3 c �a Amoun N 0 a m 73.7< u 782.65 •`— N m 62.5 6.5- 69.OF c �a 400.8( �a a 41.6E U 1,422.51 p Ta 147.9E c L a a Q 1,293.5" c N 134.5' c N O V) 1,308.9E E 136.1< U 4,886.1E r- E t U �a Q Page: 29 Packet Pg. 52 vchlist 02/06/2020 7:13:10AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 240805 2/6/2020 076853 TRC ENVIRONMENTAL CORP (Continued) 240806 2/6/2020 077401 VALENTI, SARA MICHELLE 240807 2/6/2020 067865 VERIZON WIRELESS PO # Description/Account 423.000.76.535.80.41.00 Total Bus license refund BUSINESS LICENSE REFUND - SAF BL REFUND FOR VALENTI, SARA M 001.000.257.310 Total 9846865932 C/A 571242650-0001 iPhone/iPad Cell Service Bldg 001.000.62.524.20.42.00 iPhone/iPad Cell Service Bldg 512.100.31.518.88.35.00 iPhone/iPad Cell Service City Clerk 001.000.25.514.30.42.00 iPhone/iPad Cell Service Comm Svc 001.000.61.557.20.42.00 iPhone/iPad Cell Service Council 001.000.11.511.60.42.00 iPhone/iPad Cell Service Court 001.000.23.512.50.42.00 iPhone/iPad Cell Service Court 512.100.31.518.88.35.00 iPhone/iPad Cell Service Dev Svcs 001.000.62.524.10.42.00 iPhone/iPad Cell Service Dev Svcs 512.100.31.518.88.35.00 iPhone/iPad Cell Service Engineering 001.000.67.518.21.42.00 iPhone/iPad Cell Service Engineering 512.100.31.518.88.35.00 iPhone/iPad Cell Service Facilities 001.000.66.518.30.42.00 iPhone/iPad Cell Service Facilities 512.100.31.518.88.35.00 7.3.b Page: 30 a� L 3 c �a Amoun y 0 a aD 31,288.5( 'D 31,288.5( m L_ N 100.0( 100.0( (D c d 555.7E c �a 1,148.1, — 0 76.7� a 40.0- •� U 610.1z c Ta 155.5, c L a 287.0< Q 233.7, N to 0 287.0' N 0 V) 1,477.7, E U 1,435.1 E c aD 327.9� E t U 287.0< Q Page: 30 Packet Pg. 53 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240807 2/6/2020 067865 VERIZON WIRELESS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) iPhone/iPad Cell Service Finance 001.000.31.514.23.42.00 iPhone/iPad Cell Service HR 001.000.22.518.10.42.00 iPhone/iPad Cell Service IS 512.000.31.518.88.42.00 iPhone/iPad Cell Service IS 512.000.31.518.88.35.00 iPhone/iPad Cell Service Parks Maint 001.000.64.576.80.42.00 iPhone/iPad Cell Service Parks Maint 001.000.64.576.80.35.00 iPhone/iPad Cell Service Parks Maint 512.100.31.518.88.35.00 iPhone/iPad Cell Service Parks Rec 001.000.64.571.22.42.00 iPhone/iPad Cell Service PD 001.000.41.521.22.42.00 iPhone/iPad Cell Service PD 512.100.31.518.88.35.00 Air cards PD 001.000.41.521.22.42.00 iPhone/iPad Cell Service Planning 001.000.62.558.60.42.00 iPhone/iPad Cell Service PW Admin 001.000.65.518.20.42.00 iPhone/iPad Cell Service PW Admin 421.000.74.534.80.42.00 iPhone/iPad Cell Service PW Admin 422.000.72.531.90.42.00 iPhone/iPad Cell Service PW Admin 423.000.75.535.80.42.00 iPhone/iPad Cell Service PW Admin 423.000.76.535.80.42.00 7.3.b Page: 31 aD L 3 c �a Amoun N 0 a m 67.4� u L 124.9E N 377.6< U 287.0< m c 222.1 < c 563.0- f° 0 L 287.0< a 97.5( 1,746.6E ,- 0 1,148.1, j 0 L 1,120.2f Q 120.0< N C6 54.4< c N 0 15.5E E M 54.4; c 15.5E t 15.5E Q Page: 31 Packet Pg. 54 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240807 2/6/2020 067865 VERIZON WIRELESS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) iPhone/iPad Cell Service PW Admin 512.100.31.518.88.35.00 iPhone/iPad Cell Service Street 111.000.68.542.90.42.00 iPhone/iPad Cell Service Fleet 511.000.77.548.68.42.00 iPhone/iPad Cell Service Water/SeWe 421.000.74.534.80.42.00 iPhone/iPad Cell Service Water/Sewe 423.000.75.535.80.42.00 iPhone/iPad Cell Service Water/Sewe 512.100.31.518.88.35.00 iPhone/iPad Cell Service Sewer 423.000.75.535.80.42.00 iPhone/iPad Cell Service Sewer 512.100.31.518.88.35.00 iPhone/iPad Cell Service Water 421.000.74.534.80.42.00 iPhone/iPad Cell Service Water 512.100.31.518.88.35.00 iPhone/iPad Cell Service Storm 422.000.72.531.90.42.00 iPhone/iPad Cell Service Storm 512.100.31.518.88.35.00 iPhone/iPad Cell Service Street/Storn 111.000.68.542.90.42.00 iPhone/iPad Cell Service Street/Storn 422.000.72.531.90.42.00 iPhone/iPad Cell Service WWTP 423.000.76.535.80.42.00 iPhone/iPad Cell Service WWTP 512.100.31.518.88.35.00 iPhone/iPad Cell Service Parks Disco 001.000.64.571.23.42.00 7.3.b Page: 32 a� L 3 c �a Amoun N 0 a m 287.0< u L 231.7E N 57.4� v 201.7E m c 201.7E m c 287.0' f° 0 L 447.6E a 684.4E E 816.8z ,- 0 2,296.2z > 0 L 227.8( Q Q 287.0' N C6 200.0E c N 0 200.0E E M 598.1, c 574.0E z 40.0- Q Page: 32 Packet Pg. 55 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 240807 2/6/2020 067865 VERIZON WIRELESS (Continued) 9846865932 C/A 571242650-0001 iPhone/iPad Cell Service Mayor 001.000.21.513.10.42.00 s iPhone/iPad Cell Service Parks Admh 001.000.64.571.21.42.00 9846999255 C/A 772540262-00001 Cradlepoint 1 512.000.31.518.88.42.00 Trimble 2 - Engineering Storm 421.000.74.534.80.49.20 Trimble 2 - Engineering Storm 422.000.72.531.90.49.20 Trimble 2 - Engineering Storm 423.000.75.535.80.49.20 Trimble 1 - Storm 422.000.72.531.90.42.00 Lake Ballinger monitor 422.000.72.531.90.49.20 Total 240808 2/6/2020 047605 WA ST TREASURER Q4-2019 Q4-2019 FORFEITRURES - EDMON 0-4 2019 FORFEITURES 104.000.237.100 Tota I : 240809 2/6/2020 075635 WCP SOLUTIONS 11590193 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Tota I : 240810 2/6/2020 073552 WELCO SALES LLC 7764 LETTERHEAD Mayor Letterhead 001.000.21.513.10.31.00 7.3.b Page: 33 a� L 3 c �a Amoun N 0 a m U m -3.4- 13 -40.0( m 62.4, m c 3.3z c 3.3z 0 L 3.3z a 22.4z 22.4E u 20,952Z5 0 0 0 L a a 55.0( Q 55.0( c N 0 N 554.3E N E 57.6E R 612.0( c a� E t U 136.0( Q Page: 33 Packet Pg. 56 vchlist 02/06/2020 7:13:10AM Bank code : usbank Voucher Date Vendor 240810 2/6/2020 073552 WELCO SALES LLC 240811 240812 240813 2/6/2020 068150 WESTERN TIRE CHAIN 2/6/2020 072634 WHISTLE WORKWEAR Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.4% Sales Tax 001.000.21.513.10.31.00 22929 UNIT 75 - CHAIN SET UNIT 75 - CHAIN SET 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 TR-502078 TR-502542 TR-502548 TR-503417 2/6/2020 075743 WHISTLE WORKWEAR OF SHORELINE SHO-3711 Total : Total ; WWTP: LKRESTEL2020 UNIFORM. LES KRESTEL 2020 UNIFORM 423.000.76.535.80.24.00 9.8% Sales Tax 423.000.76.535.80.24.00 WWTP:STLONG-SCOTT 2020 UNIF( SHANE LONG-SCOTT 2020 UNIFOF 423.000.76.535.80.24.00 9.8% Sales Tax 423.000.76.535.80.24.00 WWTP: RSLENKER 2020 UNIFORM RSLENKER 2020 UNIFORM ALLOW 423.000.76.535.80.24.00 9.8% Sales Tax 423.000.76.535.80.24.00 WWTP: JNORDOUIST 2020 UNIFOF JIM NORDOUIST 2020 UNIFORM AL 423.000.76.535.80.24.00 9.8% Sales Tax 423.000.76.535.80.24.00 Total WWTP: FPANGELINAN 2020 UNIFC FRED PANGELINAN 2020 UNIFOR 7.3.b Page: 34 a� L 3 c �a Amoun N 0 a m 14.1u 150.1� .L N m 514.6( 53.5, 568.1: c �a 233.0< �a a 22.8z E U 239.3( c Ta 23.4E c L a a Q 0 N 19.2( c N O V) 238.4, E 23.3, U 995.5( E t U �a Q Page: 34 Packet Pg. 57 vchlist 02/06/2020 7:13:10AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 240813 2/6/2020 075743 WHISTLE WORKWEAR OF SHORELINE (Continued) 240814 2/6/2020 051050 WYATT, ARTHUR D 240815 2/6/2020 070432 ZACHOR & THOMAS PS INC 99 Vouchers for bank code : usbank 99 Vouchers in this report PO # Description/Account 423.000.76.535.80.24.00 10.2% Sales Tax 423.000.76.535.80.24.00 SHO-3749 WWTP: MVAN PELT 2020 UNIFORM MICHAEL VAN PELT 2020 UNIFORM 423.000.76.535.80.24.00 10.2% Sales Tax 423.000.76.535.80.24.00 Total 8 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 Total 20-EDM0001 JAN-20 RETAINER Monthly Retainer 001.000.36.515.33.41.00 Total Bank total Total vouchers 7.3.b Page: 35 a� L 3 c �a Amoun N 0 a (D 240.41 'D U 0 24.5: 13 240.4, 4) 24.5' Et 530.0( c d c �a 1,626.0( o 1,626.0( �a a E 21,250.0( 21,250.0( o 374,105mll, o L 374,105mll, a Q 0 N 0 N 0 N E 2 V C E t V f6 Q Page: 35 Packet Pg. 58 7.3.c vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240816 2/11/2020 069457 CITY OF EDMONDS 240817 2/13/2020 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account BLD2019-1590 A PLAN REVIEW FEES - CIVIC PARK PLAN REVIEW FEES - CIVIC PARK 125.000.64.594.76.65.00 Total 85220 INV 85220 - EDMONDS PD- T.LOCK BLAUER PANTS 001.000.41.521.22.24.00 3 BLAUER S/S SHIRTS 001.000.41.521.22.24.00 2 BLAUER L/S SHIRTS 001.000.41.521.22.24.00 5 NAME TAPES 001.000.41.521.22.24.00 BLAUER TRAFFIC VEST 001.000.41.521.22.24.00 VEST HEAT PRESS 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85467 INV 85467- EDMONDS PD- CRYSTA 2 NAME TAPES 001.000.41.521.22.24.00 2 PATCH INSTALLATIONS 001.000.41.521.22.24.00 2 SGT CHEVRON PATCHES 001.000.41.521.22.24.00 3 SGT CHEVRON PATCHES 001.000.41.521.22.24.00 SGT CHEVRON PATCH 001.000.41.521.22.24.00 2 NAME TAPES 001.000.41.521.22.24.00 2 CHEVRON PATCHES Page a� L 3 c .y Amoun 0 a m U m 7,975.7, 7,975.7: ui m 89.9� m c 194.9 1 M' c 139.9f sa 0 40.0( �a a 54.9� 12.0( U 4- 0 16.0( Q 0 6.0( M 5.9E c V) 8.9-, 2.9� 16.0( t U �a Q Page: 1 Packet Pg. 59 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240817 2/13/2020 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.41.521.22.24.00 2 PATCH INSTALLATIONS 001.000.41.521.22.24.00 NAME TAPE 001.000.41.521.22.24.00 SGT CHEVRON PATCH 001.000.41.521.22.24.00 1 PATCH INSTALLATION 001.000.41.521.22.24.00 2 PATCH INSTALLATIONS 001.000.41.521.22.24.00 6 PATCH INSTALLATIONS 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85471 INV 85471 - EDMONDS PD- A.SAUN JS - ADD MIC TAB 001.000.41.521.22.24.00 JS- ADD FLASHLIGHT POCKET 001.000.41.521.22.24.00 JS- ADD COBAN POCKET 001.000.41.521.22.24.00 NAMETAPE EMBROIDERED 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85714 INV 85472 - RETURN OC CASE- T.IV RETURN OC ATTACHMENT 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85730 INV85220 - WRONG SIZE SHIRTS - RETURN 3 BLAUER S/S SHIRTS 001.000.41.521.22.24.00 7.3.c Page: 2 a� L 3 c �a Amoun y 0 a aD 5.9£ 'D r U d 6.0( 8.0( m t 2.9f U 3.0( c d 6.0( �a 18.0( o L �a 10.5� a E 10.0( U 0 15.0( > 0 L 10.0( a Q 8.0( N Cl) 4.3( N 0 -22.2`, -2.2( (D E t 94.91 L) Q Page: 2 Packet Pg. 60 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240817 2/13/2020 076040 911 SUPPLY INC 240818 2/13/2020 073947 A WORKSAFE SERVICE INC 240819 2/13/2020 070322 A&A LANGUAGE SERVICES INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) G RETURN 2 BLAUER US SHIRTS 001.000.41.521.22.24.00 G RETURN 1 BLAUER US SHIRT 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 Tota I : 285796 DRUG TEST PRE -EMPLOYMENT TEST, WATER 421.000.74.534.80.41.00 Tota I : 15-76685 15-77353 15-77573 15-77772 240820 2/13/2020 063863 ADVANCED TRAFFIC PRODUCTS 0000025998 240821 2/13/2020 001375 AMERICAN PLANNING ASSOCIATION 264703-2015 INTERPRETER - KOREAN INTERPRETER KOREAN 001.000.23.512.50.41.01 INTERPRETER - MANDARIN 9Z104( INTERPRETER MANDARIN- 001.000.23.512.50.41.01 INTERPRETER - KOREAN 9Z10377, INTERPRETER - KOREAN- 001.000.23.512.50.41.01 INTERPRETER - KOREAN 9Z10377, INTERPRETER KOREAN- 001.000.23.512.50.41.01 Total E9DA - CROSS WALK BUTTON SIGI E9DA - CROSS WALK BUTTON SIGI 126.000.68.595.33.65.00 9.8% Sales Tax 126.000.68.595.33.65.00 Total APA MEMBERSHIP DUES FOR 202C 7.3.c Page: 3 Page: 3 Packet Pg. 61 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 240821 2/13/2020 001375 AMERICAN PLANNING ASSOCIATION (Continued) 240822 2/13/2020 073573 ANIXTER 240823 2/13/2020 069751 ARAMARK UNIFORM SERVICES 240824 2/13/2020 071124 ASSOCIATED PETROLEUM 240825 2/13/2020 001801 AUTOMATIC WILBERT VAULT CO PO # Description/Account APA membership dues for Doherty foi 001.000.61.557.20.49.00 Total 23K245546 SEWER - SUPPLIES SEWER - SUPPLIES 423.000.75.535.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 Total 1991618271 WWTP: 2/5/20 UNIFORMS,TOWELS Mats/Towels 423.000.76.535.80.41.00 Uniforms 423.000.76.535.80.24.00 10.4% Sales Tax 423.000.76.535.80.41.00 10.4% Sales Tax 423.000.76.535.80.24.00 1991618272 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 10.4% Sales Tax 001.000.64.576.80.24.00 Total 0162796-IN WWTP: PO 82 - DIESEL FUEL ULSD #2 DYED - BULK fuel (include 423.000.76.535.80.32.00 10.4% Sales Tax 423.000.76.535.80.32.00 Total 64013 ROUGH BOX - ODELL 7.3.c Page: 4 a� L 3 c �a Amoun N 0 a m 493.0( u 493.0( .` N m 805.0( 83.7, 888.7: c �a 51.4E �a a 2.6E E 5.3. U 4- 0 0.2E 0 L a 56.5E Q 5.8E N 122.2( N O E 1,079.6E .m 112.2� c 1,191.9: E t U �a Q Page: 4 Packet Pg. 62 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240825 2/13/2020 001801 AUTOMATIC WILBERT VAULT CO Voucher List City of Edmonds Invoice (Continued) 240826 2/13/2020 061659 BAILEY'S TRADITIONAL TAEKWON 8252 TAEKWON-DO 240827 2/13/2020 076839 BALLARD TRANSCRIPTION 233651 240828 2/13/2020 075217 BASLER, ANTHONY 46729 47252 47701 47703 48223 48912 48913 PO # Description/Account ROUGH BOX - ODELL 130.000.64.536.20.34.00 Total : 8252 TAEKWON-DO INSTRUCTION 8252 TAEKWON-DO INSTRUCTION 001.000.64.571.27.41.00 Total EXP SERVICES PDA - 8Z0537805 S, EXP SERVICES PDA - 8ZO537805 S, 001.000.39.512.52.41.00 Total INTERPRETER - SPANISH 9Z10799� INTERPRETER SPANISH- 001.000.23.512.50.41.01 INTERPRETER - SPANISH 9Z1001T INTERPRETER SPANISH- 001.000.23.512.50.41.01 INTERPRETER - SPANISH 9ZO9151: INTERPRETER SPANISH- 001.000.23.512.50.41.01 INTERPRETER - SPANISH 9Z09151, INTERPRETER SPANISH- 001.000.23.512.50.41.01 INTERPRETER - SPANISH XZ00307 INTERPRETER SPANISH- 001.000.23.512.50.41.01 INTERPRETER - SPANISH 9Z07454, INTERPRETER SPANISH- 001.000.23.512.50.41.01 INTERPRETER - SPANISH XZ00790 INTERPRETER SPANISH- 001.000.23.512.50.41.01 7.3.c Page: 5 aD L 3 c �a Amoun N 0 a m 586.0( u 586.0( .` N m 656.6( 656.6( m c a� 2,416.3( 2,416.3( o 0 �a a 106.4< .E �a v 131.4< o �a 0 a 106.4' Q 0 N 106.4< Cl) N 0 106.4< M 106.4� aD E t 106.4; Q Page: 5 Packet Pg. 63 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 240828 2/13/2020 075217 075217 BASLER, ANTHONY (Continued) 240829 2/13/2020 073041 BECK & ASSOCIATES PLLC 2020-EDM-01 240830 2/13/2020 069226 BHC CONSULTANTS LLC 0011815 240831 2/13/2020 074307 BLUE STAR GAS 1157362-IN 1158421-IN 240832 2/13/2020 073760 BLUELINE GROUP LLC 18370 18371 18372 PO # Description/Account Total : PROF. SERV FOR BUILDING: PLAT` Prof. Sery for Building: Plan review 001.000.62.524.20.41.00 Total WWTP: 1/1-1/24/20 TO 1.2019 1/1 -1 /24/20 FOR TO 1.2019 423.000.76.535.80.41.00 Total FLEET - AUTO PROPANE 510.3 GAL FLEET - AUTO PROPANE 510.3 GAL 511.000.77.548.68.34.12 FLEET - AUTO PROPANE 698.4 GAL FLEET - AUTO PROPANE 698.4 GAL 511.000.77.548.68.34.12 Total E4FE/E5JB.SERVICES THRU 02/01/ E4FE.Services thru 2/1/2020 422.000.72.594.31.41.00 E5JB.Services thru 2/1/2020 421.000.74.594.34.41.00 E5JB.Services thru 2/1/2020 423.000.75.594.35.41.00 E5JB.Services thru 2/1/2020 422.000.72.594.31.41.00 E7JA.E8JA.SERVICES THRU 2/1/20; E7JA.Services thru 2/1/2020 421.000.74.594.34.41.00 E8JA.Services thru 2/1/2020 421.000.74.594.34.41.00 E8FC.SERVICES THRU 2/1/2020 E8FC.Services thru 2/1/2020 7.3.c Page: 6 a� L 3 c �a Amoun N 0 770.0 j 0 U m L_ 3,820.7E 3,820.7E m v 815.1� m 815.15 a0i c �a 688.6� o �a a 939.3, E 1,628.0E 4- 0 �a 7,532.7E a a 711.0E Q 0 711.0E Cl) 711.0E o V) E M 6,702.5( Z c 487.0( E t U �a Q Page: 6 Packet Pg. 64 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds 7.3.c Page: 7 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 240832 2/13/2020 073760 BLUELINE GROUP LLC (Continued) 0 422.000.72.594.31.41.00 as 13,702.5( -0 Total: 30,557.9: m L_ 240833 2/13/2020 077181 BOYER ELECTRIC CO INC 85691 CITY PARK BUILDING - DAMAGED I CITY PARK BUILDING - DAMAGED I 001.000.66.518.30.48.00 260.0( 10.4% Sales Tax 001.000.66.518.30.48.00 27.0z Total: 287.0z c 240834 2/13/2020 072005 BROCKMANN, KERRY 8283 8291 YOGA 8283 8291 YOGA INSTRUCTION 8283 YOGA INSTRUCTION 001.000.64.571.27.41.00 372.4� _ 8291 YOGA INSTRUCTION 001.000.64.571.27.41.00 485.1( a 8287 8299 YOGA 8287 8299 YOGA INSTRUCTION 8287 YOGA INSTRUCTION E 001.000.64.571.27.41.00 380.1 E a 8299 YOGA INSTRUCTION o 001.000.64.571.27.41.00 492.8E ii 8295 YOGA 8295 YOGA INSTRUCTION > 0 8295 YOGA INSTRUCTION a 001.000.64.571.27.41.00 93.5( Q 8303 YOGA 8303 YOGA INSTRUCTION 8303 YOGA INSTRUCTION N 001.000.64.571.27.41.00 588.5( c%� 8316 PILATES 8316 PILATES INSTRUCTION N 8316 PILATES INSTRUCTION 001.000.64.571.27.41.00 415.8( E Total: 2,828.3° 2 U 240835 2/13/2020 069295 BROWN, CANDY 8249 BIRDS CLASS 8249 WATER BIRDS OF THE PUGE- 8249 WATER BIRDS OF THE PUGE- E 001.000.64.571.22.41.00 49.5( t U �a Q Page: 7 Packet Pg. 65 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 240835 2/13/2020 069295 069295 BROWN, CANDY (Continued) 240836 2/13/2020 074294 BROWN, TODD 8250 BEES CLASS 240837 2/13/2020 077421 BRUNO & KRISTINE GIRARDI 4-21825 240838 2/13/2020 077417 BUCHANAN, MICHAEL 42020 240839 2/13/2020 003001 BUILDERS SAND & GRAVEL 335381 335690 PO # Description/Account Total 8250 RAISING YOUR OWN MASON 8250 RAISING YOUR OWN MASON 001.000.64.571.22.41.00 Total #762829RT UTILITY REFUND #762829RT Utility refund due to 411.000.233.000 Total DIVERSITY COMM FILM PURCHASE Div Comm Film series movie "The Fa 001.000.61.557.20.49.00 Total PW YARD - CRUSHED ROCK PW YARD - CRUSHED ROCK 111.000.68.542.31.31.00 PW YARD - CRUSHED ROCK 422.000.72.531.40.31.00 PW YARD - CRUSHED ROCK 421.000.74.534.80.31.00 PW YARD - CRUSHED ROCK 423.000.75.535.80.31.00 10.4% Sales Tax 111.000.68.542.31.31.00 10.4% Sales Tax 422.000.72.531.40.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 PW YARD - SAND PW YARD - SAND 7.3.c Page: 8 a� L 3 c �a Amoun N 0 49.5( U d L_ 19.8( T3 19.8( tf m 459.8, m 459.8 , a0i c �a 115.0( o 115.0( a E 828.9, ,- 0 828.9z > 0 L 828.9z Q 828.9E N Cl) 86.2 - N 0 86.2- E 86.2 - c 86.2- E t U co Q Page: 8 Packet Pg. 66 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240839 2/13/2020 003001 BUILDERS SAND & GRAVEL Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 111.000.68.542.31.31.00 PW YARD - SAND 422.000.72.531.40.31.00 PW YARD - SAND 421.000.74.534.80.31.00 PW YARD - SAND 423.000.75.535.80.31.00 10.4% Sales Tax 111.000.68.542.31.31.00 10.4% Sales Tax 422.000.72.531.40.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 Total 240840 2/13/2020 075874 BULGER SAFE & LOCK 50825 FAC - PARTS FAC - PARTS 001.000.66.518.30.31.00 10.1 % Sales Tax 001.000.66.518.30.31.00 Total 240841 2/13/2020 077166 CADENA, MICHAEL 01-02-20 INTERPRETER - SPANISH XZ00307 INTERPRETER SPANISH- 001.000.23.512.50.41.01 01-07-20 INTERPRETER - SPANISH 9Z09402, INTERPRETER SPANISH- 001.000.23.512.50.41.01 02-11-20 INTERPRETER - SPANISH 9Z04304! INTERPRETER SPANISH- 001.000.23.512.50.41.01 1-7-20 INTERPRETER - 9Z0430452 SPANI: INTERPRETER SPANISH- 7.3.c Page: 9 a� L 3 c �a Amoun N 0 a m 531.3( 'D U d 531.3( 531.3( m t 531.3( u 55.2E c a� 55.2E �a 55.2E o L �a 55.2z 6,006.W U 4- 0 598.5( 0 L 60.4.E a 658.9° Q 0 N Cl) 105.1E c� 0 E 105.1E f° U c a� 106.6, E t U �a Q Page: 9 Packet Pg. 67 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 240841 2/13/2020 077166 CADENA, MICHAEL (Continued) 47695 47772 48524 48578 48579 48581 48586 48810 240842 2/13/2020 065309 CAMPBELL PET COMPANY 0369818-IN PO # Description/Account 001.000.23.512.50.41.01 INTERPRETER - SPANISH 9ZO67991 INTERPRETER SPANISH- 001.000.23.512.50.41.01 INTERPRETER - SPANISH 9ZO87781 INTERPRETER SPANISH- 001.000.23.512.50.41.01 INTERPRETER - SPANISH 9Z04304! INTERPRETER SPANISH- 001.000.23.512.50.41.01 INTERPRETER - SPANISH 9Z07454! INTERPRETER SPANISH- 001.000.23.512.50.41.01 INTERPRETER - SPANISH XZ00307 INTERPRETER SPANISH- 001.000.23.512.50.41.01 INTERPRETER - SPANISH 9Z09151, INTERPRETER SPANISH- 001.000.23.512.50.41.01 INTERPRETER - SPANISH 9Z11661( INTERPRETER SPANISH- 001.000.23.512.50.41.01 INTERPRETER - SPANISH 9Z07454, INTERPRETER SPANISH- 001.000.23.512.50.41.01 Total INV 0369818-IN - CUST 0098020- EC EZ NAB NET - A/C 001.000.41.521.70.31.00 CONE MUZZLE SET - A/C 001.000.41.521.70.31.00 Freight 001.000.41.521.70.31.00 10.4% Sales Tax 7.3.c Page: 10 W L 3 c �a Amoun N 0 a aD 105.2£ 'D U d L 106.6, 13 N m 106.6, m c 105.1- M' c �a 156.6, o 0 �a a 106.6, U 45 106.6, 0 �a 0 L 106.6, a Q 0 131.6, N 1,348.5f N O E 135.0( R U 50.0( E 20.4£ U �a Q Page: 10 Packet Pg. 68 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240842 2/13/2020 065309 CAMPBELL PET COMPANY 240843 2/13/2020 073029 CANON FINANCIAL SERVICES 240844 2/13/2020 071816 CARLSON, JESSICA 240845 2/13/2020 003510 CENTRAL WELDING SUPPLY Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.41.521.70.31.00 21001672 CANON JAN 2020 CONTRACT CHARGE 001.000.23.512.50.45.00 BW METER USAGE 001.000.23.512.50.45.00 10.4% Sales Tax 001.000.23.512.50.45.00 8443 ANIME CLASS RN01200984 XC35124 XC35550 XC35551 Total : Total 8443 ADVENTURES IN ANIME CLAE 8443 ADVENTURES IN ANIME CLAD 001.000.64.571.22.41.00 Total WWTP: 1/31/20 CYLINDER RENTAL nitrogen, oxygen, carbon monoxide 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 WWTP: WRONG TAX CHGD; CRIED WRONG TAX CHGD - $1372.49 ($12 423.000.76.535.80.31.00 WWTP: CREDIT FOR INV. XC 3512z CREDIT FOR INV. XC 35124 AS WR 423.000.76.535.80.31.00 WWTP: PO 185 - CARBON MONOX CARBON MONOXIDE, OXYGEN, NP 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 7.3.c Page: 11 a� L 3 c �a Amoun y 0 a m 21.3E -0 226.8E m L_ T3 N 59.5, U 87.6f m c 15.3 - 162.51 -0 c �a 0 74.2E a 74.2E E U 147.9( o �a 15.3E a a Q 1,372.4� N Cl) N -1,372.4c o E M 1,220.8( c 25.5( t U 129.6, Q Page: 11 Packet Pg. 69 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 240845 2/13/2020 003510 003510 CENTRAL WELDING SUPPLY (Continued) 240846 2/13/2020 069457 CITY OF EDMONDS PLN2018-0039 240847 240848 240849 240850 240851 2/13/2020 073135 COGENT COMMUNICATIONS INC 2/13/2020 070753 CREAAFFILIATES LLC FEB-20 190220-7 2/13/2020 046150 DEPARTMENT OF LABOR & INDUSTRY 258575 2/13/2020 047450 DEPT OF INFORMATION SERVICES 2020010035 2/13/2020 075160 DIMENSIONAL COMMUNICATIONS 39550 Description/Account Total ; E7MA.PLN2018-0039 HEARING EXP E7MA.PLN2018-0039 Hearing Exami 332.000.64.594.76.41.00 E7MA.PLN2018-0039 Hearing Exami 126.000.64.594.76.41.00 E7MA.PLN2018-0039 Hearing Exami 125.000.64.594.76.41.00 Total C/A CITYOFED00001 Feb-20 Fiber Optics Internet Connect 512.000.31.518.87.42.00 Total 4TH AVENUE CULTURAL CORRIDO 4TH AVENUE CULTURAL CORRIDO 125.000.64.594.76.41.00 Total PUBLIC SAFETY - ELEVATOR CERT PUBLIC SAFETY - ELEVATOR CERT 001.000.66.518.30.41.00 Total CUSTOMER ID# D200-0 SWV#0098 Scan Services for January 2020 512.000.31.518.88.42.00 Total COUNCIL CHAMBER/COURT AUDIC Council chamber/Court audio service 001.000.11.511.60.48.00 Council chamber/Court audio service 001.000.23.512.50.48.00 Council chamber/Court audio service 7.3.c Page: 12 W L 3 c �a Amoun y 0 1,539.2( 0 U d L_ 95.4E N 53.8, U 80.7( 4" 230.0( c c �a 659.9" — 659.91 L0-, �a a E 5,850.0( 5,850.0( o �a 0 L 134.1( a 134.1( Q 0 N Cl) 285.0( c 285.0( 583.& y E 583.& U �a Q Page: 12 Packet Pg. 70 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240851 2/13/2020 075160 DIMENSIONAL COMMUNICATIONS 240852 240853 240854 240855 2/13/2020 064531 DINES, JEANNIE 2/13/2020 075153 DOPPS, MARIA 2/13/2020 007253 DUNN LUMBER Voucher List City of Edmonds Invoice (Continued) 20-3994 01-09-20 6907854 6934648 2/13/2020 007287 ECONOMIC ALLIANCE SNOHOMISH CO 14140 PO # Description/Account 001.000.25.514.30.48.00 10.4% Sales Tax 001.000.11.511.60.48.00 10.4% Sales Tax 001.000.23.512.50.48.00 10.4% Sales Tax 001.000.25.514.30.48.00 Total : CITY COUNCIL MTG MINUTES & TR city council meeting minutes, 001.000.25.514.30.41.00 Total INTERPRETER - SPANISH 9Z087781 INTERPRETER SPANISH- 001.000.23.512.50.41.01 Total PM: SUPPLIES ACCT E000027 PM: SUPPLIES: LUMBER 001.000.64.576.80.31.00 10.2% Sales Tax 001.000.64.576.80.31.00 PM: SUPPLIES ACCT E000027 PM SUPPLIES: STREET ASHPALT P 001.000.64.576.80.31.00 10.2% Sales Tax 001.000.64.576.80.31.00 Total WECHAT MARKETING INITIATIVE 21 WeChat Marketing Intiative 2020 001.000.61.558.70.41.00 Total 7.3.c Page: 13 W L 3 c �a Amoun y 0 a aD 583.8z 'D r U d 60.7, 60.7, Y m 60.7, u 1,933.6E m c a� 262.5( 262.5( o L �a a 100.8E •E 100.8E U 4- 0 �a 10.0( a a 1.01 Q 0 N Cl) 31.5E N 0 3.2, E 45.8: 'M c 3,500.0( t 3,500.0( Q Page: 13 Packet Pg. 71 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240856 2/13/2020 076610 EDMONDS HERO HARDWARE 240857 2/13/2020 008705 EDMONDS WATER DIVISION Voucher List City of Edmonds Invoice PO # Description/Account 1570 CITY HALL MAYORS OFFICE - SUPI CITY HALL MAYORS OFFICE - SUPI 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 1573 PM SUPPLIES: DOWEL, BOLTS, SC PM SUPPLIES: DOWEL, BOLTS, SC 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 1575 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 1577 PM SUPPLIES: OUTDOOR TIMER PM SUPPLIES: OUTDOOR TIMER 001.000.64.576.81.31.00 10.4% Sales Tax 001.000.64.576.81.31.00 1578 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 1580 PM SUPPLIES: BRUSH, CLEANERS PM SUPPLIES: BRUSH, CLEANERS 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total 8-40000 HICKMAN PARK STORM DRAIN & U HICKMAN PARK STORM DRAIN & U 001.000.64.576.80.47.00 7.3.c Page: 14 a� L 3 c �a Amoun N 0 a m 37.0- u L 3.8E N m 29.7, v 3.1( c c 29.9E 0 3.1, `>+ M a E 17.9E .� 1.81 0 �a 0 L 25.0E a Q 2.6" o N 25.5, c 2.6E 182.5 i Z c a� E t 1,442.2( u Q Page: 14 Packet Pg. 72 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 240857 2/13/2020 008705 008705 EDMONDS WATER DIVISION (Continued) 240858 2/13/2020 074437 EMPLOYERS HEALTH COALITION WA 2020-COEDRET-Q1 240859 240860 240861 240862 2/13/2020 008969 ENGLAND, CHARLES 2/13/2020 009350 EVERETT DAILY HERALD 8388 8387 DANCE EDH889395 EDH889396 2/13/2020 071572 EVIDENT CRIME SCENE PRODUCTS 154317A 2/13/2020 066378 FASTENAL COMPANY WAMOU57697 Description/Account Total 1STQUARTER RETIREE DUES 01 RETIREE MED DUES 009.000.39.517.20.23.10 Total 8388 8387 DANCE INSTRUCTION 8388 FRIDAY NIGHT BALLROOM D/ 001.000.64.571.22.41.00 8387 FRIDAY NIGHT WEST COAST 001.000.64.571.22.41.00 Total AMEND ECDC 20.75.045.0 REVISE AMEND ECDC 20.75.045.0 REVISE 001.000.25.514.30.41.40 ORD. AMEND. ECDC "HOTEL" CW ordinance amendment ECDC "hotel" 001.000.25.514.30.41.40 Total INV 154317A- CUST 21159- EDMON 4 PACKS OF KNIFE BOXES - 25EA 001.000.41.521.80.31.00 6 PACKS OF GUN BOXES - 25EA 001.000.41.521.80.31.00 1 CASE - GALLON ARSON CANS 001.000.41.521.80.31.00 Freight 001.000.41.521.80.31.00 Total PM: SUPPLIES PM: SUPPLIES 001.000.64.576.80.31.00 7.3.c Page: 15 aD L 3 c �a Amoun y 0 1,442.2( 0 U d L_ 1,620.0( 1,620.0( m 457.6( m c 357.5( -a 815.1( 0 L �a 43.4, a E U 43.4z 86.81 c 0 0 L Q a 116.0( Q 0 210.0( M 210.0( o 159.1( 695.1( c a� E t 32.1- U Q Page: 15 Packet Pg. 73 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds 7.3.c Page: 16 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 240862 2/13/2020 066378 FASTENAL COMPANY (Continued) 0 10.4% Sales Tax 001.000.64.576.80.31.00 3.3, u WAMOU57698 PM: SUPPLIES L PM: SUPPLIES 001.000.64.576.80.31.00 69.0E 10.4% Sales Tax 001.000.64.576.80.31.00 7.1 E v Total: 111.65 m c 240863 2/13/2020 011900 FRONTIER 206-188-0247 TELEMETRY MASTER SUMMARY A, TELEMETRY MASTER SUMMARY A, 423.000.75.535.80.42.00 267.0E TELEMETRY MASTER SUMMARY A, o 421.000.74.534.80.42.00 267.0( ">, 425-774-1031 LIFT STATION #8 VG SPECIAL ACCI ca a LIFT STATION #8 TWO VOICE GRA[ 423.000.75.535.80.42.00 47.5( 425-776-1281 SNO-ISLE LIBRARY ELEVATOR PH( SNO-ISLE LIBRARY ELEVATOR PH( o 001.000.66.518.30.42.00 59.6 1 Ta 425-776-2742 LIFT STATION #7 VG SPECIAL ACCI o LIFT STATION #7 V/G SPECIALACC L a 423.000.75.535.80.42.00 26.4, Q 425-776-5316 425-776-5316 PARKS MAINT FAX LII c 425-776-5316 PARKS MAINT FAX LII N 001.000.64.576.80.42.00 108.9( Total : 776.6( c 240864 2/13/2020 075538 GAMEZ, OMAR 02-11-20 OMAR OMAR GAMEZ TRAVEL CLAIM FOR E OMAR GAMEZ - 2 001.000.23.523.30.43.00 36.8( U Total: 36.8( a aD t 240865 2/13/2020 012199 GRAINGER 9425161370 PM SUPPLIES: V-BELT, INSPECTIO PM SUPPLIES: V-BELT, INSPECTIO Q Page: 16 Packet Pg. 74 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240865 2/13/2020 012199 GRAINGER Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 9425761179 FAC MAINT CITY WIDE - SURGICAL 10.4% Sales Tax 001.000.66.518.30.31.00 FAC MAINT CITY WIDE - SURGICAL 001.000.66.518.30.31.00 9426269826 PM SUPPLIES: PH METER, EYE WA PM SUPPLIES: PH METER, EYE WA 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 9426303625 FAC MAINT CITY WIDE - SURGICAL FAC MAINT CITY WIDE - SURGICAL 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 9428773874 FAC MAINT CITY WIDE - FACE MAS FAC MAINT CITY WIDE - FACE MAS 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 9429008080 PM SUPPLIES: SAFETY SIGN PM SUPPLIES: SAFETY SIGN 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 9429198063 PM SUPPLIES: V-BELT, TAGS PM SUPPLIES: V-BELT, TAGS 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total: 7.3.c Page: 17 a� L 3 c �a Amoun N 0 a 0 19.4E 'D U m 2.0: L :a N 8.9z 4) 86.0( m c a� 97.8E �a 10.1E 0 L �a a 91.8( 9.5E u 4- 0 Ta 125.9E o a a 13.1( Q 0 N Cl) 5.9, N 0 0.6, M 19.3 - aD 2.0( E 492.8, um Q Page: 17 Packet Pg. 75 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 240866 2/13/2020 076462 GREAT FLOORS LLC A34248 CITY HALL - CHAMBER OF COMME CITY HALL - CHAMBER OF COMME 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Tota I : 240867 2/13/2020 077420 GREGORY MUMMY 2-33000 #766130RT UTILITY REFUND #766130RT Utility refund due to 411.000.233.000 Total 240868 2/13/2020 077414 GROUNDSWELL STUDIO 2002-01 MARINA BEACH PARK RCO GRANT SMARINA BEACH PARK RCO GRAN 125.000.64.594.76.41.00 Total 240869 2/13/2020 074722 GUARDIAN SECURITY SYSTEMS 991135 OLD PW - SECURITY OLD PW - SECURITY 001.000.66.518.30.48.00 001.000.66.518.30.48.00 Total 240870 2/13/2020 060985 HARRINGTON INDUSTRIAL PLASTICS 0071<7840 WWTP: PO 189 - REGULATOR PRE PO 189 - REGULATOR PRES T PVC 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total 240871 2/13/2020 012900 HARRIS FORD INC 193460 UNIT 87 - PARTS UNIT 87 - PARTS 511.000.77.548.68.31.10 7.3.c Page: 18 Page: 18 Packet Pg. 76 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds 7.3.c Page: 19 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240871 2/13/2020 012900 HARRIS FORD INC (Continued) 10.5% Sales Tax 511.000.77.548.68.31.10 2.1 E Tota I : 22.7E 240872 2/13/2020 010900 HD FOWLER CO INC 15375908 WATER - PARTS WATER - PARTS 421.000.74.534.80.35.00 794.8E 10.4% Sales Tax 421.000.74.534.80.35.00 82.E , Total : 877.5! 240873 2/13/2020 013140 HENDERSON, BRIAN 10 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 1,710.1( Total : 1,710.1( 240874 2/13/2020 061013 HONEY BUCKET 05514050877 ANWAY PARK HONEY BUCKET ANWAY PARK HONEY BUCKET 001.000.64.576.80.45.00 564.1 , Tota I : 564.1, 240875 2/13/2020 074331 HOVICK, JAMES 13 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 2,134.0' Tota I : 2,134.0: 240876 2/13/2020 075966 HULBERT, CARRIE BID-0120ED BID/ED! PROGRAM MANAGEMENT BID/Ed! program management servic 140.000.61.558.70.41.00 2,766.E , Total : 2,766.E , 240877 2/13/2020 076488 HULBERT, MATTHEW STIEG BID-012020 BID/ED! PHOTOGRAPHY JANUARY BID/Ed! photography for January 202 140.000.61.558.70.41.00 600.0( Tota I : 600.0( Page: 19 Packet Pg. 77 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240878 2/13/2020 066256 IMSA NW CERTIFICATION 240879 240880 240881 2/13/2020 073548 INDOFF INCORPORATED Voucher List City of Edmonds Invoice 51739 3331770 3337444 3337468 3340529 2/13/2020 076828 INSTRUMENT TECHNOLOGIES INC W200107 2/13/2020 014940 INTERSTATE BATTERY SYSTEMS 300-10068483 PO # Description/Account STREET STORM - 2020 MEMBERSF STREET STORM - 2020 MEMBERSF 111.000.68.542.90.49.00 Total LIQUID HAND SOAP Liquid hand soap 001.000.31.514.23.31.00 10.4% Sales Tax 001.000.31.514.23.31.00 ENGINEERING ADDRESS STAMP Engineering Address Stamp 001.000.67.518.21.49.00 10.4% Sales Tax 001.000.67.518.21.49.00 COPIER PAPER FOR DSD Copier paper for DSD 001.000.62.524.10.31.00 EMERGENCY BOTTLED WATER Emergency bottled water - 2 cs 001.000.31.514.23.31.00 10.4% Sales Tax 001.000.31.514.23.31.00 Total WWTP: TRACEABLE SCALE/BALAI` 2 TRACEABLE SCALEs /BALANCE 423.000.76.535.80.41.00 Total UNIT 66 - PARTS UNIT 66 - PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 7.3.c Page: 20 aD L 3 c �a Amoun N 0 a m 340.0( u 340.0( .