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2020-05-05 City Council - Full Agenda-25821. 2. 3. 4. 5. 6. 7. 8. 9. 10. o Agenda Edmonds City Council V Hy° VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 MAY 5, 2020, 7:00 PM "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGMENT ROLL CALL APPROVAL OF THE AGENDA AUDIENCE COMMENTS (SUBMITTED TO PUBLICCOMMENT@EDMONDSWA.GOV ) APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of April 28, 2020 2. Approval of claim checks and wire payment. ACTION ITEM 1. Wastewater Treatment, Disposal and Transport Contract Extension (10 min) 2. Council Committee Meetings (10 min) STUDY ITEM 1. Federal Grant Application for the Highway 99 Revitalization & Gateway Project (30 min) 2. Discussion of Proposed Crisis Financial Management Policy (30 min) 3. Council Discussion of City Code Chapter 6.60 (30 min) MAYOR'S COMMENTS COUNCIL COMMENTS ADJOURN Edmonds City Council Agenda May 5, 2020 Page 1 6.1 City Council Agenda Item Meeting Date: 05/5/2020 Approval of Council Meeting Minutes of April 28, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: E042820 Packet Pg. 2 6.1.a EDMONDS CITY COUNCIL VIRTUAL ONLINE MEETING DRAFT MINUTES April 28, 2020 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember ALSO PRESENT Zach Bauder, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Jessica Neill Hoyson, HR Director Jeff Taraday, City Attorney Scott Passey, City Clerk The Edmonds City Council virtual online meeting was called to order at 7:00 p.m. by Mayor Nelson. The a meeting was opened with the flag salute. g 0 2. LAND ACKNOWLEDGEMENT 00 N Council President Fraley-Monillas read the City Council Land Acknowledge Statement: "We acknowledge w the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect m E their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." Q 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 4. APPROVAL OF AGENDA COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 5. AUDIENCE COMMENTS (SUBMITTED TO PUBLICCOMMENTAEDMONDSWA.GOV) See Attached. Edmonds City Council Draft Minutes April 28, 2020 Page 1 Packet Pg. 3 6.1.a 6. APPROVAL OF CONSENT AGENDA ITEMS COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF APRIL 21, 2020 2. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENT 3. AMENDMENT #3 EMPLOYMENT AGREEMENT COUNCIL LEGISLATIVE/EXECUTIVE ASSISTANT 7. ACTION ITEMS 1. EDMONDS PUBLIC FACILITIES DISTRICT SMALL BUSINESS LOAN REQUEST Finance Director Scott James explained the purpose of this item is to seek Council's consent for the Edmonds Public Facilities District (PFD) to accept a loan. He explained the PFD is the legal entity that oversees the Edmonds Center for the Arts (ECA). The ECA is a non-profit arm of the PFD that is responsible for managing the facility. The ECA schedules artists from around the world, provides production management and a venue for a variety of community partners and rental clients and serves more than 75,000 patrons annually. Bringing people together is the ECA's primary means of generating revenues which is being substantially impacted by the COVID-19 crisis. The ECA is endeavoring to find alternative funding sources and ways to trim expenses. For example, the ECA asked patrons to donate ticket purchases instead of refunding which many community members have done. Another viable funding source the PFD would like to pursue requires Council consent. This funding is from the Small Business Administration (SBA) in the form of the Paycheck Protection Program (PPP). The PPP > 0 starts as a loan to all applicants and can turn into a grant by the SBA if applicants use at least 75% of the n loan proceeds to pay personnel costs. The PFD plans to use all the loan proceeds to pay personnel costs. a Before the PFD can accept the loan, Council must provide consent due to the Contingent Loan Agreement c (CLA) with the PFD. The CLA was included with the PFD's 2008 bond issuance; the CLA amounts to a cm bond debt service payment guarantee for the City and bond holders. The CLA states the following: "So long as the Note remains outstanding and this Agreement remains in effect, the District shall not incur any w additional indebtedness, other than in the ordinary course of business, without the prior written consent of the City..." According to the conditions of the CLA, Council must provide written consent for the District E to accept the PPP loan. If the Council approves the request tonight, written consent can be captured in the meeting minutes. Q Councilmember Buckshnis thanked Mr. James for answering all her questions in his presentation. Councilmember Olson agreed the packet was very complete and she felt well prepared to take a vote. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PAINE, TO APPROVE THE PFD'S REQUEST TO ACCEPT A PAYCHECK PROTECTION PROGRAM LOAN FROM THE SBA. Councilmember Paine was glad this being made available to the PFD. MOTION CARRIED UNANIMOUSLY. Edmonds City Council Draft Minutes April 28, 2020 Page 2 Packet Pg. 4 6.1.a 2. ORDINANCE FOR HOMELESSNESS RESPONSE FUND TRANSFER TO MITIGATE COVID-19 IMPACTS Development Services Director Shane Hope commented COVID-19 has impacts on everyone and those who are financially vulnerable feel the impacts even more, particularly people with lower incomes who, due to COVID-19, lost hours at work or lost their jobs temporarily or longer term and may have higher costs such as childcare. The thought behind the program was to recognize there is some funding available from the Homelessness Response Fund that could be reprogrammed to help lower income residents to retain their homes and take care of basic needs due to lost income during the COVID-19 outbreak. Ms. Hope explained while it would have been great if the human services manager had been hired to help administer the program, there are ways to handle such a program to help Edmonds residents. The idea is Economic Development/Community Services Director Patrick Doherty and she would provide direction to and oversight for administrative staff and work with local social service agencies who are already familiar with Edmonds, Snohomish County and residents in Edmonds and could do outreach to those community members. The assistance would be available for people who, 1) are in a lower income category, 2) live in Edmonds, and 3) are financially impacted by the COVID-19 crisis. Those residents could receive up to $1000 in aid. Social service agencies have indicated rent and food are the biggest need. In order to make this happen effectively, Ms. Hope suggested doing something similar to an RFQ that would allow existing social service agencies who are experienced in Snohomish County to indicate how they would be able to implement a program, how they would meet the criteria, and be able to effectively and efficiently provide resources. This is not resources on a cash basis, although cash would be provided to the social service agency, the agency would administer it in kind. For example if a household needs money to pay rent, the agency will provide they money directly to the landlord. If a household needs money for utilities, the money will be provided directly to the utility. The City will not be giving out cash. Ms. Hope anticipated it would take about a month to get the program up and running. The intent is for this 5 to be a relatively short-term program. She acknowledged there were other programs that provide funding n assistance, but it is generally not enough, particularly when a household has had a significant financial a impact from COVID-19. This would be a boost to local residents who are impacted even though it is not a c lot of money, a maximum of $1000 per household. Through the end of the period, currently proposed to be cm through August 30, agencies will track information about each household such as income level, location, COVID-19 issues that created the need, what the funds were provided for, amount of money provided, w nature of the impact, household size, etc. and reported back to the City Council. The ordinance calls for report to be provided one month after the program funding ends. m E Councilmember Distelhorst commented the recommendations in the Koenig Homelessness Assessment,° delivered to Council in February 2019 and funded via the Homelessness Response Fund, were to focus on Q homelessness prevention so it did not reach the level it has in other Puget Sound communities, prevent homelessness through cost-effective approaches that are a better use of fund than providing housing after a person has become homeless, and experiment with providing contracts to community -based organizations such as the proposed ordinance would do so that the organizations' existing procedures and screening could be utilized to best effect. Councilmember Olson referred to the RFQ and asked if the City would ultimately be entering into a contract with one or more of the agencies. If the goal was to help at least 100 families and possibly more if some need less than $1000, she questioned how the City could ensure benefits from multiple agencies were not being provided to the same parties. She anticipated privacy issues would prevent full disclosure of who receives the funds. Ms. Hope advised some coordination would need to be worked out; she anticipated 2-3 agencies would be involved. The City's expectations include not duplicating efforts, and requirements would be outlined in the contract. Edmonds City Council Draft Minutes April 28, 2020 Page 3 Packet Pg. 5 6.1.a Council President Fraley-Monillas wanted to ensure the funds were to people physically located in Edmonds and not to residents of Esperance. Ms. Hope responded the ordinance states residents of Edmonds which does not mean Esperance. Council President Fraley-Monillas pointed out Esperance residents have an Edmonds address. Ms. Hope clarified recipients would need to live within the city limits. Council President Fraley-Monillas suggested clarifying that. She referred to a newspaper article that referenced the City giving cash up to $1000; she recommended clarifying that the assistance provided would not be in the form of cash. Ms. Hope agreed, it would not be in the cash, but in -kind value up to $1000 for food, rent or other allowable needs, paid to the entity not cash. For example, if the need was groceries, they would receive a grocery card for X dollar amount. Council President Fraley-Monillas relayed she met with a legislator over the weekend who indicated the Department of Social and Health Services (DSHS) has a large amount of federal and state money to provide assistance for this same thing. She requested there be a requirement that people go through the State of Washington and DSHS before dipping into this fund. She was told DSHS has $50M in federal funds and $50M in local funds. She concluded the City's funds are not sustainable; once it's gone, it's gone. Councilmember Paine asked about the availability of service providers who knew Edmonds well and whether there was a service provider in Edmonds that could provide outreach and be available to everyone in the community including people vulnerable to becoming homeless and seniors who may/may not be good about asking of help. Ms. Hope answered she knew of at least two, the YWCA provides services in Edmonds, they are a familiar organization and well established; and Washington Kids in Transition also provides services to families and are very familiar with Edmonds and already serve these needs. She spoke with Verdant about other possibilities and they indicated those were the two best but could help coordinate with other agencies. One of the criteria in the RFQ will be experience in Edmonds, social security agencies who have worked in Edmonds and know the paths. These agencies already know how to provide these services and already have a caseload of people living in Edmonds. Councilmember Paine wanted to ensure there were good pathways to all the vulnerable communities to ensure a group was not overlooked. Councilmember Paine observed the draft ordinance was specific about the types of services that would be a available for funding. She was hopeful it would include things like cable and cell phones because that is c cm how people have access to other services, the community, and their support systems. Ms. Hope said that is 00 not excluded; she agreed students need to have access for schoolwork; Washington Kids in Transition has c mentioned that is often a family need. She summarized rent tends to be the most important but other needs w could possibly be funded. CD E Councilmember Olson referred to Council President Fraley-Monillas' comment regarding Esperance, noting service providers may not know the difference if they are providing funds strictly based on address. With regard to low income parameters, she agreed with Council President Fraley-Monillas' comment about a ensuring other opportunities for aid are utilized before seeking funds from this source. She recommended considering those other funding sources as income in determining whether they meet the income threshold. She summarized there is an enormous financial crisis due to COVID-19 and the role of government is to respond to national emergencies and therefore this is an appropriate item for the Council to consider. Councilmember L. Johnson voiced her support for the two organizations Ms. Hope mentioned, YWCA and Washington Kids in Transition, specifically because their focus is on families and families are impacted in additional ways with school closures. She encouraged staff to look at both those organizations. She was interested in strengthening the oversight and accountability and will make an amendment once a motion is made. She thanked Ms. Hope and Councilmember Distelhorst for their work on this. Edmonds City Council Draft Minutes April 28, 2020 Page 4 Packet Pg. 6 6.1.a Council President Fraley-Monillas suggested it would be appropriate to reach out to DSHS to determine other agencies. While YWCA and Washington Kids in Transition are good for kids and families, they do not have specific resources for seniors, the disabled or veterans. She wanted to ensure the funds were available to anyone that needs assistance, not just children and families. Washington Kids in Transition is focused on children in the school district and their families and YWCA also has more of a children/family focus. She encouraged staff to reach out to DSHS regarding agencies that serve a fuller contingency of people that may need assistance. Councilmember Buckshnis thanked Ms. Hope for answering the questions she sent to her. She was looking at this more globally and believed that $100,000 was not enough; there is $200,000+ in the fund. She agreed with having more stringent parameters and accountability. There are 4,450 Edmonds residents or over 10% of the population in this group and it is unknown how many have been impacted by COVID-19. If the budget for this is $100,000, that will serve 100 families; she questioned what happens to the remainder. If the City is going to do this, it should be done right such as on a first -come first -serve basis with no level of favoritism. If the Council believes in this, which they did in 2017 when these funds were allocated, they should consider how many families in Edmonds would be impacted and attempt to provide financial assistance to those who need it. She believed in the concept, but wanted more information. Councilmember Buckshnis relayed a lot of residents are concerned this is a gift of public funds. This is an unprecedented financial time when the rich are getting richer and the poor and the middle class are getting poorer. She recommended looking out for all of Edmonds and found it heartbreaking that funds would only be provided to 100. She concluded there is $223,000 in the fund. Ms. Hope said it was up to the Council to determine the appropriate amount; the account has $225,000 remaining. The downside of spending more is some Councilmembers want to see how it goes and have options to consider later, whether that is to continue this program or for other needs the City has. She summarized there was no way the City could provide for all the needs of all citizens, some funds are better than none and it should be done in the fairest way possible. Councilmember Distelhorst commented there was no limitation on possibly authorizing more funds in the future if that need is seen after the initial stages of the program. Councilmember K. Johnson raised three questions; first, what are the needs of the current homeless community during COVID-19? They do not have the same needs as the proposed transfer because they do not pay rent or utilities, probably do not have cell phones or cable or pay for childcare. They are a very vulnerable population that is at high risk; their needs may include hand sanitizers, disposable thermometers, tents, transportation to medical facilities and temporary shelter, etc. If the intent is to prevent people from becoming homeless, there should be a very tight relationship between what is provided and what the City is trying to prevent. She suggested considering the model in Tacoma that only provides for supplemental rent. Since the governor has provided a moratorium on rent increases and evictions, the timing may be complementary. Councilmember K. Johnson's second question was what are the needs of the Edmonds community during COVID-19? All 42,000 residents are effected, but what do they really need? The funding for this may not come from the homelessness fund, but she questioned whether there was enough PPE, testing, screening, or gloves. Her final question was what is the appropriate role of local government during COVID-19? As the attorney general discussed, it is appropriate to help the community, particularly the poor and the use of police powers to assist people. She was not prepared at this time to pay for cable and was very concerned about the duplication of services. There are larger funds at the state and federal level that fund a variety of services and when they consider eligibility, they consider all forms of income. She did not want to eliminate someone in need from getting state or federal assistance because they received assistance from the City. Edmonds City Council Draft Minutes April 28, 2020 Page 5 Packet Pg. 7 6.1.a Councilmember K. Johnson said there are many other programs such as unemployment insurance, food stamps, Aid to Families with Dependent Children, women and infant nutrition programs, the utilities have their own funds available, etc. She was uncomfortable with allocating $100,000 and deciding what to do with it and developing restrictions and criteria later. She preferred to have a larger discussion about what the problem is, what the City is trying to fix, and how to go about doing that. Council President Fraley-Monillas said the homeless population is being addressed by Snohomish County who has a place for the homeless who have COVID-19 and need a place to stay. They also have a place for homeless people to get things like gloves, hand sanitizer, etc. She hated to see this fund cleaned out when the City will experience financial issues due to decreased sales tax. The City is in the process of hiring a social worker; one of the goals of the Koenig report was to hire a social worker who could direct people to services as well as have the ability to write grants. Some of the money in this fund were earmarked by the small group to be used for things that the new social services person could provide such as matching funds. She feared cleaning out this account when it was unknown what tomorrow will bring with regard to finances. The prediction is that beyond COVID-19, there will be 6-9 months when people will be having issues which was her concern about the sustainability of this funding. She relayed today the governor extended the stay at home order through the end of May. The search for a social worker is down to two candidates. With regard to cable, Councilmember Olson clarified her interest was cable internet not cable TV. Similar to Councilmember Paine's point, that is as much about access to information and opportunities as it is for entertainment. Councilmember Paine asked if Edmonds was in line for any state or federal grant funding and if so, how much and when would it arrive. She was struggling with not knowing what the City's revenues will look G like between now and the end of year, there is a huge need and there is a wide range of people in very c vulnerable positions. She wanted to ensure people were not put into a more vulnerable situation by not 0 offering some help. Mayor Nelson answered the governor's office informed him today that Edmonds would c be allocated $1.26M from the Coronavirus Aid Relief and Economic Security (CARES) Act. There is a 10 a day hold before it is distributed to the City. Councilmember Paine asked what strings were attached to those a funds. Mayor Nelson answered it must be COVID-19 related and there is a 4-page document that outlines c the requirements. He plans to form a task force and come back to Council with a range of possibilities. 000 N Councilmember Buckshnis thanked Council President Fraley-Monillas for the update. Based on tonight's w conversation and with the new hire on the horizon, she was willing to wait. While she thought the proposal was a fabulous idea, she wished all the vulnerable population that had been affected by COVID-19 could be addressed. She concluded the Council needed to think this through more clearly. Council President Fraley-Monillas suggested proceeding to Councilmember L. Johnson's amendment. a COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-MONILLAS, TO APPROVE ORDINANCE NO. 4186, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, TO AUTHORIZE TRANSFER OF UP TO $100,000 FROM THE CITY'S HOMELESSNESS RESPONSE FUND FOR A SHORT-TERM PROGRAM TO ASSIST COMMUNITY MEMBERS EXPERIENCING HARDSHIP IN MEETING CERTAIN BASIC NEEDS DUE TO THE IMPACTS OF COVID-19 AND DECLARING AN EMERGENCY. COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO AMEND SECTION 1 BY ADDING THE FOLLOWING AFTER "QUALIFYING RESIDENT OF EDMONDS," "FUNDS WILL BE DISTRIBUTED MONTHLY IN $33,000 INCREMENTS AND TO ENSURE THE FUNDS ARE SERVING THE PURPOSE FOR WHICH THEY ARE INTENDED, MONTHLY REPORTS WILL BE PROVIDED TO COUNCIL OUTLINING THE ORGANIZATIONS THAT HAVE RECEIVED FUNDING, HOW MANY Edmonds City Council Draft Minutes April 28, 2020 Page 6 Packet Pg. 8 PEOPLE THEY SERVED AND THE SPECIFIC SERVICES PROVIDED." IN SECTION 2, THE DATE FOR DISBURSEMENT WOULD BE EXTENDED BY ONE MONTH AND IN SECTION 3, THE DATE FOR REPORTING WOULD BE EXTENDED ONE MONTH AND IN SECTION 3, ADD "MONTHLY" PRIOR TO "REPORTS." Council President Fraley-Monillas relayed her understanding the organization would need to report on their use of the $33,000 and would not automatically get another $33,000. Councilmember L. Johnson said that was her intent. Staff will be overseeing this and based on what they learn about how the funds are being used, deciding if it is being used the way the City intended or if things have changed in the meantime and other organizations should be considered. Councilmember Buckshnis asked for clarification whether the first increment would be $33,000 to either Washington Kids in Transition or to Verdant or $33,000 to each. She asked if the $33,000 was just a test amount for any agency. Councilmember L. Johnson answered that was not for her to determine. Staff has been working on this and she assumed they would select two to start with. Her intent was not to have the funds go to one organization one month and another the next month. She expected to proceed as proposed but incrementally. Councilmember Olson commented the amendment is a positive change in that it gives more feedback in terms of moving forward. To those with reservations or concerns about duplication of aid, this will help to address that. Mr. Taraday asked for clarification about extending the dates. The version in the packet already includes dates pushed out one month from the version in the packet two weeks ago. He asked if Councilmember L. Johnson's intent was to push the dates in tonight's packet out a month or use the dates in tonight's packet. Councilmember L. Johnson deferred to Ms. Hope, relaying she was responding to a recommendation to extend the dates and assumed it meant what was currently in the packet. Ms. Hope agreed, explaining early in the process an earlier date was considered; the dates were then extended a little, but this would extend the dates an additional month to provide an incremental approach. Councilmember L. Johnson clarified the date in Section 2 would be September and October in Section 3. Councilmember Paine liked that the City will be receiving grant funds specific to the COVID-19 response. N She was uncomfortable with the full $100,000 coming from a fund identified for homelessness response N and for human services for the entire population. She suggested proposing a different grant amount and w total amount with the option of backfilling once there is a better idea about options with other money and to avoid depleting funding for the human services coordinator. She agreed it needed to be done, but she did not want to deplete the existing fund and suggested a separate response in a couple weeks. She asked whether that would require a new motion. Q Ms. Hope said the proposal is not to deplete the Homelessness Response Fund; the proposal would leave at least $125,000 in that fund. There are additional funds budgeted for the social services position so the remaining funds could be used to address other homelessness issues as needed. Councilmember Paine anticipated a lot of the need for human services in the future will be COVID-19 related. The existing need for this position has increased due to this health emergency. Councilmember Buckshnis agreed with Councilmember Paine. She said it sounds like a new department is being created pending hiring of the new person. She asked how labor intensive it will be to distribute fund monthly and whether enough information will be received during the month to disburse another $33,000. Ms. Hope answered she did not know because this has never been done before. That was one of the reasons staff recommends working with agencies who are already familiar with Edmonds and these types of services. As soon as a person is hired, they would assist with administering this program. Councilmember Edmonds City Council Draft Minutes April 28, 2020 Page 7 Packet Pg. 9 Buckshnis relayed her understanding as soon as the human services person is hired, they will take this over. Ms. Hope agreed. To Councilmember Paine's comment about a phrased approach, Councilmember Distelhorst said Councilmember L. Johnson's amendment does that by breaking it up into monthly amounts to ensure not all of the $100,000 is allocated immediately. A phased approach allows for assessment and to ensure it is going to the right people and helping those that the program intends. Council President Fraley-Monillas expressed support for Councilmember L. Johnson's amendment, commenting it was a great place to start and the money can be divided up to serve the most people. She wished the City could serve the 4,000, but there is not enough money. DSHS and the services they provide should supplement what the City is doing. Starting with $33,000 is a great start and allows the City to measure the effectiveness. Councilmember Olson said she will also support the amendment and the original budget of $100,000 from the Homelessness Response Fund. The Council has not been privy to enough information to talk about funding this from other sources. Councilmember Paine said she would like to have as much money as possible available in this account. She liked the phased approach but if other funds became available, the Council should evaluate it. She was not certain if that was done via the budget amendment process. She wanted to preserve money for the half time position that is being hired. AMENDMENT CARRIED (6-0-1), COUNCILMEMBER K. JOHNSON ABSTAINING. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND THE MOTION TO ADD IN SECTION 2 AFTER THE DATE, "OR UNTIL THE FUND IS DEPLETED." AND IN SECTION 3 AFTER THE DATE, "OR WITHIN 30 DAYS OF THE FUND DEPLETION." Councilmember Olson asked for an explanation. Councilmember Paine answered if the fund is depleted earlier than the dates in the ordinance, the amendment would recognize that and a report would be provided N sooner. Ms. Hope commented the amendment would also recognize it may take a longer to get the program N set up. c w Councilmember Olson said if the intent is only about the money being depleted sooner, the ordinance as m written adequately reflects that. Councilmember Paine said it was intended to address if the funds were E depleted before the date. Councilmember Olson commented there could still be the authority, but if there was no money available, it could not be distributed. a COUNCILMEMBER PAINE WITHDREW HER MOTION. Councilmember L. Johnson explained she extended the date in Section 2 to reflect that the funds would be divided into three monthly installments. It is possible if the program got up and running sooner than later so that funds were disbursed in May, June and July, Councilmember Paine's suggestion of adding to Section 3 would make sense because it clarifies the final report is to be provided within 30 days and not allowing until October for the report to be provided. Councilmember K. Johnson expressed support for helping people not become homeless as it is more cost effective to keep someone in their home than to try to find homes for the homeless. She did not believe the Council had enough information or enough money or a clear enough path for this program. She concluded the Council was not quite there tonight. Edmonds City Council Draft Minutes April 28, 2020 Page 8 Packet Pg. 10 6.1.a Councilmember Buckshnis asked if administrative costs would be part of the $33,000, whether those were part of the $100,000 or would be a different expense under consultants. Ms. Hope said it was assumed this would be a pass through. If that became an issue, it would come back to Council. The agencies staff has talked with have not brought that up. They have staff in place and a lot of need and are eager to provide help with these funds. Councilmember Buckshnis said she was on fence, fearing this was creating a new department for Ms. Hope. She preferred to address all citizens, and agreed with Councilmember K. Johnson that there is not have enough data. Councilmember Distelhorst said one data point that can be seen on a regular basis is the unemployment figures for Snohomish County which are now more than double the great recession. Initial unemployment insurance claims now total 100,000 for Snohomish County compared to about 400,000 in the workforce, or approximately 1/4 of the workforce unemployed. The data will be coming, but for many families that may be too late. The governor's eviction moratorium ends on June 4t' and that does not affect the rent or mortgage payments that people are required to make. His understanding from Ms. Hope is that this program will take a bit of time to set up, to do the RFQ, to ensure the funds are provided to good agencies that work in Edmonds and know Edmonds residents and that potentially these funds will help citizens beginning late May or early June when economic concerns will continue to pile up. The data is there; speaking to these agencies, it is clear they are receiving increased requests and that will not end any time soon. MAIN MOTION AS AMENDED CARRIED (5-1-1), COUNCILMEMBER K. JOHNSON VOTING NO; AND COUNCILMEMBER BUCKSHNIS ABSTAINING. 3. RESOLUTION REQUESTING MORATORIUM ON HOUSING COSTS RELATED TO COVID-19 Councilmember Distelhorst relayed the amendments discussed at last week's meeting are reflected in the updated resolution in the packet in the Whereas clause citing data from Unemployment Security and amendments from Council President Fraley-Monillas in Section 3. For Councilmember Paine, Councilmember Distelhorst advised the amendment proposed by Council President Fraley-Monillas is shown in blue in Section 3. Councilmember Paine commented one amendment cm discussed last week was not included that related to encouraging the federal delegation not to overspend N for people who did not need financial support. Councilmember Distelhorst relayed his understanding there w was already a main motion on the floor. c m Councilmember K. Johnson commented the motion was tabled at last week's meeting so it needed to be removed from the table. City Attorney Jeff Taraday said the motion was continued to a date certain not tabled. The motions pending at the last meeting are still pending. Amendments are appropriate based on the a motion made at the April 211t meeting. The amendments approved on April 21 st are reflected in the resolution in the packet. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO AMEND THE MOTION IN SECTION 1 TO REPLACE "HALT" WITH "FREEZE." AMENDMENT CARRIED UNANIMOUSLY. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO AMEND SECTION 2A BY DROPPING THE REST OF THE SENTENCE THAT FOLLOWS "THIS HEALTH EMERGENCY" IN THE SECOND TO LAST LINE AND ADDING A PERIOD AFTER "EMERGENCY" AND TO ADD THE FOLLOWING SENTENCE, "GOVERNOR INSLEE'S ORDER SHOULD REQUIRE LANDLORDS TO OFFER FORGIVENESS, RENT MITIGATION, OR MANAGEABLE LONG TERM REPAYMENT TERMS FOR THE RENT Edmonds City Council Draft Minutes April 28, 2020 Page 9 Packet Pg. 11 PAYMENTS MISSED DUE TO COVID-19 IMPACTS DURING THE HEALTH EMERGENCY." AMENDMENT CARRIED UNANIMOUSLY. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS TO AMEND SECTION 2B BY DROPPING THE REST OF THE SENTENCE THAT FOLLOWS "THIS HEALTH EMERGENCY" IN THE SECOND TO LAST LINE AND ADDING A PERIOD AFTER "EMERGENCY" AND TO ADD THE FOLLOWING SENTENCE, "THE FEDERAL MORATORIUM SHOULD REQUIRE THAT ANY MORTGAGE PAYMENTS MISSED DUE TO THE COVID-19 IMPACTS DURING HEALTH EMERGENCY SHALL BE TACKED ONTO THE BACK OF THE MORTGAGE AFTER THE LAST SCHEDULED PAYMENT." Councilmember Distelhorst suggested "addressed after the last scheduled payment" rather than "tacked onto the back of the mortgage after the last scheduled payment." Councilmember Olson agreed. Councilmember Olson commented it was important that government officials not choose one business or one person over another. This seems to be the fairest approach that keeps landlords from getting completely messed up. There is a thought or stereotype that everyone who owns property is a fat cat or trust fund kid, when in reality property managers are businesses owners just like every other business and choosing tenants over landlords is unfair. Her intent was to encourage the government to be fair in parlaying the difficulties. This is only a recommendation, if the government can come up with another fair solution, she would support that too. Amendment restated with language suggested by Councilmember Distelhorst and accepted by Councilmember Olson: AMEND SECTION 2B BY DROPPING THE REST OF THE SENTENCE FOLLOWING "THIS HEALTH EMERGENCY" IN THE SECOND TO LAST LINE AND ADDING A PERIOD AFTER "EMERGENCY" AND TO ADD THE FOLLOWING SENTENCE, "THE FEDERAL MORATORIUM SHOULD REQUIRE THAT ANY MORTGAGE PAYMENTS MISSED DUE TO THE COVID-19 IMPACTS DURING HEALTH EMERGENCY SHALL BE ADDRESSED AFTER THE LAST SCHEDULED PAYMENT." AMENDMENT CARRIED UNANIMOUSLY. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AMEND SECTION 3, TO READ, "...MORTGAGE INSURANCE, SUCH THAT NO N SUFFICIENTLYINNEED EDMONDS RESIDENT WHO..." N 0 Councilmember Paine explained her intent was to guide the policy direction to the federal delegation that w people may not have a broad income but have wealth in other assets, it would be appropriate to provide m guidance language that describes sufficiently in need. E AMENDMENT CARRIED UNANIMOUSLY. Q MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. STUDY ITEM COMMUNITY AND ECONOMIC RELIEF FUND SUMMARY Economic Development/Community Services Director Doherty said the packet contains an explanation and description of the Community and Economic Relief Program, the title was changed from "fund" to "program." The COVID-19 crisis particularly affects the elderly, infirm, and individuals and households of lower means who may lack the ability to self -isolate, ready access to health care, food, supplies and other services. Edmonds City Council Draft Minutes April 28, 2020 Page 10 Packet Pg. 12 6.1.a The COVID-19 crisis has had, and will continue to have, a significant impact on the local, state, and national economies, impacting the retail, restaurant and other economic sectors and resulting in economic hardship for small business owners and employees due to loss of business income, layoffs and reduced work hours for a significant percentage of this workforce. The significant impacts felt by local businesses facing shutdowns and/or significantly reduced business operations will directly affect City of Edmonds municipal revenue through lower sales and use taxes, utility taxes and other fees, all of which tangibly will impact and strain the City's future ability to provide necessary and desired municipal services to the Edmonds community. The City's future ability to maintain acceptable levels of service with regard to various municipal services, including, but not limited to, police, fire, and EMS services, may depend on the extent to which local businesses are able to survive what is expected to be a temporary, but severely harsh, business environment. In light of the above -cited reasons, Mr. Doherty explained Mayor Nelson responded quickly and decisively, to create the Community and Economic Relief Program as an opportunity to offer financial support to service agencies providing assistance to the elderly, infirm and lower -income residents and households in our community as well as local businesses in need. Financial support to businesses is provided via a program offered by the Chamber Foundation's WISH Fund that pairs an Edmonds business in need of service with another business in Edmonds who provides that service and the WISH Fund provides up to $1000 for the business providing the service. The program was created with $200,000 from reallocation of monies within the City's General Fund comprised primarily of savings from departments and foregoing the community survey budgeted for 2020. In order to act swiftly, effectively and efficiently, the three existing Edmonds agencies most directly engaged in providing direct services to the elderly and infirm, lower -income and food -stressed, and/or small G business community were identified as recipients of monies from the Community and Economic Relief v 0 Program and Community and Economic Relief agreements have been executed with the Edmonds Senior Center, the Edmonds Food Bank and the Edmonds Chamber Foundation through its WISH Fund. c Disbursement of funds pursuant to those agreements will be on the basis of pre -approved categories of a expenses incurred, upon production of invoices with detailed back-up information. The maximum amounts Q that may be disbursed to these agencies, pursuant to these agreements and in keeping with the City'scm c Council -approved Purchasing Policy are, Edmonds Food Bank - $50,000; Edmonds Senior Center - 00 $50,000; and Edmonds Chamber Foundation - $99,999.99. The Agreement for the Edmonds Chamber c Foundation is for $50,000; they have the opportunity to seek an amendment to the agreement for the w remaining funds. m E Mr. Doherty relayed questions have been raised about, 1) the legality of entering into service agreements that support the infirm, elderly and low-income populations of our city, as well as the small businesses struggling during the State -ordered period of closure of their establishments; 2) the Mayor's authority to a enter into service agreements with local service agencies to disburse no more than $99,999.99 in City funds for these purposes; and 3) the Mayor's authority to transfer funds within the City's General Fund to create the Community and Economic Relief Program. The packet includes the following: 1) State Attorney General's Memo of 4/6/2020 in which he clearly states that use of public funds to support the poor, infirm and elderly is a "fundamental purpose" of government by "preserving public health and promoting public welfare." He similarly states that use of public funds to help stabilize small businesses as they struggle during this State-manded closure is permissible if it can be shown that it will help "protect the local economy or promote compliance with public health guidelines" (by enabling them to stay closed). 2) Email memo from City Attorney Jeff Taraday, dated 4/20/2020, in which he reconfirms that the Mayor has the authority to transfer funds within the City's General Fund, pursuant to RCW 35A.33.120. Edmonds City Council Draft Minutes April 28, 2020 Page 11 Packet Pg. 13 6.1.a 3) Email memo from City Attorney Jeff Taraday, dated 4/20/2020, in which he reconfirms that the City's Purchasing Policy provides the Mayor authority to enter into agreements or contracts for goods and services in amounts under $100,000. In conclusion, in response to the severe impact of the COVID-19 outbreak, Mayor Nelson acted swiftly and fully within his legal authority to transfer funds from within the 2020 General Fund, resulting from savings achieved in various City departments, to create a Community and Economic Relief Program intended to provide small grants to help address the public health, safety and welfare of the elderly, infirm and low- income in Edmonds, as well as local small businesses which are struggling to stay solvent and hope to be able to open back up in the future. Mr. Doherty reviewed questions he had received and the response (in italics): • Confusion over the use of "Fund" in the name. "Fund" has been changed to "Program. " • Was a fund number created and if so what is the fund number? How will the auditors review transactions? No fund number was created, a new account was created within the Non - Departmental budget of the General Fund for Community and Economic Relief Program expenditures. • Is a budget amendment necessary and other questions related to the budget overall and how will c the auditor trace movement of the money? A budget amendment is notproposed as it is unnecessary given the Mayor's authority. A specific account for the program was created to provide a paper trail for the auditor. m • Why is the Chamber Foundations service contract less than $100,000? The City Council approved purchasingpolicy gives the Mayor authority to approve contracts up to $100, 000. In order to avoid any question whether the action was within his authority, the contract is $0.01 short of $100, 000. • Where are the contracts? Contracts have been provided to Council. �j • How were the three agencies identified and is their administrative overhead also paid for? In o recognition of the urgency of the crisis and trying to get effective relief out as soon as possible, the three existing, recognized agencies that deliver services to seniors, low income and food stressed G L and small businesses, the Edmonds Food Bank, the Edmonds Senior Center and the Edmonds a Chamber Foundation were selected. This avoided a delay in the response by putting out a call for Q agencies only to discover these three were the most appropriate. The contracts state administrative N overhead is not a permissible expense. N 0 Councilmember Paine thanked staff for the report and expressed appreciation for the speed with which this w was put together. Although there was some confusion about fund and program, the fact is this got out there and she applauded the efforts to move so quickly. She acknowledged there would be no administrative fees E but asked if there would be any data collection. Mr. Doherty answered yes. Councilmember Paine commented that would be a great way to assess where needs are and potentially identify gaps. a Councilmember Olson referred to an account versus a fund, recalling an earlier item regarding the Homelessness Response Fund which is also a program or special interest and therefore a fund was established. She asked if there was anything other than semantics that made this an account rather than a fund. Mr. Taraday answered the Homelessness Response Fund is actually addressed in the City code and specifically states money cannot be transferred out of the fund without adoption of an ordinance by the City Council. Councilmember Olson said it was her understanding that in terms of the spirit any account or fund, the RCWs state this should originate with City Council. Mr. Taraday responded the difference is the Homelessness Response Fund is a separate numbered sub -fund that cannot have transfers in or out without a Council ordinance. They money that this program is funded with is General Fund money and according Edmonds City Council Draft Minutes April 28, 2020 Page 12 Packet Pg. 14 6.1.a to the statute included in his email, the Mayor has the authority in the absence of any Council imposed regulation to move money within the General Fund which this program does. Councilmember Paine asked whether the agencies would provide anecdotal information about gaps. Mr. Doherty answered the contract requires a report but did not specify providing information about gaps. He will ask the agencies to provide that information. The City has already gotten some input, today the Chamber presented a list of 35 grants they have already given via the WISH Fund. That is not exactly 70 businesses, because there is some repetition where a business may provide services to different clients. At least 60 businesses have benefitted from the Chamber's WISH Fund. The Food Bank has been able to be more robust in its response to the increased need; because donations are down, they are buying more food which requires storage and they purchased a refrigerated truck. Regarding the funds allocated to help small business through the Chamber Foundation's WISH Fund, Councilmember L. Johnson asked what outreach will be done to ensure this is available to small businesses across Edmonds. She understood Chamber members will probably have a heads up, but she assumed it was available to non -Chamber members. Mr. Doherty answered it is 100% available to all businesses; there is no requirement be a Chamber member. The City has tried to use available media and can explore more. It has been covered in both print and digital media as well as Facebook. The Chamber has also put it on their Facebook and the downtown organizations such as Ed! and DEMA have shared that information. Staff continues to look at ways to expand that outreach. Councilmember L. Johnson asked him to monitor it and if he sees a disproportionate number from the downtown core or Chamber members, to reach out to other business populations. Mr. Doherty agreed. Councilmember Buckshnis commended Mr. Doherty on his summary and his response to her questions. She relayed a lot of citizens, 10-15, have contacted her about this. She relayed citizens questions about why G these three were chosen, that the food bank gets a lot of money and it does not serve only Edmonds residents, c and people preferred the money go to a specific Edmonds organization. Mr. Doherty answered the Edmonds cc Food Bank is the professional in the room when it comes to distributing food; they have the operation, the c capacity, volunteers, and infrastructure to make it work. He assured the majority of people using the food a bank are from Edmonds. He met with one of the food bank representatives to understand their situation and a it was really dire; donations had nearly ceased entirely, they encountered retail shelves empty of productscm c they needed and although they had some reserves, they were quickly depleted. It made the most sense to 00 use the organization with most experience and to do so right away. c w Mr. Doherty said for the small business community, the Chamber is the most appropriate organization. Councilmember Buckshnis said many citizens thought the money should go to the Chamber. Mr. Doherty E said the Chamber is not set up to do food distribution like the food bank is. The Senior Center is the best organization to address the needs of seniors. The Senior Connect Project provides home delivery for lunch 7 days a week, grocery shopping and delivery, help with exterior home chores (an essential service for the a elderly so they do not attempt to do the work themselves), weekly check in calls, weekly livestream classes, technical support, phone counseling with a social worker, phone consultation with a registered nurse, and other resources and referrals. Councilmember Buckshnis said it would have been helpful to have the contracts in the packet because a lot of people are asking questions. Councilmember Buckshnis recommended this come through as a budget amendment for transparency. She relayed her concern with reducing seasonal Parks Department labor, commenting many parks still need the grass cut and other maintenance. If there is a budget amendment, citizens can see it and talk about it and the Council may want to revise the budget to put seasonal workers back in. She thanked Mr. Doherty for the packet and the explanation. Edmonds City Council Draft Minutes April 28, 2020 Page 13 Packet Pg. 15 6.1.a Councilmember Distelhorst asked if the outreach to small businesses had been only in English. Mr. Doherty said he thought the answer was yes but there were two recently notifications in other languages. He will look into that. The City has been translating some of the most important notices into five languages such as the governor's order and availability of small businesses grants. Councilmember Distelhorst thanked Mr. Doherty and Mayor Nelson for their work on this, important work addressing multiple groups in the community, and for providing the report, contracts and increased transparency. Councilmember Paine agreed with Councilmember L. Johnson's comments. She suggested information provided by the City's business permits may be a way to distribute information. Council President Fraley-Monillas thanked Mayor Nelson for thinking outside box and moving so quickly to address the needs of seniors, the food bank and small businesses. She has not received any calls from citizens regarding distribution of these funds and several Councilmembers indicated they not received calls either which means there is not a widespread concern. She commented approximately 50% of the businesses and restaurants on Highway 99 have closed and will not reopen until further notice and probably some will go out of businesses. She suggested outreach to the small businesses on the corridor to determine what they need, recognizing that language is an importance piece because English is not the first language for a number of the businesses and restaurants on Highway 99. She recognized a number of downtown businesses have closed but probably not half. Councilmember Olson said the spirit of the contracting authority limit was having the Council involved and collaboration. The Council may want to look at regulations that would provide a more direct path or even if the Mayor was not legally required to come to the Council, that there would be conversations between Council and Mayor in the spirit of collaboration. Councilmembers put a lot of time and thought into what's good for the community and they can provide value and the community can benefit from their involvement. She appreciated Mayor Nelson's quick action and his hard work and hoped the Council, who are also interested in quick action to benefit the community, could be more involved in the future. Council President Fraley-Monillas pointed out Mayor Nelson has a $100,000 limit. During former Mayor a Earling's tenure, the limit was $50,000 and it was increased to $100,000 which is an appropriate amount. a The Mayor needs to have some flexibility to do things. Perhaps better communication would help in the c future, but that does not mean the Mayor can do whatever he wants because there is a spending limit. oNo N Councilmember Olson said her point was the three different allocations were collectively over $100,000 w and she was unsure that lived up to the spirit. m E Council President Fraley-Monillas invited Mayor Nelson to comment. Mayor Nelson said people are suffering now from food shortages, seniors are suffering from the virus and being at risk of the virus, and businesses are closed now due to government order. The actions that were taken were an effort to address a the crisis as swiftly as possible. He agreed there were lessons learned, but the goal was to provide immediate aid the best way he could in a crisis. He acknowledged there were other options but those would have taken significantly longer. The City could wait for other entities, the state or the feds to do something, but the actions the City is taking to help people is an important message. Whether it is the ordinance proposed by Councilmember Distelhorst or this program, it is important that the City take action. This is initial funding in response to a crisis; the Council can add to it which he would fully support. 9. MAYOR'S COMMENTS Mayor Nelson commented as funds become available, it is important that the budget and actions are reflective of the City and he encouraged Councilmembers to look through that lens. He looked forward to collaborating with the Council about emergency funds from the federal government and plans to disburse them. Edmonds City Council Draft Minutes April 28, 2020 Page 14 Packet Pg. 16 6.1.a 10. COUNCIL COMMENTS Council President Fraley-Monillas said she was charged with putting a committee together to discuss the use of the $1.26M the City will receive. She invited Councilmembers to email her to volunteer and she would draw names if several volunteered. Mayor Nelson clarified it will be a task force comprised of Councilmembers and City staff who will make a presentation to Council. Councilmember Distelhorst thanked Mayor Nelson and the Council for their support and leadership for Edmonds residents. This process will be a long one and even with the governor's easing of some limited outdoor recreation, he urged residents to keep the health and safety of their families and neighbors a top priority to prevent the curve from going back up. The economic impacts of this crisis will continue mounting the longer it goes on. He was glad the Council took action tonight to encourage relief on rent and mortgage by state and federal authorities, noting the Council may need to continue advocating on behalf of residents, businesses and nonprofits. He looked forward to hearing from Ms. Hope and Mr. Doherty regarding how the money from the Homelessness Response Fund is being administered and how they are helping those most in need during this crisis. The Recovery Task Force met with staff yesterday for the first time and he looked forward to continuing to work with them to discuss how to come out of the Stay Home, Stay Safe orders. Councilmember K. Johnson expressed her thanks to everyone in the City for maintaining social distancing and keeping the COVID-19 virus under control. In comparing Edmonds' statistics with Lynnwood, which is about the same size as Edmonds, Edmonds has about half the number of cases and significantly fewer deaths. She recognized it takes the whole community together to combat the virus. Councilmember Buckshnis agreed it was not time to reopen and she preferred to let other states reopen and see what happens. Things are still worrisome, but she was glad some construction has reopened. As a 0 founding member of dog park, she said the dog park is closed. She referred to the dog park newsletter that > 0 addresses COVID-19 and introduces the City's new Parks & Recreation Director. There are plenty of places n to walk dogs such as in neighborhoods, the trails of Hutt and Yost, and on Sunset. She urged everyone to a stay safe and healthy and to walk their dogs. c N 00 Councilmember Olson said she has seen some disturbing things on social media during the last week. She V CD emphasized this is a very serious health crisis. As soon as there is a safe approach to businesses and w recreation activities, she requested the Mayor and Governor release them from the mandate. Exercising pets is working well for those who are ambulatory, but she suggested consideration be given to opening the dog m E park for people who aren't ambulatory; perhaps limiting the dog park to those who are disabled would be a way to limit the number of people. To the extent that things can be opened, they should be opened in safe, socially distanced ways that conform with the mandates. She gave a shout out to her fellow a Councilmembers, commenting it had been a terrific week and a great meeting. Everyone was super well prepared and put in a lot of thought and brought up good points in discussions. Councilmember L. Johnson recognized the loss of 21 Edmonds residents to COVID-19 virus, a sorrowful loss for the entire community. With a population of 42,000, that is 1 life lost for every 2,000 residents and unfortunately it will probably go higher. People have some control over how high it goes; staying home saves lives. She implored everyone to continue abiding by the Stay at Home order and not let their restlessness and reckless choices undo these efforts. Continue to protect the health of your family and our community; stay safe and be well. Councilmember Paine said she was happy with tonight's meeting; the Council focused on the community's well-being and its needs. She encourage everyone to take advantage of the programs they quality for if they were in need. There is no shame, this has never been seen before and will likely last longer than most are Edmonds City Council Draft Minutes April 28, 2020 Page 15 Packet Pg. 17 comfortable with. She encouraged the public to ask for help if they needed help and to inform the City if there are any gaps. The Council is limited in what it can discuss at meetings and perhaps the governor will address that soon. She encouraged the public to ask for help with food, housing needs, utilities, yard work, etc. to ensure residents and the community get through this in as graceful and as healthy a way as possible which means keeping safe distances, limiting trips to the store, and being safe and thoughtful. Student Rep Bauder hoped everyone was doing well and staying safe, commenting a big part of staying healthy is getting a lot of sleep. 11. ADJOURN With no further business, the Council meeting was adjourned at 9:06 p.m. Edmonds City Council Draft Minutes April 28, 2020 Page 16 Packet Pg. 18 O N O N O W r-� C E t c� r� Q 6.1.a Public Comment for 4/28/20 4/27/20 Ken Reidy, Subject: Additional Public Comment for April 28, 2020 City Council Meeting I find it to be of great concern that over 90% of the money budgeted for Homelessness Response and Opioid Response sat untouched for such a long time and that 40% of it ($200,000) was eventually transferred to the Marsh Restoration and Preservation Fund. Page 68 of the 2019 Adopted Budget states the following: Function: The Edmonds Opioid Response Fund (019) was established through Ordinance No. 4105 effective April 6, 2018. The fund was established to provide moneys with which to alleviate the problem of opioid addiction in Edmonds and the surrounding area. 2019 Budget Changes: Council amendment added $200,000 for a transfer to the Marsh Restoration Fund. I encourage others to read the December 5, 2017 City Council Meeting Minutes which include powerful Audience Comments about these issues. One Audience Comment made by a current Councilmember before she was on Council (Laura Johnson) discussed:"In June 2016 homelessness was one of the top five ideas at Mayor Earling's town hall. In August 2017, Mayor Earling announced appointments to a housing strategy task force, stating many groups in the region are working on housing and homelessness issues and the City needed its own approach, a one that recognizes good examples from others but tailored to our community, our people and our needs. It has been a slow start locally to begin discussing these issues and once the task force presents its findings this spring, funds will be needed to begin implementation."Funds were allocated and the great majority of the funds have remained unused. How is that possible? Councilmember Luke Distelhorst is now proposing a transfer $100,000 from the existing Homelessness Response Fund to assist Edmonds residents on limited incomes who have been financially impacted by the COVID-19 outbreak. Funding would come from a transfer of up to $100,000 from the existing Homelessness Response Fund.The City Council agenda G U packet for tomorrow's April 28, 2020 Council meeting confirms that $225,443 of the original c $250,000 remains unspent in this fund (General Fund, Edmonds Homelessness Response 6 Subfund 018). I salute Councilmember Distelhorst's efforts to actually get this money in the 'o hands of those who need it. At the same time, I must ask: Why did it take a pandemic to start a the flow of this money to people who need it? Homelessness problems were well known long Q before the Covid-19 outbreak, and the money was budgeted. As stated earlier: In June 2016 c homelessness was one of the top five ideas at Mayor Earling's town hall. In addition, during the o same time period the great majority of this budgeted money sat by unused, the City violated the c City's street vacation Either:OR law. City Council charged Westgate Chapel w $92,610 PLUS made Westgate Chapel grant multiple easements to 3rd parties. ECDC 20.70.140.A.3. clearly says that it is Either:OR. Edmonds City Government had no legal right E to require BOTH — the law is clearly Either:OR. Just think of the good Westgate Chapel could have done with their $92,610 plus all the money they had to spend preparing the multiple 3rd Party easements required by City of Edmonds Government, etc. I suspect available funds a would not have sat by unused. Westgate Chapel Emergency Services is wholly funded by donations of the Westgate Chapel family and the greater Edmonds, Washington community and is a member of the Snohomish County Food Bank Coalition which is made up of twenty food banks in our county. Westgate Chapel Emergency Services is a 501(c)(3) nonprofit organization. Each week Westgate Chapel Emergency Services operates a food and clothing bank for the less fortunate in the greater Edmonds community. The food Westgate Chapel Emergency Services distributes is donated by Northwest Harvest, Food Lifeline and the United States Federal Commodities Program. In addition, food, clothing and household items are donated by the Westgate Chapel congregation and the greater Edmonds community. Westgate Chapel Emergency Services also purchases food when donations are not enough. In addition to food and clothing, Westgate Chapel Emergency Services also provides some financial Edmonds City Council Draft Minutes April 28, 2020 Page 17 Packet Pg. 19 6.1.a assistance, gasoline and community transit vouchers for appointments or job searches and/or grocery vouchers for specialized needs. 4/26/20 Finis Tupper, Subject: Community and Economic Relief Fund. FACT: There is no Community and Economic Relief Fund in the adopted 2020 City of Edmonds Budget. FACT: There are no agreements for services between the City of Edmonds and the Edmonds Chamber of Commerce, Edmonds Senior Center and the Edmonds Food Bank. FACT: City never solicited services for the poor and infirmed. State Law RCW 35A.33.120: Transfers between individual appropriations within any one fund may be made during the current fiscal year by order of the city's chief administrative officer subject to such regulations, if any, as may be imposed by the city council. Notwithstanding the provisions of RCW 43.09.210 or of any statute to the contrary, transfers, as herein authorized, may be made within the same fund regardless of the various offices, departments or divisions of the city which may be affected. RCW 42.24.080 - Municipal corporations and political subdivisions --Claims against for contractual purposes --Auditing and payment--Forms--Authentication and certification. All claims presented against any county, city, district or other municipal corporation or political subdivision a by persons furnishing materials, rendering services or performing labor, or for any other contractual purpose, shall be audited, before payment, by an auditing officer elected or appointed pursuant to statute or, in the absence of statute, an appropriate charter provision, ordinance or resolution of the municipal corporation or political subdivision. Such claims shall be prepared for audit and payment on a form and in the manner prescribed by the state auditor. The form shall provide for the authentication and certification by such auditing officer that the — materials have been furnished, the services rendered or the labor performed as described, and that the claim is a just, due and unpaid obligation against the municipal corporation or political 0 subdivision; and no claim shall be paid without such authentication and certification .... — Washington Constitution Article Vill, Section 7 of the Constitution of the State of Washington 6 states: No county, city, town or other municipal corporation shall hereafter give any money, or 'o property, or loan its money, or credit to or in aid of any individual, association, company, or a corporation, except for the necessary support of the poor and infirmed. The Council must ignore Q controlling constitutional, statutory, and common law authority to hold the Community and o Economic Relief Fund was properly created. It would be unconscionable for City Council to Go ignore the plain meaning of the words in our State Constitution and State laws. What is a gift? c Giving something or money with no strings attached. First off Mayor Nelson lacks authority to w create a fund without the benefit of an adopted city ordinance. There is no Community and Economic Relief Fund in the Edmonds 2020 Budget. The Mayor lacks authority to decide who E gets to receive public funds. Prior to any transfer of public taxpayer funds for services requires bargained for services and documentation of those services to be provided. The City Attorney alluded to agreements in his memo to the Council. I have requested those agreements with no a result from the City Clerk. There are no agreements in the Agenda packet. Where are the agreements? The purpose of this requirement is to prevent fraud and misuse of the public funds. Edmonds municipal government is a democracy not a dictatorship. If the Council truly believes there is a public need to support the poor and infirmed please start this process over: Create an ordinance, solicited bids, evaluated the organizations and plans to use those funds, require a written agreements and documentation of the expenditures. Please City Council take charge of this situation, failure to do otherwise would be abdication your legislative responsibility. 