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2020-05-19 City Council - Full Agenda-25861 2 3 4 5 6 7 O� LDIVO �o Agenda Edmonds City Council q. VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 MAY 19, 2020, 7:00 PM "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGMENT ROLL CALL APPROVAL OF THE AGENDA APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of May 12, 2020 2. Approval of claim, payroll and benefit checks, direct deposit and wire payments. 3. Acknowledge receipt of Claims for Damages by Samuel Cunningham ($9,670.52) and Andrea Lynes ($1,834.27) 4. Award of Phase 1 Storm Replacement Project 5. Authorization for Mayor to sign an Interlocal Agreement with City of Lynnwod for the Bike2Health Project AUDIENCE COMMENTS (MAY BE SUBMITTED TO PUBLICCOMMENT@EDMONDSWA.GOV) ACTION ITEMS 1. Chemical Purchase for 2020 Nutrient Reduction Trial (20 min) 2. 2020 Housing Relief Program Budget Amendment (15 min) 3. 2020 Facilities Energy Savings Contract Addendum with Department of Enterprise Systems (5 min) 8. STUDY ITEM 9 10. 1. Budget Impacts From COVID-19 and the Financial Forecast (15 min) MAYOR'S COMMENTS COUNCIL COMMENTS Edmonds City Council Agenda May 19, 2020 Page 1 ADJOURN Edmonds City Council Agenda May 19, 2020 Page 2 5.1 City Council Agenda Item Meeting Date: 05/19/2020 Approval of Council Meeting Minutes of May 12, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: City Council Draft Minutes 05-12-2020 Packet Pg. 3 5.1.a EDMONDS CITY COUNCIL VIRTUAL ONLINE MEETING DRAFT MINUTES May 12, 2020 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Rob English, City Engineer Thom Sullivan, Facilities Manager Jeff Taraday, City Attorney Scott Passey, City Clerk ALSO PRESENT Zach Bauder, Student Representative The Edmonds City Council virtual online meeting was called to order at 7:01 p.m. by Mayor Nelson. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Distelhorst read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 4. APPROVAL OF AGENDA COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda item approved is as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF MAY 5, 2020 Edmonds City Council Draft Minutes May 12, 2020 Page 1 Packet Pg. 4 5.1.a 6. AUDIENCE COMMENTS (SUBMITTED TO PUBLICCOMMENT(&EDMONDSWA.GOV) See Attached. 7. REPORTS (NOT INTENDED FOR ORAL PRESENTATION OR DISCUSSION PER GUBERNATORIAL PROCLAMATION 20-28) MARCH 2O20 QUARTERLY FINANCIAL REPORT COMMITTEE OF THE WHOLE PRESENTATION OF AN INTERLOCAL AGREEMENT WITH CITY OF LYNNWOOD FOR THE BIKE2HEALTH PROJECT City Engineer Rob English explained this will close out the Bike2Health project that added bike lanes on 212' Street and 76' Avenue as part of the 212' Street/76' Avenue intersection project as well as new signage at various locations around the City. The original interlocal agreement (ILA) with Lynnwood expired on December 31, 2019. In order to bill the cost of four bike racks purchased in December 2019 as well as a small amount of staff time, approximately $3500, approval of a revised ILA is required. Staff recommends the revised ILA be moved to the May 19' consent agenda. Councilmember Distelhorst recalled Mr. Williams providing an update to the committee on a Sound Transit grant opportunity for bike lanes. He asked if that would come to back to the committee or Council at some point. Public Works Director Phil Williams said it was uncertain when that would be presented due to the OPMA restrictions that the state is operating under. It was presented to the PPW Committee on March 10r' and the committee's input included a desire to have public comment when it comes to the Council. It will move forward to Council as soon as the requirement that the Council consider only necessary and routine items is lifted. Councilmember Buckshnis commented tonight's ILA does not have anything to do with what was discussed by the PPW Committee in March. Mr. Williams agreed that was different than the Bike2Health project. 2. REPORT ON BIDS FOR PHASE 1 STORM REPLACEMENT PROJECT City Engineer Rob English reviewed: • Replaces approximately 1400 feet of existing storm pipe in 88" Avenue south of Olympic View Drive • New 24-inch diameter pipe • Photographs of existing corrugated metal pipe that is corroding, falling in on itself in a couple locations and root intrusion into the pipe • Project advertised in April o Received 11 bid responses: Contractor's Bid Results Amount Engineer's Estimate $614, 000 Shoreline Construction $549, 855 A-1 Landscaping $555,015 Dungeness Construction $574,838 Rodarte Construction $578,399 Wellwest Construction $595,411 Kamins Construction $606,866 Edmonds City Council Draft Minutes May 12, 2020 Page 2 Packet Pg. 5 5.1.a Plats Plus Inc. $607,405 D&G Backhoe $615,857 Ryatt Construction $683,620 A&M Construction $686,308 Road Construction NW $796,229 Shoreline Construction is the contractor on Dayton Street and also secured the bid for the Phase 7 sewer replacement project Construction Budget Item Amount Contract Award $540,855 Construction M mt, Inspection & Testing $108,000 Management Reserve (20%) $108,000 Total* 1 $756,855 *Project funded by Stormwater utility Funds (Fund 422) Staff recommendation o Place the item on the May 19' consent agenda to award a contract to Shoreline Construction o Authorize a 20% Management Reserve of $108,000 Mr. Williams commented staff feels fortunate Shoreline Construction's bid was successful; they have been marvelous to work with on the Dayton Street project, very receptive to property owners and businesses in the areas where they are working, the public likes them, they responded well to COVID-19 situation, have done great work and are a very reasonable company to work with. Councilmember L. Johnson referred to manholes along 88' Avenue and asked if those were sewer or storm access. Mr. English answered they are structures built in the road that typically provide a connection from the system that is being installed to a catch basin or other structure. Councilmember L. Johnson suggested the gendered term "manhole" be replaced with a more specific term, such as sewer hole, maintenance hole, or utility chamber. Mr. English agreed that could be done. Mr. Williams commented they are usually called structures. 3. 2020 FACILITIES ENERGY SAVINGS REPORT AND WORKPLAN Mr. Williams said this has been separated into two agenda items, 8.3 and 8.4. Agenda item 8.3 provides background on the investment grade audit produced by McKinstry in anticipation of work to be done in 2020 under an ESCO project. This background information will help set the stage for making a decision whether to move forward on the ESCO project this year. With regard to the necessary and routine element of this, the report is necessary for the Council as decision -makers to put in context what is recommended for action, perhaps next week. Receiving a report and getting information from staff is a routine part of the Council's decision -making process and meets that criteria. The next agenda item where staff is seeking a decision on a contract between the City and the Department of Enterprise Services (DES), an addendum to an existing contract to add new scope to allow this ESCO project to move forward, is necessary and advisable from the standpoint of City buildings are largely unoccupied. This report was scheduled on the Council's agenda as soon as possible in hopes of taking advantage of this point in time. Mr. Williams explained a large part of the project entails removing and replacing all the windows on the east side of City Hall on the ground level and the upper two floors. If building were occupied, that would be much more difficult, less efficient, less safe, and require contractors to interact with staff which increases exposure. It is better for both the contractor and employees that that exposure not happen, particularly during the governor's order. With regard to routine, the City has done at least nine ESCO projects in last decade so they are relatively routine and have been a wonderful way to deliver capital work. He concluded now is a necessary opportunity to move forward with this project. Edmonds City Council Draft Minutes May 12, 2020 Page 3 Packet Pg. 6 5.1.a With regard to the necessary and routine analysis that he and Mr. Williams discussed, Mr. Taraday said it was important to note that when these ESCO projects have come to Council over the past decade, they generated very little controversy or public interest. That is not to say they are not important, but they are not the kind of thing that brings out the masses. That is another factor that the attorney general has asked the City to look at in determining if something qualifies as routine. Mr. Williams agreed past ESCO projects have not generated public comment or opinion. Mr. Williams introduced Thom Sullivan, Facilities Manager, and Grant Haag, Project Manager, McKinstry. Mr. Haag introduced Andrew Williamson, Business Manager; Jerry Galvin, Project Director; and Heramb Amonkar, Senior Energy Engineer, McKinstry Mr. Williams reviewed: Executive Summary o Together with the City, McKinstry & DES have produced an Investment Grade Audit. ■ Expressed goals for this project include standardizing lighting lamps, lowering utility & operational costs and reducing the City's carbon footprint. ■ Using the DES Energy Savings Performance Contracting (ESPC) program, McKinstry has completed an extensive study and investigation of energy upgrades for the City of Edmonds. ■ A detailed Energy Services Proposal (ESP) is now provided. These proposed solutions will result in: - Lower energy use and energy cost - Improved building system performance, comfort and occupant productivity - Reduced operations and maintenance costs - Utility rebates History o City has completed at least 9 previous ESCO projects going back approximately 15 years - these efforts have become "routine" for Edmonds o ESCO project result in: ■ Guaranteed project quality ■ Guaranteed energy savings ■ Replacement of "end of life" equipment and systems ■ Energy subsidies from electric and gas utilities o McKinstry competed the Facility Condition Assessment (FCA) in 2018 - cost = $51,000 o McKinstry completed an Investment Grade Audit submitted to City in June 2019 - cost = $40,000 o Using this information McKinstry has now produced a detailed ESP (Scope of work + Gmax cost +performance guarantee) o DES has just reviewed this ESP and approved it in draft form for approval as an ESP to be administered by DES o Item 8.4 on tonight's agenda will discuss this ESP and ask Council to place it on consent at next week's meeting Edmonds: FCA - 2018 o Graph of 5-year capital expenditures o City Total CAPEX ■ Cost in Year 1 to bring all building to acceptable level: $6,360,822 ■ Investment in Year 2: $755,281 ■ Investment in Year 3: $712,767 ■ Investment in Year 4: $1,183,026 ■ Investment in Year 5: $675,342 Edmonds City Council Draft Minutes May 12, 2020 Page 4 Packet Pg. 7 5.1.a o An annual $800k annual investment is still needed to maintain facilities infrastructure independent of deferred maintenance based on existing facilities Cost of Delay o At current funding levels, the cumulative cost of delay on deferred maintenance over the next five years will be >$2,000,000 o Plus annual inflation on current deference maintenance backlog: $260,000 @ 4% annually Table 3.1 Energy Savings Summary o Approximately $22,000/year Elemental Impact Calculator o This annual emissions reduction is equivalent to: ■ 36 vehicles removed from roads, or ■ 696,372 miles not driven per year, or ■ 5,136 75-watt lightbulbs not energized, or ■ 18 average size houses removed from power grid, or ■ 51 acres of trees planted, or ■ 191,990 pounds of coal not burned per year ESCO Benefits o Collaboration between owner, DES and an ESCO (McKinstry) o ESCO ability to fast track o Owner involved with contractor selection o Owner involved with equipment selection o One responsible entity (ESCO) o Guaranteed: ■ Maximum project cost ■ Energy savings ■ Equipment/system performance What is DES's Role? 0 