` N m 18.9' v 1.91 aD M 24.9( 0 2.5� �a a 451.6E 0 13.0E 0 0 L 1.3E a 514.4E Q 0 N M 240.0( c� 240.0( N E 2 U 43.9( aD E 4.5 1 �a Q Page: 20 Packet Pg. 78 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 240881 2/13/2020 014940 014940 INTERSTATE BATTERY SYSTEMS (Continued) 240882 2/13/2020 072627 INTRADO LIFE & SAFETY INC 7011533 240883 240884 240885 240886 2/13/2020 068816 JOHNSON CONTROLS FIRE PROT LP 21432163 2/13/2020 075265 KBA INC 3005034 2/13/2020 072650 KCDA PURCHASING COOPERATIVE 300466016 2/13/2020 068677 KONECRANES AMERICA INC 154252298 Description/Account Total MONTHLY 911 DATABASE MAINT Monthly 911 database maint 512.000.31.518.88.48.00 Total WWTP: PO 195 - 1/23/20 FIRE EXTII PO 195 - 1/23/20 FIRE EXTINGUISH 423.000.76.535.80.41.00 Total E7MA.SERVICES THRU 1/31/2020 E7MA.Services thru 1/31/2020 332.000.64.594.76.41.00 E7MA.Services thru 1/31/2020 126.000.64.594.76.41.00 E7MA.Services thru 1/31/2020 125.000.64.594.76.41.00 Total INV 300466016 - EDMONDS PD 10 CASES OF PAPER 001.000.41.521.10.31.00 HANDLING FEE 001.000.41.521.10.31.00 10.4% Sales Tax 001.000.41.521.10.31.00 Total FLEET - SHOP CRANE REPAIRS FLEET - SHOP CRANE REPAIRS 511.000.77.548.68.48.00 10.4% Sales Tax 511.000.77.548.68.48.00 Total 7.3.c Page: 21 a� L 3 c �a Amoun N 0 48.4j 0 U d L_ 200.0( 200.0( m 173.0z m 173.0z a0i c �a 495.7z o �a 279.5< a E 419.2� 1,194.5E o �a 0 283.2( a Q 76.8( N Cl) 29.4E 389.4.' o V) E 2,584.9E a� 268.8z E 2,853.8( um Q Page: 21 Packet Pg. 79 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240887 2/13/2020 073950 KUBWATER RESOURCES 240888 2/13/2020 066522 LAKESIDE INDUSTRIES INC 240889 2/13/2020 017135 LANDAU ASSOCIATES INC Voucher List City of Edmonds Invoice 09306 113822 44350 240890 2/13/2020 076498 LAW OFFICE OF KATE MOGLIA PLLC 109 240891 2/13/2020 077415 LAWRENCE, HEATHER 240892 2/13/2020 075016 LEMAY MOBILE SHREDDING ifibe OTF RAE 464053 PO # Description/Account WWTP: 2/15/20 POLYMER 2/15/20 Polymer 423.000.76.535.80.31.51 10.4% Sales Tax 423.000.76.535.80.31.51 Total : WATER - EZ STREET ASPHALT WATER - EZ STREET ASPHALT 421.000.74.534.80.31.00 10.0% Sales Tax 421.000.74.534.80.31.00 Total TASK ORDER 19-03.PLN20180033 L Task Order 19-03- 001.000.245.963 Total CONFLICT COUNSEL FOR 9ZO3868 CONFLICT COUNSEL- 001.000.39.512.52.41.00 CONFLICT COUNSEL - 9Z1063242 F CONFLICT COUNSEL- 001.000.39.512.52.41.00 Total OTF RAE CONTRACT FOR ART SEF OTF RAE CONTRACT FOR ART SEF 117.100.64.573.20.41.00 Total SHREDDING SERVICES JAN 2020 shredding services for jan 2020 001.000.25.514.30.41.00 Total 7.3.c Page: 22 a� L 3 c �a Amoun y 0 a m 5,686.1 z u L 591.3( 6,277.5( m v 1,323.0( d 132.3( 1,455.3( 0 �a a 1,500.0( 1,500.0( •� 0 �a 300.0( o a a 300.0( Q 600.0( N N 0 500.0( 500.0( c aD 53.7E E 53.7° um Q Page: 22 Packet Pg. 80 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 240893 2/13/2020 073603 LIGHTHOUSE LAW GROUP PLLC 20441 expenses 12-19 REIMBURSEMENT FOR EXPE 12-19 reimbursement for expenses - 1 001.000.36.515.31.41.00 Tota I : 240894 2/13/2020 076001 LUCIE R BERNHEIM, ATTYAT LAW 27352 CONFLICT COUNSE - 8Z0322261 M CONFLICT COUNSEL- 001.000.39.512.52.41.00 Total 240895 2/13/2020 074263 LYNNWOOD WINSUPPLY CO 035574 01 PM: IRRIGATION SUPPLIES PM: IRRIGATION SUPPLIES 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total 240896 2/13/2020 075716 MALLORY PAINT STORE INC E0118312 MAYOR'S OFFICE - SUPPLIES MAYOR'S OFFICE - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 Total 240897 2/13/2020 019940 MC COMAS, GARY 14 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 Tota I : 240898 2/13/2020 019920 MCCANN, MARIAN 11 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 Total 240899 2/13/2020 020039 MCMASTER-CARR SUPPLY CO 31861329 WWTP: PO 214 - COOLANT, AIR CC PO 214 - COOLANT, AIR COMPRES 423.000.76.535.80.48.00 7.3.c Page: 23 Page: 23 Packet Pg. 81 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds 7.3.c Page: 24 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 240899 2/13/2020 020039 MCMASTER-CARR SUPPLY CO (Continued) Freight 423.000.76.535.80.48.00 37.9( 10.4% Sales Tax 423.000.76.535.80.48.00 33.6E Tota I : 357.5 , 240900 2/13/2020 020900 MILLERS EQUIP & RENTALL INC 320212 WWTP: 2/10/20 PROPANE Propane picked up by Jim Nordquist 423.000.76.535.80.31.00 28.9E 10.4% Sales Tax 423.000.76.535.80.31.00 3.0- Total : 31.95 240901 2/13/2020 069923 MOTION INDUSTRIES INC WA33-809636 WWTP: PO 212 - COUPLINGS, KEY' COUPLINGS, KEYWAY STICK STEP 423.000.76.535.80.48.00 343.2E Freight 423.000.76.535.80.48.00 31.7, 10.4% Sales Tax 423.000.76.535.80.48.00 39.0( Total: 414.0( 240902 2/13/2020 077419 MUNIC, SOPHIA OTF MUNIC OTF MUNIC CONTRACT FOR ARTIE OTF MUNIC CONTRACT FOR ARTIE 117.100.64.573.20.41.00 500.0( Total : 500.0( 240903 2/13/2020 075828 NAFZIGER MICROSCOPES 2821 DISCOVERY PROGRAM MICROSC( DISCOVERY PROGRAM MICROSC( 001.000.64.571.23.41.00 110.0( 10.4% Sales Tax 001.000.64.571.23.41.00 11.4z Total : 121.4z 240904 2/13/2020 064570 NATIONAL SAFETY INC 0567578-IN STORM - SUPPLIES Page: 24 Packet Pg. 82 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240904 2/13/2020 064570 NATIONAL SAFETY INC 240905 2/13/2020 024302 NELSON PETROLEUM Voucher List City of Edmonds Invoice PO # Description/Account (Continued) STORM - SUPPLIES 422.000.72.531.90.24.00 10.4% Sales Tax 422.000.72.531.90.24.00 0721065-IN FLEET - FILTER FLEET - FILTER 511.000.77.548.68.34.40 10.4% Sales Tax 511.000.77.548.68.34.40 0722000-IN FLEET - COOLANT FLEET - COOLANT 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 240906 2/13/2020 077400 NELSON, MIKE 020520 240907 2/13/2020 075542 NORTHWEST LANDSCAPE SUPPLY 3612 3629 3636 Total : Total : MAYORS' LUNCHEON MEETING Monthly SnoCo Mayors' Luncheon mE 001.000.21.513.10.43.00 Total PM: SOIL FOR CORNER PARKS PM: SOIL FOR CORNER PARKS 001.000.64.576.81.31.00 10.4% Sales Tax 001.000.64.576.81.31.00 PM: WASHED ROCK PM: WASHED ROCK 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM: SOIL FOR CORNER PARKS PM: SOIL FOR CORNER PARKS 7.3.c Page: 25 a� L 3 c �a Amoun N 0 a m 43.4( u L_ 4.5- 47.91 m v 6.8' a� 0.7' �a 0 618.2( �a a 64.2� 690.01 0 Ta 23.4, p 23.4 1 a a Q 0 N 715.0( Cl) N 74.3E o E M 42.0( c 4.31 E t U �a Q Page: 25 Packet Pg. 83 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 240907 2/13/2020 075542 NORTHWEST LANDSCAPE SUPPLY (Continued) 240908 2/13/2020 070166 OFFICE OF THE STATE TREASURER January, 2020 PO # Description/Account 001.000.64.576.81.31.00 10.4% Sales Tax 001.000.64.576.81.31.00 Total : COURT, BLDG CODE & JIS TRANSI` Emergency Medical Services & Traun 001.000.237.120 PSEA 1, 2 & 3 Account 001.000.237.130 Building Code Fee Account 001.000.237.150 State Patrol Death Investigation 001.000.237.330 Judicial Information Systems Account 001.000.237.180 School Zone Safety Account 001.000.237.200 Washington Auto Theft Prevention 001.000.237.250 Traumatic Brain Injury 001.000.237.260 Accessible Communities Acct 001.000.237.290 Multi -Model Transportation 001.000.237.300 Hwy Safety Acct 001.000.237.320 Crime Lab Blood Breath Analysis 001.000.237.170 WSP Hwy Acct 001.000.237.340 DNA Database Acct 001.000.237.400 7.3.c Page: 26 a� L 3 c �a Amoun N 0 a aD 320.0( -0 r U d 33.2E .L 1,189.01 y m 724.4z m c 13,913.9' 374.5( 0 102.9E �a a 3,598.9, 172.3E u 4- 0 1,451.3z 0 L 652.6E a Q 108.6( o N 108.6, N 0 475.9E 1.8- 584.4E a0i E t 80.0( L) Q Page: 26 Packet Pg. 84 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 240908 2/13/2020 070166 070166 OFFICE OF THE STATE TREASUREF (Continued) 240909 2/13/2020 026200 OLYMPIC VIEW WATER DISTRICT 0054671 ;dd:IiI:I:Ii] 240910 2/13/2020 072739 O'REILLYAUTO PARTS 3685-453179 3685-453398 3685-453922 Description/Account Total HICKMAN PARK IRRIGATION HICKMAN PARK IRRIGATION 001.000.64.576.80.47.00 HICKMAN PARK DRINKING FOUNT/ HICKMAN PARK DRINKING FOUNT/ 001.000.64.576.80.47.00 Total UNIT 959 - PARTS ENG HEATER UNIT 959 - PARTS ENG HEATER 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 UNIT 122 - PARTS UNIT 122 - PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 FLEET - PARTS OIL FILTER FLEET - PARTS OIL FILTER 511.000.77.548.68.34.40 10.4% Sales Tax 511.000.77.548.68.34.40 Total 240911 2/13/2020 075735 PACIFIC SECURITY 30671 SECURITY FOR JAN 2020 SECURITY FOR JAN 2020 001.000.23.512.50.41.00 Total 240912 2/13/2020 076496 PERRY, CLIFFORD 02/08/2020 02/08/2020 WINTERGRASS PREVIE 02/08/2020 WINTERGRASS PREVIE 117.100.64.573.20.41.00 Total 7.3.c Page: 27 aD L 3 c �a Amoun y 0 22,350.6: 0 U d L_ 22.4< N m 124.1E 146.5F m c d M 72.1 7.5( o �a a 75.4- .E ca U 7.8z c 7a 0 12.9( a a Q 177.1; N A N 0 4,025.7( 4,025.7( c a� 700.0( t 700.0( L) Q Page: 27 Packet Pg. 85 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account 240913 2/13/2020 074793 PETDATA INC 8319 INV 8319- EDMONDS PD 253 ONE YEAR LICENSES @ $4.20 001.000.41.521.70.41.00 ONE REPLACEMENT TAG 001.000.41.521.70.41.00 Tota I : 240914 2/13/2020 075183 PETERSON FRUIT CO 401736 FEB FRUIT PICKUP APPLES, SATSUMAS, BANANAS 001.000.22.518.10.31.10 Total 240915 2/13/2020 028860 PLATT ELECTRIC SUPPLY OB72389 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Total 240916 2/13/2020 075182 PLITMAN, VLADISLAV 47717 INTERPRETER- RUSSIAN 9Z10405E INTERPRETER - RUSSIAN- 001.000.23.512.50.41.01 Total 240917 2/13/2020 076342 PONTEM SOFTWARE BY RIA 8239 CEMETERY SOFTWARE ANNUAL S CEMETERY SOFTWARE ANNUAL S 130.000.64.536.20.49.00 Tota I : 240918 2/13/2020 029117 PORT OF EDMONDS 03870 PORT RIGHT-OF-WAY LEASE FOR PORT RIGHT-OF-WAY LEASE FOR 422.000.72.531.90.41.50 Total 240919 2/13/2020 064088 PROTECTION ONE 31146525 ALARM MONITORING CITY HALL ALARM MONITORING CITY HALL - 001.000.66.518.30.41.00 7.3.c Page: 28 Page: 28 Packet Pg. 86 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240919 2/13/2020 064088 PROTECTION ONE 240920 240921 240922 240923 2/13/2020 071559 PUBLIC SAFETY SELECTION PC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.4% Sales Tax 001.000.66.518.30.41.00 31146525 ALARM MONITORING CITY HALL ALARM MONITORING CITY HALL 12' 001.000.66.518.30.42.00 31146525 ALARM MONITORING CITY HALL Fire Inspection - CITY HALL 121 5TH 001.000.66.518.30.41.00 Total 4995 INV 4995 POST-COE EVALUATION PRE -HIRE PSYCH EXAM 1/14/20 001.000.41.521.10.41.00 Total: 2/13/2020 076935 PULSE TECHNOLOGY PARTNERS LLC 2945 INV 2945 - EDMONDS PD GHD- 20547 RADAR GUN 001.000.41.521.71.35.00 Total 2/13/2020 030780 QUIRING MONUMENTS INC 21900 MARKER/INSCRIPTION-WILSON MARKER/INSCRIPTION-W ILSON 130.000.64.536.20.34.00 22085 MARKER/INSCRIPTION-FOUNTAINE MARKER/INSCRIPTION-FOUNTAINE 130.000.64.536.20.34.00 Total 2/13/2020 077422 RED ZONE ROBOTICS 13703 ESGB.LAKE BALLINGER SEWER LII ESGB.Lake Ballinger Sewer Line Stu( 423.000.75.594.35.41.00 13704 ESGB.LAKE BALLINGER SEWER LII ESGB.Lake Ballinger Sewer Line Stu( 423.000.75.594.35.41.00 Total 7.3.c Page: 29 a� L 3 c (a Amoun N 0 a m 3.6, u 129.0E m t U 84.8£ 252.5F c c (a 400.0( o 400.0( �a a E 625.0( 625.0( c Ta 0 a 489.0( Q 0 N 255.0( Cl) 744.0( N 0 E M 79,252.0, Z c (D 3,395.6E 82,647.61, L) Q Page: 29 Packet Pg. 87 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds 7.3.c Page: 30 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 240924 2/13/2020 062657 REGIONAL DISPOSAL COMPANY 0000053343 STORM STREET SWEEPING DUMP 0 m STORM STREET SWEEPING DUMP 422.000.72.531.10.49.00 5,676.0( u Total: 5,676.0( 240925 2/13/2020 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE N FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 212.5, 3-0197-0800897 PUBLIC WORKS OMC 7110 210TH ; PUBLIC WORKS OMC 7110 210TH : c 001.000.65.518.20.47.00 35.7E ID PUBLIC WORKS OMC 7110 210TH ; 111.000.68.542.90.47.00 135.9( PUBLIC WORKS OMC 7110 210TH ; o 421.000.74.534.80.47.00 135.9( PUBLIC WORKS OMC 7110 210TH ; a 423.000.75.535.80.47.10 135.9( PUBLIC WORKS OMC 7110 210TH ; 511.000.77.548.68.47.00 135.9( u PUBLIC WORKS OMC 7110 210TH : o 422.000.72.531.90.47.00 135.8E i 3-0197-0801132 FIRE STATION #16 8429 196TH ST ; o FIRE STATION #16 8429 196TH ST : a 001.000.66.518.30.47.00 226.7- Q 3-0197-0829729 CLUBHOUSE 6801 N MEADOWDAL c CLUBHOUSE 6801 N MEADOWDAL N 001.000.66.518.30.47.00 71.4E Total : 1,225.9! c 240926 2/13/2020 067447 RILEY, CHARLES H 12 REIMBURSEMENT V) E REIMBURSEMENT ca 009.000.39.517.20.23.00 1,849.4, U Total: 1,849.4, E 240927 2/13/2020 064769 ROMAINE ELECTRIC 5-025961 UNIT 904 - BATTERY UNIT 904 - BATTERY U Q Page: 30 Packet Pg. 88 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds 7.3.c Page: 31 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 240927 2/13/2020 064769 ROMAINE ELECTRIC (Continued) 511.000.77.548.68.31.10 106.0' 10.4% Sales Tax 511.000.77.548.68.31.10 11.01, 5-025991 UNIT 15 - PARTS UNIT 15 - PARTS 511.000.77.548.68.31.10 162.6E 10.4% Sales Tax 511.000.77.548.68.31.10 16.9, Total : 296.6E 240928 2/13/2020 076752 SAFAROVA - DOWNEY, ALMIRA 47693 INTERPRETER - RUSSIAN 9Z10458 INTERPRETER RUSSIAN- 001.000.23.512.50.41.01 105.1 E Total: 105.1 E 240929 2/13/2020 069593 SAFELITE FULFILLMENT INC 00446-685280 UNIT 282 - REPAIRS UNIT 282 - REPAIRS 511.000.77.548.68.48.00 307.2( 10.4% Sales Tax 511.000.77.548.68.48.00 31.9E Tota I : 339.1 E 240930 2/13/2020 067681 SAGE CONTROL ORDNANCE INC 13143 INV 13143 EDMONDS PD - GREENN LESS LETHAL TRAIN - GREENMUN 001.000.41.521.40.49.00 750.0( LESS LETHAL TRAIN - ALLEN 001.000.41.521.40.49.00 750.0( Total: 1,500.0( 240931 2/13/2020 037225 SCCFOA Feb-20 Meeting FEB-2020 MEETING SCCFOA Feb-2020 Meeting 2/27/20 D Turley 001.000.31.514.23.49.00 20.0( Total : 20.0( 240932 2/13/2020 072733 SCHWING BIOSET INC 61423473 WWTP: 2/2020 RENTAL CHG FOR I Page: 31 Packet Pg. 89 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 240932 2/13/2020 072733 SCHWING BIOSET INC (Continued) 240933 2/13/2020 076831 SKAGIT SHOOTING RANGE LLC 706 240934 2/13/2020 060889 SNAP -ON INDUSTRIAL ARV/42776562 240935 2/13/2020 037375 SNO CO PUD NO 1 200202919 200326460 200493153 200663953 200913853 201054327 PO # Description/Account 2/2020 rental charge for Hydraultic 423.000.76.535.80.45.00 Total INV 706 - EDMONDS PD NEW HIRE TRAINING ORIENTATIOI` 001.000.41.521.40.41.00 8.5% Sales Tax 001.000.41.521.40.41.00 Total FLEET - SHOP AIR HAMMER SET FLEET - SHOP AIR HAMMER SET 511.000.77.548.68.35.00 10.4% Sales Tax 511.000.77.548.68.35.00 Total LIFT STATION #8 113 RAILROAD AV LIFT STATION #8 113 RAILROAD AV 423.000.75.535.80.47.10 HUMMINGBIRD PARK 1000 EDMON HUMMINGBIRD PARK 1000 EDMON 001.000.64.576.80.47.00 TRAFFIC LIGHT 22000 76TH AVE W TRAFFIC LIGHT 22000 76TH AVE W 111.000.68.542.64.47.00 ANWAY PARK 131 SUNSET AVE / M ANWAY PARK 131 SUNSET AVE / M 001.000.64.576.80.47.00 DECORATIVE LIGHTING 115 2ND A) DECORATIVE LIGHTING 115 2ND A) 111.000.68.542.63.47.00 BRACKETT'S LANDING NORTH 501 BRACKETT'S LANDING NORTH 50 I 7.3.c Page: 32 a� L 3 c �a Amoun y 0 a m 5,000.0( u 5,000.0( N m 550.0( r 46.7E 596.7E c �a 403.9' �a a 42.0' 445.9: •� 0 1i 70.8( o a a 16.6( Q 0 N Cl) 37.6( N 0 E 118.0< 'M U c 17.1; E t U �a Q Page: 32 Packet Pg. 90 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240935 2/13/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # (Continued) 201103561 201501277 201532926 201711785 202139655 202250635 202356739 202439246 202499539 202529186 202529202 202576153 Description/Account 001.000.64.576.80.47.00 TRAFFIC LIGHT 23800 FIRDALE AVI TRAFFIC LIGHT 23800 FIRDALE AVI 111.000.68.542.64.47.00 LIFT STATION #14 7905 1 /2 211 TH F LIFT STATION #14 7905 1 /2 211 TH F 423.000.75.535.80.47.10 LIFT STATION #7 121 W DAYTON S- LIFT STATION #7 121 W DAYTON S- 423.000.75.535.80.47.10 STREET LIGHTING (1 LIGHTS @ 15 STREET LIGHTING (1 LIGHTS @ 15 111.000.68.542.63.47.00 BRACKETT'S LANDING SOUTH 100 BRACKETT'S LANDING SOUTH 100 001.000.64.576.80.47.00 9TH/GASPER LANDSCAPE BED / M 9TH/GASPER LANDSCAPE BED / M 001.000.64.576.80.47.00 TRAFFIC LIGHT 21530 76TH AVE W TRAFFIC LIGHT 21530 76TH AVE W 111.000.68.542.64.47.00 CITY HALL 121 5TH AVE N / METER CITY HALL 121 5TH AVE N / METER 001.000.66.518.30.47.00 LIFT STATION #1 105 GASPERS ST LIFT STATION #1 105 GASPERS ST 423.000.75.535.80.47.10 STREET LIGHTING (406 LIGHTS @ STREET LIGHTING (406 LIGHTS @ 111.000.68.542.63.47.00 STREET LIGHTING (7 LIGHTS @ 40 STREET LIGHTING (7 LIGHTS @ 40 111.000.68.542.63.47.00 STREET LIGHTING (2097 LIGHTS C 7.3.c Page: 33 a� L 3 c �a Amoun y 0 a aD 83.0 -, 'D r U d 34.9E N v m 22.4( U m c 176.5( M' c �a 8.6-, p 0 �a a 33.7, U 45 16.6( 0 �a 0 L 28.9, a Q 0 3,915.4c c� Cl) N 0 649.6, 2 U 3,955.0- c a� E 110.5E U �a Q Page: 33 Packet Pg. 91 7.3.c vchlist Voucher List Page: 34 02/13/2020 9:38:48AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 240935 2/13/2020 037375 SNO CO PUD NO 1 (Continued) 0 STREET LIGHTING (2097 LIGHTS C 111.000.68.542.63.47.00 15,915.3E u 202579488 STREET LIGHTING (33 LIGHTS @ 2 L STREET LIGHTING (33 LIGHTS @ 2 111.000.68.542.63.47.00 378.8< 202579520 W WTP:1 /1-1 /31 /20 ENERGY MGMT 1/1-1/31/20 ENERGY MANAGEMEN 423.000.76.535.80.47.61 9.71 204714893 STREET LIGHTING (1 LIGHT @ 150' c STREET LIGHTING (1 LIGHT @ 150' 111.000.68.542.63.47.00 5.1 , 204714927 STREET LIGHTING (19 LIGHTS @ 2 STREET LIGHTING (19 LIGHTS @ 2 0 111.000.68.542.63.47.00 120.0< 204714935 STREET LIGHTING (5 LIGHTS @ 40 a STREET LIGHTING (5 LIGHTS @ 40 E 111.000.68.542.63.47.00 60.0( 'ji 204714943 STREET LIGHTING (4 LIGHTS @ 10 STREET LIGHTING (4 LIGHTS @ 10 0 111.000.68.542.63.47.00 15.2E 205307580 DECORATIVE & STREET LIGHTING o DECORATIVE & STREET LIGHTING a a 111.000.68.542.64.47.00 211.1, Q 221593742 TRAFFIC LIGHT 21132 76TH AVE W c TRAFFIC LIGHT 21132 76TH AVE W 111.000.68.542.64.47.00 96.9E 222398059 SIGNAL CABINET 22730 HIGHWAY c 22730 Highway 99, Signal Cabinet - 111.000.68.542.64.47.00 79.6E . Total: 26,187.91 240936 2/13/2020 006630 SNOHOMISH COUNTY 76426 PARKS MAINT 5005 DUMP FEES PARKS MAINT DUMP FEES a� E 001.000.64.576.80.47.00 509.0( U �a Q Page: 34 Packet Pg. 92 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 240936 2/13/2020 006630 006630 SNOHOMISH COUNTY (Continued) 240937 2/13/2020 070167 SNOHOMISH COUNTY TREASURER January 2020 240938 2/13/2020 037303 SO SNOHOMISH CO FIRE & RESCUE 20-007 240939 2/13/2020 075700 SONESSA, MERGIA 47633 240940 2/13/2020 038410 SOUND SAFETY PRODUCTS 12502/6 12738/6 240941 2/13/2020 068439 SPECIALTY DOOR SERVICE 53421 240942 2/13/2020 074990 STANTEC CONSULTING SERVICES 1603268 PO # Description/Account Total Crime Victims Court Remittance Crime Victims Court Remittance 001.000.237.140 Total FEB-2020 FIRE SERVICES CONTRA Feb-2020 Fire Services Contract Payi 001.000.39.522.20.41.50 Total INTERPRETER - AMHARIC 9Z1018C INTERPRETER AMHARIC- 001.000.23.512.50.41.01 Total STORM - WORK WEAR T. JUSTICE STORM - WORK WEAR T. JUSTICE 422.000.72.531.90.24.00 9.2% Sales Tax 422.000.72.531.90.24.00 STREET- WORK WEAR D. PEEL STREET- WORK WEAR D. PEEL 111.000.68.542.90.24.00 9.2% Sales Tax 111.000.68.542.90.24.00 Total FIRE STATION 16 - SERVICE CALL I FIRE STATION 16 - SERVICE CALL I 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total E8JA.SERVICES THRU OCTOBER 2 7.3.c Page: 35 aD L 3 c �a Amoun y 0 509.0( 0 U d L_ 329.8E 329.81 m z 614,893.1, m 614,893.1 , c �a 91.6 - o 91.6 M a E 327.4E u 0 30.1 ' > 0 a a 380.4, Q 0 35.0( Cl) 773.0E N O E 204.1( 21.2< (D 225.1 E U �a Q Page: 35 Packet Pg. 93 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds 7.3.c Page: 36 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 240942 2/13/2020 074990 STANTEC CONSULTING SERVICES (Continued) EBJA.Services thru October 2019 421.000.74.594.34.41.00 4,292.9" 1620119 EBJA.SERVICES THRU 1/31/2020 EBJA.Services thru 1/31/2020 421.000.74.594.34.41.00 6,687.7; Total: 10,980.6' 240943 2/13/2020 071585 STERICYCLE INC 3004987854 INV 3004987854 - CUST 6076358- E 2 MED BOX DISPOSAL 001.000.41.521.80.41.00 98.2E Total: 98.2f 240944 2/13/2020 075587 THE UPS STORE #6392 0009 WWTP: 1/7, 1/21/1/23 & 1/31/20 SHII 1/7, 1/21/1/23 & 1/31/20 SHIP CHGS 423.000.76.535.80.42.00 116.0- Total : 116.01 240945 2/13/2020 068105 THORSON BARNETT & MCDONALD PC 83901 MEBT SERVICES MEBT SERVICES 001.000.22.518.10.41.00 1,296.0( Total : 1,296.0( 240946 2/13/2020 077416 THR WASHINGTON II LP 3-03850 #70128707-RT UTILITY REFUND #70128707-RT Utility refund due to 411.000.233.000 164.81 Tota I : 164.8' 240947 2/13/2020 041960 TOWN & COUNTRY FENCE INC 59172 76TH AVE W & HWY 99 - MATERIAL 76TH AVE W & HWY 99 - MATERIAL 111.000.68.542.61.48.00 1,283.5( 10.4% Sales Tax 111.000.68.542.61.48.00 133.4� Tota I : 1,416.95 240948 2/13/2020 063939 TYLER TECHNOLOGIES INC 045-289967b INV 045-289967B EDMONDS PD - C REG. - TYLER CONNECT 2020 CON Page: 36 Packet Pg. 94 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 240948 2/13/2020 063939 TYLER TECHNOLOGIES INC (Continued) 240949 2/13/2020 070774 U LI N E I N C PO # Description/Account 001.000.41.521.40.49.00 Total 116712017 INV 116712017- CUST 2634605 - ED 144 ROLLS OF 2 X 55 CLR TAPE 001.000.41.521.80.31.00 Freight 001.000.41.521.80.31.00 10.4% Sales Tax 001.000.41.521.80.31.00 Total 240950 2/13/2020 077392 UNITED WESTERN SUPPLY COMPANY IN153527 240951 2/13/2020 072792 US MARSHALS SERVICE 240952 2/13/2020 044300 US POSTAL SERVICE 11653 PO BOX 2008 WWTP: PO 177 - SAND Sand 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total : INV 11653 - ACCT 55928- EDMOND; PRISONER TRANSPORT 001.000.39.523.60.41.00 Total 2020 ANNUAL RENTAL FEE FOR EC 2020 ANNUAL RENTAL FEE FOR EE 421.000.74.534.80.45.00 2020 ANNUAL RENTAL FEE FOR El 422.000.72.531.90.45.00 2020 ANNUAL RENTAL FEE FOR El 423.000.75.535.80.45.00 Total 7.3.c Page: 37 a� L 3 c �a Amoun y 0 a aD 975.0( -0 975.0( m L_ T3 N 396.0( t U 38.2E m c 45.1 E 479.4, -a c �a 0 4,928.0( a 275.0( •� U 541.1' 0 5,744.1, Ta 0 a a 2,315.0( Q 2,315.0( N N 0 498.3( 498.3( c 513.4( E 1,510.0( t U �a Q Page: 37 Packet Pg. 95 vchlist 02/13/2020 9:38:48AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 240953 2/13/2020 075762 VECA ELECTRIC & TECHNOLOGIES 98292 240954 2/13/2020 067865 VERIZON WIRELESS 240955 2/13/2020 075138 VIPRE SECURITY 240956 2/13/2020 075155 WALKER MACY LLC 240957 2/13/2020 065035 WASHINGTON STATE PATROL 240958 2/13/2020 066238 WASHINGTON TRACTOR 9847415594 INVO0339457 P3282.04-21 120004998 PO # Description/Account REBUILD FIBER CONNECTION TO I Install, terminate and fusion splicer 512.000.31.518.87.41.00 10.4% Sales Tax 512.000.31.518.87.41.00 Total C/A 442201730-00001 iPad Cell Service Mayor's Office 001.000.21.513.10.42.00 Total VIPRE ANTIVIRUS MAINTENANCE I VIPRE Antivirus Maintenance Renew. 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 Total CIVIC LANDSCAPE ARCHITECTURE CIVIC LANDSCAPE ARCHITECTURE 126.000.64.594.76.41.00 Total INV 120004998 - EDMONDS PD CPL BACKGROUNDS 001.000.237.100 BACKGROUNDS 001.000.41.521.11.41.00 Total 1995464 PM SUPPLIES: TIRE CHAIN PM SUPPLIES: TIRE CHAIN 001.000.64.576.80.31.00 9.2% Sales Tax 001.000.64.576.80.31.00 7.3.c Page: 38 a� L 3 c �a Amoun N 0 a m 16,499.0( u L_ 1,715.9( 18,214.9( m v 15.8 15.8 , c �a 4,651.5( �a a 483.7E 5,135.2E •� 0 �a 119,160.0, o 119,160.0: a Q 0 N 172.2E M 34.2E c 206.5( E 2 U 115.2E (D E t 10.6( um Q Page: 38 Packet Pg. 96 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240958 2/13/2020 066238 066238 WASHINGTON TRACTOR 240959 2/13/2020 075635 WCP SOLUTIONS 240960 240961 240962 240963 2/13/2020 064800 WEHOP 2/13/2020 073137 WELCH-LANG, CAROLE Voucher List City of Edmonds Invoice (Continued) 11598995 11598997 641737 8503 CRAFT CLASS 2/13/2020 069605 WEST COAST CODE CONSULTANTS 2020-EDM-JAN 2/13/2020 075926 WESTERN EXTERMINATOR 2257186 PO # Description/Account Total : FAC MAINT CITY WIDE - HAND SAN FAC MAINT CITY WIDE - HAND SAN 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 FAC MAINT CITY WIDE - FACE MAS FAC MAINT CITY WIDE - FACE MAS 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 FAC MAINT CITY WIDE - FACE MAS FAC MAINT CITY WIDE - FACE MAS 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Total FLOWER PROGRAM: PLANTS FLOWER PROGRAM: PLANTS 125.000.64.576.80.31.00 10.4% Sales Tax 125.000.64.576.80.31.00 Total 8503 LOVE AND LEARN VALENTINE 8503 LOVE AND LEARN VALENTINE 001.000.64.571.22.41.00 Total PROF. SERV. PLAN REVIEW FOR I Prof. Serv. Plan Review for Building- 001.000.62.524.20.41.00 Total PS - BIMONTHLY SERVICE 7.3.c Page: 39 aD L 3 c �a Amoun N 0 125.8E 0 U d L_ 221.71 N 23.0E 35.0( c d 3.6z c �a 0 35.0( �a a 3.6z 322.0f 0 Ii 96.0- c L a 9.9� Q 106.0E " 0 N Cl) N 66.0( o 66.0( E 2 U c 510.0( 0 510.0( t U �a Q Page: 39 Packet Pg. 97 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor 240963 2/13/2020 075926 WESTERN EXTERMINATOR 240964 2/13/2020 075161 WHISTLE WORKWEAR 240965 2/13/2020 049905 WHITNEY EQUIPMENT CO INC 240966 2/13/2020 051282 ZUMAR INDUSTRIES INC 151 Vouchers for bank code : usbank 151 Vouchers in this report Voucher List City of Edmonds 7.3.c Page: 40 Invoice PO # Description/Account Amoun y (Continued) 0 PS - BIMONTHLY SERVICE 001.000.66.518.30.41.00 103.9E u 10.4% Sales Tax L 001.000.66.518.30.41.00 10.8" Total: 114.7E m K577751 WWTP: JCLAY 2020 UNIFORM ALL( v Jon Clay - 2020 UNIFORM ALLOWAI 423.000.76.535.80.24.00 243.1 , 9.0% Sales Tax 423.000.76.535.80.24.00 21.8E Total: 265.0( 89880 WWTP: PO 198 - ISCO SAMPLER P, PO 198 - isco sampler power supply ( ca a 423.000.76.535.80.35.00 558.0( Freight 423.000.76.535.80.35.00 25.0( U 10.4% Sales Tax c 423.000.76.535.80.35.00 60.6 jj Total: 643.6: c L Q 31599 TRAFFIC - SUPPLIES Q- Q TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 4,652.5( N Freight Cl) 111.000.68.542.64.31.00 89.2E N 10.4% Sales Tax 111.000.68.542.64.31.00 493.1 E E Total: 5,234.91 m z Bank total : 1,084,763.1c aD Total vouchers : 1,084,763.1E U �a Q Page: 40 Packet Pg. 98 vchlist 02/13/2020 9:38:48AM Bank code : usbank Voucher Date Vendor Voucher List City of Edmonds Invoice PO # Description/Account 7.3.c Page: 41 Amoun Page: 41 Packet Pg. 99 7.3.d PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number E, STM 174th St. & 71st Ave Storm Improvements c521 EBFB WTR 2017 Waterline Replacement Projects i014 E6J13 R Q' m L_ STM 2018 Lorian Woods Study s018 EBFA 3 SWR 2018 Sewerline Replacement Project c492 E6GC WTR 2018 Waterline Replacement Project c493 E6JC r o STR 2019 Downtown Parking Study s021 E9AC CL STR 2019 Guardrail Install i039 E9AB U W L STR 2019 Overlay Program i036 E9CA STR 2019 Pedestrian Safety Program i041 E9DB Y SWR 2019 Sewerline Replacement Project c516 EBGA U STM 2019 Storm Maintenance Project c525 EBFC m WTR 2019 Swedish Waterline Replacement c523 EBJA STR 2019 Traffic Calming i038 E9AA STR 2019 Traffic Signal Upgrades i045 E9AD 0 UTILITIES 2019 Utility Rate & GFC Update s020 EBJB WTR 2019 Waterline Overlay i043 E9CB Q' E WTR 2019 Waterline Replacement c498 E7JA M z STR 2020 Guardrail Installations i046 EOAA o STR 2020 Overlay Program i042 EOCA 0 STR 2020 Pedestrian Safety Program i049 EODB a STR 2020 Pedestrian Task Force s024 EODA a Q STR 2020 Traffic Calming i048 EOAC N M STR 2020 Traffic Signal Upgrades i047 EOAB r N O STR 220th Adaptive i028 EBAB w L STR 228th St. SW Corridor Improvements i005 E7AC STR 238th St. Island & Misc. Ramps i037 EBDC 0 z STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB a STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA y STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA >, STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA r STR 84th Ave W Overlay from 220th to 212th i031 EBCC L STR 89th PI W Retaining Wall i025 E7CD ". STR ADA Curb Ramps i033 EBDB c m E STR Admiral Way Pedestrian Crossing i040 E9DA U 0 STR Audible Pedestrian Signals i024 E7AB r Q STM Ballinger Regional Facility Pre -Design s022 E9FA STR Bikelink Project c474 ESDA Revised 2/13/2020 Packet Pg. 100 7.3.d PROJECT NUMBERS (By Project Title) Project Engineerinq Accounting Project Funding Project Title Number Number SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STR Edmonds Street Waterfront Connector c478 ESDB WTR Five Corners Reservoir Re -coating c473 ESKA PM Fourth Avenue Cultural Corridor c282 EBMA STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study sol l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB SWR Phase 8 Annual Sewer Replacement Project c548 EOGA FAC PW Concrete Regrade & Drainage South c502 E9MA STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA UTILITIES Standard Details Updates solo ESNA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1 DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (6th-7th) i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 2/13/2020 Packet Pg. 101 PROJECT NUMBERS (By Engineering Number) 7.3.d Engineering Project Protect Accounting Funding Number Number STR EOAA i046 STR EOAB i047 STR EOAC i048 STR EOCA i042 STR EODB i049 ESTM STM EOFB c547 �W c548 WTR EOJA c549 STR E1 DA c354 STM E4FC c435 STM E4FE c455 E4GC c461 WWTP E4HA c446 c443 STR ESAA c470 STR ESDB SWR ESGB ESHA WTR ESJB WTR UTILITIES ESNA Project Title 2020 Guardrail Installations in 2020 Traffic Signal Upgrades 2020 Traffic Calming 2020 Overlay Program 2020 Pedestrian Task Force 2020 Pedestrian Safety Program Seaview Park Infiltration Facility Phase 2 Phase 2 Annual Storm Utility Replacement Project Phase 8 Annual Sewer Replacement Project Phase 11 Annual Water Utility Replacement Project at 212tj6&6Qkntersection Improvements Sunset Walkway Improvements 238th St. SW Walkway (100th Ave to 104th Ave) Willow Creek Davliqhtinq/Edmonds Marsh Restoration Lake Ballinger Associated Projects Dayton Street Stormwater Pump Station Lift Station #1 Basin & Flow Study Sewer Outfall Groundwater Monitoring Edmonds Fishing Pier Rehab Trackside Warning System c474 Bikelink Project c478 Edmonds Street Waterfront Connector Seaview Park Infiltration Facility R s0l l Lake Ballinqer Trunk Sewer Studv c482 solo Dayton St. Utility Replacement Pro Five Corners Reservoir Re -coating Standard Details Updates Ave to 9th Ave s014V Hwy 99 Gateway Revitalization W STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DD i017 Minor Sidewalk Program 6FD s Stormwater Comp Plan Update SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II E6GC c492 2018 Sewerline Replacement Project WTR E6JB i014 2017 Waterline Replacement Projects E6JC c493 2018 Waterline Replacement Project 0 Revised 2/13/2020 Packet Pg. 102 7.3.d PROJECT NUMBERS (By Engineering Number) Funding STIR STIR STIR STM STM PRK PRK STIR Engineering Project Protect Accounting Number Number Project Title E7AB i024 Audible Pedestrian Signals E7AC i005 228th St. SW Corridor Improvements E7CD i025 89th PI W Retaining Wall E7 ideeedestrian.,Crossing 1;phancements E7FA m105 OVD Slope Repair & Stabilization Storm Drain Improvements @ 9510 232nd St. SW E7FG m013 NPDES (Students Saving Salmon) 2019 Waterline Replacement E7MA c544 Waterfront Development & Restoration (Construction) Waterfront Development & Restoration (Design) E7MA m103 Waterfront Development & Restoration (Pre - Design) i028 220th Adaptive E8CA i029 76th Ave W & 220th St. SW Intersection Improvements i031 84th Ave W Overlay from 220th to 212th STIR E8DB DC STM E8FA STM E8FC WTR E8JA i033 ADA Curb Ramps i037 238th St. Island & Misc. Ramps s018 2018 Lorian Woods Study c521 174tj St. & 1stAaStorm Imoroveme c525 2019 Storm Maintenance Project ■ c516 2019 Sewerline Replacement Project - c523 2019 Swedish Waterline Replacement 2019 Utility Rate & GFC Update PM E8MA c282 Fourth Avenue Cultural Corridor i038 2019 Traffic Calming STIR E9AB i039 2019 Guardrail Install ■STR E9AC s021 2019 Downtowg Earking Study STIR HAD i045 2019 Traffic Signal Upgrades E9CA d"36W 2019 Overlay ProgramIIIIIIIIIIIIIIIIIIIIIIIIIIll WTR E9CB i043 2019 Waterline Overlay Admiral Way Pedestrian Crossing STIR E9DB i041 2019 Pedestrian Safety Program i044 Walnut St. Walkway (6th-7th STM E9FA s022 Ballinger Regional Facility Pre -Design FAC E9MA c502 PW Concrete Regrade & Drainage South Revised 2/13/2020 Packet Pg. 103 7.3.d PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title PM EBMA c282 Fourth Avenue Cultural Corridor STR E1DA c354 Sunset Walkway Improvements STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study STR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating STR ESDA c474 Bikelink Project STR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility WWTP ESHA c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018 Sewerline Replacement Project WTR E6JC c493 2018 Waterline Replacement Project STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project STM EBFB c521 174th St. & 71st Ave Storm Improvements WTR EBJA c523 2019 Swedish Waterline Replacement STM EBFC c525 2019 Storm Maintenance Project PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project STR E7AC i005 228th St. SW Corridor Improvements WTR E6JB i014 2017 Waterline Replacement Projects STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion Revised 2/13/2020 Packet Pg. 104 7.3.d PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STR E6DD i017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th PI W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements STR EBAB i028 220th Adaptive STR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements STR EBCC i031 84th Ave W Overlay from 220th to 212th STR EBDB i033 ADA Curb Ramps STR E9CA i036 2019 Overlay Program STR EBDC i037 238th St. Island & Misc. Ramps STR E9AA i038 2019 Traffic Calming STR E9AB i039 2019 Guardrail Install STR E9DA iO4O Admiral Way Pedestrian Crossing STR E9DB i041 2019 Pedestrian Safety Program STR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay STR E9DC i044 Walnut St. Walkway (6th-7th) STR E9AD i045 2019 Traffic Signal Upgrades STR EOAA i046 2020 Guardrail Installations STR EOAB i047 2020 Traffic Signal Upgrades STR EOAC i048 2020 Traffic Calming STR EODB i049 2020 Pedestrian Safety Program STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES ESNA solo Standard Details Updates SWR ESGB sol l Lake Ballinger Trunk Sewer Study STR E6AA s014 Hwy 99 Gateway Revitalization STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s02O 2019 Utility Rate & GFC Update STR E9AC s021 2019 Downtown Parking Study STM E9FA s022 Ballinger Regional Facility Pre -Design STR EODA s024 2020 Pedestrian Task Force Revised 2/13/2020 Packet Pg. 105 7.3.d PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB E, FAC PW Concrete Regrade & Drainage South c502 E9MA R 0. m L PM Fourth Avenue Cultural Corridor c282 EBMA 3 PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA 0 PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA CL STM 174th St. & 71st Ave Storm Improvements c521 EBFB W STM 2018 Lorian Woods Study s018 EBFA STM 2019 Storm Maintenance Project c525 EBFC Y U STM Ballinger Regional Facility Pre -Design s022 E91FA STM Dayton Street Stormwater Pump Station c455 E4FE m STM Lake Ballinger Associated Projects c436 E4FD y STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E71FA 0 STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 ESFD Q' E STM Seaview Park Infiltration Facility Phase 2 c546 EOFA M STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB C STM Stormwater Comp Plan Update s017 E6FD > 0 STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC 0- a STIR 2019 Downtown Parking Study s021 E9AC Q STIR2019 Guardrail Install i039 E9AB N M STIR 2019 Overlay Program i036 E9CA N 0 STIR 2019 Pedestrian Safety Program i041 E9DB N L STIR 2019 Traffic Calming i038 E9AA STIR 2019 Traffic Signal Upgrades i045 E9AD 0 z STIR 2020 Guardrail Installations i046 EOAA IL STIR2020 Overlay Program i042 EOCA y STIR2020 Pedestrian Safety Program i049 EODB >, STIR 2020 Pedestrian Task Force s024 EODA r m STIR 2020 Traffic Calming i048 EOAC STIR 2020 Traffic Signal Upgrades i047 EOAB LL c STIR 228th St. SW Corridor Improvements i005 E7AC m E STIR 238th St. Island & Misc. Ramps i037 EBDC U 0 STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB r Q STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA Revised 2/13/2020 Packet Pg. 106 7.3.d PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 EBCC STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 ESDA STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Edmonds Street Waterfront Connector c478 ESDB STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program i017 E6DD STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (6th-7th) i044 E9DC STR 220th Adaptive i028 EBAB SWR 2018 Sewerline Replacement Project c492 E6GC SWR 2019 Sewerline Replacement Project c516 EBGA SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s011 ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA UTILITIES 2019 Utility Rate & GFC Update s020 EBJB UTILITIES Standard Details Updates s010 ESNA WTR 2017 Waterline Replacement Projects i014 E6J13 WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 2/13/2020 Packet Pg. 107 7.3.e Payroll Earnings Summary Report City of Edmonds Pay Period: 961 (01 /16/2020 to 01 /31 /2020) Hour Type Hour Class Description Hours Amount -ed2 REGULAR HOURS Educational Pav Correction 0.00 -156.28 111 ABSENT NO PAY LEAVE 2.00 0.00 112 ABSENT NO PAY NON HIRED 209.00 0.00 121 SICK SICK LEAVE 740.00 25,339.74 122 VACATION VACATION 814.74 31,478.40 123 HOLIDAY HOLIDAY HOURS 95.50 3,320.00 124 HOLIDAY FLOATER HOLIDAY 51.00 1,557.20 125 COMP HOURS COMPENSATORY TIME 81.51 2,825.59 129 SICK Police Sick Leave L & 1 3.00 89.84 130 COMP HOURS Holidav Compensation Used 9.00 275.51 131 MILITARY MILITARY LEAVE 24.00 1,055.75 141 BEREAVEMENT BEREAVEMENT 84.00 3,044.69 150 REGULAR HOURS Kellv Dav Used 132.00 4,590.87 155 COMP HOURS COMPTIME AUTO PAY 74.05 3,204.77 160 VACATION MANAGEMENT LEAVE 44.50 2,420.27 170 REGULAR HOURS COUNCIL BASE PAY 544.28 7,999.98 174 REGULAR HOURS COUNCIL PRESIDENTS PAY 0.00 300.00 175 REGULAR HOURS COUNCIL PAY FOR NO MEDICP 0.00 2,789.28 190 REGULAR HOURS REGULAR HOURS 18,164.75 670,940.30 191 REGULAR HOURS FIRE PENSION PAYMENTS 4.00 5,202.46 196 REGULAR HOURS LIGHT DUTY 93.00 2,785.16 197 MISCELLANEOUS INCLEMENT WEATHER 14.50 561.19 205 OVERTIME HOURS OVERTIME .5 36.00 666.90 210 OVERTIME HOURS OVERTIME -STRAIGHT 178.00 8,022.71 215 OVERTIME HOURS WATER WATCH STANDBY 48.00 2,872.79 216 MISCELLANEOUS STANDBY TREATMENT PLANT 16.00 1,570.59 220 OVERTIME HOURS OVERTIME 1.5 267.00 17,843.30 225 OVERTIME HOURS OVERTIME -DOUBLE 32.50 2,348.34 400 MISCELLANEOUS MISC PAY 0.00 470.00 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 196.00 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 1,516.35 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 87.00 602 COMP HOURS ACCRUED COMP 1.0 64.75 0.00 02/13/2020 Packet Pg. 108 7.3.e Payroll Earnings Summary Report City of Edmonds Pay Period: 961 (01 /16/2020 to 01 /31 /2020) Hour Type Hour Class Description Hours Amount 603 COMP HOURS Holidav Comp 1.0 25.00 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 154.75 0.00 606 COMP HOURS ACCRUED COMP 2.0 27.75 0.00 901 SICK ACCRUED SICK LEAVE -432.00 0.