4/26/20 Ken Reidy, Subject: Additional Public Comment for April 28, 2020 City Council Meeting Edmonds City Council Draft Minutes April 28, 2020 Page 18 Packet Pg. 20 6.1.a For another window into fundamental purpose of local government, I encourage the 2020 City Council to read the following portion of the December 5, 2017 City Council Meeting Minutes. After doing so, please research how much of the money was actually used for its purpose between 1/1/2018 and 12/31/2019. Best I can tell, truly little of the $500,000 total has ever been used for homelessness and/or opioid response. Was only $1,862 spent out of Funds 018 and 019 in all of 2019? It looks like the greatest use of these funds was a $200,000 transfer to the Marsh Restoration & Preservation Fund. The 2019 budget is inconsistent, showing this $200,000 transfer came from the Edmonds Homelessness Response Fund in some places and showing it came from the Edmonds Opioid Response Fund in other places. For example, please see page 21 of the 2019 budget which shows the $200,000 came out of the Edmonds Homelessness Response Fund. Page 35 of the 2019 budget shows the $200,000 came out of the Edmonds Opioid Response Fund. Page 20 of the 2019 budget calls both Funds 018 and 019 the Edmonds Opioid Response Fund. The following Meeting Minutes also show an understanding of a need to create funds like the Marsh Restoration & Preservation Fund, Homelessness Response Fund and Opioid Response Fund via Ordinance. Please also note discussion of Council involvement approving distributions. Can a Mayor really create a fund by himself, transfer funds to it and decide which third parties get the money — all without involving the City Council? Add New Regional Homeless Fund COUNCILMEMBER NELSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO FUND A REGIONAL HOMELESS FUND FOR $250,000. COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO AMEND THE MOTION TO REDUCE THE AMOUNT TO $150,000 TO BE SET ASIDE FOR THE HOMELESS AND USED IN CONJUNCTION WITH THE RECENT $1 MILLION ALLOCATED BY SNOHOMISH COUNTY AND THAT NO FUNDS BE DISPERSED WITHOUT A SPECIFIC VOTE OF THE CITY COUNCIL. Council President Mesaros referred to Snohomish County's allocation of $1 million which represents $1.26/resident which includes Edmonds residents. His amendment to allocate $150,000 increases that to $3.75/Edmonds resident, a generous amount from citizens toward this problem. As mentioned by several speakers, this needs to be done in conjunction with neighboring jurisdictions and he was hopeful other jurisdictions would respond in kind so this could be a region -wide effort rather than just Edmonds as much more can be accomplished working together. Councilmember Tibbott expressed support for the amendment. As mentioned last week, he would like to have more particulars regarding the plan, especially the specific deliverables from whatever grant mechanism is used. He recognized the need for homeless services; his family has a formerly homeless youth living at his house and he has been a great addition to their household. There are many ways that private citizens can be involved in providing help and services to those in need. He summarized $150,000 was a great start and if programs are proposed for funding that have specific deliverables and are meeting needs, an amendment could be proposed to increase funding. Councilmember Fraley-Monillas encouraged the Council to vote the amendment down to allow her to describe what the $250,000 would cover. She was prepared to offer a long list that was developed in consultation with a number of resources in Snohomish County. Councilmember Teitzel expressed support for the amendment as he shares Councilmember Tibbott's concern regarding the need for more detail about how the funds would be used. The funds are precious taxpayer money and the Council must ensure they are invested wisely. There are many agencies focusing on homelessness including Snohomish County, AHA, and the faith community which includes his church. He preferred an integrated, synergistic effort that includes a framework regarding how the funds would be spent so that the issue could be aggressively attacked. As Councilmember Tibbott mentioned, the amount can always be increased once the framework is established. Edmonds City Council Draft Minutes April 28, 2020 Page 19 Packet Pg. 21 6.1.a Councilmember Johnson referred to the phrase in the motion that the City's effort would be tied to what Snohomish County is doing, pointing out southwest Snohomish County is very different from Everett and Marysville and she envisioned whatever funds the City allocated would be spent in this area and not dispersed throughout Snohomish County. UPON ROLL CALL, AMENDMENT FAILED (3-4), COUNCIL PRESIDENT MESAROS AND COUNCILMEMBERS TEITZEL AND TIBBOTT VOTING YES; AND COUNCILMEMBERS JOHNSON, NELSON, FRALEY-MONILLAS AND BUCKSHNIS VOTING NO. Councilmember Fraley-Monillas commented $250,000 is really a drop in the bucket compared to the $35 million that Seattle allocated to the homeless issue and the large amount allocated by Everett. She highlighted what the $250,000 could purchase: establish a human services work group which will require staff time and money which she envisioned as a contract. She already has a number people who have volunteered to serve on the work group from organizations that serve the very low income and homeless. Some think the funds should be used to purchase land to provide housing. She assured no one had all the answers; if they did, there would not be homelessness in the streets. She proposed the City begin working on a solution and if there are funds left over, great. She agreed the issues in south Snohomish County were different than in north or central Snohomish County. In talking with surrounding cities about assisting in this issue in the long term, there has been very good response and interest in moving forward. Councilmember Fraley-Monillas encouraged the Council to support $250,000, assuring it would not be spent willy-nilly because Mr. James would ensure the funds were appropriately spent. She suggested putting together a small group of people, to include Council and staff, to figure out how to move forward in an organized manner to take a really good look at homelessness. Councilmember Nelson said while specifics are not where some would like, this is a first step. Every project is measured by whether it is funded. He did not pretend to have all the ideas to solve the problem, U but he knows homelessness and the opioid crisis is costing the City and its citizens dearly. This o needs to be addressed not with words but deeds; the intent is to set aside $250,000 to begin 76 working on this next year. If not all of it is spent, that is okay but he favored setting aside the a funds to begin. Councilmember Teitzel supported aggressively getting after the issue of Q homelessness; it is a crisis and something needs to be done. The City Council could '- aggressively pursue ADU policies that would free up mother-in-law apartments to provide low CN income housing, or zoning changes that would allow tiny homes to be placed in backyards to N house a homeless person. The Council has been very slow on the trigger on such changes. If w funds are needed, a mid -year budget amendment could be approved to fund efforts to address homelessness. He encouraged the City to work on plans to address the issue and to get people off the streets. He was conflicted; by voting no, it appeared he did not support addressing the homelessness issue which he does, but he felt this was the improper process. Council President Mesaros said he will support the motion because although he disagreed with the a amount to be allocated, he agreed with the principle. As Councilmember Teitzel mentioned, the Council can do much more than allocate funds. His church in Seattle has constructed a tiny house on its property; after being red flagged and fighting City Hall, they are working toward completing it to house a homeless individual. He was hopeful houses of worship in the City would have that opportunity as well as the City doing something to facilitate the permitting of ADUs. Councilmember Tibbott was unclear how the funds would be dispersed and had not yet heard how the Council would be involved in the disbursement. He has heard possibly a small group or that the Finance Director will oversee it, but he wanted to know whether Council approval of disbursements would be required. Mr. James suggested a transfer to Homeless Fund to be created via ordinance rather than add a New Regional Homeless Fund," The Council could then create the fund next year and determine how funds would be spent. COUNCILMEMBER NELSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, Edmonds City Council Draft Minutes April 28, 2020 Page 20 Packet Pg. 22 6.1.a TO AMEND THE MOTION TO REFLECT MR. JAMES' SUGGESTION (TRANSFER TO HOMELESS FUND TO BE CREATED VIA ORDINANCE). Councilmember Buckshnis commented this would be similar to the Edmonds Marsh Restoration Fund. The Council put aside funds for the marsh with the same thought, to move it forward and there are now over $500,000 in grant funds. She agreed with working on an ordinance next year. Councilmember Johnson asked if that would be accomplished via a budget note. Mr. James said the amendment would be renamed transfer to a fund to be created after the first of the year. Councilmember Johnson remarked all Councilmembers are in favor of the idea but not the amount; one amendment proposed to reduce it to $150,000, the proposal is $250,000, added together and divided by 2 is $200,000. Councilmember Fraley-Monillas thanked Councilmember Buckshnis for her comments about the marsh, She agreed the Council put aside $200,000 for marsh restoration; the least the Council could do is save the lives of women and children and families living in the streets for $50,000 more than was allocated to the marsh. AMENDMENT CARRIED UNANIMOUSLY. UPON ROLL CALL, MAIN MOTION AS AMENDED CARRIED (5- 2), COUNCILMEMBERS JOHNSON, NELSON, FRALEY-MONILLAS, AND BUCKSHNIS AND COUNCIL PRESIDENT MESAROS VOTING YES; AND COUNCILMEMBERS TEITZEL AND TIBBOTT VOTING NO. Add New Regional Opioid Response Fund Mr. James suggested a similar amendment to create a transfer to an Opioid Fund to be created next year via ordinance. COUNCILMEMBER NELSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO TRANSFER FUNDS TO A REGIONAL OPIOID RESPONSE FUND TO BE CREATED BY ORDINANCE NEXT YEAR. Council President Mesaros said although he agreed with setting aside funds, the idea has less definition than the previous Homeless Fund. COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO AMEND THE MOTION TO ALLOCATE $150,000 FOR AN OPIOID RESPONSE FUND. Councilmember Fraley-Monillas encouraged the Council to defeat the amendment to allow her to explain how the funds could be used. Councilmember Teitzel commented the process is inverse from what it should be. He supported the opioid response issue because members of his family as well as members of friends' families have been effected. He agreed it hurts and is a serious problem, a crisis and epidemic that needs to be addressed. However, he wanted assurance the City was spending taxpayers money wisely which requires at least a framework of a plan. He planned to support an upcoming amendment to provide funding to the Health District which would be used in part to support the opioid response issue because it includes some details. He was unable to support the $250,000 request without that level of detail. He could support a reduced level with the knowledge funding could be increased if necessary. UPON ROLL CALL, AMENDMENT FAILED (3-4), COUNCIL PRESIDENT MESAROS AND COUNCILMEMBERS TEITZEL AND TIBBOTT VOTING YES; AND COUNCILMEMBERS JOHNSON, NELSON, FRALEY-MONILLAS AND BUCKSHNIS VOTING NO. Councilmember Fraley-Monillas explained south Snohomish County has specific issues that are unlike other parts of Snohomish County, opioid addiction behind closed doors, in homes schools, businesses, not in the streets like in the rest of Snohomish County which makes it much more difficult to reach people. She proposed creating a south Snohomish County response to the opioid addiction to analyze the impact of the opioids specifically in south Snohomish County (Snohomish Health District will assist with providing data at no charge), analyze assessment and development of an action plan (action may include partnerships, prevention, treatment options, recovery, leverage combined with other opportunities and programs occurring in Snohomish County), and implement the action plan. One of the issues with opioid addiction is housing and treatment of which there are none in Snohomish County other than emergency rooms. This is a good start and something the Council can do. If the Council believes that people need help, she encouraged them to support this fund and work toward a south Edmonds City Council Draft Minutes April 28, 2020 Page 21 Packet Pg. 23 6.1.a Snohomish County commission with contract staff during the next year and get information out about opioid addiction. UPON ROLL CALL MAIN MOTION CARRIED (5-2), COUNCILMEMBERS JOHNSON, NELSON, FRALEY-MONILLAS, AND BUCKSHNIS AND COUNCIL PRESIDENT MESAROS VOTING YES; AND COUNCILMEMBERS TEITZEL AND TIBBOTT VOTING NO. 4/25/20 Ken Reidy, Subject: Public Comment for April 28, 2020 City Council Meeting The following Public Comments are submitted respectfully in the hope that they may promote a change to the culture that has been existed within City of Edmonds government for years. Culture evidenced by the fact that the last email response I received from an Edmonds Mayor was on March 9, 2012. Culture evidenced by the fact that City Directors and City Councilmembers do not respond to all my emails either. The culture I am referring to is the culture that thinks it okay to "push the issue" due to so called "liability issues" rather than simply complying with the Policies adopted by City Council. The culture I am referring to is the culture that refuses to correct past violations of adopted City Policies by Mayors, City Staff or City Council and refuses to make harmed citizens or organizations whole. If offering financial support to service agencies who provide assistance to the elderly, infirm and c lower -income residents and households and small businesses in our community is a o fundamental purpose of local government, why did Mayor Mike Nelson need to try and create a NEW "Community and Economic Relief Fund"? Why wasn't this Relief Fund in place and ° budgeted for long ago? My belief is that the City's conduct documented in Ordinance No. c 4061 is a more accurate reflection of what City of Edmonds Government views a fundamental a purpose of local government. History shows that City of Edmonds government chose to act Q contrary to the City's Street Vacation laws and charged Westgate Chapel $92,610 PLUS made c Westgate Chapel grant multiple easements to 31 parties. City of Edmonds government chose to CN do this even after I stated the following during the November 1, 2016 Public Hearing: 1. "Why should an applicant have to pay for and provide an appraisal with the application BEFORE the w City Council has even discussed granting the petition and/or whether or not to require compensation? Perhaps the applicant should be REIMBURSED for this expense." 2. "1 strongly support NOT charging the applicant $92,610 related to this street vacation. I think it would be WRONG to do so." 3. "Why charge the property owner now when staff a has FOUND that the vacation of those same easement rights is in the PUBLIC INTEREST?" 4. "Please treat this applicant fairly. The vacation is already in the PUBLIC INTEREST and that should be PLENTY without the need for $92,610 more." 5. "Conditions include the provision of easements to Olympic View Water and Sewer District as well as to other vague, unidentified entities. I'M NOT SURE WHY WE ARE DOING IT THIS WAY instead of just simply following State law by the City itself RETAINING an easement or the right to exercise and grant easements in respect to the vacated land for the construction, repair, and maintenance of public utilities and services?" Regarding item 1 above, my request that the applicant be reimbursed for the appraisal expense was reasonable considering Ordinance No. 3647. Ordinance No. 3647 deducted the cost of the related appraisal ($3,750) from the compensation required. Why was Westgate Chapel treated differently? The approved November 1, 2016 City Council Meeting Minutes show that not one citizen showed up to the Public Hearing to ask City Council to charge a penny of compensation for this street vacation, let alone the full tilt price of Edmonds City Council Draft Minutes April 28, 2020 Page 22 Packet Pg. 24 6.1.a $92,610. Furthermore, not one citizen showed up to support requiring Westgate Chapel to grant easements to third parties.As such, why did City Council charge Westgate Chapel $92,610 PLUS make Westgate Chapel grant multiple easements to 3rd parties? ECDC 20.70.140.A.3. clearly says that it is Either:OR. Edmonds City Government had no legal right to require BOTH — the law is clearly Either:OR. Making all of this even worse, efforts are being made from outside the legislative branch of our City Government to remove the Either:OR law from our Code. The Either:OR law reflects the legislative intent of the elected officials who adopted it. The people from outside the legislative branch of our City Government are doing this even though Planning Board recently recommended keeping the Either:OR law. Contrary to the Planning Board's recommendation and previously adopted POLICY, City Staff recommends an amendment to City Code allowing City Council to require BOTH monetary compensation AND the retention of easements (i.e. utility easements) as conditions to a Street Vacation. The current City Code allows Either compensation: OR the retention of easements.City Staff and the City Attorney are NOT our Policy Makers. As such, why are they recommending action different than what Policy Makers previously adopted and different than what the Planning Board recommends? Please review the following comments made by City Attorney Jeff Taraday during the August 14, 2019 Planning Board Meeting. His a comments relate to another proposed amendment, doubling of compensation in certain situations, but I think the comments provide a window into one view of the fundamental purpose of local government: Taraday - 1:23:10 mark of Planning Board Meeting: "I represent the City of Edmonds. I'm here to advance the interest of the City of Edmonds, not individual property owners." Taraday - 1:23:18 mark of Planning Board Meeting: "So, if I see that State Law allows the City of Edmonds to collect more money for a street vacation than it is currently collecting, it is my job as the City Attorney to make that option available to the Policy Makers and let them decide whether they want to adopt that into their Code or not .... but we are leaving money on the 0 table right now ... that is the bottom line. Now, Policy Makers may decide that it is good to leave — money on the table — that's a policy decision — but I'm telling you we are leaving money on the 6 table. So, I feel an obligation to bring that forward and let the Policy Makers make a decision 'o about whether that is a good thing or not." PLEASE NOTE: Policy Makers already decided long a ago what were good things. State Law has not changed, yet the City Attorney and City Staff Q are recommending changes. Again, please appreciate, we do not elect the City Attorney or City o Staff to make Policy. Just think of the good Westgate Chapel could have done with their Go $92,610 plus all the money they had to spend preparing the multiple 3rd Party easements c required by City of Edmonds Government, etc. Westgate Chapel Emergency Services is wholly w funded by donations of the Westgate Chapel family and the greater Edmonds, Washington community and is a member of the Snohomish County Food Bank Coalition which is made up of E twenty food banks in our county. Westgate Chapel Emergency Services is a 501(c)(3) nonprofit organization. Each week Westgate Chapel Emergency Services operates a food and clothing bank for the less fortunate in the greater Edmonds community. The food Westgate Chapel a Emergency Services distributes is donated by Northwest Harvest, Food Lifeline and the United States Federal Commodities Program. In addition, food, clothing and household items are donated by the Westgate Chapel congregation and the greater Edmonds community. Westgate Chapel Emergency Services also purchases food when donations are not enough. In addition to food and clothing, Westgate Chapel Emergency Services also provides some financial assistance, gasoline and community transit vouchers for appointments or job searches and/or grocery vouchers for specialized needs. I find it disingenuous that Edmonds City Government would profess care for the elderly, infirm and lower -income residents and households after what the City Government did to Westgate Chapel. Westgate Chapel has been aiding those less fortunate for decades. Westgate Chapel did not need to create a NEW "Community and Economic Relief Fund". Westgate Chapel had its first worship service on June 7, 1959 and has been providing relief in our community for decades! Next, the City Council Agenda Edmonds City Council Draft Minutes April 28, 2020 Page 23 Packet Pg. 25 6.1.a Packet is once again incomplete. The 3 detailed Community and Economic Relief Services Agreements are missing. I believe an Open and Transparent Government provides these documents so that the City Council and the public can see what terms Mayor Nelson agreed to. When were the 3 agreements executed? Where are these "service agreements" that Mayor Nelson entered into? Did City Council ever contemplate adopting policy that the City needed to seek out such "service agreements" instead of providing the relief directly? Does the Service Agreement entered into with the Edmonds Chamber Foundation require the Chamber to identify the specific economic benefits that the public will receive from the grants or loans? What happens if more than $100,000 is needed? Will Mayor Nelson's agreements have to be voided so Council can authorize entering into new agreements that exceed the Mayor's purchasing limit? The related Narrative claims that "the three existing Edmonds agencies most directly engaged in providing direct services to the elderly and infirm, lower -income and food -stressed, and/or small business community were identified as recipients of monies from the Community and Economic Relief Fund". While all 3 are valuable agencies, is that an accurate representation? If this is why the 3 agencies got the money, please require documentation proving that these 3 are the three existing Edmonds agencies most directly engaged in providing direct services to the elderly and infirm, lower -income and food -stressed, and/or small a business community. Was a study done to prove this? If not, maybe the money would be more efficiently utilized by other nonprofit organizations. Would not an application process have helped to determine who best to provide these funds to? Next - the City Council Agenda Packet does not contain copies of Ordinances No. 4104 or No. 4105, both adopted while current Mayor Mike Nelson was City Council President. Had even one of the Ordinances been included in the City Council Agenda Packet, the 2020 City Council could have easily seen what has been done — before to create a new fund within the General Fund and transfer money to it. ECC 3.85.010 "Homelessness Response Fund" clearly shows that the administrative services director needs 0 to be authorized to create and number a new fund. History and Ordinances No. 4104 or No. — 4105 shows that this authorization is done via Ordinance, something Mayor Nelson cannot do on his own. Once City Council has authorized the creation and numbering of a new fund, it may 'o be supported by a transfer from other unexpended or decreased funds made available by a Ordinance. Please consider the need to bring forth a request for City Council to authorize the Q creation and numbering of a new fund to be known as the Edmonds Community and Economic o Relief Fund. If such is authorized and funds are made available by Ordinance or supported by Go future budget appropriations, please clarify who can apply for the related funds and how it will c be decided who the funds are given to. Please do all you can to insist we remain a mayor- w council plan of government as currently required by Ordinance No. 1513. Please do what you can to promote an improved culture within City of Edmonds government. E a Edmonds City Council Draft Minutes April 28, 2020 Page 24 Packet Pg. 26 6.2 City Council Agenda Item Meeting Date: 05/5/2020 Approval of claim checks and wire payment. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #241943 through #242039 dated April 30, 2020 for $270,112.57 and wire payment of $417.67. Staff Recommendation Approval of claim checks and wire payment. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 04-30-20 wire 04-30-20 FrequentlyUsedProjNumbers 04-30-20 Packet Pg. 27 vchlist Voucher List Page: 04/30/2020 11:47:51AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun r 241943 4/30/2020 073417 3M COMPANY 9407178136 TRAFFIC - SUPPLIES/ RED GRAPHI c TRAFFIC - SUPPLIES/ RED GRAPHI >, 111.000.68.542.64.31.00 762.2E a 10.4% Sales Tax L_ 111.000.68.542.64.31.00 79.2E 3 Total: 841.5E 241944 4/30/2020 076040 911 SUPPLY INC INV-2-1504 INV-2-1504- EDMONDS PD- OC ITEI Y DEFENSE TECH INERT (OC) U 001.000.41.521.40.31.00 12.5E u DEFENSE TECH STREAM (OC) E 001.000.41.521.40.31.00 9.9E 'M DEFENSE TECH MK-4 (OC) 001.000.41.521.40.31.00 12.9( O 10.0% Sales Tax > 001.000.41.521.40.31.00 3.5, o Total: 38.9f a Q 241945 4/30/2020 065052 AARD PEST CONTROL 31691 PARK MAINT PEST CONTROL CUSI c PM & SENIOR CENTER PEST COW N 001.000.64.576.80.41.00 125.0( 10.4% Sales Tax c 001.000.64.576.80.41.00 13.0( 32008 WWTP: 4/21/20 PEST CONTROL SE E Pest Control Service fd U 423.000.76.535.80.41.00 73.0( 10.4% Sales Tax (D 423.000.76.535.80.41.00 7.5E E Total: 218.55 u m r 241946 4/30/2020 000135 ABSCO ALARMS INC 75208 F.A.C. - LABOR FOR SERVICE CALL Q F.A.C. - LABOR FOR SERVICE CALI 001.000.66.518.30.48.00 310.0( 10.4% Sales Tax 001.000.66.518.30.48.00 32.21 Page: 1 Packet Pg. 28 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 241946 4/30/2020 000135 000135 ABSCO ALARMS INC (Continued) 241947 4/30/2020 077610 ALBA PAINTING & COATINGS 001 241948 4/30/2020 065568 ALLWATER INC 042220019 241949 4/30/2020 001528 AM TEST INC 115409 241950 4/30/2020 001375 AMERICAN PLANNING ASSOCIATION 204623-2045 PO # Description/Account Total ; F.A.C. - INTERIOR PAINTING/ PROC F.A.C. - INTERIOR PAINTING/ PROC 001.000.66.518.30.41.00 Total WWTP:4/24/20 DRINK WATER SER 4/24/20 DRINK WATER SERVICE 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total WWTP: SAMPLE 20-A--4606-4607 A SAMPLE 20-A--4606-4607 ALKALINI 423.000.76.535.80.41.00 Total MEMBERSHIP DUES -PLANNING APA Membership (MSzafran) 001.000.62.558.60.49.00 Total 241951 4/30/2020 074306 AMWINS GROUP BENEFITS INC 6287842 RETIREE PREMIUMS - MAY FIRE PREMIUMS 617.000.51.517.20.23.10 LEOFF PREMIUMS 009.000.39.517.20.23.10 Total 241952 4/30/2020 074718 AQUATIC SPECIALTY SERVICES INC 19056 YOST POOL/SPA SUPPLIES: CHEM YOST POOL/SPA SUPPLIES: CHEM 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 6.2.a Page: 2 Amoun 342.2' m E �a a 20,000.0( m 20,000.0( 3 c �a N 47.7( m t 4.9( U 52.6E •9 0 R 245.0( o 245.0( a a Q 0 N 355.0( c 355.0( M 0 E 1,213.2< U 7,395.6, (D 8,608.8: U m Q 90.1 E Page: 2 Packet Pg. 29 vchlist 04/30/2020 11:47:51 AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 241952 241953 4/30/2020 4/30/2020 074718 069751 074718 AQUATIC SPECIALTY SERVICES IN( (Continued) ARAMARK UNIFORM SERVICES 1991706401 liiMISIVARIGITH 1991720180 6.2.a Page: 3 PO # Description/Account Amoun Total : 956.9! m FACILITIES DIVISION UNIFORMS E FACILITIES DIVISION UNIFORMS sa 001.000.66.518.30.24.00 29.5E a m 10.4% Sales Tax 3 001.000.66.518.30.24.00 3.0 j PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE Y 001.000.64.576.80.24.00 56.5E u 10.4% Sales Tax t 001.000.64.576.80.24.00 5.8E U E PUBLIC WORKS OMC LOBBY MATS M PUBLIC WORKS OMC LOBBY MATS z 001.000.65.518.20.41.00 1.6' o PUBLIC WORKS OMC LOBBY MATS R 111.000.68.542.90.41.00 6.1' o L PUBLIC WORKS OMC LOBBY MATS a 421.000.74.534.80.41.00 6.1' Q PUBLIC WORKS OMC LOBBY MATS c 422.000.72.531.90.41.00 6.1' N PUBLIC WORKS OMC LOBBY MATS 423.000.75.535.80.41.00 6.1' c PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 6.0E . 10.4% Sales Tax fd U 001.000.65.518.20.41.00 0.1, 10.4% Sales Tax CD 111.000.68.542.90.41.00 0.6, E 10.4% Sales Tax m 421.000.74.534.80.41.00 0.6z Q 10.4% Sales Tax 422.000.72.531.90.41.00 0.6z 10.4% Sales Tax 423.000.75.535.80.41.00 0.6z Page: 3 Packet Pg. 30 vchlist 04/30/2020 11:47:51 AM Bank code : usbank Voucher Date Vendor 241953 4/30/2020 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds 6.2.a Page: 4 Invoice PO # Description/Account Amoun (Continued) r 10.4% Sales Tax c E 511.000.77.548.68.41.00 0.6' 1991720181 FLEET DIVISION UNIFORMS & MAT f° a FLEET DIVISION UNIFORMS L 511.000.77.548.68.24.00 9.2E .3 FLEET DIVISION MATS 511.000.77.548.68.41.00 19.1( 10.4% Sales Tax Y 511.000.77.548.68.41.00 1.9E (D 10.4% Sales Tax U 511.000.77.548.68.24.00 0.9 1 E 1991723890 WWTP: 4/22/20 UNIFORMSJOWEL M Mats/Towels 423.000.76.535.80.41.00 51.4E _0 Uniforms > 423.000.76.535.80.24.00 2.6E o 10.4% Sales Tax a 423.000.76.535.80.41.00 5.3E Q 10.4% Sales Tax o 423.000.76.535.80.24.00 0.2E c 1991723891 PARKS MAINT UNIFORM SERVICE �? PARKS MAINT UNIFORM SERVICE o 001.000.64.576.80.24.00 56.5E 10.4% Sales Tax M 001.000.64.576.80.24.00 5.8E Z 1991728718 PUBLIC WORKS OMC LOBBY MATE PUBLIC WORKS OMC LOBBY MATE aD E 001.000.65.518.20.41.00 1.6' PUBLIC WORKS OMC LOBBY MATE: 111.000.68.542.90.41.00 r 6.1' Q PUBLIC WORKS OMC LOBBY MATE: 421.000.74.534.80.41.00 6.1' PUBLIC WORKS OMC LOBBY MATE: 422.000.72.531.90.41.00 6.1' Page: 4 Packet Pg. 31 vchlist 04/30/2020 11:47:51 AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 241953 4/30/2020 069751 ARAMARK UNIFORM SERVICES (Continued) 241954 241955 1991728719 4/30/2020 068245 ASSOCIATED EARTH SCIENCES INC 051645 4/30/2020 001801 AUTOMATIC WILBERT VAULT CO 65347 6.2.a Page: 5 PO # Description/Account Amoun c PUBLIC WORKS OMC LOBBY MATS d E, 423.000.75.535.80.41.00 6.1- PUBLIC WORKS OMC LOBBY MATS a 511.000.77.548.68.41.00 6.0£ L 10.4% Sales Tax 3 001.000.65.518.20.41.00 0.1; 10.4% Sales Tax 111.000.68.542.90.41.00 0.6z Y 10.4% Sales Tax (D 421.000.74.534.80.41.00 0.6z U 10.4% Sales Tax E 422.000.72.531.90.41.00 0.6z R 10.4% Sales Tax - 423.000.75.535.80.41.00 0.6z 10.4% Sales Tax > 511.000.77.548.68.41.00 0.6" FLEET DIVISION UNIFORMS & MAT a FLEET DIVISION UNIFORMS Q 511.000.77.548.68.24.00 9.2� o FLEET DIVISION MATS c 511.000.77.548.68.41.00 19.1( M 10.4% Sales Tax o 511.000.77.548.68.24.00 0.9 10.4% Sales Tax M 511.000.77.548.68.41.00 1.9£ Total : 350.85 m E4FE.TO 19-01.SERVICES THRU 3/, E t E4FE.TO 19-01.Services thru 3/4/202 U m 422.000.72.594.31.41.00 243.0( Q Total : 243.0( ROUGH BOX - LICHTENWALD ROUGH BOX - LICHTENWALD 130.000.64.536.20.34.00 586.0( Page: 5 Packet Pg. 32 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 6 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241955 4/30/2020 001801 AUTOMATIC WILBERT VAULT CO (Continued) 65398 ROUGH BOX - WRIGHT ROUGH BOX - WRIGHT 130.000.64.536.20.34.00 586.0( 65511 ROUGH BOX - DARAB-NAJAFABAD ROUGH BOX - DARAB-NAJAFABAD 130.000.64.536.20.34.00 586.0( Total : 1,758.0( 241956 4/30/2020 002170 BARTON, RONALD 28 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 1,736.1 < Tota I : 1,736.1; 241957 4/30/2020 077601 BEENE, CHARLES 2004878.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 56.9, Total : 56.9' 241958 4/30/2020 069226 BHC CONSULTANTS LLC 0011747 PROF SVCS Professional Servcies - Field 001.000.62.524.20.41.00 1,804.6: Total : 1,804.6: 241959 4/30/2020 077592 BOISSEAU, NATALIE 2004866.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 84.2( Total : 84.2( 241960 4/30/2020 077600 BRADY, KELLY 2004877.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 99.6F Total : 99.61 241961 4/30/2020 077609 BRENNEMAN, CORY 2004886.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 54.0( Page: 6 Packet Pg. 33 vchlist 04/30/2020 11:47:51 AM Bank code : usbank Voucher Date Vendor 241961 4/30/2020 077609 077609 BRENNEMAN, CORY 241962 4/30/2020 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds 6.2.a Page: 7 Invoice PO # Description/Account Amoun (Continued) Total: 54.0( m 21344237 INV 21344237 - EDMONDS PD E 4/20 CONTRACT CHARGE- IR6255 sa 001.000.41.521.10.45.00 a 151.8, m 02-03/20 - BW METER USAGE - IR6; 3 001.000.41.521.10.45.00 54.6, 04/20- CONTRACT CHARGE- IRC33 001.000.41.521.10.45.00 60.7( Y 02-03/20 BW METER USAGE- IRC31� U 001.000.41.521.10.45.00 20.0, 02-03/20 CLR METER USAGE- IRC3 E 001.000.41.521.10.45.00 59.9£ 'M 04/20 - CONTRACT CHARGE- IRC5, 001.000.41.521.10.45.00 160.0( O 02-03/20- BW METER USAGE- IRC5 > 001.000.41.521.10.45.00 45.1 < o 02-03/20 CLR METER USAGE- IRC5 a 001.000.41.521.10.45.00 151.3' Q 10.4% Sales Tax c 001.000.41.521.10.45.00 73.1 £ N 21344241 PARKS & REC C5250 COPIER CON' PARKS & REC C5250 COPIER CON' 4 0 001.000.64.571.21.45.00 617.1 E 21344247 P&R PRINTER IRC2501F CONTRAC E P&R PRINTER IRC2501F CONTRAC' fd U 001.000.64.571.21.45.00 207.1 , 21344248 PARK MAINT IRC2501F COPIER COI CD PARKS IRC2501F COPIER CONTRAi E 001.000.64.576.80.45.00 152.9' m 21344252 INV 21344252- EDMONDS PD 04/20 CONTRACT CHARGE- IRC55E Q 001.000.41.521.10.45.00 185.7z 02-03/20- BW METER USAGE- IRC5 001.000.41.521.10.45.00 63.4z 02-03/20 CLR METER USAGE- IRC5 Page: 7 Packet Pg. 34 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 8 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241962 4/30/2020 073029 CANON FINANCIAL SERVICES (Continued) 001.000.41.521.10.45.00 408.1E 10.4% Sales Tax E 001.000.41.521.10.45.00 68.3E a 21344255 INV 23144255 - EDMONDS PD L 4/20 CONRACT CHARGE- FAXBOAF 3 001.000.41.521.10.45.00 36.0, 10.4% Sales Tax 001.000.41.521.10.45.00 3.7E Y Total : 2,519.4< u t 241963 4/30/2020 003510 CENTRAL WELDING SUPPLY LY288015 WWTP: PO 277 - CARBON MONOXI E CARBON MONOXIDE, OXYGEN, NP 423.000.76.535.80.31.00 678.5E 10.4% Sales Tax o 423.000.76.535.80.31.00 70.5, Total: 749.1: o a 241964 4/30/2020 070323 COMCAST BUSINESS 8498310300732547 PUBLIC WORKS - DIGITAL CABLE Q Public Works - EOC - 7110 210th St 001.000.65.518.20.42.00 1.91 N Public Works - EOC - 7110 210th St ; M 111.000.68.542.90.42.00 9.1E 4 Public Works - EOC - 7110 210th St ; 421.000.74.534.80.42.00 9.1 � E Public Works - EOC - 7110 210th St : fd 423.000.75.535.80.42.00 U 9.1E Public Works - EOC - 7110 210th St 511.000.77.548.68.42.00 8.8( E Total: 38.25 U m r 241965 4/30/2020 006200 DAILY JOURNAL OF COMMERCE 3357666 EBFC.INVITATION TO BID AD Q EBFC.Invitation to Bid Ad 422.000.72.594.31.41.00 541.8( Total : 541.8( Page: 8 Packet Pg. 35 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 9 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 241966 4/30/2020 077602 DELALLA, JEANETTE 2004879.009 REFUND: CLASS CANCELLATION: ( r REFUND: CLASS CANCELLATION: ( c m E, 001.000.239.200 148.5( Total: 148.5( a m 241967 4/30/2020 064531 DINES, JEANNIE 20-4008 INV 20-4008- EDMONDS PD 3 CS 2019-20821 TRANSCRIPTION 001.000.41.521.21.41.00 151.2( CS 2018-13303 TRANSCRIPTION Y 001.000.41.521.21.41.00 28.8( u CS 20-0504 TRANSCRIPTION 001.000.41.521.21.41.00 133.2( E CS 2019-20821 TRANSCRIPTION 001.000.41.521.21.41.00 79.2( _M CS 2019-28434 TRANSCRIPTION O 001.000.41.521.21.41.00 313.2( CS 2018-13303 TRANSCRIPTION o 001.000.41.521.21.41.00 43.2( a Total : 748.8( Q 241968 4/30/2020 077611 DOBBIN, CRISTINA 2004870.009 REFUND: CLASS CANCELLATION: ( N REFUND: CLASS CANCELLATION: M 001.000.239.200 60.1 , c Total: 60.1, E 241969 4/30/2020 077425 ECOREMEDY LLC 20-001-005 WWTP: FINAL GMP PROPOSAL3/4 FINAL GMP PROPOSAL 3/4-4/15/20 423.000.76.535.80.41.00 22,500.0( Total: 22,500.0( E t 241970 4/30/2020 077613 EDMONDS ART STUDIO TOUR PWB-200005 BANNER PROGRAM REFUND PWB r Public Works Banner Program - Edm, Q 111.000.322.40.000.00 100.0( Total : 100.0( 241971 4/30/2020 076610 EDMONDS HERO HARDWARE 1612 PM SUPPLIES: SCREWS Page: 9 Packet Pg. 36 vchlist 04/30/2020 11:47:51 AM Bank code : usbank Voucher Date Vendor 241971 4/30/2020 076610 EDMONDS HERO HARDWARE 241972 4/30/2020 066356 EDMONDS IN BLOOM 241973 4/30/2020 008705 EDMONDS WATER DIVISION Voucher List City of Edmonds 6.2.a Page: 10 Invoice PO # Description/Account Amoun (Continued) r PM SUPPLIES: SCREWS c 001.000.64.576.80.31.00 20.9 >, 10.4% Sales Tax a 001.000.64.576.80.31.00 2.1 E L 1613 PM SUPPLIES: SWIVEL TWIN CAST 3 PM SUPPLIES: SWIVEL TWIN CAST 001.000.64.576.80.31.00 c 15.9E 10.4% Sales Tax Y 001.000.64.576.80.31.00 1.6E (D 1626 PM SUPPLIES: TIE DOWN KIT U PM: RATCHET TIE DOWNS 4PK E 001.000.64.576.80.31.00 21.9E n 10.4% Sales Tax ,- 001.000.64.576.80.31.00 2.2� _0 1627 PM SUPPLIES: BLADE SAW, NUTS, PM SUPPLIES: BLADE SAW, NUTS, O L 001.000.64.576.80.31.00 47.8E a 10.4% Sales Tax Q 001.000.64.576.80.31.00 4.9E c Total : 117.9: c M PWB-200011 BANNER PROGRAM REFUND PWB c Public Works Banner Program - Refu 111.000.322.40.000.00 100.0( . Total: 100.0( 12 2-25150 WEST PLANTER IRRIGATION 870 C r- WEST PLANTER IRRIGATION 870 C E 001.000.64.576.80.47.00 52.8E U 2-25175 EAST PLANTER IRRIGATION 875 C) EAST PLANTER IRRIGATION 875 C) Q 001.000.64.576.80.47.00 52.8E 2-26950 LIFT STATION #3 729 NORTHSTRE/ LIFT STATION #3 729 NORTHSTRE/ 423.000.75.535.80.47.10 107.6E Page: 10 Packet Pg. 37 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 11 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241973 4/30/2020 008705 EDMONDS WATER DIVISION (Continued) 2-28275 PLANTER IRRIGATION 1400 9TH AV PLANTER IRRIGATION 1400 9TH AV 001.000.64.576.80.47.00 52.8E 2-29118 LIFT STATION #2 702 MELODY LN / LIFT STATION #2 702 MELODY LN / 423.000.75.535.80.47.10 52.8E 2-37180 SAM STAMM OVERLOOK / METER £ SAM STAMM OVERLOOK / METER £ 001.000.64.576.80.47.00 73.9E 4-34080 LIFT STATION #14 7909 211TH PL S' LIFT STATION #14 7909 211TH PL S' 423.000.75.535.80.47.10 52.8E Tota I : 446.01 241974 4/30/2020 068803 EJ USA INC 110200023286 STORM - SUPPLIES STORM - SUPPLIES 422.000.72.531.40.31.00 1,297.0E 10.4% Sales Tax 422.000.72.531.40.31.00 134.9( Tota I : 1,431.9E 241975 4/30/2020 077518 EMERSON, EDWARD 2004887.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 21.0( Total : 21.0( 241976 4/30/2020 047407 EMPLOYMENT SECURITY DEPT 312000093 ES REF # 94513310 7 01-20 Unemployment Claims 001.000.39.517.78.23.00 251.1 Total : 251.1 <, 241977 4/30/2020 009350 EVERETT DAILY HERALD EDH896204 LEGALAD Legal Ad: PLN2020-0019 001.000.62.558.60.41.40 70.5� Total : 70.51 Page: 11 Packet Pg. 38 vchlist 04/30/2020 11:47:51 AM Bank code : usbank Voucher Date Vendor 241978 4/30/2020 011900 FRONTIER Voucher List City of Edmonds 6.2.a Page: 12 Invoice PO # Description/Account Amoun 253-007-4989 SEAVIEW RESERVOIR TELEMETR) SEAVIEW RESERVOIR TELEMETR) E, 421.000.74.534.80.42.00 31.1 , 253-012-9166 TELEMETRY CIRCUIT LINES f° a TELEMETRY CIRCUIT LINES L 421.000.74.534.80.42.00 162.7- .3 TELEMETRY CIRCUIT LINES 423.000.75.535.80.42.00 302.1, 253-014-8062 TELEMETRY CIRCUIT LINE Y TELEMETRY CIRCUIT LINE U 421.000.74.534.80.42.00 19.8 r TELEMETRY CIRCUIT LINE E 423.000.75.535.80.42.00 36.9( n 253-017-4360 TELEMETRY CIRCUIT LINE U TELEMETRY CIRCUIT LINE O 421.000.74.534.80.42.00 47.0z > TELEMETRY CIRCUIT LINE o L 423.000.75.535.80.42.00 87.3E a 425-712-0417 TELEMETRY CIRCUIT LINE Q TELEMETRY CIRCUIT LINE c 421.000.74.534.80.42.00 36.2, c TELEMETRY CIRCUIT LINE �? 