1986 RCW 39.35 — legislative authority to DES o Prequalified providers o Project oversight o Contractual framework and coordinator o Financial transparency Existing ESA contract o Action is to create addendum that adds the new scope of services and the costs and guarantees. Mr. Williams reviewed elements of the proposed scope: • City Hall eastside windows o Single pane storefront windows — energy & safety issues o Leaking thermopane windows on floors 2 and 3 o $297,724 o Photo of damage caused by City Hall windows failed glazing and years of leaking • Public Safety Building Storefront doors and windows o $28,393 Frances Anderson Center (FAC) Roof Replacement — mostly grant funded o Photographs of condition o $479,453 Council President Fraley-Monillas asked whether the FAC roof was the project for which the City received a $350,000 state grant. Mr. Williams answered there is a total of $391,400 total available to be spent on the roof. Edmonds City Council Draft Minutes May 12, 2020 Page 5 Packet Pg. 8 5.1.a Councilmember Olson asked if there was a special account for the library roof replacement and if it included the $391,000. Mr. Williams answered the Facilities Division does not have a dedicated replacement fund for roofs. Councilmember Olson said there was a fund when the City first joined Sno- Isle Library System. Mr. Williams answered this not the library roof; there is over $lM set aside for capital replacements at the library. Councilmember Olson clarified this was the Frances Anderson Center roof, not the library. Councilmember Buckshnis said the $391,000 was an appropriation, not a grant. Mr. Williams agreed it was a direct appropriation from the state capital budget. Councilmember Buckshnis commented part of the FAC roof has solar panels and asked if solar panels would be considered in the roof replacement. Mr. Williams said new roofs have been done on most of the lower classroom buildings; this is the main school building which is the oldest building, and the gym. There will be a conversation with the solar cooperative about the solar panels because the lease on the roof expires in approximately 60 days. Councilmember Paine commented she is a member of that solar co-op and wondered if this roof project would touch that part of the roof and whether anything could be placed on the historic building like additional solar panels. Mr. Williams answered he doubted it due to the historic designation but that could be researched. It would be great to find new opportunities to expand the City's solar involvement. The solar cooperative owns the panels and are interested in either extending the lease or the City acquiring the system from them. Mr. Williams continued his presentation: • Lighting Upgrades o Replace interior and exterior lighting with LED lamps and/or fixtures o All interior T-8 and T-5 fluorescent tubes to be replaced with LED Type B tubes ■ Much longer life (IOX), i.e. fewer replacements, labor savings/safety ■ Approximately 30% more efficient ■ Better light quality — broader spectrum ■ Dimmable ■ $684,708 Re -commissioning City Hall HVAC o New Allerton digital control systems and software o Once improvements are made to the building envelopment, the entire HVAC system will be reprogrammed and air -flow balanced o Improved comfort, predictability and efficiency o $26,094 City + State + McKinstry = Safety First o The implementation of these projects is lower risk and safer the sooner they are implemented while most employees are not in City Hall or other buildings and less citizens are out in the public space, and social distancing is greatest o McKinstry will complete these routine and necessary projects while complying with all safety requirements. McKinstry has successfully worked at jobsites continuously through the pandemic and has required processes in place Councilmember Buckshnis commented this was a great report including the pictures. The utility data analysis that supports new lighting contains an amazing amount of data to make these recommendations. She was very impressed with how this project was put together, how it reads and how it supports the executive summary. She thanked McKinstry for a job well done. Mr. Williams agreed. Edmonds City Council Draft Minutes May 12, 2020 Page 6 Packet Pg. 9 5.1.a Mr. Sullivan appreciated Councilmembers spending time on the report as there is a great deal of significant data and it reads like technical manual. He appreciated McKinstry's lighting technician reviewing building fixtures to identify opportunities. He concluded McKinstry is great to work with and they obviously pulled all the technical information to make this a successful project. Councilmember Distelhorst pointed out the most significant cost on the deferred maintenance is HVAC and plumbing. He asked if there were any water efficiency projects and whether those would those qualify under ESCO. Mr. Williams answered some improvements have been done in past ESCO projects such as the electric motors that drive the pump stations for sewer and water; the City has received grants and utility subsidies for that work. From a plumbing standpoint, one of the problems is just old and corroded pipes which do not qualify as an ESCO project. With regard to HVAC, Mr. Williams said there are significant issues at the Public Safety Building that will need to be addressed in the not too distant future. At City Hall there are approximately 29 individual condensing units on the roof; 1-2 of the units are replaced each year via the annual budget. Mr. Sullivan advised there are a total of 30 including several in the garage. City Hall was a mixed use building at one time so all the HVAC is individually zoned throughout the floors so it is not a central plant, more of a residential model with a single condensing unit providing heating and cooling to a centralized air handler for the floor rather than one big condensing unit or a chiller plant. It lends itself well to replacing units as they run to fail. A future electrical retrofit of the building would be a good time to address the HVAC. Mr. Williams said the Public Safety Building has a central system. Although it is one of the City's newer buildings, there will need to be a strategy for upgrading the mechanical equipment in the relatively near future. Councilmember Olson commented there seem to be some inefficiencies in terms of occupancy in some City buildings. She asked whether staff has thought about that and can assure investment are not being made in buildings that may not be needed via reorganization of where entities work from. She cited City Hall as an example. Mr. Williams said City Hall is a big part of the City's building infrastructure as are the Public Safety Building, Public Works Building and Parks buildings. The City owns a number of small buildings and significant investments have not been made in those. The facility condition assessment indicated some of those may be running to fail. For example, significant funds have not been put into the Boys & Girls Club or Senior Center due to the expectation they would be replaced. Councilmember Olson commented although this is a difficult time financially for the City due to the alteration of revenues during the pandemic, the City is very behind on facilities maintenance and electeds were very aware that would need to be a priority. She cited the closure of the West Seattle bridge as an example of what happens when things are neglected too long. She concluded facilities maintenance cannot be ignored and gets more expensive over time. Mr. Williams agreed. He noted one of the things that drew him to Edmonds was that the City did not own any bridges. Councilmember Paine asked if there was any ability for the City to negotiate the cost, recalling the City has gotten lower bids on recent projects and a staff was able to negotiate additional services on a recent Parks project. She asked if that was a possibility on this project. Mr. Williams answered absolutely, explaining McKinstry will work with the contractors; the City can influence that process to some extent with regard to who is selected to do the work, but McKinstry guarantees the work. Any savings that are generated will be shared with the City. The budget is adequate from McKinstry's standpoint because they are willing to guarantee the work will be delivered for that price. He expected the project to come in less than the amounts that were described, noting now was a good time to have work done. Mr. Haag commented the beauty of the program is it is maximum cost so it can only go down. McKinstry is conservative on the rebate numbers and the savings. Most of the subcontractors have been selected as Edmonds City Council Draft Minutes May 12, 2020 Page 7 Packet Pg. 10 5.1.a preferred vendors; if they realize savings, those are a straight passthrough to City as well as the energy savings. If the energy savings are more than are guaranteed, the City keeps that. When McKinstry applies for payment, they are all backed by invoices for actual expenditures. Councilmember L. Johnson thanked Mr. Williams for the thorough and lengthy report. As an owner of a commercial cleaning company, she could attest firsthand to the time it takes to change lightbulbs and the difference it makes going from florescent to LED. Depending on the height and the equipment required, changing one lightbulb can take an hour to change. She recognized the energy savings over a ten year lifespan as well as the time savings. Mr. Williams advised it was not necessary for Council to take action to accept the report. The report was just background to prepare the Council for the next agenda item. 4. 2020 FACILITIES ENERGY SAVINGS CONTRACT ADDENDUM WITH DEPARTMENT OF ENTERPRISE SYSTEMS Public Works Director Phil Williams reviewed the proposed Contract with DES: Project Cost Frances Anderson Center Roof $479,453 Commissioning City Hall HVAC $26,094 City Hall Windows $297,764 LED Replacements $684,708 Public Safety Bldg. Storefront windows and doors $28,393 Total $1,516,411 Mr. Williams explained there is $1.5M in the capital budget for 2020. There is also $391,400 in grant funds to reduce that amount and another $74,200 grant from the State Historic Preservation Commission, leaving a balance of approximately $1.072M. He requested Council place authorization for the Mayor to approve the contract extension with DES on next week's consent agenda or action agenda. Councilmember Buckshnis commented the only improvement that was on the CIP/CFP was the FAC roof. She doubted the LED replacement would to be on CIF/CFP. Mr. Williams answered the FAC roof was the only identified capital project listed specifically on the CIP. There are plug numbers in the CIP for an annual capital investment for facilities. Councilmember Buckshnis recalled there was more detailed data during last year's presentation and she suggested including that information into the CIP/CFP. Mr. Williams said another facilities project that staff is trying to move forward is the City Hall elevator replacement. It would be a good time to do that project with people out of the building. The Council may hear more about that in the near future. Council President Fraley-Monillas observed staff was seeking Council approval to put this on the consent agenda next week. Mr. Williams answered on the consent agenda or on the full agenda for action if the Council want to have further discussion. Councilmember Distelhorst referred to the Request for Contract spreadsheet, and the column entitled Inclusion Plan with percentages for minority -owned, woman -owned, veteran -owned, and small/mini/micro businesses and asked why all the percentages were zero. Mr. Williams answered that is to be determined depending on which vendors are selected. Mr. Haag explained ESCO allows selection of select preferred vendors which has been done at the direction of the City. None of those qualify as woman, minority or veteran owned under the state qualifications. These are DES goals that McKinstry tries to match whenever possible. If