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 57.46 acp MISCELLANEOUS Accreditation 1 % Part Time 0.00 9.85 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 174.00 boc MISCELLANEOUS BOC II Certification 0.00 94.50 colre MISCELLANEOUS Collision Reconstruction ist 0.00 74.14 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 160.86 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 586.30 ctr MISCELLANEOUS CTR INCENTIVES PROGRAM 0.00 1.00 det MISCELLANEOUS DETECTIVE PAY 0.00 111.20 det4 MISCELLANEOUS Detective 4% 0.00 914.78 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 575.65 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 837.62 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 5,078.97 fmla ABSENT FAMILY MEDICAL/NON PAID 96.00 0.00 hol HOLIDAY HOLIDAY 1,266.10 47,474.03 k9 MISCELLANEOUS K-9 PAY 0.00 222.40 Ig1 LONGEVITY LONGEVITY PAY 2% 0.00 982.91 Ig10 LONGEVITY LONGEVITY 5.5% 0.00 148.17 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 768.02 Ig12 LONGEVITY Lonqevitv 9% 0.00 5,779.62 Ig13 LONGEVITY Lonqevitv 7% 0.00 1,421.71 Ig14 LONGEVITY Lonqevitv 5% 0.00 942.40 Ig15 LONGEVITY LONGEVITY 7.5% 0.00 381.68 Iq4 LONGEVITY Lonqevitv 1 % 0.00 384.82 Ici5 LONGEVITY Lonqevitv 3% 0.00 667.20 Ig6 LONGEVITY Lonqevitv .5% 0.00 295.94 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 393.49 Iq9 LONGEVITY Lonqevitv 3.5% 0.00 104.93 mtc MISCELLANEOUS MOTORCYCLE PAY 0.00 111.20 02/13/2020 Packet Pg. 109 7.3.e Hour Type Hour Class pds MISCELLANEOUS phy MISCELLANEOUS prof MISCELLANEOUS sdp MISCELLANEOUS sqt MISCELLANEOUS sro MISCELLANEOUS str MISCELLANEOUS traf MISCELLANEOUS vab VACATION Payroll Earnings Summary Report City of Edmonds Pay Period: 961 (01 /16/2020 to 01 /31 /2020) Description Public Disclosure Specialist PHYSICAL FITNESS PAY PROFESSIONAL STANDARDS SPECIAL DUTY PAY ADMINISTRATIVE SERGEANT School Resource Officer STREET CRIMES TRAFFIC VACATION ADD BACK Hours 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 216.00 23,180.68 Total Net Pay: Amount 0 0 a a� 101.78 2,035.51 P L 173.48 =a 295.58 Y 173.48 111.20 470.00 a� 111.20 0.00 c $877,445.78 c 0 $599,308.10 0 E O O L Q Q 2 �1 02/13/2020 Packet Pg. 110 7.3.f Benefit Checks Summary Report City of Edmonds Pay Period: 961 - 01 /16/2020 to 01 /31 /2020 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 64109 02/05/2020 epoa EPOA-1 POLICE 46.00 0.00 64110 02/05/2020 jhan JOHN HANCOCK 619.70 0.00 64111 02/05/2020 flex NAVIA BENEFIT SOLUTIONS 3,169.04 0.00 64112 02/05/2020 icma VANTAGE TRANSFER AGENTS 304884 3,931.83 0.00 64113 02/05/2020 afscme WSCCCE, AFSCME AFL-CIO 2,452.91 0.00 10,219.48 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 2992 02/05/2020 pens DEPT OF RETIREMENT SYSTEMS 320,325.61 0.00 2994 02/05/2020 aflac AFLAC 5,636.80 0.00 2997 02/05/2020 wadc WASHINGTON STATE TREASURER 26,330.52 0.00 2998 02/05/2020 us US BANK 103,658.77 0.00 2999 02/05/2020 mebt WTRISC FBO #N3177B1 105,531.49 0.00 3001 02/05/2020 pb NATIONWIDE RETIREMENT SOLUTION 4,808.07 0.00 3002 02/05/2020 oe OFFICE OF SUPPORT ENFORCEMENT 1,202.00 0.00 0.00 567,493.26 Grand Totals: 577,712.74 0.00 2/13/2020 Packet Pg. 111 7.4 City Council Agenda Item Meeting Date: 02/18/2020 Interlocal Cooperative Agreement Between Edmonds School District and City of Edmonds for Police Coverage at School District Events Staff Lead: Assistant Chief of Police Don Anderson Department: Police Services Preparer: Don Anderson Background/History This item went before the PSPP Committee on 02-11-2020 and was approved for placement on the consent agenda during the 02-18-2020 regular council meeting. Staff Recommendation Approve signing of the agreement by the Mayor via consent agenda at 02-18-2020 meeting. Narrative This agreement replaces a longstanding agreement with the school district that expired in September of 2019. For years the Edmonds Police Department has provided police security coverage on an off -duty, overtime basis at School District events such as athletic events, dances, graduations, etc. However, the only formal Agreement in place with the District specifically addressed athletic events at the stadium only. When that agreement reached its term it was decided to initiate a new agreement that encompassed all of the different events that the District may employ our off duty officers for. This agreement was drafted and approved by City Attorney Sharon Cates and has been reviewed and approved by the Edmonds School District Board of Directors and signed by the Superintendent. This agreement was reviewed by the PSPP Council Committee and approved for placement on the council consent agenda on 02-18-2020. Attachments: District signed ICA for Agenda Memo Packet Pg. 112 7.4.a INTERLOCAL COOPERATION AGREEMENT BETWEEN EDMONDS SCHOOL DISTRICT and CITY OF EDMONDS for POLICE COVERAGE AT SCHOOL DISTRICT EVENTS THIS INTERLOCAL COOPERATION AGREEMENT ("Agreement") is made by and between Edmonds School District No. 15, hereafter referred to as the "District," and the City of Edmonds, a Washington State municipal corporation, hereafter referred to as "Edmonds," and collectively, the "Parties." RECITALS A. WHEREAS, Chapter 39.34 RCW, Interlocal Cooperation Act, permits agencies to enter into agreements to engage in cooperative activities; and B. WHEREAS, the District and Edmonds desire to cooperate pursuant to the Act to make the most efficient use of their respective governmental powers within their jurisdictions; and C. WHEREAS, Edmonds and the District desire to have police coverage at District events to provide security, promote safety, and serve as a positive resource to the District; and D. WHEREAS, Edmonds is desirous to assign one or more uniformed Police Officers (the "Officer(s)") to provide police coverage at athletic and other District events, in return for a rate of compensation that is agreed upon by the Parties; NOW, THEREFORE, in consideration of the mutual representation and covenants contained herein, the Parties agree as follows: TERMS 1. Purpose. This Agreement is intended to provide police coverage at predetermined athletic events, dances, graduations and similar District events held at Edmonds-Woodway High School or other locations in the District ("District Events") through the assignment by Edmonds of one or more experienced commissioned Edmonds Officers to provide such services at the specified rate of compensation herein. 2. Term. This Agreement shall commence on September 1, 2019 and shall expire on August 31, 2024, unless otherwise terminated under the provisions of this Agreement. This Agreement will automatically renew for four (4) additional one-year terns unless previously terminated pursuant to the provisions of Section 3, below. Upon expiration or termination of this Agreement, including any renewal term(s), all equipment furnished by Edmonds shall remain the sole property of Edmonds, and any equipment or facilities furnished by the District shall remain the sole property of the District. 3. Termination. Either Party may terminate this Agreement for any reason upon sixty (60) days written notice to the other party. This Agreement is subject to funding, and either party may terminate with proper written notice due to lack of funding. If this Agreement is terminated by either party, to the extent that compensation has been paid by the District for services not yet provided by Edmonds OR services have been provided by Edmonds for which compensation has not yet been paid by the Packet Pg. 113 7.4.a District, the party due compensation or reimbursement shall be paid by the other party on a prorated basis through the date of termination. 4. Duties of Officer(s). Edmonds shall assign the Officer(s) to provide police coverage at District Events. The duties and responsibilities of the Officer(s) include, but are not limited to, the following: • Support District Events with crowd control and enforcement of the laws and regulations of the State of Washington and the City of Edmonds. • Support the efforts of the District staff in providing a safe environment for students, parents, event participants and other attendees. • Enforce rules pertaining to tobacco, alcohol, and drugs on public school property. 5. Independent Contractor. Edmonds and the District understand and agree that Edmonds is acting as an independent contractor under the terms of this Agreement. 6. Supervision of Officer(s). The Officer(s) shall remain employee(s) of Edmonds and are not employee(s) of the District. The Officer(s) shall remain responsive to the supervision of the chain of command of the Edmonds Police Department. Edmonds shall be solely responsible for Officer(s)' training, discipline, or dismissal. 7. Compensation. The Officer(s)' rate of pay shall be compensation at the rate of one and one-half (1.5) times the Officer's regular straight time hourly rate of pay, plus applicable employer contributions for state retirement, FICA equivalent, and state industrial insurance. 8. Payment. The District shall pay Edmonds within thirty (30) days from the date of receipt of a proper invoice. Payments to Edmonds later than thirty (30) days following the receipt of a proper invoice shall accrue interest at the rate of twelve percent (12%) per annum on the balance due. All payments shall first be applied to accrued interest 9. Insurance and Indemnification. The Parties shall separately maintain their own appropriate liability and casualty insurance policies as they, in their sole discretion, deem appropriate. The Parties further agree that no indemnification shall be provided for, except as specifically set forth below, and that the respective liability of the Parties to each other and to third parties shall be determined in accordance with the laws of the State of Washington. Each of the Parties shall defend, indemnify, and hold harmless the other party, their officers, officials, employees and agents, from any and all costs, claims, judgments, and/or awards of damages, arising out of, or in any way resulting from that other parry's negligent acts or omissions (including willful and/or wanton acts) in performing under this Agreement. No party will be required to defend, indemnify, or hold harmless the other party, if the claim, suit or action for injuries, death, and/or damages is caused by the sole negligence of that party. Where such claims, suits, or actions result from the concurrent negligence of the parties, the indemnity provisions provided herein shall be valid and enforceable only to the extent of each parry's own negligence. Each party agrees that its obligations under this provision include, but are not limited to, any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or agents. For this reason, each of the parties, by mutual negotiation, hereby waives, with respect to the other party only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. Nothing contained in this section shall be deemed to waive any other immunities established pursuant to state statutes or to create third party rights or immunities. Packet Pg. 114 7.4.a 10. District Responsibility for Safety and Security. The parties understand and agree that the District retains its legal responsibility for the safety and security of the District, its employees, students and property, and this Agreement does not alter that responsibility except as provided by paragraph 9 above. 11. Applicable Law. This Agreement shall be governed by the laws of the State of Washington. 12. Entire Agreement. This Agreement contains the entire agreement between Parties and supersedes and merges with any prior agreements of the Parties, written or oral. This Agreement shall be amended only in writing with the written consent of the Parties. 13. Notice. Edmonds Assistant Chief of Administrative Services shall serve as the administrator of this Agreement for Edmonds and the District Superintendent shall serve as the administrator of this Agreement for the District. Notices to Edmonds shall be sent to the following address: City of Edmonds Police Department ATTN: Assistant Police Chief of Administrative Services 250 5"' Avenue N. Edmonds, WA 98020 Notices to the District shall be sent to the following address: Edmonds School District #15 ATTN: Superintendent Office 20420 68`h Ave W. Lynnwood, WA 98036 14. Duty to File Agreement with County Auditor. The District shall, within ten (10) days after this Agreement is executed by both parties, file this Agreement with the Snohomish County Auditor or, alternatively, list it by subject on a public agency's website or other electronically retrievable public source as allowed in RCW 39.34.040. EDMONDS SCHOOL DISTRICT CITY OF EDMONDS Dr. Kristine McDuffy, Sup i (e Y10 Michael Nelson, Mayor Dated: / 2��2c� Dated: ATTEST/AUTHENTICATED: Scott Passey, City Clerk Packet Pg. 115 7.5 City Council Agenda Item Meeting Date: 02/18/2020 Authorization to Advertise Call to Artists Staff Lead: Frances Chapin Department: Parks, Recreation & Cultural Services Preparer: Shannon Burley Background/History In 1975 the City of Edmonds established a one percent for art allocation on municipal construction projects to provide funding for expanding public experience through visual art (Ord 1802). The Edmonds Arts Commission (EAC) is responsible for overseeing the process of acquiring commissioned artwork subject to the final approval of City Council. Over the past 45 years the EAC has established and maintains a collection of over 55 permanently installed outdoor artworks, and curates a collection of over 100 artworks indoors. The last significant outdoor public art piece, "Drawn to the Water - Connected by Community' by CJ Rench, was installed as part of the Five Corners Roundabout project in 2014. The call -to -artists was approved by City Council on March 19, 2013. The Edmonds Arts Commission has now identified two significant opportunities to further expand the public art collection. Staff Recommendation Authorize staff to advertise Call to Artists for 1. Civic Park (RFQ) and 2. Edmonds Library Project (RFP) by approval via consent. Narrative The City of Edmonds Arts Commission (EAC) has developed two Calls to Artists (attached) for upcoming public art projects. In the defined public art process (Ord 1802; 2667; 2786) (outline attached) the City Council approves Calls to Artists before they are advertised. The EAC works with staff to develop the Call to Artists. The attached Calls were reviewed at the January 6, 2020 EAC meeting and approved to forward to City Council at the February 3, 2020 meeting. The two projects are 1) Civic Park, and 2) the Edmonds Library Project. For each of these projects a Selection Panel (usually 5 - 7 members) will be established that includes one representative from City Council, representatives from the Arts Commission, and representatives from each site, as well as other members of the community. The final recommended design for each project will be presented for approval at City Council with a public hearing. Packet Pg. 116 7.5 The goal of the Civic Park public art project is to create a welcoming feature at the primary entry point to the park off of 6th Avenue. Several potential sites were identified by the design team for the park. Some of these may be sites for future art elements in the park, but two sites for a major artwork that will be developed in conjunction with the park development were selected by EAC for the initial project. As an undeveloped site, the EAC recommends an integrated design process as the best option. This process allows the selected artist to work with the design consultants, contractors, and community and create an artwork which integrates well with the overall park design. Up to five artists will be selected for interviews at a public meeting and one will be recommended. The selected artist works with the design team and community to develop a proposal presented at a public meeting. The budget is $90,000 for the artwork with an additional $2,500 budgeted for reimbursable travel expenses for finalists traveling from over 50 miles. The total is $92,500. The goal of the Edmonds Library Project is to create a welcoming artwork installation in the front of the Library, an area that is being re -landscaped after the unused book drop is removed. A site -specific proposal process will be used since the site already exists, has fixed conditions and there is adequate time for proposal development by finalists. Up to three artists will be selected to develop proposals. The proposals will be presented in a public meeting and one proposal will be recommended for the final project. The budget is $110,000 for the artwork with an additional $1,100 design fee to each of the three artists developing site -specific proposals and $2,000 budgeted for reimbursable travel expenses for finalists traveling from over 50 miles. The total is $115,300. $140,000 is budgeted for 2020 in the 117-200 (Municipal Arts Acquisition Fund, 1% for Art). The percent for art revenue for Civic Park is approximately $60,000. This fund includes private donations of $35,000 pledged for the Library Project. $30,000 is budgeted for 2020 in the 117-100 (Municipal Arts Fund, General). As recommended by the EAC, the remaining $37,800 will be drawn from the fund balance in 117-100 in 2021. The projects are expected to be completed in 2021 thus the remaining funds will be allocated as part of the 2021 budget process. Attachments: public art procedure chart and summary CC Public Art selection process CC Civic Park_CalICC-4 RFP Library 202OCC-4 Packet Pg. 117 7.5.a �16f' Dff]ff]J ]Jf]Jh1h 11 PfJ 1 EAC & designated City staff define site, budget, timeline & design process (Integrated or Site -Specific) IV r�fiJ� J EAC recommends to Council the Call to Artists PfJ�'�-_� Council approves Call to Artists EAC posts Call to Artists and Jr]j7jJ7jJr] establishes Selection Panel r�fJ1 1 Selection Panel reviews artist applications Panel chooses up to S finalists Panel recommends up to 3 artist finalists to EAC Panel interviews finalists at a public meeting Selected artists create proposals Panel recommends one Proposals presented artist to the EAC; at a public meeting EAC recommends artist E to City Council Panel recommends one proposal to EAC; Artist develops proposal EAC recommends proposal with design team to City Council and community input Panel reviews proposal at a Design proposal presented public meeting to City Council at a Public . Hearing for approval. Panel recommends proposed design to EAC Indicates advertised opportunity for public EAC recommends final input design to City Council for approval at a Public Hearing PROJECT DEFINITION —PROCESS OPTIONS The Edmonds Arts Commission defines the site, budget, timeline, and design process. Integrated Design Process (e.g. Civic) • Best option when there is a high expectation that the artist work closely with staff, design consultants and community. • Best option when time and resources are limited: selected artist begins work immediately with the team and community and money otherwise spent on competitive proposals can be invested in the commissioned artwork. • Best option when the project has a high level of technical and/or design complexity. • Best option when selected artist has the opportunity to influence overall design direction. Site -specific Competitive Proposal Process (e.g. Library) • Good option when the site already exists and the finalists can respond to fixed conditions. Good option when there is no larger design, planning or consultant team engaged as up to three finalists will be developing proposals independently. Good option when there is sufficient time for finalists to develop proposals, typically 6-8 weeks. Good option when finalists can be adequately compensated for proposal development fee and travel for orientation and presentation(s) to the Panel and Public. APPROVAL / SELECTION PROCESS AND PUBLIC INPUT Selection • Call to Artists developed by Arts Commission and approved by City Council. Panel recommends Artist/Artist Team finalists (in either Integrated or Site -specific process), approved by Arts Commission and recommended to City Council for final approval. Site -Specific • Finalists present proposals to Panel at Public Meeting. • Arts Commission approves Panel recommendation. • Artist presents to City Council at Public Hearing for approval of final design. Integrated Design • Finalists interview with Panel at Public Meeting. • Arts Commission approves Panel recommendation for finalist artist and recommends to City Council for approval to commence design work. • Artist presents final design to Panel at Public Meeting. • Arts Commission approves final design and recommends to City Council. • City Council at Public Hearing approves final design. Packet Pg. 118 7.5.b { {It(Ir r PUBLIC ART ACQUISITION AND SELECTION PROCEDURE FOR COMMISSIONED PROJECTS PUBLIC ART ACQUISITION PROCEDURE The scope of the Public Art project will be defined by the Edmonds Arts Commission working with City staff. Scope will include budget, parameters of the site, schedule, applicant geographic restrictions and the appropriate selection methodology: • Integrated design process which enables the selected artist to develop a specific design in the course of working with the design team and the community on a project site in development, or, • Competitive site -specific proposal process which may be most appropriate for an existing and well-defined site. An analysis of project factors, such as schedule, budget, technical parameters and expectations of community interaction inform which selection methodology will be the most successful. The scope of the project as defined in the Call -to -Artists (prospectus) is recommended by the Arts Commission and approved at City Council. The Artist Selection Panel (Jury) process will be facilitated by the City Arts & Culture Manager. 1 I ARTIST SELECTION PANEL All artist Selection Panels shall have flexible membership, as determined by the Edmonds Arts Commission (EAC), based on the size, location and complexity of the project. The Panel shall also include a representative of the Architectural Design Board when appropriate to comment on architectural elements of public buildings. Panelists will be chosen from the Arts Commission, City Council, City staff and the community. 1.1 Panels will include at least one visual artist and one person familiar with the design and use of the site. Panelists shall not be paid for their services unless it is a professional artist consultant deemed necessary. 1.2 Panelists are responsible for recommending the selection of the artist or artist team or proposal to be commissioned. Panels review public comment on finalists before making a recommendation. 1.3 All sessions where the finalist artist(s) are interviewed or present proposals to the Panel will be advertised public meetings with public comment taken. City of Edmonds Public Art Acquisition and Selection Procedure I Page Packet Pg. 119 7.5.b 1.4 If the Panel cannot reach consensus, a vote shall be taken with majority rule. A written recommendation will be made to the Arts Commission. The Panel may decide not to select from the available artists or submitted proposals. In this case City staff will review the budget, timeline etc. and decide to extend the deadline for applications or to recommend that the Arts Commission review the project and send out a new call -to -artists. 2 1 SELECTION OF ARTISTS The Arts Commission will determine eligibility requirements for each project, establish a Panel, facilitate the selection process, and make a recommendation to City Council. The City Council will approve the call for artists and final selection for significant works of public art (defined by the Arts Commission as valued at more than $5,000). 2.1 Call -to -Artists. These calls may be issued as a Request for Qualifications (RFQ) where the artist is selected on the basis of interviews or a Request for Proposals (RFP) where up to three finalists are selected on the basis of qualifications and then paid to develop site -specific proposals. Call -to -Artists are developed by Arts Commission and approved by City Council prior to publication. The Call will be advertised by Arts Commission to reach eligible artists. 2.2 Selection Panel. Establish panelists including member(s) of the Arts Commission, the City Council and the public. 2.3 Public Hearing for Finalist. Finalists for a project shall be interviewed or present proposals at an advertised Public Meeting before the Panel. Notice of the meeting shall be posted at the site and designated locations. If the artwork is visible from a public way or adjacent private property, written notice of the hearing shall be directed to owners of private property within 300' of the site. Public Comment will be taken. 2.4 Public Hearing with City Council Final Recommendation. The recommendation of the Panel through the Arts Commission is presented at City Council with notified Public Hearing for City Council approval. 3 1 CRITERIA FOR SELECTING ARTISTS AND WORKS OF ART 3.1 Professional Eligibility: Artist finalists will be selected on the basis of their qualifications, as demonstrated by their past work and education, the appropriateness of their work for the particular project, and the probability of its successful completion, as determined by the Artist Selection Panel. 3.2 Quality: The Panel shall bear in mind quality and strength of past work as demonstrated in submitted application materials. 3.3 Elements and Design: Consideration will be given to the site -specific design of a project, understanding of dynamic spatial relationships, functional elements, and potential for integrated design. City of Edmonds Public Art Acquisition and Selection Procedure I Page Packet Pg. 120 7.5.b 3.4 Permanence: Ability of materials to withstand age, theft, vandalism, weathering, and ongoing maintenance and repair costs should be considered. 3.5 Style and Nature of Work: Appropriateness for public places and compatibility in scale, material, form, and content with their surroundings shall be considered. 4 1 SELECTION PROCESS 4.1 The Panel will meet initially to review all of the artist application materials and qualifications sent in response to the Call for Artists. The Call and guidelines for selection of public art will be reviewed. Panelists should acknowledge any conflicts of interest that exist with the field of applicants at this time. 4.2 The Panel may select up to five artists or artist teams to interview for an integrated design process project or may select without interview up to three artists or artist teams to develop a specific site -based proposal. The finalists will be provided any additional information on the site that the Arts Commission identifies. 4.3 In an integrated design process, where the selected artist or artist team is expected to work with the design team consultants/contractor, community, or city staff, the Panel will select up to five artists or artist teams as finalists. Finalists are required to attend an orientation meeting prior to interviewing with the Panel at a public meeting for recommendation of the artist to be commissioned to the Arts Commission. 4.4 In a specific site -based proposal process the Panel will reconvene at a public meeting where the three finalists will present their site -specific proposals in the form of maquettes and/or renderings. This is an opportunity for the finalists to present their ideas to the community and for the Panel to learn about the specific proposals and the public's reception. Following this presentation, the Panel will recommend one finalist proposal to the Commission. 4.5 The written recommendation of the Panel will be presented to the Arts Commission and with Commission approval will be remanded to City Council for authorization to proceed. 4.6 The Arts Commission will present the Commission's recommendation to the City Council seeking authorization to contract with the artist. Artist and Panelists are requested to attend this presentation if possible. For an integrated design process the authorization to contract with the artist includes in the contract a requirement for additional Panel review and Public Hearing on the final design which will be recommended to City Council. For a site -specific proposal process, the presentation of the recommended proposal will be made with a Public Hearing at City Council. 4.7 With City Council approval, the Mayor will sign the contract with the artist. 