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2020-02-25 City Council - Full Agenda-25551. 2. 3. 4. 5. 7 8 9 o Agenda Edmonds City Council snl. ,nyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 FEBRUARY 25, 2020, 7:00 PM "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGMENT ROLL CALL APPROVAL OF THE AGENDA AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of February 4, 2020 2. Approval of Council Special Meeting/Retreat Minutes of February 7, 2020 3. Approval of Council Special Meeting Minutes of February 18, 2020 4. Approval of Council Meeting Minutes of February 18, 2020 5. Approval of claim, payroll and benefit checks, direct deposit and wire payments. 6. Acknolwedgment of Claim for Damages 7. Preliminary December 2019 Quarterly Financial Report 8. Additional 5-week Extension of Council Executive Assistant Contract REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS (20 MIN.) ACTION ITEMS 1. Edmonds School District Security Camera Inter -Local Agreement (10 min) 2. Ordinance amending ECDC unit lot subdivision application procedure (AMD20190005) (10 min) 3. AWC Workers Compensation Retro Program (30 min) 4. Parks Director Confirmation of Appointment (10 min) 5. 2020 Carryforward Budget Amendment Ordinance (20 min) PRESENTATION 1. December 2019 Financial Presentation (10 min) 10. STUDY ITEM Edmonds City Council Agenda February 25, 2020 Page 1 1. Swift Blue Line Expansion Resolution (30 min) 11. MAYOR'S COMMENTS 12. COUNCIL COMMENTS ADJOURN Edmonds City Council Agenda February 25, 2020 Page 2 6.1 City Council Agenda Item Meeting Date: 02/25/2020 Approval of Council Meeting Minutes of February 4, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 02-04-2020 Draft Council Meeting Minutes Packet Pg. 3 6.1.a EDMONDS CITY COUNCIL MEETING DRAFT MINUTES February 4, 2020 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember ALSO PRESENT Zach Bauder, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Patrick Doherty, Econ. Dev & Comm. Serv. Dir Shane Hope, Development Services Director Scott James, Finance Director Rob Chave, Planning Manager Mike Clugston, Planner Bertrand Hauss, Transportation Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:01 p.m. by Mayor Nelson in the Council Chambers, 250 5t1i Avenue North, Edmonds. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Distelhorst read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 4. APPROVAL OF AGENDA COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 5. AUDIENCE COMMENTS Roger Hertrich, Edmonds, congratulated the Councilmembers who were elected and selected, commenting it was a good process. During the Councilmember selection process, at approximately ballot number 18 when Councilmembers were describing why they had nominated a person, he was shocked by Edmonds City Council Draft Minutes February 4, 2020 Page 1 Packet Pg. 4 the negative comments made by Councilmember Buckshnis regarding one of the applicants, Lora Petso. He was most bothered by Councilmember Buckshnis lying in her statement about the $5 million which Ms. Petso had nothing to do with. The topic of the $5 million happened during a previous administration and finance director. Ms. Petso was not on the Finance Committee, and was only the Council President. He said Councilmember Buckshnis' comments were out of character for a Councilmember. Ms. Petso was polite enough not to say anything although those around her have been speaking out including comments made on My Edmonds News. He summarized the people of Edmonds did not care for Councilmember Buckshnis' performance that night and she owes the Council and Ms. Petso an apology. 6. APPROVAL OF CONSENT AGENDA ITEMS COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF JANUARY 28, 2020 2. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF JANUARY 23, 2020 3. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF JANUARY 28, 2020 4. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENT 5. AUTHORIZATION FOR MAYOR TO SIGN A GRANT AGREEMENT WITH DEPARTMENT OF ECOLOGY FOR THE SEAVIEW PARK INFILTRATION FACILITY PHASE 2 6. COUNCIL APPROVAL OF MICROSOFT OFFICE 365 7. ACTION ITEM 1. HIGHWAY 99 PHASE ONE PROJECT Mayor Nelson said he was very excited about this project and his hat was off to staff, particularly Public Works who, even in light of the challenges the City faces due to the lack of state and federal transportation fund, have developed a project that jumpstarts what the City has been trying to do on Highway 99 for a long time to protect pedestrians, prevent vehicle crashes, and enhance and revitalize Highway 99. This project endeavors to that on a quick and affordable pace. Development Services Director Shane Hope reminded of the work that went into the Hwy 99 planning process including Council approval of the Highway 99 Plan, a vision for Highway 99 that includes opportunities for development as well improving the function, walkability, and safety of the corridor. The corridor improvements are costly and the City has struggled with a way to move forward with a project that brings the vision closer and is helpful for traffic and pedestrians. Public Works Director Phil Williams commented this is very complicated, matching the possible funding sources with the work planned for Hwy 99 and accomplishing as much as possible with the initial funding in hopes of attract more money. He reviewed: • Introduction o Aerial view of project 0 244th St SW to 212th St SW (— 2.3 miles) o Speed limit: 45 mph o Average Daily Traffic (ADT): 40,000 vehicles per day Edmonds City Council Draft Minutes February 4, 2020 Page 2 Packet Pg. 5 6.1.a o City Limits: approx. 25,000' both sides ■ Edmonds (approx. 20,000' frontage — 80%) ■ Esperance (Snohomish Co. approx. 1,500') ■ Mountlake Terrace (approx. 1,000' north of 220ti') ■ Lynnwood (approx. 2,500' total, 1,900' south of 212th) o Other Nearby Transportation Assets ■ Interurban Trail ■ Lynnwood Link ■ MLT Transit Station o Funding ■ $10 million Connect Washington funding in 2018 ■ $450,000 spent to date ■ $9.55 million available in 2021 ■ $290,000 in local funds Project costs $Million/2020 dollars Segment Limits Roadway Cost Utility Cost Utility U/G Cost Total Cost 1 2441 to 238th Streets SW $20.6 $2.4 $8.8 $30.0 2 2381 to 234th Streets SW $10.3 $1.4 $5.1 $15.8 3 2341 to 228th Streets SW $18.3 $2.4 $6.9 $26.0 4 2281 to 224th Streets SW $13 $1.8 $5.9 $1.3 5 2241 to 220th Streets SW $14.1 $3 $9.4 $26.5 6 2201h to 216th Streets SW $14.0 $1.8 $8.2 $24.0 7 2161h to 212th Streets SW $23.1 $3 $10.2 $36.3 Total Costs $113.4 $15.8 $54.5 $183.7 Proposed Scope Change o Current scope (estimated project cost $183,000M) ■ New sidewalks with new street lighting in most locations ■ Center landscaped medians for access control and turning movements ■ Utility improvements ■ Landscaping and other softscape treatments ■ Capacity improvements at existing signalized intersections ■ Potential undergrounding of overhead utilities o Revised scope ■ Center medians for access control and turning movements along entire corridor ■ Traffic signal or HAWK installation (location TBD) ■ Considered a traffic signal at 234th, have enough funding but not enough warrants to justify so likely not approved by State Existing o Geometry cross sections ■ 84' curb to curb roadway ■ 8' sidewalks ■ 13' transit lanes ■ Two 1 l' travel lanes each direction ■ 12' center turn lane o Signal ■ 244th St SW ■ 2381h St SW • 228th St SW ■ 224th St SW • 2201h St SW • 2161h St SW • 212th St SW Edmonds City Council Draft Minutes February 4, 2020 Page 3 Packet Pg. 6 6.1.a Future improvements with cross sections o Raised median ■ No Hwy 99 widening ■ Add raised/planted medians between intersection with left -turn openings ■ Add C-curbs along left turn lanes at intersections ■ Add HAWK or traffic signal (specific location: TBD) Future build -out o Widen Hwy 99 at 238' St SW ■ Add dual left -turn lanes NB at 238 h St SW o Keep raised, planted medians between intersections completed as part of Raised Median Project o Replace C-Curb with concrete hardscape median at intersection o Add ITS and upgrade existing traffic signals o Potential undergrounding of overhead utility lines Cost estimate of revised scope o Raised median total project cost $.5M (funded through Connecting Washington 2021-2023 Biennium ■ Design phase $1M ■ Construction phase $5.5M o Traffic signal or HAWK signal (location: TBD) ■ Total project cost: range from $ 1 M to $6M (based on selected options) ■ Funding sources - Remaining connecting Washington funds ($9.55M) - Some or all of the $6.2M allocated to the Waterfront Connector project - Future grant opportunities (Highway Safety Improvement Program/HSIP) Next Steps o Raised median ■ Approval of scope change by WSDOT Early 2020 ■ Design 2020 ■ Construction 2021 (early 2021 advertisement) o Future build -out ■ Design TBD (secure funding) ■ Construction TBD (secure funding/future development) Mr. Williams referred to development along the City of Shoreline's frontage which has dramatically increased activity; he anticipated the same would happen in Edmonds. Each project, particularly large mixed use and residential projects, can be asked to dedicate property along their frontage and can be required to build the frontage improvements. Council President Fraley-Monillas said before serving ten years on the City Council, she was on the Highway 99 Committee for five years. She liked the idea of a planting strip, envisioning it would improve safety. She also encouraged staff to continue looking a HAWK signal at 234' as the area between 238' and 228'h as there are bus stops along that section with pedestrians trying to cross seven lanes of traffic which result in fatalities and personal injuries. She recognized the importance of traffic safety, commenting she has seen at least ten accidents in the area between 220' and 224', but she was also concerned with pedestrian safety. The new apartments in process next to the community health center will increase the number of people trying to cross seven lanes of traffic. She summarized the planting strip was a great first step to improving safety. Mr. Williams agreed a HAWK signal would be a big step forward if WSDOT would approve it which he believed they would since they approved two in Shoreline. He said the HAWK signal would not necessarily be located at 234' and may be slightly north or south. He reviewed highlights of the crash history: Edmonds City Council Draft Minutes February 4, 2020 Page 4 Packet Pg. 7 • 8.61 crashes per million miles traveled, 3.5 times the state average. • One -quarter of accidents involve vehicles coming to or from two-way left turn lane • 220t' to 224t' has the most accidents followed by 228" to 228tn Mr. Williams said center turn lane improvements will change the dynamic of the accidents and can address all the segments at the same time. Another benefit of the center median improvements is they begin to make a visual statement, a commitment to the entire frontage along with the future gateway improvements that identify when drivers are entering/leaving Edmonds. The gateway improvements have not yet been designed; staff is hopeful they can be incorporated into this project. Council President Fraley-Monillas agreed the HAWK signal did not necessarily need to be located at 234' but the lack of a crossing in that ten block section has created lot of problems. She pointed out Shoreline has HAWK signals in front of the ice arena and further south and there are also areas where drivers can make left turns which has created a much safer environment. Shoreline has also been successful in reducing the speed limit from 45 to 40 and she was hopeful that could be accomplished with this project. Mr. Williams said WSDOT is reluctant to reduce the speed limit without any improvements. Construction of a median provides a visual clue to drivers to slow down which may justify lowering the speed limit to 40. Although not the intent, if a person chooses to cross Highway 99, the median provides some semblance of a refuge. Council President Fraley-Monillas agreed but said that was not a substitute for a crosswalk and a HAWK signal. Councilmember L. Johnson commended staff for developing a plan that did not wait to address safety on Highway 99, specifically a plan that would address safety on the entire stretch of Hwy 99. During the last year she has heard a number of concerns about safety on Highway 99 and as the mom of teenage drivers, she is very aware of the disproportionate number of accidents that occur on Highway 99. She was also interested in the gateway signs to welcome people to the City. Although she recognized the center island improvements could provide a place of refuge for pedestrians, she cautioned her children not to do that. Recognizing that 20% of the frontage is owned by other cities, Councilmember L. Johnson asked how the City would partner with the other jurisdictions. With regard to a signal at 234t'', she asked how far off the warrants were, noting signals are evenly spaced except in that area. Transportation Engineer Bertrand Hauss answered level of service (LOE) is based on intersection delay; A is no delay and E is over 55 seconds of delay. That intersection is currently LOS B-C which indicates there is not a lot of traffic using 234t' and there minimal increase with development planned on the northwest corner. With a 20 year growth rate, the intersection is still at LOC C. Councilmember L. Johnson observed the warrants have been met for a HAWK signal. Mr. Williams said that will be negotiated with WSDOT as the criteria is for a HAWK signal is more flexible. Few pedestrians that use that intersection even though legally there is a crosswalk at any road that intersects with another road. It is a very challenging area for pedestrians to cross 100 feet. With regard to the 20% frontage located in other cities, Mr. Williams said staff has had discussion with the other cities and Snohomish County; the City would sponsor the project. The cost estimates include all the frontage improvements; the partner jurisdictions will need to approve the design. Student Representative Bauder commented when a road is revamped, drivers tend to drive faster because there are fewer bumps. He asked if there were any plans for additional speed cameras to keep the roadway safe. Mr. Williams said traffic cameras cannot be used for speed control except in school zones. Councilmember Paine said she spent much of the summer talking to people and often heard that when going north on Highway 99 and crossing into Edmonds, it looks like you've entered 1950. She appreciate the effort to move forward on this project quickly. She asked if this was the first time residents and businesses have heard about the change in scope. Mr. Williams answered yes. Councilmember Paine envisioned an Edmonds City Council Draft Minutes February 4, 2020 Page 5 Packet Pg. 8 6.1.a active community engagement plan so businesses and residents in the area understand what the project looks like. Mr. Williams agreed frequent and high quality contact with businesses and residents is anticipated, especially with property owners who will be keenly interested in limiting left turns. Mr. Hauss recalled public outreach when the conceptual project was developed with the seven segments. Although the complete project was not described, there were discussions about a raised median and mid - block left turn pockets during public outreach. Councilmember Paine asked if residents and businesses knew the project will potentially be constructed in the next 1'/2 years. Mr. Williams said if the Council sees merit in moving forward as staff has presented, the project consultant will develop a plan for public outreach. Councilmember Paine asked about the timeline for the project. Mr. Williams anticipated design in 2020, going to bid in early 2021 and construction in 2021. Councilmember Paine referred to warrants, commenting it was a term particular to the industry. It was her understanding warrants were the number of people or vehicles involved in crashes. She asked if any other data sets could be considered such as school bus stops to sway the decision to install a signal or a HAWK signal. Mr. Williams said there are warrants for everything related to traffic engineering. For example a stop sign, if a driver uses a stop sign 4 times a day and only sees another driver once every three weeks, the stop sign stops having any value because it does not seem to provide any benefit. The idea behind warrants is the installation of a traffic control measure should mean something and control a hazard that actually exists, not just a hazard that might happen but only infrequently. The same is true for a signal although there is a desire to avoid interfering with traffic flow if there is not a need. A certain amount of pedestrian traffic and cross -street traffic is necessary to justify the traffic control. He explained Mr. Hauss is good at warrant analyses and staff will maximize the case as much as possible. However, there are limits and with the limited amount of congestion at that intersection, a signal does not appear to be the right answer. A HAWK signal may be better option; the issue is finding the right location. Councilmember Paine asked if a warrant analysis was done for the HAWK signal at City Park crossing SR- 104. Mr. Williams said that was a WSDOT warranted, funded and constructed project. The City contributed approximately $10,000 to the $500,000 project. He never saw the warrant analysis. Mr. Hauss said a HAWK signal will be added at SR-524 and 84t'`. The threshold in the warrant analysis is 10 pedestrians during the peak hour. A pedestrian count at Highway 99 & 234t' found was one pedestrian crossed during the entire day, well below the 10 pedestrian/hour threshold Councilmember Paine asked about a HAWK signal at 7t' & SR-524t'' near Holy Rosary. Mr. Hauss answered nine intersections will be improved as part of the Citywide Pedestrian Crossing Project, including SR-524 & 9' and a Rectangular Rapid Flash Beacon (RRFB) at SR-524 & 7t''. Mr. Williams said the cost for a RRFB is $30,000 versus $200,000 for a HAWK signal. Councilmember Buckshnis inquired about the $6.2M legislative re -appropriation which Mr. Williams advised was state funding. Councilmember Buckshnis referred to the $9.6M in Connecting Washington funds and asked if the total was $15M. Mr. Williams clarified the re -appropriation of the $6.2M was on the City's legislative agenda. After the passage of I-976, all the state -funded projects were examined; funds for ongoing projects were preserved, projects that had not had any efforts were absorbed and several projects were placed on a pause list. Edmonds' project is on the pause list which suggests there may be an opportunity to have funds re -allocated from the pause list to the active list. The $6.2M for the Waterfront Connector is currently unassigned but that does not mean Edmonds has access to it. There have been discussion with legislature about using some or all of those funds to add elements to the center turn lane improvements. Edmonds City Council Draft Minutes February 4, 2020 Page 6 Packet Pg. 9 6.1.a Councilmember Buckshnis observed there is $9.6M remaining from the existing Connect Washington funds. Mr. Williams agreed. Councilmember Buckshnis referred to Shoreline where the utilities were undergrounded, pointing out if 5G is installed, they will be located along Highway 99 so the City may not want to spend the money to underground utilities. Mr. Williams answered 5G can be mounted on existing utility pole but if the existing utilities are undergrounded, dedicated poles, even decorative poles, can be installed and 5G antennas can be shielded/masked in a way that they are unnoticeable. Councilmember Buckshnis said for the $54M cost of undergrounding utilities, she preferred to construct pedestrian safety measures instead of aesthetic improvements. She agreed it would be great to have all the utilities underground but it was costly to underground and to repair them. Mr. Williams said some of that cost could be borne by development that funds future frontage improvements. For example, the GRE development on the northwest corner of 234t' & Highway 99 will be undergrounding the utilities in front of their project as well as doing frontage improvements. The community health center to the north will also be installing frontage improvements. Over time, the utilities can be undergrounded without City funds. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE INITIAL LANDSCAPING MEDIAN PROJECT ALONG THE ENTIRE HIGHWAY 99 CORRIDOR IN ORDER TO REQUEST FROM THE LEGISLATURE RE - APPROPRIATION OF THE $6.2 MILLION INITIALLY ALLOCATED TO THE FORMER WATERFRONT CONNECTOR PROJECT TO THE HIGHWAY 99 PROJECT IN ORDER TO FUND COMPLETION OF THIS FIRST PHASE IN THE 2021-2023 BIENNIUM. Councilmember Olson expressed support for the motion. She commented there are circumstances and projects that highlight how amazing City staff is. She thanked staff and Mayor Nelson for this interim solution to what has been a long term problem for the City. With regard to the gateway signs, she said citizens like to be involved in providing input and she hoped there was a process in place for getting input from businesses and residents in that area, particularly the International District. Mr. Williams assured there would be outreach to the public. Councilmember Distelhorst appreciated staff s creativity in developing this project and bringing it forward. He asked if this modular approach would limit any future elements in the larger plan or require any rework. Mr. Williams answered not that staff could foresee; the design process will consider each intersection. The intent is to install mid -block left turn pockets as well as U-turns at intersections which will require maintaining turning radius. It may be possible to obtain a deviation to reduce the turning radius from 52 feet to 48 feet. There will be property takes at the intersections to provide adequate space for turning movements. MOTION CARRIED UNANIMOUSLY. 8. STUDY ITEMS 1. POTENTIAL CODE AMENDMENT TO UNIT LOT SUBDIVISION APPLICATION PROCEDURE (AMD20190005) Planner Mike Clugston explained the Council adopted a Unit Lot Subdivision code a few years ago that allows the subdivision of townhomes, an alternative for fee -simple ownership instead of a condominiumization process. Three fee -simple projects have been approved to date and several more are at various stages of the review process. Based on that experience, staff has identified the need for a minor change to application timing within the unit lot procedure to make the associated building permit reviews more efficient for both staff and applicants. The existing code allows an applicant to apply for a unit lot subdivision together with design review, together with a building permit application, or after a building permit application is submitted. Applying for the unit lot subdivision after the building permit application leads to processing inefficiencies for both staff and applicant. To streamline the process, staff is proposing Edmonds City Council Draft Minutes February 4, 2020 Page 7 Packet Pg. 10 6.1.a a minor change in 20.75.045.C, to change "subsequent to" to "preceding." The intent is to ensure applicants are aware of the need to apply for the unit lot subdivision earlier in process which will save staff and the applicant time and money. Staff has educated a couple applicants in the past 1-2 months while this change has been in the work to encourage them to apply for the unit lot subdivision upfront and they were agreeable. Councilmember Paine said she was familiar with unit lot subdivision in other municipalities. She liked the change as well as ensuring predictability in the development process. She asked about the additional language in subsection C, "For existing developed sites, a preliminary unit lot subdivision application may be submitted at any time." She asked if this was prior or post occupancy. Mr. Clugston answered this technique can be applied post occupancy for existing developed sites. For Councilmember Paine, Mr. Clugston explained unit lot subdivision is only available to townhomes; flats would use the condominiumization process. If a tenant was unable to remain in a unit that was going through the unit lot subdivision, Councilmember Paine asked if the developer was required to provide funds for displacement costs. Mr. Clugston said he was not aware of anything like that in the City's code. Councilmember Paine remarked that is required in other cities. Councilmember Buckshnis asked why a public hearing was necessary for such a small change. Mr. Clugston answered a public hearing is required for a code amendment. Councilmember Buckshnis asked if the reason this did not go through a Council committee was due to the public hearing at the Planning Board. Mr. Clugston answered yes. Mr. Clugston advised a public hearing at City Council has been scheduled. 2. ORDINANCE AMENDING THE EDMONDS COMMUNITY DEVELOPMENT CODE TO ADD "HOTEL" AS A PERMITTED USE IN THE CW ZONE Planning Manager Rob Chave advised a study session and public hearing was held at the Planning Board in response to a request from the Economic Development Commission (EDC) to include hotel as potential use in the Commercial Waterfront (CW) Zone. He displayed a map of the Shoreline designations, identifying the Urban Mixed Use II and Urban Mixed Use I; the CW Zone encompasses both basically west of the railroad along the waterfront. The Planning Board considered the amendment and found it appropriate to add hotel as a permitted use in the CW Zone. The Shoreline Master Program and Zoning Code would also apply. He reviewed the applicable code sections: • 24.30.070 SMP Urban Mixed Use environments Urban Mixed Use I. This designation is appropriate to water -related and water -enjoyment commercial and recreational uses. Urban Mixed Use 11. This designation is assigned to areas that are suitable and planned for high - intensity, water -dependent uses related to commerce, transportation, and recreation. • 24.40.040 Public access and views. 11. View Protection Regulations. a. Within the urban mixed use I, urban mixed use 11 and adjacent aquatic I and aquatic II shoreline designations no building or other major structure may be located within the following required view corridors: i. Landward of the ordinary high water mark, a view corridor must be maintained across 30 percent of the average parcel width.... Mr. Chave commented most of the existing buildings on the waterfront do not comply with the 30% view requirement. Given that the height limits in the CW zone are 30 feet and with the view corridor requirement, the amendment would not result in a large building usually associated with a hotel; it would be a boutique or small scale hotel. Edmonds City Council Draft Minutes February 4, 2020 Page 8 Packet Pg. 11 6.1.a Economic Development/Community Services Director Patrick Doherty said the EDC has discussed this over the last couple years; the principal motivations were to capture more economic impact and enhance the economic vitality of Edmonds as well as increase the limited supply of lodging in downtown Edmonds. Although the City has a lot of visitors, overnight visitors either stay in the few rooms available in downtown Edmonds or in Lynnwood where there are upward of 2,000 hotel rooms. The EDC's interest was to capture a fraction of that economic impact; based on national averages, a day tripper spends $50-75/day and an over-nightery spends $200/day. A hotel would also be a complimentary feature in Edmonds' downtown where there are many activities, events and venues but limited lodging opportunities. Mr. Doherty explained it was envisioned as reuse of existing buildings on the waterfront; there may be only one building large enough to accommodate a hotel use. The existing buildings are all older and do not meet today's standards; if they were demolished, it was likely to be replaced with a smaller building. He relayed a couple years ago an office building on the waterfront was for sale and the owner contacted him due to an interested party who wanted to use it for a hotel. He informed them that a hotel was not allowed. If this amendment was approved, there could be interest in the future for reuse of an existing building on the waterfront. Mr. Chave explained this only an introduction to the issue. A public hearing is scheduled on February 18th. Councilmember K. Johnson was troubled that the EDC Chair sent a memo to the Planning Board Chair. She did not recall any other time since she has been on Council that that had occurred. According to the memo, it was pursuant to the EDC's work plan. The EDC meets with the City Council once a year and presents their work plan; she did not recall this issue being on their work plan. She felt this was an end run and it would have been more appropriate to ask the City Council to consider this and for the City Council to refer it to the Planning Board. She clarified her concern was not with the content but with the process. Mr. Doherty relayed the code states the EDC and Planning Board are encouraged to collaborate on issues. When the EDC raised an issue and discovered it required Planning Board input/approval, they interpreted that as they should approach the Planning Board. Councilmember K. Johnson said she was the Planning Board liaison to the EDC when it was first established in 2010; there was a format for that collaboration and both the Planning Board and EDC worked on multiple projects such as Westgate redevelopment. She reiterated this was first time she had seen a memo sent from the chair of one committee to the chair of another and then to City Council and said it did not feel right. Councilmember Olson acknowledged she was a newcomer but as the Council liaison to the EDC, she was aware there is a liaison from the Planning Board to the EDC. In her opinion, there could not be too much collaboration. She suggested perhaps collaboration between commissions could be a topic for the upcoming retreat or another discussion. Council President Fraley-Monillas agreed with Councilmember K. Johnson that something went awry in the process. The City Council directs policy and makes decisions about how to proceed. To have the EDC and Planning Board coordinate on this before there was a discussion at Council did not feel right. For example, if the Council was not interested in proceeding, the EDC and Planning Board have unnecessarily spent time coordinating. Council President Fraley-Monillas commented some of the buildings on the waterfront that might be repurposed are over the height limit. Mr. Doherty agreed most of the buildings do not conform to today's standards. The likelihood that someone would demolish one to comport with today's standards was low because the result would be a smaller building. The City allows reuse of existing buildings; the current code allows a building owner to change from office to retail/commercial. The proposal is to add hotel to the list Edmonds City Council Draft Minutes February 4, 2020 Page 9 Packet Pg. 12 6.1.a of allowed uses so someone could repurpose an existing building even though the building may be larger than allowed in today's code. Council President Fraley-Monillas did not object to repurposing a building provided it met the codes related to parking, etc. She was concerned that an office building over 30 foot height would want a rooftop restaurant or something that would increase the height. Mr. Chave assured that would not be allowed, especially if the building already exceeded the height limit. He recognized it would be challenging to repurpose an existing building that was not built as a hotel because the building codes would be different. It was quite likely that the buildings were old enough that they would not comply with current building codes. Council President Fraley-Monillas commented it would be more likely the building would be demolished and rebuilt. Mr. Chave said would be challenging for older buildings to comply with current codes and change the use to a hotel. Council President Fraley-Monillas clarified if a building were converted to a hotel, it would need to meet the fire code, codes related to parking, , etc. Mr. Chave answered yes. He explained in the downtown waterfront area, if an existing building is converted to commercial, they can work with the existing parking and not add parking. In his experience, hotels want more than the minimum parking, especially in an area like Edmonds waterfront where the availability of overflow parking would be extremely limited. The one advantage of the waterfront was potentially commuter rail could attract travelers between Seattle and Vancouver who would not need a car. Council President Fraley-Monillas asked if allowing a hotel would also allow a boarding house. Mr. Chave answered it would need to meet the definition of a hotel. Council President Fraley-Monillas observed it could not be a kids summer camp. Mr. Chave reiterated it would need to meet the definition of hotel in the code. The definition of hotel in the code is out of date but the intent is clear especially when coupled with the definition of motel. In reviewing the intent of the shoreline environments and zoning, a hotel makes sense, but motel does not have the pedestrian component that is important for the shoreline. Councilmember L. Johnson agreed with need for adding overnight lodging in Edmonds; however, she questioned whether the best use of the shoreline was a public amenity. As this would apply to Urban Mixed Use I and 11, she asked whether the number of waterfront hotels would be limited. She also questioned the tradeoff for a waterfront hotel versus the waterfront as a public amenity for visitors and residents. With regard to public amenity, Mr. Doherty said the Shoreline Management Act (SMA) places a high priority on uses that maximize the public's enjoyment of the shorelines. That includes direct access to the water as well as passing through a site, visual access, etc. An office building has less exposure to the general public than most hotel uses. All saltwater shorelines are considered shorelines of the state and access for all is encouraged, not just Edmonds residents. A hotel use with a greater number of people accessing the building and site maximizes the amount of physical and visual access to the shoreline over an office building. Many hotels also have a semipublic area such as a lobby, cafe or bar that is often on the water side which maximizes the potential public enjoyment of the shoreline. Related to parking, Mr. Doherty explained reuse of a building for another commercial use is allowed to the extent the existing parking works for that new use. The new uses in the building need to be formatted to meet the available parking. Councilmember L. Johnson asked about the parking requirement for hotels, recalling a residential building that was constructed recently that did not provide parking. Mr. Doherty explained to encourage the reuse of building stock in the downtown zones including CW, the new use can be designed to use the existing parking. For example, if there are 40 spaces, the size of the hotel would be designed for that number of spaces. Mr. Chave explained Urban Mixed Use I, the privately owned commercial area, is pretty limited. The Urban Mixed Use II is Port property and their uses are fairly established and the opportunity for a hotel is pretty Edmonds City Council Draft Minutes February 4, 2020 Page 10 Packet Pg. 13 6.1.a limited, especially when there is already a hotel at Harbor Square. It was unlikely the Port would be interested in adding hotel rooms to compete with the existing use on their property. The more likely location for a hotel would be Urban Mixed Use I, however, the existing buildings make that very challenging. He summarized the opportunity for a hotel was remote. Councilmember Paine suggested cleaning up the hotel/motel language. Ultimately the goal is to have a hotel/motel in Edmonds either in the downtown core or elsewhere. Mr. Chave said the only hesitancy was the impact that changing the definition had on other locations in the code. He agreed it was definitely an outdated term. Councilmember Paine pointed out there was a small area of CW in the north end of Edmonds by Haines Wharf. She suggested having a hotel as a conditional use instead of adding it to the zoning. Mr. Chave explained a conditional use permit (CUP) applies conditions to an allowed use. A CUP cannot be used for a use that is allowed. The SMP does not allow hotel uses at Haines Wharf. A property would need to be zoned CW as well as have the Urban Mixed Use I or II designation. Councilmember Paine referred to parking, recalling the Port Commission meeting included discussion about commuters parking in the Harbor Square parking lot and possibly implementing a tow policy. She suggested a hotel on the waterfront be required to acquire an off -site lot for parking with a shuttle service. Mr. Doherty explained when a use is conditional, it requires more scrutiny than other commercial uses. In his, the Planning Board, and the EDC's opinion, a hotel is simply another commercial use and doesn't particularly raise egregious issues. The parking issue exists for all uses; for example, an office building has a parking demand and the hotel use would be right sized to meet the existing parking. When constructing a new building on a vacant site, parking is a consideration. In the case of reuse of an existing commercial building with existing parking, parking should be a wash because they are using the same parking. A CUP would be an extra step that doesn't seem to make sense for one commercial use versus another allowed commercial uses. Councilmember Paine asked if adding add hotel to CW would be consistent with environmental goals and long range plans for the waterfront. Mr. Chave answered type of use fits the purposes and descriptions of the environments in the SMP. The goal is to establish uses that are water dependent or take advantage of the location next to water; uses like lodging that support those activities fits the long term goals for the area. Councilmember Paine asked if a hotel was consistent with open space plans, recalling there was interest in purchasing a parcel on the waterfront and expanding the beach. Mr. Doherty said it ever made sense for an investor to pursue a hotel, for example the building south of Bracket Landing South, there would be a continuation of the beach as the building has a sandy beach in front. If the use were changed to a hotel, the beach would be more accessible to public and it would be the only hotel in the Seattle metropolitan area on the beach. The notion of a walkway and connectivity is not affected by the reuse of an existing building. Mr. Chave said public walkways, beaches, etc. are protected areas and changing the use does not affect those. Councilmember Buckshnis agreed with the concern about the process, that it should have come to the Council first. She did not recall that this was on the EDC's 2019 work plan. The City has limited open space and she agreed a hotel should be a conditional use. She was not in favor of hotel on the waterfront due to the limited space and because there is already a hotel in the waterfront area. The waterfront is precious and limited and should be retained for citizens and tourism. She was unsure that Edmonds needed to have the first hotel on the beach and she preferred a boutique hotel be located in the downtown area. Councilmember Olson commented these are existing buildings and other uses should be considered unless the City wants to purchase the property for more beach or public space. The proposal is to allow an additional use in existing building and some of the concerns are not relevant. Mr. Doherty recalled the EDC Edmonds City Council Draft Minutes February 4, 2020 Page 11 Packet Pg. 14 6.1.a recognized another potential reason to have lodging in proximity to the waterfront environment was rental events at the Waterfront Center. He did not envision a hotel of greater than 40-50 rooms could be accommodated in any of the existing buildings. A hotel would complement activities on waterfront. Councilmember Buckshnis suggested obtaining hotel vacancy rates from the existing waterfront hotel, especially in the summer months. Councilmember Distelhorst observed there hasn't been any specific interest in the past couple years about repurposing an existing building. Mr. Doherty said there was an inquiry a couple years ago when one of the buildings was for sale; a potential purchaser was interested in the possibility of a hotel if it were allowed. No one has specifically identified a building for purchase for a hotel. There was an inquiry in November whether hotels were allowed in the waterfront area; he told them no, but that it would be considered in 2020. 3. RESOLUTION ADOPTING COUNCIL RULES OF PROCEDURE City Clerk Scott Passey explained after the election, he met with the Mayor and new Councilmembers to discuss City processes. Those discussions included ways to promote more understanding and cooperative working relationships and he mentioned the Rules of Procedure that the Shoreline City Council adopted. The draft rules are based on Shoreline's rules and modified to fit Edmonds. In Shoreline, these rules facilitated mutual understanding about procedures as well as promoted collegiality and cooperative interaction among Councilmembers, the Mayor and Staff. For the most part, the rules articulate processes the City already follows but there are a few changes. Tonight is an introduction; the packet includes a resolution to adopt the rules. Councilmember Buckshnis recalled financial policies were adopted via resolution and posted on the City's website. She suggested doing the same with the Council Rules of Procedure. Councilmember Olson suggested reviewing the Rules of Procedure sequentially. Councilmember L. Johnson said as a new Councilmember, she needed something to help her understand the processes. Updated, comprehensive rules of procedure will provide clear direction on how the Council should conduct business. She suggested posting it on the City Council's webpage so constituents are clear regarding procedures. Councilmember Paine said the Rules of Procedure are wonderful and it will be nice to know the rules of the road. She particularly liked the addition of behavior outside Council Chambers. It was the consensus of the Council to schedule 60 minutes on a future agenda to review the proposed Rules of Procedure section by section. Councilmembers were encouraged to send questions to Mr. Passey in advance. 9. MAYOR'S COMMENTS Mayor Nelson reported at approximately 5 a.m. today, a gentleman turned onto an access road that paralleled the BNSF train tracks at the Dayton intersection and his truck was sideswiped by a train. Mayor Nelson said he asked Public Works to contact BNSF to request a barrier or signage to prohibit future access to the road. As a temporary measure, Public Works has erected temporary barriers. 10. COUNCIL COMMENTS Edmonds City Council Draft Minutes February 4, 2020 Page 12 Packet Pg. 15 6.1.a Student Representative Bauder relayed the good news that he received a nomination from U.S. Senator Patty Murray to the U.S. Naval Academy. He thanked Council President Fraley-Monillas for making phone calls on his behalf. Councilmember Distelhorst reminded the public that the Edmonds School District is hosting a series of events about Black Lives Matter. The first was on Sunday and events continue on Wednesday and Friday evenings, a good opportunity for the community to listen and learn. He thanked the school district for organizing these events. Councilmember Olson referenced ballots that voters have received for the February 11 election. She encouraged voters to drive around school properties so they can make an informed decision about the school district's needs and to vote. Councilmember L. Johnson echoed Councilmember Olson comments about ballots and encouraged voters to have their voices heard and to turn in their ballots by February 11'. Council President Fraley-Monillas told Student Representative Bauder it was easy to talk about him. The congressional office was very impressed with him and the work he did. Council President Fraley-Monillas reminded of the Council retreat on Friday, February 7 from 8:45 a.m. to 4:30 p.m. in the Brackett Room of City Hall. The retreat will include training for new Councilmembers. She encouraged Councilmembers to think about topics for the next retreat, possibly in April. Councilmember K. Johnson commented the Council has used study sessions and committees in the past. She felt committees are were efficient; study sessions take longer. The Council needs to decide whether to continue with committees or to hold study sessions. Council President Fraley-Monillas advised that topic was on the agenda in about 2 weeks. Two Councilmembers have proposed different processes. Councilmember K. Johnson looked forward to discussing parliamentary procedures at the retreat. During tonight's meeting, Councilmembers spoke regarding Highway 99 and then a motion was made. The proper procedure is to start with motion and then have discussion. That is another topic the Council needs to discuss. Councilmember Buckshnis referred to information about Wallace Falls Creek and an article in the Everett Herald that directed the public to contact Snohomish County Executive Dave Somers. However, because County Executive Somers cannot veto a resolution, the public should contact Department of Natural Resources District Manager Al McGuire, DNR Allen McGuire. Councilmember Paine commented the Council survived its fourth week. She thank staff for their presentations, particularly the study topics. She looked forward to providing a report on the Port of Edmonds including environmental mitigation for parking lots. 11. ADJOURN With no further business, the Council meeting was adjourned at 9:03 p.m. Edmonds City Council Draft Minutes February 4, 2020 Page 13 Packet Pg. 16 6.2 City Council Agenda Item Meeting Date: 02/25/2020 Approval of Council Special Meeting/Retreat Minutes of February 7, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 02-07-2020 Draft Council Special Meeting/Retreat Minutes Packet Pg. 17 6.2.a EDMONDS CITY COUNCIL RETREAT DRAFT MINUTES February 7, 2020 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember PURPOSE: STAFF PRESENT Jim Lawless, Acting Police Chief Phil Williams, Public Works Director Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Jessica Neill Hoyson, HR Director Shannon Burley, Deputy Parks & Recreation Dir Dave Turley, Assistant Finance Director Uneek Mayor, Court Administrator Maureen Judge Council Legislative/Exec. Asst. Jeff Taraday, City Attorney Patricia Taraday, City Attorney's Office Scott Passey, City Clerk Jeannie Dines, Recorder Strengthen foundation for constructive relationships and effective governing Enhance cohesion and shared understanding Increase familiarity with parliamentary procedures and public records requirements 1. CALL TO ORDER The Edmonds City Council retreat was called to order at 9:00 p.m. by Council President Fraley-Monillas in the Brackett Room Edmonds City Hall, 121 5' Ave N, Edmonds. 2. MINUTE TO ARRIVE/INTRODUCTIONS/WELCOME - COUNCIL PRESIDENT AND MAYOR Facilitator Phyllis Shulman, Civic Alchemy, asked attendees to take a "minute to arrive," an opportunity to put life aside and be present. Staff, Councilmembers and the Mayor introduced themselves. Council President Fraley-Monillas thanked staff and Councilmembers for attending the retreat, an opportunity to build a working relationship between staff and Council. Mayor Nelson thanked Council President Fraley-Monillas for organizing the retreat, a wonderful opportunity for veteran and new Councilmembers and recognizing the collective excitement and energy. 3. AGENDA REVIEW/MEETING BEHAVIORS Edmonds City Council Retreat Draft Minutes February 7, 2020 Page 1 Packet Pg. 18 6.2.a Ms. Shulman described her background. She described the purpose of the retreat, reviewed the agenda and described meeting behaviors such as be present, take responsibility for feelings, be mindful how something is communicated affects others, be respectful and to listen. 4. EXERCISE: LEARNING ABOUT EACH OTHER Ms. Shulman conducted an exercise where attendees answered several questions about themselves. The group was divided into pairs to share the information and then shared highlights about each other with the group. 5. SHARING WISDOM: THE ART AND CARPENTRY OF GOVERNING • Brainstorm and Discussion: What Are Some Key Questions Regarding Governing, Organizational Structures, or Functions That You Want to Know? The group shared the following ➢ Silos, things happening in departments or committees without collaboration. Whether that is systemically entrenched or can be changed. ➢ How many can state what the City's mission is? We don't talk about it often enough. Build toward a common vision. ➢ Open mindedness — can be changed with new Mayor. Understand the past history and current issues, and plot for the future. ➢ Balance of profession communication, successful when staff and Council talk to each other. Is Council overstepping when call to talk something through with staff? ➢ Perception of things going on behind people's backs — public, Councilmembers, staff. Ways to communicate to take away mystery of what's occurring. ➢ Perception ends up being reality. Without strong relationship between administration and Council and trust people to do right thing, very visible to public and erodes effectiveness. Communicate effectively. ➢ Whether achievable to have a goal for community so projects and funding directed toward that. United front. Goals often project -specific and not for City overall. Goal statement and how work toward that. ➢ How build, embrace and communicate a vision to the community that is long term and connects things together? ➢ Do not have a united message/front regarding how want City Attorney to support Council. Change things in the moment or only make changes in bigger concept. ➢ To what extent does Council want City Attorney to initiate changes to the code where see problems in the code or wait until told to revise something. Proactive versus reactive? ➢ Becoming a more complex city, demographics are changing, pressures increasing. How gracefully and effectively mediate different expectations of the community given much more diverse demographic? ➢ How renegotiate relationship with residents in context of federal government? From the above, the group provided further comment on themes Ms. Shulman identified: Vision, Commonality ➢ Establish mission statement and post on the website. Many have an eye for environment. Look at example for creating common mission and display on website. May help break up silos. ➢ Common goal is communication for citizens, neighborhoods, electeds, staff, etc. Determine better way to communicate which will reduce other issues. ➢ Communication is the tool, engagement is the driver, needs to be inclusive because community more diverse. Extensive outreach and ensure entire community is involved. Lost community's trust with first housing commission, Waterfront Connector, etc. Trust and engagement. Edmonds City Council Retreat Draft Minutes February 7, 2020 Page 2 Packet Pg. 19 6.2.a ➢ How improve communication and engagement? - Explore and implement non-traditional ways of engaging the community. Will require more staff time and money. Diversity of demographic and people access and consume information differently - Timing of resources change, get the community's input first. Have first draft impacted by input. - Form mission statement that says how serve the public and strategic planning process to implement, can use strategic plan to explain actions to the public - Engage with structure. In past little opportunity for communication from public. Touch bases with community to tell what doing. - Missing internal focus on engagement. 240 ambassadors to community (police officers) to speak about what doing. Do better job establishing mission and connecting employees so they understand their role and communicate to the public. - Mayor has considered micro -meetings with neighborhoods. In the past on difficult issues, tend to get certain demographic - people who have time. Not getting full representation of demographic via regular channels. More traditional forms such as surveys get broader cross- section of opinion. The more Council can be informed by broader demographics the better. - Residents get engaged when a topic becomes emotional; budget does not generate emotion. How get people to care and not come in at last minute. - Flexibility of gathering input, establish other feedback channels. - Booth at events staffed by government employees to get feedback from public. - 40,000 contacts/year via the Police Department. Inform 240 employees/ambassadors of Council objectives so they can respond to the community's questions. - Internal newsletter via citywide email so everybody receives the same information. Silos? And what could be done differently? ➢ Starts from top down. Over last ten years have been silos in certain areas. Some silos are perceived, some are real. Have become siloed due to lack of communication. ➢ Is everyone at the table that needs to be? ➢ Silos can be more efficient; broadening requires understanding values early on. A more systems view of issues. ➢ Some silo thinking is natural, often begin with silo and bring others to table as necessary. Instead identify project and bring others to the table first. ➢ Regarding Waterfront Connector, Mayor Earling developed team to solve issue of blocking beach, widespread outreach throughout the 8-year process. Wrong to assume public wasn't informed. What happened was a groundswell that engaged the community via misinformation. Council should have considered a range of options. ➢ Use Waterfront Connector as an example of a process to avoid. ➢ Communication Coordinator will be engaged with all department and be strategic advisor with communication and look strategically about engaging the public. ➢ Comprehensive SMART sheet that looks at timelines of engagement and types • Discussion: What Piece(s) of Wisdom/Tricks of the Trade/Lessons Learned Would Each Person Like to Share? ➢ Solid Mission Statement and Strategic Plan saved another organization during economic downturn. ➢ Ownership even when make mistakes helps with internal and external engagement. ➢ Mission statement building process with Council, staff and public, no touchback whether meeting/accomplishing. Need establish steps for checking on it. ➢ Consensus not a pipe dream, when everybody comes to the table with open mind and weighs in on pros and cons, each solution has drawbacks, because talked through and vetted ideas, reach point Edmonds City Council Retreat Draft Minutes February 7, 2020 Page 3 Packet Pg. 20 6.2.a where there is a winner. Hope can get to a point where everyone talks and working as individuals who come together as a team by communicating. ➢ Police Department developed mission, vision and values. Becomes part of culture. Posted on walls, incorporated into everything do. Constant feedback and check in. No value without buy -in. ➢ Unbiased leadership. Breaks open the gates of consensus, communication, trust, etc. ➢ Governance structure should be viewed through diversity, equity and inclusion, social and environmental justice lens to ensure addressing widest scope of residents, employees and visitors. ➢ Local governments have same mission/purpose, to promote general health safety and welfare of community. A good mission statement that connects what we do to overarching mission would be helpful and get it out to community. Biggest challenge with local government is everyone is so busy and do not have time to engage. Be mindful of what's realistic about percentage that will be actively engaged in government. Don't know what the silent majority needs/wants. ➢ When dealing with conflict/issue, attempt to remove ego and have issue/conflict separate from person. Better outcome. Do not say "we can't because," say "we can if." ➢ King County studied each department, talked to employees and developed a countywide strategic plan that resulted in a better understanding of what the county does and how it benefits community and/or organization. Budget requests were tied to mission. Created more two-way communication. ➢ Read your packet. Very obvious if winging or faking it by questions ask if answer is in packet or grandstanding. Be as prepared as possible and call directors especially as learning. Better to have discussion before meeting than at the meeting. ➢ As prepare/propose new ideas, think how will be implemented and ensure resources and means exist. ➢ In roomful of leaders, biggest job is not making decision, but facilitating decision -making collaboratively. Just because you're a leader in your subject matter, may not be best one to make decision. ➢ Power of "yes, and" so feel heard before provide information. ➢ Remember we're servants of the public and keep humility at all times. All try to retain a spirit of inquiry when something initially comes up that have negative reaction to. ➢ Understand the impact of your words and actions to the internal group and to the community. Affects relationships. ➢ Humility — be open to different ideas, different perspectives, understand someone else perspective. Judge by what do not what say. Take action, follow-up on things talk about. ➢ Pick up the phone, call people. Don't use email as primary source of communication, can be misinterpreted. Don't talk to others as a way of avoiding talking to a person directly. Do not assume you know what someone else is thinking. ➢ Do not confuse activity with progress. Can fill day being active but collectively focus on progress. Do not let process hinder ability to make progress. 6. GOVERNING FUNDAMENTALS -DISCUSSION • Attributes of Well -Functioning Groups Particularly in a Political Context Ms. Shulman reported during workshops she conducted at the state level for Roadmap to Washington's Future, the focus was 1) what do people in the state of Washington value and what do they care about in the future, and 2) what's working well and not working well related to Growth Management. One of the lessons learned was people want government to function, they're tired of divisiveness and want government to work together for the common good despite differences. She posed the question, as elected officials, are we objects or subjects? Often elected officials and staff become objectified and people forget staff and electeds are individuals doing their jobs. The shift from being an object to a subject is key to effective governing. The more objectified people become, the easier Edmonds City Council Retreat Draft Minutes February 7, 2020 Page 4 Packet Pg. 21 6.2.a it is to communicate in insensitive, disrespectful, etc. ways, forgetting that people bring their passion and skill to the positions. Governing is not just elected officials but also staff who implement ideas, help Council understand the decisions they are making. Effective governance depends on relationships and establishing a shared code of conduct. She highlighted several attributes of well -functioning groups, particularly in a political context: ➢ Approach with dignity — at core of effective functioning even when there are deep disagreements/differences ➢ Ability to see perspectives/ external considering — ability to step into someone else's shoes, consider from a different perspective ➢ Going beyond assumptions and engaging in n inquiry — difference between thinking you know why someone is acting or thinking a certain way or asking questions to get more understanding ➢ Not holding grudges — toxic to a political environment. Grudges are personal and constrains elected officials from connecting to the great needs in public service ➢ Systems approach — understanding connections, understanding how things are connected, what are the ripple effects, how the larger system impacts and informs your actions and vice versa ➢ Effective communication, ability to connect, and development of relationships — important to be able to know enough about each other to work together ➢ Interests compared to positions — interests are the needs, desires and concerns. Interests focus on what outcome is important and why. Problem solving can often be more effective once there is agreement on the interests of a group. Positions (solutions) are how people meet their interests. Positions can take into account the set of interests expressed. ➢ Technical challenge compared to adaptive challenge — a technical challenge is a challenge that requires the straightforward application of expertise to solve the problem. An adaptive challenge is a challenge that is more complex in that it necessitates addressing and/or changing people's values, habits, practices and priorities. • Top Eight Tips for Keeping Communications Respectful 1) Keep all communications (email, phone, twitter, etc.) civil and professional. Don't say anything that you wouldn't want 42,209 residents of Edmonds to read, hear, or see. Don't make disparaging remarks about other city employees including elected officials in written or oral communications. Focus disagreements on policy and policy implementation, not on personal behavior or differences. 2) Only communicate about city business. 3) Other than coordination on scheduling, do not use city staff, offices, phones, or computers for campaign related activities. 4) Refrain from utilizing open public meetings to make personal attacks or criticism of elected officials, city staff, or community members. Take care of personal conflicts through direct communication -phone calls or private meetings. 5) Don't use a public forum to shame others. Communicate to others how you would like to be communicated to. 6) Consider your body language when communicating or listening to others in public meetings. Keep side comments to a minimum during public meetings. 7) Minimize surprises at public meetings including vetting amendments or new ideas prior to introduction and/or discussion. Provide key questions for staff ahead of public discussions. 