2020-03-03 City Council - Full Agenda-25601.
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o Agenda
Edmonds City Council
snl. ,nyo COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
MARCH 3, 2020, 7:00 PM
"WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH)
PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE
HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR
SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL
CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT
CALL TO ORDER/FLAG SALUTE
LAND ACKNOWLEDGMENT
ROLL CALL
APPROVAL OF THE AGENDA
AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON
THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS
APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Special Meeting Minutes of February 25, 2020
2. Approval of Council Meeting Minutes of February 25, 2020
3. Approval of claim checks, wire payments and payroll checks.
4. Field Arborist Job Description
5. Confirmation of Board/Commission Candidate
6. Level 3 Communications LLC Franchise Ordinance
PRESENTATIONS
1. 2019 Public Defender's Office annual report (25 min)
2. Presentation of Recent Actions & Activities of the Mayors' Climate Protection Committee (20
min)
3. Senior Center Loan Request (45 min)
ACTION ITEMS
1. Resolution adopting Council Rules of Procedure and updating the Council Code of Conduct (60
min)
2. Ordinance amending the Edmonds Community Development Code to add "Hotel" as a
Permitted Use in the CW Zone (30 min)
MAYOR'S COMMENTS
COUNCIL COMMENTS
Edmonds City Council Agenda
March 3, 2020
Page 1
ADJOURN
Edmonds City Council Agenda
March 3, 2020
Page 2
6.1
City Council Agenda Item
Meeting Date: 03/3/2020
Approval of Council Special Meeting Minutes of February 25, 2020
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
02-25-2020 Draft Council Special Meeting Minutes
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6.1.a
EDMONDS CITY COUNCIL SPECIAL MEETING
DRAFT MINUTES
February 25, 2020
ELECTED OFFICIALS PRESENT
Mike Nelson, Mayor
Adrienne Fraley-Monillas, Council President
Kristiana Johnson, Councilmember
Luke Distelhorst, Councilmember
Diane Buckshnis, Councilmember
Vivian Olson, Councilmember
Susan Paine, Councilmember
Laura Johnson, Councilmember
ALSO PRESENT
Zach Bauder, Student Representative
1. CALL TO ORDER
STAFF PRESENT
Phil Williams, Public Works Director
Shane Hope, Development Services Director
Jessica Neill Hoyson, HR Director
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council special meeting was called to order at 6:30 p.m. by Mayor Nelson in the Council
Chambers, 250 5' Avenue North, Edmonds.
2. PRESENTATION
1. ANNUAL REPORT — SOUTH COUNTY FIRE AND RESCUE
Interim Fire Chief Doug Dahl introduced Assistant Chief Thad Hovis, Deputy Chief Bob Eastman and
Board of Fire Commissioners Chair Jim Kenny. He explained tonight is the first of two required
presentations, an overview of the data and the compliance report. They will be back on March 24t1i with the
full Board to answer any further questions. He announced after 32 years, he will be retiring at the end of
March. It has been a pleasure to serve Edmonds; he started his career and spent his first 20 years in
Edmonds. As the transitionary period includes mentoring and successorship, Assistant Chief Hovis will
provide the report tonight.
Assistant Chief Hovis explained this is a high level overview; they will be back on March 24t1i to go into
more depth with the full Commission and senior staff. He reviewed:
• Map of South County Fire Service Area
0 50 square miles
0 250k+ residents
0 14 fire stations
o In 2019, SCF increased from 255 full-time employees to 267
o Daytime staffing (8 AM to 8 PM): 60 personnel
o Nighttime staffing (8 PM to 8 AM): 54 personnel
Serving our citizens
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o Fires
o Medical emergencies
o Motor vehicle collisions
o Hazardous materials incidents
o Rescues
o Marine responses
o Other hazards and emergency situations
Emergency medical services
o Our most requested service: 85% of calls are dispatched as EMS
o All firefighters are emergency medical technicians or paramedics
o Paramedic on duty 24 hours/day at each station
o Cardiac save rate consistently above 50% and exceeds state and national reporting average
Community paramedics
o Non -emergency service to help reduce 911 calls and hospital use
o Serves older adults, mental health patients, disabled people, homeless and veterans
o Breaks down barriers and create access to care
o By the numbers in Edmonds
■ 140 enrollments
■ 143 visits
■ 540 phone calls
■ 66 emails, texts and fax contacts
o For Edmonds patients enrolled in the program in the first half of 2019
■ 30% reduction in 911 calls
■ 22% reduction in emergency department visits
Regional Training
o Working with other county departments to regionalize training:
■ Snohomish County Fire Training Academy
■ Snohomish County Fire Training Consortium
o Sharing instructors and expertise
o Reducing duplicated efforts
o Breaking down borders with neighboring fire agencies will allow us to work together more
effectively on mutual aid incidents
Fire Prevention
o By the numbers in Edmonds
■ 216 business license inspections
■ 1,461 maintenance/follow up inspections
■ 628 construction inspections (707 hours)
■ 198 compliance inspections
■ 26 special event inspections
■ 573 plan review hours
■ 80% of single family homes constructed had sprinkler systems installed (41 out of 51
homes built)
Major Edmonds projects:
o Edmonds Post Office Phase II
o Edmonds Senior Center
o Main Street Commons
o Anthology Senior Living
o Graphite Studios
o Graphite Apartments
o Westgate Village
o Magic Toyota
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o Westgate Apartments
o Doug's Mazda Service Center
o Doug's Mazda
o GRE Apartments (192 units)
Community Outreach
o By the numbers in Edmonds
■ 145 smoke alarms installed
■ 935 students reached through school visits
■ 115 reached through fire department presentations
■ 6,710 reached through community events
■ 524 reached through South County Fire open houses
■ 36 car seats checked for Edmonds residents
Community Outreach Events
o EMS Week Open House and Teddy Bear Clinic at downtown Edmonds Fire Station 17
■ 350 people attended
■ Next open house: May 16th
o Neighborhood Nights at Fire Stations 20 and 16
■ 100 people attended each
■ Next open house at Station 20: November 12th
o Fourth of July Parade
o Taste Edmonds
• Outreach Classes: ACT First Aid
o More than 8,000 trained to date, Goal: 10,000 by EMS Week May 2020
o In just one hour, ACT teaches 3 skills you can use to save a life in those first few minutes
before firefighters arrive
■ Antidote for opiate overdose
■ CPR/AED for cardiac arrest
■ Tourniquet for bleeding control
o Trained 1800 people in Edmonds since ACT began in 2018
• Outreach: Disaster Preparedness
o Community Emergency Response Team (CERT) training twice a year
o NEW: Family Preparedness Class
■ Free 2-hour training
■ Seven classes scheduled for 2020
• Community Risk Reduction
o One of 25 departments in the nation selected to participate in a grant -funded pilot project on
assessing community risks
o Data -driven process
o Identify, prioritize and plan to reduce risks specific to the communities we serve
• Emergency Response
o 2019 by the numbers and contact -required metrics
• How Many Calls?
o Total incidents in the City of Edmonds in 2019: 5,486
0 2015: 5,291
0 2016: 5,294
0 2017: 5,215
0 2018: 5,555
0 2019: 5,486 — 69 fewer incidences than 2018
What Type of Calls:
o 85% of calls are dispatched as emergency medical aid
■ 54% Basic Life Support (BLS)
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■ 31% Advanced Life Support (ALS)
■ 10% Fire
■ 5% Other
Response Times
o Looks at 8-minute response time in four categories
o This measures Sno9l l's call receipt to arrival
o Comparison of data for 2017, 2018 and 2019
o Response times are getting longer in Edmonds
o Percentage of calls within 8 minutes or less
■ 2017 79.99%
■ 2018 75.72%
■ 2019 73.45%
o Response time on 90 percent of calls in this category
■ 2017: 0:09:13
■ 2018: 0:09:29
■ 2019: 0:09:42
Turnout time
o Measures the time from when 911 call is dispatched to the time the apparatus leaves the station
o The reporting standard in the contract is different from the city's adopted standard in the 1756
compliance report: 2:15 (contract) vs. 2:45 (compliance report)
o South County Fire meets and exceeds the city adopted standard of 2:45 (93.02%)
o Turnout time percentage at 2:15
■ 2017 76.20%
■ 2018 75.44%
■ 2019 82.34%
0 90% turnout time
■ 2017 2:46
■ 2018 2:49
■ 2019 2:34
Neighboring Unit Utilization Factor (NUUF)
o What it evaluates:
■ Response of units across jurisdictional boundaries
o What the numbers mean:
■ 100% = an equal balance of cross jurisdictional response
■ Contract considers 90%-110% to be within balance range
■ Over 100% = units from neighboring jurisdictions are responding into Edmonds more than
Edmonds units are responding outside the city
o Why does this matter?
■ We have a regional emergency delivery system
■ This evaluates if level of service decisions in one jurisdiction negatively impact a
neighboring jurisdiction
Neighboring Unit Utilization
2017
2018
2019
Mountlake Terrace
135.30%
133.07%
130.28%
Lynnwood
148.30%
202.06%
210.41%
RFA
--
147.61 %
161.60%
o Neighboring fire units respond into Edmonds more than Edmonds units respond into
neighboring jurisdictions
■ Mountlake Terrace units: 30.3% more into Edmonds
■ Lynnwood units: 110.4% more into Edmonds
■ RFA units: 61.6% more into Edmonds
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Unit Hour Utilization Factor (UHUF)
o What it evaluates: Percentage of time a fire unit is on a call
o What the numbers mean: The higher the number, the busier the unit is
■ Unit Hour Utilization Factor is up for Edmonds stations, but within compliance with
contract standards
■ This number is up at all Edmonds fire station
■ 20% is the trigger to start looking at deployment options and additional resources
Unit Hour Utilization
2017
2018
2019
Station 16
15.10%
15.06%
14.72%
Station 17
14.60%
13.11%
11.75%
Station 20
16.30%
17.36%
17.40%
Transport Balancing Factor (TBF)
o Looks at the balance between:
■ EDMONDS --> OUTSIDE CITY
- The number of times Edmonds -based units are doing transports outside the city
■ OUTSIDE CITY 4EDMONDS
- The number of times South County Fire units based outside the city are doing
transports in Edmonds
■ A factor of 1.0 means = in balance
o In 2019, the factor was over 1.0
■ OUTSIDE CITY units transporting in Edmonds MORE THAN Edmonds units
transporting OUTSIDE CITY
■ Jan -June 1.113
■ July -Dec 1.314
■ 2019 1.213
Jan -Jun
Jul -Dec
2019
RFA transports in the City
236
276
512
Edmonds transports not in the City
212
210
422
TBF
1,113
1,314
1,213
Other required metrics
o Transport fees billed and collected in Edmonds and Esperance
Edmonds Billed
Edmonds Collected
Es erance Billed
Es erance Collected
2017
$2,095,695
$781,506
$100,894
$44,978
2018
$2,374,490
$1,013,928
$135,776
$53,080
2019
2,310,729
$973,880
$118,595
$48,838
o Shoreline units into Edmonds (measured in incident responses)
■ 2017 69
■ 2018 103
■ 2019 119
o Edmonds units into Shoreline (measured in incident responses)
■ 2017 65
■ 2018 69
■ 2019 65
o Edmonds unit into Woodway (measured in seconds)
■ 2017 9,738
■ 2018 164
■ 2019 5,288
• Standards of Cover Compliance
Standard 12017 12018 2019
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6.1.a
Turnout Time in Standard of Cover
2:45
2:46
2:49
2:34
Turnout time in contract
2:15
2:46
2:49
2:34
First arriving engine to a fire
6:30
7:19
7:32
7:13
Full first alarm assignment at residential fire
7:45
18:06
8:32
11:36
Full first alarm assignment at commercial fire
9:00
11:55
10:57
11:49
BLS response
5:15
6:13
6:00
6:17
ALS response
6:45
7:15
5:40
6:02
As there are four new Councilmembers, Council President Fraley-Monillas requested an explanation about
the location of fire stations and how that affected the frequency with which neighboring fire units respond
into Edmonds. Assistant Chief Hovis responded there are many factors that go into why certain stations are
busier including location, zoning, coding, traffic patterns, population density, hazards in the area, etc. The
history of fire service in South County dates back 50 years; Fire District 1, 11, Edmonds, Mountlake Terrace
and Lynnwood, didn't make decisions on fire station location looking at the big picture where 14 stations
should be placed. Station location can affect the frequency with which neighboring fire units respond into
Edmonds, but once fire stations are placed, they are very difficult to move. Chief Dahl commented Edmonds
in unique in that it is located on the water with only one way into the downtown bowl area. Conversely, a
Lynnwood has a 360 degree response.
Council President Fraley-Monillas asked if there were still discussions about building a fire station in a
better location for service. Chief Dahl answered that is a long term decision. Looking at the capital facilities
plan, decisions will need to be made as stations are getting older and need to be replaced. Today's
technology allows computer placement by looking at calls and where the best location would be. If and
when that is necessary, the data could be used to identify a better location. When the current stations were
built, the deciding factor was where land was available.
Councilmember Buckshnis congratulated Chief Dahl on his retirement. She recalled when the contract was
restructured, the redundant 24 hour units were removed but paramedics were added. Chief Dahl explained
Edmonds previously had four units serving the City; a paramedic was added to each unit and paramedic
response times are good. However, reducing the number of units from four to three, somehow that fourth
unit has to be made up. The data shows consistently over three years the out of balance factor is maintained
which will need to be discussed. Councilmember Buckshnis recalled in 2017 there was some sort of
unwritten rule where one group went to another location; she will research that for the next meeting. She
requested the Compliance Report be provided prior to the March meeting. Chief Dahl advised the report
would be distributed tonight.
Councilmember Olson referred to the Neighboring Unit Utilization Factor graph and asked why Edmonds
was not included on the graph. Deputy Chief Eastman said the graph reflects neighboring fire units
responding into Edmonds more than Edmonds units respond into neighboring jurisdictions. For example,
how many times Mountlake Terrace Station 19 comes into Edmonds versus how often Edmonds responds
into Mountlake Terrace and how many times Lynnwood Stations 14 and 15 respond into Edmonds and how
often Edmonds responds into Lynnwood's service area. The contract only requires considering NUUF for
Mountlake Terrace and Lynnwood, but because they are now combined in the RFA, they also provided the
RFA units responding into Edmonds versus Edmonds units responding into the RFA area.
Councilmember Olson asked how the percentages on the NUUF slide were determined. Deputy Chief
Eastman explained in 2019 the NUUF for Lynnwood was 210%; 100% would be equal so the difference is
110%. Chief Dahl explained that is the way the data is reported for the contract. They could do it a different
way showing Edmonds went into Lynnwood 100 times and Lynnwood came into Edmonds 200 times,
100% difference. Deputy Chief Eastman said they have the actual incident numbers in and out and could
report it a different way to illustrate it better.
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6.1.a
Councilmember Paine was hopeful the Compliance Report would include the data and she requested the
PowerPoint. She said it was great to see the programs in place and was hopeful there would be more time
at the next meeting to review the data. She was curious about how many times Edmonds units go into
Shoreline and what the contract looks like for service into Woodway.
Chief Dahl advised he will provide Councilmembers the Compliance Report and the PowerPoint. He invited
Councilmembers to email questions ahead of the March meeting.
3. ADJOURN
With no further business, the special Council meeting was adjourned at 7:00 p.m.
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February 25, 2020
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6.2
City Council Agenda Item
Meeting Date: 03/3/2020
Approval of Council Meeting Minutes of February 25, 2020
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
02-25-2020 Draft Council Meeting Minutes
Packet Pg. 11
6.2.a
EDMONDS CITY COUNCIL MEETING
DRAFT MINUTES
February 20, 2020
ELECTED OFFICIALS PRESENT
Mike Nelson, Mayor
Adrienne Fraley-Monillas, Council President
Kristiana Johnson, Councilmember
Luke Distelhorst, Councilmember
Diane Buckshnis, Councilmember
Vivian Olson, Councilmember
Susan Paine, Councilmember
Laura Johnson, Councilmember
ALSO PRESENT
Zach Bauder, Student Representative
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Jim Lawless, Acting Police Chief
Phil Williams, Public Works Director
Shane Hope, Development Services Director
Scott James, Finance Director
Dave Turley, Assistant Finance Director
Jessica Neill Hoyson, HR Director
Mike Clugston, Planner
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Nelson in the Council
Chambers, 250 5t1i Avenue North, Edmonds. The meeting was opened with the flag salute.
2. LAND ACKNOWLEDGEMENT
Councilmember Paine read the City Council Land Acknowledge Statement: "We acknowledge the original
inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who
since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their
sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land
and water."
3. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
4. APPROVAL OF AGENDA
COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO MOVE STUDY ITEM 10.1, SWIFT BLUE LINE EXPANSION RESOLUTION, TO ACTION
ITEM 8.6. MOTION CARRIED UNANIMOUSLY.
COUNCIL PRESIDENT FRALEY-MONILLAS COUNCILMEMBER MOVED, SECONDED BY
BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED.
MOTION CARRIED UNANIMOUSLY.
5. AUDIENCE COMMENTS
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6.2.a
Marlin Phelps, Marysville, said he came here after work instead of going home because the truth is
important. He opined that the Prosecutor's Office are criminals. Conversely, the Public Defender's Office
is amazing; Kathleen Kyle supervises 72 attorneys who all respect her. Ivy League educated attorneys like
Whitney Rivera who lives in Edmonds, work for Ms. Kyle. Municipal Court Judge Linda Coburn is a
student of Ms. Kyle. Meanwhile, James Zachor is the most self -unaware person he has ever seen and his
father is nothing short of a gangster. What they did to Edmonds and what he has done to remedy what has
occurred in the past; he stood up for the City and comes here tonight to empower the Council to do the
same. All the Council has to do is ask a few very difficult questions. His wife told him her father was dead;
he was married for 10 years and lived in Edmonds. His wife's real father is James Zachor, Junior. Mr.
Phelps said he was maliciously prosecuted by his brother-in-law which is actually a felony. They set him
up to be the fall guy in the murder of a U.S. attorney. The Council are the gatekeepers, ask questions.
Caleb Nichols, Edmonds, Co -Chair, Edmonds Youth Commission (EYC), presented a statement from
the Edmonds Youth Council, supporting the Security Access Agreement between the Edmonds School
District and the Edmonds Police Department. Growing up in wake of Columbine, Sandy Hook, Parkland
and countless other school shootings, security has never been more important for students. Agreements like
these began in the wake of the Columbine shooting as a way for police officers to more quickly and
effectively understand a situation. As representatives of the youth of Edmonds, the EYC fully appreciates
the need for police access to live surveillance footage of schools. That is not to say they are without
reservations; stories of police brutality are as common as school shootings. However, while it is
uncomfortable for many students to have increased police surveillance in schools, they are comforted by
the knowledge that the system will only be used in situations where students are at risk. However, the
decision to use the system has been left up to officer discretion which concerned members of the EYC but
the EYC agreed this policy was not the place to address that concern. The EYC recommends approval of
the agreement and investing in extensive training of all officers and keeping policies about gun violence at
the forefront of the conversation.
6. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON,
TO REMOVE CONSENT AGENDA ITEM 6.7, PRELIMINARY DECEMBER 2019 QUARTERLY
FINANCIAL REPORT, AND ADD IT TO ITEM 9.1, DECEMBER 2019 FINANCIAL
PRESENTATION. MOTION CARRIED UNANIMOUSLY.
COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO REMOVE CONSENT AGENDA ITEM 6.8, ADDITIONAL 5-WEEK EXTENSION OF
COUNCIL EXECUTIVE ASSISTANT CONTRACT, AND ADD IT AS ACTION ITEM 8.7.
MOTION CARRIED UNANIMOUSLY.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON,
TO APPROVE THE CONSENT AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY.
The agenda items approved are as follows:
1. APPROVAL OF COUNCIL MEETING MINUTES OF FEBRUARY 4, 2020
2. APPROVAL OF COUNCIL SPECIAL MEETING/RETREAT MINUTES OF FEBRUARY
7, 2020
3. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF FEBRUARY 18, 2020
4. APPROVAL OF COUNCIL MEETING MINUTES OF FEBRUARY 18, 2020
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6.2.a
5. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND
WIRE PAYMENTS
6. ACKNOWLEDGEMENT OF CLAIM FOR DAMAGES
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Councilmember K. Johnson reported she attended the Sno911 Board and Historic Preservation Commission
(HPC) meetings. She said it was always a pleasure to working with the HPC whose members are very
dedicated, knowledgeable and have a passion for preserving Edmonds' history. The HPC is working on
their 2020 work program.
Councilmember Olson reported on the Citizen's Housing Commission (CHC), noting it had been a very
busy month for the commission and staff. Over 100 people attended the CHC's public open house on
February 12t' at Edmonds-Woodway High School. The CHC's regular meeting on February 13t' included
advancing the policy framework and formation of a number of subcommittees who will meet outside of full
CHC meetings and proposing policy related to their specific topics in the next two months. The first CHC
survey, available in several languages, was available on the City's website as well as hand -distributed.; the
deadline for completing the survey was February 21. CHC meetings a be viewed on the City's website,
their meetings are open to the public and there is opportunity for 3 minute audience comment on any topic
related to the CHC's work. Next month's CHC meeting is March 12' in the Brackett's Room of City Hall.
Councilmember Olson reported the Economic Development Commission (EDC) meeting included
planning for their retreat. The objective for the retreat is to develop a list of ten ideas they are interested in
pursuing. They will then solicit input from the Council and the community about which of the ten there is
the will and interest in moving forward if their research finds there is positive economic impact. She invited
the Council and public to provide her or the EDC members their ideas. Opportunities where environment,
art and business come together and multigenerational concepts were discussed as items that may generate
the most community support. The EDC also discussed the important of remaining future focused. Past EDC
successes included the trolley concept adopted by Council last year and included in the budget, the ferry
lanes' EnjoyEdmonds.com, and a network of resources for new businesses.
Councilmember Paine reported the Port of Edmonds is operating smoothly, they are very financial sound
and stable. They are working on parking issues and environmental impacts associated with the boating
season. She reported on the Disability Board related to the City's approximately 25 LEOFF retirees. One
person is in long term care, one person has inquired about long term care and sadly there were two deaths
in the last quarter. The Board approved the purchase of a hearing aid, reviewed long term care practices,
approved changes to the dental policy that increases the annual cost from $175 to $700/year and requested
a policy be developed so that dentures can be considered on case -by -case basis.
Council President Fraley-Monillas reported the Diversity Commission is holding a retreat next week and
will be considering goals for the coming year beyond the usual film series. The Health District has been
busy due to Coronavirus. The individual who was hospitalized in Snohomish County has been discharged
and is free to be in public. She relayed the Health District physician's announcement that as this point, the
flu is more dangerous and results in more deaths than the coronavirus. As news reports indicate, the
coronavirus is spreading in other countries and efforts are underway to contain the virus.
Council President Fraley-Monillas reported the Snohomish County Transportation Coalition is looking at
reorganizing and adding people from the Tribes, a consumer and from other groups to the executive
community. She summarized the more people the better to provide ideas regarding transportation in
Snohomish County.
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Councilmember L. Johnson reported on the Mayor's Climate Protection Committee who will be making a
presentation to the Council regarding 2019. Their last meeting included planning for the presentation,
committee input on priorities and vision for the 2020 Climate Action Plan, and working on an engagement
and outreach plan for the coming year.
Councilmember L. Johnson reported on the Youth Commission meeting. Their current focus is climate
protection and they are planning a youth -centric outreach event soon. The commission is also discussing
sexual harassment in schools, rising teen depression and anxiety, school shootings and lockdowns, as well
as the lack of comprehensive sex ed in schools. She reported on the Community Transit Board of Directors
meeting where she is an alternative. She was impressed with the professionalism and warmth displayed at
the meeting where CEO Emmett Heath spoke for several minutes without notes recognizing an employee
for his long term service which she felt was a good indication of the culture. She will be doing onboarding
with Community Transit this on Friday.
Councilmember Distelhorst said most of his outside appointments have not held meetings yet. He attended
the CHC meetings and plans to attend the Snohomish County Tomorrow Steering Committee meeting
tomorrow which will include an update on Vison 2050 which is expected to be adopted later this spring,
Buildable Lands Report, Countywide Planning Policy and Growth Targets, Light Rail Committees, a
presentation from the Alliance for Housing Affordability, and an action item related to Regional SCT
CMAQ funding priorities for six transit and transportation projects to be recommended to be recommend
to PSRC for federal funding.
Councilmember Buckshnis reported the Lake Ballinger Work Group (Lynnwood, Mountlake Terrace, Lake
Forest and Edmonds) meeting included a history of the group, finances (they are spending more than they
are collecting), and continued discussion about evasive plant removal. She reported the Creative District
meeting included presentation of a logo that was developed by a subcommittee which looks great. She also
attended the WRIA 8 Salmon Recovery Council (comprised of 20+ cities and other organizations) where
there was a lot of new members and included review of the 2020 work plan, additions to the state legislative
priorities and draft letters to the legislature, predatory animals in the ship canal, studies on light exposure
from the new 520 bridge, and ways to address priority knowledge gaps.
8. ACTION ITEMS
EDMONDS SCHOOL DISTRICT SECURITY CAMERA INTER -LOCAL AGREEMENT
Acting Chief Jim Lawless reported this agreement was originally approved by Council in September 2019.
Once it was sent to the Edmonds School District, the District realized some procedural steps had been
overlooked and they made some modifications to the agreement. He determined the modifications were
substantial enough to bring to the Council for re -approval. The agreement would allow the Police
Department during an emergent situation to have real time access to live video feeds within the school. The
agreement was presented to the Public Safety, Personnel and Planning Committee (PSPP) who
recommended forwarding it to full Council. The original agreement approved in September 2019 as well
as the revised agreement are contained in the packet. He was invited to the Youth Commission last week
and was very impressed with their thoughtful and engaging questions.
COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO
APPROVE THE SECURITY ACCESS AGREEMENT BETWEEN EDMONDS SCHOOL
DISTRICT AND THE EDMONDS POLICE DEPARTMENT.
COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
AMEND ADD A LINE UNDER II PURPOSE, "SCOPE. DIRECT ACCESS PROVIDES LIVE FEED
CAMERA ACCESS TO THE EPD OF SCHOOLS DURING EMERGENCY INCIDENTS FOR
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QUICKER AND SAFER RESPONSE BY EMERGENCY PERSONNEL. THESE EMERGENCIES
INCLUDE ACTIVE SHOOTER DRILLS, A THREAT OF ACTIVE SHOOTER, ARMED
SUSPECTS ON THE PREMISES, BOMB THREATS, FIRE, NATURAL OR MANMADE
DISASTERS, HOSTAGE SITUATIONS, THREATS TO PERSONS OR PROPERTY, OR ANY LIFE
THREATENING SITUATION DEEMED TO BE EMERGENT AND THE USE OF THE SYSTEM
WOULD PREVENT OR LIMIT LOSS OF LIFE." AND ADD UNDER PROTOCOL, "ALL
SAFEGUARDS WILL BE ESTABLISHED AND FOLLOWED TO PROTECT THE PRIVACY OF
ALL PARTICIPATING SCHOOLS AND THE STAFF AND STUDENTS THEREIN."
Council President Fraley-Monillas asked the source of that language. Councilmember L. Johnson answered
it was from Spokane Valley Sheriff's Department.
Councilmember L. Johnson explained direct live access camera and access by law enforcement is one of
the recommendations from the Parkland Report that studied the Marjory Stoneman Douglas shooting. As a
parent, she wanted to know that everything was being done to protect students while they are at school. She
was thankful to Deputy Director Parks & Recreation Burley, the Youth Commission and Acting Chief
Lawless for including this item for discussion at the recent Youth Commission meeting. It is uncomfortable
to be asked to agree to additional surveillance and loss of privacy when students already take on so much
more than they should. The Youth Commission shared in their statement that this is the reality they face
and they support the agreement. She supported the agreement with the amendments she proposed. After
three weeks of studying the agreement and talking with a number of people, the number one question is
what is a tactical emergency. Chief Lawless described that to her and shared it with the Youth Commission.
The public deserves inclusion of the same definition in the agreement. She proposed defining that in the
agreement as well as adding a line regarding safeguard and security.
As a former school board member, Councilmember Paine recalled when cameras were added to buses and
elsewhere, a decision that also considered privacy. It is a different era now and she supported the additional
language Councilmember L. Johnson proposed to add clarity and a layer of privacy.
Councilmember K. Johnson relayed this was discussed in the PSPP Committee. She was okay with the
definition of emergency incident as long as it was agreed to by the District and the Police Department. She
did not want to interject language from Spokane to define Edmonds' issues. She preferred to leave it to the
District and Police Department to define what is an emergency. She recalled discussion that the live feed
video would not be used for bomb threats, fires or natural disasters and invited Chief Lawless' input. Chief
Lawless said all the language in the document as it currently exists is the District's language that the Council
agreed to after review by legal. He had no issue with adding clarity and further definition, but he personally
would rather be more restrictive than the recommended language.
Chief Lawless explained access to the video is only intended to be in emergent, tactical situations. It is not
intended to be for an officer to monitor the live feed for minor situations in the school. For example, if there
were a fight between students, the intent is not for officers to respond and watch the live feed. The intent is
to give officers immediate feedback on an immediate situation akin to an active shooter situation to address
the threat as quickly and safely as possible to minimize the potential loss of life to everyone involved. For
a bomb threat, it may or may not be used depending on the information available and certain parameters
related to how the Police Department responds to those situations; active shooter situations yes, a natural
disaster, probably not.
Chief Lawless explained the intent is to maintain privacy and security for students. The agreement contains
language related to the federal Family Educational Rights and Privacy Act (FERPA) regarding who retains
the videos and how they would be released to the Police Department which is at the discretion of the school.
The agreement has been approved and signed by District so procedurally, the additional of any language
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will be reviewed by legal, sent back to the District and the review and approval process by the District
would begin again.
Councilmember K. Johnson referred to the proposed additional sentence, "All safeguards will be
established and followed to protect the privacy of all participating schools and the staff and students
therein." Although she understood the sentiment, she questioned what it meant and how it would be
achieved. Chief Lawless said the safeguards would be the policies and procedures that are in place related
to legal requirements for records retention and release. The Police Department's ability to have the records
is limited and controlled by the District who also operates under FERPA and state guidelines as they relate
to records retention. Anything related to juveniles has multiple levels as it relates to public records retention
ad release. Is someone requested the video, District would probably have to pixelate every juvenile's face
in the video as required by law.
City Attorney Jeff Taraday said his understanding is in general the video surveillance footage will remain
in the possession of District. There is a provision in the agreement that allows the City to request footage.
In the event the City were to request footage and be given direct access/possession of video footage, the
City's ability to keep it confidential and privacy is limited by applicable law. Were a request made of the
City for the video, the City would, as has been in other situations where privacy is a concern, notify the
affected persons to inform the City may have to reveal the information and if they do not want that done,
to seek an injunction. That happened recently in another situation. He was not able to speak about all the
juvenile privacy laws.
With regard to the question about the purpose of access, Mr. Taraday referred to existing language in
Section c. EPD Duties, Authorized Access, "...any access to the System must be in furtherance of ensuring
safety and emergency response of police personnel in the event of an emergency. Any use of the System
for other purposes must have prior, written authorization of the District." The agreement contemplates the
possibility that access to the system could be used for other purposes. While not the primary purpose of the
agreement, it does not preclude use for other purposes and puts it in District's court to determine whether
to grant use for other purposes.
To Mr. Taraday's point, Chief Lawless said the access the agreement grants to the system is only the live
feed, not any of the recorded video data generated by their system without a specific request and it is solely
up to the District whether to release the video. The District has a 14 day period before their system overrides
video and 3 days' notice is required; if the Police Department does not realize until day 12, the video
may/may not be available depending on their ability to recover the video and release it to the Police
Department. The crux of the agreement is the live time feed video that is already accessible to everyone
within the school and the district. The agreement would allow the Police Department access remotely.
Currently an officer could go to the dean's office and view life feed; the agreement would also officers on
scene or when approaching to log into the account via MDC's in police cars to view the cameras and
respond appropriately to the situation. Every time that occurs, the agreement requires it be logged by the
officer who accesses it with the date, time and reason. The records retention part is secondary to the actual
intent of the agreement; strictly for reviewing live feed data from a remote access point.
Councilmember K. Johnson said this agreement is very important. It began in September 2019 and six
months has elapsed. She did not have any major problems with the agreement and although there were
concerns, she was uncertain it was necessary to go through another formal process over those two concerns.
She expressed support for the main motion to approve the agreement.
Council President Fraley-Monillas expressed support for the amendment. The only thing the amendment
does is define emergency for access. She suggested adding "but not limited to," recognizing there could be
something else that requires access. She had no concern with routing the agreement back through the
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6.2.a
District as she preferred to do it right the first time. Chief Lawless agreed with doing it right the first time
and appreciated the Council's input.
Councilmember Buckshnis observed if the Council approved the amendment, the agreement would need to
go through the District's process again. She asked Chief Lawless' preference regarding amending the
agreement. Chief Lawless said if it is the Council's will to approve the agreement with the amended
language, he would resubmit the amended agreement to the District and go through their process.
Councilmember Buckshnis asked about the Memorandum of Understanding (MOU). Chief Lawless
explained the document the Council approved in September was an MOU. When the District received the
MOU, they realized they missed steps in their process and responded with the Security Access Agreement.
The Security Access Agreement replaced the MOU. He included both in the packet for comparison
Councilmember L. Johnson welcomed the Edmonds Police Department providing their definition of tactical
emergency and to include it in the agreement versus the definition she borrowed from Spokane. Chief
Lawless offered to communicate with Councilmember L. Johnson and bring the agreement to PSPP or full
Council.
COUNCILMEMBER L. JOHNSON WITHDREW THE AMENDMENT WITH THE AGREEMENT
OF THE SECOND.
2. ORDINANCE AMENDING ECDC UNIT LOT SUBDIVISION APPLICATION
PROCEDURE (AMD20190005)
Planner Mike Clugston explained this is the third time this item has been presented to Council, including a
public hearing last week. He was present to answer Council questions.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON,
TO APPROVE ORDINANCE NO. 4173, AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE SECTION
20.75.045 TO CHANGE THE PROCESS FOR UNIT LOT SUBDIVISIONS. MOTION CARRIED
UNANIMOUSLY.
3. AWC WORKERS' COMPENSATION RETRO PROGRAM
HR Director Jessica Neill Hoyson explained AWC's timing has changed slightly and there is more time to
make a decision although the timing of the HR employee going on maternity leave has not changed. She
explained since she started at Edmonds, she began looking at the HR processes and functions to determine
where adjustment could be made that benefited the City and the employees. One of those areas is Workers'
Comp Management which includes both safety program and how claims are processed as well as follow up
with L&I. Currently the City does not have a third party administrator for Workers' Comp; all the claims are
processed inhouse. Staff receives Workers' Comp claims for injured employees, does the initial review and
informs L&I if it is an accurate representation of what happened or if the City wants to challenge the claim.
HR staff are not specialists in processing in processing Workers' Comp claims. Edmonds has a high
experience factor which causes Edmonds to pay more for Workers' Comp insurance over time.
Ms. Neill Hoyson explained the request is to enroll in AWC's Safety and Workers' Compensation Retro
Plan which will increase internal safety initiatives as well as provide specialized assistance in process
Workers' Comp claims. It is an outlay of funds in the beginning, a premium to AWC with the intent of
reducing the City's experience factor over time to decease the additional funds paid to L&I for those claims.
She assured there are other areas she has reviewed that will result in cost savings. HR is not revenue center
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6.2.a
but they continually look for savings for the City. She highlighted two changes that saved the City
approximately $8,000.
Brian Bishop, AWC, Workers' Comp Retro Program Manager, described his background, working for
a national third party administrator and other private organizations and coming to AWC in 2013 when AWC
brought the program in-house. He reviewed AWC's Workers' Comp Retro:
• Mission: Every Employee I Home Safe I Every Night
• Vision & Goals
o We are the premier workers' compensation program in the State of Washington
o We achieve the highest standards for comprehensive employee safety programs
o We provide financial stability and exceptional stewardship of public resources
Membership today
o AWC Workers' Comp Retro Program
■ 125 members
o AWC Retro Pool
■ 55 Cities and Towns
■ 8 Counties
■ 2 Special Purpose Districts
o Safety Alliance
■ 51 Cities and Towns
■ 5 Counties
■ 4 Special Purpose Districts
Workers' Comp Retro Program is a retrospective rating program, an optional incentive program
provided by Washington State Department of Labor & Industries. Cities can choose to participate
or not.
In 2014, at the request of cities, AWC formed a Retro Group with 64 cities and $4M in premiums
(grown to 125 members and $19B in premiums today)
How a retrospective rating program works
o Retro rating timeline
January 2017
January 2018
1. January 2019
➢ November 2019 — Is' Adjustment for Retro Year 2018
2. January 2020
➢ November 2020 — 2' Adjustment for Retro Year 2018
3. January 2021
➢ November 2021 — 3' Adjustment (final adjustment) for Retro Year 2018
o L&I's voluntary incentive program to encourage workplace safety
o "Retro Year" - lasts 12 months
o Each "Retro Year" has 3 adjustments (look -backs)
o L&I evaluates each Pool's premiums and claims costs to determine a refund or assessment.....
o If Edmonds was in 2016 Retro Pool
■ 2016 Premiums = $403,626
■ Retro Pool Claim Costs = $184,986
■ Loss Ratio = 46%
■ Break -Even Pool LR = 71 %
■ Base Refund = $4,583
■ Performance Refund = $29,262
■ Total Refund = $33,845
• It's all about service...
o Safety & Compliance
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6.2.a
■ Training
■ Onsite safety audits
■ WorkSafe Employer
o Claim Management
■ Claim resolution
■ Transitional work/light duty
■ Protests and appeals
Communication and Outreach
o Claims Management
■ Injured worker contact
- Disability management
- Return to work/transitional work
■ Stay at Work
- Best practices
- Reimbursement $
o Safety trainings
■ On -site training
■ Web conference series
■ Regional trainings
■ Regional workshops
Individual Performance Report
o 2019 Claim data
Cost Type
2019 Claims
YTD Claims
% Of Target Funds
Should Not Exceed
Costs
Used
Claim Costs
$36,690
$8,673
23.6%
Developed claim costs
$77,049
$18,213
23.64%
■ Claim costs benchmark set using 70% loss ratio
■ Loss ratio=premium : developed claims costs
■ 70% loss ratio will reduce premiums for all members
■ Developed claim costs should not exceed 70% of your standard premium
o Stay at Work (SAW)
■ Stay at Work Utilization and Reimbursement
Year
Stay at Work
Claims
Time Loss
Claims
Stay at work
Reimb.
% Claims with
Reimb.
2015
3
4
$6,411.18
75.0%
2016
6
7
$25,393,61
85.7%
2017
12
12
$39,442.84
100.0%
2018
11
11
$55,104.00
100.0%
Total
32
34
$125,351.63
94.1 %
■ Target is at least 35%
■ SAW reimbursements and time loss claims
o Lag Report
■ Intermediate goal is 5 calendar days
■ Ultimate AWC Retro goal is 2 days
■ AWC Retro Pool average last year was 24 days
■ AWC Retro Pool average today is 13 days
■ Edmonds' average lag in reporting claims is 8.6 days — this is 63.7% less than the pool
average
■ Ways to report to AWC Retro
- Email incident report
- Automated process
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6.2.a
- RiskConsole entry
- Complete the AWC AOI
o 2019 Premium Projection
■ 2019 Projected Premiums calculated using:
- Individual employer rates and EF of projected year
- Reported worker hours of prior year
■ Experience factor is calculated using costs of claims compared with worker hours
■ 2019 experience factor uses claims with dates of Injury 7/1/2014 - 6/30/2017
■ Focus on the difference of premiums compared to 1.0 EF
■ Premium projection and experience factors
- Edmonds projected premium for 2019: $136,374
- Experience factor of 0.739 reduces projected premium by $48,165
The WorkSafe Employer Award
o Recognizing those organization who are creating and maintaining a culture and system of
safety that protects all their employees.
2020 Proposed Premium Projection
o Service fee to AWC Retro: $26,971
Council President Fraley-Monillas said she had a very long career with the State of Washington and worked
with L&I investigating and processing claims. Observing that light duty seemed to be the biggest bang for
the buck, she asked if light duty was mandatory. Mr. Bishop answered light duty was voluntary. Council
President Fraley-Monillas asked if that decision was made by the physician, employee and L&I or by the
employee and AWC. Mr. Bishop answered it starts with the physician who completes an activity
prescription form that establishes levels of work. AWC uses those restrictions to create a light duty job
description which is sent to the doctor for approval.
Council President Fraley-Monillas asked if a high percentage of injuries result in light duty. Mr. Bishop
answered yes; 10% of the claims make up 90% of the costs. The other 90% of the claims go very smoothly
and include light duty, return to work, modified/transitional work, etc. The other 10% represent larger
injuries or a doctor that is not willing to release the employee to any light duty. AWC also has vocational
rehab counselors who talk with physicians.
Council President Fraley-Monillas reiterated light duty appeared to be the biggest bang for the buck. Ms.
Neill Hoyson agreed with the importance of a robust and actively managed light duty process as well as
reducing time loss claims. The physician analyzes the light duty job description and the City, as the
employer, determines where to fit that person into light duty, potentially even in another department.
Council President Fraley-Monillas asked who investigates the cause of injuries to ensure it does not happen
again. Mr. Bishop said that is done via the work site. AWC works with safety committees to educate them
how to conduct investigations to identify hazards and mitigations. Ms. Neill Hoyson commented half of the
new Safety & Disaster Coordinator's time is internal safety and half is external emergency management.
AWC provides additional support for that position working on internal safety protocols and investigating
accidents to prevent future occurrences. Council President Fraley-Monillas said the goals is also to ensure
staff stay safe and healthy.
Councilmember Buckshnis was impressed the City's claim frequency and severity have gone down. She
asked if that had anything to do with the City's aging workforce or are people understanding safety better.
Ms. Neill Hoyson said she would like to say it was due to a better safety culture. She pointed out injuries
occur no matter the age.
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Councilmember Paine expressed interest in everyone knowing how and feeling free to report safety
incidents and that the City was addressing near misses. She asked the current cost compared to the payment
to AWC. Ms. Neill Hoyson explained currently the premium costs are paid to L&I by both the City and the
employee. The additional cost of $26,971 would be to AWC for the Workers' Comp Retro program for the
remainder of 2020. There would be a premium assessment for AWC every year (based on 6% of the
premiums paid to L&I) so the better the City performs, the lower the premiums are to L&I and to AWC.
Mr. Bishop pointed out the potential for refunds depending on the City's performance.
Councilmember Paine asked if there was a catalog of light duty opportunities and whether union contracts
preclude employees working in different departments. Ms. Neill Hoyson answered the City does not have
a catalog of light duty; she has been talking with her staff and other departments about creating one. Unions
are a consideration and sometimes it is possible to get an agreement from the union for light duty because
it is a temporary placement.
Councilmember Paine commented getting people back to work as quickly as possible is best because they
stay engaged, maintain relationships with co-workers, etc. She asked how AWC was involved in pain
management for a serious injury including state guidelines for opioid management. Mr. Bishop responded
L&I Medical Director Franklin is leading the nation in opioid management. AWC's involvement with long
term injuries would be to ensure L&I claim managers are working within best practices and AWC has
additional resources they can contract with internally like vocational rehab counselors to work with medical
doctors.
Councilmember Paine asked if there is a list of safety standards that everyone knows about and follows.
Ms. Neill Hoyson said the addition of the Safety & Disaster Coordinator position has been impactful; he
has been able to do evaluative processes about the baseline, be proactive in existing safety committees and
developing new safety committee, and ensuring everyone is aware of safety guidelines for their work area.
Councilmember Paine suggested showing where the City is as it relates to safety.
Student Rep Bauder commented it obviously was good to get employees back to full health and back to
work as soon as possible. He asked how employees with mental health issues or addiction problems are
addressed. Ms. Neill Hoyson answered HR relies on medical professionals to provide diagnoses and
recommendations regarding what the employee is allowed to do. The City has policies in place related to
mental health or addiction to allow employees time to address those types of issues and it also covered
under ADA and FMLA. The City ensures the employee has access to all their legally required time to
address those issues and directs them to the systems they need so they can return to work.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE EDMONDS BECOMING A MEMBER OF THE AWC WORKERS'
COMP RETRO PROGRAM AT A COST OF $26,971 THROUGH THE END OF THIS YEAR.
Councilmember K. Johnson Edmonds recalled the City recently settled a Workers' Comp issue related to
fragrance. She asked how an ADA type issue such as fragrance would have been handled if the City hadn't
been sued. Ms. Neill Hoyson answered that was an ADA accommodation, not Workers' Comp.
MOTION CARRIED UNANIMOUSLY.
4. PARKS DIRECTOR CONFIRMATION OF APPOINTMENT
Mayor Nelson explained he was seeking Council confirmation of his appointment of Angela Feser as
Director of Parks, Recreation and Cultural Services. She is the best candidate for the job and brings a wealth
of experience in parks and recreation. She is currently the Parks Director for the City of Sammamish and
has served in park positions in other cities throughout her career including as a parks planner, parks
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manager, and recreations supervisor. She currently manages 14 parks covering 632 acres, 18 miles of trails,
maintenance and operation of 32 city facilities, an operating budget of $7.1 million, capital parks
improvement plan of over $41 million, serves on the Washington State Recreation Conservation Office
Park Grant Evaluation Team and the Washington Parks & Recreation Association Legislative Committee.
She has also completed numerous ultramarathons and Ironman triathlons, which makes her well suited for
some of the City's marathon council meetings.
Mayor Nelson anticipated a lot of positive change coming to the City's parks under Ms. Feser's watch
including tackling important projects already underway, acquiring more land to expand the city's park
system, offering accessible parks for children of all abilities, and parks conservation projects including new
habitat restoration efforts. He summarized Ms. Feser was the type of candidate who will hit the ground
running and he was proud to recommend her.
Mayor Nelson referred to interest from the community regarding the Parks & Recreation Director's salary,
pointing out the City has already saved a significant amount ($94,450) due to the vacancy in this position
for nine months which will offset the proposed 3% annual increase and the one-time relocation expense.
Councilmember Distelhorst inquired about the relocation expense and asked if that was tied to moving
within the city limits of Edmonds or was it a general relocation expense. Ms. Neill Hoyson answered it was
not tied to moving within the city limits; that is not a requirement for any director position.
Councilmember Buckshnis asked if providing funds for relocation was common. Ms. Neill Hoyson
answered providing funds for relocation is fairly common particularly for high level positions but it was
not something Edmonds has done in the past. She agreed Ms. Feser was wonderful.
Councilmember K. Johnson was very happy to hear that Mayor Nelson made an offer to Ms. Feser although
she had some concerns. The City's policy is to offer mid -level salaries so the Mayor can offer at Step 3 and
his request is for City Council approve at Step 7. In addition, Mayor Nelson is asking for a retroactive 3%
COLA increase so whatever COLA is approved in 2021 would be applied now. She was concerned with
both those issues from an equity and fairness standpoint, however, she would be willing to increase the
relocation expense to cover that amount. The total compensation would be same but she was concerned
with starting a director at a salary higher than the other directors.
COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO
APPROVE CONFIRMATION OF ANGELA FESER AS PROPOSED BY MAYOR NELSON.
MOTION CARRIED UNANIMOUSLY.
Ms. Neill Hoyson relayed the City attorney discovered if the salary is above the established range, an
ordinance needs to be prepared to address it.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
DISTELHORST, TO APPROVE ANGELA FESER'S CONTRACT.
Councilmember Buckshnis asked for clarification about Ms. Feser's salary. Ms. Neill Hoyson answered
Ms. Feser will be 3% above the top step because it anticipated a 3% COLA would be requested for Non -
Represented (NR) employees for next year; the intent was to front Ms. Feser that 3%. If the Council does
not approve a 3% COLA, she would remain at the frozen rate until the top step of the range catches up.
Councilmember Buckshnis recalled plans to analyze the NR policy. Ms. Neill Hoyson said the Council
requested a NR comp study be done this year. The intent is for that process to be completed in time for
Council review and inclusion in the 2021 budget.
MOTION CARRIED (6-1), COUNCILMEMBER K. JOHNSON VOTING NO.
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6.2.a
5. 2020 CARRYFORWARD BUDGET AMENDMENT ORDINANCE
Finance Director Scott James reviewed:
• The 2020 carryforward budget amendment is for items not completed in 2019
• 46 carryforward requests
• All items were previously approved by City Council
• Carryforward budget amendment will roll the unexpended 2019 budget into the 2020 budget
• Correction to carryforward amendment to ensure completion of the design for the carbon recovery
project (page 277 of the packet). Adds expense part of transfer that was inadvertently omitted.
• Summary
o Beginning fund balance increases by $5,437,671
o Revenues increase by $1,668,200
o Expenses increase by $7,105,871
o Ending fund balance remains unchanged
• Administration recommends Council approve the 2020 Carryforward Budget Amendment
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-
MONILLAS, TO APPROVE ORDINANCE NO.4174, APPROVING THE 2020 CARRYFORWARD
BUDGET AMENDMENTS AS PRESENTED AT THE CITY COUNCIL MEETING ON
FEBRUARY 25, 2020.
Councilmember Buckshnis referred to the $230,000 IT project (Item 42) and asked if that impacted IT
expenditures in 2019. Mr. James answered yes, two major projects, conversion to Office 365 and City
website update, were delayed because staff was working on another project. Councilmember Buckshnis
said she wished there were not so many carryforwards but commended staff for compiling the carryforward
amendments.
Councilmember K. Johnson referred to Mr. James' statement that all the items were approved last year and
asked, due to the change in Council, whether any of the amendments could be revisited. Mr. James answered
yes, but some projects may already be underway. Councilmember K. Johnson referred to Item 15,
Informational Panel at the Salish Crossing. She recalled the previous Council approved that 4-3; this
Council may not support the project at the same level. She relayed the HPC asked what action could be
taken in the future so that they have authority over the approval of historic informational panels. The HPC
does not feel this informational panel was appropriate and wants to prevent it from happening in the future.
She asked whether the carryforward amendments could be approved with the exception of this amendment
and that project be returned to Council for future discussion. Mr. James answered yes.
COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-
MONILLAS, TO AMEND THE MOTION TO EXCLUDE THIS PROJECT (ITEM 15,
INFORMATIONAL PANEL $4,000).
Councilmember Olson recalled when attending meetings as a candidate, this was not something she wanted
to spend taxpayers' money on and she would like to delete it from the amendments if work has not yet
begun. Mr. James was uncertain whether work had begun.
AMENDMENT CARRIED (6-1), COUNCILMEMBER BUCKSHNIS VOTING NO.
MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
6. SWIFT BLUE LINE EXPANSION RESOLUTION
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Councilmember Distelhorst advised he is employed by Community Transit and has worked on the Swift
Blue Line expansion project. If the Council takes a vote, he will abstain; however, unless there is objection,
he would like to participate in a factual discussion based on publicly available information.
Councilmember K. Johnson explained she was asking the Council to consider taking action regarding
Community Transit's proposed extension of the Swift Bus Rapid Transit (BRT) service. BRT is an easily
accessible bus service that is characterized by frequent, specialized vehicles, roll in bicycle access, pre -paid
ticket payment and stations. Swift is the name of the BRT line in Snohomish County created a decade ago.
The northern terminus is at the Everett train and bus station and the southern terminus is at Aurora Village.
Community Transit has proposed extension of the Swift line south two miles through Shoreline to the new
light rail station at 185t' Street.
Councilmember K. Johnson recalled last Thursday, the Council received a newsletter that described the
extension and offered the public three choices for routes. All three alternatives would replace the current
transit center at Aurora Village. One of the alternatives would provide access to the Shoreline Park & Ride
on Highway 99. In the future the 185t' location will be the new transit center. Community Transit intends
to provide this new service by 2024.