4.8 Construction and installation will be monitored by the Arts Commission through City staff. City of Edmonds Public Art Acquisition and Selection Procedure I Page Packet Pg. 121 7.5.c 6021 =_ EXISTIF BOYS d GIRLS Cl F 4 yy I t{ . ....., Sketch of Plaza area entry to Civic Park from 6" Avenue. Edmonds Civic Park Call -to -Artists City of Edmonds, WA Request for Qualifications [RFQ] The City of Edmonds Arts Commission is seeking an artist or artist -led team to create a commission for a prominent location at Civic Park, a newly designed downtown park and civic destination for all ages which will be under development this year. Project Budget: $90,000 Eligibility: Open to professional artists residing in the Pacific NW region: WA, OR, CA or BC. Deadline: Tuesday, March 17, 2020 (final dates TBD) Application: On-line application through Submittable is required. https://cityofedmondsartscommission.submittable.com/submit OPPORTUNITY The City of Edmonds Arts Commission is seeking an artist or artist -led team to design, fabricate and install artwork for the 61h Avenue entry plaza to the new Edmonds Civic Park. Two possible locations have been identified. The selected artist will not be expected to create art for both locations, but rather to prioritize one location for a welcoming, signature artwork. Packet Pg. 122 7.5.c SITE LOCATIONS Two sites adjacent to the entry plaza off of 6t" Avenue have been recommended for the artwork. This mid -block entry plaza provides access to adjacent petanque grove and Boys and Girls Club. The entry also welcomes park users and visitors to the walking/jogging trails, nearby skatepark, scramble wall, athletic fields, and wild flower meadow. The artwork locations and possibilities include: 1) sculptural feature that visually separates the entry plaza from the Boys and Girls Club building; 2) suspended sculpture for the shade structure. Site #1 is approximately 133 feet long on north side of plaza. There is a low level planting bed planned for this area. Site #2 is located within the shade structure, which is 23-feet wide by 57-feet long and 14' 3" —18' high. The artwork at either location will serve as a welcoming feature to this primary entry point to the park. Since the park is used year-round for events and activities, the Arts Commission is particularly interested in artwork that incorporates lighting and/or kinetic elements. Power will be provided to both locations by the City. CIVIC PARK The site is a former school district track and field that has been used for community recreation for over 50 years. Recently acquired by the City, an extensive public master planning process was implemented to design an aesthetic and more inclusive downtown pa rk. The planned development of Civic Park embraces this downtown park's potential to contribute to a sense of community identity and civic pride while promoting active, healthy lifestyles, energizing the local economy, and bolstering the city's growing reputation as a destination on Puget Sound. Civic Park is an eight -acre park in the heart of downtown Edmonds that straddles the boundary between residences, civic amenities and the downtown commercial district. Well -loved and used by residents of all ages, it is home to the Boys and Girls Club, the Petanque Club, and several of Edmonds largest annual festivals, such as Taste Edmonds and the 4th of July Fireworks. Featuring an inclusive playground, walking track, skatepark, petanque grove, tennis court, scramble wall, multi -sport court, lighted athletic field, wildflower meadows, water feature and more, this legacy park will serve as an iconic place for gathering, celebration, and enhanced daily life serving Edmonds for generations to come. Packet Pg. 123 7.5.c Designated as the State's first Certified Creative District in late 2018, downtown Edmonds is a hub for cultural activities and creative businesses. Civic Park lies within the Creative District and is located two blocks from the Edmonds Center for the Arts which hosts world -class touring performances as well as performances by the regional ballet, symphony orchestra, and chorale. BUDGET The budget of $90,000 is available for the design, fabrication and installation of the artwork. The budget must include artist's fees, design costs including engineering review, materials, fabrication, delivery, installation costs including foundation design and construction, required insurance, travel and sales tax. Some basic site preparation, power supply, and landscaping will be provided by the City. The Arts Commission will provide a total of up to $2,500 in approved reimbursable travel expenses for artists residing beyond 50 miles from Edmonds. The selected artist will be encouraged to work closely with the City, community, and park design team consultants and contractor to determine final design and landscaping concepts, particularly for Site #1. The shade structure, Site #2, is designed and constructed as part of the park renovation adjacent to restrooms. The selected artist will be expected to work with the City, community, and park design team consultants to integrate the suspended artwork. TIMELINE Selection Process: (final dates TBD) Call for Artists Released Wednesday, February 19, 2020 Deadline for Entry Tuesday, March 17, 2020 Selection Panel Meeting #1 Friday, March 27, 2020 [selection of finalists] Finalist Orientation Wednesday April 15, 2020 * Selection Panel Meeting #2 Thursday, April 16, 2020 [finalists' interviews] at a Public Meeting* *Applicants should be available in this timeframe to participate in an in -person site orientation and interview if selected as a finalist. Artwork Development: May 2020 Finalist recommended to City Council with Public Hearing — Approval of Finalist and Contract Issued June — July 2020 Research and Conceptual Development August, 2020 Presentation of Conceptual Proposal to Panel and Arts Commission at a Public Meeting September, 2020 Presentation of Final Design Proposal with Public Hearing and Approval by City Council Sept - Dec 2020 Detailed design Development and Final Design schedule dependent on approved concept and contractor milestones Spring/Summer 2021 On -site Implementation Packet Pg. 124 7.5.c SELECTION CRITERIA Finalists will be selected on the basis of the following criteria: • Quality and strength of past work as demonstrated in the submitted application materials; • Command of dynamic spatial relationships and demonstrated understanding of sites with multiple viewing points; • Perceived ability to create an engaging, welcoming experience; • Perceived ability and interest in creating site -specific artwork; • Availability to begin proposal development work immediately. SELECTION PROCESS A five to seven person selection panel will review the applications and select up to five finalists for interviews. Prior to the interview, all finalists are asked to attend an orientation so that they can fully understand the site context and scope of the Civic Park project, as well as adjacent connections. The panel will reconvene to interview the finalists and select one artist or artist team for the commission. The orientation and interview will be held in Edmonds, Washington. The panel will reconvene for presentation of the selected artist's proposed design concept at a Public Meeting prior to recommendation to City Council for final approval. The panel reserves the right to make no selection from the submitted applications or finalists' interviews. The panel's recommendations are subject to approval by the Edmonds Arts Commission and Edmonds City Council. APPLICATION MATERIALS • Cover Letter —Write a letter (500 words or less) explaining why you are interested in this opportunity, your abilities relative to the commission goals, and how you would approach this commission considering your past work. Consider the selection criteria as it relates to your experience and interests. Applicants are NOT asked to submit a proposal as part of the application. • Resume —Two-page (maximum) current professional resume. Keep the formatting as simple as possible. PDF is preferred; text (.txt) files will also be accepted. Teams should upload one document with two -page resumes for each team member. References should be included. • Work Samples — 10 visual images or a combination of digital still images and video. o Digital Images: Submit up to 10 digital images of past work. If applying as a team, a maximum of 10 images may be submitted, inclusive of all team members. Upload JPG files only; images must be under 2 MB in size, 1920 pixels on the longest side, and at least 72 dpi. Packet Pg. 125 7.5.c o Audio/Video: Submit up to five (5) video samples if applicable (i.e., to show kinetic artwork, gradations of light or sound -based art). Video samples must be submitted via Vimeo or YouTube, with the specific URL (e.g., vimeo.com/2992575) noted on the Work Sample Upload page. All submissions must be publicly accessible (password protected files will not be accepted). Audio samples must be submitted via SoundCloud with the specific URL (e.g., soundcloud.com/29523) noted on the Work Sample Upload page. Timed excerpts are preferred, but longer samples may be submitted with notation in the description field of specific start and stop time for a cumulative run time of up to 5 minutes. Please include the start and stop times for excerpted audio/video samples at the beginning of the descriptive text. Questions Frances Chapin, Arts & Culture Manager, Frances.chapin@edmondswa.gov 425-771-0228 www.edmondsartscommission.org Packet Pg. 126 7.5.d Front view of existing site at 650 Main St. EDMONDS LIBRARY PROJECT CALL -TO -ARTISTS City of Edmonds, WA Request for Proposals [RFP] The City of Edmonds Arts Commission is seeking an artist or artist -led team to create a site -specific commission for the Main Street entry area outside the City owned Edmonds Sno-Isle Library building, Edmonds WA. The artist for this commission will be selected through an open call process review of qualifications, with the final artwork decided on the basis of paid, competitive proposals. Project budget: $110,000 Three finalists will each be paid $1,100 to attend an orientation and to develop and present a design proposal Eligibility: Open to professional artists living in WA, OR, CA or BC. Deadline: Wednesday, April 8, 2020 (final dates TBD) Application: On-line application through Submittable is required. https://cityofedmondsartscommission.submittable.com/submit OPPORTUNITY The City of Edmonds Arts Commission is seeking an artist or artist -led team to design, fabricate and install site -specific artwork for the exterior entry area of the Edmonds Library building. The Library is an important gathering place for the community located two blocks east of the center of town and adjacent to the Frances Anderson Center. The Edmonds Plaza Room and patio are located above the Library. With a large sculpture by Everett DuPen and spectacular views of Puget Sound, they are used for weddings, memorials, conferences and the annual Edmonds Arts Festival. A wide variety of visual, literary, and performing arts events take place within this important cluster of cultural facilities. Packet Pg. 127 7.5.d Designated as the State's first Certified Creative District in late 2018, downtown Edmonds is a hub for cultural activities and creative businesses. The Library is within the Creative District boundaries. The Edmonds Library is part of the Sno-Isle Libraries, where "Everyone in our community is connected to their library." The mission of the 23 community -based libraries is to: "Engage and inspire our communities through equitable access to knowledge and resources." The artwork should reflect the spirit and function of the Edmonds Library and its role as a "third place" gathering space for the community. The work should appeal to a public of all ages and backgrounds, and reflect the community values of inclusiveness, access and engagement. SITE LOCATION The Library building is a two-story cement block structure built in the 1960s. The removal of the obsolete book drop structure is opening up possibilities to commission this artwork. There are several potential locations for the art, including the landscaped area north of the main entry doors of the Library that lead out to Main Street and the parking lots on either side of the building; raised beds on the east side adjacent to an ADA ramp, steps to the parking lot and stairs to the plaza area above; and the landscaped area west of the sidewalk next to windows into the children's section of the Library. The commission may be for a single element or a series of elements that work in conjunction with entry access, landscaping and building. BUDGET The budget of $110,000 is available for the design, fabrication and installation of the artwork. The budget includes, but is not limited to: artist fees, materials, fabrication, storage, delivery, foundation design, site preparation and foundation construction, insurance, travel, and sales tax. Some basic site preparation will be provided by the City and the selected artist/artist team will be encouraged to work closely with the City Parks, Recreation & Cultural Services staff on integrating the proposed artwork into the Library property and landscape. SELECTION PROCESS The artist for this commission will be selected through an open call process, with the final artwork decided on the basis of competitive proposals. The selection panel will be composed of members representing the City Council, Arts Commission, City Staff, Edmonds Library, citizens -at -large, and arts professional. Based on review of qualifications, the artist selection panel will select up to three finalists to prepare site -specific design proposals. Finalists will receive an in-depth orientation so that they can fully understand the context before preparing their proposal materials. The panel will reconvene to review the finalists' proposals and select one artist for the commission. Finalists will each receive a $1,100 stipend to attend the orientation, develop a conceptual design proposal, and present the proposal to the selection panel. In addition to the proposal fee, out-of-town finalists will be reimbursed for approved travel and lodging costs for two trips to Edmonds to participate in the orientation and proposal presentation. The selected artist will be required to present their proposal to the Edmonds City Council for approval. Approved travel costs for the selected artist to present their proposal in person will also be paid by the City in addition to the proposal development fee. Proposals not selected will remain the property of the finalists. Packet Pg. 128 7.5.d SCHEDULE (final dates TBD) Selection Process Call for Artists Released Deadline for Entry Selection Panel Meeting #1 Notification of Finalists Finalist Orientation Presentation of Proposal at Public Meeting Notification of Selected Proposal Presentation of Selected Proposal at City Council with Public Hearing Wednesday March 11, 2020 Wednesday April 8, 2020 Friday April 24, 2020 Tuesday May 5, 2020 TBD (May 7 —11, 2020) TBD — (June 25 —June 30) TBD -July TBD —July/Aug *Applicants should be available in this timeframe to participate in an in -person site orientation if selected as a finalist. CRITERIA FOR SELECTING FINALISTS Finalists will be selected on the basis of the following criteria: • Strong, innovative approach to design as demonstrated in the submitted application materials; • Experience in creating durable works of art for exterior sites; • Perceived ability to create an engaging, welcoming experience; • Perceived ability to engage people of all ages and backgrounds. The selection panel reserves the right to make no selection from the submitted applications or finalist interviews. The panel's recommendations are subject to approval by the Edmonds Arts Commission and Edmonds City Council. APPLICATION MATERIALS Cover Letter — In 500 words or less, describe your interest and abilities relative to the commission goals, and how you would approach this commission considering your past work. Consider the selection criteria as it relates to your experience and interests. Applicants are NOT asked to submit a proposal as part of the initial application. Resume — Two -page (maximum) current professional resume. Keep formatting as simple as possible. PDF is preferred; text (.txt) files also accepted. Teams should upload one document with two -page resumes for each team member. References should be included. Work Samples —Ten digital images or a combination of digital still images and video. • Digital Images: Submit up to 10 digital images of past work. If applying as a team, a maximum of 10 images may be submitted, inclusive of all team members. Upload JPG files only; images must be under 2 MB in size, 1920 pixels on the longest side, and at least 72 dpi. • Audio/Video: Submit up to five (5) video/audio samples if these media relate to your art practice (i.e., to show kinetic artwork, gradations of light or sound -based art). Audio samples must be submitted via SoundCloud with the specific URL (e.g., soundcloud.com/29523) noted on the Work Sample Upload page. Video samples must be submitted via Vimeo or YouTube, with the specific URL (e.g., vimeo.com/2992575) noted on the Work Sample Upload page. All submissions must be publicly accessible (password protected files will not be accepted). Timed excerpts are preferred, but longer samples may be submitted with notation in the description field of specific start and stop time for a cumulative run time of up to 5 minutes. Please include the start and stop times for excerpted audio/video samples at the beginning of the descriptive text. Questions - For more information on this project, please contact Frances Chapin, City of Edmonds Arts & Culture Manager, (425) 771-0228 or frances.chapin@edmondswa.gov www.edmondsartscommission.or� Packet Pg. 129 7.6 City Council Agenda Item Meeting Date: 02/18/2020 Authorization for Mayor to sign a Professional Services Agreement with Murraysmith for the Phase 8 Sewerline Replacement Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On February 11, 2020, staff presented this item to the Parks and Public Works Committee and it was forwarded to the February 18th consent agenda for City Council approval. Staff Recommendation Authorize the Mayor to sign the agreement. Narrative The City issued a Request for Qualifications (RFQ) in November 2019 to hire a consultant to provide design engineering services for the Phase 8 and 9 Sewerline Replacement Projects. The City received statements of qualifications from four engineering firms and the selection committee selected MurraySmith to provide design engineering services for the Phase 8 and 9 Sewerline Replacement Projects. The design engineering for the Phase 8 Sewerline Replacement Project is expected to be complete by December 2020, with construction expected to begin in Spring 2021. In addition, a sewerline evaluation and preliminary alignment/design is included to determine the alignment of the sewerline that will be replaced as part of the Phase 9 Sewerline Replacement Project. When services are required to design for the Phase 9 Sewerline Replacement Project, a separate scope and fee will be drafted in winter 2020 and submitted to City Council for approval. In total, the design of Phase 8 and 9 Sewerline Replacement Projects will cover upgrades/replacements of portions of the City's sewer network by replacing approximately up to 4,700 linear feet of existing sewerlines and associated appurtenances at various locations within the City. The Phase 8 Sewerline Replacement Project will replace approximately 2,700 linear feet of sewermain. The selection of the sites was be determined using the data supplied in the 2013 Comprehensive Sewer System Plan dated August 2013, coordinating with upcoming road, water, and storm drain projects, and input from Public Works. Projects for 2020 will focus on replacement of pipes that have minimal slopes and existing pipe damage/ degradation that cannot be addressed via trenchless construction methods. Attachments: Professional Services Agreement with Murraysmith Packet Pg. 130 7.6.a CITY OF EDMONDS MIKE NELSON iJ J MAYOR 700 Main Street • EDMONDS, WA 98020 425-771-0320 FAX 425-771-0253 Website: www.edmondswa.gov PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City", and Murraysmith hereinafter referred to as the "Consultant"; WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide design services with respect to the Phase 8 Annual Sewerline Replacement Project; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule that is marked as Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of THREE HUNDRED SEVENTY ONE THOUSAND, NINE HUNDRED AND TWELVE DOLLARS $371,912. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 1 Packet Pg. 131 7.6.a 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Packet Pg. 132 7.6.a Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. Packet Pg. 133 7.6.a 11. Integration. The Agreement between the parties shall consist of this document, it's Appendices 1 & 2, the Scope of Work attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that s/he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that s/he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. Beause this Agreement is subject to federal nondiscrimination laws, the Consultant agrees that the provisions of Appendix 1 & 2, attached hereto and incorporated herein by this reference, apply to this Agreement. Packet Pg. 134 7.6.a The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Murraysmith 2707 Colby Avenue, Suite I I10 Everett, WA 98201 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS DAY OF 52020. CITY OF EDMONDS MURRAYSMITH By Michael Nelson, Mayor Its ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 135 7.6.a STATE OF ) )ss COUNTY OF ) On this day of 2020, before me, the undersigned, a Notary Public in and for the State of , duly commissioned and sworn, personally appeared to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 136 7.6.a APPENDIX 1 CONTRACT (Appendix A of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees as follows: 1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Consultant/Contractor shall not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 21. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for work to be performed under a subcontract, including procurement of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the Consultant's/Contractor's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP. Information and Reports: The Consultant/Contractor shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Consultant/Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant/Contractor shall so certify to the City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. Sanctions for Noncompliance: In the event of the Consultant's/Contractor's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the appropriate state or federal agency may determine to be appropriate, including, but not limited to: • Withholding of payments to the Consultant/Contractor under the Agreement until the Consultant/Contractor complies; and/or • Cancellation, termination, or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal agency enter into such litigation to protect the interests of the United States. Packet Pg. 137 7.6.a APPENDIX 2 CONTRACT (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees to comply with the following non-discrimination statutes and authorities, including but not limited to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and proejcts); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilties Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Person with Limited English Profcency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). Packet Pg. 138 7.6.a EXHIBIT A SCOPE OF WORK 2021 (Phase 8) Sewerline Replacement Project City of Edmonds Introduction/General/Background This Scope of Services has been separated into multiple different tasks for clarity and is described in detail below. ■ Task 1: Project Management ■ Task 2: Data Collection and Utility Coordination ■ Task 3: Preliminary Design ■ Task 4: Final Design ■ Task 5: Bidding Assistance (Limited) ■ Task 6: Engineering Support During Construction (Limited) ■ Task 7: Survey Services (DHA) ■ Task 8: Geotechnical Engineering Services (HWA) ■ Task 9: Environmental Services (Confluence) ■ Task 10: Potholing Services (APS, Limited) ■ Task 11: Unanticipated Task Reserve (As Needed) Project Understanding and Assumptions Murraysmith, Inc. has developed the following scope of work and fee estimate to provide engineering services for the City of Edmonds (City) 2021 (Phase 8) Sewerline Replacement Project. This is the first phase of a two-year program that will be accomplished through two separate design -bid -build packages with the first set of projects constructed in 2021 (Phase 8) and the second set of projects constructed in 2022 (Phase 9). This scope includes preliminary and final design engineering services for the 2021 projects (Phase 8) and preliminary design services for the 2022 project (Phase 9). The specific project locations and phasing were reviewed with the City and are described below. (Phase 8 & 9) Sewerline Replacement Projects: ■ Site 1: 176th Street SW — Private Property east of 7117 176th Street SW. ■ Site 2: Olympic View Dr. to 76th Avenue W — Private Property south of 18218 76th Avenue W. City of Edmonds MURRAYSMITH 2O21 (Phase 8) Sewerline Replacement January 2020 Packet Pg. 139 7.6.a ■ Site 3: 200th Street SW, from 7729 200th Street SW east to 7717 200th Street SW. ■ Site 4: Admiral Way W and Dayton Street, to the northwest towards the public restroom ■ Site 5: 203rd Street SW, from 77th Avenue W, along 203rd Street SW through Private Property to 7803 202nd Place SW ■ Site 6: 209th Street SW ■ Site 7: Pioneer Way to Shell Valley Road, from 21020 Pioneer Way, along Pioneer Way and Shell Valley Road to just east of Shell Valley Way ■ Site 8: Intersection of 9th Avenue W and Puget Drive, along 9th Avenue N and Hindley Lane to Brookmere Drive. Scope of Services Consultant will perform the following services. Task 1- Project Management Objective: To provide overall leadership and team guidance aligned with City staff objectives. To coordinate, monitor, and control the project resources to meet the technical, communication, and contractual obligations required for developing and implementing the project scope. Activities: 1.1 Correspondence and Coordination with City All communication will be coordinated through the City's Project Manager. Correspondence with the City Project Manager via phone conversations and e-mail will include the communication of project decisions, project status, work activities, and issues requiring City input. 1.2 Budget Review, Invoices and Progress Reports Murraysmith's Project Manager will monitor project costs and manage budget and billing tasks, including preparation and submission of monthly invoices and progress reports. 1.3 Kick-off and Project Coordination Meetings Prepare for and conduct project kick-off meeting with City staff and key team members to discuss the project, review project schedule, and discuss key elements of the project. In addition, prepare for and conduct up to three (3) project coordination or review meetings with City staff to discuss City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 Packet Pg. 140 7.6.a project elements. Prepare meeting agenda and record meeting summary to document items discussed and transmit to City. 1.4 Quality Assurance/QualityControl (QA/QC) Perform in-house quality assurance reviews of all deliverables. Task Deliverables 1. Correspondence, emails, and other documentation 2. Consultant shall deliver to the City a monthly invoice and status report covering: ■ Work on the project performed during the previous month ■ Meetings attended ■ Problems encountered and actions taken for their resolution ■ Potential impacts to submittal dates, budget shortfalls or optional services 3. Kick-off meeting agenda and summary 4. Project coordination meeting agenda and summary Assumptions 1. Consultant assumes a Notice to Proceed date by March 1, 2020. 2. Consultant will prepare for and attend one (1) kick-off meeting and up to three (3) project coordination or review meetings during the design phase. Meetings shall be 2 hours in duration, attended by 2 staff. 3. Project duration will be 12 months; therefore, it is assumed that there will be up to 12 progress payments/status reports. Task 2 — Data Collection and Utility Coordination Objective: This task consists of data gathering and utility coordination work. City Involvement: ■ CCTV inspection and deficiency reports ■ Provide all available as -built documents for City facilities City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 Packet Pg. 141 7.6.a Activities: 2.1 Data Collection and Review Work under this subtask includes gathering and reviewing all relevant data to complete the preliminary engineering tasks. A number of documents and reports will be requested and reviewed as part of this task, including record drawings and CCTV inspections and deficiency reports. Murraysmith will develop a formal "Request for Information" process and coordinate with the City during data collection to ensure all necessary information is gathered for the project. This will also include obtaining the City of Lynnwood's construction standards for Site 2. 2.2 Utility Coordination and Analysis Collect and review existing available utility system mapping, perform a utility conflict analysis and identify potential utility conflicts. Develop a list of potential conflict locations to obtain specific utility information including dimensions, location, and depth, utilizing potholing techniques on an as -needed basis. Potholing, if needed, will be completed under Task 10. Task Deliverables 1. Electronic copy of formal "Request for Information" Assumptions ■ Murraysmith will review relevant data for all project locations. Task 3 — Preliminary Design Objective: This task provides for preliminary engineering design services for the proposed Phase 8 and Phase 9 sanitary sewer replacement project sites. City Involvement: ■ Complete review of the preliminary design drawings, engineer's opinion of probable construction cost and all supporting documentation with verbal or written comments. City review period is assumed to be 2 weeks. ■ City to prepare and submit any required JARPA to Department of Ecology or Washington Department of Fish and Wildlife. ■ Take the lead in coordinating all State and Federal permits. City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 Packet Pg. 142 7.6.a Activities: 3.1 Plans (30% Design Completion Level) Using the project information developed in the previous tasks, prepare preliminary design drawings to the 30% design completion level. Preliminary drawings will show plan and profile views and major project elements. Drawings will be developed at 1-inch = 20-feet scale in AutoCAD electronic format. The drawings will be prepared and submitted to the City for review and comment. 3.2 Engineer's Opinion of Probable Construction Cost A preliminary engineer's opinion of probable construction cost to 30% design completion level will be developed and include a schedule of estimated quantities, unit prices, and total preliminary construction cost for the project. 3.3 Permitting Support (Limited) Provide assistance as required in developing figures, preliminary plans, information, and supporting graphic documentation for permits prepared and submitted by the City and as necessary for the Critical Areas Report for Site 2 prepared by Murraysmith's Subconsultant under Task 9. Task Deliverables 1. One (1) electronic copy in PDF format of the 30% design drawings 2. One (1) electronic copy of engineer's opinion of probable construction cost 3. Electronic copy of 30% design drawings in AutoCAD Civil 3D 2019 format Assumptions ■ Project Contract Documents including specifications will not be prepared for the preliminary design phase. ■ Murraysmith will follow the City's cost estimating policy in preparing the Engineer's Opinion of Probable Construction Cost. ■ Cost estimates for each site will be prepared as separate bid schedules. ■ Preliminary design will be completed for all project sites for the Phase 8 and 9 work. ■ Preliminary design plans will include up to sixteen (16) plan and profile sheets for the Phase 8 and 9 work. ■ City will take the lead in preparing permits and coordinating project elements with key stakeholders including WDFW, franchised utilities, and public as affected by the project. City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 Packet Pg. 143 7.6.a ■ Murraysmith's support services for permitting will be performed up to the extent of the fee estimate for the permitting support task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget. Task 4 —Final Design Objective: This task will produce final plans for the project with direction from the City received in the preliminary design work task for the projects that will be incorporated into the 2021 (Phase 8) Sewerline Replacement bid package. Final design plans will be presented at the 60% and 90% completion level for review by the City. Final bid ready plans at the 100% completion level will incorporate all prior review comments and will be suitable for bidding. City Involvement: ■ Complete review of the documents at 60% and 90% design completion level with verbal or written comments. City review period for the submittal is 2 weeks. ■ Provide electronic files and periodic updates of text, forms, schedules, and other components of the contract documents, including preferred front-end sections. ■ AutoCAD drawings of standard details to be incorporated into the contract documents ■ Take the lead in coordinating all State and Federal permits. ■ Attendance and participation in coordination meetings with the City of Lynnwood for Site 2. Activities: 4.1 Plons, Specifications, and Estimate (60% and 90% Design Completion Level) A. The preliminary design drawings (30% design completion level) will be revised and further developed to incorporate comments from the City's review of the preliminary design. Develop design plans and engineer's opinion of probable construction cost to approximately 60% and 90% design completion level. A preliminary list of drawings anticipated in the complete plan set is shown below; actual list may differ depending on final set of improvements to be designed. Drawing No. Description r;anaral G1 Cover Sheet, Vicinity Map, List of Drawings G2 Legend and Abbreviations City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 Packet Pg. 144 7.6.a G3 General Notes G4 Survey Control Plan and Notes Civil C1 through C11 Sewer Plan and Profile D1 through D6 Civil Details B. Murraysmith will prepare technical specifications and appendices to support the design and which will be included in the project Contract Documents. Specifications will be prepared based on the WSDOT Standard Specifications, latest edition, and the City's standard supplemental special provisions. C. An engineer's opinion of probable construction cost will be developed and will include a schedule of estimated quantities, unit prices, and total construction cost for the project. D. Submit 60% and 90% design package, including complete plan set, specifications, and engineer's opinion of probable construction cost, to the City for review and comment. 4.2 Final Bid Ready Plans, Specifications & Estimate A. The 90% design package will be revised and further developed to incorporate comments from the City's review of the 90% design. Develop design plans and engineer's opinion of probable construction cost that are ready for bidding. Revise bid proposal quantities to reflect a bid -ready design package. B. Submit stamped and signed bid -ready Contract Documents to City for distribution. 4.3 Cons tructabilityReview Provide a limited constructability review of the proposed improvements and identify issues that could affect the construction of the improvements as designed or the construction schedule. 4.4 Coordination with the City of Lynnwood Site 2 discharges into the City of Lynnwood's collection system. Contact the City of Lynnwood to review the project and identify any project constraints or requirements. Task Deliverables 1. Submission for 60% and 90% design packages include an electronic copy in PDF format of plan set, specifications (also in MS Word), and engineer's opinion of probable construction cost via email. 