8) Utilize the following general guidelines for when best to utilize different forms of communication: When best to use email/social media When best to use phone or in person meeting (remember these are all disclosable to the public) Constituent communications Policy deliberations Scheduling and logistics Peer consultation Edmonds City Council Retreat Draft Minutes February 7, 2020 Page 5 Packet Pg. 22 6.2.a Sharing of existing information including briefing papers, etc. Political strategizing Newsletters and other outreach Discussion and attempted resolution of conflicts or disagreements Showcasing a city project or activity Discussion of personnel matters Sending questions to staff. Exploration and discussion of misunderstandings Constituent engagement Questions/comments (Ms. Shulman's response in italics): ➢ When make a mistake, how deescalate the situation, confront person about mistake in productive way? Try not to do in public. Start by saying I want to maintain respectful conversation and work through this with you. ➢ Another form of communication that can be very detrimental/damaging is gossip or slander. Need to rely on personal integrity and code of ethics to not allow that to happen. ➢ When employees step out of line, there is a disciplinary process. When elected officials step out of line, do not have same disciplinary process. Has happened in past, extreme situations where elected official stepped out of line and community wants to discipline or publicly shame. Shaming is not best way; if have agreed upon Code of Conduct, can remind of Code of Conduct. Censuring is last resort. If recognize humanity and all make mistakes, forgive and be willing to accept self -blame and apologize privately. May be times the Mayor and Council President take that role. ➢ Council should hold executive session when authorized. Transparency and positivity cannot always coexist. ➢ Get on a human level and gain respect and communicate on a different level. ➢ If two Councilmembers are having a conflict, met for lunch so interact on different level. ➢ Do not say or do anything would not want to see on front page of newspaper or would not do in front of your child ➢ Understand the work is about position/job and not the person. If disagree with person, respond to them in the same way. ➢ Governance should not be either/or, okay to compromise or change mind. ➢ Consider the impact that conflict has on citizens, it makes them feel unsafe, unsure about government. ➢ Is Facebook a public forum for shaming an elected official? Many ways such as Facebook, Council meeting, etc. Email is a public forum for Councilmembers as they are subject to public disclosure. ➢ Consider ripple effect of negative Council interactions. ➢ What does workplace harassment mean for elected officials? ➢ Anti -harassment training is provided to new Councilmembers. ➢ Needs to be opportunity to interact in an informal way that is not in violation of Open Public Meetings Act an get to know each other. Open to the public but not conduct City business. Find a way to do that. ➢ Develop culture where feedback is okay and understand one's intent may not be what was said. ➢ Humans have a strong sense of agency, feeling that a person who does something to us did it with intent. Recognize that it may not have been their intent. The retreat was recessed for lunch at 12:10 p.m. and reconvened at 12:35 p.m. • Clarifying Roles of Staff and Elected Officials (Scenarios) The group shared the following: ➢ Up to Mayor to determine how Councilmembers interact with staff Edmonds City Council Retreat Draft Minutes February 7, 2020 Page 6 Packet Pg. 23 6.2.a ➢ There are differences between the role of the judge and court staff; judge cannot make decisions in court and also on business aspects of the court ➢ City Attorney is a contractor, not an employee or director so everyone has equal access. Mayor has ability to limit Council's access to directors. His role is to support all branches of government. He is here to advance interests of municipal corporation, not any one branch. Encourage email or call with questions. Because legislative branch can only take action via majority, his policy has been happy to answer questions from single Councilmembers and small-ish projects but bigger things that take a lot of work should have support from more than one Councilmember. May be times when he seeks input from Council for larger projects. ➢ What about resolutions? Mr. Taraday a Councilmember will often draft a resolution and ask him to review it. Sometimes it's obvious there is support for a topic. Tend to give more deference to Council President directing him to do something. ➢ Get a lot of emails from Councilmembers asking questions. Many are quick, sometimes opinions or questioning why doing something. Suggest if sending email to director, copy the Mayor. Like getting questions ahead of Council meetings so have time to research. Call or make an appointment to come in and talk. ➢ Councilmembers talking to staff versus the director has been challenging on occasion. Encourage Councilmembers to come to director instead of staff. ➢ Protocol under Mayor Earling based on hours, 2-3 hours, go directly to director, if longer go to Mayor. Councilmembers not allowed to go to staff, go through director. ➢ (Nelson) For now, continue previous policy. Have been instances where elected officials reach out to manager level and person not used to interacting with elected official and is eager to please. Initial communications with department director and directors go to staff as needed. ➢ Sometimes when present to Council, individual Councilmember makes request. Not certain whether should do that research if not majority. Suggest someone seek consensus. Mr. Taraday suggested asking for clarification/consensus at the Council meeting. ➢ Unanimous consent, Mayor asks if there is any objection to staff doing that research. ➢ (Nelson) like to be copied on questions/requests to directors. Encourage Councilmembers to ask questions before Council meetings or give staff heads -up if planning to ask a question. ➢ Councilmembers can ask questions/provide information to directors, but direction comes from Mayor. Example: garbage can over -flowing in park; telling a director to empty garbage is direction; instead provide as information. ➢ Be careful about notifying staff about potholes, sidewalk repairs, etc. near Councilmembers' homes to avoid impression responding more rapidly to Councilmembers' neighborhoods. 7. VISIONING DRAWING AND SHARING • What Is Your Vision of Positive, Effective, and Constructive Governing Over the Next 4 Years? Ms. Shulman asked Councilmember to draw, explain, poetry, etc. What is your vision of positive, effective, and constructive governing over the next 4 years? Identify what is mile marker one, an action that would be helpful to move in that direction. The group shared: Name Vision Mile Marker One Fraley-Monillas Communication starting from citizens to Use TV, computer, mail, meetings, City, and back to Council and staff to etc. implement James Limited buckets of money to allocate to Getting direction via Council all things, devise plan to allocate funds priorities early enough to incorporate in budget process Edmonds City Council Retreat Draft Minutes February 7, 2020 Page 7 Packet Pg. 24 6.2.a Uneek Mayor Court and people the court serves Community court reduces recidivism, reduces jail costs, people receive services they need, etc. Olson Represent all, Councilmembers doing One-on-one relationships outreach to community and together develop best ideas and policies to serve community Burley Collaboration and engagement, listening Clear and concise vision statement to the public Lawless Org chart with public, government with Establish vision legislative and executive working together to direct departments and communicate with public Williams Edmonds' future 2040, five pillars that Pillars are the first steps contribute to future: safety, prosperity, services, community and environment Paine Getting an idea going, project If community supportive of vision announcement Council and to community and able to articulate project's vision and impacts Passey Ground is symbolic of practical considerations; sky represents what can be Turley Edmonds future: sky is pure, water Learn from mistakes of past sparkling, controversial projects get done Buckshnis Slow and steady for future generations Develop good vision Doherty Haiku: Edmonds Peoples Voice More public engagement Inclusive diverse input It's good government L. Johnson Flower petals: continue building relationships and trust, full understanding of procedure, teambuilding exercises, mutually agreed upon code of conduct, mission and vision statement, robust and creative public outreach, engagement and communication, continuing education as individuals, groups and as city, and self - care Hope People in a world together, rain and sun, Key community buy in to climate water around, think about the built, action priorities cultural and natural environment as living and working together. Relates urgently to climate situation. Fuller understanding of how relates to all do K. Johnson Sunny future Get email from citizens at podium email and respond to them. Disservice that no one responds. Distelhorst Word cloud of what people will think of Procedures that all Councilmember local government in 4 years agree on Neill Hoyson Stairway, illumination and ability to have Agree on what that looks like — open dialogue and people going down that mission/vision path, representing a continual journey Edmonds City Council Retreat Draft Minutes February 7, 2020 Page 8 Packet Pg. 25 c� L a m _ a� c m m m Q. Cn c 0 U 0 0 a a a c m m a� as a� a� a Cn c 0 U M 0 0 N 0 N ti 0 N 0 _ d E z 0 M r Q 6.2.a Mayor Nelson Getting all on one path, common vision Retreat and next action steps, vision and journey together Maureen Judge Olympic Mountains and Sound, invest in human services 8. PARLIAMENTARY PROCEDURES - APPLYING ROBERTS RULES OF ORDER (ANN MCFARLANE) Council President Fraley-Monillas introduced Ms. McFarlane and described her background. Attendees introduced themselves. Ms. McFarlane described the origin of Roberts Rules of Order (RRO), referenced an abridged version of RRO that the City provided to Councilmembers, and book she authored, Mastering Council Meetings. Ms. McFarlane reviewed: • Why are we here? o To inspire you to run effective council meetings using four fundamental guidelines • Four fundamental guidelines 1) The chair is the servant of the group, and the group is the final authority 2) All members have equal rights, privileges and obligations. To ensure this, no one may speak a second time until everyone who wishes to do so has spoken once 3) Courtesy and respect are essential at all times 4) One thing at a time • Point of Order • Sample Discussion Guidelines for Local Government o Small Group Exercise to discuss the guidelines Making and Processing Motions • Main motion o Characteristics of Main Motion ■ It should be in writing if at all possible (project on screen, use 3-part form) ■ It should be clear and unambiguous. Don't say, " I move what he just said" or "so moved." ■ It should be phrased in the grammatically positive ■ It must comply with the bylaws and the procedural law of the land ■ You can have only one main motion at a time o Eight steps to process a motion 1. Member makes motion 2. Another member seconds motion 3. Chair states motion 4. Members debate and/or amend motion 5. Chair restates motion and calls for vote 6. Members vote on motion 7. Chair states results of vote, whether motion passes or fails and what happens next 8. Chair states next item of business • Amendment o Four ways to amend 1. Add or insert words 2. Strike out words 3. Strike out words and insert words in their place 4. Substitute (tricky) Ms. McFarlane invited the group to subscribe to Jurassic Park monthly e-newsletter at www. jurassicparliament.com. The group participated in an exercise: Pickle Festival Practice Script Edmonds City Council Retreat Draft Minutes February 7, 2020 Page 9 Packet Pg. 26 6.2.a Ms. McFarlane reviewed: • Strong Mayor as Chair o A strong mayor does not make motions o By custom in Washington State, a strong mayor may participate in discussion o The mayor may break a tie Except for three circumstances: 1. Passage of an ordinance 2. Grant or revocation of a franchise or license 3. Resolution for the payment of money • Why do we need these rules? o Win/lose is the only game most of us understand. We have a constant unspoken need for domination and actually find no enjoyment om win/win situations — Richard Rohr • Three things you must have: 1. Knowledge of how this system works 2. A majority on your council in favor of civility and this systems. 3. The personal moxie, chutzpah, energy and drive to put it all into practice • Chair must control who speaks when • Rules are proxies for values • Key value in Robert's: Respect o Treat your colleagues with respect o If you don't respect them, act as if you do. • Central Paradox o The chair is the most important person in the room and the least important person in the room o The chair must be strict on process — a benevolent dictator o The chair is not responsible for the decision that the group makes o The chair is the servant of the group and the group is the final authority Discussion followed regarding the past practice of the Mayor asking the Council's permission to speak, making a motion to extend past the regular meeting adjournment time, process for streamlining questions after staff s presentation on an action item, establishing a process whereby Councilmembers ask questions and then a motion is made, ability to take action on a study item, and including draft motion language in the agenda memo. 9. PUBLIC RECORDS/OPMA 101 (PATRICIA TARADAY/JEFF TARADAY) Patricia Taraday, City Attorney's Office reviewed: • Public Records Act o Found in Chapter 42.56 RCW o Disclosure presumed unless exempt o Policy of accountability and transparency o One of most litigated areas of municipal law • How Courts Interpret Act's Policy o Purpose of the PRA is "to provide full access to non-exempt public records." o "The purpose of the PRA is to keep pubic officials and institutions accountable to the people." • What is a public record?: o Any writing containing information relating to the conduct of government or the performance of any government or proprietary function prepared, owned, used or retained by any state or local agency, regardless of its physical form or characteristics (RCW 42.5.010(3) • Overview of definition: o Definition is "comprehensive" and subjects "virtually any record related to the conduct of government" to public disclosure. Nissen v. Pierce County, 183 Wn2d 863 (2015). • Are my personal emails or document considered "public records?" Edmonds City Council Retreat Draft Minutes February 7, 2020 Page 10 Packet Pg. 27 6.2.a o No. a purely personal record having absolutely no relation to the conduct of government or its proprietary functions is not a "public record." • Are records created on my personal device or account subject to disclosure? o Yes, if they are public records o Content is what mattes, no origin o Recommend use city issues email accounts and cell phones when conducting city business — city captures email automatically • What is the City's obligation when request for records has been made? o Respond within 5 days to requester o Provide fullest assistance to requestor o Conduct reasonable search for records • When Councilmember is asked for records o Notify City Clerk o Inform requestor of process • When Councilmember is the subject of request o Reasonable search for records o Sign affidavit if necessary o If questions, ask PRO or City Attorney • After search is complete, now what? o After PRO searches and gather documents, the records must be reviewed for exemptions o Do any exemptions to disclosure apply? ■ Suggestion: Put "attorney client privilege" in subject line when cc City Attorney if believe info is attorney client privilege • Important reminders o Adopt a spirit of cooperation and transparency o Customer service approach o Work with PRO when asked o Strive for over-inclusivity rather than under-inclusivity o Questions — ask PRO and City Attorney Discussion followed regarding going through the official process if a constituent asks for a document, state retention guidelines, and annual cost to the City of public records request ($150,000-$250,000. Open Public Meetings Act (OPMA) Jeff Taraday encouraged Councilmembers to take the Attorney General OPMA training. He reviewed several real world examples of how the courts have interpreted the OPMA. Discussion followed regarding it being potentially problematic anytime a Councilmember responds to an email sent to the entire body, generally safe if only receive email because passive receipt of email does not constitute participation, ability to have one-on-one conversation with Councilmembers, must have collective intent to meet to have OPMA violation, individually emailing multiple Councilmembers is problematic, better to wait to deliberate at a Council meeting, Councilmembers allowed to lobby each other but needs to be done carefully to avoid violating OPMA, and avoid telling Councilmembers about other Councilmember's opinions. Mr. Taraday summarized the OPMA is the easiest law for Councilmembers to accidentally violate so it warrants repeated training. He invited Councilmembers to contact him and/or Patricia with questions. Do not make the mistake that because you are using bcc, you are not violating the OPMA. He uses bcc's to make it easy not to reply all. 10. FINANCE BRIEFING (SCOTT JAMES Edmonds City Council Retreat Draft Minutes February 7, 2020 Page 11 Packet Pg. 28 6.2.a Finance Director Scott James reviewed budget basics: • What is a budget? o The budget is an economic plan that allocatees the City's resources to accomplish the goals and objectives established by the Mayor and Council • The budget serves five essential purposes o Legal compliance o Financial plan o Policy document o Management tool o Public information document • Community Accountability o Financial accountability ■ How are we spending the money? ■ What are we accomplishing? o Purpose accountability ■ What are we spending their money on? • Distributed 0 2018 Citizen's Report o Budget in Brief o Monthly Financial Report Mr. James reviewed budget and fund accounting: • List of funds o 36 funds in budget Why use Funds? o Because we have to -required by GAAP and law o And because we should ■ We operate many distinct type of businesses - Keeping these independent is important ■ Restrictive nature of certain revenues o Drawback - transfer between funds inflate city budget Types of Funds o Proprietary - again as the name implies ■ Business type funds where - The nature of the activity results in a desire to know what degree revenues cover expenses o Internal Service Funds ■ Internal businesses (where we are our own customer) ■ Equipment Rental and Technology Rental Funds o Enterprise Funds ■ Where customer is external to City ■ Water, storm and sewer fund o General Government (least restrictive) ■ Capital Project Funds - Used to account for projects which result in capital assets - Park Capital Construction Fund ■ Debt Service Funds - To account for the proceeds and repayment of long-term debt - Can be voter approved or "councilmanic" debt - 2014 Debt Service Fund Edmonds City Council Retreat Draft Minutes February 7, 2020 Page 12 Packet Pg. 29 6.2.a ■ Special Revenue Funds - Used when the revenue source is restricted to particular use - Example: Hotel/motel funds, real estate excise tax donations ■ General Funds - Least restrictive - funded primarily by taxes and fees - Can be used for any legal purpose of the City - Police, Fire, Parks, Planning, Permitting, Engineering, salaries, etc. Significance in Budgeting o Each fund requires a separate budget ■ All budgets must be "balanced" - No fund can benefit from the appropriations of another - Revenues and beginning equity must be at least equal to authorized expenditures - Compliance with budget will be audited by staff and by the State Auditor's Office Mr. James provided several quiz questions (answer in italics): 1. The City receives our monthly sales tax remittance from the State. This revenue would be recorded in a: a) General Fund b) Special Revenue Fund c) Debt Service Fund d) Proprietary Fund 2. The City receives a donation so the City can purchase a park bench dedicated to the memory of a loved one. This revenue would be recorded in a: a) General Fund b) Special Revenue Fund c) Debt Service Fund d) Proprietary Fund 3. The City receives a customer payment for their water service. This revenue would be recorded in a: a) General Fund b) Special Revenue Fund c) Debt Service Fund d) Proprietary Fund 4. What are the top three sources of revenue for the City? a) Charges for Services b) Property Taxes c) Sales Tax d) Utility Tax e) Real Estate Excise Tax 11. FOLLOW-UP FOR NEXT RETREAT Council President Fraley-Monillas advised a follow up retreat is planned in April; staff will poll for dates. Suggested topics included: • Budget / Revenues - including I-976 • Vision/Mission statement • REET • Citizen issues • Harassment training • Communication (silos) • Boards and commissions Edmonds City Council Retreat Draft Minutes February 7, 2020 Page 13 Packet Pg. 30 6.2.a 12. CLOSING REFLECTIONS (COUNCIL PRESIDENT AND MAYOR) Council President Fraley-Monillas thanked everyone for coming and participating, relaying there are two more retreats planned this year. Mayor Nelson thanked Council President Fraley-Monillas and Ms. Judge for organizing the retreat. He thanked staff for attending and for participating. Hopeful after today's experience, there will be interest in getting together on a regular basis in a retreat format to learn how to work better together and service the City better. He was optimistic about a wonderful year working together. The retreat was adjourned at 4:28 p.m. Edmonds City Council Retreat Draft Minutes February 7, 2020 Page 14 Packet Pg. 31 6.3 City Council Agenda Item Meeting Date: 02/25/2020 Approval of Council Special Meeting Minutes of February 18, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 02-18-2020 Draft Council Special Meeting Minutes Packet Pg. 32 6.3.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES February 18, 2020 ELECTED OFFICIALS PRESENT Susan Paine, Councilmember Diane Buckshnis, Councilmember Luke Distelhorst, Councilmember Vivian Olson, Councilmember Laura Johnson, Councilmember Kristiana Johnson, Councilmember Adrienne Fraley Monillas, Council President ELECTED OFFICIALS ABSENT Mike Nelson, Mayor STAFF PRESENT Sharon Cates, City Attorney's Office Jessica Neill Hoyson, HR Director Jim Lawless, Acting Police Chief 1. CALL TO ORDER/CONVENE IN JURY MEETING ROOM At 6:00 p.m., the Council Special Meeting was called to order by Mayor Nelson in the Council Chambers, 250 51 Avenue North, Edmonds. 2. CLOSED SESSION TO DISCUSS COLLECTIVE BARGAINING STRATEGY The Council then adjourned to the Jury Meeting Room to discuss Collective Bargaining Strategy, per RCW 42.30.140(4)(A). MEETING EXTENSION At 7:00 p.m., Mayor Nelson announced that the meeting would be extended until 7:05 p.m. ADJOURN At 7:05 p.m., the meeting was adjourned. Edmonds City Council Draft Minutes February 18, 2020 Page 1 Packet Pg. 33 6.4 City Council Agenda Item Meeting Date: 02/25/2020 Approval of Council Meeting Minutes of February 18, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 02-18-2020 Draft Council Meeting Minutes Packet Pg. 34 6.4.a EDMONDS CITY COUNCIL MEETING DRAFT MINUTES February 18, 2020 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember ALSO PRESENT Zach Bauder, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Jim Lawless, Acting Police Chief Ken Crystal, Police Sergeant Phil Williams, Public Works Director Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Rob Chave, Planning Manager Jessica Neill Hoyson, HR Director Mike Clugston, Planner Tom Brubaker, City Attorney's Office Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:05 p.m. by Mayor Nelson in the Council Chambers, 250 5t1i Avenue North, Edmonds. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Buckshnis read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 4. APPROVAL OF AGENDA COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO PULL ITEM 10 FROM THE AGENDA. MOTION CARRIED UNANIMOUSLY. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED. MOTION CARRIED UNANIMOUSLY. 5. PRESENTATIONS Edmonds City Council Draft Minutes February 18, 2020 Page 1 Packet Pg. 35 6.4.a PROCLAMATION FOR JOE DWYER'S 100TH BIRTHDAY Mayor Nelson read a proclamation honoring Joe Dwyer's 10011 Birthday and declaring February 20, 2020 as Joe Dwyer Day in Edmonds. 2. ADMINISTRATION OF OATH OF OFFICE FOR POLICE DEPARTMENT PROMOTION Acting Police Chief Jim Lawless said this is an opportunity to celebrate the achievement of a department member, Ken Crystal, who is receiving a promotion to rank of police sergeant. Joining Sergeant Crystal tonight are his daughter Mattier, son Jake, and girlfriend Lisa. An oath is an important public recognition of personal achievement. Most importantly an oath is a personal pledge to the highest legal, ethical and professional standards that are so critical to the law enforcement mission. Sergeant Crystal has served the Edmonds community for nearly 22 years after being hiring as a lateral officer on July 6, 1998. He came to Edmonds with several years of police experience with the New Castle, Delaware Police Department and the Delaware State Police. During his time with Edmonds, Sergeant Crystal has been a property crimes detective, a narcotics detective, a motors officer as well as a patrol officer and has been a patrol corporal for the last 5%2 years. An interesting side note to Sergeant Crystal's work as a narcotics detective is that after leaving that assignment, he served a six month term as the law enforcement liaison to the Snohomish County Adult Drug Treatment Court, a therapeutic court that works with adult offenders whose charges stem from drug addiction or abuse. Off duty, Sergeant Crystal has for many year coordinated the EPOA sponsored Thanksgiving dinner for seniors as well as the EPOA Christmas gift giving program in Edmonds area schools. Sergeant Crystal has received two letters of commendation, a medal of valor for rescuing an individual from a fire and was the David Stern Officer of the year in 2012. Chief Lawless administered the oath of office to Sergeant Crystal. His daughter Mattier pinned his badge and his son Jake presented his hat which also displays a badge of rank. Chief Lawless presented a Certificate of Promotion to Sergeant Crystal. Sergeant Crystal thanked Council, Mayor, co-workers, family and citizens for attending. He explained he was being promoted because Sergeant Bob Barker is retiring. A poll at a recent shift briefing revealed the average age of officers in the department at the time was 56 and the minimum amount of experience on that day was 28 years. Conversely, the graveyard crew has an average age of about 30 and the average amount of experience is 3 years. There is a huge transition in the department and it is an exciting time to be invited into the leadership to help new officers as they grow in their career and he pledged to do the best he can to share what he has learned. 3. HEARING EXAMINER ANNUAL REPORT Hearing Examiner Phil Olbrechts explained he is the Hearing Examiner for about 20 jurisdictions including Mill Creek, Mountlake Terrace, and Kenmore as well as larger cities such as Lakewood and Federal Way. His clients range geographically from Mt. Vernon to Port Townsend to Mason County. Edmonds is one of favorite jurisdictions as some issues become contentious because people really care what happens in their community. He highlighted the three cases he held this year: Hitchens Shoreline Variance (3/27/19): Shoreline variance approved to build 4,690 square foot home 15 feet into a 50-foot shoreline buffer. The lot had an existing nonconforming home that was located 5-6 feet from the shoreline. If the variance had been denied, the Applicant could have expanded the home landward from its existing location, creating far more view impacts to surrounding properties. In the alternative, if the variance were denied the Applicant could have built a new albeit smaller home further up the slope, also creating more view impacts to adjoining properties. There was no opposition to the project. However, Edmonds City Council Draft Minutes February 18, 2020 Page 2 Packet Pg. 36 6.4.a one resident noted that neighbors were concerned that a narrow private drive would be used to access the new home. Staff took care of this issue by recommending a condition (which was adopted) that the private drive access be barricaded. Sound Transit Conditional Use Permit (4/25/19): Conditional use permit approved for 25 parking spaces at Edmonds Methodist Church at 828 Caspers Street to be used for commuter parking for users of the Sounder, with the Edmonds stop located about a mile away. Adjoining the church site is a Community Transit bus stop that the commuters can use to access the Sound Transit Station. Sound Transit and Community Transit have synced their schedules to facilitate use of the parking lot. No opposition. Edmonds Waterfront Center and Waterfront Redevelopment (6/7/19, reconsideration denied 7/20/19): Approved three shoreline substantial development permits, a conditional use permit and design review to redevelop the Edmonds Senior Center at 220 Railroad Avenue and to construct an adjoining overwater walkway in front of the Ebb Tide Condominium at 200 Beach Place. The proposal drew significant opposition from the residents of the Ebb Tide Condominiums, who's uninterrupted waterfront views of Puget Sound were to be interrupted by an overwater extension of the Edmonds waterfront trail built upon a concrete foundation similar to Seattle's monorail tracks. The overwater trail was to have the same elevation as the bulkhead for the condominiums. Ebb Tide condominium owners filed an appeal of a determination of non-significancel issued for the project in addition to opposing approval of the land use applications. The environmental appeal was overturned and the decision to issue a determination of non - significance was upheld.' The primary issues raised by Ebb Tide residents were impacts to forage fish, pedestrian safety, noise and easement rights. The evidence presented establishes that although the project may create some minor impacts to forage fish, overall project mitigation in the form of 3,000 square feet of new forage fish habitat was found to more than compensate for these impacts. As to pedestrian safety, the overwater walkway was only proposed to be ten feet wide with no significant guardrails. Guard rail requirements are addressed by building code standards. The final decision deferred guardrail implementation to building permit review, with the caveat that the City would have to implement measures to prevent access to the overwater walkway during storm events. As to easement rights, the City has an easement for the proposed trail extension but the Ebb Tide owners asserted that the scope of the easement did not authorize the elevated walkway proposed by the City. The decision concluded that easement rights are beyond hearing examiner jurisdiction. There was no opposition to redevelopment of the Edmonds Waterfront Center. The Ebb Tide residents were very accommodating in separating their appeal and concerns from the Waterfront Center so that construction on the Waterfront Center could move forward without delay. 'A determination of non -significance is a decision by the City's State Environmental Policy Act Responsible Official that an environmental impact statement is not necessary to review the impacts of the proposal because all impacts will not rise to the level of probable significant adverse impacts. Councilmember Buckshnis asked about the reconsideration on the Edmonds Waterfront Center and Waterfront Redevelopment that was denied but the permits were approved. Mr. Olbrechts answered the reconsideration was related to the trespass issue which was outside his jurisdiction so reconsideration was denied. 4. PROSECUTOR'S OFFICE ANNUAL REPORT Jim Zachor, Junior, Zachor & Thomas, introduced Yelena Stock, Ms. Stock has been an attorney since May 2009. She began her career at Zachor at Thomas in 2009. In 2014, she left Zachor and Thomas for the City of Seattle prosecutor's office. There she quickly excelled and became one of the City of Seattle's top trial Edmonds City Council Draft Minutes February 18, 2020 Page 3 Packet Pg. 37 attorneys, with a special emphasis on prosecuting crimes of domestic violence. During her tenure there, she also gained experience and knowledge, handling cases in many of the various community court programs offered by the City of Seattle. In June 2019, she came back to Zachor and Thomas and brought with her the knowledge and experience in prosecuting DV cases, but also her knowledge and experience with community courts. Ms. Stock is one of two supervising attorneys and handles the bulk of all City of Edmonds criminal matters as well as all cases currently in the newly formed Edmonds community court. Mr. Zachor introduced Sara Anderson who has been an attorney since October 2019. In her short time as an attorney, she has shown herself to be a smart and capable attorney who is passionate about the prosecution of misdemeanor cases. She currently assists Ms. Stock in the prosecution of the Edmonds criminal caseload and appears frequently at on the jail, arraignment, and review calendars. Mr. Zachor explained he has been an attorney since 2009. He is currently a supervising attorney for the City of Edmonds. His primary responsibilities are defending the City of Edmonds on RALJ appeals and representing the police department in drug, felony and firearm forfeitures. He also handles the out -of -court administrative functions required by the court, assists Ms. Stock in preparing the legal updates and trainings for the police department, is the primary point of contact for police officers needing review of search/arrest warrants or with charging/arrest questions and is "on -call" 24 hours a day, 7 days a week. He is also responsible for all charging review cases Ms. Stock reviewed criminal filings 2018 compared to 2019: Other Criminal Total Traffic Non -Traffic DUI/Physical Criminal Non- Total Criminal Infractions Infractions Control Traffic traffic Filings 2018 4547 29 144 328 466 5514 938 2019 2804 38 135 343 507 3827 985 Mr. Zachor explained the Edmonds Police Department (EPD)is one of the more active departments for pursuing DUI offenders; even though 2019 decreased slightly compared to 2018, he liked to think that was due to the emphasis Edmonds Police Department places on DUI. The prosecution of DUI has become a much more burdensome and lengthy process. The primary mode of determining blood alcohol level is via blood testing where the EPD draws someone's blood at the hospital, sends it to the Washington State toxicology lab who runs tests on the blood to determine the alcohol, marijuana, illicit drugs, prescription drugs, etc. That process has become quite burdensome; 4-5 years ago the turnaround was 2 weeks; early last year the delay was 6 months, the current average delay to get results is 10-12 months even though the toxicology lab has hired more people. Toxicology results are important, especially for repeat offenders who typically have more experience with defense attorneys telling them how to get out of a DUI. The wait time for toxicology results does not deter the EPD or their office from prosecuting DUIs. On occasion a case has to be dismissed temporarily and refiled when the toxicology results are available. Ms. Stock reviewed jury trials • Number of Jury Trials: 7 o Number of guilty convictions at trial: 4 o Number of not guilty convictions: 1 o Number of trials ending in a mistrial: 2 • Jury Trials by case type and result: o DUI — 2 trials — 2 guilty verdicts (both on appeal) o Assault 4 Domestic Violence: 3 trials — I guilty verdict (on appeal) and 1 mistrial and on retrial defendant was found not guilty. o Domestic Violence No Contact order violation — 1 trial, resulted in mistrial, not re -tried o Obstructing a Law Enforcement Officers I trial with a guilty verdict (on appeal) Edmonds City Council Draft Minutes February 18, 2020 Page 4 Packet Pg. 38 6.4.a Mr. Zachor said a common question is why are the guilty verdicts on appeal; In Washington, defendants have what is called a direct appeal or appeal as a matter of right, meaning the defendant has a right to appeal a finding of guilty to a higher court. Most often, appeals are a result of a defendant being found guilty after a jury trial. Currently, all jury trial guilty verdicts from 2019 are in the appeal process. Including appeals from 2017 and 2018, bring the total to 8 pending appeals (total also includes 2 new appeals already filed in 2020). Appeals from jury trials often take several months to process for transcriptions, reviewing, brief writing, and oral arguments before the court are conducted. One such example, is a current DUI case on appeal resulted in a 660-page transcript. Mr. Zachor and Ms. Stock highlighted notable cases in 2019: • Edmonds v. Sanchez — The defendant was charged with his 4' DUI in the last 10 years, 2 in the last two years in Washington and 2 in Texas. That case went to trial in April and he was found of DUI and is currently serving a one-year jail sentence because he was a repeat offender. The case is currently on appeal and has a transcript of 660 pages. • Edmonds v Bendzak — This was the defendants 3' DUI. The jury trial took two days and was successful as a result of the Police Department and witnesses. In talking to the jury afterwards, they indicated the Edmonds Police Department and Prosecutors had done an excellent job. The defendant was found guilty at jury trial and sentenced to 30 days, 5 days in jail and 25 days on EHM, and 5 years of probation with requirements to obtain alcohol/drug treatment. The case is currently on appeal. The case highlights the difficulties posed by the long delay in receiving toxicology results from the State Toxicology lab. This case was originally filed in 2018 but had to be dismissed and re -filed almost 8 months later when the toxicology results were finally received. • Edmonds v. Curtiss — This stalking case began in 2012 and involved a young lady who was stalked for over 5 years by the defendant, resulting in her spending much of her time at home protected by her mother. The case was finally resolved in 2019, originally filed in 2017. His and Police Department's primary concern was to protect the victim; the case resulted in diversion agreement and a permanent/life-time stalking protection order and securing significant mental health treatment for the defendant. While the defendant is on this diversion agreement, should he violate any provisions or conditions, he will likely spend a year or more in jail. The diversion agreement also saved the victim from having to testify and relive the horrors she endured during this part of her young life. Mr. Zachor thanked the Edmonds Police Department for the time and effort they put into this case. Ms. Stock and Mr. Zachor reviewed prospects for 2020: Community Court — Edmonds Municipal Court began its newly formed community court in January of 2020. Currently, the program has had two court calendars and the new program appears to be heading in the right direction by improving the success rate of defendant's on probation. The location allows defendants to take the bus and the court is one -stop -shopping. Most of the defendants are indigent and do not know what resources are available. DWLS 3 post -filing, pre-trial diversion pro ram — The prosecutor's office is currently developing a program to improve the re -licensing of criminal defendants charged with driving on a suspended license in the third degree. While there are various reasons for such a driving status, it primarily is a result of not paying or responding to traffic tickets. This program is designed to help people become lawful licensed and insured drivers and therefore less likely to be in the criminal justice system. Domestic Violence prosecution — Adding Ms. Stock as one of the supervising attorneys for the City of Edmonds instantly brought a wealth of knowledge and experience to the firm's DV prosecution. Additionally, having the City's DV coordinator, Jill Schick, significantly increases the contact and success rate of DV prosecutions. Combined, the effect has seen a reduction of repeat domestic violence offenders Edmonds City Council Draft Minutes February 18, 2020 Page 5 Packet Pg. 39 6.4.a and improvement in victim/police/prosecutor interaction and this office looks toward continued improvement on Domestic Violence prosecution cases. Thanked Edmonds Police Department officers. Councilmember L. Johnson expressed her appreciation and shared in the excitement of implementing community court. She referred to the decrease in traffic infractions from 4547 in 2018 to 2804 in 2019 and asked why there had been a 40% reduction. Mr. Zachor said that was best answered by the Police Department, but it can be related to a reduction in staffing levels, officers pulling over drivers and discovering there is an associated crime, people are driver better, etc. He summarized there were a number of factors that could result in the reduction. Councilmember K. Johnson asked about domestic violence cases; how many cases have there been, whether they are brought to community court and how Ms. Stock works with the Domestic Violence Coordinator. Ms. Stock answered she did not have exact number of domestic violence cases, they are included in criminal non -traffic. Mr. Zachor estimated 1/3 are domestic violence so about 150-200. Ms. Stock said community court is a post -conviction court, cases only go to community court if there is a disposition, the defendant is on probation and there has been a guilty finding. Defendants qualify for community court as long as there is no safety risk since the community court is held offsite at Swedish. If there any safety risks, defendants are seen at the Edmonds courthouse. Her work with Domestic Violence Coordinator Jill Schick includes multiple emails and phone calls and she staffs select cases with Ms. Schick at least once a week. Councilmember Paine thanked the firm for their work in the domestic violence community. She spent nearly seven years of career in that field and found it tough and interesting and required a lot of heart. She was excited by community court and asked if there was any interest in clearing post and pre -conviction warrants closer to Hwy 99. Mr. Zachor answered the Public Defender's Office, Judge Coburn and their office have bench warrant quash motions filed routinely. The difficulty with people with warrants is getting in touch with them. That question is probably better answered by the Public Defender who actively reaches out to people before court and after court if they do not appear. As long as there has been some contact with the Public Defender's Office, Judge Coburn tries not to issue warrants because she would rather have them in court than in jail. Edmonds has liberal policy of quashing warrants; Judge Coburn makes it as easy as possible for someone to quash their warrant; typically they simply need to show up and the Judge will quash their warrant. Councilmember Olson referred to the staffing issue at the toxicology lab effecting the time it takes to issue results. She asked if that was an issue nationwide or locally. Mr. Zachor answered it was statewide. Ms. Stock explained the toxicology lab has hired people but they must complete a certification process that takes up to a year. Councilmember Olson suggested that could be an opportunity for a public service announcement for young adults and asked what background was required. Ms. Stock answered chemistry. Councilmember Distelhorst thanked Zachor & Thomas for their report and their work on domestic violence and community court. He asked if 2 of 7 trials ending in mistrial was more than normal, whether there were significant lessons learned, noting one was retried and one was not guilty. Ms. Stock answered mistrials are usually due to something procedural. The rules of evidence are set at the beginning where evidence that will/will be allowed is determined. The most common is information that is supposed to be suppressed ends up comes out during trial and the trial has to start over. Once a case has begun, everyone has seen everyone else's hand and it is more difficult to "play poker" the next time when you know everyone's hands. So the prosecutor has to reevaluate to see if the case can be won knowing the strategy and what evidence will/will not be allowed as the rules of evidence still apply to the next case. Councilmember Buckshnis recognized the lengthy delay in receiving toxicology reports and the delay in processing rape kits. She asked the timing to process rape kits. Mr. Zachor answered rape is a felony which is filed by the Snohomish County Prosecutor's Office. Edmonds City Council Draft Minutes February 18, 2020 Page 6 Packet Pg. 40 6.4.a Council President Fraley-Monillas thanked Zachor & Thomas for participating in Judge Coburn's community court program. She also served on Judge Coburn's team and she appreciate them being flexible and willing to go where issues are occurring. The cooperation of the prosecutor and defense attorneys made a huge difference in the ability to implement community court. Mr. Zachor said they too are excited about community court, finding it a great benefit to the community. 5. POLICE CHIEF RECRUITMENT PROCESS Human Resources Director Jessica Neill Hoyson introduced Gary Peterson, President & CEO, Public Sector Search & Consulting, Inc. She clarified there is no action required of Council. Mr. Peterson explained PSSC, a California corporation authorized to work in Washington, is a boutique firm with 5-7 employees that specifically focuses on executive searches for police chiefs. They pride themselves on being response to their clients and limit the number of searches they take on at any one time. He is the President/CEO of the firm and will be the Search Consultant and lead this project. He has personally led over 35 executive search projects over the past 5 years, including 23 police chiefs searches. All 23 searches resulted in a selection; all selections are still in place. He highlighted the qualifications of the recruiters involved in this search: Gary Peterson, President/CEO 30 years public safety/recruiting experience Retired Police Chief — Martinez, CA JD, MS, BA FBI National Academy Senior Management Institute for Police (SMIP) Training Committee, California Police Chiefs Assoc Mr. Peterson reviewed: • Track Record o 2019 Mark Helms, Search Consultant 32 Years Public Safety Experience Ret. Chief — Lodi PD (CA); former deputy chief, Stockton PD (CA) Executive Fellow, National Police Foundation Board of Directors, California Police Chiefs Assn. MPA, BA FBI National Academy CA Law Enforcement Command College ■ Yakima WA — Police Chief ■ Redmond, WA —Police Chief ■ Grand Rapids, MI — Police Chief ■ Payson, AZ — Police Chief ■ Wheat Ridge, CO — Police Chief o 2018 ■ City of Seattle, WA — Police Chief ■ University at Buffalo (SNY) — Police Chief ■ Rohnert Park, CA — Police Chief ■ City of Syracuse, NY — Police Chief ■ City of Albany, NY — Police Chief ■ City of Seaside, CA — Police Chief o 2017 ■ Los Rios Community College, Sacramento, CA Chief/Director of Public Safety ■ City of Kansas City, MO — Chief of Police ■ City of Dallas, TX — Chief of Police Edmonds City Council Draft Minutes February 18, 2020 Page 7 Packet Pg. 41 6.4.a ■ City of Sacramento, CA — Police Chief ■ City of San Francisco, CA — Police Chief ■ City of Fairfield, CA — Chief of Police ■ University of California, Davis — Chief of Police ■ University of California, Los Angeles — Chief of Police ■ City of Shafter, CA — Police Chief Search Process o Establish candidate profile o Develop recruitment materials o Advertise the position o Source/recruit quality candidates o Screen/vet candidates o Forward candidates with recommendations • Selection process o Goal: Inclusive Process 0 1 st round interviews ■ Law Enforcement Panel (Partners and Edmonds) ■ Intergovernmental Panel (Leaders e.g. Schools, Mental Health, Fire) ■ Community Panel (e.g. Youth Commission, Senior Center, Diversity Commission and Other Community Partners) ■ Interview with the Mayor o Debrief Panels — Provide the Mayor with Strengths and Opportunities for Improvement for each candidate o Select Finalists Finalist Process o Suggested Multi -Day Process ■ Community Forum ■ City staff forum ■ Meet and greet City — directors team ■ Interview with Mayor ■ Mayor selects 3 finalists ■ City Council interviews three finalists ■ Mayor makes the final selection and forwards to City Council for approval o Entire process 90-120 days Council President Fraley-Monillas observed Mr. Peterson was from California and recalling Edmonds' Police Chief prior to Chief Compaan was also from California. She asked if that was because there were more police departments in California. Mr. Peterson answered there are 350 police departments in California. Council President Fraley-Monillas asked how Councilmembers should provide their input. Ms. Neill Hoyson suggested Council could provide input now or email input to her. Council President Fraley- Monillas said it may be better if Councilmembers have an opportunity to think about it for a bit. Ms. Neill Hoyson commented this would not be the Council's only opportunity; it will take 7-10 days to develop the recruiting materials so there is time to provide feedback. Councilmember Paine said she has been a public employee and has had bosses who conducted national searches. She asked if there would be a public records request to obtain all the employment information regarding the top candidates. Mr. Peterson answered it would depend on where they come from. A records check will be done through First Check who will provide a screening report that includes a lot of information Edmonds City Council Draft Minutes February 18, 2020 Page 8 Packet Pg. 42 6.4.a but he was uncertain it would provide all the employment data. Councilmember Paine assumed they would also do a thorough internet search. Mr. Peterson agreed. Councilmember Paine asked what he perceived to be the biggest challenge in the recruitment process for a city Edmonds' size. Mr. Peterson answered mainly the cost of living; it is expensive to live in the Seattle Metropolitan area which may dissuade some candidates. He recruited for Redmond which is similarly situated and had a very strong candidate pool. Councilmember Paine commented Redmond also has unique qualities. Councilmember Olson asked if the City would be responsible for moving expenses if an out-of-state candidate were selected. Ms. Neill Hoyson answered that can be part of the negotiation process once a candidate is selected. Councilmember Buckshnis asked the population of cities he generally conducts searches for. Mr. Peterson answered it ranges from small (18,000) to very large. Councilmember Buckshnis asked if their questions take into consideration the knowledge of the area, the area the chief will be managing, crime history, etc. Mr. Peterson said all that information is relevant and important to know and is taken into consideration and factored into the assessment. Councilmember Buckshnis warned him the City had experts involved in the Fire contract who provided some very valuable information that saved the City approximately $1M/year, but that went terribly with the union. Council President Fraley-Monillas observed Mr. Peterson was involved in hiring Seattle's Police Chief Carmen Best who was an internal candidate. She asked how many total candidates there were for that position. Mr. Peterson recalled there were a total of 65 candidates; their process called for advancing five candidates to the mayor. Eight candidates were interviewed by a 24-person search committee who reduced the number to five. PSSC's involvement ended once the five candidates were forwarded to the mayor's process. Council President Fraley-Monillas recalled Carmen Best was not Seattle mayor's top choice. Mr. Peterson said that was well documented in the newspapers and he did not want to comment. Council President Fraley- Monillas said she was not necessarily interested in Mayor Durkan's reasoning but how Carmen Best was appointed. Mr. Peterson the five candidates submitted were reduced to three, one candidate dropped out, Carmen Best was added and was ultimately selected. Councilmember Olson commented it was a relief to see so many layers of community engagement in the process, recalling recalled the hearing examiner's comment that Edmonds citizens care a lot about the community. She encourage him to listen to the citizen feedback at every step in the process. 6. AUDIENCE COMMENTS Darlene Stern, Edmonds, speaking for herself, referred to an article she wrote recently and asked if Councilmembers had read it; several indicated they had. She posed the following questions: What does the Mayor believe is broken at the Police Department that needs fixing? What is the Mayors' direction for the Edmonds Police Department; citizens would like to know the plan before it is implemented. Is it his intent bring Edmonds into the sphere of influence of Seattle policies and politic and if so, is that in the best interest of the Edmonds community? What message, perhaps a loss of confidence, are you sending to rank and file of the department that you would look outside for new leadership when the department has qualified leadership within and is already a successful, cohesive organization? At this point with so many retirees, it is critical that new staff have cohesive education and support for their inexperience. As pointed out earlier, there is an average of 3 years' experience on the graveyard and the department is losing 38 years of experience. Bringing in new, outside leadership at this point doesn't seem wise from a management standpoint. A change of leadership should be stabilizing and use of this recruiting company does not seem Edmonds City Council Draft Minutes February 18, 2020 Page 9 Packet Pg. 43 6.4.a to move in that direction. She was concerned that the amount of money spent was excessive and recommended individuals in the department be strongly considered. Marlin Phelps referred to a 2015 phone conversation with City Attorney Jeff Taraday in which Mr. Taraday told him the City had a new public defender. Prior to that time, the City used Feldman and Associates in Lynnwood who was heavily corrupt. He went to Feldman's office because he was fighting corruption in Edmonds; Mr. Feldman slammed his office door to the amusement of receptionist. When he left, he saw Mr. Feldman's silhouette through his half -open blinds, on the phone screaming "that expletive expletive is here right now." He commend on the crimes that went on in the Edmonds courthouse, the things they did and that there were no trials. James Zachor has trials but his father James Zachor, Junior, is a murderer, a cold blooded, old school gangster, murderer. Given adequate time and his story of what happened to him, he can point to the that James Zachor, Junior was responsible for the murder of a U.S. Attorney. In 2001 U.S. Attorney Tom Wells was shot 4 times while sitting at his computer in his Queen Anne home. James Zachor, Junior had his own grandson's father murdered. To know the history of this room and what went on will empower the Council. He encouraged the Council to know what they did and not be fooled. Jim Ognisty, Edmonds, highlighted State House and Senate Bills that could have a dramatic impact on the character of the City, SB 6536 and HB 2780, related to the elimination of single family zoning across the state, similar to what Oregon has enacted. He assumed the Council was passionate above the issue and wanted to bringing the bills to their attention as they are moving quickly through the House and Senate. He was curious whether the City would take a specific stance on either bill and if so, how that would be communicated to state representatives and residents. Ken Reidy, Edmonds, said he was unable attend earlier to watch the Hearing Examiner's report so did not what know what questions the Council asked. He hoped someone asked how for the second consecutive time the Hearing Examiner's term and contract expired without putting the position out to competitive bid. The Hearing Examiner office has been problematic for the City and citizens for some time. He encouraged the City Council to do a detailed investigation into the history of the Hearing Examiner position and to involve citizens in that process and allow citizens to participate in the evaluation of that office before putting it out to bid. The Hearing Examiner has a four year term; the December 31, 2014 expiration was overlooked, 10 months later citizens made the City aware and his new term expired December 31, 2019 without going to bid. The process is to go out to bid, the Mayor makes an appointment, and the City Council confirms and a contract is entered into. He urged the Council to do a detailed look into the Hearing Examiner's office and look at Chapter 10.35 which is an absolute mess 7. APPROVAL OF CONSENT AGENDA ITEMS COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF FEBRUARY 4, 2020 2. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF FEBRUARY 11, 2020 3. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 4. INTERLOCAL COOPERATIVE AGREEMENT BETWEEN EDMONDS SCHOOL DISTRICT AND CITY OF EDMONDS FOR POLICE COVERAGE AT SCHOOL DISTRICT EVENTS Edmonds City Council Draft Minutes February 18, 2020 Page 10 Packet Pg. 44 6.4.a 5. AUTHORIZATION TO ADVERTISE CALL TO ARTISTS 6. AUTHORIZATION FOR MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH MURRAYSMITH FOR THE PHASE 8 SEWERLINE REPLACEMENT PROJECT 7. AUTHORIZATION FOR MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH THE BLUELINE GROUP FOR THE PHASE 11 WATERLINE REPLACEMENT PROJECT 8. COUNCIL COMMITTEE REPORTS 1. MONTHLY COUNCIL SUBCOMMITTEE REPORTS AND MINUTES Finance Committee Councilmember Distelhorst reported on topics the committee reviewed: • Finance Committee Orientation — information only • Preliminary December 2019 Quarterly Financial Report — future full Council • 2020 Carryforward Budget Amendment Ordinance — full Council in future Parks & Public Works Committee Councilmember Paine reported on topics the committee reviewed: 1. Authorization to Advertise Call to Artists (Civic Park and library) — approved on Consent Agenda 2. Presentation of a Professional Services Agreement with The Blueline Group for the Phase 11 Waterline Replacement Project — approved on Consent Agenda 3. Presentation of a Professional Services Agreement with Murraysmith for the Phase 8 Sewerline Replacement Project — approved on Consent Agenda 4. Level 3 Communications LLC Franchise Ordinance — future Consent Agenda Public Safety, Personnel & Planning Committee Councilmember K. Johnson reported on topics the committee reviewed: 1. Discussion Executive Assistant to Council Contract — consider extending current contract and possibly hold executive session to discuss performance. May be further discussion by Council 2. Interlocal Cooperative Agreement Between Edmonds School District and City of Edmonds for Police Coverage at School District Events — approved on Consent Agenda 3. Edmonds School District Security Camera Inter -Local Agreement — full Council 4. Field Arborist Job Description — Consent Agenda following union approval 9. PUBLIC HEARINGS 1. ORDINANCE AMENDING ECDC UNIT LOT SUBDIVISION APPLICATION PROCEDURE(AMD20190005) Planner Mike Clugston explained staff has identified the need for a minor change to the unit lot subdivision application procedure so that a building permit would precede the unit lot division application. Applying for the unit lot subdivision after the building permit application leads to processing inefficiencies for both staff and applicant. The change will save the applicant and staff time and money. Staff recommends approval of the ordinance following the public hearing. Councilmember K. Johnson commented in the past the Council has not made a decision at the same meeting as the public hearing and has made the decision at a future meeting to allow for additional questions and comments. She asked what process the Council intended to follow. Edmonds City Council Draft Minutes February 18, 2020 Page 11 Packet Pg. 45 6.4.a Councilmember Buckshnis said she and Councilmember Paine plan to bring that issue up as part of a study session regarding Council procedures. She recalled times in the past when the Council did not take action at the same meeting as the public hearing and other times the Council did take action following the public hearing. She agreed with Councilmember K. Johnson that the Council should take action at the meeting following a public hearing. Council President Fraley-Monillas said her research found there was nothing in writing either way. In the past there have been numerous instances where a decision follows the public hearing. Councilmembers always have the right to make a motion. It would be good to have a written policy that the Council does not take action at the same meeting as the public hearing. Councilmember Paine said she preferred the Council have time to digest the information and consider comments received via email. Development Services Director Shane Hope clarified the intent of memo was not that the Council make a decision tonight, but simply to relay that staff recommends approval. Mayor Nelson opened the public participation portion of the public hearing. Ken Reidy, Edmonds, said when it comes to subdivision application procedures, the critical part is enforcement of the laws the City Council adopts. Enforcement of application procedures for subdivisions should not be contingent upon citizens monitoring applications and ensuring they file an appeal before the 21 day LUPA period expires. Citizens do not have time to monitor subdivision applications to ensure they are complete, consistent and legal; it is mayor's job to see that all laws and ordinances are faithfully enforced. He feared the 21 day LUPA appeal period creates a problem for citizens. Whatever the Council adopts, he recommended strong enforcement of the procedures. Hearing no further comment, Mayor Nelson closed the public hearing. 2. PUBLIC HEARING ON AN ORDINANCE AMENDING THE EDMONDS COMMUNITY DEVELOPMENT CODE TO ADD "HOTEL" AS A PERMITTED USE IN THE CW ZONE Planning Manager Rob Chave displayed a diagram of the zoning on the waterfront, identifying the CW (Commercial Waterfront) zone west of the railroad. The other parts of downtown allow hotels; the CW zone is the only commercial zone in the downtown area that does not. The Planning Board recommended adding hotels as a permitted use in the CW zone. He reviewed the applicable code sections: • 24.30.070 SMP Urban Mixed Use environments Urban Mixed Use I. This designation is appropriate to water -related and water -enjoyment commercial and recreational uses. Urban Mixed Use 11. This designation is assigned to areas that are suitable and planned for high - intensity, water -dependent uses related to commerce, transportation, and recreation. • 24.40.040 Public access and views. 