423.000.75.535.80.42.00 36.2- o 425-712-8251 PUBLIC WORKS OMC ALARM, FAX, N PUBLIC WORKS OMC FIRE AND IN' E 001.000.65.518.20.42.00 17.1 - Z PUBLIC WORKS OMC FIRE AND IN' 111.000.68.542.90.42.00 85.5< PUBLIC WORKS OMC FIRE AND IN' E E 421.000.74.534.80.42.00 71.8E m PUBLIC WORKS OMC FIRE AND IN' Q 423.000.75.535.80.42.00 71.8E PUBLIC WORKS OMC FIRE AND IN' 511.000.77.548.68.42.00 95.7� 425-712-8347 CIVIC CENTER ELEVATOR PHONE Page: 12 Packet Pg. 39 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 13 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 241978 4/30/2020 011900 FRONTIER (Continued) CIVIC CENTER ELEVATOR PHONE m E, 001.000.66.518.30.42.00 74.2( 425-771-0158 FIRE STATION #16 ALARM AND FA) f° a FIRE STATION #16 ALARM AND FA} L 001.000.66.518.30.42.00 139.9- .3 425-775-2455 CIVIC CENTER ALARM LINES 250 5 CIVIC CENTER FIRE AND INTRUSIC 001.000.66.518.30.42.00 69.4� Y 425-776-3896 FRANCES ANDERSON CENTER AL, U FRANCES ANDERSON CENTER FIF 001.000.66.518.30.42.00 139.9' E 509-022-0049 LIFT STATION #2 VG SPECIAL ACCI R LIFT STATION #2 VG SPECIAL ACCI 423.000.75.535.80.42.00 26.4, O Total: 1,551.6E > 0 241979 4/30/2020 068617 GLEISNER, BARBARA 8480 8491 QIGONG 8480 8491 QIGONG AND BETTER B L a 8480 BETTER BALANCE INSTRUCT Q 001.000.64.571.27.41.00 378.0( c 8491 QIGONG INSTRUCTION N 001.000.64.571.27.41.00 173.2E 8483 8484 TAI CHI 8483 8484 TAI CHI INSTRUCTION c 8483 TAI CHI INSTRUCTION N 001.000.64.571.27.41.00 213.7E . 8484 TAI CHI INSTRUCTION 001.000.64.571.27.41.00 325.5( 8487 8489 TAI CHI 8487 8489 TAI CHI INSTRUCTION 8487 TAI CHI INSTRUCTION E 001.000.64.571.27.41.00 183.7E u 8489 TAI CHI INSTRUCTION f° 001.000.64.571.27.41.00 264.9, Q 8493 QIGONG 8493 QIGONG INSTRUCTION 8493 QIGONG INSTRUCTION 001.000.64.571.27.41.00 296.2E Page: 13 Packet Pg. 40 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 241979 4/30/2020 068617 068617 GLEISNER, BARBARA (Continued) 241980 4/30/2020 077171 HISTORICAL RESEARCH ASSOCIATES 2003113 241981 4/30/2020 067862 HOME DEPOT CREDIT SERVICES 1083798 2083665 3051970 5010014 5025351 5080138 6.2.a Page: 14 Description/Account Amoun Total : 1,835.4: d E4FE.TO 19-01.SERVICES THRU 3/; E E4FE.TO 19-01.Services thru 3/31/2C sa 422.000.72.594.31.41.00 a 5,419.51 m Total : 5,419.51 3 PM SUPPLIES: STEEL U-POSTS c PM SUPPLIES: STEEL U-POSTS N 001.000.64.576.80.31.00 245.5( 10.2% Sales Tax t 001.000.64.576.80.31.00 25.0, u PM SUPPLIES: LIGHT BULBS, CONI E PM SUPPLIES: LIGHT BULBS, CONI 2 001.000.64.576.80.31.00 281.2, o 10.2% Sales Tax i 001.000.64.576.80.31.00 28.6E o PM SUPPLIES: TUB SPOUTS, BUCF a PM SUPPLIES: TUB SPOUTS, BUCF Q- Q 001.000.64.576.80.31.00 56.8 , PM SUPPLIES: SECURITY CHEST N 001.000.64.576.80.31.00 19.91 M 10.2% Sales Tax 001.000.64.576.80.31.00 5.7< N PM SUPPLIES: WOOD FOR BARRIC E PPM SUPPLIES: WOOD FOR BARR 2 001.000.64.576.80.31.00 87.8( U 10.2% Sales Tax 001.000.64.576.80.31.00 8.9E E PM SUPPLIES: PLYWOOD, BOLTS, U PM SUPPLIES: PLYWOOD, BOLTS, f° 001.000.64.576.80.31.00 200.5, Q 10.2% Sales Tax 001.000.64.576.80.31.00 20.4E PM SUPPLIES: ZIP POUCH, VOLTA( PM SUPPLIES: ZIP POUCH, VOLTA( Page: 14 Packet Pg. 41 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 15 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241981 4/30/2020 067862 HOME DEPOT CREDIT SERVICES (Continued) 001.000.64.576.80.31.00 49.2' 10.2% Sales Tax E 001.000.64.576.80.31.00 5.0, a 8084265 PM SUPPLIES: VINYL TUBES, BATT L PM SUPPLIES: VINYL TUBES, BATT 3 001.000.64.576.80.31.00 492.4E 10.2% Sales Tax 001.000.64.576.80.31.00 50.2' Y 8092322 PM SUPPLIES: SOCKET ADAPTER, U PM SUPPLIES: SOCKET ADAPTER, 001.000.64.576.80.31.00 80.5' E 10.2% Sales Tax R 001.000.64.576.80.31.00 8.2' ,u Total: 1,666.35 241982 4/30/2020 061013 HONEY BUCKET 0551492660 FLEET - PUBLIC WORKS HONEY BI R p L FLEET - PUBLIC WORKS HONEY BI a 511.000.77.548.68.49.00 191.6E Q Total : 191.6E c N 241983 4/30/2020 069164 HP INC 9010115466 HP PROBOOK NOTEBOOK MAINTE M HP ProBook 450 GB F6 Notebook PC 001.000.25.514.30.48.00 116.2E N 10.4% Sales Tax E 001.000.25.514.30.48.00 12.0E fd 9010115793 HP PROBOOK 450 G6 NOTEBOOK I U HP ProBook 450 G6 Notebook PC 001.000.25.514.30.35.00 890.0' E 10.4% Sales Tax 001.000.25.514.30.35.00 92.5E Total: 1,110.91 Q 241984 4/30/2020 073548 INDOFF INCORPORATED 3359743 OFFICE SUPPLIES SHARED COPY PAPER 001.000.61.557.20.31.00 57.3, Page: 15 Packet Pg. 42 vchlist 04/30/2020 11:47:51 AM Bank code : usbank Voucher Date Vendor 241984 4/30/2020 073548 INDOFF INCORPORATED 241985 4/30/2020 014940 INTERSTATE BATTERY SYSTEMS 241986 4/30/2020 077599 JAY, TRACY 241987 4/30/2020 077615 JIM & ARRY FRANK TRUST Voucher List City of Edmonds 6.2.a Page: 16 Invoice PO # Description/Account Amoun (Continued) r SHARED COPY PAPER c 001.000.21.513.10.31.00 57.3, >, SHARED COPY PAPER f° a 001.000.22.518.10.31.00 57.3, L 10.4% Sales Tax 3 001.000.61.557.20.31.00 5.9E c 10.4% Sales Tax 001.000.21.513.10.31.00 5.9E Y 10.4% Sales Tax W 001.000.22.518.10.31.00 5.9E U Total: 189.8' E .ii 300-10071409 PM SUPPLIES: CABLE TIES, GLOVE U PM SUPPLIES: CABLE TIES, GLOVE O 001.000.64.576.80.31.00 316.0E 10.4% Sales Tax o 001.000.64.576.80.31.00 32.8, a 300-10071502 PM SUPPLIES: GLOVES Q PM SUPPLIES: GLOVES c 001.000.64.576.80.31.00 238.5( N 10.4% Sales Tax 001.000.64.576.80.31.00 24.8( c Total: 612.2, N E 2004876.009 REFUND: CLASS CANCELLATION: ( fd REFUND: CLASS CANCELLATION: U 001.000.239.200 52.1, r- Total: 52.1: E t U 4-20350 #20-176-RDW UTILITY REFUND #20-176-RDW Utility refund due to Q 411.000.233.000 316.3" Total : 316.31 241988 4/30/2020 077608 KORBEIN, SANDRA 2004885.009 REFUND: CLASS CANCELLATION: ( Page: 16 Packet Pg. 43 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 17 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241988 4/30/2020 077608 KORBEIN, SANDRA (Continued) REFUND: CLASS CANCELLATION: ( m E, 001.000.239.200 336.0( Total: 336.0( a m 241989 4/30/2020 072822 KREFT, CHRISTI 2004888.009 REFUND: CLASS CANCELLATION: ( 3 REFUND: CLASS CANCELLATION: 001.000.239.200 125.0( Total : 125.0( Y U 241990 4/30/2020 077594 KUHL, EMILY 2004869.009 REFUND: CLASS CANCELLATION: ( °) t REFUND: CLASS CANCELLATION: ( U 001.000.239.200 181.0, Total: 181.0, Z 241991 4/30/2020 077612 LAKE WASH SCHOOL DISTRICT 2004861.009 REFUND: CLASS CANCELLATION: ( O REFUND: CLASS CANCELLATION: ( �a o 001.000.239.200 156.0( a 2004862.009 REFUND: CLASS CANCELLATION: ( Q- Q REFUND: CLASS CANCELLATION: ( 001.000.239.200 292.0( N Total : 448.0( o M 241992 4/30/2020 075159 LIFE INSURANCE CO OF NO AMER May Cigna MAY CIGNA PREMIUMS o May Cigna Insurance Premiums E 811.000.231.550 13,335.5" Total: 13,335.51 241993 4/30/2020 073603 LIGHTHOUSE LAW GROUP PLLC 20450/20454 expenses 02 & 03-20 REIMBURSEMENT FOR (D 02-20 reimbursement for expenses - I E 001.000.36.515.31.41.00 t 703.1.E m 03-20 reimbursement for expenses - I Q 001.000.36.515.31.41.00 94.9E 03-20 reimbursement for expenses - 1 001.000.36.515.31.41.00 2,746.7� Apr-2020 04-2020 LEGALS FEES Page: 17 Packet Pg. 44 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 18 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 241993 4/30/2020 073603 LIGHTHOUSE LAW GROUP PLLC (Continued) 04-2020 Legal fees 001.000.36.515.31.41.00 49,883.0( Total: 53,427.81 241994 4/30/2020 077598 LINDEN, RACHEL 2004875.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 43.5( Total : 43.5( 241995 4/30/2020 077595 LOTTER, DENISE 2004871.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 96.0( Tota I : 96.0( 241996 4/30/2020 077605 MCKINNEY, JAMES 2004882.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 60.0( Tota I : 60.0( 241997 4/30/2020 068489 MCLOUGHLIN & EARDLEY GROUP INC 0247700-IN E174PO- PARTS E174PO- PARTS 511.100.77.594.48.64.00 1,009.3, 10.4% Sales Tax 511.100.77.594.48.64.00 104.9 , Total: 1,114.21 241998 4/30/2020 077590 MCNULTY, LINDSAY 2004864.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 94.5( Total : 94.5( 241999 4/30/2020 020900 MILLERS EQUIP & RENT ALL INC 324153 PM SUPPLIES: BRISTLE BRUSH PM SUPPLIES: BRISTLE BRUSH 001.000.64.576.80.31.00 279.9E 10.4% Sales Tax 001.000.64.576.80.31.00 29.1 Page: 18 Packet Pg. 45 vchlist 04/30/2020 11:47:51 AM Bank code : usbank Voucher Date Vendor 241999 4/30/2020 020900 MILLERS EQUIP & RENT ALL INC Voucher List City of Edmonds Invoice (Continued) 324315 324317 242000 4/30/2020 067834 NATIONAL CONSTRUCTION RENTALS 5704485 242001 4/30/2020 064570 NATIONAL SAFETY INC 242002 4/30/2020 075539 NATURE INSIGHT CONSULTING PO # Description/Account PM SUPPLIES: SPARK PLUG, FUEL PM SUPPLIES: SPARK PLUG, FUEL 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: FUEL LINE PM SUPPLIES: FUEL LINE 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total PM: CIVIC STADIUM PANELS PM: CIVIC STADIUM PANELS 001.000.64.576.80.45.00 10.4% Sales Tax 001.000.64.576.80.45.00 Total ; 0575325-IN SEWER - FACE SHEILD SEWER - FACE SHEILD 423.000.75.535.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 0575574-IN STORM - YELLOW JACKET STORM - YELLOW JACKET 422.000.72.531.90.24.00 10.4% Sales Tax 422.000.72.531.90.24.00 Total 3 WILLOW CREEK DAYLIGHTING GR Willow Creek Daylighting Grant 422.000.72.531.90.41.20 6.2.a Page: 19 Amoun c m E 16.0, a c 47.4E Y U m 4.9, 379.Z E .ii U 4- 0 492.4E > 0 L 51.2, a 543.7( Q 0 N O M 115.2( Iq 0 11.9E E .R U 46.9E E 4.8E 179.01 Q 812.5( Page: 19 Packet Pg. 46 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 242002 4/30/2020 075539 075539 NATURE INSIGHT CONSULTING (Continued) 242003 4/30/2020 024001 NC MACHINERY MVCS0311558 242004 4/30/2020 076205 NET TRANSCRIPTS INC 242005 4/30/2020 065051 PARAMETRIX INC 242006 4/30/2020 077607 PAULSON, KELLY 242007 4/30/2020 028860 PLATT ELECTRIC SUPPLY Description/Account UNIT 57 - PARTS UNIT 57 - PARTS 511.000.77.548.68.31.10 Freight 511.000.77.548.68.31.10 Sales Tax 511.000.77.548.68.31.10 Total Total ; 0031614-IN INV 0031614-IN - CUST 20-EDMONE CS 18-13303- TRANSCRIPTS 001.000.41.521.21.41.00 Total 18214 WWTP: TO 3.2019 3/1-4/4/20 TO 3.2019 3/1-4/4/20 423.000.76.535.80.41.00 Total 2004884.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total OH25628 WWTP: PO 276 SAL BILK GLOVE PO 276 SAL BILK GLOVE 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 OH46154 WWTP: PO 280 HOF FBRGLS & PAI PO 280 HOF FBRGLS & PANEL FIT; 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 6.2.a Page: 20 Amoun 812.5( m E �a a 99.1 m L 3 29.8( c �a 11.2, Y 140.1( u t U E 2 100.0( U 100.0( o R 0 a 168.7E Q 168.7° " 0 N 0 M 175.0( o 175.0( 2 U 64.2, (D E t 6.6E m r Q 183.6E 19.1( Page: 20 Packet Pg. 47 vchlist 04/30/2020 11:47:51 AM Bank code : usbank Voucher Date Vendor 242007 4/30/2020 028860 028860 PLATT ELECTRIC SUPPLY 242008 4/30/2020 073231 POLYDYNE INC 242009 4/30/2020 064088 PROTECTION ONE Voucher List City of Edmonds 6.2.a Page: 21 Invoice PO # Description/Account Amoun (Continued) Total: 273.6E m 1395696 WWTP: 4/28/20 CREDIT FOR INV 1z E 4/28/20 CREDIT FOR INV 1447251 a sa 423.000.76.535.80.31.51 a -11,040.0( m Freight 3 423.000.76.535.80.31.51 -386.4( 10.4% Sales Tax 423.000.76.535.80.31.51 -1,188.3E Y 1447251 WWTP: WRONG CHG - CREDIT 13f U Clarifloc Polymer - charged for freight 423.000.76.535.80.31.51 11,040.0( E Freight 423.000.76.535.80.31.51 386.4( u 10.4% Sales Tax o 423.000.76.535.80.31.51 1,188.3E 1451658 WWTP: CLARIFLOC POLYMER o L Clarifloc Polymer a 423.000.76.535.80.31.51 11,040.0( Q 10.4% Sales Tax C 423.000.76.535.80.31.51 1,148.1 E N Total : 12,188.1E M 4 133825364 ALARM MONITORING - PARKS MAII ALARM MONITORING FOR PARKS I E 001.000.66.518.30.42.00 27.5E fd ALARM MONITORING FOR PARKS I U 001.000.64.576.80.42.00 27.5E 133825365 ALARM MONITORING - FS #16 E ALARM MONITORING FOR FIRE ST t 001.000.66.518.30.42.00 34.1; 133825366 ALARM MONITORING - FIRE STATIC Q ALARM MONITORING FOR FIRE ST 001.000.66.518.30.42.00 78.3< 133825367 ALARM MONITORING - HISTORICAI ALARM MONITORING FOR Historica Page: 21 Packet Pg. 48 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 22 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242009 4/30/2020 064088 PROTECTION ONE (Continued) 001.000.66.518.30.42.00 129.0( 133825368 ALARM MONITORING - WWWTP ALARM MONITORING FOR FIRE ST, f° a 001.000.64.576.80.42.00 50.7< L 133825369 ALARM MONITORING - PUBLIC SAF 3 ALARM MONITORING FOR Public S, 001.000.66.518.30.42.00 112.5( 133825370 FIRE INSPECTION - HISTORICAL M Y Fire Inspection -FIRE STATION #17 U m 001.000.66.518.30.41.00 55.4 u Fire Inspection - Historical Museum, E 001.000.66.518.30.41.00 35.W 'R Fire Inspection - Public Safety 001.000.66.518.30.41.00 153.3, O Total: 703.7f > 0 242010 4/30/2020 046900 PUGET SOUND ENERGY 200000704821 FRANCES ANDERSON CENTER 70( L a FRANCES ANDERSON CENTER 70( Q 001.000.66.518.30.47.00 1,471.31 c 200002411383 YOST PARK/POOL 9535 BOWDOIN N YOST PARK/POOL 9535 BOWDOIN M 001.000.64.576.80.47.00 35.8, c 200007876143 OLD PUBLIC WORKS 200 DAYTON N OLD PUBLIC WORKS 200 DAYTON E 421.000.74.534.80.47.00 242.5( 2 200009595790 FIRE STATION #16 8429 196TH ST ; FIRE STATION #16 8429 196TH ST ; 001.000.66.518.30.47.00 450.6E E 200011439656 FIRE STATION #20 23009 88TH AVE U FIRE STATION #20 23009 88TH AVE f° 001.000.66.518.30.47.00 92.7, Q 200016558856 CIVIC CENTER 250 5TH AVE N / ME CIVIC CENTER 250 5TH AVE N / ME 001.000.66.518.30.47.00 172.5' 200016815843 FIRE STATION #17 275 6TH AVE N / Page: 22 Packet Pg. 49 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 23 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242010 4/30/2020 046900 PUGET SOUND ENERGY (Continued) FIRE STATION #17 275 6TH AVE N / E, 001.000.66.518.30.47.00 522.1 200017676343 FLEET MAINTENANCE BAY 21105 7 f° a FLEET MAINTENANCE BAY 21105 7 L .3 511.000.77.548.68.47.00 337.4( 200019375639 MEADOWDALE CLUBHOUSE 6801 MEADOWDALE CLUBHOUSE 6801 sa 001.000.66.518.30.47.00 176.1 , Y 200019895354 SNO-ISLE LIBRARY 650 MAIN ST / � U SNO-ISLE LIBRARY 650 MAIN ST / � 001.000.66.518.30.47.00 147.3, E 200020415911 PUBLIC WORKS OMC 7110 210TH ; R PUBLIC WORKS OMC 7110 210TH ; U 001.000.65.518.20.47.00 34.9, O PUBLIC WORKS OMC 7110 210TH ; > 111.000.68.542.90.47.00 132.8E o PUBLIC WORKS OMC 7110 210TH : a 421.000.74.534.80.47.00 132.8E Q PUBLIC WORKS OMC 7110 210TH : c 423.000.75.535.80.47.10 132.8E c PUBLIC WORKS OMC 7110 210TH ; �? 511.000.77.548.68.47.00 132.8E o PUBLIC WORKS OMC 7110 210TH ; N 422.000.72.531.90.47.00 132.8E •� 200021829581 WWTP: 3/23-4/21/20 METER 00039( 200 2ND AVE S / METER 00039039 +% 423.000.76.535.80.47.63 2,129.9E 200024711901 CITY PARK BUILDING 600 3RD AVE E CITY PARK BUILDING 600 3RD AVE m 001.000.66.518.30.47.00 209.8� Q Total : 6,687.95 242011 4/30/2020 070955 R&R STAR TOWING 148543 INV 148543 - EDMONDS PD- CS 20- TOW GRAY MAZDA- CS 20-8292 001.000.41.521.22.41.00 184.0( Page: 23 Packet Pg. 50 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 24 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242011 4/30/2020 070955 R&R STAR TOWING (Continued) 10.5% Sales Tax 001.000.41.521.22.41.00 19.3, Tota I : 203.3, 242012 4/30/2020 066786 RELIABLE SECURITY SOUND & DATA 23260 CITY HALL - PARTS AND INSTALL CITY HALL - PARTS AND INSTALL 001.000.66.518.30.41.00 3,129.E , Freight 001.000.66.518.30.41.00 24.9( 10.4% Sales Tax 001.000.66.518.30.41.00 328.0( Total: 3,482.7- 242013 4/30/2020 064769 ROMAINE ELECTRIC 5-026807 UNIT 435 - PARTS UNIT 435 - PARTS 511.000.77.548.68.31.10 204.2, 10.4% Sales Tax 511.000.77.548.68.31.10 21.2, Total : 225.4E 242014 4/30/2020 067802 SAN DIEGO POLICE EQUIP CO 642149 INV 642149 - CUST 1733 - EDMOND 5.56 MARKER ROUNDS 628.000.41.521.23.31.00 4,045.7, 10.4% Sales Tax 628.000.41.521.23.31.00 420.7! Total : 4,466.4, 242015 4/30/2020 076905 SAUNDERS, ASHLEY 2020-1 TUITION REIMBURSEMENT 50% REIMBURSEMENT 001.000.22.518.10.49.00 1,494.0( Total : 1,494.0( 242016 4/30/2020 066964 SEATTLE AUTOMOTIVE DIST INC S3-5363367 UNIT 527 - PARTS/ SENSOR UNIT 527 - PARTS/ SENSOR 511.000.77.548.68.31.10 319.1 Page: 24 Packet Pg. 51 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 25 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242016 4/30/2020 066964 SEATTLE AUTOMOTIVE DIST INC (Continued) 10.4% Sales Tax 511.000.77.548.68.31.10 33.1 Tota I : 352.3: 242017 4/30/2020 066918 SEDOR, NORMAN 29 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.29.00 5,475.0( Total : 5,475.0( 242018 4/30/2020 063306 SHERWIN-WILLIAMS 4713-7 PM PAINT SUPPLIES PM PAINT SUPPLIES 001.000.64.576.80.31.00 31.9� 10.4% Sales Tax 001.000.64.576.80.31.00 3.3< Total : 35.3: 242019 4/30/2020 071655 SHI INTERNATIONAL CORP B11639510 MAR-2020 CLOUD SERVICE CHAR( Mar-2020 Cloud Service Charges 512.000.31.518.88.41.00 2, 380.3 10.4% Sales Tax 512.000.31.518.88.41.00 247.5( Total : 2,627.9: 242020 4/30/2020 072214 SIGMA-ALDRICH INC 550385623 WWTP: PH-WP 100ML (NO PO) PH-WP 100ML (NO PO) 423.000.76.535.80.31.00 58.8( Freight 423.000.76.535.80.31.00 1.8£ 10.4% Sales Tax 423.000.76.535.80.31.00 6.3 550412519 WWTP: SIMPLE NUTRIENTS QC11� SIMPLE NUTRIENTS QC1195 (NO P 423.000.76.535.80.31.00 41.2( Freight 423.000.76.535.80.31.00 0.8, Page: 25 Packet Pg. 52 vchlist 04/30/2020 11:47:51 AM Bank code : usbank Voucher Date Vendor 242020 4/30/2020 072214 SIGMA-ALDRICH INC 242021 4/30/2020 077593 SMITH, DANIELLE 242022 4/30/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 6.2.a Page: 26 Invoice PO # Description/Account Amoun (Continued) r 10.4% Sales Tax c E 423.000.76.535.80.31.00 4.3 Total: 113.4( a m 2004868.009 REFUND: CLASS CANCELLATION: ( 3 REFUND: CLASS CANCELLATION: 001.000.239.200 158.0( Total : 158.0( Y U 200202547 PEDEST CAUTION LIGHT 21930 95- a)PEDEST CAUTION LIGHT 21930 95- U E 111.000.68.542.64.47.00 16.0< 200260271 YOST POOL YOST POOL o 001.000.64.576.80.47.00 188.4E Ta 200348233 TRAFFIC LIGHT 22000 84TH AVE W 0 TRAFFIC LIGHT 22000 84TH AVE W a 111.000.68.542.64.47.00 32.0E 200386456 CLUBHOUSE 6801 MEADOWDALE CLUBHOUSE 6801 MEADOWDALE N 001.000.66.518.30.47.00 65.8, M 200398956 FIRE STATION #16 8429 196TH ST FIRE STATION #16 8429 196TH ST ; D 001.000.66.518.30.47.00 1,016.3� E 200468593 LIFT STATION #4 8311 TALBOT RD / R LIFT STATION #4 8311 TALBOT RD / U 423.000.75.535.80.47.10 225.0E 200493146 MAPLEWOOD PARK IRRIGATION M CD E MAPLEWOOD PARK IRRIGATION M U 001.000.64.576.80.47.00 15.4E 20 200611317 LIFT STATION #9 19300 80TH AVE V Q LIFT STATION #9 19300 80TH AVE V 423.000.75.535.80.47.10 141.4' 200638609 OLD PUBLIC WORKS 200 DAYTON OLD PUBLIC WORKS 200 DAYTON Page: 26 Packet Pg. 53 vchlist 04/30/2020 11:47:51 AM Bank code : usbank Voucher Date Vendor 242022 4/30/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 6.2.a Page: 27 Invoice PO # Description/Account Amoun (Continued) r 421.000.74.534.80.47.00 c 217.9E 200714038 SEAVIEW PARK E >% SEAVIEW PARK f° a 001.000.64.576.80.47.00 18.31 L 200739845 SEAVIEW RESERVOIR 18520 90TH 3 SEAVIEW RESERVOIR 18520 90TH 421.000.74.534.80.47.00 17.2' 200865202 LIFT STATION #3 1529 NORTHSTRE Y LIFT STATION #3 1529 NORTHSTRE U 423.000.75.535.80.47.10 58.0, u 201197084 SEAVIEW PARK E SEAVIEW PARK 001.000.64.576.80.47.00 _M 25.5, 201236825 FISHING PIER RESTROOMS O FISHING PIER RESTROOMS 001.000.64.576.80.47.00 193.3 , o 201265980 LIFT STATION #12 16121 75TH PL � a LIFT STATION #12 16121 75TH PL � Q 423.000.75.535.80.47.10 157.5' c 201327111 PINE ST PARK N PINE ST PARK 001.000.64.576.80.47.00 16.6( c 201374964 LIFT STATION #11 6811 1/2 157TH P LIFT STATION #11 6811 1/2 157TH P 423.000.75.535.80.47.10 21.0 1 2 201431244 PEDEST CAUTION LIGHT 9301 PUC PEDEST CAUTION LIGHT 9301 PUC 111.000.68.542.64.47.00 17.11 E 201551744 SNO-ISLE LIBRARY 650 MAIN ST / � U SNO-ISLE LIBRARY 650 MAIN ST / � 001.000.66.518.30.47.00 2,065.8z Q 201572898 TRAFFIC LIGHT 117 3RD AVE S / ME TRAFFIC LIGHT 117 3RD AVE S / ME 111.000.68.542.64.47.00 36.8E 201594488 LIFT STATION #15 7710 168TH PL S Page: 27 Packet Pg. 54 vchlist 04/30/2020 11:47:51 AM Bank code : usbank Voucher Date Vendor 242022 4/30/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 6.2.a Page: 28 Invoice PO # Description/Account Amoun (Continued) r LIFT STATION #15 7710 168TH PL S c 423.000.75.535.80.47.10 18.3� >, 201611951 TRAFFIC LIGHT 20801 76TH AVE W f° a TRAFFIC LIGHT 20801 76TH AVE W L 111.000.68.542.63.47.00 29.3E .3 201751476 TRAFFIC LIGHT 9932 220TH ST SW TRAFFIC LIGHT 9932 220TH ST SW sa 111.000.68.542.64.47.00 41.7E Y 201782646 TRAFFIC LIGHT 901 WALNUT ST / l\ U TRAFFIC LIGHT 901 WALNUT ST / l\ 111.000.68.542.64.47.00 14.3" E 201907862 TRAFFIC LIGHT 7133 212TH ST SW M TRAFFIC LIGHT 7133 212TH ST SW 111.000.68.542.63.47.00 31.5" O 201942489 PUBLIC WORKS OMC 7110 210TH ; > PUBLIC WORKS OMC 7110 210TH ; o 001.000.65.518.20.47.00 85.6E a PUBLIC WORKS OMC 7110 210TH ; Q 111.000.68.542.90.47.00 325.5E c PUBLIC WORKS OMC 7110 210TH ; c 421.000.74.534.80.47.00 325.5E �? PUBLIC WORKS OMC 7110 210TH ; c 423.000.75.535.80.47.10 325.5E N PUBLIC WORKS OMC 7110 210TH ; E 511.000.77.548.68.47.00 325.5E Z PUBLIC WORKS OMC 7110 210TH ; 422.000.72.531.90.47.00 325.6( 202087870 LIFT STATION #6 100 PINE ST / MEl E LIFT STATION #6 100 PINE ST / MEl m 423.000.75.535.80.47.10 153.9E Q 202250627 9TH/GASPER LANDSCAPED BED 9TH/GASPER LANDSCAPED BED 001.000.64.576.80.47.00 14.3" 202289120 TRAFFIC LIGHT 23801 HWY 99 / ME Page: 28 Packet Pg. 55 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 29 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242022 4/30/2020 037375 SNO CO PUD NO 1 (Continued) TRAFFIC LIGHT 23801 HWY 99 / ME 111.000.68.542.64.47.00 56.9' >, 202291662 CIVIC CENTER & FIRE STATION #1, f° a CIVIC CENTER & FIRE STATION #1, L .3 001.000.66.518.30.47.00 5,1100 202439246 CITY HALL 121 5TH AVE N / METER c CITY HALL 121 5TH AVE N / METER sa 001.000.66.518.30.47.00 2,197.0' Y 202807632 TRAFFIC LIGHT 8429 196TH ST SW U TRAFFIC LIGHT 8429 196TH ST SW 001.000.66.518.30.47.00 17.3' E 203652151 FIVE CORNERS RESERVOIR 85191 M FIVE CORNERS RESERVOIR 85191 421.000.74.534.80.47.00 272.8( 204425847 LIFT STATION #2 702 MELODY LN / _0 > LIFT STATION #2 702 MELODY LN / o 423.000.75.535.80.47.10 69.3' a 220216386 PEDEST CAUTION LIGHTS 8410 MF Q PEDEST CAUTION LIGHTS 8410 MF c 111.000.68.542.64.47.00 76.3E c Total: 14,363.3E �? 242023 4/30/2020 063941 SNO CO SHERIFFS OFFICE 2020-6281 INV 2020-6281- MARCH 2O20- EDM( 196 BASE RATE HOUSING @ $103.; E 001.000.39.523.60.41.50 20,237.0( 2 28.5 BOOKINGS @ $126.97 EA 001.000.39.523.60.41.50 3,618.6E r- 66 MED SPEC HOUSING @ $59.33 1 E 001.000.39.523.60.41.50 3,915.7E m 24 MENT HEALTH HOUSNG $143.2E 001.000.39.523.60.41.50 3,438.0( Q 10 VIDEO CT HRS @ $199.29 EA 001.000.39.523.60.41.50 1,992.9( 2020-6281 HOUSING AND BOOKING REFUND- 4 BASE RATE HOUSING REFUND Page: 29 Packet Pg. 56 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 30 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242023 4/30/2020 063941 SNO CO SHERIFFS OFFICE (Continued) 001.000.39.523.60.41.50 -413.0( S 1 BOOKING REFUND 001.000.39.523.60.41.50 -126.9 Total: 32,662.3E 242024 4/30/2020 075292 SNOHOMISH CO AUDITOR'S OFFICE BLA recording BOUNDARY LINE ADJUSTMENT RE Boundary Line Adjustment recording, 001.000.25.514.30.49.00 175.0( Total : 175.0( 242025 4/30/2020 075292 SNOHOMISH CO AUDITOR'S OFFICE Critical Area rec CRITICAL AREA RECORDING FOR I Critical Area document recording & 001.000.25.514.30.49.00 106.5( Total : 106.5( 242026 4/30/2020 006630 SNOHOMISH COUNTY 76781 PARKS MAINT 5005 DUMP FEES PARKS MAINT DUMP FEES 001.000.64.576.80.47.00 463.0( Tota I : 463.0( 242027 4/30/2020 077591 SORTLAND, GRACE 2004865.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 150.0( Tota I : 150.0( 242028 4/30/2020 077597 SPALDING, ANNIE 2004873.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 87.5( Total : 87.5( 242029 4/30/2020 077604 STAFFORD, MARY 2004881.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 85.0( Tota I : 85.0( 242030 4/30/2020 039775 STATE AUDITOR'S OFFICE L135921 03-2020 AUDIT FEES Page: 30 Packet Pg. 57 vchlist 04/30/2020 11:47:51 AM Bank code : usbank Voucher Date Vendor 242030 4/30/2020 039775 STATE AUDITOR'S OFFICE 242031 4/30/2020 040250 STEUBER DISTRIBUTING 242032 4/30/2020 068360 SUMMIT LAW GROUP 242033 4/30/2020 077614 TATYANA KUTSY Voucher List City of Edmonds 6.2.a Page: 31 Invoice PO # Description/Account Amoun (Continued) r 03-2020 Audit Fees c 001.000.39.514.20.41.50 2,854.8� >% 03-2020 Audit Fees f° a 111.000.68.543.30.41.50 102.4E L 03-2020 Audit Fees 3 421.000.74.534.80.41.50 1,162.4E 03-2020 Audit Fees 422.000.72.531.90.41.50 613.5" Y 03-2020 Audit Fees (D 423.000.75.535.80.41.50 1,489.7E U 03-2020 Audit Fees E 423.000.76.535.80.41.50 309.3E 2 03-2020 Audit Fees - 511.000.77.548.68.41.50 188.9, 03-2020 Audit Fees > 512.000.31.518.87.41.00 64.6, Total: 6,786.0( Q 2886251 PM: FLOWER BASKET SUPPLIES o PM: FLOWER BASKET SUPPLIES N 125.000.64.576.80.31.00 1,199.2' 0 �? 10.4% Sales Tax c 125.000.64.576.80.31.00 124.7, N Total: 15323.9° 112098 LEGAL SERVICES FFCRA POLICYCD 001.000.22.518.10.41.00 165.0( E Total: 165.0( U m r 4-39775 #5219022302-AN UTILITY REFUND Q #5219022302-AN Utility refund - 411.000.233.000 208.7( Total : 208.7( Page: 31 Packet Pg. 58 vchlist 04/30/2020 11:47:51 AM Voucher List City of Edmonds 6.2.a Page: 32 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242034 4/30/2020 077596 TROST, DOUG 2004872.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 97.0( Tota I : 97.0( 242035 4/30/2020 077070 UNITED RECYCLING & CONTAINER 98340 STORM - DUMP FEES STORM - DUMP FEES 422.000.72.531.10.49.00 489.9( Total : 489.9E 242036 4/30/2020 077603 WARTELLE, ALASHIA 2004880.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 132.0( Tota I : 132.0( 242037 4/30/2020 073552 WELCO SALES LLC 7806 UTILITY BILLING - 5000 RETURN El' UTILITY BILLING - 5000 RETURN El' 421.000.74.534.80.31.00 190.0( UTILITY BILLING - 5000 RETURN EP 423.000.75.535.80.31.00 190.0( UTILITY BILLING - 5000 RETURN EP 422.000.72.531.90.31.00 190.0( 10.4% Sales Tax 421.000.74.534.80.31.00 19.7( 10.4% Sales Tax 423.000.75.535.80.31.00 19.7( 10.4% Sales Tax 422.000.72.531.90.31.00 19.7( Total: 629.21 242038 4/30/2020 077606 WOODWARD, DEREK 2004883.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 52.1 , Total : 52.1: 242039 4/30/2020 070432 ZACHOR & THOMAS PS INC 20-EDM0004 APR-2020 RETAINER Page: 32 Packet Pg. 59 vchlist 04/30/2020 11:47:51 AM Bank code: usbank Voucher Date Vendor 242039 4/30/2020 070432 ZACHOR & THOMAS PS INC 97 Vouchers for bank code : usbank 97 Vouchers in this report Voucher List City of Edmonds 6.2.a Page: 33 Invoice PO # Description/Account Amoun (Continued) r c Monthly Retainer 001.000.36.515.33.41.00 21,250.0( E, Total: 21,250.0( a m Bank total : 270,112.51, 3 Total vouchers : 270,112.51, U m t U E 2 U 4- 0 M 0 L Q El O N O M O N E M V C d E t V f0 r El Page: 33 Packet Pg. 60 6.2.b vchlist 04/30/2020 12:13:41 PM Bank code : usbank Voucher Date Vendor 4302020 4/30/2020 076380 BETTER PROPERTIES METRO 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Page 0 Invoice PO # Description/Account Amoun May 2020 ACCT #00397358 4TH AVE PARKIN( d 4th Avenue Parking Lot Rent - May 2( E 001.000.39.542.64.45.00 417.E 1 Total : 417.61 m L_ Bank total : 417.61 3 c Total vouchers : 417.6� f° N m t U E M U 4- 0 Page: 1 Packet Pg. 61 �a 0 L Q a O N O M O d L 3 c Cl) E U a 6.2.c PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number STM 174th St. & 71st Ave Storm Improvements c521 EBFB WTR 2017 Waterline Replacement Projects i014 E6J13 STM 2018 Lorian Woods Study s018 EBFA SWR 2018 Sewerline Replacement Project c492 E6GC WTR 2018 Waterline Replacement Project c493 E6JC STR 2019 Downtown Parking Study s021 E9AC Q' STR 2019 Guardrail Install i039 E9AB a� L_ STR 2019 Overlay Program i036 E9CA 3 STR 2019 Pedestrian Safety Program i041 E9DB SWR 2019 Sewerline Replacement Project c516 EBGA Y U STM 2019 Storm Maintenance Project c525 EBFC WTR 2019 Swedish Waterline Replacement c523 EBJA E STR 2019 Traffic Calming i038 E9AA U STR 2019 Traffic Signal Upgrades i045 E9AD o UTILITIES 2019 Utility Rate & GFC Update s020 EBJB c WTR 2019 Waterline Overlay i043 E9CB L a WTR 2019 Waterline Replacement c498 E7JA Q STR 2020 Guardrail Installations i046 EOAA N STR 2020 Overlay Program i042 EOCA 0 v STR 2020 Pedestrian Safety Program i049 EODB L STR 2020 Pedestrian Task Force s024 EODA M STR 2020 Traffic Calming i048 EOAC z STR 2020 Traffic Signal Upgrades i047 EOAB o STR 220th Adaptive i028 EBAB m STR 228th St. SW Corridor Improvements i005 E7AC STR 238th St. Island & Misc. Ramps i037 EBDC a� STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB a STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA a� STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA a� STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA E STR 84th Ave W Overlay from 220th to 212th i031 EBCC Q STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB STM Ballinger Regional Facility Pre -Design s022 E9FA STR Bikelink Project c474 ESDA STR Citywide Bicycle Improvements Project i050 EODC SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB Revised 4/28/2020 Packet Pg. 62 6.2.c PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STIR Edmonds Street Waterfront Connector c478 ESDB WTR Five Corners Reservoir Re -coating c473 ESKA PM Fourth Avenue Cultural Corridor c282 EBMA STIR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study sol 1 ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC STIR Minor Sidewalk Program i017 E6DD STM NPDES (Students Saving Salmon) m013 E7FG GF Official Street Map & Sidewalk Plan Update s025 EONA STM OVD Slope Repair & Stabilization m105 E7FA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB SWR Phase 8 Annual Sewer Replacement Project c548 EOGA FAC PW Concrete Regrade & Drainage South c502 E9MA STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA UTILITIES Standard Details Updates solo ESNA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STIR Sunset Walkway Improvements c354 E1 DA STIR Trackside Warning System c470 ESAA STIR Walnut St. Walkway (3rd-4th) i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 ESHA c m E M Q. a� L 3 c M Y V N t E U 4- 0 0 L Q om Revised 4/28/2020 Packet Pg. 63 6.2.c PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title STIR EOAA i046 2020 Guardrail Installations STIR EOAB i047 2020 Traffic Signal Upgrades STIR EOAC i048 2020 Traffic Calming STIR EOCA i042 2020 Overlay Program STIR EODA s024 2020 Pedestrian Task Force m STIR EODB i049 2020 Pedestrian Safety Program �, STIR EODC i050 Citywide Bicycle Improvements Project M Q' a� L STM EOFA c546 Seaview Park Infiltration Facility Phase 2 3 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project M SWR EOGA c548 Phase 8 Annual Sewer Replacement Project Y U WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) E PRK EOMA c536 Civic Center Playfield (Design) U GF EONA s025 Official Street Map & Sidewalk Plan Update c STIR E1 CA c368 76th Ave W at 212th St SW Intersection Improvements > 0 STIR E1 DA c354 Sunset Walkway Improvements a a STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) Q STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration N STM E4FD c436 Lake Ballinger Associated Projects M STM E4FE c455 Dayton Street Stormwater Pump Station v c SWR E4GC c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring E 0 FAC E4MB c443 Edmonds Fishing Pier Rehab Z 0 L STIR ESAA c470 Trackside Warning System a STIR ESDA c474 Bikelink Project m STIR ESDB c478 Edmonds Street Waterfront Connector c STM ESFD c479 Seaview Park Infiltration Facility a SWR ESGB sol 1 Lake Ballinger Trunk Sewer Study u_ WWTP ESHA c481 WWTP Outfall Pipe Modifications c WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) E WTR ESKA c473 Five Corners Reservoir Re -coating UTILITIES ESNA solo Standard Details Updates Q STIR E6AA s014 Hwy 99 Gateway Revitalization STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STIR E6DD i017 Minor Sidewalk Program STM E6FD s017 Stormwater Comp Plan Update SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018 Sewerline Replacement Project Revised 4/28/2020 Packet Pg. 64 6.2.c PROJECT NUMBERS (By Engineering Number) Engineering Proiect Proiect Accounting Funding Number Number Proiect Title WTR E6J13 i014 2017 Waterline Replacement Projects WTR E6JC c493 2018 Waterline Replacement Project STIR E7AB i024 Audible Pedestrian Signals i005 Iff 228th St. SW Corridor Improvements STIR E7CD i025 89th PI W Retaining Wall STIR E7DC .W& Citywide Pedestrian Crossing Enhancements STM E7FA m105 OVD Slope Repair & Stabilization STM E7FB StorkDrain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) E7AJ Ir MOP 2019 Waterline Replacement PRK E7MA c544 Waterfront Development & Restoration (Construction) c496 Waterfront Development & Restoration (Design) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) E8 220th Adaptiv STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements E8CC K-031 84th Ave W Overlay from 220th to 212th STIR E8DB i033 ADA Curb Ramps ' 37 238th St. Island & Misc. Ramps STM E8FA s018 2018 Lorian Woods Study STM E8FB c521 174th St. & 71 st Ave Storm Improvements STM E8FC c525 2019 Storm Maintenance Project 6 2019 Sewerline Replacement Project WTR E8JA c523 2019 Swedish Waterline Replacement s020 2019 Utility RaUMMFC Update PM E8MA c282 Fourth Avenue Cultural Corridor ir i038 2019 Traffic Calming STIR E9AB i039 2019 Guardrail Install s021 2019 Downtown Parking Study STIR HAD i045 2019 Traffic Signal Upgrades i036 2019 Overlay Program WTR E9CB i043 2019 Waterline Overlay i040 Admiral Way Pedestrian Crossing STIR E9DB i041 2019 Pedestrian Safety Program _ STIR E9DC im Walnut St. Walkway (3rd-4 STM E9FA s022 Ballinger Regional Facility Pre -Design FAC E9MA c502 PW Concrete Regrade & Drainage South Revised 4/28/2020 Packet Pg. 65 6.2.c PROJECT NUMBERS (By New Project Accounting Number) Engineering Protect Protect Accounting Funding Number Number Protect Title PM EBMA c282 Fourth Avenue Cultural Corridor STIR E1 DA c354 Sunset Walkway Improvements STIR E1 CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects >, FAC E4MB c443 Edmonds Fishing Pier Rehab M Q' a� L WWTP E4HA c446 Sewer Outfall Groundwater Monitoring 3 STM E4FE c455 Dayton Street Stormwater Pump Station M SWR E4GC c461 Lift Station #1 Basin & Flow Study Y STIR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating E STIR ESDA c474 Bikelink Project U STIR ESDB c478 Edmonds Street Waterfront Connector c STM ESFD c479 Seaview Park Infiltration Facility > 0 WWTP ESHA c481 WWTP Outfall Pipe Modifications a a WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) Q STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) N SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II M SWR E6GC c492 2018 Sewerline Replacement Project v c WTR E6JC c493 2018 Waterline Replacement Project STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW E 0 PRK E7MA c496 Waterfront Development & Restoration (Design) Z 0 L WTR E7JA c498 2019 Waterline Replacement a FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project c STM EBFB c521 174th St. & 71st Ave Storm Improvements a WTR EBJA c523 2019 Swedish Waterline Replacement u_ STM EBFC c525 2019 Storm Maintenance Project c PRK EOMA c536 Civic Center Playfield (Design) E PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 Q STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) STIR E7AC i005 228th St. SW Corridor Improvements WTR E6JB i014 2017 Waterline Replacement Projects STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion Revised 4/28/2020 Packet Pg. 66 6.2.c PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Protect Accounting Funding Number Number Protect Title STR E6DD i017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th PI W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements STR EBAB i028 220th Adaptive STR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements >, STR EBCC i031 84th Ave W Overlay from 220th to 212th M Q' a� L STR EBDB i033 ADA Curb Ramps 3 STR E9CA i036 2019 Overlay Program M STR EBDC i037 238th St. Island & Misc. Ramps Y U STR E9AA i038 2019 Traffic Calming STR E9AB i039 2019 Guardrail Install E STR E9DA i040 Admiral Way Pedestrian Crossing U STR E9DB i041 2019 Pedestrian Safety Program c STR EOCA i042 2020 Overlay Program > 0 WTR E9CB i043 2019 Waterline Overlay a a STR E9DC i044 Walnut St. Walkway (3rd-4th) Q STR E9AD i045 2019 Traffic Signal Upgrades N STR EOAA i046 2020 Guardrail Installations STR EOAB i047 2020 Traffic Signal Upgrades v c STR EOAC i048 2020 Traffic Calming STR EODB i049 2020 Pedestrian Safety Program E 0 STR EODC i050 Citywide Bicycle Improvements Project Z 0 L STM E7FG m013 NPDES (Students Saving Salmon) a PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E7FA m105 OVD Slope Repair & Stabilization c UTILITIES