McKinstry is directed to select a vendor that qualifies, that could be done but at this point it did to fit what they were trying to achieve. DES has approved that for this project. Edmonds City Council Draft Minutes May 12, 2020 Page 8 Packet Pg. 11 5.1.a Councilmember Paine asked when the improvements would be completed if the ESCO project is approved. She asked if there was any obligation in the City's standard contracts to prioritize women and minority -owned businesses. Mr. Williams answered the City has some policies which have been changed over time. They were first added to the policy when Mike Cooper was mayor; changes have been made since that make it more voluntary. It is encouraged, but it works on some projects and not as well on others. He did not recall this coming on up on facilities projects in the past, but it has on transportation and water, sewer and drainage projects. Councilmember Paine suggested it was something to look at in the future. For Council President Fraley- Monillas, Mr. Williams recalled it was related to all disadvantaged businesses. There are some state grant programs that require a certain level of participation or proof that everything reasonable was tried to reach that level but was unsuccessful. This is not one of those programs. Council President Fraley-Monillas recalled that language was related to hiring apprentices. Mr. Williams said the apprenticeship program was another addition to the City's policies. Council President Fraley-Monillas recalled that was changed in the last five years. She suggested the Council consider that in the future. Councilmember Buckshnis recalled a couple years ago, then-Councilmember Teitzel, Mr. Williams, Mr. James and she looked through the women and minority owned business policies. She agreed a lot depends on the contract. Council President Fraley-Monillas recalled the policy required any job over $100,000 hire a percentage of apprentices and that was changed to a higher threshold. Mr. Williams recalled the threshold for apprenticeships was changed to $1M. Council President Fraley-Monillas asked if that was the same for women and minority -owned businesses. Mr. Williams was not uncertain. Mr. Haag answered about 60% qualify at some point during this program for the small business involvement percentage. Anything over $1M, there is a plan to use a certain percentage of apprentices for trade skills. Councilmember Olson asked about the earthquake retrofit needs for City Hall. Mr. Williams answered it was his understanding City Hall was reviewed for seismic upgrades and it was either found adequate or the needed improvements were made. The seismic codes change over time and may have changed since City Hall was last evaluated. Councilmember Olson asked if staff could verify that. Mr. Williams agreed to research. Mr. Sullivan advised City Hall was earthquake retrofitted before the City took occupancy; that was one of the requirements for the sale. It has been periodically reviewed by the building department, but he was unsure if they had recommendations for future retrofits. Council President Fraley-Monillas asked whether the Council preferred to have this on the consent agenda or as an action item. There was no consensus by Council and Council President Fraley-Monillas advised it would be on next week's agenda. Councilmember Buckshnis suggested the Council vote on this because it is over $1M. Past Councils had a practice of taking a vote if something was over a certain amount. She noted the Council could even vote tonight. With regard to the timeline, Mr. Haag advised the roof projects would be completed by the end of the year so the grants do not disappear. To Councilmember Buckshnis' suggestion to vote tonight, Council President Fraley-Monillas suggested waiting a week to take action, recalling some Councilmembers preferred that. Mr. Williams asked if the Council needed a presentation next week. Council President Fraley-Monillas answered no presentation would be required, it would be scheduled for action on the agenda or on the consent agenda. Edmonds City Council Draft Minutes May 12, 2020 Page 9 Packet Pg. 12 5.1.a Councilmember Paine suggested Items 8.1 and 8.2 also be added to the consent agenda. Council agreed. Discussion Regarding the March 2020 Quarterly Financial Report Being on the Agenda as a Report and Not for Oral Presentation or Discussion Council President Fraley-Monillas relayed questions were raised by Councilmember Buckshnis before the Council meeting regarding the March 2020 Quarterly Financial Report and asked City Attorney Jeff Taraday to respond. Mr. Taraday explained the reason the quarterly financial report was presented as a written report in the Council packet was he was following guidance from attorney general's office with regard to the necessary and routine criterion the Council is supposed to be abiding by. That guidance, specifically page 3 of the March 26t' guidance, states it may not be necessary for a board to hear regular oral reports or presentations from its committees or staff at a meeting during the time the proclamation is in effect and instead it can defer such presentations until a future meeting or have the reports submitted in writing to the governing body. Under the OPMA, individual members of the governing body can passively receive and individually review documents so long as a majority does to collectively intend to meet to take action. He based his guidance on that excerpt. Mr. Taraday said his advice is just advice and the City Council is not obligated to follow his advice. He is trying to keep the Council out of trouble, and if there were an OPMA challenge to action taken at a meeting, it is ultimately the Council who is on the hook not the City Attorney. His advice may be more cautious than what is seen in other jurisdictions. With regard to what other jurisdictions are doing, the Council does not know what advice they are getting from their City Attorney or whether the advice is being followed. He cautioned Council against simply looking at other cities and concluding if City X is doing something, then Edmonds should do it too. With regard to the first quarter financial report, Mr. Taraday said Mr. James and he determined it was unlikely any Council discussion would be necessary. The first quarter financial report did not contain any COVID-related significance. The second quarter financial report will have much more COVID-related financial data. Had staff been talking about the impacts of COVID on the City's finances, that would absolutely be allowed under the OPMA proclamation. His cautious advice was to keep the first quarter financial report as a written report and if the Council feels differently, they can indicate why they believe discussion is necessary and proceed. He assured he was not trying to arbitrarily keep the Council from talking about things, he was trying to keep the Council out of trouble. Councilmember Buckshnis said as Mayor Nelson already stated, mistakes were made in Ordinance 4177. She has researched a number of other cities and she and Mr. Taraday disagree about the importance of accounting, financial management and fiscal responsibility. She referred to Category 1, those that are necessary and routine to City Council actions, stating in her opinion financial review is necessary and routine for the legislative body that governs the budget. Second, the investment portfolio shows the COVID impacts and what is happening to benchmark rolling data and rates of return. Lynnwood is having two special meetings per month that deal strictly with COVID-related financial issues and other cities she researched are looking at fiscal yearend. Regardless of Mr. Taraday saying Edmonds should not follow what other cities are doing and that he is erring on the side of caution, in her opinion, as a former regulator and finance and numbers person, financial review, regardless of whether it is only 5-10 minutes, is a necessary and routine City Council action and has been documented quarterly and monthly. Councilmember Buckshnis said she did not think there was anything wrong with the Council discussing the first quarter financial report. The quarterly report is good benchmark and it helps the Council understand where the City is and where it is going in April. The Council should be afforded the opportunity to discuss the first quarter financial report so she will agree to disagree with Mr. Taraday. Edmonds City Council Draft Minutes May 12, 2020 Page 10 Packet Pg. 13 5.1.a This information is something that citizens are looking for and they want to understand how the City is performing. That is COVID related because this is an economic crisis in addition to a pandemic. Councilmember Buckshnis said Mayor Nelson has done a great job with the pandemic but now it is becoming an economic crisis and the Council should be talking about it. Mr. Taraday agreed if the Council was discussing the economic crisis related to the pandemic, that was fair game for discussion at a Council meeting and he has never said otherwise. The standard with respect to necessary is not whether it is necessary in general, but whether it is necessary now as opposed to can it wait until June when it may be possible to have regular Council meetings. That is the standard the attorney general is asking governing bodies to look at; is it necessary for Council to take action on it now as opposed to later. Finally and most importantly, this is a Council decision, it is not a City Attorney decision. If the Council decides he is being too cautious and conservative, the Council does not have to follow his advice. If the agenda is published with something listed as a written report only, the Council can vote to change that. Councilmember Paine said she appreciated this discussion around the financial reports as well as the work Mr. Taraday does to keep the Council out of trouble. As Councilmember Buckshnis stated, the situation is turning a bit of a corner and Councilmembers have obligations in terms of oversight of funds already allocated for COVID response and that needs to come to the full Council for discussion. The Council also needs to take on a larger awareness management of the next thing in terms of revenue and expenditures. She agreed the Council should discuss what they want that to look like in the coming days. There are six weeks of the second quarter left and citizens will be eager to hear about the City's future. Council President Fraley-Monillas said she asked Mr. Taraday two months ago to review every agenda item to ensure they meet the governor's directive. The first quarter financial report has nothing to do with COVID, it is only through March and there were no COVID expenditures at that point. She agreed there certainly will be COVID impacts in the second quarter financial report. With regard to citizens having an opportunity, she pointed out citizens have an opportunity to read the financial report in the packet the same as Councilmembers. She asked City Clerk Scott Passey if the Council reviewed quarterly budget financial reports at Council meetings on a routine basis. Mr. Passey answered the committee does and it is then scheduled on the consent agenda. Council President Fraley-Monillas asked whether any changes were typically made to the quarterly report. Councilmember Buckshnis said there were not. Council President Fraley-Monillas asked if the request was to have the first quarter financial report on the agenda for Council discussion. Councilmember Buckshnis said yes. Council President Fraley-Monillas agreed with Mr. Taraday that the first quarter financial report was not appropriate for Council discussion. Mr. Taraday explained when he works with the directors to determine the Council agendas and whether something qualifies as necessary and routine, he doesn't always have all the perspectives. There is an internal necessary and routine analysis, but the Council may have a totally different necessary and routine analysis and may be able to articulate reasons why