11. View Protection Regulations. a. Within the urban mixed use I, urban mixed use II and adjacent aquatic I and aquatic II shoreline designations no building or other major structure may be located within the following required view corridors: i. Landward of the ordinary high water mark, a view corridor must be maintained across 30 percent of the average parcel width.... Mr. Chave reviewed amendment options: 1. Planning Board recommendation draft ordinance: add "hotels" to the list of permitted uses in the CW zone Edmonds City Council Draft Minutes February 18, 2020 Page 12 Packet Pg. 46 6.4.a 2. If parking is a concern, this can be substituted in the ordinance: add "Hotels that include parking at one stall for every unit" (current residential parking requirement) Mr. Chave referred to the Council packet which includes questions and answers based on previous Council discussion as well as background from Economic Development Committee (EDC) related to permitting hotels in the CW zone. Council President Fraley-Monillas referenced the two buildings that have had some level of discussion, one has plenty of parking and the other has minimal parking and adjoins City's parking. She questioned how parking would be made available if there is only so much space. Mr. Chave answered the standard parking rate is 1 space per 500 square feet of floor area; another option would be to require the language in option 2, "Hotels that include parking at one stall for every unit." If that amount of parking was not available, a hotel could not be established at that location. Another option would be "Hotels that include parking at 1 space per 500 square feet of floor area." In either option, that much parking would need to be provided to establish a hotel use. Council President Fraley-Monillas commented that prohibits current waterfront buildings. Mr. Chave answered it would depend on the existing circumstances and what property was available. Economic Development/Community Services Director Patrick Doherty said the 1 space per 500 square feet of floor area that is uniform across downtown recognizes the changes in uses that have occurred downtown over the decades. Downtown buildings have had a variety of uses in response to market demands. Having a consistent parking requirement of 1 per 500 allows the same parking for the next use. Changing the parking requirement for hotels would mean other uses could continue to provide 1 per 500. Anyone interested in developing a hotel would need to determine the size based on available parking. Council President Fraley-Monillas asked if that was the same for the Port property, noting a majority of the CW zone was on Port property. Mr. Chave answered the CW zone applies to the Port property as well; the one exception is Harbor Square which has its own unique zoning and standards. Council President Fraley-Monillas referred to the zoning diagram and inquired about the green space with a P on it. Mr. Chave answered that was zoned Public. He identified the shoreline, noting the area zoned public is basically the beach. Developing a hotel on the Edmonds waterfront would not result in inaccessible waterfront because via covenants, public ownership, etc. public access to most of the waterfront is protected. Councilmember K. Johnson said she believes zoning is an extension of the police powers as was before the U.S. Supreme Court in Euclid V. Ambler. It is the protection of the health, safety and welfare of the citizens. One factor that hasn't been discussed is noise. She did not feel it was appropriate to have a hotel renovated in an existing location because in her experience while in those buildings, conversations have to stop due to the train noise. If the City had a quite zone or adequate passage to the waterfront area, it could be reconsidered. In the meantime, she did not find renovating an existing building for a hotel appropriate. She has heard complaints about the train from people at Harbor Square. In theory, Edmonds needs more hotels and in theory the waterfront is a beautiful area but this proposal is not appropriate at this time. She was also concern with how this was communicated and transmitted directly from the EDC to the Planning Board without first coming to the City Council. Councilmember L. Johnson observed Brackett's Landing North is also colored green on the zoning map and asked why the area south of the ferry terminal was not also green. Mr. Chave answered it was never zoned that way; it is owned by the City. Edmonds City Council Draft Minutes February 18, 2020 Page 13 Packet Pg. 47 6.4.a Councilmember Olson said the comments about parking are relevant for today including concern with overflow onto the streets and using parking that should be available for other uses. She pointed out automation will change things, as well Uber and rental cars that park away from the hotel. In the short term and for the reality of today, possibly some parking language should be added, but it was important for the Council as a legislative body to readdress that as reality changes and not as much parking is needed even if a hotel has not come to fruition. With regard to noise, that is an issue for a developer to consider in developing a hotel, and there are great noise proofing construction methods. The proposal is changing the zoning so it is an option if the right developer can make a project work. She was in favor of the proposed change. Mr. Chave commented it is difficult to predict the clientele that would be attracted to a hotel in this location. One of the factors is the proximity to rail and ferry traffic; some people seeking lodging may not even have a car. Mr. Doherty referred to uses that are currently allowed, noting there are currently no restaurants north of the fishing pier. Restaurants are currently allowed and have the highest parking demand of all the uses being discussed, whether office, hotel or residential. Any one of those building could be reused for a restaurant at any time. The concept is to add another use to the pallet of possible uses. A hotel is not an outlier from a parking perspective when compared to the current list of uses. Councilmember Paine asked if one of the buildings were rehabilitated as a hotel, do they have access to parking permits beyond their employees. Mr. Doherty said no, recalling a two unit hotel on Dayton applied for parking permits and were denied because the current language does not state hotel guests. Councilmember Paine asked if hotel employees could obtain a parking permit. Mr. Doherty did not think the Railroad & Admiral area was in the permit area. Councilmember Paine said the noise concerns are impactful but are not much different than other uses in the area. She was not entirely opposed if it was related to renovating an existing building. If a new building were proposed, she would have more concerns. Mr. Doherty pointed out most of the existing building substantially exceed today's development standards and some do not provide any view corridor. If a building were demolished to construct a new building, they would be required to provide 30% of the lot as a view corridor which potentially could be 30% less building as well as potentially a lower height. Therefore, it would be very unlikely someone would demolish a building to rebuild a hotel. Mr. Chave agreed several of the existing building exceed the height limit. A new building would have to provide a view corridor as well as likely be shorter. Councilmember Buckshnis said she was baffled; the code is messed up, there are four different definitions for hotel and motel and there are higher priorities than adding hotels to the CW zone. She cited parking issues, sound issues, public issues, potentially rezoning the entire area, and concern with hotel creep into the MP II zone. Had the Planning Board come to the City Council first, she would have said no. She summarized the definition of hotel motel is a can of worms. Councilmember L. Johnson referred to staff s indication that restaurants have the highest parking needs, commenting in her experience hotels often have a restaurant. Mr. Doherty said the issue is there is not a lot of square footage in any of the buildings. If anyone were to determine there was a higher economic return to renovate a building for lodging, they likely would want to maximize the number of units and meet the parking requirements. He did not envision there being enough parking onsite to accommodate a restaurant other than a small bar for guests and/or a breakfast room. It would be difficult to accommodate both a hotel and restaurant with the limited parking that exists unless they were to acquire additional property within a reasonable distance. He summarized it was unlikely there would be a hotel of any size and a full service restaurant because there would not enough building space or parking. Edmonds City Council Draft Minutes February 18, 2020 Page 14 Packet Pg. 48 6.4.a Council President Fraley-Monillas explained the building north of the newly created waterfront/senior center used to have a very large restaurant and nearly their entire first floor is parking. That building would make the most sense for development as a hotel. She was interested in hearing from citizens. She recalled the building north of the fishing pier previously had a number apartments and are now offices; that building is set up for hotel rooms. Councilmember Olson said she was interested in citizen input. As someone who has served on citizen boards, she was aware of the frustration due to the lack of action on the work and proposals those citizen boards have done. This is likely an opportunity in one building closest to the waterfront/senior center and would only happen if a developer was interested. The EDC has considered this and talked to a lot of business owners and stakeholders; this could be an economic driver for the City. The City needs more hotel rooms and are losing room nights to Lynnwood because there are inadequate accommodation in Edmonds. She urged the Council to keep an open mind and remember the citizens who volunteer their time on EDC put their time and effort into this which was good enough reason for her to look at it more closely. Mayor Nelson opened the public participation portion of the public hearing. Kimberly Koenig, Edmonds, small business owner and EDC member, spoke in support of amending the ECDC to add hotel as a permitted use in the CW zone. There are so many fantastic reasons to visit Edmonds and it makes sense to capitalize on visitors and the dollars they spend. For example, research shows that day-trippers spend $45-85/day; overnight guests spend $175+. With the development of new waterfront/senior center, it is a natural partnership to allow existing building space to become a hotel and to create a true waterfront event experience. There is an opportunity for Edmonds to have one of the only beachfront boutique hotels in the greater Seattle area. As a member of the EDC and Downtown Edmonds Merchants Association, who also supports the amendment, they see the opportunity this change could create for economic growth and ask that the Council to consider the amendment. Lee Kimmelman, Edmonds, recalled speaking with a few Councilmembers two weeks ago when this amendment was first presented. His overall opinion was the amendment would be a great idea. The concerns expressed about noise, parking, etc. will play themselves out. It will be a business decision by the person who chooses to develop a hotel. In this day and age where people provide online reviews, if noise becomes an issue, the hotel will not attract customers. It will be up to the business owner whether a hotel would be profitable. He agreed a hotel could not operate restaurant, more likely they would form relationships with existing waterfront restaurants. The location of hotel on the waterfront in close proximity to the train station is a perfect match because people can walk to the hotel. This change offers nothing but opportunity. Any redevelopment would improve the architecture profile of the waterfront. He was looking hard for a downside and the only downside he saw was the hullabaloo in previous years about safety on the waterfront. David Preston, Edmonds, agreed code issues are an important point. He noted there is already a hotel on the waterfront, the Port of Edmonds has over 5,000 overnight stays on the water in boats per year. Hearing no further testimony, Mayor Nelson closed the public hearing. Councilmember Buckshnis asked about occupancy of Harbor Inn. Mr. Doherty answered the manager's email, which arrived after the Council packet was assembled, stated 55-65% occupancy is average during non -peak times such as this time of year; in the summer occupancy is 95-100%. He summarized there are times of the year where there is a need for more rooms and other times when another hotel would be a competitor in the marketplace. 10. STUDY ITEMS 1. CITY COUNCIL COMMITTEES, STUDY SESSIONS, AND STUDY ITEMS Edmonds City Council Draft Minutes February 18, 2020 Page 15 Packet Pg. 49 6.4.a This item was removed from the agenda via action during Agenda Item 4 12. MAYOR'S COMMENTS Mayor Nelson advised he will be a tasting judge at the Chamber of Commerce International Clam Chowder Cookoff on Saturday, February 22. There will be ten local restaurants participating and one participant from Japan. 13. COUNCIL COMMENTS Councilmember K. Johnson announced she has reappointed Scott Merrick to the Economic Development Commission. She announced the 28' Annual Chocolate and Wine Gala presented by Domestic Violence Services of Snohomish County on Friday, April 3' at the Tulalip Resort Casino. Councilmember L. Johnson reported the South Snohomish County Cold Weather Shelter opened last night when temperatures dropped below 34 degrees. The shelter will be open through Thursday due to projected low temperatures. It is a lifesaving service that is staffed by volunteers and they are always looking for more volunteers. She plans to volunteer tomorrow; varying length shifts are available morning and evening. More information is available at weallbelong.org. Councilmember Buckshnis reminded dogs are not allowed on Brackett's Landing beach or any Edmonds beaches except the dog park south of Marina Beach. Council President Fraley-Monillas wished Mayor Nelson luck at the Clam Chowder cookoff as she does not like clam chowder. Councilmember Distelhorst thanked everyone who participated in the Citizens Housing Commission (CHC) open house last week. The survey is open until Friday and available in multiple languages. He thanked the CHC for providing an opportunity for those for whom English may not be their first language to complete the survey. Councilmember Olson reported the Memorial Day event will be expanded this year with an invitation to people who have been touched by the art of Michael Reagan's Fallen Heroes Project. There are a lot of special events for Gold Star families who have lost loved ones to the war on terror. She invited the public to contact her via the City website or at her talk then walk at 85°C Bakery Caf6 on Hwy 99 tomorrow at 8:00 a.m. Councilmember Paine thanked everyone who came to the Housing Commission open house, coming it was very interesting and there were many perspectives. She estimated the number of attendee at 100. She was pleased with the attendance and was encouraged about having traveling open houses. Councilmember Paine reported on her Police Department ridealong, five hours with Sergeant Barker, that she found fascinating and a terrific education. She did not expect so much to be going on behind the scenes in Edmonds. 14. ADJOURN With no further business, the Council meeting was adjourned at 9:22 p.m. Edmonds City Council Draft Minutes February 18, 2020 Page 16 Packet Pg. 50 6.5 City Council Agenda Item Meeting Date: 02/25/2020 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #240967 through #241042 dated February 20, 2020 for $1,231,606.29 and wire payments of $21,474.31 and $19,810.59. Approval of payroll direct deposit and checks #64114 through #64117 for $592,630.97, benefit checks #64118 through #64122 and wire payments of $592,794.09 for the pay period February 1, 2020 through February 15, 2020. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 02-20-20 wire 02-13-20 wire 02-20-20 FrequentlyUsedProjNumbers 02-20-20 payroll summary 02-20-20 payroll benefits 02-20-20 Packet Pg. 51 6.5.a vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 240967 2/20/2020 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account 85465 INV 85465- EDMONDS PD- S.JENSE 5 NEW NAME TAPES 001.000.41.521.71.24.00 1 EMBROIDERED NAME TAPE 001.000.41.521.71.24.00 10 PATCH INSTALLATIONS 001.000.41.521.71.24.00 10.0% Sales Tax 001.000.41.521.71.24.00 85752 INV 85465 - OVERCHARGE - S.JEN; PAT INSTALL/REMOVE OVERCHAI 001.000.41.521.71.24.00 10.0% Sales Tax 001.000.41.521.71.24.00 85753 INV 85753 - EDMONDS PD- CPL CH 40 HEROS CHEVRON PATCHES 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85757 INV 85757- EDMONDS PD - S. HAW BLAUER US SHIRT 001.000.41.521.22.24.00 SGT CHEVRONS 001.000.41.521.22.24.00 NAME TAPE 001.000.41.521.22.24.00 3 BLAUER US SHIRTS 001.000.41.521.22.24.00 3 SGT CHEVRONS 001.000.41.521.22.24.00 3 NAME TAPES 001.000.41.521.22.24.00 3 BLAUER PANTS 001.000.41.521.22.24.00 Page: 1 aD L 3 c �a .y Amoun 0 a aD r U d 40.0( N 8.0( m t 30.0( u m 7.8( c -15.0( f° 0 L -1.5( a E 119.6( 11.9( o �a 0 79.9� a Q 2.9� N 0 8.0( N N 0 224.9 -, E M 8.9-, c 24.0( E t 269.9 1 Q Page: 1 Packet Pg. 52 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 240967 2/20/2020 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.0% Sales Tax 001.000.41.521.22.24.00 85760 INV 85760 - EDMONDS PD- S.JENSI NEW NAME TAPE 001.000.41.521.71.24.00 2 PATCH INSTALLATIONS 001.000.41.521.71.24.00 VELCRO 001.000.41.521.71.24.00 NEW NAME TAPE 001.000.41.521.71.24.00 10.0% Sales Tax 001.000.41.521.71.24.00 85810 INV 85810 - EDMONDS PD- E.SANC BLAUER SOFTSHELL FLEECE 001.000.41.521.22.24.00 BLAUER TACSHELL JACKET 001.000.41.521.22.24.00 2 NAME TAPES 001.000.41.521.22.24.00 WATER PROOF SEAM SEAL 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85813 INV 85813 - EDMONDS PD- S.MORF BLAUER L/S SHIRT 001.000.41.521.22.24.00 NAME TAPE 001.000.41.521.22.24.00 CPL CHEVRON PATCHES 001.000.41.521.22.24.00 2 BLAUER S/S SHIRTS 001.000.41.521.22.24.00 2 NAME TAPES 6.5.a Page: 2 a� L 3 c �a Amoun N 0 a m 61.8� u L_ 16.0( m t 6.0( u 5.0( c 8.0( �a 3.5( o L �a a 119.9� E 229.9� U 0 16.0( > 0 10.0( a Q 37.6( N 0 N 79.9� o 8.0( 9 2.9£ aD 149.9£ t U �a Q Page: 2 Packet Pg. 53 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 240967 2/20/2020 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.41.521.22.24.00 2 CPL CHEVRON PATCHES 001.000.41.521.22.24.00 BLAUER PANTS 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85881 INV 85881 - EDMONDS PD- D. BOR! NAME TAPE 001.000.41.521.22.24.00 VELCRO 001.000.41.521.22.24.00 BLANK ID PANEL/ HEAT PRESS 001.000.41.521.22.24.00 MOLLE CUFF ATTACHMENT 001.000.41.521.22.24.00 EXTERNAL CARRIER 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 MOLLE RADIO ATTACHMENT 001.000.41.521.22.24.00 85882 INV 85882 - EDMONDS PD - H. XINC SALOMON BOOTS 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 85945 INV 85945 - EDMONDS PD - B.TRIM 2 ACADEMY S/S 001.000.41.521.22.24.00 2 MILITARY SEWN CREASE 001.000.41.521.22.24.00 2 SPORT TEK SHORTS 001.000.41.521.22.24.00 6.5.a Page: 3 a� L 3 c �a Amoun y 0 a- (1) 16.0( 'D r U d 5.9E 84.9E m 34.7� v m c 16.0( c 10.0( 0 20.0( >+ M a 57.0( 200.0( U 0 33.8E > 0 LM 35.2.E a Q 0 189.9E c N 19.0( o E M 39.9E Z c 16.0( E t 31.9E Q Page: 3 Packet Pg. 54 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 240967 2/20/2020 076040 911 SUPPLY INC 240968 2/20/2020 065052 AARD PEST CONTROL Voucher List City of Edmonds Invoice PO # Description/Account (Continued) ACADEMY SWEATSHIRT 001.000.41.521.22.24.00 HEAT PRESS 001.000.41.521.22.24.00 3 COTTON T-SHIRTS 001.000.41.521.22.24.00 3 ACADEMY HEATPRESS 001.000.41.521.22.24.00 2 L/S HEAT GEAR SHIRTS 001.000.41.521.22.24.00 SW EATPANTS 001.000.41.521.22.24.00 TRAFFIC TEMPLATE 001.000.41.521.22.24.00 IRON GLOVES GRAVITY GRIP 001.000.41.521.22.24.00 BOSTOB WEAVE BELT 001.000.41.521.22.24.00 3 TACTICAL ACADEMY PANTS 001.000.41.521.22.24.00 RICHARDSON PROWOOL HAT 001.000.41.521.22.24.00 CUSTOM EMBROIDERY 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 Total : 29985 MEADOWDALE CC PEST CONTROI MEADOWDALE CC PEST CONTROI 001.000.64.576.80.41.00 10.4% Sales Tax 001.000.64.576.80.41.00 30096 W WTP: 2/18/20 PEST CONTROL SE 6.5.a Page: 4 a� L 3 c �a Amoun N 0 a m 11.9£ U 15.0( N 17.1( U 45.0( m c 59.9£ m c 18.9c f° 0 L 12.0( a 9.9f E 21.0( ,- 0 149.9 -, > 0 12.9£ a Q 8.0( N 0 47.0( N 2,814.4, c w E 2 U 90.0( aD 9.3E E U �a Q Page: 4 Packet Pg. 55 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 240968 2/20/2020 065052 AARD PEST CONTROL 240969 2/20/2020 000135 ABSCO ALARMS INC 240970 2/20/2020 064615 AIR COMPRESSOR SERVICE 240971 2/20/2020 000850 ALDERWOOD WATER DISTRICT 240972 2/20/2020 071634 ALLSTREAM Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 2/18/20 Pest Control Service 423.000.76.535.80.41.00 10.4% Sales Tax 423.000.76.535.80.41.00 Tota I : 74742 FRANCIS ANDSERSON CENTER - F FRANCIS ANDSERSON CENTER - F 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Tota I : 49080 WWTP: PO 216 - OIL FILTER / KM11 PO 216 - OIL FILTER / KM1122E 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Tota I : 10611 MONTHLY WHOLESALE WATER Cl- MONTHLY WHOLESALE WATER CF 421.000.74.534.80.33.00 Total 16671247 C/A 768328 PR1-1 & 2 City Phone Service 512.000.31.518.88.42.00 Tourism Toll free lines 877.775.6929; 001.000.61.558.70.42.00 Econ Devlpmnt Toll free lines 001.000.61.558.70.42.00 6.5.a Page: 5 a� L 3 c �a Amoun N 0 a m 73.0( u L 7.5< 'a 179.9° m v 180.0( 18.7, 198.7, 0 �a a 595.4.E 23.5( U 4- 0 64.3 , 0 683.3, c L Q a Q 137,263.0( N 137,263.0( N N 0 U) 963.41 'M 10.3E aD 10.3E t U �a Q Page: 5 Packet Pg. 56 vchlist 02/20/2020 6:53:33AM Voucher List City of Edmonds 6.5.a Page: 6 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 240972 2/20/2020 071634 071634 ALLSTREAM (Continued) Total : 0 984.2( 0 240973 2/20/2020 069751 ARAMARK UNIFORM SERVICES 1991618273 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 29.5E 10.4% Sales Tax 001.000.66.518.30.24.00 3.0 1 1991628115 WWTP: 2/12/20 UNIFORMSJOWEL v Mats/Towels = 423.000.76.535.80.41.00 51.4E c Uniforms aD 423.000.76.535.80.24.00 2.6E 10.4% Sales Tax 423.000.76.535.80.41.00 5.3E o 10.4% Sales Tax 423.000.76.535.80.24.00 0.2E a 1991628116 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 56.5( u 10.4% Sales Tax o 001.000.64.576.80.24.00 5.8E Fu 1991628117 FACILITIES DIVISION UNIFORMS o FACILITIES DIVISION UNIFORMS L a 001.000.66.518.30.24.00 29.5E Q 10.4% Sales Tax c 001.000.66.518.30.24.00 3.0 � N Total : 187.4E N 240974 2/20/2020 001777 AURORA PLUMBING & ELECTRIC INV310088 PUBLIC WORKS - PARTS N w PUBLIC WORKS - PARTS E 001.000.66.518.30.31.00 44.4- 2 10.1 % Sales Tax 001.000.66.518.30.31.00 4.4E Total: 48.9( E t 240975 2/20/2020 070305 AUTOMATIC FUNDS TRANSFER 114075 OUT SOURCING OF UTILITY BILLS Q Page: 6 Packet Pg. 57 vchlist 02/20/2020 6:53:33AM Voucher List City of Edmonds 6.5.a Page: 7 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 240975 2/20/2020 070305 AUTOMATIC FUNDS TRANSFER (Continued) 0 UB Outsourcing area Printing 2,281 422.000.72.531.90.49.00 146.7f u UB Outsourcing area Printing 2,281 P 421.000.74.534.80.49.00 146.7E UB Outsourcing area Printing 2,281 423.000.75.535.80.49.00 151.21 UB Outsourcing area Postage 2,281 U 421.000.74.534.80.42.00 445.0( UB Outsourcing area Postage 2,281 423.000.75.535.80.42.00 444.9E m 10.1 % Sales Tax 422.000.72.531.90.49.00 14.8< f° 10.1 % Sales Tax o 421.000.74.534.80.49.00 L 14.8( 10.1 % Sales Tax a 423.000.75.535.80.49.00 15.2E E Total: 1,379.71 240976 2/20/2020 077426 BEHAR COMPANY PLN2019-0038 PLANNING REFUND: APPLICANT V o Planning Refund: Applicant withdrew 001.000.257.620 380.0( o Total: 380.0( a Q 240977 2/20/2020 069454 BOSS CONSTRUCTION INC E4FE.Pmt 1 E4FE.PMT 1 THRU 1/31/2020 E4FE.Pmt 1 thru 1/31/2020 N 422.000.72.594.31.65.20 192,223.9( N E4FE.Ret 1 N 422.000.223.400 0 -9,611.2( N Total : 182,612.7( .E 240978 2/20/2020 069295 BROWN, CANDY 8248 BIRD CLASS 8248 MORE AMAZING BIRDS CLAS, _R U 8248 MORE AMAZING BIRDS CLAS; c 001.000.64.571.22.41.00 89.1( E Total : 89.1( u �a Q Page: 7 Packet Pg. 58 6.5.a vchlist Voucher List Page: 8 02/20/2020 6:53:33AM City of Edmonds a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 240979 2/20/2020 067947 BROWNELLS INC 18679211 INV 18679211 - ACCT 00557761 - EC 0 m ARMORERS MASTER WRENCH 001.000.41.521.40.31.00 69.9� u BENCH BLOCK L 001.000.41.521.40.31.00 14.0( Freight 001.000.41.521.40.31.00 4.9E 10.4% Sales Tax 001.000.41.521.40.31.00 9.2E Total : 98.1 c c d 240980 2/20/2020 076240 CADMAN MATERIALS INC 1706093 STREET - SUPPLIES STREET - SUPPLIES 111.000.68.542.61.31.00 595.0( o 7.8% Sales Tax 111.000.68.542.61.31.00 46.4, a Total: 641.4, 240981 2/20/2020 073029 CANON FINANCIAL SERVICES 21115474 C/A 572105 CONTRACT# 3091/0521 U Finance dept copier contract charge c 001.000.31.514.23.45.00 209.6' �a B&W Meter usage IRC5250 1/01/20 - c 001.000.31.514.23.45.00 58.2, a Color Meter usage IRC5250 1/01/20 - Q 001.000.31.514.23.45.00 139.5E .r 10.4% Sales Tax N 001.000.31.514.23.45.00 42.3E N 21115477 CANNON 5250 cm contract charges Feb 2020 N 001.000.22.518.10.45.00 167.6E E contract charges Feb 2020 @ 001.000.61.557.20.45.00 U 20.9E ; contract charges Feb 2020 aD 001.000.21.513.10.45.00 20.9E E bw meter reading 1/1 - 1/31/20 U 001.000.22.518.10.45.00 9.01 Q Page: 8 Packet Pg. 59 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 240981 2/20/2020 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) bw meter reading 1/1 - 1/31/20 001.000.61.557.20.45.00 bw meter reading 1/1 - 1/31/20 001.000.21.513.10.45.00 clr meter reader 1/1 - 1/31/20 001.000.22.518.10.45.00 clr meter reader 1/1 - 1/31/20 001.000.61.557.20.45.00 clr meter reader 1/1 - 1/31/20 001.000.21.513.10.45.00 10.4% Sales Tax 001.000.22.518.10.45.00 10.4% Sales Tax 001.000.61.557.20.45.00 10.4% Sales Tax 001.000.21.513.10.45.00 21115478 WWTP: 2/20 MO CHG+ 1/20 METER 2/20 MO CHG+ 1/20 Meter Usage - 423.000.76.535.80.45.00 21115479 CABIB 2501F contract charges 2/1 - 2/29/20 001.000.21.513.10.45.00 bw meter reading 1/1 - 1/31/20 001.000.21.513.10.45.00 clr meter reading 1/1 - 1/31/20 001.000.21.513.10.45.00 10.4% Sales Tax 001.000.21.513.10.45.00 21115480 BUILDING COPIER: CONTRACT Cl- Building Copier: contract charge anc 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 21115481 PLANNING COPIER CONTRACT CH 6.5.a Page: 9 W L 3 c �a Amoun N 0 a m 1.1< U N 34.0( U 4.2E m c 4.2E m c 21.9" f° 0 L 2.7z a 2.7z E U 4- 243.7E 0 Ta 0 26.4z a Q 1.9m, N 0 20.& N N 0 5.1, E M 34.2( 3.5E t U M Q Page: 9 Packet Pg. 60 vchlist 02/20/2020 6:53:33AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 240981 2/20/2020 073029 CANON FINANCIAL SERVICES (Continued) 21119453 240982 2/20/2020 073029 CANON FINANCIAL SERVICES 21115475 21115485 PO # Description/Account Planning copier contract charge plus 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 DSD LARGE COPIER: CONTRACT, DSD large copier: contract charge pli 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 Total CONTRACT AND METER USAGE contract and meter usage charges 001.000.31.514.23.45.00 10.4% Sales Tax 001.000.31.514.23.45.00 CONTRACT CHARGE AND METER I contract charge and meter usage ja/f( 001.000.31.514.23.45.00 10.4% Sales Tax 001.000.31.514.23.45.00 Total 240983 2/20/2020 019215 CITY OF LYNNWOOD 16351 WWTP: 1/2020 M/O+SEWER 1/2020 M/O & SEWER 423.000.75.535.80.47.20 Total 240984 2/20/2020 068815 CORRECT EQUIPMENT 40921 SEWER - WIRED SQUAT CORE SEWER - WIRED SQUAT CORE 423.000.75.535.80.35.00 10.4% Sales Tax 423.000.75.535.80.35.00 Total 6.5.a Page: 10 a� L 3 c �a Amoun N 0 a m 90.0( U L 9.3E N m z 505.0- U 52.5, c 1,733.3' M c �a 0 529.9z �a a 55.1 < U 14.6£ o 0 1.5z o 601.25 a Q 0 N 42,307.0( N 42,307.0( cm 0 V) E M 8,040.0( c 836.1 E E 8,876.1( �a Q Page: 10 Packet Pg. 61 vchlist 02/20/2020 6:53:33AM Voucher List City of Edmonds 6.5.a Page: 11 a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 240985 2/20/2020 064531 DINES, JEANNIE 20-3996 PPW, FINANCE, & PSPP COMM. MII 0 m PPW, Finance, and PSPP Comm. Me 001.000.25.514.30.41.00 194.4( u Total: 194.4( .`- 240986 2/20/2020 077410 DISTELHORST, LUKE 021420 IPAD SUPPLIES FOR CM LUKE DIS' N AMZN - iPad case with keyboard 001.000.11.511.60.31.00 79.5( r AMZN - Apple pencil for iPad 001.000.11.511.60.31.00 99.3E Total : 178.8E 240987 2/20/2020 076172 DK SYSTEMS 25047 FIRE STATION 16 - CHEMICALLY CL FIRE STATION 16 - CHEMICALLY CL — 001.000.66.518.30.48.00 825.4- PREVAILING WAGE a 001.000.66.518.30.48.00 20.0( 10.4% Sales Tax 001.000.66.518.30.48.00 85.8' U 25257 FIRE STATION 20 - LABOR FOR THE c FIRE STATION 20 - LABOR FOR THE Ii 001.000.66.518.30.48.00 262.5( p 10.4% Sales Tax a 001.000.66.518.30.48.00 27.3( Q 25299 CITY HALL - SERVICE CALL FOR N( CITY HALL - SERVICE CALL FOR N( C14 001.000.66.518.30.48.00 352.8E N 10.4% Sales Tax cm 001.000.66.518.30.48.00 36.7( N Total : 1,610.6: E 2 240988 2/20/2020 007253 DUNN LUMBER 6942740 STREET - SUPPLIES U STREET - SUPPLIES c 111.000.68.542.61.31.00 31.1E E 10.5% Sales Tax 111.000.68.542.61.31.00 3.2 Q Page: 11 Packet Pg. 62 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 240988 2/20/2020 007253 007253 DUNN LUMBER 240989 2/20/2020 077425 ECOREMEDY LLC 240990 2/20/2020 076610 EDMONDS HERO HARDWARE Voucher List City of Edmonds Invoice (Continued) 20-001-001 1585 1586 1587 240991 2/20/2020 069523 EDMONDS P&R YOUTH SCHOLARSHIP 8348 M RALPH 240992 2/20/2020 069523 EDMONDS P&R YOUTH SCHOLARSHIP 8439 T ZAKHARY 240993 2/20/2020 038500 EDMONDS SENIOR CENTER 2020-01 PO # Description/Account Total ; WWTP: 75% COMPLETE SCOPE OI 75% COMPLETE SCOPE OF SERVIi 423.000.76.535.80.41.00 Total WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 PM SUPPLIES: SANDBELT, FILLER PM SUPPLIES: SANDBELT, FILLER 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: LATCHING TOTE, P( PM SUPPLIES: LATCHING TOTE, P( 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total 8348 M RALPH YOUTH SCHOLARSI 8348 M RALPH YOUTH SCHOLARSI 122.000.64.571.20.49.00 Total 8439 T ZAKHARY YOUTH SCHOLAF 8439 T ZAKHARY YOUTH SCHOLAF 122.000.64.571.20.49.00 Total 01/20 RECREATION SERVICES COI 01/20 Recreation Services Contract F 001.000.39.569.10.41.00 6.5.a Page: 12 aD L 3 c �a Amoun y 0 34.4: 0 U d L_ 45,000.0( 45,000.0( m v 23.7E m c d 2.4; -a c �a 19.5£ o �a a 2.0z E U 31.1z c �a 3.2z o 82Z a a Q 0 N 75.0( o 75.0( N 0 V) E M 75.0( Z 75.0( aD E t U �a 6,250.0( Q Page: 12 Packet Pg. 63 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 240993 2/20/2020 038500 EDMONDS SENIOR CENTER 240994 2/20/2020 008705 EDMONDS WATER DIVISION Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 2020-03 02/20 RECREATION SERVICES COf 02/20 Recreation Services Contract F 001.000.39.569.10.41.00 Total 1-00025 WILLOW CREEK HATCHERY / METI WILLOW CREEK HATCHERY WATE 001.000.64.576.80.47.00 1-00575 OLYMPIC BEACH SPRINKLER / ME- OLYMPIC BEACH SPRINKLER / ME- 001.000.64.576.80.47.00 1-00655 LIFT STATION #7 71 W DAYTON ST LIFT STATION #7 71 W DAYTON ST 423.000.75.535.80.47.10 1-00825 BRACKETT'S LANDING RESTROON BRACKETT'S LANDING RESTROON 001.000.64.576.80.47.00 1-00875 SPRINKLER 21 MAIN ST/ METER 11 SPRINKLER 21 MAIN ST / METER 11 001.000.64.576.80.47.00 1-00925 LIFT STATION #8 107 RAILROAD AV LIFT STATION #8 107 RAILROAD AV 423.000.75.535.80.47.10 1-01950 LIFT STATION #1 450 SUNSET AVE, LIFT STATION #1 450 SUNSET AVE, 423.000.75.535.80.47.10 1-02125 SUNSET & CASPER SPRINKLER/ M SUNSET & CASPER SPRINKLER/ M 001.000.64.576.80.47.00 1-03710 SPRINKLER 290 MAIN ST/ METER' SPRINKLER 290 MAIN ST/ METER' 001.000.64.576.80.47.00 1-03900 SPRINKLER 290 DAYTON ST / MET[ SPRINKLER 290 DAYTON ST / MET[ 001.000.64.576.80.47.00 6.5.a Page: 13 a� L 3 c �a Amoun N 0 a m U m 61250.0( .L 12,500.0( y m 398.5( m c (D 128.3E c �a 0 57.4< �a a 918.8( 0 52.8E 0 0 L a 57.4< Q 0 N 57.4' N N 0 V) 52.8E E U 52.8E E t U 52.8E Q Page: 13 Packet Pg. 64 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 240994 2/20/2020 008705 EDMONDS WATER DIVISION Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 1-03950 OLD PUBLIC WORKS (NORTH) 200 OLD PUBLIC WORKS 200 DAYTON 421.000.74.534.80.47.00 1-05125 SPRINKLER 101 2ND AVE N / METE SPRINKLER 101 2ND AVE N / METE 001.000.64.576.80.47.00 1-05285 SPRINKLER 102 W DAYTON ST / MI SPRINKLER 102 W DAYTON ST / MI 001.000.64.576.80.47.00 1-05340 SPRINKLER 190 DAYTON ST / METE SPRINKLER 190 DAYTON ST / METE 001.000.64.576.80.47.00 1-05350 OLD PUBLIC WORKS (SOUTH) 200 OLD PUBLIC WORKS (SOUTH) 200 421.000.74.534.80.47.00 1-05650 CITY PARK SPRINKLER/ METER 71. CITY PARK SPRINKLER/ METER 71. 001.000.64.576.80.47.00 1-05675 CITY PARK MAINTENANCE SHOP / CITY PARK MAINTENANCE SHOP / 001.000.64.576.80.47.00 1-05700 SPRINKLER @ 3RD/PINE / METER SPRINKLER @ 3RD/PINE / METER 001.000.64.576.80.47.00 1-05705 LIFT STATION #6 100 PINE ST / MEl LIFT STATION #6 100 PINE ST / MEl 423.000.75.535.80.47.10 1-09650 SPRINKLER 350 MAIN ST/ METER i SPRINKLER 350 MAIN ST / METER i 001.000.64.576.80.47.00 1-09800 SPRINKLER 390 DAYTON ST / METE SPRINKLER 390 DAYTON ST / METE 001.000.64.576.80.47.00 1-10778 FOUNTAIN 490 MAIN ST/METER 75, FOUNTAIN 490 MAIN ST/METER 75, 6.5.a Page: 14 a� L 3 c �a Amoun N 0 a m U m 833.0, N 52.8E 52.8f a� 52.8E 0 L 113.3� a E 52.8f u 4- 0 �a 967.2E o a a Q 52.8E c N 0 N 112.2- c w E 52.8E u c aD 52.8E E t U �a Q Page: 14 Packet Pg. 65 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 240994 2/20/2020 008705 EDMONDS WATER DIVISION (Continued) 001.000.64.576.80.47.00 1-10780 SPRINKLER 500 MAIN ST / METER SPRINKLER 500 MAIN ST / METER 001.000.64.576.80.47.00 1-13975 CITY HALL 121 5TH AVE N / METER CITY HALL 121 5TH AVE N / METER 001.000.66.518.30.47.00 1-16130 SPRINKLER 439 5TH AVE S / METEI SPRINKLER 439 5TH AVE S / METEI 001.000.64.576.80.47.00 1-16300 SPRINKLER 500 DAYTON ST / METE SPRINKLER 500 DAYTON ST / METE 001.000.64.576.80.47.00 1-16420 LOG CABIN SPRINKLER / METER 6' LOG CABIN SPRINKLER / METER 6' 001.000.64.576.80.47.00 1-16450 CENTENNIAL PLAZA SPRINKLER 1 CENTENNIAL PLAZA SPRINKLER 1 001.000.64.576.80.47.00 1-16630 SPRINKLER 575 MAIN ST/ METER' SPRINKLER 575 MAIN ST/ METER' 001.000.64.576.80.47.00 1-17475 SPRINKLER 590 DAYTON ST / METE SPRINKLER 590 DAYTON ST / MET[ 001.000.64.576.80.47.00 1-19950 PINE STREET PLAYFIELD / METER PINE STREET PLAYFIELD / METER 001.000.64.576.80.47.00 1-36255 SPRINKLER 1141 9TH AVE S / METE SPRINKLER 1141 9TH AVE S / METE 001.000.64.576.80.47.00 Total: 240995 2/20/2020 077143 ENVIROISSUES INC 165-007-000-9 ESJB.SERVICES THRU 1/31/2020 ESJB.Services thru 1/31/2020 6.5.a Page: 15 aD L 3 c �a Amoun y 0 a aD 52.8E 'D r U d L 52.8E N m 1,046.9z U m c 52.8E c �a 52.8E o 0 �a a 52.8f U 45 63.2, 0 �a 0 L 52.8E a Q 0 52.8E c� 0 N N 0 107.9( ,n E 2 U 52.8E }; 5,866.6, y E t U �a Q Page: 15 Packet Pg. 66 vchlist 02/20/2020 6:53:33AM Voucher List City of Edmonds 6.5.a Page: 16 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 240995 2/20/2020 077143 ENVIROISSUES INC (Continued) 0 421.000.74.594.34.41.00 as 869.4', -0 E5JB.Services thru 1/31/2020 423.000.75.594.35.41.00 m 869.4, .L E5JB.Services thru 1/31/2020 422.000.72.594.31.41.00 869.4' Y Total : 2,608.2° v 240996 2/20/2020 009350 EVERETT DAILY HERALD EDH890266 EDH890266- ACCT 14126500 - EDM UNCLAIMED PROPERTY AD 001.000.41.521.10.41.40 23.5' a Total: 23.5: -a c 240997 2/20/2020 009815 FERGUSON ENTERPRISES INC 0844373 WATER - O-RING GASKETS FOR OI �a — WATER - O-RING GASKETS FOR OI 421.000.74.534.80.31.00 94.0( a Freight 421.000.74.534.80.31.00 11.1 •� 10.4% Sales Tax U 421.000.74.534.80.31.00 10.9z c 0848068 WATER INVENTORY - SUPPLIES �a WATER INVENTORY - SUPPLIES 0 421.000.74.534.80.31.00 1,357.5( a 10.4% Sales Tax Q 421.000.74.534.80.31.00 141.1 £ " Total : 1,614.7' N 240998 2/20/2020 071998 FOSTER, KELSEY BID-8398 BID/ED! COPYWRITING FOR FEB 2 6 N BID/Ed! copywriting for February 20 140.000.61.558.70.41.00 600.0( E Total: 600.0( 'M z 240999 2/20/2020 075208 FRALEY-MONILLAS, ADRIENNE 021320 REIMBURSEMENT FOR RETREAT E Reimbursement to CM Fraley-Monilla 0 001.000.11.511.60.31.00 31.0z t Total: 31.0' Q Page: 16 Packet Pg. 67 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 241000 2/20/2020 011900 FRONTIER Voucher List City of Edmonds Invoice PO # Description/Account 253-011-1177 PUBLIC WORKS OMC RADIO LINE PUBLIC WORKS OMC RADIO LINE 001.000.65.518.20.42.00 PUBLIC WORKS OMC RADIO LINE 111.000.68.542.90.42.00 PUBLIC WORKS OMC RADIO LINE 421.000.74.534.80.42.00 PUBLIC WORKS OMC RADIO LINE 423.000.75.535.80.42.00 PUBLIC WORKS OMC RADIO LINE 511.000.77.548.68.42.00 PUBLIC WORKS OMC RADIO LINE 422.000.72.531.90.42.00 425-712-0417 TELEMETRY CIRCUIT LINE TELEMETRY CIRCUIT LINE 421.000.74.534.80.42.00 TELEMETRY CIRCUIT LINE 423.000.75.535.80.42.00 425-712-8251 PUBLIC WORKS OMC ALARM, FAX, PUBLIC WORKS OMC FIRE AND IN' 001.000.65.518.20.42.00 PUBLIC WORKS OMC FIRE AND IN' 111.000.68.542.90.42.00 PUBLIC WORKS OMC FIRE AND IN' 421.000.74.534.80.42.00 PUBLIC WORKS OMC FIRE AND IN' 423.000.75.535.80.42.00 PUBLIC WORKS OMC FIRE AND IN' 511.000.77.548.68.42.00 425-745-4313 CLUBHOUSE ALARM LINES 6801 M CLUBHOUSE FIRE AND INTRUSION 001.000.66.518.30.42.00 425-775-1344 425-775-1344 RANGER STATION 425-775-1344 RANGER STATION 001.000.64.571.23.42.00 6.5.a Page: 17 aD L 3 c �a Amoun N 0 a m 6.4' u L 24.4< N 24.4< v 24.4< m c 24.4' M c 24.4' f° 0 L �a 36.3< a E 36.3, 0 17.2( 0 L 86.0- a Q 72.2E N 0 72.2,1 c� N 0 96.3, E 140.3E a� E t 73.4E Q Page: 17 Packet Pg. 68 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 241000 2/20/2020 011900 FRONTIER (Continued) 425-775-2455 425-775-7865 241001 2/20/2020 077423 GSBA DC-138150 241002 2/20/2020 012845 HARBOR SQUARE ATHLETIC CLUB 2020 Membership 241003 2/20/2020 067862 HOME DEPOT CREDIT SERVICES 1011519 1013654 1014174 PO # Description/Account CIVIC CENTER ALARM LINES 250 5 CIVIC CENTER FIRE AND INTRUSIC 001.000.66.518.30.42.00 UTILITY BILLING RADIO LINE UTILITY BILLING RADIO LINE TO FI 421.000.74.534.80.42.00 Total DIV COMM GRANT TO GSBA BUSIN Div Commission grant award to GSBI 001.000.61.557.20.49.00 Total 2020 HARBOR SQUARE - EDMOND 7 MEMBERSHIPS @ $75 PER 001.000.41.521.40.41.00 10.4% Sales Tax 001.000.41.521.40.41.00 Total FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 UNIT 42 - SUPPLIES UNIT 42 - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 6.5.a Page: 18 a� L 3 c �a Amoun N 0 a m U m 69.6 N 72.5( 901.2E U m c a� 500.0( 500.0( 0 �a a 6,300.0( 655.2( 6,955.2E c �a 0 a 71.7' Q 7.3, N 0 N N 29.9E o E 3.0< 'R U c 46.1( E t U 4.7( Q Page: 18 Packet Pg. 69 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 241003 2/20/2020 067862 HOME DEPOT CREDIT SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 1014250 FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 1022602 UNIT 95 - SUPPLIES UNIT 95 - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 1024936 FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 1514163 STREET - SUPPLIES STREET - SUPPLIES 111.000.68.542.66.31.00 10.2% Sales Tax 111.000.68.542.66.31.00 1520337 BRACKETS LANDING SOUTH - SUF BRACKETS LANDING SOUTH - SUF 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 2011320 STREET - CONCRETE SUPPLIES STREET - CONCRETE SUPPLIES 111.000.68.542.61.31.00 10.2% Sales Tax 111.000.68.542.61.31.00 2023538 FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 6.5.a Page: 19 a� L 3 c �a Amoun N 0 a m U d 19.3" m U 58.3� m c 5.9E M c �a 31.9z o L 3.2E a E 233.8E 0 23.8E 0 L Q a 252.6, Q 0 25.7, c N N 33.3f 3.4( c a� 10.5z E U �a Q Page: 19 Packet Pg. 70 vchlist 02/20/2020 6:53:33AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 241003 2/20/2020 067862 HOME DEPOT CREDIT SERVICES (Continued) 3023472 3023476 3622312 4071070 4081460 5022245 5024415 PO # Description/Account 001.000.66.518.30.31.00 PUBLIC SAFETY - SUPPLIES PUBLIC SAFETY - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 FAC MAINT - CITYWIDE SUPPLIES FAC MAINT - CITYWIDE SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 10.2% Sales Tax 421.000.74.534.80.31.00 FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 CITY HALL - SUPPLIES CITY HALL - SUPPLIES 001.000.66.518.30.31.00 6.5.a Page: 20 a� L 3 c �a Amoun N 0 a aD 1.0f 'D r U d L 83.6E 13 N 8.5z v 94.9E a� 9.6E �a 0 109.9E `>, M a 11.2, U 4- 91.9z 0 �a 9.3f o a a Q 107.0( c N 10.9" N N 0 V) 69.51 •E R 7.1( aD E z 27.7E U Q Page: 20 Packet Pg. 71 vchlist 02/20/2020 6:53:33AM Voucher List City of Edmonds 6.5.a Page: 21 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 241003 2/20/2020 067862 HOME DEPOT CREDIT SERVICES (Continued) 0 m 10.2% Sales Tax 001.000.66.518.30.31.00 2.8< u 5084927 TRAFFIC - SUPPLIES L TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 46.7E 19 10.2% Sales Tax 111.000.68.542.64.31.00 t 4.7E v 5521536 STORM - PART FOR ANTI -ICE TRUC STORM - PART FOR ANTI -ICE TRUC c 111.000.68.542.66.31.00 1.4z 10.2% Sales Tax 111.000.68.542.66.31.00 0.1.E 6010878 FAC MAINT - SHOP SUPPLIES 0 FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 36.9- m 10.2% Sales Tax E 001.000.66.518.30.31.00 3.7E .i 6013511 STREET - CONCRETE SUPPLIES STREET - CONCRETE SUPPLIES 0 111.000.68.542.61.31.00 43.9z > 10.2% Sales Tax o 111.000.68.542.61.31.00 4.4£ a 6084838 SEWER - SUPPLIES Q SEWER - SUPPLIES c 423.000.75.535.80.31.00 70.0, c 10.2% Sales Tax N 423.000.75.535.80.31.00 7.1 z c 6611967 FAC MAINT - CITYWIDE SUPPLIES FAC MAINT - CITYWIDE SUPPLIES 001.000.66.518.30.31.00 40.7.E U 10.2% Sales Tax +: 001.000.66.518.30.31.00 c 4.1 E 7013402 STORM - SUPPLIES E E STORM - SUPPLIES U �a Q Page: 21 Packet Pg. 72 vchlist 02/20/2020 6:53:33AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account 241003 2/20/2020 067862 HOME DEPOT CREDIT SERVICES (Continued) 422.000.72.531.40.31.00 10.2% Sales Tax 422.000.72.531.40.31.00 8010682 FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 8012108 FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 8023036 FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 8621539 FAC MAINT - CITY WIDE SUPPLIES FAC MAINT - CITY WIDE SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 9520643 TRAFFIC - SUPPLIES TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 10.2% Sales Tax 111.000.68.542.64.31.00 Total 241004 2/20/2020 073548 INDOFF INCORPORATED 3342492 LIQUID HAND SOAP RETURNED FC Liquid hand soap returned for credit - 001.000.31.514.23.31.00 10.4% Sales Tax 001.000.31.514.23.31.00 6.5.a Page: 22 a� L 3 c �a Amoun N 0 a m 139.2, 'D U m 14.2 - N 66.6( t U 6.7� m m 25.9< �a 2.6z o L �a a 39.9z E 4.01 u 0 �a 96.0z o a a 9.8( Q 0 N 118.8, N N 0 12.1, N 2,313.2: •� _ aD -18.9< E t U Q Page: 22 Packet Pg. 73 vchlist 02/20/2020 6:53:33AM Voucher List City of Edmonds 6.5.a Page: 23 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241004 2/20/2020 073548 INDOFF INCORPORATED (Continued) 3342644 COPY PAPER Copy paper - 6 cs 001.000.31.514.23.31.00 257.9z 10.4% Sales Tax 001.000.31.514.23.31.00 26.81' Tota I : 263.8 , 241005 2/20/2020 074367 JURASSIC PARLIAMENT 4280 COUNCIL RETREAT FACILITATION Facilitation services and mileage for 001.000.11.511.60.41.00 455.1E Tota I : 455.1 f 241006 2/20/2020 073603 LIGHTHOUSE LAW GROUP PLLC Feb-20 02-20 LEGALS FEES 02-20 Legal fees 001.000.36.515.31.41.00 49,883.0( Total : 49,883.0( 241007 2/20/2020 067235 MARYS TOWING INC 84407 INV 84407 - EDMONDS PD- CS20-3' TOW SILVER TOYOTA- CS 20-3159 001.000.41.521.22.41.00 184.0( 10.4% Sales Tax 001.000.41.521.22.41.00 19.1 z Total : 203.1 z 241008 2/20/2020 068662 MINNIHAN, TERRY 15 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 1,723.7, Total: 1,723.7, 241009 2/20/2020 076264 MONO ROOFTOP SOLUTIONS 25288 WADE JAMES THEATER - REPAIRE WADE JAMES THEATER - REPAIRE 001.000.66.518.30.31.00 415.0( 10.4% Sales Tax 001.000.66.518.30.31.00 43.1( 25295 FISHING PIER - INSTALLED 2 NEW Page: 23 Packet Pg. 74 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 241009 2/20/2020 076264 MONO ROOFTOP SOLUTIONS Voucher List City of Edmonds Invoice (Continued) 241010 2/20/2020 067834 NATIONAL CONSTRUCTION RENTALS 5647426 241011 2/20/2020 025690 NOYES, KARIN 000 00 705 241012 2/20/2020 065720 OFFICE DEPOT 241013 2/20/2020 060945 PACIFIC POWER BATTERIES 438562414001 438767163001 19013341 PO # Description/Account FISHING PIER - INSTALLED 2 NEW 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total PM: CIVIC STADIUM PANELS PM: CIVIC STADIUM PANELS 001.000.64.576.80.45.00 10.4% Sales Tax 001.000.64.576.80.45.00 Total PLANNING BOARD MINUTES - 2/12, Planning Board Minutes - 2/12/2020 001.000.62.558.60.41.00 Total INV 438562414001 - ACCT 9052043' 3 MIL LETTER POUCHES 001.000.41.521.10.31.00 10.4% Sales Tax 001.000.41.521.10.31.00 INV 438767163001 - ACCT 9052043' JUMBO COMBO ORGANIZER 001.000.41.521.80.31.00 OPTIMA PREM STAPLES- TIERED E 001.000.41.521.80.31.00 10.4% Sales Tax 001.000.41.521.80.31.00 Total SEWER - BATTERIES SEWER - BATTERIES 423.000.75.535.80.31.00 6.5.a Page: 24 a� L 3 c �a Amoun y 0 a m 11,831.0( u L_ 1,230.4, 13, 519.51 m v 492.4E a� 51.2, 543.7( 0 �a a 277.5( 277.5( •� 0 �a 32.6� c a 3.4( Q 0 N 153.9� o N N 1.5� o V) E 16.1E .M 207.8° c aD E t 60.1( M Q Page: 24 Packet Pg. 75 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 241013 2/20/2020 060945 PACIFIC POWER BATTERIES 241014 2/20/2020 075257 PCE PACIFIC INC 241015 2/20/2020 073871 PERSONNEL EVALUATION INC 241016 2/20/2020 028860 PLATT ELECTRIC SUPPLY 241017 2/20/2020 064088 PROTECTION ONE Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.4% Sales Tax 423.000.75.535.80.31.00 Tota I : CD99058821 WWTP: PO 196 - MILTON ROY POT PO 196 - MILTON ROY POT ASSY 1( 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Tota I : 35652 INV 35652 JAN 2020 WEB -BASED P WEB -BASED PEP TEST 001.000.41.521.10.41.00 Total OB51752 WWTP: PO 204 - GREEN WIRE, LIC PO 204 - GREEN WIRE, LIQUIDTIGI 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total 132939521 ALARM MONITORING - PARKS MAII ALARM MONITORING FOR PARKS I 001.000.66.518.30.42.00 ALARM MONITORING FOR PARKS I 001.000.64.576.80.42.00 10.4% Sales Tax 001.000.66.518.30.42.00 10.4% Sales Tax 001.000.64.576.80.42.00 132939522 ALARM MONITORING - FIRE STATIC 6.5.a Page: 25 a� L 3 c �a Amoun N 0 a m 6.2f u 66.3° •`— N m 496.0( 8.8' a� 52.5' 557.3' 0 �a a 20.0( 20.0( •� 0 Ta 102.9, o a 10.7( Q 113.6: " 0 N 0 N 24.9E c U) E 24.9E 'M 2.6( aD 2.6( t U �a Q Page: 25 Packet Pg. 76 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 241017 2/20/2020 064088 PROTECTION ONE 241018 2/20/2020 030695 PUMPTECH INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) ALARM MONITORING FOR FIRE ST 001.000.66.518.30.42.00 10.4% Sales Tax 001.000.66.518.30.42.00 132939523 ALARM MONITORING - FIRE STATIC ALARM MONITORING FOR FIRE ST 001.000.66.518.30.42.00 10.4% Sales Tax 001.000.66.518.30.42.00 132939524 ALARM MONITORING - HISTORICAI Alarm Monitoring - Historic Museum, 001.000.66.518.30.42.00 10.4% Sales Tax 001.000.66.518.30.42.00 132939525 ALARM MONITORING - WASTE WA ALARM MONITORING - WWTP, 200 001.000.66.518.30.42.00 10.4% Sales Tax 001.000.66.518.30.42.00 132939526 ALARM MONITORING - PUBLIC SAF ALARM MONITORING - Public Saffet 001.000.66.518.30.42.00 10.4% Sales Tax 001.000.66.518.30.42.00 132939527 FIRE INSPECTION - PUBLIC SAFET Fire Inspection - FS #17 - 275 6th Aw 001.000.66.518.30.41.00 Fire Inspection - Historical Museum 001.000.66.518.30.41.00 Fire Inspection - Public Safety 001.000.66.518.30.41.00 Total 0153421-IN WWTP: PO 158 - CHECK BALLS PO 158 - Check Balls 6.5.a Page: 26 a� L 3 c �a Amoun N 0 a m 30.9E u L 3.2, N m t 70.9E u 4 7.3E c aD M c 116.9( 0 12.1E >+ M a E 45.9E 'ca 4.7E 0 �a 0 L 101.9( a Q 10.6( o N 0 N 55.4, c 35.0, 153.3z 703.7F 0 E t U �a Q Page: 26 Packet Pg. 77 vchlist 02/20/2020 6:53:33AM Voucher List City of Edmonds 6.5.a Page: 27 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241018 2/20/2020 030695 PUMPTECH INC (Continued) 423.000.76.535.80.48.00 3,571.4( Freight 423.000.76.535.80.48.00 70.31 10.4% Sales Tax 423.000.76.535.80.48.00 378.7z Total: 4,020.4f 241019 2/20/2020 073644 QUALITY CONTROLS CORP S6365-1 WWTP: PO 192 - INSTALL/PROGRA PO 192 - INSTALL/PROGRAM/COMA 423.000.76.535.80.48.00 840.0( 10.4% Sales Tax 423.000.76.535.80.48.00 87.3E Total: 927.3E 241020 2/20/2020 065708 SCCIT 12781 2020 SCCIT MEMBERSHIP DUES 2020 SCCIT Membership Dues 001.000.67.518.21.49.00 500.0( Total : 500.0( 241021 2/20/2020 065001 SCHIRMAN, RON 16 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.29.00 9,140.0( Total : 9,140.0( 241022 2/20/2020 072440 SCORDINO, JOE 24 E7FG.JOE SCORDINO REIMBURSE E7FG.Joe Scordino Reimbursement 1 001.000.39.554.90.49.00 724.1( Tota I : 724.1( 241023 2/20/2020 077424 SEFAC USA INC 17111246 FLEET - MOBILE LIFT SERVICE/ IN; FLEET - MOBILE LIFT SERVICE/ IN; 511.000.77.548.68.48.00 1,233.5( Total: 1,233.5( 241024 2/20/2020 068132 SHORELINE CONSTRUCTION CO ESJB.Pmt 8 ESJB.PMT 8 THRU 1/31/2020 ESJB.Pmt 8 thru 1/31/2020 Page: 27 Packet Pg. 78 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 241024 2/20/2020 068132 SHORELINE CONSTRUCTION CO 241025 2/20/2020 071838 SMITH, RICHARD T 241026 2/20/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 421.000.74.594.34.65.10 E5JB.Pmt 8 thru 1/31/2020 422.000.72.594.31.65.20 E5JB.Pmt 8 thru 1/31/2020 423.000.75.594.35.65.30 Total: SMITH EXP CL 02/20 SMITH EX CLAIM FOR JULY 2020 N, AIRFARE TO/FM NASRO JULY 2020 001.000.41.521.40.43.00 Total: 200202554 WWTP: 1/4-2/5/20 FLOWMETER 101 1/4-2/5/20 FLOW METER 2400 HIGI 423.000.76.535.80.47.62 200496834 LIFT STATION #10 17526 TALBOT R LIFT STATION #10 17526 TALBOT R 423.000.75.535.80.47.10 200650851 CITY PARK RESTROOMS CITY PARK RESTROOMS 001.000.64.576.80.47.00 200651644 PARK MAINTENANCE SHOP PARK MAINTENANCE SHOP 001.000.64.576.80.47.00 200723021 TRAFFIC LIGHT 961 PUGET DR / MI TRAFFIC LIGHT 961 PUGET DR / MI 111.000.68.542.64.47.00 201184538 HICKMAN PARK HICKMAN PARK 001.000.64.576.80.47.00 201383270 CITY PARK GAZEBO CITY PARK GAZEBO 001.000.64.576.80.47.00 201431236 PEDEST CAUTION LIGHT 9110 OLY PEDEST CAUTION LIGHT 9110 OLY 6.5.a Page: 28 a� L 3 c �a Amoun y 0 a aD 7,878.9z 'D r U d 297,129.3� 280,841.5- 585,849.81 v m c 442.8( 442.8( c �a 0 18.8� a E 90.0z U 0 �a 20.0� o L a a Q 0 N 0 N 31.1E N 0 V) E 28.1 < c 16.0' E t U �a Q Page: 28 Packet Pg. 79 vchlist 02/20/2020 6:53:33AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 241026 2/20/2020 037375 SNO CO PUD NO 1 (Continued) 201441755 201453057 201790003 202114484 202289450 202439246 PO # Description/Account 111.000.68.542.64.47.00 TRAFFIC LIGHT 21531 HWY 99 / ME TRAFFIC LIGHT 21531 HWY 99 / ME 111.000.68.542.63.47.00 CIVIC CENTER PLAYFIELD LIGHTS CIVIC CENTER PLAYFIELD LIGHTS 001.000.64.576.80.47.00 ALDERWOOD INTERIE 6130 168TH ALDERWOOD INTERIE 6130 168TH 421.000.74.534.80.47.00 CITY PARK S RESTROOMS & SHEL CITY PARK S RESTROOMS & SHEL 001.000.64.576.80.47.00 TRAFFIC LIGHT 21931 HWY 99 / ME TRAFFIC LIGHT 21931 HWY 99 / ME 111.000.68.542.64.47.00 CITY HALL 121 5TH AVE N / METER CITY HALL 121 5TH AVE N / METER 001.000.66.518.30.47.00 Renewable Energy Pilot Program 001.000.64.576.80.47.00 Renewable Energy Pilot Program 001.000.65.518.20.47.00 Renewable Energy Pilot Program 001.000.66.518.30.47.00 Renewable Energy Pilot Program 111.000.68.542.63.47.00 Renewable Energy Pilot Program 111.000.68.542.64.47.00 Renewable Energy Pilot Program 111.000.68.542.90.47.00 Renewable Energy Pilot Program 130.000.64.536.50.47.00 Renewable Energy Pilot Program 6.5.a Page: 29 aD L 3 c �a Amoun y 0 a aD 17.7z 'D r U d 238.1 N m 59.5( m c 22.0z c �a 175.4, o 0 �a a 95.3z E U 45 3,915.4� 0 �a 827.0< o a a 33.9( Q 0 4,784.1 E c N 190.2E c 369.1.E . R 128.8, aD 80.3E t U �a Q Page: 29 Packet Pg. 80 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 241026 2/20/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice (Continued) 204425847 204714950 205184385 220547574 221732084 241027 2/20/2020 037075 SNOHOMISH CO AUDITOR'S OFFICE I-VR-4 PO # Description/Account 421.000.74.534.80.47.00 Renewable Energy Pilot Program 422.000.72.531.90.47.00 Renewable Energy Pilot Program 423.000.75.535.80.47.10 Renewable Energy Pilot Program 423.000.76.535.80.47.61 Renewable Energy Pilot Program 423.000.76.535.80.47.62 Renewable Energy Pilot Program 511.000.77.548.68.47.00 LIFT STATION #2 702 MELODY LN / LIFT STATION #2 702 MELODY LN / 423.000.75.535.80.47.10 STREET LIGHTING (26 LIGHTS @ 2 STREET LIGHTING (26 LIGHTS @ 2 111.000.68.542.63.47.00 100% RENEWABLE STREET LIGHT 111.000.68.542.63.47.00 LIFT STATION #5 432 3RD AVE S / fV LIFT STATION #5 432 3RD AVE S / fV 423.000.75.535.80.47.10 TRAFFIC LIGHT SR104 @ 236TH Sl TRAFFIC LIGHT SR104 @ 236TH Sl 111.000.68.542.63.47.00 VETERANS PLAZA METER 1000597 VETERANS PLAZA METER 1000597 001.000.64.576.80.47.00 Total 2019 VOTER REGISTRATION DISTF 2019 Voter Registration - District 001.000.39.514.90.41.50 Total 6.5.a Page: 30 a� L 3 c �a Amoun N 0 a aD 320.8( 'D r U d 128.8, 697.4, Y m z 7,696.3E u 12.8z c 128.8, �a 0 118.3E >% M a E 95.5< mii U w 3,577.2E 0 �a 0 L 22.9E a Q 0 91.6< c N N 0 105.2 , N 24,850.3' •M c aD 62756.0, E 62:756.0, U Q Page: 30 Packet Pg. 81 vchlist 02/20/2020 6:53:33AM Voucher List City of Edmonds 6.5.a Page: 31 a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 241028 2/20/2020 072776 SNOHOMISH CONSERVATION DIST 4466 E7FG.2019 4TH QUARTER BILLING 0 m E7FG.2019 4th Quarter Billing for YOL 422.000.72.531.90.41.20 480.0( u Total: 480.0( .` 241029 2/20/2020 038410 SOUND SAFETY PRODUCTS 329802/1 STREET - WORK WEAR B. SANDEF N STREET- WORK WEAR B. SANDEF 111.000.68.542.90.24.00 291.9( r 9.8% Sales Tax +' 111.000.68.542.90.24.00 28.6' 83853/4 STREET - WORK WEAR C. HIATT STREET - WORK WEAR C. HIATT 111.000.68.542.90.24.00 408.6" 10.4% Sales Tax o 111.000.68.542.90.24.00 42.5( 84692/4 STREET- WORK WEAR D. BROWN a STREET- WORK WEAR D. BROWN 111.000.68.542.90.24.00 358.8� 10.4% Sales Tax 111.000.68.542.90.24.00 37.3, o 84997/4 STORM - WORK WEAR K. HARRIS STORM - WORK WEAR K. HARRIS o L 422.000.72.531.90.24.00 358.71 0- 10.4% Sales Tax Q 422.000.72.531.90.24.00 37.3" c 85168/4 STORM - WORK WEAR T. MOLES N STORM - WORK WEAR T. MOLES N 422.000.72.531.90.24.00 92.8E c 10.4% Sales Tax 422.000.72.531.90.24.00 9.6E . Total : 1,666.35 241030 2/20/2020 076384 STEDMAN, VANESSA DC-01202020 DIV COM GRANT BELOVED COMMI Div Commission Grant award to Vane E 001.000.61.557.20.49.00 500.0( U Q Page: 31 Packet Pg. 82 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 241030 2/20/2020 076384 076384 STEDMAN, VANESSA 241031 2/20/2020 040250 STEUBER DISTRIBUTING 241032 2/20/2020 040430 STONEWAY ELECTRIC SUPPLY Voucher List City of Edmonds Invoice (Continued) 2882464 S103009607.001 241033 2/20/2020 040917 TACOMA SCREW PRODUCTS INC 18266974 241034 2/20/2020 072649 THE WIDE FORMAT COMPANY 121979 241035 2/20/2020 044960 UTILITIES UNDERGROUND LOC CTR 0010147 PO # Description/Account Total PM: FLOWER BASKET SUPPLIES PM: FLOWER BASKET SUPPLIES 125.000.64.576.80.31.00 10.4% Sales Tax 125.000.64.576.80.31.00 Total YOST PARK - SUPPLIES YOST PARK - SUPPLIES 001.000.66.518.30.31.00 10.5% Sales Tax 001.000.66.518.30.31.00 ROADWAY - SUPPLIES ROADWAY - SUPPLIES 111.000.68.542.31.31.00 10.4% Sales Tax 111.000.68.542.31.31.00 Total : Total ; DSD WIDE FORMAT COPIER MONT DSD wide format copier monthly fee 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 Total UTILITIES UNDERGROUND LOCATI UTILITIES UNDERGROUND LOCATI 421.000.74.534.80.41.00 UTILITIES UNDERGROUND LOCATI 422.000.72.531.90.41.00 UTILITIES UNDERGROUND LOCATI 6.5.a Page: 32 a� L 3 c �a Amoun y 0 500.0( 0 U d L_ 2,131.3, N 221.6E y 2,353.0( m c 120.61 -a c �a 12.6, — 133.31 �a a E 149.3, 4- 15.51 c 164.81 c L Q a Q 175.0( N 0 18.2( N 193.2( o w E 2 U 88.9 , c aD 88.9- E U �a Q Page: 32 Packet Pg. 83 vchlist 02/20/2020 6:53:33AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 241035 2/20/2020 044960 UTILITIES UNDERGROUND LOC CTR (Continued) 241036 2/20/2020 071359 WASSER CORPORATION 13731 241037 2/20/2020 047665 WATER ENVIRONMENT FEDERATION 9000676834 241038 2/20/2020 075635 WCP SOLUTIONS 241039 2/20/2020 073552 WELCO SALES LLC 11613968 PO # Description/Account 423.000.75.535.80.41.00 Total : WWTP: PO 222 - PAINT RAS VALVE PO 222 - PAINT RAS VALVE/PIPING 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total WWTP: PO 201-WW OPERATOR'S i PO 201 - WW OPERATOR'S GUIDE 423.000.76.535.80.49.71 Freight 423.000.76.535.80.49.71 Total FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Total 7771 BUSINESS CARDS: COUNCIL business cards - council members 001.000.11.511.60.31.00 10.4% Sales Tax 6.5.a Page: 33 a� L 3 c �a Amoun N 0 a m 91.6-, -0 269.61 m L_ T3 N 169.0( t U 61.2E m c 23.9E 254Z -a c �a 0 59.0( a 3.5( •E 62.5( U 4- 0 �a 35.0( a a 3.6z Q 0 N 0 815.5( N 0 84.8" E 938.9E 'M c aD 124.3E t U M Q Page: 33 Packet Pg. 84 vchlist 02/20/2020 6:53:33AM Voucher List City of Edmonds 6.5.a Page: 34 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 241039 2/20/2020 073552 WELCO SALES LLC (Continued) 0 001.000.11.511.60.31.00 as 12.9' -0 Total: 137.2E m L_ 241040 2/20/2020 065535 WESTERN FACILITIES SUPPLY 032255 INV 032255 - CUST 0701480 - EDMC 2 CS 4MIL BLACK LINERS - A/C 001.000.41.521.70.31.00 161.0' FUEL SURCHARGE 001.000.41.521.70.31.00 4.0( 10.4% Sales Tax c 001.000.41.521.70.31.00 17.1E Total: 182.1 c 241041 2/20/2020 069691 WESTERN SYSTEMS 0000041554 TRAFFIC - RMA CONTROLLER �a — TRAFFIC - RMA CONTROLLER 111.000.68.542.64.48.00 1,115.0( a Freight 111.000.68.542.64.48.00 16.6£ •� 10.4% Sales Tax U 111.000.68.542.64.48.00 117.7E 0 Total: 1,249.3f ii 241042 2/20/2020 072634 WHISTLE WORKWEAR TR-502861 STORM - WORK WEAR B. CLEMEN 0 a STORM - WORK WEAR B. CLEMEN Q- Q 422.000.72.531.90.24.00 315.8' 9.8% Sales Tax N 422.000.72.531.90.24.00 30.9E o TR-502949 STREET - WORK WEAR T. HANSOP N STREET - WORK WEAR T. HANSOP N c 111.000.68.542.90.24.00 304.9E E 9.8% Sales Tax 111.000.68.542.90.24.00 _M 29.8� TR-504520 STORM - WORK WEAR M. JOHNSC STORM - WORK WEAR M. JOHNSC E 422.000.72.531.90.24.00 247.4z 9.8% Sales Tax Q Page: 34 Packet Pg. 85 vchlist 02/20/2020 6:53:33AM Bank code : usbank Voucher Date Vendor 241042 2/20/2020 072634 WHISTLE WORKWEAR 76 Vouchers for bank code : usbank 76 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 422.000.72.531.90.24.00 TR-504723 STORM - WORK WEAR M. JOHNSC STORM - WORK WEAR M. JOHNSC 422.000.72.531.90.24.00 9.8% Sales Tax 422.000.72.531.90.24.00 TR-505341 STREET - WORK WEAR S. MERBA( STREET - WORK WEAR S. MERBA( 111.000.68.542.90.24.00 9.8% Sales Tax 111.000.68.542.90.24.00 TR-505697 STREET - WORK WEAR J. WARD STREET - WORK WEAR J. WARD 111.000.68.542.90.24.00 9.8% Sales Tax 111.000.68.542.90.24.00 Total Bank total Total vouchers 6.5.a Page: 35 aD L 3 c �a Amoun N 0 a m 24.2,1 'D U m L 97.1 E N 9.51 375.2( d 36.71 �a 0 294.2, `>% M a 28.81 E 1,795.0E 1,231,606.25 p �a 1,231,606.25 0 L Q Q Q O N O N N O N E 2 V C E t V f6 Q Page: 35 Packet Pg. 86 6.5.b vchlist 02/13/2020 4:09:48PM Bank code : usbank Voucher Date Vendor 2132020 2/13/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account 0091 US BANK - FEBRUARY SAFEWAY - PD ASSESSMENT CEN' 001.000.22.521.10.41.00 PANERA - PD ASSESSMENT CENTE 001.000.22.521.10.41.00 CANVA SUBSCRIPTION 001.000.22.518.10.49.00 FLIGHTS FOR PARKS DIR CANDID/ 001.000.22.518.10.49.00 QFC - P&R DIR INTERVIEW BREAK 001.000.22.518.10.49.00 PANERA- P&R DIR INTERVIEW LUf 001.000.22.518.10.49.00 STARBUCKS - P&R DIR INTERVIEW 001.000.22.518.10.49.00 0808 US BANK - FEBRUARY NPELRA CONF. FEES FOR JESSIC) 001.000.22.518.10.49.00 AIRBNB FOR CONF APRIL 26-30, 2C 001.000.22.518.10.43.00 AMAZON - POWER ADAPTER FOR 001.000.22.518.10.31.00 0881 UTM JAN 2020 CC STMT - SUPPLIE STAPLES SUPPLIES 001.000.23.512.50.31.00 REIMBURSEMENT FOR CREDIT CA 001.000.23.512.50.49.00 1885 PD TRAINING 2 CREDIT CARD -188 RETIREMENT PLAQUE - COMPAAN 001.000.41.521.10.31.00 2519 PD TRAINING 1 CC -2519 2/6/20 FED EX - WSP CRIME LAB 19-2958, 001.000.41.521.10.42.00 NAMOA CONF & MEMBERSHIP-STF Page: 1 m L 3 c ea Amoun 00 a 0 0 59.4- m =a 277.8" Y m 12.9E u w 685.6( a� 32.3E c �a 319.3( o 19.8, a E 609.0( U 0 500.3, 0 L 26.1 a a 0 189.9� N M 10.8( c m L 93.8z 3 c d E 21.1, 0 a Page: 1 Packet Pg. 87 vchlist 02/13/2020 4:09:48PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 2132020 2/13/2020 062693 US BANK (Continued) 2985 3048 PO # Description/Account 001.000.41.521.40.49.00 WWTP: PO 176,182&190-IPHONE C Amazon: PO 182 - 4 iPhone 8 Cases 423.000.76.535.80.35.00 Amazon: PO 190 - Paint mix cups & 423.000.76.535.80.31.00 2/14/20 AWWA Wkshop: "Emergency 423.000.76.535.80.49.71 THOMPSON CC -3048 2/6/20 CD-R DISCS FOR DETECTIVES 001.000.41.521.21.31.00 ZIPLOC BAGS FOR PARKING 001.000.41.521.70.31.00 CHLOROX WIPES 001.000.41.521.10.31.00 CAR LOCK OUT TOOLS 001.000.41.521.22.31.00 MULTI PURPOSE PRY TOOLS 001.000.41.521.22.31.00 RETIREMENT PLAQUE - BARKER 001.000.41.521.10.31.00 KEY TAGS, SHOP VAC ACCESSORI 001.000.41.521.22.31.00 SPIRAL NOTEBOOKS 001.000.41.521.10.31.00 SILICONE SPONGES FOR LUNCHR 001.000.41.521.10.31.00 LABEL TAPE, EYEWASH SUPPLIES 001.000.41.521.22.31.00 SUPPLIES FOR PHOTO CLASS 001.000.41.521.22.31.00 BIC W ITE OUT TAPE 001.000.41.521.10.31.00 CHARGE FOR MEDICAL RECORDS 6.5.b Page: 2 m L 3 c Amoun .y 0 a 150.0( m L 627.0E =a N 429.1( m t 300.0( m c d 52.6, c �a 19.8, — 0 16.5( sa a 167.3" .E ca U 65.8( o R 93.8, o L a 63.6( Q 15.9E N A 8.4� c� 0 m 39.0, 3 127.6( E 19.7, �a Q Page: 2 Packet Pg. 88 vchlist 02/13/2020 4:09:48PM Bank code : usbank Voucher Date Vendor 2132020 2/13/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.41.521.21.31.00 UMBRELLAS FOR PHOTO CLASS 001.000.41.521.40.31.00 SWINGLINE STAPLES 001.000.41.521.10.31.00 SHOES FOR BROMAN 001.000.41.521.11.24.00 FEE FOR COURT RECORDS 001.000.41.521.11.31.00 HON CHAIR - LAWLESS 001.000.41.521.10.31.00 WET/DRY VAC ADAPTER 001.000.41.521.40.31.00 LOCK OUT KIT PARTS 001.000.41.521.22.31.00 MOTORCYCLE GLOVES 001.000.41.521.71.31.00 3314 LAWLESS CC -3314 2/6/20 FBI-NAA DUES - LAWLESS 001.000.41.521.10.49.00 RANGE FEES - SWAT MARKSMEN 628.000.41.521.23.31.00 15 PAIRS YAKTRAX FOR PATROL 001.000.41.521.22.31.00 NTOA MEMBERSHIP FOR NSM SW) 628.000.41.521.23.31.00 TRAIL CAM DATA PLAN 001.000.41.521.10.42.00 WSHNA REG FOR DR. VABLAIS 628.000.41.521.23.31.00 3915 HOPE - CLASS REGISTRATION FOI Hope - class registration for APA NPC 001.000.62.524.10.49.00 4171 MCCLURE CREDIT CARD -4171 2/6, 6.5.b Page: 3 m L 3 c Amoun .y 0 a 8.6- 61.8( =a 24.81 ui Y m 154.5( 9.5( m c aD 287.0z c �a 11.7E o 128.0, a 142.4, •� U 0 115.0( 0 1,045.7( a Q 0 N 450.0( N 9.9� m L 240.0( 3 c a� E 25.0( a Page: 3 Packet Pg. 89 vchlist 02/13/2020 4:09:48PM Bank code : usbank Voucher Date Vendor 2132020 2/13/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PRINT 100 RECRUIT. BROCHURES 001.000.41.521.40.41.40 CANVA GRAPHICS SUBSCRIPTION 001.000.41.521.40.41.00 FOLDING WAGON - RECRUIT. FAIR 001.000.41.521.40.41.40 4210 LEGISLATOR MEETINGS IN OLYMP parking for Legislator meetings in 001.000.21.513.10.43.00 4540 4540 PARKS CREDIT CARD WRPA: CONFERENCE REGISTRATI 001.000.64.571.22.49.00 AMAZON: REC SUPPLIES: FILE FOI 001.000.64.571.22.31.00 PAYPAL: DISCOVERY SUPPLIES: TI 001.000.64.571.23.31.00 AMAZON: REC SUPPLIES: PARACH 001.000.64.571.22.31.00 AMAZON: REC SUPPLIES: BINDER! 