Councilmember K. Johnson said she brought this to Council for consideration and action tonight because
comments are due tomorrow, Wednesday February 26t". Under normal circumstances there would have
more time for discussion either in committee or at the full Council. She appreciate Council's willingness
to consider this as an action item tonight. The City has advocated for the extension of BRT or more frequent
service on SR 104 for over a decade beginning when the initial project was proposed. The Edmonds
Citizens Transportation Committee supported extending the Swift BRT line to the regional transportation
center in Edmonds. Each update of the transportation element of the Comprehensive Plan has supported
connecting multimodal transportation with BRT along SR 104.
Councilmember K. Johnson explained she has extensive education and experience as a transportation
professional. However, has very limited data to make an analysis. The City Council has the opportunity and
responsibility to advocate for the best transit service for people traveling to and from Edmonds by bus.
Everyone on the Council has the expertise of their personal experience and observations so she was asking
the Council to consider a policy direction.
Councilmember K. Johnson referred to the resolution she drafted for the Council's consideration tonight.
The resolution is strongly worded to make a very clear statement. She said the best outcome would be to
pump the brakes on the Swift extension and begin a more comprehensive discussion.
Council President Fraley-Monillas said she asked a Community Transit representative to tonight's meeting
to answer questions. She has a number of concerns with the resolution and asked for clarity regarding the
SR 104 route and how Community Transit plans to get people from the train station and ferries to the
Mountlake Terrace transit center.
Christopher Silveira, BRT Program Manager, Community Transit, said Community Transit has
committed to 15 minute bus service from the Edmonds ferry terminal to Mountlake Terrace in 2024, the
same timeline as the Blue Line expansion. The 2024 timeline is built around Sound Transit Link light rail
extension north; Mountlake Terrace and 185' light rail stations will open in 2024. The Orange line is being
built to accommodate light rail at Lynnwood.
Council President Fraley-Monillas asked the what difference between a Swift bus and a rapid transit bus.
Mr. Silveira answered Swift is Community Transit's rapid transit. The difference between a Swift vehicle
and local service is the Swift vehicle is 60' feet versus 40', has an articulated joint in the middle, it is
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branded with the bird on side, and has onboard bike racks so riders can roll bikes directly on board. With
typical 40' local buses, bike riders utilize the bike rack on the front of vehicle. Options for serving the
Edmonds ferry also include double -tall vehicles between Mountlake Terrace and Edmonds.
Council President Fraley-Monillas asked why Community Transit did chose not to put Swift BRT down
SR 104. Mr. Silveira answered the goal with the Swift Blue Line is get to Link light rail and SR 104 to
downtown Edmonds does not accomplish that. Community Transit is trying to do what is in the best interest
of their customers who are trying to reach Seattle as that will generate the most ridership; they expect 1500-
2000 riders on Blue Line as a result of this extension. That level of activity is not something that is available
elsewhere. Community Transit feels providing 15 minute service on SR 104 is the more appropriate service
to link Edmonds with Link light rail.
Council President Fraley-Monillas referred to a rumor that Swift BRT requires a separate lane. Mr. Silveira
said Community Transit prefers to have Business Access and Transit (BAT) lanes like those on Highway
99, a lane from which automobiles can turn right but cannot go through intersections. BAT lanes help the
reliability of bus service but they are not a requirement and BAT lanes do not exist everywhere there is
Swift. Council President Fraley-Monillas clarified the lack of BAT lanes on SR 104 was not why
Community Transit did not choose SR 104. Mr. Silveira agreed that was not the reason SR 104 was not
chosen.
Councilmember Buckshnis referred to the map of the service area that states Swift BRT is 10 minute
frequency, but the proposal for SR 104 is 15 minute high frequency, a difference of 5 minutes. Mr. Silveira
agreed, explaining industry standard for wait time is frequency divided by 2 so the average wait time would
be 7'/z minutes compared to 5 minutes for Swift. He summarized it is not a large difference; across the
country the standard for high frequency, although it varies by region, is 15 minutes which has the
expectation that a schedule is unnecessary. Councilmember Buckshnis asked if Swift buses have more
limited stops compared to high frequency. Mr. Silveira answered the high frequency service would be a
local service that would stop every 2-3 blocks versus Swift where stops area are every 3/4 - 1 mile.
Councilmember Paine said she has been a long time bus rider back to her early childhood. When she worked
in downtown Seattle, she took the 416 that stopped at every bus stop. She understood that would change
once there is light rail along the I-5 corridor with local routes to that spine. Mr. Silveira said commuter
services are proposed to stop at Northgate in 2021 and in Lynnwood in 2024. The idea is by reducing the
amount of hours on the freeway to reach downtown Seattle, those service hours will be relocated to local
service which allow them to provide high frequency service from Edmonds to Mountlake Terrace.
Councilmember Paine said her interest is superb local bus service for people who do not have cars and to
provide access for people who work in Edmonds. She asked if that would begin in the next five years. Mr.
Silveira said a lot of changes will occur in 2024 associated with the Link light rail extension as travel pattern
in the region change. That includes rebuilding the transit network in South Snohomish County to
accommodate Link light rail to ensure getting the best bang for Community Transit and Sound Transit's
investments and the best value for Snohomish County residents via better and more frequent all day local
service versus rush hour services only.
Councilmember Paine commented in her experience there seems to be a barrier along the county line and
asked if there would be better access from North King County into Snohomish County. Mr. Silveira said
the Blue Line extension will push Community Transit further into King County because that extension is
what is best for the Public Transit Benefit Area (PTBA), Snohomish County residents and workers. It is
not a matter of the 185t1i Street station being in King County but what is best for the riding public.
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Councilmember Olson questioned the assumption that everyone wants to go into Seattle and suggested
some may want to come to Edmonds. Mr. Silveira said there is a much larger job market in Seattle which
drives overall macro travel decisions. It is not a judgment call, the data says the travel demand is mostly
toward Seattle. Councilmember Olson asked if the Blue Line extension would add service during non -
commute hours. Mr. Silveira answered yes.
Council President Fraley-Monillas asked if a study had been done on the frequency of need for
transportation from downtown Edmonds to the Mountlake Terrace station. She recognized the ferry and the
train are busy in the morning and evening and asked what happens the rest of the day. Mr. Silveira answered
Community Transit would still provide service so there is access between downtown Edmonds and Link
light rail which will operate all day. That service will allow people to go back and forth without worrying
that they can only do so during peak hours. It will provide people more comfort and freedom to go without
a car. For example, he rides Community Transit and currently there are only eight trips/day to their offices
so he has to be very conscious of ensuring he leave his office by 6 as that is the last bus. All day service
until 9 or 10 p.m. allows people to make decisions based on life instead of the transit schedule.
Council President Fraley-Monillas observed the 15 minute local bus service in 2024 will deliver riders to
the Link light rail. Mr. Silveira explained Link light rail is the spine of an overarching public transit system
and local routes will feed that spine to ensure the most efficient movement of people because Link light rail
can move more people very reliably. Swift currently runs on 20 minute intervals on the weekends; 15
minutes is the threshold for high frequency.
Councilmember Buckshnis relayed her understanding Swift is a bigger bus and the high frequency is a
normal bus. Mr. Silveira agreed the high frequency local service would be a 40' bus. Councilmember
Buckshnis observed the Blue Line will end at 185' but there will be 15 minute high frequency to the
Edmonds waterfront. She had planned to support the resolution but the City's Comprehensive Plan speaks
to BRT or other high frequency transit service on SR 104.
Councilmember K. Johnson said she was not informed that a Community Transit representative would be
present and she was disappointed the discussion was highjacked as she has a very different point of view.
When the Comprehensive Plan policy was created, there were no Orange or Green lines anticipated, there
was only the Blue Line which was the basis for the policy. There is a proposed connection from downtown
Edmonds up SR 104 through Esperance on 238t' and through Mountlake Terrace to the Mountlake Terrace
Park & Ride, but that would not provide the same function as connecting the Swift line to downtown
Edmonds. If a person wanted to go from downtown Edmonds to the neighbor care center, it would require
a transfer and waiting for one bus for 15 minutes and waiting for another for 10 minutes so theoretically a
rider could wait 25 minutes trying to make a transfer. Anytime a transfer is required, the time for the rider
is nearly doubled, making the trip twice as hard.
Councilmember K. Johnson said she asked the City's Economic Development Director whether a
connection between downtown Edmonds to Highway 99 would be beneficial to the overall economic
development of Edmonds. Highway 99 and SR 104 are the City's two main commercial cores and include
five groceries stores, five pharmacies, the hospital, health center, over 50 restaurants and innumerable
businesses and jobs. She understood Sound Transit's theory was to create a spine and Community Transit
wants to make connections to that spine but she was not interested in supporting travel to Seattle. Edmonds
has other needs including a robust transportation system that is not dependent on transfers.
Council President Fraley-Monillas asked whether the bus from the Edmonds ferry would go to Highway
99 and riders wanting to go north or south could transfer to Swift at Highway 99. Mr. Silveira said because
this is a 2024 route, the stops are not expressly defined. It is feasible that bus could be an express so it does
not stop at Highway 99 but continues on SR 104 or it could go to Aurora Village. Those options have not
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been determined. Council President Fraley-Monillas observed the bus from the ferry might stop at Highway
99 to connect to Swift but would then continue to the Mountlake Terrace transit station, meaning no transfer
would be required to reach the transit station. A transfer would be required to go north or south on Highway
99. Mr. Silveira said this will not be the only route serving downtown Edmond; there is another route on
196' for example. The goal of the 2024 network is not one service to get people to/from Mountlake Terrace
Link light rail but ensuring there is appropriate coverage to better serve Edmonds residents.
Council President Fraley-Monillas asked if there would be a Swift bus on 196'. Mr. Silveira answered no,
that would be a local route. Council President Fraley-Monillas said Community Transit will provide a full
report to the Council next month.
Councilmember K. Johnson read the resolution:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
OPPOSING ALL OF COMMUNITY TRANSIT'S SWIFT BLUE LINE ALTERNATIVES THAT SHOW
THE ROUTES EXTENDING FROM ITS CURRENT SOUTHERN TERMINUS SOUTH TO THE LINK
LIGHT RAIL STATION TO BE CONSTRUCTED IN SHORELINE, WASHINGTON, AND URGING
COMMUNITY TRANSIT INSTEAD TO EXTEND THE BLUE LINE FROM ITS CURRENT
TERMINUS WEST GENERALLY ALONG SR 104 TO THE EDMONDS FERRY TERMINAL AND
RELATED BUS AND RAIL STATIONS.
WHEREAS, the February, 2020, Community Transit "Road Ahead Newsletter" contained an article
entitled, "Swift Blue Line Expansion 2024," which described plans for expanding the more than 10-year
old Swift bus rapid transit Blue Line from its current southern terminus an additional two miles to the
Shoreline North/ I85th Link light rail station in Shoreline, King County in time for the planned opening of
the new Link light rail station in 2024; and
WHEREAS, the newsletter showed three alternative routes being considered to connect to the existing
southern terminus to the Shoreline Link light rail station, none of which would route along SR 104 or to or
near the Edmonds waterfront, ferry terminal, or rail station; and
WHEREAS, Community Transit offered the opportunity for individuals to share feedback through taking
an online survey, to be open for responses until February 27; and
WHEREAS, As elected representatives of the city of Edmonds, it is appropriate for the city council to
provide its comments on the proposed extension and its alternatives; and
WHEREAS, the adopted Transportation Element of the City of Edmonds Comprehensive Plan has goals
and policies that should be recognized by Community transit as follows:
Policy 2.2: Work with transit agencies to ensure existing and planned transit creates connections to
existing and future employment and activity centers; and
Policy 5.17: Encourage the provision of a bus rapid transit system or other high -capacity frequent
transit service along SR 104; and
Policy 3.16: Support transportation investments that advance alternatives to driving alone, as a
measure to reduce greenhouse gas emissions and in turn reduce the effect of citywide transportation
on global climate change; and
Policy 6.3: Work with transit providers to ensure that transit service within the city is convenient
and flexible to meet community and user needs; and
Policy 6.8: Form a multimodal system that links ferry, rail, bus, auto and non -motorized travel
providing access to regional transportation systems while ensuring the quality, safety, and integrity
of local commercial districts and residential neighborhoods; and
Policy 6.15: Participate on the boards of Community Transit and other public transit providers; and
Policy 6.21: Regularly coordinate with WSDOT, Washington State Ferries, Community Transit,
King County Metro, Snohomish County, the Town of Woodway, and the Cities of Mountlake
Terrace, Lynnwood, Shoreline, and Mukilteo, to ensure planning for transportation facilities is
compatible; and
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WHEREAS, transit service provided by Community Transit should first and foremost provide service in
Snohomish County; and
WHEREAS, the City of Edmonds has thousands of multi -family residents located within a quarter mile of
SR 104 which is the recommended transit service area; and
WHEREAS, within a quarter mile of SR104, the City of Edmonds has an estimated population of 8,970
and an estimated 1.725 million square feet of commercial building space, including the Westgate
Commercial district, downtown Edmonds, and the Waterfront development area; and
WHEREAS, the residents, business owners, and visitors to the City of Edmonds and the users of the
Edmonds ferry terminal and the associated rail and bus lines near it deserve to be connected to the
Community Transit Swift Blue Line network; and
WHEREAS, the length of any connection to serve Edmonds and these affected users would involve an
extension no longer than the proposed two-mile extension into King County
WHEREAS, Metro and its RapidRide rapid bus and Link light rail programs primarily serve King County
and not Snohomish County; and
WHEREAS, copies of this resolution will be shared with all of the agencies listed in Policy 6.21 as well as
with Sound Transit; and
NOW, THEREFORE, the City Council of the City of Edmonds, Washington, hereby resolves as follows:
Section 1. The Edmonds City Council formally opposes all variations to the extension of
Snohomish County's Community Transit's Swift Blue Line south into King County to the future
Shoreline light rail station at 185th St and I-5.
Section 2. The proposed Blue Line extension alternatives do not comply with and contravene the
goals and policies adopted in the Transportation Element of the city's Comprehensive Plan, and
therefore, it is not in the best interest of the City of Edmonds to support extension of the Swift
station into Shoreline as proposed.
Section 3. Any extension of the Swift Blue Line should be routed westward along SR 104 to connect
with the terminus at the Edmonds —Kingston Ferry and the Edmonds train and bus stations, thereby
providing logical service between the Everett train/bus terminal and the Edmonds train, bus, and
ferry stations, all of which are also less than two miles from the existing southern terminus of the
Swift Blue Line and are wholly within the agreed Community Transit service area.
COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO
APPROVE THE RESOLUTION.
Councilmember Buckshnis said Section 2 conflicts with Comprehensive Plan Policy 5.17 that states,
"Encourage the provision of a bus rapid transit system or other high -capacity frequent transit service along
SR 104." Councilmember K. Johnson said when the Comprehensive Plan policy was written, there was no
other proposal for BRT or the 15-minute service and it is a completely different route.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO
AMEND THE MOTION BY REMOVING SECTION 2 FROM THE RESOLUTION.
Council President Fraley-Monillas said the reason she asked Community Transit to come to answer
questions is the resolution is very long, convoluted and difficult understand on the fly. She recalled the
Council discussed last week not taking action the same night a proposal is made. She cannot tell if the
resolution makes sense and therefore will not support the motion or the amendment.
UPON ROLL CALL, AMENDMENT TIED (3-3-1), COUNCILMEMBERS K. JOHNSON,
BUCKSHNIS, OLSON VOTING YES; COUNCIL PRESIDENT FRALEY-MONILLAS AND
COUNCILMEMBERS PAINE AND L. JOHNSON VOTING NO; AND COUNCILMEMBER
DISTELHORST ABSTAINING.
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VOTING TO BREAK THE TIE, MAYOR NELSON VOTED NO, AND THE AMENDMENT
FAILED (3-4-1).
To Council President Fraley-Monillas' comment about the last minute nature of the resolution and voting
on the same night something is proposed, Councilmember Olson agreed that was not how the Council
wanted to do business but there was no opportunity for additional time as Councilmember K. Johnson
realized the deadline for comments. Adopting the resolution will ensure these comments are included in the
conversation. The Council could have further conversation with Community Transit if the Council changed
its mind in the future.
Councilmember Paine expressed her appreciation for the work Councilmember K. Johnson did and agreed
the Council could benefit from a more responsive transportation element in the Comprehensive Plan. She
acknowledged it is difficult for large agencies to manage fast moving and substantial changes; she wanted
to ensure the City' comments are as well synchronized as possible and she was unsure that the resolution
gets there other than opening the discussion. She was afraid the resolution would not result in increased
ridership, connectivity, and reduction of greenhouse gas and therefore would not support the motion.
To add context about deadlines and outreach, Councilmember Distelhorst explained these are long range
plans that will be implemented more than 4 years in the future. There will be ample opportunity for
jurisdictions in PTBA to have contact with Community Transit and to give feedback on the needs and wants
in their community. Much of that work will occur in his day job and he assured there will be good
engagement. Community Transit will make a presentation to the Council in April about one such project
whose goal is a more connected transit oriented Snohomish County.
Councilmember L. Johnson agreed the resolution makes a number of good points and she appreciated the
work Councilmember K. Johnson did to compile it for discussion. Her challenge with the resolution was
many of the points in the resolution are the same reason she supports expansion of the Blue Line. She does
not oppose expansion of the Blue Line which this resolution does. She preferred to advocate for expanding
transit from the ferry, Amtrak and Sounder but not via opposition to Swift Blue Line.
Council President Fraley-Monillas said she was told by Community Transit that the email asking for public
comment was sent a couple weeks ago. Mr. Silveira said public comment started February 6t'', allowing 3
weeks for comment and it was also posted on a number of websites, newspapers, email lists, riders who
signed up, etc. Council President Fraley-Monillas said people can still individually comment on the website.
She asked if it would be appropriate for Councilmembers commenting on the changes to include their City
Council position. Mr. Silveira answered that would be fine. The survey provides an opportunity to express
ideas; it is not just expressing preferences about the options that are presented but also seeking other ideas.
Council President Fraley-Monillas asked the deadline for comments. Mr. Silveira said the online survey
closes to comments on Thursday, the end of a three week period. Council President Fraley-Monillas asked
about opportunities for more input. Mr. Silveira answered the three week period is the initial period to get
preferences from the public on these initial options to help Community Transit understand which corridors
should be evaluated in more detail. After all the comments are reviewed, approximately 300 to date,
Community Transit staff will pull the feedback into the evaluation process to determine what should be
included in the project scope and then use data to make a recommendation about an ultimate proposal for
expansion. At that point, approximately June -July, a proposed recommendation for the ultimate Blue Line
extension will be made and the public will have an opportunity to provide feedback on that
recommendation.
Council President Fraley-Monillas asked if one of the options is to have Swift on SR 104. Mr. Silveira said
that was not one of the options; the intent is to reach Link light rail and SR 104 does not achieve that. The
Swift Blue Line is the heaviest ridership line in Community Transit, approximately 6,000 riders/day and
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getting to Link light rail achieves the needs of many of those riders. Aurora Village is the largest ridership
station for that line now, primarily because it provides access to RapidRide E Line routes to go further into
King County and vice versa for King County residents traveling north into Snohomish County. One of the
options, Alternative B, preserves Aurora Village as a transit center that the Blue Line would continue to
serve. The goal is regional connections.
Councilmember K. Johnson commented RapidRide is Metro's BRT. It could provide direct access to 185'
street Link light rail station and meet all the transportation needs without investing any of the rolling stock
drive time or other resources that could be used alternatively to reach downtown Edmonds. The connection
at either Aurora Village or the Highway 99 Park & Ride lot would provide a connection and go down SR
104 into Edmonds. She hoped there would be an opportunity to talk about this further.
Councilmember K. Johnson explained planning is a public decision making process. She has been working
on this subject for 11 years and the first proposal to extend Swift is to 185' Street in Shoreline which is
what motivated her to do this work. She hoped to pump the brakes on the process that began with scoping,
now alternatives are being reviewed and a decision made in 3-4 months followed by construction. There
needs to be a better conversation of transit needs in Edmonds and she would like to work with Community
Transit to collect and analyze the data.
Councilmember K. Johnson said Edmonds is constrained by the water but it is also an important regional
transit hub with the ferry and train. Edmonds may not have the ridership of Link light rail and it does not
have to. It is important to consider what is best for Edmonds, not what's best for reaching the University of
Washington, SeaTac, etc. She acknowledged the Sound Transit spine is integral to the regional
transportation system but wanted to look more closely at Edmonds' needs which are not just connections
to Link light rail.
COUNCILMEMBER BUCKSHNIS CALLED THE QUESTION, SECONDED BY
COUNCILMEMBER OLSON. CALL FOR THE QUESTION CARRIED UNANIMOUSLY.
UPON ROLL CALL, MAIN MOTION FAILED (2-4-1), COUNCILMEMBERS K. JOHNSON AND
OLSON VOTING YES; COUNCIL PRESIDENT FRALEY-MONILLAS AND
COUNCILMEMBERS BUCKSHNIS, PAINE AND L. JOHNSON VOTING NO; AND
COUNCILMEMBER DISTELHORST ABSTAINING.
Mayor Nelson declared a brief recess.
ADDITIONAL 5-WEEK EXTENSION OF COUNCIL EXECUTIVE ASSISTANT
CONTRACT (Previously Consent Agenda Item 6.8) AND PRELIMINARY DECEMBER
2019 QUARTERLY FINANCIAL REPORT (Previously Consent Agenda Item 6.7)
HR Director Jessica Neill Hoyson explained this is an additional 5 week extension to the Council Executive
Assistant's contract. The Council previously approved a 1-month extension to allow time for the Council
President to complete a performance evaluation as per the contract. The extension will provide time to
complete the evaluation as well as allow time for contract terms to be discussed at committee prior to full
Council.
COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO
APPROVE THE CONTRACT EXTENSION FOR THE COUNCIL EXECUTIVE ASSISTANT.
Council President Fraley-Monillas said she has received written input from three Councilmembers and
verbal input from another Councilmember. She invited the remaining Councilmembers to provide their
input.
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Councilmember Buckshnis suggested having an executive session to discuss the evaluation. She recalled
the Council requested that last year but ran out of time.
Councilmember Paine said the contract is not clear whether the performance review would be included in
the committee packet or be kept confidential as most performance reviews are. Ms. Neill Hoyson answered
performance reviews are generally not subject to public disclosure so it would not be included in the packet.
City Attorney Jeff Taraday offered to inquire with his staff whether a performance review was exempt
under the Public Records Act. He relayed the Open Public Meetings Act allows an executive session to be
held to discuss the performance of a public employee so performance reviews can be discussed
confidentially. Councilmember Paine said that may need to be clarified in the contract.
Council President Fraley-Monillas commented the contract for Jerrie Bevington, the video recorder, was a
2 -year contract expiring in 2021.
MOTION CARRIED UNANIMOUSLY.
COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCIL PRESIDENT
FRALEY-MONILLAS, TO EXTEND THE MEETING FOR 15 MINUTES. MOTION CARRIED
UNANIMOUSLY.
PRESENTATION
DECEMBER 2019 FINANCIAL PRESENTATION
Assistant Finance Director Dave Turley reviewed:
0 Quiz
1. How many active funds does the City have to account for?
Answer: City has 31 funds to keep track of
2. Out of all the City funds, how many have a 2020 expenditure budget of more than $5M?
Answer: 5
General Fund: $48.2M
Sewer/WWTP Utility Fund: $31M
Water Utility Fund: $12.8M
Storm Utility Fund: $8.8M
REET 1 and REET 2: $5.7M
3. What is the single biggest category of revenue to the City?
Answer: Fees for Services. This category includes fees generated by the Utilities. For the
General Fund alone, property taxes are the biggest revenue source.
• 2020 Budgeted Expenditure Categories
o General Fund — 37%
o Utility Fund — 41 %
o Parks and Street Construction Funds — 11 %
o Special Revenue Funds 7%
o Internal Service Funds — 3%
o Other — 1 %
General Fund — Year Ended December 31, 2019
o General Fund revenues are $5.3 million higher than last year, and $1.2 million higher than
forecast
o General Fund expenses are $1.1 million higher than last year, and $3.6 million under budget
o Overall these are reasonable results. It shows that in the case of the General Fund, we try to
budget safely enough that we won't have unpleasant surprises
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6.2.a
• Graph: General Fund 6 Months Trends — Revenues and Expenses, Budget to Actual
• Graph: General Fund 6 Months — Actual Revenues and Actual Expenses
• Graph: Citywide Revenues and Expenses — Preliminary Numbers Last Six Years 2014-2019
• Graph: Major General Fund Revenues (Sales Tax and Property Tax) 2013 — Budget 2020
• Graph: Interest Income 2013-Budget 2020
• Summary
o We have had over 10 years of recovery from the Great Recession, characterized by low
inflation and mostly slow growth in the regional and national economies.
o Edmonds remains in good financial shape.
o The annual audit with the State Auditor's Office is scheduled to start about May 18
Councilmember Buckshnis commended staff on the Quarterly Financial report. She noted the Combined
Street Fund 112 revenues are at 29% and expenses are at 26%. She asked what could be done to increase
the percentages. Mr. Turley answered there are several reasons why that construction fund is under budget.
The biggest project budgeted in Fund 112 in 2019 was $3M for the Waterfront Connector.
Councilmember Paine asked what percentage of the budget is held in reserve. Mr. James relayed the Council
recently passed a Fund Balance Reserve Policy that calls for 20% of General Fund annual expense.
11. MAYOR'S COMMENTS
Mayor Nelson advised the new Parks & Recreation Director starts April 1 st, but she may tour the City's
parks before then.
12. COUNCIL COMMENTS
Councilmember Buckshnis reported the Tree Board is working on "right tree right place" and updating their
webpage.
Councilmember Distelhorst expressed condolences to the family of Nagendiram Kandasamy.
Councilmember L. Johnson said survey for input on the extension of the Community Transit Swift Blue
Line is available at Communitytransit.org/SwiftBlue2024. Comment can be provided until February 27'
Council President Fraley-Monillas commented living in the neighborhood where the 7-Eleven clerk was
murdered was upsetting to the community. Edmonds has never had a business owner killed. The gentleman
was killed worked had worked at 7-Eleven over 10 years. The staff at the 7-Eleven are like family to people
who live on the corridor and the clerk's cold blooded murder has hit the Hwy 99 area hard. Mr.
Kandasamy's funeral is Thursday at Evergreen Washelli.
Councilmember Paine extended her condolences to the family of the 7-Eleven clerk. She thanked the people
who have written to the Council regarding housing issues being discussed by the State Legislature. She
relayed a request from ARC for a student position on a board or commission for a person with special needs.
COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO
EXTEND THE MEETING FOR FIVE MINUTES. MOTION CARRIED UNANIMOUSLY.
Councilmember Olson explained the State legislature is considering bills regarding housing density. She
recommended citizens fight the bills which are blanket policies by talking to their legislators. The City
needs citizens' support for the Citizen Housing Commission (CHC) who is working on thoughtful policy
for housing density. She acknowledged housing density was inevitable and the CHC is an opportunity to
Edmonds City Council Draft Minutes
February 25, 2020
Page 22
Packet Pg. 33
6.2.a
embrace it in the most thoughtful ways and where makes the most sense in the community. She encouraged
citizens to be involved in process, attend CHC meetings and work on a solution for some housing density
in Edmonds. It will happen either by state edict or as a result of the community's own thoughtfulness.
Councilmember K. Johnson thanked the City Council for the robust discussion about the Swift Blue Line.
Transportation is her passion and she appreciated the attention the Council gave the issue tonight and for
allowing her to pursue a resolution. Unfortunately the resolution did not pass but that will not deter her and
she looked forward to future conversations on the subject.
Student Rep Bauder reported one of his classes, Ecology, is focused on 3-week trip to French Polynesia
which may be canceled due to the coronavirus. The class covers human impacts of fishing, pollution and
climate change. A 1-2 degree increase in water temperature can cause coral, via a stress response, to release
phytoplankton and other organisms, its food source, and it ends up bleaching and dying and is no longer
able to support fish which leads to an ecosystem collapse and whole populations depend on the coral.
Measures to keep water temperatures from rising by even 1-2 degree are worthwhile.
[cam\ IaDA 711
With no further business, the Council meeting was adjourned at 10:18 p.m.
Edmonds City Council Draft Minutes
February 25, 2020
Page 23
Packet Pg. 34
6.3
City Council Agenda Item
Meeting Date: 03/3/2020
Approval of claim checks, wire payments and payroll checks.
Staff Lead: Scott James
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #241043 through #241148 dated February 27, 2020 for $1,026,565.43 and wire
payments of $1,675.29 and $417.67.
Approval of clothing allowance checks #64123 and #64124 dated February 21, 2020 for Law
Enforcement Commissioned Employees in the amount of $1,609.72.
Staff Recommendation
Approval of claim checks, wire payments and payroll checks.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
claims 02-27-20
wire 02-26-20
wire 02-27-20
FrequentlyUsedProjNumbers 02-27-20
payroll summary 02-21-20
Packet Pg. 35
6.3.a
vchlist
02/27/2020 9:33:48AM
Bank code : usbank
Voucher Date Vendor
241043 2/27/2020 076040 911 SUPPLY INC
Voucher List
City of Edmonds
Invoice
PO # Description/Account
85761
INV 85761- EDMONDS PD- E.SANCI
PROWOOL CAP
001.000.41.521.22.24.00
EMBROIDERY- EDMONDS PD
001.000.41.521.22.24.00
10.0% Sales Tax
001.000.41.521.22.24.00
85762
INV 85762- EDMONDS PD- T.LOCKE
5.11 PATROL RAIN PANTS
001.000.41.521.22.24.00
10.0% Sales Tax
001.000.41.521.22.24.00
85814
INV 85814- EDMONDS PD- R.SPEEI
S/S ARMORSKIN SHIRT
001.000.41.521.22.24.00
BLAUER TROUSERS
001.000.41.521.22.24.00
10.0% Sales Tax
001.000.41.521.22.24.00
86013
INV 86013- EDMONDS PD- T.LOCKE
3- BLAUER S/S SHIRTS W/HEMMIN
001.000.41.521.22.24.00
10.0% Sales Tax
001.000.41.521.22.24.00
86190
INV 86190- EDMONDS PD- T.LOCKE
BLAUER MOCK TURTLENECK
001.000.41.521.22.24.00
10.0% Sales Tax
001.000.41.521.22.24.00
86191
INV 86191- EDMONDS PD- R.STRAI
BLAUER MOCK TURTLENECK
001.000.41.521.22.24.00
10.0% Sales Tax
001.000.41.521.22.24.00
Page
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Page: 1
Packet Pg. 36
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 2
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
vi
Y
V
Amoun t
241043 2/27/2020 076040 911 SUPPLY INC (Continued)
U
c
86192
INV 86192- EDMONDS PD- K.GONZ,
;,
BLAUER MOCK TURTLENECK
fd
Q.
001.000.41.521.22.24.00
29.9£ '0
10.0% Sales Tax
R
001.000.41.521.22.24.00
3.0( r
86194
INV 96194- EDMONDS PD- E.MARTI
BLAUER MOCK TURTLENECK
E
001.000.41.521.22.24.00
29.9£ a
10.0% Sales Tax
m
001.000.41.521.22.24.00
L
3.0( '3
86195
INV 86195- EDMONDS PD- W.MORF
vi
BLAUER MOCK TURTLENECK
Y
U
001.000.41.521.22.24.00
29.9�
10.0% Sales Tax
U
001.000.41.521.22.24.00
3.0( .
86196
INV 86196- EDMONDS PD- TRIMBLE
U
5.11 ATAC BOOTS
c
001.000.41.521.22.24.00
99.9£ -ii
10.0% Sales Tax
c
001.000.41.521.22.24.00
10.0( a
86237
INV 86237- EDMONDS PD- S.HAWL
°-
Q
BLAUER L/S SHIRT
001.000.41.521.22.24.00
79.9� N
SGT CHEVRON INSTALLATION
N
001.000.41.521.22.24.00
2.9� N
NAME TAPE
c
001.000.41.521.22.24.00
8.0( E
10.0% Sales Tax
2
001.000.41.521.22.24.00
9.1( U
86238
INV 86238- EDMONDS PD- H.XING
2 BLAUER PANTS
CD
E
001.000.41.521.22.24.00
179.9£ U
3 BLAUER S/S SHIRTS
f°
001.000.41.521.22.24.00
194.9 � Q
Page: 2
Packet Pg. 37
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 3
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
vi
Y
V
Amoun t
241043 2/27/2020 076040 911 SUPPLY INC (Continued)
c
3 BLAUER L/S SHIRTS
�%
001.000.41.521.22.24.00
209.9 1 Q.
5 NAME TAPES
001.000.41.521.22.24.00
c
40.0( m
5.11 PATROL RAIN PANTS
N
r
001.000.41.521.22.24.00
c
99.9E
BLAUER TROUSERS
E
E
001.000.41.521.22.24.00
84.9� a
BLAUER SOFTSHELL FLEECE
L
001.000.41.521.22.24.00
119.9� .3
BLAUER TACSHELL JACKET
vi
001.000.41.521.22.24.00
229.9� U
2 NAME TAPES
t
001.000.41.521.22.24.00
16.0( U
SEAM SEAL
001.000.41.521.22.24.00
10.0( U
10.0% Sales Tax
c
001.000.41.521.22.24.00
118.5E Ta
86239
INV 86239- EDMONDS PD- E.SANCI
0
0
BLAUER TROUSERS
a
001.000.41.521.22.24.00
84.9� Q
BLAUER L/S SHIRT
v
001.000.41.521.22.24.00
0
69.9� c�
10.0% Sales Tax
N
001.000.41.521.22.24.00
15.5( cj
86243
INV 86243- EDMONDS PD- PECK
c
METAL NAME PLATE
E
001.000.41.521.22.24.00
11.5( 5
10.0% Sales Tax
001.000.41.521.22.24.00
1.1E y
86244
INV 86244- EDMONDS PD- S.JENSE
E
METAL NAMEPLATE
U
001.000.41.521.71.24.00
11.5(
10.0% Sales Tax
Q
Page: 3
Packet Pg. 38
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 4
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
vi
Y
V
Amoun t
241043
2/27/2020
076040 911 SUPPLY INC
(Continued)
c
001.000.41.521.71.24.00
1.1E ">%
86245
INV 86245- EDMONDS PD- R.SPEEI
fd
a
2- BLAUER L/S SHIRTS
001.000.41.521.22.24.00
159.9E M
2 NAME TAPES
N
r
001.000.41.521.22.24.00
16.0( 0)
10.0% Sales Tax
E
001.000.41.521.22.24.00
17.6( a
86249
INV 86249- EDMONDS PD- MCCLUF
m
SALOMON BOOTS
L
3
001.000.41.521.10.24.00
259.9E vi
10.0% Sales Tax
001.000.41.521.10.24.00
26.0(
86255
INV 86255- EDMONDS PD- K.GONZ,
U
NAME TAPE
E
001.000.41.521.22.24.00
8.0( u
BLAUER L/S SHIRT
c
001.000.41.521.22.24.00
69.9E -ii
10.0% Sales Tax
c
001.000.41.521.22.24.00
7.8( a
86257
INV 86257- EDMONDS PD- T.LOCKI
°-
Q
BLAUER PANTS
001.000.41.521.22.24.00
89.9� N
10.0% Sales Tax
N
001.000.41.521.22.24.00
9.0( N
Total:
3,034.51 N
E
241044
2/27/2020
065052 AARD PEST CONTROL
29948
PARK MAINT PEST CONTROL CUSS
2
PM PEST CONTROL CUST 1-16888
U
001.000.64.576.80.41.00
125.0(
10.4% Sales Tax
E
001.000.64.576.80.41.00
13.0( t
Total:
138.0( m
Q
241045
2/27/2020
001528 AM TEST INC
114518
WWTP: SAMPLE #S20-A000305 QTI
Page: 4
Packet Pg. 39
vchlist
02/27/2020 9:33:48AM
Bank code : usbank
Voucher Date Vendor
241045 2/27/2020 001528 AM TEST INC
241046 2/27/2020 074306 AMWINS GROUP BENEFITS INC
241047
241048
241049
2/27/2020 077130 ANDERSON, KIM
Voucher List
City of Edmonds
Invoice
(Continued)
6201828
02/26/2020 REIMBURSE
2/27/2020 074718 AQUATIC SPECIALTY SERVICES INC 18860
2/27/2020 069751 ARAMARK UNIFORM SERVICES 1991633727
6.3.a
Page: 5
PO # Description/Account Amoun t
0
Lab Tests: SAMPLE #S20-A000305
;,
423.000.76.535.80.41.00
645.0( Q.
Total:
645.0(
R
RETIREE PREMIUMS - MARCH
r
MARCH PREMIUMS - LEO
009.000.39.517.20.23.10
7,800.0' E
MARCH PREMIUMS - FF
sa
617.000.51.517.20.23.10
a
1,213.2' m
Total:
9,013.2( 3
CLAIM FOR EXPENSES - DADDY D)
N
Y
REIMBURSE FOR DADDY DAUGHT
m
001.000.64.571.22.31.00
161.6� U
Total:
161.65 E
.i;
YOST POOL/SPA SUPPLIES: CHEM
U
YOST POOL/SPA SUPPLIES: CHEM
o
001.000.64.576.80.31.00
3,213.3< >
10.4% Sales Tax
o
001.000.64.576.80.31.00
334.1 a
Total :
3,547.5: Q
PUBLIC WORKS OMC LOBBY MATE
CD
PUBLIC WORKS OMC LOBBY MATE
N
001.000.65.518.20.41.00
1.6" c4
PUBLIC WORKS OMC LOBBY MATE
c
111.000.68.542.90.41.00
6.1- E
PUBLIC WORKS OMC LOBBY MATE
R
421.000.74.534.80.41.00
6.1-
PUBLIC WORKS OMC LOBBY MATE
422.000.72.531.90.41.00
6.1- E
PUBLIC WORKS OMC LOBBY MATE
U
423.000.75.535.80.41.00
6.1-
PUBLIC WORKS OMC LOBBY MATE Q
Page: 5
Packet Pg. 40
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 6
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
ui
Y
V
Amoun t
241049 2/27/2020 069751 ARAMARK UNIFORM SERVICES (Continued)
c
511.000.77.548.68.41.00
6.0E ">%
10.4% Sales Tax
Q.
001.000.65.518.20.41.00
0.1; '0
10.4% Sales Tax
R
111.000.68.542.90.41.00
0.6, r
10.4% Sales Tax
0)
421.000.74.534.80.41.00
0.61 E
10.4% Sales Tax
a
422.000.72.531.90.41.00
0.6z L
10.4% Sales Tax
3
423.000.75.535.80.41.00
0.6z vi
10.4% Sales Tax
U
511.000.77.548.68.41.00
0.6' t
1991633728
FLEET DIVISION UNIFORMS & MAT
U
FLEET DIVISION UNIFORMS
E
511.000.77.548.68.24.00
9.2� U
FLEET DIVISION MATS
-
511.000.77.548.68.41.00
19.1E -ii
10.4% Sales Tax
c
511.000.77.548.68.24.00
0.9 l a
10.4% Sales Tax
Q
511.000.77.548.68.41.00
1.9E v
1991637958
WWTP: 2/19/20 UNIFORMSJOWEL
N
Mats/Towels
ti
423.000.76.535.80.41.00
N
51.4E 4
Uniforms
CD
423.000.76.535.80.24.00
2.6E E
10.4% Sales Tax
R
423.000.76.535.80.41.00
5.3E
10.4% Sales Tax
CD
423.000.76.535.80.24.00
0.2E E
1991637959
PARKS MAINT UNIFORM SERVICE
U
PARKS MAINT UNIFORM SERVICE
001.000.64.576.80.24.00
56.5E Q
Page: 6
Packet Pg. 41
vchlist
02/27/2020 9:33:48AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
PO # Description/Account
241049 2/27/2020 069751 ARAMARK UNIFORM SERVICES (Continued)
10.4% Sales Tax
001.000.64.576.80.24.00
1991637960
FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00
10.4% Sales Tax
001.000.66.518.30.24.00
1991643587
PUBLIC WORKS OMC LOBBY MATE
PUBLIC WORKS OMC LOBBY MATE
001.000.65.518.20.41.00
PUBLIC WORKS OMC LOBBY MATE
111.000.68.542.90.41.00
PUBLIC WORKS OMC LOBBY MATE
421.000.74.534.80.41.00
PUBLIC WORKS OMC LOBBY MATE
422.000.72.531.90.41.00
PUBLIC WORKS OMC LOBBY MATE
423.000.75.535.80.41.00
PUBLIC WORKS OMC LOBBY MATE
511.000.77.548.68.41.00
10.4% Sales Tax
001.000.65.518.20.41.00
10.4% Sales Tax
111.000.68.542.90.41.00
10.4% Sales Tax
421.000.74.534.80.41.00
10.4% Sales Tax
422.000.72.531.90.41.00
10.4% Sales Tax
423.000.75.535.80.41.00
10.4% Sales Tax
511.000.77.548.68.41.00
1991643588
FLEET DIVISION UNIFORMS & MAT
FLEET DIVISION UNIFORMS
6.3.a
Page: 7
vi
Y
V
Amoun t
0
L
5.8£ Q.
c
M
29.5E r
c
m
3.0; E
�a
a
aD
L
vi
6.1'
m
t
6.1' U
E
6.1' U
0
6.1'
0
6.0£ a
a
Q
0.1
0
N
0.6, N
N
0.6z to
E
0.6z 2
0.6,
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0.6' U
�a
Q
Page: 7
Packet Pg. 42
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 8
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
ui
Y
V
Amoun t
241049
2/27/2020
069751 ARAMARK UNIFORM SERVICES
(Continued)
c
511.000.77.548.68.24.00
9.2� ">%
FLEET DIVISION MATS
fd
Q.
511.000.77.548.68.41.00
19.1(
10.4% Sales Tax
511.000.77.548.68.24.00
0.9 � r
10.4% Sales Tax
0)
511.000.77.548.68.41.00
1.9E E
Total:
288.4E a
(D
241050
2/27/2020
077431 BACHTEL, ELIZETE R
CASE 19-23642
RETURN OF STOLEN FUNDS CASE
3
RETURN OF STOLEN FUNDS
001.000.239.900
1,989.4-
Total:
1,989.41 (D
241051
2/27/2020
002258 BENS EVER READY
18648
FAC - REPLACED MISSING FIRE E)
E
FAC - REPLACED MISSING FIRE E)
001.000.66.518.30.31.00
98.0(
10.4% Sales Tax
001.000.66.518.30.31.00
10.1 � >
Total:
108.15 0
a
241052
2/27/2020
076930 BLACKFIN TECHNOLOGIES NW INC
200104
WATER & SEWER - CONFIGURATIC
a
Q
WATER & SEWER - CONFIGURATIC
c
421.000.74.534.80.41.00
1,700.0( ti
WATER & SEWER - CONFIGURATIC
c�
423.000.75.535.80.41.00
1,700.0( c
Total:
3,400.0(
E
241053
2/27/2020
074307 BLUE STAR GAS
1159655-IN
FLEET - AUTO PROPANE 715.00 GF
R
FLEET - AUTO PROPANE 715.00 GF
511.000.77.548.68.34.12
961.4E y
Total:
961.4E E
t
241054
2/27/2020
077156 BLUEBEAM INC
1282485
BLUEBEAM REVU ANNUAL MAINTE
U
Bluebean Revu Standard Annual
Q
Page: 8
Packet Pg. 43
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 9
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
241054
2/27/2020
077156 BLUEBEAM INC
(Continued)
512.000.31.518.88.48.00
2,475.0(
10.4% Sales Tax
512.000.31.518.88.48.00
257.4(
Total:
2,732.4(
241055
2/27/2020
077243 BPAS
1000759440
VEBA FEES
VEBA FEES
001.000.39.518.61.49.00
301.3�
VEBA FEES
111.000.68.542.61.49.00
144.0:
VEBA FEES
421.000.74.534.80.49.00
27.2E
VEBA FEES
422.000.72.531.90.49.00
31.7<
VEBA FEES
423.000.75.535.80.49.00
31.7<
VEBA FEES
423.000.76.535.80.49.00
67.2(
VEBA FEES
511.000.77.548.68.49.00
31.0E
Total :
634.5(
241056
2/27/2020
076240 CADMAN MATERIALS INC
1707016
STREET - SUPPLIES
STREET - SUPPLIES
111.000.68.542.61.31.00
660.5(
7.8% Sales Tax
111.000.68.542.61.31.00
51.5,
1707178
STREET - SUPPLIES
STREET - SUPPLIES
111.000.68.542.61.31.00
692.8(
7.8% Sales Tax
111.000.68.542.61.31.00
54.0�
Total:
1,458.8E
241057
2/27/2020
073029 CANON FINANCIAL SERVICES
21115472
INV 21115472- EDMONDS PD
Page: 9
Packet Pg. 44
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 10
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
vi
Y
V
Amoun t
241057 2/27/2020 073029 CANON FINANCIAL SERVICES (Continued)
c
02/20 CONTRACT CHARGE- IR6255
;,
001.000.41.521.10.45.00
151.8 1 Q.
01/20- BW METER USAGE- IR6255
001.000.41.521.10.45.00
c
12.7E R
02/20 - CONTRACT CHARGE- IRC31'
N
r
001.000.41.521.10.45.00
c
60.7(
01/20- BW METER USAGE-IRC3325
E
E
001.000.41.521.10.45.00
3.8E a
10.4% Sales Tax
L
'3
001.000.41.521.10.45.00
48.5(
01/20- CLR METER USAGE- IRC332
vi
001.000.41.521.10.45.00
47.8� U
02/20 CONTRACT CHARGE- IRC52z
t
001.000.41.521.10.45.00
160.0( U
01/20- BW METER USAGE- IRC524(
E
001.000.41.521.10.45.00
10.51 z
01/20- CLR METER USAGE- IRC524
p
001.000.41.521.10.45.00
18.7' -jj
21115476
PARKS & REC C5250 COPIER CON
0
0
PARKS & REC C5250 COPIER CON'
001.000.64.571.21.45.00
296.71 Q
21115482
P&R PRINTER IRC2501F CONTRAC'
v
P&R PRINTER IRC2501F CONTRAC'
N
001.000.64.571.21.45.00
61.01 N
21115483
PARK MAINT IRC2501F COPIER COI
c:i
PARKS IRC2501F COPIER CONTRAi
CD
001.000.64.576.80.45.00
56.8, E
21115484
FLEET COPIER
R
Fleet Copier
U
511.000.77.548.68.45.00
35.8E
10.4% Sales Tax
CD
E
511.000.77.548.68.45.00
3.7' U
21115486
COUNCIL CANON MONTHLY LEASE
Monthly contract charge
Q
Page: 10
Packet Pg. 45
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 11
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
ui
Y
V
Amoun t
241057 2/27/2020 073029 CANON FINANCIAL SERVICES (Continued)
c
001.000.11.511.60.45.00
26.4, ">%
B/W Meter Usage
Q.
001.000.11.511.60.45.00
0.1E '0
Color meter usage
R
001.000.11.511.60.45.00
14.1E r
10.4% Sales Tax
0)
001.000.11.511.60.45.00
4.2; E
21115487
INV 21115487- EDMONDS PD
a
02/20- CONRACT CHARGE- IRC555
m
L_
001.000.41.521.10.45.00
185.7'3
10.4% Sales Tax
vi
001.000.41.521.10.45.00
27.8'
01/20- BW METER USAGE- IRC555(
m
t
001.000.41.521.10.45.00
10.6� u
01/20- CLR METER USAGE- IRC555
E
001.000.41.521.10.45.00
71.3( U
21115488
WATER SEWER COPIER
o
Water Sewer Copier
�u
421.000.74.534.80.45.00
56.3E c
Water Sewer Copier
a
423.000.75.535.80.45.00
56.3z Q
10.4% Sales Tax
421.000.74.534.80.45.00
5.8E N
10.4% Sales Tax
N
423.000.75.535.80.45.00
5.8E 4
21115489
PW ADMIN COPIER
c
PW Office Copier for 02/01/2020 -
E
001.000.65.518.20.45.00
70.0z 2
PW Office Copier for 02/01/2020 -
U
111.000.68.542.90.45.00
39.6E
PW Office Copier for 02/01/2020 -
CD
E
422.000.72.531.90.45.00
39.6� U
PW Office Copier for 02/01/2020 -
f°
511.000.77.548.68.45.00
28.0( Q
Page: 11
Packet Pg. 46
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 12
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
vi
Y
V
Amoun t
241057
2/27/2020
073029 CANON FINANCIAL SERVICES
(Continued)
c
PW Office Copier for 02/01/2020 -
�%
421.000.74.534.80.45.00
28.0, c.
PW Office Copier for 02/01/2020 -
423.000.75.535.80.45.00
28.0, m
10.4% Sales Tax
r
001.000.65.518.20.45.00
c
7.2E
10.4% Sales Tax
E
E,
111.000.68.542.90.45.00
4.1; a
10.4% Sales Tax
L
422.000.72.531.90.45.00
4.1 < '3
10.4% Sales Tax
421.000.74.534.80.45.00
2.9' U
10.4% Sales Tax
(D
423.000.75.535.80.45.00
2.9' U
10.4% Sales Tax
E
511.000.77.548.68.45.00
2.9" U
21115490
INV 21115490- EDMONDS PD
p
02/20 FAXBOARD- CONTRACT CHA
001.000.41.521.10.45.00
36.0, p
10.4% Sales Tax
001.000.41.521.10.45.00
3.7E Q
21119452
ENG COPIER FEBRUARY 2020
v
Eng Copier February 2020
N
001.000.67.518.21.45.00
340.0, N
Total:
2,071.51 c
241058
2/27/2020
077353 CAPITOL CONSULTING LLC
003
STATE LOBBYIST FOR FEBRUARY;
U)
E
State Lobbyist for February 2020
R
001.000.61.511.70.41.00
3,750.0(
Total:
3,750.0( c
CD
241059
2/27/2020
069813 CDW GOVERNMENT INC
WVV5217
E-MAILARCHIVER & SPAM FILTER
t
BCDA e-mail archiver and spam filter
U
512.000.31.518.88.48.00
6,564.0( Q
10.4% Sales Tax
Page: 12
Packet Pg. 47
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 13
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
vi
Y
V
Amoun t
241059
2/27/2020
069813 CDW GOVERNMENT INC
(Continued)
c
512.000.31.518.88.48.00
682.6E ">%
WWN9535
OFFICE 365 MAINTAINANCE
fd
Q.