2. Electronic copy of 60%, 90%, and 100% design drawings in AutoCAD 2019 Civil 3D format via email. City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 Packet Pg. 145 7.6.a 3. Final bid ready plans and specifications in PDF format via email. Assumptions ■ Murraysmith shall apply a Washington Professional Engineer's stamp with signature and date on the final bid -ready edition of the design plans and specifications. ■ Review comments will be received in a complete, single submittal. Multiple rounds of review comments on the same design completion submittal are not anticipated. ■ Contractor shall be responsible for the development of traffic control and erosion control plans. ■ City to coordinate and submit bid -ready contract documents to Builders Exchange or similar service. ■ Murraysmith will follow the City's cost estimating policy in preparing the Engineer's Opinion of Probable Construction Cost. ■ Cost estimates and design plans for each site will be prepared as separate bid schedules. ■ Restoration Plan sheets will not be developed. ■ Approximately half of the project sites (up to 3,470 linear feet of sanitary sewer) will be developed though final design. Final design of the other half will be completed under the 2022 (Phase 9) Sewerline Replacement Project. Task 5 — Bidding Assistance (Limited) Objective: This task includes supporting the City on an as -needed basis in providing assistance during bidding of the Phase 8 project. City Involvement: ■ Take the lead in tasks associated with printing bid documents, document distribution, bid advertisement, addenda distribution, plan holder administration, bid evaluation, bid tabulation, etc. ■ Hosting the pre -bid conference. City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 Packet Pg. 146 7.6.a Activities: 5.1 Bidder Inquiries and Addenda Respond to questions from bidders, subcontractors, equipment suppliers, and other vendors regarding the project, plans, and specifications. Maintain a written record of communications during the bidding process. Prepare and provide information for the issuance of any addenda as necessary to clarify the contract documents. Task Deliverables 1. Draft addenda as required for the City to distribute to plan holders. Assumptions ■ Murraysmith's support services during bidding will be performed up to the extent of the fee estimate for the Bidding Support task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget. Task 6 — Engineering Support During Construction (Limited) Objective: This task represents minimal involvement by Murraysmith during construction in support of the City's on -site inspector and construction management staff for the Phase 8 project. Murraysmith's services will be provided on an as -needed basis and will be limited to incidental support and periodic collaboration with the City and the construction contractor, all at the direction of the City. City Involvement: ■ Initial review of all requests for information. ■ Full-time on -site inspection and will take the lead in administrating and managing the construction contract and communicating with the construction contractor. ■ Single copy of complete and fully -coordinated construction markups for production of record drawings. Activities: 6.1 Pre -Construction Conference Attend a pre -construction conference for the project and provide support to the City for specific agenda items. City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 Packet Pg. 147 7.6.a 6.2 Clarifications and Changes At the request of the City, Murraysmith will assist with issuing clarifications to the construction contractor and producing design changes if necessary. 6.3 Record Drawings (As -built Drawings) Prepare record drawings in AutoCAD to indicate changes made during construction, based on notes and sketches provided by the City. Task Deliverables 1. Written clarifications and design plan modifications, as requested 2. One (1) electronic copy in PDF format of record drawings 3. Electronic copy of record drawings in AutoCAD Civi13D 2019 format Assumptions ■ Murraysmith will not be involved in construction meetings, on -site construction observation/inspection, submittal review, and other construction administration/ management activities not identified above. ■ Murraysmith's support services during construction will be performed up to the extent of the fee estimate for the Construction Management Assistance task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget. ■ For the purpose of developing this scope of work and associated fee estimate, two (2) clarifications and one (1) design change is anticipated. ■ Geotechnical monitoring and compaction testing services during construction will be provided by a firm retained by the City. Task 7 — Survey Services (DHA) Objective: This task will provide surveying and base mapping services prepared by a licensed professional surveyor, which will be used to produce the design plans for both the Phase 8 and Phase 9 projects. Surveying will be conducted by Murraysmith's subconsultant Duane Hartman & Associates, Inc. (DHA). Murraysmith will coordinate the extent of the survey and review and provide comments on the base mapping to the surveyor. City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 in Packet Pg. 148 7.6.a City Involvement: ■ City crews to locate and surface mark all water service connections and sewer laterals in advance of field surveys ■ Review electronic copy of base map and provide written comments ■ Coordinate right -of -entry for surveying on private property Activities: 7.1 Control Horizontal control (NAD 83/91) and vertical control (NAVD 88) shall be established from the nearest approved City control monument for each of the various project sites. Control monument selection and survey methodology to be used shall be coordinated with and approved by the City prior to beginning the control survey. All survey control work shall be recorded in a field book. 7.2 Utility Locates Order and perform design locates (surface markings) of all known underground utilities and coordinate with City crews to physically locate all water service and sewer connections in the field, and incorporate those locations into the base maps. All other underground utility lines and services to be approximated based on painted surface markings and/or existing record as -built drawings obtained. 7.3 Survey Scope Show all known utilities including individual service lines, water meters, curb stops, water and gas valves, manholes, catch basins, power poles, buried power lines, etc. Survey the painted utility locate marks and coordinate the survey with utility locate personnel. Provide invert elevations of pipes, swales, ditches, or other conveyances for surface runoff, and lid and invert elevations for catch basins and manholes. Show right-of-way, centerline, property boundaries, and easements on plans. Locate and map all private structures within City right-of-way and easements. Show property lines and field check street addresses. Survey at Site 2 will include survey of flagged wetland boundaries and ordinary high water mark of the stream. Existing City sewer easement documentation will be reviewed and verified to confirm easement locations. 7.4 Base Mapping The preliminary survey base map will be submitted electronically for review in PDF format. Base mapping will be provided at a scale of 1 inch = 20 feet and topographic contours at 2-foot intervals. Provide full-size hard copies of the final survey control drawing for project use. 7.5 Easement Acquisition Support (Limited) City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 11 Packet Pg. 149 7.6.a This task will be on an as -needed basis and will include a boundary survey, sewer easement generation and sewer easement staking. This subtask will be authorized by the City prior to use should the City determine it appropriate. Work will include researching platted and recorded surveys in Snohomish County Assessor's office. Field surveyors will locate controlling monuments to generate property boundaries for up to two (2) parcels. Existing site features and sanitary sewer manholes will be located and shown on the Record of Survey. Sewer easements will be created as instructed for width over the affected parcels. The easements will be shown on the Record of survey for each of the parcels. Easement will be staked in the field as specified in width and length. Task Deliverables ■ Base mapping at scale of 1 inch =20 feet and topographic contours at 2-foot intervals ■ Copies of field notes, field book with survey control data, computer listings, and computer readable files of the survey data points ■ Survey control drawing that is stamped and signed by a professional land surveyor ■ Digital AutoCAD files containing boundary survey, easements, and associated sanitary sewer and property information. Assumptions ■ Topographic survey will be prepared for all sites. ■ Right-of-way limits will be shown using available GIS and AutoCAD information. ■ Surveyor will provide private utility locator to perform locating services. ■ Surveyor of flagged wetland boundary and ordinary high water mark at Site 2. ■ Field stake and prepare up to two (2) easement documents. Each easement document will be two pages consisting of a map exhibit, and a legal description page containing square footage and acreage, signed and sealed by professional land surveyor. ■ Surveys will be recorded with the Snohomish County Assessor's office and PDF copies will be sent to the City. City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 Packet Pg. 150 7.6.a Task 8 — Geotechnical Engineering Services (HWA) Objective: Murraysmith's geotechnical engineering subconsultant, HWA GeoSciences, Inc. (HWA) will conduct a geotechnical investigation including field investigations (borings), laboratory testing, technical evaluation, and design recommendations for both the Phase 8 and Phase 9 projects. City Involvement: ■ City crews to locate and surface mark all water service connections and sewer laterals in advance of borings ■ Provide right-of-way use permit and City owned utility locates for exploration program ■ Review proposed boring locations and make site visit to confirm proposed exploration program. ■ Provide available existing geotechnical investigation documents from past projects within the project vicinity. ■ Review and provide comments on the Draft Exploration Plan. ■ Review and provide comments on the Draft Geotechnical Engineering Report. Activities: 8.1 ReviewAvailable Geotechnical Information Review available geotechnical information from and in the vicinity of the project site to get a better idea of the general geology of the site and surrounding area. This includes review of geologic maps, HWA's library of geotechnical information in the area, and data from online databases. 8.2 Obtain City Street Use Permit Traffic control plans will be generated for the proposed drilling for the sites that require drilling within the roadway. It is assumed drilling at 5 locations (Sites 3, 5, 6, 7, and 8) will be performed within the roadway. A WSDCT standard traffic control plans, requiring lane closures with flaggers, are anticipated to be adequate for this project. All required rights of entry and street use permits will be provided by the City at no cost. 8.3 Coordinate with the of City for Work Within Private Property HWA will work with Murraysmith and the City for permission to drill within private properties for sites where sewer lines run through private properties. City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 Packet Pg. 151 7.6.a 8.4 Plan and Coordinate Field Exploration Program HWA will plan and coordinate the geotechnical field exploration program for this project. Following the City's Geotechnical Engineering requirements for Utility Project Design, HWA proposes to drill at least 11 boreholes at least 5 feet deeper than the proposed excavations. Borings will be extended deeper (to at least twice the excavation depth) if the conditions encountered indicate that dewatering with wells may be required. For estimating purposes, it is assumed one (1) site may need dewatering with wells. HWA will coordinate with a flagging subcontractor to complete this phase of work where necessary. The exploration plan will be submitted to the City for review and approval prior to the start of field work. 8.5 Complete Utility Locates HWA will notify the one -call utility and engage a private locating service to have underground utilities located in the vicinity of the proposed borings. 8.6 Conduct Geotechnical Borings A truck -mounted drill rig equipped with hollow -stem auger will be used to drill the geotechnical borings. This will include one (1) boring each at Sites 1 through 6 and two (2) at Site 7 and three (3) borings at Site 8 for a total of 11 borings. Standard Penetration Test (SPT) samples will be taken at 2-1/2 to 5-foot intervals throughout each boring. A groundwater monitoring well will be installed in selected borings near wetlands (Site 2), near Puget Sound (Site 4) and creek (Sites 7 and 8), for a total of four (4) so that ground water levels can be monitored. All borings will be monitored and logged under full-time observation of an HWA representative. The boring will be drilled by a licensed geotechnical/well driller under subcontract to HWA. 8.7 Generate Boring Logs and Assign Laboratory Testing Samples retrieved from explorations will be sealed in plastic bags and taken to HWA's Bothell, Washington laboratory for further examination and testing. Selected samples will be tested to determine relevant engineering and index properties. Soil and laboratory test information will be presented in summary boring logs that will be generated upon completion of the exploration program. HWA will keep all soil samples collected during the course of these investigations until 30 days after issuance of the final report. Prior to disposal, HWA will inform the client and the client may direct HWA to store the samples, to dispose of the samples, or to deliver the samples to the client. If requested, HWA will store the samples for the owner at a rate of $1.00/sample/month ($25.00/month minimum charge). HWA can deliver the samples to the owner for a maximum charge of $100. HWA will notify the client of the monthly rate for storage prior to disposal or in-house storage. City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 14 Packet Pg. 152 7.6.a 8.8 Obtain Groundwater Information from Monitoring Well HWA will take water levels readings following the drilling to record the ground water levels in the wells. Typically, the groundwater level readings will be retrieved for the draft report and will be updated for the final report. 8.9 Dewatering Evaluation If groundwater is encountered, a hydraulic conductivity analysis will be performed. HWA will evaluate the data derived from the field investigation and ground water monitoring program to develop recommendations for construction dewatering. Hydraulic conductivity will be estimated using grain size distribution. Field measurement of hydraulic conductivity/flow rate is not included in this scope of work. 8.10 Temporary Shoring Pressure Diagrams HWA will recommend lateral earth pressures for shoring design where open excavations are required to complete the proposed main replacements. 8.11 Draft and Final Geotechnical Report HWA will prepare draft and final geotechnical reports presenting the results of their studies and design recommendations for geotechnical engineering related components of the project. The reports will include exploration logs, site and exploration plan, laboratory test results, groundwater level readings; analytical output and design charts as appropriate, and design recommendations relative to excavation and earthwork. The report will be finalized after comments from the City is received. The groundwater levels will be updated for the final report. 8.12 Geotechnical Support and Coordination of Plans and Specifications HWA will collaborate with Murraysmith and the City to verify that the geotechnical engineering requirements are properly incorporated into the plans and specifications. 8.13 Project and Contract Management HWA will prepare monthly invoices, and progress reports if required. Project management for the geotechnical engineering subtasks will be provided under this task, as well as coordination with and management of all of HWA's subcontractors. Task Deliverables 1. Exploration Plan. PDF, via email 2. Draft and Final Geotechnical Engineering report. PDF, via email City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 Packet Pg. 153 7.6.a Assumptions ■ Field investigation services will be scheduled to allow City to provide adequate notification to public ■ Up to eleven (11) exploration borings are anticipated to depths ranging from 15 to 30 feet below grade. ■ Four (4) groundwater monitoring wells will be installed in select borings at Sites 2,4,7, and 8. ■ If groundwater is encountered, hydraulic conductivity will be estimated using the grain size. The proposed project fees do not include field measurement of hydraulic conductivity/flow rate. ■ WSDOT standard traffic control plans, requiring lane closures with flaggers, will be sufficient for this project. ■ Access to the site and all required rights of entry and street use permits will be provide by the City at no cost to HWA. ■ HWA will coordinate with a flagging subcontractor as necessary to complete subsurface exploration work. ■ Soil samples collected will be disposed of 30 days following the issuance of the final geotechnical report. ■ All geotechnical borings drilled through existing pavement will be patched with rapid set concrete Task 9 — Environmental Services (Confluence) Objective: Confluence Environmental Company (Confluence) will provide environmental support necessary to investigation and determine the presence or absence of wetlands and streams, delineate wetlands, and prepare a Critical Areas Report. City Involvement: ■ Obtain right -of -entry to properties in the project area for critical areas evaluation. ■ Provide recent Critical Areas Reports completed in the project vicinity. ■ Review and provide comments on the Draft Critical Areas Report. City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 Packet Pg. 154 7.6.a Activities: 9.1 Project Management This task includes project management, coordination, and discussion with Murraysmith and the City as necessary. 9.2 Critical Areas Desktop Review and Site Investigation Confluence will conduct a desktop review of existing available information on potential critical areas at the proposed site (Site 2). Confluence will access the City GIS mapping information and other sources such as U.S. Fish and Wildlife Service National Wetlands Inventory, WDFW Priority Habitat and Species, WDFW Salmonscape. Any recent critical areas reports or maps provided by the City will also be reviewed. Confluence will conduct a site visit to assess, delineate, and characterize any wetlands and streams along the proposed alignment, specifically at Site 2. Work will determine if off -site wetlands or streams are present whose buffers could encroach onto the areas where work is proposed. 9.2.1 Wetlands Confluence will delineate wetland boundaries using the Routine Determinations method described by the U.S. Army Corps of Engineers Wetland Determination Manual (Corps 1987) and the local Regional Supplement (Corps 2010) to comply with city and federal regulations. The wetland boundary will be flagged and recorded using a differential Global Positioning System (GPS) (e.g., Trimble Geo XT). If visual indicators of wetland vegetation or standing water are observed off the alignment, Confluence will conduct a reconnaissance of the wetlands and determine their approximate location. Confluence will document the presence or absence of wetlands with field data forms. It is assumed that detailed survey of wetland boundaries will be completed by others based on established flagging. 9.2.2 Streams Assessment of any streams present will be according to the City and Washington Administrative Code. Delineation of the ordinary high water mark (OHWM) will follow the methods described in Determining the Ordinary High Water Mark for Shoreline Management Act Compliance in Washington State (Anderson et al. 2016). The OHWM will be flagged and location of the flags recorded using a differential GPS. The presence or absence of OHWM indicators will be documented with field notes. City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 17 Packet Pg. 155 7.6.a 9.3 Critical Areas Report Following completion of Task 9.2, a Critical Areas Report following the guidelines provided by the City will be prepared. Confluence will provide one (1) electronic copy of the draft report review. Review comments will be incorporated into a final report. An electronic copy of the final report will be provided. A shapefile of the location of critical areas and their buffers will be provided. The Critical Areas Report will include a figure showing the location of critical areas (i.e., wetlands and/or stream) determined to be present during Task 9.2. The wetland section will include the delineated wetland edge and their buffers according to the City. If wetlands are present, the report will include the wetland rating determination using the 2014 Wetland Rating System (Hruby 2014), as required by the City. 9.4 Optional Support This task provides up to 10 hours of additional environmental and permitting support. This task will be authorized by the City prior to use should the City determine it appropriate. Task Deliverables 1. Draft and Final Critical Areas Report. PDF, via email Assumptions ■ GPS data collected will be provided to the surveyor so that Confluence will not need to be on -site during the survey. ■ An electronic file of the recorded flagging locations in a georeferenced shapefile format will be provided to Confluence by the surveyor and Confluence will not have to rectify data or export data to a shapefile format. ■ The site is not overgrown by dense vegetation such that navigating the site is difficult and time consuming. ■ Wetlands may be present on the site, but the site is not encumbered by a wetland mosaic. A wetland mosaic is an area with a concentration of multiple small wetlands in which each patch of wetland is less than 1 acre; on average; patches are less than 100 feet from each other; and areas delineated as vegetated wetland are more than 50% of the total area of the entire mosaic, including uplands and open water. ■ Site 2 is the only location being addressed in the Critical Areas Report. ■ Only one (1) round of revisions is required prior to finalization of the report. City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 Packet Pg. 156 7.6.a Task 10— Potholing Services (APS, Limited) Objective: Under this task, potholing services will be performed by Murraysmith's subconsultant Applied Professional Services (APS) on an as -needed basis. City Involvement: ■ Provide right-of-way use permit for potholing services. ■ Coordinate right -of -entry for potholing on private property. ■ Review proposed pothole locations and confirm proposed program. Activities: 10.1 Potholes Services under this task will include conducting field investigations utilizing air vacuum excavation potholes, defining existing utility locations and sizes, and documenting findings in a data sheet. APS will provide the appropriate traffic control measures. Murraysmith will coordinate the extent of the potholing and will review and provide comment on field notes/data sheets. This task provides up to $20,000 for potholing support. This task will be authorized by the City prior to use should the City determine it appropriate. Task Deliverables 1. PDF copies of field notes and data sheets Assumptions ■ No temporary or permanent easements will be required. ■ Potholing services will be scheduled to allow City to provide adequate notification to public. ■ APS will conduct potholing work up to $20,000 to verify potential utility conflicts. ■ Test holes will be backfilled with 5/8-inch select, sand or pea gravel and temporary pavement EZ-street patch cap as approved by the City. ■ APS will prepare and submit to the City traffic control plans and permit applications needed for all lane closures or detours. City of Edmonds MURRAYSMITH 2021(Phase 8) Sewerline Replacement January 2020 Packet Pg. 157 7.6.a Task 11— Unanticipated Task Reserve (As Needed) A reserve budget amount has been included in the fee estimate for work under this task, which may include additional unanticipated work not specifically identified in the scope of work tasks defined above. Such work items will be undertaken only after written authorization from the City. Project Schedule Murraysmith shall begin work immediately upon receipt of Notice to Proceed from the City and proceed according to the preliminary estimated schedule presented below, which reflects the City's desire to complete all design and construction work by the end of 2021. Factors beyond Murraysmith's control may result in the schedule being extended. Notice to Proceed March 2020 Preliminary Design Submittal July 2020 60% Contract Document Submittal September 2020 90% Contract Document Submittal November 2020 Final Contract Document Submittal December 2020 Bidding and Award February 2021 Construction March -September 2021 City of Edmonds MURRAYSMITH 2021 (Phase 8) Sewerline Replacement January 2020 Packet Pg. 158 2021 (PHASE 8) SEWERLINE REPLACEMENT PROJECT CITY OF EDMONDS PROPOSED FEE ESTIMATE in[ LABOR CLASSIFICATION (HOURS) Principal Engineer VI $280 Principal Engineer IV $260 Professional Engineer VI $191 Professional Engineer $181 Engineering Designer II $155 Technician IV $165 Admin. III $120 Admin. I $99 Hours Labor Subconsultants Subconsultant Total with Markup Expenses CADD Units $18/hr DHA HWA Confluence APS Perry Kreshel Hiatt Tannahill Taxdahl Marx DeHaven Wall Task 1- Project Management Task 1.1- Invoices/Status Reports 4 12 14 30 $ 5,014 $ - $ 10 $ - $ 5,024 Task 1.2 - Coordination with the Owner 2 6 12 6 26 $ 5,008 $ - $ 10 $ - $ 5,018 Task 1.3- Kick-off and Project Coordination Meetings 12 20 16 2 2 52 $ 9,992 $ - $ 100 $ - $ 10,092 Task 1.4- Quality Assurance/Quality Control(QA/QC) 8 6 14 $ 3,471 $ - $ 30 $ 36 $ 3,537 Task Subtotal 10 22 6 44 16 2 14 8 122 $ 23,485 $ $ $ $ $ Wwwol$ 150 $ 36 $ 23,61 Task 2 - Data Collection and Utility Coordination Task 2.1- Data Collection and Review 16 24 1 41 $ 6,883 $ - $ 10 $ - $ 6,893 Task 2.2 - Utility Coordination and Analysis 12 32 4 48 $ 7,987 $ - $ - $ 72 $ 8,059 Task 2 Subtotal 0 0 0 28 56 4 0 1 89 $ 14,870 $ - $ - $ - $ - $ $ 10 $ 72 $ 14,952 Task 3 - Preliminary Design Task 3.1- Plans (30% Design Completion Level) 12 52 96 100 2 262 $ 45,213 $ - $ 50 $ 1,800 $ 47,063 Task 3.2 - Engineer's Opinion of Probable Construction Cost 4 8 12 24 $ 4,457 $ - $ - $ - $ 4,457 Task 3.3 - Permitting Support (Limited) 4 6 4 14 $ 2,372 $ - $ - $ 72 $ 2,444 Task 3 Subtotal 0 16 0 64 114 104 0 2 300 $ 52,041 $ $ $ $ $ $ 50 $ 1,872 $ 53,963 Task 4- Final Design Task 4.1- Plans, Specifications, and Estimate (60% and 90% Design Completion Level) 16 72 110 102 8 308 $ 53,161 $ - $ 50 $ 1,836 $ 55,047 Task 4.2 - Final Bid Ready Plans, Specifications & Estimate 6 24 28 32 4 94 $ 16,318 $ - $ 50 $ 576 $ 16,944 Task 4.3- Constructability Review 2 4 8 6 20 $ 4,319 $ - $ 15 $ - $ 4,334 Task 4.4 - Coordination with the City of Lynnwood 6 6 12 $ 2,066 $ - $ 25 $ - $ 2,091 Task 4 Subtotal 2 8 108 1" 134 0 12 434 $ 75,864 $ - $ - $ - $ - $ - $ 140 $ 2,412 $ 78,416 Tasks - Bidding Assistance (Limited) Task 5.1- Bidder Inquiries and Addenda 2 4 8 2 2 18 $ 3,087 $ - $ - $ 36 $ 3,123 Task 5 Subtotal 0 2 0 4 8 2 0 2 18 $ 3,087 $ - $ - $ - $ - $ - $ $ 36 $ Task 6 - Engineering Support During Construction (Limited) Task 6.1- Pre -Construction Conference 2 4 4 10 $ 1,911 $ - $ 25 $ - $ 1,936 Task 6.2 - Clarifications and Changes 6 8 6 20 $ 3,399 $ - $ - $ 108 $ 3,507 Task 6.3 - Record Drawings (As -built Drawings) 3 6 10 19 $ 3,201 $ - $ - $ 180 $ 3,381 Task 6 Subtotal 0 2 0 13 18 16 0 0 49 $ 8,511 $ - $ - $ - $ - $ - $ 25 $ 288 $ 8,824 Task 7- Survey Services(DHA) 4 4 8 1 17 $ 2,832 $ 59,056 $ 64,961 $ 144 $ 67,937 Task 7 Subtotal 0 0 0 4 4 8 0 1 17 $ 2,832 $ 59,056 $ - $ - $ - $ 64,961 $ - $ 144 $ 67,937 Task 8- Geotechnical Engineering Services(HWA) 2 4 6 1 13 $ 2,330 $ 50,824 $ 55,906 $ 58,236 Task 8 Subtotal 0 2 0 4 6 0 0 1 13 $ 2,330 $ - $ 50,824 $ - $ - $ 55,906 $ $ $ 58,236 Task 9 - Environmental Services (Confluence) 2 2 4 1 9 $ 1,641 $ 16,400 $ 18,040 $ 19,681 Task 9 Subtotal 0 2 0 2 4 0 0 1 9 $ 1,641 $ - $ - $ 16,400 $ - $ 18,040 $ $ $ 19,681 Task 10 - Potholing Services (APS, Limited) 2 4 1 7 $ 1,108 $ 20,000 $ 22,000 $ 23,108 Task 10 Subtotal 0 0 0 2 4 0 0 1 7 $ 1,108 $ - $ - $ - $ 20,000 $ 22,000 $ $ $ 23,108 Task 11- Unanticipated Task Reserve (As Needed) $ 20,000 $ 20,000 Task 11 Subtotal 0 0 0 0 0 0 0 0 0 $ 20,000 $ - $ - $ - $ - $ - $ $ $ 20,000 TOTAL -ALL TASKS 1 12 1 72 1 14 273 374 270 14 29 1 1058 1 $ 205,7691 $.......59,056 $ 50,824 $___.16,400 $ 20,000 $...... 160,908 $ 375 $ 4,860 $..........371.912 r v d 0 L C d E d V CL d d �i d 3 d 00 t F1 L t y+ N L L 3 t 3 Q ♦a. t r+ N L 3 L �3 C d d d L IM a En 0 .N m 0 L EL C E :.i Q City of Edmonds 2021 (Phase 8) Sewerline Replacement Project January 2020 Murraysmith Packet Pg. 159 6:\PDX_BD\Clients\Edmonds, WA\2021-2022 Sanitary Sewer Replacement Project 11-19\2021 SS (Phase 8) Scope-Fee\2021(Phase 8) Sewerline Replacement Fee Estimate DRAFT 7.7 City Council Agenda Item Meeting Date: 02/18/2020 Authorization for Mayor to sign a Professional Services Agreement with The Blueline Group for the Phase 11 Waterline Replacement Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On February 11, 2020, staff presented this item to the Parks and Public Works Committee and it was forwarded to the February 18th consent agenda for City Council approval. Staff Recommendation Authorize the Mayor to sign the agreement. Narrative The City issued a Request for Qualifications (RFQ) in October 2019 to hire a consultant to provide design engineering services for the Phase 11 and 12 Waterline Replacement Projects. The City received statements of qualifications from three engineering firms and the selection committee selected Blueline to provide design engineering services for the Phase 11 and 12 Waterline Replacement Projects. The design engineering for the Phase 11 Waterline Replacement Project is expected to be complete by December 2020, with construction expected to begin in Spring of 2021. In addition a waterline site evaluation and preliminary alignment/design is included to determine the alignment of the waterlines that will be replaced as part of the Phase 12 Waterline Replacement Project. When services are required for the Phase 12 Waterline Replacement Project, a separate scope and fee will be drafted winter 2020 for design services and submitted to City Council for approval. In total, the Phase 11 and 12 Waterline Replacement Project will upgrade/replace portions of the City's potable water network by replacing approximately 11,000 linear feet of existing waterlines and associated appurtenances at various locations within the City. The Phase 11 Waterline Replacement Project will replace approximately 5,000 linear feet of watermain. The selection of the sites will be determined using the data supplied in the 2010 Comprehensive Water System Plan dated August 2010, coordinating with upcoming road, sanitary sewer, and storm drain projects, and input from Public Works. Upgrades will focus on existing emergency interties with the City of Lynnwood, and installation of a new pressure reducing station. Replacement projects will remove and replace pipes that are near the end of their life cycle and are requiring additional maintenance. Attachments: Professional Services Agreement with The Blueline Group Packet Pg. 160 7.7.a CITY OF EDMONDS MIKE NELSON iJ J MAYOR 700 Main Street • EDMONDS, WA 98020 425-771-0320 FAX 425-771-0253 Website: www.edmondswa.gov "A lQ�� PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City", and The Blueline Group hereinafter referred to as the "Consultant"; WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide design services with respect to the Phase 11 Annual Waterline Replacement Project; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule that is marked as Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of FOUR HUNDRED THREE THOUSAND, SEVEN HUNDRED DOLLARS $403,700. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 1 Packet Pg. 161 7.7.a 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Packet Pg. 162 7.7.a Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. Packet Pg. 163 7.7.a 11. Integration. The Agreement between the parties shall consist of this document, it's Appendices 1 & 2, the Scope of Work attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that s/he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that s/he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. Beause this Agreement is subject to federal nondiscrimination laws, the Consultant agrees that the provisions of Appendix 1 & 2, attached hereto and incorporated herein by this reference, apply to this Agreement. Packet Pg. 164 7.7.a The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: The Blueline Group 25 Central Way, Suite 400 Kirkland, WA 98033 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS DAY OF , 2020. CITY OF EDMONDS THE BLUELINE GROUP By Michael Nelson, Mayor Its ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 165 7.7.a STATE OF ) )ss COUNTY OF ) On this day of 2020, before me, the undersigned, a Notary Public in and for the State of , duly commissioned and sworn, personally appeared to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 166 7.7.a APPENDIX 1 CONTRACT (Appendix A of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees as follows: 1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Consultant/Contractor shall not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 21. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for work to be performed under a subcontract, including procurement of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the Consultant's/Contractor's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP. Information and Reports: The Consultant/Contractor shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Consultant/Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant/Contractor shall so certify to the City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. Sanctions for Noncompliance: In the event of the Consultant's/Contractor's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the appropriate state or federal agency may determine to be appropriate, including, but not limited to: • Withholding of payments to the Consultant/Contractor under the Agreement until the Consultant/Contractor complies; and/or • Cancellation, termination, or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal agency enter into such litigation to protect the interests of the United States. Packet Pg. 167 7.7.a APPENDIX 2 CONTRACT (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees to comply with the following non-discrimination statutes and authorities, including but not limited to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and proejcts); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilties Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Person with Limited English Profcency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). Packet Pg. 168 7.7.a Exhibit `A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the Phase 11 Waterline Replacement Project dated January 29, 2020 PROJECT DESCRIPTION The Blueline Group, LLC ("Blueline") will provide engineering services for the City of Edmonds' Phase 11 Waterline Replacement Project ("Project") generally consisting of replacement or extension of ±5,500 lineal feet of existing water main with 12-inch, 8-inch and 4-inch diameter ductile iron (DI) pipe. Design will consist of water main, fire hydrants, connections to existing mains, water services, a PRV station replacement, other appurtenances, and surface restoration on the sites to be selected following the 30% conceptual level design. As outlined herein, Blueline will provide topographic base mapping, geotechnical recommendations, design drawings, specifications, engineer's estimates (PS&E), coordination with WSDOT and City of Lynnwood, and bidding and construction administration services. PROJECT SCHEDULE Blueline shall begin work immediately upon receipt of Notice to Proceed from the City and proceed according to the Project Schedule shown below. This schedule reflects the City's desire to complete design by end of 2020 and to begin construction in spring of 2021. Key dates include: Notice to Proceed & Kick-off Meeting ................................................ late February 2020 Survey & Base Mapping........................................................................ March/April 2020 30% Design Submittal........................................................................................May 202O Geotechnical Explorations.................................................................................June 2020 Project Walk-Through.........................................................................................June 2020 60% Design Submittal.........................................................................................July 2020 90% Design Submittal..................................................................................October 2020 Final Design Submittal............................................................................. December 2020 Bidding & Award............................................................................January-February 2021 Construction Begins........................................................................................ March 2021 Construction Ends................................................................................... September 2021 As-Builts & Project Close-out................................................................... November 2021 SCOPE OF WORK Blueline's scope of work for the Project is detailed on the following pages. 1 Packet Pg. 169 7.7.a Exhibit `A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the Phase 11 Waterline Replacement Project dated January 29, 2020 Task 001 - PROJECT MANAGEMENT......................................................................... HR-NTE: $23,200 This task is for general coordination and meetings on the project, including plan review/discussion meetings, in-house quality assurance, coordination with subconsultants, etc. Blueline will prepare monthly invoices for work performed during the previous month. Task 002- SURVEY & BASE MAPPING WATER MAIN EXTENSIONS ............................ HR-NTE: $88,000 Axis Survey and Mapping will prepare base mapping for the project areas specified below. The project areas generally include Water System and Street Surface improvements at the following sites (see attached maps for approximate limits): Site 01 - Mapping of a portion of 84th Ave W, 214th PI SW and 215th PI SW Site 02 - Mapping of a portion of 76th Ave W near the intersection with 215th St SW Site 03 - Mapping of a portion of Pine St, 98th Ave W, 214th Pls SW and 216th PI SW Site 04 - Mapping of a portion of 86th PI W, north of the intersection with Bowdoin Way Site 05 - Mapping of a portion of 176th St SW, west of the intersection with 72nd Ave W Site 06 - Mapping of a portion of 1851h PI SW and 186th PL SW, east of the intersection with 88th Ave Site 07 - Mapping of a portion of 172nd St SW, 72nd Ave W, 173rd St SW, 174th St SW, and 69th PI W Site 08 - Mapping of a portion of Bell St, West of Olympic Ave AutoCad drawings will be prepared at a scale of 1"=20'. Existing aerial and/or LIDAR mapping sources may be utilized directly or as a basis for verification. Services will include the following: • Control survey in NAD 83/91 Horizontal Datum, with all elevations derived from and checked to NAVD 88 Vertical Datum. • Delineate parcel lines within above -described area as available from recorded plats and public records further compared to City of Edmonds and Snohomish County Parcel GIS lines. • Mapping of PRV Station at Site 3 to include horizontal and vertical location and visible pipes entering and exiting the structure. • Set additional elevation benchmarks at each end of project area and every 500-700' along the route. • Contract with and coordinate services of private utility locate company to ascertain conductible underground non -City owned utility locations and available asbuilt records. • Depict hard and soft surfaces on individual layers per accepted APWA standards. • Show and dimension located topographic features and contours at 2' intervals. • Locate top of valve nut elevations an all existing water valves within the project limits. • Show known utilities as provided by City of Edmonds GIS, research of available utility as -built records and as located by utility locators. Deliverables: AutoCad 2016 drawing file with point database and dtm files. Assumptions: The City will provide all necessary right of entry into private property and notice to landowners along the route of mapping activity. The City will provide a copy of the notice to be presented to landowners by Axis Survey Crews. 2 Packet Pg. 170 7.7.a Exhibit `A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the Phase 11 Waterline Replacement Project dated January 29, 2020 Task 003- SURVEY & BASE MAPPING INTERTIE SITES.................................................HR-NTE: $7,700 Axis Survey and Mapping will prepare base mapping for the project areas specified below. The project areas generally include Water System and Street Surface improvements at the following sites (see attached maps for approximate limits): Site ITO1 - Mapping of a portion of the 21000 Block of Highway 99 Site IT02 - Mapping of a portion of 761h Ave W at the intersection with 2081h St SW Site IT03 - Mapping of a portion of Olympic View Dr near 73rd Ave W Site IT04 - Mapping of a portion of Olympic View Dr near 180th St SW AutoCad drawings will be prepared at a scale of 1"=20'. Existing aerial and/or LIDAR mapping sources may be utilized directly or as a basis for verification. Services will include the following: • Control survey in NAD 83/91 Horizontal Datum, with all elevations derived from and checked to NAVD 88 Vertical Datum. • Delineate parcel lines within above -described area as available from recorded plats and public records further compared to City of Edmonds and Snohomish County Parcel GIS lines. • Mapping of proposed intertie vault locations 50 feet in each right-of-way direction after proposed location is established by Blueline and the City based on available GIS information. • Set additional elevation benchmarks at each project area. • Contract with and coordinate services of private utility locate company to ascertain conductible underground non -City owned utility locations and available asbuilt records. • Depict hard and soft surfaces on individual layers per accepted APWA standards. • Show and dimension located topographic features and contours at 2' intervals. • Locate top of valve nut elevations an all existing water valves within the project limits. • Show known utilities as provided by City of Edmonds GIS, research of available utility as -built records and as located by utility locators. Deliverables: AutoCad 2016 drawing file with point database and dtm files. Assumptions: The City will provide all necessary right of entry into private property and notice to landowners along the route of mapping activity. The City will provide a copy of the notice to be presented to landowners by Axis Survey Crews. Task 004 - GEOTECHNICAL INVESTIGATIONS............................................................ HR-NTE: $38,500 HWA Geosciences, Inc. will provide Geotechnical Engineering Explorations and Report in accordance with the attached scope of work. Task 005 - 30% DESIGN (ALL SITES) HR-NTE: $44,300 Using the base maps prepared in Tasks 002 and 003, Blueline will provide conceptual level plans showing the horizontal layout of the water main replacements for all 12 sites identified in the scoping documents from the City. Services under this task will include: • Kick-off Meeting with the City. • Layout and location of ±11,000 LF of new DI water mains (plan view only at this stage). • Review available information to determine the most efficient, cost effective alignments. • Coordination with franchise utility companies during design. 3 Packet Pg. 171 7.7.a Exhibit `A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the Phase 11 Waterline Replacement Project dated January 29, 2020 • Prepare plan sheets for the proposed water main improvements. o Water design will be shown in plan view per City standards. o Sheets to be 22"x34" with roughly an 18"x28" drawing area. o Scale for these drawings is to be 1"=20' horizontal. o We estimate that ±25 plan sheets will be required. • Prepare a preliminary Engineer's Estimate for each site with large contingency at this stage. • Prepare 30% Design Stage submittal. • Project Walk-through with City engineering and maintenance staff. • Recommendations to the City staff to select which of the 12 sites should be incorporated into the Phase 11 project and which should be included in the Phase 12 project. • Review meeting with the City staff to incorporate City comments into the next submittal. Deliverables: 30% Design Submittal: PDF of Plans and Preliminary Engineer's Estimates. Task 006 - AGENCY COORDINATION............................................................................ HR-NTE: $9,300 This task is for ongoing coordination with the City of Lynnwood for the 4 intertie sites as well as limited coordination with WSDOT for the intertie along SR99. Services under this task will include: • Attending meetings and/or site visits with City of Lynnwood representatives • Correspondence with City of Lynnwood and WSDOT representatives • Completing the required permitting with City of Lynnwood (assuming Right -of -Way permit and Water Main/Service Permit). Deliverables: Completed City of Lynnwood Right -of -Way and Water Main/Service permits and supporting materials. Task 007 - WATER SYSTEM DESIGN (Phase 11 SITES) ........................................... HR-NTE: $135,100 Using the base maps prepared in Tasks 002 and 003 and the Geotechnical Recommendations provided in Task 004, Blueline will produce design plans, and specifications for the Project. The services under this task will include: • Layout and location of ±5,500 LF of new DI water mains including a PRV station. • Design of fire hydrants, replacement of water services (to the existing water meter), connections to the existing system, and other associated appurtenances within the selected site limits. • Separating the PS&E into multiple schedules (A, B, C or I, II, III or other). • Coordination with franchise utility companies during design. • Prepare plan & profile split sheets for the proposed water main improvements. o Water design will be shown in plan and profile per City standards. o Sheets to be 22"x34" with roughly an 18"x28" drawing area. o Scale for these drawings is to be 1"=20' horizontal and 1"=5' vertical. o We estimate that ±30 plan sheets will be required depending on the number of sites selected. • Show details necessary for construction of the improvements, utilizing City standard water details and developing specialized details as necessary. 4 Packet Pg. 172 7.7.a Exhibit 'A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the Phase 11 Waterline Replacement Project dated January 29, 2020 • Provide general temporary erosion and sedimentation control notes and details as necessary. • Prepare technical specifications, including Proposal, Contract Forms, General Conditions, and Measurement and Payment in WSDOT format, using City -provided standard specifications when available. • Prepare 60%, 90%, and Final Design stage submittals. • Review meeting with City staff at each stage of the design and incorporate City comments into the next submittal. • Constructability review and QA/QC. Deliverables: 60% & 90% Design Submittals: PDF of Plans, Specifications, and Engineer's Estimate. Final Design Submittal: PDF of Plans, Specifications, Engineer's Estimates, plus all documents in digital format (and ACAD files) on a CD. Task 008 - BIDDING ASSISTANCE.................................................................................HR-NTE: $4,900 Blueline will provide consultation services during the bidding process, including: • Attend Pre -Bid Conference and address questions from prospective bidders, if necessary. • Prepare and issue addenda to clarify the construction documents, if necessary. • Generally assist the City during the bidding process as needed. Assumptions: The City will upload the bid documents to Builder's Exchange, conduct the bid opening, prepare the bid tabulation, review apparent low bidder references, and prepare recommendation for contract award. Deliverables: Addenda if necessary. Task 009 - CONSTRUCTION SUPPORT...................................................................... HR-NTE: $15,500 Blueline will provide construction administration services for this Project during the construction period. Blueline will closely coordinate construction management activities with the City's staff and field inspector. Services under this task are anticipated to include: • Prepare for and attend the pre -construction conference. • Review requests for information (RFIs) provided by the Contractor and coordinate responses to said RFIs with the City. • Provide changes to drawings or specifications as necessary to respond to field conditions or RFIs. • General consultation and coordination on an as -needed basis. Address construction questions as they arise. • Prepare As-Builts in AutoCad. Deliverables: RFI responses if necessary, As-Builts on a CD, transmit and provide Utility data and PDF to City's GIS group. Assumptions: Construction inspection and administration services are not included. 5 Packet Pg. 173 7.7.a Exhibit `A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the Phase 11 Waterline Replacement Project dated January 29, 2020 Task 010 - MANAGEMENT RESERVE HR-NTE (Allowance): $36,700 This task provides for unanticipated services deemed to be necessary during the course of the Project that are not specifically identified in the scope of work tasks defined above. Any funds under this item are not to be used unless explicitly authorized by the City. Fee estimate is based on ±10% of Tasks 001 - 009. Deliverables: None yet identified. Task 999 - EXPENSES................................................................................................(Allowance): $500 This task provides for mileage reimbursement associated with meetings and site visits throughout the course of the project. GENERAL ASSUMPTIONS & NOTES • The City of Edmonds will provide any available record drawings for the project areas. • Scope and fees outlined above are based on the following information (any changes to these documents may result in changes to the fees): o Scoping instructions and site maps emailed by the City of Edmonds January 13, 2020. o City of Edmonds GIS records. o Telephone conversation with the City prior to the date of this agreement. • We do not anticipate that environmental services will be necessary for this Project as work is anticipated to be completed in the paved areas of roadways outside of sensitive areas and buffers. If it is determined during the design phase that environmental services are needed, we will provide an Additional Services Authorization request for that effort. • We do not anticipate SEPA being required, and is therefore excluded. • We do not anticipate that traffic control plans, dewatering plans, electrical plans, or structural engineering plans will be necessary for this project, and are therefore not included. Should these services become necessary, we will provide an Additional Services Authorization to the City to retain subconsultants for those efforts. • Project stops/starts and significant changes to the attached Project Schedule may result in changes to the fees provided above and a separate fee proposal will be provided. • Agency fees (if any) are not included as part of the fees outlined above. • Easements (if required) will be an additional service. It is assumed the City will coordinate directly with property owners with existing easements where work will be performed. • Time and expense items are based on The Blueline Group's current hourly rates. • Blueline reserves the right to move funds between approved Tasks 001 - 009 as necessary based on approved scope of work provided the overall budget of Tasks 001 - 009 is not exceeded. The City Project Manager will be notified if funds are shifted. 6 Packet Pg. 174 7.7.a EXHIBIT B - Phase 11 Waterline Replacement TABLE 1- Fee Estimate Summary Job Number: 19-325 Date: January 29, 2020 Prepared By: Deanna Martin, PE Checked By: Rob Dahn, PE d Principal Project Engineer Engineer Engineering Designer Task # Base Tasks $210/hr $179/hr $158/hr $146/hr Hours Hours Hours Hours 001 Project Management 32 $ 6,720 92 $ 16,468 0 $ - 0 $ - 002 Survey & Base Mapping Water Main Extensions 003 Survey & Base Mapping Intertie Sites 004 Geotechnical Investigations 005 30% Design (All Sites) 28 $ 5,880 64 $ 11,456 60 $ 9,480 120 $ 17,520 006 Agency Coordination 8 $ 1,680 32 $ 5,728 12 $ 1,896 0 $ - 007 Water System Design (Phase 11 Sites) 42 $ 8,820 204 $ 36,516 254 $ 40,132 340 $ 49,640 008 Bidding Assistance 2 $ 420 16 $ 2,864 10 $ 1,580 0 $ - 009 Construction Support 4 $ 840 20 $ 3,580 22 $ 3,476 52 $ 7,592 010 Management Reserve (Allowance) - - - - 999 Expenses TOTAL 1 116 1 $ 24,360 1 428 1 $ 76,612 1 358 1 $ 56,564 1 512 L Q d C Total Total Total Cost Hours Cost (Rounded) m 3 124 $ 23,188 $ 23,200 $ 88,000 $ 88,000 U) IL Q O L C9 d $ 7,700 $ 7,700 $ 38,459 $ 38,500 C d 3 272 $ 44,336 $ 44,300 m y L 52 $ 9,304 $ 9,300 H 3 d 840 $ 135,108 $ 135,100 28 $ 4,864 $ 4,900 E y L Q rn d 98 $ 15,488 $ 15,500 - $ 36,700 $ 36,700 V d $ 500 $ 500 N $ 74,752 1 1414 1 $ 403,647 $ 403,700 1 -;; The Blueline Group Packet Pg. 175 7.7.a EXHIBIT B - Phase 11 Waterline Replacement TABLE 2 - Fee Estimate Breakdown 001 Project Management Principal Project Engineer Engineer Engineering Designer Item # Description $210/hr $179/hr $158/hr $146/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 2 3 4 Coordination with City Monthly Invoices/ Progress Reports QA / QC General Project Coordination 4.0 0.0 24.0 4.0 $ 840 $ - $ 5,040 $ 840 40.0 12.0 16.0 24.01 $ 7,160 $ 2,148 $ 2,864 $ 4,296 0.0 0.0 0.0 0.0 $ $ $ $ 0.0 0.0 0.0 0.0 $ $ $ $ 44.0 12.0 40.0 28.0 $ 8,000 $ 2,148 $ 7,904 $ 5,136 Total 32.0 $ 6,720 1 92.0 $ 16,468 0.0 $ 1 0.0 $ 124.0 $ 23,188 001 HR-NTE: $ 23,200 002 Survey &Base Mapping Water Main Extensions Total Cost(Per Axis) Blueline Markup Item # Description 10% TOTAL FEE HR-NTE Markup 1 Survey & Base Mapping $ 80,000 1 $ 80,0001 $ 8,000 $ 8,0001 $ 88,000 Total 1 $ 88,000 002 HR-NTE: $ 88,000 003 Survey &Base Mapping Intertie Sites Total Cost(Per Axis) Blueline Markup Item # Description 10% TOTAL FEE HR-NTE Markup 1 Survey & Base Mapping $ 7,000 1 $ 7,000 $ 700 $ 700 $ 7,700 Total $ 7,700 003 HR-NTE: $ 7,700 004 Geotechnical Investigations Total Cost(Per AESI) Blueline Markup Item # Description 10% TOTAL FEE HR-NTE Markup 1 Geotechnical Investigations $ 34,963 $ 3,496 $ 38,459 Total $ 34,963 $ 3,4961 1 $ 38,459 004 HR-NTE: $ 38,500 Packet Pg. 176 The Blueline Group 7.7.a EXHIBIT B - Phase 11 Waterline Replacement TABLE 2 - Fee Estimate Breakdown 005 30% Design (All Sites) Principal Project Engineer Engineer Engineering Designer Item # Description $210/hr $179/hr $158/hr $146/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 Kick-off Meeting (Incl. Prep Time) 4.0 $ 840 4.0 $ 716 4.0 $ 632 0.0 $ - 12.0 $ 2,188 2 30% Conceptual Layout (all sites) 8.0 $ 1,680 36.0 $ 6,444 24.0 $ 3,792 120.0 $ 17,520 188.0 $ 29,436 3 Preliminary Engineer's Estimate 2.0 $ 420 4.0 $ 716 16.0 $ 2,528 0.0 $ - 22.0 $ 3,664 4 Project Walk-through with City (Incl. Prep Time) 8.0 $ 1,680 8.0 $ 1,432 12.0 $ 1,896 0.0 $ 28.0 $ 5,008 5 Design Memo with Site Selection Recommendations 2.0 $ 420 8.0 $ 1,432 0.0 $ - 0.0 $ 10.0 $ 1,852 6 Review Meeting with City 4.0 $ 840 4.0 $ 716 4.0 $ 632 0.0 $ 12.0 $ 2,188 Total 28.0 $ 5,880 64.0 $ 11,456 60.0 $ 9,480 120.0 $ 17,520 1 272.0 $ 44,336 005 HR-NTE: $ 44,300 006 Agency Coordination Principal Project Engineer Engineer Engineering Designer Item # Description $210/hr $179/hr $158/hr $146/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 2 3 Meetings and Site Visits General Correspondence - WSDOT & City of Lynnwood Completing City of Lynnwood ROW & Water Main Permits 4.0 4.0 0.0 $ 840 $ 840 $ - 12.0 16.0 4.0 $ 2,148 $ 2,864 $ 716 0.0 4.0 8.0 $ - $ 632 $ 1,264 0.0 0.0 0.0 $ $ $ 16.0 24.0 12.0 $ 2,988 $ 4,336 $ 1,980 Total 8.0 $ 1,680 32.0 $ 5,728 12.0 $ 1,896 0.0 .$ 52.0 $ 9,304 006 HR-NTE: $ 9,300 007 Water System Design (Phase 11 Sites) Principal Project Engineer Engineer Engineering Designer Item # Description $210/hr $179/hr $158/hr $146/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 60% PS&E 8.0 $ 1,680 60.0 $ 10,740 80.0 $ 12,640 160.0 $ 23,360 308.0 $ 48,420 2 90% PS&E 8.0 $ 1,680 60.0 $ 10,740 90.0 $ 14,220 100.0 $ 14,600 258.0 $ 41,240 3 Final Design Submittal 6.0 $ 1,260 48.0 $ 8,592 60.0 $ 9,480 80.0 $ 11,680 194.0 $ 31,012 4 Review Meetings w/ City (Incl. Prep Time) 8.0 $ 1,680 16.0 $ 2,864 16.0 $ 2,528 0.0 $ - 40.0 $ 7,072 5 Constructability Review & QA/QC 8.0 $ 1,680 12.0 $ 2,148 0.0 $ - 0.0 $ 20.0 $ 3,828 6 lDesign Memos 4.0 $ 840 1 8.0 $ 1,432 1 8.0 $ 1,264 0.0 $ 20.0 $ 3,536 Total 42.0 $ 8,8201 204.0 $ 36,5161 254.0 $ 40,1321 340.0 $ 49,640 840.0 $ 135,1018 007 HR-NTE: $ 135,100 Packet Pg. 177 The Blueline Group 7.7.a EXHIBIT B - Phase 11 Waterline Replacement TABLE 2 - Fee Estimate Breakdown 008 Bidding Assistance Principal Project Engineer Engineer Engineering Designer Item # Description $210/hr $179/hr $158/hr $146/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 2 3 4 Answer Bidder Questions as necessary Attend Pre -Bid Conference if necessary Prepare and Issue Addenda as necessary General Assistance to the City 0.0 0.0 0.0 2.0 $ $ $ $ 420 4.0 4.0 4.0 4.0 $ 716 $ 716 $ 716 $ 716 4.0 0.0 6.0 0.0 $ 632 $ - $ 948 $ - 0.0 0.0 0.0 0.0 $ $ $ $ 8.0 4.0 10.0 6.0 $ 1,348 $ 716 $ 1,664 $ 1,136 Total 2.0 $ 420 16.0 $ 2,864 10.0 $ 1,5801 0.0 $ 28.0 $ 4,864 008 HR-NTE: $ 4,900 009 Construction Support Principal Project Engineer Engineer Engineering Designer Item # Description $210/hr $179/hr $158/hr $146/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 Attend Pre -Construction Conference (Incl. Prep Time) 0.0 $ - 6.0 $ 1,074 4.0 $ 632 0.0 $ 10.0 $ 1,706 2 Review RFIs and Provide Responses 2.0 $ 420 4.0 $ 716 8.0 $ 1,264 0.0 $ 14.0 $ 2,400 3 Prepare Field Changes if necessary 0.0 $ - 4.0 $ 716 6.0 $ 948 12.0 $ 1,752 22.0 $ 3,416 4 General Assistance to the City 2.0 $ 420 4.0 $ 716 0.0 $ - 0.0 $ - 6.0 $ 1,136 5 Provide As-builts in ACAD based on Inspector Redlines 0.0 $ - 2.0 $ 358 4.0 $ 632 40.0 $ 5,840 46.0 $ 6,830 Total 4.0 $ 840 20.0 $ 3,580 22.0 $ 3,476 52.0 $ 7,592 1 98.0 $ 15,488 009 HR-NTE: $ 15,500 010 Management Reserve (Allowance) Total Cost (t10% of 001-009) Item # Description 10% TOTAL FEE As Needed 1 Management Reserve $ 36,650 $ 36,700 Total 1 $ 36,6501 1 $ 36,700 010 Reserve $ 36,700 999 Expenses Total Cost Item # Description $0.54 TOTAL FEE Per Mile 1 Estimate 900 miles for meetings & site visits $ 486 $ 500 Total $ 486 $ 500 999 Expenses $ 500 Packet Pg. 178 The Blueline Group 8.1 City Council Agenda Item Meeting Date: 02/18/2020 Monthly Council Subcommittee Reports and Minutes Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation N/A. For information only. Narrative This is an opportunity for Councilmembers to report on items discussed at their committee meetings held the previous week. The committee meeting minutes are attached. Attachments: PSPP021120 PPW021120 FCO21120 Packet Pg. 179 8.1.a PUBLIC SAFETY, PERSONNEL & PLANNING COMMITTEE MEETING February 11, 2020 Elected Officials Present Staff Present Councilmember Kristiana Johnson (Chair) Acting Police Chief Jim Lawless Councilmember Laura Johnson Jessica Neill Hoyson, HR Director Jeff Taraday, City Attorney Shannon Burley, Deputy Parks & Recreation Dir. The meeting was called to order at 7:05 p.m. in the Police Training Room. Item 4 was moved to the beginning of the agenda. 4. Discussion Executive Assistant to Council Contract Ms. Neill Hoyson relayed Council President Fraley-Monillas inquired about the Council Executive Assistant being classified as a regular employee versus a contracted employee. From a human resources perspective, the work the position does and the terms of employment related to benefits, compensation, etc. can be addressed the same as any other regular employee through policies, procedures, hiring letters, etc. Mr. Taraday explained under state law in a strong mayor form of government, mayors have the right to hire and fire all employees. He read from Section 2.03.010, executive assistant to council, adopted by Council in 2014 which reflects the interest in Council retaining control including hire/fire authority over this position. Ultimately the Council can change the position to be a regular employee of the City but there are ramifications such as the Council loses hire/fire authority. The Council controls the job description of all regular employees and the Mayor oversees the employees. Discussion followed regarding ramifications of the position being a regular City employee, what department/branch of government the employee would be employed by, pros and cons of the position being a regular employee, why some positions are contract, how the current contract employee feels about this, concern with the lack of a performance review, the Council President's supervisory authority over the position, ensuring the position functions as originally intended ('/2 legislative assistant and '/2 executive assistant), whether there is a structural issue with the position rather than a performance issue, concern the job description does not include legislative assistant, providing more structure to the position by revising the code language, status of the performance review and whether current or former Councilmembers would be consulted for input, need to extend the current contract or approve a new contract, and possibly holding an executive session to discuss performance. Action: Extend the current contract and possibly hold an executive session to discuss performance. Further discussion by Council regarding the position before making a decision about changing the classification. Interlocal Cooperative Agreement Between Edmonds School District and City of Edmonds for Police Coverage at School District Events Acting Police Chief Lawless explained historically the Police Department has provided security services for afterhours events at the school such as football games, dances, graduations, etc. The previous contract with ESD only addressed athletic events and dances and other events were addressed via individual service contracts. This agreement encompasses at all afterhours events. The cost of the officers is reimbursed by ESD. Packet Pg. 180 8.1.a 02/11/20 PSPP Committee Minutes, Page 2 Acting Police Chief Lawless responded to a question regarding whether the contract requires ESD to only use police officers for afterhours events. Action: Schedule on Consent Agenda 2. Edmonds School District Security Camera Inter -Local Agreement Acting Police Chief Lawless explained in September 2019, the Council approved an inter -local agreement between ESD and the City for access to ESD's internal security system to view live feed video surveillance. Before approving the agreement, ESD determined changes needed to be made to the agreement; none of the changes were of concern to the Police Department or the City Attorney. Discussion followed regarding the reference to the Parkland Commission in the agreement, recommendations made by the Parkland Commission, surveillance and privacy issues, what constitutes a tactical response, response for a bomb threat, language in Central Valley Spokane's agreement, what constitutes an emergency that allows the Police Department to access video, inter - local language provided by ESD, when an emergent situation ends, and when video becomes a public record. Action: Schedule for as action item for full Council 3. Field Arborist Job Description Ms. Burley provided background on the position, explaining a full-time Parks employee currently dedicates 10 hours/week to arborist functions. The Council approved a full-time arborist position via the 2020 budget process. The greatest needs are an arborist in the field and implementing the Urban Forest Management Plan. The position will first be opened internally and then externally if a qualified applicant is not identified. The job description will need to be negotiated with the union. Ms. Burley and Ms. Neill Hoyson responded to questions regarding whether the contract requires priority be given to an existing employee, and interdepartmental collaboration. Action: Schedule on Consent Agenda following union approval Councilmember K. Johnson invited staff to provide input to Council regarding their preference for Council committees or study sessions. The meeting was adjourned at 7:59 p.m. Packet Pg. 181 8.1.b PARKS & PUBLIC WORKS COMMITTEE MEETING February 11, 2020 Elected Officials Present Councilmember Susan Paine (Chair) Councilmember Diane Buckshnis Staff Present Phil Williams, Public Works Director Rob English, City Engineer Francis Chapin, Cultural Services Manager Shannon Burley, Deputy Parks Director Jeff Taraday, City Attorney The meeting was called to order at 7:05 p.m. in Council Chambers. Authorization to Advertise Call to Artists Ms. Chapin explained in accordance with the one percent for art policy established in 1975, staff and the Arts Commission presents the Call to Artists to Council for approval prior to advertising. There are currently Calls to Artists for two public projects, 1) primary entry to Civic Park on 6t" Avenue, and 2) artwork to replace the book drop in front of the Edmonds Library. Funding for the library project includes $35,000 in private donations ($30,000 from Edmonds Arts Festival Foundation and $5,000 from Friends of the Edmonds Library). She responded to a question regarding membership on the selection panel and distributed an Edmonds Public Arts Walking Tour brochure. Action: Schedule on Consent Agenda 2. Presentation of a Professional Services Agreement with The Blueline Group for the Phase 11 Waterline Replacement Protect Mr. English explained following an RFQ in October 2019 for design engineering services for the 2021- 2022 Watermain Replacement project, Blueline Group was selected based on their qualifications and experience. The first year of the contract includes preliminary design, geotech work, survey, and estimates. From that, projects are selected for final design in 2020 and advertised for construction in 2021. The project is anticipated to include a total of 5,000-6,000 feet of replacement in the 2021 and 2022 program. The total contract fee is approximately $400,000 including a $36,700 management reserve and is funded by the Water Utility Fund. Staff will present a scope of services next year for the 2022 program. Mr. English responded to a question regarding staff's prior experience with Blueline Group. Action: Schedule for Consent Agenda 3. Presentation of a Professional Services Agreement with Murraysmith for the Phase 8 Sewerline Replacement Protect Mr. English explained following an RFQ in November 2019, Murraysmith was selected based on their qualifications and experience. This project includes preliminary design in 2020 and projects identified for final design and construction in 2021 and in 2022. Approximately 4,700 lineal feet will be replaced over two years. Sites are determined using the 2013 Comprehensive Sewer System Plan as well as coordination with other capital projects. The contract fee is $371,912, including a $20,000 management reserve and is funded by the Sewer Utility Fund. He commented on the Cured in Place Pipe (CIPP) program where pipes are relined rather than replaced. Packet Pg. 182 8.1.b 02/11/20 PPW Committee Minutes, Page 2 Discussion followed regarding coordination between utility projects, completion of the pedestrian - activated Rectangular Rapid Flashing Beacon (RRFB) crosswalk near the Port, plans to install more RRFB crossings, and insurance requirements for contracts. Action: Schedule for Consent Agenda 4. Level 3 Communications LLC Franchise Ordinance Mr. Taraday explained this franchise is based substantially on the terms of the MCI Metro Access Franchise the City approved in 2017. He responded to questions regarding the term of the franchise, inability under state law for the City to charge a franchise fee on a telephone business, and state law definitions in the franchise. Action: Schedule for Consent Agenda The meeting was adjourned at 7:33 p.m. Packet Pg. 183 8.1.c FINANCE COMMITTEE MEETING February 11, 2020 Elected Officials Present Councilmember Vivian Olson Councilmember Luke Distelhorst Staff Present Scott James, Finance Director Dave Turley, Assistant Finance Director Jeannie Dines, Recorder The meeting was called to order at 7:04 p.m. in the Jury Meeting Room. Finance Committee Orientation Mr. James distributed and reviewed the 2018 Comprehensive Annual Financial Report (CAFR), highlighting the letter of transmittal, local economy, local outlook, staff acknowledgement, City officials, org chart, Certificate of Achievement for Excellence in Financial Reporting, auditor's letter/opinions about financial statements, Management Discussion Analysis (executive summary of financial results), condensed statements of net position, government wide statement of net position, statements by activity, balance sheets, proprietary funds statements, notes (details for financial statements), schedules (fund by fund information), income statements, and ending fund balance. Mr. James distributed the 2018 Popular Annual Financial Report (PAFR), highlighting the Message from the Mayor, Award for Outstanding Achievement in Annual Financial Reporting, City officials, facts about Edmonds, where does the City get its money and where does the City spend its money, Revenues, Expenses and Net Position, government accounting terms and 2018 popular events. Mr. James reviewed: • Budget Process & Documents o Annual Budget Development: June — December ■ Preliminary Budget Book: Early October ■ Annual Budget Book: Early January ■ Budget -In -Brief Mr. James responded to questions regarding revenue from charges for services, audit of 2019 financials, release of the 2019 CAFR, and starting the budget calendar earlier in the year He encouraged Councilmembers to contact him or Mr. Turley with any questions. Action: Information only 2. Preliminary December 2019 Quarterly Financial Report Mr. Turley distributed and reviewed the Financial Management Report Year Ended December 31, 2019 in detail and responded to questions regarding the statements within the report, fund balance policies, and the General Fund balance. Action: Schedule for full Council 3. 