001.000.64.571.22.31.00 AMAZON: REC SUPPLIES: PAPER 001.000.64.571.22.31.00 AMAZON: GYM WIPES 001.000.64.571.27.31.00 AMAZON: GYM WIPES 001.000.64.571.28.31.00 OFFICE DEPOT: FILE CABINET 001.000.64.571.22.31.00 AMAZON: DISCOVERY SUPPLIES: 1 001.000.64.571.23.31.00 ISSUU: DIGITAL CRAZE 001.000.64.571.22.49.00 AMAZON: REC SUPPLIES: DESK OI 001.000.64.571.22.31.00 6.5.b Page: 4 m L 3 c Amoun .y 0 a m 48.0( m L 12.9E `a N Y 42.8, t 16.0( m c a� 295.0( 16.5E �a a 138.9z E 18.7E U 0 54.8z 0 46.3E a Q 147.4; 0 N 147.4, N 198.8� m L 11.0< 3 c 39.0' E t 45.6E Q Page: 4 Packet Pg. 90 vchlist 02/13/2020 4:09:48PM Bank code : usbank Voucher Date Vendor 2132020 2/13/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) AMAZON: GYMNASTICS SUPPLIES 001.000.64.571.28.31.00 AMAZON: REC SUPPLIES: HAND Si 001.000.64.571.22.31.00 QFC: YOUTH COMMISSION MEEW 001.000.64.571.21.31.00 4929 DSD OFFICE SUPPLIES DSD Office Supplies 001.000.62.524.10.31.00 DSD Seattle Times Subscription 001.000.62.524.10.49.00 Shipley - Creative Cloud Adobe 001.000.62.524.10.49.00 Shipley - Creative Cloud Indiv 001.000.62.524.10.49.00 Advertising for Housing Commission 001.000.62.524.10.49.00 Bld - single certificate renewal 001.000.62.524.20.49.00 2020 WABO Annual Education Institu 001.000.62.524.20.49.00 2020 WABO Annual Education Institu 001.000.62.524.20.49.00 Bld. K. Bloomberg Int'I Code Council 001.000.62.524.20.49.00 5593 CITY CLERK'S CC PAYMENT snohomish city recording - utility liens 421.000.74.534.80.49.00 snohomish city recording - utiltiy liens 423.000.75.535.80.49.00 snohomish city recording - parking 001.000.25.514.30.43.00 snohomish city recording - planning 001.000.62.558.60.49.00 6.5.b Page: 5 m L 3 c Amoun .y 0 a m 127.4z m L 13.1E `a N Y 30.4, t 857.9, m c a� 43.5( c �a 33.1- o 33.1- m CL 162.0( •� U 115.0( o R 375.0( o L a 1,250.0( Q 0 219.0( N M N 20.0( CD L 20.0( 3 c 3.0( E t 314.0( Q Page: 5 Packet Pg. 91 vchlist 02/13/2020 4:09:48PM Bank code : usbank Voucher Date Vendor 2132020 2/13/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) snohomish city recording - utility liens 421.000.74.534.80.49.00 snohomish city recording - utility liens 423.000.75.535.80.49.00 amazon - office equipment 001.000.25.514.30.35.00 amazon - office supplies 001.000.25.514.30.31.00 5639 PAYFLOW PAYMENT PROCESSOR Payflow payment processor service 001.000.62.524.20.49.00 Payflow payment processor service 001.000.62.558.60.49.00 Payflow payment processor service 001.000.67.518.21.49.00 5810 5810 RICH LINDSAY CREDIT CARD AMAZON: PM SUPPLIES: IPAD CAS 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: IPHONE C 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: TRACTIOI 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: TIRE INNE 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: MONHOLI 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: LABEL TA 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: PLASTIC 1 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: GLOVES 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: HOSE REI 001.000.64.576.80.31.00 6.5.b Page: 6 m L 3 c Amoun .y 0 a m 159.5( m L 159.5( 'a N Y 20.9" t 48.5E m c a� 33.0( c �a 33.0( o 33.0( a E 51.1Z U 0 93.1 £ 0 a Q 0 N 46.3E N 47.6< m L 106.8z 3 c a� 40.2z E t 366.3E Q Page: 6 Packet Pg. 92 vchlist 02/13/2020 4:09:48PM Bank code : usbank Voucher Date Vendor 2132020 2/13/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) AMAZON: PM SUPPLIES: SOIL TES' 001.000.64.576.80.31.00 MCCONKEYCOMPANY: FLOWER F 001.000.64.576.81.31.00 MARENAKOS: PM SUPPLIES: ROCI 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: IPAD CAS 001.000.64.576.80.31.00 CITY OF EDMONDS: PINE STREET 001.000.64.576.80.49.00 5810 CREDIT FOR RETURNED ITEMS: Al AMAZON: PM SUPPLIES: LABEL TA 001.000.64.576.80.31.00 5923 DIV COMM ADVERTISING, CHAMBE Diversity Commission Film Series 001.000.61.557.20.41.40 Registration Chamber annual membe 001.000.61.557.20.49.00 OfficeSpace website listing January 2 001.000.61.558.70.41.00 6614 POST IT NOTEPADS Amazon - Post it notepads 001.000.31.514.23.31.00 Amazon - Post it notepads 512.000.31.518.88.31.00 7081 ACCORDIAN FILES, FILE FOLDERS Amazon - Expanding accordian files, 001.000.31.514.23.31.00 8017 ENG CREDIT CARD JANUARY 2020 Johnson.Tool Box- 001.000.67.518.21.49.00 8296 WPTA CONFERENCE REGISTRATI( GFOA - Financial Foundations for 001.000.31.514.23.31.00 6.5.b Page: 7 m L 3 c Amoun .y 0 a m 222.8' m L 155.4, 'a N Y 2,183.5- t 35.3( m c 210.4 , c �a -15.2, o �a a 50.0( E 20.0( U 0 100.0( 0 L a 11.7z Q 11.7z N A N 39.6E CD L 3 93.1 £ CD t 20.0( +° Q Page: 7 Packet Pg. 93 vchlist 02/13/2020 4:09:48PM Bank code : usbank Voucher Date Vendor 2132020 2/13/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) MRSC - Building a Foundation for Fis 001.000.31.514.20.49.00 WPTA- Conference registration for S 001.000.31.514.20.49.00 8349 ANDERSON CC -8349 2/6/20 IACP MEMBERSHIP-ANDERSON 001.000.41.521.10.49.00 FBI-NAA DUES - ANDERSON 001.000.41.521.10.49.00 9644 OMAR JAN 2020 CC STMT - PASSPi PASSPORT POSTAGE 001.000.23.512.50.42.00 9821 GREENMUN CC -9821 2/6/2020 GILGINAS - TRAINING - PASADO S/ 001.000.41.521.40.49.00 5 HOLSTERS - NEW RECRUITS & If 001.000.41.521.22.35.00 BATTERIES FOR FLASHLIGHTS 001.000.41.521.22.31.00 CAMTASIA GVT SOFTWARE SUBSC 001.000.41.521.40.31.00 CORK TILES FOR TASER TESTING 001.000.41.521.40.31.00 8 PORTABLE RADIO BATTERIES 001.000.41.521.40.31.00 SHIP FLASHLIGHTS -WARRANTY RI 001.000.41.521.10.42.00 COFFEE SUPPLIES FOR TRAIN. RC 001.000.41.521.40.31.00 COFFEE SUPPLIES FOR TRAIN. RC 001.000.41.521.40.31.00 STREAMLIGHT FOR K9 001.000.41.521.26.35.00 HINGED HANDCUFFS (4) 6.5.b Page: 8 m L 3 c Amoun .y 0 a m 35.0( m L 375.0( 'a N Y m 190.0( 115.0( m c aD 195.1( 0 L 25.0( sa a 930.1 , .E ca U 198.6( o R 48.8� o L a 52.8E Q 495.6( N A 33.4< c� 0 m 158.2( 3 64.1 E E 102.1 � �a a Page: 8 Packet Pg. 94 vchlist 02/13/2020 4:09:48PM Bank code : usbank Voucher Date Vendor 2132020 2/13/2020 062693 US BANK 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.41.521.22.35.00 TRANSUNION SEARCHES JAN 2021 001.000.41.521.21.41.00 10 VERTICAL BELT LOOPS TASER 001.000.41.521.22.35.00 PRA 101 - BURKLANE 001.000.41.521.40.49.00 PRA 101 - KERN 001.000.41.521.40.49.00 9821 GREENMUN CC -9821 CREDIT FOR CREDIT FOR RETURNED BOOK 001.000.41.521.40.31.00 B I D-1 687/0907 BID/ED! FORM990 FILING FEE, FAC BID/Ed! Form 990 filing for 2019 140.000.61.558.70.49.00 BID/Ed! Facebook advertising 140.000.61.558.70.41.40 BID/Ed! sponsored articles in MyEdm 140.000.61.558.70.41.40 Total Bank total Total vouchers 6.5.b Page: 9 m L 3 c Amoun .y 0 a 199.91 84.0, =a 529.9, ui Y m 35.0( 35.0( m c W 19.5( 0 39.9E sa a 188.3( .E ca U 55.0( o 21,474.31 21,474.31 Q a 21,474.31 Q 0 N Cl) N 0 d 3 c CD E M a Page: 9 Packet Pg. 95 6.5.c vchlist 02/20/2020 8:47:39AM Bank code : usbank Voucher Date Vendor 2202020 2/20/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account 0747 PW CC 2/6/2020 AMAZON - OTTERBOX CELL PHONI 001.000.65.518.20.31.00 TIDELINES CALENDARS 001.000.65.518.20.31.00 AMAZON - CASES FOR CITY IPADS 001.000.65.518.20.31.00 AMAZON - SEWER BATTERIES FOF 423.000.75.535.80.31.00 AMAZON - CASES FOR CITY IPADS 001.000.65.518.20.31.00 AMAZON - SUPPLIES 001.000.65.518.20.31.00 AMAZON - DESK SPEAKERS FOR F 001.000.65.518.20.31.00 AMAZON - SEWER/ BATTERIES 423.000.75.535.80.31.00 AMAZON - CASES FOR CITY IPADS 001.000.65.518.20.31.00 AMAZON - SEWER POLES 423.000.75.535.80.31.00 0747 PW CC - 2/6/2020 AMAZON CREDIT FOR PRIME MEM 001.000.65.518.20.31.00 AMAZON - CREDIT FOR RETURNE[ 001.000.65.518.20.31.00 AMAZON - CREDIT FOR RETURNE[ 001.000.65.518.20.31.00 1558 NUCS, DIGICERT, MINDJET, WAVE, Digicert Inc - Wildcard digital 512.000.31.518.88.48.00 Newegg.com - Intel 660p internal SS[ 512.100.31.518.88.35.00 Corel/Mindjet - MindManager Enterpri Page: 1 m L 3 c ea Amoun wo 0 a m 107.7E m =a 59.8E Y m 39.& 52.9E a� 34.4, c �a 10.4E o 17.6E a 7.9E 91.0, o R 154.5< o L a a Q -110.3E c N -52.0 1 N N -23.OE CD L •3 1,307.0( E 365.3E �a a Page: 1 Packet Pg. 96 vchlist 02/20/2020 8:47:39AM Bank code : usbank Voucher Date Vendor 2202020 2/20/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 512.000.31.518.88.48.00 Newegg.com - Intel NUC 10 Mini Boo 512.100.31.518.88.35.00 BulkRegister.com - Domain Name 512.000.31.518.88.49.00 Newegg.com - Intel NUC 10 Mini Bar( 512.100.31.518.88.35.00 Monoprice - various cables and coupl 512.000.31.518.88.31.00 BulkRegister.com - Domain Name 512.000.31.518.88.49.00 Newegg.com - Intel NUC 10 Mini Bar( 512.100.31.518.88.35.00 Newegg.com - Samsung U32J590 32 001.000.64.571.21.35.00 WAVE - IRU Op & Main Fee - IRU 512.000.31.518.87.48.00 1937 FLEET - CC 2/6/2020 GOOD TO GO TOLL - UNIT 227 TOL 511.000.77.548.68.49.00 AMAZON - IPHONE CASE 511.000.77.548.68.49.00 AMAZON - FLEET BATTERIES 511.000.77.548.68.31.20 AMAZON - UNIT 60 PARTS 511.000.77.548.68.31.10 AMAZON - FLEET TOOL 511.000.77.548.68.31.20 PAYPAL - UNIT 75 IMPORT CHARGE 511.000.77.548.68.31.10 PAYPAL - UNIT 75 PARTS 511.000.77.548.68.31.10 GOOD TO GO - UNIT 227 TOLL 511.000.77.548.68.49.00 6.5.c Page: 2 m L 3 c Amoun .y 0 a 355.9f 1,821.5' =a 47.0- ui Y m 2,146.0, 255.5£ a c a� 16.1E c (a 1,850.0' o 447.1( a 203.11 •� U 0 12.0( 0 33.0E a Q 0 N 76.9E N N 42.8( m L 36.4E 3 c 100.3, E t 33.0( a Page: 2 Packet Pg. 97 vchlist 02/20/2020 8:47:39AM Bank code : usbank Voucher Date Vendor 2202020 2/20/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) AMAZON - FLEET SUPPLIES 511.000.77.548.68.31.20 AMAZON - FILTER BAGS 511.000.77.548.68.31.20 LIFT SUPPORTS DEPOT - M-16 PAF 511.000.77.548.68.31.10 DOL - UNIT 11 REGISTRATION 511.000.77.548.68.49.00 WEST MARINE - UNIT M-16 PARTS 511.000.77.548.68.31.10 HOME DEPOT - UNIT 98 SUPPLIES 511.000.77.548.68.31.10 AMAZON - UNIT 57 PARTS 511.000.77.548.68.31.10 PRESTIGE WINDOW TINTING - UNI 511.000.77.548.68.48.00 HEARTLAND - UNIT 285 PARTS 511.000.77.548.68.48.00 3355 MOLES CC 2/6/2020 ARCGIS PRO - TRAINING FOR BRY 422.000.72.531.90.49.00 DRONE DEPLOY RENEWAL 421.000.74.534.80.49.00 DRONE DEPLOY RENEWAL 423.000.75.535.80.49.00 DRONE DEPLOY RENEWAL 422.000.72.531.40.49.00 4474 COUNCIL VISA SUPPLIES & RETIRE Coffee supplies for council - Sprouts 001.000.11.511.60.31.00 Costco Cake for swearing in receptioi 001.000.11.511.60.31.00 SBUX Coffee totes for swearing in 001.000.11.511.60.31.00 6.5.c Page: 3 m L 3 c Amoun .y 0 a m 148.3,1 m L 47.8- 'a N Y 78.6" t 21.5( m c 134.6E 34.9( 42.2z Lm �a a 66.2z E 183.2e U 0 R 1,405.0( o L a 1,000.0( Q 0 1,000.0( N O N 1,000.0( No m L 7.9< 3 c a� 18.9� E t 39.6( Q Page: 3 Packet Pg. 98 vchlist 02/20/2020 8:47:39AM Bank code : usbank Voucher Date Vendor 2202020 2/20/2020 062693 US BANK 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account (Continued) AMZN - Keurig Coffee maker for Coui 001.000.11.511.60.31.00 Costco supplies for council 001.000.11.511.60.31.00 Ingallinas box lunch - 23 lunches for 001.000.11.511.60.31.00 4697 OFFICE FURNITURE SCC January 2020 meeting 001.000.21.513.10.49.00 Mayor photos for lobby photo wall 001.000.21.513.10.41.00 business cards 138.100.21.557.21.31.00 tape measurer 001.000.21.513.10.31.00 desk calendar 001.000.21.513.10.31.00 desk, bookcase, conference table for 001.000.21.513.10.35.00 office chairs for Mayor's Office 001.000.21.513.10.35.00 Furniture in building delivery 001.000.21.513.10.41.00 8305 PW- WILLIAMS CC 2/6/2020 PW- WILLIAMS CC 2/6/2020 001.000.65.518.20.31.00 Total: Bank total Total vouchers 6.5.c Page: 4 m L 3 c Amoun .y 0 a m 121.2 - m L 48.4E `a N Y 457.3< t 45.0( m c aD 6.01 c �a 11.01 o 9.9" a 10.4E •� U 3,077.9E o R 1,120.7E 0 L a 95.0( Q 0 N 0.9� N 19,810.55 c 19,810Z5 .� 3 19,810.55 c d E t U ca Q Page: 4 Packet Pg. 99 vchlist 02/20/2020 8:47:39AM Bank code : usbank Voucher Date Vendor Voucher List City of Edmonds Invoice PO # Description/Account 6.5.c Page: 5 Amoun Page: 5 Packet Pg. 100 6.5.d PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number E, STM 174th St. & 71st Ave Storm Improvements c521 EBFB WTR 2017 Waterline Replacement Projects i014 E6J13 R Q' m L_ STM 2018 Lorian Woods Study s018 EBFA 3 SWR 2018 Sewerline Replacement Project c492 E6GC WTR 2018 Waterline Replacement Project c493 E6JC r o STR 2019 Downtown Parking Study s021 E9AC CL STR 2019 Guardrail Install i039 E9AB U W L STR 2019 Overlay Program i036 E9CA STR 2019 Pedestrian Safety Program i041 E9DB Y SWR 2019 Sewerline Replacement Project c516 EBGA U STM 2019 Storm Maintenance Project c525 EBFC m WTR 2019 Swedish Waterline Replacement c523 EBJA STR 2019 Traffic Calming i038 E9AA STR 2019 Traffic Signal Upgrades i045 E9AD 0 UTILITIES 2019 Utility Rate & GFC Update s020 EBJB WTR 2019 Waterline Overlay i043 E9CB Q' E WTR 2019 Waterline Replacement c498 E7JA M z STR 2020 Guardrail Installations i046 EOAA o STR 2020 Overlay Program i042 EOCA 0 STR 2020 Pedestrian Safety Program i049 EODB a STR 2020 Pedestrian Task Force s024 EODA a Q STR 2020 Traffic Calming i048 EOAC N STR 2020 Traffic Signal Upgrades i047 EOAB 0 N N O STR 220th Adaptive i028 EBAB w L STR 228th St. SW Corridor Improvements i005 E7AC STR 238th St. Island & Misc. Ramps i037 EBDC 0 z STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB a STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA y STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA >, STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA r STR 84th Ave W Overlay from 220th to 212th i031 EBCC L STR 89th PI W Retaining Wall i025 E7CD ". STR ADA Curb Ramps i033 EBDB c m E STR Admiral Way Pedestrian Crossing i040 E9DA U 0 STR Audible Pedestrian Signals i024 E7AB r Q STM Ballinger Regional Facility Pre -Design s022 E9FA STR Bikelink Project c474 ESDA Revised 2/20/2020 Packet Pg. 101 6.5.d PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STR Edmonds Street Waterfront Connector c478 ESDB WTR Five Corners Reservoir Re -coating c473 ESKA PM Fourth Avenue Cultural Corridor c282 EBMA STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study sol l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB SWR Phase 8 Annual Sewer Replacement Project c548 EOGA FAC PW Concrete Regrade & Drainage South c502 E9MA STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA UTILITIES Standard Details Updates solo ESNA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1 DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (6th-7th) i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 2/20/2020 Packet Pg. 102 PROJECT NUMBERS (By Engineering Number) 6.5.d Engineering Project Protect Accounting Funding Number Number STR EOAA i046 STR EOAB i047 STR EOAC i048 STR EOCA i042 STR EODB i049 ESTM STM EOFB c547 �W c548 WTR EOJA c549 STR E1 DA c354 STM E4FC c435 STM E4FE c455 E4GC c461 WWTP E4HA c446 c443 STR ESAA c470 STR ESDB SWR ESGB ESHA WTR ESJB WTR UTILITIES ESNA Project Title 2020 Guardrail Installations in 2020 Traffic Signal Upgrades 2020 Traffic Calming 2020 Overlay Program 2020 Pedestrian Task Force 2020 Pedestrian Safety Program Seaview Park Infiltration Facility Phase 2 Phase 2 Annual Storm Utility Replacement Project Phase 8 Annual Sewer Replacement Project Phase 11 Annual Water Utility Replacement Project at 212tj6&6Qkntersection Improvements Sunset Walkway Improvements 238th St. SW Walkway (100th Ave to 104th Ave) Willow Creek Davliqhtinq/Edmonds Marsh Restoration Lake Ballinger Associated Projects Dayton Street Stormwater Pump Station Lift Station #1 Basin & Flow Study Sewer Outfall Groundwater Monitoring Edmonds Fishing Pier Rehab Trackside Warning System c474 Bikelink Project c478 Edmonds Street Waterfront Connector Seaview Park Infiltration Facility R s0l l Lake Ballinqer Trunk Sewer Studv c482 solo Dayton St. Utility Replacement Pro Five Corners Reservoir Re -coating Standard Details Updates Ave to 9th Ave s014V Hwy 99 Gateway Revitalization W STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DD i017 Minor Sidewalk Program 6FD s Stormwater Comp Plan Update SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II E6GC c492 2018 Sewerline Replacement Project WTR E6JB i014 2017 Waterline Replacement Projects Lr WTR E6JC c493 2018 Waterline Replacement Project 0 Revised 2/20/2020 Packet Pg. 103 6.5.d PROJECT NUMBERS (By Engineering Number) Funding STIR STIR STIR STM STM PRK PRK STIR Engineering Project Protect Accounting Number Number Project Title E7AB i024 Audible Pedestrian Signals E7AC i005 228th St. SW Corridor Improvements E7CD i025 89th PI W Retaining Wall E7 ideeedestrian.,Crossing F;, hancements E7FA m105 OVD Slope Repair & Stabilization Storm Drain Improvements @ 9510 232nd St. SW E7FG m013 NPDES (Students Saving Salmon) 2019 Waterline Replacement E7MA c544 Waterfront Development & Restoration (Construction) Waterfront Development & Restoration (Design) E7MA m103 Waterfront Development & Restoration (Pre - Design) i028 220th Adaptive E8CA i029 76th Ave W & 220th St. SW Intersection Improvements i031 84th Ave W Overlay from 220th to 212th STIR E8DB DC STM E8FA STM E8FC WTR E8JA i033 ADA Curb Ramps i037 238th St. Island & Misc. Ramps s018 2018 Lorian Woods Study c521 174tj St. & 1stAaStorm Imoroveme c525 2019 Storm Maintenance Project ■ c516 2019 Sewerline Replacement Project c523 2019 Swedish Waterline Replacement 2019 Utility Rate & GFC Update PM E8MA c282 Fourth Avenue Cultural Corridor i038 2019 Traffic Calming STIR E9AB i039 2019 Guardrail Install ■STR E9AC s021 2019 Downtowg Earking Study STIR HAD i045 2019 Traffic Signal Upgrades E9CA d"36W 2019 Overlay ProgramIIIIIIIIIIIIIIIIIIIIIIIIIIll WTR E9CB i043 2019 Waterline Overlay Admiral Way Pedestrian Crossing STIR E9DB i041 2019 Pedestrian Safety Program i044 STM E9FA s022 i FAC E9MA c502 Revised 2/20/2020 Walnut St. Walkway (6th-7th Ballinger Regional Facility Pre -Design PW Concrete Regrade & Drainage South Packet Pg. 104 6.5.d PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title PM EBMA c282 Fourth Avenue Cultural Corridor STR E1DA c354 Sunset Walkway Improvements STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study STR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating STR ESDA c474 Bikelink Project STR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility WWTP ESHA c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018 Sewerline Replacement Project WTR E6JC c493 2018 Waterline Replacement Project STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project STM EBFB c521 174th St. & 71st Ave Storm Improvements WTR EBJA c523 2019 Swedish Waterline Replacement STM EBFC c525 2019 Storm Maintenance Project PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project STR E7AC i005 228th St. SW Corridor Improvements WTR E6JB i014 2017 Waterline Replacement Projects STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion Revised 2/20/2020 Packet Pg. 105 6.5.d PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STR E6DD i017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th PI W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements STR EBAB i028 220th Adaptive STR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements STR EBCC i031 84th Ave W Overlay from 220th to 212th STR EBDB i033 ADA Curb Ramps STR E9CA i036 2019 Overlay Program STR EBDC i037 238th St. Island & Misc. Ramps STR E9AA i038 2019 Traffic Calming STR E9AB i039 2019 Guardrail Install STR E9DA iO4O Admiral Way Pedestrian Crossing STR E9DB i041 2019 Pedestrian Safety Program STR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay STR E9DC i044 Walnut St. Walkway (6th-7th) STR E9AD i045 2019 Traffic Signal Upgrades STR EOAA i046 2020 Guardrail Installations STR EOAB i047 2020 Traffic Signal Upgrades STR EOAC i048 2020 Traffic Calming STR EODB i049 2020 Pedestrian Safety Program STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES ESNA solo Standard Details Updates SWR ESGB sol l Lake Ballinger Trunk Sewer Study STR E6AA s014 Hwy 99 Gateway Revitalization STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s02O 2019 Utility Rate & GFC Update STR E9AC s021 2019 Downtown Parking Study STM E9FA s022 Ballinger Regional Facility Pre -Design STR EODA s024 2020 Pedestrian Task Force Revised 2/20/2020 Packet Pg. 106 6.5.d PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB E, FAC PW Concrete Regrade & Drainage South c502 E9MA R 0. m L PM Fourth Avenue Cultural Corridor c282 EBMA 3 PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA 0 PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA CL STM 174th St. & 71st Ave Storm Improvements c521 EBFB W STM 2018 Lorian Woods Study s018 EBFA STM 2019 Storm Maintenance Project c525 EBFC Y U STM Ballinger Regional Facility Pre -Design s022 E91FA STM Dayton Street Stormwater Pump Station c455 E4FE m STM Lake Ballinger Associated Projects c436 E4FD y STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E71FA 0 STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 ESFD Q' E STM Seaview Park Infiltration Facility Phase 2 c546 EOFA M STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB C STM Stormwater Comp Plan Update s017 E6FD > 0 STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC 0- a STIR 2019 Downtown Parking Study s021 E9AC Q STIR2019 Guardrail Install i039 E9AB N STIR 2019 Overlay Program i036 E9CA 0 N N O STIR 2019 Pedestrian Safety Program i041 E9DB N L STIR 2019 Traffic Calming i038 E9AA STIR 2019 Traffic Signal Upgrades i045 E9AD 0 z STIR 2020 Guardrail Installations i046 EOAA IL STIR2020 Overlay Program i042 EOCA y STIR2020 Pedestrian Safety Program i049 EODB >, STIR 2020 Pedestrian Task Force s024 EODA r m STIR 2020 Traffic Calming i048 EOAC STIR 2020 Traffic Signal Upgrades i047 EOAB LL c STIR 228th St. SW Corridor Improvements i005 E7AC m E STIR 238th St. Island & Misc. Ramps i037 EBDC U 0 STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB r Q STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA Revised 2/20/2020 Packet Pg. 107 6.5.d PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 EBCC STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 ESDA STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Edmonds Street Waterfront Connector c478 ESDB STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program i017 E6DD STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (6th-7th) i044 E9DC STR 220th Adaptive i028 EBAB SWR 2018 Sewerline Replacement Project c492 E6GC SWR 2019 Sewerline Replacement Project c516 EBGA SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s011 ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA UTILITIES 2019 Utility Rate & GFC Update s020 EBJB UTILITIES Standard Details Updates s010 ESNA WTR 2017 Waterline Replacement Projects i014 E6J13 WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 2/20/2020 Packet Pg. 108 6.5.e Payroll Earnings Summary Report City of Edmonds Pay Period: 962 (02/01/2020 to 02/15/2020) Hour Type Hour Class Description Hours Amount -ed2 REGULAR HOURS Educational Pav Correction 0.00 -156.28 121 SICK SICK LEAVE 839.50 33,991.42 122 VACATION VACATION 602.92 26,669.44 123 HOLIDAY HOLIDAY HOURS 73.50 3,134.87 124 HOLIDAY FLOATER HOLIDAY 74.25 2,808.74 125 COMP HOURS COMPENSATORY TIME 148.50 6,076.58 130 COMP HOURS Holidav Compensation Used 3.50 141.35 131 MILITARY MILITARY LEAVE 51.00 2,206.26 141 BEREAVEMENT BEREAVEMENT 36.00 1,471.38 150 REGULAR HOURS Kelly Dav Used 228.00 10,453.49 155 COMP HOURS COMPTIME AUTO PAY 117.27 5,126.38 160 VACATION MANAGEMENT LEAVE 15.00 1,163.17 190 REGULAR HOURS REGULAR HOURS 16,632.50 712,059.00 196 REGULAR HOURS LIGHT DUTY 80.00 2,875.00 210 OVERTIME HOURS OVERTIME -STRAIGHT 6.00 211.73 215 OVERTIME HOURS WATER WATCH STANDBY 24.00 1,299.59 216 MISCELLANEOUS STANDBY TREATMENT PLANT 10.00 922.16 220 OVERTIME HOURS OVERTIME 1.5 377.75 27,246.80 225 OVERTIME HOURS OVERTIME -DOUBLE 7.00 473.43 400 MISCELLANEOUS MISC PAY 0.00 300.00 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 1,389.67 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 371.36 601 COMP HOURS ACCRUED COMP .5 14.00 0.00 602 COMP HOURS ACCRUED COMP 1.0 41.42 0.00 603 COMP HOURS Holidav Comp 1.0 2.00 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 150.25 0.00 606 COMP HOURS ACCRUED COMP 2.0 1.50 0.00 902 MISCELLANEOUS BOOT ALLOWANCE 0.00 675.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 80.53 acp MISCELLANEOUS Accreditation 1 % Part Time 0.00 9.85 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 174.00 boc MISCELLANEOUS BOC II Certification 0.00 94.50 colre MISCELLANEOUS Collision Reconstruction ist 0.00 74.14 02/20/2020 Packet Pg. 109 6.5.e Payroll Earnings Summary Report City of Edmonds Pay Period: 962 (02/01/2020 to 02/15/2020) Hour Type Hour Class Description Hours Amount cpl MISCELLANEOUS TRAINING CORPORAL 0.00 160.86 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 586.30 ctr MISCELLANEOUS CTR INCENTIVES PROGRAM 0.00 161.00 det MISCELLANEOUS DETECTIVE PAY 0.00 111.20 det4 MISCELLANEOUS Detective 4% 0.00 914.78 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 575.65 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 837.62 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 5,078.97 fmla ABSENT FAMILY MEDICAL/NON PAID 99.58 0.00 furls SICK FAMILY MEDICAL/SICK 32.00 2,606.95 fmlv VACATION Familv Medical Leave Vacation 8.00 651.72 k9 MISCELLANEOUS K-9 PAY 0.00 222.40 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 982.91 Ig10 LONGEVITY LONGEVITY 5.5% 0.00 148.17 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 768.02 Ig12 LONGEVITY Lonqevitv 9% 0.00 5,779.62 Ig13 LONGEVITY Lonqevitv 7% 0.00 1,421.71 Ig14 LONGEVITY Lonqevitv 5% 0.00 1,127.73 Ig15 LONGEVITY LONGEVITY 7.5% 0.00 381.68 Igo LONGEVITY Lonqevitv 1 % 0.00 417.91 Iq5 LONGEVITY Lonqevitv 3% 0.00 667.20 Ig6 LONGEVITY Lonqevitv .5% 0.00 279.40 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 393.49 Ig9 LONGEVITY Lonqevitv 3.5% 0.00 104.93 mtc MISCELLANEOUS MOTORCYCLE PAY 0.00 111.20 pds MISCELLANEOUS Public Disclosure Specialist 0.00 101.78 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,035.51 prof MISCELLANEOUS PROFESSIONAL STANDARDS ; 0.00 173.48 sdp MISCELLANEOUS SPECIAL DUTY PAY 0.00 295.58 sqt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 173.48 sro MISCELLANEOUS School Resource Officer 0.00 111.20 str MISCELLANEOUS STREET CRIMES 0.00 470.00 traf MISCELLANEOUS TRAFFIC 0.00 111.20 02/20/2020 Packet Pg. 110 6.5.e Payroll Earnings Summary Report City of Edmonds Pay Period: 962 (02/01/2020 to 02/15/2020) Hour Type Hour Class Description Hours 19,675.44 Total Net Pay: Amount $869,307.21 $592,630.97 02/20/2020 Packet Pg. 111 6.5.f Benefit Checks Summary Report City of Edmonds Pay Period: 962 - 02/01/2020 to 02/15/2020 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 64118 02/20/2020 epoa2 EPOA-POLICE 6,216.00 0.00 64119 02/20/2020 epoa3 EPOA-POLICE SUPPORT 648.39 0.00 64120 02/20/2020 flex NAVIA BENEFIT SOLUTIONS 1,964.84 0.00 64121 02/20/2020 teams TEAMSTERS LOCAL 763 4,982.50 0.00 64122 02/20/2020 icma VANTAGE TRANSFER AGENTS 304884 3,931.83 0.00 17,743.56 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3000 02/20/2020 awc AWC 333,400.00 0.00 3003 02/20/2020 wadc WASHINGTON STATE TREASURER 26,665.51 0.00 3004 02/20/2020 us US BANK 104,121.71 0.00 3005 02/20/2020 mebt WTRISC FBO #N3177B1 104,853.24 0.00 3007 02/20/2020 pb NATIONWIDE RETIREMENT SOLUTION 4,808.07 0.00 3009 02/20/2020 oe OFFICE OF SUPPORT ENFORCEMENT 1,202.00 0.00 0.00 575,050.53 Grand Totals: 592,794.09 0.00 2/20/2020 Packet Pg. 112 6.6 City Council Agenda Item Meeting Date: 02/25/2020 Acknolwedgment of Claim for Damages Staff Lead: WCIA Claims Department: City Clerk's Office Preparer: Nicholas Falk Background/History N/A Staff Recommendation Acknowledge receipt of Claims for Damages by minute entry. Narrative Julie Leary submitted a claim for damages in an undetermined amount. Attachments: CFD Julie Leary Packet Pg. 113 6.6.a RECEIVED EDMONDS CITY CLERK C I TY OF EDMON DS CLAIM FOR DAMAGES FORM Date Claim Form Received by City Please take note that t l L who currently resides at -72, 0 �Pa �2r Sfre e- �'� +�►1�5, lVA (RQ -4 Q mailing address phone # � 1:iivork phone # 4 25 IV5 " 6140 and who resided a1TA r K against at the time of the occurrence and whose date of birth is in the sum of $ DATE OF OCCURRENCE: 21ti q Zo 2'O [� LOCATION OF OCCURRENCE: D iH t f a i- C DESCRIPTION: is claiming damages arising out of the following circumstances listed below. V-e _ � - TIME: r,. I = 3(7 P ('1 PS Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage 'PI'EAS-­ GOEC& a � attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. 1 r7 i 1 �I l `3� ,r, . L L vva `��- e_ 6i e i- 3. Attach copies of all documentation relating to expenses, injuries, lasses, andlor estimates for repair. �f 4- Have you submitted a claim for damages to your insurance company? Yes 1' No If so, please provide the name of the insurance company: and the policy #: �l ** ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY `* License Plate # AG_T>S9�5-( Driver License # Type Auto: 2vo S -OA VD C c ear) (make) (model) DRIVER: _tli �l.f'r I-Ca--tOWNER: _ f t) e. Address: Address: +►�c�,- la✓r o Za Phone#: _ a -�J S 5 ❑ Phone#: Passengers: Name:IG Name Address: Address; Form Rey iced 05"114 Page 1 of 2 Packet Pg. 114 6.6.a * . NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * !, WI lie— being first duly sworn, depose and say that I am the claimant for the above described.- that I have read the above cl irn, know the contents thereof and balleve the same to be true. I further acknowledge that any information I provide as part of this cl ' may be considered a public record and may be subject to disclosure pursuant to RCW 42.56. x x State of Washington County of 711DA1 o(y) i Sh Signature of Claimant(s) I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument and acknowledgec�/it to be (his/her) free and voluntary act for the uses and purposes mentioned in the instrument. Dated: D E� � ,4,1 ,�ArWJ� z *'ir,,� St lure � 404t 1DTRRyN • _ Title = `SLIC My, appointment expires: kn ' �,i, • 2o. • y ■�� WAStlt Please present the completed claim form to Donn Rcviscd 05AIiii 4 City Clerk's Office City of Edmonds 121 5"' Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Ydgu 2 of'2 Packet Pg. 115 6.6.a Describe the conduct and circumstance that brought about the injury or damage. Also describe the i nj u ry o r damage. On Friday, February 14, 2020 at—1:30pm, I was headed east on Dayton Street and came to 71n and Dayton Street where there was significant construction going on from the Dayton Street Project and a flagger was standing with a stop sign. live at 720 Dayton Street and needed to get back to my house far a few minutes as I was running errands. Due to the construction & truck activity, I spoke to the flagger and we decided on me pulling over and walking t❑ my house. As I turned right to pull over, my right front tire hit a drainage grate that was not bolted down, and the edge popped my tire. (pictures attached). The Shoreline Construction Company crew was very helpful and helped me put the temporary tire on my car. Once I went to get the replacement, I found that I needed to replace ali four tires because my car has all -wheel drive. Attached is the invoice far all four tires. 1. Also describe the injury or damage. The damage is a rip in the side of my front right tire. (Pictures and invoice attached). Packet Pg. 116 6.7 City Council Agenda Item Meeting Date: 02/25/2020 Preliminary December 2019 Quarterly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation No action needed; informational only Narrative Preliminary December 2019 Quarterly Financial Report Attachments: Complete Preliminary December 2019 Quarterly Financial Report Jan -Dec P&L Packet Pg. 117 6.7.a INSIDE THIS ISSUE: Revenues By Fund Summary Expenditures By Fund Summary Summary of Operating Funds: Revenues This report is a summary of the City's preliminary operating results for the twelve months ended December 31, 2019. Revenue Highlights: General Fund Revenues Overall preliminary City-wide rev- enues are ahead of last year at this Expenditures By time by $7.8 million (a 9% in - Fund Detail 6 crease), while General Fund reve- nues of $46.9 million are $5.3 mil - Gen. Fund Depart- lion ahead of last year's revenue total of $41.6 million (page 1). mental Expenditures The majority of these increases stem from a $3.8 million transfer Investment Portfolio 3 from the Contingency Fund and a $932K transfer from the Risk Fund Balance Management Fund, both to the Overview General Fund. • Retail Sales Tax revenues are ahead of last year at this time by $46,419 and at $8.5 million are 8% ahead of the 2019 forecast Below: The Holiday (page 3). Trolley pays a December visit to Revenues by Category: Edmonds. General Fund revenues for 2019 are higher than 2018 in the categories of Taxes; Charges for Goods and Ser- Above: As Edmonds welcomes in the New Year, we also welcome in a New Mayor - Mayor Mike Nelson. vices; and Transfers and other Miscellane- ous. General Fund revenues are lower than last year at this time in the categories of Licenses and Permits; Intergovernmental revenues; and Fines and Penalties. 2019 REET Revenues of $3.2 million are $43,063 or 1.3% behind forecast. Actual 2019 revenues are $547K, or 15% behind last year. More detailed information for City revenues can be found beginning on page 3. Revenues for Special Revenue Funds not including the REET funds are $2.6 million or 35% behind last year, with the Street Construction/Improvement Fund $2.6 mil- lion behind last year. The remainder of the Special Revenue Funds are $27,673 be- hind last year. Preliminary Financial Management Report as of December 31, 2019 Packet Pg. 118 6.7.a Right: After more than 40-yes, 40! - years serving the commu- nity with the Edmonds Police Department, Chief Al Compaan announced his retirement as of the end of 2019. Here Al is seen pre- senting an official police ID card to 5- year-old Sam Colquhoun, who was suffering from a life -threatening medical condition. r— L � I Right: Not only did the City say good- bye to Chief Com- paan, we also said a fond farewell to (L-R) long-time Ed- monds Mayor Dave Earling, and City Councilmembers Dave Teitzel, Tom Mesaros and Neil Tibbott. We wish all of them well in their future endeavors. Summary of Operating Funds: Expenditures Although 2019 General Fund ex- penditures are $1,146,903 (2.8%) higher than last year, they come in $3.6 million (8%) under the budgeted amount, demonstrating careful spending by City staff. By comparison, 2018 preliminary General Fund expenditures also came in a very respectable $3.9 million (8%) under budget. General Fund expenses by sub - fund and line item categories are on page 6 and expenses by depart- ment are on pages 13-16. The General Fund as a whole has spent 92% of their allocated amount, or $3.6 million under their $45.6 mil- lion amended appropriation budget. This same information can be found in graph form on pages 23-31. • Compared to 2018, expenditures in Special Revenue Funds are $2 million lower than last year ($7.4 million com- pared to $9.4 million). This decrease is mostly due to a spending decrease of $2.2 million in the Street Construction Fund. • REET expenditures of $3 million for the year fell far short of the budgeted spend amount of $7.3 million, or $4.3 million under budget. Only 41 % of the annual budget was spent in 2019. S i / Preliminary Financial Management Report as of December 31, 2019 Packet Pg. 119 I 6.7.a I Page 1 of 1 C ITY O F EDMO NDS REVENUES BY FUND - SUMMARY Fund 2019 Amended 12/31/2018 12/31/2019 Amount No. Title Budget Revenues Revenues Remaining %Receives 001 GENERAL FUND $ 45,688,605 $41,560,193 $ 46,859,919 $ (1,171,314) 103 009 LEOFF-MEDICAL INS. RESERVE 437,980 283,093 425,000 12,980 97 011 RISK MANAGEMENT RESERVE FUND 28,210 23,777 1,615 6 012 CONTINGENCY RESERVE FUND 218,287 561,802 30,905N26,595 187,382 14 014 HISTORIC PRESERVATION GIFT FUND 5,230 5,232 5,000 230 96 017 MARSH RESTORATION & PRESERVATION FUND 556,800 309,178 555,312 1,488 100 018 EDMONDS HOMELESSNESS RESPONSE FUND - 250,000 - - 0 019 EDMONDS OPIOID RESPONSE FUND - 250,000 - - 0 104 DRUG ENFORCEMENT FUND 165,430 98,518 39,507 125,923 24 111 STREET FUND 1,859,270 1,944,675 1,886,681 (27,411) 101 112 COMBINED STREET CONST/IMPROVE 1 7,258,933 4,700,320 2,134,641 5,124,292 29 117 MUNICIPAL ARTS ACQUIS. FUND 152,647 106,230 110,571 42,076 72 118 MEMORIAL STREET TREE 580 480 705 (125) 122 120 HOTEL/MOTEL TAX REVENUE FUND 121 EMPLOYEE PARKING PERMIT FUND 122 YOUTH SCHOLARSHIP FUND 123 TOURISM PROMOTIONAL FUND/ARTS 125 REAL ESTATE EXCISE TAX 2 2 126 REAL ESTATE EXCISE TAXI, PARKS ACQ FUND 2 127 GIFTS CATALOG FUND 130 CEMETERY MAINTENANCE/IMPROVEMT 136 PARKSTRUST FUND 137 CEMETERY MAINTENANCE TRUST FD 138 SISTER CITY COMMISSION 140 BUSINESS IMPROVEMENT DISTRICT kL 141 AFFORDABLE AND SUPPORTIVE HOUSINGFUND 211 L.I.D. FUND CONTROL I 231 2012 LT GO DEBT SERVICE FUND 332 PARKS CAPITAL CONSTRUCTION FUND 3 411 COMBINED UTILITY OPERATION 421 WATER UTILITY FUND 4 422 STORM UTILITY FUND 4 423 SEWER/WWTP UTILITY FUND 5 424 BOND RESERVE FUND 511 EQUIPMENT RENTAL FUND 512 TECHNOLOGY RENTAL FUND 617 FIREMEN'S PENSION FUND 98,264 92,231 102,975 (4,711) 105 26,170 33,162 34,697 (8,527) 133 1,680 1,528 1,211 469 72 31,250 37,137 34,785 (3,535) 111 1,597,600 1,847,099 1,572,421 25,179 98 1,604,020 1,857,983 1,586,136 17,884 99 109,800 70,168 116,131 (6,331) 106 182,560 218,290 236,723 (54,163) 130 4,870 4,107 5,904 (1,034) 121 44,500 44,015 58,093 (13,593) 131 10,240 10,517 8,831 1,409 86 - 89,567 86,026 (86,026) 0 - - 112 (112) 0 35,887 - 30,893 4,994 86 716,420 708,191 716,398 22 100 6,671,593 929,947 4,535,024 2,136,569 68 - - 140,047 (140,047) 0 10,473,626 9,679,363 9,840,689 632,937 94 5,461,148 4,817,147 5,171,687 289,461 95 14,386,296 11,609,381 13,698,556 687,740 95 1,995,280 1,991,491 1,991,199 4,081 100 1,763,760 1,736,820 1,856,962 (93,202) 105 1,101,798 1,275,697 1,108,644 (6,846) 101 72,040 66,413 69,837 2,203 97 $ 102,760,774 $ 879213,753 $ 95,053,838 $ 79706,936 93' 1 Differences primarily due to prior year Grant Billings. 2 Differences partly due to a $418,216 deposit in total for Real Estate Excise Taxin March 2018 from the State. 3 Differences primarily due to Bond Proceeds of $3.5M received in November 2019. 4 Differences primarily due to a 9%increase in water, a 10%increase in storm, and a 1.45%decrease in water tax 5 Differences due to contributed capital billings to WWTP partners in 2019, as well as a 9.5%increase in sewer. 1 Packet Pg. 120 1 I 6.7.a I Page 1 of 1 CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Fund 2019 Amended 12/31/2018 12/31/2019 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 45,623,944 $ 40,873,376 $ 42,020,279 $ 3,603,665 920i 009 LEOFF-MEDICAL INS. RESERVE 466,920 366,799 402,572 64,348 860/ 011 RISK MANAGEMENT RESERVE FUND 931,523 - 931,523 - 1000i 012 CONTINGENCY RESERVE FUND 6 3,835,827 544,456 3,835,827 - 1000/ 014 HISTORIC PRESERVATION GIFT FUND 11,200 - 5,533 5,667 490i 018 EDMONDS HOMELESSNESS RESPONSE FUND 1,862 24,557 1,862 h - 1000/ 019 EDMONDS OPIOID RESPONSE FUND 200,000 - 200,000 - 1000i 104 DRUG ENFORCEMENT FUND 45,800 112,198 - 45,800 00/ 111 STREET FUND 2,255,498 1,707,390 1,959,740 295,758 870i 112 COMBINED STREET CONST/IMPROVE 7,035,395 4,042,772 1,855,813 5,179,582 260i 117 MUNICIPAL ARTS ACQUIS. FUND 181,880 70,774 63,122 118,758 350i 120 HOTEL/MOTEL TAX REVENUE FUND 108,934 85,330 95,008 13,926 870/ 121 EMPLOYEE PARKING PERMIT FUND 26,880 25,663 25,681 1,199 960/ 122 YOUTH SCHOLARSHIP FUND 3,000 1,905 2,768 232 920i 123 TOURISM PROMOTIONAL FUND/ARTS 32,000 26,772 32,019 (19) 1000/ 125 REAL ESTATE EXCISE TAX 2 3,383,286 1,503,319 1,249,293 2,133,993 370/ 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 3,872,301 1,447,088 1,730,062 2,142,239 450/ 127 GIFTS CATALOG FUND 119,670 41,581 82,091 37,579 690/ 130 CEMETERY MAINTENANCE/IMPROVEMT 194,977 195,091 191,135 3,842 980i 136 PARKS TRUST FUND 5,000 - 4,935 65 990/ 138 SISTER CITY COMMISSION 10,500 10,039 6,894 3,606 660/ 140 BUSINESS IMPROVEMENT DISTRICT 7 - 106,964 98,578 (98,578) 00/ 211 L.I.D. FUND CONTROL 35,887 3,800 30,905 4,982 860/ 231 2012 LT GO DEBT SERVICE FUND 716,410 708,191 716,398 12 1000/ 332 PARKS CAPITAL CONSTRUCTION FUND 4,083,372 268,790 330,137 3,753,235 80/ 421 WATER UTILITY FUND 12,945,605 11,863,251 9,859,907 3,085,698 760/ 422 STORM UTILITY FUND 10,025,032 4,913,676 5,469,855 4,555,177 5501 423 SEWER/WWTP UTILITY FUND 17,733,414 12,283,831 12,637,071 5,096,343 710/ 424 BOND RESERVE FUND 1,991,210 1,991,484 1,991,184 26 1000/ 511 EQUIPMENT RENTAL FUND 2,935,121 1,147,284 2,559,381 375,740 870/ 512 TECHNOLOGY RENTAL FUND 1,200,801 1,191,307 924,022 276,779 770i 617 FIREMEN'S PENSION FUND 145,423 75,195 140,802 4,621 970/ $ 120,158,672 $ 85,632,883 $ 89,454,396 $ 30,704,276 740i 6 Reduce Reserve per RCW and City Fund Balance/Reserve Policy. 7 Business Improvement District is not included in the 2019 City Budget; activity is here for reporting purposes only. 2 11__I__ .,_ 121 rac,ecei Pg. ie i 6.7.a Page 1 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Revenues Revenues Remaining %Received TAXES: 1 REAL PERSONAL / PROPERTY TAX $ 10,548,203 $ 10,365,676 $ 10,455,514 $ 92,689 990/( 2 EMS PROPERTY TAX 4,044,220 3,973,464 4,042,731 1,489 1000/( 3 VOTED PROPERTY TAX 500 3,094 239 261 480/( 4 LOCAL RETAIL SALES(USE TAX 8 7,825,000 8,406,296 8,452,715 (627,715) 1080/( 5 NATURAL GAS USE TAX 8,100 5,191 9,684 (1,584) 1200/c 6 1/10 SALES TAX LOCAL CRIM JUST 779,500 761,371 811,796 (32,296) 1040/( 7 ELECT RIC UT ILIT Y T AX 1,691,300 1,687,183 1,682,586 8,714 990/( 8 GAS UTILITY TAX 626,600 604,722 578,572 48,028 920/( 9 SOLID WASTE UTILITY TAX 350,900 352,998 359,499 (8,599) 1020/( 10 WATERUTILITYTAX 1,211,800 1,219,220 1,166,632 45,168 960/( 11 SEWERUTILITYTAX 840,900 770,850 841,724 (824) 1000/( 12 STORMWATER UTILITY TAX 446,300 399,734 437,283 9,017 980/( 13 T.V. CABLE UTILITY TAX 862,100 810,085 808,538 53,562 940/( 14 TELEPHONE UTILITY TAX 967,200 972,813 798,498 168,702 830/( 15 PULLTABSTAX 53,500 52,939 55,915 (2,415) 10501( 16 AMUSEMENT GAMES 40 - 383 (343) 9590/( 17 LEASEHOLD EXCISE TAX 251,900 277,965 285,122 (33,222) 1130/( 30,508,063 30,663,603 30,787,433 (279,370) 101°/ LIC INS ES AND PERMITS: 18 FIRE PERMITS -SPECIAL USE 19 POLICE - FINGERPRINTING 20 AMUSEMENTS 21 VENDING MACHINE/CONCESSION 22 FRANCHISE AGREEMENT -COMCAST 23 FRANCHISE FEE-EDUCATION/GOVERNMENT 24 FRANCHISE AGREEMENT -VERIZON/FRONT IER 25 FRANCHISE AGREEMENT -BLACKROCK 26 OLYMPIC VIEW WATER DISTRICT FRANCHISE 27 GENERAL BUSINESS LICENSE 28 DEV SERV PERMIT SURCHARGE 29 NON-RESIDENT BUS LICENSE 30 RIGHT OF WAY FRANCHISE FEE 31 BUILDING STRUCTURE PERMITS 32 ANIMAL LICENSES 33 STREET AND CURB PERMIT 34 OTRNON-BUSLIC/PERMITS INTERGOVERNMENTAL: 35 DOI 15-0404-0-1-754 - BULLET PROOF VEST 36 NCHIP GRANT 37 WA ASSOC OF SHERIFF'S TRAFFIC GRANT 38 TARGET ZERO TEAMS GRANT 39 HIGH VISIBILITY ENFORCEMENT 40 STATE GRANTS- BUDGET ONLY 41 PUD PRIVILEDGE TAX 42 DOCKSIDE DRILLS GRANT REIMBURSE 43 ARCHIVES AND RECORDS MANAGEMENT 44 STATE GRANT FROM OTHER JUDICIAL AGENCIES 45 DEPT OF NATURAL RESOURCES 46 WA STATE TRAFFIC COMM GRANT 47 WASHINGTON STATE ARTSCOMMISSION 48 SHORELINE MASTER PROGRAM DOE 49 MVET/SPECIAL DISTRIBUTION 50 TRIAL COURT IMPROVEMENT 51 AOC PRO-TEM JUDGE REIMBURSEMENT 52 CRIMINAL JUSTICE -SPECIAL PROGRAMS 53 MARIJUANA EXCISE TAX DISTRIBUTION 54 DUI - CITIES 55 LIQUOR EXCISE TAX 56 LIQUOR BOARD PROFITS 57 MISCELLANEOUS INTERLOCAL REVENUE 58 INTERLOCAL GRANTS 59 POLICE TRAINING CLASSES 60 VERDANT INTERLOCAL GRANTS 61 FIRST RESPONDERS FLEX FUND 62 DISCOVERY PROGRAMS TECHNOLOGY ACQ. 250 475 250 - 1000/( 450 870 605 (155) 1340/( 6,330 5,950 4,675 1,655 740/( 50,000 51,071 53,587 (3,587) 1070/( 713,500 681,819 676,201 37,299 950/( 41,200 41,638 41,414 (214) 1010/( 106,900 105,747 94,045 12,855 880/( 14,000 7,220 - 14,000 00/( 325,100 364,174 387,851 (62,751) 1190/( 122,200 116,364 119,787 2,413 980/( 63,400 77,366 70,209 (6,809) 111°/ 75,900 67,900 53,825 22,075 710/( 15,000 63,480 25,089 (10,089) 1670/( 703,600 722,906 643,369 60,231 910/( 27,500 26,206 24,428 3,072 890/( 50,000 57,873 41,400 8,600 830/( 18,500 22,243 20,520 (2,020) 1110/( 2,333,830 2,413,303 2,257,254 76,576 970% 6,006 4,535 7,645 (1,639) 1270/( 14,616 - 14,616 - 1000/( 2,285 - 2,285 - 1000/( 4,000 4,737 1,852 2,148 460/( 7,100 8,046 3,501 3,599 490/( 18,000 - - 18,000 00/( 199,500 212,002 208,433 (8,933) 1040/( 4,137 3,729 4,138 (1) 1000/( - - 3,836 (3,836) 00/( - 1,812 1,530 (1,530) 00/( - 17,347 - - 00/c 2,594 3,623 2,594 (0) 1000/( 5,000 - 5,000 - 1000/( - 2,558 7,165 (7,165) 00/( 13,800 11,964 12,536 1,264 910/( 16,716 16,531 16,722 (6) 1000/( - 824 - - 0°/ 45,600 43,243 45,102 498 990/( 45,000 74,522 63,236 (18,236) 1410/( 6,000 6,099 5,827 173 970/( 215,000 208,580 228,650 (13,650) 1060/( 342,000 341,877 340,906 1,094 1000/( - - 2,500 (2,500) 00/c - 35,000 - - 00/( - - 211 (211) 00/( 5,810 2,000 (2,000) 00/( 2,844 1,059 (1,059) 00/( - 2,190 - - 0% _ 947,354 1,007,874 981,344 (33,990) 104% Packet Pg. 122 1 6.7.a Page 2 of 3 CITY OF FDMO NDS REVENUES - GENERAL FUND 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Revenues Revenues Remaining %Received CHARGES FOR GOODS AND SERVICES: 1 MUNICIPAL COURT CIVIL FILINGS 2 RECORD/LEGAL INSTRUMENTS 3 ATM SURCHARGE FEES 4 CREDIT CARD FEES 5 COURT RECORD SERVICES 6 D/M COURT REC SER 7 WARRANT PREPARATION FEE 8 IT TIME PAY FEE 9 MUNIC.-DIST. COURT CURR EXPEN 10 SALE MAPS & BOOKS 11 CLERKS TIME FOR SALE OF PARKING PERMITS 12 BID SUPPLIES REIMBURSEMENT 13 PHOTOCOPIES 14 POLICE DISCLOSURE REQUESTS 15 ENGINEERING FEES AND CHARGES 16 ELECTION CANDIDATE FILING FEES 17 SNO-ISLE 18 PASSPORTS AND NATURALIZATION FEES 19 POLICE SERVICES SPECIAL EVENTS 20 CAMPUS SAFETY-EDM. SCH. DIST. 21 WOODWAY-LAW PROTECTION 22 MISCELLANEOUS POLICE SERVICES 23 FIRE DISTRICT #1 STATION BILLINGS 24 LEGAL SERVICES 25 FIRE PROTECTION & EMS FOR DUI 26 ADULT PROBATION SERVICE CHARGE 27 ELECTRONIC MONITORING 28 BOOKING FEES 29 FIRE CONSTRUCTION INSPECTION FEES 30 EMERGENCY SERVICE FEES 31 EMS TRANSPORT USER FEE 32 FLEX FUEL PAYMENTS FROM STATIONS 33 ANIMAL CONTROL SHELTER 34 ZONING/SUBDIVISION FEE 35 PLAN CHECKING FEES 36 FIRE PLAN CHECK FEES 37 PLANNING 1% INSPECTION FEE 38 S.E.P.A. REVIEW 39 CRITICAL AREA STUDY 40 DV COORDINATOR SERVICES 41 GYM AND WEIGHT ROOM FEES 42 PROGRAM FEES 43 TAXABLE RECREATION ACTIVITIES 44 WINTER MARKET REGISTRATION FEES 45 BIRD FEST REGISTRATION FEES 46 INTERFUND REIMBURSEMENT -CONTRACT SVCS $ - $ 43 $ - $ - 00/( 3,000 5,167 3,740 (740) 1250/( 400 629 697 (297) 1740/( 10,000 12,411 14,051 (4,051) 1410/( - 87 79 (79) 00/c 300 157 784(5 22 26% 5,500 6,123 10,91010) 198%1,000 1,238 1,32121) 132%100 112 32424) 324%100 70 5941 590/( 25,100 25,090 25,090 10 1000/( 600 573 555 45 93°/ 1,000 1,375 1,138 (138) 1140/( 500 69 - 500 0°/ 200,000 249,427 223,633 (23,633) 1120/( - 1,486 - - 00/( 78,000 92,739 96,075 (18,075) 1230/( 21,000 21,570 22,780 (1,780) 1080/( 36,395 33,235 38,074 (1,679) 10501( 125,550 37,832 72,018 53,532 570/( 193,067 56,988 211,867 (18,800) 1100/( 1,500 - 2 1,498 00/( 50,000 53,380 54,941 (4,941) 1100/( - 2,077 1,277 (1,277) 00/c - - 117 (117) 00/( 54,000 55,140 46,102 7,898 850/( - 100 - - 00/( 400 1,908 2,809 (2,409) 7020/( 12,560 18,175 16,335 (3,775) 1300/( 3,000 3,846 5,636 (2,636) 1880/( 852,100 1,051,172 1,043,753 (191,653) 122°/ 2,500 3,082 1,311 1,189 520/( 50 45 100 (50) 2000/( 102,300 134,456 121,014 (18,714) 1180/( 460,900 366,471 616,110 (155,210) 1340/( 6,500 9,785 10,160 (3,660) 1560/( 1,000 1,017 2,814 (1,814) 2810/( 5,000 8,290 6,195 (1,195) 124°/ 14,000 17,700 15,625 (1,625) 1120/( 2,046 12,869 4,707 (2,661) 2300/( 13,000 12,815 12,160 841 940/( 910,740 843,742 852,477 58,263 94°/ 1,300 830 512 788 390/c 5,000 6,965 10,950 (5,950) 2190/( 1,000 845 585 415 590/( 2,624,792 2,566,481 2,900,255 (275,463) 1100/( 5,825,300 5,717,612 6,448,436 (623,136) 1110% 4 Packet Pg. 123 6.7.a Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY $ 7,500 $ 5,894 $ 3,515 $ 3,985 470/( 2 TRAFFIC INFRACTION PENALTIES 290,000 270,991 216,648 73,352 750/( 3 NC TRAFFIC INFRACTION 31,000 28,616 17,784 13,216 570/( 4 CRT COST FEE CODE LEG ASSESSMENT (LGA) 38,000 30,279 16,630 21,371 440/( 5 NON -TRAFFIC INFRACTION PENALTIES 1,000 4,000 1,371 (371) 137% 6 OTHERINFRACTIONS'04 800 970 1,232 (432) 154% 7 P ARKING INFRACT ION P ENALT IE S 159,000 160,710 143,598 15,402 90% 8 PARK/INDDISZONE 800 1,577 2,93 (2,139) 367% 9 DWI PENALTIES 6,000 7,212 9,732 (3,732) 1620/( 10 DUI - DP ACCT 1,000 752 448 552 450/( 11 CRIM CNV FEE DUI 200 142 89 111 45°/ 12 DUI - DP FEE 1,500 2,099 2,008 (508) 1340/( 13 OTHER CRIMINAL TRAF MISDEM PEN 135 96 - 135 0°/ 14 CRIMINAL TRAFFIC MISDEMEANOR 8/03 30,000 32,003 28,338 1,662 940/( 15 CRIMINAL CONVICTION FEE CT 3,600 3,685 2,549 1,051 710/( 16 CRIM CONV FEE CT 1,000 899 622 378 620/( 17 OTHER NON-TRAF MISDEMEANOR PEN 100 38 (2,774) 2,874 -27740/( 18 OTHER NON TRAFFIC MISD. 8/03 13,000 13,206 13,903 (903) 1070/( 19 COURT DV PENALTY ASSESSMENT 600 960 314 286 520/( 20 CRIMINAL CONVICTION FEE CN 1,600 1,408 930 670 580/( 21 CRIM CONV FEE CN 500 523 283 217 570/( 22 PUBLIC DEFENSE RECOUPMENT 18,500 18,123 11,486 7,014 620/( 23 BANK CHARGE FOR CONY. DEFENDANT 12,000 12,877 13,493 (1,493) 1120/( 24 COURT COST RECOUPMENT 7,000 5,688 4,598 2,402 660/( 25 BUS. LICENSE PERMIT PENALTY 10,000 12,310 5,150 4,850 520/( 26 MISC FINES AND PENALTIES 300 1,725 1,208 (908) 4030/( 635,135 616,783 496,093 139,042 780/ MISCELLANEOUS: 27 INVESTMENT INTEREST 248,160 163,855 421,005 (172,845) 1700/( 28 INTEREST ON COUNTY TAXES 9,210 22,228 28,731 (19,521) 3120/( 29 INTEREST - COURT COLLECTIONS 3,000 8,467 8,091 (5,091) 2700/( 30 LOAN INTEREST - 1,282 - - 0°/ 31 PARKING - 4,062 150 (150) 00/( 32 SPACETACILITIES RENTALS 153,000 145,177 143,035 9,965 930/( 33 BRACKET ROOM RENTAL 5,000 2,100 2,330 2,670 470/( 34 LEASESLONG-TERM 185,000 191,404 202,088 (17,088) 1090/( 35 DONATION/CONTRIBUTION 7,000 1,401 4,972 2,028 710/( 36 PARKSDONATIONS 4,350 3,380 3,050 1,300 700/( 37 BIRD FEST CONTRIBUTIONS 1,500 2,276 1,597 (97) 1060/( 38 POLICE CONTRIBUTIONS FROM PRIV SOURCES 11,703 13,013 10,721 982 920/( 39 FIRST RESPONDERS- PRIVATE SOURCES - 28,000 - - 00/( 40 SALE OF JUNK/SALVAGE 300 408 68 232 230/( 41 SALES OF UNCLAIM PROPERTY 3,000 2,567 3,731 (731) 1240/( 42 CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0°/ 43 OTHER JUDGEMENT/SETTLEMENT 2,000 - 3 1,997 00/( 44 POLICE JUDGMENTS/RESTITUTION 200 130 619 (419) 3100/( 45 CASHIERS OVERAGES✓SHORTAGES - 46 (70) 70 00/( 46 OTHER MISC REVENUES 2,000 445,266 245,529 (243,529) 122760/c 47 SMALL OVERPAYMENT 30 80 73 (43) 2440/( 48 NSF FEES - PARKS & REC 20 - 90 (70) 4500/( 49 NSF FEES - MUNICIPAL COURT 300 381 112 188 370/( 50 NSF FEES - POLICE - 30 - - 00/( 51 NSF FEES -DEVELOPMENT SERVICES - 30 - - 00/c 52 L&I STAY AT WORK PROGRAM - - 10,483 (10,483) 0°/ 53 FLEX -PLAN SERVICES FORFEITURES - - 370 (370) 00/c 54 US BANK REBATE 7,500 8,708 8,930 (1,430) 1190/( 645,273 1,044,290 1,095,709 (450,436) 1700% TRANSFERS -IN: 55 SALE OF FIXED ASSETS - 5,273 - - 0°/ 56 INSURANCE RECOVERIES - 15,570 - - 00/c 57 INTERFUND TRANSFER FROM FUND 012 3,835,827 49,584 3,835,827 - 1000/( 58 INTERFUND TRANSFER FROM FUND 011 931,523 - 931,523 - 1000/( 59 TRANSFER FROM FUND 127 26,300 26,300 26,300 - 1000/( 4,793,650 96,727 4,793,650 - 1000% TOTAL GENERAL FUND REVENUE $ 45,688,605 $ 41,560,193 $ 46,859,920 $ (1,171,315) 1030/ 5 Packet Pg. 124 I 6.7.a I Page 1 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 16,459,498 $ 14,606,968 $ 15,758,890 $ 700,608 96 2 OVERTIME 496,492 710,559 730,413 (233,921) 147 3 HOLIDAY BUY BACK 250,491 200,268 213,691 36,800 85 4 BENEFITS 61222,229 5,749,441 6,184,431 37,798 99 5 UNIFORMS 90,475 79,888 100926 (10,451) 112 6 SUPPLIES 380,280 399,923 451:102 (70,822) 119 7 SMALL EQUIPMENT 223,819 102,721 153,777 70,042 69 8 PROFESSIONAL SERVICES 15,196,547 3,045,278 12,630,854"kk- 2,565,693 83 9 COMMUNICATIONS 165,556 151,403 168,790 (3,234) 102 10 TRAVEL 66,380 52,110 70,950 (4,570) 107 11 EXCISE TAXES 6,500 5,718 7,993 (1,493) 123 12 RENTAL/LEASE 1,842,569 1,980,205 1,842,464 105 100 13 INSURANCE 431,095 437,253 436,448 (5,353) 101 14 UTILITIES 460,625 523,444 525,607 (64,982) 114 15 REPAIRS & MAINTENANCE 584,030 366,285 633,864 (49,834) 109 16 MISCELLANEOUS 483,454 362,456 421,037 62,417 87 17 INTERGOVERNMENTAL SERVICES 9 - 9,581,803 - - 0 18 INTERGOVERNMENTAL PAYMENTS 19 INTERFUND SUBSIDIES 20 LAND 21 MACHINERY/EQUIPMENT 22 CONSTRUCTION PROJECTS 23 GENERAL OBLIGATION BOND PRINCIPAL 24 OTHER INTEREST & DEBT SERVICE COSTS 25 INTEREST ON LONGTERM EXTERNAL DEBT LEOFF-MEDICAL INS. RESERVE(009) 26 BENEFITS 27 PENSION AND DISABILITY PAYMENTS 28 PROFESSIONAL SERVICES 29 MISCELLANEOUS RIS K MANAGEMENT RES ERVE FUND (011) 30 INTERFUND SUBSIDIES C O NTINGENC Y RES ERVE FUND (012) 31 INTERFUND LOAN 32 INTERFUND SUBSIDIES HISTORIC PRESERVATION GIFT FUND (014) 33 SUPPLIES 34 PROFESSIONAL SERVICES 35 MISCELLANEOUS EDMONDS HOMELESSNESS RESPONSEFUND (018) 36 PROFESSIONAL SERVICES EDMONDS OPIOID RESPONSEFUND (019) 37 INTERFUND SUBSIDIES DRUG INFO RC EMENT FUND (104) 38 PROFESSIONAL SERVICES 39 REPAIR/MAINT 40 INTERGOVERNMENTAL SERVICES 41 INTEREST ON INTERFUND LOAN 75,000 441,873 75,000 - 100 1,953,108 1,800,213 1,405,781 547,327 72 - 4,884 - - 0 27,042 72,990 - 27,042 0 10,494 - 10,296 198 98 183,710 176,324 183,704 6 100 500 218 218 282 44 14,050 21,152 14,045 5 100 45,623,944 40,873,376 42,020,279 3,603,665 92 $ 206,650 $ 153,044 $ 155,117 $ 51,533 75 252,990 210,393 239,839 13,151 95 7,000 2,962 7,161 (161) 102 280 400 455 (175) 163 466,920 366,799 402,572 64,348 86 $ 931,523 $ - $ 931,523 $ - 100 931,523 - 931,523 - 100 $ - $ 494,872 $ - $ - 0 3,835,827 49,584 3,835,827 - 100 3,835,827 544,456 3,835,827 - 100 $ 100 $ - $ - $ 100 0 200 - - 200 0 10,900 - 5,533 5,367 51 11,200 - 5,533 5,667 49 $ 1,862 $ 24,557 $ 1,862 $ - 100 1,862 24,557 1,862 - 100 $ 200,000 $ - $ 200,000 $ 100 200,000 - 200,000 100 $ 45,000 $ - $ - $ 45,000 0 800 - - 800 0 - 111,902 - - 0 - 296 - - 0 45,800 112,198 45,800 0 9 The difference for "intergovernmental services" and 'professional services" is due to a change in BARS coding. 6 Packet Pg. 125 I 6.7.a I Page 2 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining '/, Spent STREETFUND (111) 1 SALARIES AND WAGES $ 795,977 $ 497,390 $ 595,190 $ 200,787 75 2 OVERTIME 35,900 27,582 49,613 (13,713) 138 3 BENEFITS 267,595 251,354 283,525 (15,930) 106 4 UNIFORMS 6,000 3,136 3,344 2,656 56 5 SUPPLIES 331,500 243,397 266,396 65,104 80 6 SMALL EQUIPMENT 20,000 5,580 2,854 17,146 14 7 PROFESSIONAL SERVICES 26,140 11,791 11,295 14,845 43 8 COMMUNICATIONS 4,500 7,276 7,089 (2,589) 158 9 TRAVEL 1,000 - - 1,000 0 10 RENTAL/LEASE 208,280 188,096 268,813 (60,533) 129 11 INSURANCE 153,881 156,645 156,514 (2,633) 102 12 UTILITIES 276,605 280,483 268,546 8,059 97 13 REPAIRS & MAINTENANCE 52,000 27,887 34,649 17,351 67 14 MISCELLANEOUS 11,500 1,229 7,302 4,198 63 15 INTERGOVERNMENTAL SERVICES - 933 - - 0 16 MACHINERY/EQUIPMENT 60,000 - - 60,000 0 17 GENERAL OBLIGATION BOND PRINCIPAL 4,040 3,968 4,033 7 100 18 INTEREST 580 644 577 3 100 COMBINED STREETCONSTAMPROVE(112) 19 INTERFUND LOAN - PRINCIPAL PAYMENT 20 SALARIES AND WAGES 21 BENEFIT S 22 PROFESSIONAL SERVICES 23 REPAIRS & MAINTENANCE 24 INTERFUND SUBSIDIES 25 LAND 26 CONSTRUCTION PROJECTS 27 INTERGOVERNMENTAL LOANS 28 INTEREST ON INTERFUND LOAN 29 INTEREST MUNICIPAL ARTS ACQUIS. FUND (117) 30 SUPPLIES 31 SMALL EQUIPMENT 32 PROFESSIONAL SERVICES 33 TRAVEL 34 RENTAL/LEASE 35 REPAIRS & MAINTENANCE 36 MISCELLANEOUS HO TEL/MO TEL TAX REVENUE FUND (120) 37 PROFESSIONAL SERVICES 38 MISCELLANEOUS 39 INTERFUND SUBSIDIES EMPLO YEE PARKING PERMIT FUND (121) 40 SUPPLIES 41 PROFESSIONAL SERVICES YOUTH SCHOLARSHIP FUND (122) 42 MISCELLANEOUS TOURISM PROMOTIONAL FUND/ARTS (123) 43 PROFESSIONAL SERVICES 44 MISCELLANEOUS $ 2,255,498 $ 1,707,390 $ 1,959,740 $ 295,758 87 $ - $ 415,984 $ - $ - 0 - 18,185 - - 0 961 11,626 - 961 0 3,914,563 426,314 372,477 3,542,086 10 1,138,238 201,026 422,794 715,444 37 166,710 138,846 40,318 126,392 24 38,500 10,500 96,350 (57,850) 250 1,701,873 2,742,491 849,359 852,514 50 72,220 72,201 72,201 19 100 - 2,925 - - 0 2,330 2,674 2,313 17 99 $ 7,035,395 $ 4,042,772 $ 1,855,813 $ 5,179,582 26 $ 4,700 $ 4,493 $ 3,984 $ 716 85 1,700 1,490 640 1,060 38 166,500 59,963 53,923 112,577 32 80 9 6 74 8 2,000 - - 2,000 0 300 - - 300 0 6,600 4,819 4,569 2,031 69 $ 181,880 $ 70,774 $ 63,122 $ 118,758 35 $ 103,934 $ 81,330 $ 90,424 $ 13,510 87 1,000 - 583 417 58 4,000 4,000 4,000 - 100 $ 108,934 $ 85,330 $ 95,008 $ 13,926 87 $ 1,790 $ 573 $ 591 $ 1,199 33 25,090 25,090 25,090 - 100 $ 26,880 $ 25,663 $ 25,681 $ 1,199 96 $ 3,000 $ 1,905 $ 2,768 $ 232 92 $ 3,000 $ 1,905 $ 2,768 $ 232 92 $ 28,500 $ 25,309 $ 28,653 $ (153) 101 3,500 1,464 3,366 134 96 $ 32,000 $ 26,772 $ 32,019 $ (19) 100 7 Packet Pg. 126 I 6.7.a I Page 3 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISE TAX (125) 1 SUPPLIES $ 21,000 $ 29,407 $ 34,096 $ (13,096) 162 2 PROFESSIONAL SERVICES 586,505 153,615 159,955 426,550 27 3 RENTAL/LEASE - - 381 (381) 0 4 REPAIRS& MAINTENANCE 591,156 391,886 408,388 182,768 69 5 LAND 100,000 - - 100,000 0 6 CONSTRUCTION PROJECTS 2,084,625 928,411 646,474 1,438,151 31 $ 3,383,286 $ 1,503,319 $ 1,249,293 $ 2,133,993 37 REAL ES TATE EXC IS E TAX 1, PARKS AC Q (126) 7 PROFESSIONAL SERVICES 8 REPAIRS & MAINTENANCE 9 MISCELLANEOUS 10 INTERFUND SUBSIDIES 11 LAND 12 CONSTRUCTION PROJECTS 13 GENERAL OBLIGATION BONDS 14 INTEREST 15 OTHER INTEREST & DEBT SERVICE COSTS GIFTS CATALOG FUND (127) 16 SUPPLIES 17 SMALL EQUIPMENT 18 PROFESSIONAL SERVICES 19 REPAIRS & MAINTENANCE 20 MISCELLANEOUS 21 INTERFUND SUBSIDIES C EVIEIII2Y MAINTENANC FJIMPRO VEMENT (130) 22 SALARIES AND WAGES 23 OVERTIME 24 BENEFIT S 25 UNIFORMS 26 SUPPLIES 27 SUPPLIES PURCHASED FOR INVENTORY/RESALE 28 SMALL EQUIPMENT 29 PROFESSIONAL SERVICES 30 COMMUNICATIONS 31 TRAVEL 32 RENTAL/LEASE 33 UTILITIES 34 REPAIRS & MAINTENANCE 35 MISCELLANEOUS PARKS TRUST FUND (136) 36 SMALL EQUIPMENT 37 INTERFUND SUBSIDIES SISTER CITY COMMISSION (138) 38 SUPPLIES 39 TRAVEL 40 MISCELLANEOUS BUSINESS IMPROVEMENT DISTRICT FUND (140) 41 SUPPLIES 42 PROFESSIONAL SERVICES 43 MISCELLANEOUS LID FUND C O NTRO L (211) 44 INTERFUND SUBSIDIES 2012 LTGO DEBTSERVIC FUND (231) 45 GENERAL OBLIGATION BOND 46 INTEREST $ 204,650 $ 224,559 $ 156,343 48,307 76 658,879 733,238 400,238 258,641 61 - 216,720 - - 0 133,030 135,125 133,025 5 100 100,000 - - 100,000 0 2,748,902 110,523 1,013,544 1,735,358 37 23,480 23,100 23,476 4 100 3,360 3,746 3,360 - 100 - 77 77 (77) 0 $ 3,872,301 $ 1,447,088 $ 1,730,062 $ 2,142,239 45 $ 59,695 $ 15,127 $ 39,079 $ 20,616 65 15,325 - 14,694 631 96 6,500 - - 6,500 0 11,250 - 1,858 9,392 17 600 154 159 441 27 26,300 26,300 26,300 - 100 $ 119,670 $ 41,581 $ 82,091 $ 37,579 69 $ 93,593 $ 84,488 $ 89,239 $ 4,354 95 3,500 2,998 3,272 228 93 39,179 38,399 40,767 (1,588) 104 1,000 675 225 775 23 7,000 17,620 4,837 2,163 69 20,000 24,472 17,293 2,707 86 - - 1,246 (1,246) 0 4,200 1,934 2,199 2,001 52 1,410 1,562 1,794 (384) 127 500 - - 500 0 6,260 11,640 6,260 (0) 100 3,835 5,583 4,879 (1,044) 127 500 - - 500 0 14,000 5,719 19,124 (5,124) 137 $ 194,977 $ 195,091 $ 191,135 $ 3,842 98 $ 5,000 $ - $ 4,935 $ 65 99 0 $ 5,000 $ - $ 4,935 $ 65 99 $ 1,500 $ 457 $ 770 $ 730 51 4,500 805 3,405 1,095 76 4,500 8,776 2,718 1,782 60 $ 10,500 $ 10,039 $ 6,894 $ 3,606 66 $ - $ 7,578 $ 12,983 $ (12,983) 0 94,048 82,306 (82,306) 0 - 5,339 3,289 (3,289) 0 - 106,964 98,578 (98,578) 0 $ 35,887 $ 3,800 $ 30,905 $ 4,982 86 $ 35,887 $ 3,800 $ 30,905 $ 4,982 86 $ 609,630 $ 589,623 $ 609,623 $ 7 100 106,780 118,568 106,775 5 100 $ 716,410 $ 708,191 $ 716,398 $ 12 100 Packet Pg. 127 6.7.a Page 4 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) 1 PROFESSIONAL SERVICES $ 4,760 $ 10,329 $ 116,848 $ (112,088) 2455 2 INTERFUND SUBSIDIES - 200,000 - - 0 3 CONSTRUCTION PROJECTS 3,992,668 58,462 133,247 3,859,421 3 4 DEBT ISSUE COSTS 85,944 - 80,041 5,903 93 $ 4,083,372 $ 268,790 $ 330,137 $ 3,753,235 8 WATER FUND (421) 5 SALARIES AND WAGES $ 845,003 $ 722,839 $ 758,623 $ 86,380 90 6 OVERTIME 24,000 23,391 25,056 (1,056) 104 7 BENEFITS 377,635 378,034 340,393 37,242 90 8 UNIFORMS 4,000 2,747 3,424 576 86 9 SUPPLIES 150,000 157,416 75,291 74,709 50 10 FUEL CONSUMED - 70 - - 0 11 WATER PURCHASED FOR RESALE 1,950,000 1,806,142 1,877,946 72,054 96 12 SUPPLIES PURCHASED FOR INVENTORY/RESALE 170,000 101,894 152,622 17,378 90 13 SMALL EQUIPMENT 11,000 2,564 5,955 5,045 54 14 PROFESSIONAL SERVICES 878,372 788,910 838,026 40,346 95 15 COMMUNICATIONS 30,000 28,045 29,873 127 100 16 TRAVEL 200 - - 200 0 17 EXCISE TAXES 10 1,649,700 467,555 1,649,324 376 100 18 RENTAL/LEASE 155,532 142,155 152,721 2,811 98 19 INSURANCE 54,423 56,738 55,096 (673) 101 20 UTILITIES 35,310 30,229 31,828 3,482 90 21 REPAIRS& MAINTENANCE 1,603,100 160,261 237,822 1,365,278 15 22 MISCELLANEOUS 121,400 99,800 117,653 3,747 97 23 INTERGOVERNMENTAL SERVICES - 37,799 - - 0 24 INTERFUND TAXES 10 - 1,219,220 - - 0 25 INTERFUND SUBSIDIES 646,370 644,615 646,366 4 100 26 MACHINERY/EQUIPMENT 15,000 - - 15,000 0 27 CONSTRUCTION PROJECTS 3,614,690 4,383,221 2,251,663 1,363,027 62 28 GENERAL OBLIGATION BONDS 2,710 2,665 2,709 1 100 29 REVENUE BONDS 355,740 344,641 355,732 9 100 30 INTERGOVERNMENTAL LOANS 25,840 25,839 25,839 1 100 31 INTEREST 225,580 236,085 225,572 8 100 32 OTHER INTEREST & DEBT SERVICE COSTS - 375 375 (375) 0 $ 12,945,605 $ 11,863,251 $ 9,859,907 $ 3,085,698 76 STORM FUND (422) 33 SALARIES AND WAGES $ 702,584 $ 651,195 $ 652,439 $ 50,145 93 34 OVERTIME 29,000 10,838 35,162 (6,162) 121 35 BENEFITS 366,089 371,419 326,307 39,782 89 36 UNIFORMS 6,500 5,725 6,166 334 95 37 SUPPLIES 46,000 39,997 27,114 18,886 59 38 SMALL EQUIPMENT 4,000 642 4,114 (114) 103 39 PROFESSIONAL SERVICES 1,711,075 768,514 1,137,475 573,600 66 40 COMMUNICATIONS 3,200 4,622 5,391 (2,191) 168 41 TRAVEL 4,300 1,682 - 4,300 0 42 EXCISE TAXES 10 470,100 65,444 509,604 (39,504) 108 43 RENTAL/LEASE 246,404 246,101 250,181 (3,777) 102 44 INSURANCE , 125,390 178,798 127,548 (2,158) 102 45 UTILITES 10,710 10,138 11,193 (483) 105 46 REPAIR&MAINTENANCE 439,568 22,790 17,250 422,318 4 47 MISCELLANEOUS 113,100 117,701 167,833 (54,733) 148 48 INTERGOVERNMENTAL SERVICES - 126,229 - - 0 49 INTERFUND TAXES AND OPERATING ASSESSMENT 10 - 399,734 - - 0 50 INTERFUND SUBSIDIES 299,487 284,667 285,032 14,455 95 51 MACHINERY/EQUIPMENT - 323,472 - - 0 52 CONSTRUCTION PROJECTS 4,987,891 856,266 1,478,017 3,509,874 30 53 GENERAL OBLIGATION BONDS 98,900 97,315 98,899 1 100 54 REVENUE BONDS 173,940 168,357 173,932 8 100 55 INTERGOVERNMENTAL LOANS 55,639 32,063 32,063 23,577 58 56 INTEREST 131,155 129,803 123,971 7,184 95 57 OTHER INTEREST & DEBT SERVICE COSTS - 165 165 (165) 0 $ 10,025,032 $ 4,913,676 $ 5,469,855 $ 4,555,177 55 10 The difference for "interfund faxes" and "excise faxes" is due to a change in BARS coding. 9 I Packet Pg. 128 1 I 6.7.a I Page 5 of 6 CITY OF EDMO NDS EXPENDrrURES BY FUND - DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 1,850,763 $ 1,683,893 $ 1,779,083 $ 71,680 96 2 OVERTIME 95,000 89,942 98,788 (3,788) 104 3 BENEFITS 827,107 867,366 782,554 44,553 95 4 UNIFORMS 9,500 6,759 7,267 2,233 76 5 SUPPLIES 417,200 338,447 317,346 99,854 76 6 FUEL CONSUMED 80,000 48,452 44,284 35,716 55 7 SUPPLIES PURCHASED FOR INV OR RESALE 4,000 3,853 - 4,000 N416,566 0 8 SMALL EQUIPMENT 50,000 40,677 20,645 29,355 41 9 PROFESSIONAL SERVICES 1,599,670 1,069,187 1,183,104 74 10 COMMUNICATIONS 43,000 61,384 44,183 Vb� (1,183) 103 11 TRAVEL 5,000 4,012 5,016 (16) 100 12 EXCISE TAXES 11 973,000 213,472 1,053,670 (80,670) 108 13 RENTAL/LEASE 313,469 317,377 346,167 (32,698) 110 14 INSURANCE 184,261 119,178 186,110 (1,849) 101 15 UTILITIES 1,231,310 978,111 1,147,784 83,526 93 16 REPAIR & MAINTENANCE 695,000 637,199 429,952 265,048 62 17 MISCELLANEOUS 125,650 78,991 83,617 42,033 67 18 INTERGOVERNMENTAL SERVICES - 134,783 - - 0 19 INTERFUND TAXES AND OPERATING ASSESS 11 20 INTERFUND SUBSIDIES 21 MACHINERY/EQUIPMENT 22 CONSTRUCTION PROJECTS 23 GENERAL OBLIGATION BONDS 24 REVENUE BONDS 25 INTERGOVERNMENTAL LOANS 26 INTEREST 27 OTHER INTEREST & DEBT SERVICE COSTS BOND RESERVE FUND (424) 28 REVENUE BONDS 29 INTEREST - 770,850 - - 0 2,420,671 1,423,790 1,573,415 847,256 65 30,000 105,434 33,647 (3,647) 112 6,300,393 2,811,609 3,021,725 3,278,668 48 150,050 148,126 150,043 7 100 80,340 77,003 80,336 4 100 172,540 171,872 172,528 12 100 75,490 76,403 70,427 5,063 93 - 5,662 5,380 (5,380) 0 $ 17,733,414 $ 12,283,831 $ 12,637,071 $ 5,096,343 71 $ 740,010 $ 710,000 $ 740,000 $ 10 100 1,251,200 1,281,484 1,251,184 16 100 $ 1,991,210 $ 1,991,484 $ 1,991,184 $ 26 100 11 The difference for "interfund taxes" and "excise faxes" is due to a change in BARS coding. 