Office 365 Maintenance
512.000.31.518.88.48.00
107,352.6( R
10.4% Sales Tax
r
512.000.31.518.88.48.00
11,164.E � aa)
Total:
125,763.9: E
241060
2/27/2020
077144 CIVIC ALCHEMY
022420
PHYLLIS SHULMAN PREPARATION
�a
aD
Shulman - Civic Alchemy design,
L
3
001.000.11.511.60.41.00
2,450.0(
Total:
2,450.0(
m
241061
2/27/2020
073851 C-N-I LOCATES LTD
32992
PM: METALLIC LINE DETECTION Cl
U
PM: METALLIC LINE DETECTION Cl
E
001.000.64.576.80.41.00
640.0( .m
Total :
640.0( u
0
241062
2/27/2020
069892 COLUMBIA FORD INC
3-1-902
NEW 2020 FORD F-450 - E172SO
1i
NEW 2020 FORD F-450 - E172SO
0
L
511.100.77.594.48.64.00
38,193.0( 0-
8.4% Sales Tax
Q
511.100.77.594.48.64.00
3,208.2- c
Total:
41,401.21
N
241063
2/27/2020
065683 CORRY'S FINE DRY CLEANING
JAN 2020
JAN 2020- DRY CLEANING- EDMON
N
JAN 2020 DRY CLEANING CHARGE
001.000.41.521.22.24.00
652.9( E
Total:
652.9( R
U
241064
2/27/2020
077183 CRUZ BAY PUBLISHING INC
433593
WOTS WRITER'S DIGEST DIGITAL)
WOTS WRITER'S DIGEST DIGITAL)
d
E
117.100.64.573.20.41.40
750.0(
Total:
750.0(
Q
241065
2/27/2020
005965 CUES INC
553750
SEWER - PARTS
Page: 13
Packet Pg. 48
vchlist
02/27/2020 9:33:48AM
Bank code : usbank
Voucher Date Vendor
241065 2/27/2020 005965 CUES INC
Voucher List
City of Edmonds
Invoice
(Continued)
241066 2/27/2020 006200 DAILY JOURNAL OF COMMERCE 3355703
241067 2/27/2020 064531 DINES, JEANNIE 20-3998
20-3999
241068 2/27/2020 007253 DUNN LUMBER 6948165
241069 2/27/2020 007675 EDMONDS AUTO PARTS 1-102467
1-103230
PO # Description/Account
SEWER - PARTS
423.000.75.535.80.31.00
10.4% Sales Tax
423.000.75.535.80.31.00
Total :
P&R: CONCESSION IN PARKS ADS
P&R: CONCESSION IN PARKS ADS:
001.000.64.571.22.41.40
Total
CITY COUNCIL MTG MINUTES & TR
city council meeting minutes and
001.000.25.514.30.41.00
JEANNIE DINES COUNCIL RETREA
Council retreat minutes and
001.000.11.511.60.41.00
Total
PM: SUPPLIES ACCT E000027
PM: SUPPLIES: LUMBER
001.000.64.576.80.31.00
10.5% Sales Tax
001.000.64.576.80.31.00
Total
PM SUPPLIES: WIX OIL FILTER
PM SUPPLIES: WIX OIL FILTER
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
PM SUPPLIES: NEEDLE INJECTOR
PM SUPPLIES: NEEDLE INJECTOR
001.000.64.576.80.31.00
10.4% Sales Tax
6.3.a
Page: 14
Page: 14
Packet Pg. 49
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 15
Bank code :
Voucher
usbank
Date Vendor
Invoice
PO # Description/Account
vi
Y
V
Amoun t
241069
2/27/2020 007675 EDMONDS AUTO PARTS
(Continued)
c
001.000.64.576.80.31.00
0.5f ">%
Total:
15.7, a
241070
2/27/2020 076610 EDMONDS HERO HARDWARE
1591
PM SUPPLIES: NUTS, BOLTS, SCRE
M
PM SUPPLIES: NUTS, BOLTS, SCRE
r
001.000.64.576.80.31.00
34.8 1
10.4% Sales Tax
E
001.000.64.576.80.31.00
3.6( sa
1592
PM SUPPLIES: NUTS, BOLTS, SCRE
a
m
PM SUPPLIES: NUTS, BOLTS, SCRE
L
3
001.000.64.576.80.31.00
71.9E
10.4% Sales Tax
001.000.64.576.80.31.00
U
7.4� m
1594
PM SUPPLIES: PIPE CAP
U
PM SUPPLIES: PIPE CAP
E
001.000.64.576.80.31.00
4.9E fd
10.4% Sales Tax
4-
001.000.64.576.80.31.00
0.5, c
1595
PM:GREENHOUSE SUPPLIES
>
PM:GREENHOUSE SUPPLIES
001.000.64.576.81.31.00
a
14.2(
10.4% Sales Tax
<
001.000.64.576.81.31.00
1.4E N
Total:
139.1E 1-
C?
241071
2/27/2020 008705 EDMONDS WATER DIVISION
2-25150
WEST PLANTER IRRIGATION 870 C
c
WEST PLANTER IRRIGATION 870 C
N
001.000.64.576.80.47.00
52.8E -9
2-25175
EAST PLANTER IRRIGATION 875 C)
EAST PLANTER IRRIGATION 875 C)
001.000.64.576.80.47.00
c
52.8E
2-26950
LIFT STATION #3 729 NORTHSTRE/
E
E
LIFT STATION #3 729 NORTHSTRE/
U
423.000.75.535.80.47.10
98.8' Q
2-28275
PLANTER IRRIGATION 1400 9TH AV
Page: 15
Packet Pg. 50
vchlist
02/27/2020 9:33:48AM
Bank code : usbank
Voucher Date Vendor
241071 2/27/2020 008705 EDMONDS WATER DIVISION
241072
241073
241074
Voucher List
City of Edmonds
Invoice
(Continued)
2-29118
2-37180
4-34080
2/27/2020 008812 ELECTRONIC BUSINESS MACHINES AR157146
AR157836
2/27/2020 075136 ENVIRONMENTAL SCIENCE ASSOC 152525
2/27/2020 076992 ENVIRONMENTAL WORKS 11
6.3.a
Page: 16
PO # Description/Account Amoun t
0
PLANTER IRRIGATION 1400 9TH AV
�%
001.000.64.576.80.47.00
52.8E Q.
LIFT STATION #2 702 MELODY LN /
LIFT STATION #2 702 MELODY LN /
M
423.000.75.535.80.47.10
57.4< r
SAM STAMM OVERLOOK / METER £
SAM STAMM OVERLOOK / METER E
E
001.000.64.576.80.47.00
73.9E a
LIFT STATION #14 7909 211TH PL S'
m
LIFT STATION #14 7909 211TH PL S'
L_
3
423.000.75.535.80.47.10
52.8E vi
Total:
441.7E
m
DEV SERV RECEPT SMALL COPIEF
U
Dev Sery Recept small copier B/W Ci
E
001.000.62.524.10.45.00
16.3( fd
INV AR157836- ACCT MK5031 - EDN
4-
1/20 CONTRACT CHARGE- C1435
001.000.41.521.10.45.00
39.5- >
10.4% Sales Tax
a
001.000.41.521.10.45.00
4' V a
Total :
59.91 Q
0
PROF. SERV.: CLIMATE GOALS & P
N
Prof. Serv.: Climate Goals & Measure
ti
N
001.000.62.524.10.41.00
1,300.0( o
Total :
1,300.0(
E7MA.SERVICES THRU 1/31/2020
R
U
E7MA.Services thru 1/31/2020
};
332.000.64.594.76.41.00
4,140.3E Q
E7MA.Services thru 1/31/2020
E
126.000.64.594.76.41.00
t
2,334.5E u
E7MA.Services thru 1/31/2020
125.000.64.594.76.41.00
3,501.81 Q
Page: 16
Packet Pg. 51
vchlist
02/27/2020 9:33:48AM
Bank code : usbank
Voucher Date Vendor
241074 2/27/2020 076992 076992 ENVIRONMENTAL WORKS
241075 2/27/2020 076939 ESSENTRICALLY FIT LLC
241076
241077
241078
2/27/2020 009350 EVERETT DAILY HERALD
Voucher List
City of Edmonds
Invoice
(Continued)
8281 ESSENTRICS
EDH889571
EDH890649
2/27/2020 073133 EVERGREEN RURAL WATER OF WA 40806
2/27/2020 011900 FRONTIER
253-007-4989
253-012-9166
253-014-8062
253-017-4360
6.3.a
Page: 17
PO # Description/Account Amoun t
U
Total:
9,976.8: c
8281 ESSENTRICS CLASS INSTRUI
L
M
8281 ESSENTRICS CLASS INSTRUI
a
'0
001.000.64.571.27.41.00
573.0( R
Total :
573.0( r
c
P&R: CONCESSION IN PARKS ADS:
E
P&R: CONCESSION IN PARKS ADS:
�a
001.000.64.571.22.41.40
65.1 E
EBFC.SEPA DETERMINATION OF Ni
L
EBFC.SEPA Determination of
3
422.000.72.594.31.41.00
47.0( Y
Total :
112.2:
t
2020 ANNUAL DUES FOR SYSTEM
2020 ANNUAL DUES FOR SYSTEM
M
421.000.74.534.80.49.00
350.0(
2020 ANNUAL DUES FOR SYSTEM
o
423.000.75.535.80.49.00
350.0( m
Total:
700.0( o
L
Q
SEAVIEW RESERVOIR TELEMETR)
°-
Q
SEAVIEW RESERVOIR TELEMETR)
421.000.74.534.80.42.00
31.1 , N
TELEMETRY CIRCUIT LINES
N
TELEMETRY CIRCUIT LINES
N
421.000.74.534.80.42.00
162.7- N
TELEMETRY CIRCUIT LINES
E
423.000.75.535.80.42.00
302.1; R
TELEMETRY CIRCUIT LINE
U
TELEMETRY CIRCUIT LINE
421.000.74.534.80.42.00 19.8, E
TELEMETRY CIRCUIT LINE
U
423.000.75.535.80.42.00 36.9(
TELEMETRY CIRCUIT LINE Q
Page: 17
Packet Pg. 52
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 18
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
vi
Y
V
Amoun t
241078
2/27/2020
011900 FRONTIER
(Continued)
c
TELEMETRY CIRCUIT LINE
;,
421.000.74.534.80.42.00
47.0z c.
TELEMETRY CIRCUIT LINE
423.000.75.535.80.42.00
c
87.3E
425-712-8347
CIVIC CENTER ELEVATOR PHONE
N
r
CIVIC CENTER ELEVATOR PHONE
001.000.66.518.30.42.00
74.4, E
425-776-3896
FRANCES ANDERSON CENTER AL,
a
FRANCES ANDERSON CENTER FIF
L
001.000.66.518.30.42.00
140.3E '3
Total :
901.9:
241079
2/27/2020
012199 GRAINGER
9434971926
WATER - PARTS
(D
WATER - PARTS
U
421.000.74.534.80.31.00
104.6z E
10.4% Sales Tax
f°
421.000.74.534.80.31.00
U
10.9( c
9441011419
CREDIT FOR RETURNED ITEMS
CREDIT FOR RETURNED ITEMS: Ei
>
001.000.64.576.80.31.00
-80.8f a
10.4% Sales Tax
Q-
001.000.64.576.80.31.00
-8.4' Q
9441939023
PM SUPPLIES: POLYETHYLENE BIP
c
PM SUPPLIES: POLYETHYLENE BIP
N
ti
001.000.64.576.80.31.00
22.7E N
10.4% Sales Tax
c
001.000.64.576.80.31.00
2.3 1 E
Total
241080
2/27/2020
069733 H B JAEGER COMPANY LLC
U2016006230
WATER - PUMP W/9" CORD
WATER - PUMP W/9" CORD
d
421.000.74.534.80.35.00
312.9E t
10.4% Sales Tax
U
421.000.74.534.80.35.00
32.5E Q
Page: 18
Packet Pg. 53
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
241080 2/27/2020 069733 069733 H B JAEGER COMPANY LLC (Continued)
241081 2/27/2020 077432 HAMILTON-LANE CONSULTING 2020-02-004
241082
241083
241084
241085
241086
2/27/2020 074804 HARLES, JANINE 527284
2/27/2020 072647 HERRERA ENVIRONMENTAL 46066
2/27/2020 074966 HIATT CONSULTING LLC 2019-206
2/27/2020 077171 HISTORICAL RESEARCH ASSOCIATES 2001037
2001097
2/27/2020 067862 HOME DEPOT CREDIT SERVICES 1083209
6.3.a
Page: 19
N
Y
V
Description/Account Amoun t
U
Total:
345.5: c
DIVERSITY COMMISSION FACILITA
L
M
Diversity Commission facilitator for
a
'0
001.000.61.557.20.41.00
500.0( R
Total :
500.0( r
c
PHOTOGRAPHY - FEBRUARY 2020
E
Photography for February 2020
001.000.61.558.70.41.00
200.0(
Total :
200.0( .L
3
E7MA.SERVICES THRU 1/31/2020
vi
E7MA.Services thru 1/31/2020
U
332.000.64.594.76.41.00
m
165.7,
E7MA.Services thru 1/31/2020
E
126.000.64.594.76.41.00
93.41 'M
E7MA.Services thru 1/31/2020
125.000.64.594.76.41.00
140.1 E o
Total :
399.3,
0
TOURISM PROMOTION AND MARKI
a
Tourism promotion and marketing for
Q
120.000.31.575.42.41.00
1,666.0( c
Tourism website maintenance for
N
120.000.31.575.42.41.00
200.0( N
Total :
1,866.0( c
CIVIC CENTER PLAYFIELDS PROFS
E
E
CIVIC CENTER PLAYFIELDS PROF[
R
126.000.64.594.76.41.00
588.0( u
E4FE.TO 19-01.SERVICES THRU 1/;
c
E4FE.TO 19-01.Services thru 1/31/2C
d
E
422.000.72.594.31.41.00
99.7E
Total :
687.7E
Q
PM SUPPLIES: DRIVE SOCKETS
Page: 19
Packet Pg. 54
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 20
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
vi
Y
V
Amoun t
241086 2/27/2020 067862 HOME DEPOT CREDIT SERVICES (Continued)
c
PM SUPPLIES: DRIVE SOCKETS
;,
001.000.64.576.80.31.00
17.8E Q.
10.2% Sales Tax
001.000.64.576.80.31.00
c
1.8, R
2015588
PM SUPPLIES: PINE ST TABLES
N
r
PM SUPPLIES: PINE ST TABLES
001.000.64.576.80.31.00
130.8( E
10.2% Sales Tax
a
001.000.64.576.80.31.00
13.3,1 L
2084573
PM SUPPLIES: CANVAS APRON, PF
3
PM SUPPLIES: CANVAS APRON, PF
vi
001.000.64.576.80.31.00
32.9�
10.2% Sales Tax
t
001.000.64.576.80.31.00
3.3E u
3625009
PM: ELECTRICAL SUPPLIES
E
PM: ELECTRICAL SUPPLIES
a
U
001.000.64.576.80.31.00
7.8" p
10.2% Sales Tax
001.000.64.576.80.31.00
0.8( c
5020436
PM SUPPLIES: CONCRETE
a
PM SUPPLIES: CONCRETE
°-
Q
001.000.64.576.80.31.00
10.2% Sales Tax
N
001.000.64.576.80.31.00
2.2z N
5020437
PM SUPPLIES: PVC BUSHING
N
PM SUPPLIES: PVC BUSHING
c
001.000.64.576.80.31.00
17.0( E
10.2% Sales Tax
2
001.000.64.576.80.31.00
1.7' U
5072054
PM SUPPLIES: PAINT, DUCT TAPE,
PM SUPPLIES: PAINT, DUCT TAPE,
CD
E
001.000.64.576.80.31.00
146.8E U
10.2% Sales Tax
+°
001.000.64.576.80.31.00
14.9E Q
Page: 20
Packet Pg. 55
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 21
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
vi
Y
V
Amoun t
241086 2/27/2020 067862 HOME DEPOT CREDIT SERVICES (Continued)
U
c
54094
PM SUPPLIES: ADAPTER, MAGNET
�%
PM SUPPLIES: ADAPTER, MAGNET
fd
a
001.000.64.576.80.31.00
163.61
10.2% Sales Tax
R
001.000.64.576.80.31.00
16.6� r
6611948
PM: IRRIGATION SUPPLIES
PM: IRRIGATION SUPPLIES
E
001.000.64.576.80.31.00
71.1 E a
10.2% Sales Tax
m
001.000.64.576.80.31.00
L
7.2E '3
7020180
PM SUPPLIES: IRRIGATION SUPPLI
vi
PM SUPPLIES: IRRIGATION SUPPLI
Y
U
001.000.64.576.80.31.00
88.8,
10.2% Sales Tax
U
001.000.64.576.80.31.00
9.0E .
7025317
PM:FLIP TOP TOTES, IRRIGATION ;
U
PM:FLIP TOP TOTES, IRRIGATION ;
c
001.000.64.576.80.31.00
65.8, -ii
10.2% Sales Tax
c
001.000.64.576.80.31.00
6.7' a
7071465
PM SUPPLIES: PIPE CLAMPS, STEI
°-
Q
PM SUPPLIES: PIPE CLAMPS, STEE
001.000.64.576.80.31.00
95.5� N
10.2% Sales Tax
N
001.000.64.576.80.31.00
9.7E N
8014678
PM SUPPLIES: IRRIGATION SUPPLI
c
PM SUPPLIES: IRRIGATION SUPPLI
E
001.000.64.576.80.31.00
46.6( 2
10.2% Sales Tax
U
001.000.64.576.80.31.00
4.7E a
9014492
PM SUPPLIES: PVC TEE, BUCKET
CD
E
PM SUPPLIES: PVC TEE, BUCKET
U
001.000.64.576.80.31.00
32.0- +°
10.2% Sales Tax
Q
Page: 21
Packet Pg. 56
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 22
Bank code : usbank
Voucher Date Vendor
Invoice
PO # Description/Account
ui
Y
V
Amoun t
241086 2/27/2020 067862 HOME DEPOT CREDIT SERVICES
(Continued)
c
001.000.64.576.80.31.00
3.21 ">%
9083481
PM SUPPLIES: METAL DISCS, BEM
fd
Q.
PM SUPPLIES: METAL DISCS, BEM
001.000.64.576.80.31.00
62.9E R
10.2% Sales Tax
r
001.000.64.576.80.31.00
6.4,
Total:
1,104.1; E
241087 2/27/2020 061013 HONEY BUCKET
0551421559
HUTT PARK VOLUNTEER PROJECT
�a
aD
HUTT PARK VOLUNTEER PROJECT
L
3
001.000.64.576.80.45.00
175.0(
0551429540
HICKMAN PARK HONEY BUCKET
HICKMAN PARK HONEY BUCKET
(D
001.000.64.576.80.45.00
607.6, U
0551429541
YOST PARK POOL HONEY BUCKET
E
YOST PARK POOL HONEY BUCKET
a
001.000.64.576.80.45.00
420.8E 4-
0551429542
HAINES WHARF PARK HONEY BUC
HAINES WHARF PARK HONEY BUC
>
001.000.64.576.80.45.00
233.7E
0551429543
PINE STREET PARK HONEY BUCKE
a
PINE STREET PARK HONEY BUCKE
Q
001.000.64.576.80.45.00
113.8E N
0551429544
SIERRA PARK HONEY BUCKET
ti
SIERRA PARK HONEY BUCKET
N
001.000.64.576.80.45.00
113.8E o
0551429545
WILLOW CREEK FISH HATCHERY I
E
WILLOW CREEK FISH HATCHERY I
M
001.000.64.576.80.45.00
215.0E
0551429546
CIVIC FIELD 6TH & BELL HONEY B1
CIVIC FIELD 6TH & BELL HONEY B1
d
001.000.64.576.80.45.00
113.8E t
0551429547
MARINA BEACH/DOG PARK HONED
MARINA BEACH/DOG PARK HONED
Q
001.000.64.576.80.45.00
1,394.2;
Page: 22
Packet Pg. 57
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 23
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
vi
Y
V
Amoun t
241087
2/27/2020
061013 HONEY BUCKET
(Continued)
c
0551429548
CIVIC CENTER PLAYFIELD HONEY
;,
CIVIC CENTER PLAYFIELD HONEY
M
a
001.000.64.576.80.45.00
113.8E
0551429549
CIVIC FIELD 6TH & EDMONDS HON
M
CIVIC FIELD 6TH & EDMONDS HON
N
r
001.000.64.576.80.45.00
111.6E
Total:
3,613.55 E
�a
241088
2/27/2020
072041 IBS INCORPORATED
721377-1
FLEET - SUPPLIES/ GRINDING WHI
aD
FLEET - SUPPLIES/ GRINDING WHI
L
3
511.000.77.548.68.35.00
179.9(
Freight
511.000.77.548.68.35.00
25.3z m
10.4% Sales Tax
U
511.000.77.548.68.35.00
21.3z E
721377-2
FLEET - SUPPLIES
f°
FLEET - SUPPLIES
4-
511.000.77.548.68.31.20
10.3- c
10.4% Sales Tax
>
511.000.77.548.68.31.20
1.0 , a
Total:
237.9E
Q
241089
2/27/2020
073548 INDOFF INCORPORATED
3342658
P&R SUPPLIES: COPY PAPER
c
P&R SUPPLIES: COPY PAPER
001.000.64.571.22.31.00
85.9E N
10.4% Sales Tax
o
001.000.64.571.22.31.00
8.9z E
3345520
WWTP: PO 225 - C-FOLD PAPAER l
M
Windsoft c-fold towels.
z
423.000.76.535.80.31.00
79.9E
10.4% Sales Tax
aD
423.000.76.535.80.31.00
8.3, t
Total:
183.2, um
241090
2/27/2020
014940 INTERSTATE BATTERY SYSTEMS
300-10068825
FLEET - SUPPLIES BRAKE CLEAN
Q
Page: 23
Packet Pg. 58
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 24
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
vi
Y
V
Amoun t
241090
2/27/2020
014940 INTERSTATE BATTERY SYSTEMS
(Continued)
c
FLEET - SUPPLIES BRAKE CLEAN
�%
511.000.77.548.68.31.20
27.4f Q.
10.4% Sales Tax
511.000.77.548.68.31.20
c
2.8E R
300-10068886
FLEET - SUPPLIES
N
r
FLEET - SUPPLIES
0)
511.000.77.548.68.31.20
46.5E E
10.4% Sales Tax
a
511.000.77.548.68.31.20
4.8z
Total :
L
81.7E '3
241091
2/27/2020
076136 JEFF ANDERSON
02212020
CREATIVE DISTRICT DESIGN OF L(
�
Creative District design of logo.
t
001.000.61.558.70.41.00
2,380.0( u
Total:
2,380.0( .E
Fa
241092
2/27/2020
071137 KIDZ LOVE SOCCER
8267 8274 SOCCER
8267 8274 KIDZ LOVE SOCCER INS
,U
8267 KIDZ LOVE SOCCER INSTRU(
G
001.000.64.571.25.41.00
225.0( >
8274 KIDZ LOVE SOCCER INSTRU(
o
L
001.000.64.571.25.41.00
270.0( a
8271 8277 SOCCER
8271 8277 KIDZ LOVE SOCCER INS
Q
8271 KIDZ LOVE SOCCER INSTRU(
o
001.000.64.571.25.41.00
360.0(
8277 KIDZ LOVE SOCCER INSTRU(
N
001.000.64.571.25.41.00
450.0( o
Total :
1,305.0( E
241093
2/27/2020
073950 KUBWATER RESOURCES
09344
WWTP: 2/25/20 POLYMER
2
2/25/20 Polymer
};
423.000.76.535.80.31.51
5,686.1 z (D
10.4% Sales Tax
E
t
423.000.76.535.80.31.51
591.3E um
Total :
6,277.5( Q
Page: 24
Packet Pg. 59
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
241094
2/27/2020
017135 LANDAU ASSOCIATES INC
44437
EBFA.SERVICES THRU 9/28/19
EBFA.Services thru 9/28/19
422.000.72.594.31.41.00
Total:
241095
2/27/2020
067725 LES SCHWAB TIRE CENTER
80500293317
UNIT 11 -FLAT REPAIR
UNIT 11 -FLAT REPAIR
511.000.77.548.68.48.00
10.4% Sales Tax
511.000.77.548.68.48.00
Total
241096
2/27/2020
075159 LIFE INSURANCE CO OF NO AMER
March Cigna
MARCH CIGNA PREMIUMS
March 2020 Premiums
811.000.231.550
Total
241097
2/27/2020
019582 MANOR HARDWARE
031443-00
STREET - DRILL, NAIL PULLER
STREET - DRILL, NAIL PULLER
111.000.68.542.61.31.00
10.5% Sales Tax
111.000.68.542.61.31.00
031639-00
STREET - HAMMER
STREET - HAMMER
111.000.68.542.61.31.00
10.5% Sales Tax
111.000.68.542.61.31.00
Total:
241098
2/27/2020
020039 MCMASTER-CARR SUPPLY CO
35058572
WWTP: PO 223 - FLOWMETER,CP%
PO 223 - FLOWMETER,CPVC PIPE,'
423.000.76.535.80.48.00
Freight
423.000.76.535.80.48.00
10.4% Sales Tax
423.000.76.535.80.48.00
6.3.a
Page: 25
Page: 25
Packet Pg. 60
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
241098 2/27/2020 020039 020039 MCMASTER-CARR SUPPLY CO (Continued)
241099 2/27/2020 075746 MCMURRAY, LAURA 8473 FELDENKRAIS
241100 2/27/2020 020900 MILLERS EQUIP & RENT ALL INC 320809
320819
Description/Account
Total
8473 FELDENKRAIS INSTRUCTION
8473 FELDENKRAIS INSTRUCTION
001.000.64.571.27.41.00
Total
PM: APRON CHAPS, FLAT FILE
PM: APRON CHAPS, FLAT FILE
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
PM: EXCAVATOR RENTAL
PM: EXCAVATOR RENTAL
001.000.64.576.80.45.00
10.4% Sales Tax
001.000.64.576.80.45.00
Total
241101 2/27/2020 021983 MOTOR TRUCKS INC ME159139
FLEET PARTS
FLEET PARTS
511.000.77.548.68.31.10
10.4% Sales Tax
511.000.77.548.68.31.10
ME159498
UNIT 66 - PARTS
UNIT 66 - PARTS
511.000.77.548.68.31.10
10.4% Sales Tax
511.000.77.548.68.31.10
ME159499
UNIT 14 - PARTS/ DRIVE FAN
UNIT 14 - PARTS/ DRIVE FAN
511.000.77.548.68.31.10
10.4% Sales Tax
511.000.77.548.68.31.10
ME159602
FLEET PARTS RETURNED
FLEET PARTS RETURNED
6.3.a
Page: 26
N
Y
V
Amoun t
275.11 o
L
M
0.
286.0(
286.0( r
c
m
E
�a
188.6E a
m
L_
19.6, 3
vi
U
m
500.2.' U
E
52.0' �ca
760.5F u
0
M
0
L
569.6z a
El
59.2z o
N
ti
N
792.9, c
82.4E .
R
U
1,539.4z W
E
t
160.1( u
Q
Page: 26
Packet Pg. 61
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 27
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
241101
2/27/2020
021983 MOTOR TRUCKS INC
(Continued)
511.000.77.548.68.31.10
-569.6,
10.4% Sales Tax
511.000.77.548.68.31.10
-59.2�
ME159748
UNIT 66 - PARTS
UNIT 66 - PARTS
511.000.77.548.68.31.10
194.5E
10.4% Sales Tax
511.000.77.548.68.31.10
20.2,
ME159749
UNIT 66 - PARTS/ SENSOR
UNIT 66 - PARTS/ SENSOR
511.000.77.548.68.31.10
284.4'
10.4% Sales Tax
511.000.77.548.68.31.10
29.5E
Tota I :
3,103.65
241102
2/27/2020
072746 MURRAYSMITH INC
18-2194-16
EBGA.SERVICES THRU 1/31/2020
EBGA.Services thru 1/31/2020
423.000.75.594.35.41.00
2,960.5(
Total :
2,960.5(
241103
2/27/2020
077427 NAVI'S CATERING KITCHEN LLC
E00475
DIVERSITY COMMISSION REFRES-
Diversity Commission refreshments f(
001.000.61.557.20.31.00
201.6(
10.5% Sales Tax
001.000.61.557.20.31.00
21.1�
Total :
222.7,
241104
2/27/2020
024302 NELSON PETROLEUM
0722084-IN
FLEET - FILTERS
FLEET - FILTERS
511.000.77.548.68.34.40
52.8(
10.4% Sales Tax
511.000.77.548.68.34.40
5.5(
Total :
58.3E
241105
2/27/2020
062204 NELSON TRUCK EQUIP CO INC
704060
UNIT 11 -PARTS/ CYLINDER
Page: 27
Packet Pg. 62
vchlist
02/27/2020 9:33:48AM
Bank code : usbank
Voucher Date Vendor
241105 2/27/2020 062204 NELSON TRUCK EQUIP CO INC
Voucher List
City of Edmonds
Invoice
(Continued)
241106 2/27/2020 075542 NORTHWEST LANDSCAPE SUPPLY 3602
3656
241107
2/27/2020
025690 NOYES, KARIN
000 00 706
241108
2/27/2020
076902 OCCUPATIONAL HEALTH CTR OF WA
66989118
241109 2/27/2020 067212 OLDCASTLE INFRASTRUCTURE 010235235
PO # Description/Account
UNIT 11 -PARTS/ CYLINDER
511.000.77.548.68.31.10
Freight
511.000.77.548.68.31.10
10.4% Sales Tax
511.000.77.548.68.31.10
PM: TOPSOIL
PM: TOPSOIL
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
PM: TOPSOIL
PM: TOPSOIL
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
Total :
Total :
HISTORIC PRESERVATION COMMI;
Historic Preservation Commission
001.000.62.558.60.41.00
Total
HEP B VACCINE
HEP B VACCINE - SANCHEZ
001.000.41.521.10.41.00
Total
STORM - PERK FILTER EXCHANGE
STORM - PERK FILTER EXCHANGE
422.000.72.531.40.31.00
Total
6.3.a
Page: 28
Page: 28
Packet Pg. 63
vchlist
02/27/2020 9:33:48AM
Bank code : usbank
Voucher Date Vendor
241110 2/27/2020 002079 OPEN SQUARE
241111 2/27/2020 072739 O'REILLYAUTO PARTS
Voucher List
City of Edmonds
6.3.a
Page: 29
vi
Y
V
Invoice
PO # Description/Account
Amoun t
647621
INV 647621- EDMONDS PD
o
2 - STEEL CASES
001.000.41.521.11.35.00
41.1E c.
10.4% Sales Tax
001.000.41.521.11.35.00
c
4.2E
Total:
45.4'
m
3685-453337
UNIT 135 - PARTS
E
UNIT 135 - PARTS
sa
511.000.77.548.68.31.10
a
43.6E
10.4% Sales Tax
3
511.000.77.548.68.31.10
4.5z
3685-454572
FLEET - PARTS
vi
FLEET - PARTS
m
511.000.77.548.68.31.10
t
63.9, u
10.4% Sales Tax
E
511.000.77.548.68.31.10
6.6E
3685-454586
FLEET - CORE RETURN & PARTS R
FLEET - CORE RETURN & PARTS R
c
511.000.77.548.68.31.10
Ta
-51.3£
10.5% Sales Tax
c
a
511.000.77.548.68.31.10
-5.3� Q
3685-454646
UNIT 66 - PARTS/ FILTERS
UNIT 66 - PARTS/ FILTERS
c
511.000.77.548.68.31.10
N
66.4E ti
10.4% Sales Tax
N
N
511.000.77.548.68.31.10
6.9"
3685-454830
UNIT 66 - PARTS
E
UNIT 66 - PARTS
511.000.77.548.68.31.10
_M
11.8-
10.4% Sales Tax
511.000.77.548.68.31.10
1.2' E
3685-454862
FLEET PARTS RETURNED
FLEET PARTS RETURNED
M
511.000.77.548.68.31.10 -6.1 E Q
10.5% Sales Tax
Page: 29
Packet Pg. 64
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 30
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
ui
Y
V
Amoun t
241111
2/27/2020
072739 O'REILLYAUTO PARTS
(Continued)
c
511.000.77.548.68.31.10
-0.6E ">%
3685-456187
UNIT 66 - PARTS
fd
Q.
UNIT 66 - PARTS
511.000.77.548.68.31.10
38.7E R
10.4% Sales Tax
r
511.000.77.548.68.31.10
4.0: 4)
Total:
184.41 E
241112
2/27/2020
027450 PAWS
JAN 2020
JAN 2020 PAWS- EDMONDS PD
�a
a
m
11 ANIMALS@a $205 EA-$105 RCLN
3
001.000.41.521.70.41.00
1,985.0(
Total:
1,985.0(
(D
241113
2/27/2020
069322 PETERSEN BROTHERS INC
EOAA.Pmt 1
EOAA.PMT 1 THRU 01/24/2020
U
EOAA.Pmt 1 thru 01/24/2020
E
126.000.68.542.64.48.00
21,187.7E .m
EOAA.Ret 1
126.000.223.400
-3,178.1 1 G
Total:
18,009.6, >
0
L
241114
2/27/2020
064167 POLLARD WATER
0159080
WATER - SUPPLIES 6FT GATE
a
WATER - SUPPLIES 6FT GATE
Q
421.000.74.534.80.31.00
79.7E c
Freight
N
421.000.74.534.80.31.00
49.8, N
10.4% Sales Tax
c
421.000.74.534.80.31.00
13.4, u)
0159082
WATER - SUPPLIES WATER LINE R
E
WATER - SUPPLIES WATER LINE R
R
U
421.000.74.534.80.35.00
897.6E };
10.4% Sales Tax
CD
421.000.74.534.80.35.00
93.3E E
WP007699
WATER - SUPPLIES
U
WATER - SUPPLIES
421.000.74.534.80.31.00
731.7( Q
Page: 30
Packet Pg. 65
vchlist
02/27/2020 9:33:48AM
Bank code : usbank
Voucher Date Vendor
241114 2/27/2020 064167 POLLARD WATER
241115 2/27/2020 029117 PORT OF EDMONDS
241116 2/27/2020 064088 PROTECTION ONE
Voucher List
City of Edmonds
Invoice
(Continued)
W P007700
03870
132368699
132647550
241117 2/27/2020 077418 PUBLIC SECTOR SEARCH & CONSULT 1126
241118 2/27/2020 064468 PUGET SOUND VIDEO
241119 2/27/2020 077429 PURE WATER AQUATICS
2132020
1304
PO # Description/Account
10.4% Sales Tax
421.000.74.534.80.31.00
WATER - SUPPLIES
WATER - SUPPLIES
421.000.74.534.80.31.00
10.4% Sales Tax
421.000.74.534.80.31.00
Total :
PORT RIGHT-OF-WAY LEASE FOR
PORT RIGHT-OF-WAY LEASE FOR
422.000.72.531.90.41.50
Total
LABOR CHARGE - MEADOWDALE (
Labor Charge - CLUBHOUSE 6801 N
001.000.66.518.30.48.00
10.4% Sales Tax
001.000.66.518.30.48.00
FIRE INSPECTION & MONITORING
Fire Inspection and Monitoring -
001.000.66.518.30.42.00
Total
EXEC SEARCH SERVICES - MILES
MILESTONE 1 PAYMENT
001.000.22.518.10.41.00
Total
HOUSING COMMISSION RECORDIP
Housing Commission Recording 2/13
001.000.62.524.10.41.00
Total
PM: YOST POOL SUPPLIES
6.3.a
Page: 31
Page: 31
Packet Pg. 66
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 32
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amoun
241119
2/27/2020
077429 PURE WATER AQUATICS
(Continued)
PM: YOST POOL SUPPLIES
001.000.64.576.80.31.00
330.0�
10.4% Sales Tax
001.000.64.576.80.31.00
34.3:
1304-A
PM: YOST POOL SUPPLIES
PM: YOST POOL SUPPLIES
001.000.64.576.80.31.00
71.61
10.4% Sales Tax
001.000.64.576.80.31.00
7.4,'
Total :
443.51
241120
2/27/2020
077428 REED, JOHN
2002574.009
REFUND: ROOM DEPOSIT 1/23/20 i
REFUND: ROOM DEPOSIT 1/23/20 i
001.000.239.200
50.0(
Tota I :
50.0(
241121
2/27/2020
064769 ROMAINE ELECTRIC
5-025992
UNIT 44 - PARTS
UNIT 44 - PARTS
511.000.77.548.68.31.10
162.6E
10.4% Sales Tax
511.000.77.548.68.31.10
16.9,
Tota I :
179.6(
241122
2/27/2020
067802 SAN DIEGO POLICE EQUIP CO
641171
INV 641171 - CUST 1733- EDMONDE
.223 AMMO - 500 PER CASE
001.000.41.521.22.31.00
5,337.3,
10.4% Sales Tax
001.000.41.521.22.31.00
555.0�
Total:
5,892.41
241123
2/27/2020
066964 SEATTLE AUTOMOTIVE DIST INC
S3-5182673
UNIT 527 - PARTS
UNIT 527 - PARTS
511.000.77.548.68.31.10
32.9E
10.4% Sales Tax
511.000.77.548.68.31.10
3.4'
Page: 32
Packet Pg. 67
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 33
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
241123
2/27/2020
066964 SEATTLE AUTOMOTIVE DIST INC
(Continued)
S3-5190129
FLEET - PARTS
FLEET - PARTS
511.000.77.548.68.34.40
1,020.9E
10.4% Sales Tax
511.000.77.548.68.34.40
106.1 E
S3-5202062
UNIT 284 - PARTS/ FAN & MOTOR
UNIT 284 - PARTS/ FAN & MOTOR
511.000.77.548.68.31.10
64.2E
10.4% Sales Tax
511.000.77.548.68.31.10
6.6�
Total :
1,234.4E
241124
2/27/2020
063306 SHERWIN-WILLIAMS
1156-1
PM PAINT SUPPLIES
PM PAINT SUPPLIES
001.000.64.576.80.31.00
86.6E
10.4% Sales Tax
001.000.64.576.80.31.00
9.0'
Total :
95.6E
241125
2/27/2020
071655 SHI INTERNATIONAL CORP
B11333900
JAN-20 CLOUD SERVICE CHARGE,'
Jan-20 Cloud Service Charges
512.000.31.518.88.41.00
1,767.0,
10.4% Sales Tax
512.000.31.518.88.41.00
183.7,
Total :
1,950.7<
241126
2/27/2020
036955 SKY NURSERY
T-1531498
PM: DEWITT BURLAP
PM: DEWITT BURLAP
001.000.64.576.80.31.00
51.9E
10.2% Sales Tax
001.000.64.576.80.31.00
5.3(
Total :
57.21
241127
2/27/2020
037375 SNO CO PUD NO 1
200202547
PEDEST CAUTION LIGHT 21930 95-
PEDEST CAUTION LIGHT 21930 95-
Page: 33
Packet Pg. 68
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 34
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
ui
Y
V
Amoun t
241127 2/27/2020 037375 SNO CO PUD NO 1 (Continued)
c
111.000.68.542.64.47.00
16.6( ">%
200260271
YOST POOL
fd
Q.
YOST POOL
001.000.64.576.80.47.00
111.4; ca
200398956
FIRE STATION #16 8429 196TH ST :
r
FIRE STATION #16 8429 196TH ST ;
001.000.66.518.30.47.00
1,323.0, E
200468593
LIFT STATION #4 8311 TALBOT RD /
a
LIFT STATION #4 8311 TALBOT RD /
aD
423.000.75.535.80.47.10
L
394.5( '3
200611317
LIFT STATION #9 19300 80TH AVE V
LIFT STATION #9 19300 80TH AVE V
vi
Y
U
423.000.75.535.80.47.10
180.5E
200638609
OLD PUBLIC WORKS 200 DAYTON
U
OLD PUBLIC WORKS 200 DAYTON
E
421.000.74.534.80.47.00
442.2 u
200714038
SEAVIEW PARK
SEAVIEW PARK
c
001.000.64.576.80.47.00
�a
20.7( c
200739845
SEAVIEW RESERVOIR 18520 90TH
a
SEAVIEW RESERVOIR 18520 90TH
Q-
Q
421.000.74.534.80.47.00
19.1E
201197084
SEAVIEW PARK
c
N
SEAVIEW PARK
ti
001.000.64.576.80.47.00
122.6E N
201236825
FISHING PIER RESTROOMS
c
FISHING PIER RESTROOMS
E
001.000.64.576.80.47.00
359.3E
201327111
PINE ST PARK
PINE ST PARK
001.000.64.576.80.47.00
17.1, E
201431244
PEDEST CAUTION LIGHT 9301 PUC
t
PEDEST CAUTION LIGHT 9301 PUC
111.000.68.542.64.47.00
18.3, Q
201551744
SNO-ISLE LIBRARY 650 MAIN ST /
Page: 34
Packet Pg. 69
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 35
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
vi
Y
V
Amoun t
241127 2/27/2020 037375 SNO CO PUD NO 1 (Continued)
c
SNO-ISLE LIBRARY 650 MAIN ST /
�%
001.000.66.518.30.47.00
2,891.4.E Q.
201572898
TRAFFIC LIGHT 117 3RD AVE S / ME
TRAFFIC LIGHT 117 3RD AVE S / ME
M
111.000.68.542.64.47.00
50.5" r
201751476
TRAFFIC LIGHT 9932 220TH ST SW
TRAFFIC LIGHT 9932 220TH ST SW
E
111.000.68.542.64.47.00
54.6, a
201782646
TRAFFIC LIGHT 901 WALNUT ST / �
TRAFFIC LIGHT 901 WALNUT ST / �
L
3
111.000.68.542.64.47.00
17.1 , vi
201942489
PUBLIC WORKS CIVIC 7110 210TH ;
PUBLIC WORKS CIVIC 7110 210TH ;
t
001.000.65.518.20.47.00
87.9E u
PUBLIC WORKS CIVIC 7110 210TH ;
E
111.000.68.542.90.47.00
334.2E u
PUBLIC WORKS CIVIC 7110 210TH :
c
421.000.74.534.80.47.00
334.2E -ii
PUBLIC WORKS CIVIC 7110 210TH :
c
423.000.75.535.80.47.10
334.2.E a
PUBLIC WORKS CIVIC 7110 210TH ;
Q
511.000.77.548.68.47.00
PUBLIC WORKS CIVIC 7110 210TH ;
N
422.000.72.531.90.47.00
334.2E N
202250627
9TH/GASPER LANDSCAPED BED
N
9TH/GASPER LANDSCAPED BED
001.000.64.576.80.47.00
18.3, E
202291662
CIVIC CENTER & FIRE STATION #1,
2
CIVIC CENTER & FIRE STATION #1;
U
001.000.66.518.30.47.00
5,522.5E r-
202439246
CITY HALL 121 5TH AVE N / METER
E
CITY HALL 121 5TH AVE N / METER
U
001.000.66.518.30.47.00
3,325.0E
202540647
SIERRA PARK IRRIGATION 8100 191
Q
Page: 35
Packet Pg. 70
vchlist
02/27/2020 9:33:48AM
Bank code : usbank
Voucher Date Vendor
241127 2/27/2020 037375 SNO CO PUD NO 1
241128
241129
241130
Voucher List
City of Edmonds
Invoice
(Continued)
202807632
203097787
203652151
220216386
2/27/2020 037303 SO SNOHOMISH CO FIRE & RESCUE 20-017
2/27/2020 038300 SOUND DISPOSAL CO
2/27/2020 038410 SOUND SAFETY PRODUCTS
we]
329010/1
329011 /1
6.3.a
Page: 36
PO # Description/Account Amoun t
0
SIERRA PARK IRRIGATION 8100 191
001.000.64.576.80.47.00
18.8�
Q.
TRAFFIC LIGHT 8429 196TH ST SW
TRAFFIC LIGHT 8429 196TH ST SW
M
001.000.66.518.30.47.00
20.2,
r
WWTP: 1/16-2/14/20 METER 10001"
1/16-2/14/20 200 2ND AVE S / METE
E
423.000.76.535.80.47.61
26,209.0E
a
FIVE CORNERS RESERVOIR 85191
L
FIVE CORNERS RESERVOIR 85191
3
421.000.74.534.80.47.00
402.7'
vi
PEDEST CAUTION LIGHTS 8410 MF
Y
v
PEDEST CAUTION LIGHTS 8410 MF
m
t
111.000.68.542.64.47.00
90.41
u
Total :
43,405.9E
.9
MAR-2020 FIRE SERVICES CONTRj
,-
Mar-2020 Fire Services Contract Payi
0
001.000.39.522.20.41.50
614,893.1
>
Total :
614,893.1 ,
a
a
WWTP: 1/2020 ROLLOFF ASH DISF
Q
1/2020 ROLLOFF ASH DISPOSAL+T
O
423.000.76.535.80.47.65
2,363.0'
Total :
2,363.01
N
N
O
STORM - WORK WEAR M. BROWN
N
STORM - WORK WEAR M. BROWN
E
422.000.72.531.90.24.00
190.2<
R
9.8% Sales Tax
};
422.000.72.531.90.24.00
18.6z (D
STREET- WORK WEAR M. BROWN
E
STREET- WORK WEAR M. BROWN
U
422.000.72.531.90.24.00
M
59.0(
9.8% Sales Tax
Q
Page: 36
Packet Pg. 71
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 37
Bank code :
usbank
vi
Y
V
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amoun t
241130
2/27/2020
038410 SOUND SAFETY PRODUCTS
(Continued)
c
422.000.72.531.90.24.00
5.7E ",
Total:
273.6E a
241131
2/27/2020
068439 SPECIALTY DOOR SERVICE
53762
CITY PARK BUILDING - PARTS
R
CITY PARK BUILDING - PARTS
r
001.000.66.518.30.48.00
685.0(
10.4% Sales Tax
E
001.000.66.518.30.48.00
71.2z M
Total:
756.2z (D
L_
241132
2/27/2020
040430 STONEWAY ELECTRIC SUPPLY
S102994907.001
FAC MAINT - SUPPLIES
3
FAC MAINT - SUPPLIES
N
Y
001.000.66.518.30.31.00
14.6E y
10.5% Sales Tax
001.000.66.518.30.31.00
1.5z E
S103017155.002
CITY HALL - SUPPLIES
CITY HALL - SUPPLIES
001.000.66.518.30.31.00
106.9- G
10.5% Sales Tax
>
001.000.66.518.30.31.00
11.2< o
S103021031.001
FAC MAINT - SUPPLIES
a
FAC MAINT - SUPPLIES
Q
001.000.66.518.30.31.00
21.4z o
10.5% Sales Tax
N
ti
001.000.66.518.30.31.00
2.2E N
Total :
158.0 o
241133
2/27/2020
076474 STROMME, JOANNE
8307 8310 YOGA
8307 8310 YOGA INSTRUCTION
U)
E
8307 YOGA INSTRUCTION
R
U
001.000.64.571.27.41.00
440.0( };
8310 YOGA INSTRUCTION
y
001.000.64.571.27.41.00
609.9E E
8313 YOGA
8313 YOGA INSTRUCTION
U
8313 YOGA INSTRUCTION
001.000.64.571.27.41.00 495.0( Q
Page: 37
Packet Pg. 72
vchlist
02/27/2020 9:33:48AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
241133 2/27/2020 076474 076474 STROMME, JOANNE (Continued)
241134 2/27/2020 068360 SUMMIT LAW GROUP 110953
241135 2/27/2020 074797 SUPER CHARGE MARKETING LLC 7063
241136 2/27/2020 040917 TACOMA SCREW PRODUCTS INC 18268278
241137 2/27/2020 027269 THE PART WORKS INC
241138 2/27/2020 072649 THE WIDE FORMAT COMPANY
18268279
PO # Description/Account
Total
INV 110953 LEE ARBITRATION
LEGAL SERVICES
001.000.41.521.10.41.00
Total
SOCIAL MEDIA SERVICES FOR FEE
Social media services for February 2(
001.000.61.557.20.41.00
Total
STORM - SUPPLIES
STORM - SUPPLIES
422.000.72.531.40.31.00
10.4% Sales Tax
422.000.72.531.40.31.00
STORM - SUPPLIES
STORM - SUPPLIES
422.000.72.531.40.31.00
10.4% Sales Tax
422.000.72.531.40.31.00
Total
INV53331 PUBLIC WORKS - BOTTLE FILLER
PUBLIC WORKS - BOTTLE FILLER
001.000.66.518.30.31.00
10.4% Sales Tax
001.000.66.518.30.31.00
Total
121761 HP PRODUCTION SATIN 3" CORE 3
HP Production Satin 3" Core 36" x 30
001.000.62.524.10.31.00
10.4% Sales Tax
001.000.62.524.10.31.00
6.3.a
Page: 38
v)
Y
V
Amoun t
U
1,544.9: o
L
M
0.
240.0(
240.0( r
c
m
E
�a
300.0( a
300.0( .L
3
vi
U
m
174.9,
E
'M
0
57.6�
0
L
6.0( a
256.8( Q
0
N
ti
N
1,098.1 E c
W
114.2' E
1,212.3,
c
CD
E
204.6E u
�a
21.2E Q
Page: 38
Packet Pg. 73
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 39
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
vi
Y
V
Amoun t
241138
2/27/2020
072649 072649 THE WIDE FORMAT COMPANY (Continued)
Total :
U
225.9' c
L
241139
2/27/2020
076927 TRI-TECH FORENSICS INC
224692
INV 224692 - EDMONDS PD
M
10- U NIK KITS
a
001.000.41.521.80.31.00
255.0(
Freight
r
001.000.41.521.80.31.00
21.5(
Total:
276.5( E
241140
2/27/2020
077070 UNITED RECYCLING & CONTAINER
94809
STORM - DUMP FEES
�a
STORM - DUMP FEES
L
422.000.72.531.10.49.00
315.0( 3
Total:
315.0( Y
U
241141
2/27/2020
067865 VERIZON WIRELESS
9848289323
C/A 671247844-00001
t
Cell Service-Eng
U
E
001.000.67.518.21.42.00
19.7E
Cell Service Fac-Maint
001.000.66.518.30.42.00
103.5, G
Cell Service-PD
001.000.41.521.10.42.00
321.9( o
Cell Service-PW Street/Storm
a
111.000.68.542.90.42.00
19.7E Q
Cell Service-PW Street/Storm
c
422.000.72.531.90.42.00
19.7E N
Cell Service-PW Water
N
421.000.74.534.80.42.00
19.7E c
Cell Service-PW Sewer
423.000.75.535.80.42.00
39.5(
Cell Service-WWTP
U
423.000.76.535.80.42.00
19.7E
Total:
563.7, CD
E
241142
2/27/2020
061485 WA ST DEPT OF HEALTH
22500 U
2020 OPERATING PERMIT SYSTEM
U
2020 OPERATING PERMIT SYSTEM
421.000.74.534.80.49.00
11,344.9E Q
Page: 39
Packet Pg. 74
vchlist
02/27/2020 9:33:48AM
Bank code : usbank
Voucher Date Vendor
241142 2/27/2020 061485 061485 WA ST DEPT OF HEALTH
241143 2/27/2020 066238 WASHINGTON TRACTOR
Voucher List
City of Edmonds
Invoice
(Continued)
2002055
241144 2/27/2020 064800 WEHOP 641776
241145 2/27/2020 073552 WELCO SALES LLC
641801
641816
641830
PO # Description/Account
Total
PM SUPPLIES: SNOW PLOW
PM SUPPLIES: SNOW PLOW
001.000.64.594.76.64.00
9.2% Sales Tax
001.000.64.594.76.64.00
Total
SHIPPING CHARGES FOR INVOICE
SHIPPING CHARGES FOR INVOICE
001.000.64.576.81.31.00
FLOWER PROGRAM: PLANTS
FLOWER PROGRAM: PLANTS
125.000.64.576.80.31.00
10.4% Sales Tax
125.000.64.576.80.31.00
FLOWER PROGRAM: PLANTS
FLOWER PROGRAM: PLANTS
125.000.64.576.80.31.00
10.4% Sales Tax
125.000.64.576.80.31.00
SHIPPING COSTS FOR INVOICE #6
SHIPPING COSTS FOR INVOICE #6
001.000.64.576.81.31.00
Total
7776 INV 7776- EDMONDS PD
17 NEW B/C SET UP'S
001.000.41.521.10.31.00
500 B/C - SCHICK
001.000.41.521.10.31.00
1000 GENERIC B/C
001.000.41.521.10.31.00
PRINT 16 B/C - 250 EA
001.000.41.521.10.31.00
6.3.a
Page: 40
vi
Y
V
Amoun t
U
11,344.9E o
L
M
a
8,290.2E
N
r
762.7- y
9,052.9E E
�a
a
aD
24.7, 3
vi
U
m
433.3E U
E
45.0, .g
U
4-
0
367.5( >
0
L
38.2, a
El
0
195.21
1,104.1( N
N
O
Y)
E
255.0( 5u
20.8E (D
E
t
41.7( u
333.6( Q
Page: 40
Packet Pg. 75
vchlist
02/27/2020 9:33:48AM
Voucher List
City of Edmonds
6.3.a
Page: 41
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
vi
Y
V
Amoun t
241145
2/27/2020
073552 WELCO SALES LLC
(Continued)
c
10.4% Sales Tax
�%
001.000.41.521.10.31.00
67.7, Q.