2020 Carryforward Budget Amendment Ordinance Mr. James explained there are typically five budget amendments each year (one carryforward and four quarterly amendments). He reviewed the 2020 carryforward budget amendments (for projects not completed in 2019). 1. Trakit System implementation 0 N r r N 0 U U- c W E U 2 a Packet Pg. 184 02/11/20 Finance Committee Minutes, 8.1.c e2 2. Digitizing permitting and development records 3. Climate Goals Project 4. Unspent funds for development code update 5. Housing Commission project 6. Street Tree Plan Update 7. Historic Preservation Intern 8. Public Works parking lot concrete leveling/shoring 9. City Hall HVAC maintenance and repair 10. Wellness Committee unspent funds 11. Insight fees 12. Ebb Tide trial support 13. Grant writing services 14. Meadowdale final payment 15. Parks informational panel 16. Creative District logo development and branding 17. Concrete crew work truck 18. Hwy 99 Revitalization 19. Bike2Health 20. Citywide Pedestrian Crossing Enhancement 21. Video production to promote tourism 22. 238th Island and ADA Curb Ramps 23. SR104 gateway sign 24. 41h Avenue Cultural Corridor 25. City Park pedestrian safety 26. Yost Pool covers 27. 2019 traffic signal upgrades 28. Adaptive System 2201h St SW to Highway 99 to 76th Ave W 29. Admiral Way crosswalk 30. Powercoating benches 31. Memorial bench 32. Fishing Pier 33. Swedish & 76th Waterline Replacement 34. Phase 10 Waterline Replacement Project 35. Electronic scanning of old project drawings 36. Dayton Utility Replacement Project 37. Dayton Street Stormwater Pump Station 38. Ballinger Regional Facility Feasibility Study 39. CIPP Sewer Rehab Phase II 40. 2019 Sewer Replacement (Phase 7) 41. Complete design of carbon recovery project 42. Website migration and Office 365 implementation 43. 8th Ave Overlay 44. Traffic Calming (install radar feedback sign at 84th Ave W & 231st St SW) 45. Civic Park design 46. Waterfront Redevelopment Mr. James responded to questions regarding the amendments, the first quarter budget amendment that will be presented in April, ordinance approving the budget amendment, a suggestion to include the project location in the amendment title, the process for staff to submit quarterly budget amendments and carryforward versus a new budget item. Action: Schedule for full Council The meeting was adjourned at 8:38 p.m. a Packet Pg. 185 9.1 City Council Agenda Item Meeting Date: 02/18/2020 Ordinance amending ECDC unit lot subdivision application procedure (AMD20190005) Staff Lead: Shane Hope Department: Planning Division Preparer: Michael Clugston Background/History This item was introduced to Council on February 4. Staff Recommendation Approve the draft ordinance in Exhibit 1. Narrative The unit lot subdivision process was adopted in 2017 to allow for the creation of "fee -simple" residential ownership opportunities (e.g., allowing townhomes to be individually owned) in certain multifamily and commercial zones. Since 2017, three fee -simple projects have been approved and several more are at various stages of the review process. Based on that experience, staff has identified the need for a minor change to application timing within the unit lot procedure to make the associated building permit reviews more efficient for both staff and applicants. The existing code allows an applicant to apply for a unit lot subdivision together with design review, together with a building permit application, or after a building permit application is submitted. Applying for the unit lot subdivision after the building permit application leads to processing inefficiencies. To streamline the process, unit lot applications should no longer be accepted after building permits are submitted. Proposed language is shown in a redline/strike-out version of subsection (C) of ECDC 20.75.045. New language is also proposed in that subsection for unit lot applications on sites that are already built - out. The intent is emphasize the need to comply with current building code separation requirements in such circumstances. Attachments: Exhibit 1- Draft ordinance amending unit lot subdivision application procedure Packet Pg. 186 9.1.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE SECTION 20.75.045 TO CHANGE THE PROCESS FOR UNIT LOT SUBDIVISIONS; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, the unit lot subdivision process was adopted in 2017 to allow for the creation of "fee -simple" residential ownership opportunities (e.g., allowing townhomes to be individually owned) in certain multifamily and commercial zones; and WHEREAS, staff has identified the need for a minor change to application timing within the unit lot procedure to make the associated building permit reviews more efficient for both staff and applicants; and WHEREAS, to streamline the process, unit lot applications should no longer be accepted after building permits are submitted; and WHEREAS, new language is also proposed in that subsection for unit lot applications on sites that are already built out, intending to emphasize the need to comply with current building code separation requirements in such circumstances; and and WHEREAS, staff introduced this topic to the Planning Board on November 13, 2019; WHEREAS, the Board then held a public hearing on December 11, 2019; NOW THEREFORE THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 20.75.045 of the Edmonds Community Development Code, entitled "Unit Lot Subdivision," is hereby amended to read as set forth in Attachment A hereto, which is incorporated herein by this reference as if set forth in full (new text shown in underline; deleted text shown in strike through). Packet Pg. 187 9.1.a Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: :• JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 188 9.1.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2020, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE SECTION 20.75.045 TO CHANGE THE PROCESS FOR UNIT LOT SUBDIVISIONS; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of 12020. CITY CLERK, SCOTT PASSEY 3 Packet Pg. 189 9.1.a ATTACHMENT 20.75.045 Unit lot subdivision. A. Purpose. The unit lot subdivision process provides opportunities for dividing fee simple ownership of land to create townhouses, rowhouses and similar fee -owned dwelling units as an alternative to both condominium ownership and traditional single-family detached subdivision. Unit lot subdivisions determine compliance with the relevant dimensional standards of ECDC Title 16 by analyzing whether the parent lot complies, but not requiring that each newly created lot within the unit lot subdivision (the unit lot) complies, with those dimensional standards. A unit lot subdivision does not permit uses or densities that are not otherwise allowed in the zoning district in which the unit lot subdivision is proposed. B. Applicability. The provisions of this section apply exclusively to the subdivision of land for single-family dwelling units, townhouse, and rowhouses and may be applied only in the following zones: multiple residential, general commercial, and Westgate mixed -use. A single lot within a unit lot subdivision may contain multiple dwelling units when the unit lot contains all such dwelling units within one building. Flats are permitted as an element of a unit lot subdivision only when a single lot within a unit lot subdivision contains the entire building in which flats are located. C. Association with Site Development — Application Timing. In the case of a vacant lot or a redevelopment site, a preliminary unit lot subdivision can only be submitted in conjunction with or subsequent +^ preceding a development site plan as required by Chapter 20.10, 20.11, or 20.12 ECDC, or in the case described in ECDC 20.10.020(B)(3) submitted in conjunction with or subsequent to preceding a building permit. For existing developed sites, a preliminary unit lot subdivision application may be submitted at any time. If the subdivision involves creating unit lot lines within common walls, a building permit application is required in order to verify that the walls meet the separation requirements in effect at the time of the subdivision application. D. Conformance with Standards of the Parent Lot. The parent lot must comply with and is vested to the applicable development standards (ECDC 20.75.030(E)) in effect at the time a complete application for preliminary unit lot subdivision is submitted. As a result of the unit lot subdivision, the individual unit lots within the subdivision may be nonconforming with respect to the bulk and dimensional standards required by ECDC Title 16. As with dimensional standards, compliance with access standards, including but not limited to fire lanes, drive aisles, turn-arounds, and access of/to the parent lot from/to the street will be evaluated based on the parent lot's compliance with such requirements, and not based on whether individual unit lots meet such standards. E. Future Additions and Modifications. Subsequent platting actions, additions or modifications to the structure(s) may not create or increase any nonconformity of the parcel lot. Changes requiring permitting that affect only the interior of building units will be evaluated for compliance with the requirements only for that unit. Any exterior changes will be evaluated for Packet Pg. 190 9.1.a ATTACHMENT compliance by considering whether the parent lot would still comply with applicable development standards. Any application for such external changes will require authorization of all owners of affected unit lots or approval of the HOA where changes to commonly owned tracts are proposed. F. Homeowners' Association Ownership of Common Areas. Any commonly used areas or facilities within a unit lot subdivision, including but not limited to common access, garage or parking areas, common open space or recreation space, common courtyards, commonly used stormwater facilities or side sewers and other similar features, must be owned and maintained by a homeowners' association with the right to assess the individual unit lot owners as necessary to properly maintain and repair such areas. Appropriate documentation regarding the rights of the homeowners association must be submitted for recording with the final plat. G. Maintenance Agreements for Building Exteriors. Maintenance agreements must be executed and recorded as an element of the final unit subdivision plat or short plat for maintenance of all building exteriors except in cases where all dwelling units are detached. The maintenance agreement must require equal participation by all owners within any one building and must be recorded on the final unit lot plat. The requirement does not apply to detached single family dwelling units. Common wall construction must meet currently adopted building codes. H. Parking on Different Unit Lots Allowed. Within the parent lot, required parking for a dwelling unit may be provided on a different unit lot than the lot with the dwelling unit as long as the right to use that parking is formalized by an easement on the final plat. I. Notice of Unit Lot on the Final Plat. The fact that the unit lot is not a separate buildable lot and that additional development of the individual unit lots may be limited as a result of the application of development standards to the parent lot must be noted on the final plat. J. An application for final unit lot plat will not be accepted until all foundations, including common wall foundations, are installed and located on the face of the final plat by the land surveyor of record. K. Review. Unit lot subdivisions of four or fewer lots are processed and reviewed as short subdivisions while five or more lots are formal subdivisions pursuant to Chapter 20.01 ECDC and the requirements of this chapter. [Ord. 4154 § 4 (Att. C), 2019; Ord. 4070 § 1 (Exh. 1), 2017]. Packet Pg. 191 9.2 City Council Agenda Item Meeting Date: 02/18/2020 Public Hearing on an Ordinance amending the Edmonds Community Development Code to add "Hotel" as a Permitted Use in the CW Zone Staff Lead: Patrick Doherty / Rob Chave Department: Planning Division Preparer: Rob Chave Background/History The Planning Board recommended this code amendment after a public hearing on December 11, 2019. The code amendment was originally requested by the Economic Development Commission. Staff Recommendation Hold the public hearing and adopt the draft ordinance. [Note: the narrative below outlines an option to permit "Hotels that include parking at one stall for every unit" instead of just specifying "Hotels" if the Council prefers to go that route.] Narrative The Economic Development Commission (EDC) has had an item on its work plan for two -to -three years to amend the City's zoning code for the "CW - Commercial Waterfront" zone to allow lodging -type uses (see memo from EDC Chair Mary Monroe). The Economic Development Commission (EDC) has been considering this issue over the past two to three years, spurred by their interest in potentially capturing more economic impact from the thousands of visitors who come to Edmonds. While day-trippers spend on average from $44 to $85 per person per day in our local economy, overnighters in Snohomish County spend up to $179 per person per night, a substantial increase in local economic impact (Dean Runyon Associates, May 2019). The EDC also believes that additional lodging opportunities in and around greater Downtown Edmonds would also serve as a welcome complement to the burgeoning arts, culture, entertainment and culinary scene. For these reasons, and in an effort to expand the opportunities for developing potential lodging establishments in and around Downtown Edmonds, the EDC proposed consideration of adding "hotel" to the listed of "primary permitted uses" in the CW zone. The current version of the CW zone is attached. Generally, the City's zoning code provides for hotels and/or motels in commercial zones, and includes these definitions: 21.40.060 Hotel. Hotel means any building containing five or more separately occupied rooms that are rented out for sleeping purposes. A central kitchen and dining room and interior Packet Pg. 192 9.2 accessory shops and services catering to the general public can be provided. Not included are institutions housing persons under legal restraint or requiring medical attention or care. (See also, Motel.) 21.60.040 Motel. Motel means a building containing units which are used as individual sleeping units having their own private toilet facilities and sometimes their own kitchen facilities, designed primarily for the accommodation of transient automobile travelers. Accommodations for trailers are not included. This term includes tourist court, motor lodge, auto court, cabin court, motor hotel, motor inn and similar names. (See also, Hotel.) Hotels are an allowed use in the Downtown Business (BD) zoning districts which include most of the downtown area. However, hotels are not a permitted use in the Commercial Waterfront (CW) zone, which encompasses properties waterward of the BNSF railroad south of Brackett's Landing South park to the City's southern limits. The EDC request can be accomplished by adding hotels to the list of Permitted Primary Uses in Chapter 16.55.010 (CW zone). Staff does not recommend adding'motel' as a permitted use since the purposes of the CW zone are focused on public access and pedestrian use in the waterfront area, and the definition of a motel is more focused on supporting vehicle use and access. This potential amendment is consistent with the Shoreline Master Program, which allows this type of use in the Urban Mixed Use shoreline environments. The City Council had some discussion regarding parking during its review on February 4th. Briefly, the standard for all commercial uses in the downtown area is as follows: "All new buildings or additions in the downtown business area shall provide parking at a flat rate of one parking stall for every 500 sq. ft. of gross floor area of building. If it is a mixed use or residential building, the portions of the building used exclusively for residential uses shall only be required to provide parking at one stall per dwelling unit. For purposes of this chapter, "residential uses" shall refer to lobbies, stairwells, elevators, storage areas and other similar features." [ECDC 17.50.010.C] If the Council is concerned that the normal downtown commercial parking rate is insufficient for hotels, the Council could instead specify that hotels use the residential parking rate of "one stall per {dwelling} unit". This could be accomplished by amending the proposed ordinance to permit hotels as: "Hotels that include parking at one stall for every unit" Exhibit 1 includes a draft ordinance that would implement the Planning Board's recommendation to add "Hotels" to the permitted uses in the CW zone. Exhibit 2 contains the existing CW Zone language (ECDC 16.55) showing the proposed change allowing hotel uses. The minutes of the Planning Board discussion and public hearing are attached as Exhibit 3. Exhibit 4 contains the EDC Memo to the Planning Board asking that lodging be allowed in the CW Zone. Exhibit 5 is a map of the CW zone. Exhibit 6 is a summary of responses to recent questions raised. Attachments: Exhibit 1: 2020-02-13 Ordinance adopting revised CW zone Exhibit 2: Edmonds CW 16.55 with Hotels Packet Pg. 193 9.2 Exhibit 3: Planning Board minutes - Hotels in CW Exhibit 4: EDC Memo to Planning Board Exhibit 5: Zoning Map Exhibit 6: Summary of Responses to Rrecent Councilmember Questions Packet Pg. 194 9.2.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE CHAPTER 16.55 TO ALLOW HOTELS WITHIN THE COMMERCIAL WATERFRONT (CW) ZONE; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City's zoning code generally provides for hotels and motels in commercial zones; and WHEREAS, this amendment allows only hotels, but not motels, in the CW zone; and WHEREAS, this amendment is consistent with the Shoreline Master Program, which allows this type of use in the Urban Mixed Use shoreline environments; and WHEREAS, the Planning Board recommended this code amendment after a public hearing on December 11, 2019; and WHEREAS, this code amendment was originally requested by the Economic Development Commission; NOW THEREFORE THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 16.55 of the Edmonds Community Development Code is hereby amended to read as set forth in Attachment A hereto, which is incorporated herein by this reference as if set forth in full (new text shown in underline; deleted text shown in strike through). Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Packet Pg. 195 9.2.a Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 196 9.2.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2020, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE CHAPTER 16.55 TO ALLOW HOTELS WITHIN THE COMMERCIAL WATERFRONT (CW) ZONE; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2020. CITY CLERK, SCOTT PASSEY 3 Packet Pg. 197 9.2.b Edmonds City Code and Community Development Code Chapter 16.55 CW — COMMERCIAL WATERFRONT Chapter 16.55 CW — COMMERCIAL WATERFRONT Sections: 16.55.000 Purposes. 16.55.010 Uses. 16.55.020 Site development standards. 16.55.030 Operating restrictions. Page 1/2 16.55.000 Purposes. The CW zone has the following specific purposes in addition to the general purposes listed in Chapter 16.40 ECDC: A. To reserve areas for water -dependent and water -related uses and for uses which will attract pedestrians to the waterfront; B. To protect and enhance the natural features of the waterfront, and encourage public use of the waterfront; C. To ensure physical and visual access to the waterfront for the public. 16.55.010 Uses. A. Permitted Primary Uses. 1. Marine -oriented services; 2. Retail uses which are either marine -oriented or pedestrian -oriented, excluding drive-in businesses; 3. Petroleum products storage and distribution; 4. Offices, above the ground floor, excluding medical, dental and veterinary clinics; 5. Local public facilities with marine -oriented services or recreation; 6. Neighborhood parks, natural open spaces, and community parks with an adopted master plan subject to the requirements of ECDC 17.100.070-; 7. Hotels. B. Permitted Secondary Uses. 1. Off-street parking and loading in connection with a permitted use. C. Secondary Uses Requiring a Conditional Use Permit. 1. Aircraft landings as regulated by Chapter 4.80 ECC; 2. Regional parks and community parks without a master plan subject to the requirements of ECDC 17.100.070. [Ord. 3353 § 6, 2001; Ord. 2366 § 9, 1983; Ord. 2307, 1982; Ord. 2283 § 6, 1982]. The Edmonds City Code and Community Development Code is current through Ordinance 4161, passed October 15, 2019. Packet Pg. 198 Edmonds City Code and Community Development Code Chapter 16.55 CW — COMMERCIAL WATERFRONT 16.55.020 Site development standards. A. Table. Minimum Minimum Minimum' Maximum Maximum Lot Area Width Setbacks Height Coverage CW None None 15' landward of 30' None bulkheads for buildings; 60' landward of bulkheads for parking 1 Fifteen feet from lot lines adjacent to R zoned property. 2 Tanks which are part of a petroleum products storage and distribution facility are allowed to be 48 feet in height. B. Signs, Parking and Design Review. See Chapters 17.50, 20.10 and 20.60 ECDC. Page 2/2 C. Satellite Television Antennas. Satellite television antennas shall be regulated as set forth in ECDC 16.20.050 and reviewed by the architectural design board. [Ord. 2526 § 7, 19851. 16.55.030 Operating restrictions. A. Enclosed Building. All uses shall be carried on entirely within a completely enclosed building except for: 1. Petroleum products storage and distribution; 2. Sales, storage, repair and limited building of boats; 3. Public parks; 4. Limited outdoor display of merchandise meeting the criteria of Chapter 17.65 ECDC; 5. Motorized and nonmotorized mobile vending units meeting the criteria of Chapter 4.12 ECC. B. Nuisances. All uses shall comply with Chapter 17.60 ECDC, Performance Standards. [Ord. 3902 § 4, 2012; Ord. 3320 § 4, 2000]. The Edmonds City Code and Community Development Code is current through Ordinance 4161, passed October 15, 2019. Packet Pg. 199 9.2.c Board Member Pence suggested there is a way to get the public engagement program right from the beginning of a project so that the situation doesn't escalate later in the process. However, that is a topic for a different meeting. Board Member Monroe asked why the additional language related to existing, developed sites was added to Subsection C instead of another subsection. For example, the language might fit better in Subsection B. Mr. Clugston responded that Subsection C is application related, and staff felt that a little bit more explanation was warranted. BOARD MEMBER MONROE MOVED THAT THE PROPOSED AMENDMENTS (AMD20190005) BE FORWARDED TO THE CITY COUNCIL WITH A RECOMMENDATION OF APPROVAL. BOARD MEMBER PENCE SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. PUBLIC HEARING ON CODE AMENDMENT ALLOWING LODGING USES IN THE CW ZONE (FILE NO. AMD20190006) Mr. Chave recalled that this item was also introduced to the Planning Board on November 13' by Patrick Doherty, the City's Economic Development Director. He reviewed that the Economic Development Commission (EDC) has requested an amendment TO the City's zoning code to allow lodging -type uses in the Commercial Waterfront (CW) zone. As noted by the EDC, there are very limited areas for hotels to locate in the downtown waterfront area at this time. The amendment is intended to promote the economic well-being of the City by expanding these opportunities. Mr. Chave advised that the EDC's request could be addressed by adding "hotels" to the list of "Permitted Primary Uses" in ECDC 16.55.010. At this time, staff is not recommending adding "motel" as a permitted use since the purposes of the CW zone are focused on public access and pedestrian use in the waterfront area and the definition of a "motel" is more focused on supporting vehicle use and access. Chair Cheung opened the hearing, but no members of the public were present. Board Member Monroe asked if the amendment would change the height or parking requirements, and Mr. Chave answered no. The amendment would simply allow a "hotel" as a permitted use. He pointed out that the Shoreline Master Program (SMP) already envisions hotel uses on the waterfront, so the amendment would actually bring the zoning code into compliance with what the SMP envisions. Board Member Monroe voiced support for the proposed amendment. Student Representative Bryan said he also supports the proposed amendment and likes the idea of having more hotel accommodations on the waterfront. He noted that the hotels would be within walking distance of downtown Edmonds, as well. Expanding opportunities for hotel uses could bring more people to Edmonds, adding to the local economy. Board Member Pence said he supports the idea behind the proposed amendment. However, his recollection is that the SMP requires water -related uses within 200 feet of the shoreline, and a hotel would not be considered a water -related use. Mr. Chave explained that the CW zone is located within an area that is designated as Urban Mixed Use in the SMP, and lodging - type uses are allowed even if they are not water -related. Chair Cheung asked staff to share any arguments against the proposed amendment. Mr. Chave pointed out that it is pretty common for waterfront towns to have lodging in and around the waterfront area. At this point, Edmonds is unusual in that the use is not currently allowed. Vice Chair Robles said he supports the concept, but it might end up being too good of an idea. There are at least five existing buildings along the waterfront that would be fantastic locations for hotels. Once the use is allowed, it would be difficult to stop if it proliferates. He voiced concern that the proposed amendment is a haphazard approach, and he would rather look at the entire CW zone as a whole and come up with an overall plan similar to what was done with the Westgate and Highway 99 areas. The waterfront property is unique and there is limited land on the west side of the railroad tracks. It is possibly the most coveted piece of real estate in the State of Washington. Property owners could benefit tremendously from the amendment, which could dramatically increase property values based on the higher use allowed. Perhaps there should be some limits placed on the use, or at least a filter so they can get the good ideas and have an opportunity to reject bad ideas. He summarized that the waterfront area is a public amenity (a park) that belongs to the citizens of Edmonds. Planning Board Minutes December 11, 2019 Page 3 Packet Pg. 200 9.2.c Mr. Chave emphasized that the proposed amendment would not allow a park area to be redeveloped into a hotel. The park spaces are zoned Open Space (OS). The amendment would be limited to the properties zoned CW, and there aren't very many. A lot of the properties that Vice Chair Robles is concerned about are not zoned in a way that allows hotel development, and they are publicly owned. Therefore, the danger is extremely limited. Board Member Monroe asked if Vice Chair Robles is concerned that existing apartment buildings would be replaced with hotels. Vice Chair Robles said he is more concerned about properties where single-family homes are currently located. Board Member Monroe agreed that these homes are great places for people to live, but they are currently underutilized properties. He said he would love to have a place for friends and family to stay in hotels close by. Chair Cheung said he can understand that people might be concerned that allowing hotel uses in the CW zone might result in additional traffic impacts, less public access to the waterfront, etc. However, providing additional lodging opportunities would be a nice addition that benefits the local businesses. It is a great location in that employees would be able to get to work via the Sounder Train. Mr. Chave pointed out that the existing office buildings in the CW zone do not provide public amenities. He would argue that a hotel use would encourage more public access and amenities. BOARD MEMBER MONROE MOVED THAT THE BOARD FORWARD THE PROPOSED AMENDMENT (FILE NO. AMD20190006) TO THE CITY COUNCIL WITH A RECOMMENDATION OF APPROVAL. BOARD MEMBER CRANK SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. REVIEW OF EXTENDED AGENDA Chair Cheung reminded the Board that the December 25'i' meeting was cancelled. The next meeting will be January 8th, and the agenda will include an update on the Housing Commission's work. The January 22" d meeting agenda will include a quarterly report from the Parks, Recreation and Cultural Services Department, the February 121 meeting agenda will include an update on the Climate Goals Project, and the February 261 meeting agenda will include updates on the Puget Sound Regional Council (PSRC) Vision 2050 and Buildable Lands processes. He noted there are a number of items on the list of "pending projects," as well. Board Member Pence asked if the Board holds an annual retreat, and if so, when will it be added to the extended agenda. Chair Cheung answered that the 2020 Chair and Vice Chair will be responsible for scheduling and establishing an agenda for the Board's annual retreat. In the past, the retreat has been held earlier in the year, rather than later. Board Member Pence said that would be his hope, given that there will be a new Mayor and several new City Council Members. Chair Robles said