something is necessary that may not come up at the staff level. He did not mean to suggest that the internal staff level routine and necessary analysis was the final say on the matter. If the Council feels something is necessary and staff felt it wasn't, he suggested the Council bring it to his attention and he can help the Council articulate why it is necessary so they do not get into trouble. Councilmember Olson asked if the point of this discussion was deciding whether to have the first quarter financial report on a future agenda for discussion. Council President Fraley-Monillas said Mr. Taraday and Councilmember Buckshnis have already had this conversation and clearly they both still maintain their position. As a member of the Finance Committee, Councilmember Olson said it would be routine for the committee to discuss the report and she thought Committee of Whole was a substitute for committee meetings. It is critical for Councilmembers to be knowledgeable about where the City is and has been Edmonds City Council Draft Minutes May 12, 2020 Page 11 Packet Pg. 14 5.1.a financially, particularly with the impacts that are coming. She was confident she could justify having the report on the agenda for discussion. Councilmember Buckshnis commented Mr. James came from Mukilteo and a lot of the City's policies are from Mukilteo which is why she researched Mukilteo and provided links. Other cities are talking about significant impacts to their budget and specifics related to there being an economic crisis as well as a pandemic. This is what citizens are looking for and they want their legislators to have the discussion. She agreed citizens and Councilmembers can read the report. The City should be patting themselves on the back related to investments because the rolling benchmark is going down, but the City's investments are in great shape. She noted Seattle and Lake Forest Park are talking about their financials at their meetings. Mayor Nelson advised the administration is already planning to bring COVID-related financial information to the full Council. If the Council wants to include the first quarter financial report included, he was happy to include it. This meeting format is not conducive to public engagement or public involvement. The governor waived the OPMA and directed that only absolutely essential things be discussed when there is little public involvement. The idea is to wait to discuss things that are of public interest when meetings can be held in a public space. Mr. Taraday agreed. Councilmember Paine said the City is in a tough position where financial impacts will be occurring before meetings can be held in a public setting. This has been a helpful discussion; more information is better than less. She referred to Mr. Taraday's suggestion to talk with him to find the best ways to present this information while staying out of trouble. Councilmember L. Johnson asked if the discussion was related some Councilmembers questioning why the Council did not discuss the first quarter financials in detail. She was uncertain why that would be necessary, relaying her understanding that there will be COVID-related impacts in the second quarter. Council President Fraley-Monillas recalled Councilmembers Distelhorst and Olson and she reviewed the monthly financial report at the Finance Committee meeting and new Councilmembers had a lot of questions. She suggested Councilmembers send their questions regarding the first quarter financial report to Mr. James and copy her. If there are a lot of questions and Council does not understand the report, she will bring it back to Council for review and discussion. She recognized although she has been reviewing the quarterly reports for ten years and understands them, new Councilmembers may have questions. Councilmember Buckshnis said the first quarter financial report is a good report. She did not want to wait until June or never to discuss COVID-related financials which is why she brought up examples of other cities who are discussing COVID-related financials. Council President Fraley-Monillas a raised point of order that the first quarter financial report had nothing to do with COVID. Councilmember Buckshnis said her point was other cities are discussing their financials and Edmonds is not. She summarized financials related to COVID-19 should be discussed at the legislative level. 9. MAYOR'S COMMENTS Mayor Nelson announced a new human services manager, Mindy Woods, has been hired. He looked forward to her work in this important endeavor during this challenging time. Mayor Nelson thanked the Edmonds Historical Museum for doing an outstanding job with the Garden Market. Volunteers were helpful with enforcing social distancing and he was impressed with the amount of citizen support, and compliance with social distancing and wearing masks. Edmonds City Council Draft Minutes May 12, 2020 Page 12 Packet Pg. 15 5.1.a Mayor Nelson announced the train horns are again being used; due to the Dayton Street construction, the power to the wayside track horns had to be cut for about 10 days. 10. COUNCIL COMMENTS Councilmember Paine reported at yesterday's Port of Edmonds meeting, there were concerns expressed about people walking along the Port marina walkway because not all of the waterfront is open for use. That is a working dock where workers load boats in and out of the water. Councilmember Olson thanked the Walt Disney Corporation for free streaming the Hamilton production starting July 3'. Although not a substitute to Edmonds 4' of July, it was something to look forward to. She thanked the Chamber for the amazing 4t1i of July celebrations they have put on in the past. The Chamber can use the public's support and she encouraged the public to join as citizen supporter, sign up a business, sponsor a business that cannot currently afford their membership, or join as a canine supporter. Councilmember L. Johnson hoped everyone had an opportunity to safely enjoy the gorgeous weather this past weekend. She urged everyone to stay safe and be well. Council President Fraley-Monillas reported on a meeting with the Snohomish County District and Dr. Spitters; a new report is available that shows Snohomish County continues to do well with distancing and staying home when possible but there was a spike that appeared to be from Easter weekend when people may not have been maintaining distance or wearing appropriate face coverings. The district is expecting another spike in two weeks due to Mother's Day. She urged the public to continue to maintain distance, wear masks, and stay home whenever possible. Councilmember K. Johnson said she was having trouble with her camera. She echoed the concerns raised earlier about the Council being informed about the City's financial condition during the COVID crisis. As the legislative body responsible for the City's budget, it's important for the Council to know what's going on. Beyond the impacts of the health crisis, the City is facing unanticipated changes in its revenues and expenses that may have impacts beyond the health crisis. The City Council should have regular updates from the administration so the Council can do its job effectively and be responsible to citizens and businesses. This information is necessary for the Council in dealing with the COVID-19 crisis and subsequent financial updates. She was happy to hear the administration was planning to provide that information in the future. Councilmember K. Johnson said she has some concerns about the COVID-19 impacts in Edmonds. She received a phone call from a constituent who raised concern about the Beacon article about hot spots in two facilities in the Westgate area. It would be important to get more information on that to understand how it happened, when it happened and why it wasn't reported earlier and she requested the Council's public health representative look into that for her. Councilmember Distelhorst said he visited the Edmonds Museum Farmers Market; he thanked the volunteers for keeping everyone physically distanced, wearing face coverings and having soap available. It was nice to have that opportunity to support those vendors. He relayed the Citizens Housing Commission plans to meet this week; during this OPMA order, members have only been meeting in policy groups to comply with governor's proclamation. Councilmember Buckshnis thanked the Council and the Mayor for giving her time to voice her opinion regarding the Council looking at the City's financials from a COVID perspective. She hoped everyone had had a great Mother's Day. Edmonds City Council Draft Minutes May 12, 2020 Page 13 Packet Pg. 16 5.1.a Student Representative Bauder said one of the things that is making this quarantine easier for him is knowing in fall or perhaps later he will be going to college. The college process is over for him and he will be attending Hillsdale College. Along the way he had considered the Naval Academy and he thanked Councilmember Olson for answering his questions. He thanked Council President Fraley-Monillas for calling Representative Jayapal's office and others to speak on his behalf. He was incredibly grateful for their help and was happy with his college decision. 11. ADJOURN With no further business, the Council meeting was adjourned at 8:51 p.m. Edmonds City Council Draft Minutes May 12, 2020 Page 14 Packet Pg. 17 5.1.a Public Comment for 5/12/20 5/12/20 Darrol Haug, Subject: Public Comment for Council Meeting 5/12/2020 For most of us we are about to pay our largest single bill of the year, our property taxes. Many of us have lost our jobs, our savings, and some have lost their lives. It was truly sad to see council first place the Q1 financials on the Consent Agenda and now it has been moved but per the notes no discussion will occur. Yes, you have constraints about what can be discussed but this is a "Committee of the Whole" session. You found ways to talk about bikes and Lynwood, there must be something in the Q1 financials that would allow you to use this as a "teaching moment" to help people learn a bit more about our complicated financials. You have talked several times about Crisis Budgeting, setting funds aside for new needs, shifting money once targeted to deal with homelessness to other purposes. Revenues in Q1 financials do not even give a clue to the short falls that will be coming in revenues. REIT funds will drop, sales taxes will decline, some local business will go out of business, we will likely have some vacant space bringing hardship on our landlords. Other than that, no big deal. Council is projecting the message that there is no need to even help the public understand the workings of our finances. Do a Zoom meeting, 3 of your and staff could hold "teaching session"; City Budgets 101. You could do a survey to find out what the public would like to know and gather their ideas on what should be our funding priorities. People are frightened, you can help. 5/11/20 Ken Reidy, Subject: Public Comment for May 12, 2020 City Council Meeting On March 5, 2020, a Press Release was issued by the City of Edmonds that started off as follows (highlighting added): FOR IMMEDIATE RELEASE: 5 March 2020 To: Media Contact: Contact: Patrick Doherty 1 425-771-0251 1 patrick.doherty(c_edmondswa.gov Edmonds Mayor Nelson Declares Emergency over COVID-19 Outbreak (Edmonds, WA) — Following a press conference today with Snohomish County and Snohomish Health District officials, Edmonds Mayor Mike Nelson has signed a proclamation declaring a state of emergency in the City of Edmonds in response to increasing impacts of the COVID-19 (coronavirus) outbreak in Snohomish and King Counties. The emergency declaration will allow for suspension of normal procedures related to procurement and work assignments, may facilitate potential receipt of state or federal funds, and will allow the city maximum flexibility to respond to this developing situation. Forty days later, on April 14, 2020, 1 noticed that a late addition had been made to the City Council Agenda for that night's Council