Total:
718.8,
M
241146
2/27/2020
074609 WEST COAST ARMORY NORTH
1809858
INV 1809858- EDMONDS PD
r
JAN 2020 RANGE FEES
001.000.41.521.40.41.00
114.1( E
10.4% Sales Tax
sa
001.000.41.521.40.41.00
a
11.9( m
Total:
126.0( 3
241147
2/27/2020
073018 WINFIELD SOLUTIONS LLC
63589660
PM SUPPLIES: FERTILIZER
N
Y
PM SUPPLIES: FERTILIZER
m
001.000.64.576.80.31.00
806.2E U
10.4% Sales Tax
E
001.000.64.576.80.31.00
83.8z 2
Total :
890.05 ,-
0
241148
2/27/2020
070432 ZACHOR & THOMAS PS INC
20-EDM0002
FEB-20 RETAINER
Monthly Retainer
o
001.000.36.515.33.41.00
21,250.0( a
Total :
21,250.0( Q
106
Vouchers for bank code : usbank
Bank total :
1,026,565.4: N
r`
106
Vouchers in
this report
Total vouchers :
N
1,026,565.4: N
0
U)
E
2
U
c
d
E
t
U
�a
Q
Page: 41
Packet Pg. 76
6.3.b
vchlist
02/27/2020 8:49:33AM
Voucher List
City of Edmonds
Page
Bank code : usbank
a�
Voucher Date Vendor Invoice PO # Description/Account
Amoun u
2262020 2/26/2020 062693 US BANK 0824 US BANK - FEBRUARY
G
L
AMAZON - POLICE SCANNERS
R
001.000.22.518.10.35.00
825.2E .a
AMAZON - SCANNER BATTERIES
001.000.22.518.10.35.00
67.3,
AMAZON - SANITIZING WIPES
a�
001.000.22.518.10.31.00
17.7- E
AMAZON -GLOVES
001.000.22.518.10.31.00
10.9E m
3439 AWWA REGISTRATION - JEFF KOB
AWWA REGISTRATION - JEFF KOB
3
421.000.74.534.80.49.00
25.0( �
AWWA REGISTRATION - JEFF KOB
d
423.000.75.535.80.49.00
25.0(
WA WASTEWATER COLLECTION P
E
421.000.74.534.80.49.00
100.0( R
WA WASTEWATER COLLECTION P
423.000.75.535.80.49.00
100.0(
2020 WATERWORKS RENEWAL - Jj
>
421.000.74.534.80.49.00
21.0( a
2020 WATERWORKS RENEWAL - Jj
a
423.000.75.535.80.49.00
21.0( Q
2020 WATERWORKS RENEWAL - K
N
421.000.74.534.80.49.00
21.0( w
2020 WATERWORKS RENEWAL - K
N
423.000.75.535.80.49.00
21.0( c
2020 WATERWORKS RENEWAL - J
421.000.74.534.80.49.00
21.0( 3
2020 WATERWORKS RENEWAL - J
423.000.75.535.80.49.00
21.0( E
2020 WATERWORKS RENEWAL - JI
t
421.000.74.534.80.49.00 21.0(
2020 WATERWORKS RENEWAL - JI Q
423.000.75.535.80.49.00 21.0(
Page: 1
Packet Pg. 77
vchlist
02/27/2020 8:49:33AM
Voucher List
City of Edmonds
6.3.b
Page: 2
Bank code : usbank
Voucher Date Vendor Invoice PO # Description/Account
vi
Amoun ow
2262020 2/26/2020 062693 US BANK (Continued)
t
2020 WATERWORKS RENEWAL
- P
G
L
421.000.74.534.80.49.00
21.0(
2020 WATERWORKS RENEWAL
- P
Q'
423.000.75.535.80.49.00
21.0(
2020 WATERWORKS RENEWAL
- Jj
N
421.000.74.534.80.49.00
21.0(
2020 WATERWORKS RENEWAL
- Jj
E
423.000.75.535.80.49.00
21.0(
2020 WATERWORKS RENEWAL
- E
423.000.75.535.80.49.00
m
21.0( .3
2020 WATERWORKS RENEWAL
- l
421.000.74.534.80.49.00
21.0( Y
2020 WATERWORKS RENEWAL
- l
423.000.75.535.80.49.00
21.0(
2020 WATERWORKS RENEWAL
- J
E
421.000.74.534.80.49.00
21.0( 9
2020 WATERWORKS RENEWAL
- J
423.000.75.535.80.49.00
21.0( o
2020 WATERWORKS RENEWAL
- c,
>
421.000.74.534.80.49.00
21.0( a
2020 WATERWORKS RENEWAL
-
a
423.000.75.535.80.49.00
21.0( Q
2020 WATERWORKS RENEWAL
- E
N
421.000.74.534.80.49.00
21.0(
2020 WATERWORKS RENEWAL
-
N
423.000.75.535.80.49.00
N
21.0( c
2020 WATERWORKS RENEWAL
- E
L
421.000.74.534.80.49.00
21.0( 3
2020 BAT RENEWAL - JEFF KOBYLI
421.000.74.534.80.49.00
21.0( E
2020 BAT RENEWAL - JEFF KOBYLI
423.000.75.535.80.49.00
21.0(
Total :
1,675.2<, Q
Page: 2
Packet Pg. 78
vchlist
02/27/2020 8:49:33AM
Bank code: usbank
Voucher Date Vendor
1 Vouchers for bank code : usbank
1 Vouchers in this report
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City of Edmonds
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02/27/2020 9:12:09AM
Bank code: usbank
Voucher Date Vendor
2272020 2/27/2020 076380 BETTER PROPERTIES METRO
1 Vouchers for bank code : usbank
1 Vouchers in this report
Voucher List
City of Edmonds
Invoice PO # Description/Account
Mar 2020 ACCT #00397358 4TH AVE PARKIN(
4th Avenue Parking Lot Rent - March
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6.3.d
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STM
174th St. & 71st Ave Storm Improvements
c521
EBFB
WTR
2017 Waterline Replacement Projects
i014
E6J13
Y
STM
2018 Lorian Woods Study
s018
EBFA
SWR
2018 Sewerline Replacement Project
c492
E6GC
—
0
WTR
2018 Waterline Replacement Project
c493
E6JC
a
STR
2019 Downtown Parking Study
s021
E9AC
c
STR
2019 Guardrail Install
i039
E9AB
STR
2019 Overlay Program
i036
E9CA
STR
2019 Pedestrian Safety Program
i041
E9DB
SWR
2019 Sewerline Replacement Project
c516
EBGA
a
L
STM
2019 Storm Maintenance Project
c525
EBFC
3
WTR
2019 Swedish Waterline Replacement
c523
EBJA
vi
he
STR
2019 Traffic Calming
i038
E9AA
U
a�
STR
2019 Traffic Signal Upgrades
i045
E9AD
UTILITIES
2019 Utility Rate & GFC Update
s020
EBJB
4-
0
WTR
2019 Waterline Overlay
i043
E9CB
-
WTR
2019 Waterline Replacement
c498
E7JA
o
a
STR
2020 Guardrail Installations
i046
EOAA
0-
Q
STR
2020 Overlay Program
i042
EOCA
o
N
STR
2020 Pedestrian Safety Program
i049
EODB
N
STR
2020 Pedestrian Task Force
s024
EODA
o
N
STR
2020 Traffic Calming
i048
EOAC
`m
STR
2020 Traffic Signal Upgrades
i047
EOAB
E
3
STR
220th Adaptive
i028
EBAB
c
L
STR
228th St. SW Corridor Improvements
i005
E7AC
m
STR
238th St. Island & Misc. Ramps
i037
EBDC
j
2,
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
a�
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
a
a�
STR
76th Ave W & 220th St. SW Intersection Improvements
i029
EBCA
Ui
STR
76th Ave W at 212th St SW Intersection Improvements
c368
E1CA
STR
84th Ave W Overlay from 220th to 212th
i031
EBCC
0
STR 89th PI W Retaining Wall i025 E7CD
a
STR
ADA Curb Ramps
i033
EBDB
STR
Admiral Way Pedestrian Crossing
i040
E9DA
STR
Audible Pedestrian Signals
i024
E7AB
STM
Ballinger Regional Facility Pre -Design
s022
E9FA
STR
Bikelink Project
c474
ESDA
Revised 2/26/2020
Packet Pg. 81
6.3.d
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
SWR
Citywide CIPP Sewer Rehab Phase II
c488
E6GB
STR
Citywide Pedestrian Crossing Enhancements
i026
E7DC
STR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
ESJB
STM
Dayton Street Stormwater Pump Station
c455
E4FE
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
STR
Edmonds Street Waterfront Connector
c478
ESDB
WTR
Five Corners Reservoir Re -coating
c473
ESKA
PM
Fourth Avenue Cultural Corridor
c282
EBMA
STR
Hwy 99 Gateway Revitalization
s014
E6AA
STM
Lake Ballinger Associated Projects
c436
E4FD
SWR
Lake Ballinger Trunk Sewer Study
sol l
ESGB
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
STR
Minor Sidewalk Program
i017
E6DD
STM
NPDES (Students Saving Salmon)
m013
E7FG
STM
OVD Slope Repair & Stabilization
m105
E7FA
WTR
Phase 11 Annual Water Utility Replacement Project
c549
EOJA
STM
Phase 2 Annual Storm Utility Replacement Project
c547
EOFB
SWR
Phase 8 Annual Sewer Replacement Project
c548
EOGA
FAC
PW Concrete Regrade & Drainage South
c502
E9MA
STM
Seaview Park Infiltration Facility
c479
ESFD
STM
Seaview Park Infiltration Facility Phase 2
c546
EOFA
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
UTILITIES
Standard Details Updates
solo
ESNA
STM
Storm Drain Improvements @ 9510 232nd St. SW
c495
E7FB
STM
Stormwater Comp Plan Update
s017
E6FD
STR
Sunset Walkway Improvements
c354
E1 DA
STR
Trackside Warning System
c470
ESAA
STR
Walnut St. Walkway (6th-7th)
i044
E9DC
PRK
Waterfront Development & Restoration (Construction)
c544
E7MA
PRK
Waterfront Development & Restoration (Design)
c496
E7MA
PRK
Waterfront Development & Restoration (Pre - Design)
m103
E7MA
STM
Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
WWTP
WWTP Outfall Pipe Modifications
c481
ESHA
Revised 2/26/2020 Packet Pg. 82
6.3.d
PROJECT NUMBERS (By Engineering Number)
Engineering Project
Protect Accounting
Funding
Number
Number
Project Title
STR
EOAA
i046
2020 Guardrail Installations
STR
EOAB
i047
2020 Traffic Signal Upgrades
STR
EOAC
i048
' 2020 Traffic Calming
STR
EOCA
i042
2020 Overlay Program
024
2020 Pedestrian Task Force
STR
EODB
i049
2020 Pedestrian Safety Program
WTM
Seaview Park Infiltration Facility Phase 2
STM
EOFB
c547
Phase 2 Annual Storm Utility Replacement Project
�W c548
Phase 8 Annual Sewer Replacement Project
WTR
EOJA
c549
Phase 11 Annual Water Utility Replacement Project
212th S�ntersection Improvements
STR
E1 DA
c354
Sunset Walkway Improvements
238th St. SW Walkway (100th Ave to 104th Ave)
STM
E4FC
c435
Willow Creek Daylighting/Edmonds Marsh Restoration
Lake Ballinger Associated Projects
STM
E4FE
c455
Dayton Street Stormwater Pump Station
E4GC
c461
Lift Station #1 Basin & Flow Study
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
Eh"monds
Fishing Pier Rchnh
STR
ESAA
c470
Trackside Warnino Svstem
STR ESDB
SWR
ESGB
ESHA
WTR
ESJB
WTR
UTILITIES
ESNA
7-9
c474 Bikelink Project
c478 Edmonds Street Waterfront Connector
Seaview Park Infiltration Facility R
s0l l Lake Ballinqer Trunk Sewer Studv
c482 Dayton St. Utility Replacement
Corne e-coy
solo Standard Details Updates
Ave to 9th Ave
s014V
Hwy 99 Gateway Revitalization
STR
E6AB
i015
Citywide Protected/Permissive Traffic Signal Conversion
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
STR
E6DD
i017
Minor Sidewalk Program
6FD
s
Stormwater Comp Plan Update
SWR
E6GB
c488
Citywide CIPP Sewer Rehab Phase II
E6GC
c492
2018 Sewerline Replacement Project
WTR
E6JB
i014
2017 Waterline Replacement Projects
E6JC
c493
2018 Waterline Replacement Project
Revised 2/26/2020 Packet Pg. 83
6.3.d
PROJECT NUMBERS (By Engineering Number)
Engineering
Project
Protect
Accounting
Funding
Number
Number
Project Title
STIR
E7AB
i024
Audible Pedestrian Signals
STIR
E7AC
i005
228th St. SW Corridor Improvements
STIR
E7CD
i025
89th PI W Retaining Wall
E7 ywide Pedestrian
.,Crossing Fes, hancements
STM
E7FA
m105
OVD Slope Repair & Stabilization
ff
Storm Drain Improvements @ 9510 232nd St. SW
STM
E7FG
m013
NPDES (Students Saving Salmon)
2019 Waterline Replacement
PRK
E7MA
c544
Waterfront Development & Restoration (Construction)
Waterfront Development & Restoration (Design)
PRK
E7MA
m103
Waterfront Development & Restoration (Pre - Design)
th Adaptive
STIR
E8CA
i029
76th Ave W & 220th St. SW Intersection Improvements
i031
84th Ave W Overlay from 220th to 212th
STIR
E8DB
i033
ADA Curb Ramps
DC
i037
238th St. Island & Misc. Ramps
STM
E8FA
s018
2018 Lorian Woods Study
c521
174tISt. & 1stAaStorm Im roveme
STM
E8FC
c525
2019 Storm Maintenance Project
c516
2019 Sewerline Replacement Project
WTR
E8JA
c523
2019 Swedish Waterline Replacement
&
2019 Utility Rate GFC Update
PM
E8MA
c282
Fourth Avenue Cultural Corridor
i038
2019 Traffic Calming
STIR
E9AB
i039
2019 Guardrail Install
STIR
E9AC
s021
2019 Downtowg Earking Study
STIR
HAD
i045
2019 Traffic Signal Upgrades
E9CA d"36W
2019 Overlay PrograniIIIIIIIIIIIIIIIIIIIIIIIIIIII
WTR
E9CB
i043
2019 Waterline Overlay
Admiral Way Pedestrian Crossing
STIR
E9DB
i041
2019 Pedestrian Safety Program
i044
Walnut St. Walkway (6th-7th
STM
E9FA
s022
Ballinger Regional Facility Pre -Design
FAC
E9MA
c502
PW Concrete Regrade & Drainage South
Revised 2/26/2020 Packet Pg. 84
6.3.d
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
PM
EBMA
c282
Fourth Avenue Cultural Corridor
STR
E1DA
c354
Sunset Walkway Improvements
STR
E1CA
c368
76th Ave W at 212th St SW Intersection Improvements
STR
E3DB
c423
238th St. SW Walkway (100th Ave to 104th Ave)
STM
E4FC
c435
Willow Creek Daylighting/Edmonds Marsh Restoration
STM
E4FD
c436
Lake Ballinger Associated Projects
FAC
E4MB
c443
Edmonds Fishing Pier Rehab
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
STM
E4FE
c455
Dayton Street Stormwater Pump Station
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
STR
ESAA
c470
Trackside Warning System
WTR
ESKA
c473
Five Corners Reservoir Re -coating
STR
ESDA
c474
Bikelink Project
STR
ESDB
c478
Edmonds Street Waterfront Connector
STM
ESFD
c479
Seaview Park Infiltration Facility
WWTP
ESHA
c481
WWTP Outfall Pipe Modifications
WTR
ESJB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
STR
E6DA
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
SWR
E6GB
c488
Citywide CIPP Sewer Rehab Phase II
SWR
E6GC
c492
2018 Sewerline Replacement Project
WTR
E6JC
c493
2018 Waterline Replacement Project
STM
E7FB
c495
Storm Drain Improvements @ 9510 232nd St. SW
PRK
E7MA
c496
Waterfront Development & Restoration (Design)
WTR
E7JA
c498
2019 Waterline Replacement
FAC
E9MA
c502
PW Concrete Regrade & Drainage South
SWR
EBGA
c516
2019 Sewerline Replacement Project
STM
EBFB
c521
174th St. & 71st Ave Storm Improvements
WTR
EBJA
c523
2019 Swedish Waterline Replacement
STM
EBFC
c525
2019 Storm Maintenance Project
PRK
E7MA
c544
Waterfront Development & Restoration (Construction)
STM
EOFA
c546
Seaview Park Infiltration Facility Phase 2
STM
EOFB
c547
Phase 2 Annual Storm Utility Replacement Project
SWR
EOGA
c548
Phase 8 Annual Sewer Replacement Project
WTR
EOJA
c549
Phase 11 Annual Water Utility Replacement Project
STR
E7AC
i005
228th St. SW Corridor Improvements
WTR
E6JB
i014
2017 Waterline Replacement Projects
STR
E6AB
i015
Citywide Protected/Permissive Traffic Signal Conversion
Revised 2/26/2020 Packet Pg. 85
6.3.d
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
STR
E6DD
i017
Minor Sidewalk Program
STR
E7AB
i024
Audible Pedestrian Signals
STR
E7CD
i025
89th PI W Retaining Wall
STR
E7DC
i026
Citywide Pedestrian Crossing Enhancements
STR
EBAB
i028
220th Adaptive
STR
EBCA
i029
76th Ave W & 220th St. SW Intersection Improvements
STR
EBCC
i031
84th Ave W Overlay from 220th to 212th
STR
EBDB
i033
ADA Curb Ramps
STR
E9CA
i036
2019 Overlay Program
STR
EBDC
i037
238th St. Island & Misc. Ramps
STR
E9AA
i038
2019 Traffic Calming
STR
E9AB
i039
2019 Guardrail Install
STR
E9DA
iO4O
Admiral Way Pedestrian Crossing
STR
E9DB
i041
2019 Pedestrian Safety Program
STR
EOCA
i042
2020 Overlay Program
WTR
E9CB
i043
2019 Waterline Overlay
STR
E9DC
i044
Walnut St. Walkway (6th-7th)
STR
E9AD
i045
2019 Traffic Signal Upgrades
STR
EOAA
i046
2020 Guardrail Installations
STR
EOAB
i047
2020 Traffic Signal Upgrades
STR
EOAC
i048
2020 Traffic Calming
STR
EODB
i049
2020 Pedestrian Safety Program
STM
E7FG
m013
NPDES (Students Saving Salmon)
PRK
E7MA
m103
Waterfront Development & Restoration (Pre - Design)
STM
E7FA
m105
OVD Slope Repair & Stabilization
UTILITIES
ESNA
solo
Standard Details Updates
SWR
ESGB
sol l
Lake Ballinger Trunk Sewer Study
STR
E6AA
s014
Hwy 99 Gateway Revitalization
STM
E6FD
s017
Stormwater Comp Plan Update
STM
EBFA
s018
2018 Lorian Woods Study
UTILITIES
EBJB
s02O
2019 Utility Rate & GFC Update
STR
E9AC
s021
2019 Downtown Parking Study
STM
E9FA
s022
Ballinger Regional Facility Pre -Design
STR
EODA
s024
2020 Pedestrian Task Force
Revised 2/26/2020 Packet Pg. 86
6.3.d
PROJECT NUMBERS (By Funding)
Proiiect Engineerin
Accounting Project
Funding Project Title Number Number
FAC Edmonds Fishing Pier Rehab c443 E4MB
FAC
PW Concrete Regrade & Drainage South
c502
E9MA
Y
PM
Fourth Avenue Cultural Corridor
c282
EBMA
t
PRK
Waterfront Development & Restoration (Construction)
c544
E7MA
—
0
PRK
Waterfront Development & Restoration (Design)
c496
E7MA
CL
PRK
Waterfront Development & Restoration (Pre - Design)
m103
E7MA
c
STM
174th St. & 71st Ave Storm Improvements
c521
EBFB
STM
2018 Lorian Woods Study
s018
EBFA
m
STM
2019 Storm Maintenance Project
c525
EBFC
STM
Ballinger Regional Facility Pre -Design
9 9 Y 9
s022
E9FA
�
L
STM
Dayton Street Stormwater Pump Station
c455
E4FE
3
STM
Lake Ballinger Associated Projects
c436
E4FD
STM
NPDES (Students Saving Salmon)
m013
E7FG
a�
STM
OVD Slope Repair & Stabilization
m105
E71FA
STM
Phase 2 Annual Storm Utility Replacement Project
c547
EOFB
4-
0
STM
Seaview Park Infiltration Facility
c479
ESFD
-
STM
Seaview Park Infiltration Facility Phase 2
c546
EOFA
o
a
STM
Storm Drain Improvements @ 9510 232nd St. SW
c495
E7FB
0-
Q
STM
Stormwater Comp Plan Update
s017
E6FD
o
N
STM
Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
ti
N
STIR
2019 Downtown Parking Study
s021
E9AC
o
N
STIR
2019 Guardrail Install
i039
E9AB
STIR
2019 Overlay Program
i036
E9CA
E
3
STIR2019
Pedestrian Safety Program
i041
E9DB
c
STIR
2019 Traffic Calming
i038
E9AA
a.
m
STIR
2019 Traffic Signal Upgrades
i045
E9AD
2,
STIR
2020 Guardrail Installations
i046
EOAA
a�
STIR
2020 Overlay Program
i042
EOCA
a
a�
STIR
2020 Pedestrian Safety Program
i049
EODB
ILL
STIR2020
Pedestrian Task Force
s024
EODA
c
m
STIR
2020 Traffic Calming
i048
EOAC
0
STIR2020 Traffic Signal Upgrades i047 EOAB M
a
STIR
228th St. SW Corridor Improvements
i005
E7AC
STIR
238th St. Island & Misc. Ramps
i037
EBDC
STIR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
STIR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
STIR
76th Ave W & 220th St. SW Intersection Improvements
i029
EBCA
Revised 2/26/2020
Packet Pg. 87
6.3.d
PROJECT NUMBERS (By Funding)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STR
76th Ave W at 212th St SW Intersection Improvements
c368
E1CA
STR
84th Ave W Overlay from 220th to 212th
i031
EBCC
STR
89th PI W Retaining Wall
i025
E7CD
STR
ADA Curb Ramps
i033
EBDB
STR
Admiral Way Pedestrian Crossing
i040
E9DA
STR
Audible Pedestrian Signals
i024
E7AB
STR
Bikelink Project
c474
ESDA
STR
Citywide Pedestrian Crossing Enhancements
i026
E7DC
STR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
STR
Edmonds Street Waterfront Connector
c478
ESDB
STR
Hwy 99 Gateway Revitalization
s014
E6AA
STR
Minor Sidewalk Program
i017
E6DD
STR
Sunset Walkway Improvements
c354
E1DA
STR
Trackside Warning System
c470
ESAA
STR
Walnut St. Walkway (6th-7th)
i044
E9DC
STR
220th Adaptive
i028
EBAB
SWR
2018 Sewerline Replacement Project
c492
E6GC
SWR
2019 Sewerline Replacement Project
c516
EBGA
SWR
Citywide CIPP Sewer Rehab Phase II
c488
E6GB
SWR
Lake Ballinger Trunk Sewer Study
s011
ESGB
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
SWR
Phase 8 Annual Sewer Replacement Project
c548
EOGA
UTILITIES
2019 Utility Rate & GFC Update
s020
EBJB
UTILITIES
Standard Details Updates
s010
ESNA
WTR
2017 Waterline Replacement Projects
i014
E6J13
WTR
2018 Waterline Replacement Project
c493
E6JC
WTR
2019 Swedish Waterline Replacement
c523
EBJA
WTR
2019 Waterline Overlay
i043
E9CB
WTR
2019 Waterline Replacement
c498
E7JA
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
ESJB
WTR
Five Corners Reservoir Re -coating
c473
ESKA
WTR
Phase 11 Annual Water Utility Replacement Project
c549
EOJA
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
WWTP
WWTP Outfall Pipe Modifications
c481
ESHA
Revised 2/26/2020 Packet Pg. 88
6.3.e
Hour Type
903
Hour Class
MISCELLANEOUS
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 993 (02/21 /2020 to 02/21 /2020)
Description
CLOTHING ALLOWANCE
Hours Amount
0.00 1,800.00
0.00 $1,800.00
Total Net Pay: $1,609.72
02/27/2020
Packet Pg. 89
6.4
City Council Agenda Item
Meeting Date: 03/3/2020
Field Arborist Job Description
Staff Lead: Jessica Neill Hoyson
Department: Human Resources
Preparer: Jessica Neill Neill Hoyson
Background/History
Field Arborist was approved as part of the 2020 Budget. This is to increase the current position which is
.25% Arborist work to a full-time position. This position was previously presented to committee on
2/11/20.
Staff Recommendation
Approve Field Arborist Job Description.
Narrative
See attached Job description.
Attachments:
Field Arborist - Parks Recreation Cultural Services FINAL
Packet Pg. 90
6.4.a
City of
EDMONDS
Washington
Field Arborist
Department: Parks, Recreation & Cultural Services Pay Grade K
Bargaining Unit: Teamsters FLSA Status: Non -Exempt
Revised Date: October 2019 Reports To: Parks Maintenance Manager
POSITION PURPOSE: To provide arboricultural services for City departments including: health and risk
assessment of trees in public rights -of -way, parks, and other city -owned property; coordination, inspection and
approval of public tree plantings (particularly in the rights -of -way); performance of pruning, tree planting and
tree removals for public safety; education and training of crew members on proper arboricultural practices in the
field; maintenance and analysis of public tree inventory data; an ongoing analysis of public tree needs: and to
.coordinate implementation of the Urban Forest Management Plan (UFMP) .
This position works cooperatively with other City Departments to coordinate city tree management practices
and ensure that the UFMP goals are communicated and coordinated with citizens, Citizens' Tree Board and
others as needed.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
Responsible for making recommendations regarding tree selection, retention, health, safety, and other issues
regarding public trees. Applies professional judgment to prepare recommendations on developing a public tree
management program to include supporting implementation of the Urban Forest Management Plan (UMFP),
Street Tree Plan and supporting the Citizens' Tree Board. Works with internal and external customers.
• Inspect City trees (as needed and/or directed to fill in for City staff).
• Works to resolve disputes and facilitate consensus on issues pertaining to public trees.
• Evaluates/assesses/resolves hazardous tree issues on public property and makes recommendations for
action.
• Evaluates/assesses/resolves tree and utility/infrastructure conflicts and makes recommendations for action.
• Implements and maintains records and data management for tree care and other tree information
• Provides the maintenance and management of the City's tree inventory to include managing phased
inventories of City trees.
• Provides advice concerning appropriate tree planting and maintenance practices for public trees to include
input on the City's Street Tree Plan.
• Provides input on city code updates related to trees.
• Performs arboricultural duties, such as pruning, planting, and removal of public trees upon request and also
proactively.
• Conducts field inspections of public tree plantings to determine compliance with designs, plans, and
specifications.
• Assists in the development of priorities, policies and guidelines pertaining to the public tree care and
maintenance.
• Prepare and submit Tree City USA applications (annual) and work with Citizens' Tree Board on issues made
part of their yearly workplan.
Field Arborist Packet Pg. 91
6.4.a
JOB DESCRIPTION
Field Arborist
• Provide annual reporting to City Council on the City's tree -related activities.
• Review professional tree assessments/landscape plans that are submitted to the City (especially in
conjunction with development, as needed)
• Assist with compliance and penalties for illegal tree -cutting.
• Coordinate and provide support for the interdepartmental Tree Team on the City's tree -related activities.
• Complete applications for and manage tree -related grants.
• Coordinator for the Urban Forest Management Plan (UFMP) implementation.
• Perform other tree -related activities (as needed and/or directed).
• Stay current on national tree issues and trends and best practices; represent Edmonds in the development
of nationally accepted policies relating to urban forestry.
• Attend and participate in related professional groups and committees as directed. Perform related duties
and responsibilities as required.
Required Knowledge of:
• Current urban forestry and design practices and principles.
• Principles and practices of urban forestry management planning.
• Basic budgeting and accounting practices.
• Methods and techniques of effective technical report preparation and presentation.
• Principles and methods of community education.
• Tree appraisal techniques.
• Research methods and sources of information related to urban forestry.
• Recent developments, current literature and sources of information related to urban
forestry.
• Pertinent Federal, State, and local laws, codes, regulations, and procedures.
• Personal computers and appropriate software and application programs.
Required Skill in:
• Performing maintenance work in the preparation and maintenance of trees, shrubs, general grounds
and facilities.
• Using reference materials and manuals in the care and maintenance of trees.
• Utilizing pesticides and other sprays in a safe and effective manner.
• Operating a variety of hand and power tools and equipment used properly and safely.
• Observing and adhering to health and safety regulations.
• Utilizing personal computer software programs and other relevant software affecting assigned work.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Preparing and maintaining routine records, logs, and reports.
• Communicating effectively verbally and in writing and understanding written and verbal direction.
MINIMUM QUALIFICATIONS:
Education and Experience:
High School Diploma/GED Certification and five to seven years of experience specifically with tree
management.
Required Licenses or Certifications:
• Arborist Certification from the International Society of Arboriculture
• Valid State of Washington Driver's License
• Other specialty certifications/licenses as required by state and federal law and/or OSHA and WAC
regulations may be required within a specified period of time after hire.
• Must be able to successfully complete and pass a background check.
Urban Forester
Packet Pg. 92
6.4.a
JOB DESCRIPTION
Field Arborist
WORKING CONDITIONS:
Environment:
• Indoor and outdoor work environment.
• Driving a vehicle to conduct work.
• Regular exposure to fumes, dust and odors.
• Noise from equipment operation.
• Some office type work.
Physical Abilities:
• Hearing, speaking and otherwise communicating to exchange information in person or on the phone.
• Operating a computer keyboard and other office equipment.
• Reading and understanding a variety of materials.
• Sitting, standing, walking or otherwise positioning oneself for extended periods of time.
• Ascending/descending ladders and working from heights.
• Lifting/carrying or otherwise moving or transporting up to 50 lbs.
• Reaching overhead, above shoulders and horizontally.
• Wearing proper personal protective equipment as required by department or City policy.
• Bending, kneeling or crouching, reaching overhead, above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
Hazards:
• Exposure to insects and potential tree -dwelling animals and tree and plant pollens.
• Working around and with sometimes noisy machinery having moving parts.
• Exposure to chemical fumes and pesticides.
• Working at heights.
• Contact with dissatisfied and upset members of the public.
Incumbent Signature:
Department Head:
Date:
Date:
Gl
Urban Forester
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6.5
City Council Agenda Item
Meeting Date: 03/3/2020
Confirmation of Board/Commission Candidate
Staff Lead: Carolyn LaFave
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
The Edmonds Sister City Commission has been actively seeking Candidates for four open positions.
Candidate Katy Renz applied for one of these open positions. Mayor Nelson has interviewed her and is
recommending her appointment to the Commission.
Staff Recommendation
Please confirm appointment of Katy Renz to the Edmonds Sister City Commission.
Narrative
As a chaperone for the 2019 student exchange Katy did an excellent job. Her skill set as an educator, her
experience chaperoning, and her ability to be a team -play will make her a valuable addition to the
Commission.
Packet Pg. 94
6.6
City Council Agenda Item
Meeting Date: 03/3/2020
Level 3 Communications LLC Franchise Ordinance
Staff Lead: Jeff Taraday, City Attorney
Department: City Attorney's Office
Preparer: Scott Passey
Background/History
The City Council previously approved a Franchise Agreement with MClmetro Access Transmission
Services Corp., D/B/A Verizon Access Transmission Services in 2017. The Level 3 Franchise is based
substantially on the terms of the MCI Metro Access Franchise.
Staff Recommendation
The City Attorney's Office recommends the Council authorize the City to execute this Franchise
Agreement via Ordinance with Level 3 Communications, LLC. This recommendation was presented to
the Parks & Public Works Committee on February 11 and was approved for adoption on the consent
agenda.
Narrative
Level 3 Communications, LLC is a wholly owned subsidiary of Centuryl-ink providing telecommunications
services and seeks a Franchise from City of Edmonds in order to conduct work in the City right of way to
provide its telecommunications services to its customers.
As soon as the Franchise is executed Level 3 intends to begin the permit process in order to provide
Virginia Mason Medical Center with new fiber into its building for additional bandwidth.
The terms of this Franchise Agreement are based substantially on the terms of the MClmetro Access
agreement, which the City Council approved in 2017.
In particular, several significant provisions are identical: Section 5 Term; Section 8 Undergrounding;
Section 10 Work in Public Ways; Section 11 Restoration After Construction, Section 12 Emergency Work;
Section 14 Recovery of Costs; Section 16 Indemnification and Waiver; Section 17 Insurance; Section 18
Abandonment and Removal; Section 19 Construction Bond; Section 21 Forfeiture and Revocation;
Section 22 City Ordinances and Regulations; Section 24 Severability; Section 25 Assignment; Section 28
Attorney's Fees.
The following provisions have minimal differences: Section 3 Construction Permits Required (stating
Franchisee can propose alternate routes for City Engineer consideration, cost is not an issue where
Franchisee bears all costs); Section 7 Relocation (parties agree to comply with RCW 35.99.060(2) relating
to notice and service provider relocation timeline -the parties would have to comply regardless); Section
9 Maps and Records (City will not ask Franchisee to provide a format not already used by Franchisee);
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6.6
Section 23 Survival (is broader by maintaining survival obligations even if Franchisee transfers ownership
of the Facilities or abandons them.)
Section 15 Consideration, is similar to the MCI Franchise in that it acknowledges the City cannot charge a
franchise fee on a telephone business under state law, acknowledges City can and will be reimbursed
costs and expenses as set forth in Recovery of Costs Section, and states nothing in this Franchise affects
City authority of taxation. Where it differs is that it states Franchisee agrees that all of its activities
authorized by this Franchise are subject to City Telephone Business Tax and is subject to all taxes
authorized by state law.
Section 15A imposes an audit provision upon Franchisee.
Section 1 defines terms, including the service provided. The service Franchisee is authorized to provide
is telecommunications services, as in the MCI Franchise, but here we define Telecommunications Service
as it is defined by statute. Whereas the MCI Franchise included internet services, this Franchise does
not.
Level 3 Communications, LLC has indicated that they agree to the terms of the attached draft Franchise,
but their formal agreement can occur only after the Franchise has been approved by the City Council.
Attachments:
FINAL franchise with Level 3 Communications, LLC
Packet Pg. 96
6.6.a
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, GRANTING TO
LEVEL 3 COMMUNICATIONS, LLC, A DELAWARE LIMITED LIABILITY COMPANY, A
NON-EXCLUSIVE FRANCHISE TO INSTALL, OPERATE, AND MAINTAIN A
TELECOMMUNICATIONS SYSTEM IN, ON, OVER, UPON, ALONG, AND ACROSS THE
PUBLIC RIGHTS -OF -WAY OF THE CITY OF EDMONDS, WASHINGTON, PRESCRIBING
CERTAIN RIGHTS, DUTIES, TERMS, AND CONDITIONS WITH RESPECT THERETO,
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, Level 3 Communications, LLC, is a Delaware limited liability company, and
a wholly -owned subsidiary of CenturyLink, Inc., with its principal offices at: 1025 Eldorado Blvd.
Broomfield, CO 80021, and
WHEREAS, Level 3 Communications, LLC, is a telephone business providing
telecommunications services to customers; and
WHEREAS. Level 3 Communications, LLC, has requested that the City grant it the right
to install, operate, and maintain a telecommunications system within the public ways of the City,
and
WHEREAS, the City Council has found it desirable for the welfare of the City and its
residents that such a non-exclusive franchise be granted to Level 3 Communications, LLC; and
WHEREAS, the City Council has the authority under state law to grant franchises for the
use of its streets and other public properties; and
WHEREAS, the City is willing to grant the rights requested subject to certain terms and
conditions.
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON DO
ORDAIN AS FOLLOWS:
Section 1. Definitions. For the purposes of this Franchise, the following terms, phrases,
words, and abbreviations shall have the meanings ascribed to them below. When not inconsistent
with the context, words used in the present tense include the future tense, words in the plural
number include the singular number, and words in the singular number include the plural number.
a. "Affiliate" means an entity which owns or controls, is owned or controlled
by, or is under common ownership with the Franchisee.
b. "City" means the City of Edmonds, Washington.
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6.6.a
C. "Facilities" shall mean Franchisee's telecommunications system
constructed and operated within the City's Public Ways, and shall include all cables, wires,
conduits, ducts, pedestals, and any associated converter, equipment, or other facilities
within the City's Public Ways, designed and constructed for the purpose of providing
Telecommunications Service,
d. "FCC" means the Federal Communications Commission, or any successor
governmental entity hereto.
e. "Franchise" shall mean the initial authorization, or renewal thereof, granted
by the City, through this Ordinance, or a subsequently adopted Ordinance, which
authorizes construction and operation of the Franchisee's Facilities for the purpose of
offering Telecommunications Service.
f. "Franchisee" means Level 3 Communications, LLC, a Delaware limited
liability company, or the lawful successor, transferee, or assignee thereof.
g. "Person" means an individual, partnership, association, joint stock
company, trust, corporation, or governmental entity.
h. "Public Way" shall mean the surface of, and any space above or below, any
public street, highway, freeway, bridge, path, alley, court, boulevard, sidewalk, parkway,
lane, drive, circle, or other public right-of-way, including, but not limited to, public utility
easements, utility strips, or rights -of -way dedicated for compatible uses and any temporary
or permanent fixtures or improvements located thereon now or hereafter held by the City
in the Service Area, which shall entitle the City and the Franchisee the use thereof for the
purpose of installing, operating, repairing, and maintaining the Facilities. Public Way shall
also mean any easement now or hereafter held by the City within the Service Area for the
purpose of public travel, or for utility or public service use dedicated for compatible uses,
and shall include other easements or rights -of -way, which within their proper use and
meaning entitle the City and the Franchisee to the use thereof for the purposes of installing
or transmitting the Franchisee's Telecommunications Service over the Facilities.
i. "Service Area" means the present municipal boundaries of the City, and
shall include any additions thereto by annexation or other legal means.
j. "Telecommunications Service" is as defined in RCW § 82.04.065(27) in effect as
of the date of this agreement. "Telecommunications Service" means the electronic transmission,
conveyance, or routing of voice, data, audio, video, or any other information or signals to a point,
or between or among points. "Telecommunications service" includes such transmission,
conveyance, or routing in which computer processing applications are used to act on the form,
code, or protocol of the content for purposes of transmission, conveyance, or routing without
regard to whether such service is referred to as voice over internet protocol services or is
classified by the federal communications commission as enhanced or value added.
"Telecommunications service" does not include:
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6.6.a
(a) Data processing and information services that allow data to be generated,
acquired, stored, processed, or retrieved and delivered by an electronic
transmission to a purchaser where such purchaser's primary purpose for the
underlying transaction is the processed data or information;
(b) Installation or maintenance of wiring or equipment on a customer's premises;
(c) Tangible personal property;
(d) Advertising, including but not limited to directory advertising;
(e) Billing and collection services provided to third parties;
(f) Internet access service;
(g) Radio and television audio and video programming services, regardless of the
medium, including the furnishing of transmission, conveyance, and routing of
such services by the programming service provider. Radio and television audio
and video programming services include but are not limited to cable service as
defined in 47 U.S.C. Sec. 522(6) and audio and video programming services
delivered by commercial mobile radio service providers, as defined in section
20.3, Title 47 C.F.R.;
(h) Ancillary services;
(i) Digital products delivered electronically, including but not limited to music,
video, reading materials, or ring tones; or
0) Software delivered electronically.
The preceding terms have the following meanings as defined by statute:
"Ancillary services" means services that are associated with or incidental to the
provision of "telecommunications services," including but not limited to "detailed
telecommunications billing," "directory assistance," "vertical service," and "voice
mail services.
"Detailed telecommunications billing service" means an ancillary service of
separately stating information pertaining to individual calls on a customer's billing
statement.
"Directory assistance" means an ancillary service of providing telephone number
information, and/or address information.
"Vertical service" means an ancillary service that is offered in connection with
one or more telecommunications services, that offers advanced calling features
that allow customers to identify callers and to manage multiple calls and call
connections, including conference -bridging services.
"Voice mail service" means an ancillary service that enables the customer to store,
send, or receive recorded messages. "Voice mail service" does not include any
vertical services that the customer may be required to have in order to use the
voice mail service.
Section 2. Authority Granted. The City hereby grants to the Franchisee, its heirs,
successors, legal representatives, and assigns, subject to the terms and conditions hereinafter set
forth, the right, privilege, and authority to utilize the Public Ways of the City for construction and
operation of the Franchisee's Facilities and to acquire, construct, operate, maintain, replace, use,
install, remove, repair, reconstruct, inspect, sell, lease, transfer or to otherwise utilize in any lawful
Packet Pg. 99
6.6.a
manner, all necessary equipment and facilities thereto for Franchisee's Facilities, and to provide
Telecommunications Service.
Section 3. Construction Permits Required.
A. Prior to site -specific location and installation of any portion of its Facilities within
a Public Way, the Franchisee shall apply for and obtain a Construction Permit pursuant to ECDC
Chapter 18.60. In addition to any criteria set forth in ECDC Chapter 18.60, the City Engineer shall
apply the following criteria in the issuance or denial of a Construction Permit application:
Whether the Franchisee has received all requisite licenses, certificates, and
authorizations from applicable federal, state, and local agencies with
jurisdiction over the activities proposed by the Franchisee;
2. Whether there is sufficient capacity in the Public Ways to accommodate the
Franchisee's proposed Facilities;
3. The capacity of the Public Ways to accommodate additional utility, cable,
and Facilities if the Construction Permit is granted;
4. The damage or disruption, if any, of public or private Facilities, utilities,
improvements, service, travel or landscaping if the Construction Permit is
granted;
5. The public interest in minimizing the cost and disruption of construction
within the Public Ways. If all costs at issue are entirely born by Franchisee,
then cost would not be a concern; and
6. If any criteria lead the City Engineer to deny Franchisee a Construction
Permit, then City will consider any alternate routes and/or locations that
may be proposed by Franchisee.
B. Unless otherwise provided in said Permit and except for emergency repairs, the
Franchisee shall give the City at least 48 hours' notice of the Franchisee's intent to commence
work in the Public Ways. The Franchisee shall file plans or maps with the City showing the
proposed location of its Facilities and pay all duly established permit and inspection fees associated
with the processing of the permit. Except as otherwise provided in this Franchise, including in the
case of an emergency for which permitting is covered by Section 12 of this Franchise., no work
shall commence within any Public Way without said Permit.
Section 4. Grant Limited to Occupation. Nothing contained herein shall be construed to
grant or convey any right, title, or interest in the Public Ways of the City to the Franchisee, nor
shall anything contained herein constitute a warranty of title.
Section 5. Term of Franchise. The term of this Franchise shall be for a period of five (5)
years from the date of acceptance as set forth in Section 31 (Acceptance), unless sooner
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6.6.a
terminated. This Franchise shall not renew unless and until the City and Franchisee reach
agreement on a renewal and said agreement is approved by ordinance of the City Council. In the
event that agreement cannot be reached, this Franchise shall terminate at the end of the then current
term. Nothing in this Section prevents the parties from reaching agreement on renewal earlier than
the time periods indicated. If Franchisee requests renewal of this Franchise, then during the period
that the parties are conducting good faith discussions concerning renewal, this Franchise shall not
terminate in the event the term of this Franchise as set forth in this Section 5 expires, PROVIDED
THAT the request for renewal must occur prior to the expiration date to take advantage of this
continuation provision.
Section 6. Non -Exclusive Grant. This Franchise shall not in any manner prevent the City
from entering into other similar agreements or granting other or further franchises in, under, on,
across, over, through, along or below any of said Public Ways of the City. However, the City shall
not permit any such future franchisee to physically interfere with the Franchisee's Facilities and
any such rights shall be granted pursuant to applicable law. In the event that such physical
interference or disruption occurs, the City Engineer may assist the Franchisee and such subsequent
franchisee in resolving the dispute. Further, this Franchise shall in no way prevent or prohibit the
City from using any of its Public Ways as authorized by law or not prohibited by law or affect its
jurisdiction over them or any part of them, and the City shall retain power to make all necessary
changes, relocations, repairs, maintenance, establishment, improvement, dedication of the same as
the City may deem fit, including the dedication, establishment, maintenance, and improvement of
all new Public Ways, all in compliance with this Franchise and applicable law.
Section 7. Relocation of Facilities.
A. Where relocation of Facilities is required by the City, City and Franchisee shall comply
with RCW § 35.99.060(2). If RCW 35.99.060(2) is amended after the date of this franchise, then
the parties' obligations are likewise amended.
B. Upon such notice issued pursuant to RCW§ 35.99.060(2), the Franchisee agrees and
covenants, to protect, support, temporarily disconnect, relocate, or remove from any Public Way
any portion of its Facilities when so required by the City Engineer by reason of traffic conditions,
public safety, dedications of new Public Ways and the establishment and improvement thereof,
widening and improvement of existing Public Ways, street vacations, freeway construction,
change or establishment of street grade, or the construction of any public improvement or structure
by any governmental agency acting in a governmental capacity. ; provided that the Franchisee
shall in all cases have the privilege to temporarily bypass, in the authorized portion of the same
public way upon approval by the City Engineer, any section of cable or any other facility required
to be temporarily disconnected or removed.
B. Upon the reasonable request of the City Engineer and in order to facilitate the
design of City street and right-of-way improvements, the Franchisee agrees to, at its sole cost and
expense, locate, and if reasonably determined necessary by the City, to excavate and expose
portions of its Facilities for inspection so that the location of same may be taken into account in
the improvement design, PROVIDED that, Franchisee shall not be required to excavate and expose
its Facilities unless the Franchisee's as -built plans and maps of its Facilities submitted pursuant to
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6.6.a
Section 9 (Maps and Records) of this Franchise are reasonably determined by the City Engineer
to be inadequate for purposes of this paragraph. The decision to relocate said Facilities in order to
accommodate the City's improvements shall be made by the City Engineer upon review of the
location and construction of the Franchisee's Facilities. .
C. If the City Engineer determines that the project necessitates the relocation of the
Franchisee's then existing Facilities, the City shall:
1. Within a reasonable time, which shall be no less than 30 days, prior to the
commencement of such improvement project, provide the Franchisee with written
notice requiring such relocation. Provided, however, that in the event an
emergency posing a threat to public safety, health or welfare, or in the event of an
emergency beyond the control of the City and which will result in severe financial
consequences to the City, the City shall give the Franchisee written notice as soon
as practicable; and
2. Provide the Franchisee with copies of information for such improvement project
and a proposed location for the Franchisee's Facilities so that the Franchisee may
relocate its Facilities in other Public Ways in order to accommodate such
improvement project.
3. The Franchisee shall complete relocation of its Facilities at no charge or expense
to the City so as to accommodate the improvement project at least 10 days prior to
commencement of the project. In the event of an emergency as described herein,
the Franchisee shall relocate its Facilities within the time period specified by the
City Engineer.
D. The Franchisee may, after receipt of written notice requesting a relocation of its
Facilities, submit to the City written alternatives to such relocation. The City shall evaluate such
alternatives and advise the Franchisee in writing if one or more of the alternatives are suitable to
accommodate the work, which would otherwise necessitate relocation of the Facilities. If so
requested by the City, the Franchisee shall submit additional information to assist the City in
making such evaluation. The City shall give each alternative proposed by the Franchisee full and
fair consideration, within a reasonable time, so as to allow for the relocation work to be performed
in a timely manner. In the event the City ultimately determines that there is no other reasonable
alternative, the Franchisee shall relocate its Facilities as otherwise provided in this Section.
E. The provisions of this Section shall in no manner preclude or restrict the Franchisee
from making any arrangements it may deem appropriate when responding to a request for
relocation of its Facilities by any person or entity other than the City, where the facilities to be
constructed by said person or entity are not or will not become City -owned, operated or maintained
facilities; provided, that such arrangements do not unduly delay a City construction project.
F. The Franchisee will indemnify, hold harmless, and pay the costs of defending the
City against any and all claims, suits, actions, damages, or liabilities for delays on City construction
projects caused by or arising out of the failure of the Franchisee to relocate its Facilities in a timely
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6.6.a
manner; provided, that the Franchisee shall not be responsible for damages due to delays caused
by the City or circumstances beyond the reasonable control of the Franchisee.
G. The cost and expenses associated with relocation of the Franchisee's Facilities shall
be the responsibility of the Franchisee unless the Franchisee had paid for the installation or
relocation cost of the same Facilities within the past five years. Notwithstanding any other
provision of this Ordinance, in the event of a conflict between this Ordinance and the provisions
of applicable state law, the provisions of the applicable state law shall control.
H. In the event that the City orders the Franchisee to relocate its Facilities for a project
which is primarily for private benefit, the private party or parties causing the need for such project
shall reimburse the Franchisee for the cost of relocation in the same proportion as their contribution
to the cost of the project. In the event of an unforeseen emergency that creates a threat to the
public safety, health, or welfare, the City may require the Franchisee to relocate its Facilities at its
own expense, any other portion of this Section notwithstanding.
Section 8. Undergrounding of Facilities. Consistent with ECDC Chapter 18.05, all of
Franchisee's Facilities shall be placed underground.
Section 9. Maps and Records. After construction is complete, the Franchisee shall provide
the City with accurate copies of as -built plans and maps in a form and content prescribed by the
City Engineer. These plans and maps shall be provided at no cost to the City, and shall include
hard copies and digital copies in a format specified by the City Engineer. Provided that the City
won't require Franchisee to provide a format not already used by Franchisee.
Section 10. Work in Public Wa
A. During any period of relocation, construction, or maintenance, all surface
structures, if any, shall be erected and used in such places and positions within said Public Ways
and other public properties so as to interfere as little as possible with the free passage of traffic and
the free use of adjoining property. The Franchisee shall at all times post and maintain proper
barricades and comply with all applicable safety regulations during such period of construction as
required by the ordinances of the City or the laws of the state of Washington, including RCW
39.04.180 for the construction of trench safety systems.
B. During the progress of the work, the Franchisee shall not unnecessarily obstruct
the passage or proper use of the Public Ways, and all work by the Franchisee in any area covered
by this Franchise and as described in this Section shall be performed in accordance with City of
Edmonds Public Works Construction Standards and warranted for a period of one year.
C. The City may require the Franchisee in its construction, relocation, or placement of
ducts or conduits within the Public Ways to provide the City with additional ducts or conduits and
related structures necessary to access the same. The terms and conditions under which additional
ducts and/or conduits shall be provided shall be consistent with Section 070 (Relocation of
Communications System) of RCW Chapter 35.99.
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6.6.a
D. The Franchisee shall cooperate with the City and all other persons with authority
from the City to occupy and use the Public Ways of the City in coordination of construction
activities and joint trenching projects. By February lst of each calendar year, the Franchisee shall
provide the City with a schedule of its proposed construction activities for that calendar year in,
around, or that may affect the Public Ways of the City.. The Franchisee shall also meet with the
City and other grantees, franchisees, permittees, and users of the Public Ways of the City annually,
or as determined by the City, to schedule and coordinate construction activities. The City Engineer
shall coordinate all construction locations, activities, and schedules to minimize public
inconvenience, disruption, or damage to the Public Ways of the City.
E. Consistent with RCW Chapter 35.99, the Franchisee may, on an annual basis, file
notice with the City Clerk and the City Engineer of its desire to receive notices related to public
improvement projects within the Public Ways of the City. In the event that the Franchisee is
mailed such a notice and fails to coordinate installation or construction of its Facilities with the
public improvement project, the City Engineer may deny the Franchisee's construction permit
application for those portions of any of the Franchisee's construction projects which seek to disrupt
the surface of any said street for a period of up to five years, as reasonably determined by the City
Engineer for the purpose of protecting the City's investment in said public improvement
projects. In the alternative, the City Engineer may require the Franchisee to fully restore the
surface and sub -surface areas of such street to the condition that it was in immediately after
completion of the public improvement project.