he will be meeting with the Development Services Director soon to discuss the Board's extended agenda, including a possible date for a retreat. He invited the Board Members to provide feedback regarding the items they see as priorities for 2020. PLANNING BOARD CHAIR COMMENTS Chair Cheung thanked the Board Members for their hard work and participation as he chaired the meetings throughout 2019. PLANNING BOARD MEMBER COMMENTS Board Member Monroe thanked Chair Cheung for doing such a great job of setting the Board's agendas and leading the meetings. He made the meetings fun to attend, and the Board got a lot of business done, as well. Student Representative Bryan referred to Vice Chair Robles earlier comment that allowing lodging uses in the CW zone might be too good. He recalled the Board's earlier discussions with the Architectural Design Board (ADB) about their desire to be involved earlier in the permit process. He suggested that perhaps it would be possible for the ADB to provide feedback to help weed out the bad ideas, like too many hotels ruining the waterfront. Vice Chair Robles emphasized that the Board doesn't have that power. The Board's job is to make recommendations, and it is up to the City Council to make the final Planning Board Minutes December l 1, 2019 Page 4 Packet Pg. 201 9.2.c decision. The optimum approach is for the Board to populate the record to the maximum extent possible so the City Council has adequate information to fully understand the public's wishes. Student Representative Bryan asked if it would be possible for the ADB to have the power to review projects and deny those that do not fit in with the City's vision. Mr. Chave explained that, depending on where a project is located, the ADB can make recommendations or approve design, but it cannot say whether or not a use is appropriate. The uses allowed are set by the zoning code. Adding "hotels" as an allowed use in the CW zone is essentially saying that type of use is fine in the zone, period. The ADB can rule on whether the design is adequate for the location, but it cannot rule on whether or not the use is appropriate. ADJOURNMENT The Board meeting was adjourned at 7:36 p.m. Planning Board Minutes December 11, 2019 Page 5 Packet Pg. 202 9.2.c POTENTIAL CODE AMENDMENTS ALLOWING LODGING USES IN THE COMMERCIAL WATERFRONT (CW) ZONE (File No. AMD20190006 Mr. Doherty advised that the Economic Development Commission (EDC) is interested in ways to enhance the economic vitality of the City, and one potential option is to encourage greater lodging opportunities in the City center to be adjunct to the attractions (events, activities, restaurants, performance venues, etc.) that already exist. He explained that, over the years, they have tried to entice hotel developers to the downtown and even paid for a hotel demand report a few years ago that quantified the demand for hotels. The report pointed out there are few opportunities to develop hotels in the downtown given the small site size and height limit. While there is potential for small, boutique hotels that are run by independent operators, the name brand hotels usually won't invest in a market for anything less than 75 rooms, and there are no properties in the main downtown that could accommodate a hotel of that size. Mr. Doherty pointed out that the waterfront is another part of the greater downtown where there are opportunities to adaptively reuse existing office and residential buildings for hotel uses. In fact, he was approached a few years ago by a person who was interested in converting a waterfront office building to a lodging use, but he had to advise him that it was not allowed by code. The building was later purchased by someone else and is currently used as office space. Mr. Doherty said the EDC became excited about the notion of a waterfront hotel, and it was discovered that if a waterfront office building were converted to a hotel use, it would be the only beach front hotel in the Puget Sound area. It could become an attraction for Edmonds and improve the economic vitality of the entire downtown core. He explained that the EDC is requesting that the zoning code be amended to allow lodging as a permitted primary use in the Commercial Waterfront (CW) zone (ECDC 16.55.010). Mr. Chave pointed out that the proposed amendment is consistent with the Shoreline Master Program (SMP), which already allows lodging uses in the Urban Mixed Use shoreline environment. He also pointed out that the City's code typically addresses hotels and motels together; but in this case, the amendment would apply to properties along the waterfront that are in close proximity to public walkways, parks, etc. Staff believes it would be more appropriate to limit lodging uses in the CW zone to hotels only. Mr. Chave suggested that, in addition to the proposed amendment to add "hotels" as a permitted primary use in the CW zone, it would also be appropriate to do minor updates to the definition of "hotel." If the Board is willing to move the proposed amendment forward, it could be scheduled for a public hearing in December. Mr. Doherty explained that the overarching concept for the SMP is to have either marine -related or marine -dependent uses on the waterfront. If that is not possible, then there is a hierarchy of uses that can be considered, and hotels are higher on the list than offices. Office uses typically serve the same crowd every day, whereas a hotel would serve different people every day and would likely provide some public space, as well. In many cases, a hotel use would provide more opportunities for public enjoyment of the shoreline than an office use would. Board Member Monroe said he believes the proposed amendment is a great idea. He asked about the boundaries of the CW zone, and Mr. Chave said it includes all of the property along the waterfront except the ferry property, the port property east of the railroad tracks, and the parks. The Port property east of the railroad tracks is zoned General Commercial (CG) and the park and ferry properties are zoned Public (P). He summarized that it is a fairly narrow strip, but there are some significant properties that could be repurposed or redeveloped for lodging uses. Board Member Cloutier provided a zoning map to illustrate the extent of the CW zone, which includes part of the Port property, but not Harbor Square. Board Member Monroe asked about the parking requirement for hotel uses. He suggested this will be important information to provide at the hearing where it will likely be raised as a concern. Mr. Chave answered that the parking requirement is one space per room or unit. Board Member Monroe asked if employee parking is also required, and Mr. Chave answered no. Mr. Doherty observed that the average occupancy for a hotel is between 60% and 70%, and typically, 100% occupancy only occurs during special events. During these times, employees would end up parking on the street. Planning Board Minutes November 13, 2019 Page 2 Packet Pg. 203 9.2.c Board Member Rubenkonig asked how creative an applicant could be in meeting the parking requirement. Mr. Chave responded that not all parking must be provided on site. Development in the downtown is allowed to take advantage of parking elsewhere within the area to meet the parking requirement. Board Member Rubenkonig asked if other methods of transportation, such as Uber or Lyft, could be used by an applicant to meet at least part of the parking requirement. Mr. Chave reminded the Board that all new uses in existing buildings are considered to comply with the parking requirement. If an applicant is renovating an existing building on the waterfront for a hotel use, whatever parking is there would satisfy the parking requirement. Vice Chair Robles pointed out that there is no emergency access solution for properties on the west side if a train is blocking the track. He asked if there is something in the hotel laws that would prohibit a hotel from being placed on the west side of the tracks for safety reasons. Mr. Doherty said he does not know of any restrictions. He said he has spoken to a few hotel developers, as well as a hotel development broker, who were conceptually interested in property on the waterfront, and they didn't seem to find a problem. In general, there is concern about noise and vibration from the trains going by, and he occasionally hears from the Harbor Inn that guests complain about it. This is something a developer would need to address as part of a project design. Vice Chair Robles asked if the proposed amendment would increase the value of properties in the CW zone. Mr. Doherty explained that, typically, the appraised value is based on the highest and best use of a property. There are no hotels in the area and office development is currently considered the highest and best use. He does not believe that the properties would be appraised higher because there are no large under -developed or undeveloped properties that would impact the value. Vice Chair Robles said he understand that the amendment is being proposed to attract and accommodate tourists to the downtown and waterfront. He asked if a waterfront hotel is considered the only way to accomplish this goal or if there are other options available such as short-term rentals that can absorb a lot of occupancy but do not require development. This would give local residents an opportunity to enjoy the economic benefits, too. Mr. Doherty said the Airbnb phenomenon is growing in Edmonds, as evidenced by the surge in business licenses and lodging taxes. This is largely because they do not have a lot of other options. However, short-term rentals are not always to everyone's taste, and a hotel scenario is preferred by some. The proposed amendment would widen a very narrow door that a potential developer could walk through to provide more lodging in the downtown area. Vice Chair Robles suggested they open the scope of the discussion so that it is not based solely on the premise of bringing more people to the waterfront and downtown to take advantage of the fairs and events. Mr. Doherty responded that a lot of people use lodging in neighboring cities, and the goal is to recapture some of this market to improve the City's economic vitality. PRESENTATION ON POTENTIAL REVISIONS TO UNIT LOT SUBDIVISION APPLICATION PROCEDURE (File No. AMD20190005 Mr. Clugston reviewed that the unit lot subdivision process was adopted in 2017 and has been well received. Since that time, three projects have been approved and several others are in the works. Based on experience, staff has identified the need for a minor change to the application timing within the unit lot subdivision process to make the associated building permit review more efficient. He explained that the current code allows an applicant to apply for a unit lot subdivision concurrent with design review, concurrent with a building permit application, or after a building permit application is received. However, applying for the unit lot subdivision after the building permit application leads to inefficiencies. It requires additional staff time to create, change, update and re -review applications, and it also requires applicants to prepare new documents and pay additional fees. In order to streamline the process, Mr. Clugston said staff is recommending that unit lot subdivision applications no longer be accepted after building permits are submitted. As proposed, staff will know to process buildings permits as single-family residential developments rather than having to start the process as a commercial development and change further down the road when a unit lot subdivision application is submitted. The proposed amendment to ECDC 20.75.045 would alter just a few words to implement the change in process (See Exhibit 2). Planning Board Minutes November 13, 2019 Page 3 Packet Pg. 204 9.2.d MEMORANDUM TO: MATT CHEUNG, CHAIR, PLANNING BOARD ROB CHAVE, PLANNING MANAGER FROM: ECONOMIC DEVELOPMENT COMMISSION VIA: MARY MONROE, CHAIR AIM SUBJECT: Amendment of Edmonds Community Development Code to Allow Lodging Uses in CW Zone. DATE: September 18, 2019 In pursuit of one of the 2019 EDC Work Plan Goals, as presented to City Council earlier this year, at its September 18, 2019 meeting the Economic Development Commission recommended that the Commercial Waterfront "CW" Zone "permitted use" provisions be amended to allow lodging uses. There has been discussion in previous EDC meetings over the past two years about this issue, which Commissioners believe would potentially allow for development of additional lodging facilities within walking distance of Downtown Edmonds, thereby serving to enhance economic vitality, jobs and revenue. We hope that by transmittal of this memo, in addition to our work in the past and stated goals to City Council, the Planning Board and Development Services Department will be able to commence work on this rather minor code amendment in the near future. If you have any questions, do not hesitate to contact me or Patrick Doherty, Economic Development and Community Services Director. Packet Pg. 205 9.2.e Zoning Map I r Q Packet Pg. 206 9.2.f SUMMARY OF RESPONSES TO RECENT COUNCILMEMBER QUESTIONS 1. Q: Should hotels be allowed in the CW zone only as a conditional use? A: In the Edmonds City Code, "Conditional use means a use allowed in one or more zones as defined by the zoning code but which, because of characteristics peculiar to such use, because of size, hours of operation, technical processes or equipment, or because of the exact location with reference to surroundings and existing improvements or demands upon public facilities, requires a special permit in order to provide a particular degree of control to make such uses consistent with and compatible with other existing or permissible uses in the same zone or zones." Since offices, restaurants, and other commercial uses are already allowed in the CW zone, it is not clear that hotels would be out of character or have "peculiar characteristics" above and beyond the other types of commercial uses allowed. In fact, some marine -related allowed in the CW zone may arguably have greater impacts. For these reasons, it does not appear to be necessary to subject hotel uses to the greater scrutiny, process and expense of a conditional use process. In addition, the Planning Board did not raise the potential need for a conditional use to accommodate this additional permitted use in the CW zone. 2. Q: Should the definition of "hotel" in ECC be updated? A: The definition of "hotel" could certainly be updated, and we have considered doing that sometime soon — perhaps bundled with other "clean-up" amendments. As to specific questions raised regarding the existing definition: The current definition of hotel could allow for B&Bs, which are a reasonable lodging type. Other uses, such as senior home or apartments, etc., are already governed by their respective definitions, so there would be no confusion that they could somehow be construed to be "hotel" uses. 3. Q: Would this proposal include motels? A: No, motels are auto -oriented lodging establishments which we do not believe are compatible with the downtown environment. 4. Q: Will sufficient parking be required for a hotel use? A: Throughout Downtown Edmonds (in the BD zones) the parking requirement for all commercial uses is 1 space for 500 square feet of gross building area. This includes hotel uses in the Downtown Business (BD) zones. This uniform requirement is intended to allow our existing building stock, including historic buildings, to be readily adaptable to a full range of commercial uses over time and as market demand dictates. To require specific parking ratios for each possible use could result in certain uses being unavailable for certain buildings, and/or could even render certain buildings unadaptable or even obsolete. Wishing to promote a rich variety of interchangeable commercial uses in Downtown Edmonds, the City has implemented this standard parking ratio requirement and staff believes it should be continued in the CW zone for hotel uses also. If the Council wishes to consider another option, we have included the option of using the standard of 1 space per hotel room unit. Q: Would hotel(s) in the CW zone be compatible with the City's plans to complete the waterfront walkway and otherwise provide physical and visual access to the waterfront? A: Yes. Re -use of existing buildings for lodging would in no way impact the City's efforts in this Packet Pg. 207 9.2.f regard. What's more, two factors may argue in favor of hotel uses as providing greater public access to and enjoyment of the shoreline (a central tenet of the Shoreline Management Act) than some private uses, such as office: the common inclusion of semipublic spaces and functions in hotels (lobbies, cafes, bars), especially when fronting an amenity like a public beach, and the larger and ever -changing daily population of users of a hotel. 6. Q: Would hotel(s) in the CW zone be required to observe the view corridor requirements of the Shoreline Master Program (SMP)? A: Yes. All new buildings in the CW zone, within the shoreline environment, would have to observe all development standards of the SMP, including view corridors. However, given that most, if not all, existing commercial buildings in the CW zone predate current SMP requirements (most do not include view corridors, e.g.), it is unlikely that a property owners or developer would demolish an existing building to accommodate a new structure, given that the result would be a smaller new building. Re -use of an existing building as a hotel would not trigger view corridor requirements. Packet Pg. 208 City Council Agenda Item Meeting Date: 02/18/2020 City Council Committees, Study Sessions, and Study Items Staff Lead: Susan Paine and Diane Buckshnis Department: City Council Preparer: Maureen Judge Background/History In the past several years, the Council has reviewed and changed its process for conducting Committee Meetings and Study Sessions. In 2014, a Council -hired consultant produced a document outlining the differences in meeting type entitled: Creating Efficiency through City Council "Study Sessions." This proposal is to add a standing "Study Item" section to our regular meeting agenda. By adding this section to the agenda, the full Council would maintain the normal business meeting duties. The addition of a study item allows the full Council to ask questions on this topic and provide feedback pertinent on the topic. The addition of "Study Item" as a weekly agenda item would accomplish: allowing a Director to give full Council a preview of a project/program that would benefit from an abundance of discussion, allowing full Council to indicate to the Director if there are aspects that need fuller exploration, etc., and allowing the assigned Council Committee members to get input and questions from their colleagues when that issue comes before the Council Committee. Staff Recommendation N/A Narrative Proposal: Each week, when there is no committee meeting, the formal Council agenda will include at least one "Study Item" topic. These topics are meant for discussion purposes and not for deliberation or voting. This would alter the allowance of a study item to be voted upon. The regular schedule of the once -monthly Council Committee meeting would be retained. The hope of and presumed benefit of having a weekly "Study Item" on our agenda would include: an additional opportunity for the full Council to ask questions prior to the topic reaching the full council at decision time, providing an opportunity for the full Council to get an early preview of a major City project, keep the existing Council Committee structure that allows for a deeper review that is topic specific, improved community transparency, and Packet Pg. 209 maybe some efficiencies for staff. Attachments: Creating Efficiency through City Council Study Sessions Packet Pg. 210 11.1.a August 19, 2014 Subject: Creating Efficiency through City Council `Study Sessions' PROPOSAL The Council will hold two study sessions (and remove the work session') and two business meetings each month thus eliminating standing committee meetings, except for Finance. The study sessions would and the business meetings would alternate with each other. How is a City Council study session different than a business meeting? A study session is a public meeting in which information is presented or discussed, but no vote takes place. A business meeting is a "regular" public meeting in which votes may be taken on specific items. Both types of meetings are open to the public and are based on agendas published in advance. What is the purpose of having study' sessions? The purpose of study sessions is to learn about and discuss issues without needing to vote on them in the same meeting. The study session fosters: • More opportunities for reflection, questions, and dialogue • Consideration of most issues at two public meetings rather than one —the first, a study session; the second, a business meeting (at which a study item may be voted on) • An opportunity for all Council members and public to hear information, compared to typical committee meetings (which cannot have a quorum of Council members) • More time to think about complex issues before taking a vote on them • More productive and efficient business meetings because most items will already have been studied. Would one study session a month (rather than two sessions a month) be adequate? The City Council has many issues that need time for discussion and reflection. One study session a month does not seem adequate for the number and types of issues that the Council addresses. In addition, having only one study session puts more pressure on that single session to meet all the needs. After it is over, four more weeks go by before another study session is held. Do other cities hold two or more regular study (or work) sessions each month? Yes. Examples include Shoreline, Lynnwood, Mountlake Terrace, and Bremerton. 1 Sometimes the terms "study session" and "work session" are used interchangeably. However, the term "study session" is proposed at this time to indicate as clearly as possible that this type of public meeting would be for study and discussion purposes, not working to take a particular action. Packet Pg. 211 Why alternate study sessions with business meetings? An alternating schedule allows a business meeting to take place a week after each study session When only a week has gone by, the issue is still fresh enough to not need all the information repeated and to be able to reach a decision on most issues. In addition, it would allow City Council members to get information about upcoming business items sooner, so members have more time to be fully informed before a decision needs to be made. Are study sessions only for items that will be voted on at the next business meeting (or another near - term meeting)? Study sessions are for any topic that is placed on the agenda, whether or not it needs future City action. While the major focus is on items that may be voted on at a later business meeting, additional agenda items can be scheduled —for example, a topic that's of general interest but not necessarily expected for City action. Are only two regular business meetings a month enough? Many cities find that two regular business meetings a month are enough for taking action on City business. Such meetings can be efficient because the key agenda topics have been preceded by a study session. Of course, this approach requires advance planning on the part of staff so that non -routine topics can be scheduled for a study session plus a business meeting (if needed) to take action. Could some agenda items only be on a business session and not a study session? Yes, under this proposal, topics that are non -controversial —for example, recognition of an outstanding citizen —or simple or routine in nature —such as an item on the Consent Calendar — can be handled in a business meeting without a prior study session. Why not keep all existing City Council committees? Existing committees generally function to: (a) determine whether an item should be on the Consent Calendar of the regular agenda of a meeting; and (b) provide additional information about subjects that will move forward to the City Council as a whole. If study sessions are instituted to provide information on various topics to the whole Council, existing committees (other than Finance for some items) are not needed. Such meetings can therefore be eliminated, helping the City Council's information and decision process be more efficient and open to all Council members. Without standing committees for most subjects, who would decide which items should go on a business meeting's Consent Calendar? The Council President and Council President Pro Tern would decide whether to place an item on the Consent Agenda, using the following basic criteria: • The item is routine in nature • The item is simple and non -controversial • The item has no unbudgeted financial impact • The item has already been approved in the budget process; or • The City Council provided direction at a previous meeting to put the item on Consent. Packet Pg. 212 Furthermore, it is important to remember that ANY Council member could PULL an item from the Consent Calendar if she/he did not think it met the criteria or otherwise wanted separate consideration of the item. What would happen with City Council committee meetings under the above proposal? With the exception of Finance which will meet 30 minutes before the Study Session, standing committees would not be needed. Instead, information that is now presented at committee meetings would be presented to the City Council as a whole during study sessions. This allows all Council members to hear about and discuss items of interest, rather than just the two Council members who comprise each committee. Under the proposal, if the Council finance committee remained, what would its duties be? • Review of expenditure payments, if necessary • Review of Public Facility District quarterly reports • Financial policy development • Financial forecasting and budget forecasting Who would be on the finance committee? Under this proposal, the Council's finance committee would consist of 3 members: the Council President plus two other members chosen by the Council President (Finance Committee selection as it is today). The Council President can appoint a Finance Chair, if desired. Each Council President selected each year, will have the opportunity to select the willing Council members to serve on the finance committee. Would eliminating or reducing committees mean that City Council members have less knowledge of issues ("less touch")? No, because the study sessions would allow all members, not just committee members, to learn about and discuss issues. What if there's an "emergency" need for the Council to take action during a week in which no regular business meeting is scheduled? If something urgent and time -sensitive arose, an action item for it could still be placed on a study session agenda, unless the Edmonds Municipal Code is amended to preclude doing so. Alternatively "emergency business" could be handled by scheduling a special meeting for the emergency item. . Most cities have found that such actions are rarely needed. What is the meeting schedule of other nearby cities? City Council Meeting Schedule for Nearby Cities City Business Meetings Shoreline Each Monday Mukilteo 15t & 3rd Mondays Lynnwood 2nd & 4t" Mondays Mountlake T. 15t & 3rd Mondays Work or study sessions Each Monday, following business items 2nd Mondays + as needed V & 3rd Mondays + 3rd Wednesdays Thursday ahead of each business meeting Standine Committees None Finance; Econ. Dev Finance (monthly) Finance (monthly) Packet Pg. 213 Should the two study sessions start at 6 pm or 7 pm? Either way can work. However, under this proposal, 7 pm would be the start time for study sessions as the Finance Committee would meet at 6:30. What about room set-up? Room set-up and logistics is important. Often, cities hold study sessions in a different format than business meetings. Instead of sitting at the dais, where Council members line up in a row facing the audience, at a study session, Council members typically sit around a table facing each other. In the Edmonds Council Chambers, one or more tables could be set up in the space below the dais (where the PPP Committee has been sitting) unless a different room is determined to be better suited to the meetings. Would the study sessions be recorded? Yes. They would be televised and available to the public, just as business meetings are (unless the City Council chooses a different means of recording). What about executive sessions? Executive sessions, when needed, would start at 6 pm ahead of any business meeting. Executive sessions would not normally be scheduled on the same evening as a study session. However, for the occasional circumstance when an executive session might be needed at a different time than before a regular business meeting, it could be specifically noticed and held, consistent with the Open Public Meetings Act, in conjunction with a study session or a special meeting. Some have asked about the use of a "3-touch" rule? Most cities don't require 3 meetings on a topic. However, Shoreline's rules of procedure (different than the municipal code) require 3 opportunities for Council information when ordinances are considered —except under certain conditions, such as when the Planning Commission has already had a public hearing on the matter or when the ordinance focuses on a routine topic. In Shoreline, the first information opportunity or "touch" is an ordinance topic being placed on the extended agenda (usually 2 weeks ahead of the meeting at which action will occur). The second opportunity is a work session. The third opportunity is a public hearing or other public meeting. Note: these 3 opportunities (i.e., advance agenda listing plus two meetings) don't apply to resolutions, contract approvals, etc. The same three opportunities to address significant actions are common practice in other jurisdictions, such as Mukilteo, Mountlake Terrace, and Lynnwood, but are not specifically required. In all Washington jurisdictions, routine business may proceed with only one meeting and such business may be placed on either the Consent Calendar or the regular calendar. Would the City's municipal code need amending to put this proposal into effect? Yes, at least a minor amendment is likely to be needed, depending on the extent of the changes to be considered relative to the existing code. Based on direction from the City Council about the intended meeting format, an ordinance could be drafted to amend the municipal code consistent with the proposal, state statutes, etc. [Note: Just as now, not every detail of the Council's meeting format needs to be in the Municipal Code. Some details can be handled 4 Packet Pg. 214 through common practices and consensus or, if preferred, they can be adopted separately as rules of procedure.] What does our existing City Code say about the City Council's meeting schedule? The existing City Code (ECC 1.04.010) calls for regular meetings each Tuesday of the month, with "work meetings" being each second and fourth Tuesday, as cited below. "Work meetings" is not a defined term, except that the code indicates such meetings must not include required public hearings unless appropriate advance notice is given. ECC 1.04.010 states: Regular meetings of the city council shall be held on each Tuesday of every month throughout the year in the Council Chambers, Public Safety Complex, at 7:00 p.m. The second and fourth Tuesdays of every month are hereby designated as work meetings, and the city council shall not hold any public hearings for which notice is required to be given by state law or ordinance of the city unless special notice of the same is posted as provided in ECC 1.03.020. Council meetings shall adjourn at 10:00 p.m. on the day initiated unless such adjournment is extended by an affirmative vote of a majority of the council as a whole plus one. In the event state law requires an adoption of an ordinance or other action on other than a Tuesday, such as budget hearings, said dates are hereby declared to be additional regular meeting dates upon which date the action, ordinance, resolution or hearing may be taken and/or adopted. Committee meetings of the council shall be held in conjunction with work meetings of the council at such times and in accordance with such procedures as the council and its respective committees shall establish. The 10:00 p.m. adjournment deadline set by this section shall apply only to meetings of the council as a whole and shall not affect the ability of any council subcommittee to meet after such time when so scheduled by the chair or of the subcommittee. What key details should be considered for drafting an ordinance or deciding Council policy/procedure? • Whether the study sessions should be on the first and third Tuesdays or the second and fourth Tuesdays • Whether the study sessions should start at 7 pm • Whether all standing committees except the finance committee should be eliminated • The nature of the finance committee's specific duties • The use of the consent agenda To move the proposal forward, what steps are needed? The next step would be for the City Council to provide any direction on key details of the proposal so that an ordinance can be drafted and brought back to the City Council. What is the recommendation of the Administration? For the City Council to direct that an ordinance implementing this proposal be drafted and brought back in a timely manner for City Council review and action. Packet Pg. 215