Meeting. At 9:43 A.M. on 4/14/2020, 1 emailed the following to City Council: I just noticed that an item related to ratification has been added to tonight's Agenda. There is also a Memo from the City Attorney. The Memo does include one thing that is true: The CEMP does state that "[t]he Proclamation of Local Emergency must be ratified by the City Council as soon as practical following the emergency." I don't see any further discussion in the Memo of one critical requirement in the CEMP — that it has to be done as soon as practical following the emergency. As that wasn't done, I believe it very obvious that a new Proclamation of Local Emergency must be made by Mayor Nelson that can be ratified by the City Council as soon as practical following the emergency. Please also don't forget that Ratification cannot be by inference - "ratification requires that the act to be ratified be specifically acknowledged by the ratifying legislation. See generally 10 E. McQuillin, Municipal Corporations § 29.10 (3d ed. 1981)." Chemical Bank v. Washington Public Power Supply System, 102 Wn. 2d 874, 896 (Wash. 1984) Please don't be fooled by the statement that: "But if the council would like to us to prepare a single purpose resolution that does nothing other than Edmonds City Council Draft Minutes May 12, 2020 Page 15 Packet Pg. 18 5.1.a expressly ratify the mayor's March 5, 2020 proclamation of emergency, we would be happy to do that." The City Attorney and the Administration have no authority or ability to limit City Council to any "single purpose". Such idea is ludicrous. Once Mayor Nelson issues a Proclamation that Council can ratify as soon as practical, Council can make as many modifications to that Proclamation as council wants — council is never limited in front of its deliberations to a "single purpose". After Council has had a chance to do a comprehensive review of the Proclamation, Council can modify it as much as Council feels is necessary. After Council has had a chance to fulfill its legislative responsibility, a Resolution can be drafted that includes every thing Council wants — Council can accomplish multiple tasks with its Ratification should Council want to do so. The April 14, 2020 City Council Agenda Packet did not include an actual copy of the Proclamation for City Council to review prior to considering ratification. The April 14, 2020 City Council Agenda Packet did include the following on Packet Page 84 (highlighting added): B. Activation A Proclamation of regional or national crisis by City of Edmonds Mayor, Washington State Governor or United States President has been issued, and the crisis is expected to cause significant decline in the General Fund's revenue projections or requiring significant increases in expenditures to respond to the crisis. The Mayor has the power to declare the "Crisis" as a fiscal emergency based upon one of the following having occurred: A natural catastrophe; • An immediate threat to health and public safety; or • Other significant event such as war or economic depression.The Crisis declared by the Mayor must be approved by a simple majority of the City Council. Once Council approves the Mayor's declaration and when trigger points listed below have been met, activation of this Policy will become effective. If Ratification can occur through conduct as argued by City Attorney Jeff Taraday, why does the Proposed Crisis Financial Management Policy state that the crisis declared by the Mayor must be approved by a simple majority of the City Council? On May 5t", 2020, City Attorney Jeff Taraday was asked directly and clearly by City Councilmember Luke Distelhorst the following question, a question City Attorney Jeff Taraday called a "great question": "What can the Mayor put or not put in that Proclamation of Emergency? Is it simply `this is an emergency; full stop, or could there be other items in there that maybe are considered items under the Order that do require Council Ratification?" Mr. Taraday concluded his answer by representing that "The Proclamation is just saying there's an Emergency'. Councilmember Distelhorst responded with "full stop, nothing more than that' and Mr. Taraday shook his head yes. This was a false representation. The March 5, 2020 Press Release itself stated that The emergency declaration will allow for suspension of normal procedures related to procurement and work assignments, may facilitate potential receipt of state or federal funds, and will allow the city maximum flexibility to respond to this developing situation. Another puzzling aspect of this is: Why did Mayor Mike Nelson not correct Mr. Taraday's false representation during the May 5, 2020 City Council Meeting? Mayor Nelson was the one who had made the Proclamation and one would hope he fully understood that it was very broad and allowed for suspension of normal procedures related to procurement and work assignments, facilitated potential receipt of state or federal funds, and allowed the city maximum flexibility to respond to this developing situation. Please request Mr. Taraday make full public disclosure as to why he represented that "The Proclamation is just saying there's an Emergency" during the May 5, 2020 City Council Meeting. Thank you. 5/9/20 Ken Reidy, Subject: Public Comment for May 12, 2020 City Council Meeting The Draft City Council Meeting Minutes for May 5, 2020 contain the following: "Mr. Taraday said the Council would not be able to avoid what was otherwise be a ratification -requiring order by Edmonds City Council Draft Minutes May 12, 2020 Page 16 Packet Pg. 19 5.1.a just including it in the initial proclamation. Anything that looked like an order would still have to be ratified. The proclamation simply states there is an emergency." Please note — the initial Proclamation is supposed to be done by the Mayor, not City Council, according to the CEMP. (side note: the CEMP now appears to have not been reviewed and updated for 2019 as required by WAC 118-30-060 which says the plan shall be reviewed and updated at least once every two calendar years .... shall is mandatory.) So why did Mr. Taraday discuss Council avoiding something in the initial Proclamation rather than the Mayor avoiding something in the initial Proclamation? If he didn't discuss this — do the minutes need to be corrected? Next, the statement that "The proclamation simply states there is an emergency" is not accurate. Please include the March 5th Mayoral Proclamation of Emergency in the Meeting Minutes for May 12th, 2020 so the public can easily see all the items included in that Proclamation, especially the items included in Sections 2 and 3 of the Proclamation dated this 5th day of March, 2020 signed by Mike Nelson, Mayor of City of Edmonds. Section 3 ends with the following in parentheses: "excepting mandatory constitutional requirements". Please note also that Section 2 of the Mayor's March 5th Proclamation refers to the city's disaster services coordinator. No such position exists. This is an example of what City Council could have corrected during the ratification process had the March 5th Proclamation been brought to Council for Ratification as soon as practical. Thank you. 5/8/20 Helen Hall, Subject: Agenda item for consideration Two issues for consideration: 1. Close to auto/truck traffic the downtown streets between 4th and 6th and Bell and Dayton, making it a pedestrian and bikes only zone. Rick Steves wrote a column for the Edmonds Beacon talking about the idea of making the downtown area between 4th and 6th a walking and bike only area. This concept used in many European towns makes the core of the city people and business friendly. Especially in these times, providing the businesses room to spread into the street to provide dining at a safe distance in the open air makes complete sense. I'm sure you saw the article, so let's talk about how we can make that happen. There are so many pluses to this concept. I realize there may be traffic issues, but believe those could be addressed. Think this could make Edmonds an even more outstanding place to live and visit. 2. Make Sunset a pedestrian and bike street with local only traffic permanent. I believe the majority of people in downtown area are so happy with Sunset Rd being closed to thru traffic and would love to see that on a permanent basis. The parking on Sunset was a problem and this closure has definitely been positive for walkers, bikers, and of course the people living on the road. The only negative comments I have heard are regarding accessibility for disabled that sat in their cars. The area is still accessible to disabled by parking on side streets and in fact the city could put in more handicapped parking in the immediate area to address that issue. 5/7/20 Ken Reidy, Subject: Re: Thank you and last week was a tough week As I said near the end of my March 29, 2020 email below: Assuming Mr. Taraday is correct, how long has our "current practice" been to not have an emergency operations board? Has our Emergency Management Organization been inadequate and in violation of our Code? If so, how long has our Emergency Management Organization been inadequate? As we entered 2020, were we prepared to deal with an Emergency? Was the City in compliance with our CEMP and Chapter 6.60 ECC? The following is taken from a City of Edmonds Job Listing Edmonds City Council Draft Minutes May 12, 2020 Page 17 Packet Pg. 20 5.1.a with a job opening date of 1/18/2019: Coordinate with the Emergency Operations Board to ensure that emergency preparedness activities in response to emergencies and disasters and the coordination of the recovery from emergencies and disasters are effectively carried out within the City of Edmonds. http://agencV.governmentmobs.com/edmondswa/mob bulletin.cfm?moblD=2327531&sharedWindo w=0 As such, why would Mr. Taraday email Councilmember Diane Buckshnis on Tuesday, March 24, 2020, that:1 removed the emergency operations board from the ordinance that revised chapter 6.60 because the city, to my knowledge, no longer has such a board. I was primarily trying to conform the ordinance to current practice." Next, Edmonds Resolution 1386 is an official action of the Edmonds City Council and the Resolution itself clearly states that "Washington State law requires the CEMP to be reviewed and updated at least once every two calendar years". WAC 118-30-060 confirms that this is correct. WAC 118-30-060 Emergency plan states that: The plan shall be reviewed and updated at least once every two calendar years.The City's current CEMP displayed on the City's website is dated January of 2017, approved by City Council on April 18, 2017. At the latest, our CEMP had to be reviewed and updated no later than April 18, 2019. Why wasn't this done? Has this failure been reported to the State? WAC 118-30-060 Emergency plan also states that: No less than once each calendar year, the operational capabilities shall be tested by an emergency operations exercise or by an actual local emergency dec/aration.The City's website indicates we participated in the Cascadia Rising earthquake readiness and response exercise in June of 2016. Did the City of Edmonds conduct an emergency operations exercise in 2017? 2018? 2019? WAC 118-30-040 states that: Each political subdivision shall submit an emergency management program paper annually to the director not less than sixty days prior to the beginning of the calendar year. Have we been doing this? Please repeal highly flawed Ordinance No. 4177 immediately. Please review and update our CEMP as soon as possible as WAC 118-30-060 required this to have been done long ago. After reviewing and updating the CEMP, please incorporate the updated CEMP and related plans/documents into the Edmonds City Code via the Resolution and Ordinance process. Thank you. Edmonds City Council Draft Minutes May 12, 2020 Page 18 Packet Pg. 21 5.2 City Council Agenda Item Meeting Date: 05/19/2020 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #242040 through #242132 dated May 7, 2020 for $1,585,792.83, claim checks #242133 through #242222 dated May 14, 2020 for $1,059,436.59 (re -issued checks #242175 $6,113.85 & #242198 $6,772.50) and wire payment of $9,467.45. The City of Edmonds acts as the fiscal agent for the North Sound Metro Special Weapons and Tactics (SWAT). The SWAT members include the cities of Bothell, Edmonds, Kirkland, Lake Forest Park, Lynnwood, Mill Creek, Monroe, Mukilteo, Redmond and Mountlake Terrace. The voucher list on May 7, 2020 includes a payment of $298,959.89 for the purchase of the SWAT's new BearCat. Edmonds contribution to the vehicle purchase totals $25,965.60. Approval of payroll direct deposit and checks #64167 through #64171 for $640,529.57, benefit checks #64172 through #64176 and wire payments of $609,193.07 for the pay period April 16, 2020 through April 30, 2020. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 05-07-20 claims 05-14-20 wire 05-14-20 FrequentlyUsedProjN umbers 05-14-20 payroll summary 05-05-20 payroll benefits 05-05-20 Packet Pg. 22 5.2.a vchlist Voucher List Page: 05/07/2020 9:02:16AM City of Edmonds L 3 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account .y Amoun o a a) 242040 5/7/2020 076040 911 SUPPLY INC INV-2-2426 INV-2-2426- EDMONDS PD- SHOUL 200 EPD SHOULDER PATCHES U 001.000.41.521.22.24.00 570.0( 10.0% Sales Tax 001.000.41.521.22.24.00 ui 57.0( Total: 627.0( 242041 5/7/2020 077626 AGING WELL LLC BID Refund AGING WELL BID REFUND MAY 20' bid refund for 2, 3, 4th quarter fees, 001.000.257.620 90.0( Total : 90.0( c �a 242042 5/7/2020 077610 ALBA PAINTING & COATINGS 002 F.A.C. - INTERIOR PAINTING/ PROC — F.A.C. - INTERIOR PAINTING/ PROC o 001.000.66.518.30.48.00 48,000.0( a Total: 48,000.0( 242043 5/7/2020 001528 AM TEST INC 115513 WWTP: 503 METALS SAMPLE #204 503 METALS SAMPLE #20-A004608 0 423.000.76.535.80.41.00 110.0( Ta Total: 110.0( c L 242044 5/7/2020 070976 AMERESCO INC 7 WWTP: 2/26-3/31/20 FINAL DESIGN a 2/26-3/31/20 FINAL DESIGN SERV-C Q 423.100.76.594.39.41.00 181,803.1( N Total : 181,803.1( ti 0 242045 5/7/2020 069751 ARAMARK UNIFORM SERVICES 1991715305 FACILITIES DIVISION UNIFORMS 0 FACILITIES DIVISION UNIFORMS N 001.000.66.518.30.24.00 29.5E 10.4% Sales Tax 001.000.66.518.30.24.00 3.0 1 1991723892 FACILITIES DIVISION UNIFORMS a� FACILITIES DIVISION UNIFORMS E t 001.000.66.518.30.24.00 29.5E Q Page: 1 Packet Pg. 23 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds 5.2.a Page: 2 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242045 5/7/2020 069751 ARAMARK UNIFORM SERVICES (Continued) 0 10.4% Sales Tax 001.000.66.518.30.24.00 3.01 U 1991732374 WWTP: 4/29/20 UNIFORMSJOWEL L Mats/Towels 423.000.76.535.80.41.00 51.4E Y Uniforms 423.000.76.535.80.24.00 z 2.6E u 10.4% Sales Tax 423.000.76.535.80.41.00 5.3E c 10.4% Sales Tax 423.000.76.535.80.24.00 0.2f 1991732375 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 0 001.000.64.576.80.24.00 56.5E >+ 10.4% Sales Tax a 001.000.64.576.80.24.00 5.8E Total: 187.4E .� 242046 5/7/2020 064452 ARMSTRONG SERVICES 3080 WWTP: 4/2020 JANITORIAL SERVIC o 4/2020 JANITORIAL SERVICE Ta 423.000.76.535.80.41.00 880.0( o 3184 WWTP: PO 282 - 4/2020 ELECTROE a PO 282 - 4/2020 ELECTROSTATIC Q 423.000.76.535.80.41.00 240.0( c Total: 1,120.0( N ti 242047 5/7/2020 071124 ASSOCIATED PETROLEUM 0193002-IN WWTP: 4/21/20 DIESEL FUEL 0 ULSD #2 DYED - BULK fuel (include 423.000.76.535.80.32.00 780.3, E 10.4% Sales Tax 2 423.000.76.535.80.32.00 81.1, Total: 861.45 E 242048 5/7/2020 064807 ATS AUTOMATION INC S112668 alerton system-PW ALERTON SYSTEM - PW - PM CON" Q Page: 2 Packet Pg. 24 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds 5.2.a Page: 3 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242048 5/7/2020 064807 ATS AUTOMATION INC (Continued) 0 001.000.66.518.30.48.00 as 3,555.0( -0 10.4% Sales Tax 001.000.66.518.30.48.00 m 369.7, .L Total: 3,924.7, y 242049 5/7/2020 001795 AUTOGRAPHICS 83143 UPDATE LETTERING ON CITY HALL m update letterin on city hall directory, 001.000.25.514.30.31.00 211.0( 10.4% Sales Tax c 001.000.25.514.30.31.00 21.9z Total: 232.9d c 242050 5/7/2020 070305 AUTOMATIC FUNDS TRANSFER 115385 OUT SOURCING OF UTILITY BILLS �a — UB Outsourcing area Printing 1772 421.000.74.534.80.49.00 114.0' a UB Outsourcing area Printing 1772 423.000.75.535.80.49.00 117.4E •� UB Outsourcing area Printing 1772 U 422.000.72.531.90.49.00 114.0' c UB Outsourcing area Postage 1772 —a 421.000.74.534.80.42.00 344.6� p UB Outsourcing area Postage 1772 a 423.000.75.535.80.42.00 344.6E Q 10.1 % Sales Tax 422.000.72.531.90.49.00 11.5, N 10.1 % Sales Tax c 421.000.74.534.80.49.00 11.5, LO 10.1 % Sales Tax c 423.000.75.535.80.49.00 11.8E E Total: 1,069.81 2 242051 5/7/2020 074307 BLUE STAR GAS 1175652 FLEET - AUTO PROPANE 407.0 GAL FLEET - AUTO PROPANE 407.0 GAL E 511.000.77.548.68.34.12 373.9E U �a Q Page: 3 Packet Pg. 25 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242051 5/7/2020 074307 074307 BLUE STAR GAS 242052 5/7/2020 073760 BLUELINE GROUP LLC 18854 18855 18856 (Continued) 242053 5/7/2020 077627 BOTACH INC 63990064 242054 5/7/2020 077181 BOYER ELECTRIC CO INC 86776 242055 5/7/2020 073029 CANON FINANCIAL SERVICES 21344240 PO # Description/Account Total E4FE.E5JB.SERVICES THRU 4/25/2 E4FE.Services thru 4/25/2020 422.000.72.594.31.41.00 ESJB.Services thru 4/25/2020 421.000.74.594.34.41.00 ESJB.Services thru 4/25/2020 423.000.75.594.35.41.00 ESJB.Services thru 4/25/2020 422.000.72.594.31.41.00 EOJA.SERVICES THRU 4/25/2020 EOJA.Services thru 4/25/2020 421.000.74.594.34.41.00 EBFC.SERVICES THRU 4/25/2020 EBFC.Services thru 4/25/2020 422.000.72.594.31.41.00 Total INV 63990064 - EDMONDS PD Freight 001.000.41.521.26.31.00 2 - RIOT PROTECTION MASK KITS 001.000.41.521.26.31.00 10.4% Sales Tax 001.000.41.521.26.31.00 Total CITY PARK BUILLDING - RECONFIC CITY PARK BUILLDING - RECONFIC 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total CONTRACT CHARGE/METER USAC 5.2.a Page: 4 W L 3 c �a Amoun y 0 373.9° 0 U d L_ 25,956.8E N 2,029.1( y t U 2,029.1( m c 2,029.1, � c �a 50,388.5( o �a a 61047.21 E 88,480.01 0 �a 30.0( o L a 1,199.9E Q 127.9, N 1,357.8F c LO 0 V) E 1,014.0( 'R 105.4E 1,119.4( E t U �a Q Page: 4 Packet Pg. 26 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242055 5/7/2020 073029 CANON FINANCIAL SERVICES (Continued) 242056 5/7/2020 063615 CH MURPHY CLARK-ULLMAN INC 2004046C 242057 5/7/2020 065682 CHS ENGINEERS LLC 451601-2004 451701-2004 PO # Description/Account contract usage/meter charges 001.000.31.514.23.45.00 10.4% Sales Tax 001.000.31.514.23.45.00 Total WWTP:PO 278 REPAIR CRACK IN I PO 278 - REPAIR CRACK IN HEAT E 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total ESHA.SERVICES THRU APRIL 2020 ESHA.Services thru April 2020 423.100.76.594.39.41.00 E6GB.SERVICES THRU APRIL 2020 E6GB.Services thru April 2020 423.000.75.594.35.41.00 Total 242058 5/7/2020 019215 CITY OF LYNNWOOD 16430 WWTP: 4/2020 M/O+SEWER 4/2020 M/O & SEWER 423.000.75.535.80.47.20 16431 WWTP: 2019 O&M, CONSTRUCTIOI 2019 O&M,Balance Due 423.000.75.535.80.47.20 2019 Construction & CIP Due 423.000.75.535.80.47.20 16433 INV 16433 NARC SGT. 1 ST QTR 20', 50% NARC SGT SAL/BEN-1 ST QTR 001.000.41.521.10.41.50 16564 INV 16564 SOCIAL WORKER 1 ST Q 1/3 COST OF CONSULTING LICSW 001.000.39.565.40.41.00 5.2.a Page: 5 aD L 3 c �a Amoun y 0 a m 1,003.5E u L 104.3E 1,107.9E m z v 4,060.5( a� 422.2E 4,482.75 sa 0 �a a 198.3E U 1,116.0( 0 1,314.3E 0 0 a a 42,307.0( Q 0 N ti 17,901.0E 9 0 18,807.7, E U 20,704.0E a� E t U 132.0( Q Page: 5 Packet Pg. 27 vchlist 05/07/2020 9:02:16AM Bank code : usbank Voucher Date Vendor 242058 5/7/2020 019215 CITY OF LYNNWOOD Voucher List City of Edmonds Invoice (Continued) 242059 5/7/2020 022200 CITY OF MOUNTLAKE TERRACE 3767 242060 5/7/2020 073135 COGENT COMMUNICATIONS INC MAY-2020 242061 5/7/2020 070753 CREAAFFILIATES LLC 242062 5/7/2020 076385 CVENT INC 242063 5/7/2020 077622 DEVOS, DANI 242064 5/7/2020 064531 DINES, JEANNIE 242065 5/7/2020 076172 DK SYSTEMS 190220-8 D-0416364 2004898.009 20-4012 25276 PO # Description/Account 1/3 SOCIAL WORKER - 1 ST QTR 20 001.000.39.565.40.41.00 Total POSTAGE FOR EDMONDS HALF Of POSTAGE FOR EDMONDS HALF Of 001.000.64.571.22.42.00 Total C/A CITYOFED00001 May-2020 Fiber Optics Internet 512.000.31.518.87.42.00 Total 4TH AVENUE CULTURAL CORRIDO 4TH AVENUE CULTURAL CORRIDO 125.000.64.594.76.41.00 Total WOTS REGISTRATION REFUND PF WOTS REGISTRATION REFUND PF 117.100.64.573.20.41.00 Total REFUND: PROGRAM CANCELLATIC REFUND: PROGRAM CANCELLATIC 001.000.239.200 Total MEETING MINUTES 4/21 AND 4/28 meeting minutes for 4/21 and 4/28 001.000.25.514.30.41.00 Total FIRE STATION 20 - REPLACE FAN N FIRE STATION 20 - REPLACE FAN h 5.2.a Page: 6 a� L 3 c �a Amoun y 0 a m 14,118.2( u 113,970.OS N m 7,613.2E r 7,613.2E m c a� 659.9- r- 659.91 — 0 L �a a 6,337.5( .E 6,337.5( 0 �a 390.0( o 390.0( a Q 0 N 695.0( c 695.0( c w E 2 U 435.6( 435.6( r- E t v �a Q Page: 6 Packet Pg. 28 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242065 5/7/2020 076172 DK SYSTEMS (Continued) 242066 5/7/2020 076610 EDMONDS HERO HARDWARE 1629 1631 1633 1634 lit -I PO # Description/Account 001.000.66.518.30.48.00 PREVAILING WAGER 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total : PM SUPPLIES: CHALK POWDER, R PM SUPPLIES: CHALK POWDER, R 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: HOSES, PLIERS 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: HOSES, PLIERS 001.000.64.576.80.31.00 PM SUPPLIES: PAINT, CLAMP HOSI PM SUPPLIES: PAINT, CLAMP HOSI 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: SILICONE, TOUCH 6 PM SUPPLIES: SILICONE, TOUCH 6 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: GRADE STAKE PM SUPPLIES: GRADE STAKE 001.000.64.576.81.31.00 10.4% Sales Tax 001.000.64.576.81.31.00 PM SUPPLIES: ADAPTERS, NUTS, I PM SUPPLIES: ADAPTERS, NUTS, 1 001.000.64.576.80.31.00 5.2.a Page: 7 a� L 3 c �a Amoun y 0 a aD 712.8" 'D r U d 20.0( 74.1 < 806.9' m c 49.5 1 a 5.1E 0 6.7' a 64.5( 'E 0 16.3( 0 0 L 1.7( a Q 0 22.5E N ti 0 2.3E o V) E 13.9( u 1.4E y E z U 30.9, Q Page: 7 Packet Pg. 29 vchlist 05/07/2020 9:02:16AM Bank code : usbank Voucher Date Vendor 242066 5/7/2020 076610 EDMONDS HERO HARDWARE Voucher List City of Edmonds Invoice (Continued) 1637 li[s8I? 1640 1641 1642 1643 242067 5/7/2020 008550 EDMONDS SCHOOL DISTRICT #15 2004901.009 PO # Description/Account 10.4% Sales Tax 001.000.64.576.80.31.00 COVID - SAFETY GLASSES FOR Cl' COVID - SAFETY GLASSES FOR Cl' 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 PM SUPPLIES: STORAGE BOX, AD) PM SUPPLIES: STORAGE BOX, AD) 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: PADLOCK PM SUPPLIES: PADLOCK 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: FLOWER PROGRAM PM SUPPLIES: FLOWER PROGRAM 001.000.64.576.81.31.00 10.4% Sales Tax 001.000.64.576.81.31.00 PM SUPPLES: VALVE CHECK PM SUPPLES: VALVE CHECK 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: FLOWER PROGRAM PM SUPPLIES: FLOWER PROGRAM 001.000.64.576.81.31.00 10.4% Sales Tax 001.000.64.576.81.31.00 Total REFUND: CLASS CANCELLATION: ( 5.2.a Page: 8 a� L 3 c �a Amoun N 0 a m 3.2, u L_ 96.9 - m 10.0E v m c 54.2( M c 5.6z 0 L 24.9E a E 2.6( .� 0 35.9E > 0 L 3.7z a Q 0 19.9E 0 2.0E c E 2 22.9� U c 2.3E a� 500.01 E U �a Q Page: 8 Packet Pg. 30 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds 5.2.a Page: 9 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242067 5/7/2020 008550 EDMONDS SCHOOL DISTRICT #15 (Continued) 0 m REFUND: CLASS CANCELLATION: 001.000.239.200 856.0( u Total: 856.0( .