F. If either the City or the Franchisee shall at any time after installation of the Facilities
plan to make excavations in area covered by this Franchise and as described in this Section, the
party planning such excavation shall afford the other, upon receipt of written request to do so, an
opportunity to share such an excavation. PROVIDED THAT:
1. Such joint use shall not unreasonably delay the work of the party causing
the excavation to be made or unreasonably increase its costs;
2. Such joint use shall be arranged and accomplished on terms and conditions
satisfactory to both parties; and
3. Either party may deny such request for safety reasons or if their respective
uses of the trench are incompatible.
Section 11. Restoration after Construction. The Franchisee shall, after installation,
construction, relocation, maintenance, removal, or repair of its Facilities within the Public Ways,
restore the surface of said Public Ways and any other City -owned property that may be disturbed
by the work, to at least the same condition the Public Way or City -owned property was in
immediately prior to any such installation, construction, relocation, maintenance, or repair,
reasonable wear and tear excepted. The Public Works Department shall have final approval of the
condition of such Public Ways and City -owned property after restoration, all in accordance with
the Edmonds Municipal Code and Public Works Construction standards. All survey monuments
which are to be disturbed or displaced by such work shall be referenced and restored, as per WAC
332-120, as the same now exists or may hereafter be amended, and all pertinent federal, state and
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6.6.a
local standards and specifications. The Franchisee agrees to promptly complete all restoration
work and to promptly repair any damage caused by such work to the Public Ways or other affected
area at its sole cost and expense according to the time and terms specified in the Construction
Permit issued by the City all in accordance with the applicable provisions of the Edmonds
Municipal Code, as the same now exists or as it may hereafter be amended or superseded. All
work and restoration by the Franchisee pursuant to this Section shall be performed in accord with
City of Edmonds Public Works Construction standards and warranted for a period of one year.
Section 12. Emergency Work — Permit Waiver. In the event of any emergency in which
any of the Franchisee's Facilities located in, above, or under any Public Way break, are damaged,
or if the Franchisee's construction area is otherwise in such a condition as to immediately endanger
the property, life, health, or safety of any individual, the Franchisee shall immediately take the
proper emergency measures to repair its Facilities, to cure or remedy the dangerous conditions for
the protection of property, life, health, or safety of individuals without first applying for and
obtaining a permit as required by this Franchise. However, this shall not relieve the Franchisee
from the requirement of notifying the City of the emergency work and obtaining any permits
necessary for this purpose as promptly as reasonably possible after the emergency work. The
Franchisee shall notify the City by telephone immediately upon learning of the emergency and
shall apply for all required permits not later than the second succeeding day during which the
Edmonds City Hall is open for business.
Section 13. Dangerous Conditions, Authori . for City to Abate. Whenever construction,
installation, or excavation of the Facilities authorized by this Franchise has caused or contributed
to a condition that appears to substantially impair the lateral support of the adjoining Public Way,
street, or public place, or endangers the public, street utilities, or City -owned property, the City
Engineer may reasonably require the Franchisee, at the Franchisee's own expense, to take action
to protect the public, adjacent public places, City -owned property, streets, utilities, and Public
Ways. Such action may include compliance within a reasonably prescribed time.
In the event that the Franchisee fails or refuses to promptly take the actions directed by the
City, or fails to fully comply with such directions, or if emergency conditions exist which require
immediate action, the City may enter upon the property and take such actions as are necessary to
protect the public, the adjacent streets, utilities, Public Ways, to maintain the lateral support
thereof, or actions regarded as necessary safety precautions; and the Franchisee shall be liable to
the City for the reasonable -costs thereof after receipt of an itemized bill.
Section 14. Recovery of Costs. The Franchisee shall be subject to all permit fees
associated with activities undertaken through the authority granted in this Franchise or under the
laws of the City. Where the City incurs costs and expenses for review, inspection, or supervision
of activities undertaken through the authority granted in this Franchise or any ordinances relating
to the subject for which a permit fee is not established, the Franchisee shall reimburse the City
directly for any and all reasonable costs, after receipt of an itemized bill.
In addition to the above, the Franchisee shall promptly reimburse the City for any and all
reasonable costs the City incurs in response to any emergency involving the Franchisee's
Facilities, after receipt of an itemized bill.
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The time of City employees shall be charged at their respective rate of salary, including
overtime if applicable. plus benefits and reasonable overhead. All billings will be itemized as to
specifically identify the costs and expenses for each project for which the City claims
reimbursement. The billing may be on an annual basis, but the City shall provide the Franchise
with the City's itemization of costs at the conclusion of each project for information
purposes. Provided, however, that this Section shall not be construed to allow the City to invoice
Franchisee for costs incurred during the processing of Franchisee's initial franchise application to
the extent that such costs were covered by application fees paid to the City pursuant to a fee
schedule duly established by the City.
Section 15. Consideration.
A. State Prohibition of Franchise Fee. Pursuant to RCW 35.21.860, the City is precluded from
imposing a fee on a "telephone business" as defined in RCW 82.16.010 and RCW 82.04.065.
or a service provider for use of the right-of-way, except for certain authorized costs and
expenses or any applicable tax authorized by the RCW including RCW 35.21.865 and RCW
35.21.870.
This Franchise is premised upon the City and Franchisee's understanding that the activities
proposed by the Franchisee constitute a "telephone business" or Franchisee is acting as a
service provider in its use of the City Public Way. If state law is changed or clarified to indicate
that Franchisee is not a "telephone business" or service provider, as referenced above, then
the City may provide notice to Franchisee that a new Franchise must be agreed to within a
year of the notice to continue operating under the Franchise.
The City hereby reserves its right to impose a fee on the Franchisee, to the extent authorized
by law, for purposes other than to recover its administrative expenses, if the Franchisee's
operations are not those of a "telephone business" as defined in RCW 82.04.065, if the
Franchisee's operations are now those of a telephone business and change in the future, or if
statutory prohibitions on the imposition of such fees are removed. The City also reserves its
right to require that the Franchisee obtain a separate agreement for its change in use, which
agreement may include provisions intended to regulate the Franchisee's operations, as allowed
under applicable law.
B. Franchisee Obligated to Pay Administrative Costs. The rights granted under this Franchise
are not conditioned upon payment of compensation in addition to reimbursement for costs
and expenses as set forth in Section 14 (Recovery of Costs) herein and payment of the cost
recovery fees as set forth by the City.
C. Franchisee Obligated to Pay Taxes: Nothing in this Ordinance is intended to alter, amend,
or modify the taxes and fees that may lawfully be assessed on Franchisee's business
activities under this Ordinance pursuant to applicable law. This Franchise does not limit
the City's power of taxation.
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6.6.a
(1) Franchisee Subject to the City Telephone Business Tax. Franchisee agrees that all of
its activities in the City of Edmonds authorized by this Franchise are specifically
taxable as a telephone business under Edmonds Municipal Code Chapter 3,
including EMC 3.20.050 and are taxable at the rate specified therein now in effect
or as amended, which at the time of the execution of this Franchise Agreement is 6
percent on amounts specified therein. The City recognizes that its ability to impose
taxes on Franchisee is subject to continued lawfulness and that its imposition of the
same is subject to standards of equal application. It is agreed that the amount to be
taxed will include the amount of tax imposed on Franchisee by City ordinance.
(2) Franchisee Subject to All Taxes Authorized by the RCW. Franchisee is subject to
payment of any applicable local utility tax and any other tax of whatever kind
applicable to Franchisee's operations. Franchisee agrees that all of its activities in the
City of Edmonds authorized by this Franchise constitute Telecommunications
Services under RCW 82.04.065 and are subject to local sales tax per RCW 82.14.030
and WAC 458-20-245 as well as any other applicable taxes under the RCW, now or
as amended during the term of this Franchise.
Section 15A. Manner of Payment; Audit.
Franchisee shall make all required payments under this Franchise, including taxes, in
the form, intervals, and manner requested by the City Treasurer, and furnish him/her any
information related to his/her revenue collection functions reasonably requested. In case of audit,
the City Treasurer may require Franchisee to furnish a verified statement of compliance with
Franchisee's obligations or in response to any questions. Said certificate may be required from an
independent, certified public accountant, at Franchisee's expense. Franchisee agrees, upon request
of the City Treasurer, to provide copies of all documents filed with any federal, state, or local
regulatory agency affecting any of Franchisee's Facilities or business operations in the City of
Edmonds.
Section 16. Indemnification and Waiver.
A. Franchisee hereby releases, covenants not to bring suit and agrees to indemnify,
defend and hold harmless the City, its officers, employees, agents and representatives from any
and all claims, costs, judgments, awards or liability to any person arising from injury, sickness, or
death of any person or damage to property:
For which the negligent acts or omissions of Franchisee, its agents, servants,
officers or employees in performing the activities authorized by this
Franchise are the proximate cause;
2. By virtue of the Franchisee's exercise of the rights granted herein;
3. By virtue of the City permitting Franchisee use of the City's Public Ways
or other public property;
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6.6.a
4. Based on the City's inspection or lack of inspection of work performed by
Franchisee, its agents and servants, officers or employees in connection
with work authorized on the Public Ways or property over which the City
has control pursuant to this Franchise or pursuant to any other permit or
approval issued in connection with this Franchise
5. Arising as a result of the negligent acts or omissions of Franchisee, its
agents, servants, officers or employees in barricading, instituting trench
safety systems or providing other adequate warnings of any excavation,
construction, or work upon the Public Ways, in any Public Way, or other
public place in performance of work or services permitted under this
Franchise.
B. The provisions of Subsection A of this Section shall apply to claims by
Franchisee's own employees and the employees of the Franchisee's agents, representatives,
contractors, and subcontractors to which Franchisee might otherwise be immune under Title 51
RCW. This waiver of immunity under Title 51 RCW has been mutually negotiated by the parties
hereto, and Franchisee acknowledges that the City would not enter into this Franchise without
Franchisee's waiver thereof.
C. Inspection or acceptance by the City of any work performed by the Franchisee at
the time of completion of construction shall not be grounds for avoidance of any of these covenants
of indemnification. Provided that Franchisee has been given prompt written notice by the City of
any such claim, said indemnification obligations shall extend to claims which are not reduced to a
suit and any claims which may be compromised with Franchisee's consent prior to the culmination
of any litigation or the institution of any litigation. Franchisee shall control the defense of any
claim under which it is providing indemnification, and the City has the right to participate in the
defense of any such claim, and has the right to approve any settlement or other compromise of any
such claim, provided that Franchisee shall not be liable for such settlement or other compromise
unless it has consented thereto.
D. In the event that Franchisee refuses the tender of defense in any suit or any claim,
said tender having been made pursuant to this Section, and said refusal is subsequently determined
by a court having jurisdiction (or such other tribunal that the parties shall agree to the matter), to
have been a wrongful refusal on the part of the Franchisee, then Franchisee shall pay all of the
City's costs for defense of the action, including all reasonable expert witness fees, reasonable
attorney's fees, the reasonable costs of the City, and reasonable fees of recovering under this
Subsection.
E. The obligations of Franchisee under the indemnification provisions of this Section
shall apply regardless of whether liability for damages arising out of bodily injury to persons or
damages to property were caused or contributed to by the City, its officers, agents, employees or
contractors except to the extent that such claims, actions, damages, costs, expenses, and attorney's
fees were caused by the sole negligence or any willful, malicious, or criminal act on the part of the
City, its officers, agents, employees or contractors. In the event that a court of competent
jurisdiction determines that this Franchise is subject to the provisions RCW 4.24.115, the parties
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agree that the indemnity provisions hereunder shall be deemed amended to conform to said statute
and liability shall be allocated as provided therein.
F. Notwithstanding any other provisions of this Section, Franchisee assumes the risk
of damage to its Facilities located in the Public Ways and upon City -owned property from such
activities conducted by the City, its officers, agents, employees and contractors, except to the
extent any such damage or destruction is caused by or arises from the sole negligence or any
willful, malicious, or criminal act on the part of the City, its officers, agents, employees or
contractors. Franchisee releases and waives any and all such claims against the City, its officers,
agents, employees or contractors. Franchisee further agrees to indemnify, hold harmless and
defend the City against any claims for damages, including, but not limited to, business interruption
damages and lost profits, brought by or under users of Franchisee's Facilities as the result of any
interruption of service due to damage or destruction of Franchisee's Facilities caused by or arising
out of activities conducted by the City, its officers, agents, employees or contractors, except to the
extent any such damage or destruction is caused by or arises from the sole negligence or any willful
or malicious actions on the part of the City, its officers, agents, employees or contractors.
Section 17. Insurance. The Franchisee shall procure and maintain insurance against claims
for injuries to persons or damages to property which may arise from or in connection with the
exercise of the rights, privileges and authority granted hereunder to the Franchisee, its agents,
representatives or employees. The Franchisee shall provide to the City, for its inspection, an
insurance certificate including the City as an additional insured as its respective interests may
appear under this Agreement on the commercial general liability and commercial automobile
liability prior to the commencement of any work or installation of any Facilities pursuant to this
Franchise. Such insurance certificate shall evidence:
A. Commercial general liability insurance, written on an occurrence basis, including
contractual liability coverage, with limits of $5,000,000 per occurrence for bodily injury and
property damage,
B. Commercial Automobile liability covering all owned, non -owned and hired
vehicles with a combined single limit of $3,000,000.00 each accident for bodily injury and
property damage.
C. Worker's compensation within statutory limits and employer's liability insurance
with limits of $1,000,000.00 each accident/disease/policy limit.
The liability insurance policies required by this Section shall be maintained by the
Franchisee throughout the term of this Franchise, and such other period of time during which the
Franchisee is operating without a Franchise hereunder, or is engaged in the removal of its
Facilities. Payment of deductibles and self -insured retentions shall be the sole responsibility of
the Franchisee. The commercial general liability insurance required by this Section shall contain
a clause stating that the coverage shall apply separately to each insured against whom a claim is
made or suit is brought. The Franchisee's insurance shall be primary insurance with respect to the
City. Any insurance maintained by the City shall be in excess of the Franchisee's insurance and
shall not contribute with it.
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Upon receipt of notice from its insurer(s) Franchisee shall provide the city with thirty (30)
days prior written notice of cancellation. Franchisee shall obtain and furnish to the City
replacement insurance certificate(s) meeting the requirements of this Section
Section 18. Abandonment and Removal of the Franchisee's Facilities. Upon the
expiration, termination, or revocation of the rights granted under this Franchise, the Franchisee
shall remove all of its Facilities from the Public Ways of the City within 90 days of receiving
notice from the City Engineer. Provided, however, that the City may permit the Franchisee's
improvements to be abandoned in place in such a manner as the City may prescribe. Upon
permanent abandonment, and Franchisee's agreement to transfer ownership of the Facilities to the
City, the Franchisee shall submit to the City a proposal and instruments for transferring ownership
to the City. Any such Facilities which are not permitted to be abandoned in place which are not
removed within ninety (90) days of receipt of said notice shall automatically become the property
of the City. Provided, however, that nothing contained within this Section shall prevent the City
from compelling the Franchisee to remove any such Facilities through judicial action when the
City has not permitted the Franchisee to abandon said Facilities in place.
Section 19. Construction Bond. Before undertaking any of the work, installation,
improvements, construction, repair, relocation or maintenance authorized by this Franchise, the
Franchisee shall furnish a street repair or sidewalk bond written by a corporate surety acceptable
to the City equal to at least 125% of the estimated cost of restoring the Public Ways of the City to
the pre -construction condition required by Section 11 (Restoration after Construction) of this
Franchise. Said bond shall be required to remain in full force until 60 days after completion of the
construction of Grantee's Facilities and other improvements from the Public Ways of the City, and
said bond, or separate bond acceptable to the City, shall warrant all such restoration work for a
period of one year. In the event that a bond issued to meet the requirements of this Section is
canceled by the surety, after proper notice and pursuant to the terms of said bond, Franchisee shall,
prior to expiration of said bond, be responsible for obtaining a replacement bond which complies
with the terms of this Section.
Section 20. Modification. The City and the Franchisee hereby reserve the right to alter,
amend or modify the terms and conditions of this Franchise upon the written agreement of both
parties to such alteration, amendment or modification. Said modifications shall be approved by
the City by ordinance and accepted by the Franchisee consistent with Section 31 (Acceptance)
hereof.
Section 21. Forfeiture and Revocation.
A. This Franchise may be terminated for failure by Franchisee to comply with the
material provisions hereof and other provisions of the Edmonds Municipal Code. In addition to
termination, the City may impose lesser sanctions, including, but not limited to, monetary
penalties, for violation of this Franchise in accordance with the terms of the Franchise herein.
B. If the City has reason to believe that Franchisee is in violation of this Franchise or
other provisions of the Edmonds Municipal Code, the following procedures shall be followed by
the City:
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6.6.a
1. The City shall provide Franchisee with a detailed written notice, by certified
mail, detailing the violation, the steps necessary to cure such violation, and a reasonable time
period within which the violation must be cured. Within thirty days (30) thereafter, Franchisee
shall respond demonstrating that no violation occurred, that any problem has been corrected, or
with a proposal to correct the problem within a specified period of time.
2. Franchisee may request an extension of time to cure an alleged violation if
construction is suspended or delayed by the City, or where unusual weather, natural consequences
(e.g., earthquakes, floods, etc.), extraordinary acts of third parties, or other circumstances which
are reasonably beyond the control of Franchisee delay progress, provided that Franchisee has not,
through its own actions or inactions, contributed to the delay. The amount of additional time
allowed will be determined by the City. The extension of time in any case shall not be greater than
the extent of the actual non-contributory delay experienced by Franchisee.
3. If said response is not satisfactory to City, the City may declare Franchisee
to be in default, with written notice, by certified mail, to Franchisee. Within ten business days
after notice to Franchisee, Franchisee may deliver to the City a request for a hearing before the
City Council. If no such request is received, the City may declare the Franchise terminated for
cause or impose lesser sanctions.
4. If Franchisee files a timely written request for a hearing, such hearing shall
be held within thirty (30) days after the City's receipt of the request therefor. Such hearing shall
be open to the public and Franchisee and other interested parties may offer written and/or oral
evidence explaining or mitigating such alleged non-compliance. Within ten days after the hearing,
the City Council, on the basis of the record, will make the determination as to whether there is
cause for termination, whether the Franchise will be terminated, or whether lesser sanctions should
be imposed. The City Council may in its sole discretion fix an additional time period to cure
violations. If the deficiency has not been cured at the expiration of any additional time period or
if the City Council does not grant any additional period, the City Council may by resolution declare
the Franchise to be terminated and forfeited or impose lesser sanctions.
5. If Franchisee appeals revocation and termination, such revocation may be
held in abeyance pending judicial review by a court of competent jurisdiction, provided the
Franchisee is otherwise in compliance with this Franchise. In any such appeal, Franchisee shall
be responsible for the costs of preparing and filing the City's administrative record with the Court
and such costs shall be paid prior to the City's filing thereof.
C. In the event that the City elects to impose monetary penalties upon the Franchisee
for failure to comply with the material provisions of this Franchise, said penalties shall be assessed
at five hundred ($500.00) per day, per violation, for each day beyond thirty (30) days that
Franchisee has been in violation.
D. Monetary penalties may be assessed retroactive to the date that notification was
provided to Franchisee in such cases where Franchisee has been non -responsive in correcting the
violation or in the case of flagrant violations. If payment of any penalty is delinquent by three (3)
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6.6.a
months or more, the City may: (1) require partial or total forfeiture of any performance bond or
other surety posted by Franchisee; (2) terminate this Franchise; and/or (3) commence a civil action
in a court of competent jurisdiction to collect said penalty.
E. Franchisee shall not be deemed to be in default, failure, violation, or non-
compliance with any provision of this Franchise where performance was rendered impossible due
to materially, substantially, and reasonably to an act of God, fire, flood, storm, or other element or
casualty, theft, war, disaster, strike, lock -out, boycott, prevailing war or war preparation, or bona
fide legal proceedings, beyond the control of Franchisee.
Section 22. City Ordinances and Regulations. Nothing herein shall be deemed to direct or
restrict the City's ability to adopt and enforce all necessary and appropriate ordinances regulating
the performance of the conditions of this Franchise, including any valid ordinance made in the
exercise of its police powers in the interest of public safety and for the welfare of the public. The
City shall have the authority at all times to control by appropriate regulations the locations,
elevation, manner or construction and maintenance of any Facilities by the Franchisee, and the
Franchisee shall promptly conform with all such regulations, unless compliance would cause the
Franchisee to violate other requirements of the law.
Section 23. Survival. All of the provisions, conditions, and requirements of this Franchise
shall be in addition to any and all other obligations and liabilities the Franchisee may have to the
City at common law, by statute, or by contract. The provisions, conditions, and requirements of
Sections 7, Relocation of Facilities; 8, Undergrounding of Facilities; 10, Work in Public
Wks; 11, Restoration after Construction; 13, Dangerous Conditions, Authority for City to
Abate; 16, Indemnification and Waiver; 17, Insurance; and 18, Abandonment and Removal of the
Franchisee's Facilities, shall survive the expiration or termination of this Franchise, and any
renewals or extensions thereof and remain effective until such time as the Franchisee removes its
Facilities from the Public Ways. All of the provisions, conditions, regulations and requirements
contained in this Franchise shall further be binding upon the heirs, successors, executors,
administrators, legal representatives and assigns of the Franchisee and all privileges, as well as all
obligations and liabilities of the Franchisee shall inure to its heirs, successors, and assigns equally
as if they were specifically mentioned wherever the Franchisee is named herein.
Section 24. Severability. In any section, sentence, clause, or phrase of this Franchise
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity
or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause, or phrase of this Franchise.
Section 25. Assignment. This agreement may not be assigned or transferred without prior
written notice to the City, except that the Franchisee may freely assign this Franchise without
notice in whole or part to a parent, subsidiary, or affiliated corporation or as part of any corporate
financing, reorganization or refinancing. In the case of transfer or assignment as security by
mortgage or other security instrument in whole or in part to secure indebtedness, such notice shall
not be required unless and until the secured party elects to realize upon the collateral.
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6.6.a
Franchisee may, without the prior written notice to the City: (i) Lease the Facilities, or any
portion thereof, to another; (ii) Grant an Indefeasible Right of User Interest in the Facilities, or any
portion thereof, to another; or (iii) Offer or provide capacity or bandwidth in its Facilities to
another, PROVIDED THAT: Franchisee at all times retains exclusive control over such Facilities
and remains responsible for locating, servicing, repairing, relocating or removing its Facilities
pursuant to the terms and conditions of this Franchise.
Section 26. Notice. Any notice or information required or permitted to be given to the
parties under this Franchise may be sent to the following addresses unless otherwise specified:
CITY:
City of Edmonds
City Engineer
121 51h Avenue North
Edmonds, WA 98020
Telephone: (425) 771-0220
FRANCHISEE:
Level 3 Communications, LLC
1025 Eldorado Blvd, ROW
Broomfield, CO 80021
Attn: National Infrastructure Services - Director
and a copy of Notice (which alone will not constitute notice)
CenturyLink Law Department
931 141h Street
Denver, CO 80202
Attn: Vice President of Commercial Law
Notice shall be deemed given upon receipt in the case of personal delivery, three days after
deposit in the United States Mail in the case of regular mail, or the next day in the case of overnight
delivery.
Section 27. Entire Franchise. This Franchise constitutes the entire understanding and
agreement between the parties as to the subject matter herein and no other agreements or
understandings, written or otherwise, shall be binding upon the parties upon approval and
acceptance of this Franchise. Provided further, that the City and Franchisee reserve all rights they
may have under law to the maximum extent possible and neither the City nor Franchisee shall be
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6.6.a
deemed to have waived any rights they may now have or may acquire in the future by entering
into this Franchise.
Section 28. Attorney's Fees. If any suit or other action is instituted in connection with any
controversy arising under this Franchise, the prevailing party shall be entitled to recover all of its
costs and expenses including such sum as the court may judge reasonable for attorney's fees,
including fees upon appeal of any judgment or ruling.
Section 29. Non -waiver. Failure of the City to declare any such breach or default
immediately upon the occurrence thereof, or delay in taking any action in connection therewith,
shall not waive such breach or default, but the City shall have the right to declare any such breach
or default at any time. Failure of the City to declare one breach or default does not act as a waiver
of the City's right to declare another breach or default.
Section 30. Governing LawNenue. This Franchise shall be governed by and construed in
accordance with the laws of the state of Washington. The venue and jurisdiction over any dispute
related to this Franchise shall be with the Snohomish County Superior Court, or, with respect to
any federal question, with the United States District Court for the Western District of Washington,
at Seattle.
Section 31. Acceptance. Within 60 days after the passage and approval of this ordinance,
this Franchise shall be accepted by Franchisee by its filing with the City Clerk an unconditional
written acceptance thereof. Failure of the Franchisee to so accept this Franchise within said period
of time shall be deemed a rejection thereof, and the rights and privileges herein granted shall, after
the expiration of the 60 day period, absolutely cease and determine, unless the time period is
extended by ordinance duly passed for that purpose.
Section 32. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum, and shall take effect 5 days
after the passage and publication of an approved summary thereof consisting of the title.
CITY OF EDMONDS
MAYOR MIKE NELSON
ATTEST/AUTHENTICATED:
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6.6.a
CITY CLERK SCOTT PASSEY
19
Q
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6.6.a
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
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6.6.a
SUMMARY ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2020, the City Council of the City
of Edmonds, passed Ordinance No. A summary of the content of said ordinance,
consisting of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, GRANTING TO LEVEL 3 COMMUNICATIONS,
LLC, A DELAWARE LIMITED LIABILITY COMPANY, A NON-
EXCLUSIVE FRANCHISE TO INSTALL, OPERATE, AND
MAINTAIN A TELECOMMUNICATIONS SYSTEM IN, ON,
OVER, UPON, ALONG, AND ACROSS THE PUBLIC RIGHTS -
OF -WAY OF THE CITY OF EDMONDS, WASHINGTON,
PRESCRIBING CERTAIN RIGHTS, DUTIES, TERMS, AND
CONDITIONS WITH RESPECT THERETO, ESTABLISHING
AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this day of , 2020.
City Clerk, Scott Passey
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7.1
City Council Agenda Item
Meeting Date: 03/3/2020
2019 Public Defender's Office annual report
Staff Lead: Mary Ann H. for Kathleen Kyle, SCPDA
Department: Human Resources
Preparer: Emily Wagener
Background/History
The City contracts for public defender services with Snohomish County Public Defender Association
(SCPDA). Each year, the public defender's office provides a presentation and an annual report to Council.
Staff Recommendation
None.
Narrative
SCPDA is providing a presentation along with a report for 2019 services. The 2019 report is attached.
Attachments:
Edmonds 2019 Annual Report
Packet Pg. 118
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Snohomish County Public Defender Association
2722 Colby Avenue, Suite 200 • Everett, WA 98201-3527
Phone: 425-339-6300 • Fax: 425-339-6363 • www.snocopda.org
This is the 2019 Annual Report of the Snohomish County Public Defender Association (SCPDA) to the City
of Edmonds.
Quality Representation
SCPDA's mission is to provide the highest quality of representation for people facing loss of
liberty pursuant to civil and criminal laws and who cannot afford to hire an attorney. We serve an
indigent population. In Edmonds, the services provided are solely criminal defense services. Edmonds
Municipal Court conducts the financial screening to determine eligibility to be appointed a SCPDA public
defender. Once appointed, SCPDA assigs one of two attorneys, Nikita Parekh and Colin Patrick.
SCPDA mission is guided by Indigent Defense Standards adopted by the Washington State Bar
Association (WSBA). Other resources that guide quality public defense include the Performance
Guidelines for Criminal Defense Performance, Washington statutes, case law, court rules, WSBA Rules of
Professional Conduct, and American Bar Association publications.'
SCPDA produces monthly reports for the City of Edmonds Public Defender Assessor, Bob
Boruchowitz. Mr. Boruchowitz conducts an independent assessment of SCPDA services based on the
monthly reports and conference calls, his own court observations, interviewing Judge Coburn, as well as
listening to audio recordings of court hearings.
1 Hyperlinks for reference materials:
httos://www.wsba.ora/docs/default-source/leeal-communitv/committees/council-on-public-defense/standards
for-indigent-def-services-boh-apprv-9-22-11.pdf?sfvrsn=dae43cf1 2
https://www.wsba.org/docs/default-source/legal-community/committees/council-on-public-defense/perf-
guidelines-for-criminal-def-rep-060311.pdf?sfvrsn=c2e43cf1 2
httos://www.americanbar.ora/content/dam/aba/administrative/leeal aid indigent defendants/Is sclaid def ten
rinciplesbooklet.authcheckdam.pdf
Packet Pg. 119
SCPDA staff includes attorneys, administrative professionals, investigators, and social workers.
During the presentation to the Edmonds City Council, SCPDA's work and employees will be further
introduced.
Public Defender Assignments
In 2019, Edmonds Municipal Court appointed SCPDA as counsel in 669 pre-trial cases, 3 appeals
to Snohomish County Superior Court, and 3 probation -only cases. This reflects an increase in referrals
compared to the prior year.
During the year, SCPDA attorneys initiated 142 defense investigation requests, referred 24 cases
for immigration consultation services, and submitted 24 social worker requests.2 These services help
improve outcomes and demonstrate quality services. During the course of the year, 726 cases were
closed. Included in those outcomes were 291 case dismissals and 28 cases that entered into stipulated
orders of continuances, a path to case dismissal.' Sometimes a case involves more than one criminal
charge. In 2019, 175 counts resolved by guilty plea as charged and 28 counts resolved by guilty plea to a
reduced charge. SCPDA conducted six jury trials and three appeals to Snohomish County Superior Court.
Current Criminal Justice Issues
Consistent with prior years, the majority of defendants represented by a public defender in
Edmonds Municipal Court are charged with crimes related to poverty: driving while license suspended
third degree4, third degree theft, and possession of drug paraphernalia. These offenses account for
more than 50% of the crimes charged in Edmonds Municipal Court.
z See Exhibit 3: Investigation requests by offense type.
' A stipulated order of continuance is an agreed continuance of the case and if the accused meets established
goals, then the case will be dismissed upon completion of the agreed term.
4 Driving while license suspended third degree is listed as DWLS 3 in the tables that follow this report.
2019 Annual Report — Page 2
Packet Pg. 120
Many jurisdictions have stopped prosecuting driving while license suspended in the third degree
(DWLS 3).' Legislation has been proposed to de -criminalize most forms of the offense for the past
several years, but no version of the law has passed yet. A common DWLS 3 case involves a person who
owes a fine for a traffic infraction that they cannot afford to pay. Due to the inability to pay, the person's
license is suspended. If the person continues to drive, what started as a civil traffic infraction, which is
not subject to jail, exposes the person to a criminal charge, DWLS 3. It also exposes the person to jail as
incarceration can occur at any stage during a criminal case for a nonappearance in court, which results
in a bench warrant and inability to post bail. Incarceration for minor criminal offenses is at a large
expense to the taxpayers, does not improve community safety, and compounds the effects of poverty
by impacting a convicted person's ability to qualify for a rental property and consideration for
employment opportunities.
Treating people driving with a suspended license as criminal has costs: law enforcement,
prosecution, court, incarceration, and defense costs. A cost estimate from the ACLU report referenced
below would estimate Edmonds spent $155,329.44 at minimum processing DWLS 3 cases in 2019. E
Declining prosecution of DWLS 3 cases would result in an estimated savings of about $30,000 in public
defender services annually.
A common argument against not prosecuting DWLS 3 is the theoretical deterrent effect.
However, studies have not shown criminalizing DWLS 3 to be a deterrent.' Jurisdictions that do not file a
criminal charge for DWLS 3 often issue a civil traffic infraction holding the driver accountable by a fine
This practice avoids the costs of incarceration and public defender services.
5 Jurisdictions that generally decline to prosecute DWLS 3 include Snohomish County Prosecutor's Office, City of
Everett, City of Seattle, Spokane County, City of Spokane, City of Yakima, Whatcom County, City of Tukwila, and
City of Burien.
' https://www.aclu-wa.org/docs/driven-fail-high-cost-washingtons-most-ineffective-crime
2019 Annual Report — Page 3
Packet Pg. 121
Options to reduce the impact of DWLS 3 and other crimes of poverty include creating pre -
prosecution diversion programs, a re -licensing program, implementing charging and quash standards for
certain offenses, enacting crime prevention policies, and/or developing community resources to assist
people with homelessness, addiction, mental wellness, and poverty. Crimes of poverty can often be
reduced through diversion programs structured to address underlying cause(s) of the criminal behavior
and provide education and resources to help participants avoid contact with the system in the future.
The infrastructure needed to support these programs can be much more cost effective than the criminal
justice system.
Edmonds Municipal Court launched an effort to develop community resources with its post -
conviction community court. SCPDA actively participated in the stakeholder meetings prior to program's
launch. The program provides that once a month, probation review hearings are conducted in a
designated room at Swedish Hospital. Swedish Hospital is proximate to Highway 99 which permits more
convenient transit access than Edmonds Municipal Court for indigent clients. Community service
providers also attend so that court participants have an opportunity to access social services. The goals
are to address the underlying reasons people are coming into contact with the criminal justice system
and facilitate compliance with court ordered conditions of the sentence. Co -locating the court hearing
and service providers reduces barriers to complying with probation conditions, such as access to medical
insurance to address substance abuse or mental health issues.
SCPDA is a learning organization. In 2019, SCPDA hosted 29 in-house Continuing Legal Education
(CLE) courses in 2019. SCPDA also had several attorneys, social workers, and investigators attend
statewide and national conferences. SCPDA capitalizes on the collective training and knowledge of its
employees and those resources are shared throughout the organization.
SCPDA partnered with Volunteers of America to offer our employees Trauma Informed Training.
The Volunteers of America staff came and shadowed our administrative professionals and attorneys to
2019 Annual Report — Page 4
Packet Pg. 122
customize part of the 8 hours of training specific to public defender issues. The curriculum included
learning about Adverse Childhood Experiences (ACEs) and the core principles of trauma -informed
services: safety, trustworthiness & transparency, peer support, collaboration & mutuality,
empowerment & choice, and cultural, historical & gender issues. SCPDA is working to become a trauma -
responsive organization.
SCPDA is also a data -informed organization. Working with a local vendor, Cloudrow, SCPDA has
better access to its data analytics to review workloads. Cloudrow developed a series of dashboards
which display workloads based on assignments by month, assignments by case type, and the number of
cases opened, closed, and pending for each month. SCPDA is hoping to derive additional value from the
data. Overarching goals include providing for manageable public defender workloads, effective and
efficient services, and providing insights for criminal justice stakeholders.
In 2020, SCPDA is focusing on developing future leaders, expanding diversity, inclusivity, and
equity, and improving legal writing. In 2020 and beyond, SCPDA would welcome the opportunity to
partner with the City of Edmonds to implement diversion programs to reduce the harms and costs of the
criminal justice system.
2019 Annual Report — Page 5
Packet Pg. 123
Exhibit 1: Cases by Offense Type
Offense Type
2019
Cases
%
DWLS 3RD DEGREE
168
24%
THEFT
116
17%
PDP and Other Minor
Misdemeanors
80
11%
DOMESTIC VIOLENCE
49
7%
DUI
76
11%
ASSAULT (NOT DV)
16
2%
CRIMINAL TRESPASS
35
5%
COURT ORDER VIOLATION
27
4%
DWLS 1ST AND 2ND DEGREE
16
2%
MALICIOUS MISCHIEF
6
<1%
OBSTRUCT A PUBLIC SERVANT
18
<3%
Alcohol related offenses
(excluding DUI
3
<1%
HIT & RUN
11
<2%
HARASSMENT
5
<1%
SIMPLE TRAFFIC OFFENSES
16
2%
RECKLESS DRIVING
10
1%
r
Q
2019 Annual Report — Page 6
Packet Pg. 124
Exhibit 2: Cases by Quarter and Offense Type
1st
2nd
3rd
4th
Offense Type
QUARTER
QUARTER
QUARTER
QUARTER
Cases
%
Cases
%
Cases
%
Cases
%
DWLS 3RD DEGREE
36
21%
37
22%
38
24%
57
34%
THEFT/SHOPLIFTING
34
20%
31
18%
28
18%
23
14%
ALL OTHER UNLISTED
21
12%
20
12%
20
13%
19
11%
MISDEMEANORS
DOMESTIC VIOLENCE
13
8%
12
7%
10
6%
14
8%
DUI AND PHYSICAL
20
12%
19
11%
23
14%
14
8%
CONTROL
CRIMINAL TRESPASS
11
6%
6
3%
10
6%
8
5%
ASSAULT (NOT DV)
1
<1%
1
<1%
8
5%
6
4%
COURT ORDER VIOLATION
4
2%
7
4%
6
4%
10
6%
DWLS 1ST AND 2ND
7
4%
4
2%
1
<1%
4
2%
DEGREE
MALICIOUS MISCHIEF
1
<1%
4
2%
1
<1%
0
0%
OBSTRUCT A PUBLIC
3
2%
7
4%
2
1%
6
4%
SERVANT
Alcohol related offenses
I
<1%
1
o
<1/0
0
0
1
0
</0 1
(excludingDUI
HIT & RUN
4
2%
5
3%
2
1%
0
0%
HARASSMENT
1
<1%
3
2%
1
<1%
0
0%
SIMPLE TRAFFIC
4
2%
9
5%
2
1%
1
<1%
OFFENSES
RECKLESS DRIVING
3
2%
3
2%
2
1%
2
1%
DISORDERLY CONDUCT
2
1%
1
<1%
3
2%
1
<1%
2019 Annual Report — Page 7
Packet Pg. 125
7.1.a
Exhibit 3: Investigations Requests by Offense Type
Offense Type
Investigations
DWLS 3RD DEGREE
11
THEFT/SHOPLIFTING
16
ALL OTHER UNLISTED
MISDEMEANORS
16
DOMESTIC VIOLENCE
27
DUI AND PHYSICAL CONTROL
23
CRIMINAL TRESPASS
4
COURT ORDER VIOLATION
10
HIT & RUN
9
SIMPLE TRAFFIC OFFENSES
2
DWLS 1ST AND 2ND DEGREE
0
OBSTRUCT A PUBLIC SERVANT
3
RECKLESS DRIVING
2
HARASSMENT
4
ASSAULT (NOT DV)
7
MALICIOUS MISCHIEF
3
2019 Annual Report — Page 8
Packet Pg. 126
7.2
City Council Agenda Item
Meeting Date: 03/3/2020
Presentation of Recent Actions & Activities of the Mayors' Climate Protection Committee
Staff Lead: Kernen Lien
Department: Planning Division
Preparer: Kernen Lien
Background/History
The Mayors' Climate Protection Committee (CPC) was formed in 2006 as the result of then -Mayor
Haakenson signing the U.S. Mayors Climate Protection Agreement, along with 266 other mayors. The
committee's mission remains the same: 1. Encourage citizens to be part of the solution; 2. Encourage
City staff and citizens to conserve current resources; 3. Work with the City Council to implement ideas;
and 4. Address effectively the future impacts of climate change.
Staff Recommendation
N/A
Narrative
A brief presentation before the Council will relay the most current activities the CPC is working on and
discussing. Over these 12 years the CPC has had at its core, citizens of the community involved directly
as committee members. City staff involvement with the CPC has aided in producing the original baseline
and beyond greenhouse gas emission inventories for both the community and city operations. Most
importantly the committee has drafted a Climate Action Plan which outlines activities and strategies for
mitigating climate change and serves as a blueprint for moving toward a more sustainable future.
Resolution No. 1389 tasked the Climate Protection Committee to work with the Planning Division on
updating the green house gas inventory (GHG), establishing a GHG reduction target, and updating the
City's Climate Action Plan.
Attachments:
Mayor's Climate Protection Committee Annual Report
Packet Pg. 127
7.2.a
MAYORS CLIMATE PROTECTION COMMITTEE
Annual Report
Prepared for: Edmonds City Council
Prepared by: Lisa Conley & T. C. Richmond, Committee Co-chairs
March 3, 2020
Packet Pg. 128
7.2.a
MAYOR'S CLIMATE PROTECTION COMMITTEE - 2019 REPORT
BRIEF OVERVIEW
According to NASA "Humans have caused major climate changes to happen already and we have set in motion
more changes still... In the absence of major action to reduce emissions, global temperature is on track to rise by
an average of 6 degrees celsius according to the latest estimates." As scientific evidence continues to mount, the
Mayor's Climate Protection Committee is committed to supporting the City's leadership role in mitigating our
Green House Gas (GHG) emissions and adapting to the climate changes that have already been set in motion.
Mission
1) Encourage citizens to be part of the solution;
2) Encourage City staff and citizens to conserve current resources;
3) Work with the City Council to implement ideas; and
4) Effectively address the future impacts of climate change.
Major Milestones
2006 Former Mayor Gary Haakenson formed the citizen committee now known as the Mayor's
Climate Protection Committee (CPC)
----------------------------------------------------------------------------------......................................
2006 City Council formally expressed support of the Kyoto Protocol on emissions, endorsing
the U.S. Mayor's Climate Protection Agreement with Resolution No. 1129. As per
Resolution No. 1129: "the City Council requests semi-annual updates regarding the
progress of the City in implementing the following program milestones:
1) Conduct an emissions inventory and forecast,
2) Set an [emissions] reduction target;
3) Develop an action plan to achieve the target;
4) Implement the plan; and
5) Periodically review progress and update the plan."
--------------------------------------------------------------------------------------------------------------------------------------------------------------------
2009 Conducted a Green House Gas (GHG) emissions inventory to provide a snapshot of
emissions using the sources and methods provided by the International Council for Local
Environmental Initiatives (ICLEI).
----------------------------------------------------------------------------------- ---- --------------------------------------------
2010 Developed a Climate Action Plan (CAP) to reduce the Edmonds community's contribution
to GHG emissions.
----------------------------------------------------------------------------------------------------- -----------------------------------------------------
2017 Former Mayor Dave Earling signed onto the Mayors National Climate Action Agenda. The
City understands that we have a responsibility to play a leadership role both within our
own community as well as the larger Puget Sound Region.
------------------------------------------------ -------------------------------------------------
2018 Held Taming Bigfoot Edmonds - a team -based carbon footprint reduction competition
designed to engage Edmonds Community Members in support of the City's commitment
to reduce GHG.
March 3, 2020 Page 2 of 3
Packet Pg. 129
7.2.a
MAYOR'S CLIMATE PROTECTION COMMITTEE - 2019 REPORT
2019 ACHIEVEMENTS
The CPC under the leadership of co-chairs Cynthia Pruitt and Steve Fisher met ten times during the course of the
year to work on the following projects:
GHG Emissions Inventory and Forecast
The CPC discussed the GHG emissions inventory tool created by City staff and the environmental consultants --
Environmental Science Associates (ESA) and The Good Company. The tool provides a snapshot of emissions
using current sources and methods and was created to be easily updated periodically. CPC members evaluated
the tool's ease of use and ability to easily understand the data provided. Our members provided feedback to
ensure that the tool would be valuable to the citizens at large as well as staff.
GHG Reduction Target
The CPC analyzed data and discussed a variety of aspects to establish a GHG reduction target with the guidance
of ESA and City staff. This target will be incorporated in the GHG emission inventory tool. After evaluation and
discussion the majority of CPC members recommended the City pursue keeping GHG emissions below a modest
science -based target of 1.5 degrees celsius.
Encourage Citizens to Be Part of the Solution
CPC members brainstormed and refined a list of possible outreach activities for 2020 including special events &
workshops, media outreach and connecting with community groups.
Update the Climate Action Plan
CPC members reviewed and discussed memorandums prepared by ESA recommending gaps in City Policy and
highlighting possible actions to pursue from Other Jurisdictions' Climate Action Plans. We also reviewed the City's
2010 CAP in preparation for updating the CAP in 2020.
2020 FOCUS
Update the Climate Action Plan
The CPC plans to review the draft CAP when it is created by ESA and City staff. Our members will provide
feedback to improve the usefulness of the plan for citizens as well as staff and council. We also will be supporting
the City with its outreach efforts when it is ready to gather citizen feedback on the draft CAP.
Encourage Citizens to Be Part of the Solution
CPC members plan to work with City staff and other community organizations to raise awareness of how citizens
can make a difference in reducing the City's GHG emissions.
It's up to all of us working together to determine how we meet and adapt to the climate changes predicted by
science.
March 3, 2020 Page 3 of 3
Packet Pg. 130
7.3
City Council Agenda Item
Meeting Date: 03/3/2020
Senior Center Loan Request
Staff Lead: Scott James
Department: Administrative Services
Preparer: Scott James
Background
On October 26, 2017, the Edmonds Senior Center hosted the Waterfront Center Gala, kicking off the
$16.35 million community fundraiser campaign to replace the 58 year old building. To date, the
Edmonds Senior Center (ESC) has raised $14,050,000, leaving a $2,300,000 funding gap.
The ESC's plan to close this gap includes:
1) Secure the option to borrow up to $2 million from a bank that will be collateralized by the City
of Edmonds (explained in detail below under the heading "Loan")
2) Continue reaching out to donors, and
3) Continue applying for grants.
History
The South County Senior Center (SCSC) was founded in 1967 and began offering programs on their
present waterfront location and obtained 501c3 status a year later. It was the first non-profit senior
center in Snohomish County.
In 1971 SCSC was featured at the Second White House Conference as the model for the multipurpose
senior center concept which led to the formation of thousands of senior centers throughout the
country. The present waterfront property was purchased in 1972 with a $300,000 HUD grant obtained
by SCSC and a $100,000 local match from the City of Edmonds. As a result the City came to own the
property and declared it would be the permanent home of the senior center.
The early years saw a number of innovative programs including performing musical and drama groups,
the Job Bureau, a robust long distance travel program, the creation of the Thrift Store and Country
Boutique for senior crafts, partnering with Edmonds Community College to offer seniors education
classes, a mentoring program at the Edmonds School District, and the creation of many health &
wellness activities/services.
From 1975 through 1985 a number of State grants enabled the connection of the two original buildings
and the creation of the present senior center. Much of the work was performed by community
volunteers. In 1996 SCSC was contracted by the City of Lynnwood to help it create the Lynnwood Senior
Center.
In 2008 SCSC underwent a significant governance change and became a membership driven organization
with 18 of 21 Board positions elected by the membership. After a year of political and legal action and
debate within the Center and the community, the November 2008 election, monitored by the League of
Women Voters and over 600 voters, decisively established this form of organizational structure. In 2011
the legal name was changed to the Edmonds Senior Center (ESC).
2012 saw the establishment of three key programs which continue to this day: the Bastyr University
Natural Medicine Clinic - the first (and still only) of its kind in Snohomish County, the Emergency Cold
Packet Pg. 131
7.3
Weather Shelter for the Homeless in partnership five local churches, and Enhance Wellness and later
PEARLS in partnership with and the financial support of the Verdant Health Commission.
In 2013, with the passage of the City's Strategic Action Plan, ESC began work to replace the existing
aging structure with the new Edmonds Waterfront Center serving all ages.
In 2019, the City and the ESC finalized a lease agreement, where the City will lease the land under the
new Edmonds Waterfront Center to the Edmonds Senior Center for 40 years. At the end of the 40 year
lease, the lease agreement calls for the ESC to either turn over ownership of the Center to Edmonds or
the ESC has the option to renew the lease for an additional 15 years.
The New Waterfront Center
Creating social connections and addressing holistic health and wellness for today's modern seniors
wanting to live active and fulfilling lives is at the heart of our work at the Edmonds Senior Center (ESC).
The new Edmonds Waterfront Center, is now under construction, and once complete it will arguably be
the most significant regional social infrastructure project in decades. The new Waterfront Center will
provide a unique gathering place and support services for all ages.
The new Edmonds Waterfront Center will be a modern 26,000 sf regional community center, offering
programs for all generations at its rare waterfront site just south of the Edmonds / Kingston ferry. ESC is
in the final phase of a $16.35M capital campaign ($14,050,000 has been raised to date) to replace its
original failing structure.
The ESC currently serves approximately 3,000 seniors annually with a broad range of programs and
activities. The new Center is being built on the same site of the original building but will operate as a
multi -generational activity Center serving a larger demographic in an expanded timeframe. From
8:00am-4:00pm most of the programs will be aimed at seniors and organized by ESC. From 4:00-
10:00pm programs for all ages will be offered by the City's Parks, Recreation and Cultural Services
department.
Unique aspects of the Edmonds Waterfront Center
Public / Private Partnership between ESC and the City of Edmonds allowing maximum program
impact throughout the day and evening
Intergenerational programs designed to bring young & old together
Expanded services to include behavioral health support for veterans & their families
Food service partnership with leading restaurateur offering Senior Center members and the
general public to dine together
Sustainable LEED Gold, all -electric building with full rooftop solar array and commitment to long-
term environmental stewardship programming
Staff Recommendation
Staff is recommending that the City Council:
Study and discuss the key deal terms that would establish the City as the guarantor of the Senior
Center's loan. During the Council discussion, staff will talk about the Pros and Cons of the bank Term
Sheets and answer Council questions.
Narrative
Loan
The Edmonds Senior Center (ESC) is requesting the City of Edmonds to assist them in securing a loan of
up to $2 million for two reasons:
1) Washington State awarded $4 million in funding for the new Waterfront Center project.
However, the State funding is contingent on the ESC being able to show that the ESC has
received funding commitments to finish constructing the project. In other words, if the ESC is
Packet Pg. 132
7.3
unable to show the State that the ESC has sufficient funding commitments to finish constructing
the project, the State will not release any of the $4 million to pay for the Waterfront Center
project. Currently, the ESC has a $2.3 million gap in their funding commitments.
2) The Edmonds Senior Center (ESC) has received $1,037,278 in pledges that come due between
now and by the end of 2025. Since the construction is scheduled to be completed in late
September to early October 2020, the ESC will have to borrow funds until the pledges are paid
to the ESC.
The City contacted several banks to solicit proposals for how they would accommodate the following
three requests:
1) Provide the ESC with a Line of Credit up to $2 million.
2) The Line of Credit would be guaranteed by a $2 million certificate of deposit from the City.
3) Convert the Line of Credit to a seven year term loan.
Three banks submitted Term Sheets, and each are summarized below.
Bank 1:
First Financial Northwest Bank will provide a $2 million Line of Credit to the Edmonds Senior Center
(ESC) to assist with the construction of the Edmonds Waterfront Center. ESC can draw down on the Line
of Credit to pay construction costs. The total amount of construction draws against the Line of Credit at
the close of business on October 31, 2020 will convert to a seven year term loan on November 1, 2020.
First Financial Northwest Bank is only willing to provide these funding options to the ESC pending that
the City open a $2 million Certificate of Deposit at The Bank. In other words, the City will have to open a
$2 million Certificate of Deposit, prior to the ESC's first draws down on the Line of Credit. The Bank will
use the CD as collateral for the loan.
First Financial Northwest Bank's loan rate will maintain a 2% margin over the pledged CD rate, initially
set at 1.68%. The CD interest earnings rate will be adjusted each November I" to match the Bank's
current Market Rate CD. The Bank will release 1/7th of the value of the CD each November 1't, beginning
on November 1, 2021.
First Financial Northwest Bank's loan fees total $11,500.
Bank 2: Cashmere Valley Bank will provide a $2 million Loan to the Edmonds Senior Center (ESC) to
assist with the construction of the Edmonds Waterfront Center. ESC can draw down on the Loan as
needed to pay construction costs. ESC be allowed to make construction draws against the Loan through
the close of business on October 30, 2020. The loan would mature on December 31, 2027.
Cashmere Valley Bank is only willing to provide these funding options to the ESC pending that the City
deposit matching funds at The Bank. The Bank will use the City's deposit as collateral for the loan.