ESNA solo Standard Details Updates a SWR ESGB sol l Lake Ballinger Trunk Sewer Study LL STR E6AA s014 Hwy 99 Gateway Revitalization c STM E6FD s017 Stormwater Comp Plan Update E STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s02O 2019 Utility Rate & GFC Update Q STR E9AC s021 2019 Downtown Parking Study STM E9FA s022 Ballinger Regional Facility Pre -Design STR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update Revised 4/28/2020 Packet Pg. 67 6.2.c PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Protect Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA PM Fourth Avenue Cultural Corridor c282 EBMA PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM 174th St. & 71 st Ave Storm Improvements c521 EBFB STM 2018 Lorian Woods Study s018 EBFA STM 2019 Storm Maintenance Project c525 EBFC STM Ballinger Regional Facility Pre -Design s022 E9FA STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STR 2019 Downtown Parking Study s021 E9AC STR 2019 Guardrail Install i039 E9AB STR 2019 Overlay Program i036 E9CA STR 2019 Pedestrian Safety Program i041 E9DB STR 2019 Traffic Calming i038 E9AA STR 2019 Traffic Signal Upgrades i045 E9AD STR 2020 Guardrail Installations i046 EOAA STR 2020 Overlay Program i042 EOCA STR 2020 Pedestrian Safety Program i049 EODB STR 2020 Pedestrian Task Force s024 EODA STR 2020 Traffic Calming i048 EOAC STR 2020 Traffic Signal Upgrades i047 EOAB STR 228th St. SW Corridor Improvements i005 E7AC STR 238th St. Island & Misc. Ramps i037 EBDC STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA c m E M a� L 3 c M U) Y V a� t E U w 0 0 L a a i Revised 4/28/2020 Packet Pg. 68 6.2.c PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Protect Title Number Number STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STIR 76th Ave W at 212th St SW Intersection Improvements c368 ElCA STIR 84th Ave W Overlay from 220th to 212th i031 EBCC STIR 89th PI W Retaining Wall i025 E7CD STIR ADA Curb Ramps i033 EBDB STIR Admiral Way Pedestrian Crossing i040 E9DA STIR Audible Pedestrian Signals i024 E7AB STIR Bikelink Project c474 ESDA STIR Citywide Bicycle Improvements Project i050 EODC STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STIR Edmonds Street Waterfront Connector c478 ESDB STIR Hwy 99 Gateway Revitalization s014 E6AA STIR Minor Sidewalk Program i017 E6DD STIR Sunset Walkway Improvements c354 E1 DA STIR Trackside Warning System c470 ESAA STIR Walnut St. Walkway (3rd-4th) i044 E9DC STIR 220th Adaptive i028 EBAB SWR 2018 Sewerline Replacement Project c492 E6GC SWR 2019 Sewerline Replacement Project c516 EBGA SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA UTILITIES 2019 Utility Rate & GFC Update s02O EBJB UTILITIES Standard Details Updates solo ESNA WTR 2017 Waterline Replacement Projects i014 E6JB WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA c m E M a� L 3 c M Y V N t E w 0 0 L a a i Revised 4/28/2020 Packet Pg. 69 7.1 City Council Agenda Item Meeting Date: 05/5/2020 Wastewater Treatment, Disposal and Transport Contract Extension Staff Lead: {Type Name of Staff Lead} Department: Public Works & Utilities Preparer: Pamela Randolph Background/History A 2-year Wastewater Treatment, Disposal and Transport Contract Extension was before City Council on 4/18/2017 (ID# 1966). Due to the ongoing litigation and the potential changes to the City WWTP NPDES Permit, staff are requesting a 3-month contract extension. This 3-month extension is being requested solely to enable the Parties to extend the contract until such time that a 3-year extension can be requested and considered with full public scrutiny. Staff Recommendation Staff is recommending the City Council Authorize Mayor Nelson to sign a 3-month contract extension. Narrative In 1988 the City of Edmonds entered into an agreement with Olympic View Water and Sewer District, Ronald Sewer District and the City of Mountlake Terrace to upgrade the WWTP to Secondary Treatment. The agreement focused on financing and building the new plant. It also determined the ownership interest of each Partner and their capital contribution rate. It also defines a process to ensure Partners pay their share of operating expenses based on their annual measured flows to the facility. In addition, the contract defines the role and responsibility of the Oversight Committee that is composed of one member from each Partner organization. The agreement expired in May 2018 and was extended for 2 years. This 3-month extension precedes a future request for a 3-year extension. The longer -term extension will be presented to the City Council once normal business is resumed. The Oversight Committee has worked diligently over the past few years to develop new contract language that addresses a variety issues that have changed during the last 30 years. These include new regulatory requirements, improved pre-treatment processes, holding each Partner responsible for their own conveyance system upgrades and repairs, and clarification of some past ambiguities within the contract. As the Oversight Committee entered into the final stages of contract review and re -drafting concerns arose regarding the City of Shoreline's assumption of Ronald Wastewater District and their intention to take over the Pt. Wells area (currently within the service area of Olympic View Water and Sewer District). These issues have brought the parties to an impasse on the re -negotiation of the existing contract. The Department of Ecology has put the City on notice that the next NPDES permit that will be issued will have requirements for nutrient removal. This issue is of great concern to future growth in the area and Packet Pg. 70 7.1 our ability to provide the qualities of treatment outlined in the contract. Staff believe that the best of course of action is better understand the limit that will be imposed in order to more accurately determine the flows that can be treated. A general agreement has been reached, however with these two potentially major impacts looming we believe it prudent extend the current Wastewater Treatment, Disposal and Transport Agreement until such time that the litigation is completely resolved and the NPDES concerns are better understood. Attachments: 2020 Addend um-COE+COM+Oly View WS+Ronald W PSA (with SEC edits) 4.9.2020.docx Packet Pg. 71 ADDENDUM NO. 2 TO PROFESSIONAL SERVICES AGREEMENT 7.1.a Wastewater Treatment, Disposal and Transport WHEREAS, the City of Mountlake Terrace, Olympic View Water and Sewer District, and Ronald Wastewater District (the "Participants") and the City of Edmonds (the "City"), (collectively the "Parties"), all municipal corporations of the State of Washington, entered into an underlying Agreement for wastewater treatment, disposal and transport, for a term of thirty (30) years, from May 17, 1988 to May 17, 2018; and WHEREAS, in May 2017, the Parties entered into an Addendum to the underlying Agreement to extend the term of the Agreement for two (2) years, through May 17, 2020, to allow time for issues between the Parties to be resolved; and WHEREAS, the City has requested that the term set forth in the underlying Agreement, which was extended by the initial Addendum, be extended for an additional three (3) months to allow additional time for issues between the Parties to be resolved; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and among the Parties hereto as follows: 1. The underlying Agreement of May 17, 1988 among the Parties, the term of which was extended to May 17, 2020 through the first Addendum to the Agreement, both of which are incorporated by this reference as fully as if herein set forth, is amended in, but only in, the following respect: 1.1 Term of Agreement: To extend this Agreement to August 17, 2020. 2. In all other respects, the underlying Agreement among the Parties shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DATED this day of , 2020. CITY OF EDMONDS CITY OF MOUNTLAKE TERRACE Michael Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney By: Title: ATTEST/AUTHENTICATED: By: Title: APPROVED AS TO FORM: By: Title: Page 1 of 2 Packet Pg. 72 7.1.a ADDENDUM NO. 2 TO PROFESSIONAL SERVICES AGREEMENT Wastewater Treatment, Disposal and Transport OLYMPIC VIEW WATER AND RONALD WASTEWATER DISTRICT SEWER DISTRICT By: Title: ATTEST/AUTHENTICATED: By: Title: APPROVED AS TO FORM: By: Title: By: Title: ATTEST/AUTHENTICATED: By: Title: APPROVED AS TO FORM: By: Title: Page 2 of 2 Packet Pg. 73 7.2 City Council Agenda Item Meeting Date: 05/5/2020 Council Committee Meetings Staff Lead: Adrienne Fraley-Monillas Department: City Clerk's Office Preparer: Nicholas Falk Background/History Edmonds City Code 1.04.010(B) states that "Regular meetings of the city council standing committees shall be held on the second Tuesday of every month at 7:00 p.m. After the Governor issued a stay at home order on March 24 due to the COVID-19 outbreak, the Council moved to have the April 14, 2020 meeting and subsequent committee meetings a Committee of the Whole. Staff Recommendation Discuss and decide how the Council will continue to conduct committee meetings during the COVID-19 outbreak. Narrative On March 24, 2020, the Governor issued Proclamation 20-28 (Open Public Meetings Act and Public Records Act) to, among other things, temporarily prohibit in -person public attendance at meetings subject to the OPMA. The Council will consider and vote on whether to continue to meet for Committee nights as Committee of the Whole until the current social distancing policy is lifted. Packet Pg. 74 8.1 City Council Agenda Item Meeting Date: 05/5/2020 Federal Grant Application for the Highway 99 Revitalization & Gateway Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On January 22, 2019, the conceptual plans for the Highway 99 Revitalization & Gateway project were approved by Council. Staff Recommendation Narrative The Highway 99 Gateway Revitalization project will provide an extension of the recent transformation of Highway 99 in Shoreline through Edmonds (from 244th St. SW to 212th St. SW). The scope of the project includes wider sidewalks, capacity intersection improvements, new street lighting, improved stormwater management, targeted utility replacements, potential under -grounding of overhead utilities, landscaping, softscape treatments, and other enhancements to identify the area as being in Edmonds. The first project being pursued on HWY99 is construction of a continuous median along the entire Edmonds corridor. This will greatly reduce high -angle vehicle accident rates and visibly set the expectation for additional improvements as the project moves forward. This first project can be completed with currently available funds already awarded to the City. Design will begin in 2020 and construction will start in 2021. This discussion will inform the City Council on the second project that will be pursued. Based on preliminary cost estimates completed in 2019, the total cost for the corridor is approximately $184 Million. Due to this high cost, the project was divided into seven segments in order to increase our grant funding opportunities, since the requested amounts would be more reasonable (see attachment for list of segments with individual costs). The deadline for the up -coming federal STP grant application is May 15, 2020 and an application can be submitted for one of the segments (to fund a portion of design phase). City Staff have evaluated all segments and will submit a grant application for the segment from 220th St. SW to 224th St. SW for the following reasons: Includes capacity improvements (HWY 99 @ 220th St. SW with the addition of left turn lanes for the northbound and southbound movements / right turn lane for the westbound movement), whereas many of the other segments don't include any such improvements (provides a stronger application); This segment is within Edmonds and coordination will not be needed with other jurisdictions, whereas other segments with capacity improvements have shared jurisdictions (Lynnwood and/or Mountlake Terrace); and There are older buildings in this segment that may provide re -development opportunities. Packet Pg. 75 8.1 If the federal grant is secured, the funds would help pay for design and would be available in 2023. Attachments: Cost Estimates Final DRAFT Presentation Council May 2020 PHW Packet Pg. 76 Project Costs ($Million / 2020 dollars) Rank _ Rank 6 1 244th to 238th Streets SW Rank 3 2 238th to 234th Streets SW Rank 5 3 234th to 228th Streets SW Rank 7 4 228th to 224th Streets SW Rank 1 5 224th to 220th Streets SW Rank 2 6 220th to 216th Streets SW Rank 4 7 216th to 212th Streets SW TOTAL COSTS $20.6 $2.4 $8.8 $30.0 $10.3 $1.4 $5.1 $15.8 $18.3 $2.4 $6.9 $26.0 $13 $1.8 $5.9 $19.3 $14.1 $3 $9.4 $26.5 $14.0 $1.8 $8.2 $24 $23.1 $3 $10.2 $36.3 $113.4 $15.8 $54.5 $183.7 a Packet Pg. 77 ............ ..................................................................................................... ................................................................................................................ ............ ..................................................................................................... ............................................................................................................... ................................................................................................................. ............................................................................................................... ::_ ............................................ .......... -................. ........ .................... . ......................................... .................... ................... ::S............. n'''''''c'' t._............. t:: :, gme o r ........ .................... ............................................................ ............................. ........ .................... ................................................................. ......... . ................................................................................................. .......... ................................................................................................... ......... . .................................................................................................. .......... ................................................................................................. ......... . ................................................................................................. ......... . ................................................................................................. ......... .................................................................................................. ......... . ................................................................................................. ;.;. 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BUR,. ` y I-- 0 : . . . . . . . . . . ., : AC BUSES : . . . ,2 LPL f r E �. - _ a Packet Pg. 78 Agenda Introduction Hwy gg (Phase i) Project Hwy gg Revitalization & Gateway Project0 Segment Comparison \ Selected Segment/ Conclusion Packet Pg. 79 L r ,W Introduction 8.1.b • 244" St SW to 212th St SW (- 2.3 miles) • Secured Funding 06 • s10 Million Connect Washington funding i n 2018 • $400,000 spent up to date (_> Conceptual Design) • $9 Million available in 2021 a • $490,000 local funds N • Recently submitted HSIP grant application for Phase 1 • $2 Million for construction phase (response schedule U C for December 2020) 0 • Up -coming STP grant application for Hwy99 L Revitalization & Gateway project • Fund design phase CE • STP Program: Capacity improvement projectsLL _ (_> PSRC Federal Funds) W E • Minimum 1.3.5 % Local match required a th • Due on May15Packet Pg. 80 H Phases) proiect 8.1.b Scope of workr o ai Center medians for access control & turning movements along entire corridor (removal of two-way left turn lane) HAWK signal installation between 238t" and 228t" (specific location: TBD) Gateway signage on each end of corridor N Cost Estimate = s8.15 Million O U s6.15 Million from Connecting Washington funds (secured) $z Million from HS/Pgrant (unsecured) Schedule or Connecting Washington funds (secure a 0 Am Design / ROW: June 202o through May 2023.qq Construction : July 2023. through December 2022 a Packet Pg. 81 EXISTING llmmrl"" 8R 88 2141hMW21OthGL Existing Right -of -Way: 100' of 100' V) m ►1'A s� s s SCJ AI LEANCE SCALE IN FEET STATE ROUTE 99 .•S:J n c i E m �q%ri EDMOINDS a H I HIItiI Packet Pg. 82 RAISED MEDIAN SR99 244NRt 21 h i Raised Median Right-o(-Way.icaurioa • No Hwy. 99 widening • Add raised / planted medians between intersections with selected left -turn openings • Add C-Curb along left turn lanes at intersections * * Add HAWK or traffic signal (specific location: TBD) SCJ ALLIANCE: %! A %P 'J 6 50a low SCALE IN FEET STATE ROUTE 99 11 t� .A. f fir?, xqlri EDMONDSf%f�. H I H Ilti I Packet Pg. 83 Hwy 99 Revitalization & Gateway Protect Scope of work Capacity improvements at failing signalized intersections New sidewalk and planter strip with new street lights Utility improvements Landscaping & softscape treatments Potential undergrounding of overhead utilities Cost Estimate - s184 Million Schedule 0 N 0 N 0 N R .0 O U c i O d d a 0 CE �. LL Difficult to estimate due to high cost and changes in federal funding availability - but likely 15 + years Packet Pg. 84 FUTURE FULL BUILD-OUTPage 2 of 2 • Widens SR 99 at 220thtr St SVV and 212th St SW • deeps raised, planted medians between intersections from Raised Median Project • Replaces c-curb with concrete, hardy aped median at intersections • Adds ITS -and improves traffic signals • Adds dual left -turn lanes NB and S B at both 220th St SVV and 212th St SVV 71 rn M u� 0 50 low SCJ a4LUANCE SCALE 1-4 FEET {-:—*wr—F.0— ii 5R 95F ;u Fdi hun-0Jn Fern m1WW Lih lu— A�waA*r 47d IM t M YN 0a Y 1i t l C ArLi+ #L STATE ROUTE 99 N a 0 N O N A M U C 0 U c O 0 L L L r Q CE c i� o i C 5 E 4 I ' u r olizi- HIGrivi Packet Pg. 85 Segment Comparison 06 Due to high cost, corridor divided into (7) different segments to increase N grant funding opportunities roj ect Costs ($Million / 2020 dollars) =Elm W- I 244t' to 23V Streets SW $20.6 $2.4 2 23811 to 34t� Streets SW $10.3 $1.4 341h to 2 281h Streets SW $1$.3 $2.4 4 228,h to 224,h .streets SIN 13 $1.8 5 220 to 221011 Streets SIN $14,1 $ 6 220th to 21 th Streets SIN $14.0 $1. 7 216tn to 21 th Streets SW $23.1 $3 TOTAL COSTS $113.4 $15.8 $. $5.1 $. . $9.4 $8.2 $10. 54. 5 0 N O N R r . U C c 0.0 U s $15. R r L 19. Q o 26.5 CE c U- 24 r c s 36.3 a Packet Pg. 86 STP Grant Program: include Capacity intersection improvements with failing Level of Service q p Y p g under existing or future conditions 06 0 Only (3) intersections along corridor failing under such conditions (LOS Standard along Hwy gg N north of SR-so4 : LOS E / Hi hwa o Re Tonal Si ni icance) 9' Y f g g f Hwygg @a 220t" St. SW => LOS D (Existing) => Projected LOS F in 2035 a Proposed Improvements: add 2nd LT lane for NB and SB movement / add RT for WB moveme o s N R Hwygg @a 216th St. SW => LOS C (Existing) => Projected LOS F in 2035 Proposed Improvements: remove split phasing for EB and WB movement s, add LT lane 0 Hwygg @a 212th St. SW => LOS D (Existing) => Projected LOS F in 2035 N L Proposed Improvements: remove split phasing for EB and WB movements, add LT lane 0 CE U- Only last (3) segments from the list are being considered for this STP grant application rE- (covers all intersections above) Packet Pg. 87 -4 224 Ih St. SW tO 220th StE C Length:'/ mile N Total cost: -r $26.5 Million (including $9.4 M in undergrounding costs), $3M in City utility cost, and $14A.M roadway funding N O N CR C Jurisdiction: t00% Edmonds on both sides O U Properties: several older hotels and Plum Tree Plaza on east side/ car dealerships on west side a 0 Benefit: t00% Edmonds and properties on U- east side are some oldest properties along entire corridor a Packet Pg. 88 220th St. SW tO 216th St. Length: 'Amile Total cost: - $z4 M (including $8.2 Min undergrounding costs) 8.1.b S\A06 0 N 0 Jurisdiction: t00% Edmonds on west side / shared MLT / Lynnwood on east side Properties: Winco and Medical Facilities 0 on west side (new), Dragon Casino / CESCO Medical / Strip Mall on east side L Benefit: Slightly less costly than other two segments (however minimal cost 0 difference for the more difficult to fund U- roadway phase) W a Packet Pg. 89 L\N O 2161" St. SW tO zit" St. SW _. Length: 'Amile Total cost: - $36.3 M (including$1.0.2 Min utility underground cost /costliest segment Jurisdiction: s00% Edmonds on west side / Z00% Lynnwood on east side Properties: Value Village, McDonalds, recent upgrades to car dealership on west side and car dealerships on east side (Lynnwood) Benefit: starts north of the end of corridor (instead of starting at mid -section of corridor like the other two segments) Packet Pg. 90 8.1.b Conclusion- 2"d HWY99 Project should be220th tO 224th 06 *Z00% within Edmonds (other segments shared with other jurisdictions) 0 N r O O 0 N O N R Includes busiest intersection in Edmonds at 220th St. SW with mor O than 50,000 vehicles per day (will be 1st intersection with failing LOS .0 along entire corridor) L r a oldest properties along corridorCE => encourages future re-developmentlip E a Packet Pg. 91 `�7 8.2 City Council Agenda Item Meeting Date: 05/5/2020 Discussion of Proposed Crisis Financial Management Policy Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History During the April 14th City Council meeting, staff introduced the proposed Crisis Financial Management Policy to Council to solicit feedback on the proposed Policy. COVID-19 is having an unprecedented impact on all of us. It came in very quickly and requires a quick response from the Administration. Additionally, we will not know its final toll on us for many weeks or even several months from today. However, we as a City must start to take action to address the financial distress COVID-19 is causing our City. The goal of the proposed Crisis Financial Management Policy (Policy) is ensure that the City will be able to sustain on -going operations and to set financial guidelines for City Council, Mayor and staff to follow. The Policy will meet these goals by keeping Mayor, Council and Citizens informed of financial threats to the City and by establishing trigger points requiring specific action to ensure that the financial challenges are dealt with in a timely, prudent and cost effective manner. Here are the key takeaways: Activation of the policy requires a Proclamation of a regional or national crisis by the Mayor, State Governor and United States President The policy established three levels of financial response to the crisis with each level being progressive Crisis financial management reporting to Council will be required Staff Recommendation Continue discussion of the proposed Crisis Financial Management Policy Narrative During the April 14th Council meeting Council requested that the proposed Policy be updated to include additional explanation on how and when Council will be brought in on decisions involving expenditure increases and transfers of fund balance from the unappropriated General Fund Subfunds to the General Fund. Briefly, once Mayor's proclamation a Crisis has occurred, the proclamation marks the time frame from when the financial impact reporting to Council will begin, which is 6 to 8 weeks after the proclamation. Subsequent to the Crisis Proclamation, the Mayor may submit an emergency appropriations ordinance to Council in the event Crisis related appropriation increases are needed or transfers from the General Fund Subfunds are needed to help balance the General Fund. The attachments include: a Redline version of the policy, a Clean version of the updated policy and the Fund Balance Reserve Policy. Packet Pg. 93 8.2 Attachments: Draft Crisis Financial Management Policy clean version Draft Crisis Financial Management Policy Redline Version Resolution 1433 Adopting Fund Balance Reserve Policy Packet Pg. 94 8.2.a City of Edmonds lnc. I s9v Proposed Crisis Financial Management Policy 2020 Packet Pg. 95 8.2.a City of Edmonds Crisis Financial Management Policy "Crisis Financial Management" refers to financially disruptive events that may materially impact the City's finances, either from an expenditure or revenue perspective. A. Purpose The Crisis Financial Management Policy (Policy) is established to ensure that the City can sustain on -going operations. It will trigger measures to ensure that financial challenges to the General Fund are dealt with in a timely, prudent and cost effective manner. The Policy sets forth guidelines for City Council, Mayor and staff to use to identify and close spending gaps. The intent of the Crisis Financial Management Policy is to: • Inform Mayor, City Council and Citizens of impending financial threats to City's ability to sustain on -going operations; • Establish trigger points implementing the Crisis Financial Management Plan; • Promote consistency and continuity in the decision making process; • Demonstrate a commitment to long-range financial planning objectives; and • Ensure that budgetary decisions are incorporated into long-range financial planning. B. Activation A Proclamation of regional or national crisis by City of Edmonds Mayor, Washington State Governor or United States President has been issued, and the crisis is expected to cause significant decline in the General Fund's revenue projections or require significant increases in expenditures to respond to the crisis. c 0 The Mayor has the power to proclaim the "Crisis" as a fiscal emergency based upon one of the following having occurred: > c • A natural catastrophe; • An immediate threat to health and public safety; or U • Other significant event such as war or economic depression. 2 0 a Once the Mayor has proclaimed a Crisis, this policy shall be activated. The Crisis proclamation by the Mayor must state the facts constituting the Crisis. Subsequently, the Mayor may forward an emergency appropriations ordinance to the city council, which shall also state the estimated amount of additional expenditures that will be required to meet the Crisis. Depending on the nature of the emergency that created the Crisis, the city council may be required to hold a hearing on the emergency appropriations ordinance before taking action (see RCW 35A.33.080 and RCW 35A.33.090 for more information). The emergency appropriations ordinance must be adopted by a majority plus one of all members of the City Council. C. Trigger Points for Implementation The severity of the Revenue declines or Expenditure increases will dictate how the City Administration will address the fiscal crisis and balance the General Fund Budget. The Administration shall provide Council with an estimated level of financial impact within 6 to 8 weeks after the Crisis Financial Management Policy has been activated. 2 Packet Pg. 96 City of Edmonds 8.2.a Crisis Financial Management Policy • Level 1: — If fund balance declines are anticipated to be greater than 5% of budgeted fund balance due to Crisis related revenue declines and/or Crisis related expense increases, then a hiring freeze for all new employees will be implemented except for the hiring of specific crisis intervention employees. Note: Mayor has authority to determine whether any new employees meets the crisis intervention criteria. • Level 2 — If fund balance declines are anticipated to be greater than 10% of budgeted fund balance or if it is anticipated that the combined fund balances of the General Fund and the Contingency Reserve Fund will drop below 20% of the combined budgeted fund balances due to revenue declines and/or Crisis related expenses increases, then the Mayor or Mayor designee must, in order of priority: 1) Place a moratorium on all non -utility related debt issuance, unless the debt issuance is necessary to respond to the Crisis. 2) Freeze all non -essential expenditures whether operational or capital. 3) Transfer unappropriated fund balances from the General Fund Subfunds to the General Fund to help balance the General Fund budget, subject to the transfer limits described in the emergency appropriations ordinance. 4) Finally, transfer the Contingent Reserves to the General Fund to help balance the General Fund budget, subject to the transfer limits described in the emergency appropriations ordinance. 5) The Mayor's Crisis related expenditure authority and/or transfer of unappropriated fund balances from the General Fund Subfunds shall be limited to the amount set forth in the emergency appropriations ordinance. • Level 3: — If the Contingency Reserve Fund Balance is exhausted and the General Fund balance decline is anticipated to fall below 16%, then the Mayor or Mayor's designee must present a Crisis Financial Management Plan to Council within one month after these conditions have been met. The Plan must include details explaining how the Administration will restore the General Fund and the Contingency Reserve Fund balances according to replenishment requirements stated within the Fund Balance Reserve Policy, adopted by Resolution No. 1433, or its successor. Council must adopt a Crisis Financial Management Plan within one month after receipt of the Mayor's Plan. D. Crisis Financial Management Reporting The following reporting requirements shall apply, respectively, to each of the three levels described above: If Level I is implemented, Mayor or Mayor's designee must notify Council. Level I Reports to Council shall be monthly and must include: • List of positions that will not be filled under the hiring freeze • Anticipated duration of the hiring freeze • Primary causes for the Revenue declines and the expected time period for the decline • Updated projections for revenues loses, If Level 2 is implemented, Mayor or Mayor's designee must notify Council. Level 2 Reports to Council must include: • Level 1 reporting requirements • Expected outcome from Expenditure increases and time commitment for increases c as c as U 0 a Packet Pg. 97 8.2.a City of Edmonds Crisis Financial Management Policy • Listing of planned debt issuance impacted by the moratorium • Listing of non -essential expenditures that were frozen • Listing of fund balance amounts from the General Fund Subfunds transferred to balance the General Fund. • Listing of fund balance amounts from the Contingency Reserves utilized to balance the General Fund. If Level 3 is implemented, the Crisis Financial Management Plan must be delivered to Council once per month and must include all items in the Level 2 reports plus a list of expenditure reductions by type with discussion on impacts to the related Level of Service and how the reduction affects the City's budget priorities and a listing of new revenue options available to the City. E. Crisis Financial Management Deactivation Deactivation of the Crisis Financial Management Policy may occur by a Proclamation of the City of Edmonds Mayor or by adoption of a resolution by the City Council. 4 Packet Pg. 98 8.2.b City of Edmonds `nC. 10,911 Proposed Crisis Financial Management Policy 2020 Formatted: Left, Tab stops: 3.25", Centered + SS 0 a Packet Pg. 99 8.2.b 2 0 (L City of Edmonds Crisis Financial Management Policy d l) "Crisis Financial Management" refers to financially disruptive events that may materially impact c the City's finances, either from an expenditure or revenue perspective. M A. Purpose The Crisis Financial Management Policy (Policy) is established to ensure that the City can sustain on -going operations. It will trigger measures to ensure that financial challenges to the c General Fund are dealt with in a timely, prudent and cost effective manner. The Policy sets forth E guidelines for City Council, Mayor and staff to use to identify and close spending gaps. N A �L The intent of the Crisis Financial Management Policy is to: V • Inform Mayor, City Council and Citizens of impending financial threats to City's ability d to sustain on -going operations; p • Establish trigger points implementing the Crisis Financial Management Plan; Q- O • Promote consistency and continuity in the decision making process; a • Demonstrate a commitment to long-range financial planning objectives; and — • Ensure that budgetary decisions are incorporated into long-range financial planning. r_ O B. Activation y A Proclamation of regional or national crisis by City of Edmonds Mayor, Washington State Governor or United States President has been issued, and the crisis is expected to cause w significant decline in the General Fund's revenue projections or r-equiring-requirc significant increases in expenditures to respond to the crisis. O The Mayor has the power to Aare proclaim the "Crisis" as a fiscal emergency based upon one L d of the following having occurred: > • A natural catastrophe; d c • An immediate threat to health and public safety; or • Other significant event such as war or economic depression. Once the Mayor has proclaimed a Crisis, this policy shall be activated. The Crisis deelared by the Mayor must be approved by a simple majority of the City Catmeil. Onee Couneil appFeves the MayoF's deelaFation and when tFiggeF points listed below have bee The Crisis proclamation by the Mayor must state the facts constituting the Crisis. Subsequently, the Mayor may forward an emergency appropriations ordinance to the city council, which shall also state the estimated amount of additional expenditures that will be required to meet the Crisis. Depending on the nature of the emergency that created the Crisis, the city council may be required to hold a hearing on the emergencyannropriations ordinance before taking action (see RCW 35A.33.080 and RCW 35A.33.090 for more information). The emergency appropriations ordinance must be adopted by a majority plus one of all members of the City Council. C. Trigger Points for Implementation The severity of the Revenue declines or Expenditure increases will dictate how the City Administration will address the fiscal crisis and balance the General Fund Budget. The Administration shall provide Council with an estimated level of financial impact within 6 to 8 weeks after the Crisis Financial Management Policy has been activated. - - Formatted: No bullets or numbering .2 C a Q Packet Pg. 100 8.2.b City of Edmonds Crisis Financial Management Policy Level 1: — If tmantieipa4ed-f ind balance declines are anticipated to be greater than 5% of budgeted fund balance due to Crisis related revenue declines and/or Crisis related expense increases, then a hiring freeze for all new employees will be implemented with dw-exception for the hiring of specific crisis intervention employees. Tf Level 1 is implemented, >`,r..yor or >`,r,,..,...'s designee must notify C... neil. Note: Mayor has authority to determine whether the-gnLnew employees meets the crisis intervention criteria. • Level 2 — If unantieipated fund balance declines are anticipated to be greater than 10% of budgeted fund balance or if it is anticipated that the combined fund balances of the General Fund and the Contingency Reserve Fund will drop below 20% of the combined budgeted fund balances due to revenue declines and/or Crisis related expenses increases, then the Mayor or Mayor designee must, in order of priority: 1) Place a moratorium on all non-C4sis-utility related G,.«,wal GA-y,..."me.«t debt issuance, unless the debt issuance is necessary to respond to the Crisis. 2) Freeze all non -essential expenditures that -may inelu e , «:tal outlays f pr-ejeets whether operational or capital. 3) Transfer unappropriated fund balances from the General Fund Subfunds to the General Fund to help balance the General Fund budget, subject to the transfer limits described in the emergency appropriations ordinance. 