` 242068 5/7/2020 008705 EDMONDS WATER DIVISION 7-05276 CEMETERY SEWER & STORM 820 N CEMETERY SEWER & STORM 820 130.000.64.536.50.47.00 212.0E Total : 212.0E m 242069 5/7/2020 008812 ELECTRONIC BUSINESS MACHINES AR164837 ACCT#MK5648 CONTRACT 2600-02 a0i Maintenance for printers 04/21/20 - 512.000.31.518.88.48.00 307.2( Copier overage 2/28/20 - 4/30/20 88 — 001.000.23.512.50.45.00 6.8E 10.4% Sales Tax a 512.000.31.518.88.48.00 31.9E 10.4% Sales Tax 001.000.23.512.50.45.00 0.7' U Total: 346.7: c 242070 5/7/2020 008975 ENTENMANN ROVIN CO 0151432-IN INV 0151432-IN - ACCT 0011847- EE > OFFICER OF THE YEAR BADGE - 21 0 a 001.000.41.521.10.31.00 105.0( Q EMPLOYEE OF THE YEAR BADGE- .r 001.000.41.521.10.31.00 105.0( N 6 GOLD TIE TACKS ti 001.000.41.521.10.31.00 0 240.0( 9 INSURANCE/HANDLING FEE o 001.000.41.521.10.31.00 12.5( E Freight M 001.000.41.521.10.31.00 16.0( U Total: 478.5( c aD 242071 5/7/2020 077620 ERLANDSEN, ERIC 2004895.009 REFUND: PROGRAM CANCELLATIC t REFUND: PROGRAM CANCELLATIC Q Page: 9 Packet Pg. 31 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242071 5/7/2020 077620 ERLANDSEN, ERIC (Continued) 242072 5/7/2020 076483 EUROFINS FRONTIER GLOBAL SCI 0040240 242073 5/7/2020 009350 EVERETT DAILY HERALD EDH896150 242074 5/7/2020 066378 FASTENAL COMPANY WAMOU58774 242075 5/7/2020 009815 FERGUSON ENTERPRISES INC 0866783 0867091 0867720 PO # Description/Account 001.000.239.200 Total W WTP: METHOD 30B TRAP ANALY Method 30B Trap Analysis (8 Analysis 423.000.76.535.80.41.00 Total CITY ORDINANCE 4182, 4183 city ordinance 4182, 4183 001.000.25.514.30.41.40 Total WAMOU58774- EDMONDS PD 12 BOXES - NITRILE GLOVES- L 001.000.41.521.22.31.00 2 BOXES- N95 MASKS 001.000.41.521.22.31.00 Freight 001.000.41.521.22.31.00 Total WATER - PARTS/ COUPLER & DUAI WATER - PARTS/ COUPLER & DUAI 421.000.74.534.80.34.30 10.4% Sales Tax 421.000.74.534.80.34.30 WATER - PARTS/ BOXES & LIDS WATER - PARTS/ BOXES & LIDS 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 5.2.a Page: 10 a� L 3 c �a Amoun y 0 a aD 695.0( -0 695.0( m L_ T3 N 960.0( 960.0( m c 41.6< 41.6: 0 L �a 138.6( a E 149.6, 5.0( c 293.2 c L Q a Q 10,254.0E N ti 1,066.4, 9 0 8,828.4f 918.1E aD E t 139.5( Q Page: 10 Packet Pg. 32 vchlist 05/07/2020 9:02:16AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242075 5/7/2020 009815 FERGUSON ENTERPRISES INC (Continued) 10.4% Sales Tax 421.000.74.534.80.31.00 0867720-1 WATER - PARTS/ 2" PIPE SUPPORT WATER - PARTS/ 2" PIPE SUPPORT 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 8180034 E155SO - PARTS E155SO - PARTS 511.100.77.594.48.64.00 Freight 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 Total: 242076 5/7/2020 011900 FRONTIER 253-012-9189 WWTP: 4/25-5/24/20 AUTO DIALER AUTO DIALER - 1 VOICE GRADE SI 423.000.76.535.80.42.00 425-771-5553 WWTP: 4/25-5/24/20 AUTO DIALER: 4/25-5/24/20 AUTO DIALER - 1 BUSI 423.000.76.535.80.42.00 425-776-6829 CITY HALL ALARM LINES 121 5TH P CITY HALL FIRE AND INTRUSION A 001.000.66.518.30.42.00 Total 242077 5/7/2020 071467 GATEWAY PET MEMORIAL WA70014-1-0032 INV WA70014-1-0032 - EDMONDS PI DISPOSAL OF 2 ANIMAL REMAINS 001.000.41.521.70.41.00 Total: 242078 5/7/2020 012199 GRAINGER 9504052912 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 5.2.a Page: 11 a� L 3 c �a Amoun N 0 a m 14.5" u L_ 13 295.3( m 30.7- v m c 174.9" M c 19.5( 0 L 20.2, 213761.7, m E U 41.5£ o Ta 0 L 125.9" a Q 0 139.9" N 307.4( c 0 E 26.3E 2 26.3E U c a� E t U 82.4, Q Page: 11 Packet Pg. 33 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds 5.2.a Page: 12 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242078 5/7/2020 012199 GRAINGER (Continued) 10.4% Sales Tax 421.000.74.534.80.31.00 8.5 Tota I : 90.95 242079 5/7/2020 076542 GRANICUS 126235 LEGISLATIVE MANAGEMENT, STRE legislative management - civic 001.000.25.514.30.48.00 1,417.5- 10.4% Sales Tax 001.000.25.514.30.48.00 147.4' Total : 1,564.9' 242080 5/7/2020 077414 GROUNDSWELL STUDIO 2002-04 MARINA BEACH PARK RCO GRANT MARINA BEACH PARK RCO GRANT 125.000.64.594.76.41.00 3,010.0( Total : 3,010.0( 242081 5/7/2020 069733 H B JAEGER COMPANY LLC U2016016218 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 4,323.6( 10.4% Sales Tax 421.000.74.534.80.31.00 449.6E Total : 4,773.2E 242082 5/7/2020 012900 HARRIS FORD INC 194984 UNIT 51 - PARTS UNIT 51 - PARTS 511.000.77.548.68.31.10 19.3 10.5% Sales Tax 511.000.77.548.68.31.10 2.0< 194997 UNIT 35 - PARTS UNIT 35 - PARTS 511.000.77.548.68.31.10 79.5� 10.5% Sales Tax 511.000.77.548.68.31.10 8.3E Total : 109.25 Page: 12 Packet Pg. 34 vchlist 05/07/2020 9:02:16AM Bank code : usbank Voucher Date Vendor 242083 5/7/2020 077618 HIGGINS, TANYA 242084 5/7/2020 061013 HONEY BUCKET Voucher List City of Edmonds Invoice PO # Description/Account 2004892.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total 0551498518 YOST PARK POOL HONEY BUCKET YOST PARK POOL HONEY BUCKET 001.000.64.576.80.45.00 0551502368 HICKMAN PARK HONEY BUCKET HICKMAN PARK HONEY BUCKET 001.000.64.576.80.45.00 0551502369 YOST PARK POOL HONEY BUCKET YOST PARK POOL HONEY BUCKET 001.000.64.576.80.45.00 0551502370 HAINES WHARF PARK HONEY BUC HAINES WHARF PARK HONEY BUC 001.000.64.576.80.45.00 0551502371 PINE STREET PARK HONEY BUCKE PINE STREET PARK HONEY BUCKE 001.000.64.576.80.45.00 0551502372 SIERRA PARK HONEY BUCKET SIERRA PARK HONEY BUCKET 001.000.64.576.80.45.00 0551502373 WILLOW CREEK FISH HATCHERY I WILLOW CREEK FISH HATCHERY I 001.000.64.576.80.45.00 0551502374 CIVIC FIELD 6TH & BELL HONEY BI CIVIC FIELD 6TH & BELL HONEY BI 001.000.64.576.80.45.00 0551502375 MARINA BEACH/DOG PARK HONED MARINA BEACH/DOG PARK HONED 001.000.64.576.80.45.00 0551502376 CIVIC CENTER PLAYFIELD HONEY CIVIC CENTER PLAYFIELD HONEY 001.000.64.576.80.45.00 0551502377 CIVIC FIELD 6TH & EDMONDS HON 5.2.a Page: 13 a� L 3 c �a Amoun N 0 a m 231.6E u 231.6E N m -63.8( m c 657.6, � c �a 309.2 - o �a a 233.7f U 113.8E IS �a 0 L 113.8E m Q 0 215.0E N ti 0 LO 113.8E N E 2 1,394.2< �U c d E 113.8E U Q Page: 13 Packet Pg. 35 vchlist 05/07/2020 9:02:16AM Bank code : usbank Voucher Date Vendor 242084 5/7/2020 061013 HONEY BUCKET Voucher List City of Edmonds Invoice (Continued) 242085 5/7/2020 075119 HOPE, SHANE SHope Q1 2020 242086 5/7/2020 076614 HOUSING AUTHORITY OF SNO CO 580092 242087 5/7/2020 077621 HUMRICH, JEREMY 242088 5/7/2020 064655 INNOVAC 242089 5/7/2020 067924 INTEGRA CHEMICAL COMPANY PO # Description/Account CIVIC FIELD 6TH & EDMONDS HON 001.000.64.576.80.45.00 Total MILEAGE REIMB Mileage reimb (Jan, Feb & Mar 2020) 001.000.62.524.10.43.00 Total PROF SVC AHAAssess ment-FY21 001.000.62.558.60.41.00 Total : 2004897.009 REFUND: PROGRAM CANCELLATIC REFUND: PROGRAM CANCELLATIC 001.000.239.200 Total INV15782 WWTP: PO 284 - 4/23/20 VACUUM PO 284 - 4/23/20 VACUUM SERVICE 423.000.76.535.80.48.00 Wage Adj Intent Filing Fee to State of 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total 0134318-IN WATER - ZDE CHLORINATOR, TES - WATER - ZDE CHLORINATOR, TES- 421.000.74.534.80.35.00 Freight 421.000.74.534.80.35.00 10.4% Sales Tax 421.000.74.534.80.35.00 5.2.a Page: 14 Page: 14 Packet Pg. 36 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds 5.2.a Page: 15 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun N 242089 5/7/2020 067924 067924 INTEGRA CHEMICAL COMPANY (Continued) Total : 0 1,042.11 0 242090 5/7/2020 072627 INTRADO LIFE & SAFETY INC 7011898 MONTHLY 911 DATABASE MAINT Monthly 911 database maint P 512.000.31.518.88.48.00 200.0( Total : 200.0( 242091 5/7/2020 075062 JAMESTOWN NETWORKS 5896 FIBER OPTICS INTERNET CONNEC z May-2020 Fiber Optics Internet 512.000.31.518.87.42.00 590.0( m 10.4% Sales Tax 512.000.31.518.87.42.00 61.3E Total: 651.3E 242092 5/7/2020 077533 LENCOARMORED VEHICLES 17109BCRev LENCO BEARCAT FOR SWAT o Lenco BearCat SWAT vehicle >' �a 628.000.41.521.23.31.00 270,797.0( a 10.4% Sales Tax E 628.000.41.521.23.31.00 28,162.8� 2 Total: 298,959.85 0 242093 5/7/2020 006048 LN CURTIS AND SONS INV382463 INV382463 - EDMONDS PD fd 15 FLAMELESS TRI-CHAMBER 0 L 628.000.41.521.23.31.00 458.8E a 15 VAPER AEROSOL GERNADES Q 628.000.41.521.23.31.00 645.0( N 15 AEROSOAL GERNADES OC/CS ti 628.000.41.521.23.31.00 572.4( c 30 CS FERRET POWDER B/P o 628.000.41.521.23.31.00 555.6( 30 OC FERRET POWDER B/P 628.000.41.521.23.31.00 555.6( Freight 628.000.41.521.23.31.00 157.7- 10.4% Sales Tax 628.000.41.521.23.31.00 306.3( Q Page: 15 Packet Pg. 37 vchlist 05/07/2020 9:02:16AM Bank code : usbank Voucher Date Vendor 242093 5/7/2020 006048 006048 LN CURTIS AND SONS 242094 5/7/2020 075716 MALLORY PAINT STORE INC Voucher List City of Edmonds Invoice (Continued) E0121575 PO # Description/Account PUBLIC SAFETY - PAINT PUBLIC SAFETY - PAINT 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 242095 5/7/2020 068489 MCLOUGHLIN & EARDLEY GROUP INC 0247960-IN E175PO - PARTS E175PO - PARTS 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 0247977-IN E178FM - PARTS E178FM - PARTS 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 0247984-IN E175PO - PARTS E175PO - PARTS 511.100.77.594.48.64.00 Freight 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 0248033-IN E178FM- PARTS E178FM- PARTS 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 Total Total Total 242096 5/7/2020 020905 MILLIMAN INC 003FPLO420 ACTUARIAL SERVICES FOR CAFR Actuarial Services for FF Pension Fur 009.000.39.517.20.41.00 5.2.a Page: 16 W L 3 c �a Amoun y 0 3,251.4( 0 U d L_ 152.0< N 15.5 - 167.5' m c d 2,573.3" -a c �a 267.6< — 0 �a a 268.9E 27.9 0 Ii 292.9" o L a 44.2, Q 35.0 1 N ti 0 619.2( N E 64.4( 2 4,193.7, c a� E t U 5,792.5E Q Page: 16 Packet Pg. 38 vchlist 05/07/2020 9:02:16AM Bank code : usbank Voucher Date Vendor 242096 5/7/2020 020905 MILLIMAN INC 242097 5/7/2020 077625 MONTOYA, CARLA 242098 5/7/2020 075539 NATURE INSIGHT CONSULTING 242099 5/7/2020 024302 NELSON PETROLEUM 242100 5/7/2020 077616 NICHOLS, JEANNE Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Actuarial Services for FF Pension Fur 617.000.51.517.20.41.00 Tota I : 2004907.009 REFUND: MCH RENTAL REFUND: C REFUND: MCH RENTAL REFUND: C 001.000.239.200 2004908.009 REFUND: MCH RENTAL REFUND: C REFUND: MCH RENTAL REFUND: C 001.000.239.200 Tota I : 4 WILLOW CREEK DAYLIGHTING GR Willow Creek Daylighting Grant Writir 422.000.72.531.90.41.20 Total 0728361-IN FLEET - FILTERS FLEET - FILTERS 511.000.77.548.68.34.40 10.4% Sales Tax 511.000.77.548.68.34.40 W10.11*011 r1 242101 5/7/2020 077623 NORTHSHORE SCHOOL DISTRICT 2004899.009 I0i1IM111 r r 2004903.009 Total ; REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 REFUND: CLASS CANCELLATION: 5.2.a Page: 17 Page: 17 Packet Pg. 39 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds 5.2.a Page: 18 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242101 5/7/2020 077623 NORTHSHORE SCHOOL DISTRICT (Continued) REFUND: CLASS CANCELLATION: 001.000.239.200 292.0( 2004905.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 428.0( Total: 1,440.0( 242102 5/7/2020 077628 NW CORROSION ENGINEERING LLC 2271 ESKA.SERVICES THRU 5/5/2020 ESKA.Services thru 5/5/2020 421.000.74.594.34.65.10 3,511.6- Total: 3,511.61 242103 5/7/2020 072739 O'REILLYAUTO PARTS 3685-467004 FLEET - PARTS FLEET - PARTS 511.000.77.548.68.31.20 20.3, 10.4% Sales Tax 511.000.77.548.68.31.20 2.1' Total : 22.4; 242104 5/7/2020 002203 OWEN EQUIPMENT COMPANY 00097669 SEWER - PARTS/ ANTI SPLASH MA SEWER - PARTS/ ANTI SPLASH MA 423.000.75.535.80.31.00 390.0( 10.4% Sales Tax 423.000.75.535.80.31.00 40.5E Total : 430.5E 242105 5/7/2020 064167 POLLARD WATER 0159873 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 556.0( 10.4% Sales Tax 421.000.74.534.80.31.00 57.8, Total : 613.8: 242106 5/7/2020 064088 PROTECTION ONE 2010551 ALARM MONITORING MEADOWDAI ALARM MONITORING CLUBHOUSE Page: 18 Packet Pg. 40 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds 5.2.a Page: 19 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242106 5/7/2020 064088 PROTECTION ONE (Continued) 0 001.000.66.518.30.42.00 as 92.0, -0 Total: 92.0: m L_ 242107 5/7/2020 075769 QUADIENT LEASING USA INC N8272631 QUADIENT LEASING (NEOPOST) quadient lease payment 001.000.25.514.30.45.00 1,542.6( 10.4% Sales Tax 001.000.25.514.30.45.00 160.4' N8281522 QUADIENT LEASE PAYMENT (NEOF quadiant lease payment 001.000.25.514.30.45.00 580.7z 10.4% Sales Tax 001.000.25.514.30.45.00 60.4( o N8281523 QUADIENT LEASING (NEOPOST) quadient lease payment a 001.000.25.514.30.45.00 192.0( 10.4% Sales Tax 001.000.25.514.30.45.00 19.91 U Total : 2,556.1 z o 242108 5/7/2020 075601 RUSHWORKS EDMON042320 ASAP PLAN RENEWAL MAINTENAI` 1i > 0 asap plan renewal maintenance a 001.000.25.514.30.48.00 1,040.0( Q Total : 1,040.0( " 0 N 242109 5/7/2020 074997 SEITEL SYSTEMS, LLC 51893 REMOTE COMPUTER SUPPORT ti Remote computer support - 3/16/20, o LO 512.000.31.518.88.41.00 