Details of Cashmere Valley Bank's loan terms and conditions are listed on the attached Term Sheet.
Cashmere Valley Bank's loan rate will be a floating rate equal to the Wall Street Journal Prime Rate
currently at 4.75%. The Banks' deposit interest earnings rate will be adjusted monthly to match the
Washington State Local Investment Pool rate plus 0.05%. As the ESC makes loan principal, The Bank will
release a corresponding amount of the City's deposit.
Packet Pg. 133
7.3
Cashmere Valley Bank requires a "Call Option" in the event the spread between the Loan's interest rate
and the deposit interest rate fall below 1.00%.
Cashmere Valley Bank's loan fees total $1,000.
Bank 3: WaFd Bank will provide a $2 million Loan to the Edmonds Senior Center (ESC) to assist with the
construction of the Edmonds Waterfront Center. ESC can draw down on the Loan as needed to pay
construction costs. ESC be allowed to make construction draws against the Loan through the close of
business on December 1, 2021. WAFd Bank's loan period is for seven years.
WaFd Bank is only willing to provide these funding options to the ESC pending that the City deposit
matching funds at The Bank. The Bank will use the City's deposit as collateral for the loan.
WaFd Bank Bank offer three loan options. All options have the same loan rate of 3.12%. Loan fees and
the City's CD investment rates vary as follows:
Optionl: CD investment rate is 2.00% and the loan fee totals $50,000.
Option2: CD investment rate is 1.00% and the loan fee totals $25,000.
Option3: CD investment rate is 0.00% and the loan fee totals $5,000.
All three bank's Term Sheet are attached and an overview of the Term Sheets are listed in the attached
Senior Center Bank Loan Comparison.
Edmonds Senior Center Financial Pro Forma
The Edmonds Senior Center staff assembled the attached Pro Forma and includes revenue/expense
projections, cash flow projections, rental rates and a donor pledge aging report. The Finance Director
and the Assistant Finance Director conducted an extensive review of the ESC's financial projections,
financial history, and interviewed the Senior Center Management team regarding their projections, and
we concluded that the projections appear to be reasonable. The Management team we talked to
included; Senior Center Executive Director, Farrell Fleming, Campaign Director and Project Manager,
Daniel Johnson and Senior Center Accounting Manager, Chris Wolfe.
During the Pro Forma review, there are three items that stand out:
1) Projected revenues increase significantly over prior actual revenues
2) Projected expenses increase significantly over prior year actuals.
3) A significant amount of donor pledges come in between now and the end of 2025
During our interview with the Senior Center Management team (Team), we asked the team about these
three items to learn more.
First, regarding the increased revenues, the Team provided us of several explanations:
1) The most noteworthy reason is simply that they are moving into a big new beautiful building
that will significantly increase rental and catering revenues.
2) With anew building, the Team believes they also will attract new members which will increase
membership dues.
3) With an expanded building size, the Team believes they will also be able to expand services. As
an example, they intend to add new services for veterans, which also will aid in the recruitment
of more new members and open new grant opportunities.
4) With a new building, the Team believes that many of the capital donors will also become new
operating donors, and also with all the attention that the capital brought to the surrounding
communities, a greater/wider awareness will bring new members and increasing donor pools
Second, regarding the increased expenses, the Team stated that:
Packet Pg. 134
7.3
1) With the increased building footprint, staffing will increase to make the most use of the new
facility. ESC intends to add four new positions to include a receptionist, fundraiser, rental
manager and a building superintendent.
2) With ESC assuming ownership of the building, they have to increase their insurance and
maintenance budgets.
Third, regarding the sizable donor receivable, the Team said that they fully believe all the donors will
make good on their respective pledges, stating that not one donor has reneged on a donation to date.
Rental Rates/ Rental Rate Comparison
To the reviewer of the information in tonight's packet, one can easily misjudge the new Waterfront
Center rates as being too high. When one looks closer at the rental rates for comparable venues to the
new Edmonds Waterfront Center they may come up with the idea that perhaps the Edmonds
Waterfront Center rates may be low and that the corresponding rental income may be too conservative.
However, when one looks at all the amenities the new tenants will have available, and add in the
waterfront location the projected rental income seems very reasonable.
City of Edmonds and Edmonds Senior Center Agreement
The attached City of Edmonds and Edmonds Senior Center Amendment to Ground Lease (Agreement) is
attached. The Agreement contains strong incentives designed to increase the likelihood of the Senior
Center's full repayment of all funds borrowed from Bank.
The Agreement also captures other terms that settle certain issues or questions that have arisen since
the time the ground lease was approved. Some of these terms may be viewed as mere clarifications,
while others might be viewed as consideration for the City's willingness to act as guarantor.
The following material terms are included in the Amendment:
1) For every $100,000 of City guarantee money paid, the City would take one year off the
Senior Center's lease term. The maximum reduction of the lease term would still leave ten
years within which the Senior Center would be able to operate its programs.
2) Use of facility and catering: City will have the use of the building free of charge Monday -
Thursday (as per lease agreement) and not be subjected to catering requirements for events
like the annual holiday breakfast or luncheon and annual employee recognition.
Additionally, City will have access to second floor rooms without being subjected to a
catering requirement.
3) City will have exclusive use of a space for office and/or storage.
4) City will have some guaranteed weekday use during summertime and other times when
school is not in session.
5) City will be able to reserve one Saturday evening per year for a City special event like the
Daddy Daughter Dance.
6) One City staff member will be appointed to ESC Board and ESC Finance Committee with full
voting authority.
Attachments:
Pro Forma
12 2019 Financials
ESC Financial History
Bank Loan Comparison
FFNW Bank term sheet
Cashmere Valley Bank Term Sheet
WaFdBank Term Sheet
Packet Pg. 135
7.3.a
Edmonds Senior Center
Pro Forma for Edmonds Waterfront Center
Updated January 8, 2020
Descri tion I Ln 1 2021 2022 2023 2024 2025 2026 2027
# I Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7
Revenue
Membership Dues & Prgm Service Fees
1
$ 180,000
$ 185,400
$ 190,963
$ 196,692
$ 202,593
$ 208,670
$ 214,929
Rental Income
2
350,100
360,603
371,421
382,564
394,041
405,862
418,038
Food Services Income
3
175,000
180,250
185,658
191,228
196,965
202,874
208,960
Building Usage Fee (City of Edmonds)
4
60,000
61,800
63,654
65,564
67,531
69,557
71,644
Thrift Store
5
225,000
231,750
238,703
245,864
253,240
260,837
268,662
Public Support
Government Fees & Grants
6
160,000
164,800
169,744
174,836
180,081
185,483
191,047
Contributions, Gifts & Grants
7
180,000
185,400
190,962
196,691
202,592
208,670
214,930
Fundraising
8 1
180,000 1
185,400 1
190,962 1
196,691 1
202,592 1
208,670
214,930
Total Revenue
9 1
$1 510,100 1
$1,555,403 1
$1,602,067 1
$7 650130 1
$1,699,635 1
$1 750623
$1,803,140
Expenses
Wages & Benefits
Wages & Salaries
10
$
572,528
$
589,704
$
607,395
$
625,617
$
644,386
$
663,718
$
683,630
Payroll Taxes
11
52,229
53,796
55,410
57,072
58,784
60,548
62,364
Medical Benefits
12
65,760
67,733
69,765
71,858
74,014
76,234
78,521
Total Wages & Benefits
13
$
690,517
$
711,233
$
732,570
$
754,547
$
777,184
$
800,500
$
824,515
Supplies & Equipment
Office & Operating Supplies
14
$
54,000
$
55,620
$
57,289
$
59,008
$
60,778
$
62,601
$
64,479
Small Tools & Minor Equipment
15
6,000
6,180
6,365
6,556
6,753
6,956
7,165
Total Supplies & Equipment
16
$
60,000
$
61,800
$
63,654
$
65,564
$
67,531
$
69,557
$
71,644
Services & Other Costs
Professional Services
17
$
45,000
$
46,350
$
47,741
$
49,173
$
50,648
$
52,167
$
53,732
Communications
18
18,000
18,540
19,096
19,669
20,259
20,867
21,493
Travel
19
3,000
3,090
3,183
3,278
3,376
3,477
3,581
Advertising
20
12,000
12,360
12,731
13,113
13,506
13,911
14,328
Operating Rentals & Leases
21
90,000
6,000
6,180
6,365
6,556
6,753
6,956
Insurance
22
75,000
77,250
79,568
81,955
84,414
86,946
89,554
Utility Services
23
54,000
55,620
57,289
59,008
60,778
62,601
64,479
Repairs & Maintenance
24
45,000
46,350
47,741
49,173
50,648
52,167
63,732
Miscellaneous
Program Activity- trips, recognition
25
30,000
30,900
31,827
32,782
33,765
34,778
35,821
Printing/Public Information
26
30,000
30,900
31,827
32,782
33,765
34,778
35,821
Taxes & Other Misc Expenses 1
271
60,000 1
61,800 1
63,654 1
65,5641
67,531 1
69,557 1
71,644
Total Services & Other Costs 1281
$
462,000 1
$
389,160
$
400,837 1
$
412,8621
$
425,246 1
$
438,002 1
$
451,141
Total Expenses 1291
$1,212,517 1
$1162,193
$1,197,061 1
$1,232973 1
$1,269,961 1
$1308.059 1
S1,347,309
Net Return from Operations
30
$ 297,583
$ 393,210
$ 405,006
$ 417,157
$ 429,674
$ 442,564
$ 455,840
Pledges Receivable
31
178,371
147,971
146,971
103,571
100,000
Fundraising (Capital Retirement)
32
120,000
120,000
120,000
120,000
120,000
120,000
120,000
Debt Service (Bank)
33
(345,714)
(337,143)
(328,571)
(320,000)
(311,428)
(302,857)
(294,287)
Debt Service (Other)
34
(53,904)
(53,904)
(53,904)
(53,904)
(53,904)
Capital Reserves 1
35
60,000
60,000
60,000
60,000
60,000
60,000
Net Return
36
$ 196,336
$ 210,134
$ 229 502
$ 206,824
$ 224,342
$ 199,707
$ 221 553
Q
Packet Pg. 136
Edmonds Senior Center
Edmonds Waterfront Center - Cash Flow Projection
Cash Balances
7.3.a
12/31 /2019
Description
Ln
Activity thru
1213112917
1st qtr 2018
2nd qtr 2018
3rd qtr 2018
4th qtr 2018
1st qtr 2019
2nd qtr 2019
3rd qtr 2019
4th qtr 2019
1st qtr 2020
2nd qtr 2020
Jul - Oct 2020
Actuals
Actuals
AcWals
Actuals
Actuals
Actuals
Actuals
Actuals
Actuals
Projected
Projected
Projected
Beginning Cash Balance
a
S -
S 709.150.48
S 666.523.56
S S84.805.33
S 530,890.37
$1.483.576.54
S1.311.743.58
$2.437.097.14
S4.659.990,97
S 4,200,230.94
S 1.492.863.96
S 1,263,8511.21
Cash Received
b
'From Line 60
$1.150,921.75
S 54.719.70
S 76.093.43
S 50.084.84
$1,158,979.23
S 58,996,96
$1,320,729.39
S3,195 763.11
S1,222 419.07
S 1,131,000.00
S 4 302,000.00
S 2,630,290.52
Cash Expended
c
from Line 29
S 441 771.27
S 97,346.62
S 157,813.68
S 103 999.80
S 206,293.06
S 228,829.92
S 195,375.83
S 972,869.28
$1.682.179.10
S 3.838 366.98
S 4,531,007.75
S 3,B94,146.73
[Ending Cash Balance
d
S 709,150.48
1 $ 668.523.56
1 $ 584,805.33
1 S 530.1190.37
S1,483.576.54
S1.311,743.58
$2.437.097.14
1 $4,659,990.97
S4,200,230.94
I S 1,492,863.96
S 1,263,856.21
$ -
Expenditures
Description
Ln
vendor
Budget
Adjustments
Revised Budget
Spent
1st qtr 2018
2nd qtr 2018
3rd qtr 2018
4th qtr 2018
1st qtr 2019
2nd qtr 2019
3rd qtr 2019
4th qtr 2019
1st qtr 2020
2nd qtr 2020
Jul - Oct 2020
A
17
117 0
Construction Cost - Building
Construction Contract
1
W.G. Clark
$11,922,943-00
$ 414,583.54
$12,337,526.54
$ -
$ -
$ -
$ -
$
$
$
$ 678,793.62
$1,344,539.36
$ 3,413,998.00
$ 3,723,424.00
$ 3,176,771.56
WEST
2
Na
$ 1,239,986,00
$ 43,116.69
$ 1,283,102.69
$
$
$
$
$
$
$
$ 70,594.53
$ 150,907.18
$ 351,390.00
$ 383,238,00
$ 326,972.98
Construction Contingency
3
1 Na
$ 37.071-00
$ (37.071.00)
$ -
$
$
$
$
$
$
$
$ -
$ -
$ -
$ -
$ -
Subtotal - Construction Cost - Building
4
$13.200.000.00
S 420.629.23
$13.620,629,23
S
$
S
$ -
S
S
S
$ 749,388.15
S1,495,446.54
S 3,765,388.00
S 4,106,692.00
S 3,503,744.54
Other Development Costs
Architectural Contract
5
Environmental Works
$ 860,000.00
$ 65,000.00
$ 925,000.00
S 105,875.30
$ 55,639.78
$ 116,732.78
5 68,675.90
$ 129.916 40
$ 168,324.91
$ 120,443.68
$ 48,230.38
S 74,181.89
$ 12,978,98
S 12,000,00
$ 12,000.00
Architectural Other
6
-'"multiplevendort—
$ 17,000.00
$ (0.43)
$ 16,999.57
S 7,999.57
$ 5,500.00
$ 3,500.00
S -
S -
$
$ -
$
S
$ -
S -
$ -
Boundary 3 Topographic Survey
7
Reid Middleton
$ 11,295.00
$ (0.25)
$ 11,294.75
S 7,281.00
$ -
$ -
S
$
$ 2,500.00
$ 1,513.75
$ -
S
$
S -
$
Geotechnlcal Study
8
Landau Associates
$ 29,681.00
$ 345.29
$ 30,026.29
S -
$ -
$ -
5
$ 27,951.29
$
$ 1,730.00
$ 345.00
5
$
$
$ -
Legal
9
Anderson Hunter Law Firm
$ 15,000.00
$ -
$ 15,000.00
$ 5,570.00
$
$ 1,325.00
$ 2,625.00
$ 1,462.50
$
$ 1,23750
$ -
50.00
$
S -
$ 2,730,00
Project Management
10
$
$
$ -
S -
$
$ -
S -
$ -
$
$ -
$
$ -
$
5
$ -
Other: Cost Study(s)
11
*-multiple vendors—
$ 3,350.00
$
$ 3,350.00
$ 3,350.00
$
$
S -
$
$
$
$
S
$
S
$
Other: Hazmat Surrey
12
Eco Compliance Corporation
$ 5,355.00
$
$ 5,355.00
$ -
$ 5,355.00
$
S -
$
$
$ -
$ -
$
$
5
$
Other: Traffic Study
13
Gibson Traffic Consultants
$ 2,950.00
$
$ 2,950.00
$ 2,950.00
$ -
$
5 -
$
$
$
$
$
$
S
$
Insurance
14
Liberty Mutual Insurance
$ 35,000.00
$ (4,501.00)
$ 30,499.00
S -
$
$
5 -
$
$
$
$ 30,499.00
$
$
$
$
Permits, Mitigation & Hookups Fees
15
City of Edmonds, etc
$ 125,000.00
$
$ 125,000.00
$
$
$ 5,452.50
5 -
$ 13,497.00
$
$
$ 76,375.94
5 24,749A4
$
5
$ 4,925,12
Other: Engineering Review
16
Glumac
$ 17,000.00
$
$ 17,000.00
S
$
$
5 -
$ -
$
$
$ -
$ 750.00
$
S
$ 16,250.00
Other- Financing Expenses
17
*-multiple vendors*--
$ 300,000.00
$ (150,000.00)
$ 150,000.00
$
$
$
S
S 2,500.00
$ 12,250.00
$
$ 7,500.00
$ 5,000,00
$ 5,000.00
5 112,500,00
$ 5,250.00
Other: Furniture & Equipment
18
—multiple vendors—
$ 500,000.00
$
$ 500,000.00
S
$
$
5 -
$ -
$ -
$ 15,154.25
$ -
$ -
$
5 234,845,75
$ 250,000.00
Other: LEED Certification
19
O'Brian i Company
$ 25,000.00
$
$ 25,000.00
S
$
$
S -
$
$ -
$ -
$ -
$ -
$
S
$ 25,000,00
Other: Market Study
20
JGL Food Services Consultants
$ 25,000.00
$ 14,008.12
$ 39,008.12
$
$
$
5 -
$
$ 5,000.00
$ 15,341.45
$ 9,333.33
$ 9,333.34
$
3
$ -
Other: Special Inspections IL Testing
21
"multiple vendors"-*
$ 100,000.00
$ -
$ 100,000.00
S
$
$
S -
$
$ -
$ 1.091.78
$ 9,068.29
$ 29,088.04
$ 20,000.00
$ 20,000 00
$ 207751.89
Other: Tax Study OBIT i Property Tax
22
Mark Hugh
$ 10,000.00
$ -
$ 10,000.00
$
$
$
5
$
$
$ -
$ -
$ -
$
S 10,000.00
$ -
Contingency
231,Na
$ 18.369.00
$ 4,519.04
$ 22,888.04
5
$
$
5
S
$
$ -
$ -
S
$
5
$ 22.888.04
Subtotal - Other Development Costs
24
S 2,100,000.00
; 70,629.23
S 2,029,370.77
S 133,025.87
S 66,494.78
$ 127.010.28
$ 71,300.90
$ 175,327.19
$ 188 074.91
$ 156 512.41
$ 181,351.94
$ 143,152.71
$ 37,978.98
S 389,345,75
S 359,795.05
Total - Capital Costs
25
$15.300,000.00
$ 350,000.00
$15,650.000.00
$ 133,025.87
S 66.494.78
$ 127,010.29
S 71.300.90
S 175.327.19
S 188,074.91
S 156,512.41
S 930.740,09
S1.638.599.25
S 3,803,366.98
S 4.496.007.75
S 3,863,639.59
Operating Costs
Capital Campaign
26
Na
$ 700,000.00
$ -
$ 700.000.00
$ 308,745.40
$ 30,851.84
$ 30.803.38
$ 32.698.90
$ 30.965.87
$ 40.755.01
$ 38.863.42
$ 42.129.19
$ 43.579.85
S 35,000.00
$ 35-000.00
$ 3060714
Total Operating Costs
27
S 700 000.00
$
S 700,000.00
S 308,745.40
S 30.851.84
S 30,803.38
S 32,698.91
S 30,965,17
$ 40,751,01
$ 38,863.42
$ 42,129.19
$ 43,579,85
$ 35.000.00
S 35,000.00
S 30,607.14
Total Project Costs
28
$16,000,000.00 1
S 350 000.00
$16 350,000.00
$ 441.771.27
S 97.346.62
S 157.813.66
S 103,999.80
S 206 293.06
$ 228,829.92
$ 195,375.83
$ 972,869.28
1 $1.682,179.10
S 1838,366.98
S 4,531,007.75
rS37L, 146.73
Accumulative
S 441.771.27 1 S 539.117.89 1 S 696.931.55 1 S
1.35 i $1.007.224.41 1 S1.236,054.33 1 $1.431,430.16 1 $2.404,299.44
54 1 S 7.924.845,521 S12.455.853.27 1 31
Page 1 of 2
Packet Pg. 137
7.3.a
Edmonds Senior Center
Edmonds Waterfront Center - Cash Flow Projection
Cash Recei is
12/31 /2019
Description
Ln
•
Secured
funding
Pledges Not
Available In
2020
Balance to
Raise
Available
Funding
Received as
of 1213112017
1st qtr 2018
2nd qtr 2018
3rd qtr 2018
4th r 2016
qtr
1st 2019
qtr
2nd qtr 2019
3rd qtr 2019
4th qtr 2019
1st qtr 2020
2nd qtr 2020
Jul -Oct 2020
Community
Leadership
Rick Slaves
30
$ 4,200,000.00
$
S
$ 4,200,000.00
$ -
$ -
$ -
$ -
S
$ -
$1,000,000.00
$3,000,000.00
$
$ 200,000.00
$
$
otlter
31
$ 2,670,824.40
$ (627,000.00)
S
$ 2,043,824.40
$ 253,165.00
$ 35,249.00
$ 11,249.00
$ 41,734.84
S1,092,832.16
$ 6,249.00
$ 43,249.00
$ 78,341.00
$ 348,985 06
$ 45,000,00
$ 45.000.00
$ 42,770,34
Board
32
$ 405,322.01
$ (40,400.00)
S
$ 364,922.01
$ 211,528.97
$ 4,975.70
$ 4,700.00
$ 7,500.00
$ 26,567.34
$ 900.00
$ 2,950.00
$ 62,700.00
$ 19,450.00
$ 5,000,00
$ 5,00000
$ 13,650.00
CommunityCtunpalpn
33
$ 391,894.92
$ (9,485.74)
S
$ 382,409.18
$ 171,227.78
$ 14,495.00
$ 10,146A3
$ 850.00
S 72,175.00
S 20,769.00
$ 3,950.00
$ 15,400.00
$ 67,524.54
$ 2,000,00
$ 2,000.00
$ 1,871.43
Government
300 Appropriation
34
$ 1,250,000.00
$
$
$ 1,250,000.00
S -
$
$
$
S
$
S -
$ -
$ -
$ -
$ 1,250,000.00
$ -
state Gudltsng Comnuinitles Grata
35
$ 2,250,000.00
$
$
$ 2,250,000.00
S
$
$
$
$
S
S -
$
$
$ -
$ 2,250,000.00
$
State Appropriation
36
$ 500,000.00
$
$
$ 500,000.00
$
$
$
$
$
$
$ -
$ -
$
$ -
$ 500,000.00
$
Verdant
37
$ 154,000.00
$
$
$ 154,000.00
$
$
$
$
$
5
S -
$ 25,000.00
$
$ 129,000.00
$ -
$
Foundations
Anduin Foundation
39
$ 100,000.00
$
$
$ 100,000.00
S
$ -
$
5
$
S 100,000.00
S
$ -
$
$ -
$
$
C Keith BirkenfaId CharitableTrwt
39
S 350,000.00
$
$
$ 350,000.00
S 350,000.00
$ -
S
`w
S
S -
3 -
$
$
$
$
S
0 & 0 Charitable Fund
$ 250,000.00
$
$
$ 250,000.00
$
$
S
S
S
$
S 250,000 00
$
$
$ -
$
S
Edmonds Arts Festival
d!
$ 50;000.00
$
$
$ 50.000.00
S
$
5 50.000.00
S
S
$
$
$ -
$
$ -
$
S -
Hazel Milles Foundation
i1
S 500,000.00
$
$ -
$ 500,000.00
S
$ -
$
5
$
$
$
$
$
$ 500,000.00
$
S -
Norcllffe Foundation
1Z
$ 750,000.00
$
$
$ 750,000.00
$
$
$
$
$
$
S
$
$ 750,000.00
$ -
$
S -
Yam" Foundation
$ 77,000.00
$
$
$ 77,000.00
$ 40,000.00
$
S
S
$ 17,000.00
S
S
$ 5,000.00
$ 15,000.00
$ -
$
S
Other
M
S 11,000.00
$
$
$ 11,000.00
$ -
$
S
S
S -
$
$ 10,000.00
$ -
$ 1,000.00
$ -
$
S
Interest & Investments
$ 44,845.66
$
$
$ 44,845.66
S
$
$
5
5 404.73
S 4,078.96
S 10,580.39
$ 9,322.11
$ 20,459.47
$
$
$ -
Bank Loan
46
$ -
$
$ 2,000,000.00
$ 2,000,000.00
S
$
$
$
S
$ -
S -
$ -
$ -
$ -
$
S 2,000,UM-01
I= WaterfrontLOaiisZ der. LLC
R
S 250,000.00
$
$ -
$ 250,000.00
S
$
S -
S
S
$
$
$
$
$
$
5 250.000.00
Funding Gap
48
$
$ 821,998.75
$ 821,998.75
S
$
$
5
S
o
$ -
$ -
$ -
$ 250,000,00
$ 250,000.00
S 321,993-75
IntarfundLena from Reserves
4RI
IS
$
I $ -
5 125.000.00
S
S
c
S (50.000.00)
S (75.000.00)
$
s
S -
$ -
I $
S
Tatat Cash Receipts
!0
1 21a 204,886.99
1 t 676,tIBS.7
s
$16,350,09t1.90
$1,150,921.75
s U,719.79
; 76,095.0
$ 60,111M.84
;1 15l,lT933
s 56,91111111.1116
1 s1.340 72l.39
fS wis3.N
I s1.2ZZ-419A7
i s 1 131,900A0
s atselr ft=
I 3 L630 29D 32
Funding Gap - Line 48 (Potential sources of funding currently being pursued to eliminate the funding gap and reduce or eliminate borrowing)
Feed Me Hospitality
$ 50,000.00
Tulalip Tribe
$ 250,000.00
Premera
$ 750,000.00
Major Donors
$ 11000,000.00
Total
$ 2,050,000.00
O
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L.
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Packet Pg. 138
Page 2 of 2
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Packet Pg. 139
7.3.a
Notes: Edmonds Waterfront Center Pro Forma
updated January 8, 2020
The pro forma is based on the following assumption. Edmonds Senior Center (ESC) began construction of the
Edmonds Waterfront Center (EWC) building June 2019. ESC will operate offsite for a fifteen months period at
various locations around town and will reopen in the new EWC October 1, 2020.
Revenues
• Membership Dues & Program Service Fees (line 1) —This revenue source has been in the $150,000 range
the past few years (the four year average was $149,830). Once the new building is placed in service this
figure is expected to rise based on higher attendance figures and increases in the cost of an annual
membership.
• Rental Income (line 2) — Once the new EWC opens ESC anticipates high demand for the Edmonds
Waterfront Center as a rental venue. The estimate is based on a study by JGL Food Service Consultants
and meetings with Feedme Hospitality and Restaurant Group, the caterer selected for the new Edmonds
Waterfront Center building. a
• Food Services Income (line 3) —This is a new revenue source. The estimate is based on ongoing
negotiations with Feedme Hospitality and Restaurant Group, the caterer selected for the new Edmonds o
Waterfront Center building. _J
L
• BuildingUsage Fee - City of Edmonds line 4 — This figure represents roughly 25% of the insurance utility
g Y ( ) g p g Y Y c
and maintenance costs (short and long-term) of the new building. The actual share will be negotiated v
with the city sometime after the start of construction. This figure does not included any labor costs. o
• Thrift Store (line 5) —This revenue source has been in the $155,000 range the past few years (the four
year average is $155,599). Better foot traffic and extended hours have increase sales substantially at the
Centers interim location at the Westgate Shopping Center. E
L
• Government Fees & Grants (line 6) — ESC currently receives $75,000 a year from Snohomish County and L°
$75,000 from the City of Edmonds. The pro forma assumes a $10,000 increases in 2021 and a 3% per year °
a -
increase thereafter.
w
• Contributions, Gifts & Grants (line 7) —This revenue source has been in the $155,000 range the past few
years (the four year average is $154,463). The primary source of funding from this revenue source is a
three year grant from the Verdant Health Commission for $116,000 per year that funds the center's social r
worker and a part-time registered nurse. Q
• Fundraising (line 8) — The past few years ESC has split its fund raising efforts between operations and the
Edmonds Waterfront Center capital campaign. In 2015 and 2016 operations received $31,938 and
$33,219 respectively; this figure jumped to $52,624 in 2017 followed by $65,376 in 2018 and $112,787 in
2019. Once the capital campaign is complete fundraising will focus on operations. Through stewardship,
efforts will be made to transition capital donors to annual operating donors. The Centers fundraising
program will be expanded to include an annual campaign, major gifts, and planned giving. ESC also
anticipate significant savings on the expense side by holding all fundraising events at the Edmonds
Waterfront Center instead of renting other venues.
Packet Pg. 140
7.3.a
Expenses
• Wages & Benefits (line 13 thru 15) — ESC will add four new position bringing the total number of
employees to thirteen including six full-time and seven part-time employees; this increases the number of
FTE's to 10.2. The key additions are a receptionist, fundraiser, rental manager and building
superintendent with the goal of insuring the new center is staffed appropriately.
• Supplies & Equipment (line 16) — Adjustment made for increased activity and operating hours.
• Professional Services (line 17) — Adjustment made for increased IT support.
• Communications (line 18) — Adjustment made for increased activity.
• Travel (line 19) —Adjustment made for increased activity.
• Advertising (line 20) — Adjustment made for increased activity related to building rentals and the thrift
store.
• Operating Rentals & Leases (line 21) — The thrift store has a three-year lease at the Westgate Shopping
Center, it expires December 31, 2021. There is also an offsite rental allowance for other ESC activities that
begins April 1, 2019 and runs for a 18 month period through September 30, 2020. In 2022 with the
expiration of the Westgate lease the leasing cost should drop to historic levels.
• Insurance (line 22) — The estimated cost of insurance is based on a quote by the centers insurance carrier,
NPIP.
• Utility Services (line 23) — Adjustment made for increased building size, activity and operating hours.
• Repairs & Maintenance (line 24) —The City of Edmonds has been responsible for the vast majority of
repair and maintenance costs on the existing building. ESC will assume full responsibility for repairs and
maintenance on the new building. Maintenance costs should be reasonable with most major systems in
the building under warranty during the first five -years of operation at the new EWC.
• Miscellaneous (lines 25-27) — Adjustment made for increased activity. A provision has also been made for
Unrelated Business Income Tax and state taxes related to taxable activities at the EWC.
Other
• Pledges Receivable (line 31) — See attached schedule.
• Fundraising - Capital Retirement (line 32) —The Center will continue its capital fundraising efforts to insure
repayment of any construction related debt. Excluding Leadership gifts from the public (gifts in excess of
$25,000) the Center received $197,799 from 188 individuals and businesses in 2017, $145,359 from 146
individuals and businesses in 2018 and $193,644 from 202 individuals and businesses in 2019.
• Debt Service — Bank (line 33) - The pro forma assumes ESC will borrow $2,000,000 at 3% from a
commercial bank secured by a City of Edmonds CD; this will be repaid over a 7-year period ending
12/31/2027.
• Debt Service — Other (line 34) — Debt service on the EWC Loan Fund, LLC. This assumes $250,000
borrowed at 3% payable over a 5-year period.
• Capital Reserves (line 35) —These funds will be set aside to insure the Edmonds Waterfront Center has
sufficient long-term funding to cover major repair and maintenance of the building. Payments would be
deferred during the center's first fifteen months of operation.
• Net Return (after payments on debt and capital reserves) (line 36) —The net return provides a reasonable
cushion should revenues fall below or expenses exceed expectations. Depending on the size of the
surplus and the wishes of the ESC's Board of Directors some of these funds could be directed towards
operating reserves, capital reserves, debt retirement, program enhancements and/or additional staffing.
Packet Pg. 141
7.3.a
Edmonds Waterfront Center
Rentals
Updated January 8, 2020
Description
total
total
rental %
rental
gross
gross
dates
rentals
rate
potential
estimate
Peak Season
Saturday
Base Rate
20
20
100.0%
$
4,500
$
90,000
$
90,000
Sunday
Base Rate
20
12
75.0%
$
2,500
$
50,000
$
30,000
Sunday
Non -Profit Rate
3
$
2,000
$
6,000
Friday
Base Rate
20
10
60.0%
$
1,500
$
30,000
$
15,000
Friday
Non -Profit Rate
2
$
1200
$
2,400
Off Season
Saturday
Base Rate
30
24
80.0%
$
3,500
$
105,000
$
84,000
Sunday
Base Rate
30
12
60.0%
$
2,500
$
75,000
$
30,000
Sunday
Non -Profit Rate
6
$
2,000
$
12,000
Friday
Base Rate
30
9
50.0%
$
1,500
$
45,000
$
13,500
Friday
Non -Profit Rate
6
$
1,200
$
7,200
Peak Season Total
60
47
78.3%
$
170,000
$
143,400
Off Season Total
90
57
63.3%
$
225,000
$
146,700
Other Rentals * I
unknown
$
60,000
Grand Total
150
104
69.3%
$
395,000
$
350,100
* 2nd Floor Multi -Purpose Rooms & Banquet Room (Mon-Thur)
r
a
Packet Pg. 142
7.3.a
Edmonds Senior Center
Edmonds Waterfront Pledge Aging
Updated January 8, 2020
Description
Total
Current Yr
2021
2022
2023
2024
2025
Donor 1
5,520.34
5,520.34
0.00
0.00
0.00
0.00
0.00
Donor 2
48,000.00
18,000.00
10,000.00
10,000.00
10,000.00
0.00
0.00
Donor 3
11,250.00
11,250.00
0.00
0.00
0.00
0.00
0.00
Donor 4
800.00
400.00
400.00
0.00
0.00
0.00
0.00
Donors
1,250.00
1,250.00
0.00
0.00
0.00
0.00
0.00
Donor 6
4,000.00
1,000.00
1,000.00
1,000.00
1,000.00
0.00
0.00
Donor 7
12,000.00
7,000.00
5,000.00
0.00
0.00
0.00
0.00
Donor 8
40,000.00
10,000.00
10,000.00
10,000.00
10,000.00
0.00
0.00
Donor 9
40,000.00
10,000.00
10,000.00
10,000.00
10,000.00
0.00
0.00
Donor 10
3,000.00
1,000.00
1,000.00
1,000.00
0.00
0.00
0.00
Donor 11
500,000.00
0.00
100,000.00
100,000.00
100,000.00
100,000.00
100,000.00
Donor 12
9,600.00
2,400.00
2,400.00
2,400.00
2,400.00
0.00
0.00
Donor 13
15,000.00
3,000.00
3,000.00
3,000.00
3,000.00
3,000.00
0.00
Donor 14
2,000.00
2,000.00
0.00
0.00
0.00
0.00
0.00
Donor 15
200,000.00
200,000.00
0.00
0.00
0.00
0.00
0.00
Donor 16
40,000.00
10,000.00
10,000.00
10,000.00
10,000.00
0.00
0.00
Donor 17
25,000.00
25,000.00
0.00
0.00
0.00
0.00
0.00
Donor 18
75,000.00
50,000.00
25,000.00
0.00
0.00
0.00
0.00
Donor 19
2,000.00
2,000.00
0.00
0.00
0.00
0.00
0.00'.
Donor 20
2,857.17
571.43
571.43
571.43
571.43
571.45
0.00
Total
1,037,277.51
360,391.77
178,371.43 1
147 971.43
146,971.43
103,571.45
100 000.00
Packet Pg. 143
7.3.b
Edmonds Senior Center
Statement of Financial Position
December 31, 2019 and December 31, 2018
li?escription Line Unrestricted � TRestrlempocted 1 12I31/2019 I 12131l2098 rily Total Total+Change
,Assets
Current assets
Cash (Note 1)
1
263,598.79
15,725.91
279,324.70
205,005.74
74,318.9
Accounts receivable {Note 2)
2
19,272.00
0.00
19,272.00
19,411.36
(139.3
Inventory
3
26,560.00
0.00
26,560.00
26,560.00
0.0
Other assets (Note 3)
4
30,983.73
0.00
30,983.73
35,361.86
(4,378.1
Total current assets
5
340,414.52
16,725.91
356,140.43
286,338.96
69,801.4
Capital campaign assets
Cash (Note 1)
6
0.00
4,200,230.94
4,200,230.94
1,483,576.54
2,716,654.4
Pledges receivable
7
0.00
1,039,177.51
1,039,177.51
434,617.57
604,559.9
Total capital campaign assets
8
0.00
5,239,408.45
5,239,408.45
1,918,194.11
3,321,214.3
Property and equipment
Equipment & building improvements
9
107,821.50
0.00
107,821.50
341,365.01
(233,543.5
Construction in progress (pre -development)
10
3,487,085.68
0.00
3,487,085.68
631,055.34
2,856,030.3.
Accumulated depreciation
11
(55,820.49)
0.00
(55,820.49)
(182,828.48)
127,007.9!
Total property and equipment
12 1
3,539,086.69
0.00
3,539,086.69
789,691.87
2,749,494.8;
Total Assets
13 1
3,879,601,.21
6,256,134.36
9,134,636.67
2,994,124.94
0,140,610.6;
Liabilities and Net Assets
Current liabU ttos
Accounts payable & accrued expenses (Note 4)
14
8,615.24
0.00
8,615.24
69,772.27
(61,157,0,
Short term note
15
0.00
0.00
0.00
0.00
0.0(
Prepaid memberships
16
13,452.50
0.00
13,452.50
17,005.00
(3,552.5(
Accrued vacations
17
12,174.83
0.00
12,174.83
12,174.83
0.0(
Total current liabilities
18
34,242.57
0.00
34,242.57
98,962.10
(64,709.5;
Longterm liabilities
None
19
0.00
0.00
0.00
0.00
0.0(
Net assets (Note 5)
Beginning balance
20
960,856.82
1,934,316.02
2,895,172.84
1,566,570,09
1,328,602.7°
Net gain (loss) from operations
21
(29,524.84)
(75,000.00)
(104,524.84)
1,986.01
(106,510.8E
Net gain (loss from non -operating activities)
22
2,913,926.66
3,395,818.34
6,309,745.00
1,326,616.74
4,983,128.2E
Total net assets
23
3,845,258.64
5,255,134.36
9,100,393.00
2,895,172.84
6,205,220.1E
Total Liabilities & Net Assets
24
3,879,501.21
6,266,134.36
9,134,635.67
2 994,124.94 1
6,140 610,63
a
Page 1 of 6 Packet Pg. 144
7.3.b
Edmonds Senior Center
Notes to the Financial Statements
December 31, 2019 and December 31, 2018
Total j Total [ Change
Note 1
Cash
Checking/savings
1
296,952.66
15,725.91
312,678.57
75,505.75
237,172.8
RBC Wealth Management
2
(37,861.61)
4,200,230.94
4,162,369.33
1,610,141.53
2,552,227.8
Undeposited funds
3
4,052,74
0.00
4,052.74
2,520,00
1,532.7
Petty cash/advances
4
410.00
0.00
410.00
370.00
40.0
PayFal
5
45.00
0.00
45.00
45.00
0.0
Ameri nse Financial
6
0.00 1
0.00
0.00
0.00
0.0
Total
7
263,698.79 1
4,21 956.86
4 479 555.64
1,688,502.28
2,790,073.3
15,725.91 Cafe
4,200,230.94 Capital Campaign
Note 2
Accounts receivable
City of Edmonds
8
6,250.00
0.00
6,250.00
6,250.00
0.01
Snohomish County
9
12,500.00
0.00
12,500.00
12,500.00
0.01
Other receivables
10
522.00
0.00
522.00
661.36
139.31
Total
11
19,272.00
0.00
19,272.00
19,411.36
139.3i
Note 3
Other assets
Prepaid insurance
12
6,965.65
0.00
6,965.65
10,489.25
(3,523.61
Prepaid postage
13
217.01
0.00
217.01
62.70
154.3
Other prepaid Muses
14
23,801.07
0.00
23,801.07
24,809.91
(1,008.8,
1.Total
15
30 903.73
0.0Q
30 983.73
35 361.86
4 378.1
Note 4
Other liabilities
Payroll faxes
16
6,177.19
0.00
6,177.19
6,229.27
(52.OE
Payables
17
0.00
0.00
0.00
57,896.32
(57,896.3,
Prepaid rental deposits
18
0.00
0.00
0.00
2,230.00
(2,230.0(
Rental damage deposits
19
0.00
0.00
0.00
2,450.00
(2,450.0(
Sales tax payable
20
2,001.55
0.00
2,001.55
966.68
11034.81
Other federal taxes 1
21
436.50 1
0.00
1 436.50 1
0.00
436.5(
Total 1
22
8,615.241
0.00
8,616.241
00,772.27
61,157.0w
Note 6
Balance
Board
Net Change
Net Assets
Balance
Descri tion
12/31/2018
Transfers
Released
12/3112019
TemporarFly eee#rieted net assets
Reserves
23
0.00
0.00
0.00
0.00
0.0(
Subtotal - Oerating
24
U11
0.00
0.00
0.00
O.Qc
Capital campaign
Cash
25
1,483,576.54
0.00
5,870,908.53
(3,154,254,13)
4,200,230.94
Pledges
26
434,617.57
0.00
604,559.94
0.00
1,039,177.51
Cafe events
27 1
16,121.91
0.00
0.00
396.00
15,725.91
Subtotal - Non -operating
28
1,034,316.02
0.00
8,475 468.47
(3164 660.13)
6,266,134.3�
Subtotal - Temporarily orari restricted net assets
29
1,934,316A2
0.00
6,476,468.47
3,164,650.13,
6,255134.36
Unrestricted net assets
Unrestricted
30
960,856.82
0.00
(270,248.31)
3,164,660.13
3,845,258.64
Subtotal - Unrestricted net assets
31
960 856.82 1
0,00
270,240.31
3154,660.13 1
3,845,258.64
Total 1
32 1
2,896,172.84 1
0.00 1
6,206,220.16 1
0.001
0,100,393.00
a
Page 2 of 6 Packet Pg. 145
7.3.b
Edmonds Senior Center
Statement of Activities
For the Period Ending December 31, 2019
Line) Unrestricted I Temporarily I Grand
Public Support and Revenue from Operations
Contributions, Gifts & Grants
Membership dues
1
33,949.00
0.00
33,949.00
Government grants
2
150,000.00
0.00
150:000 DO
Other contributions, gifts & grants
3
215,861.55
0.00
215,861.55
Net assets released from restrictions
4
75,000.00
(75,000.00)
0.00
Total Contributions, Gifts & Grants
5
474 810.55
75,000.00
399,810.56
Program Service Revenue
Recreational
6
43,383.04
0.00
43,383.04
Health & Wellness
7
35,437.48
0.00
35,437 48
Total: Pr ram Service Revenue
8
78,820.52
0100
78,820.52
Other Revenue
Investment income
9
(243.98)
0.00
(243 98)
Rental income
10
4,712.49
0.00
4,71249
Fundraising events
11
112,787.03
0.00
112,787,03
Sale of inventory
12
174,207.88
0.00
174,207.88
Miscellaneous revenue
13
9,727.37
0.00
9,727,37
Total Other Revenue
94
301 190.79
0.00
301,190,79
Total Public Support and Revenue from Operations
15
054,821.86
(76,000.00)1
779,821.86
Expenses
Wages & Benefits
Wages & salaries
16
385,040.36
0.00
385,040.36
Payroll taxes
17
32,636.59
0.00
32,636.59
Medical benefits
18
19,039.79
0.00
19,039 79
Total Wages & Benefits
19
436 716.74
0.00
438 718.74
Supplies & Equipment
Office & operating supplies
20
28,665.93
0.00
28,665.93
Small tools & minor 2quipment
21
8,053.25
0.00
8,053.26
Total Su ties & Equipment
22
36,719.18
0.00
36 719.18
Services & Other Costs
Professional services
23
54,177.74
0.00
54,177.74
Communications
24
14,695.64
0.00
14,695.64
Travel
25
5,029.76
0.00
5,029.76
Advertising
26
887.33
0.00
887.33
Operating rentals & leases
27
109,912.94
0.00
109,912.94
Insurance
26
20,241.18
0.00
20,241.18
Utility services
29
23,189.76
0.00
23,189.76
Repairs & maintenance
30
11,298.81
0.00
11,298.81
Miscellaneous
31
154,503.69
0.00
154,503.69
Total Services & Other Costs
32
$93,936.06
0.00
393,936.85
Cost of Sales
33
0.00
0.00
0.00
De reciation
34
16,973,93
0.00
10,973.03
Total Expenses
35
884 346.70
0.00
884 346.70
10hange in net assets from operations 1 361 1 .. (29-524-8411 175,000.001_004,0f14
Non -Operational Gains (Losses):
Other non -operating gains (losses)
$7
0.00
(396.00)
(396.00)
Contributions restricted for capital campaign
38
0.00
6,475,468.47
6,475,468.47
Net assets released from restrictions
39
3,079,254.13
(3,079,254.13)
0.00
Ca ltal campaign ennnses
40
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0.00
j 165,327.47
Chan a In net assets from non -a retie activities
41
2,913 926.66
3,3%,818.34
6,309,746.00
Total change in net assets
Net assets, beginning of year
1.-.44,1,3,846.2158.64
42
43
2,884,401, 2
960,856.82
3,320,818.34
1,934,316.02
6,205,220.16
2,896,172.84
Net assets end of period
5,256134.36
9100,393.00
a
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Edmonds Senior Center
Statement of Activity for Budgeted Operations
For the Period Ending December 31, 2019
Description Lionel Dec Actuals I YTD Actuals l % of Trot 1 I YTD Budget) Variance 1
Public Support and Revenue from Operations
Contributions, Gifts & Grants
Membership dues
1
0.00
33,949.00
4.35%
36,000.00
(2,051.00)
Government grants
2
12,500.00
150,000.00
19.22%
150,000.00
0.00
Other contributions, gifts & grants
3
10,372.64
215,861.55
27.67%
144,500.00
71,361.55
Net assets released from restrictions
4
0.00
0.00
0.00%
0.00
0.00
Total Contributions, Gifts & Grants
5
22,872.64
399,810.55
51.24%
330,500.00
69,310.55
Program Service Revenue
Recreational
6
2,567.48
43,383.04
5.56%
54,000.00
(10,616.96)
Health & wellness
7
1,409.25
35,437.48
4.54%
39,000.00
3,562.52
Total Program Service Revenue
8
3,976.73
78,820.52
10.10°%
93,000.00
14,179.48
Other Revenue
Investment income
9
10.70
174.09
0.02%
600.00
(425.91)
Rental income
10
0.00
4,712.49
0.60%
9,000.00
(4,287.51)
Fundraising events
11
6,100.00
112,787.03
14.46%
80,500.00
32,287.03
Thrift store
12
17,985.22
174,207.88
22.33%
195,000.00
(20,792.12)
Miscellaneous revenue
13 1
210.60 1
9.727.37 1
1.25%
3,900.00
5,827.37
Total Other Revenue
14
24,306.52
301,608.86
38.66%
289,000.00
12,608.86
Total Public Support and Revenue from Operations
15
51,155.89
780,239.93
100.00%
712,500.00
67,739.93
Expenses
Wages & Benefits
Wages & salaries
16
30,019.04
385,040.36
49.35%
358,574.00
(26,466.36)
Payroll taxes
17
2,507.69
32,636.59
4.18%
29,738.00
(2,898.59)
Medical benefits
18
1,279.97
19,039.79
2.44%
22,868.00
3,828.21
Total Wages & Benefits
19
33,806.70
436,716.74
55.97%
411,180.00
25,536.74
Supplies & Equipment
Office & operating supplies
20
1,210.64
28,665.93
3.67%
36,000.00
7,334.07
Small tools & minor 2guipment
21
1,042.60
8,053.25
1.03%
1,500.00
6,553.25
Total Supplies & Equipment
22
2,253.24
36,719.18
4.71%
37,500.00
780.82
Services & Other Costs
Professional services
23
2,503.64
54,177.74
6.94%
42,000.00
(12,177.74)
Communications
24
1,210.62
14,695.64
1.88%
15,000.00
304.36
Travel
25
377.02
5,029.76
0.64%
1,500.00
(3,529.76)
Advertising
26
0.00
887.33
0.11 %
300.00
(587.33)
Operating rentals & leases
27
10,753.75
109,912.94
14.09%
103,881.00
(6,031.94)
Insurance
28
1,393.13
20,241.18
2.59%
24,900.00
4,658.82
Utility services
29
455.82
23,189.76
2.97%
14,700.00
(8,489.76)
Repairs & maintenance
30
126.96
11,298.81
1.45%
11,400.00
101.19
Miscellaneous
Program activity - trips, recognition, etc
31
325.71
8,662.35
1.11 %
15,600.00
6,937.65
Printing/public information
32
513.83
14,782.00
1.89%
18,000.00
3,218.00
Bank & merchant fees
33
783.51
10,019.16
1.28%
10,500.00
480.84
Taxes & licenses
34
463.39
4,111.23
0.53%
4,500.00
388.77
Other 135
1
815.55 1
15.532.77 1
1.99%1
13.950.00
1,582.77
Total Services & Other Costs
36
19,722.93
292,540.67
37.49%
276,231.00
16,309. 77
Total Expenses
37
55,782.87
765,976.59
98.17%
724,911.00
41,065.59
Chan a in Net Assets, Budgeted Operations 38 4,626.98 14,263.34 1 1.83% 12,411.00 26,674.34
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7.3.d
Financial Institution
Senior Center Bank Loan Comparison
Other
Investment Rate Loan Rate Loan Fees Fees Other
I
First Financial NW Bank
I
$ 2,000,000
Start at 1.68% CD Rate + 2%
$ 10,000
$1,500
Move all banking activity to FFNW
Cashmere Bank
$ 2,000,000
5 bps above LGIP
Floating, start at 4.75%
$1,000
Federally Taxable, no prepayment penalty
WaFd Bank option A
$ 2,000,000
2%
3.12%
$50K annually
$ 5,000
Prepayment fee that will cover the bank's loss incurred from prepayment
WaFd Bank option B
$ 2,000,000
1%
3.12%
$25K annually
$ 5,000
Prepayment fee that will cover the bank's loss incurred from prepayment
WaFd Bank option B
$ 2,000,000
0%
3.12%
M annually
$ 5,000
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7.3.e
AL
TERM SHEET
February 28, 2020
Farrell Fleming
Executive Director
Edmonds Senior Center dba
Edmonds Waterfront Center
220 Railroad Ave
Edmonds, WA 98020
Dear Farrell:
First Financial
Northwest Bank
First Financial Northwest Bank (FFNWB) is pleased to provide you with this Term Sheet to assist with the
construction of the Edmonds Waterfront Center. The following terms and conditions are for proposal
purposes only and do not constitute any form of loan approval.
TYPE OF CREDIT: (a) Line of Credit
(b) Term Loan
BORROWER: Edmonds Senior Center
LOAN AMOUNT: Not to exceed $2,000,000
PURPOSE OF LOAN: To assist with the construction of the Edmonds Waterfront Center.
COLLATERAL: Assignment of a Certificate of Deposit (CD) from the City of Edmonds
n-p-en.ed-at-FFN-W- -B for-the-loa-n-amo-u-nt
INTEREST RATE: The loan rate will be a 2.0% margin over the pledged CD rate from the
City of Edmonds. Any adjustment made to the term and rate of the
pledged CD, our Bank loan rate will continue to maintain a 2% margin.
TERM and AMORTIZATION: (a) Draws allowed on the line of credit until October 31, 2020.
(b) The loan balance at November 1, 2020 will be fully amortize over 7
years.
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REPAYMENT: (a) Monthly Interest payable on the line of credit.
(b) Monthly principal and interest when the loan is termed out.
To coincide with the principal balance during the term out, the pledged
CD will step down proportionately to the loan principal balance
beginning with November 1, 2020 and annually thereafter.
LOAN FEE: 0.5% of loan amount
207 wells Avenue S. Renton, WA 98057 I PO Box 1.1.30 Renton, VIA 98067 j Tel 425.687.4600
Member
FDIC
I Toil -tree 866.372.1200 ; www.ffnwb.uorn
12
i°r"r�'oeiz
Revised 8/24/15-hy/ss
Packet Pg. 157
7.3.e
Tta
First Financial
Northwest Bank
OTHER FEES: Other fees will include documentation and process of no more than
$1,500 and if our loan documents require outside counsel, these
attorney fees will be borne by the borrower.
COMPENSATING BALANCE
REQUIREMENT: It is customary for FFNWB to provide loan services to our depository
customers. City of Edmonds to bring in an additional $2MM in funds to
secure the loan.