4) Finally, transfer the Contingent Reserves to the General Fund to help balance the General Fund budget, subject to the transfer limits described in the emergency appropriations ordinance. General Fund to heli3jealanee the General Fund budget. subjeet t Finally, the A .1. mist--. :..« ...:11 be. authn-4-:.,o.l to utilize t. ns f the GefAinge t 4)5) The Mayor's Crisis related expenditure authority and/or transfer of unappropriated fund balances from the General Fund Subfunds shall be limited to the amount set forth in the emergency appropriations ordinance.The Mayor's G .: relate e�mo«,l�tffe authorityand/or t...,« e'r�„« ed a.«,1 — «0- PeRhthe Btideet Amendment. Level 3: — If the Contingency Reserve Fund Balance is exhausted and the anlieipated General Fund imbalance decline a e-is pre}eetec anticipated to fall below 16%, then the Mayor or Mayor's designee must present a Crisis Financial Management Plan to Council within one month after these conditions have been met. The Plan must include details explaining how the Administration will restore the General Fund and the Contingency Reserve Fund balances according to mateh-pelieyreolenishment requirements stated within the next twelve men Fund Balance Reserve Policy, adopted Q Packet Pg. 101 8.2.b City of Edmonds Crisis Financial Management Policy by Resolution No. 1433, or its successor. Council must adopt the -a Crisis Financial Management Plan within one month after receipt of the Ma�or's Plan. D. Crisis Financial Management Reuortin ineh►deThe following reporting requirements shall apply, respectively, to each of the three levels described above: If Level 1 is implemented, Mayor or Mayor's designee must notify Council. Level 1 Reports to Council shall be monthly and must include: • Timeline the Plan ee vefsList of positions that will not be filled under the hiring freeze • Anticipated duration of the hiring freeze • Primary causes for the Revenue declines and the expected time period for the decline • Updated projections for revenues loses, expenditwe inereases and use of ftmd ,.,.,anee If Level 2 is implemented, Mayor or Mayor's designee must notify Council. Level 2 Reports to Council must include: • Level 1 reporting requirements • Expected outcome from Expenditure increases and time commitment for increases • Listing of planned debt issuance impacted by the moratorium • Listing of non -essential expenditures that were frozen • Listing of fund balance amounts from the General Fund Subf Inds transferred to balance the General Fund. • Listing of fund balance amounts from the Contingency Reserves utilized to balance the General Fund. If a Level 3 is implemented, the Crisis Financial Management Plan must be delivered to Council once per month and must include all items in the Level 2 Reports plus therm list of expenditure reductions by type with discussion on impacts to the related Level of Service and how the reduction affects the City's budget priorities. Formatted: No bullets or numbering, Tab stops: 0 - - Formatted: Indent: Left: 0.25", No bullets or num Tab stops: 0.25", Left Formatted: No bullets or numbering • Crisis Financial Management DeactivationDeactivation of the Crisis Financial commented [psi]: Management Policy may occur by a Proclamation of the City of Edmonds Mayor or by adoption Formatted: Font: Not Bold, No underline of a resolution by the City Council. Packet Pg. 102 8.2.c RESOLUTION NO. 1433 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE FUND BALANCE / RESERVE POLICY AS ATTACHED HERTO. WHEREAS, the City Council heard a detailed introduction to the City's Fund Balance / Reserve Policy at the May 7, 2019 council meeting; and WHEREAS, the May 7, 2019 introduction focused on amending the Fund Balance / Reserve Policy to incorporate the Governmental Accounting Standards Board Pronouncement No. 54 Fund Balance Reporting and Governmental Fund Type Definitions, and WHEREAS, the May 7, 2019 introduction focused on amending the Fund Balance / Reserve Policy for the City Contingency Reserve Fund to incorporate Washington State Revised Code of Washington Chapter 35A.33.145, setting statutory limitations at $0.375 per $1,000 of assessed property valuation; and WHEREAS, the May 7, 2019 introduction focused on amending the Fund Balance / Reserve Policy target levels for the City; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. ADOPT THE CITY OF EDMONDS FUND BALANCE / RESERVE POLICY. The city council hereby adopts the following attached document: 1. City of Edmonds Fund Balance / Reserve Policy to read as set forth in Attachment A hereto, which is attached hereto and incorporated herein by this reference as if set forth in full. RESOLVED this 2nd day of July, 2019. CITY OF EDMONDS t MA OR, DA E EARLIN ATTEST: C CLERK, SCOT'1' SEY Packet Pg. 103 8.2.c FILED WITH THE CITY CLERK: June 28, 2019 PASSED BY THE CITY COUNCIL: July 2, 2019 RESOLUTION NO. 1433 Packet Pg. 104 8.2.c City of Edmonds i` 90 Fund Balance Reserve Policy July 2019 Packet Pg. 105 8.2.c Table of Contents DRAFT........................................................................................................ Error! Bookmark not defined. ARTICLEI INTRODUCTION..................................................................................................................... 5 ARTICLE II CRITERIA FOR ESTABLISHING APPROPRIATE FUND BALANCE RESERVE LEVELS......................................................................................................................................................... 6 Section1. Volatility ................................ ............................................... ....................... I............................ 6 Section2. Operating Fund Size.................................................................................................................6 Section 3. Purpose of Fund Balance Reserves...........................................................................................6 Section4. Bond Ratings.............................................................................................................................6 ARTICLE III COMMITTED GENERAL FUND BALANCE RESERVES POLICY.................................6 Section 1. Establishment and Purpose of Operating General Fund Operating Reserve ............................ b ARTICLE IV CONTINGENT RESERVE FUND BALANCE POLICY.....................................................7 ARTICLE V ANNUAL FUND BALANCE TYPES - STATUS REPORT ................................................. 9 ARTICLE VI FIVE-YEAR RESERVE RATE REVIEW............................................................................. 9 ARTICLE VII DEVIATIONS FROM POLICY........................................................................................... 9 ARTICLEVIII DEFINITIONS.....................................................................................................................9 ARTICLEIX EFFECTIVE DATE..............................................................................................................12 Page 4 Packet Pg. 106 8.2.c ARTICLE I INTRODUCTION The overall objective of Fund Balance/Reserve Management Policy is to define that portion of fund balance that is unavailable to support the current budget. In many ways, fund balance represents working capital, which can either be used as a liquidity reserve or for spending in future years. A comprehensive fund balance/reserve management policy provides guidelines for the major funds of the City of Edmonds and provides a structured approach in setting reserve levels in specifically designated funds. This Fund Balance/Reserve Management Policy is intended to guide prudent use of resources to provide for the much needed services to taxpayers and to maintain sound management policies. It is essential that governments maintain adequate levels of fund balance reserves to mitigate risks and provide a back-up for revenue shortfalls. Policy It is the policy of the City of Edmonds to provide for the continuity of City government by planning ahead for economic uncertainties and unforeseen or unplanned major expenditures. In order to achieve reserve goals the City must exercise prudent debt and liability management policies and follow sound fiscal management policies that prioritize the City's core services. This policy establishes reserve fund balance accounts that will provide funding for emergencies, economic uncertainties and for unanticipated operating expenses or revenue shortfalls. In addition, this policy incorporates provisions of Governmental Accounting Standards Board Statement (GASB) no. 54, Fund Balance Reporting and Governmental Fund Type Definitions. Objectives The purpose of this Fund Balance/Reserve Management Policy is to assist the City in the pursuit of the following equally important objectives: 1. Build adequate reserves which will provide the City the resources necessary for financial stabilization, particularly during times of unforeseen emergencies and economic downturns; 2. Establish sound fiscal reserve policies that will serve as the foundation for ensuring that strong fiscal management policies guide future City decisions; 3. Provide prudent guidelines regarding the establishment, use and replenishment of City committed or assigned fund balances/reserves; 4. Establish a process for periodic reporting and review of the City's various fund balances (reserves); and 5. Enhance the City's credit ratings received from rating institutions through the establishment of clearly delineated Fund/Reserve policies that promote strong fiscal management; 6. Establish reserve policies that are in full compliance with GASB 54 financial reporting requirements. Page 5 Packet Pg. 107 8.2.c ARTICLE II CRITERIA FOR ESTABLISHING APPROPRIATE FUND BALANCE RESERVE LEVELS There are key elements that must be reviewed and analyzed to determine the appropriate size of a given fund balance reserve. Failure to follow the guidelines established in this policy can result in developing unattainable fund reserve goals or unsustainable fund balance reserve levels. The following criteria shall be used in determining the appropriate fund balance reserve levels: Section 1. Volatility The predictability and/or the volatility of its revenues or its expenditures (i.e., higher levels of fund balance reserves may be needed if significant revenue sources are subject to unpredictable fluctuations or if operating expenditures are highly volatile). Section 2. Operating Fund Size The overall size of the fund's budgetary events should be taken into consideration in setting the required fund balance reserve level and type for a particular fund. Section 3. Purpose of F and Balance Reserves Another consideration for determining the size of each reserve will be the purpose of the reserve: Is there significant or perceived exposure to one-time outlays (e.g., disasters, immediate capital needs, state budget cuts, or are there potential drains upon fund resources from other funds, or conversely, are there potential reductions in funding transfers from other funds)? Section 4. Bond Ratings The potential impact on the entity's bond ratings and the corresponding increased cost of borrowed funds. ARTICLE III COMMITTED GENERAL FUND BALANCE RESERVES POLICY This Policy shall establish a committed fund balance reserve within the General Fund, define funding levels and call the reserve the General Fund Operating Reserve. The purpose of the reserve is for meeting economic uncertainties, and unanticipated expenses or revenue shortfalls. This Policy requires the City to establish and maintain a General Fund Operating Reserve, within the General Fund, in an amount equal to or greater than 16% of the General Fund's Adopted Annual O e� rating Expenditure Budget. If it is determined that the reserve balances are not adequate, the Finance Director shall propose an amendment to these policies. A detailed accounting of this reserve account will be maintained by the Finance Department to show deposits, withdrawals (when authorized pursuant to policies contained herein) and interest earned. All accounting for these accounts shall be recorded in the City's ERP system. A detailed report, prepared by the Finance Department, shall be presented annually to the Council. Section 1. Establishment and Purpose of Operatin_g General Fund Operating Reserve A separate balance sheet account shall be setup by the Finance Director for the General Fund Operating Reserve, to be used in instances of fiscal emergencies that include: economic uncertainties, unforeseen emergencies and unanticipated operating expenses or revenue shortfalls. Page 6 Packet Pg. 108 8.2.c The Mayor has the power to declare a fiscal emergency based upon one of the following: 1) A natural catastrophe; 2) An immediate threat to health and public safety; or 3) A significant decline in General Fund revenues. The fiscal emergency declared by the Mayor must be approved by a simple majority of the City Council Limitations of Fund Use Any use of the committed General Fund Operating Reserves shall be used only in cases of fiscal emergency and shall not be used to augment ongoing budgetary/operating spending increases. The committed General Fund Operating Reserve may also be used for one-time non -reoccurring expenditures and/or capital projects (operations and maintenance shall not be included), all as submitted by the Mayor and approved by the Council. The amount of funds to be withdrawn from this committed fund balance reserve shall be determined by the Mayor. In his/her presentation to the Council, the Mayor or his/her designee shall include a detailed list of how the funds will be applied. A simple majority vote of the Council shall be required to approve the amount and use of funds. Transition Policy Council adoption of this policy will trigger moving an amount not less than 16% of the General Fund's unrestricted fund balance to the General Fund Operating Reserve. General Fund Operating Reserve Replenishment If any use of the committed General Fund Operating Reserve has occurred, the Finance Director must present to Mayor and City Council an annual Replenishment Report during the month of November. The Replenishment Report must be presented each year, until the Reserves are fully replenished. The Replenishment Report must include the following information: 1) Amount of Reserves used 2) Whether it is anticipated additional Reserves will be needed in the following budget cycle, or 3) If no additional Reserves are needed, then the Replenishment Report must include a plan for replenishing the Reserve to policy mandated levels. The committed General Fund Reserve shall be restored pursuant to the guidelines delineated below: 1) If a reserve is drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 3 year period. 2) If a reserve is drawn down by 11-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 3 to 5 year period. 3) If the reserve is drawn down by 26-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve level to between 75% and 100% of the minimum balance over a 5 to 7 year period. ARTICLE IV CONTINGENT RESERVE FUND BALANCE POLICY This Policy shall establish a fund and define funding levels for a committed Fund Balance Reserve to Page 7 Packet Pg. 109 8.2.c be called the Contingent Reserve Fund. The primary purpose of the reserve is for meeting emergencies of the City and, secondarily, if the General Fund Operating Reserve have been exhausted, the Contingent Reserve Fund can be use in times of economic uncertainties, and for unanticipated expenses or revenue shortfalls. The target balance of the Reserve shall 1) not exceed the limitations set forth by RCW 35A.33.145, which sets the statutory maximum at $0.375 per $1,000 of assessed valuation and 2) when combined with the General Fund Operating Reserve, the two fund balance reserves shall not exceed 20% of the General Fund's Adopted Annual Operatin Expenditure Budget. In other words, if the General Fund Operating Reserve balance equals 16% of operating budget, then the Contingent Reserve Fund balance cannot exceed 4% of the operating budget. It further requires a simple majority vote of Council with a statement declaring the reason for their use. A detailed accounting of the Fund shall be maintained by the Finance Department to show deposits, withdrawals (when authorized pursuant to policies contained herein) and be presented annually to the Council. The Mayor has the power to declare a fiscal emergency based upon one of the following: 1) A natural catastrophe; 2) An immediate threat to health and public safety; or 3) A significant economic decline in General Fund revenues. The fiscal emergency declared by the Mayor must be approved by a simple majority of the City Council. Limitations of Fund Use Any use of the committed Contingent Reserves shall be used in cases of fiscal emergency, shall not be used to augment ongoing budgetary/operating spending increases and should be used only after the General Fund Operating Reserves have been exhausted or when City Council approves specific used of the committed Contingent Reserve for one-time non -reoccurring expenditures and/or capital projects (operations and maintenance shall not be included). The amount of funds to be withdrawn from this committed fund balance reserve shall be determined by the Mayor. In his/her presentation to the Council, the Mayor or his/her designee shall include a detailed list of how the funds will be applied. A simple majority vote of the Council shall be required to approve the amount and use of funds. Contingent Reserve Replenishment If any use of the committed Contingent Reserve has occurred, the Finance Director must present to Mayor and City Council an annual Replenishment Report during the month of November. The Replenishment Report must be presented each year, until the Reserves are fully replenished. The Replenishment Report must include the following information: 1) Amount of Reserves used 2) Whether it is anticipated additional Reserves will be needed in the following budget cycle, or 3) If no additional Reserves are needed, then the Replenishment Report must include a plan for replenishing the Reserve to policy mandated levels. The committed Contingent Reserve shall be restored pursuant to the guidelines delineated below: 1) If a reserve is drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 3 year period. Page 8 Packet Pg. 110 8.2.c 2) If a reserve is drawn down by 11-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 3 to 5 year period. 3) If the reserve is drawn down by 26-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve level to between 75% and 100% of the minimum balance over a 5 to 7 year period. ARTICLE V ANNUAL FUND BALANCE TYPES - STATUS REPORT Once a year, in August, the City Finance Director shall present to the Council Finance Committee a comprehensive report on the City's fund balance reserve types as of June 30th. The report shall include an updated fund balance reserve level for each fund balance type. This report shall include the following funds: 1. General Fund Operating Reserve balance; 2. Contingency Reserve Fund balance. ARTICLE VI FIVE-YEAR RESERVE RATE REVIEW Every five years, during the annual budget hearings, the Mayor, based upon a comprehensive financial and economic review of all City fund balance types and in consultation with the City Finance Director, and Department Directors as necessary, shall make recommendations to the City Council for either maintaining existing fund balance reserve polices or revising fund balance reserve policies including percentage ranges established by category herein and replenishment requirements by categories established herein. ARTICLE VII DEVIATIONS FROM POLICY No deviations from the fund balance reserve polices set forth in this Policy will be allowed except as approved by a simple majority of vote by the Council. This includes any increase or decrease in the base fund balance reserve levels established by this policy and expenditures from fund balance reserve accounts for anything other than the intended budgeted use of said fund balance. ARTICLE VIII DEFINITIONS Budget - A plan of financial operation containing an estimate of proposed expenditures for a given period (usually a fiscal year) and a proposed forecast of revenues (receipts) to cover them. A budget is also a plan that outlines an organization's financial and operational goals and strategies in monetary terms. Capital Expenditures are expenditures incurred when monies are spent either to buy fixed assets or to add to the value of an existing fixed asset with a useful life that extends beyond the fiscal year. In accounting, a capital expenditure is added to an asset account ("capitalized"), thus increasing the asset's basis (the cost or value of an asset). The general rule (even for municipalities) is that if the property acquired has a useful life longer than the fiscal year, the cost must be capitalized. The capital expenditure costs are then amortized or depreciated over the life of the asset in question. Page 9 Packet Pg. 111 8.2.c Comprehensive Annual Financial Report (CAFR) - A CAFR is a set of financial statements for a state, municipality or other governmental entity that comply with the accounting requirements established by the Governmental Accounting Standards Board (GASB). It must be audited by an independent auditor using generally accepted government auditing standards. The CAFR consists of three sections: Introductory, Financial and Statistical. The Introductory section orients and guides the reader through the report. The Financial section presents the entity's basic financial statements as well as notes to the statements and the independent auditors' report. The Statistical section provides additional financial and statistical data, including data about financial trends that may better inform the reader about the government's activities. Council - Means the legislative body (the city council) that governs the City of Edmonds. Expenditure - The actual payment of cash or cash equivalent for goods delivered or services rendered, or a charge against available funds in settlement of an obligation as evidenced by an invoice, voucher or other such document during the fiscal year. For governmental reporting purposes, expenditures include expenses or a provision for debt retirement not reported as a liability of the fund from which retired. Fiscal Year - A 12 month period to which the annual operating budget applies and the end of which a governmental unit determines its financial position and the results of its operations. The City has specified January I through December 31 as its fiscal year. Fund - A fund is a self -balancing set of accounts recording cash and other financial resources, together with all related liabilities and "residual" equity or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain planned objectives in accordance with special regulations, restrictions or limitations. Fund Balances - The overall objective of fund balance reporting is to isolate that portion of a fund balance that is unavailable to support the following period's budget (see GASB 54 definition below). In general, an unassigned fund balance shall be defined as those amounts that are not restricted, committed, or assigned, of a particular fund at the end of the fiscal year. GASB 54 - Fund Balance Reporting and Governmental Fund Type Definitions - The City of Edmonds's CAFR Financial Statements are required to comply with GASB 54 beginning with its Fiscal Year End 2011 CAFR going forward. GASB 54 changes and identifies fund balance classifications that can be more consistently applied by clarifying existing governmental fund type definitions. Fund balance is basically the difference between the assets and liabilities reported in a fund. GASB statement No. 54 provides the following five categories for classifying fund balance and related definitions to be used for describing the components of fund balance: 1. Nons endahle Fund Balance Amounts that are not in a spendable form or are required to be maintained intact. Due to the nature or form of the resources, they generally cannot be expected to be converted into cash or a spendable form (e.g. Inventories and prepaid amounts). This also Page 10 Packet Pg. 112 8.2.c includes long-term loan and notes receivable and property held for resale. Applies as well to amounts that must be retained intact legally or contractually. 2. Restricted Fund Balance — Amounts that can be spent only for the specific purposes stipulated. Constraints are placed on the use of resources by external parties (e.g. by creditors, grant providers, contributors) or by laws or regulations (e.g. constitution or legally enforceable language). Restrictions may be changed or lifted only with the consent of the resource provider. 3. Committed Fund Balance.— Amounts can only be used for the specific purposes determined by a formal action of City Council. Constraints on fund balance use are imposed by internal formal action of the government's highest level of decision -making authority (e.g. City Council) and can only be removed or changed by taking the same type of action it employed to commit those amounts through legislation, resolution, or ordinance (e.g. funds committed to satisfy contractual obligations). Action to constrain resources must occur prior to year-end; however the amount can be determined in the subsequent period. 4. Assigned Fund Balance — Assigned fund balances include amounts that are limited by the Council, Mayor, or his/her designee, for its intended use, but little or no formal action is required to modify or eliminate those limitations. Assigned fund balances comprises amounts intended to be used for a specific purpose. Amounts reported as assigned should not result in a deficit in unassigned fund balance. Also relates to all governmental funds other than the General Fund, with any remaining positive amounts not classified as nonspendable, restricted or committed. 5. Unassigned Fund Balance — Comprises the residual classification for the General Fund and includes all amounts not contained in the other classifications. Unassigned amounts are available for any purpose. This represents the residual amount of the fund balance that has not been restricted, committed, or assigned. General Fund - In public sector accounting, the General Fund is the primary operating fund for all revenues of the City that are not otherwise restricted as to their use, including monies from local property and sales tax, and other revenue sources that are not assigned for a specific purpose. The General Fund provides the resources necessary to pay/sustain the day-to-day activities for City services such as administration, community services, parks and recreation, police, fire, public works, elected officials, Mayor, and City Council. When governments or administrators talk about "balancing the budget" they typically mean balancing the budget for their general fund. Government Accounting Standards Board (GASB) - GASB is the private, nonpartisan, nonprofit organization that works to create and improve the rules U.S. state and local governments follow when accounting for their finances and reporting them to the public. While the GASB does not have the power to enforce compliance with the standards it promulgates, the authority for its standards is recognized under the Rules of Conduct of the AICPA. Also, legislation in many states requires compliance with GASB standards, and governments usually are expected to prepare financial statements in accordance with those standards when they issue bonds or notes or otherwise borrow from public credit markets. The GASB was established in 1984 and is funded by publication sales, contributions from state and local governments, and voluntary assessment fees from municipal bond issues. Operating Budget — A detailed projection of all estimated income and expenses based on forecasted revenue during a given period (usually one year). Since an operating budget is a short-term budget, capital outlays are excluded because they are long-term costs. One-time revenues, such as grants, settlements, Page 11 Packet Pg. 113 8.2.c sales of assets and transfers are excluded because often they are non -recurring sources of revenues and cannot be counted on coming in from one budget cycle to the next. Revenue - The income of a government from all sources appropriated for the payment of the public expenses. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. Structural Budget Deficit or "Gap" - A budget deficit (Gap) that results from a fundamental imbalance whereby current year governmental expenditures exceed current year revenues without any consideration of carryover or prior year unspent revenue balances if they exist. A structural deficit remains across the operating fiscal cycle because the general level of government spending is too high for the prevailing revenue structure (e.g., taxes, fees and other sources). A fiscal Gap, is a structural budget deficit over an extended period of time and not only includes the structural deficit at a given point in time but also the difference between promised future government commitments, such as health and retirement spending, and future planned or anticipated tax and other revenues. Another description is that the current revenue structure is insufficient to maintain services at the current level. ARTICLE IX EFFECTIVE DATE This policy shall take effect upon its final adoption by the City Council. Page 12 Packet Pg. 114 8.3 City Council Agenda Item Meeting Date: 05/5/2020 Council Discussion of City Code Chapter 6.60 Staff Lead: Susan Paine Department: City Clerk's Office Preparer: Nicholas Falk Background/History At the March 24, 2020 City Council meeting, Council member Paine suggested that there be a more comprehensive review of ECC 6.60, to occur six weeks from that date. On April 14 and 21, 2020, there was discussion (4/14) and then action (4/21) to make an immediate change in subsection ECC 6.60.035. The supporting documentation provided for the 4/21/2020 meeting is to be used as a reference for the purposes of this discussion. Staff Recommendation N/A Narrative Council is asked to review the proposed changes for Chapter 6.60. This is an ordinance to bring Edmonds code more fully into compliance with Washington State code and rules. The Comprehensive Emergency Management Plan (CEMP) is due to be updated this year; the updates will benefit by having gone through this current existing health emergency to better define the emergency response needs of the City. This work would be performed by staff. Through this review process, there will likely need to be additional changes to this code, most particularly in the organization and structure of the city's emergency response. It is proposed that the necessary changes to the CEMP and the changes to the code regarding the administration's requirements be brought back to the Council for review and consideration at a time when this group is not in the midst of an emergency response. Recommended action - Discuss and/or adopt proposed ordinance. Recommended action - Bring code EEC6.60 back to Council on a date certain, August 18, 2020. Attachments: ILA for SCDEM 11-13-2018 2020-4-29 ECC 6.60 updates with comments -final Packet Pg. 115 8.3.a City Council Agenda Item Meeting Date: 11/13/2018 Snohomish County Department of Emergency Management ILA -Renewal Staff Lead: Al Compaan Department: Police Services Preparer: Don Anderson Background/History Council approved current ILA October of 2015. Staff Recommendation Approve and move to consent agenda at next scheduled meeting authorizing the Mayor to sign the 2019-2021 Agreement. Narrative Current ILA expires December 31, 2018. The City of Edmonds, along with 18 other jurisdictions in Snohomish County, contract with the Snohomish County Department of Emergency Management (DEM) for region -wide coordinated emergency management services. The services provided by DEM augment, but do not supplant, the City's responsibilities and obligations under Chapter 38.52 RCW. As detailed in the attached Schedule A, DEM provides services mandated under 38.52 RCW in assisting in the preparation of emergency management/disaster related plans, assist in training and exercises, assist in coordinating disaster response/recovery activities, assist with volunteer management and outreach and education efforts as well as maintaining a number of resources available to us upon request. 2019 Assessment for the City of Edmonds (as indicated in Schedule D) is $53,095. ILA has been approved as to form by the City Attorney. Attachments: DEM 2019 Contract Renewal Letter ILA for Emergency Management Services -Edmonds (with SEC edits) 10.18 Packet Pg. 116 October 8, 2018 Chief Al Compaan City of Edmonds 121 5th Ave N Edmonds, WA 98020 Dear Chief Al Compaan, 8.3.a 4111�4 Snohomish Countv Department of Emergency Management 720 80th Street SW, Bldg. A Everett, WA 98203 (425)388-5060 www.snoco.org Dave Somers County Executive Enclosed for your review is the 2019-2021 Interlocal Agreement (ILA) for Emergency Management Services with the Snohomish County Department of Emergency Management. A workgroup with representatives from large and small jurisdictions from around Snohomish County provided input to me and my staff as we developed the agreement. Some key changes we made from the previous iteration: We modified Schedule A and C to align our emergency management efforts across the county. Specifically, we want to focus the term of this ILA working to ensure all of our operations centers have trained staff; that we know how to communicate with each other using multiple modes of communications; that we.know what information needs to be shared and when; and that we have a clear understanding of the process for requesting resources from each other. In addition to the "Basic Services" provided in Schedule A, we created an "a la carte" menu in Schedule B. Jurisdictions that want services above and beyond the standard services now have the option to select specific things (at additional cost) from that menu. We updated the assessment method that sets the per capita assessment rate. We moved away from a formula based on the CPI-W and agreed to use a formula that equitably distributes the cost of DEM's general fund budget among all participating jurisdictions. Those are just the major changes. We will continue to identify more efficient and effective ways to provide training, conduct exercises, assist with your planning, support your community's disaster preparedness efforts, and more. As you can probably tell, we are very excited to work with your jurisdiction! In terms of next steps for the ILA, each jurisdiction must approve the ILA through their respective processes; I will then need both copies signed and returned. Once we receive those copies, they must go back to County Council for adoption by motion. Council has asked that we "batch" the ILAs, so I anticipate their adoption happening near the end of the year. Once that process is complete, a fully signed copy will be returned to you Thank you for your continued partnership. I truly believe our arrangement in Snohomish County makes us uniquely prepared to work together during disasters. As always, if you have any questions about the ILA or anything DEM-related, please don't hesitate to contact me at 425.388.5068 or jason.biermann@snoco.org. Sincerely, Jason Biermann, Director Packet Pg. 117 8.3.a INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES THIS INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES (the "Agreement") is made and entered into this day of , 20_, by and between SNOHOMISH COUNTY, a political subdivision of the State of Washington (the "County"), and the CITY OF EDMONDS, a municipal corporation of the State of Washington (the "City") (individually "Party" and collectively "Parties") pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW. RECITALS A. The County has established the Snohomish County Department of Emergency Management (hereinafter "SCDEM") as an emergency management agency within County government pursuant to Chapter 2.36 SCC. B. The County, acting through SCDEM, operates as a local organization for emergency management in accordance with relevant comprehensive emergency management plans and programs pursuant to Chapter 38.52 RCW. C. The City and the County have previously contracted for coordinated emergency management services through a series of Interlocal Agreements for Emergency Management Services, most recently dated , 20_. D. The coordinated emergency management services that SCDEM provides augment, but do not supplant, the City's responsibilities and obligations under Chapter 38.52 RCW. E. The County and City believe that it is in the public interest to provide coordinated emergency management services as provided herein. AGREEMENT NOW, THEREFORE, in consideration of the respective agreements set forth below and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the City agree as follows: 1. Purpose of Agreement. This Agreement is authorized by and entered into pursuant to Chapter 39.34 RCW. The purpose and intent of this Agreement is to provide an economical mechanism for administration and coordination of County and City emergency management programs, generally to protect the public peace, health, and safety and to preserve the lives and property of the people of the County and City. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES Packet Pg. 118 8.3.a 2. Effective Date and Duration. This Agreement shall not take effect unless and until it has been duly executed by both Parties and either filed with the County Auditor or posted on the County's Interlocal Agreements website. This Agreement shall remain in effect through midnight December 31, 2021, unless earlier terminated pursuant to the provisions of Section 12 below, and the term of this Agreement may be extended or renewed for up to one (1) additional three (3) year term, upon the City providing the County written notice on or before April 30, 2021. The County shall in writing approve or reject the extension or renewal within thirty (30) days of receiving notice of intent to extend or renew; PROVIDED FURTHER, that each Party's obligations after December 31, 2018, are contingent upon local legislative appropriation of necessary funds for this specific purpose in accordance with applicable law. In the event that funds are not appropriated for this Agreement, then this Agreement shall terminate as of the last fiscal year for which funds are appropriated. The Party shall notify the other Party in writing of any non -allocation of funds at the earliest possible date. 3. Administrators. Each Party to this Agreement shall designate an individual (an "Administrator"), who may be designated by title or position, to oversee and administer such Party's participation in this Agreement. The Parties' Initial Administrators shall be the following individuals: County's Initial Administrator: City's Initial Administrator: Jason Biermann, Director Mayor Dave Earling Snohomish County Department of City of Edmonds Emergency Management 121 5th Ave N 720 80th Street SW, Building A Edmonds, WA 98020 Everett, Washington 98203 Either Party may change its Administrator at any time by delivering written notice of such Parry's new Administrator to the other Party. 4. Emergency Management Services. The County shall provide emergency management services, as described herein, to the City during the term of this Agreement in accordance with Chapter 38.52 RCW. The County will endeavor to provide the Services as described in its comprehensive emergency management plan and in Schedule A, attached hereto and incorporated herein. At its option, the City may elect to receive any or all of the additional services described in Schedule B, which is attached hereto and incorporated herein, upon at least 30 days' written notice provided to the County and subject to the availability of County resources. All Services shall be provided without warranty of any kind, including but not limited to the sufficiency or adequacy of the actions of the Parties in response to an emergency or disaster or for support of search and rescue operations with regard to any person or property in distress. The City shall remain responsible for the provision of all those services INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES Packet Pg. 119 8.3.a identified in Schedule C, attached hereto, as well as any other services the City is otherwise required by law to perform. 5. Advisory Board. The City shall be entitled during the term of this Agreement to voting representation on the SCDEM Advisory Board established by SCC 2.36.100. The duties of the Advisory Board are set forth in SCC 2.36.130, as it now exists or is hereafter amended. 6. Independent Contractor. The County will perform all Services under this Agreement as an independent contractor and not as an agent, employee, or servant of the City. The County shall be solely responsible for control, supervision, direction and discipline of its personnel, who shall be employees and agents of the County and not the City. The County has the express right to direct and control the County's activities in providing the Services in accordance with the specifications set out in this Agreement. The City shall only have the right to ensure performance. 7. Compensation. 7.1 Annual Service Charge. The City shall pay an Annual Service Charge to the County. Beginning January 1, 2020, and as adjusted annually each January 1 thereafter, the Annual Service Charge shall be a per capita rate based on: 1) SCDEM's proposed General Fund budget, minus funding for those positions predicated by SCDEM's status as a county department (specifically, the director and accounting analyst), and; 2) the City's population number from the annual Office of Financial Management (OFM) Estimate for Population of Cities, Towns and Counties Used for Allocation of Selected State Revenues State of Washington, the 2018 version of which attached hereto and incorporated herein at Schedule D. By July 15 of each year, the County shall issue a revision to Schedule D to reflect changes to the City's population number from the annual Office of Financial Management (OFM) Estimate for Population of Cities, Towns and Counties Used for Allocation of Selected State Revenues State of Washington and the resulting Annual Service Charge for the subsequent year. For 2019, the Annual Service Charge shall be set at the median between a rate of $1.22 per capita and the per capita assessment based on the 2020 Annual Service Charge model. 7.2 InvoicipZ. The Annual Service Charge includes the services described in this Agreement's Schedule A, and reasonable operation and maintenance costs for which there will be no separate billing. The County shall invoice the City or its designee for the Annual Service Charge for all services performed by the County. The City shall be responsible for complete and timely payment of all amounts invoiced regardless of whether the City opts to participate in the invoiced services. Invoices will be sent quarterly or on any other schedule that is mutually convenient to the Parties. Payment of the Annual Service Charge is due and payable in quarterly installments on January 31, April 30, July 31, and October 31. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES Packet Pg. 120 8.3.a 7.3 Additional Services. If a City elects to receive additional service(s)s as described in Schedule B, one half of the cost of additional service(s) shall be added to the quarterly invoice after the City notifies SCDEM and the remaining half shall be added to the quarterly invoice that follows the delivery of the additional service(s). 7.4 Homeland Security and Emergency Management Performance Grants. The Parties acknowledge the importance of sustaining SCDEM staff currently funded by federal grants. In the event that SCDEM receives notice of cuts to federal grants that may jeopardize SCDEM's ability to fulfill the Services outlined in this Agreement, the County agrees to notify the City within 15 days of receipt of notice of such cuts from proponent of the federal grant. Following such notification, the Parties agree to reassess the Services and Annual Service Charge. The City agrees that by entering into this Agreement, it will forego applying for Emergency Management Performance Grant (EMPG) monies. 8. Hold Harmless and Indemnification. Except in those situations where the Parties have statutory or common law immunity for their actions and/or inactions and to the extent permitted by state law, and for the limited purposes set forth in this Agreement, each Party shall protect, defend, hold harmless and indemnify the other Party, its officers, elected officials, agents and employees, while acting within the scope of their employment as such, from and against any and all claims (including demands, suits, penalties, liabilities, damages, costs, expenses, or losses of any kind or nature whatsoever including attorney's fees) arising out of or in any way resulting from such Party's own negligent acts, errors, or omissions or willful misconduct related to such Party's participation and obligations under this Agreement. Each Party agrees that its obligations under this subsection extend to any claim, demand, and/or cause of action brought by or on behalf of any of its employees or agents. For this purpose, each Party, by mutual negotiation, hereby waives, with respect to the other Party only, any immunity that would otherwise be available against such claims under the industrial insurance act provisions of Title 51 RCW. 9. Privileges and Immunities. Whenever the employees of the County or the City are rendering outside aid pursuant to the authority contained in RCW 38.52.070 and 38.52.080(1), such employees shall have the same powers, duties, privileges, and immunities as if they were performing their duties in the County or the City in which they are normally employed. Nothing in this Agreement shall affect any other power, duty, right, privilege, or immunity afforded the County or the City in Chapter 3 8.5 2 RCW. 10. Liability Related to City Ordinances, Policies, Rules and Regulations. In executing this Agreement, the County does not assume liability or responsibility for or in any way release the City from any liability or responsibility which arises in whole or in part from the existence or effect of City ordinances, policies, rules or regulations. If any cause, claim, suit, action or administrative proceeding is commenced in which the enforceability and/or validity of any such City ordinance, policy, rule or regulation is at issue, the City shall defend the same at its sole expense and, if judgment is entered or damages are awarded against the City, the County, INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES Packet Pg. 121 or both, the City shall satisfy the same, including all chargeable costs and reasonable attorney's fees. 11. Compliance with Laws. In the performance of its obligations under this Agreement, each Party shall comply with all applicable federal, state, and local laws, rules and regulations. 12. Early Termination. Either Party may terminate this Agreement, with or without cause, upon written notice to the other Parry by no later than March 30 of the year of termination. Termination pursuant to this Section 12 will become effective on December 31 of the calendar year in which the termination notice is given. 13. Dispute Resolution. In the event differences between the parties should arise over the terms and conditions or the performance of this Agreement, the parties shall use their best efforts to resolve those differences on an informal basis. If those differences cannot be resolved informally, the matter shall be referred for mediation to a mediator mutually selected by the parties. If mediation is not successful, either of the parties may institute legal action for specific performance of this Agreement or for damages. 14. Notices. All notices required to be given by any Parry to the other Parry under this Agreement shall be in writing and shall be delivered either in person, by United States mail, or by electronic mail (email) to the applicable Administrator or the Administrator's designee. Notice delivered in person shall be deemed given when accepted by the recipient. Notice by United States mail shall be deemed given as of the date the same is deposited in the United States mail, postage prepaid, and addressed to the Administrator, or their designee, at the addresses set forth in Section 3 of this Agreement. Notice delivered by email shall be deemed given as of the date and time received by the recipient. 15. Performance. Time is of the essence of the Agreement in each and all of the provisions and scope of services in which performance is a factor. 16. Entire Agreement; Amendment. This Agreement constitutes the entire agreement between the Parties regarding the subject matter hereof, and supersedes any and all prior oral or written agreements between the Parties regarding the subject matter contained herein. This Agreement may not be modified or amended INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES Packet Pg. 122 8.3.a in any manner except by a written document executed with the same formalities as required for this Agreement and signed by the Party against whom such modification is sought to be enforced. 17. Conflicts between Attachments and Text. Should any conflicts exist between any attached exhibit or schedule and the text or main body of this Agreement, the text or main body of this Agreement shall prevail. 18. Governing Law and Venue. This Agreement shall be governed by and enforced in accordance with the laws of the State of Washington. The venue of any action arising out of this Agreement shall be in the Superior Court of the State of Washington, in and for Snohomish County. In the event that a lawsuit is instituted to enforce any provision of this Agreement, the prevailing Parry shall be entitled to recover all costs of such a lawsuit, including reasonable attorney's fees. 19. Interpretation. This Agreement and each of the terms and provisions of it are deemed to have been explicitly negotiated by the Parties, and the language in all parts of this Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against either of the Parties hereto. The captions and headings in this Agreement are used only for convenience and are not intended to affect the interpretation of the provisions of this Agreement. This Agreement shall be construed so that wherever applicable the use of the singular number shall include the plural number, and vice versa, and the use of any gender shall be applicable to all genders. 20. Severability. If any provision of this Agreement or the application thereof to any person or circumstance shall, for any reason and to any extent, be found invalid or unenforceable, the remainder of this Agreement and the application of that provision to other persons or circumstances shall not be affected thereby, but shall instead continue in full force and effect, to the extent permitted by law. 21. No Waiver. Failure by either Party at any time to require performance by the other Party under this Agreement or to claim a breach of any provision of this Agreement shall not be construed as affecting any subsequent breach hereof or the right to require performance or affect the ability to claim a breach with respect hereto. 22. No Assignment. This Agreement shall not be assigned, either in whole or in part, by either Party without the express written consent of the other Parry, which may be granted or withheld in such Party's sole discretion. Any attempt to assign this Agreement in violation of the preceding sentence shall be null and void and shall constitute a default under this Agreement. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES Packet Pg. 123 8.3.a 23. Warranty of Authority. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign this Agreement. 24. No Joint Venture. Nothing contained in this Agreement shall be construed as creating any type or manner of partnership, joint venture or other joint enterprise between the Parties. 25. No Separate Entity Necessary. The Parties agree that no separate legal or administrative entities are necessary to carry out this Agreement. 26. Ownership of Property. Except as expressly provided to the contrary in this Agreement, any real or personal property used or acquired by either Party in connection with its performance under this Agreement will remain the sole property of such Party, and the other Party shall have no interest therein. 27. No Third Party Beneficiaries. This Agreement and each and every provision hereof is for the sole benefit of the City and the County. No other persons or Parties shall be deemed to have any rights in, under or to this Agreement. 28. Execution in Counterparts. This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall constitute one and the same agreement. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first above written. COUNTY: Snohomish County, a political subdivision of the State of Washington Name: Title: CITY: City of Edmonds, a Washington municipal corporation LOW Dave Earling, Mayor INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES Packet Pg. 124 8.3.a Approved as to indemnification provisions: Risk Management Approved as to Form: Deputy Prosecuting Attorney Attest/Authenticated: Scott Passey, City Clerk Approved as to Form: Office of the City Attorney INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES Packet Pg. 125 8.3.a Schedule A Description of Emergency Management Services The County shall provide Emergency Management Services (the "Services") through its Department of Emergency Management ("SCDEM") to Cities, Towns, and Tribes (individually "Participating Jurisdiction", and collectively "Participating Jurisdictions"). These Services shall include the following. 1. General: SCDEM will maintain an emergency management organization that complies with state law and federal guidelines. This organization will implement the concepts of the National Incident Management System (NIMS) and incorporate best practices of emergency management into its operations. These best practices include a focus on developing disaster management relationships within geographic sectors within the county, sectors defined by expected damages to critical transportation and communications infrastructure during a catastrophic incident. 2. Planning: SCDEM will assist Participating Jurisdictions in the development of executable disaster -related plans. SCDEM will maintain emergency management plans in accordance with applicable state and federal laws, regulations, and guidance. SCDEM will use, and encourage the use of, systematic planning processes that engage the whole community. a. SCDEM will maintain the Snohomish County Comprehensive Emergency Management Plan (SCCEMP) and provide technical assistance (templates, meeting facilitation, and plan review) to Participating Jurisdictions in order for them to maintain a CEMP, as either a standalone plan or as an annex to the County's CEMP, which meets the requirements set forth in RCW 38.52.030 and WAC 118-30-060. CEMPs shall include an analysis of the natural, technological, or human caused hazards that could affect the County or jurisdiction, respectively. CEMPs will also describe a NIMS-compliant incident management structure for use during multiagency/multijurisdictional operations and include the procedures to be used during emergencies for coordinating local resources, as necessary, and the resources of County agencies, departments, commissions, and boards. b. SCDEM will maintain the Snohomish County Hazard Mitigation Plan, a FEMA-approved multi jurisdictional hazard mitigation plan that complies with the Disaster Mitigation Act of 2000 (DMA2K) and 44 CFR §201.6, and, upon request, provide technical assistance (templates, meeting facilitation, and plan review) to Participating Jurisdictions in order for them to maintain an annex to the County's FEMA-approved hazard mitigation plan that meets the requirements set forth in 44 CFR §201.6. C. SCDEM will maintain the Snohomish County Disaster Recovery Framework and, upon request, provide technical assistance (templates, meeting facilitation, and plan review) to Participating Jurisdictions desiring to develop a jurisdictional Disaster Recovery Framework. d. SCDEM will maintain standard procedures for its Emergency Coordination Center and provide technical assistance (templates, meeting facilitation, and INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A Packet Pg. 126 8.3.a document review) to Participating Jurisdictions in order to develop complementary procedures for their respective Emergency Operations Centers. e. SCDEM will participate in regional- and state -level planning efforts, representing Snohomish County and, unless otherwise specified, the Participating Jurisdictions within Snohomish County. Examples of such efforts include the Mount Baker/Glacier Peak Response Plan and the Statewide Catastrophic Incident Planning Team. 3. Training and Exercise: SCDEM will assist Participating Jurisdictions to develop, maintain, or expand their emergency management capabilities. The prioritized capabilities to train and exercise are operational coordination, operational communications, situational assessment, logistics, public information, and planning. a. SCDEM will conduct an annual training and exercise planning workshop (TEPW) in order to develop a coordinated training and exercise calendar. SCDEM will also send representatives on behalf of Snohomish County and the Participating Jurisdictions to the State's annual TEPW. b. SCDEM will maintain a Training and Exercise Plan (TEP) that describes the outcomes of the TEPW. SCDEM will produce and electronically distribute a training and exercise calendar each month to the Participating Jurisdictions. C. SCDEM will maintain a training program that adheres to state and federal guidance, including the National Incident Management System (NIMS) Training Plan and FEMA's Core Capability Development Sheets. This training program includes: i. SCDEM will assist each Participating Jurisdiction in the development of a jurisdiction -specific NIMS compliance plan. This includes providing assistance in determining applicable courses and identifying online and in -person resources that can provide compliance -related courses. Participating Jurisdictions retain the responsibility to track individual training of their staff members and, per the State's policy, submit NIMS compliance reports. ii. Countywide, SCDEM will facilitate the delivery of one ICS-300 (Intermediate ICS for Expanding Incidents) course and one ICS-400 (Advanced ICS for Complex Incidents) course each year. iii. Countywide, SCDEM will facilitate the delivery of four G191 (Emergency Operations Center/Incident Command System Interface) workshops each year. iv. Countywide, SCDEM will facilitate the delivery of four community points of distribution (CPOD) courses each year. V. Countywide, SCDEM will facilitate the delivery of four initial damage assessment courses each year. vi. Upon request, SCDEM will deliver ICS-402 (ICS Overview for Executives/Senior Officials) or its equivalent to each requesting Participating Jurisdiction in order to educate the Participating Jurisdiction's policy makers and INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A Packet Pg. 127 8.3.a to help them meet the requirements of the National Incident Management System (NIMS). vii. Annually, SCDEM will host at least two local deliveries of courses from FEMA's Emergency Management Institute and/or the National Disaster Preparedness Consortium. viii. On behalf of each Participating Jurisdiction, SCDEM will process applications to host training opportunities available through FEMA's Emergency Management Institute and/or the National Disaster Preparedness Consortium. The Participating Jurisdiction requesting such courses will be responsible for identifying a location and any costs associated with the course delivery, e.g. refreshments. ix. Countywide, SCDEM will deliver two offerings of an ARRL- approved HAM radio technician class each year. X. Countywide, SCDEM will facilitate the delivery of two Community Emergency Response Team (CERT) trainings each year. Facilitation includes assisting in the provision of instructors and course materials needed to successfully conduct the course. In order to build CERT capability within the Participating Jurisdictions, SCDEM will request and host CERT Train -the -Trainer courses when there are an adequate number of students. xi. SCDEM will deliver, or facilitate the delivery of, two trainings per year on SCDEM's incident management software, WebEOC. xii. SCDEM will deliver at least two offerings of ComVan operator training per year. d. SCDEM will maintain an exercise program that adheres to state and federal guidance, including the Homeland Security Exercise and Evaluation Program (HSEEP) and applicable grant requirements. Unless otherwise specified, the intent of SCDEM's exercise program is to evaluate established plans and/or procedures, and identify ways to improve those plans and/or procedures. The exercise program includes: i. Every three years SCDEM will conduct a countywide functional exercise that evaluates Snohomish County's CEMP, the procedures used in the Snohomish County Emergency Coordination Center, and our ability to coordinate with jurisdictions throughout Snohomish County. SCDEM strongly encourages all Participating Jurisdictions to participate in that exercise and will provide technical assistance in the development of their exercise plan. ii. Countywide, SCDEM will facilitate four tabletop exercises (TTXs) per year. These TTXs will evaluate Participating Jurisdictions' response plans and capabilities against various hazards that threaten Snohomish County. iii. Countywide, SCDEM will facilitate four CPOD exercises per year in conjunction with the CPOD training. iv. Countywide, SCDEM will facilitate one damage assessment exercise per quarter in conjunction with damage assessment training. V. SCDEM will facilitate one EOC workshop each month. These workshops will be used to develop or update the scheduled Participating Jurisdiction's EOC procedures. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A Packet Pg. 128 8.3.a vi. SCDEM will facilitate one EOC drill each month. These drills will be used to validate the scheduled Participating Jurisdiction's EOC procedures. vii. Countywide, SCDEM will conduct monthly communications drills with Participating Jurisdictions to ensure the viability of various means of communications. 4. Coordinating Disaster Response Activities: SCDEM and Participating Jurisdictions will coordinate their emergency response activities in order to endeavor to minimize death, injury, and damages to property, the economy, and the environment during natural, technological or human -caused disasters. a. SCDEM will maintain a 24 hour per day Duty Officer, who will serve as the primary point of contact to address emergency management -related requests on behalf of Participating Jurisdictions. The Duty Officer will be available via Snohomish County 911. b. As resources allow, SCDEM will utilize multiple means of communication to notify, warn, and/or provide information and instruction to the general public regarding impending or occurring disasters. C. SCDEM will maintain and, when necessary, activate the Snohomish County Emergency Coordination Center (SCECC) and implement the Snohomish County CEMP and applicable procedures. The SCECC may activate in anticipation of, or immediately after, disasters as defined by RCW 38.52.010(6). The SCECC may also activate to provide support during pre - planned events or at the approved request of a Participating Jurisdiction. Requests to activate the SCECC will be made via the Duty Officer to the SCDEM Director. The decision to activate the SCECC, and at what level, is made by the SCDEM Director or the appropriate designee in the SCDEM line of succession. d. SCDEM will maintain and, when necessary, activate the Snohomish County Joint Information Center (SCJIC) and applicable procedures. The SCJIC may activate in anticipation of, or immediately after, disasters as defined by RCW 38.52.010(6). The SCJIC may also activate to provide support during pre -planned events or at the request of a Participating Jurisdiction. Requests to activate the SCJIC will be made via the Duty Officer to the SCDEM Director. The decision to activate the SCJIC, and at what level, is made by the SCDEM Director or the appropriate designee in the SCDEM line of succession e. When activated, the SCECC will coordinate resource requests among affected jurisdictions within Snohomish County. The SCECC will also make available the County's emergency resources not required for use elsewhere during emergencies, the use of which shall be determined and prioritized by SCECC. When necessary, SCDEM will request state and federal resources on behalf of the Participating Jurisdictions through Washington's established emergency management protocols, i.e. from the SCECC to the Washington State Emergency Operations Center. The Participating Jurisdictions agree that the County shall remain harmless in the event of non -availability or non-performance of requested resources. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A Packet Pg. 129 8.3.a E When activated, the SCECC will coordinate situational awareness among affected jurisdictions within Snohomish County, and with regional and state partners. g. When activated, the SCJIC shall coordinate public information and messaging about critical lifesaving and life -sustaining information by all means necessary to expedite the delivery of emergency services and aid the public to take protective actions. Participating Jurisdictions will identify appropriate points of contact with whom the JIC will communicate to form the information network commonly referred to as the Joint Information System (JIS). h. When requested, and at the discretion of the SCDEM Director or the appropriate designee in the SCDEM line of succession, SCDEM will deploy a liaison to the participating jurisdiction to directly assist with incident management, technical support and assistance, and/or use of mobile assets. During activation of the SCECC, SCDEM may request that Participating Jurisdictions deploy liaisons to the Snohomish County ECC to enhance communication between the SCECC and the incident site(s). i. Upon determining that a disaster as defined by RCW 38.52.010(6) has happened or is imminent, SCDEM will, under the provisions of SCC Chapter 2.36, initiate through the County Executive a Proclamation of Emergency for Snohomish County. Upon determining that a disaster as defined by RCW 38.52.010(6) has happened or is imminent, Participating Jurisdictions will, under the provisions of applicable code, initiate through the Participating Jurisdiction's appropriate authority a Proclamation of Emergency for their jurisdiction. Participating Jurisdictions will notify SCDEM as soon as practicable of their intent to proclaim a disaster and provide SCDEM with a copy of the proclamation as soon as practicable. 5. Coordinating Disaster Recovery Activities. SCDEM and Participating Jurisdictions will coordinate their disaster recovery activities in order to endeavor to restore critical services and establish a new normal for the affected area(s) as quickly as possible. a. SCDEM, in conjunction with the State's Emergency Management Division (EMD) and the Federal Emergency Management Agency (FEMA), will coordinate the formal post -disaster preliminary damage assessment (PDA) process. Participating Jurisdictions will be responsible for tracking and reporting activities potentially reimbursable by federal and/or state disaster assistance programs. Each participating jurisdiction remains responsible for the costs it incurs. b. In the aftermath of a disaster as defined by RCW 38.52.010(6), SCDEM will initiate the transition of disaster response to disaster recovery. This includes implementing the Snohomish County Disaster Recovery Framework and establishing the Recovery Support Functions found therein. When requested, Participating Jurisdictions will identify points of contact to be integrated into this process. 6. Volunteer / Emergency Worker Management: SCDEM will work in collaboration with participating jurisdictions to develop volunteer capabilities that augment participating jurisdictions' local disaster response efforts; specifically, Community Emergency INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A Packet Pg. 130 8.3.a Response Teams (CERT) and/or the Snohomish County Auxiliary Communications Service (ACS) a. Participating Jurisdictions will identify potential CERT and/or SERV volunteers. SCDEM will facilitate their registration as emergency workers in accordance with the Washington State Emergency Workers' Program and maintain a central database of these volunteers. Annually, SCDEM will provide to the participating jurisdictions a list of the volunteers living within each jurisdiction's respective boundaries. b. SCDEM will provide oversight for a countywide CERT capability based on self -organized and governed CERT teams. In this construct, SCDEM will facilitate initial CERT training and support volunteer team coordinators that will be responsible for coordinating with SCDEM for ongoing training, recruiting, and meeting place logistics. i. As described in section 3.c.x. of this Schedule, SCDEM will facilitate initial training for CERT volunteers. Initial training will consist of the CERT program as outlined by FEMA's Emergency Management Institute (EMI) and damage assessment (i.e. windshield survey) training. ii. SCDEM will meet with the team coordinators annually to establish a yearly training calendar for each CERT team. Each team's coordinator, with the support of SCDEM, will be responsible for additional meetings and trainings. iii. SCDEM, in collaboration with the team coordinators, will develop and maintain countywide CERT policies that ensure consistency and are applicable to all of the regional teams. C. SCDEM will provide oversight to the Snohomish County Auxiliary Communications Service (ACS) function, which provides redundant emergency communications services to SCDEM, its Participating Jurisdictions, as well as hospitals and the Snohomish County Regional Chapter of the American Red Cross. SCDEM will assign trained ACS volunteers to augment Participating Jurisdictions' EOCs. d. Using volunteers (as groups or individuals) for activities outside of the scope of their intended purpose and/or training places them outside of the scope of RCW 38.52.180, Chapter 118-04 WAC, and this Agreement. These volunteers cannot be afforded protection under the Washington State Emergency Workers Program; therefore Participating Jurisdictions desiring to expand the use of volunteers beyond the scope established by SCDEM are required to provide coverage in accordance with L&I Industrial Insurance regulations. 