10 Packet Pg. 129 I 6.7.a I Page 6 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent EQ UIPMENT RENTAL FUND (511) 1 SALARIES AND WAGES $ 259,309 $ 253,615 $ 260,548 $ (1,239) 100 2 OVERTIME 2,000 - 8,081 (6,081) 404 3 BENEFITS 114,897 120,727 111,050 3,847 97 4 UNIFORMS 1,000 965 1,347 (347) 135 5 SUPPLIES 110,000 78,546 96,541 & 13,459 88 6 FUEL CONSUMED 1,000 - - 1,000 0 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 273,000 198,317 201,116 71,884 74 8 SMALL EQUIPMENT 58,000 10,833 2,879 55,121 5 9 PROFESSIONAL SERVICES 46,580 14,565 4,134 42,446 9 10 COMMUNICATIONS 3,000 2,289 2,285� 715 76 11 TRAVEL 1,000 339 255 745 25 12 RENTAL/LEASE 14,120 9,378 13,765 355 97 13 INSURANCE 32,015 29,464 30,167 1,848 94 14 UTILITIES 14,200 13,058 14,630 (430) 103 15 REPAIRS & MAINTENANCE 60,000 36,746 32,569 27,431 54 16 MISCELLANEOUS 12,000 7,684 9,994 2,006 83 17 INTERGOVERNMENTAL SERVICES - 1,627 - - 0 18 MACHINERY/EQUIPMENT 1,933,000 369,132 1,770,020 162,980 92 $ 2,935,121 $ 1,147,284 $ 2,559,381 $ 375,740 87 TECHNOLOGY RENTAL FUND (512) 19 SALARIES AND WAGES $ 292,502 $ 279,463 $ 298,126 $ (5,624) 102 20 OVERTIME 2,000 1,632 125 1,875 6 21 BENEFITS 100,129 93,348 100,677 (548) 101 22 SUPPLIES 5,000 4,832 4,235 765 85 23 SMALL EQUIPMENT 38,000 91,572 50,258 (12,258) 132 24 PROFESSIONAL SERVICES 210,000 164,846 48,188 161,812 23 25 COMMUNICATIONS 58,770 41,737 58,844 (74) 100 26 TRAVEL 1,500 412 359 1,141 24 27 RENTAL/LEASE 7,200 6,829 7,300 (100) 101 28 REPAIRS& MAINTENANCE 405,950 206,919 272,767 133,183 67 29 MISCELLANEOUS 5,000 9,757 3,491 1,509 70 30 MACHINERY/EQUIPMENT 74,750 289,960 79,651 (4,901) 107 $ 1,200,801 $ 1,191,307 $ 924,022 $ 276,779 77 FH2F1VIEN'S PENSION FUND (617) 31 BENEFITS $ 83,296 $ 21,453 $ 20,417 $ 62,879 25 32 PENSION AND DISABILITY PAYMENTS 60,927 53,203 119,116 (58,189) 196 33 PROFESSIONAL SERVICES 1,200 538 1,269 (69) 106 $ 145,423 $ 75,195 $ 140,802 $ 4,621 97 TOTAL EXPENDITURE ALL FUNDS $ 120,158,672 $ 85,632,883 $ 89,454,396 $ 30,704,276 74 11 Packet Pg. 130 6.7.a Page 1 of 1 C ITY O F EDMO NDS EXPENDPTURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK FINANCE CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES COMMUNITY SERVICES✓ECONOMIC DEV DEVELOPMENT SERVICES PARKS& RECREATION PUBLIC WORKS ADMINISTRATION FACILITIES MAINTENANCE % Spent L $ 514,116 $ 431,443 $ 402,243 $ 111,873 78% ' 297,125 290,735 297,114 11 100% 592,521 435,802 552,184 40,337 93% 1,150,390 995,468 1,001,064 149,326 87% - 707,290 668,715 705,593 1,697 100% 1,257,145 1,058,030 1,262,022 (4,877) 100% 889,560 825,880 874,911 14,649 98% 13,561,736 13,054,371 12,116,091 1,445,645 89% 11,835,304 11,143,656 11,701,666 133,638 99% ' 625,662 585,222 604,295 21,367 97% 3,574,858 2,834,317 2,833,842 741,016 79% 4,382,068 3,914,341 4,053,149 328,919 92% 3,316,370 2,812,530 3,097,068 219,302 93% 2,919,799 1,822,864 2,519,036 400,763 86% $ 45,623,944 $ 40,873,376 $ 42,020,279 $ 3,603,665 92% CITY OF EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2019 Amended Budget 12/31/2018 Expenditures 12/31/2019 Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 12,945,605 $ 11,863,251 $ 9,859,907 $ 3,085,698 76% STORM UTILITY FUND 10,025,032 4,913,676 5,469,855 4,555,177 55% SEWER/WWTP UTILITY FUND 17,733,414 12,283,831 12,637,071 5,096,343 71% BOND RESERVE FUND 1,991,210 1,991,484 1,991,184 26 100% $ 42,695,261 $ 31,052,241 $ 29,958,017 $ 12,737,244 70% 0- 10L A 12 Packet Pg. 131 I 6.7.a I Page 1 of 4 C ITY O F EDMO NDS EXPENDTIURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2019 Amended Budget 12/31/2018 Expenditures 12/31/2019 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES $ 171,950 $ 165,870 $ 180,440 $ (8,490) 105% OVERTIME 1,000 - - 1,000 0% BENEFITS 93,201 93,954 97,616 (4,415) 105% SUPPLIES 2,000 1,216 2,309 (309) 115% SMALL EQUIPMENT - 15,773 342 (342) 0% PROFESSIONAL SERVICES 195,675 115,598 81,067 114,608 41% COMMUNICATIONS 3,000 3,972 6,393 (3,393) 213% TRAVEL 6,700 2,347 2,977 3,723 44% RENTAL/LEASE 11,586 16,385 12,118 (532) 105% REPAIRS/MAINTENANCE 500 - 121 379 24% MISCELLANEOUS 28,504 16,329 18,860 9,644 66% $ 514,116 $ 431,443 $ 402,243 $ 111,873 78% OFFICEOFMAYOR SALARIES $ 215,076 $ 208,986 $ 218,580 $ (3,504) 102% BENEFITS 54,227 50,033 53,247 980 98% SUPPLIES 1,500 829 1,310 190 87% SMALL EQUIPMENT - - 442 (442) 0% PROFESSIONAL SERVICES 3,000 1,943 2,385 615 80% COMMUNICATION 1,400 1,654 1,258 142 90% TRAVEL 3,000 1,973 2,603 397 87% RENTAL/LEASE 13,472 20,873 12,548 924 93% MISCELLANEOUS 5,450 4,444 4,741 709 87% $ 297,125 $ 290,735 $ 297,114 $ 11 100% HUMAN RESOURCES SALARIES $ 327,939 $ 230,564 $ 325,754 $ 2,185 99% OVERTIME - - 197 (197) 0% BENEFITS 120,419 87,411 113,283 7,136 94% SUPPLIES 12,300 5,696 5,512 6,788 45% SMALL EQUIPMENT 300 - 2,762 (2,462) 921 % PROFESSIONAL SERVICES 73,000 65,628 50,524 22,476 69% COMMUNICATIONS 700 1,228 1,315 (615) 188% TRAVEL 1,000 2,053 1,255 (255) 125% RENTAL/LEASE 22,947 27,516 24,624 (1,677) 107% REPAIR/MAINTENANCE 7,850 7,326 7,571 279 96% MISCELLANEOUS 26,066 8,381 19,388 6,678 74% $ 592,521 $ 435,802 $ 552,184 $ 40,337 93% MUNICIPAL C O URT SALARIES $ 628,961 $ 555,450 $ 587,294 $ 41,667 93% OVERTIME 800 118 1,325 (525) 166% BENEFITS 251,781 214,600 209,208 42,573 83% SUPPLIES 10,600 7,414 10,302 298 97% SMALL EQUIPMENT 1,000 283 5,418 (4,418) 542% PROFESSIONAL SERVICES 124,925 100,170 90,966 33,959 73% COMMUNICATIONS 3,550 2,612 2,920 630 82% TRAVEL 6,500 3,979 3,423 3,077 53% RENTAL/LEASE 65,251 72,283 64,551 700 99% REPAIR/MAINTENANCE 4,880 550 277 4,603 6% MISCELLANEOUS 25,100 38,010 25,380 (280) 101% MACHINERY/EQUIPMENT 27,042 - - 27,042 0% $ 1,150,390 $ 995,468 $ 1,001,064 $ 149,326 87% 13 Packet Pg. 132 I 6.7.a I Page 2 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining % Spent CITY C LERK SALARIES AND WAGES $ 358,349 $ 354,800 $ 363,578 $ (5,229) 101% OVERTIME - 578 - 0% BENEFITS 157,238 151,747 160,152 (2,914) 102% SUPPLIES 10,240 6,007 3,689 6,551 36% SMALL EQUIPMENT 2,000 - 4,024 (2,024) 201% PROFESSIONAL SERVICES 46,410 23,799 31,744 14,666 68% COMMUNICATIONS 40,000 26,391 33,150 6,850 83% TRAVEL 2,000 522 503 1,498 25% RENTAL/LEASE 50,973 61,207 45,548 5,425 89% REPAIRS&MAINTENANCE 32,080 35,292 51,805 (19,725) 161% MISCELLANEOUS 8,000 8,372 11,401 (3,401) 143% $ 707,290 $ 668,715 $ 705,593 $ 1,697 100% FINANCE SALARIES $ 844,384 $ 716,328 $ 851,763 $ (7,379) 101% OVERTIME 4,500 146 - 4,500 0% BENEFITS 280,685 229,485 289,662 (8,977) 103% SUPPLIES 7,350 5,367 6,928 422 94% SMALL EQUIPMENT 5,400 3,981 778 4,622 14% PROFESSIONAL SERVICES 14,650 1,462 1,725 12,925 12% COMMUNICATIONS 2,000 1,374 1,286 714 64% TRAVEL 3,100 4,408 2,371 729 76% RENTAL/LEASE 48,226 48,932 52,224 (3,998) 108% REPAIR/MAINTENANCE 38,500 41,121 42,499 (3,999) 110% MISCELLANEOUS 8,350 5,425 12,786 (4,436) 153% $ 1,257,145 $ 1,058,030 $ 1,262,022 $ (4,877) 100% CITY ATTO RNEY PROFESSIONAL SERVICES $ 889,560 $ 825,880 $ 874,911 $ 14,649 98% $ 889,560 $ 825,880 $ 874,911 $ 14,649 98% NON -DEPARTMENTAL SALARIES $ 101,750 $ - $ - $ 101,750 0% BENEFITS- UNEMPLOYMENT 40,000 25,510 46,218 (6,218) 116% SUPPLIES 5,000 6,709 6,183 (1,183) 124% PROFESSIONAL SERVICES 10,670,871 563,858 9,854,975 815,896 92% EXCISE TAXES 6,500 5,718 7,993 (1,493) 123% RENTAL/LEASE 10,538 11,486 11,950 (1,412) 113% INSURANCE 431,095 437,253 436,448 (5,353) 101% MISCELLANEOUS 69,614 67,652 73,577 (3,963) 106% INTERGOVT SERVICES - 9,491,522 - 0% ECA LOAN PAYMENT 75,000 441,873 75,000 - 100% INTERFUND SUBSIDIES 1,953,108 1,800,213 1,405,781 547,327 72% LAND - 4,884 - - 0% GENERAL OBLIGATION BOND 183,710 176,324 183,704 6 100% INTEREST ON LONG-TERM DEBT 14,050 21,152 14,045 5 100% FISCAL AGENT FEES 500 218 218 282 44% $ 13,561,736 $ 13,054,371 $ 12,116,091 $ 1,445,645 89% 14 Packet Pg. 133 I 6.7.a I Page 3 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent PO LIC E S ERVIC ES SALARIES $ 6,916,238 $ 6,276,212 $ 6,576,027 $ 340,211 95% OVERTIME 462,892 661,498 680,738 (217,846) 147% HOLIDAY BUYBACK 250,491 200,268 213,691 36,800 85% BENEFITS 2,556,688 2,484,766 2,618,757 (62,069) 102% UNIFORMS 80,250 70,164 88,470 (8,220) 110% SUPPLIES 86,500 94,245 87,533 (1,033) 101% SMALL EQUIPMENT 192,519 50,283 104,509 88,010 54% PROFESSIONAL SERVICES 231,095 116,842 259,293 (28,198) 112% COMMUNICATIONS 32,000 40,476 42,058 (10,058) 131% TRAVEL 29,310 26,002 39,517 (10,207) 135% RENTAL/LEASE 920,851 980,557 916,472 4,379 100% REPAIR/MAINTENANCE 15,120 16,894 10,674 4,446 71% MISCELLANEOUS 61,350 62,566 63,926 (2,576) 104% INTERGOVERNMENTAL SERVICES - 10,770 - - 0% MACHINERY/EQUIPMENT 52,114 0% $ 11,835,304 $ 11,143,656 $ 11,701,666 $ 133,638 99% COMMUNITY S ERVIC ES /EC O N DEV. SALARIES $ 261,255 $ 235,708 $ 262,451 $ (1,196) 100% BENEFITS 80,713 72,795 79,793 920 99% SUPPLIES 7,000 6,812 6,692 308 96% SMALL EQUIPMENT 800 629 270 530 34% PROFESSIONAL SERVICES 249,400 248,696 235,380 14,020 94% COMMUNICATIONS 1,490 1,359 1,401 89 94% TRAVEL 2,000 1,958 405 1,595 20% RENTAL/LEASE 13,004 12,525 12,049 955 93% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 9,500 4,740 5,855 3,645 62% $ 625,662 $ 585,222 $ 604,295 $ 21,367 97% DEVELOPMENT SERVICES/PLANNING SALARIES $ 1,665,849 $ 1,491,395 $ 1,634,056 $ 31,793 98% OVERTIME 1,300 21,911 12,427 (11,127) 956% BENEFITS 629,631 562,782 622,580 7,051 99% UNIFORMS 500 742 401 99 80% SUPPLIES 17,100 12,165 12,959 4,141 76% SMALL EQUIPMENT 6,100 8,385 6,789 (689) 111% PROFESSIONAL SERVICES 1,028,161 500,911 339,569 688,592 33% COMMUNICATIONS 16,621 8,736 9,357 7,264 56% TRAVEL 5,500 5,024 10,138 (4,638) 184% RENTAL/LEASE 143,236 156,410 143,438 (202) 100% REPAIRS&MAINTENANCE 6,800 33,773 3,439 3,361 51% MISCELLANEOUS 54,060 32,084 38,688 15,372 72% $ 3,574,858 $ 2,834,317 $ 2,833,842 $ 741,016 79% ENGINEERING SALARIES $ 1,720,176 $ 1,490,998 $ 1,695,173 $ 25,003 99% OVERTIME 8,300 5,454 8,311 (11) 100% BENEFITS 696,576 609,622 693,171 3,405 100% UNIFORMS 450 - 298 152 66% SUPPLIES - - 32 (32) 0% SMALL EQUIPMENT 2,200 3,645 1,744 456 79% PROFESSIONAL SERVICES 53,840 14,613 4,824 49,016 9% COMMUNICATIONS 16,625 15,120 15,983 642 96% TRAVEL 600 624 1,043 (443) 174% RENTAL/LEASE 123,023 118,905 122,033 990 99% REPAIR/MAINTENANCE 2,600 - - 2,600 0% MISCELLANEOUS 79,450 49,101 59,520 19,930 75% $ 2,703,840 $ 2,308,081 $ 2,602,130 $ 101,710 96% 15 Packet Pg. 134 I 6.7.a I Page 4 of 4 C ITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Amended 12/31/2018 12/31/2019 Amount Title Budget Expenditures Expenditures Remaining % Spent PARKS & REC REATIO N SALARIES $ 2,123,618 $ 1,883,756 $ 2,007,961 $ 115,657 95% OVERTIME 10,000 13,978 20,286 (10,286) 203% BENEFITS 814,594 742,777 762,646 51,948 94% UNIFORMS 6,275 3,680 6,731 (456) 107% SUPPLIES 125,090 135,183 151,518 (26,428) 121% SMALL EQUIPMENT 9,500 12,308 9,514 (14) 100% PROFESSIONAL SERVICES 674,820 415,879 442,370 232,450 66% COMMUNICATIONS 30,820 29,964 31,000 (180) 101% TRAVEL 5,170 2,417 5,282 (112) 102% RENTAL/LEASE 268,539 266,515 278,452 (9,913) 104% PUBLIC UTILITY 175,338 225,168 209,970 (34,632) 120% REPAIR/MAINTENANCE 29,700 17,854 34,334 (4,634) 116% MISCELLANEOUS 98,110 64,476 82,787 15,323 84% INTERGOVERNMENTAL SERVICES - 79,510 - - 0% MACHINERY/EQUIPMENT - 20,875 - - 0% CONST RUCT ION PROJECTS 10,494 - 10,296 198 98% $ 4,382,068 $ 3,914,341 $ 4,053,149 $ 328,919 92% PUBLIC WORKS ADMINISTRATION SALARIES OVERTIME BENEFITS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE PUBLIC UTILITY REPAIR/MAINTENANCE MISCELLANEOUS FACILITIES MAINTENANCE SALARIES OVERTIME BENEFITS UNIFORMS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE PUBLIC UTILITY REPAIR/MAINTENANCE MISCELLANEOUS TOTAL GENERAL FUND EXPENDITURES $ 369,334 $ 276,077 $ 289,383 $ 79,951 78% 200 - 339 (139) 169% 131,246 97,893 101,620 29,626 77% 8,600 4,530 5,062 3,538 59% 1,000 - 2,345 (1,345) 235% 200 231 124 76 62% 1,350 689 717 633 53% 500 803 1,427 (927) 285% 91,193 121,028 89,999 1,194 99% 3,007 2,668 2,946 61 98% 1,000 - - 1,000 0% 4,900 530 975 3,926 20% $ 612,530 $ 504,449 $ 494,938 $ 117,592 81% 754,619 720,825 766,429 (11,810) 102% 7,500 6,875 6,790 710 91 % 315,230 326,067 336,477 (21,247) 107% 3,000 5,302 5,025 (2,025) 168% 87,000 113,751 151,074 (64,074) 174% 3,000 7,435 14,839 (11,839) 495% 940,940 49,768 360,997 579,943 38% 16,000 17,826 21,950 (5,950) 137% 1,000 - 6 994 1% 59,730 65,583 56,459 3,271 95% 282,280 295,608 312,692 (30,412) 111 % 444,500 213,475 483,144 (38,644) 109% 5,000 349 3,153 1,847 63% $ 2,919,799 $ 1,822,864 $ 2,519,036 $ 400,763 86% $ 45,623,944 $ 40,873,376 $ 42,020,279 $ 3,603,665 92% 16 Packet Pg. 135 I 6.7.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2019 General Fund Cumulative Monthly Budget Forecast Budget Forecast YrD Actuals Variance % January $ 2,297,140 $ 2,297,140 $ 2,397,678 4.38% February 5,526,139 3,228,998 4,685,465 -15.21% March 8,285,977 2,759,838 7,046,230 -14.96% April 12,096,564 3,810,587 10,236,291 -15.38% May 20,831,778 8,735,215 18,888,974 -9.33% June 23,407,491 2,575,712 21,254,387 -9.20% July 25,795,181 2,387,690 23,534,511 -8.76% August 28,610,551 2,815,371 26,334,930 -7.95% September 31,010,463 2,399,911 28,633,850 -7.66% October 34,216,593 3,206,131 36,079,131 5.44% November 43,128,434 8,911,840 44,646,255 3.52% December 45,688,605 2,560,171 46,859,919 2.56% City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2019 Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 239,174 $ 239,174 $ 206,702 -13.58% February 426,584 187,410 316,468 -25.81% March 648,598 222,013 530,155 -18.26% April 866,924 218,326 723,280 -16.57% May 1,118,366 251,442 997,047 -10.85% June 1,392,391 274,025 1,295,229 -6.98% July 1,790,060 397,669 1,573,817 -12.08% August 2,111,970 321,910 1,854,919 -12.17% September 2,410,481 298,511 2,188,857 -9.19% October 2,651,152 240,672 2,438,048 -8.04% November 2,897,726 246,573 2,714,986 -6.31% December 3,080,000 182,274 2,979,938 -3.25% *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 136 I 6.7.a I SALES TAX SUMMARY Sales Tax Analysis By Category Current Period: December 2019 Year -to -Date Total $8,452,715 Automotive Repair, Health &Personal Care, $202,424 $261,840 Amusement & Construction Trade, Recreation, $90,245 $1,422,536 Business Services, Accommodation, $800,511 $47,842 'Gasoline, $35,902 Communications, $227,946 Retail Food Stores, $312,721 Clothing and Accessories, $269,227 Wholesale Trade, Retail Automotive, $253,438 $1,871,741 Manufacturing, $87,367 Misc Retail, $1,328,531 Others, $171,659 Eating & Drinking, $1,068,786 ILM Annual Sales Tax Revenue 10,000,000 $8,406,296 $8,452,715 8,000,000 7 395 114 $5,840,764 $6,741,838 $6,905,122 6,000,000 4,000,000 2,000,000 0 2014 2015 2016 2017 2018 YTD 2019 18 Packet Pg. 137 I 6.7.a I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2019 Sales and Use Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 583,740 $ 583,740 $ 665,493 14.01% February 1,326,812 743,072 1,464,443 10.37% March 1,890,823 564,012 2,088,425 10.45% April 2,418,442 527,618 2,636,953 9.04% May 3,087,512 669,070 3,384,424 9.62% June 3,695,140 607,628 4,072,013 10.20% July 4,344,323 649,183 4,772,526 9.86% August 5,056,215 711,892 5,569,038 10.14% September 5,734,922 678,707 6,278,722 9.48% October 6,438,793 703,871 6,992,063 8.59% November 7,175,252 736,459 7,741,745 7.90% December 7,825,000 649,748 8,452,715 8.02% City of'Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2019 Gas Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 92,468 $ 92,468 $ 67,644 -26.85% February 188,382 95,914 140,257 -25.55% March 270,480 82,098 229,186 -15.27% April 338,414 67,935 300,757 -11.13% May 391,853 53,439 350,940 -10.44% June 429,417 37,564 383,777 -10.63% July 458,287 28,870 408,935 -10.77% August 482,130 23,843 431,845 -10.43% September 504,337 22,207 452,054 -10.37% October 530,073 25,736 474,308 -10.52% November 567,790 37,717 518,080 -8.76% December 626,600 58,810 578,572 -7.66% Gas Utility Tax 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC CurrentYear Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 19 Packet Pg. 138 I 6.7.a I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2019 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 90,093 $ 180,099 261,769 347,309 425,673 504,828 580,361 657,995 738,345 815,639 889,278 967,200 Electric Utility Tax 90,093 $ 90,007 81,670 85,539 78,364 79,155 75,533 77,634 80,350 77,294 73,638 77,922 83,102 -7.76% 153,757-14.63% 220,849-15.63% 292,121-15.89% 358,213-15.85% 424,559-15.90% 490,940-1S.41% 552,758-1S.99% 613,426-16.92% 679,544-16.69% 739,258-16.87% 798,498-17.44% Telephone Utility Tax 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2019 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 180,392 $ 180,392 $ 171,454 -4.96% February 374,176 193,784 364,048 -2.71% March 542,795 168,619 526,085 -3.08% April 717,960 175,165 720,176 0.31% May 863,822 145,862 864,392 0.07% June 985,603 121,781 983,768 -0.19% July 1,101,208 115,604 1,094,206 -0.64% August 1,212,283 111,075 1,202,728 -0.79% September 1,323,362 111,080 1,315,484 -0.60% October 1,439,932 116,570 1,424,234 -1.09% November 1,562,550 122,618 1,553,442 -0.58% December 1,691,300 128,750 1,682,586 -0.52% *The monthly budget forecast columns are based on a five-year average. 20 Packet Pg. 139 I 6.7.a I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2019 Meter Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 742,059 $ 742,059 $ 725,472 -2.24% February 1,256,325 514,266 1,233,174 -1.84% March 1,990,166 733,842 1,973,669 -0.83% April 2,476,952 486,786 2,430,513 -1.87% May 3,203,262 726,310 3,109,907 -2.9170 June 3,766,233 562,971 3,678,133 -2.34% July 4,657,894 891,661 4,614,133 -0.94% August 5,440,698 782,804 5,367,013 -1.35% September 6,513,015 1,072,317 6,322,616 -2.92% October 7,251,320 738,305 7,009,878 -3.33% November 8,101,309 849,989 7,820,054 -3.47% December 8,624,564 523,255 8,306,575 -3.69% Storm Water Sales Meter Water Sales 6,000,000 5,000,000 Oa JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Year Budget � Prior Year City of'Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 322,033 $ 322,033 $ 317,727 -4.96% February 1,017,422 695,389 1,006,134 -2.71% March 1,338,925 321,503 1,323,366 -3.08% April 1,623,949 285,024 1,605,082 0.31% May 1,945,558 321,609 1,923,272 0.07% June 2,231,420 285,862 2,204,539 -0.19% July 2,553,731 322,311 2,523,469 -1.19% August 3,249,585 695,854 3,211,601 -1.17% September 3,570,469 320,884 3,529,641 -1.14% October 3,855,506 285,037 3,812,572 -1.11% November 4,177,408 321,902 4,130,258 -1.13% December 4,462,767 285,359 4,357,944 -2.35% Storm Water Sales 14,500,000 13,500,000 12,500,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC —*-- Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. ZZ Packet Pg. 140 I 6.7.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2019 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 764,057 $ 764,057 $ 766,027 0.26% February 1,382,019 617,962 1,384,500 0.18% March 2,141,223 759,204 2,149,907 0.41% April 2,762,974 621,752 2,770,969 0.29% May 3,530,212 767,237 3,534,965 0.13% June 4,158,923 628,711 4,166,664 0.19% July 4,943,476 784,553 4,976,361 0.67% August 5,570,113 626,637 5,610,350 0.72% September 6,371,750 801,637 6,404,083 0.51% October 7,005,968 634,218 7,044,627 0.55% November 7,783,039 777,071 7,821,842 0.50% December 8,408,534 625,495 8,419,341 0.13% Unmeter Sewer Sales 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 ir JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 22 Packet Pg. 141 I 6.7.a I City of Edmonds, WA Monthly Expenditure Report -General Fund 2019 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 5,331,746 $ 5,331,746 $4,237,264 -20.53% February 8,141,157 2,809,411 7,405,291 -9.04% March 11,639,973 3,498,816 10,663,247 -8.39% April 15,974,515 4,334,542 13,957,552 -12.63% May 18,622,253 2,647,738 17,357,697 -6.79% June 22,830,580 4,208,327 21,172,989 -7.26% July 26,392,680 3,562,100 24,687,211 -6.46% August 30,575,794 4,183,113 27,987,234 -8.47% September 33,998,363 3,422,570 31,411,462 -7.61% October 37,164,711 3,166,348 34,483,508 -7.21% November 41,510,256 4,345,545 38,835,500 -6.44% December 45,623,944 4,113,688 42,020,279 -7.90% City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2019 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 2,587,376 $ 2,587,376 $ 1,939,971 -25.02% February 3,014,590 427,214 2,801,406 -7.07% March 4,042,422 1,027,832 3,658,670 -9.49% April 5,663,715 1,621,293 4,478,257 -20.93% May 5,938,925 275,211 5,383,743 -9.35% June 7,532,504 1,593,579 6,729,909 -10.66% July 8,433,477 900,972 7,577,784 -10.15% August 9,714,011 1,280,535 8,386,837 -13.66% September 10,514,973 800,962 9,284,942 -11.70% October 11,104,903 589,930 10,029,350 -9.69% November 12,480,053 1,375,150 11,630,592 -6.81% December 13,561,736 1,081,683 12,116,091 -10.66% *The monthly budget forecast columns are based on a five-year average. 23 Packet Pg. 142 I 6.7.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2019 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 33,600 $ 33,600 $ 22,406 -33.31% February 68,406 34,807 46,519 -32.00% March 109,456 41,050 82,908 -24.25% April 148,549 39,092 112,983 -23.94% May 194,805 46,256 158,489 -18.64% June 252,359 57,555 206,635 -18.12% July 294,249 41,889 236,230 -19.72% August 347,797 53,549 279,741 -19.57% September 394,434 46,637 316,066 -19.87% October 424,655 30,221 341,182 -19.66% November 469,729 45,074 366,198 -22.04% December 514,116 44,387 402,243 -21.76% City Council 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0-- Current Year Budget -d-- Prior Year City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2019 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 24,187 $ 24,187 $ 24,303 0.48% February 49,724 25,537 47,727 -4.02% March 74,099 24,374 72,221 -2.53% April 98,947 24,848 97,904 -1.05% May 123,232 24,285 123,018 -0.17% June 147,411 24,178 146,522 -0.60% July 172,471 25,061 171,743 -0.42% August 197,784 25,313 197,457 -0.17% September 222,576 24,792 221,509 -0.48% October 246,943 24,367 245,087 -0.75% November 271,145 24,202 269,577 -0.58% December 297,125 25,980 297,114 0.00% Office of Mayor 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - -PriorYear *The monthly budget forecast columns are based on a five-year average. 24 Packet Pg. 143 I 6.7.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2019 Human Resources Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 46,805 $ 46,805 $ 48,901 4.48% February 98,152 51,348 81,030 -17.45% March 149,088 50,935 116,157 -22.09% April 190,444 41,356 156,727 -17.70% May 237,088 46,644 194,001 -18.17% June 283,959 46,871 289,770 2.05% July 333,529 49,570 309,918 -7.08% August 381,842 48,313 351,814 -7.86% September 428,439 46,597 403,027 -5.93% October 473,623 45,184 451,921 -4.58% November 521,637 48,015 495,072 -5.09% December 592,521 70,884 552,184 -6.81% Municipal Court Human Resources 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 88,130 $ 88,130 $ 70,858 -19.60% February 183,503 95,373 140,956 -23.19% March 281,943 98,441 219,779 -22.05% April 373,512 91,569 305,139 -18.31% May 468,587 95,076 410,401 -12.42% June 559,928 91,341 481,931 -13.93% July 652,029 92,101 571,406 -12.36% August 750,819 98,789 653,110 -13.01% September 844,791 93,972 730,275 -13.56% October 945,830 101,040 815,237 -13.81% November 1,041,798 95,967 896,507 -13.95% December 1,150,390 108,592 1,001,064 -12.98% Municipal Court 800,000 ow 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0--CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. 25 Packet Pg. 144 I 6.7.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2019 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 39,007 $ 39,007 $ 39,270 0.67% February 83,037 44,030 92,749 11.70% March 131,730 48,693 132,003 0.21% April 194,304 62,574 181,514 -6.58% May 235,928 41,625 232,851 -1.30% June 281,306 45,378 270,544 -3.83% July 327,653 46,347 327,582 -0.02% August 383,569 55,916 375,568 -2.09% September 433,315 49,746 424,210 -2.10% October 488,964 55,650 474,870 -2.88% November 549,357 60,393 534,111 -2.78% December 625,662 76,305 604,295 -3.42% City Clerk Community Services/Economic Development 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget --&- Prior Year City of Edmonds, WA Monthly Expenditure Report -City Clerk 2019 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 66,654 $ 66,654 ^ 70,355 5.55% February 124,403 57,749 128,177 3.03% March 181,854 57,451 178,301 -1.95% April 241,675 59,820 243,367 0.70% May 298,995 57,320 291,090 -2.64% June 352,307 53,313 343,911 -2.38% July 409,502 57,195 419,675 2.48% August 472,131 62,628 473,386 0.27% September 525,673 53,542 527,401 0.33% October 585,060 59,388 583,474 -0.27% November 645,869 60,809 646,693 0.13% December 707,290 61,421 705,593 -0.24% City Clerk 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 26 Packet Pg. 145 I 6.7.a I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2019 Technology Rental Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 121,133 $ 121,133 $ 157,010 29.62% February 255,808 134,674 215,707 -15.68% March 330,490 74,682 320,177 -3.12% April 398,962 68,472 370,014 -7.26% May 475,282 76,319 415,102 -12.66% June 554,480 79,198 468,592 -15.49% July 647,389 92,909 530,899 -17.99% August 754,804 107,415 608,516 -19.38% September 859,631 104,827 656,143 -23.67% October 936,908 77,278 709,124 -24.31% November 1,016,184 79,276 802,787 -21.00% December 1,200,801 184,617 924,022 -23.05% Finance Technology Rental Fund 1,200,000 1,000,000 800,000 i 600,000 101, 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Finance 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 138,414 $ 138,414 $ 128,270 -7.33% February 235,070 96,656 224,119 -4.66% March 333,083 98,013 319,388 -4.11% April 431,793 98,710 418,398 -3.10% May 531,495 99,702 515,266 -3.05% June 628,680 97,185 612,381 -2.59% July 727,403 98,723 758,552 4.28% August 827,766 100,364 857,653 3.61% September 941,125 113,359 958,793 1.88% October 1,050,794 109,669 1,062,062 1.07% November 1,152,729 101,935 1,161,563 0.77% December 1,257,145 104,416 1,262,022 0.39% Finance 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 27 Packet Pg. 146 I 6.7.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2019 City Attorney Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 74,130 $ 74,130 $ 47,964 -35.30% February 148,260 74,130 126,678 -14.56% March 222,390 74,130 222,683 0.13% April 296,520 74,130 294,517 -0.68% May 370,650 74,130 366,531 -1.11% June 444,780 74,130 415,167 -6.66% July 518,910 74,130 510,871 -1.55% August 593,040 74,130 583,806 -1.56% September 667,170 74,130 656,534 -1.59% October 741,300 74,130 728,368 -1.74% November 815,430 74,130 777,372 -4.67% December 889,560 74,130 874,911 -1.65% Police City Attorney 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC CurrentYear Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Police 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 928,624 $ 928,624 $ 927,983 -0.07% February 1,877,686 949,062 1,815,042 -3.34% March 2,813,056 935,370 2,786,780 -0.93% April 3,758,105 945,049 3,763,317 0.14% May 4,700,608 942,503 4,729,460 0.61% June 5,672,209 971,601 5,802,457 2.30% July 6,619,793 947,583 6,779,466 2.41% August 7,557,728 937,935 7,672,764 1.52% September 8,509,391 951,663 8,594,346 1.00% October 9,566,400 1,057,009 9,559,426 -0.07% November 10,839,645 1,273,245 10,676,934 -1.50% December 11,835,304 995,659 11,701,666 -1.13% Police 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --ft- Current Yeaz Budget Prior Year *The monthly budget forecast columns are based on a five-year average. Z$ Packet Pg. 147 I 6.7.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2019 Development Services Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 243,814 $ 243,814 $ 212,448 -12.86% February 517,232 273,418 434,026 -16.09% March 797,706 280,474 663,134 -16.87% April 1,077,240 279,534 924,696 -14.16% May 1,380,571 303,331 1,154,831 -16.35% June 1,663,964 283,392 1,357,577 -18.41% July 1,956,405 292,441 1,619,998 -17.20% August 2,275,655 319,250 1,847,785 -18.80% September 2,578,216 302,561 2,059,466 -20.12% October 2,889,246 311,030 2,274,866 -21.26% November 3,217,101 327,855 2,580,570 -19.79% December 3,574,858 357,757 2,833,842 -20.73% City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2019 Parks & Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 295,877 $ 600,203 924,700 1,257,199 1,607,967 1,956,139 2,408,501 2,944,514 3,344,609 3,693,874 3,997,590 4,382,068 295,877 $ 280,923 304,326 588,578 324,498 888,876 332,499 1,209,937 350,768 1,554,647 348,172 1,882,379 452,361 2,296,893 536,013 2,705,334 400,095 3,147,119 349,266 3,458,166 303,715 3,739,491 384,478 4,053,149 -5.05% -1.94% -3.87% -3.76% -3.32% -3.77% -4.63% -8.12% -5.90% -6.38% -6.46% -7.51% Parks & Recreation 4,500,000 -1-100 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 29 Packet Pg. 148 I 6.7.a I City of Edmonds, WA Monthly Expenditure Report -Public Works Administration 2019 Public Works Administration Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 50,554 $ 50,554 $ 39,815 -21.24% February 102,617 52,063 80,023 -22.02% March 153,961 51,345 120,273 -21.88% April 205,285 51,324 161,804 -21.18% May 256,027 50,742 203,614 -20.47% June 307,256 51,229 247,950 -19.30% July 358,945 51,690 293,893 -18.12% August 409,239 50,294 334,941 -18.16% September 458,278 49,039 375,111 -18.15% October 508,391 50,114 414,388 -18.49% November 558,551 50,159 454,194 -18.68% December 612,530 53,979 494,938 -19.20% Facilities Maintenance Public Works Administration 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Yeaz Budget � Prior Year City of'Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 228,698 $ 228,698 $ 172,786 -24.45% February 458,462 229,763 382,230 -16.63% March 702,188 243,727 576,136 -17.95% April 933,333 231,144 768,024 -17.71% May 1,167,931 234,598 954,705 -18.26% June 1,380,672 212,742 1,086,185 -21.33% July 1,649,163 268,490 1,253,953 -23.96% August 1,876,149 226,987 1,485,955 -20.80% September 2,127,567 251,417 1,737,001 -18.36% October 2,379,085 251,519 1,865,748 -21.58% November 2,633,421 254,336 2,217,933 -15.78% December 2,919,799 286,378 2,519,036 -13.73% Facilities Maintenance 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 30 Packet Pg. 149 I 6.7.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2019 Engineering Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 200,362 $ 200,362 $ 211,009 5.31% February 399,997 199,636 416,031 4.01% March 617,275 217,277 625,938 1.40% April 841,056 223,782 840,970 -0.01% May 1,060,654 219,597 1,085,050 2.30% June 1,293,531 232,877 1,299,672 0.47% July 1,518,516 224,985 1,559,250 2.68% August 1,759,179 240,663 1,781,083 1.25% September 1,987,712 228,533 1,975,662 -0.61% October 2,221,730 234,018 2,179,362 -1.91% November 2,448,054 226,323 2,388,692 -2.42% December 2,703,840 255,786 2,602,130 -3.76% *The monthly budget forecast columns are based on a five-year average. 31 Packet Pg. 150 I 6.7.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of December 31, 2019 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer TVDe Price Maturitv Value Value Date Rate FNMA Bonds FHLB Bonds FHLMC Bonds FNMA Bonds FNMA Bonds FHLB Bonds RFCS Bonds FHLB Bonds FNMA Bonds FNMA Bonds FHLMC Bonds FNMA Bonds FM Bonds First Financial CD FFCB Bonds FFCB Bonds FHLB Bonds First Financial CD TOTAL SECURITIES Washington State Local Gov't Investment Pool Snohomish County Local Gov't Investment Pool TOTAL PORTFOLIO 997,300 0.25 1,000,000 998,638 2,003,780 0.25 2,000,000 1,998,982 2,003,868 0.33 2,000,000 1,997,338 1,000,000 0.50 1,000,000 999,506 1,000,000 0.50 1,000,000 999,506 3,000,000 0.53 3,000,000 2,991,696 1,999,698 0.54 2,120,000 2,100,280 2,000,000 0.58 2,000,000 2,000,250 1,000,000 0.66 1,000,000 998,072 1,000,000 0.66 1,000,000 998,072 999,500 1.00 1,000,000 999,885 2,005,474 1.05 2,000,000 1,995,308 2,000,000 1.25 2,000,000 2,000,390 3,000,000 1.28 3,000,000 3,000,000 968,940 1.70 1,000,000 998,791 1,998,548 2.45 2,000,000 2,012,760 3,000,000 3.00 3,000,000 2,999,283 2,803,516 3.88 2,803,516 2,803,516 32,780,625 1.13 32,923,516 32,892,273 Issuer Diversification Fi rst —Financial- CD, 18% FNMA, 21% lk FM, 6%—RFCS, 6% FHLMC, 9% FHLB, 30% 20,672,699 20,672,699 10,001,252 10,001,252 $ 63,597,467 $ 63,566,224 03/30/20 03/30/20 04/28/20 06/30/20 06/30/20 07/13/20 07/15/20 07/30/20 08/28/20 08/28/20 12/30/20 01 /19/21 04/01 /21 04/10/21 09/13/21 06/14/22 12/30/22 11 /15/23 Demand Demand 1.38% 1.45% 1.35% 1.38% 1.38% 1.20% 1.60% 1.75% 1.40% 1.40% 1.75% 1.50% 1.87% 2.86% 1.73% 1.88% 1.79% 2.10% 1.77% 2.07% Cash and Investment Balances (in $ Millions) Checki ng, ft�-- $4.4 , 6% Bonds, State LGIP, $27.1, 40% $20.7, 30% County LGIP, CD's, $5.8 , 9% 32 Packet Pg. 151 1 I 6.7.a I INVESTMENT PORTFOLIO SUMMARY Annual Interest Income $1,400, 000 ]off $1,277,459 $1,200,000 $1,000,000 $917,754 $800,000 $653,690 $600,000 423,816 $400,000 335 926 $200,000 $163,214 orm"" 2016 2017 2018 YTD 2019 Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) - - - 6 Month Treasury Rate (Benchmark) City Blended Rate 2.8 2.5%--------- - - - - -- _ 2.3% . 2.0% --- -- - - 1.8% - 1.5 1.3% 1.0% 0.8% 0.5% 0.3% 0.0 January March May July September November Maturity Distribution and Rate of Return $12, 000,000 2.50% $10, 000,000 2.00% $8,000,000 1.50% $6,000,000 1.00% $4,000,000 $- 0.00% 0-6 Mo 6-12 M o 12-18 M o 18-24 M o 24-30 M o 30-36 M o 36-42 M o 42-48 M o 48-54 M o 33 Packet Pg. 152 6.7.a GENERAL FUND OVERVIEW 0 76 U CHANGE IN FUND BALANCES GENERAL FUND FUND BALANCES 0 & SUBFUNDS u_ ---- ACTUAL ---- >, ---- ACTUAL ---- 12/31 /2018 9/30/2019 12/31 /2019 O4 YTD 1` 001-General Fund ' $ 11,233,279 $ 8,455,667 $ 16,072,919 $ 7,617,252 $ 4,839,64( CY 009-Leoff-Medical Ins. Reserve 333,446 233,987 355,874 121,887 22,421 011-Risk Management Reserve Fund 929,908 929,909 - (929,909) (929,902 N 012-Contingency Reserve Fund 5,564,259 5,564,259 1,759,337 (3,804,922) (3,804,92, y 014-Historic Preservation Gift Fund 12,607 9,574 12,074 2,500 (53: E 016-Building Maintenance 210,221 210,221 210,221 - - 017 - Marsh Restoration & Preservation 309,179 589,366 864,491 275,125 a00i 555,31, 0 018 -Edmonds Homelessness Response 225,443 223,581 223,581 - (1,86, M 019 - Edmonds Opioid Response 250,000 150,000 50,000 (100,000) (200,00( 'E Total General Fund & Subfunds $ 19,068,342 $ 16,366,564 $ 19,548,498 $ 3,181,933 $ 480,151 d 1` *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. c ca c ii , General Fund & Subfunds 21 0 0 Ci 18 rn 15 r O ■ General Fund N L 12 & Subfunds a) 9 $17 07 $14.37 $17.55 ■ Civic Field � p 6 3 0 E $ 2.00 E Dec 2018 Sept 2019 Dec 2019 L d m a� Q. E 0 U c m E t v *Please note that these revenues and expenses occur within annual cycles. r a This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 153 I 6.7.a I GOVERNMENTAL FUNDS OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES GOVERNMENTAL FUNDS ---- ACTUAL ---- ---- ACTUAL ---- 12/31 /2018 9/30/2019 12/31 /2019 Q4 c YTD A u General Fund & Subfunds $ 19,068,342 $ 16,366,564 $ 19,548,498 $ 3,181,933 $ 480,15: Special Revenue 9,524,487 10,093,509 10,143,498 49,989 619,01- % c Debt Service 12 30,830 (0) (30,830) (1 Capital Projects 2,209,542 2,726,937 6,414,430 3,687,493 4,204,88E c. c 5,304,04, Total Governmental Funds $ 30,802,383 $ 29,217,841 $ 36,106,426 $ 6,888,585 $ 21 18 15 12 0 9 6 3 Governmental Fund Balances -By Fund Group W i General Fund & Subfunds -Special Revenue D.14 Debt Service ,41 --X-- Capita I Projects Dec 2018 Sept 2019 Dec 2019 H C 0 Governmental Fund Balances - Combined Dec 2018 Sept 2019 Dec 2019 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 154 1 6.7.a SPECIAL REVENUE FUNDS OVERVIEW GOVERNMENTAL SPECIAL REVENUE FUND BALANCES CHANGE IN FUND BALANCE! ---- ACTUAL ---- 12/31/2018 9/30/2019 12/31/2019 ---- ACTUAL ---- Q4 YTD 104 - Drug Enforcement Fund $ - $ 38,670 $ 39,507 $ 837 $ 39,50, 1 1 1 - Street Fund 1,343,330 1,178,162 1,270,270 92,109 (73,06( 112 - Combined Street Const/Improve 859,216 1,233,928 1,138,044 (95,884) 278,82F 117 - Municipal Arts Acquis. Fund 570,633 629,278 618,082 (11,196) 47,44� 118 - Memorial Street Tree 18,900 19,433 19,605 172 70E 120 - Hotel/Motel Tax Revenue Fund 89,939 103,988 97,907 (6,081) 7,96E 121 - Employee Parking Permit Fund 77,046 91,412 86,063 (5,349) 9,01 1 122 - Youth Scholarship Fund 15,029 12,720 13,473 752 (1,55E 123 -Tourism Promotional Fund/Arts 70,585 84,766 73,351 (11,416) 2,76E 125 - Real Estate Tax * 2,230,820 2,218,266 2,553,948 335,682 323,12E 126 - Real Estate Excise Tax 1 2,562,524 2,651,486 2,418,598 (232,888) (143,92( 127 - Gifts Catalog Fund 295,225 359,356 329,265 (30,091) 34,04( 130- Cemetery Mai ntenance/Improvement 212,776 243,957 258,363 14,406 45,58, 136 - Parks Trust Fund 160,607 160,111 161,577 1,465 97( 137 - Cemetery Maintenance Trust Fund 985,657 1,030,520 1,043,750 13,231 58,09; 138- Sister CityCommission 8,102 7,582 10,039 2,457 1,93, 140 -Business Improvement Disrict 24,098 29,874 11,546 (18,328) (12,55, 141 -Affordable and Supportive Housing I'd - - 112 112 ill Total Special Revenue $ 9,524,487 $ 10,093,509 $ 10,143,498 $ 49,989 $ 618,89� *$200,000 of the fund balance in Fund 125 has been reserved for Marsh Restoration Funding Special Revenue Funds 12 10 Pr 8 Ln c _c 6 - 2 $9 52 $10.09 $10.14 4 2 Dec 2018 Sept 2019 Dec 2019 ■ Special Revenue *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 36 Packet Pg. 155 I 6.7.a I ENTERPRISE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND ENTERPRISE ---- ACTUAL ---- ---- ACTUAL ---- FUNDS 12/31/2018 9/30/2019 12/31/2019 Q4 YTD 421 -Water Utility Fund $ 21,205,815 $ 21,599,460 $ 21,186,596 $ (412,864) $ (19,21 f 422 - Storm Utility Fund 11,913,623 12,560,725 11,615,456 (945,270) (298,16-, 423 - Sewer/WWTP Utility Fund 45,890,098 47,724,389 46,951,583 (772,806) 1,061,48! 424 - Bond Reserve Fund 843,961 843,972 843,976 4 1! 411 -Combined Utility Operation - 110,337 140,047 29,710 140,04- Total Enterprise Funds $ 79,853,497 $ 82,838,883 $ 80,737,658 $ (2,101,225) $ 884,16- *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding Enterprise and Agency Fund Balances as of December 31, 2019 50,000,000 $46,951,583 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 $21 186 596 20,000,000 15,000,000 $1j6155 10,000,000 5,000,000 $140,047 $843,976 $146,733 0 1 F Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 37 Packet Pg. 156 6.7.a SUMMARY OVERVIEW 0 0. FUND BALANCES CHANGE IN FUND CITY-WIDE BALANCES 2 ---- ACTUAL ---- ---- ACTUAL ---- U 12/31 /2018 9/30/2019 12/31 /2019 c Q4 YTD Governmental Funds $ 30,802,384 $ 29,217,841 $ 36,106,426 $ 6,888,585 $ 5,304,04, Enterprise Funds 79,853,497 82,838,883 80,737,658 (2,101,225) 884,16- L Internal Services Fund 10,175,943 10,653,214 9,658,147 (995,067) (517,79E Agency Funds 217,698 152,662 146,733 (5,930) (70,96:CY Total City-wide Total $121,049,522 $122,862,600 $126,648,963 $ 3,786,363 $ 5,599,44, 0 N L E a) V Governmental Fund Balances (Excluding General Fund) as of December 31, 2019 a) M 9 Drug Enforcement Fund $39,507 E Street Fund $1, 70,270 Combined Street Const/Improve Fund $1,138 044 d Municipal Arts Acquis. Fund $618,0 2 O Memorial Street Fund $19,605 Hotel/Motel Tax Revenue Fund $97,90 � Employee Parking Permit Fund $86,063 v C Youth Scholarship Fund $13,473 ILL Tourism Promotional Fund/Arts $73,351 >, L Real Estate Excise Tax 2 $2,553,9 8 N Real Estate Excise Tax 1, Parks Acq $2,418,598 Gifts Catalog Fund $ 29,265 Cemetery Maintenance/Improvement $25 ,363 N Parks Trust Fund $161, 77 d Cemetery Maintenance Trust Fund $1,043,7 0 E Sister City Commission $10,039 N v d Business Improvement District $11,546 Parks Capital Construction Fund to E E $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 .O L IL m m a E 0 c.� c a� *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. a 38 Packet Pg. 157 6.7.a INTERNAL SERVICE FUNDS OVERVIEW 0 FUND BALANCES CHANGE IN FUND 3 INTERNAL SERVICE NCE B S-- ---- ACTUAL ---- - ACTUAL FUNDS ii 12/31 /2018 9/30/2019 12/31 /2019 Q4 YTD >+ L 511 -Equipment Rental Fund $ 9,552,485 $ 9,855,053 $ 8,850,066 $ (1,004,986) $ (702,41 � 0 512 -Technology Rental Fund 623,458 798,162 808,080 9,919 184,62, CY rn Total Internal Service Funds $ 10,175,943 $ 10,653,214 $ 9,658,147 $ (995,067) $ (517,79( N L E a) V M E E L Internal Service Fund Balances 0 Q. 12,000,000 10,000,000 $9,552,485 $9,855,053 $8,850,066 ca c ii 8,000, 000 2, L ■ 511-Equipment Rental Fund 6,000,000 ■ 512-Technology Rental Fund 0 0 Ci rn 4,000, 000 r N L d 2,000, 000 E 623,458 $798,162 $808,080 m Dec 2018 Sept 2019 Dec 2019 M E L Q E 0 U c m *Please note that these revenues and expenses occur within annual cycles. M 0 This Interim Report is not adjusted for accruals or those annual cycles. r a 39 Packet Pg. 158 6.7.b GENERAL FUND CHANGES IN FUND BALANCE 2015 2016 2017 2018 2019 (Preliminary) Beginning Fund Balance 6,446,380 9,359,435 9,841,718 10,273,343 11,233,278 Revenue Taxes 28,714,539 29,403,794 29,572,203 30,755,578 30,787,433 Licenses and permits 2,132,897 2,269,313 2,506,800 2,401,855 2,257,254 Intergovernmental 977,585 1,261,998 890,572 1,014,434 981,344 Charges for services 5,150,816 5,403,786 5,463,913 5,810,961 6,448,436 Fines and forfeitures 535,078 522,051 459,929 616,783 496,093 Investment earnings 70,045 (26,712) 154,739 273,226 457,827 Miscellaneous 435,414 441,432 471,675 931,495 637,882 Transfers in 822,175 82,695 26,300 75,884 4,793,650 Debt proceeds - 549,095 - - - Sale of capital assets - 58,451 7,143 5,273 - Insurance recoveries - - - 15,570 - Total Revenue 38,838,549 39,965,902 39,553,274 41,901,058 46,859,919 Expenditures General government 8,836,333 9,969,187 9,714,867 10,288,694 11,673,762 Public safety 19,371,912 20,128,896 22,228,871 22,585,212 22,881,991 Transportation 3,600 3,600 3,600 4,779 5,012 Economic environment 1,353,548 1,313,430 1,551,152 1,460,763 1,562,702 Mental and physical health 69,762 70,814 126,791 178,859 164,888 Culture and recreation 3,591,029 3,773,633 3,959,731 4,331,806 4,117,879 Debt service 272,793 196,663 198,361 197,694 197,968 Capital outlay 92,202 56,662 90,573 93,105 10,296 Transfers out 2,334,315 3,414,141 1,247,703 1,800,212 1,405,781 Debt refunding - 556,593 - - - Total Expenditures 35,925,494 39,483,619 39,121,649 40,941,124 42,020,279 Prior Period Adjustments - - - - Change in position 2,913,055 482,283 431,625 959,934 4,839,640 Ending Fund Balance 9,359,435 9,841,718 10,273,343 11,233,278 16,072,918 \\edmsvr-deptfs\finance\Finance Committee\2019\Jan-Dec P&L 1/29/2020 Packet Pg. 159 6.8 City Council Agenda Item Meeting Date: 02/25/2020 Additional 5-week Extension of Council Executive Assistant Contract Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History Current Executive Assistant one -month extension of her contract expires 2/23/20. Per the terms of the contract an annual evaluation of the incumbent's performance will be completed at the end of the contract by the Council President. Additional time is needed for the Council President to complete this evaluation and subsequently for the evaluation and proposed contract terms to be forwarded to committee for review. Staff Recommendation Approve an additional 5-week extension (through 3/27/20) with all other current contract terms remaining status quo. Narrative See attached amendment and current contract. Attachments: 2019 - 2020 Judge, Maureen Employment Contract Amendment No. 2 to M. Judge Employment Agreement 2.19.2020 Packet Pg. 160 EMPLOYMENT AGREEMENT LEGISLATIVE/EXECUTIVE ASSISTANT TO CITY COUNCIL WHEREAS, the City Council of the City of Edmonds, Washington (hereinafter "City Council") utilizes the services of a Legislative/Executive Assistant to perform a variety of confidential tasks related to its legislative and research functions; and WHEREAS, the Mayor of the City of Edmonds is by state statute the chief administrative officer of the City, invested with the power to hire and fire employees and to direct their day-to-day activities; and WHEREAS, in the interest of fostering an appropriate working relationship between the Executive Assistant and the City Council, the Mayor has evidenced his wish to delegate the day-to-day responsibility for the direction of said person to the City Council's President; and WHEREAS, with the Mayor's consent, the City Council wishes to fill the position of Legislative/Executive Assistant with an employee, specifically answerable to the Council, under specific, limited terms and conditions governed by the provisions of this employment agreement and not subject to the general personnel policies of this City; NOW, THEREFORE, the City of Edmonds, Washington and Maureen Judge (hereinafter "Employee") do hereby enter into this agreement for employment services ("Agreement"). The Employee's employment shall be governed exclusively by the provisions of this Agreement unless otherwise provided herein. l . Term of Emplayment: This Agreement wilt take effect January 23, 2019 and will expire on January 22, 2020 unless extended pursuant to its terms. Thereafter, this Agreement may be extended for an unlimited number of terms of one (1) calendar year duration at the sole discretion of the City Council. The purpose of this term is to permit an annual review of the performance of the Employee by the outgoing City Council President in order that the City Council President may determine whether or not it is appropriate to renew this Agreement for an additional term. It is one of the basic understandings of this Agreement that the Employee will work closely with the City Council President and the City Council. As such, this position shall be one in which the confidence of the City Council President and City Council shall be essential to the proper performance of the Employee's duties. Therefore, the City Council reserves the right not to renew this Agreement, or to terminate this Agreement as herein provided in order to preserve that confidence and a feeling of confidentiality between the City Council President, the City Council and the Employee as Legislative/Executive Assistant. 2. Duties: The Employee shall serve as the Legislative/Executive Assistant for the City Council, complete legislative research when requested by Council, and serve as backup videographer as necessary. The Employee shall be under the general day-to-day direction of the City Council President and shall provide such assistance as may be necessary to individual members of the City Council. For project work (requested by individual members of the City Council), authorization from the City Council President is required. In the event of a conflict in such directions, the Employee shall rely upon the direction of the City Council President. A generalized description of the duties of this position is attached hereto as Exhibit A and incorporated herein by this reference. The listing of duties in Exhibit A is intended as a descriptive tool only, and shall not limit the City Council President or City Council to make task assignments; Packet Pg. 161 6.8.a provided, however, that such duties be linked to the City Council President's Office and the legislative function of the City Council and shall, in all respects, be governed by statutory, constitutional and ordinance limitations on the duties of public employees. The City Council President, by his signature below, specifically represents that the Mayor has delegated his statutory authority to direct the day-to-day duties of this Employee, and this Employee alone, to the City Council to be exercised by and through the City Council President. This delegation is revocable by the Mayor and shall not be binding on the subsequent elected or appointed mayors unless ratified by them. 3. Hours of Work: The Employee shall work office hours as assigned and directed by the City Council through the City Council President. Such hours may normally be worked between 8:00 a.m. and 5:00 p.m., with one (1) hour off of work (unpaid) for a meal (rest) period no later than five hours after the start of the work shift, Monday through Friday. The hours of work on Tuesdays may be adjusted to I pm — 10 pm with one (1) hour off of work (unpaid) for a meal (rest) period no later than five hours after the start of the work shift. In addition, the Employee may perform assigned work off site. Such hours shall be within prescribed limits and approved by the City Council President. It is anticipated that the Employee shall work up to 40 hours per week. NOTE: The level of the Employee's benefits is based upon a proration of hours worked. This general description of working hours shall not limit the ability of the City Council President to change the working schedule or adjust it from time to time. 4. Wages and Benefits: The wages set forth in this Section 4 hereby provide for a base rate of 3$ 3.00 per hour. The City will pay the applicable employer's portion of Medicare, PERS retirement, Municipal Employee Benefit Trust (MEBT), Washington State Industrial Taxes, and such other payments or benefits as may be required under the provisions of state and federal law based upon the number of hours worked. MEBT benefits shall be provided as required by law or by the provisions of a plan document. "Plan Document" shall mean for the purposes of this Agreement the MEBT or other contract, or policy documents, which require, by their terms, the participation of all qualified employees. The benefits to be paid to the Employee shall be governed solely by this Agreement. No benefit not specifically addressed or listed herein shall be granted to the Employee. The provisions of this Agreement shall control over any conflicting provision of the City ordinances, City Personnel Policy Manual, any collective bargaining agreement or any other general grant of benefits to City employees. The benefits which the Employee shall receive are limited to the following: 4.1 Insurance Benefits: The City will allow the Employee to participate in the City's group employee insurance programs listed below. The City will pay the insurance premiums in accordance with the following schedule: INSURANCE BENEFIT/PREMIUM PAID *Dental (WDS) family coverage / 90% *Vision /90% *Medical /90% Medicare /As per Federal law Industrial Accident /As per State law Public Employees Retirement /As per State law Unemployment Insurance /As per State law MEBT /As per City ordinance Packet Pg. 162 6.8.a *NOTE: The City pays 90% of the health insurance premium costs for a 100% full-time employee (working 40 hours per week). This percentage would be adjusted, for example, if the hours of this position consistently remained at 36 hours a week (90% of an FTE). The City will allow the Employee to use payroll deduction (Premium Only Plan) to pay for the Employee's cost of the above -listed insurance benefits. The City's payment is contingent on the Employee's qualification for such insurance program in accordance with Plan Documents and does not constitute an obligation to pay a sum in lieu of insurance or premium. 4.2 Vacation: Annual vacation is earned at the rate of 10 hours per month (to be otherwise pro -rated if the employee works under 40 hours per week). Earned vacation can be carried over into the next calendar year, provided the amount carried over does not exceed 176 hours total at the end of the duration of the one year contract. Unused, accrued vacation shall be paid upon termination of employment. 4.3 Sick Leave: Sick leave is earned at the rate of 96 hours per year (to be otherwise prorated if the employee works under 40 hours per week). Earned sick leave can be accumulated up to a maximum of 500 hours. Unused, accrued sick leave shall be forfeited upon termination of employment. 4.4 Holiday Pay: The employee shall receive pay for all holidays during which City offices are closed (to be otherwise pro -rated if the employee works under 40 hours per week). 5. Confidentiality: One of the basic purposes of this Agreement is to provide an employee who serves in a confidential capacity to the City Council and its City Council President. The Employee acknowledges that she has been informed of the necessity for confidentiality and understands that she shall report directly to the City Council President any matter which she feels would breach such confidence or confidentiality. In the event of any apparent conflict between the needs of the City Council and that of the City in general, the Employee shall report such matter to the City Council President and rely on his/her direction. In keeping with this confidential relationship, the Legislative/Executive Assistant position shall not be a part of a collective bargaining unit or subject to any collective bargaining agreement. 6. Termination of Agreement: The parties acknowledge that this employment agreement creates an at -will employment relationship that may be terminated at any time, with or without cause, by either party. This paragraph shall control and supersede any portion of this Agreement that might otherwise be construed as in any way altering the Employee's at -will status. 7. Indemnification: As an employee of the City, the Employee shall have the right to indemnification by and on behalf of the City for actions taken in the scope of her employment in accordance with the provisions of Chapter 2.06 of the Edmonds City Code as same exists or is hereafter amended. 8. Entire Written Agreement: This document represents the entire agreement, written or oral, between the parties. No representation or other oral agreement by either party shall survive the execution of this document. This document shall be amended only upon the express written agreement of both parties. The City Council President shall confer with the Mayor regarding any change. 9. Severability: The provisions of this Agreement shall be severable. In the event that any provision hereof is held to be void, illegal, or unenforceable, the remaining provisions shall survive; PROVIDED, Packet Pg. 163 6.8.a however, that in the event the provisions of paragraph 5, relating to the exclusion of this position from any collective bargaining unit, or of paragraph 6, relating to this Agreement as one of at -will employment, are/is held to be unenforceable, invalid, or void, this Agreement shall immediately be at an end. DONE THIS , 1 day of March 2019. �r CITY 1 (` Adrienne Fraley-Mosiil s, Co ncil President 1_1l8I9r14YAMIS Maureen Judge Packet Pg. 164 6.8.a City of FXHIRIT A EDMONDS Washington Department: Bargaining Unit: Revised Date: LEGISLATIVE /EXECUTIVE ASSISTANT Council None October 2017 Scope of WorK/Position Duties Pay Grade $ per hour Status: Contract position Reports To: Council President POSITION PURPOSE: Provides public contact and complex clerical/administrative and research support to the Council. Plans and performs complex administrative office coordination to assure smooth, timely and efficient office operations for the department or assigned office; researches, collects, analyzes and compiles data and information for inclusion in reports; maintains records, files and budgets related to departmental operations, programs and expenditures. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Researches, collects and analyzes background data on pending legislative matters as requested. 0 Schedules meetings for Council and individual Council members; prepares agenda memos for Council. • Attends Council meetings, prepares requested reports, minutes, agendas, correspondence and other materials as appropriate and according to decisions and approved actions. Assists Council President in drafting budget and planning of various Council events and functions including coordinating arrangements for meeting facilities, equipment and refreshments as appropriate; coordinates management of legislative priorities with Council President. Coordinates and prepares press releases for Council as requested and/or various community relations. 0 Plans and performs complex administrative office coordination; relieves the Council President of technical clerical and administrative duties having Council -wide impact. Packet Pg. 165 6.8.a Completes PSR's for the department, enters payroll into Eden software for the department and processes Council accounts payables. Performs various administrative duties including answering telephones and greeting visitors; provides information in person or on the telephone or refers to appropriate department personnel; opens, screens and routes mail. i Maintains calendars relating to Council events as requested; schedules appointments and conferences; assists with travel reservations and vehicle check -in and checkout for Council as requested. Composes, prepares and types a variety of correspondence, memos, reports and other materials and proofreads materials to assure accuracy and completeness. SCOPE OF WORK/POSITION DUTIES Legislative/Executive Assistant Organizes and coordinates office functions, activities and communications; assures efficient workflow and office operations. Must be able to work independently under direction of Council President to complete assignments. Maintains accurate financial records and files pertaining to departmental expenditures, budget balances and operations; prepares status reports, charts and other documents as requested; prepares and coordinates purchase of office supplies, equipment and other expenditures. i Manages and maintains all records as required by State and Federal law; including, but not limited tn_ rprnrrdc rplatprd to City plprtinnc. anrd rprnrrdc pertaining to Statp audit rpnuirpmpntc. Provides staff support and administrative assistance to various boards and committees; prepares reports, agendas, correspondence and other materials as appropriate and according to decisions and approved actions. Manages and maintains website for Council and provide website support/administration for Council and any Council -related assigned boards, committees, groups and/or events. / Manages and programs content as directed for the City's cable channels (21/39). i Maintains files and records related to Council activities/business and retains and purges records as needed under the Washington State records retention and archiving rules. e Operates office machines including: computers, copiers, calculators, fax machines, use of recording equipment for Tuesday night Council meetings and other equipment as assigned. . Performs a variety of special duties, projects or activities of the Council Office Required Knowledge of: 0 City organization, procedures, federal and state laws. Administrative functions and operations of a City government. >R Legislative processes, research methods, data collection and statistical analysis. Accurate, lawful, and efficient record -keeping techniques. Budget monitoring and control including proficient skills in mathematics. i+ Interpersonal skills using tact, patience and courtesy. i Principles of customer service and public relations. Packet Pg. 166 6.8.a / Proper telephone etiquette. / Effective oral and written communication principles and practices. • Modern office procedures, methods, and equipment including computers and computer applications and software programs sufficient to perform assigned work. / English usage, spelling, grammar and punctuation. • Principles of business letter writing. Required Skill in: / Computer applications to include Microsoft Office Suite (such as Word, Excel, Outlook, PowerPoint, etc.), / Tracking and researching legislative bills. • Assisting in the management of workload items for 7 Council members who may have, at times, competing interests • Performing technical clerical and administrative duties having department -wide impact. • Planning and performing technical administrative office coordination duties. * Maintaining records, files, and information in compliance with taws, policies and procedures. • Interpreting, applying and explaining rules, regulations, policies, procedures and laws.. Must be able to meet required deadlines for legislative/administrative duties/assignments. • Successfully meeting schedules and time lines. SCOPE OF WORK/POSITION DUTIES Legislative/Executive Assistant • Preparing a variety of reports, logs, records and files related to assigned activities. • Maintaining confidentiality of sensitive information, including confidentiality between staff and Council members; working confidentially with discretion. • Being flexible and able to work with diverse personalities. • Researching a variety of subjects and presenting information in an efficient, accurate manner.. Utilizing personal computer software programs and other relevant software affecting assigned work. • Working with diverse interest groups with potentially competing priorities. • Establishing and maintaining effective working relationships with elected officials, staff (other departments), management, vendors, outside agencies, community groups and the general public. / Meeting schedules and time lines and ability to work independently. / Communicating effectively verbally and in writing including public relations and customer service. MINIMUM QUALIFICATIONS: Education and Experience: Any combination equivalent to: graduation from high school including or supplemented by course work in political science, business administration, office management, office administration or related field and three years of increasingly responsible administrative office support experience including research work. Previous work experience in a legislative environment and/or role preferred. Packet Pg. 167 6.8.a Required Licenses or Certifications: Valid State of Washington Driver's License. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment: • Office environment. • Constant interruptions. • The employee may be required to work some evenings (Tuesday night Council meetings) and occasional weekends for Council events as necessary • Must be able to work in a solitary environment. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person or on the phone. • Reading and understanding a variety of materials. • Operating/using a computer keyboard and other office equipment. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise moving or transporting up to 20 lbs. Hazards: ■ Contact with angry or potentially upset individuals. Packet Pg. 168 6.8.a EDMONDS CITY COUNCIL APPROVED MINUTES February 12, 2019 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Adrienne Fraley-Monillas, Council President Michael Nelson, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember ELECTED OFFICIALS ABSENT Kristiana Johnson, Councilmember Thomas Mesaros, Councilmember CALL TO ORDERfFLAG SALUTE STAFF PRESENT Jason Robinson, Police Officer Phil Williams, Public Works Director Shane Hope, Development Services Director Scott James, Finance Director Kernen Lien, Environmental Program Mgr. Jeanie McConnell Development Program Mgr. Rob English, City Engineer Mike Clugston, Planner Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5' Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present with the exception of Councilmembers Mesaros and Johnson. 3. APPROVAL OF AGENDA COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 6. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF JANUARY 22, 2019 2. APPROVAL OF COUNCIL MEETING MINUTES OF JANUARY 22, 2019 3. APPROVAL OF CLAIM CHECKS 4. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENT Edmonds City Council Approved Minutes February 12, 2019 Page 1 Packet Pg. 169 6.8.a 5. ACKNOWLEDGE RECEIPT OF CLAIMS FOR AN UNDETERMINED AMOUNT 6. PROFESSIONAL SERVICES AGREEMENT - SUMMIT LAW 7. COUNCIL APPROVAL OF THE DEFENSE OF COURT ADMINISTRATOR SHARON WHITTAKER PURSUANT TO CHAPTER 2.06 ECC 8. SURPLUS CITY COMPUTERS 5. PRESENTATION 2. SHORELINE MASTER PROGRAM PERIODIC REVIEW Environmental Program Manager Kernen Lien explained • Purpose of this agenda item: o Reintroduction to SMP periodic review o Scope of periodic review o Proposed code amendments • Comprehensive Update vs. Periodic Review o Completed Comprehensive Update June 2017 ■ State adopted comprehensive guidelines for Shoreline Master Programs in 2003 under WAC 173- 26 • Jurisdictions across the state were required to update their SMP's ■ Edmonds' SMP adopted in June 2017 was a complete rewrite of the SMP to be consistent with WAC 173-26 o Periodic Review ■ SMA requires each city and county to review, and, if necessary, revise their SMP at least once every eight years. The City's periodic review is due June 30, 2019 ■ State fled WAC 173-26-090 in August 2017, which became effective September 2017 ■ Provides guidance on the periodic update ■ Periodic review ensures SMP stays current with changes in laws and rules, remains consistent with other City of Edmonds Plans and regulations, and is responsive to changed circumstances, new information and improved data. • Periodic Review Checklist o Summarizes amendments to state law, rules and applicable guidance between 2007 and 2017 that may trigger the need for SMP amendments during periodic reviews o City's SMP comprehensive updated lasted from 2009 — 2017 o Completed checklist identifies items that should be updated in the City's SMP for consistency with state laws and rules o Identified amendments would not result in substantive changes to the SMP • Other review elements o Edmonds Marsh Study ■ Update Shoreline Inventory and Characterization o ECDC 24.80.100 — Public Hearings • Shoreline substantial development permit may begin as a Type I1 staff decision, and change to a Type III decision before the hearing examiner by a written request during comment period • Clarification on this process should be added ■ Staff is recommending something similar to the Critical Area Contingent review process detailed in ECDC 23.40.195 Critical Area Wetland Regulations ■ SMP Periodic Review Edmonds City Council Approved Minutes February 12, 2019 Page 2 Packet Pg. 170 6.8.a o May 2018 Council adopted Resolution No. 1411 ■ Initiating Periodic Review ■ SMP Periodic Review Work Program ■ Public Participation Plan o Planning Board Review and Recommendation o Must be completed by June 30, 2019 Code changes in response to SMP Periodic Review Checklist 0 2017a. Cost Threshold for substantial development ($7,047) ■ Amended language in ECDC 24.80.010.13.1 0 2016a. Americans with Disabilities Act Permit Exemption ■ Added ECDC 24.80.010.13.16 —Exemptions 0 2017g. Nonconforming uses and development ■ Amended language in ECDC 24.70.020.D • Amended language in ECDC 24.70.010.D.2 —Nonconforming Uses ■ Amended language in ECDC 24.70.020.G.2 — Nonconforming Structure o Other Amendments * ECDC 24.80.100 — public hearings ■ ECDC 24.40.020 — Critical Areas • Edmonds Marsh Study o Baseline of existing conditions of the Edmonds Marsh o An addendum to the Shoreline Inventory and Characterization o No recommendations regarding buffers/setbacks for the UMU IV shoreline environment • Next steps o Public hearing at City Council ■ City has not received any comments o Once amendments approved by City Council, submit to Ecology for review Councilmember Buckshnis expressed concern with removing the entire wetland section, acknowledging that the code will refer to Ordinances 4106 and 4127. She asked if there was any disadvantage to leaving the wetland section in the code so people did not have to refer to other documents. Mr. Lien said the wetland section is not the most up-to-date guidance from the Department Ecology which is contained in Ordinance 4127. All the other critical area sections also refer to the CAO. From an administration standpoint, it is more confusing to have two sets of regulations and it is clearer to rely on the CAO for wetlands. Councilmember Buckshnis suggested including the CAO in the packet next time. Councilmember Buckshnis expressed concern with approving something that has draft written on it such as Windward's description of the Edmonds Marsh. If the Council approves this tonight, she asked whether that draft would be included. Mr. Lien said he is not seeking Council approval tonight; a public hearing needs to be held first. It will say draft until the Council approves it. Once the Council holds a public hearing and is agreeable to the update, when he presents a resolution of intent to adopt or an ordinance, the indication of "draft" will be removed. Windward may update the marsh vegetation before City Council adoption later this year. He summarized it is a draft until the Council adopts it. Councilmember Buckshnis referred to the change to 18 months in ECDC 24.40.010.D.2 — Nonconforming Uses and 24.0.020.G.2 — Nonconforming Structure, and asked why 18 months was selected instead of 2 years. Mr. Lien said the intent was for the code to be consistent with the SMP. Councilmember Buckshnis referred to the new section, Special Procedures for WSDOT Projects 24.80.105. Mr. Lien referred to 2015a. 90 day target for local review for WSDOT projects in the SMP Periodic Review Checklist, explaining the legislature adopted a 90-day target for local review of WSDOT projects. The proposed code language in 24.80.105 is the model language Ecology proposed. Edmonds City Council Approved Minutes February 12, 2019 Page 3 Packet Pg. 171 6.8.a Councilmember Teitzel posed a hypothetical; assuming after the Unocal property transitions to WSDOT and at some point becomes owned by the City of Edmonds via a donation or sale, and asked what changes to the SMP would be needed to reflect that. Mr. Lien answered none. 6. AUDIENCE COMMENTS Mindy Woods, Edmonds, explained when leaving a Diversity Commission meeting at the senior center last Wednesday about 8:20 p.m., two people who are experiencing homelessness approached the senior center hoping to find the cold weather shelter. There was no sign on the door and both walked away. The news announced this morning that four people passed away in King County over the pasts week during the cold weather. It was 28 degrees last Wednesday night and she was not aware of the cold weather shelter in Lynnwood. If she, a person with access to the internet and a working cell phone didn't know that, how was an unhoused person supposed to know. It would also be challenging for a person on foot in the Edmonds bowl to reach a shelter in Lynnwood. Ahmed Amr, Edmonds, recalled about a year ago he expressed concern with the excessive expenditure of a $30,000/month legal retainer for Mr. Taraday, and he has not responded to hundreds of emails he has sent him. He referred to his case that went to court, his arrest for trespass that resulted in a trial by jury that was shut down without a, 90 day trial. He alleged the police have come to his home and insulted him, calling him mentally ill in front of his dying wife. The City has spent a lot of money putting him down, hurting him and his wife. He referred to shredding of documents and a suit he filed in the U.S. District Court of Western Washington and the City hiring a lawyer for the person. He explained when a clerk of the court tampers with records, they should be arrested and reported to the FBI. He objected to the legal advice Mr. Taraday has given officers and felt Judge Coburn was a judicial atrocity and that Mayor Earling was a monster. He alleged harassment, abuse of police power, brutality, and the waste of resources financing the defense of a court clerk shredding documents. Laura Johnson, Edmonds, commented it had been a long week with three restless teens at home, but they were lucky to have a warm home and a 4-wheel drive vehicle. Many are not so lucky; there are a number of homeless residents in Snohomish County including some who live in Edmonds. Those individuals are served by a team of incredible volunteers who dedicate their time to open an emergency cold weather shelter when the temperatures drop. Edmonds used to be a location for a shelter at the senior center but she learned that has closed. She was concerned some homeless individuals who relied on that service were left out in the recent extreme cold. Some of them showed up last Wednesday only to find out that service was no longer available. She questioned why at least a warming station was not opened, transportation provided from the senior center to Lynnwood or at least a notice posted on the door that the senior center was no longer an emergency shelter and how they could reach someone for transportation to the shelter in Lynnwood. She summarized we can and should do better in Edmonds. Mr. Amr continued his comments and Mayor Earling declared a brief recess. 7. PUBLIC HEARINGS 1. PUBLIC HEARING ON THE PLANNING BOARD'S RECOMMENDATION ON PROPOSED AMENDMENTS TO THE EDMONDS COMMUNITY DEVELOPMENT CODE THAT WILL SET A MINIMUM RESIDENTIAL PARKING STANDARD FOR SMALL -FOOTPRINT BUILDINGS (4,800 SO, FT. OR LESS) LOCATED IN BD -ZONED PROPERTIES IN DOWNTOWN EDMONDS. THESE SMALL -FOOTPRINT BUILDINGS HAVE PREVIOUSLY NOT HAD ANY PARKING REQUIRED Edmonds City Council Approved Minutes February 12, 2019 Page 4 Packet Pg. 172 • 6.8.a Development Services Director Shane Hope recalled staff discovered a building permit was submitted and approved that allowed for 9 units/3 stories to be built in a downtown zone with no onsite parking. The building is adjacent to a bus stop and some bicycle parking was provided. The City code allowed for this as long as the building footprint did not exceed 4800 square feet, a code that had been in place at least 10 years. That issue had not been raised before and no one else had submitted a permit utilizing that provision. That building permit raised the issue and staff proposed a moratorium that was adopted by the City Council to halt the development of any further residential units in that area without onsite parking while the issue was studied. The Planning Board held two public meetings, the first in October and a public hearing in December on a proposed code change to remedy the situation. The proposed code change eliminates the 4800 square foot footprint exemption, the existing commercial code applies to commercial buildings and requires residential buildings to provide at least one onsite space per unit. The Planning Board discussed alternatives and concluded this was the most reasonable approach. Other regulations apply in other areas. Councilmember Buckshnis questioned why a staff person did not say wait when this application was submitted, why the code did not differentiate between residential and commercial, and why this building was approved. Ms. Hope said if a person applies for a building permit and the application meets code, it cannot be denied based on what someone would rather the code said. She does not always hear about all the permits that are submitted and staff did not approach her about this one. Even if she had learned about it immediately, once an application is submitted, it is vested. Councilmember Buckshnis said the BD zone is a business district and one would not expect a small residential building in a business district. Ms. Hope assured this change would address the issue. Mayor Earling opened the public participation portion of the public hearing. There was no one present who wished to provide testimony and Mayor Earling closed the public participation portion of the public hearing. Council President Fraley-Monillas asked where the tenants of this building were parking. Ms. Hope answered she did not know. Some tenants may not have a car; those with a car will either have to find street parking or someplace else to park. Council President Fraley-Monillas said with this provision, a developer was not obligated to inform the City where tenants would park. Ms. Hope agreed, the proposed ordinance would require one onsite parking space per unit. Council President Fraley-Monillas asked if there were alternatives to this proposal. Ms. Hope said there could have been alternatives such as a parking pass program, one space for every two units, exceptions due to proximity to a bus stop, etc. The Planning Board preferred this proposal and possibly consider something different in the future. This is a straightforward requirement and fits with the general market. Council President Fraley-Monillas expressed concern with having additional cars parked downtown when there are already issues with parking. Ms. Hope agreed downtown parking is at a premium. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADOPT ORDINANCE NO. 4140, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO RESIDENTIAL UNITS IN THE BD ZONES, PERMANENTLY ELIMINATING AN EXEMPTION FROM PARKING REQUIREMENTS FOR BUILDINGS WITH A FOOTPRINT OF LESS THAN 4800 SF. MOTION CARRIED UNANIMOUSLY. 2. PUBLIC HEARING ON THE INTEGRATION OF SMALL CELL STANDARDS INTO THE CITY'S WIRELESS CODE (ECDC 20.50) AND ADOPTION OF INTERIM ORDINANCE Mike Clugston explained staff has been working with City Attorney Jeff Taraday to develop regulations for a new type of wireless facility, small cell wireless. The packet contains the draft interim ordinance. Edmonds City Council Approved Minutes February 12, 2019 Page 5 Packet Pg. 173 6.8.a Mr. Taraday explained: • Telecommunications Act of 1996 gives the FCC the authority to interpret the Act • FCC Ruling (the "Order") released on September 27, 2018, titled Accelerating Wireless Broadband Deployment by Removing Barriers to Infrastructure Investment o The Order adopted new rules limiting how state and local governments may treat applications for the installation of small wireless facilities o January 14, 2019 — The Order goes into effect o April 14, 2019 — Local jurisdiction to have aesthetic rules in place o Packet contains interim ordinance. Reason for interim ordinance 1. Allow applications to be processed 2. Clarifies that City requires franchises prior to allowing applications to be processed 3. While expect permanent ordinance for consideration/action by April 14, unexpected things happen. Mr. Clugston reviewed: • What are small cell deployments? o Complementary to towers, adding much needed coverage and capacity to urban and residential areas, venues, and anywhere large crowds gather o Streetlights, utility poles and slimline poles ■ Antennas connected to nodes receive and transmit wireless signals to and from mobile devices ■ Optical fiber connects to other nodes and carries data to and from communication hubs operated by wireless carriers ■ The cabinet holds equipment that process wireless signal for multiple wireless carries • Facility Types o Macro Cell o Small Cell ■ FCC defines small wireless facilities as meeting each of the following conditions: 1. Height — 50 feet +/- 2. Each antenna — 3 cubic feet 3. Equipment — 28 cubic feet • Map of wireless facilities in Edmonds o Current Macro sites: 24 o Future Macro sites: dozens more? o Future small cell sites: 1000s? Ms. McConnell reviewed a hierarchy of location preferences for small cell antennas, noting locations outside of the right-of-way are preferred over locations within the right-of-way: Locate Outside the Right -of -Way 1. Existing building 2. Freestanding small cell pole located Locate Within the Right -of -Way 3. Existing street light pole or utility pole (hollow poles) 4. New freestanding small cell pole or street light 5. Existing PUD single-phase pole (installation on top of pole) 6. Existing PUD transmission pole (installation in communication space) 7. Strand -mounted (installation in communication space) She displayed photographic examples of the proposed location preferences: Installations Outside of the Right -of -Way Edmonds City Council Approved Minutes February 12, 2019 Page 6 Packet Pg. 174 6.8.a 1. Locate on existing structures (example at 4" & Main) 2. Zoned property ■ Freestanding small cell pole within 5 feet of street and side property lines; o Locate on same side of street as power lines; o Height limit 30 feet Right -of -Way Installations 3. Existing hollow streetlight pole or traffic signal light 4. New freestanding cell pole or new street light • Custom designs — Sternberg model streetlights currently used in downtown Edmonds do not have sufficient space • Sternberg makes a model specific for wireless facilities 5. Installation on single phase power pole • Cantenna in line with pole • External conduit — color matched to pole ■ External equipment — color matched to pole 6. Installation on transmission pole • Antenna in communications space • External conduit ■. External equipment 7. Strand -mounted facilities • Installation on an existing pole • Antenna in the communication space + External equipment • Considerations in Developing code: o Equipment and Wires: Internal vs. External o Clutter on existing wood poles Mr. Clugston reviewed • Changes to ECDC 20.50 o Small cell location preferences and design standards —NEW o Eligible facility requests — Codify existing reference o Permit and review timelines (`Shot Clocks') — Update o New macro monopoles — Update o Clean up ■ Project timeline: o January 8: Introduction to Council PPW Committee o January 9: Introduction to Planning Board o January 14: FCC Order goes into effect o January 15: Introduction to full Council o February 12: Public hearing and adoption of interim ordinance o February -March: Discussions at Planning Board, review interim ordinance and discuss refinements for small cell aesthetic regulations and bring back to Council o April 2 or sooner: Hearing before City Council o April 14: Local jurisdictions to have aesthetic rules in place Mr. Taraday relayed staff is hoping to meet with industry representatives later this week. He anticipated they would provide testimony during the public hearing as well as at that meeting regarding changes they would like. Staff will be open minded to their input but will also be looking out for the City's best interests. Councilmember Tibbott referred to the photograph in Preference 6 and asked whether that would be a typical installation. Mr. Clugston answered it was difficult to say which was the reason for a range of Edmonds City Council Approved Minutes February 12, 2019 Page 7 Packet Pg. 175 6.8.a preferences. From an industry standpoint, he anticipated Preference 6 would be the easiest to attach and to get permitted. Through the preferences, the goal is to have antennas moved out of right-of-way onto zoned property on buildings or freestanding poles near the right-of-way that do not impact other utilities. Staff does not have a perfect understanding so are providing a range of options to work with the City's preferences for aesthetic appearance and technology feasibility for the industry. Councilmember Tibbott said he was interested in hearing from the public, but personally would rather see installations on existing poles rather than new poles. The top two preferences are outside the right-of-way, which in some cases will be on new poles. If there were a perfectly good wood pole 10 feet away, he asked whether that location would be encouraged. Mr. Taraday said Preference 6 does not illustrate the conduit which is of considerable concern to staff. One of the problems with wood utility poles is that everything is mounted on the outside of the pole. He referred to another photograph illustrating several conduits on the exterior of the pole and several antennas which he noted begins to look unsightly. He acknowledged staff is somewhat guessing what the industry will install; the industry has a better sense of what they will be installing. Councilmember Tibbott referred to a photograph with exterior conduit mounted close to the pole and that matched the pole color, noting he preferred that to additional poles. With regard to Sternberg poles, Councilmember Tibbott preferred to have an exact replica versus an approximate match. He was uncertain how that could be required via the code, noting he found it unacceptable to have a row of Sternberg poles and one that was a different style. Ms. McConnell said she will be checking with the Sternberg representative to see what options are available. Her understanding was it would not be an exact replica of what currently exists because those are not designed for small cell installations. She assumed the new Sternberg pole would have a similar look. Councilmember Tibbott inquired about staff time to process permits, relaying his understanding there may be an opportunity to batch installations. Mr. Clugston offered to research. Councilmember Tibbott assumed permit fees would be collected and asked if the fees would cover the cost of the review process. Mr. Clugston advised it would cover the review time. Councilmember Tibbott referred to the desire to remove clutter from poles and assumed some equipment would be obsolete by the time new equipment is installed. He asked if obsolete equipment, conduit, wires, etc. could be required to be removed before installation of new equipment. Mr. Taraday said staff is also working on a companion piece of legislation that includes revisions to another chapter of the code related to other overhead utilities, but that applies more broadly than just to small cell installations. Councilmember Tibbott said he was referring to 3G versus 5G equipment and whether the older equipment on a building could be removed. Ms. McConnell said the code requires obsolete equipment be removed. Councilmember Tibbott asked if that has been discussed with industry representatives. Ms. McConnell said a meeting is scheduled later this week to discuss the interim ordinance with industry representatives and assumed that would be discussed if it was a concern to the industry. Councilmember Tibbott asked if macro towers were becoming obsolete and would go away and be replaced with 5G equipment or would the macro towers remain and more installed. Mr. Clugston said it was his understanding that macro towers will still be used but he was unsure if more macro sites would be required. Councilmember Tibbott recognized this technology would citizens to enjoy better cell service. However, it was also an opportunity to clean up clutter from previous installation and improve aesthetics. Ms. McConnell referred to Section 20.50.140 that addresses abandonment and discontinuation of use. Councilmember Nelson commented there is nothing small about 1000 cell towers in the city. It was his understanding there was a distance of 150 feet between towers. Ms. McConnell answered the code proposes Edmonds City Council Approved Minutes February 12, 2019 Page 8 Packet Pg. 176 6.8.a 300 feet between freestanding small cell facilities but if a specific location on private property does not work, the carrier is asked to talk to adjacent property owners within 150 feet about locating. Councilmember Nelson asked if there was a maximum distance between towers to limit the number. Mr. Taraday said one of the reasons they are referred to as small cell is because the range is small. They are not very powerful antennas and do not cover a large area which is why there need to be so many. Trying to balance the dispersion requirement prompted a great deal of discussion between staff and he anticipated that discussion would continue both with the Council and the industry. The goal is to strike the right balance where there is not too much impact in one place and yet recognize the need to provide working technology and the industry's need to deploy in a functional manner. He was uncertain that 300 feet, the minimum spacing in the interim ordinance, was the right number and whether that would be in the final draft. Councilmember Nelson commented this is an FCC regulation written by the wireless communication industry, federal law that severely limits what the City can do. He asked about the existing fee charged to a wireless company for a macro tower. Mr. Clugston offered to research, noting no new macro towers have recently been permitted on zoned property or in the right-of-way. Councilmember Nelson said the proposed fee is standard fee throughout the country. Mr. Clugston said the fees in the Order are acceptable fees from the FCC's viewpoint; jurisdictions can charge different fees if they can be justified. Councilmember Nelson said a lot of cities are frustrated by the lack of flexibility in fees due to the FCC's nationwide standardization. Councilmember Nelson said public rights -of -way are one of the most valuable public assets and these low fee rules deprive jurisdictions from potential revenue -generating opportunities on City -owned infrastructure that would benefit and improve citizens' lives. He was frustrated with the limitations the FCC imposed, independent of the fact that health implications are not on the table. He was also frustrated with holding a public hearing following the worst snow storm in 70 years. He was concern with the FCC's shot clock to fast track the process when it has profound implications for the City. He was interested in slowing down the process not speeding it up. Councilmember Teitzel recalled one of main comment from the wireless industry is the requirements in the proposed ordinance are more onerous than they would like and they increase the cost and time to obtain permits. He asked how Edmonds' requirements compared with other cities. Mr. Clugston said other jurisdictions who have recently adopted regulations have concealment/camouflage requirements but do not have the requirement to look on private property first. The industry is asked to do that research as part of their siting process before submitting an application and to describe on the application how the location was determined. He was uncertain if other jurisdictions have required that, but staff felt it was a reasonable request in siting deliberations. t Councilmember Buckshnis feared there would be more than 1000 small cell facilities. She agreed with Councilmember Nelson's comment that the right-of-way is very important. She asked the cost of a master permit agreement, commenting if 1000 small cell facilities are allowed, the City should get some money. Mr. Taraday said the state legislature does not allow jurisdictions to charge for use of right-of-way if the user is a telecommunications company. Councilmember Buckshnis asked if there was a fee for the master permit agreement if it was located in the public right-of-way. Mr. Taraday answered the City can charge direct reasonable costs for processing an application such as staff time to review the application, but use of the public right-of-way is free. For Councilmember Buckshnis, Mr. Taraday explained the state legislature made a distinction between pole owners and right-of-way owners. Pole owner can charge a small amount for pole rental space but the City as the owner of the right-of-way is not allowed to charge for right-of-way rental. Edmonds City Council Approved Minutes February 12, 2019 Page 9 Packet Pg. 177 6.8.a Council President Fraley-Monillas asked if the City had to allow poles in the right-of-way. Mr. Taraday said the City has to allow them to deploy. The FCC has stated thou shalt allow small cell deployment in your jurisdiction. Ultimately the City needs to allow the industry to create a feasible pathway for small cell deployment. The FCC's guidance is not so specific as to state exactly what the City can and cannot do which is the reason there is some disagreement, and he expected industry representatives to state during the public hearing that some of the things in the ordinance are illegal. Staff is looking out for the City's best interest given the guidance policy makers have provided but it is not clear exactly what the City can and cannot do so there will be differences of opinion. Council President Fraley-Monillas asked if the Council could make a decision that there could be no more than X number of small cell towers total in the right-of-way. Mr. Taraday did not think so, anticipating that would be considered an impermissible prohibition of their right to deploy. Council President Fraley- Monillas said it would not hold up their right to deploy as they could deploy on private property and negotiate the cost. Mr. Taraday did not disagree from a policy standpoint, but he was predicting the outcome if it were challenged. He acknowledged he could be wrong and the courts could be more generous than he expected but he was not optimistic. Council President Fraley-Monillas understood better cell reception was important to a lot of people, but she was not happy that they can install in the right-of-way and do not have provide compensation for using City property. She suggested the City could assist the industry with contracting with private property owners to use their property. She envisioned these facilities would be located on new buildings in the future which would require compensating the private property owner. Council President Fraley-Monillas asked if there was an existing requirement to remove old equipment. Mr. Taraday said that is in the existing code. Mr. Clugston agreed. Mr. Taraday did not think there had been a major problem with the wireless industry leaving old equipment. The clutter concern is bigger than the wireless industry which is why it is being addressed more broadly. The code is designed to allow the wireless industry to easily take down an old antenna and replace it with a new antenna in exactly the same place. Council President Fraley-Monillas asked about the shot clock. Mr. Clugston said the FCC allows a specific amount of time to review these permits, for example an eligible facilities request, if it is not reviewed within 60 days, it is automatically deemed approved and the industry could challenge that in court. For small cell, the shot clock is also 60 days and if the City misses that deadline, it is not automatically deemed approved yet, but the industry could challenge to have the review done. A shot clock is the amount of time given by the FCC to review permits. Council President Fraley-Monillas commented additional staff may be required if there were 1000+ requests, recalling it was difficult in a good economy to get permitting done quickly. She was concerned there may not be adequate staff to handle the permits and that the fees would not be adequate for staff time, benefits, etc. without hiring additional staff. Mayor Earling opened the public participation portion of the public hearing. Gregory Bush, Wireless Policy Group, consultant representing AT&T, expressed AT&T's support for the City's efforts to update its code and reiterated AT&T commitment to working with staff to develop workable policies for all carriers to provide high quality service as technology continues to evolve. AT&T has significant concerns with the current draft of the wireless code update. The seven step hierarchy requires carriers to locate small cells on private property unless the applicant can demonstrate justification for locating in the right-of-way. The main issue with this is it is complex, not in line with what other jurisdictions in Washington are doing, it will lead to more poles and clutter in the right-of-way due to the Edmonds City Council Approved Minutes February 12, 2019 Page 10 Packet Pg. 178 6.8.a requirement to put a new pole within 5 feet of an existing pole, and it makes it more difficult to comply with shot clocks because of the two week period to check with other private landowners. They prefer to locate on utility poles because they have only one pole owner to talk to and it prevents long, extended negotiation for each pole. He was concerned the draft code may conflict with the recent FCC order, both the shot clock deadlines and imposing burdens not applied to other types of infrastructure deployments. The FCC requires jurisdictions' aesthetic regulations be reasonable, technically feasible, objective, no more burdensome than other applied to other types of infrastructure deployments, and to be published in advance. If the City requires carriers talk to private property owners, a step not required for power, utilities, Comcast, internet, etc., it does not comply with the FCC order. AT&T strongly urges the City to work with the wireless industry to develop reasonable standards and work with other stakeholders such as Snohomish County PUD to reach a workable policy. Kari Marino, Bellevue, representing Verizon Wireless, referred to the letter submitted last week by Kim Allen, Wireless Policy Group representing Verizon, that states the urgency and the reason to deploy, outlining the FCC requirements and asking the City to delay adopting this emergency ordinance until there is an opportunity to ensure it is feasible. There needs to be a path forward for wireless providers that protects the City's best interests especially aesthetic standards. She highlighted the four main issues in the letter: 1. Seven -step preference hierarchy. Small cell technology is designed to radiate RF out; a location on a building does not serve the building well. A property owner has to pull a separate power feed and fiber optic connection which makes it unworkable for the property owner. Another concern is proving they have checked with all property owners within 150 feet. 2. Requesting proprietary coverage maps. She assured they would not provide their strategy plan. The City will know what they want when they submit a permit. 3. Concern the shot clock timeframe will not be met 4. Size restrictions are too limiting. A meeting is scheduled on Thursday with staff, AT&T and Verizon and possibly other carriers. She looked forward to continuing to work with the City to ensure the end product serves everyone. Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing. Councilmember Teitzel commented if a small cell wireless facility is mounted to the side of an apartment building, it could be close to a bedroom. He asked if there were any health issues with radiation, cell transmissions, etc. that have been studied at a national level and if so, what were the findings. Mr. Clugston said the FCC provides guidance for RF emissions exposure. It was his understanding that if the industry states they meet those standards, there is assumed there will no health impacts. Small cell are smaller antennas and less powerful; what may have been a larger concern with macro antennas may be less with these smaller antennas. If the industry can meet the RF criteria provided by the FCC, the City cannot not further regulate health impacts. Councilmember Teitzel observed two of the major carriers were represented at the public hearing. He asked how many carriers could potentially put up small cell facilities in Edmonds. Mr. Clugston anticipated Verizon AT&T and T-Mobile and Sprint. If a carrier puts up a standalone wireless only pole, Councilmember Teitzel asked if the carrier was obligated to share the pole with other carriers to co -locate equipment. Mr. Clugston answered co -location is encouraged but it is not required. Council President Fraley-Monillas referred to the AT&T's representatives statement that the City's regulations would require more work and asked if any study had been done regarding the amount of time it would take a wireless company to talk to private property owners and the cost. Mr. Clugston answered not that he was aware of. Carriers have sited macro towers on the sides of buildings so there may be a precedent Edmonds City Council Approved Minutes February 12, 2019 Page 11 Packet Pg. 179 6.8.a for small cell. Council President Fraley-Monillas said she was concerned about the cost to citizens versus the cost to a private company as her obligation was to the City's 42,000 citizens, not the wireless companies. Councilmember Buckshnis said the master permit agreement refers to maps, yet the Verizon representative stated their maps are proprietary. She asked how the City could determine how many small cell facilities there would be without those maps. Mr. Taraday said propriety maps will be discussed with the industry. He was not yet convinced that the City could not require that as part of its franchising authority. Councilmember Buckshnis observed if 4-5 carriers are going to put up freestanding poles, as many as possible should be located on each pole. Mr. Taraday said one of the reasons the City is asking for that information is to see areas in the City where there are gaps and direct deployment into areas that are underserved, get more than one provider to coordinate if there is a need in an area, etc. There is a good public interest basis for seeking those propriety maps. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE ORDINANCE NO. 4141, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING AN INTERIM ZONING ORDINANCE TO AMEND CHAPTER 20.50 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE, ENTITLED "WIRELESS COMMUNICATIONS FACILITIES." UPON ROLL CALL, MOTION CARRIED (3-2), COUNCILMEMBERS BUCKSHNIS, TEITZEL AND TIBBOTT VOTING YES; COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBER NELSON VOTING NO. Mr. Taraday said the emergency clause in the ordinance will not be effective due to the 3-2 vote; a majority plus one was required for the emergency clause to be effective. Therefore, the ordinance will not be effective until five days after publication. 8. ACTION ITEMS CRUMB RUBBER MORATORIUM EXTENSION Council President Fraley-Monillas explained the moratorium will expire soon and she requested the moratorium be continued through August 31, 2019 pending a response from the EPA and other entities regarding crumb rubber. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS TO APPROVE ORDINANCE NO. 4142, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, EXTENDING THE PROHIBITION OF THE INSTALLATION OF STYRENE-BUTADIENE RUBBER (ALSO KNOWN AS SBR OR "CRUMB RUBBER" ON PUBLICLY -OWNED ATHLETIC FIELDS WITHIN THE CITY OF EDMONDS FOR AN ADDITIONAL SIX MONTHS. Councilmember Teitzel commented the moratorium has been extended a number of times and asked whether there was any legal limit on the number of extensions. City Attorney Jeff Taraday answered no, 1) this is not within the framework of GMA, and 2) there are good reasons for continuing the moratorium as ongoing human health impact studies are still occurring at the federal level and in California. Both studies are making progress and there will eventually be a conclusion reached at which time there may be a more permanent ordinance. He summarized he was not aware of any limitation to continuing the moratorium until the studies were completed. MOTION CARRIED UNANIMOUSLY. 2. ORDINANCE VACATING A PORTION OF EXCELSIOR PLACE STREET Edmonds City Council Approved Minutes February 12, 2019 Page 12 Packet Pg. 180 Environmental Programs Manager Kernen Lien advised the City Council held a public hearing on October 2, 2018 and adopted a resolution of intent to vacate a portion of Excelsior Place north of the property addressed 19511 9411 Place West. The resolution of intent contained four conditions: 1. The retention of a public utilities easement 2. Construction of a utility access and emergency vehicle turnaround 3. A private access easement for all properties with frontage on the vacated portion of Excelsior Place and; 4. A utility and emergency vehicle access easement and covenant requiring construction of additional access road width to meet South County Fire lane standards with future single family development The applicant had 90 days to meet those conditions and staff feels have the applicant has met the conditions. With regard to construction of the turnaround, given that the winter months are not construction season, the applicant has submitted a bond that would ensure construct of the turnaround by June. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT TO APPROVE ORDINANCE NO. 4143, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, VACATING A PORTION OF EXCELSIOR PLACE ABUT AND LIES NORTH OF THE PROPERTY ADDRESSED AT 19511 94TH PLACE WEST AS SET FORTH IN THE RESOLUTION OF INTENT NO.141, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. MOTION CARRIED UNANIMOUSLY. 3. RENEWAL Of CITY COUNCIL EMPLOYEE CONTRACTS Councilmember Nelson said this item is employment agreements for Jerrie Bevington and Maureen Judge, both of which have expired. Ms. Judge's previous employment agreement was for one year, $31/hour for the first 6 months and $32 hours for the second 6 months. She also receives City benefits. Ms. Bevington's employment agreement was for 2 years at $33/hour and is not eligible for employee benefits. Ms. Judge's agreement includes a 3% COLA increase or $34/hour and a request for an increase in vacation from 7.33 hours/month to 10 hours/month. HR Director Mary Ann Hardie indicated the City's current policy is 11 days of vacation/year for employees with 2-5 years of service. Ms. Judge received six days for the first six months and five days for the second six months. Ms. Judge's request also includes some comparables. Councilmember Teitzel did not recall completing a performance evaluation for Ms. Judge and asked why that was not done or discussed in executive session versus discussion in an open meeting. Mr. Taraday answered the Council is entitled to review performance of an employee in executive session and could do that now if the Council wished. The Council cannot take action regarding the employee's contract in executive session. Councilmember Teitzel suggested recessing to executive session to have a brief discussion about performance before making a decision. Although he personally had no concern about her performance, he was unaware if other Councilmembers did. He was concerned with increasing the vacation accrual from 7.33 hours/month to 10 hours/month, a 36% increase that he found excessive. He supported having a frank discussion about performance before making a final decision. Councilmember Nelson said a survey was distributed to all Councilmembers regarding Ms. Judge's performance. Council President Fraley-Monillas said in most years, the Council President has evaluated the administrative staff with input from the City Council; it had never been a joint process where the Council met in executive session unless there were performance issues. Councilmember Buckshnis said she completed the survey and Ms. Judge requested an evaluation. She agreed with recessing to executive session because she had no idea what others have said. The Council had the same administrative assistance for many years and the update was status quo. Ms. Judge is asking for a Edmonds City Council Approved Minutes February 12, 2019 Page 13 Packet Pg. 181 6.8.a 36% increase in vacation and she would like to talk about that in executive session. Mr. Taraday said the Council can discuss performance of an employee in executive session, but not the terms of compensation. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO MOVE INTO AN EXECUTIVE SESSION FOR NO MORE THAN 10 MINUTES FOR A BRIEF DISCUSSION ABOUT MAUREEN JUDGE'S PERFORMANCE AND RECONVENE TO DISCUSS THE SPECIFICS OF THE COMPENSATION PACKAGE. MOTION CARRIED UNANIMOUSLY. Convene in Executive Session Re2arciing Performance of a Plllllie Foinlovee Per IZC'W 42.30.1 1 At 8:54 p.m., Mayor Earling announced that the City Council would meet in executive session to discuss performance of a public employee per RCW 42.30.110(g). He stated the executive session was scheduled to last approximately 10 minutes and would be held in the .fury Meeting Roorn, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Fraley-Monillas, Buckshnis, Teitzel, Tibbott and Nelson. City Attorney Jeff Taraday was also present. The executive session concluded at 8:59 p.m. Mayor Earling reconvened the regular City Council meeting at 9:04 p.m. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE JERRIE BEVINGTON'S EMPLOYMENT AGREEMENT WITH THE ADJUSTED SALARY AND CONTRACT DATE. Councilmember Buckshnis inquired about Ms. Bevington's rate. Councilmember Nelson advised it was $33/hour. MOTION CARRIED UNANIMOUSLY. Councilmember Teitzel observed Ms. Judge's current contract expired January 22, 2019. Mr. Taraday suggested the contract be retroactive to the day after it expired. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, APPROVE MAUREEN JUDGE'S EMPLOYMENT AGREEMENT THAT REFLECTS AN EFFECTIVE DATE OF JANUARY 23, 2019 AND EXPIRES JANUARY 22, 2020 AND INCREASE THE SALARY TO REFLECT 3% COLA OR $33/HOUR AND INCREASE THE VACATION ACCR ROM 7.33/MONTH TO 8.331MON H, A IMG NCREASE I THE ACCRIIAL RATE. Mr. Taraday said the 7.33 hours/month was intended to match the table in City code, 11 days/year of vacation. He asked if the intent was to provide more than 11 day/year of vacation. Councilmember Teitzel said based on the Council's assessment of her performance, this is an appropriate level, appropriately 100 hours/year. Mr. Taraday said the existing language in the contract is consistent with City code. Councilmember Teitzel said this is a contract employee. Council President Fraley-Monillas encouraged Council not to support 8.33 hours/month for Ms. Judge which equals 94 hours/year and she requested 10 hours/month. Her duties as a contract employee are at a higher level than most other similar jobs and although she is paid by the City, she is the Council's contract employee. Directors all receive a higher level of vacation and she supported a higher level for Ms. Judge who has many years of experience. She noted the majority of Ms. Judge's work is legislative research and only 25% administrative. Her request for 10 hour/month is only 3 weeks/year which she felt was not too much to provide for an employee of her ability. Edmonds City Council Approved Minutes February 12, 2019 Page 14 Packet Pg. 182 6.8.a COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER NELSON, TO AMEND THE MOTION TO CHANGE 8.33 10 HOURS/MONTH TO 10 HOURS/MONTH. Councilmember Tibbott agreed with Council President Fraley-Monillas. Ms. Judge has a higher level of responsibility than an entry level employee and certainly demonstrates efficiency in her role. He supported the amendment to 10 hours/month of vacation accrual. Council President Fraley-Monillas said 8.33 hours/month equates to100 hours/year, slightly over 2 weeks; 10 hours month is 3 weeks/year, a difference of only 20 hours. Councilmember Buckshnis agreed Ms. Judge is doing a very good job. She preferred an increase from 7.33 to 8.33 or 9 rather than 10. AMENDMENT CARRIED (4-1), COUNCILMEMBER TEITZEL VOTING NO. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 4. 2019 CARRYFORWARD BUDGET AMENDMENT Finance Director Scott James reviewed: • The 2019 Carryforward Budget Amendment begins on Page 642 in the Council Packet • 2019 Carryforward Budget Amendment is for Items Not Completed in 2018 • There are 57 Carryforward Requests All Items were Previously Approved by Council ■ The Carryforward Budget Amendment Will Roll the Unexpended 2018 Budget into the 2019 Budget • Exhibit D (Change n Fund Balance) o Summary: • Proposed Amendment Change in Beginning Fund Balance: $3,963,174 ■ Proposed Amendment Change in Revenue: $384,166 ■ Proposed Amendment Change in Expense: $4,347,340 ■ Proposed Amendment Change in Ending Fund Balance: $0 Exhibit A (packet page 649) o Illustrates each fund's Beginning Fund Balances, Anticipated Revenues, Budgeted Expenditures and Ending Fund Balance ■ Summary of the 2019 Carryforward Budget Amendment o Beginning Fund Balance is Increased by $3,963,174 o Expenditures are Increased by $4,347,340 o Revenues are Increased by $384,166 o Ending Fund Will Remain Unchanged Councilmember Buckshnis referred to the completion of the UFMP with Davies Tree Resource Group, relaying her understanding the City no longer planned to utilize this consultant due to the poor document produced, yet the carryforward includes $5,644. Ms. Hope answered the intent is for them to fold in the new information and other corrections; they will not do any new work. Councilmember Buckshnis hoped to give them a poor report card, noting some people will be very upset to know the City paid $130,000 for that document. Councilmember Buckshnis asked about the $200,000 carryforward for the community garden, recalling the carryforward was $100,000 and there was $100,000 in this year's budget. Mr. James said $200,000 is for land acquisition. The 2019 budget includes $155,000 for the community garden. Edmonds City Council Approved Minutes February 12, 2019 Page 15 Packet Pg. 183 6.8.a COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE 2019 CARRYFORWARD BUDGET AMENDMENT AS PRESENTED AT THE CITY COUNCIL MEETING ON FEBRUARY 12, 2019 ORDINANCE NO. 4144. MOTION CARRIED UNANIMOUSLY. 5. PRESENTATION OF PUBLIC UTILITY EASEMENT WITHIN THE PROPERTY FRONTAGE OF EDMONDS RECOVERY CENTER AT 7416 212TH ST SW City Engineer Rob English relayed the building is currently undergoing tenant improvements and a change of occupancy. One of the permitting requirements is a fire sprinkler system in the remodeled building which required a water connection and new meter. The proposal is authorization to approve a 10' by 10' water utility easement on the property for that connection. Staff recommends approval. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO AUTHORIZE THE MAYOR TO APPROVE RECORDING OF A PUBLIC UTILITY EASEMENT WITHIN THE PROPERTY FRONTAGE OF THE EDMONDS RECOVERY CENTER AT 7416 212TH ST SW. Councilmember Tibbott asked if there was any expense associated with the easement. Mr. English answered they are dedicating the easement to the City. MOTION CARRIED UNANIMOUSLY. 9. MAYOR'S COMMENTS Mayor Earling commended Public Works, Parks and Police Department staff for their extraordinary work during the recent snow storm. They have been working 12 hour shifts which continue tonight and likely for days. He offered special thanks for the quality work they have done. Mayor Earling said City Hall and other facilities have been open Monday and Tuesday, opening at 10 a.m. and closing yesterday at 3:00 p.m. and at 5:00 p.m. today. The City has been staffed with enough people to operate both days. City Hall will open at 9 a.m. tomorrow and likely be back to 8 a.m. by Friday. 10. COUNCIL COMMENTS Councilmember Teitzel echoed the comments about the great work Public Works has done keeping streets safe. He recognized not all streets could be plowed but all the major thoroughfares have been passable and sanded. He reported on the Port of Edmonds Commission meeting, recalling the boat shed collapse in 1996 under the weight of heavy snow. The Commission reported the boat sheds weathered the snow well and there were no collapses. Councilmember Buckshnis thanked the Public Works crew who finally sanded her street. She urged everyone to be careful and stay in if possible, commenting a woman fell on her street and broke her femur. Council President Fraley-Monillas thanked everyone for the flexibility to cancel last week's City Council meeting and reschedule items, noting the priority should always be staff and citizens' safety and she believed it was not safe last Tuesday night. Council President Fraley-Monillas gave a shout out to WSDOT who have been working 12-16 hour days to keep the freeways fairly clear which allows staff to reach the City. She still has 2 feet of snow in yard and driveway and will be glad when the snow goes away. Edmonds City Council Approved Minutes February 12, 2019 Page 16 Packet Pg. 184 6.8.a Councilmember Tibbott gave a shout out to the Police Department, especially Officer Wang, who helped his son who skidded out on 196' on Friday and totaled his car. He echoed Councilmember Buckshnis' suggestion for people to drive carefully and to stay off the roads if possible. Mayor Earling added although Councilmember Tibbott's son was in a car accident, he was okay. 11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.1100)(i) This item was not needed. 12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING 1N EXECUTIVE SESSION This item was not needed. 13. ADJOURN With no further business, the Council meeting was adjourned at 9:27 p.m. Edmonds City Council Approved Minutes February 12, 2019 Page 17 Packet Pg. 185 6.8.a O U O r O N r C d E t V R a+ a Packet Pg. 186 6.8.b AMENDMENT NO.2 TO EMPLOYMENT AGREEMENT LEGISLATIVE/EXECUTIVE ASSISTANT TO CITY COUNCIL WHEREAS, the City of Edmonds, a Washington municipal corporation (hereinafter referred to as the "City"), and Maureen Judge (hereinafter referred to as the "Employee") entered into an underlying employment agreement for the Employee to serve as the Legislative/ Executive Assistant to the City Council, dated March 8, 2019, (hereinafter referred to as the "Underlying Agreement"); and WHEREAS, the Underlying Agreement, at Section 1 ("Term of Employment") provides that the Underlying Agreement will take effect January 23, 2019 and expire on January 22, 2020; and WHEREAS, Section 1 of the Underlying Agreement also provides that the purpose of the one year term "is to permit an annual review of the performance of the Employee by the outgoing City Council President in order that the City Council President may determine whether or not it is appropriate to renew this Agreement for an additional term"; and WHEREAS, the parties executed Amendment No. 1 to the Underlying Agreement on January 23, 2020, to extend it for one month to allow the City Council President additional time to undertake the annual review of the Employee's performance, as well as submit new contract terms to the Personnel Committee for review; and WHEREAS, the City Council President requires additional time to undertake the annual review of the Employee's performance, as well as to submit new contract terms to the Personnel Committee for review; and WHEREAS, the parties have agreed to an additional five -week extension of the Underlying Agreement on the same terms to allow additional time for the annual performance review to take place and for the submission of new contract terms to the Personnel Committee for review; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The Underlying Agreement, which is incorporated by this reference as if fully set forth herein, as amended by its Amendment No. 1, is further amended in, but only in, the following respect: N A. Term of Employment. The first sentence of Section 1 of the Underlying Agreement shall be amended to read as follows: "This Agreement will take effect January 23, 2019 and will expire on March 27, 2020 unless extended pursuant to its terms." Packet Pg. 187 6.8.b 2. In all other respects, the Underlying Agreement between the parties, as amended by Amendment No. 1, shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. DATED this day of February 2020. CITY OF EDMONDS EMPLOYEE Adrienne Fraley-Monillas, Council President Maureen Judge 2 0 N Packet Pg. 188 8.1 City Council Agenda Item Meeting Date: 02/25/2020 Edmonds School District Security Camera Inter -Local Agreement Staff Lead: Assistant Chief of Police Jim Lawless Department: Police Services Preparer: James Lawless Background/History On 9/17/19, an inter -local agreement between the City of Edmonds and the Edmonds School District was approved by full Council during their regularly scheduled meeting. Upon being signed by the Mayor, the agreement was sent back to the District for signatures. Even though the agreement had been sent to the City as a final, approved draft prior to being brought before Council, District staff determined there were changes to the agreement that they wanted made and sent the agreement back to the City. Those changes do not change the overall intent of the agreement, however, the changes are significant enough that the agreement does need to be brought back to Council for approval. This item was presented to the Public Safety, Personnel, and Planning Committee on February 11th with direction to present to full Council for Discussion and Potential Action. Staff Recommendation Staff requests and recommends approval by the full Council. Narrative This inter -local agreement outlines a protocol for both the Edmonds School District and the Edmonds Police Department when a law enforcement need arises wherein video surveillance footage needs to be viewed in the furtherance of public safety, particularly of the school staff and student population. The inter -local agreement is attached (as is the previous version, marked DRAFT, approved by Council on 9/17/19) and has been approved as to form by the Edmonds City Attorney's Office. Attachments: Security Access Agreement EPD Final Edmonds School District Security Camera MOU FINAL (approved 091719) Packet Pg. 189 8.1.a SECURITY ACCESS AGREEMENT This SECURITY ACCESS AGREEMENT (this "Agreement") is made and entered into as of December , 2019, by and between the EDMONDS SCHOOL DISTRICT (the "District"), and the EDMONDS POLICE DEPARTMENT (the "EPD" or "AgencX % together with the District , the "Parties", and each a "Party"). RECITALS WHEREAS, the District recognizes the importance of ensuring the safety and security of students and faculty at its schools; and WHEREAS, the Parkland Commission found that police should have direct access to schools' live feed video surveillance; and WHEREAS, the EPD believes that direct access to video surveillance will improve its situational awareness and tactical response to an emergency within the schools of the School District; and WHEREAS, both the District and the EPD recognize the need to establish a protocol for appropriate access to school surveillance; and WHEREAS, the District and the EPD desire to enter into this Agreement in order to provide the EPD with access to live school surveillance video when necessary to further the purposes specified herein. NOW, THEREFORE, BE IT RESOLVED THAT, the District and the EPD agree to the following: I. INCORPORATION OF RECITALS The recitals set forth above are hereby incorporated herein by reference as if set forth in full in the body of this Agreement. II. PURPOSE Pursuant to the federal Family Educational Rights and Privacy Act (20 U.S.C. Sec. 1232(g); 34 CFR Part 99) ("FERPA"), and to the extent the Washington State Public Records Act, RCW Chapter 42.56 (the "Act"), applies to this Agreement, the Washington Supreme Court and the Court of Appeals have found that surveillance footage of students is a public record that is not exempt from disclosure under the Act (see Lindeman v. Kelso School District No. 458, 162 Wn.2d 196 (2007) and Does v. King County, 192 Wn. App. 10 (2015 Div. 1)). III. PROTOCOL a. Access to Surveillance Video The Parties acknowledge and agree that school surveillance video is generally a confidential record that is not to be disclosed except in accordance with applicable law. Packet Pg. 190 8.1.a The Parties recognize that they are permitted to share otherwise confidential records with each other for the limited purposes of ensuring student access to appropriate services and for the safety of students, faculty, and others in the event of emergencies. Any and all access by the EPD to the District's surveillance video system (the "S, sy tem") shall be in furtherance of these purposes. Access to the System requires a unique account ("Agency Account"), which shall be assigned to each EPD Agency Representative. Login information for any Agency Accounts may not be shared among EPD personnel. Each person who is permitted access to the System must request a unique Agency Account, subject to the provisions of this Agreement and the protocols and procedures set forth herein. Agency Accounts will be requested through the Facilities Department, and must be reviewed/renewed on an annual basis. In the event that an EPD Agency Representative with an Agency Account is terminated, EPD must notify ESD within two days of termination. In the event that an EPD Agency Representative with an Agency Account is placed on leave for more than 30 days, EPD must notify ESD within two days of leave commencing. b. School Board Duties The District shall provide each EPD Agency Representative with an Agency Account via surveillance software that shall be determined by the District in consultation with the EPD. Each Agency Account will be limited in access to facilities within EPD jurisdiction; said access will be limited to live view only. The District shall maintain the Agency Accounts to ensure the EPD has access. Typically, video footage within the System is retained for up to 14 calendar days beyond an incident, before being overwritten. The District shall communicate, collaborate, and coordinate its efforts with the EPD to ensure the safety of its schools. As requested by EPD personnel, the District shall extract and retain video footage, provided they are given ample notice (3 business days) prior to footage being overwritten. The District will evaluate requests for transfer of video to EPD personnel, absent a Court Order, but will use their sole discretion in determining whether requests of this nature will be granted. The District will provide access to the System, with the understanding that the needs of the district will be prioritized over this work, due to limits in bandwidth and related technologies. EPD will be responsible for their connectivity and bandwidth to the Internet which will affect the speed of video playback. The District reserves the right to limit access to the System, depending on usage and capacity. The District will maintain final approval for any and all access provided. c. EPD Duties Authorized Access: As set forth above, any access to the System must be in furtherance of ensuring safety and emergency response of police personnel in the event of an emergency. Any use of the System for other purposes must have prior, written Packet Pg. 191 8.1.a authorization of the District d. All EPD personnel who are given access to an Agency Account shall be instructed on the purposes for which access is authorized. Record of Access: The EPD shall maintain a record (the "Record") which indicates the name of any personnel, individual, or external organization that requests and is allowed access to an Agency Account. At a minimum, the Record shall include the following: (1) Name or User ID of the person who accessed an Agency Account; (2) the date and time at which an Agency Account was accessed; (3) a brief statement indicating the purpose for which an Agency Account was accessed. The Record produced pursuant to this provision shall be provided to the District on a monthly basis or upon request by the District or its authorized designee. This provision shall require the EPD to create the Record in conjunction with each instance of access to an Agency Account. The EPD will maintain this record in digital form, granting real-time access to the District, in order that district staff can retain a degree of accountability. Retention and Transfer of Video Recordings: Should the EPD determine that a portion of video should be retained, it shall be brought to the attention of the District's designated personnel, such that Facilities Department staff can extract the recording(s) requested. Retained footage shall not be transferred outside of district systems by any means without the express permission of the District's designee, or as required by Court Order. Maintaining Confidentiality: The EPD shall use commercially reasonable efforts to ensure that the confidentiality of school surveillance video is maintained to the greatest extent possible. All district personnel who are granted access to Agency Accounts must abide by the policies and procedures contained in this document to maintain the confidentiality of any and all surveillance video accessed via Agency Accounts. The Police Department will not distribute, share, or provide copies of any school district video to any party except as legally required by the Act, warrant or subpoena. d. Penalties The Parties recognize that unauthorized access to the System or disclosure of the confidential materials contained therein will cause irreparable harm to the District. Accordingly, the Parties agree that the District shall have the right to seek immediate termination of System access granted to any EPD personnel who is discovered to have accessed an Agency Account for an unauthorized purpose. IV. INDEMNITY To the extent permitted by Washington law, the EPD agrees to indemnify, defend, and hold harmless the District, its officers, staff, employees and agents, against any and all claims, suits, damages, and causes of action arising out of the EPD's use of the System and Agency Accounts pursuant to this Agreement, including but not limited to, access of any Agency Accounts by EPD personnel for reasons not authorized under this Agreement. Packet Pg. 192 8.1.a V. NOTICE All notices required by this Agreement, unless otherwise provided herein, by either Party to the other shall be in writing, delivered personally, by certified or registered mail, return receipt requested, or by Federal Express or Express mail, and shall be deemed to have been duly given when delivered personally or when deposited in the United States mail, postage prepaid, addressed as follows: Edmonds School District Attn: Superintendent Edmonds School District 20420 68th Avenue W Edmonds Police Department Attn: Chief of Police Edmonds Police Department 250 Fifth Avenue N Lynnwood, WA 98036 Edmonds, WA 98020 VI. COMPLIANCE WITH APPLICABLE LAWS It is the intent of the Parties that this Agreement will comply with all applicable laws and regulations that might pertain to it. Should the validity of this Agreement be challenged at any point by a relevant authority, the Parties may engage in a declaratory action to seek guidance from the Courts on this issue. The Parties shall be bound by the Court's decision in a declaratory action brought by either Party pursuant to this section. VII. SEVERABILITY The Parties recognize and agree that should any clause(s) herein be held invalid by a court of competent jurisdiction, the remaining clauses shall not be affected and shall remain in full force and effect. VIII. COUNTERPARTS This Agreement may be executed in one or more counterparts, all of which together shall constitute only one agreement. IX. WAIVER A waiver by either Party of a breach or failure to perform hereunder shall not constitute a waiver of any subsequent breach or failure to perform. Any waiver of any requirement provided for by this Agreement does not relieve the EPD of the obligations contained in the indemnification provision of this Agreement. X. CAPTIONS The captions contained herein are used solely for convenience and shall not be deemed to define or limit the provisions of this Agreement. XI. ENTIRE AGREEMENT Packet Pg. 193 8.1.a The Parties hereto agree that this Agreement supersedes any and all prior agreements and/or assurances, whether oral or in writing. XII. GOVERNING LAW AND VENUE This Agreement shall be construed in accordance with the laws of the State of Washington. Any dispute arising hereunder is subject to the laws of Washington, venue in Snohomish County, Washington. The prevailing Party shall be entitled to reasonable attorney's fees and costs incurred as a result of any action or proceeding under this Agreement. Signature pages follow: EDMONDS SCHOOL DISTRICT Kristine McDuffy, Superintendent Dated: Approved as to Form: Attorney for Edmonds School District STATE OF WASHINGTON ) ss COUNTY OF On this day of , 2019, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Kristine McDuffy, Edmonds School District Superintendent, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 194 8.1.a EDMONDS POLICE DEPARTMENT Al Compaan, Chief of Police Dated: Approved as to Form: Office of the City Attorney STATE OF WASHINGTON ) ss COUNTY OF SNOHOMISH On this day of , 2019, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Al Compaan, Edmonds Chief of Police, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 