In addition, Edmonds Senior Center to move all their operating bank
accounts to FFNWB.
FINANCIAL REPORTING: Borrower to provide audited financial statements on an annual basis
when completed.
OFFER EXPIRATION: March 31, 2020
This letter is not a commitment to lend funds, and shall not be construed as such. It is an initial outline
of rates, term and structure. First Financial Northwest Bank retains sole discretion to underwrite said
application in accordance with our guidelines and standards.
We appreciate the opportunity to make this proposal to you and hope it lays the foundation for a long
and mutually satisfactory relationship.
Sincerely,
Michael C. Lum
FVP-Commercial Banking Sales Manager
First Financial Northwest Bank
cc. Dalen Harrison, Chief Banking Officer
Daniel Hatch, Commercial Relationship Manager
207 Wells Avenue S. Renton, WA 98057 1 PO Box 1.1.30 Renton, WA 98067 I Tel 4MeiS37,4600
FDIC
Revised 8/24/15-hy/ss
Toll.-I'me 866.372A200 I vnvw.ffnwbtonn
EOwixounxo
LENDER
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7.3.e
.,
First Financial
Northwest Bank
The Equal Credit Opportunity Act (ECOA) prohibits from discrimination against credit applicants on the
basis of race, color, religion, national origin, sex, marital status, age (provided the applicant has the
capacity to enter into a binding contract); because all or part of the applicant's income derives from any
public assistance program; or because the applicant has in good faith exercised any right under the
Consumer Credit Protection Act. The federal agency that administers compliance with this law
concerning this creditor is: FDIC Consumer Response Center 2345 Grand Boulevard, Suite 100 Kansas
City, MI 64108.
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NOTICE: ORAL AGREEMENTS OR ORAL COMMITMENTS TO LOAN MONEY, EXTEND CREDIT, OR TO
FORBEAR FROM ENFORCING REPAYMENT OF A DEBT ARE NOT ENFORCEABLE UNDER WASHINGTON
LAW.
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I/WE HEREBY ACCEPT THIS TERM SHEET AS OUTLINED.
`o
a�
Signature Date g
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Farrell Fleming
Signature
Scott James
Executive Director — Edmonds Senior Center
Date
Finance Director —City of Edmonds
207 Wells Avenue S- Renton. WA 98057 1 PO Box 1.1.30 Renton, WA 98057 i Tel 42 z.687,460 i I Tall -Free 866.372.1200 i wwwJfnwb,corn
Member
FDIC 101MLNMIBDERIMU
LEN
Revised 8/24/15-hy/ss
Packet Pg. 159
7.3.f
Cashmere Valley Bank
Term Sheet
(For Discussion Purposes Only)
February 27, 2020
Re: Edmonds Senior Center (the "Borrower")
Thank you for the opportunity to propose the following structure for the Edmonds Senior Center
loan. Cashmere Valley Bank (the "Bank") has outlined general terms below for discussion
purposes only. The following terms represent a cash -secured transaction between the Bank and
the Edmonds Senior Center with the security pledged by the City of Edmonds, Washington (the
"City"). The terms assume and depend on the scenario that the City is legally permitted under the
statutes of the Revised Code of Washington to provide collateral in support of the Edmonds Senior
Center loan. Material changes to the security of the loan would void the following terms. All
terms are subject to credit approval and do not constitute a commitment to lend money.
1. Borrower: Edmonds Senior Center
2. Amount: up to $2,000,000
3. Tax Status: Federally Taxable
4. Purpose: The proceeds of the Loan will be used to provide construction financing for
the Borrower's capital project.
5. Maturity: December 1, 2027
6. Loan Description:
a. Interest Rate: The Loan would have a fully floating variable rate of interest equal
to the Wall Street Journal Prime Rate. Currently, that rate would
equal 4.75%. If the Wall Street Journal were to cease publishing the
Prime Rate, a supplanting publisher or alternative rate index would
be assigned. Interest would accrue on the outstanding principal
balance of the Loan. Interest would accrue on the basis of actual
days elapsed in a 365 day year.
b. Terms: The Loan would mature on December 1, 2027. Interest on the Loan
would be payable quarterly on each March 1, June 1, September 1
and December 1, beginning September 1, 2020 through and
including the Maturity Date or date of prior prepayment of the Loan.
Principal on the Loan would be payable quarterly on each March 1,
June 1, September 1 and December 1, beginning March 1, 2021
through and including the Maturity Date or date of prior prepayment
of the Loan.
Packet Pg. 160
7.3.f
Edmonds Senior Center
TERM SHEET
c. Security: The Loan would be secured with time deposits provided by the City
in support of the Borrower's Loan. The Bank would require that the
City maintains deposits with the Bank in an amount greater than or
equal to the then outstanding principal balance of the Loan.
d. Draws: The Loan would either be funded upfront or by draws made on the
Loan facility. Draws could be made from the closing date of the
Loan to October 30, 2020. At the close of the draw period, the Bank
would provide the Borrower an amortization schedule reflecting all
outstanding principal at that time. Draws could be made on any
business day in an amount greater than or equal to $25,000. Draw
proceeds would be wire transferred for the Borrower's benefit. For
same day funding, draw requests would need to be received and
confirmed by 11:OOAM.
7. Transferability: The Bank would hold the Loan with no intent to sell or transfer
8. Call Option: Should the spread between the Loan's interest rate and the underlying
security be less than 1.00%, the Loan would be called and all principal and
accrued interest would be due and payable immediately.
9. Prepayment: The Borrower may choose to prepay the Loan in whole or in part at any
time without penalty. The Bank would prefer ten (10) days advance notice
of any prepayment. Partial prepayment would be first applied to
outstanding accrued interest with the balance applied to reduce principal.
After a partial prepayment, the debt service schedule would be recalculated
as mutually agreed upon, in writing, by the Borrower and the Bank to reflect
either a reduction in the semiannual payment amount, or the earlier maturity
date of the Loan. Within seven (7) business days of prepayment, the Bank
shall provide to the Borrower and City a recalculated debt schedule.
10. Fees: A Loan Draw administration fee of $1,000 would be taken as a discount to
the first draw. No other fees would be charged by the Bank. The Borrower
would be responsible for all other costs of issuing the Loan.
11. Additional Terms: The City would be required to provide satisfactory documentation
showing their ability to pledge funds as collateral for the Loan. The City
would be responsible for all costs of obtaining the documentation. The
Loan documents would be in the standard forms customarily required by
the Bank for commercial funding and would include additional terms and
conditions not discussed above. The Borrower would provide is annual
financial report to the Bank during the period the Loan is outstanding and
held by the Bank. At the date of closing of the Loan, the financial condition
and credit of the Borrower and all other features of this transaction would
be as represented to the Bank without material adverse change. In the event
of adverse material changes in the credit worthiness of the Borrower,
including litigation involving or claims filed against the Borrower, any
Packet Pg. 161
7.3.f
Edmonds Senior Center
TERM SHEET
future commitment would terminate upon notice by the Bank. Any future
commitment would be non -assignable by the Borrower.
12. Approval: If selected to provide the financing, the Bank would review the Borrower's
most recent 5-years of financial information as part of the credit approval
process. The estimated time between being selected and credit approval is
3 weeks. Prior to closing, the Bank would require documentation from the
City and its attorney satisfying the legal requirements to provide collateral
accounts in support of the Borrower's project and to open and maintain the
collateral accounts with the Bank.
ORAL AGREEMENTS OR ORAL COMMITMENTS TO LOAN MONEY, EXTEND CREDIT,
OR TO FORBEAR FROM ENFORCING REPAYMENT OF A DEBT ARE NOT
ENFORCEABLE UNDER WASHINGTON LAW.
Respectfully,
CASHMERE VALLEY BANK
Authorized Representative:
Tom Brown
Vice President, Municipal Finance Manager
1400 112th Ave. SE, STE 100
Bellevue, WA 98004
(p) 425.688.3936
(f) 425.455.2494
tbrown@cvb.bank
Packet Pg. 162
7.3.g
,S WaFd Bank
Pete Sullivan
Vice President
425 Pike Street
Seattle, WA 98101
206-626-8111
pete.sulllvan@wafd.com
February 27, 2020
Scott James
Finance Director
City of Edmonds
121 Sth Ave North
Edmonds, WA 98020
scott.iames@edmondswa.gov
Regarding: $2,000,000 Draw to Term Loan
Dear Mr. James:
We enclose a summary of terms and conditions outlining the proposed terms under which Washington
Federal Bank (WA Fed Bank) may extend credit to the Edmonds Senior Center & City of Edmonds.
Please note that this is not a commitment to lend.
WA Fed Bank appreciates the opportunity to provide our financing proposal. Please call Pete Sullivan at
206-626-8111 to discuss any questions or comments you may have regarding our proposal. We look
forward to working with you.
Sincerely,
A
Pete Sullivan
Vice President
Packet Pg. 163
7.3.g
Edmonds Senior Center & City of Edmonds LS_
�Financing Proposal WaFd Bank
Parties to the Transaction:
BORROWER: Edmonds Senior Center & City of Edmonds (the "Borrower")
LENDER: Washington Federal Bank N.A. (the "Bank")
The Facility:
FACILITY: Draw to Term Loan (the "Credit Facility')
FACILITY AMOUNT: $2,000,000 (not to exceed)
CLOSING DATE: March 31, 2020 (estimated)
ADVANCES Advances under the Credit Facility during the Draw Period may be
requested on any banking day.
REPAYMENT/MATURITY: The Borrower must pay the Credit Facility in semi-annual payments of
accrued interest on June 1 and December 1, beginning 12/1/2020.
Draw Period
• The draw period is from Loan Closing to 12/1/2021.
• Principal payments are not required during the draw period
Term Loan Period
• The Term Loan Period is from 12/2/2021 to 12/1/2028.
• Principal payments on the Credit Facility shall be repaid
annually each year on December 1, beginning 12/1/2022.
The Credit Facility will mature, and all unpaid principal and interest will
be due and payable at maturity on December 1, 2028.
PREPAYMENT: The Borrower may prepay the Credit Facility at any time prior to
maturity with a prepayment fee. The prepayment fee shall be in an
amount sufficient to compensate the Bank for any loss incurred by it as
a result of the prepayment, including any loss arising from the
liquidation or reemployment of funds obtained by it to maintain the
funds used to purchase the Credit Facility.
INTEREST CALCULATION: All calculations of interest shall be made on a 30-day month and a 360-
day year.
1
Packet Pg. 164
7.3.g
SECURITY: The Credit Facility will be cash secured equal to the Credit Facility
commitment level ($2 million), to be held at a Bank controlled account.
CONVERSION TO TERM LOAN: On 12/2/2021, the balance of the Credit Facility will automatically
convert to a 7 year fully amortizing term loan, provided the Borrower is
not in default.
Fees and Expenses:
BANK ORIGINATION FEE: $50,000
LEGAL COUNSEL FEE: $5,000 — Hillis, Clark, Martin & Peterson
Rates:
INTEREST RATE: This rate is set and locked till closing.
• This fixed interest rate will be from closing till 12/1/2028.
Option A
• Line of Credit Interest Rate: 3.12% (taxable)
• Annual Fee: $50,000 due annually on April 15t, starting 4/1/2021.
• CD Rate: 2.00% (reset annually at 100bps over the base rate)
Option B
• Line of Credit Interest Rate: 3.12% (taxable)
• Annual Fee: $25,000 due annually on April 15t, starting 4/1/2021.
• CD Rate: 1.00% (reset annually — this is the base rate)
Option C
• Line of Credit Interest Rate: 3.12% (taxable)
• Annual Fee: $5,000 due annually on April 1", starting 4/1/2021
• CD Rate: 0%
EXPIRATION: This proposal letter shall automatically expire on March 31, 2020.
Covenants and Financial Reporting Requirements:
COVENANTS: Usual and customary for transactions of this type.
REPORTING REQUIREMENTS: The Borrower shall provide the following information and statements in
form and content acceptable to the Bank:
(a) Within 270 days after the close of each financial year of the
Borrower, the complete audited financial statements of the
Borrower.
2
JA
EDMONDS
W�kerfronk Center
US WaFd Bank
Packet Pg. 165
7.3.g
Description of Basic Terms and Conditions
DOCUMENTATION: Documentation will be usual and customary for transactions of this
type, including:
(a) A copy of the Resolution passed by the Council/Board authorizing
the issuance of the Credit Facility;
(b) A receipt of the original signed Note or Bond at closing;
(c) The resolution or financing/bond purchase agreement
("Agreement"), prepared by bond counsel and subject to approval
by Bank Counsel.
i. The Agreement will include, but is not limited to, the terms
and conditions outlined herein, as well as provisions that
are customary and standard with respect to conditions
precedent, representations and warranties, covenants,
events of default and remedies;
(d) An unqualified legal opinion of nationally recognized bond counsel,
in form and substance acceptable to Bank and its legal counsel that:
i. The resolution and all documents related to the Credit
Facility have been properly adopted, authorized and
executed; and
ii. The resolution and all documents related to the Credit
Facility constitute a legally binding obligation of the
Borrower and enforceable according to their terms (subject
to standard exceptions).
W. Opinion of counsel that the term portion of the loan under
the revolving line of credit option will be treated in parity
with all other senior lien holders at the time of conversion.
EVENTS OF DEFAULT: Usual and customary in transactions of this type including, without
limitation the following:
(a) Nonpayment of principal, interest, fees or other amounts; or a
(b) Failure to perform or observe covenants/reporting requirements set
forth in the loan documentation;
(c) The Borrower must maintain a debt rating of Al or comparable.
Description of the Process:
THE PROPOSAL: This summary of terms is not a commitment. It represents a willingness
on the part of the Bank to seek approval to provide the commitment
indicated herein and consummate a transaction based on the terms and
conditions outlined in the proposal and is subject to:
(a) Final credit approval (see "Credit Process" below),
(b) Such any due diligence as Bank may require, and
(c) Agreement as to all final terms and conditions and satisfactory
documentation thereof (including satisfactory legal opinions).
3
JA
EDMONDS
W�kerfronk Center
US WaFd Bank
Packet Pg. 166
7.3.g
CREDIT PROCESS: The credit process will take approximately 4-weeks from the point at
which the Bank is officially awarded the transaction and has in its
possession all materials necessary to undertake a full credit analysis.
Washington Federal is a Seattle based, FDIC insured financial institution
with total assets in excess of $16 billion. Washington Federal and
assigned contacts have specific experience in lending to governmental
issuers.
Contacts:
BANK: Washington Federal Bank N.A.
Pete Sullivan
425 Pike Street
Seattle, WA 98101
206-626-8111
pete.sullivan@wafd.com
BANK COUNSEL: Hillis Clark Martin & Peterson P.S.
Brandon Pond
999 Third Avenue, Suite 4600
Seattle, Washington 98104
206.470-7623
brandon.pond@hcmp.com
ement by the Borrower:
By signing below, the Borrower agrees to engage the Bank to provide
the Credit Facility pursuant to the terms and conditions stated in this
proposal, including the Borrower's responsibility for the Bank's legal
fees even if closing & funding does not occur.
Please evidence your agreement with the foregoing by signing and
returning a copy of this document to the Bank.
Accepted and Agreed to:
Edmonds Senior Center & City of Edmonds
Signature:
Printed Name:
EDMONDS
W�kerfronk Center
4
Date:
US WaFd Bank
Packet Pg. 167
7.3.g
Disclosure:
The transaction contemplated by this term sheet is an arm's length, commercial transaction between you and the
Bank, in which the Bank (i) is acting solely as a principal and for its own interest; (ii) is not acting as a municipal
advisor or financial advisor to you; (iii) has no fiduciary duty pursuant to Section 15B of the Securities Exchange Act
of 1934 to you with respect to the transaction contemplated hereby and the discussions, undertakings and
procedures leading thereto; and (iv) is not recommending that you take any action with respect to the transaction
contemplated by this term sheet, and before taking any action with respect to the contemplated transaction, you
should discuss the information contained herein with your own legal, accounting, tax, financial and other advisors,
as it deems appropriate.
The only obligations the Bank has to you with respect to the transaction contemplated hereby are set forth in this
term sheet. If you would like a municipal advisor in this transaction that has legal fiduciary duties to you, you are
free to engage a municipal advisor to serve in that capacity. This term sheet is provided to you pursuant to and in
reliance upon the "bank exemption" provided under the municipal advisor rule of the Securities and Exchange
Commission, Rule 15Ba1-1 etseq.
This Term Sheet is not a commitment to lend, either expressed or implied, and does not impose any obligation
on WA Fed. This Letter is merely a non -binding indication of interest in the referenced loan transaction. No oral
agreement, past or future action, or course of conduct in relation to the referenced loan transaction, except by
the mutual execution and delivery of the final loan agreement, will give rise to any obligation on the part of the
parties.
ORAL AGREEMENTS OR ORAL COMMITMENTS TO LOAN MONEY, EXTEND CREDIT, OR TO FORBEAR FROM
ENFORCING REPAYMENT OF A DEBT ARE NOT ENFORCEABLE UNDER WASHINGTON LAW.
5
EDMONDS
'Neterkont Center
US WaFd Bank
Packet Pg. 168
8.1
City Council Agenda Item
Meeting Date: 03/3/2020
Resolution adopting Council Rules of Procedure and updating the Council Code of Conduct
Staff Lead: Council/Laura Johnson
Department: City Council
Preparer: Maureen Judge
Background/History
In 2013, the City Council passed Resolution No. 1295, which adopted Robert's Rules of Order as its
parliamentary authority for the conduct of City Council meetings. In December 2013, the Council passed
Resolution No. 1306 adopting a new Code of Conduct and in June 2015, the Council approved a new
Code of Ethics.
Staff Recommendation
Direct staff to draft a resolution adopting updated Council rules of procedure/code of conduct for
adoption at a future meeting.
Narrative
In 2013, the City Council adopted Robert's Rules of Order via Resolution No. 1295 as its parliamentary
authority for the conduct of City Council meetings. Because Resolution No. 1295 is limited to
parliamentary procedure in the context of Council meetings, such rules do not address many other
processes and procedures used by the City Council for the conduct of Council business. It is proposed
that a more comprehensive set of rules would provide greater clarity and understanding about the roles,
rights, and responsibilities of City Councilmembers in the conduct of city business.
The draft rules encompass detailed information about Council organization, duties of officers, filling a
Council vacancy, agenda preparation, appointment of Council members, council meetings, the consent
agenda, public testimony, conduct, council representation, etc. They are submitted for the Council's
review and discussion to see if such rules could better assist in the orderly conduct of Council business.
In tandem with the updates to the rules and procedures, Councilmember Laura Johnson has revised the
Code of Conduct for the Edmonds City Council to include language that addresses appropriate
communications between Council to staff, the general public, and to fellow Councilmembers; the
Council is asked to review these updates.
Attachments:
Resolution 1295
Resolution 1306 Code of Conduct
CODE—OF—ETHICS-1
DRAFT Council Rules of Procedure/Code of Conduct
Resolution XXXX Council Rules
Packet Pg. 169
8.1.a
RESOLUTION OF i OF OF r • r
WASHINGTON, REPEALING RESOLUTION NO.
RULES OF PROCEDURE• r OF •
ADOPTING`#: OF ORDER it i
THE CITY • OF "i r '
WHEREAS, the city council adopted Resolution No.- 292 in 1974, which adopted rules of
procedure for conduct of council meetings; and
WHEREAS, it has been recommended that thecitycouncil use Robert's Rules of Order
with modifications identified by the city council, now therefore,
Section 1. REPEALERResolution No. 292 is hereby repeale&
Section
ii • OF O ,. council•v adopts Robert'sof
Order Newly Revised, 1 11h Edition,official rules forconducting •meetings.
councila official serving as parliamentarian should consult this versionof
Robert's Rules when asked to provide guidance on a procedural question. City council members
wishing to use a shorter version of Robert's Rules for their own convenience should use Robert's
Rules of Order In Brief, but the council does not recognize this volume as an authority nor as the
Section 1 MODIFICATIONS TO ROBERT'S RULE& The city council hereby adopts the
following modifications to the Robert's Rules of Order Newly Revised, 11 ffi Edition:
1. Contrary to the'** footnote on Page 35 and first bullet point on page 488, motions before
the city council must be seconded.
2. Contrary to page 43, line 23 of Robert's Rules of Order, the Mayor participates in discussion
and debate only with the permission of the Council and does not make motions. Tiebreaker
votes by the Mayor will be as provided by Washington State law.
SectionR r. Any matter of order or procedure n• • - • by
modifications •rth in this resolution shall be - •-■ by presiding pursuant to state
law, city ordinance, and Robert's Rules of Order Newly Revised, 11' edition (in that order of
priority),and advice of •
Packet Pg. 170
Section 5. EFFECTIVE DATE. Robert's Rules of Order as modified in Section 3 wiIJic-thr.
• rules • procedure for the conduct of council meetings effective August 6, 2013.
CITY OF EDMONDS
00,
—ap-�
MAYOR, DAVID O. EARLING
. ......... . .
CITY CLERK, SAND RA CHASE
FILED WITH THE CITY CLERK: 07-12-2013
PASSED BY THE CITY COUNCIh 07-16-2013
RESOLUTION NO. 1295
I Packet Pg. 171
RESOLUTION NO: 1306
A RESOLUTION OF THE EDMONDS CITY COUNCIL IMPLEMENTING A CODE OF CONDUCT
FOR THE MAYOR, COUNCILMEMBERS, AND ALL MEMBERS OF CITY BOARDS,
COMMISSIONS, COMMITTEES, OR WORK GROUPS.
WHEREAS, the City Council finds that City business should be conducted publicly, in an atmosphere of respect
and civility,
NOW, THEREFORE, BE IT RESOLVED, the following Code of Conduct is adopted and shall apply to the Mayor,
City Councilmembers, and members of all City Boards, Commissions, or work groups.
In the course of their duties, all group leaders will:
1) provide all members a fair opportunity to participate,
2) not permit any member to dominate proceedings or intimidate other members, and
3) not permit any disrespectful behavior toward participants.
In the course of their duties, all participants, including leaders, will:
1) respect the individual talents and contributions of others,
2) avoid offensive comments and behavior,
3) avoid intimidating comments and behavior,
4) listen courteously and attentively,
5) conduct public business in an open and transparent manner,
6) assist leaders in ensuring fair treatment of all members, and
7) assist leaders in controlling disrespectful or intimidating behavior.
When speaking officially, all leaders and members will respectfully convey the position of their group. When
speaking personally, all leaders and members will disclose that their comments are their own, and not made as a
representative of their group.
This Resolution shall take effect immediately upon its adoption.
Adopted this 10th of December, 2013.
ATTESTI -NTICA
CITY C K, SCOTT PASSEY
FILED WITH THE CITY CLERK: December 6, 2013
PASSED BY THE CITY COUNCIL: December 10, 2013
RESOLUTION NO: 1306
Packet Pg. 172
8.1.c
CODE OF ETHICS
The purpose of the Edmonds Code of Ethics is to strengthen the quality
of government through ethical principles which shall govern the conduct
of elected officials and appointed citizen volunteers serving in an official
capacity (i.e. Boards and Commissions).
We shall:
• Be dedicated to the concepts of effective and democratic government.
• Affirm the dignity and worth of the services rendered by government and
maintain a sense of social responsibility.
• Be dedicated to the highest ideals of honor and integrity in all public and
personal relationships.
• Recognize that the chief function of local government at all times is to serve
the best interest of all the people.
• Keep the community informed on municipal affairs and encourage
communications between the citizens and all municipal officers. Emphasize
friendly and courteous service to the public and each other; seek to improve
the quality of public service, and confidence of citizens.
• Seek no favor; do not personally benefit or profit by confidential information
or by misuse of public resources.
• Conduct business of the city in a manner which is not only fair in fact, but
also in appearance.
Approved by the Edmonds City Council on 06-02-2015.
Packet Pg. 173
Exhibit A - COUNCIL RULES OF PROCEDURE
8.1.d
COUNCIL RULES OF PROCEDURE
TABLE OF CONTENTS
SECTION 1. AUTHORITY
1.1 Intent of Policies............................................................................................ 1
1.2 EffectMaiver of Rules.................................................................................... 1
1.3 Footnotes and References............................................................................. 1
SECTION 2. COUNCIL ORGANIZATION
2.1 Oath of Office................................................................................................. 1
2.2 Election of Council President and Council President Pro Tern ....................... 1
2.3 Duties of Officers............................................................................................ 2
2.4 Appointments to Boards and Commissions.................................................... 3
2.5 Filling a Council Vacancy............................................................................... 3
SECTION 3. AGENDA PREPARATION
3.1 Role of City Clerk............................................................................................4
3.2 Placement of Items on the Agenda.................................................................4
3.3 Format for Agenda Memos..............................................................................4
3.4 Agenda Item Priority.......................................................................................4
3.5 Readings for Ordinances.................................................................................5
SECTION 4. CONSENT CALENDAR
4.1 Establishment of Consent Calendar............................................................... 5
4.2 Adoption of Consent Calendar....................................................................... 5
4.3 Removal of Item from Consent Calendar....................................................... 5
SECTION 5. COUNCIL MEETINGS
5.1
Open Public Meetings................................................................................. 5
5.2
Meeting Cancellation....................................................................................6
5.3
Regular Meetings.........................................................................................6
5.4
Forms of Address.........................................................................................7
5.5
Seating Arrangement...................................................................................7
5.6
Quasi -Judicial Items.....................................................................................7
5.7
Council Committees.....................................................................................7
5.8
Executive Sessions..................................................................................... 8
5.9
Special Meetings......................................................................................... 8
5.10
Emergency Meetings................................................................................. 9
5.11
Meeting Place............................................................................................ 9
Packet Pg. 174
Exhibit A - COUNCIL RULES OF PROCEDURE
8.1.d
5.12 Notice of Meetings, Public Hearings.......................................................... 9
5.13 Quorum...................................................................................................... 9
5.14 Attendance, Excused Absences..................................................................9
5.15 Role of Clerk................................................................................................9
SECTION 6. COUNCIL CONDUCT
6.1 Conduct during Public Meetings................................................................... 10
6.2 Conduct with Fellow Councilmembers......................................................... 11
6.3 Conduct with City Staff..................................................................................11
6.4 Conduct with Council Legislative Assistant...................................................12
6.5 Conduct with Board, Committees, and Commissions....................................12
6.6 Conduct via Electronic and Voice Mail..........................................................13
6.7 Compliance and Enforcement.......................................................................13
SECTION 7. PUBLIC TESTIMONY
7.1 Regular Meetings.........................................................................................
14
7.2 Group Representation..................................................................................
14
7.3 Quasi -Judicial Items......................................................................................14
7.4 Recognition by Chair.....................................................................................14
7.5 Decorum........................................................................................................14
7.6 Identification of Speakers..............................................................................15
7.7 Instructions for Speakers...............................................................................15
7.8 Rules for Public Hearings.............................................................................15
7.9 Donation of Speaking Time...........................................................................15
SECTION 8. MOTIONS
8.1 Voice Votes...................................................................................................15
8.2 Motions that do not Receive or Require Seconds.........................................15
8.3 Tie Votes......................................................................................................
15
8.4 Nature of Motion............................................................................................15
8.5 Request for Written Motions..........................................................................15
8.6 Discussion Following a Motion.....................................................................
15
8.7 Council Consensus......................................................................................
16
8.8 Withdrawal of Motions..................................................................................
16
8.9 Motion to Table..............................................................................................16
8.10 Motion to Postpone to a Time Certain........................................................
16
8.11 Motion to Postpone Indefinitely...................................................................16
8.12 Motion to Call for the Question..................................................................
16
8.13 Motion to Amend........................................................................................
16
8.14 Repetition of the Motion Prior to Voting .....................................................
16
8.15 Voting.........................................................................................................
16
8.16 Recusal......................................................................................................
16
8.17 Silence and Abstention...............................................................................
16
8.18 Prohibition of Voting by Proxy....................................................................
17
8.19 Close of Discussion....................................................................................
17
8.20 Motion to Reconsider.................................................................................
17
ii
Packet Pg. 175
Exhibit A — COUNCIL RULES OF PROCEDURE
8.1.d
8.21 Questions of Interpretation......................................................................... 17
SECTION 9. ITEMS REQUIRING FOUR VOTES...............................................17
SECTION 10. COUNCIL REPRESENTATION
10.1 Expression of Personal Opinion..................................................................17
10.2 Support of Official Positions.......................................................................17
10.3 Non -City Meetings and Events....................................................................17
10.4 Correspondence..........................................................................................17
10.5 Use of City Resources.................................................................................18
10.6 Controversial Communications................................................................... 18
10.7 Direction to Staff..........................................................................................18
SECTION 11. SUSPENSION AND AMENDMENT OF RULES
11.1 Suspension of Rules...................................................................................18
11.2 Amendment of Rules...................................................................................18
Packet Pg. 176
8.1.d
Exhibit A — COUNCIL RULES OF PROCEDURE
Section 1. Authority.
1.1 These rules constitute the official rules of procedure for the Edmonds City
Council. In all decisions arising from points of order, the Council shall be
governed by the current edition of Robert's Rules of Order," a copy of which is
maintained in the City Council Office.
1.2 These rules of procedure are adopted for the sole benefit of the members of the
City Council to assist in the orderly conduct of Council business. These rules of
procedure do not grant rights or privileges to members of the public or third
parties. Failure of the City Council to adhere to these rules shall not result in any
liability to the City, its officers, agents, and employees, nor shall failure to adhere
to these rules result in invalidation of any Council act.
1.3 Any provision of these rules of procedure that is footnoted with a citation to the
Revised Code of Washington or the Edmonds City Code is included here for
ease of reference only and is not intended to be adopted as a rule herein
because it already constitutes governing law. Likewise, any conflict between
such a provision and the law cited in the footnote shall be resolved in favor of the
law cited in the footnote. Provisions herein that are not footnoted with a citation to
the Revised Code of Washington or the Edmonds City Code have been adopted
by city council resolution as the council's procedural rules and may be amended
at any time by subsequent resolution.
Section 2. Council Organization.
2.1 New Councilmembers shall be sworn in by a judge, the Mayor, or the City Clerk
2.2 Election of Council President and Council President Pro Temporel.
A. The Council shall elect a Council President and Council President Pro
Tem for a one-year term. No one shall serve as Council President or
Council President Pro Tem two years in a row.
B. Selection of the Council President is a shared responsibility. It is
understood that it is based on seniority. A list shall be updated each year
that shows succession. Selection will be based upon the following
principles:
ECC 1.02.031
No one should serve as Council President or Pro Tem in the same
year they are running for an elected position.
One must have served as Council President Pro Tem a minimum of
one year. Everyone should have the experience of serving as Council
President Pro Tem.
Packet Pg. 177
Exhibit A — COUNCIL RULES OF PROCEDURE
8.1.d
3. Serving as Council President Pro Tem does not mean automatic
succession to Council President.
4. No one should serve as Council President more than once per each
election cycle.
5. Anyone who chooses not to be Council President or Council President
Pro Tem may opt out of the responsibility.
6. The council may choose among candidates who have equal seniority.
C. The election of the Council President shall be conducted by the City Clerk.
No one Councilmember may nominate more than one person for a given
office until every member wishing to nominate a candidate has an
opportunity to do so. Nominations do not require a second. The Clerk will
repeat each nomination until all nominations have been made. When it
appears that no one else wishes to make any further nominations, the
Clerk will ask again for further nominations and if there are none, the Clerk
will declare the nominations closed. A motion to close the nominations is
not necessary. After nominations have been closed, voting for Council
President takes place in the order nominations were made.
Councilmembers will be asked to vote by a raise of hands. As soon as a
nominee receives a majority vote (four votes), the Clerk will declare
him/her elected. No votes will be taken on the remaining nominees. If
none of the nominees receives a majority vote, the Clerk will call for
nominations again and repeat the process until a single candidate
receives a majority vote. The same process is conducted for the election
of the Council President Pro Tem.
C. A super majority vote (5) shall be required to approve a motion to remove
the Council President from office for cause.
2.3 Duties of Officers
A. The Mayor shall be the Presiding Officer at all Council Meetings except
Council Committee Meetings. In the absence of the Mayor, the Council
President shall become Mayor Pro Tem and act as the Presiding Officer,
performing the duties and responsibilities with regard to conduct of
meetings and emergency business. In the absence of both the Mayor and
the Council President, the Council President Pro Tem shall act as a
temporary Presiding Officer.
B. It shall be the duty of the Presiding Officer to:
1. Call the meeting to order.
2. Keep the meeting to its order of business.
3. Control discussion in an orderly manner.
a. Give every Councilmember who wishes an opportunity to
speak when recognized by the chair.
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b. Permit audience participation at the appropriate times.
C. Require all speakers to speak to the question and to observe
Robert's Rules of Order.
4. State each motion before it is discussed and before it is voted
upon.
5. Put motions to a vote and announce the outcome.
C. The Presiding Officer shall decide all questions of order, subject to the right
of appeal to the Council by any member.
2.4 Appointments to Boards and Committees2
The Council President shall appoint Councilmembers to Council subcommittees
and outside boards and committees that are not otherwise specified or governed
by other rules. Prior to appointment, the Council President shall solicit interest
from Councilmembers for their preferred appointments. The Council President
shall then circulate the final appointment list to the Council at least seven (7)
days prior to appointment. The Council President shall make his or her
appointments as soon as practicable, following election of the Council President.
2.5 Filling a Council Vacancy
A. If a vacancy occurs in the office of Councilmember, the Council will follow
the procedures outlined in the Revised Code of Washington3. In order to
fill the vacancy with the most qualified person available until an election is
held, the Council will widely distribute and publish a notice of the vacancy
at least two weeks in advance, the procedure by which the vacancy will be
filled, and an application form.
B. The Council will draw up and approve an application form to aid the
Council's selection of the new Councilmember.
C. Those candidates selected by Council will be interviewed by the Council
during a regular or special Council meeting open to the public. The order
of the interviews will be determined by drawing the names; in order to
make the interviews fair, applicants will be asked to remain outside the
Council Chambers while other applicants are being interviewed.
Applicants will be asked to answer questions posed by each
Councilmember during the interview process. The interview process will
be designed to be fair and consistent. Since this is not a campaign,
comments about other applicants will not be allowed.
D. The Council may recess into executive session to discuss the
qualifications of all candidates. Nominations, voting and selection of a
2 ECC 1.02.031(B)
3 RCW 42.12.070
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person to fill the vacancy will be conducted during an open public meeting
Section 3. Agenda Preparation.
3.1 Under the direction of the Council President and Mayor, the City Clerk will
prepare an agenda for each Council Meeting specifying the time and place of the
meeting and setting forth a brief general description of each item to be
considered by the Council. The agenda is subject to review and/or modification
by the Council President.
3.2 An item for a Council meeting may be placed on the agenda by any of the
following methods:
A Majority vote or consensus of the Council.
B. By any two Councilmembers, in writing or with phone confirmation, no
later than 12:00 (noon) five days prior to the meeting. For example, an
agenda memo should be submitted by Thursday at noon for a Tuesday
meeting. The names of the requesting Councilmembers shall be set forth
on the agenda.
C. By the Mayor or designee.
C. By the Council President or Council President Pro Tern when acting in the
absence of the Council President.
D. The Council President will make every effort to place an item proposed by
two or more Councilmembers on an agenda. If time is not available for the
requested date, it shall be placed on the next available agenda.
3.3 Agenda memos shall be in a standard format. The Mayor shall determine the
format.
3.4 Agenda items will generally be prioritized in the following order of importance: 1)
joint meetings or presentations involving outside agencies; 2) items scheduled for
statutory compliance; 3) advertised public hearings; 4) continued items from a
prior meeting; and 5) items scheduled for convenience, such as those involving
outside consultants.
3.5 Ordinances scheduled for Council action will generally receive three readings
(with the exception of items that have had a public hearing before the Planning
Board).
A. The first reading will be the scheduling of the item on the Council
Extended Agenda by title or subject. If reasonably possible the item
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should be listed on the Extended Agenda at least two weeks prior to the
second reading. The Council President may authorize exceptions for items
of an emergency or unexpected nature requiring immediate action. The
applicable portion of the Council Extended Agenda will be appended to
the meeting agenda and distributed and posted along with the agenda.
B. The second reading will be scheduled for review and discussion by the full
City Council or a Council Committee. Items of a minor or routine nature
may bypass this meeting and be scheduled directly to a Consent
Calendar. In such cases Council shall by motion, waive the second
reading as part of the adopting motion.
C. The third reading will be Council review and action at a subsequent
meeting.
Section 4. Consent Calendar.
4.1 The Mayor, in consultation with the Council President, shall place matters on the
Consent Calendar which: (a) have been previously discussed by the Council, or
(b) based on the information delivered to members of the Council, by the
administration, can be reviewed by a Councilmember without further explanation,
or (c) are so minor or routine in nature that passage is likely.
4.2 The motion to adopt the Consent Calendar shall be non -debatable and have the
effect of moving to adopt all items on the Consent Calendar.
4.3 Since adoption of any item on the Consent Calendar implies unanimous consent,
any member of the Council shall have the right to remove any item from the
Consent Calendar. Councilmembers are given an opportunity to remove items
from the Consent Calendar after the motion is made and seconded to approve
the agenda. If any matter is withdrawn, the Presiding Officer shall place the item
at an appropriate place on the agenda for deliberation at the current or future
Council Meeting.
Section 5. Council Meetings.
5.1 All Council Meetings shall comply with the requirements of the Open Public
Meetings Act4. All Regular Meetings, Committee Meetings, and Special Meetings
of the Council shall be open to the public. A Council Meeting is defined as a
properly noticed meeting in which a quorum of the Council transacts official City
business as defined by the OPMA. Meetings under the OPMA require an
agenda, public notice, and an official record in the form of meeting minutes.
Meetings attended by Council members which do not involve the transaction of
city business are not considered meetings under the Act. If a quorum of Council
4 RCW 42.30
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members attend such meetings, they are encouraged to sit separately, refrain
from discussing city business, and participate as passive observers.
5.2 Any Council Meeting may be canceled by a majority vote or consensus of the
Council. The Council President may cancel a Council Meeting for lack of agenda
items.
5.3 Regular Meetings5 of the city council shall be held on the first, third, and fourth
Tuesdays of every month, at 7:00 p.m. Regular meetings of the city council shall
be held in the Council Chambers, Public Safety Complex, 250 Fifth Avenue N.,
Edmonds, Washington. Council meetings shall adjourn no later than 10:00 p.m.
on the day initiated unless such adjournment is extended by an affirmative vote
of a majority of the council as a whole plus one.
A. Order of Business for Regular Meetings. The order of business shall
generally be as follows:
Regular Meeting (7:00 p.m.)
1. Call to Order, Flag Salute
2. Land Acknowledgment
3. Roll Call
4. Approval of the Agenda
5. Presentations
6. Public Comment
7. Approval of the Consent Agenda
8. Action Items: The following procedures shall be used:
• Introduction of item by Presiding Officer
• Presentation by staff
• Public Hearings, if any noticed
• Council motion to move adoption of legislation
• Council discussion and possible action
9. Study Items: The following procedure shall be used:
• Staff Presentation
• Council discussion
10. Mayor's Comments
11. Council Comments
12. Executive Session, if needed
13. Adjournment
5.4. At all meetings, the Mayor shall be addressed as "Mayor (surname)." The
Council President shall be addressed as "Council President (surname)."
Members of the Council shall be addressed as "Councilmember (surname)."
s ECC 1.04.010(A)
rel
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5.5. At all Meetings, the Mayor shall sit in the Presiding Officer's seat, and the Council
President shall sit at the right hand of the Mayor. Other Councilmembers are to
be seated in a manner acceptable to Council. If there is a dispute, seating shall
be in position order.
5.6 Prior to commencement of discussion of a quasi-judicial item, the Chair will ask if
any Councilmember has a conflict of interest or Appearance of Fairness Doctrine
concern which could prohibit the Councilmember from participating in the
decision -making process. If it is deemed by the Councilmember, in consultation
with the City Attorney, that it is warranted, the Councilmember should step down
and not participate in the Council discussion or vote on the matter. The
Councilmember shall leave the Council Chambers while the matter is under
consideration.
5.7 Council Committees6. The City Council shall have the following Standing
Committees: Finance ("FIN"); Parks and Public Works ("PPW"); Public Safety,
Planning and Personnel ("PSPP"). Regular meetings of the city council standing
committees shall be held on the second Tuesday of every month at 7:00 p.m.
Regular meetings of the City Council Committees shall be held concurrently in
the following three rooms of the Public Safety Complex, 250 Fifth Avenue N.,
Edmonds, Washington: (1) PPW shall be held in the Council Chambers; (2) FIN
shall be held in the Jury Meeting Room; and (3) PSPP shall be held in the Police
Training Room. Council committee meetings shall adjourn no later than 10:00
p.m. on the day initiated unless both members of the committee vote to extend
the meeting. The audio from City Council Committee meetings shall be recorded,
posted online, and bookmarked to allow easy access to portions of the audio
recording that correspond with each item on the Committee's agenda.
A. Business items considered by a city council committee should only be
forwarded to the city council consent agenda with the unanimous consent of
the committee members.?
B. Committee business items that have not received unanimous support of the
committee to be forwarded to the consent agenda may be discussed at a
forthcoming committee meeting if additional committee work is likely to
produce unanimity. Alternatively, the council president may place the item on
a future council agenda for further deliberation and/or action by the city
council.$
C. The council president shall be a nonvoting ex-officio member of all council
committees, except when a regular committee member is absent, in which
case the council president may vote. When a committee chair is absent, the
6 ECC 1.04.010(B)
ECC 1.04.050(A)
'ECC 1.04.050(B)
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other regular committee member shall serve as the committee chair.9
D. The mayor and council members from other committees may attend
committee meetings of which they are not members and may join the
discussion and ask questions about a committee business item if they have
been present during the entire discussion of that business item; provided, that
only committee members, or the council president when substituting for an
absent committee member, may vote on committee business. Presence of a
quorum of the city council at a committee meeting shall not change the
character of the meeting from a committee meeting to a city council
meeting.10
5.8 The Council may hold Executive Sessions or Closed Sessions from which the
public may be excluded, for those purposes set forth in the Revised Code of
Washington". Before convening an Executive Session, the Presiding Officer
shall announce the purpose of the Session and the anticipated time when the
Session will be concluded. Should the Session require more time, a public
announcement shall be made that the Session is being extended.
Councilmembers should keep confidential all written materials and verbal
information provided to them during Executive Sessions, to ensure that the City's
interests are not compromised. Councilmembers should refrain from taking notes
in Executive Session because such records may be subject to public disclosure,
thereby compromising the confidential nature of the matters discussed.
Confidentiality also includes information provided to Councilmembers outside of
Executive Sessions when the information is considered to be exempt from
disclosure under the Revised Code of Washington. If a Councilmember
unintentionally discloses Executive Session discussion with another party, that
Councilmember shall make full disclosure to the Mayor and/or the City Council in
a timely manner as soon as the error is discovered.
5.9 Special Meetings12 may be held by the Council subject to notice requirements
prescribed by State law. Special Meetings may be called by the Council
President, Mayor, or any four members of the City Council by written notice
delivered to each member of the Council at least twenty-four hours before the
time specified for the proposed meeting. The notice of such Special Meetings
shall state the subjects to be considered, and no subject other than those
specified in the notice shall be considered. The order of business for Special
Meetings shall generally follow Section 5.3A.
5.10 An Emergency Meeting13 is a special Council meeting called without the 24-
hour notice. It deals with an emergency involving injury or damage to persons or
9 ECC 1.04.050(C)
10 ECC 1.04.050(D)
" RCW 42.30.110 and RCW 42.30.140
12 RCW 42.30
" RCW 42.30
N.
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property or the likelihood of such injury or damage, when time requirements of a
24-hour notice would make notice impractical and increase the likelihood of such
injury or damage. Emergency meetings may be called by the Mayor or the
Council President with the consent of a majority of Councilmembers. The
minutes will indicate the reason for the emergency.
5.11 Special Meetings and Emergency Meetings will beat a time and place as
Council directs.
5.12 The City shall comply with the public notice provisions of the Revised Code of
Washington14. The public shall receive notice of upcoming public hearings
through publication of such notice in the City's official newspaper at least ten (10)
days prior to the hearing.
5.13 At all Council Meetings, a majority of the Council (four members) shall constitute
a quorum for the transaction of business. In the absence of a quorum, the
members present may adjourn that meeting to a later date.
5.14 Members of the Council may be excused from attending a City Council meeting
by contacting the Council President prior to the meeting and stating the reason
for his or her inability to attend. If the member is unable to contact the Council
President, the member shall contact the Mayor, who shall convey the message to
the Council President. Following roll call, the Presiding Officer shall inform the
Council of the member's absence, state the reason for such absence, and inquire
if there is a motion to excuse the member. This motion shall be nondebatable.
Upon passage of such motion by a majority of members present, the absent
member shall be considered excused and the Clerk will make an appropriate
notation in the minutes. Councilmembers who do not follow the above process
will be considered unexcused and it shall be so noted in the minutes. A motion to
excuse a Councilmember may be made retroactively at the next meeting.
5.15 The City Clerk or an authorized Deputy City Clerk shall attend all Council
meetings. If the Clerk and the Deputy Clerk are absent from any Council
meeting, the Mayor shall appoint a Clerk Pro Tempore. The minutes of the
proceedings of the Council shall be kept by the City Clerk and shall constitute the
official record of the Council.
Section 6. Council Conduct.
Councilmembers are expected to conduct themselves with the highest levels of
civility and decorum, with an emphasis on friendly and courteous service to the
public and each other. Councilmembers should seek to improve the quality of
public service and ensure public confidence in the integrity of local government
and its effective, open, and equitable operation. To this end, the following Code
of Conduct for members of the Edmonds City Council is established:
14 RCW 35A.12.160
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6.1 Conduct during Public Meetings
A. Councilmembers have a public stage to show how individuals with disparate
points of view can find common ground, demonstrate effective problem -
solving approaches, and seek solutions that benefit the community as a
whole.
B. Councilmembers shall practice civility and decorum in discussions and
debates. Disagreements should focus on vision, plans, policies and their
implementation, not on personal behavior or differences.
C. Ensuring the public feels welcome is a vital part of the democratic process.
No signs of partiality, prejudice, or disrespect should be evident on the part of
individual Councilmembers toward an individual participating in a public
forum. Every effort should be made to be fair and impartial in listening to
public testimony.
D. Councilmembers shall prepare themselves for public issues and listen
courteously and attentively to all public discussions before the body during
the meeting. They shall refrain from the following: 1) interrupting other
speakers; 2) side -bar conversations; 3) making personal comments not
germane to the business of the body; or 4) otherwise distracting from or
interfering with the orderly conduct of meetings.
E. Councilmembers shall refrain from utilizing open public meetings to make
personal attacks or criticize elected officials, city staff, or community
members. Personal conflict should be addressed outside of the public realm
through direct communication, such as phone calls or personal meetings.
F. Whenever possible, Councilmembers shall seek to minimize surprises at
public meetings including vetting of amendments or new ideas prior to
introduction and/or discussion, and should seek to provide key questions to
staff ahead of public discussions.
G. While the Council is in session, the Councilmembers must preserve order and
decorum. A member shall neither, by conversation or otherwise, delay or
interrupt the proceedings or the peace of the Council, nor disrupt any member
while speaking nor refuse to obey the orders of the Council or the Mayor,
except as otherwise provided in these Rules.
6.2 Conduct with Fellow Councilmembers
A. Councilmembers shall refrain from making critical comments about council
peers. Councilmembers may publicly disagree about an issue, but a personal
10
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conflict should be addressed outside of the public realm through direct
communication, such as phone calls or personal meetings.
B. If a member is offended by the remarks of another member, the offended
member should make note of the words used and call for a "point of personal
privilege". The meeting chair will maintain control of this discussion and ask
the offending member to restate their remarks.
C. It is important that each Councilmember is treated equally by their Council
peers. All members are duly elected or appointed and should be afforded
mutual respect. With the exception of the Council President's agenda -setting
power, no member has or shall be afforded extraordinary powers beyond
those of other members.
D. Councilmembers are expected to continue respectful behavior in private
conversations by maintaining the same level of respect and consideration of
differing points of view that are deemed appropriate for public discussions.
6.3 Conduct with City Staff
A. City Council policy is implemented through dedicated and professional staff
To support effective relationships, it is important that roles are clearly
recognized. Councilmembers shall avoid intrusion into areas that are the
responsibility of staff and recognize that it is not the role of Council or its
members to administer City affairs.
B. Councilmembers may ask staff members about the status of work items and
may request information, but they shall not expressly or implicitly give orders
or direction to staff, or otherwise get involved in administrative functions,
except through their participation on Council.
C. Council Members shall only make requests for work to be done by City staff
through the appropriate Department Director.
D. Councilmembers shall not attempt to influence the decisions or
recommendations of staff members outside of Council's authority, nor shall
they directly intervene with staff on behalf of a constituent, business, or
organization.
E. Councilmembers shall treat all staff as professionals with clear, honest
communication that respects the abilities, experience, and dignity of each
individual.
F. Councilmember communications with City Staff shall be limited to normal City
business hours, except in cases of emergency or a pre -agreed upon event or
meeting held outside of normal City business hours. Responses to questions
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posed outside of normal business hours should be expected no earlier than
the next business day.
G. Councilmembers shall never express concerns about the performance of a
City employee in public, to the employee directly, or to the employee's
manager. Comments about staff performance should only be made to the
Mayor through appropriate correspondence.
6.4 Conduct with Council Legislative Assistant
A. Councilmembers shall treat the Legislative Assistant as a professional with
clear, honest communication that respects abilities, experience, and individual
dignity.
B. Councilmembers are responsible for ensuring a supportive and positive work
environment for the Legislative Assistant.
C. Outside of limited research, Councilmembers shall not request the Council
Legislative Assistant to initiate any significant project or study without the
consent of the Council President. The Legislative Assistant's time will be
divided equally among the seven Councilmembers.
D. Councilmember communications with the Legislative Assistant shall be limited
to normal City business hours, except in cases of emergency or a pre -agreed
upon event or meeting held outside of normal City business hours.
Responses to questions posed outside of normal business hours should be
expected no earlier than the next business day.
E. Councilmembers shall never express concerns about the performance of the
Legislative Assistant in public or to the Legislative Assistant directly.
Comments about staff performance should only be made to the Council
President through appropriate correspondence.
6.5 Conduct with Boards, Committees, and Commissions
A. The City has established several boards and commissions as a means of
encouraging and gathering more community input. Citizens who serve on
boards and commissions become more involved in government and serve as
advisors to the City Council. They are a valuable resource to the City's
leadership and should be treated with appreciation and respect.
B. Councilmembers are appointed as non -voting members to serve as the
primary two-way communication liaison between the Council and boards,
commissions, and committees, not to direct the activities or work of the board,
commission, or committee.
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C. Councilmembers may attend any board or commission meeting to which they
are not appointed but shall do so as a member of the public. Personal
comments or positions, if given, will be identified as such and shall not be
represented as the position of the City or Council.
D. Councilmembers shall not contact a board or commission member to lobby
on behalf of an individual, business, or organization. It is acceptable for
Councilmembers to contact board, committee or commission members in
order to clarify or contextualize a position taken by the body.
6.6 Conduct via Electronic and Voice Mail
A. Technology allows words written or said to be distributed far and wide.
Written notes, voicemail messages, and email should be treated as public
records.
B. City -provided email addresses and cell phones shall only be used to
communicate about city business.
6.7 Compliance and Enforcement
A. The integrity of individual councilmembers reflects, both positively and
negatively, on the overall public perception of the ethical behavior of the
entire Council. Councilmembers themselves have the primary responsibility to
ensure that conduct standards are understood and met and that the public
can continue to have full confidence in the integrity of its government.
B. The Council President and Mayor have a responsibility to intervene when
actions of Councilmembers appear to be in violation of the Code of Conduct,
or are brought to their attention. The City Council, by majority vote, may
impose sanctions on Councilmembers whose conduct does not comply with
the City's Conduct standards. Sanctions may include:
1. Official verbal reprimand in an open meeting.
2. Formal public letter of censure by either Mayor, Council President, or a
majority of the council.