7. Outreach and Education: SCDEM will work in conjunction with participating jurisdictions to provide disaster -related outreach and education in order to improve overall community resilience. a. SCDEM will develop, promote, and make available to Participating Jurisdictions preparedness materials related to its "Individually Prepared, Together Resilient" INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A Packet Pg. 131 8.3.a campaign, and procure and make available FEMA-produced preparedness materials. The amount of preparedness materials provided will be made on a case -by -case basis and based upon available supply. b. SCDEM will develop and promote individual preparedness messages to be delivered via its affiliation with local radio stations. C. Upon request, and when practicable, SCDEM will facilitate the delivery of the Map Your Neighborhood program on behalf of a Participating Jurisdiction. Such requests should be made at least 30 days prior to the presentation. d. Upon request, and when practicable, SCDEM will deliver preparedness presentations on behalf of a Participating Jurisdiction. Such requests should be made at least 30 days prior to the presentation. Participating Jurisdictions are responsible for providing an adequate facility and incurs any extraordinary costs associated with such events, e.g. refreshments, room rental costs, etc. e. Annually, SCDEM will produce an annual report that summarizes its major activities for the previous year. The annual report will be distributed to the Participating Jurisdictions and the Director will be available to present it to each Participating Jurisdiction's elected officials. 8. SCDEM Resources: SCDEM maintains a number of resources that, when practicable, will be made available to Participating Jurisdictions. Requests for their deployment shall be made to the SCDEM Duty Officer or, when activated, the Snohomish County ECC. These resources include: a. Command vehicle, commonly referred to as a "ComVan." A command vehicle provides a motorized, self-contained, climate -controlled capability to augment incident management. SCDEM provides operator training, but does not typically provide an operator. Requests for an operator will be considered on a case -by -case basis, but it is the primary responsibility of the requesting Jurisdiction to identify, maintain, and provide qualified operators. b. Communications vehicle, commonly referred to as "DEM 10." The communications vehicle provides a motorized, self-contained, climate -controlled capability to augment communications. C. Mobile emergency response trailer. This trailer provides a towed capability that can be used to augment community points of distribution, volunteer reception centers, or emergency operations centers. d. Traffic signs. Two towed, programmable traffic signs provide visual and limited AM band radio warning about emergency conditions. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A Packet Pg. 132 8.3.a e. Alert and Warning. SCDEM will maintain a system that provides alert and warning to county residents. Access to this system will be through the SCDEM Duty Officer or, when activated, the Snohomish County ECC. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule A Packet Pg. 133 8.3.a Schedule B Description of Additional Emergency Management Services The County offers additional services that the Participating Jurisdiction may choose from in addition to the basic emergency management services described in Schedule A. If, during the course of this Agreement, a Participating Jurisdiction desires additional service(s)s as described below, the City shall notify SCDEM in writing as early as practicable prior to the delivery of the desired additional service(s). The cost and timing of the delivery of any Additional Service(s) shall be agreed upon by the Administrators of this Agreement. One half of the cost of additional service(s) shall be added to the quarterly invoice after the Participating Jurisdiction notifies SCDEM and the remaining half shall be added to the quarterly invoice that follows the delivery of the additional service(s) 1. Planning: a. SCDEM will provide technical assistance in order to develop a functional emergency management plan or procedure. Examples of a functional plan include mass fatality plans and disaster debris management plans. Participating Jurisdiction elects this service: (initial) 2. Training and Exercise: a. SCDEM will provide one jurisdiction -specific training opportunity. Participating Jurisdiction elects this service: (initial) b. SCDEM will provide one jurisdiction -specific exercise opportunity. Scheduling these exercise shall occur at the annual TEPW. Participating Jurisdiction elects this service: (initial) C. SCDEM will process Participating Jurisdiction's application for FEMA's Integrated Emergency Management Course. Participating Jurisdiction elects this service: (initial) INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule B Packet Pg. 134 8.3.a 3. Coordinating Disaster Response Activities a. On behalf of the Participating Jurisdiction, SCDEM will maintain membership with the Northwest Incident Management Team and request its deployment on behalf of the Participating Jurisdiction. Participating Jurisdiction elects this service: (initial) 4. Outreach and Education: a. SCDEM will develop and promote a jurisdiction -specific outreach campaign. Participating Jurisdiction elects this service: (initial) 5. Communications Support: a. SCDEM's Communications Officer will provide technical support to ensure interoperable radio communications; specifically, procure and install compatible communications hardware. Participating Jurisdiction elects this service: (initial) INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule B Packet Pg. 135 8.3.a Schedule C Expectations of Participating Jurisdiction As stated in Section 4 of the Agreement, the services provided by SCDEM augment the participating jurisdictions. This schedule outlines some, but not all, of the areas for which the Participating Jurisdictions retain responsibility. 1. General: a. In accordance with RCW 38.52.070, each Participating Jurisdiction will establish a local emergency management organization and appoint a director who will serve as the point of contact for SCDEM. b. In accordance with SCC 2.36, each Participating Jurisdiction will designate representatives to the DEM Advisory Board and attend the quarterly meetings. The Advisory Board shall advise the director of emergency management in recommending to the executive actions on emergency management plans; the department's budget; rate schedules for emergency management service charges paid by contracting agencies; grant applications and utilization of awarded grant funds; and other matters as requested by the county executive or the director. 2. Planning: a. Participating Jurisdictions will maintain a CEMP that meets the requirements set forth in RCW 38.52.030 and WAC 118-30-060. CEMPs shall include an analysis of the natural, technological, or human caused hazards that could affect the jurisdiction; will describe a NIMS-compliant incident management structure for use during multiagency/multijurisdictional operations; and include the procedures to be used during emergencies for coordinating local resources. b. Participating Jurisdictions will identify a primary and alternate point of contact for each planning effort. Participating Jurisdictions will convene work groups and provide meeting space as necessary to facilitate the development of plans including the jurisdiction's comprehensive emergency management plan, hazard mitigation plan, functional emergency management plans, etc., as applicable. 3. Training and Exercise: a. With SCDEM's assistance, Participating Jurisdictions will develop jurisdiction -level NIMS compliance plans. Participating Jurisdictions retain the responsibility to track individual training of their staff members. b. Participating Jurisdictions desiring to schedule specific training and exercise opportunities should do so by sending a representative to the annual Training and Exercise Planning Workshop (TEPW). Facilitating training and exercise opportunities not scheduled at the TEPW shall be at the discretion of the SCDEM Director. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule C Packet Pg. 136 8.3.a 4. Coordinating Disaster Response Activities: Participating Jurisdictions will coordinate their emergency response activities with and through SCDEM in order to endeavor to minimize death, injury, and damages to property, the economy, and the environment during natural, technological or human -caused disasters. a. During, or in anticipation of disasters as defined by RCW 38.52.010(6), affected Participating Jurisdictions will activate their incident management structure and Comprehensive Emergency Management Plan, and notify SCDEM as soon as practicable. b. When activated, Participating Jurisdictions will request County, state and/or federal resources through established emergency management protocols, i.e. from the SCECC to the Washington State Emergency Operations Center. The Participating Jurisdictions agree that the County shall remain harmless in the event of non -availability or non-performance of requested resources. C. Participating Jurisdictions shall submit incident -related information to the SCECC and the SCECC shall develop and provide comprehensive situation reports to the Participating Jurisdictions, as well as to regional and state partners. d. Participating Jurisdictions will identify appropriate points of contact with whom the SCJIC will communicate to form the information network commonly referred to as the Joint Information System (JIS). e. When requested and practicable, Participating Jurisdictions will deploy liaisons to the Snohomish County ECC to enhance communication between the SCECC and the incident site(s). f. Upon determining that a disaster as defined by RCW 38.52.010(6) has happened or is imminent, Participating Jurisdictions will, under the provisions of applicable code, initiate through the jurisdiction's appropriate authority a Proclamation of Emergency for their jurisdiction. Participating Jurisdictions will notify SCDEM as soon as practicable of their intent to proclaim a disaster and provide SCDEM with a copy of the proclamation as soon as practicable. 5. Coordinating Disaster Recovery Activities. SCDEM and Participating Jurisdictions will coordinate their disaster recovery activities in order to endeavor to restore critical services and establish a new normal for the affected area(s) as quickly as possible. a. Participating Jurisdictions will be responsible for tracking and reporting activities potentially reimbursable by federal and/or state disaster assistance programs. Each participating jurisdiction remains responsible for the costs it incurs. b. In the aftermath of a disaster as defined by RCW 38.52.010(6), SCDEM will initiate the transition of disaster response to disaster recovery. This includes implementing the Snohomish County Disaster Recovery Framework and establishing the Recovery Support INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule C Packet Pg. 137 8.3.a Functions found therein. When requested, Participating Jurisdictions will identify points of contact to be integrated into this process. 6. Volunteer / Emergency Worker Management: SCDEM will work in collaboration with participating jurisdictions to develop volunteer capabilities that augment participating jurisdictions' local disaster response efforts; specifically, Community Emergency Response Teams (CERT) and/or the Snohomish County Auxiliary Communications Service (ACS) a. Participating Jurisdictions will identify potential volunteers to affiliate with CERT and/or ACS. b. Participating Jurisdictions acknowledge that using volunteers (as groups or individuals) for activities outside of the scope of their intended purpose and/or training places them outside of the scope of RCW 38.52.180, Chapter 118-04 WAC, and this Agreement. These volunteers cannot be afforded protection under the Washington State Emergency Workers Program; therefore Participating Jurisdictions desiring to expand the use of volunteers beyond the scope established by SCDEM are required to provide coverage in accordance with L&I Industrial Insurance regulations. 7. Outreach and Education: SCDEM will work in conjunction with participating jurisdictions to provide disaster -related outreach and education in order to improve overall community resilience. Participating Jurisdictions desiring presentations will make such requests made at least 60 days prior to the presentation. 8. SCDEM Resources: SCDEM maintains a number of resources that, when practicable, will be made available to Participating Jurisdictions. Requests for their deployment shall be made as early as possible to the SCDEM Duty Officer or, when activated, the Snohomish County ECC. When requesting a ComVan, the Participating Jurisdiction bears the primary responsibility for providing a qualified driver and should not expect SCDEM to provide an operator. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES — Schedule C Packet Pg. 138 8.3.a Schedule D 2019 Service Fees by Jurisdiction 2019 Service Fees Jurisdiction April 1, 2018 Population Est.' 2019 Per Capita Rate 2019 Fees3 Arlington 18,788 $1.27 $24,503 Brier 6,621 $1.27 $8,386 Darrington 1,407 $1.27 $1,777 Edmonds 41,458 $1.27 $53,095 Gold Bar 2,131 $1.27 $2,761 Granite Falls 3,500 $1.27 $4,590 Index 175 $1.27 $222 Lake Stevens 32,228 $1.27 $41,351 Lynnwood 37,091 $1.27 $48,575 Mill Creek 20,184 $1.27 $25,989 Monroe 18,485 $1.27 $23,945 Mountlake Terrace 21,468 $1.27 $27,373 Mukilteo 21,366 $1.27 $27,068 Snohomish 10,130 $1.27 $12,886 Stanwood 6,857 $1.27 $8,678 Sultan 5,079 $1.27 $6,411 Woodway 1,344 $1.27 $1,701 Tulalip Tribes4 4,517 $1.27 $6,069 Stillaguamish Tribes 280 $1.27 $437 'Source: Based on projected growth and the State of Washington, Office of Financial Management, April 1, 2018 Estimates; http://www.ofm.wa.gov/pop/april1/defauIt.asp 2A per capita breakdown of DEM's 2018 General Fund budget, minus salary and benefits of the Director and Accounting Analyst II. ($1.2696) 3The 2019 fees are based on the April 1, 2018 population estimate multiplied by DEM's general fund budget, minus the allocation for the DEM Director and Accounting Analyst. 'The Tulalip Tribes population numbers will be obtained from the Tulalip Tribes Enrollment Department once every year. 5The Stillaguamish Tribe population numbers will be obtained from the Stillaguamish Tribe Enrollment Officer once every year. INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES - Schedule D Packet Pg. 139 8.3.b AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 6.60 OF THE EDMONDS CITY CODE, ENTITLED "DISASTER PREPARATION, EMERGENCY COORDINATION, AND CIVIL EMERGENCIES," TO UPDATE THE CITY'S EMERGENCY RESPONSE CODE TO BRING IT INTO COMPLIANCE WITH STATE LAW. WHEREAS, the City's emergency management and emergency operations code, which is codified in chapter 6.60 ECC, entitled "Disaster Preparation, Emergency Coordination, and Civil Emergencies," was last substantially updated in 1998; and WHEREAS, there are several provisions of chapter 6.60 ECC that should be updated to take into account updates to the state of Washington codes and Snohomish County's Department of Emergency Management's services; and WHEREAS, the COVID-19 pandemic may not have just a single peak in its intensity locally until there are effective and long-lasting medical interventions; and WHEREAS, the City has broad police powers that allow it to protect the public health, safety, and welfare; and WHEREAS, those broad police powers are generally held by the city council, who in turn has the ability to delegate a part of those powers to the mayor for the sake of expediency; and WHEREAS, the city council would like to ensure that the city of Edmonds has a current emergency response code that reflects the actions necessary for the protection of life and property in the face of an emergency, either natural or man-made; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 6.60 of the Edmonds City Code, entitled "Disaster Preparation and Coordination," is hereby amended to read as follows (new text is shown in underline and deleted text is shown in stfikedffettgh : Chapter 6.60 DISASTER > EMERGENCY COORDINATION, AND CI EMERGENCY PREPARATION. RESPONSE. AND COORDINATION Sections: 6.60.010 Purposes. Commented [SP11: Updated title I .60.015 POlicy.l -- Commented [SP2]: New subsection 6.60.020 Definitions. 6.60.030 Comprehensive eFmergency operations management plan. 6.60.035 Emergency management organization. Page 1 Packet Pg. 140 8.3.b 6.60.040 Emergency response coordination duties.#oweFs and _ Commented [SP31: Title of subsection describes th disaster.Coordinator- in preparation for a function 6.60.050 (Authority of emergency management coordinator Oisast^" sen4ee , - Commented [SP41: Title of subsection describes th coordinatOF in the event of a disaster- function 6.60.060 Violations. �.60.065 T^...por-aimy replacement of the mayeF Continuity of governmen. 6.60.070 Immunity from private liability. 6.60.080 Proclamation of emergency. 6.60.090 Orders during emergency. 6.60.100 Ratification, confirmation of orders. 6.60.110 Publication of proclamation. 6.60.120 Noncompliance deemed misdemeanor. 6.60.300 Severability. 6.60.010 Purposes. The purpose of this chapter is to provide for the preparation and carryin out ut of plans for emergency mitigation, preparedness, response, and recovery for the protection of the lives and property of the citizens of Edmonds in the event of an emergency, disaster, or civil emergency, natural or man-made, through planning, training and organization and by authorizing the exercise of emergency powers as prescribed by RCW 38.52.070 and the city's home rule police powers. �.60.015 Policy It is the policy of the City, in order to protect lives, property, and the environment in cooperation with other elements of the community, to carry out preparedness and mitigation activities, respond to natural and human caused emergencies, and coordinate the recovery efforts for such incidents. I �.60.020 Definitions. A. The following words, terms or phrases, and their derivations, are defined as t where the context clearly indicates a different meaning 1. "Civil emergency" as used in this chapter shall occur when it appears that riot, unlawful assembly, insurrection, or the imminent threat thereof occur within the confines of the city and result in, or threaten to result in, the death or injury of persons, or the destruction of property to such extent as to require, in the mayor's judgment, extraordinary measures to protect the public peace, safety and welfare. Page 2 Commented [SP51: Title of subsection describes th Commented [SP61: Added this subsection -taken CEM P. Commented [SP71: Added definitions -source RCS other cities, and CEMP Packet Pg. 141 8.3.b 2. "Comprehensive Emergency Management Plan" or "CEMP". The Comprehensive Emergency Management Plan prepared by the emergency management coordinator and promulgated by the Mayor, which is the official emergency management plan for the City of Edmonds. 3."Continuity of government" means the preservation, maintenance, or reconstitution of the city government's ability to carry out the executive, legislative, and judicial processes and services under the threat or occurrence of any emergency condition that could disrupt such processes or services. 4. "Emergency" or "Disaster" as used in this chapter shall means an event or set of circumstances which: a. Demands immediate action to preserve public health, protect life, protect public property or to provide relief to any stricken area within the city overtaken by such occurrences; or b. Reaches such a dimension or degree of destructiveness or contagion as to warrant the mayor proclaiming the existence of an emergency or disaster or the Governor declaring a state of emergency. The proelama4ion of an emer-geney or disaster by the mayor shall be aecemp �ously by--. a. A publie proelamation posted en the exterior- of all eity offlees, sehools and libraries; an b. The prompt effort to notify personal notiee to all membefs of the eity eetineil, with serviee modes to ifielude eoafifmed r-eeeipt ef telephone eall, teia message, email, or- ethef eleet+oaie Commented [SP8]: Moved to 6.60.080. 5-1. "Emergency management" means the preparations for and the carrying out of all emergency functions, other than functions for which the military forces are primarily responsible, to mitigate, prepare for, respond to and recover from emergencies, and to aid victims suffering from injury or damage resulting from emergencies caused by all hazards, whether natural or manmade, and to provide support for search and rescue operations for persons and property in distress. 46. `Emergency management coordinator" is the person responsible for the administration and - Commented [SP9]: This definition describes the ro operation of the emergency management program for the city, appointed by the mayor in the person, who would be determined by the Mayo accordance with the city of Edmonds Comprehensive Emergency Management Plan (CEMP). "Emergency management coordinator" is not a position title, but rather a role that is played by someone holding another position title. Page 3 Packet Pg. 142 8.3.b , .60.030 Comprehensive Eemergency operations management plan The Comprehensive Eemergency Management operations Pplan C( EMP)to the extent that it does not conflict with this chapter, shad governs emergency preparedness, mitigation, and disaster response in the city of Edmonds. The Comprehensive Eemergency Management operations Pplan and any amendments thereto must comply with chapters 38.52 RCW and 118- 30 WAC, and shame is subject to revision and approval of the mayor and shallwill immediately take effect upon approval by the mayor. The Comprehensive Emergency Management Plan must be updated at least once every two calendar ,years. The Comprehensive Emergency Management Plan must be filed with the office of the City Clerk, and copies of this plan must be distributed to all City departments. The City contracts with Snohomish County Department of Emergency Management for emergency management services. In the instances when the city of Edmonds emergency management needs are not included in the services provided by agreement with Snohomish County Department of Emergency Management, the city's emergency management response must follow its comprehensive emergency management plan. 6.60.035 Emergency management organizationl. The emergency management organization of the city of Edmonds is created and shall consist of the following: A. The mayor, who shall be the administrative head and have direct responsibility for the organization, administration and operation of the emergency management organization for the city of Edmonds and direct responsibility for the emer encydisas4e- operations of departments in the city; B. The emergency mana eg ment and coordinator, who shall be appointed by and be subject to the supervision of the mayor and who shall be responsible for the administration and operation of the emergency management organization, including the issuance of recommendations to the mayor on the amendment and implementation of the emergency operations plan; C. The emergency operations board, which oversees and provides policy recommendation to the city council during disaster and recovery periods and provides direction for the development and maintenance of the Comprehensive Eemergency Mana eg ment opeFatioi+s Pplan. The emergency operations board shall oversee the activities of and provide direction to the emergency management committee during major emergencies and disasters. The emergency operations board provides policy direction for emergency disaste preparedness and mitigation. The mayor shall serve as chair of the emergency operations board and the emergency mana eg ment disaster coordinator shall serve as vice -chair. The remaining membership of the emergency operations Page 4 Commented [SP10]: Updated section to comply wi and WAC. Commented [SP111: The Administration may want review this subsection to best describe their emerg, response operations structure. Packet Pg. 143 8.3.b board shall be as designated in the Comprehensive eEmergency Management eperations pplan; and D. The emergency management committee, which provides staff support, direction and expertise in development of the emergency operations plan and all supporting documents. The Mayor shall serve as chair of the committee. The Comprehensive Eemergency Mana eg ment operations Pplan may also designate theme emergency management coordinator difeeto as aas a co-chair of the committee. Other membership in the committee iss�'^'�xxscll v' be as- designated in the Comprehensive Eemergency operations-Mmanagement Pplan or by the mayor. , .60.040 Emergency response coordination duties. Powers and duties of emergency and Subject to the direction and control of the mayor, the emergency mana eg ment safety and disas coordinator shall be empowered as follows: A. To have direct responsibility for disaster coordination including, but not limited to, the organization, administration, and operation of the emergency management committee, and the resolution of questions of authority and responsibility arising among the various members of such organization. B. To coordinate training, planning, and the provision of technical assistance through the Snohomish County Department of Emergency Management. RC. To draft, review, and recommend disaster preparedness and mutual aid plans an&of agreements, and such ordinances and resolutions as are necessary to implement such plans and agreements. ED. To organize and direct the training of the emergency management committee, including practice drills. DE. To represent the city in all dealings with public and/or private agencies regarding the provision of disaster services in the event of a disaster. EF. To designate buildings for premises as shelters for persons and/or property in the event of a disaster. FG. To propose rules and regulations on matters reasonably related to the protection of lives and/ -of property injured or damaged, or likely to be injured or damaged by a disaster. 6.60.050 Authority of emergency management coordinatorsafety and disastef y-o-A-f-d-inator in the event of a disastef. Subject to the supervision and control of the mayor, the emergency mana eg mentdisaster coordinator shall be empowered during a disaster as follows: Page 5 Commented [SP12]: The Administration may want review this subsection to best describe their emerg, response duties. Packet Pg. 144 8.3.b A. To obtain vital supplies, equipment, and such other requirements necessary for the protection of life and property and to bind the city for the fair value thereof and if necessary to immediately commandeer the same for public use. These powers may be exercised in the light of the exigencies of an extreme emergency situation without regard to time-consuming procedures and formalities prescribed by law (excepting mandatory constitutional requirements) including but not limited to budget law limitations, the requirements of competitive bidding, the publication of notices, entering into public works contracts, the incurring of obligations, the employment of temporary workers, the rental of equipment, the purchase of supplies and materials, and the expenditure of public funds. B. To requisition necessary personnel and/or material of any city department. C. At the direction of the mayor, to require the emergency services of any city officer or employee, and, after the Governor has proclaimed that a disaster exists pursuant to RCW 43.06.010, to command the aid of as many citizens of this city as necessary pursuant to RCW 38.52.110(2); provided, that such persons shall be entitled to all privileges, benefits and immunities as are provided by state law for registered emergency services volunteers as provided in RCW 38.52.310. 6.60.060 Violations. The following offenses shall be punishable as misdemeanors by a fine not to exceed $500.00 and/or by imprisonment not to exceed 90 days. A. No person shall willfully obstruct, hinder or delay any member of the disaster coordination organization in the enforcement of any lawful rule or regulation issued pursuant to this chapter, or in the performance of any duty required by this chapter. B. No person shall wear, carry or display, without authority, any means of identification as specified by the State Department of Emergency Services and/or which would be likely to mislead a member of the public into believing that such person is a member of the disaster coordinating organization. , .60.065 Continuity of government-1 Co,, ted [sP131: This section is required by the The following elected officials shall, in the order listed, act on behalf of the mayor if he/she is unable to carry out his/her duties, in carrying out the purposes of this chapter or the provisions of the Comprehensive Emergency Management Plan: A. The council president; B. The council president pro tem; C. The remaining city councilmembers in order of continuous seniority, PROVIDED THAT where two councilmembers have the same continuous seniority on the council, the holder of the lowest numbered position on the council shall be deemed the more senior of the two. Page 6 Packet Pg. 145 8.3.b D. Departmental level of continuity of government plans are included in the Comprehensive Emergency Management Plan. 6.60.070 Immunity from private liability. There shall be no liability on the part of any person, partnership, corporation, the state of Washington or any political subdivision thereof who owns or maintains any buildings or premises that have been designated by the city of Edmonds safety and disaster coordinator as a disaster shelter for any injuries sustained by any person while in or upon said building or premises as a result of the condition of said building or premises or as a result of any act or omission, or in any way arising from the designation of such premises as a shelter provided such person has entered, gone upon or into said building or premises for the purpose of seeking refuge therein during a disaster; provided further, however, that this section shall not apply to the willful acts of such owner or occupant or his or her servants, agents, or employees. This section shall also apply to any practice drill authorized pursuant to this chapter. 6.60.080 Proclamation of emergency. The mayor, or if absent or incapacitated, the president of the city council, may proclaim in writing the existence of an emergency or civil emergency. A. The proclamation of an emergency, civil emergency, or disaster by the mayor must be accompanied simultaneously by: 1. A public proclamation posted on the exterior of all city offices, schools and libraries; and 2. The prompt effort to notify personal notice to all members of the city council, with service modes to include confirmed receipt of telephone call, text message, email, or other electronic means of communication. I -- Commented [SP141: From the definitions section. 3. The proclamations of emergency do not need to be ratified b try council. 4. If in the case that city council disagrees with the proclamation of emergency or believes that the emergency is no longer pending, city council may nullify the proclamation of emergency through resolution. 6.60.090 Orders during emergency. Upon the proclamation of an emergency or civil emergency, the mayor, or if absent or incapacitated, the president of the city council, during the existence of such emergency or civil emergency, may make and proclaim any or all of the following orders: A. An order imposing a general curfew applicable to the city as a whole, or to such geographical area or areas of the city as deemed necessary, and during such hours as deemed necessary, and from time to time modify the area or areas to which such a curfew shall apply, and the hours that such curfew will be in effect; Page 7 Packet Pg. 146 8.3.b B. An order requiring any or all business establishments to close and remain closed until further order; C. An order requiring the closure of any or all bars, taverns, liquor stores and other business establishments where alcoholic beverages are sold or otherwise dispensed; provided that with respect to those business establishments which are not primarily devoted to the sale of alcoholic beverages, and in which such alcoholic beverages may be removed or made secure for possible seizure by the public, the portions thereof utilized for the sale of items other than alcoholic beverages may, in the mayor's discretion, be allowed to remain open; D. An order requiring the discontinuance of sale, distribution, or giving away of alcoholic beverages in any or all parts of the city; E. An order requiring the discontinuance of the sale, distribution, or giving away of gasoline or other liquid, flammable or combustible products in any container (other than a gasoline tank properly fixed to a motor vehicle); F. An order closing to the public any and all public places, including streets, alleys, public ways, schools, parks, beaches, amusement areas, and public buildings; G. An order requesting federal and/or state assistance in combating such civil emergency; H. An order establishing economic controls in aid of and supplementary to and consistent with federal orders relating to price stabilization or controls including: the convening and establishing of ration boards; auditing retail and wholesale ration accounts; monitoring price control operations and reporting violations to appropriate authorities; assisting in providing essential supplies to disaster victims; and advising appropriate authorities concerning rationing, price control, wage and rent controls, and allocation of food and other essential commodities; I. An order directing the use of all public and private health, medical, and convalescent facilities and equipment to provide emergency health and medical care for injured or sick persons; J. An order authorizing, in cooperation with utility management and appropriate state and federal agencies, the shutting off, restoration, and operation of utility services in accordance with priorities established for combating such emergency or civil emergency; K. An order providing for the evacuation and reception of the population of the City or any part thereof; and L. Such other orders as are imminently necessary for the protection of life and property. 6.60.100 Ratification, confirmation of orders. Any orders proclaimed pursuant to Section 6.60.090, shall, at the earliest practicable time, be presented to the city council for ratification or modification. Page 8 Packet Pg. 147 8.3.b Ratification or modification shall be by majority of the council then present, PROVIDED THAT any council action shall require a quorum. If, after the vote, the orders are not ratified or modified by the majority, the orders shall be void. The orders shall be considered in full force and effect until the city council takes action to the contrary. 6.60.110 Publication of proclamation. The mayor, or president of the city council, shall cause any proclamation or order issued pursuant to the authority of this chapter to be delivered electronically to all news media within the city, shall publish the same on the city website, and shall utilize such other available means, including social media and/or public address systems, as may be necessary, in the mayor's judgment, to give notice of such proclamations or orders to the public. 6.60.120 Noncompliance with order deemed misdemeanor. It is unlawful for anyone to fail or to refuse to obey any order proclaimed pursuant to this legislation. Any person convicted of a violation of this section shall be guilty of a misdemeanor. 6.60.300 Severability. If any section, subsection, sentence, clause, phrase or portion of this chapter is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portions shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions of this chapter. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 5. Effective Date. This ordinance is subject to referendum and shall take effect thirty (30) days after final passage of this ordinance. Page 9 Packet Pg. 148