195 8.1.b MEMORANDUM OF UNDERSTANDING BETWEEN THE SCHOOL BOARD OF THE EDMONDS SCHOOL DISTRICT AND THE CITY OF EDMONDS POLICE DEPARTMENT REGARDING ACCESS TO SCHOOL SECURITY CAMERAS WHEREAS the School Board of the Edmonds School District recognizes the importance of ensuring the safety and security of students and faculty at its schools; and WHEREAS the Parkland Commission found that police should have direct access to schools' live feed video surveillance; and WHEREAS, the Edmonds Police Department believes that direct access to video surveillance will improve its situational awareness and tactical response to an emergency within the School District; and WHEREAS, both the School Board of the Edmonds School District and the Edmonds Police Department recognize the need to establish a protocol for appropriate access to school surveillance; NOW THEREFORE BE IT RESOLVED THAT, the School Board of the Edmonds School District ("School Board") and the Edmonds Police Department ("EPD" or "Agency"), (collectively the "Parties"), agree to the following: I. PURPOSE Pursuant to the federal Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. Sec. 1232(g); 34 CFR Part 99), and to the extent the Washington State Public Records Act, RCW Chapter 42.56, applies to this agreement, the Washington Supreme Court and the Court of Appeals have found that surveillance footage of students is a public record that is not exempt from disclosure under the Act (see Lindeman v. Kelso School District No. 458, 162 Wn.2d 196 (2007) and Does v. King County, 192 Wn. App. 10 (2015 Div. 1)). Accordingly, the School Board desires to enter into an agreement that will provide the EPD with immediate access to live school surveillance video when necessary to further those purposes. Packet Pg. 196 8.1.b II. PROTOCOL a. Access to Surveillance Video The Parties acknowledge and agree that school surveillance video is generally a confidential record that is not to be disclosed except in accordance with applicable law. The Parties recognize that they are permitted to share otherwise confidential records with each other for the limited purposes of ensuring student access to appropriate services and for the safety of students, faculty, and others. Any and all access by the EPD to the School Board's surveillance video system (the "System") shall be in furtherance of these purposes. Access to the System requires a unique account ("Agency Account"), which shall be assigned to an EPD Agency Representative. Login information for the Agency Account may be shared with other EPD personnel at the discretion of the Agency Representative. Any person who is permitted access to the Agency Account shall be subject to the provisions of this Agreement and the protocols and procedures set forth herein. b. School Board Duties The School Board shall provide the EPD Agency Representative with an Agency Account via surveillance software that shall be determined by the School Board in consultation with the EPD. The School Board shall maintain this account to ensure the EPD has access. The School Board shall communicate, collaborate, and coordinate its efforts with the EPD to ensure the safety of its schools. c. EPD Duties Authorized Access: As set forth above, any access to the System must be in furtherance of ensuring safety and emergency response of police personnel. Any use of the System for other purposes without the express written authorization of the School Board is specifically prohibited. All EPD personnel who are given access to the Agency Account shall be instructed on the purposes for which access is authorized. Record of Access: The EPD shall maintain a record (the "Record") which indicates the name of any personnel, individual, or external organization that requests and is allowed access to the Agency Account. At a minimum, the Record shall include the following: (1) Name or User ID of the person who accessed the Agency Account; (2) the date and time at which the Agency Account was accessed; (3) a brief statement indicating the purpose for which the Agency Account was accessed. The Record produced pursuant to this provision shall be provided to the School Board on a semi-annual basis or upon request by the School Board or its authorized designee. This provision shall not be construed so as to require the EPD to create the Record prior to, or in conjunction with, each 2 Packet Pg. 197 8.1.b instance of access to the Agency Account, but shall require the EPD to produce a complete copy of the Record semi-annually or upon request by the School Board, as set forth above. Maintaining Confidentiality: The EPD shall utilize various procedures and security measures to ensure that the confidentiality of school surveillance video is maintained to the greatest extent possible. All personnel who are granted access to the Agency Account must abide by the policies and procedures set forth by the EPD to maintain the confidentiality of any and all surveillance video accessed via the Agency Account. The Police Department will not distribute, share, or provide copies of any School District video to any party except as legally required by the Washington State Public Records Act (RCW Chapter 42.56), warrant or subpoena. d. Penalties IN The Parties recognize that unauthorized access to the System or disclosure of the confidential materials contained therein will cause irreparable harm to the School Board. Accordingly, the Parties agree that the School Board shall have the right to seek immediate termination of System access granted to any EPD personnel who is discovered to have accessed the Agency Account for an unauthorized purpose. III. INDEMNITY To the extent permitted by Washington law, the EPD agrees to indemnify, defend, and hold harmless the School Board, its officers, staff, employees and agents, against any and all claims, suits, damages, and causes of action arising out of the EPD's use of the System and Agency Account pursuant to this agreement, including but not limited to, access of the Agency Account by EPD personnel for reasons not authorized under this agreement. IV. NOTICE All notices required by this Agreement, unless otherwise provided herein, by either part to the other shall be in writing, delivered personally, by certified or registered mail, return receipt requested, or by Federal Express or Express mail, and shall be deemed to have been duly given when delivered personally or when deposited in the United States mail, postage prepaid, addressed as follows: School Board of Edmonds School District Attn: Superintendent Edmonds School District 20420 68th Avenue W Lynnwood, WA 98036 Edmonds Police Department Attn: Chief of Police Edmonds Police Department 250 Fifth Avenue N Edmonds, WA 98020 3 Packet Pg. 198 8.1.b V. COMPLIANCE WITH APPLICABLE LAWS It is the intent of the Parties that this Agreement will comply with all applicable laws and regulations that might pertain to it. Should the validity of this agreement be challenged at any point by a relevant authority, the Parties may engage in a declaratory action to seek guidance from the Courts on this issue. The Parties shall be bound by the Court's decision in a declaratory action brought by either party pursuant to this section. VI. SEVERABILITY The parties recognize and agree that should any clause(s) herein be held invalid by a court of competent jurisdiction, the remaining clauses shall not be affected and shall remain in full force and effect. VII. COUNTERPARTS This agreement may be executed in one or more counterparts, all of which together shall constitute only one agreement. VIII. WAIVER A waiver by either party of a breach or failure to perform hereunder shall not constitute a waiver of any subsequent breach or failure to perform. Any waiver of any requirement provided for by this agreement does not relieve the EPD of the obligations contained in the indemnification provision of this agreement. IX. CAPTIONS The captions contained herein are used solely for convenience and shall not be deemed to define or limit the provisions of this agreement. X. ENTIRE AGREEMENT The parties hereto agree that this is the final agreement between the parties and supersedes any and all prior agreements and/or assurances, whether oral or in writing. XI. GOVERNING LAW AND VENUE This agreement shall be construed in accordance with the laws of the State of Washington. Any dispute arising hereunder is subject to the laws of Washington, venue in Snohomish County, Washington. The prevailing party shall be entitled to reasonable attorney's fees and costs incurred as a result of any action or proceeding under this agreement. Signature pages follow: 4 Packet Pg. 199 8.1.b EDMONDS SCHOOL DISTRICT Kristine McDuffy, Superintendent Dated: Approved as to Form: Attorney for Edmonds School District STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 2019, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Kristine McDuffy, Edmonds School District Superintendent, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 5 Packet Pg. 200 8.1.b EDMONDS POLICE DEPARTMENT Al Compaan, Chief of Police Dated: Approved as to Form: Office of the City Attorney STATE OF WASHINGTON ) )ss COUNTY OF SNOHOMISH ) On this day of , 2019, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Al Compaan, Edmonds Chief of Police, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 6 Packet Pg. 201 8.2 City Council Agenda Item Meeting Date: 02/25/2020 Ordinance amending ECDC unit lot subdivision application procedure (AMD20190005) Staff Lead: Mike Clugston Department: Planning Division Preparer: Michael Clugston Background/History This item was introduced to Council on February 4 and a public hearing was held on February 18. One comment was received during the public hearing which was directed at the subdivision process generally rather than the specific change proposed to unit lot subdivision application timing. Staff Recommendation Approve the draft ordinance in Exhibit 1. Narrative The unit lot subdivision process was adopted in 2017 to allow for the creation of "fee -simple" residential ownership opportunities (e.g., allowing townhomes to be individually owned) in certain multifamily and commercial zones. Since 2017, three fee -simple projects have been approved and several more are at various stages of the review process. Based on that experience, staff has identified the need for a minor change to application timing within the unit lot procedure to make the associated building permit reviews more efficient for both staff and applicants. The existing code allows an applicant to apply for a unit lot subdivision together with design review, together with a building permit application, OR after a building permit application is submitted. Applying for the unit lot subdivision after the building permit application leads to processing inefficiencies. To be more effective, unit lot applications should no longer be accepted after building permits are submitted. Proposed language is shown in a redline/strike-out version of subsection (C) of ECDC 20.75.045. New language is also proposed in that subsection for unit lot applications on sites that are already built - out. The intent is emphasize the need to comply with current building code separation requirements in such circumstances. Attachments: Exhibit 1- Draft ordinance for revised unit lot application procedure Packet Pg. 202 8.2.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE SECTION 20.75.045 TO CHANGE THE PROCESS FOR UNIT LOT SUBDIVISIONS; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, the unit lot subdivision process was adopted in 2017 to allow for the creation of "fee -simple" residential ownership opportunities (e.g., allowing townhomes to be individually owned) in certain multifamily and commercial zones; and WHEREAS, staff has identified the need for a minor change to application timing within the unit lot procedure to make the associated building permit reviews more efficient for both staff and applicants; and WHEREAS, to streamline the process, unit lot applications should no longer be accepted after building permits are submitted; and WHEREAS, new language is also proposed in that subsection for unit lot applications on sites that are already built out, intending to emphasize the need to comply with current building code separation requirements in such circumstances; and and WHEREAS, staff introduced this topic to the Planning Board on November 13, 2019; WHEREAS, the Board then held a public hearing on December 11, 2019; NOW THEREFORE THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 20.75.045 of the Edmonds Community Development Code, entitled "Unit Lot Subdivision," is hereby amended to read as set forth in Attachment A hereto, which is incorporated herein by this reference as if set forth in full (new text shown in underline; deleted text shown in strike through). Packet Pg. 203 8.2.a Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: :• JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 204 8.2.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2020, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE SECTION 20.75.045 TO CHANGE THE PROCESS FOR UNIT LOT SUBDIVISIONS; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of 12020. CITY CLERK, SCOTT PASSEY 3 Packet Pg. 205 8.2.a ATTACHMENT 20.75.045 Unit lot subdivision. A. Purpose. The unit lot subdivision process provides opportunities for dividing fee simple ownership of land to create townhouses, rowhouses and similar fee -owned dwelling units as an alternative to both condominium ownership and traditional single-family detached subdivision. Unit lot subdivisions determine compliance with the relevant dimensional standards of ECDC Title 16 by analyzing whether the parent lot complies, but not requiring that each newly created lot within the unit lot subdivision (the unit lot) complies, with those dimensional standards. A unit lot subdivision does not permit uses or densities that are not otherwise allowed in the zoning district in which the unit lot subdivision is proposed. B. Applicability. The provisions of this section apply exclusively to the subdivision of land for single-family dwelling units, townhouse, and rowhouses and may be applied only in the following zones: multiple residential, general commercial, and Westgate mixed -use. A single lot within a unit lot subdivision may contain multiple dwelling units when the unit lot contains all such dwelling units within one building. Flats are permitted as an element of a unit lot subdivision only when a single lot within a unit lot subdivision contains the entire building in which flats are located. C. Association with Site Development — Application Timing. In the case of a vacant lot or a redevelopment site, a preliminary unit lot subdivision can only be submitted in conjunction with or subsequent +^ preceding a development site plan as required by Chapter 20.10, 20.11, or 20.12 ECDC, or in the case described in ECDC 20.10.020(B)(3) submitted in conjunction with or subsequent to preceding a building permit. For existing developed sites, a preliminary unit lot subdivision application may be submitted at any time. If the subdivision involves creating unit lot lines within common walls, a building permit application is required in order to verify that the walls meet the separation requirements in effect at the time of the subdivision application. D. Conformance with Standards of the Parent Lot. The parent lot must comply with and is vested to the applicable development standards (ECDC 20.75.030(E)) in effect at the time a complete application for preliminary unit lot subdivision is submitted. As a result of the unit lot subdivision, the individual unit lots within the subdivision may be nonconforming with respect to the bulk and dimensional standards required by ECDC Title 16. As with dimensional standards, compliance with access standards, including but not limited to fire lanes, drive aisles, turn-arounds, and access of/to the parent lot from/to the street will be evaluated based on the parent lot's compliance with such requirements, and not based on whether individual unit lots meet such standards. E. Future Additions and Modifications. Subsequent platting actions, additions or modifications to the structure(s) may not create or increase any nonconformity of the parcel lot. Changes requiring permitting that affect only the interior of building units will be evaluated for compliance with the requirements only for that unit. Any exterior changes will be evaluated for Packet Pg. 206 8.2.a ATTACHMENT compliance by considering whether the parent lot would still comply with applicable development standards. Any application for such external changes will require authorization of all owners of affected unit lots or approval of the HOA where changes to commonly owned tracts are proposed. F. Homeowners' Association Ownership of Common Areas. Any commonly used areas or facilities within a unit lot subdivision, including but not limited to common access, garage or parking areas, common open space or recreation space, common courtyards, commonly used stormwater facilities or side sewers and other similar features, must be owned and maintained by a homeowners' association with the right to assess the individual unit lot owners as necessary to properly maintain and repair such areas. Appropriate documentation regarding the rights of the homeowners association must be submitted for recording with the final plat. G. Maintenance Agreements for Building Exteriors. Maintenance agreements must be executed and recorded as an element of the final unit subdivision plat or short plat for maintenance of all building exteriors except in cases where all dwelling units are detached. The maintenance agreement must require equal participation by all owners within any one building and must be recorded on the final unit lot plat. The requirement does not apply to detached single family dwelling units. Common wall construction must meet currently adopted building codes. H. Parking on Different Unit Lots Allowed. Within the parent lot, required parking for a dwelling unit may be provided on a different unit lot than the lot with the dwelling unit as long as the right to use that parking is formalized by an easement on the final plat. I. Notice of Unit Lot on the Final Plat. The fact that the unit lot is not a separate buildable lot and that additional development of the individual unit lots may be limited as a result of the application of development standards to the parent lot must be noted on the final plat. J. An application for final unit lot plat will not be accepted until all foundations, including common wall foundations, are installed and located on the face of the final plat by the land surveyor of record. K. Review. Unit lot subdivisions of four or fewer lots are processed and reviewed as short subdivisions while five or more lots are formal subdivisions pursuant to Chapter 20.01 ECDC and the requirements of this chapter. [Ord. 4154 § 4 (Att. C), 2019; Ord. 4070 § 1 (Exh. 1), 2017]. Packet Pg. 207 8.3 City Council Agenda Item Meeting Date: 02/25/2020 AWC Workers Compensation Retro Program Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History AWC provides a Worker's Compensation coverage pool for eligible employers. Membership in the pool provides a third -party administrator for workers comp claims, access to the safety alliance program which provides support for safety programs , and allows members to receive refunds from the pool based on the pool's performance. Currently the City's Workers Compensation Claims are at a higher than recommended level . Labor and Industries provides a measurement of an employer's performance as it relates to on the job injuries. This measurement is called the Experience Factor and is used to calculate the rates that the employer and employees pay for worker's compensation coverage. In general an employer wants to have an Experience Factor of 1 or lower. The City's current experience factor is 1.2509. This amount over 1 has cost the City $74,274 in additional premiums in the last year. Currently the City does not have a third -party administrator for Workers compensation claims. There is some urgency to making this request which is why it has been brought before the full Council for discussion and potential action at the same meeting. The reason this has urgency is two -fold. The first part is that in order to be considered for inclusion in the AWC Pool, their Board of Directors must vote to include us. This must be done prior to submission of our inclusion to Labor & Industries. Labor & Industries has specific windows in which members can be added to retro pools. Our window closed at the end of March. Should the AWC Board vote to include Edmonds in the Retro Pool, and Labor & Industries approve our inclusion, this would allow the City an April 1ST start date with the Retro Pool. Should the City miss this window we would not be able to join the Pool until July. This July date is what creates the second part of the urgency. The HR Analyst position currently processes all of the worker's compensation claims. This employee will be leaving on maternity leave mid to late June. In order to complete a transition to the AWC Retro Pool, this employee would be key in working with AWC on this transition. This means that if we are not able to get into the pool until July, this employee would already be on maternity leave and we may need to delay enrollment until after her return. Staff Recommendation Become members of the AWC Retro Program so that the City will be able to use their resources to focus on reduction in claims, both frequency and severity, as well as a reduction in the impact of claims, by having a third -party administrator who is equipped to actively work existing claims. While this does result in an additional outlay of funds, $26,971 for 2020, the intent is to reduce the City's experience Packet Pg. 208 8.3 factor in order to reduce costs to the City over time. Narrative Please see attached materials. The Association of Washington Cities representative will also be making a 15 minute presentation to provide more specifics on the program and the direct benefit to the City as well as discussing the potential for retro payments from the Pool. Attachments: Edmonds Retro Program Analysis AWC Packet Pg. 209 City of Edmonds Retro Program Pool Proposal January 22, 2020 Packet Pg. 210 AWC Retro Poo The AWC Retro Pool is a risk -sharing pool with membership criteria based on annual premium and loss ratios. In order to participate in the AWC Retro Pool, employers must now have an average annual standard premium of at least $60,000. This change in program structure positions AWC Retro Pool members for greater probability of receiving refunds in the years to come, and allows AWC to continue to deliver services to all members. Safety Alliance Safety Alliance is our service only model.This group of employers are not exposed to the risk/reward system of the AWC Retro Pool. Services include claims management services, including Board of Appeals representation, loss prevention services and training. It's all about service Whether in the Retro Pool or the Safety Alliance, it's all about service. AWC's Retro staff work with members to reduce frequency and severity of workplace injuries, and we help employers get injured workers back to work safely and quickly. Our services include: • Management of all L&I claims • On -site loss control and risk management consultation • Assistance with safety programs and incident review • Online access to all materials relating to the employer's individual city/town and L&I claims • Free regional trainings through the Retro Safety Academy • Management of return to work or light -duty programs more on back' i i 1076 Franklin Street SE, Olympia, WA 98501 w a c t e s. o � ra ret ro 1-800-562-8981 I .360-753-4137 WorkSafe The WorkSafe Employer Award is AWC Retro Program's new recognition award. The award recognizes Retro's member employers who have made an exemplary organization -wide commitment to a culture of safety. Stay at Work The Stay at Work financial incentive program offered by L&I encourages employers to bring injured employees back to work in a light -duty or transitional work. Retro Program members have received more than a half million dollars each year with help from Retro staff. Sometimes, having someone help you is just what you need. Governed by members Ten individuals make up the Retro Advisory Committee. These members are from cities, towns, and one seat reserved for a county representative, and provide input on the operations of the program. The Retro Board is the final decision making body for the Retro Program. Member training It is essential to ensure every workplace is as safe as it can be. AWC's Retro Program gives members the training they need to get and keep employees safe. Working for you AWC Retro staff provides members with the very best in safety training, loss prevention, and claims management. Find out how we can help you save on your L&I costs. L6 Franklin Street SE, Olympia, WA 98501 1-800-562-8981 •360-753-4137 8.3.a Every employee [ Home safe f Every night Governance The AWC Board Executive Committee serves as the governing authority for AWC's Workers Compensation Retrospective Rating Program. The Board of Directors develop policies, operating procedures and member underwriting requirements. The Retro Advisory Committee is comprised of ten members from Retro member employers. The committee provides guidance and recommendations to program staff and the Executive Committee in developing policies & operating procedures and setting member standards. President Ed Stern, Councilmember, Board of Directors Secretary Kent Keel, Mayor, Poulsbo University Place Vice President Soo Ing-Moody, Mayor, Twisp Immediate Past President Don Britain, Mayor, Kennewick Advisory Committee Past President Pat Johnson, Mayor, Buckley Large City Representative Candace Mumm, Councilmember, Spokane Chair & Position 1 Woody Edvalson Position 6 Administrative Services Director, Bonney Lake Karen Sires Human Resources Manager, Pullman Position 2 David Scott City Manager, Washougal Vice Chair & Position 3 David Rodenbach Finance Director, Gig Harbor Position 4 Mary McDougal Human Resources Director, Lakewood Position 5 Noah Crocker Finance Director, Port Orchard Position 7 Vacant Position 8 Lynn Barber Human Resources Generalist, Anacortes Position 9 Thad Duvall County Auditor, Douglas County Position 10 Chantell Steiner City Clerk/Finance Director, Leavenworth V i Packet Pg. 213 aD a E Mission0 N Y L 0 Every Employee I Home Safe I Every Night U Vision & Goals We are the premier workers compensation program in the State of Washington • Develop and implement a process to engage top decision makers in the importance of the Retro Workers'Comp Program • Increase program revenue by adding at least five new value-added members each year • Effectively influence public policy • Aggressive, fair claims management We achieve the highest standards for comprehensive employee safety programs • Within three years each jurisdiction has at least one graduate of the AWC Retro Safety Academy • Attain 100% compliance with state safety regulations • Safety inspections for each member once every three years We provide financial stability and exceptional stewardship of public resources • Fully utilize loss prevention best practices • Conservative approach to maintaining reserves and member refunds • Careful analysis of risk sharing • Meaningful engagement with injured employees Q Packet Pg. 214 8.3.a MITITLO D, arawe, Retro Pool members Anacortes Arlington Asotin County Bainbridge Island Battle Ground Bonney Lake Bothell Burlington Camas Chelan Clarkston College Place Covington Des Moines DuPont Duvall Federal Way Fife Friday Harbor Garfield County Gig Harbor Grandview Issaquah Jefferson County Kennewick Klickitat County Lacey Lakewood Lincoln County Mercer Island Metro Parks Tacoma Mill Creek Milton Every employee [ Home safe f Every night AWC Retro Program Membership Moses Lake Mount Vernon Mountlake Terrace Mukilteo Oak Harbor Ocean Shores Okanogan County Othello Pasco Port Angeles Port Orchard Port Townsend Prosser Pullman Quincy Raymond Sammamish Shelton Shoreline Skamania County Snohomish Snoqualmie Steilacoom Sumner Sunnyside Toppenish Tumwater Valley Regional Fire Washougal Wenatchee West Richland Whitman County Safety Alliance members Airway Heights Marysville Blaine Medina Brewster Brier Buckley Cashmere Clallam Transit System Clyde Hill Colfax Columbia County Concrete Coulee City Coulee Dam Coupeville Creston Dayton Douglas County Eatonville Forks Franklin County Goldendale Grand Coulee Granger Housing Kitsap Kalama Morton Napavine North Bend Odessa Okanogan Omak Pacific County Ridgefield Roslyn Sequim South Bend Stanwood Sultan Sumas Tacoma -Pierce Health Dept. Toledo Tukwila University Place Wahkiakum County Warden Westport White Salmon Wilbur Kenmore Winlock Kitsap Transit Woodland Lake Forest Park Woodway Leavenworth Yelm Long Beach Zillah Packet Pg. 215 City of Edmonds 2020 Proposed Premium Projection 2020 Experience Modification Factor of: 1.2509 8.3.a NUMBER OF FULL TIME COMBINED MANUAL a RISK CLASS HOURS EMPLOYEES RATE MANUAL PREMIUM o 004,316-00 Mayors Office 5305 Mayors 3,061 1 0.0991 0 $303. 2 004,316-01 Human Res a 5305 Office & Admin - HR 4,305 2 0.0991 $426. o 004,316-02 Mun Court N 5305 Muni Court 10,724 5 0.0991 $1,062. 0) 004,316-03 Council 0 5305 Council 7,697 4 0.0991 U $762. Q 004,316-04 Admin Svcs Dept 5305 Admin Srvs. 24,296 12 0.0991 $2,407. a 004,316-05 Comm'y Svcs Dept N 5305 Comm Services 3,019 1 0.0991 $299. 004,316-06 Dev Svcs Dept 5305 Develop. Services 41,761 20 0.0991 $4,138. 0803 Develop. Services 5,878 3 1.1492 0 $6,755. a- 004,316-07 (not a sub) 004,316-08 Parks/Rec Dept 0803 Parks & Rec 29,139 14 1.1492 $33,486. o 5305 Parks & Rec 15,126 7 0.0991 $1,498. -0 6901 Volunteers - Parks & Rec 803 0 0.0555 $44. c 004,316-09 Police 0 E 6905 Police 79,363 38 1.7870 $141,821.CU 5305 Police 21,091 10 0.0991 $2,090. a 004,316-10 Pub Works Dept 0803 Public Works 72,828 35 1.1492 Packet Pg. 216 5305 Office & Admin - PW 14,038 7 0.0991 $ 8.3.a 004,316-11 Pub Facilities 0803 Public Works - Facilities 12,141 6 1.1492 $13,952. 5305 Office & Admin - Facilities 19,117 9 0.0991 $1,894. 364,387 175 TOTAL $296,0; 0 L a EXPERIENCE MODIFICATION IMPACT $74,27 0 c WO • ERS "Standard Premium: $370,31 N C 0 M P 0 RE i RO SUPPLEMENTAL PENSION PREMIUM (AT 2020 RATE OF 0.1225) $44,6; 0 0 L Qi * Hours are based on the most recent four quarters as reported to L&I. Total Premium: $414,94 L 0 **Standard Premium is the portion of total premium during a Retro Coverage Period. v *** Total Premium times 6.5% ***Service Fee to AWC Retro $26,9' a Packet Pg. 217 8.3.a 1.75 1.50 1.25 1.00 0.75 0.25 0.00 1.6390 City of Edmonds Experience Modification Factor History w Ex Mod 1.4953 AWC Retro Average: 0.9629 1.2853 1.1785 1.2132 lil II i 1.2509 Lmmnor- -A I----- F- 2014 2015 2016 2017 2018 07/01/15 Claims used for calculating 06/30/18 2020 Experience Factor 2019 2020 F."'V GI C O0 M R P RETRO Packet Pg. 218 8.3.a Experience modification factor impact The calendar Is affected by the following year: three-year claims window: 2017 7/1 /12 - 6/30/15 2018 7/1 /13 - 6/30/16 2019 7/1 /14 - 6/30/17 2020 7/1 /15 - 6/30/18 2021 7/1 /16 - 6/30/19 Note: The calculation is a comparison of your claims costs and work -hours to others reporting in the some risk class, within the State of Washington, over a three-year rolling widow. The primary components in the calculation are work -hours and claims cost so an increase or decrease in either will impact your factor. The calculation is performed on June 1st of each year with the factor applying to the upcoming calendar year, i.e. the claims costs used in the calculation for the 2018 experience factor were the total incurred claim costs as of June 1, 2017. Therefore, after the calculation date of June 1, 2017 any claim with a date of injury prior to 711114 no longer has an impact on your premium. O L O E O U N L Y O U a U Q 21 Q E O L O L m W N c O E LU r c a� E cv w Q Packet Pg. 219 Claim Summary Loss Run 01/01/2015 to 01/16/2020 Claim Frequency Department 2015 2016 2017 2018 2019 2020 Public Works 9 10 10 7 9 0 Office - Admin. 1 3 0 0 0 0 Volunteers - Excl. Police 0 0 0 0 0 0 Police 16 16 14 12 1 11 10 Total: 26 29 24 19 1 20 1 0 Claim Severity Summary of Claims 2015 2016 1 2017 2018 2019 2020 Public Works - Parks Claims Open 0 0 2 0 1 0 Time Loss Days 337 26 2278 7 16 0 Medical Costs $34,035 $16,089 $165,679 $17,186 $7,298 $0 Time Loss Paid $31,468 $2,667 $251,277 $5,345 $1,795 $0 PPD Amount $0 $0 $20,120 $13,279 $0 $0 Reserves $0 $0 $47,168 $0 $0 $0 Total Incurred Costs: $65,5031 $18,757 $484,243F $35,8101 $9,093 $0 8.3.a E L 0 0 r Q) 0 a E 0 U L d L O U a U a 2 N 21 a E 0 L- a. 0 N C O E W C E t U f6 Q Packet Pg. 220 Claim Summary, cont'd Summary of Claims 2015 2016 2017 2018 2019 2020 Office - Administration Claims Open 0 0 0 0 0 0 Time Loss Days 0 0 0 0 0 0 Medical Costs $3,458 $3,444 $0 $0 $0 $0 Time Loss Costs $0 $0 $0 $0 $0 $0 PPD Amount $8,279 $0 $0 $0 $0 $0 Reserves $0 $0 $0 $0 $0 $0 Total Incurred Costs: $11,736 $3,444 $0 $0 $0 $0 Summary of Claims 2015 2016 1 2017 2018 2019 2020 Law Enforcement Claims Open 0 0 0 0 3 0 Time Loss Days 297 81 27 56 0 0 Medical Costs $48,780 $32,893 $23,048 $20,754 $8,534 $0 Time Loss Costs $50,974 $13,321 $4,503 $15,176 $0 $0 PPD Amount $9,856 $0 $0 $1,086 $0 $0 Reserves $0 $0 $0 $0 $4,299 $0 Total Incurred Costs: $109,609 $46,214 $27,552 $37,016 $12,834 $0 2015 Total 2016 2017 2018 2019 2020 Total Claims Open 0 0 2 0 4 0 Total Time Loss Days 634 107 2305 63 16 0 Total Medical Costs $86,273 $52,427 $188,727 $37,939 $15,832 $0 Total Time Loss Costs $82,441 $15,988 $255,780 $20,521 $1,795 $0 Total PPD Amount $18,134 $0 1 $20,120 $14,366 $0 $0 Total Reserves $0 $0 $47,168 $0 $4,299 $0 Total Incurred Costs: $186,848 $68,415 $511,795 $72,825 $21,927 $0 8.3.a Packet Pg. 221 8.3.a :\T1TLoCl3i�i Every employee I Home safe I Every night Association of Washington Cities Workers' Compensation Retro Program Retro Pool Participation Agreement Government, utilities & related services As a member in good standing with the Association of Washington Cities City of Edmonds Member name 004,316-00/01-10 L&I Account number Enrolls by this agreement as a participating member in the Association of Washington Cities Retro Program Retro P ("AWC Retro Pool") between the Association of Washington Cities ("AWC") and the Washington State Department( Labor and Industries ("L&I"). This membership is subject to approval by L&I after submittal of the required "Applicatil Group Membership and Authorization for Release of Insurance Data" (L&I retro application form). 1. Goals of the program: A. Be the premier workers' compensation program in the State of Washington; B. Achieve and maintain the highest standards for comprehensive employee safety programs; and C. Provide financial stability and exceptional stewardship of public resources. 2. Administration & management of the program: AWC is responsible for the day-to-day operation of the Retro Program, which include: A. Assisting Retro Pool members in reducing the frequency and severity of industrial injuries; B. Educating Retro Pool members in the most appropriate ways to control costs; C. Providing claims management services, including access to online claims management system, Risk Consol D. Providing program information and training materials; E. Providing loss prevention and risk management services; F. Reviewing each Retro Pool participant annually for qualification for membership in the AWC Retro Pool; G. Representation at the Board of Industrial Insurance Appeals (BIIA) through mediation; H. Providing assistance with abatement and appeals of DOSH citations; I. Gathering required information and submitting Stay at Work (SAW) reimbursement requests with L&I; J. Maintaining the OSHA Injury and Illness log for all members. 3. Member agrees to: A. Remain a member of the AWC Retro Pool through the initial coverage year; B. Abide all AWC Retro Program Policies as adopted by the AWC Retro Board; 2 .N c a E Dr i4 a� 0 L a 0 a� c 0 w Packet Pg. 222 8.3.a C. During the contract term, maintain an individual account for workers' compensation insurance in good standin with the Department of Labor & Industries; D. Comply with all applicable laws, rules and regulations set forth by L&I; E. Participate in safety and loss prevention programs available as an AWC Retro Pool member, including strivir have at least one field employee complete training to become a Retro Safety Coordinator; F. Demonstrate a commitment to maintaining a safe workplace and utilizing return -to -work strategies to reduce claims costs; G. Maintain membership in the Association of Washington Cities through the final retro year adjustment; H. Pay a service fee of six and one half percent (6.5%) of total Industrial Insurance Premium, billed annually in January, for each plan year of participation; I. Provide notification 30 days before the end of the coverage year if the Retro Pool member wishes to termina automatic renewal of the agreement; J. Non-payment of service fees as agreed will result in forfeiture of any refund that may otherwise be due. 4. Refunds/Assessments: A. A refund distribution and retention policy guides the determination of the amount of refunds returned to mem and the amount held in reserves, for each plan year in which L&I refunds are received. The allocation of refu described in the AWC Retro Program Policies. Retro Pool members also acknowledge that refunds are base number of factors, such as premium size, claim costs, and related factors and are not guaranteed. B. If a group assessment develops for any plan year, those members that caused the assessment will be asses first, up to the maximum liability of the participating member's standard premium. If necessary to cover the assessment, the remaining members shall pay the balance on the basis of their individual percentage of the group premium. Penalties become due and payable within 30 days of notification of the amount. If a member NOT re -enroll in the program, any refund will be held until the final adjustment of that Retro year. C. Because the potential for refunds and assessments extends over several years as claims mature, members to cooperate with the AWC Retro Pool, its vendor partners and other agents until such time as the third and 1 adjustment order of any Retro year is final and binding as provided for by WAC 296-17-90453. Cooperation i include, at a minimum, access to claims data and assistance in managing claims. All claim -related communi( between the Retro Pool member and L&I, the Board of Industrial Insurance Appeals, and/or the Washington Department of Retirement Systems must include AWC. At no time may a member represent itself in an appe protest, or hearing without the notification to the AWC Retro Pool. 5. Annual plan choice/Re-enrollment: A. Prior to the beginning of any coverage year, the AWC Retro Pool will submit plan choices to L&I as adopted AWC Retro Board. These choices set single loss limits for each claim, whether insurance charges are a mull of premium or claim costs, a maximum assessment limit, and a maximum limit for refund. Prior to the beginn each subsequent plan year, members will be notified of the plan type, minimum and maximum loss ratios, ar single loss limit chosen for the following year. 6. Indemnification/Liability: A. Each party shall indemnify and hold harmless the other and its directors, officers, employees, agents, parent subsidiaries, successors and assigns from and against any and all liabilities, claims, suits, actions, demands settlements, losses, judgments, costs, damages, and expenses (including reasonable attorney's fees) arisinc of or resulting from, in whole or part, the acts or omissions of the indemnifying party, its employees, agents c contractors and the indemnifying party's affiliated companies and their employees, agents or contractors. 7. Term of agreement: A. The term of this agreement shall be from the enrollment date of the Retro member until December 31 of that year, and renewing automatically each subsequent year. State law requires Retro Pool members to notify L8 AWC in writing if they do not intend to participate in the Retro Pool for the next plan year. That notification m received 30 days prior to the beginning of the next plan year. If a member decides not to continue participatic the upcoming year, they are still required to maintain membership in AWC until the final adjustment for their year of participation. Packet Pg. 223 8.3.a Authorized by AWC Retro Program Retro Pool member: (Printed name) (Signature) (City/Town Applicant) (Title) (Address/Street) (Date) Packet Pg. 224 Department of Labor and Industries Retrospective Rating Program retro@Lni.wa.gov I www.retro.Lni.wa.gov Mail to association: AWC Retro 1076 Franklin Street SE Olympia, WA 98501 Employer City of Edmonds APPLICATION FOR GROUP MEMBERS $.3.a AND AUTHORIZATION FOR RELEASE OF INSURANCE DATA Retro ID 122 UBI 312 000 093 Account ID 004,316-00/01-10 Application Deadline 06/15/2020 Coverage Year Beginning 01/01/2020 If you have more than one L&I industrial insurance account you must enroll all sub accounts that are of a similar busi nature. You may elect to enroll all dissimilar businesses. RESET If you want to enroll dissimilar businesses, please check the sub account box. 10 P1 r If you have questions about this requirement please contact the business association listed above or L&I at (360) 902-4851. As a member of the sponsoring organization listed above, this employer applies for enrollment in the retrospective rating group sponsored by the organization. L&I will notify the sponsoring organization of acceptance or denial of your application to participate in the group. It is the responsibility of the sponsoring organization to notify you of this acceptance or denial. As a pre -requisite of enrollment each of your industrial insurance accounts must be in good standing at the time of enrollment or you will not be allowed to participate in retrospective rating. By signing this application, the employer named above agrees with all of the following conditions: • L&I will automatically re -enroll the employer as a member of the group in future coverage periods provided the employer's industrial insurance account is in good standing at the time of re -enrollment. If the employer does not want to participate in future coverage periods the employer or sponsoring organization must notify L&I in writing prior to the beginning of the respective coverage period. • The employer authorizes L&I to furnish the sponsoring organization or their designee with data and information obtained from the employer's industrial insurance account(s). • The sponsoring organization will represent the employer in all matters applicable to retrospective rating participation and the employer's industrial insurance account(s). • The employer agrees to comply with L&I rules, regulations and laws and is bound by the terms of the agreement between the sponsoring organization and L&I. • The employer will cooperate with L&I claims management activities and will participate in the sponsoring organization's claims management and workplace safety initiatives. • All retrospective rating adjustments that may be earned by the employer will be given to the sponsoring organization. L&I is not involved in the distribution of a group refund to the individual group members except in the case of defunct group. These conditions are in effect immediately and will remain in effect through the term of any agreement between the sponsoring Drganization and Lail. NOTE: L&I disclaims any interest in any other contract you may enter into with the sponsoring organization as their pre- requisite of your participation in the retrospective rating group that they sponsor, and L&I neither approves or disapproves of any language or provision contained in these other contracts. RETURN this application directly to the above organization. DO NOT send this application directly to L&I. Signature of an owner, partner or corporate officer of the employer named above is required to participate in this retrospective rating group. Type or print name Title Date Owner, partner, corporate officer Signature Index: APM E a� 0 L a F250-016-000 app for group membership and authorization for release of insurance data 04-2012 Packet Pg. 225 8.4 City Council Agenda Item Meeting Date: 02/25/2020 Parks Director Confirmation of Appointment Staff Lead: Mayor Nelson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History The Parks Director position became vacant July 19, 2019 due to a resignation. The City conducted an extensive recruiting process that lasted 8 months. The Parks and Recreation Director position was posted on 6/26/2019 after the City received notice that the current director would be leaving in July. The first round of applications were reviewed following the initial deadline of 7/12/2019 and 5 qualified candidates were selected to participate in panel interviews. The first interview process occurred on 8/22/2019 and included three rotating panels: Director, Staff and Community Members. While a possible leader was identified, the panels and the Mayor were unable to select a total of 3 qualified candidates for recommendation to Council. Applications were then reviewed regularly and forwarded to the department as qualified individuals were identified. A sufficient number of qualified applications were not identified to hold another interview process until the last group of candidates were reviewed in January 2020. The second interview process was held on 1/31/2020 and included 3 qualified candidates and two rotating panels: Directors and Staff, unfortunately the community members were not available to participate. The panels successfully identified that all 3 candidates as highly qualified for the position and felt comfortable recommending them all to the Mayor for consideration . All 3 candidates interviewed with the Mayor and all 3 candidates were forwarded for interviews with the Council. The Mayor's final selection that he is forwarding for confirmation is Angela Feser. Ms. Feser's references (supervisor, peer, subordinate), background check (including credit report and education verification) and drivers abstract have been completed. All checks have come back clear. Staff Recommendation Considering Ms. Feser's experience, education, background, and the results of her reference checks, Mayor Nelson seeks to confirm appointment of Angela Feser to the Director of Parks, Recreation and Cultural Services position effective April 1, 2020. Additionally, it is recommended to approve the included employment agreement. Key terms of this agreement are as follows: *The Employee will be paid an annual salary of One Hundred Sixty Nine Thousand One Hundred Sixty Six Dollars ($169,166), which is Range 20, Step 7, with an advance of the anticipated three percent (3%) COLA for 2021 applied to that step. Should the City Council approve a COLA greater than 3% for non -represented employees in 2021, the Employee will receive the additional percentage increase above 3%; should the City Council approve a COLA lower than 3% for non - Packet Pg. 226 8.4 represented employees in 2021, the Employee will remain at the $169,166 annual salary until the top of the wage schedule catches up. *The Employee will also receive a one-time payment of Eight Thousand Dollars ($8,000.00) for moving expenses, to be paid in her first paycheck. This payment is considered a taxable benefit. *The Employee shall be subject to a six-month probationary period. During which probationary period, should the Mayor terminate the Employee without cause, her severance pay shall be limited to the amount of salary up to three (3) months and all leave earned by her during the term of this Agreement. After the probationary period has expired, in the event the Employee is removed from office and her employment is terminated other than for cause, she will receive severance pay equal to: three (3) months' salary and payment for any accrued but unused leave as per Chapter 2.35 of the EMC. Employees removed and terminated for cause, including but not limited to malfeasance in office or conviction of a felony, will not be eligible for severance pay *In addition, the Employee will be granted a bank of five days (40 hours) of vacation leave and five days (40 hours) of sick leave at the beginning of her employment. The Employee will be eligible to use vacation and sick leave banks at the start of her employment. The Employee will thereafter accrue vacation and sick leave as provided in Chapter 2.35 EMC. In regards to the employment agreement, the City has previously allowed for alternative hiring terms for Director level positions as follows: *Vacation and/or Sick Leave was front loaded for the Public Works Director (2010), the Parks Director (2011), the Finance Director (2014), the Community Services & Economic Development Director (2014), and the Human Resources Director (2019) *Severance of 3 months was agreed to for the Finance Director (2014) and the Human Resources Director (2019) Narrative See attached employment agreement Attachments: Feser - Employment Contract 2020-02-19 Packet Pg. 227 8.4.a EMPLOYMENT AGREEMENT THIS AGREEMENT ("Agreement") is entered into by and between Angela Feser (the "Employee") and the City of Edmonds, a Washington municipal corporation (the "City") to describe the terms and conditions of the Employee's appointment to the position of, and employment as, the City's Director of Parks, Recreation and Cultural Services. WHEREAS, the City desires to employ the services of the Employee as the Director of Parks, Recreation and Cultural Services of the City of Edmonds, pursuant to the terms of this Agreement and as provided by the Edmonds Municipal Code ("EMC"); and WHEREAS, it is the desire of the City to provide certain benefits, establish certain conditions of employment, and to set working conditions of the Employee; and WHEREAS, the parties acknowledge that the Employee is appointed by the Mayor, subject to City Council approval; that the Employee will serve at the pleasure of the Mayor; and that nothing herein is intended to modify the Employee's at -will status; and WHEREAS, it is the desire of the Employee to accept employment as Director of Parks, Recreation and Cultural Services under the terms provided herein; NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: 1. Appointment and Effective Date In accordance with RCW 35A.12.090 and ECC 2.10.010, the Mayor appoints, and the City Council confirms, the Employee as the Director of Parks, Recreation and Cultural Services for an indefinite term commencing Wednesday, April 1, 2020. 2. Qualifications The Employee affirms that she possesses the education, training and experience, which are an essential condition of the Employee's appointment and employment. 3. Duties and Authority The Director of Parks, Recreation and Cultural Services is a department head position with executive management responsibility for Parks, Recreation and Cultural Services. As the Director of Parks, Recreation and Cultural Services, the Employee will devote her full time and attention to faithfully perform the duties thereof, which include but are not limited to management of all activities related to the following: Under administrative direction, plans, organizes, controls and directs the Parks, Recreation and Cultural Services functions and programs of the City; provides internal consulting assistance to the City's management and supervisory staff on a variety of Parks, Recreation and Cultural Services matters; supervises and evaluates the performance of assigned personnel. Directors are responsible for the operations of the departments and may Packet Pg. 228 8.4.a delegate signing authority except as limited by the provisions of Edmonds City Code or state or federal law. In addition, this position will perform such other duties as may be assigned by the Mayor. The Employee's position is FLSA-exempt and not eligible for overtime. It is recognized that the Employee must devote time outside the normal office hours to the business of the City. 4. Salary The Employee will be paid an annual salary of One Hundred Sixty Nine Thousand One Hundred Sixty Six Dollars ($169,166), which is Range 20, Step 7, with an advance of the anticipated three percent (3%) COLA for 2021 applied to that step. Should the City Council approve a COLA greater than 3% for non -represented employees in 2021, the Employee will receive the additional percentage increase above 3%; should the City Council approve a COLA lower than 3% for non -represented employees in 2021, the Employee will remain at the $169,166 annual salary until the top of the wage schedule catches up. The Employee's annual salary will be pro -rated and paid in periodic installments consistent with the City's normal payroll procedures. This salary may be subject to step adjustments, market adjustments, and/or annual COLA adjustment, as determined by City Policy, City Code, the City Council and/or the Mayor. The Employee will also receive a one-time payment of Eight Thousand Dollars ($8,000.00) for moving expenses, to be paid in her first paycheck. This payment is considered a taxable benefit. 5. Benefits Start Date All benefits will be effective the first day of employment, April 1, 2020. Holidays and Leaves The Employee will be granted or accrue holidays, vacation, sick leave and other leave as provided in Chapter 2.35 EMC and City policy. In addition, the Employee will be granted a bank of five days (40 hours) of vacation leave and five days (40 hours) of sick leave at the beginning of her employment. The Employee will be eligible to use vacation and sick leave banks at the start of her employment. The Employee will thereafter accrue vacation and sick leave as provided in Chapter 2.35 EMC. Insurance The Employee will be provided the same medical, dental, disability, life insurance and other insurance benefits as other management level employees. Retirement 2 Packet Pg. 229 8.4.a The Employee may elect to participate in one of the City's deferred compensation programs, and is required to participate in the Municipal Employees Benefit Trust (which is provided in lieu of federal Social Security) on the same terms as other City employees. These programs are in addition to the mandatory DRS-managed retirement plan, if any, applicable to the Employee's position. Automobile and Travel The Employee will be reimbursed for reasonable and necessary travel and business expenses in accordance with the City's reimbursable expense policy and state and federal law. Professional Organization and Development Within departmental budget limitations, the City will pay the Employee's annual dues for membership in the Washington Recreation & Parks Association (WRPA) and the National Recreation & Parks Association (NRPA) and for attendance at professional conferences and training related to the Employee's duties and responsibilities as Director of Parks, Recreation and Cultural Services. The City will also pay the Employee's State of Washington Landscape Architecture License fees. 6. Performance Appraisals The Mayor will review the Employee's performance in December 2020 and each subsequent December thereafter. 7. Termination and Severance Pay The Employee is employed at -will, and the Mayor may remove her from the position of Director of Parks, Recreation and Cultural Services and terminate her appointment at any time, with or without cause. In the event the Employee voluntarily resigns and gives at least two (2) weeks advance notice in writing, she will be paid at separation for unused leave as provided in Chapter 2.35 EMC. The Mayor may waive the notice requirement in the case of resignation due to health or family emergency. The Employee shall be subject to a six-month probationary period. During which probationary period, should the Mayor terminate the Employee without cause, her severance pay shall be limited to the amount of salary up to three (3) months and all leave earned by her during the term of this Agreement. After the probationary period has expired, in the event the Employee is removed from office and her employment is terminated other than for cause, she will receive severance pay equal to: three (3) months' salary and payment for any accrued but unused leave as per Chapter 2.35 of the EMC. Employees removed and terminated for cause, including but not limited to malfeasance in office or conviction of a felony, will not be eligible for severance pay 3 Packet Pg. 230 8.4.a 8. Indemnification The City will defend, save harmless and indemnify the Employee as set forth in EMC 2.06, or any amendment thereof, with respect to claims and/or litigation resulting from any conduct, acts or omissions arising from the scope or course of the Employee's service or employment with the City. 9. Entire Agreement/Modification/Severability This Agreement constitutes the entire agreement between the parties and supersedes any other agreements, oral or written. This Agreement may be amended or modified only with the written concurrence of both parties. If any clause, section, sentence or provision of this Agreement is ultimately held invalid by a court or tribunal of competent jurisdiction, such invalidation will not affect the validity of any other clause, section, sentence or provision. 10. Notices Notices pursuant to this Agreement will be given, by deposit in the custody of the United States Postal Service, postage prepaid, addressed as follows: CITY OF EDMONDS: EMPLOYEE Office of the Mayor City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Angela Feser 18501 SE Newport Way Issaquah, WA 98027 11.Opportunity to Confer with Independent Counsel In signing below, the Employee expressly represents and affirms that the City Attorney was not acting as the Employee's counsel in drafting this Agreement and that the Employee had the opportunity to consult with independent counsel in reviewing and deciding to execute this Agreement. DATED this _day of , 2020. CITY OF EDMONDS EMPLOYEE Michael Nelson, Mayor Angela Feser ATTEST/AUTHENTICATED: 2 Packet Pg. 231 8.4.a Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney i E 0 Q E W Q Packet Pg. 232 8.5 City Council Agenda Item Meeting Date: 02/25/2020 2020 Carryforward Budget Amendment Ordinance Staff Lead: Scott James Department: Administrative Services Preparer: Marissa Cain Background/History Amend the 2020 Budget Ordinance No. 4168 Staff Recommendation Staff recommends that Council approves Ordinance No. XXXX amending the 2020 Budget. Packet Pg. 233 8.5 Carryforward Amendment Exhibits Cash (Increase) Page # Description Decrease General Fund 001 1 Trakit System Implementation $34,300 2 Digitization Project $10,000 3 Climate Goals Project $17,932 4 Development Code Update $3,101 5 Housing Commission Project $81,046 6 Street Plan Update $8,759 7 Historic Preservation Interns $10,000 8 Parking Lot $51,166 9 City Hall HVAC Maintenance $12,960 10 Wellness Committee $6,256 11 Neogov Insight Fees $6,498 12 Ebb Tide Trial Support $5,500 13 Grant Writing Services $12,000 14 Meadowdale Final Payment $36,965 15 Informational Panel $4,000 16 Creative District Logo $7,000 44 Traffic Calming Program $10,123 Impacts to Beginning Cash $317,606 Street Fund 111 17 Concrete Crew Truck $60,000 Impacts to Beginning Cash $60,000 Combined Street Construction/Improvement Fund 112 18 Highway 99 Revitalization $0 19 Bike2Health $0 20 Citywide Pedestrian Crossing Enhancements $0 43 84th Ave Overlay $0 44 Traffic Calming Program $0 Impacts to Beginning Cash $0 Hotel/Motel Tax Revenue Fund 120 21 Video Production Services $5,500 Impacts to Beginning Cash $5,500 Packet Pg. 234 8.5 Cash (Increase) Page # Description Decrease REET 2 - Fund 125 22 238th Island $5,000 23 Gateway Sign $17,000 24 4th Avenue Cultural Corridor $14,389 25 City Park Pedestrian Safety $40,000 26 Yost Pool Covers $12,176 46 Waterfront Redevelopment $453,719 Impacts to Beginning Cash $542,284 REET 1- Fund 126 27 2019 Traffic Signal Upgrade $27,669 28 Adaptive System $47,000 29 Admiral Way $15,083 43 84th Ave Overlay $75,289 45 Civic Park $34,436 46 Waterfront Redevelopment $517,309 Impacts to Beginning Cash $716,786 127 Gifts Catalog Fund 30 Powdercoating Benches $8,000 31 Memorial Bench $2,762 Impacts to Beginning Cash $10,762 Parks Capital Construction Fund 332 32 Fishing Pier $56,776 45 Civic Park $16,665 46 Waterfront Redevelopment $997,272 Impacts to Beginning Cash $1,070,713 Water Fund 421 33 Swedish & 76th Waterline Replacement $55,047 34 Phase 10 Waterline Replacement Project $82,385 35 Electronic Scanning $4,981 36 Dayton Utility Replacement Project $230,825 Impacts to Beginning Cash $373,238 Packet Pg. 235 8.5 Cash (Increase) Page # Description Decrease Storm Fund 422 35 Electronic Scanning $4,981 36 Dayton Utility Replacement Project $134,782 37 Dayton Street Stormwater Pump $263,838 38 Ballinger Regional Facility $116,222 43 84th Ave Overlay $126,033 Impacts to Beginning Cash $645,856 Sewer/Treatment Plant Fund 423 35 Electronic Scanning $4,981 36 Dayton Utility Replacement Project $988,708 39 CIPP Sewer Rehab Phase II $10,688 40 2019 Sewer Replacement $49,576 41 Carbon Recovery Project $410,973 Impacts to Beginning Cash $1,464,926 Technology Rental Fund 512 42 IT Projects $230,000 Impacts to Beginning Cash $230,000 Total of Impact to Beginning Cash $ 5,437,671 Attachments: 2020 Carryforward Budget Amendment Exhibits 2020 Carryforward Budget Amendment Ordinance Packet Pg. 236 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Complete customization and reporting features and implementation of Electronic Plan Review as part of the Tralit permit tracking system. While included in the 2019 budget, not all features of the new Tralit permitting system could be implemented until the base system was installed, tested, and users trained, which occurred in December of 2019. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Tralit System Implementation Name: Preparer: Shane Hope Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.62.524.10.41.00 Professional Services $ 34,300 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 34,300 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 34,300 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 34,300 $ - $ - $ - $ - Packet Pg. 237 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Professional Services are used for scanning of permitting and development records to convert into digitized format. The 2019 approved budget amount was $48,000. This request is to carry forward $10,000 of the unspent amount. This would add to the $20,000 currently approved in the 2020 budget to complete the project. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Digitization Name: Preparer: Leif Bjorback Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.62.524.10.41.00 Professional Services $ 10,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 10,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 10,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 10,000 $ - $ - $ - $ - Packet Pg. 238 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Climate Goals Project: The Climate Goals Project was initiated to follow up on Council Resolution # 1389. Part of the work is being carried out with the professional services assistance of ESA. While much of the work identified in the professional services agreement has been completed, $17,932 remained unspent at tthe end of 2019. This amount is requested for carryforward into 2020. One of the next steps in the Project is to update the 2010 Climate Action Plan. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Climate Goals Project Name: Preparers 1 Shane Hope Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.62.524.10.41.00 Professional Services $ 17,932 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 17,932 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 17,932 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 17,932 $ - $ - $ - $ - Packet Pg. 239 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: A professional services agreement for assistance with updating the development code still has $3,101 remaining unspent. Although the Development Services Department intends to hire a half-time planner to help with the code update (as authorized by the City Council in the 2020 budget approval process), the small remaining amount in the professional services agreement is requested to be carried forward. This amount can be used for minor research that the consultant would carry out, either before or in addition to a part-time staff person being in place. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Development Code Update Name: Preparer: Shane Hope Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.62.524.10.41.00 Professional Services $ 3,101 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 3,101 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 3,101 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 3,101 $ - $ - $ - $ - Packet Pg. 240 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Housing Commission Project The Housing Commission consultant (for meeting facilitation and community engagement) had $81,046.25 remaining in the professional services account for this project, as of the end of 2019. Work on the project will continue through the remainder of 2020. The same unspent amount of $81.046.25 is requested to be carried forward to complete the project. Department: Development Services Division: Administration 62.524.101J Fund 001 GENERAL Title: Housing Commission Project Name: Preparer: Michelle Martin Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.62.524.10.41.00 Professional Services $ 81,046 $ - $ - $ - $ - Total Expenditure Increase (Decrease) $ 81,046 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 81,046 $ - $ - $ - $ - Total Beginning Fund Balance Increase (Decrease) $ 81,046 $ - $ - $ - $ - Packet Pg. 241 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: The City's Street Tree Plan needs to be updated, as called for in the Urban Forest Management Plan (UFMP). After UFMP adoption, a professional services agreement was reached with the Watershed Company to help staff move forward with updating the Street Tree Plan to implement the UFMP. As of the end of 2019, $8,788 remains unspent. Much of the work will need to occur in 2020. The update will include consultation with the Tree Board. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Street Tree Plan Update Name: Preparers 1 Shane Hope Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.62.524.10.41.00 Professional Services $ 8,759 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 8,759 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 8,759 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 8,759 $ - $ - $ - $ - Packet Pg. 242 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Interns to assist the Historic Preservation Commission in public outreach, research and documentation of historic structures. This will assist the HPC to be more proactive in encouraging property owners to register their property on the Edmonds Historic Register. The timing of advertising for interns is best done in Winter to coincide with the school calendar, and the intern work is anticipated to begin this coming Summer. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Historic Preservation Interns Name: Preparers 1 Shane Hope Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.62.524.10.41.00 Professional Services $ 10,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 10,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 10,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 10,000 $ - $ - $ - $ - Packet Pg. 243 Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Public Works parking lot concrete leveling and lot shoring due to setteling, preliminary engineering Department: Public Works Fund Name: 001 GENERAL Division: lFacilities Title: Public Works parking lot concrete leveling/shorin Preparer: Thom Sullivan Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 12019 Adopted Budget 1 100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 001.000.66.518.30.41.00 Professional Services $ 51,166 $ - $ - $ - $ - Total Expenditure Increase (Decrease) $ 51,166 $ Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - S - S - S - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 51,166 $ - $ - $ - $ - Total Beginning Fund Balance Increase (Decrease) $ 51,166 1 $ - $ - $ - $ - Packet Pg. 244 Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: City Hall HVAC repairs and replacement of aging heat pumps and furnaces Department: Public Works Fund Name: 001 GENERAL Division: Facilities Title: City Hall HVAC maintenance and repair Preparer: Thom Sullivan Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 12019 Adopted Budget 1100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 001.000.66.518.30.48.00 Heat Pumps $ 12,960 $ - $ - $ - $ - 1 Total Expenditure Increase (Decrease) $ 12,960 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 12,960 $ - $ - $ - $ - Packet Pg. 245 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Wellness Committee Budget from 2019 to be carried forward to 2020. These unspent funds are for rojects and events that were planned, but not able to be executed until we got approval from new mayor in 2020. Department: Human Resources Division: Fund 001 GENERAL Title: Wellness Committee Name: Preparer: Carly Derrick Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.22.518.10.31.10 Wellness Committee $ 6,256 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 6,256 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Balance $ 6,256 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 6,256 $ - $ - $ - $ - 10 Packet Pg. 246 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Due to a change in the billing cycle for Neogov fees, 2019 MISC funds need to be carried forward from 2019 to 2020 to help cover 2020 Insight fees. Neogov fees for all services (insight, onboard and governmentjobs) will be on a calendar year billing cycle moving forward. Department: Human Resources Division: Fund 001 GENERAL Title: HR Analyst Name: Preparer: Emily Wagener Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.22.518.10.49.00 Neogov Insight Fees $ 6,498 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 6,498 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Balance $ 6,498 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 6,498 $ - $ - $ - $ - 11 Packet Pg. 247 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: We have a contract with Herrera for services not to exceed $5,500, this was approved in 2019 however the trial was extended into 2020 and as such we request the funds be carried into 2020. Department: Parks, Recreation & Cultural Services Division: Parks Fund 001 GENERAL Title: Ebb Tide Trial Support Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.64.571.21.41.00 Professtional Services $ 5,500 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 5,500 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 5,500 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 5,500 $ - $ - $ - $ - 12 Packet Pg. 248 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: This scope and contract was developed to off -set the shortage in staff support in the absence of a parks director. We have a contract with Ashley Knapp not to exceed $12,000 with work done in 2019 and 2020. Ashley will supply RCO grant writing services to the city until a Director is hired. Department: Parks, Recreation & Cultural Services Division: Parks Fund 001 GENERAL Title: Grant Writing Services Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.64.571.21.41.00 Professional Services $ 12,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 12,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 12,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 12,000 $ - $ - $ - $ - 13 Packet Pg. 249 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Final bill for 2019, invoice did not make the deadline but will arrive in early 2020. Department: Parks, Recreation & Cultural Services Division: Parks Fund 001 GENERAL Title: Meadowdale Final Payment Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.64.576.80.41.50 Intergovernmental Services $ 36,965 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 36,965 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 36,965 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 36,965 $ - $ - $ - $ - 14 Packet Pg. 250 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Informational Panel requested and approved by Council from the Council Contingency fund at the end of 2019. Funds to be carried forward in order to complete the project in 2020. Department: Parks, Recreation & Cultural Services Division: Parks Fund 001 GENERAL Title: Informational Panel Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000. 11.511.60.49. 10 Informational Panel $ 4,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 4,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 4,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 4,000 $ - $ - $ - $ - 15 Packet Pg. 251 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: To continue the completion and rollout of the Creative District logo development and branding efforts we need to carry forward $7,000 from the Economic Development Budget. Department: Economic Development/Community Services Division: Economic Development Fund 001 GENERAL Title: Professional Services Name: Preparer: Patrick Doherty Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.61.558.70.41.00 Professional Services $ 7,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 7,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 7,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 7,000 $ - $ - $ - $ - 16 Packet Pg. 252 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: In the 2019 budget $60K was approved to purchase a work truck for the new concrete crew. We waited on ordering the truck until we we sure we were going to be able to fill the possitions. By the time the possitions were filled it was too late to order a 2019 model truck. We had to wait for the 2020 model trucks to be availible to order. The expected arival of the 2020 Ford F-450 cab chassis will in February, then it will go to Northend Truck for the flatbed and form board rack. Department: Public Works Fund 111 STREET Division: Street Title: Concrete crew work truck Name: Preparer: Mike Adams Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 111.000.68.594.42.64.00 Equipment - Concrete Truck $ 60,000 $ Total Expenditure Increase Decrease $ 60,000 $ - S - $ - S - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase Decrease $ - S - $ - $ - S - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 111.000.308.30.000.00 Beginning Fund Balance $ 60,000 $ - $ Total Beginning Fund Balance Increase Decrease $ 60,000 $ - $ - S - S - 17 Packet Pg. 253 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: This carryforward will program unspent funds from 2019 to continue design work on the project. Department: Public Works Division: Engineering Fund 112 STREET Title: Hwy 99 Revitalization Name: CONSTRUCTION Preparer: Bertrand Hauss Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Self Funded What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.68.542.33.41.67 Interfund Services $ 5,000 $ - $ - $ - $ - 112.000.68.595.33.41.00 Professional Services 48,000 - - - - Total Expenditure Increase Decrease $ 53,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.334.03.600.08 HLP-CNWA(13) $ 53,000 $ - $ - $ - $ - Total Revenue Increase (Decrease) $ 53,000 $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Beginning Fund Balance Increase Decrease $ - $ - $ - $ - $ - 18 Packet Pg. 254 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: The carryforward will be used for staff time to close out the project and complete the final grant billings. Department: Public Works Division: Engineering Fund 112 STREET Title: Bike2Health Name: CONSTRUCTION Preparer: Bertrand Hauss Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Self Funded What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.68.542.33.41.67 Interfund Services $ 3,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 3,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.334.03.800.02 Verdant Grant $ 3,000 $ - $ - $ - $ - Total Revenue Increase (Decrease) $ 3,000 $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Beginning Fund Balance Increase Decrease $ - $ - $ - $ - $ - 19 Packet Pg. 255 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: The carryforward will program the remaining unspent funds from 2019 to complete the Design and Right -of -Way phases. The project will be advertised for construction bids in spring. Department: Public Works Fund Name: 112 STREET CONSTRUCTION Division: Engineering Title: Citywide Pedestrian Crossing Enhancements Preparer: Bertrand Hauss Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Self Funded 1One-Time Capital Account Number Description 2020 2021 2022 2023 2024 112.000.68.542.61.41.67 Interfund Services -Sidewalk $ 5,000- 112.000.68.542.61.41.00 Professional Services -Sidewalk 50,881 - - - - Total Expenditure Increase (Decrease) $ 55,881 Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.333.20.205.19 SRTS-0365(013) $ 55,881 Total Revenue Increase (Decrease) $ 55,881 Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Beginning Fund Balance Increase (Decrease) $ - $ - $ - $ - $ - 20 Packet Pg. 256 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: A contract in the amount of $10,000 for video production to promote tourism was granted in 2019 but only $4,500 was expended with a remainder of $5,500. Carry - forward of the remaining $5,500 will allow completion of the video production services, per the original contract, in 2020. Department: Community Services/Economic Development Division: Lodging Tax Fund 120 HOTELIMOTEL Title: Professional Services Name: TAX REVENUE Preparer: Patrick Doherty Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 120.000.31.575.42.41.00 Hotel/Motel Profess Svcs $ 5,500 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 5,500 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 120.000.308.30.000.00 Beginning Fund Balance $ 5,500 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 5,500 $ - $ - $ - $ - 21 Packet Pg. 257 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: The project had to be advertised for construction bids a second time in 2019 which delayed the close-out of the project to 2020. Department: Public Works Division: Engineering Fund 125 REET 2 Title: 238th Island and ADA Curb Ramps Name: Preparer: Ryan Hague Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.68.542.61.41.67 Interfund Services -Sidewalk $ 5,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 5,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.308.30.000.00 Beginning Fund Balance $ 5,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 5,000 $ - $ - $ - $ - 22 Packet Pg. 258 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: The production of the gateway sign is underway however it will not be complete until 2020 and as such we need to carry these funds forward. Department: Parks, Recreation & Cultural Services Division: Parks Fund 125 REET 2 Title: Gateway Sign Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.64.594.76.65.00 Gateway Sin $ 17,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 17,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.308.30.000.00 Beginning Fund Balance $ 17,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 17,000 $ - $ - $ - $ - 23 Packet Pg. 259 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: This is the balanced owed for work completed in 2019. The invoices were not submitted by the deadline however we anticipate them to arrive in early 2020. This will not impact the general fund balance. Department: Parks, Recreation & Cultural Services Division: Parks Fund 125 REET 2 Title: 4th Ave Cultural Corridor Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.64.594.76.41.00 4th Ave Cultural Corridor $ 14,389 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 14,389 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.308.30.000.00 Beginning Fund Balance $ 14,389 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 14,389 $ - $ - $ - $ - 24 Packet Pg. 260 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: This project was approved in the 2019 budget, however work was delayed to February 2020. As such the funds need to be carried over. This will not impact the general fund balance. Department: Parks, Recreation & Cultural Services Division: Parks Fund 125 REET 2 Title: City Park Pedestrian Safety Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.64.594.76.65.00 City Park Pedestrian Safe $ 40,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 40,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.308.30.000.00 Beginning Fund Balance $ 40,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 40,000 $ - $ - $ - $ - 25 Packet Pg. 261 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: This was a budgeted item in 2019 and the covers were purchased in December 2019. They have not arrived yet and as such we need to carry the funds forward into 2020. this will not impact the general fund balance. Department: Parks, Recreation & Cultural Services Division: Parks Fund 125 REET 2 Title: Yost Pool Covers Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.64.576.80.48.00 Yost Pool Covers $ 12,176 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 12,176 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 125.000.308.30.000.00 Beginning Fund Balance $ 12,176 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 12,176 $ - $ - $ - $ - 26 Packet Pg. 262 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: In 2019, cabinet upgrades were completed at several intersections along Highway 99, along with the addition of APS (Audible Pedestrian Signals) at Main St. @ 3rd Ave., SR-104 @ 95th Pl. W, SR-104 @ 226th St. SW, Highway 99 @ 224th St. SW (total of $42,000 was spent). The carryforward will be used to fund the Citywide Pedestrian Crossing Enhancements project (SR-104 @ 232nd St. SW where traffic signal is proposed). Department: Public Works Division: Engineering Fund 126 REET 1 Title: 2019 Traffic Signal Upgrades Name: Preparers lBertrand Hauss Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.68.595.33.65.00 Construction Projects - Rd $ 27,669 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 27,669 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.308.30.000.00 Beginning Fund Balance $ 27,669 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 27,669 $ - $ - $ - $ - 27 Packet Pg. 263 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: In order to improve traffic flows along this busy corridor, an Adaptive System is being added along 220th St. SW from Hwy 99 to 76th Ave. W (as part of bigger project connecting to the east to I-5 / City Moutlake Terrace leading the project). Construction is scheduled to be completed in 2020 (upon completion of several punchlist items). The City will receive the final bill from Mountlake Terrace upon completion of those items (City responsible for 10% of the construction phase cost completed in Edmonds). Department: Public Works Division: Engineering Fund 126 BEET 1 Title: Adaptive System Name: Preparer: Bertrand Hauss Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.68.595.33.65.00 Construction Roadway $ 42,500 $ - $ - $ - $ - 126.000.68.595.33.41.00 Professional Services 4,000 - - - - 126.000.68.542.30.41.67 Interfund Services 500 - - - - Total Expenditure Increase Decrease $ 47,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.308.30.000.00 Beginning Fund Balance $ 47,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 47,000 $ - $ - $ - $ - 28 Packet Pg. 264 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: In 2019, a location was identified for a new crosswalk along Admiral Way and bulb - outs / curb ramps were installed at that location. The carryforward will be used to complete the remaining pedestrian enhancements (crosswalk striping / Rectangular Rapid Flashing Beacons / RRFB's). The project cost will be split evenly between the Port of Edmonds and the City. Department: Public Works Division: Engineering Fund 126 REET 1 Title: Admiral Way Name: Preparer: Bertrand Hauss Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.68.542.30.41.67 Interfund Services $ 15,083 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 15,083 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.308.30.000.00 Beginning Fund Balance $ 15,083 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 15,083 $ - $ - $ - $ - 29 Packet Pg. 265 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: We have serval benches at the powdercoating shop based on spending authority authorized in 2019. We anticipate receiving the benches back in early 2020 therefore need to carry the sending authroity forward to 2020. This is a special fund and will not impact the general fund balance. Department: Parks, Recreation & Cultural Services Division: Parks Fund 127 GIFTS CATALOG Title: Powdercoating Benches Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 127.000.64.575.50.48.00 Powdercoating Benches $ 8,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 8,000 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 127.000.308.30.000.00 Beginning Fund Balance $ 8,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 8,000 $ - $ - $ - $ - 30 Packet Pg. 266 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: The invoice for a bench purchased (and paid for) in 2019 arrived late. This is a 2019 expense as the revenue was realized in 2020. This was a budgeted expense and will not impact the general fund balance. Department: Parks, Recreation & Cultural Services Division: Parks Fund 127 GIFTS CATALOG Title: Memorial Bench Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 127.000.64.575.50.31.00 Supplies $ 2,762 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 2,762 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 127.000.308.30.000.00 Beginning Fund Balance $ 2,762 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 2,762 $ - $ - $ - $ - 31 Packet Pg. 267 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: We have issued an RFP for the Fishing Pier repair however the work will not be completed until early 2020 as such we need to carry these funds forward. This will not impact the general fund balance. Department: Parks, Recreation & Cultural Services Division: Parks 332 PARKS CAPITAL Fund CONSTRUCTION Title: Fishing Pier Name: FUND Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 332.000.64.594.76.65.00 Fishing Pier $ 56,776 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 56,776 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 332.000.308.30.000.00 Beginning Fund Balance $ 56,776 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 56,776 $ - $ - $ - $ - 32 Packet Pg. 268 Carryforward Budget Amendment for Council to Consider (February 2020) 8.5.a Budget Amendment for: Carryforward Item Description: Final design of project delayed to 2020 so that project can be coordinated with Swedish project that finished in late 2019. Budget funds carried forward to 2020 so that design can be completed and construction to take place in 2020. Division: Title: Budget Amendment Type How is this amendment funded? Public Works r,ngineering Fund I 421 WATER Swedish & 76th Waterline Replacement (E8JA/c523) Name: Michele What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) ke) De Lilla Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 421.000.74.534.34.41.67 Interfund Services $ 10,000 $ - $ - $ - $ - 421.000.74.594.34.41.00 Professional Services 45,047 - - - - Total Expenditure Increase Decrease $ 55,047 1 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 421.000.308.00.000.00 Beginning Fund Balance $ 55,047 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 55,047 $ - $ - $ - $ - 33 Packet Pg. 269 Carryforward Budget Amendment for Council to Consider (February 2020) 8.5.a Budget Amendment for: Carryforward Item Description Division: Title: Budget Amendment Type How is this amendment funded? Completion of the design phase of the project extended into 2020. Funds carred forward to 2020 to allow completion of the design phase. Public Works r,ngineering Fund 421 WATER Phase 10 Waterline Replacement Project (E7JA/c498 Name: Michele (Mike) De Lilla What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 421.000.74.534.34.41.67 Interfund Services $ 15,000 $ - $ - $ - $ - 421.000.74.594.34.41.00 Professional Services 67,385 - - - - Total Expenditure Increase Decrease $ 82,385 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 421.000.308.00.000.00 Beginning Fund Balance $ 82,385 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 82,385 $ - $ - $ - $ - 34 Packet Pg. 270 Carryforward Budget Amendment for Council to Consider (February 2020) 8.5.a Budget Amendment for: Carryforward Item Description Division: Title: Budget Amendment Type How is this amendment funded? Electronic scanning of old paper record drawings for which no electronic records exist. Project continues to progress. Funds being moved to 2020 so that task can continue into 2020. Public Works r,ngineering Fund MULTIPLE FUNDS Electronic scanning of old project record drawings Name: Michele (Mike) De Lilla What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Operating Account Number Description 2020 2021 2022 2023 2024 421.000.74.534.80.41.10 Professional Services 4,981 - - - - 422.000.72.531.90.41.20 Professional Services 4,981 - - - - 423.000.75.535.80.41.30 Professional Services 4,981 - - - - Total Expenditure Increase Decrease $ 14,943 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 421.000.308.00.000.00 Beginning Fund Balance $ 4,981 $ - $ - $ - $ - 422.000.308.00.000.00 Beginning Fund Balance 4,981 - - - - 423.000.308.00.000.00 Beginning Fund Balance 4,981 - - - - Total Beginning Fund Balance Increase Decrease $ 14,943 1 $ - $ - $ - $ - 35 Packet Pg. 271 Carryforward Budget Amendment for Council to Consider (February 2020) 8.5.a Budget Amendment for: Carryforward Description: Budget Amendment Type How is this amendment funded? Construction phase funds carried forward since work that was planned to be done in December 2019 did not take place. This work is now being done in 2020. Project is expected to be substantially complete early summer 2020. Public Works Engineering Fund MULTIPLE FUNDS Dayton Utility Replacement Project (E5JB/c482) Name: Michele (Mike) De Lilla What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 421.000.74.534.34.41.67 Interfund Services $ 15,000 $ - $ - $ - $ - 421.000.74.594.34.41.00 Professional Services $25,000 - - - - 421.000.74.594.34.65.10 Construction $190,825 - - - - 422.000.72.531.31.41.67 Interfund Services $10,000 - - - - 422.000.72.594.31.41.00 Professional Services $20,000 - - - - 422.000.72.594.31.65.20 Construction $104,782 - - - - 423.000.75.535.80.41.67 Interfund Services $40,000 - - - - 423.000.75.594.35.41.00 Professional Services $70,000 - - - - 423.000.75.594.35.65.30 Construction $878,708 - - - - Total Expenditure Increase Decrease $ 1,354,315 $ - $ - $ Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 421.000.308.00.000.00 Beginning Fund Balance $ 230,825 $ - $ - $ - $ - 422.000.308.00.000.00 Beginning Fund Balance $134,782 - - - - 423.000.308.00.000.00 Beginning Fund Balance $988,708 - - - - Total Beginning Fund Balance Increase Decrease $ 1,354,315 $ - $ $ - $ - 36 Packet Pg. 272 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Construction was suspended in fall 2019 to allow for the selection and procurement of the pump equipment and for weather. Construciton is beginning January 2020 and all remaining project funds from the 2019 budget need to be rolled over to the 2020 budget. Department: Public Work Fund 422 STORM Division: Engineering Title: Dayton Street Stormwater Pump Station (E4FE) Name: Preparer: Z. Richardson Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 1000/.Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 422.000.72.531.31.41.67 Interfund Services $ 20,000 $ - $ - $ - $ - 422.000.72.594.31.41.00 Profesional Services 20,000 - - - - 422.000.72.594.31.65.20 Construction Services 768,838 - - - - Total Expenditure Increase Decrease $ 808,838 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 422.000.391.80.100.00 Snohomish County Loan $ 545,000 $ - $ - $ - $ - Total Revenue Increase (Decrease) $ 545,000 $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 422.000.308.00.000.00 Begining Fund Balance $ 263,838 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 263,838 $ - $ - $ - $ - 37 Packet Pg. 273 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: The professional services contract to complete the study was approved by City Council in October 2019. The study is now underway and the planned completion date is summer 2020. Less funding was expended in 2019 than previously anticpated and needs to roll over to 2020. Public Work Division: Title: Z. Richardson Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Fund I 422 STORM Facility Feas. Study (E9FA) I Name: Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Capital Account Number Description 2020 2021 2022 2023 2024 422.000.72.531.31.41.67 Interfund Services $ 15,000 $ - $ - $ - $ - 422.000.72.594.31.41.00 Profesional Services 101,222 - - - - Total Expenditure Increase Decrease $ 116,222 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 422.000.308.00.000.00 Beginning Fund Balance $ 116,222 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 116,222 $ - $ - $ - $ - 38 Packet Pg. 274 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Design for the project to be completed early 2020 instead of 2019. Budgeted funds carried forward into 2020 to complete design phase. Department: Public Works Division: Engineering Fund 423 SEWER / Title: CIPP Sewer Rehab Phase II (E6GB/c488) Name: TREATMENT PLANT Preparer: Michele (Mike) De Lilla Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 423.000.75.535.80.41.67 Interfund Services $ 4,000 $ - $ - $ - $ - 423.000.75.594.35.65.41 Professional Services 6,688 - - - - Total Expenditure Increase Decrease $ 10,688 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 423.000.308.00.000.00 Beginning Fund Balance $ 10,688 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 10,688 $ - $ - $ - $ - 39 Packet Pg. 275 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Completion of the design phase of the project extended from the end of 2019 to the beginning of 2020. Funds carried forward to 2020 to allow for completion of the design phase. Department: Public Works Fund Name: 423 SEWER / TREATMENT PLANT Division: Engineering Title: 2019 Sewer Replacement (Phase 7) E8GA/c516 Preparer: Michele (Mike) De Lilla Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance 10ne-Time J Capital Account Number Description 2020 2021 2022 2023 2024 423.000.75.535.80.41.67 Interfund Services $10,000- 423.000.75.594.35.41.00 Professional Services $39,576 - - - - Total Expenditure Increase (Decrease) $ 49,576 Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase Decrease $ - $ - $ - $ Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 423.000.308.00.000.00 Beginning Fund Balance $49,576 $ - $ - $ - $ - Total Beginning Fund Balance Increase (Decrease) $ 49,576 $ - $ - $ - $ - 40 Packet Pg. 276 Carryforward Budget Amendment for Council to Consider (February 2020) 8.5.a Budget Amendment for: Carryforward Item Description: The carryforward is requested to ensure completion of the design for the carbon recovery project. The DOE required us to separate the screenings from the solids treatment train. This change had to be incorporated into the design which extended the schedule and may pose further impacts. Department: Public Works Division: WWTP Fund Title: WWTP Manager Name: Preparer: Pamela Randolph Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Exuenditure Increase (Decrease) Previously Approved By Council RP 2019 Adopted Budget 100% Beginning Fund Balance = One -Time Capital 423 SEWER / TREATMENT PLANT Account Number Description 2020 2021 2022 2023 2024 423.100.76.594.39.65.10 Carbon Recovery Project $ 809,209 $ - $ - $ - $ - 423.000.75.597.35.55.23 Carbon Recovery Project $ 410,973 - - - - $ - - - - - $ - - - - - Total Expenditure Increase Decrease $ 1,220,182 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description $ 2,020 2021 2022 2023 2024 423.100.374.07.010.00 Mountlake Terrace (23.174%) $ 187,526 $ - $ - $ - $ - 423.100.374.07.020.00 Olympic View (16.551%) $ 133,932 - - - - 423.100.374.07.030.00 Ronald WD (9.488%) $ 76,778 - - - - 423.100.397.38.423.20 InterFund (50.787%) $ 410,973 - - - - Total Revenue Increase Decrease $ 809,209 $ - $ - S - $ - Be2innin2 Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 423.000.308.00.000.00 Beginning Fund Balance $ 410,973 $ - $ - $ Total Beginning Fund Balance Increase (Decrease) $ 410,973 $ - S $ - $ - 41 Packet Pg. 277 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: Conversion off the legacy permitting system extended a longer timeline than anticipated. The extended timeline resulted in the delay 2 approved projects budgeted in 2019. These projects are the Website migration and Office365 implementation. Additionally, some maintenance budgeted in 2019 is delayed due to a change preferred vendor. The $30,000 fiber professional services carry forward is to address a project in process to remediate aging fiber. Department: Information Technology Fund Name: 512 TECHNOLOGY RENTAL FUND Division: Administrative Services Title: IT 2020 Carry Forward Preparer: Brian Tuley Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Operating Account Number Description 2020 2021 2022 2023 2024 512.000.31.518.87.41.00 Professional Services 30,000 - - - - 512.000.31.518.88.41.00 Professional Services 120,000 - - - - 512.000.31.518.88.48.00 Repair & Maintenance 80,000 - - - - Total Expenditure Increase (Decrease) $ 230,000 1 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 512.000.308.00.000.00 Beginning Fund Balance 230,000 $ - $ - $ - $ - Total Beginning Fund Balance Increase (Decrease) $ 230,000 42 Packet Pg. 278 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Description: The 84th Ave Overlay project was suspended for the winter due to cold/wet weather. The remaining work will be completed in the spring. This carryforward will program the unspent 2019 funds to the 2020 budget. Works 84th Ave ON Rob English Budget Amendment Type How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 100% Beginning Fund Balance One -Time Capital Fund Name: MULTIPLE FUNDS Account Number Description 2020 2021 2022 2023 2024 112.000.68.542.33.41.67 Interfund Sery Roadway $ 21,924 $ - $ - $ - $ - 112.000.68.542.30.41.00 Prof Services Roadway 7,035 - - - - 112.000.68.542.30.48.00 Repair & Maint Roadway 163,028 - - - - 126.000.68.542.30.41.67 Interfund Sery Roadway 10,306 - - - - 126.000.68.542.30.41.00 Prof Services Overlay 1,755 - - - - 126.000.68.542.30.48.00 Repair & Maint Overlays 63,228 - - - - 422.000.72.531.31.41.67 Interfunds Sery Capital 22,770 - - - - 422.000.72.542.30.41.00 Prof Services Overlay 6,210 - - - - 422.000.72.542.30.48.00 Repair & Maint Overlays 97,053 - - - - Total Expenditure Increase Decrease $ 393,309 $ - $ - $ - $ Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.333.20.205.20 84th Ave STPUL-2509(001) $ 191,987 $ - $ - $ - $ - Total Revenue Increase (Decrease) $ 191,987 $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.308.30.000.00 Beginning Fund Balance $ 75,289 $ - $ - $ - $ - 422.000.308.00.000.00 Beginning Fund Balance 126,033 - - - - Total Beginning Fund Balance Increase Decrease $ 201,322 $ - $ - $ - $ - 43 Packet Pg. 279 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: In 2019, a location has been selected for the installation of a radar feedback sign (NW corner of 84th Ave. W (k 231th St. SW / facing southbound movement along 84th Ave. W). The carryforward will be used to install this sign in 2020. Department: Public Works Division: Engineering Fund MULTIPLE FUNDS Title: Traffic Calming Program Name: Preparer: Bertrand Hauss Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.68.595.33.65.00 Roadway Construction $ 9,123 $ - $ - $ - $ - 112.000.68.542.33.41.67 Interfund Services 1,000 - - - - 001.000.39.597.42.55.12 Interfund Transfer to 112 10,123 - - - - Total Expenditure Increase Decrease $ 20,246 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 112.000.397.95.001.00 Interfund Transfer from 001 $ 10,123 $ - $ - $ - $ - Total Revenue Increase (Decrease) 10,123 $ - $ - $ Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 001.000.308.00.000.00 Beginning Fund Balance $ 10,123 $ - $ - $ - $ - Total Beginning Fund Balance Increase Decrease $ 10,123 $ - $ - $ - $ - 44 Packet Pg. 280 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: This portion of the design contract that was budgeted for 2019 will be expended in 2020 and needs to be carried over to complete the project. This will not impact the general fund balance. Department: Parks, Recreation & Cultural Services Division: Parks Fund MULTIPLE FUNDS Title: Civic Park Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved By Council 2019 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.64.594.76.65.41 Civic Park $ 34,436 $ - $ - $ - $ - 332.000.64.576.80.41.67 Civic Park $ 16,665 - - - - Total Expenditure Increase Decrease $ 51,101 1 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase (Decrease) $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 126.000.308.30.000.00 Beginning Fund Balance $ 34,436 $ - $ - $ - $ - 332.000.308.30.000.00 Beginning Fund Balance 16,665 - - - - Total Beginning Fund Balance Increase Decrease $ 51,101 $ - $ - $ - $ - 45 Packet Pg. 281 8.5.a Carryforward Budget Amendment for Council to Consider (February 2020) Budget Amendment for: Carryforward Item Description: 50% of the Waterfront Redevelopment project was allocated to 2019 and the remainder to 2020. The contractor has not completed 50% of the work and thus the unspent funds will be billed in 2020. This represents the unspent amount that needs to be carried forward. This will not impact the general fund balance. Department: JParks, Recreation & Cultural Services Division: iParks Title: lWaterfront Redevelopment arer: Budget Amendment Type How is this amendment funded? Shannon What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Approved By Council 2019 Adopted Budget 10o% Beginning Fund Balance One -Time Capital Fund Name: MULTIPLE FUNDS Account Number Description 2020 2021 2022 2023 2024 125.000.64.594.76.65.00 Waterfront Redevelopment $ 453,719 $ - $ - $ - $ - 126.000.64.594.76.65.00 Waterfront Redevelopment $ 517,309 - - - - 332.000.64.594.76.65.00 Waterfront Redevelopment $ 423,218 - - - - 332.000.64.576.80.41.67 Waterfront Redevelopment $ 24,054 - - - - 332.100.64.594.76.65.00 Waterfront Redevelopment $ 550,000 - - - - $ - - - - - Total Expenditure Increase Decrease $ 1,968,300 Revenue Increase (Decrease) Account Number Description $ 2,020 2021 2022 2023 2024 $ - - - - - Total Revenue Increase Decrease $ - $ - $ - $ - $ - Beginning Fund Balance Increase (Decrease) Account Number Description $ 2,020 2021 2022 2023 2024 125.000.308.30.000.00 Beginning Fund Balance $ 453,719 $ - $ - $ - $ - 126.000.308.30.000.00 Beginning Fund Balance $ 517,309 - - - - 332.000.308.30.000.00 Beginning Fund Balance $ 447,272 - - - - 332.100.308.30.000.00 Beginning Fund Balance $ 550,000 - - - - Total Beginning Fund Balance Increase Decrease $ 1,968,300 $ 46 Packet Pg. 282 8.5.b ORDINANCE NO. XXXX AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4168 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2020 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 4168 adopting the final budget for the fiscal year 2020 is hereby amended to reflect the changes shown in Exhibits A, B, C, and D adopted herein by reference. 1 Packet Pg. 283 8.5.b Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR, MIKE NELSON 2 Packet Pg. 284 8.5.b SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2020, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4168 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of 12020. CITY CLERK, SCOTT PASSEY 3 Packet Pg. 285 8.5.b EXHIBIT "A": Budget Amendment Summary (February 2020) FUND NO. FUND DESCRIPTION 2020 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2020 ENDING FUND BALANCE 001 GENERAL FUND 13,884,031 43,803,858 48,562,421 9,125,468 009 LEOFF-MEDI CAL INS. RESERVE 317,427 437,980 467,140 288,267 012 CONTINGENCY RESERVE FUND 1,910,833 56,140 - 1,966,973 014 HISTORIC PRESERVATION GIFT FUND 6,637 5,230 5,900 5,967 017 MARSH RESTORATION & PRESERVATION FUND 864,978 - - 864,978 018 EDMONDS HOMELESSNESS RESPONSE FUND 225,443 - 225,443 019 EDMONDS OPIOID RESPONSE FUND 50,000 - 21,555 28,445 104 DRUG ENFORCEMENT FUND 119,631 165,390 45,800 239,221 111 STREET FUND 1,000,012 1,893,668 2,199,717 693,963 112 COMBINED STREET CONST/I MPROVE 1,123,874 2,747,881 2,717,463 1,154,292 117 MUNICIPAL ARTS ACQUIS. FUND 571,443 259,635 243,880 587,198 118 MEMORIAL STREETTREE 19,479 750 - 20,229 120 HOTEL/MOTEL TAX REVENUE FUND 89,768 98,630 128,250 60,148 121 EMPLOYEE PARKI NG PERMIT FUND 76,336 27,270 26,880 76,726 122 YOUTH SCHOLARSHIP FUND 13,710 1,790 3,000 12,500 123 TOURISM PROMOTIONAL FUND/ARTS 69,836 34,450 33,900 70,386 125 PARK ACQ/IMPROVEMENT 2,255,258 1,436,090 3,609,900 81,448 126 SPECIAL CAPITAL FUND 2,228,720 1,453,520 3,377,826 304,414 127 G I FTS CATALOG F U N D 305,533 145,050 110,982 339,601 130 CEMETERY MAINTENANCE/IMPROV 201,381 184,610 195,787 190,204 136 PARKSTRUST FUND 160,486 6,390 - 166,876 137 CEMETERY MAINTENANCE TRUSTFD 1,030,157 54,210 - 1,084,367 138 SISTER CITY COMMISSION 7,842 10,380 11,900 6,322 140 BUSINESS IMPROVEMENT DISTRICT FUND 22,625 79,209 80,510 21,324 211 LID FUND CONTROL 12 12,400 12,400 12 231 2012 LTGO DEBTSERVICE FUND 10 738,400 738,400 10 332 PARKS CONSTRUCTION 3,515,935 9,638,306 13,013,343 140,898 421 WATER 20,820,387 11,116,270 12,809,352 19,127,305 422 STORM 10,309,553 6,215,766 9,548,231 6,977,088 423 SEWER/TREATMENT PLANT 45,963,645 25,261,935 32,767,560 38,458,020 424 BOND RESERVE FUND 848,031 1,988,100 1,988,130 848,001 511 EQUIPMENT RENTAL FUND 8,487,434 1,746,160 3,170,398 7,063,196 512 Technology Rental Fund 767,671 1,202,963 1,454,784 515,850 617 FIREMEN'S PENSION FUND 147,523 72,620 78,700 141,443 Totals 117,415,641 110,895,051 137,424,109 90,886,583 d U C C :a L O C O E C N E Q d 7 m L 3� L O 4- L U O N O N d U C C :a L O r a d E a N E Q d 3 m L 2� C O 4- L R U O N O N r C d E t V R a+ a+ Q Packet Pg. 286 EXHIBIT "B": Budget Amendments by Revenue (February 2020) 8.5.b FUND NO. FUND DESCRIPTION Adopted Budget Ord.#4168 1/1/2020 Proposed Amendment Ord.# 212020 2020 Amended Revenue Budget 001 General Fund $ 43,803,858 $ $ 43,803,858 009 Leoff-Medical Ins. Reserve 437,980 437,980 012 Contingency Reserve Fund 56,140 56,140 014 Historic Preservation Gift Fund 5,230 5,230 017 Marsh Restoration & Preservation Fund - - 018 Edmonds Homelessness Response Fund 019 Edmonds Opioid Response Fund - - 104 Drug Enforcement Fund 165,390 165,390 111 Street Fund 1,893,668 1,893,668 112 Combined Street Const/Improve 2,433,890 313,991 2,747,881 117 Municipal Arts Acquis. Fund 259,635 - 259,635 118 Memorial Street Tree 750 750 120 Hotel/Motel Tax Revenue Fund 98,630 98,630 121 Employee Parking Permit Fund 27,270 27,270 122 Youth Scholarship Fund 1,790 1,790 123 Tourism Promotional Fund/Arts 34,450 34,450 125 ParkAcq/Improvement 1,436,090 1,436,090 126 Special Capital Fund 1,453,520 1,453,520 127 Gifts Catalog Fund 145,050 145,050 130 Cemetery Maintenance/Improv 184,610 184,610 136 Parks Trust Fund 6,390 6,390 137 Cemetery Maintenance Trust I'd 54,210 54,210 138 Sister City Commission 10,380 10,380 140 BUSINESS IMPROVEMENT DISTRICT FUND 79,209 79,209 211 Lid Fund Control 12,400 12,400 231 2012 LTGO Debt Service fund 738,400 738,400 332 Parks Construction 9,638,306 9,638,306 421 Water 11,116,270 - 11,116,270 422 Storm 5,670,766 545,000 6,215,766 423 Sewer/Treatment Plant 24,452,726 809,209 25,261,935 424 Bond Reserve Fund 1,988,100 - 1,988,100 511 Equipment Rental Fund 1,746,160 1,746,160 512 Technology Rental Fund 1,202,963 1,202,963 617 1 Firemen's Pension Fund 72,620 1 72,620 Totals 1 $ 109,226,851 1 $1,668,200 $ 110,895,051 d U C C :a O C O E C N E Q d a� 7 m L 2� C 4- L U O N O N d U C C L 0 r a d E a N E Q d a� 7 m L 2� C O 4- L R U O N O N r C d E t V R a+ a+ Q Packet Pg. 287 EXHIBIT "C": Budget Amendments by Expenditure (February 2020) 8.5.b FUND NO. FUND DESCRIPTION Adopted Budget Ord. #4168 1/1/2020 Proposed Amendment Ord. # 212020 2020 Amended Expenditure Budget 001 General Fund $ 48,244,815 $ 317,606 $ 48,562,421 009 Leoff-Medical Ins. Reserve 467,140 467,140 012 Contingency Reserve Fund - - 014 Historic Preservation Gift Fund 5,900 5,900 017 Marsh Restoration & Preservation Fund - - 018 Edmonds Homelessness Response Fund - - 019 Edmonds Opioid Response Fund 21,555 21,555 104 Drug Enforcement Fund 45,800 - 45,800 111 Street Fund 2,139,717 60,000 2,199,717 112 Combined Street Const/Improve 2,403,472 313,991 2,717,463 117 Municipal Arts Acquis. Fund 243,880 243,880 118 Memorial Street Tree - - - 120 Hotel/Motel Tax Revenue Fund 122,750 5,500 128,250 121 Employee Parking Permit Fund 26,880 - 26,880 122 Youth Scholarship Fund 3,000 3,000 123 Tourism Promotional Fund/Arts 33,900 33,900 125 ParkAcq/Improvement 3,067,616 542,284 3,609,900 126 Special Capital Fund 2,661,040 716,786 3,377,826 127 Gifts Catalog Fund 100,220 10,762 110,982 130 Cemetery Maintenance/Improv 195,787 - 195,787 136 Parks Trust Fund - - 137 Cemetery Maintenance Trust I'd - - 138 Sister City Commission 11,900 11,900 140 BUSINESS IMPROVEMENT DISTRICT FUND 80,510 80,510 211 Lid Fund Control 12,400 12,400 231 2012LTGO Debt Service Fund 738,400 738,400 332 Parks Construction 11,942,630 1,070,713 13,013,343 421 Water 12,436,114 373,238 12,809,352 422 Storm 8,357,375 1,190,856 9,548,231 423 Sewer/Treatment Plant 30,493,425 2,274,135 32,767,560 424 Bond Reserve Fund 1,988,130 - 1,988,130 511 Equipment Rental Fund 3,170,398 - 3,170,398 512 Technology Rental Fund 1,224,784 230,000 1,454,784 617 Firemen's Pension Fund 78,700 78,700 Totals $130,318,238 $ 7,105,871 $ 137,424,109 a+ Q Packet Pg. 288 EXHIBIT "D": Budget Amendment Summary (February 2020) 8.5.b Fund Number Proposed Amendment Change in Beginning Fund Balance Proposed Amendment Changein Revenue Proposed Amendment Changein Expense Proposed Amendment Change in Ending Fund Balance 001 317,606 317,606 111 60,000 - 60,000 112 - 313,991 313,991 120 5,500 - 5,500 125 542,284 542,284 126 716,786 716,786 127 10,762 10,762 332 1,070,713 - 1,070,713 421 373,238 373,238 422 645,856 545,000 1,190,856 423 1,464,926 809,209 2,274,135 424 - - 511 - - 512 230,000 230,000 Total Change 5,437,671 1,668,200 7,105,871 a+ Q Packet Pg. 289 9.1 City Council Agenda Item Meeting Date: 02/25/2020 December 2019 Financial Presentation Staff Lead: Scott James Department: Administrative Services Preparer: Dave Turley Background/History Presentation and short summary of financial information for the year ended December 31, 2019. Staff Recommendation Presentation only, no action needed. Narrative Presentation and short summary of financial information for the year ended December 31, 2019. Attachments: Dec 2019 Financial Report Feb 25 2020 Packet Pg. 290 . Aw%lqq�kb wkkoffm to 0 0 W N T 0 W N 9.1.a For the Year Ended December 3 11 2019 Summary Financial Report (Detailed information is provided each month in your Agenda Packet) 'f?C. 18y" o� 0 N L d E d d G Brief review of Funds40 N O N O N d U. General Fund Revenues and Expenses a Other items of interest CD CD 0 N V d G Brief financial summary a Packet Pg. 292 'f1c. 18y" 9.1.a 2020 Budgeted Expenditure Categories Special Revenue Funds 7% Parks and Street Construction Funds 11% General Fund 37% Internal Service Other Funds /L 1 3% Utility Funds 41% The City has many funds we have to keep track of. They are grouped into six categories. c �a c ii w 0 N L d E d d 0 0 N O N O N d LL O Q. d W <C 0 c O c LL CD 0 N V d G c d E a Packet Pg. 293 9.1.a General Fund Year Ended December 31, 2019 'Ile. 18y" ■ General Fund revenues are $5.3 million higher than last year, and $1.2 million higher than forecast ■ General Fund expenses are $1.1 million higher than last year, and $3.6 million under budget ■ Overall these are reasonable results. It shows that in the case of the General Fund, we try to budget safely enough that we won't have unpleasant surprises Packet Pg. 294 9.1.a General Fund 6 Months Trends Revenues and Expenses, Budget to Actual 'f1c. 18y" GENERAL FUND REVENUES SIX MONTH TREND ■ Actual ■ Budget GENERAL FUND EXPENSE SIX MONTH TREND $9,000,000 $9,000,000 $6,000,000 $6,000,000 $3,000,000 ■ 0 or] ■ , on $3,000,000 6t et 01 et G\per SaQ O o O� ■ Actual ■ Budget J�J J5� Q't 0t Pill S�Q C;:\Io Packet Pg. 295 "aC. 18y" 9.1.a General Fund 6 Months Actual Revenues compared to Expenses GENERAL FUND REVENUES VS EXPENSES, 6 MONTH TREND ■ Revenues ■ Expenses $6,000,000 $3,000,000 $- July August September October November c c LL o� 0 N L d E 0 0 N 0 N LO N d LL r- O CL d R c e� c LL rn T N V c lu d E Z V R w December Q Packet Pg. 296 "aC. 18y" 9.1.a City -Wide Revenues and Expenses Preliminary Numbers - Last Six Years c c U_ o 0 N Actual Revenues and Actual Expenses CD E $100,000,000 $90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 2014 2015 m G 0 N O N O N M d LL r_ O fl. d w R c e� LL rn 0 N V d G c m E t R 2016 2017 2018 2019 Q ■ Revenues ■ Expenses Packet Pg. 297 General Fund Other Noteworthy Revenues "aC. 18y" Sales Taxes are $46,419 ahead of 2019. Building Permit revenue is down about 11 % from last year, to about $643,000 this year. General Fund Revenues and Expenses remain on track. C .A Packet Pg. 298 OF EDP 6,000,000 $15,000,000 $14,000,000 $13,000,000 $12,000,000 $1 1,000,000 $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 Major General Fund Revenues 2013 2014 2015 2016 2017 ■ Sales Tax Property Tax 2018 I 1" LL 0 N L d m E m m G 2019 Budget 2020 Packet Pg. 299 "aC. 1$y" $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $_ 2013 2014 Interest Income 2015 2016 2017 2018 I 1" LL o� 0 N L d M E m m G 2019 Budget 2020 Packet Pg. 300 OF EDo 9.1.a Summary the important stuff t 0 ➢ We have had over 10 years of recovery from the Great Recession, characterized by low inflation and mostly slow growth in the regional and national economies. ➢ Edmonds remains in good financial shape. ➢ The annual audit with the State Auditor's Office is scheduled to start about May 18 U- o� 0 N L d E 0 0 N O N LO N d U. r- O CL W 20 LL 0 N 0 a Packet Pg. 301 'Ile. 18y" Packet Pg. 302 10.1 City Council Agenda Item Meeting Date: 02/25/2020 Swift Blue Line Expansion Resolution Staff Lead: Council Department: City Council Preparer: Maureen Judge Background/History Members of the public are invited to provide feedback on the Swift Blue Line route extension through Feb. 27 by visiting http://www.communitytransit.org/swiftblue2024 Staff Recommendation N/A Narrative Councilmember Kristiana Johnson is asking Council to review the attached resolution asking Community Transit to consider an alternate path for the Swift Blue Line that is in line with the Transportation Element of the city's Comprehensive Plan. Attachments: Community Transit Newsletter Feb20 Swift Southern Resolution 22520 Packet Pg. 303 10.1.a From: Community Transit<communitytransitkpublic.govdeliye�> Date: February 13, 2020 at 11:10:08 AM PST To:<kristiana.johnsonkedmondswa.gov> Subject: The Route Ahead I February 2019 1 Community Transit News Reply -To: <communit ransitkpublic.govdelivery.com> Having trouble viewing this email? View it as a Web page. Tkt% Dn i i+^ A kt%o%A Community Transit's Monthly Newsletter February 12020 Packet Pg. 304 10.1.a CEO Emmett Heath and Million Mile Drivers J. Bartlett, D. Eddy and N. MacKay Bus Drivers Recognized for Reaching Million Mile Status A million miles of driving is the equivalent length of more than two trips to the moon and back. Three Community Transit bus drivers were awarded the agency's esteemed Million Mile Award for driving a million miles without a preventable accident. The drivers qualified for the distinction by meeting strict National Safety Council guidelines. "The Million Mile status is among the most significant accomplishments we honor because it recognizes our bus drivers' commitment to safety and service," Community Transit CEO Emmett Heath said. To learn more about our newest Million Mile Drivers, visit: http://bit.ly/Feb2020MMD Agency Expanding EDMONDS Swift Blue Line to •+��� �x[cwaiwcf kri�ic� ?iK9 LIM, Shoreline Community Transit is looking at options to "E"" ":T°"° °` sriwi�i5o rxuvr upgrade its Swift Blue Line bus rapid transit service and extend the route to connect with Sound Transit's Link light rail in Shoreline. The SHORELINE agency is asking for public input on three routing options for the extension into Shoreline, as well as other improvements to Snohomish County's most popular bus route. In 2024, the new Lynnwood Link extension will include a station at 185th St. and 1-5 in Shoreline, less than two miles from the Swift Blue Line's current southern terminal at Aurora Village Transit Center. Community Transit is considering three options (See image of map) to extend Swift Blue Line to connect to the 185th St. light rail station in 2024: A. Via Highway 99 southbound, then eastbound on 185th St. B. Via 200th St. eastbound, Meridian Ave. southbound, then 185th St. eastbound. C. Via Highway 99 southbound, 175th St. eastbound, then 5th Ave. NE northbound. Members of the public are invited to provide feedback on the Swift Blue Line route extension through Feb. 27 by visiting www.communitytransit.org/swiftblue2024. Responses will help Community Transit determine the direction of the Swift Blue Line Expansion project to ensure it meets the needs of the communities it serves. Packet Pg. 305 10.1.a Limited Commuter Service on Presidents Day Community Transit will operate all local, DART paratransit and Swift service within Snohomish County on regular weekday schedule on Presidents Day, Feb. 17. Commuter service to Seattle and the University District will be limited to specific routes. To learn more about Presidents Day service, please visit: http://bit.ly/2020PresidentsDay. Marysville Mayor Jon Nehring Selected as Board Chair Marysville Mayor Jon Nehring was selected by his peers to serve as chair of the Community Transit Board of Directors for 2020. Stanwood Mayor Leonard Kelley was selected as the board's vice chair, and Lake Stevens City Council Member Kim Daughtry was chosen as secretary. Lynnwood Mayor Nicola Smith, Snohomish City Council member Tom Merrill, and Snohomish County Council Chair Nate Nehring were each elected to a two-year term on the Community Transit Board of Directors last month. All jurisdictions within the transit agency's service district meet every two years to choose nine board representatives. The Community Transit board is comprised of nine elected officials from Snohomish County and the cities within the transit agency's service district, as well as a labor representative selected by the agency's bargaining units. To learn more about the Community Transit Board of Directors visit: http://bit. ly/2020Board Officers. Community Transit CEO Emmett Heath shares his thoughts each month in The Route Ahead. Packet Pg. 306 10.1.a The CEO Corner is a new addition to The Route Ahead and an opportunity for me to share information each month with our community subscribers. This month, I want to tell you about some of the ways that Community Transit participates in public transit advocacy. Advocating for the transportation needs of the growing communities we serve is an important part of our role at Community Transit. Last week in Olympia, I attended the Washington State Transit Association (WSTA) quarterly meeting. WSTA is a statewide association that represents 35 transit agencies in Washington State with a common statewide transportation agenda to advance the value of public transportation. While in Olympia, we met with leadership from the House and the Senate Transportation committees, statewide legislative leaders, governor's office representatives and officials from Snohomish County to talk about issues that are important to Community Transit. The legislature is currently midway through this year's short legislative session. As far as transportation goes, much of legislators' focus is on figuring out how to address the impacts of Initiative 976. I particularly enjoyed a discussion with Representative John Lovick of the 44th legislative district (Lake Stevens, Mill Creek, and Snohomish) about our expanding Swift bus rapid transit network (see photo above). At Community Transit we believe public transit advocacy is one of the many ways we fulfill our agency mission to help people get from where they are to where they want to be. If you have any questions about what you've read in this newsletter, please email TheRouteAhead(a-)commtrans.org. Community Transit Board of Directors Chair Jon Nehring, Mayor of Marysville; Vice Chair Leonard Kelly, Mayor of Stanwood; Secretary Kim Daughtry, Lake Stevens Council Member; Tom Merrill, Snohomish City Council Member; Nate Nehring, Snohomish County Council Member; Lance Norton, Labor Representative; Jan Schuette, Arlington City Council Member; Nicola Smith, Mayor of Lynnwood; Mike Todd, Mill Creek Council Member; and Stephanie Wright, Snohomish County Council Member. Packet Pg. 307 10.1.a Board Alternates Mike Gallagher, Brier City Council Member; Laura Johnson, Edmonds City Council Member; Joe Marine, Mukilteo City Council Member; and James McNeal, Bothell City Council Member. © 2020 Community Transit I Agency Communications � SHRRE Questions? Please call Customer Care at (425) 353-7433, Monday -Friday, 5:30 a.m. - 8 p.m Or send an email to riders(a)commtrans.org. JOIN THE CONVERSATION SUBSCRIBER SERVICES: Manage Preferences I Unsubscribe I Help This email was sent to kristiana.iohnson(a�edmondswa.gov using GovDelivery Communications Cloud on behalf of: 1P Community Transit - 7100 Hardeson Road - Everett, WA 98203 - 425-348-7100 9OVDELIVERY Packet Pg. 308 10.1.b RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, OPPOSING ALL OF COMMUNITY TRANSIT'S SWIFT BLUE LINE ALTERNATIVES THAT SHOW THE ROUTES EXTENDING FROM ITS CURRENT SOUTHERN TERMINUS SOUTH TO THE LINK LIGHT RAIL STATION TO BE CONSTRUCTED IN SHORELINE, WASHINGTON, AND URGING COMMUNITY TRANSIT INSTEAD TO EXTEND THE BLUE LINE FROM ITS CURRENT TERMINUS WEST GENERALLY ALONG SR 104 TO THE EDMONDS FERRY TERMINAL AND RELATED BUS AND RAIL STATIONS. WHEREAS, the February, 2020, Community Transit "Road Ahead Newsletter" contained an article entitled, "Swift Blue Line Expansion 2024," which described plans for expanding the more than 10-year old Swift bus rapid transit Blue Line from its current southern terminus an additional two miles to the Shoreline North/ 185th Link light rail station in Shoreline, King County in time for the planned opening of the new Link light rail station in 2024; and WHEREAS, the newsletter showed three alternative routes being considered to connect to the existing southern terminus to the Shoreline Link light rail station, none of which would route along SR 104 or to or near the Edmonds waterfront, ferry terminal, or rail station; and WHEREAS, Community Transit offered the opportunity for individuals to share feedback through taking an online survey, to be open for responses until February 27; and WHEREAS, As elected representatives of the city of Edmonds, it is appropriate for the city council to provide its comments on the proposed extension and its alternatives; and WHEREAS, the adopted Transportation Element of the City of Edmonds Comprehensive Plan has goals and policies that should be recognized by Community transit as follows: Policy 2.2: Work with transit agencies to ensure existing and planned transit creates connections to existing and future employment and activity centers; and Policy 5.17: Encourage the provision of a bus rapid transit system or other high -capacity frequent transit service along SR 104; and Policy 3.16: Support transportation investments that advance alternatives to driving alone, as a measure to reduce greenhouse gas emissions and in Packet Pg. 309 10.1.b turn reduce the effect of citywide transportation on global climate change; and Policy 6.3: Work with transit providers to ensure that transit service within the city is convenient and flexible to meet community and user needs; and Policy 6.8: Form a multimodal system that links ferry, rail, bus, auto and non -motorized travel providing access to regional transportation systems while ensuring the quality, safety, and integrity of local commercial districts and residential neighborhoods; and Policy 6.15: Participate on the boards of Community Transit and other public transit providers; and Policy 6.21: Regularly coordinate with WSDOT, Washington State Ferries, Community Transit, King County Metro, Snohomish County, the Town of Woodway, and the Cities of Mountlake Terrace, Lynnwood, Shoreline, and Mukilteo, to ensure planning for transportation facilities is compatible; and; WHEREAS, transit service provided by Community Transit should first and foremost provide service in Snohomish County; and WHEREAS, the City of Edmonds has thousands of multi -family residents located within a quarter mile of SR 104 which is the recommended transit service area; and WHEREAS, within a quarter mile of SR104, the City of Edmonds has an estimated population of 8,970 and an estimated 1.725 million square feet of commercial building space, including the Westgate Commercial district, downtown Edmonds, and the Waterfront development area; and WHEREAS, the residents, business owners, and visitors to the City of Edmonds and the users of the Edmonds ferry terminal and the associated rail and bus lines near it deserve to be connected to the Community Transit Swift Blue Line network; and WHEREAS, the length of any connection to serve Edmonds and these affected users would involve an extension no longer than the proposed two-mile extension into King County WHEREAS, Metro and its Rapid Ride rapid bus and Link light rail programs primarily serve King County and not Snohomish County; and Packet Pg. 310 10.1.b WHEREAS, copies of this resolution will be shared with all of the agencies listed in Policy 6.21 as well as with Sound Transit; and NOW, THEREFORE, the City Council of the City of Edmonds, Washington, hereby resolves as follows: Section 1. The Edmonds City Council formally opposes all variations to the extension of Snohomish County's Community Transit's Swift Blue Line south into King County to the future Shoreline light rail station at 185th St and I-5. Section 2. The proposed Blue Line extension alternatives do not comply with and contravene the goals and policies adopted in the Transportation Element of the city's Comprehensive Plan, and therefore, it is not in the best interest of the City of Edmonds to support extension of the Swift station into Shoreline as proposed. Section 3. Any extension of the Swift Blue Line should be routed westward along SR 104 to connect with the terminus at the Edmonds —Kingston Ferry and the Edmonds train and bus stations, thereby providing logical service between the Everett train/bus terminal and the Edmonds train, bus, and ferry stations, all of which are also less than two miles from the existing southern terminus of the Swift Blue Line and are wholly within the agreed Community Transit service area. RESOLVED this day of , 2020. APPROVED MICHAEL J. NELSON, MAYOR ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY Packet Pg. 311 10.1.b FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 312