3. Loss of committee assignment(s).
4. In accordance with the Revised Code of Washington,15 any member of the
Council acting in violation of this Code of Conduct, City Code, or City
Policy and Procedures may be removed from meetings.
5. Other courses of action as they are made available by state statute and
legal means and agreed upon by a majority of the Edmonds City Council.
" RCW 42.23
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Section 7. Public Testimony.
7.1 Regular Meetings.
A. Members of the public may address the City Council at any Regular
Meeting under "Audience Comments." During this portion of the meeting,
individuals may speak to agenda items or any other topic except those
scheduled for a public hearing or as noticed as a closed record review.
Individuals may speak for three minutes or less. If time is available, the
Presiding Officer may call for additional unsigned speakers. Any change to
individual speaking time may be made by motion or unanimous consent.
In election years, a campaign officially starts when a candidate officially
files their candidacy with the State or a county election office and runs
through the election. No person may use public comment to promote or
oppose any candidate for public office.
B. If during a Regular Meeting an agenda item is before the Council for the
first time and is not part of the consent agenda, public comment for that
item will follow the staff presentation but precede Council review.
Individuals may speak for three minutes or less.
7.2 When large numbers of people are signed up to speak on the same topic, the
Presiding Officer may request that the group(s) select a limited number of
speakers to cover their view and then ask all those who agree with that position
to stand at the conclusion of each presentation.
7.3 Public testimony authorized in Section 7.1 and 7.2 may not include comments or
information on any quasi-judicial matter pending before the City Council, or on
any topic for which Council has closed the public record.
7.4 No person shall be allowed to address the Council while it is in session without
the recognition of the Presiding Officer.
7.5. Any person making disruptive, impertinent, or slanderous remarks while
addressing the Council shall be asked to leave by the Presiding Officer and
barred from further audience before the Council for that meeting.
7.6 Persons testifying shall identify themselves for the record as to name, city of
residence and any organization represented.
7.7 An instruction notice for speakers will be available at the meeting. Speakers will
be advised by the Presiding Officer that their testimony is being recorded.
7.8 The following rules shall be observed during any Public Hearing:
A. Individuals will be allowed three minutes to speak.
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B. The Presiding Officer may allow additional time for receipt of written
testimony when needed.
C. The Clerk shall be the timekeeper.
D. Prior to closing the hearing the Presiding Officer shall inquire if there are
any additional speakers other than those that have signed up and
previously spoken, and if there are they shall be allowed to testify.
7.9 Time cannot be donated by one speaker to another.
Section 8. Motions
8.1 Unless otherwise provided for by statute, ordinance, or resolution, all votes shall
be taken by voice, except that at the request of any Councilmember, aFandem
roll call vote shall be taken by the City Clerk.
8.2 Prior to discussion of an action item, a Councilmember should make a motion,
which is seconded by another Councilmember, on the topic under discussion. If
the motion is not seconded, it dies. Some motions do not require a second:
nominations, withdrawal of a motion, request for a roll call vote, and point of
order.
8.3 In case of a tie vote on a motion, the motion shall be considered lost. If the
motion is an item for which the Mayor may break the tie vote, the Mayor may
vote on the motion.
8.4 Motions shall be clear and concise and not include arguments for the motion.
8.5 Motions shall be reduced to writing when required by the Presiding Officer or any
member of the Council. All resolutions and ordinances shall be in writing.
8.6 After a motion has been made and seconded, Councilmembers may discuss
their opinions on the issue prior to the vote. If they wish to do so, they may state
why they will vote for or against the motion.
8.7 When the Council concurs or agrees with an item that does not require a formal
motion, the Mayor will summarize the Council's consensus at the conclusion of
the discussion.
8.8 A motion may be withdrawn by the maker of the motion, at any time, without the
consent of the Council.
8.9 A motion to table is nondebatable. It requires a majority to pass. If the motion to
15
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table prevails, the matter may be "taken from the table" only by adding it to the
agenda of a future meeting, at which time discussion can continue. If an item is
tabled, it cannot be reconsidered at the same meeting.
8.10 A motion to postpone to a specific time is debatable, is amendable, and may be
reconsidered at the same meeting. It requires a majority to pass. The motion
being postponed must be considered at a later time in the same meeting or a
specific future meeting.
8.11 A motion to postpone indefinitely is debatable, is not amendable, and may be
reconsidered at the same meeting. It requires a majority to pass. The merits of
the main motion may be debated.
8.12 A motion to call for the question shall close debate on the main motion and is
nondebatable. This motion must receive a second and fails without a two-thirds
(2/3) vote. Debate is reopened if the motion fails.
8.13 A motion to amend is defined as amending a motion that is on the floor and has
been seconded, by inserting or adding, striking out, striking out and inserting, or
substituting.
8.14 When the discussion is concluded, the motion maker, Mayor, or City Clerk, shall
repeat the motion prior to voting.
8.15 The City Council votes on the motion as restated. If the vote is unanimous, the
Mayor shall state that the motion has been passed unanimously according to the
number of Councilmembers present, such as 7-0" or "6-0." If the vote is not
unanimous, the Mayor shall state the number of Councilmembers voting in the
affirmative and the number voting in the negative and whether the motion passes
or fails.
8.16 If a Councilmember has a conflict of interest or an appearance of fairness
question under state law, the Councilmember may recuse themselves from the
issue and shall leave the council chambers during discussion and voting on the
issue. That Councilmember shall be considered absent when voting occurs.
8.17 If a member of the Council is silent on a vote, it shall be recorded as an
affirmative vote. If a member of the Council abstains, the member shall state the
reason for the abstention and it shall be recorded as an abstention and not
included in the vote tally.
8.18 No vote may be cast by proxy.
8.19 Once the vote has been taken, the discussion is closed. It is not necessary for
Councilmembers to justify or explain their vote. If they wish to make their
positions known, this should happen during the discussion preceding the vote.
16
Packet Pg. 192
Exhibit A — COUNCIL RULES OF PROCEDURE
8.1.d
8.20 After the question has been decided, any Councilmember who voted in the
majority may move for a reconsideration of the motion. The motion for
reconsideration must be made at the same or next regular meeting.
8.21 The City Attorney, in consultation with the City Clerk, shall decide all questions of
interpretations of these policies and procedures and other questions of a
parliamentary nature which may arise at a Council meeting. All cases not
provided for in these policies and procedures shall be governed by the current
edition of Robert's Rules of Order. In the event of a conflict, these Council rules
of procedures shall prevail.
Section 9. Items Requiring Four Votes. The passage of any ordinance, grant or
revocation of franchise or license, any resolution for the payment of money or approval
of warrants shall require the affirmative vote of at least a majority of the whole
membership of the Council (4 votes)16
Section 10. Council Representation
10.1 Councilmembers who meet with, speak to, or otherwise appear before a
community group or another governmental agency or representative must clearly
state if his or her statement reflects their personal opinion or if it is the official
stance of the City, or if this is the majority or minority opinion of the Council.
10.2 When Councilmembers represent the City or attend meetings in an official
capacity as Councilmember, they must support and advocate the official City
position on an issue, not a personal viewpoint.
10.3 When attending a non -city event, meeting, conference, or other activity, a
Councilmember may be authorized to represent the Council only upon a majority
vote of the Council. Likewise, a Councilmember may be authorized to represent
the City only upon express permission of the Mayor.
10.4 Once the City Council has taken a position on an issue, all official City
correspondence regarding the issue will reflect the Council's adopted position
10.5 Email, city letterhead, and materials shall not be used for correspondence of
Councilmembers representing a dissenting point of view from an official Council
position.
10.6 As a matter of courtesy, letters to the editor, or other communication of a
controversial nature, which do not express the majority opinion of the Council,
shall be presented to the full Council at least 24 hours prior to publication.
10.7 If the Council, in Executive Session, has given direction to City staff on proposed
16 RCW 35A 13.170 and 35A.12.120
17
Packet Pg. 193
Exhibit A — COUNCIL RULES OF PROCEDURE
8.1.d
terms and conditions for any type of issue, all contact with the other party shall
be done by the designated City staff representative or designee handling the
issue.
Section 11. Suspension and Amendment of Rules.
11.1 Any provision of these rules not governed by state law, City code, or fundamental
parliamentary procedure may be temporarily suspended by a majority vote of the
Council.
11.2 It is the intent of the City Council that the rules of procedure be periodically
reviewed as needed or every two years. These rules may be amended, or new
rules adopted, by a majority vote of the Council, provided that the proposed
amendments or new rules shall have been distributed to Council at least two
weeks prior to such action.
ADOPTED BY:
RESOLUTION NO. XXXX
AMENDED BY:
RESOLUTION NO. XXXX
Packet Pg. 194
8.1.e
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDMONDS, WASHINGTON, REPEALING
RESOLUTION NO. 1295 ADOPTING ROBERT'S RULES
OF ORDER FOR THE CONDUCT OF CITY COUNCIL
MEETINGS, AND ESTABLISHING COMPREHENSIVE
RULES OF PROCEDURE AND CODE OF CONDUCT
FOR THE CITY COUNCIL
WHEREAS, Chapter 35.A.12.120 RCW gives the City Council of each code city
the power to set rules for conducting its business within the provisions of Title 35A RCW;
and
WHEREAS, in 2013, the City Council passed Resolution No. 1295, which adopted
Robert's Rules of Order as its parliamentary authority for the conduct of Council meetings;
and
WHEREAS, a comprehensive set of procedural rules and code of conduct
combining all applicable statutes will provide the most expedient means of conducting
Council Meetings and other city business; now therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. REPEALER. Resolution No. 1295 is hereby repealed.
Section 2. ADOPTION OF COUNCIL RULES OF PROCEDURE. The Council Rules of
Procedure are established as set forth in Exhibit A attached hereto.
RESOLVED this XX day of March, 2020.
APPROVED:
MAYOR, MICHAEL J. NELSON
ATTEST/AUTHENTICATED:
Packet Pg. 195
8.1.e
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL
RESOLUTION NO.
2
March XX, 2020
March XX, 2020
XXXX
Packet Pg. 196
8.2
City Council Agenda Item
Meeting Date: 03/3/2020
Ordinance amending the Edmonds Community Development Code to add "Hotel" as a Permitted Use in
the CW Zone
Staff Lead: Patrick Doherty / Rob Chave
Department: Planning Division
Preparer: Rob Chave
Background/History
The City Council held a public hearing this item on February 18, 2020. The Planning Board recommended
this code amendment after a public hearing on December 11, 2019. The code amendment was originally
requested by the Economic Development Commission.
Staff Recommendation
Adopt the draft ordinance recommended by the Planning Board.
[Note: the narrative below outlines an option to permit "Hotels that include parking at one stall for
every unit" instead of just specifying "Hotels" if the Council prefers to go that route.]
Narrative
The Economic Development Commission (EDC) has had an item on its work plan for two -to -three years
to amend the City's zoning code for the "CW - Commercial Waterfront" zone to allow lodging -type uses
(see memo from EDC Chair Mary Monroe).
The Economic Development Commission (EDC) has been considering this issue over the past two to
three years, spurred by their interest in potentially capturing more economic impact from the thousands
of visitors who come to Edmonds. While day-trippers spend on average from $44 to $85 per person per
day in our local economy, overnighters in Snohomish County spend up to $179 per person per night, a
substantial increase in local economic impact (Dean Runyon Associates, May 2019). The EDC also
believes that additional lodging opportunities in and around greater Downtown Edmonds would also
serve as a welcome complement to the burgeoning arts, culture, entertainment and culinary scene.
For these reasons, and in an effort to expand the opportunities for developing potential lodging
establishments in and around Downtown Edmonds, the EDC proposed consideration of adding "hotel"
to the listed of "primary permitted uses" in the CW zone.
The current version of the CW zone is shown in the attachment to the draft ordinance. Generally, the
City's zoning code provides for hotels and/or motels in commercial zones, and includes these
definitions:
21.40.060 Hotel.
Packet Pg. 197
8.2
Hotel means any building containing five or more separately occupied rooms that are
rented out for sleeping purposes. A central kitchen and dining room and interior
accessory shops and services catering to the general public can be provided. Not
included are institutions housing persons under legal restraint or requiring medical
attention or care. (See also, Motel.)
21.60.040 Motel. Motel means a building containing units which are used as individual
sleeping units having their own private toilet facilities and sometimes their own kitchen
facilities, designed primarily for the accommodation of transient automobile travelers.
Accommodations for trailers are not included. This term includes tourist court, motor
lodge, auto court, cabin court, motor hotel, motor inn and similar names. (See also,
Hotel.)
Hotels are an allowed use in the Downtown Business (BD) zoning districts which include most of the
downtown area. However, hotels are not a permitted use in the Commercial Waterfront (CW) zone,
which encompasses properties waterward of the BNSF railroad south of Brackett's Landing South park
to the City's southern limits.
The EDC request can be accomplished by adding hotels to the list of Permitted Primary Uses in Chapter
16.55.010 (CW zone). Staff does not recommend adding'motel' as a permitted use since the purposes of
the CW zone are focused on public access and pedestrian use in the waterfront area, and the definition
of a motel is more focused on supporting vehicle use and access.
This potential amendment is consistent with the Shoreline Master Program, which allows this type of
use in the Urban Mixed Use shoreline environments.
The City Council has had some discussion regarding parking. Briefly, the standard for all commercial uses
in the downtown area is as follows:
"All new buildings or additions in the downtown business area shall provide parking at a
flat rate of one parking stall for every 500 sq. ft. of gross floor area of building. If it is a
mixed use or residential building, the portions of the building used exclusively for
residential uses shall only be required to provide parking at one stall per dwelling unit.
For purposes of this chapter, "residential uses" shall refer to lobbies, stairwells,
elevators, storage areas and other similar features." [ECDC 17.50.010.C]
If the Council is concerned that the normal downtown commercial parking rate is insufficient for hotels,
the Council could instead specify that hotels use the residential parking rate of "one stall per {dwelling}
unit". This could be accomplished by amending the proposed ordinance to permit hotels as:
"Hotels that include parking at one stall for every unit"
Exhibit 1 includes a draft ordinance that would implement the Planning Board's recommendation to add
"Hotels" to the permitted uses in the CW zone. Exhibit 2 contains the City Council minutes from the
February 18t" public hearing. The minutes of the Planning Board discussion and public hearing are
attached as Exhibit 3. Exhibit 4 contains the EDC Memo to the Planning Board asking that lodging be
allowed in the CW Zone. Exhibit 5 is a map of the CW zone. Exhibit 6 is a summary of responses to
recent questions raised.
Attachments:
Packet Pg. 198
8.2
Exhibit 1: 2020-02-13 Ordinance adopting revised CW zone
Exhibit 2: City Council Public Hearing Minutes
Exhibit 3: Planning Board minutes - Hotels in CW
Exhibit 4: EDC Memo to Planning Board
Exhibit 5: Zoning Map
Exhibit 6: Summary of Responses to Rrecent Councilmember Questions
Packet Pg. 199
8.2.a
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING EDMONDS COMMUNITY
DEVELOPMENT CODE CHAPTER 16.55 TO ALLOW
HOTELS WITHIN THE COMMERCIAL WATERFRONT (CW)
ZONE; PROVIDING FOR SEVERABILITY; AND SETTING
AN EFFECTIVE DATE.
WHEREAS, the City's zoning code generally provides for hotels and motels in
commercial zones; and
WHEREAS, this amendment allows only hotels, but not motels, in the CW zone; and
WHEREAS, this amendment is consistent with the Shoreline Master Program, which
allows this type of use in the Urban Mixed Use shoreline environments; and
WHEREAS, the Planning Board recommended this code amendment after a public
hearing on December 11, 2019; and
WHEREAS, this code amendment was originally requested by the Economic
Development Commission; NOW THEREFORE
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Chapter 16.55 of the Edmonds Community Development Code is hereby
amended to read as set forth in Attachment A hereto, which is incorporated herein by this
reference as if set forth in full (new text shown in underline; deleted text shown in strike
through).
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Packet Pg. 200
8.2.a
Section 3. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum and shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
APPROVED:
MAYOR MIKE NELSON
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
IM
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
Packet Pg. 201
8.2.a
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2020, the City Council of the City of Edmonds, passed
Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING EDMONDS
COMMUNITY DEVELOPMENT CODE CHAPTER
16.55 TO ALLOW HOTELS WITHIN THE
COMMERCIAL WATERFRONT (CW) ZONE;
PROVIDING FOR SEVERABILITY; AND SETTING AN
EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this day of , 2020.
CITY CLERK, SCOTT PASSEY
3
Packet Pg. 202
8.2.a
Edmonds City Code and Community Development Code
Chapter 16.55 CW — COMMERCIAL WATERFRONT
Chapter 16.55
CW — COMMERCIAL WATERFRONT
Sections:
16.55.000
Purposes.
16.55.010
Uses.
16.55.020
Site development standards.
16.55.030
Operating restrictions.
Page 1/2
16.55.000 Purposes.
The CW zone has the following specific purposes in addition to the general purposes listed in Chapter 16.40 ECDC:
A. To reserve areas for water -dependent and water -related uses and for uses which will attract pedestrians to the
waterfront;
B. To protect and enhance the natural features of the waterfront, and encourage public use of the waterfront;
C. To ensure physical and visual access to the waterfront for the public.
16.55.010 Uses.
A. Permitted Primary Uses.
1. Marine -oriented services;
2. Retail uses which are either marine -oriented or pedestrian -oriented, excluding drive-in businesses;
3. Petroleum products storage and distribution;
4. Offices, above the ground floor, excluding medical, dental and veterinary clinics;
5. Local public facilities with marine -oriented services or recreation;
6. Neighborhood parks, natural open spaces, and community parks with an adopted master plan subject to the
requirements of ECDC 17.100.070-;
7. Hotels.
B. Permitted Secondary Uses.
1. Off-street parking and loading in connection with a permitted use.
C. Secondary Uses Requiring a Conditional Use Permit.
1. Aircraft landings as regulated by Chapter 4.80 ECC;
2. Regional parks and community parks without a master plan subject to the requirements of ECDC
17.100.070. [Ord. 3353 § 6, 2001; Ord. 2366 § 9, 1983; Ord. 2307, 1982; Ord. 2283 § 6, 1982].
The Edmonds City Code and Community Development Code is current through Ordinance 4161, passed October 15, 2019.
Packet Pg. 203
Edmonds City Code and Community Development Code
Chapter 16.55 CW — COMMERCIAL WATERFRONT
16.55.020 Site development standards.
A. Table.
Minimum Minimum Minimum' Maximum Maximum
Lot Area Width Setbacks Height Coverage
CW None None 15' landward of 30' None
bulkheads for
buildings; 60'
landward of
bulkheads for
parking
1 Fifteen feet from lot lines adjacent to R zoned property.
2 Tanks which are part of a petroleum products storage and distribution facility are allowed
to be 48 feet in height.
B. Signs, Parking and Design Review. See Chapters 17.50, 20.10 and 20.60 ECDC.
Page 2/2
C. Satellite Television Antennas. Satellite television antennas shall be regulated as set forth in ECDC 16.20.050 and
reviewed by the architectural design board. [Ord. 2526 § 7, 19851.
16.55.030 Operating restrictions.
A. Enclosed Building. All uses shall be carried on entirely within a completely enclosed building except for:
1. Petroleum products storage and distribution;
2. Sales, storage, repair and limited building of boats;
3. Public parks;
4. Limited outdoor display of merchandise meeting the criteria of Chapter 17.65 ECDC;
5. Motorized and nonmotorized mobile vending units meeting the criteria of Chapter 4.12 ECC.
B. Nuisances. All uses shall comply with Chapter 17.60 ECDC, Performance Standards. [Ord. 3902 § 4, 2012; Ord.
3320 § 4, 2000].
The Edmonds City Code and Community Development Code is current through Ordinance 4161, passed October 15, 2019.
Packet Pg. 204
8.2.b
Councilmember Buckshnis said she and Councilmember Paine plan to bring that issue up as part of a study
session regarding Council procedures. She recalled times in the past when the Council did not take action
at the same meeting as the public hearing and other times the Council did take action following the public
hearing. She agreed with Councilmember K. Johnson that the Council should take action at the meeting
following a public hearing.
Council President Fraley-Monillas said her research found there was nothing in writing either way. In the
past there have been numerous instances where a decision follows the public hearing. Councilmembers
always have the right to make a motion. It would be good to have a written policy that the Council does not
take action at the same meeting as the public hearing.
Councilmember Paine said she preferred the Council have time to digest the information and consider
comments received via email.
Development Services Director Shane Hope clarified the intent of memo was not that the Council make a
decision tonight, but simply to relay that staff recommends approval.
Mayor Nelson opened the public participation portion of the public hearing.
Ken Reidy, Edmonds, said when it comes to subdivision application procedures, the critical part is
enforcement of the laws the City Council adopts. Enforcement of application procedures for subdivisions
should not be contingent upon citizens monitoring applications and ensuring they file an appeal before the
21 day LUPA period expires. Citizens do not have time to monitor subdivision applications to ensure they
are complete, consistent and legal; it is mayor's job to see that all laws and ordinances are faithfully
enforced. He feared the 21 day LUPA appeal period creates a problem for citizens. Whatever the Council
adopts, he recommended strong enforcement of the procedures.
Hearing no further comment, Mayor Nelson closed the public hearing.
2. PUBLIC HEARING ON AN ORDINANCE AMENDING THE EDMONDS COMMUNITY
DEVELOPMENT CODE TO ADD "HOTEL" AS A PERMITTED USE IN THE CW ZONE
Planning Manager Rob Chave displayed a diagram of the zoning on the waterfront, identifying the CW
(Commercial Waterfront) zone west of the railroad. The other parts of downtown allow hotels; the CW
zone is the only commercial zone in the downtown area that does not. The Planning Board recommended
adding hotels as a permitted use in the CW zone. He reviewed the applicable code sections:
• 24.30.070 SMP Urban Mixed Use environments
Urban Mixed Use I. This designation is appropriate to water -related and water -enjoyment
commercial and recreational uses.
Urban Mixed Use II. This designation is assigned to areas that are suitable and planned for high -
intensity, water -dependent uses related to commerce, transportation, and recreation.
• 24.40.040 Public access and views.
11. View Protection Regulations.
a. Within the urban mixed use 1, urban mixed use II and adjacent aquatic I and aquatic II
shoreline designations no building or other major structure may be located within the
following required view corridors:
i. Landward of the ordinary high water mark, a view corridor must be maintained
across 30 percent of the average parcel width....
Mr. Chave reviewed amendment options:
1. Planning Board recommendation draft ordinance: add "hotels" to the list of permitted uses in the CW
zone
Edmonds City Council Approved Minutes
February 18, 2020
Page 12
Packet Pg. 205
8.2.b
2. If parking is a concern, this can be substituted in the ordinance: add "Hotels that include parking at
one stall for every unit" (current residential parking requirement)
Mr. Chave referred to the Council packet which includes questions and answers based on previous Council
discussion as well as background from Economic Development Committee (EDC) related to permitting
hotels in the CW zone.
Council President Fraley-Monillas referenced the two buildings that have had some level of discussion, one
has plenty of parking and the other has minimal parking and adjoins City's parking. She questioned how
parking would be made available if there is only so much space. Mr. Chave answered the standard parking
rate is 1 space per 500 square feet of floor area; another option would be to require the language in option
2, "Hotels that include parking at one stall for every unit." If that amount of parking was not available, a
hotel could not be established at that location. Another option would be "Hotels that include parking at 1
space per 500 square feet of floor area." In either option, that much parking would need to be provided to
establish a hotel use.
Council President Fraley-Monillas commented that prohibits current waterfront buildings. Mr. Chave
answered it would depend on the existing circumstances and what property was available. Economic
Development/Community Services Director Patrick Doherty said the 1 space per 500 square feet of floor
area that is uniform across downtown recognizes the changes in uses that have occurred downtown over
the decades. Downtown buildings have had a variety of uses in response to market demands. Having a
consistent parking requirement of 1 per 500 allows the same parking for the next use. Changing the parking
requirement for hotels would mean other uses could continue to provide 1 per 500. Anyone interested in
developing a hotel would need to determine the size based on available parking.
Council President Fraley-Monillas asked if that was the same for the Port property, noting a majority of the
CW zone was on Port property. Mr. Chave answered the CW zone applies to the Port property as well; the
one exception is Harbor Square which has its own unique zoning and standards.
Council President Fraley-Monillas referred to the zoning diagram and inquired about the green space with
a P on it. Mr. Chave answered that was zoned Public. He identified the shoreline, noting the area zoned
public is basically the beach. Developing a hotel on the Edmonds waterfront would not result in inaccessible
waterfront because via covenants, public ownership, etc. public access to most of the waterfront is
protected.
Councilmember K. Johnson said she believes zoning is an extension of the police powers as was before the
U.S. Supreme Court in Euclid V. Ambler. It is the protection of the health, safety and welfare of the citizens.
One factor that hasn't been discussed is noise. She did not feel it was appropriate to have a hotel renovated
in an existing location because in her experience while in those buildings, conversations have to stop due
to the train noise. If the City had a quite zone or adequate passage to the waterfront area, it could be
reconsidered. In the meantime, she did not find renovating an existing building for a hotel appropriate. She
has heard complaints about the train from people at Harbor Square. In theory, Edmonds needs more hotels
and in theory the waterfront is a beautiful area but this proposal is not appropriate at this time. She was also
concern with how this was communicated and transmitted directly from the EDC to the Planning Board
without first coming to the City Council.
Councilmember L. Johnson observed Brackett's Landing North is also colored green on the zoning map
and asked why the area south of the ferry terminal was not also green. Mr. Chave answered it was never
zoned that way; it is owned by the City.
Edmonds City Council Approved Minutes
February 18, 2020
Page 13
Packet Pg. 206
8.2.b
Councilmember Olson said the comments about parking are relevant for today including concern with
overflow onto the streets and using parking that should be available for other uses. She pointed out
automation will change things, as well Uber and rental cars that park away from the hotel. In the short term
and for the reality of today, possibly some parking language should be added, but it was important for the
Council as a legislative body to readdress that as reality changes and not as much parking is needed even if
a hotel has not come to fruition. With regard to noise, that is an issue for a developer to consider in
developing a hotel, and there are great noise proofing construction methods. The proposal is changing the
zoning so it is an option if the right developer can make a project work. She was in favor of the proposed
change.
Mr. Chave commented it is difficult to predict the clientele that would be attracted to a hotel in this location.
One of the factors is the proximity to rail and ferry traffic; some people seeking lodging may not even have
a car. Mr. Doherty referred to uses that are currently allowed, noting there are currently no restaurants north
of the fishing pier. Restaurants are currently allowed and have the highest parking demand of all the uses
being discussed, whether office, hotel or residential. Any one of those building could be reused for a
restaurant at any time. The concept is to add another use to the pallet of possible uses. A hotel is not an
outlier from a parking perspective when compared to the current list of uses.
Councilmember Paine asked if one of the buildings were rehabilitated as a hotel, do they have access to
parking permits beyond their employees. Mr. Doherty said no, recalling a two unit hotel on Dayton applied
for parking permits and were denied because the current language does not state hotel guests.
Councilmember Paine asked if hotel employees could obtain a parking permit. Mr. Doherty did not think
the Railroad & Admiral area was in the permit area.
Councilmember Paine said the noise concerns are impactful but are not much different than other uses in
the area. She was not entirely opposed if it was related to renovating an existing building. If a new building
were proposed, she would have more concerns. Mr. Doherty pointed out most of the existing building
substantially exceed today's development standards and some do not provide any view corridor. If a
building were demolished to construct a new building, they would be required to provide 30% of the lot as
a view corridor which potentially could be 30% less building as well as potentially a lower height.
Therefore, it would be very unlikely someone would demolish a building to rebuild a hotel. Mr. Chave
agreed several of the existing building exceed the height limit. A new building would have to provide a
view corridor as well as likely be shorter.
Councilmember Buckshnis said she was baffled; the code is messed up, there are four different definitions
for hotel and motel and there are higher priorities than adding hotels to the CW zone. She cited parking
issues, sound issues, public issues, potentially rezoning the entire area, and concern with hotel creep into
the MP Il zone. Had the Planning Board come to the City Council first, she would have said no. She
summarized the definition of hotel motel is a can of worms.
Councilmember L. Johnson referred to staff s indication that restaurants have the highest parking needs,
commenting in her experience hotels often have a restaurant. Mr. Doherty said the issue is there is not a lot
of square footage in any of the buildings. If anyone were to determine there was a higher economic return
to renovate a building for lodging, they likely would want to maximize the number of units and meet the
parking requirements. He did not envision there being enough parking onsite to accommodate a restaurant
other than a small bar for guests and/or a breakfast room. It would be difficult to accommodate both a hotel
and restaurant with the limited parking that exists unless they were to acquire additional property within a
reasonable distance. He summarized it was unlikely there would be a hotel of any size and a full service
restaurant because there would not enough building space or parking.
Edmonds City Council Approved Minutes
February 18, 2020
Page 14
Packet Pg. 207
8.2.b
Council President Fraley-Monillas explained the building north of the newly created waterfront/senior
center used to have a very large restaurant and nearly their entire first floor is parking. That building would
make the most sense for development as a hotel. She was interested in hearing from citizens. She recalled
the building north of the fishing pier previously had a number apartments and are now offices; that building
is set up for hotel rooms.
Councilmember Olson said she was interested in citizen input. As someone who has served on citizen
boards, she was aware of the frustration due to the lack of action on the work and proposals those citizen
boards have done. This is likely an opportunity in one building closest to the waterfront/senior center and
would only happen if a developer was interested. The EDC has considered this and talked to a lot of business
owners and stakeholders; this could be an economic driver for the City. The City needs more hotel rooms
and are losing room nights to Lynnwood because there are inadequate accommodation in Edmonds. She
urged the Council to keep an open mind and remember the citizens who volunteer their time on EDC put
their time and effort into this which was good enough reason for her to look at it more closely.
Mayor Nelson opened the public participation portion of the public hearing.
Kimberly Koenig, Edmonds, small business owner and EDC member, spoke in support of amending the
ECDC to add hotel as a permitted use in the CW zone. There are so many fantastic reasons to visit Edmonds
and it makes sense to capitalize on visitors and the dollars they spend. For example, research shows that
day-trippers spend $45-85/day; overnight guests spend $175+. With the development of new
waterfront/senior center, it is a natural partnership to allow existing building space to become a hotel and
to create a true waterfront event experience. There is an opportunity for Edmonds to have one of the only
beachfront boutique hotels in the greater Seattle area. As a member of the EDC and Downtown Edmonds
Merchants Association, who also supports the amendment, they see the opportunity this change could create
for economic growth and ask that the Council to consider the amendment.
Lee Kimmelman, Edmonds, recalled speaking with a few Councilmembers two weeks ago when this
amendment was first presented. His overall opinion was the amendment would be a great idea. The concerns
expressed about noise, parking, etc. will play themselves out. It will be a business decision by the person
who chooses to develop a hotel. In this day and age where people provide online reviews, if noise becomes
an issue, the hotel will not attract customers. It will be up to the business owner whether a hotel would be
profitable. He agreed a hotel could not operate restaurant, more likely they would form relationships with
existing waterfront restaurants. The location of hotel on the waterfront in close proximity to the train station
is a perfect match because people can walk to the hotel. This change offers nothing but opportunity. Any
redevelopment would improve the architecture profile of the waterfront. He was looking hard for a
downside and the only downside he saw was the hullabaloo in previous years about safety on the waterfront.
David Preston, Edmonds, agreed code issues are an important point. He noted there is already a hotel on
the waterfront, the Port of Edmonds has over 5,000 overnight stays on the water in boats per year.
Hearing no further testimony, Mayor Nelson closed the public hearing.
Councilmember Buckshnis asked about occupancy of Harbor Inn. Mr. Doherty answered the manager's
email, which arrived after the Council packet was assembled, stated 55-65% occupancy is average during
non -peak times such as this time of year; in the summer occupancy is 95-100%. He summarized there are
times of the year where there is a need for more rooms and other times when another hotel would be a
competitor in the marketplace.
10. STUDY ITEMS
1. CITY COUNCIL COMMITTEES. STUDY SESSIONS, AND STUDY ITEMS
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Board Member Pence suggested there is a way to get the public engagement program right from the beginning of a project so
that the situation doesn't escalate later in the process. However, that is a topic for a different meeting.
Board Member Monroe asked why the additional language related to existing, developed sites was added to Subsection C
instead of another subsection. For example, the language might fit better in Subsection B. Mr. Clugston responded that
Subsection C is application related, and staff felt that a little bit more explanation was warranted.
BOARD MEMBER MONROE MOVED THAT THE PROPOSED AMENDMENTS (AMD20190005) BE
FORWARDED TO THE CITY COUNCIL WITH A RECOMMENDATION OF APPROVAL. BOARD MEMBER
PENCE SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY.
PUBLIC HEARING ON CODE AMENDMENT ALLOWING LODGING USES IN THE CW ZONE (FILE NO.
AMD20190006)
Mr. Chave recalled that this item was also introduced to the Planning Board on November 13' by Patrick Doherty, the City's
Economic Development Director. He reviewed that the Economic Development Commission (EDC) has requested an
amendment TO the City's zoning code to allow lodging -type uses in the Commercial Waterfront (CW) zone. As noted by
the EDC, there are very limited areas for hotels to locate in the downtown waterfront area at this time. The amendment is
intended to promote the economic well-being of the City by expanding these opportunities.
Mr. Chave advised that the EDC's request could be addressed by adding "hotels" to the list of "Permitted Primary Uses" in
ECDC 16.55.010. At this time, staff is not recommending adding "motel" as a permitted use since the purposes of the CW
zone are focused on public access and pedestrian use in the waterfront area and the definition of a "motel" is more focused on
supporting vehicle use and access.
Chair Cheung opened the hearing, but no members of the public were present.
Board Member Monroe asked if the amendment would change the height or parking requirements, and Mr. Chave answered
no. The amendment would simply allow a "hotel" as a permitted use. He pointed out that the Shoreline Master Program
(SMP) already envisions hotel uses on the waterfront, so the amendment would actually bring the zoning code into
compliance with what the SMP envisions. Board Member Monroe voiced support for the proposed amendment.
Student Representative Bryan said he also supports the proposed amendment and likes the idea of having more hotel
accommodations on the waterfront. He noted that the hotels would be within walking distance of downtown Edmonds, as
well. Expanding opportunities for hotel uses could bring more people to Edmonds, adding to the local economy.
Board Member Pence said he supports the idea behind the proposed amendment. However, his recollection is that the SMP
requires water -related uses within 200 feet of the shoreline, and a hotel would not be considered a water -related use. Mr.
Chave explained that the CW zone is located within an area that is designated as Urban Mixed Use in the SMP, and lodging -
type uses are allowed even if they are not water -related.
Chair Cheung asked staff to share any arguments against the proposed amendment. Mr. Chave pointed out that it is pretty
common for waterfront towns to have lodging in and around the waterfront area. At this point, Edmonds is unusual in that
the use is not currently allowed.
Vice Chair Robles said he supports the concept, but it might end up being too good of an idea. There are at least five existing
buildings along the waterfront that would be fantastic locations for hotels. Once the use is allowed, it would be difficult to
stop if it proliferates. He voiced concern that the proposed amendment is a haphazard approach, and he would rather look at
the entire CW zone as a whole and come up with an overall plan similar to what was done with the Westgate and Highway 99
areas. The waterfront property is unique and there is limited land on the west side of the railroad tracks. It is possibly the
most coveted piece of real estate in the State of Washington. Property owners could benefit tremendously from the
amendment, which could dramatically increase property values based on the higher use allowed. Perhaps there should be
some limits placed on the use, or at least a filter so they can get the good ideas and have an opportunity to reject bad ideas.
He summarized that the waterfront area is a public amenity (a park) that belongs to the citizens of Edmonds.
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Mr. Chave emphasized that the proposed amendment would not allow a park area to be redeveloped into a hotel. The park
spaces are zoned Open Space (OS). The amendment would be limited to the properties zoned CW, and there aren't very
many. A lot of the properties that Vice Chair Robles is concerned about are not zoned in a way that allows hotel
development, and they are publicly owned. Therefore, the danger is extremely limited.
Board Member Monroe asked if Vice Chair Robles is concerned that existing apartment buildings would be replaced with
hotels. Vice Chair Robles said he is more concerned about properties where single-family homes are currently located.
Board Member Monroe agreed that these homes are great places for people to live, but they are currently underutilized
properties. He said he would love to have a place for friends and family to stay in hotels close by.
Chair Cheung said he can understand that people might be concerned that allowing hotel uses in the CW zone might result in
additional traffic impacts, less public access to the waterfront, etc. However, providing additional lodging opportunities
would be a nice addition that benefits the local businesses. It is a great location in that employees would be able to get to
work via the Sounder Train. Mr. Chave pointed out that the existing office buildings in the CW zone do not provide public
amenities. He would argue that a hotel use would encourage more public access and amenities.
BOARD MEMBER MONROE MOVED THAT THE BOARD FORWARD THE PROPOSED AMENDMENT (FILE
NO. AMD20190006) TO THE CITY COUNCIL WITH A RECOMMENDATION OF APPROVAL. BOARD
MEMBER CRANK SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY.
REVIEW OF EXTENDED AGENDA
Chair Cheung reminded the Board that the December 25'i' meeting was cancelled. The next meeting will be January 8th, and
the agenda will include an update on the Housing Commission's work. The January 22" d meeting agenda will include a
quarterly report from the Parks, Recreation and Cultural Services Department, the February 121 meeting agenda will include
an update on the Climate Goals Project, and the February 261 meeting agenda will include updates on the Puget Sound
Regional Council (PSRC) Vision 2050 and Buildable Lands processes. He noted there are a number of items on the list of
"pending projects," as well.
Board Member Pence asked if the Board holds an annual retreat, and if so, when will it be added to the extended agenda.
Chair Cheung answered that the 2020 Chair and Vice Chair will be responsible for scheduling and establishing an agenda for
the Board's annual retreat. In the past, the retreat has been held earlier in the year, rather than later. Board Member Pence
said that would be his hope, given that there will be a new Mayor and several new City Council Members.
Chair Robles said he will be meeting with the Development Services Director soon to discuss the Board's extended agenda,
including a possible date for a retreat. He invited the Board Members to provide feedback regarding the items they see as
priorities for 2020.
PLANNING BOARD CHAIR COMMENTS
Chair Cheung thanked the Board Members for their hard work and participation as he chaired the meetings throughout 2019.
PLANNING BOARD MEMBER COMMENTS
Board Member Monroe thanked Chair Cheung for doing such a great job of setting the Board's agendas and leading the
meetings. He made the meetings fun to attend, and the Board got a lot of business done, as well.
Student Representative Bryan referred to Vice Chair Robles earlier comment that allowing lodging uses in the CW zone
might be too good. He recalled the Board's earlier discussions with the Architectural Design Board (ADB) about their desire
to be involved earlier in the permit process. He suggested that perhaps it would be possible for the ADB to provide feedback
to help weed out the bad ideas, like too many hotels ruining the waterfront. Vice Chair Robles emphasized that the Board
doesn't have that power. The Board's job is to make recommendations, and it is up to the City Council to make the final
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decision. The optimum approach is for the Board to populate the record to the maximum extent possible so the City Council
has adequate information to fully understand the public's wishes.
Student Representative Bryan asked if it would be possible for the ADB to have the power to review projects and deny those
that do not fit in with the City's vision. Mr. Chave explained that, depending on where a project is located, the ADB can
make recommendations or approve design, but it cannot say whether or not a use is appropriate. The uses allowed are set by
the zoning code. Adding "hotels" as an allowed use in the CW zone is essentially saying that type of use is fine in the zone,
period. The ADB can rule on whether the design is adequate for the location, but it cannot rule on whether or not the use is
appropriate.
ADJOURNMENT
The Board meeting was adjourned at 7:36 p.m.
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8.2.c
POTENTIAL CODE AMENDMENTS ALLOWING LODGING USES IN THE COMMERCIAL WATERFRONT
(CW) ZONE (File No. AMD20190006
Mr. Doherty advised that the Economic Development Commission (EDC) is interested in ways to enhance the economic
vitality of the City, and one potential option is to encourage greater lodging opportunities in the City center to be adjunct to
the attractions (events, activities, restaurants, performance venues, etc.) that already exist. He explained that, over the years,
they have tried to entice hotel developers to the downtown and even paid for a hotel demand report a few years ago that
quantified the demand for hotels. The report pointed out there are few opportunities to develop hotels in the downtown given
the small site size and height limit. While there is potential for small, boutique hotels that are run by independent operators,
the name brand hotels usually won't invest in a market for anything less than 75 rooms, and there are no properties in the
main downtown that could accommodate a hotel of that size.
Mr. Doherty pointed out that the waterfront is another part of the greater downtown where there are opportunities to
adaptively reuse existing office and residential buildings for hotel uses. In fact, he was approached a few years ago by a
person who was interested in converting a waterfront office building to a lodging use, but he had to advise him that it was not
allowed by code. The building was later purchased by someone else and is currently used as office space.
Mr. Doherty said the EDC became excited about the notion of a waterfront hotel, and it was discovered that if a waterfront
office building were converted to a hotel use, it would be the only beach front hotel in the Puget Sound area. It could become
an attraction for Edmonds and improve the economic vitality of the entire downtown core. He explained that the EDC is
requesting that the zoning code be amended to allow lodging as a permitted primary use in the Commercial Waterfront (CW)
zone (ECDC 16.55.010).
Mr. Chave pointed out that the proposed amendment is consistent with the Shoreline Master Program (SMP), which already
allows lodging uses in the Urban Mixed Use shoreline environment. He also pointed out that the City's code typically
addresses hotels and motels together; but in this case, the amendment would apply to properties along the waterfront that are
in close proximity to public walkways, parks, etc. Staff believes it would be more appropriate to limit lodging uses in the
CW zone to hotels only.
Mr. Chave suggested that, in addition to the proposed amendment to add "hotels" as a permitted primary use in the CW zone,
it would also be appropriate to do minor updates to the definition of "hotel." If the Board is willing to move the proposed
amendment forward, it could be scheduled for a public hearing in December.
Mr. Doherty explained that the overarching concept for the SMP is to have either marine -related or marine -dependent uses on
the waterfront. If that is not possible, then there is a hierarchy of uses that can be considered, and hotels are higher on the list
than offices. Office uses typically serve the same crowd every day, whereas a hotel would serve different people every day
and would likely provide some public space, as well. In many cases, a hotel use would provide more opportunities for public
enjoyment of the shoreline than an office use would.
Board Member Monroe said he believes the proposed amendment is a great idea. He asked about the boundaries of the CW
zone, and Mr. Chave said it includes all of the property along the waterfront except the ferry property, the port property east
of the railroad tracks, and the parks. The Port property east of the railroad tracks is zoned General Commercial (CG) and the
park and ferry properties are zoned Public (P). He summarized that it is a fairly narrow strip, but there are some significant
properties that could be repurposed or redeveloped for lodging uses. Board Member Cloutier provided a zoning map to
illustrate the extent of the CW zone, which includes part of the Port property, but not Harbor Square.
Board Member Monroe asked about the parking requirement for hotel uses. He suggested this will be important information
to provide at the hearing where it will likely be raised as a concern. Mr. Chave answered that the parking requirement is one
space per room or unit. Board Member Monroe asked if employee parking is also required, and Mr. Chave answered no.
Mr. Doherty observed that the average occupancy for a hotel is between 60% and 70%, and typically, 100% occupancy only
occurs during special events. During these times, employees would end up parking on the street.
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Board Member Rubenkonig asked how creative an applicant could be in meeting the parking requirement. Mr. Chave
responded that not all parking must be provided on site. Development in the downtown is allowed to take advantage of
parking elsewhere within the area to meet the parking requirement. Board Member Rubenkonig asked if other methods of
transportation, such as Uber or Lyft, could be used by an applicant to meet at least part of the parking requirement. Mr.
Chave reminded the Board that all new uses in existing buildings are considered to comply with the parking requirement. If
an applicant is renovating an existing building on the waterfront for a hotel use, whatever parking is there would satisfy the
parking requirement.
Vice Chair Robles pointed out that there is no emergency access solution for properties on the west side if a train is blocking
the track. He asked if there is something in the hotel laws that would prohibit a hotel from being placed on the west side of
the tracks for safety reasons. Mr. Doherty said he does not know of any restrictions. He said he has spoken to a few hotel
developers, as well as a hotel development broker, who were conceptually interested in property on the waterfront, and they
didn't seem to find a problem. In general, there is concern about noise and vibration from the trains going by, and he
occasionally hears from the Harbor Inn that guests complain about it. This is something a developer would need to address
as part of a project design.
Vice Chair Robles asked if the proposed amendment would increase the value of properties in the CW zone. Mr. Doherty
explained that, typically, the appraised value is based on the highest and best use of a property. There are no hotels in the
area and office development is currently considered the highest and best use. He does not believe that the properties would
be appraised higher because there are no large under -developed or undeveloped properties that would impact the value.
Vice Chair Robles said he understand that the amendment is being proposed to attract and accommodate tourists to the
downtown and waterfront. He asked if a waterfront hotel is considered the only way to accomplish this goal or if there are
other options available such as short-term rentals that can absorb a lot of occupancy but do not require development. This
would give local residents an opportunity to enjoy the economic benefits, too. Mr. Doherty said the Airbnb phenomenon is
growing in Edmonds, as evidenced by the surge in business licenses and lodging taxes. This is largely because they do not
have a lot of other options. However, short-term rentals are not always to everyone's taste, and a hotel scenario is preferred
by some. The proposed amendment would widen a very narrow door that a potential developer could walk through to
provide more lodging in the downtown area.
Vice Chair Robles suggested they open the scope of the discussion so that it is not based solely on the premise of bringing
more people to the waterfront and downtown to take advantage of the fairs and events. Mr. Doherty responded that a lot of
people use lodging in neighboring cities, and the goal is to recapture some of this market to improve the City's economic
vitality.
PRESENTATION ON POTENTIAL REVISIONS TO UNIT LOT SUBDIVISION APPLICATION PROCEDURE
(File No. AMD20190005
Mr. Clugston reviewed that the unit lot subdivision process was adopted in 2017 and has been well received. Since that time,
three projects have been approved and several others are in the works. Based on experience, staff has identified the need for
a minor change to the application timing within the unit lot subdivision process to make the associated building permit
review more efficient. He explained that the current code allows an applicant to apply for a unit lot subdivision concurrent
with design review, concurrent with a building permit application, or after a building permit application is received.
However, applying for the unit lot subdivision after the building permit application leads to inefficiencies. It requires
additional staff time to create, change, update and re -review applications, and it also requires applicants to prepare new
documents and pay additional fees.
In order to streamline the process, Mr. Clugston said staff is recommending that unit lot subdivision applications no longer be
accepted after building permits are submitted. As proposed, staff will know to process buildings permits as single-family
residential developments rather than having to start the process as a commercial development and change further down the
road when a unit lot subdivision application is submitted. The proposed amendment to ECDC 20.75.045 would alter just a
few words to implement the change in process (See Exhibit 2).
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8.2.d
MEMORANDUM
TO: MATT CHEUNG, CHAIR, PLANNING BOARD
ROB CHAVE, PLANNING MANAGER
FROM: ECONOMIC DEVELOPMENT COMMISSION
VIA: MARY MONROE, CHAIR AIM
SUBJECT: Amendment of Edmonds Community Development Code to Allow Lodging
Uses in CW Zone.
DATE: September 18, 2019
In pursuit of one of the 2019 EDC Work Plan Goals, as presented to City Council earlier this year, at its
September 18, 2019 meeting the Economic Development Commission recommended that the
Commercial Waterfront "CW" Zone "permitted use" provisions be amended to allow lodging uses.
There has been discussion in previous EDC meetings over the past two years about this issue, which
Commissioners believe would potentially allow for development of additional lodging facilities within
walking distance of Downtown Edmonds, thereby serving to enhance economic vitality, jobs and
revenue.
We hope that by transmittal of this memo, in addition to our work in the past and stated goals to City
Council, the Planning Board and Development Services Department will be able to commence work on
this rather minor code amendment in the near future.
If you have any questions, do not hesitate to contact me or Patrick Doherty, Economic Development and
Community Services Director.
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SUMMARY OF RESPONSES TO RECENT COUNCILMEMBER QUESTIONS
1. Q: Should hotels be allowed in the CW zone only as a conditional use?
A: In the Edmonds City Code, "Conditional use means a use allowed in one or more zones as
defined by the zoning code but which, because of characteristics peculiar to such use, because of
size, hours of operation, technical processes or equipment, or because of the exact location with
reference to surroundings and existing improvements or demands upon public facilities, requires
a special permit in order to provide a particular degree of control to make such uses consistent
with and compatible with other existing or permissible uses in the same zone or zones."
Since offices, restaurants, and other commercial uses are already allowed in the CW zone, it is
not clear that hotels would be out of character or have "peculiar characteristics" above and
beyond the other types of commercial uses allowed. In fact, some marine -related allowed in
the CW zone may arguably have greater impacts. For these reasons, it does not appear to be
necessary to subject hotel uses to the greater scrutiny, process and expense of a conditional use
process. In addition, the Planning Board did not raise the potential need for a conditional use to
accommodate this additional permitted use in the CW zone.
2. Q: Should the definition of "hotel" in ECC be updated?
A: The definition of "hotel" could certainly be updated, and we have considered doing that
sometime soon — perhaps bundled with other "clean-up" amendments. As to specific questions
raised regarding the existing definition: The current definition of hotel could allow for B&Bs,
which are a reasonable lodging type. Other uses, such as senior home or apartments, etc., are
already governed by their respective definitions, so there would be no confusion that they could
somehow be construed to be "hotel" uses.
3. Q: Would this proposal include motels?
A: No, motels are auto -oriented lodging establishments which we do not believe are compatible
with the downtown environment.
4. Q: Will sufficient parking be required for a hotel use?
A: Throughout Downtown Edmonds (in the BD zones) the parking requirement for all
commercial uses is 1 space for 500 square feet of gross building area. This includes hotel uses in
the Downtown Business (BD) zones. This uniform requirement is intended to allow our existing
building stock, including historic buildings, to be readily adaptable to a full range of commercial
uses over time and as market demand dictates. To require specific parking ratios for each
possible use could result in certain uses being unavailable for certain buildings, and/or could
even render certain buildings unadaptable or even obsolete. Wishing to promote a rich variety
of interchangeable commercial uses in Downtown Edmonds, the City has implemented this
standard parking ratio requirement and staff believes it should be continued in the CW zone for
hotel uses also. If the Council wishes to consider another option, we have included the option
of using the standard of 1 space per hotel room unit.
Q: Would hotel(s) in the CW zone be compatible with the City's plans to complete the
waterfront walkway and otherwise provide physical and visual access to the waterfront?
A: Yes. Re -use of existing buildings for lodging would in no way impact the City's efforts in this
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regard. What's more, two factors may argue in favor of hotel uses as providing greater public
access to and enjoyment of the shoreline (a central tenet of the Shoreline Management Act)
than some private uses, such as office: the common inclusion of semipublic spaces and functions
in hotels (lobbies, cafes, bars), especially when fronting an amenity like a public beach, and the
larger and ever -changing daily population of users of a hotel.
6. Q: Would hotel(s) in the CW zone be required to observe the view corridor requirements of the
Shoreline Master Program (SMP)?
A: Yes. All new buildings in the CW zone, within the shoreline environment, would have to
observe all development standards of the SMP, including view corridors. However, given that
most, if not all, existing commercial buildings in the CW zone predate current SMP requirements
(most do not include view corridors, e.g.), it is unlikely that a property owners or developer
would demolish an existing building to accommodate a new structure, given that the result
would be a smaller new building. Re -use of an existing building as a hotel would not trigger view
corridor requirements.
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