3,238.9< o 52157 REMOTE & ONSITE COMPUTER SL N E Remote & Onsite computer support - 512.000.31.518.88.41.00 _M 3,272.5� 52220 ONSITE COMPUTER SUPPORT Onsite computer support - 4/21/20 aD E 512.000.31.518.88.41.00 495.0( t U �a Q Page: 19 Packet Pg. 41 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds 5.2.a Page: 20 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242109 5/7/2020 074997 074997 SEITEL SYSTEMS, LLC (Continued) Total : 0 7,006.5: 0 242110 5/7/2020 063306 SHERWIN-WILLIAMS 2697-3 PM PAINT SUPPLIES PM PAINT SUPPLIES 001.000.64.576.80.31.00 103.1E 10.4% Sales Tax 001.000.64.576.80.31.00 10.7E a0i Total : 113.85 242111 5/7/2020 072214 SIGMA-ALDRICH INC 550464070 WWTP: PH -WATER QC1210-100ML m PH -WATER QC1210-100ML 423.000.76.535.80.31.00 42.3( Freight �a 423.000.76.535.80.31.00 1.8E _ 10.4% Sales Tax 423.000.76.535.80.31.00 4.5E a Total: 48.7j E 242112 5/7/2020 075628 SNO CO DEPT OF EMERG MGMT 1000528952 Q2-2020 EMERGENCY COMM & DIc fd 02-2020 Emergency Communication 001.000.39.525.60.41.50 14,865.0( 0 Total: 14,865.0( c L 242113 5/7/2020 037375 SNO CO PUD NO 1 200124873 TRAFFIC LIGHT 9933 100TH AVE W a TRAFFIC LIGHT 9933 100TH AVE W Q 111.000.68.542.64.47.00 33.7( N 200274959 TRAFFIC LIGHT 23602 76TH AVE W ti TRAFFIC LIGHT 23602 76TH AVE W G 111.000.68.542.64.47.00 16.6( o 200748606 TRAFFIC LIGHT 9730 220TH ST SW E TRAFFIC LIGHT 9730 220TH ST SW E 111.000.68.542.64.47.00 16.6( Z 200943348 TRAFFIC LIGHT 23202 EDMONDS V TRAFFIC LIGHT 23202 EDMONDS V 4) 111.000.68.542.64.47.00 36.2E t 201192226 TRAFFIC LIGHT 20408 76TH AVE W U �a Q Page: 20 Packet Pg. 42 vchlist 05/07/2020 9:02:16AM Bank code : usbank Voucher Date Vendor 242113 5/7/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) TRAFFIC LIGHT 20408 76TH AVE W 111.000.68.542.64.47.00 201563434 TRAFFIC LIGHT 660 EDMONDS WA TRAFFIC LIGHT 660 EDMONDS WA 111.000.68.542.64.47.00 201582152 TRAFFIC LIGHT 19600 80TH AVE W TRAFFIC LIGHT 19600 80TH AVE W 111.000.68.542.63.47.00 201610276 OVERHEAD STREET LIGHTING AT OVERHEAD STREET LIGHTING AT 130.000.64.536.50.47.00 201656907 DECORATIVE LIGHTING 413 MAIN! DECORATIVE LIGHTING 413 MAIN 111.000.68.542.63.47.00 201703758 PEDEST CAUTION LIGHT 23190 10( PEDEST CAUTION LIGHT 23190 10( 111.000.68.542.64.47.00 201762101 415 5TH AVE S 415 5TH AVE S 001.000.64.576.80.47.00 201929916 WWTP: 3/25-4/22/20 FLOWMETER 3/25-4/22/20 FLOW METER 23219 7. 423.000.76.535.80.47.62 202077194 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 202289096 TRAFFIC LIGHT 22400 HWY 99 / ME TRAFFIC LIGHT 22400 HWY 99 / ME 111.000.68.542.64.47.00 202421582 LOG CABIN & DECORATIVE LIGHTI LOG CABIN & DECORATIVE LIGHTI 001.000.66.518.30.47.00 202579520 WWTP: 4/1-4/30/20 ENERGY MGMT 4/1-4/30/20 ENERGY MANAGEMEN 423.000.76.535.80.47.61 5.2.a Page: 21 a� L 3 c �a Amoun N 0 a m 16.9' u 24.8( m 29.7E m c aD 8.3( �a 0 113.4< `5% M a E 29.5E 0 20.1 0 L Q a 16.6( Q 0 N 428.4' o 0 52.3E . �a U 125.5( (D E t 9.4E Q Page: 21 Packet Pg. 43 vchlist 05/07/2020 9:02:16AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 242113 5/7/2020 037375 SNO CO PUD NO 1 (Continued) 202620415 204292213 204467435 220547582 220792758 242114 5/7/2020 063941 SNO CO SHERIFFS OFFICE 2020-6302 2020-6302 CM PO # Description/Account MATHAY BALLINGER PARK IRRIGA MATHAY BALLINGER PARK IRRIGA 001.000.64.576.80.47.00 CHARGE STATION #1 552 MAIN ST CHARGE STATION #1 552 MAIN ST 111.000.68.542.64.47.00 HAZEL MILLER PLAZA HAZEL MILLER PLAZA 001.000.64.576.80.47.00 TRAFFIC LIGHT SR104 @ 95TH AVE TRAFFIC LIGHT SR104 @ 95TH AVE 111.000.68.542.63.47.00 TRAFFIC LIGHT 22730 HWY 99 - ME TRAFFIC LIGHT 22730 HWY 99 - ME 111.000.68.542.64.47.00 Total INV 2020-6302 JAIL MEDICAL - MAP AMBULANCE TO HOSPITAL 12/29/2 001.000.39.523.60.41.00 INMATE MD SERVICES 1/21/20 001.000.39.523.60.41.00 INMATE HOSPITAL SERVICES 1/21/ 001.000.39.523.60.41.00 INMATE MD SERVICES 1/31/20 001.000.39.523.60.41.00 INMATE HOSPITAL SERVICES 2/9/2 001.000.39.523.60.41.00 INMATE PHARMACEUTICALS - 03/2 001.000.39.523.60.31.00 CREDIT FOR FEB 2020 INMATE ME CREDIT FOR 02/20 INMATE MEDS 001.000.39.523.60.31.00 Total 5.2.a Page: 22 aD L 3 c �a Amoun N 0 a m U m 16.0< N 59.2� v 16.6( a� 39.5E 0 L 77.7E a 1,187.91 U 4- 0 124.9E 0 0 L 1,130.0( a Q 2,780.6, c N 1,186.0( c LO 0 1,510.8z v) E 385.5E u c 0 -228.9� E 6,889.W U Q Page: 22 Packet Pg. 44 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242115 5/7/2020 075292 SNOHOMISH CO AUDITOR'S OFFICE prop lien recording 242116 242117 242118 242119 5/7/2020 076433 SNOHOMISH COUNTY 911 2478 5/7/2020 037303 SO SNOHOMISH CO FIRE & RESCUE 20-027 5/7/2020 077617 STILEY, HEIDI 5/7/2020 040430 STONEWAY ELECTRIC SUPPLY 2004890.009 S 103049304.002 PO # Description/Account PROPERTY LIEN RECORDINGS property liens - 4, property lien 421.000.74.534.80.49.00 property liens - 4, property lien 423.000.75.535.80.49.00 Total : MAY-2020 COMMUNICATION DISPA MAY-2020 COMMUNICATION DISPA 001.000.39.528.00.41.50 MAY-2020 COMMUNICATION DISPA 421.000.74.534.80.41.50 MAY-2020 COMMUNICATION DISPA 423.000.75.535.80.41.50 Total MAY-2020 FIRE SERVICES CONTRi May-2020 Fire Services Contract Pay 001.000.39.522.20.41.50 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total PUBLIC WORKS - 7 AMP BATTERY PUBLIC WORKS - 7 AMP BATTERY 001.000.66.518.30.31.00 FIRE STATION 17 - SUPPLIES 001.000.66.518.30.31.00 Freight 001.000.66.518.30.31.00 10.5% Sales Tax 001.000.66.518.30.31.00 5.2.a Page: 23 aD L 3 c �a Amoun N 0 a m 140.0( u 140.0( 280.0( m v 73,802.9( a� 1,942.1 £ �a 1,942.1 £ o 77,687.2E j, M a E 614,893.1 , u 614,893.1 j c �a 0 a 35.0( Q 35.0( " 0 N ti 0 120.3E c V) E 30.0( aD 28.4E t U �a Q Page: 23 Packet Pg. 45 vchlist 05/07/2020 9:02:16AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 242119 5/7/2020 040430 040430 STONEWAY ELECTRIC SUPPLY (Continued) 242120 5/7/2020 040917 TACOMA SCREW PRODUCTS INC 18273650 242121 242122 242123 5/7/2020 027269 THE PART WORKS INC 5/7/2020 077523 THOMAS, MAX PO # Description/Account Total FLEET - PARTS FLEET - PARTS 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 Total INV55705 FIRE STATION 17 - SUPPLIES FIRE STATION 17 - SUPPLIES 001.000.66.518.30.31.00 Freight 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 2004896.009 5/7/2020 044960 UTILITIES UNDERGROUND LOC CTR 0030139 0040138 Total : REFUND: PROGRAM CANCELLATIC REFUND: PROGRAM CANCELLATIC 001.000.239.200 Total UTILITIES UNDERGROUND LOCATI UTILITIES UNDERGROUND LOCATI 421.000.74.534.80.41.00 UTILITIES UNDERGROUND LOCATI 422.000.72.531.90.41.00 UTILITIES UNDERGROUND LOCATI 423.000.75.535.80.41.00 UTILITIES UNDERGROUND LOCATI UTILITIES UNDERGROUND LOCATI 421.000.74.534.80.41.00 UTILITIES UNDERGROUND LOCATI 422.000.72.531.90.41.00 UTILITIES UNDERGROUND LOCATI 5.2.a Page: 24 a� L 3 c �a Amoun y 0 299.4; 0 U d L_ 29.0, N 3.0, 32.05 m c 137.0z c �a 8.4� o 15.1z m CL 160.61 E U 4- 695.0( c 695.0( c L Q a Q 120.4, N ti 120.4, c LO 0 124.1< E .ii U 69.8, 69.8, t U �a Q Page: 24 Packet Pg. 46 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242123 5/7/2020 044960 UTILITIES UNDERGROUND LOC CTR (Continued) 242124 5/7/2020 067865 VERIZON WIRELESS PO # Description/Account 423.000.75.535.80.41.00 Total 9853107191 C/A 571242650-0001 iPhone/iPad Cell Service Bldg 001.000.62.524.20.42.00 iPhone/iPad Cell Service City Clerk 001.000.25.514.30.42.00 iPhone/iPad Cell Service Comm Svc 001.000.61.557.20.42.00 iPhone/iPad Cell Service Council 001.000.11.511.60.42.00 iPhone/iPad Cell Service Court 001.000.23.512.50.42.00 iPhone/iPad Cell Service Dev Svcs 001.000.62.524.10.42.00 iPhone/iPad Cell Service Engineering 001.000.67.518.21.42.00 iPhone/iPad Cell Service Facilities 001.000.66.518.30.42.00 iPhone/iPad Cell Service Finance 001.000.31.514.23.42.00 iPhone/iPad Cell Service HR 001.000.22.518.10.42.00 iPhone/iPad Cell Service IS 512.000.31.518.88.42.00 iPhone/iPad Cell Service Mayor 001.000.21.513.10.42.00 iPhone/iPad Cell Service Park Admin 001.000.64.571.21.42.00 iPhone/iPad Cell Service Parks Maint 001.000.64.576.80.35.00 iPhone/iPad Cell Service Parks Maint 001.000.64.576.80.42.00 5.2.a Page: 25 a� L 3 c �a Amoun y 0 a m 71.9, 'D 576.6: m L_ N 505.0E U 76.7E m c 106.0E 828.9E 0 197.3< �a a 169.2E E 1,324.5E u 4- 0 248.7E 0 L 129.3E a Q 130.3< c N 378.2z o LO 0 166.5< E 2 107.3� U 938.3E (D E t 269.5, um Q Page: 25 Packet Pg. 47 vchlist 05/07/2020 9:02:16AM Bank code : usbank Voucher Date Vendor 242124 5/7/2020 067865 VERIZON WIRELESS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) iPhone/iPad Cell Service Parks Rec 001.000.64.571.22.42.00 iPhone/iPad Cell Service PD 001.000.41.521.10.42.00 Air cards PD 001.000.41.521.10.42.00 iPhone/iPad Cell Service Planning 001.000.62.558.60.42.00 iPhone/iPad Cell Service PW Admin 001.000.65.518.20.42.00 iPhone/iPad Cell Service PW Admin 421.000.74.534.80.42.00 iPhone/iPad Cell Service PW Admin 422.000.72.531.90.42.00 iPhone/iPad Cell Service PW Admin 423.000.75.535.80.42.00 iPhone/iPad Cell Service PW Admin 423.000.76.535.80.42.00 iPhone/iPad Cell Service Street 111.000.68.542.90.42.00 iPhone/iPad Cell Service Fleet 511.000.77.548.68.42.00 iPhone/iPad Cell Service Water/SeWe 421.000.74.534.80.42.00 iPhone/iPad Cell Service Water/Sewe 423.000.75.535.80.42.00 iPhone/iPad Cell Service Sewer 423.000.75.535.80.42.00 iPhone/iPad Cell Service Water 421.000.74.534.80.42.00 iPhone/iPad Cell Service Storm 422.000.72.531.90.42.00 iPhone/iPad Cell Service Street/Storn 111.000.68.542.90.42.00 5.2.a Page: 26 aD L 3 c �a Amoun N 0 a m 97.3< u L 1,919.6, N 1,160.2E U 120.0< m c 26.8f m c 7.6f f° 0 L 26.8f a 7.6E E 7.6, ,- 0 628.8 -, > 0 L 57.3, a Q 146.0( N ti 145.9E 9 0 351.4E E M 444.2( c 196.8, E t 260.01 U Q Page: 26 Packet Pg. 48 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds 5.2.a Page: 27 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242124 5/7/2020 067865 VERIZON WIRELESS (Continued) 0 iPhone/iPad Cell Service Street/Storn 422.000.72.531.90.42.00 260.0E u iPhone/iPad Cell Service WWTP L 423.000.76.535.80.42.00 548.5< iPhone/iPad Cell Service Parks Disco 001.000.64.571.23.42.00 40.0- 9853238554 C/A 772540262-00001 v Cradlepoint 1 - Court/IT 512.000.31.518.88.42.00 100.0- c Trimble 2 - Engineering Storm M 421.000.74.534.80.49.20 3.3" Trimble 2 - Engineering Storm 422.000.72.531.90.49.20 3.3- o Trimble 2 - Engineering Storm 423.000.75.535.80.49.20 3.4( a Trimble 1 - Storm 422.000.72.531.90.42.00 10.0, Lake Ballinger monitor 422.000.72.531.90.49.20 18.5, 0 Total: 12,168.61 > 0 L 242125 5/7/2020 077619 VEZZONI, PETER 2004894.009 REFUND: PROGRAM CANCELLATIC CL a REFUND: PROGRAM CANCELLATIC Q 001.000.239.200 695.0( c Total: 695.0( ti 0 242126 5/7/2020 067917 WALLY'S TOWING INC 64993 INV 64993 - EDMONDS PD - CS 20- TOW TOYOTA AVALON- CS 20-8426 N 001.000.41.521.22.41.00 184.0( E 10.5% Sales Tax R 001.000.41.521.22.41.00 U 19.3, }; Total: 203.3, E 242127 5/7/2020 075283 WAVE 3201-1027483-01 FIBER HIGH SPEED INTERNET SEF U High Speed Internet service 05/01/20 Q Page: 27 Packet Pg. 49 vchlist 05/07/2020 9:02:16AM Bank code : usbank Voucher Date Vendor 242127 5/7/2020 075283 WAVE 242128 5/7/2020 075635 WCP SOLUTIONS 242129 5/7/2020 073552 WELCO SALES LLC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 512.000.31.518.87.42.00 Tota I : 11722789 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 11724572 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 11726228 COVID - GLOVES COVID - GLOVES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 11729552 COVID - GLOVES FOR CITY HALL S COVID - GLOVES FOR CITY HALL S 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Tota I : 7809 INV 7809 - EDMONDS PD PRINT 3 NEW BUSINESS CARDS-2! 001.000.41.521.10.31.00 3 NEW B/C SET UPS 001.000.41.521.10.31.00 10.4% Sales Tax 001.000.41.521.10.31.00 7810 INV 7810 - EDMONDS PD 10,000 B/C MASTERS 001.000.41.521.10.31.00 5.2.a Page: 28 Page: 28 Packet Pg. 50 vchlist 05/07/2020 9:02:16AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242129 5/7/2020 073552 WELCO SALES LLC (Continued) 242130 5/7/2020 064008 WETLANDS & WOODLANDS 30301 242131 5/7/2020 077624 WOODINVILLE FAMILY PRESCHOOL 2004906.009 242132 5/7/2020 070107 WORKS, JUDITH 93 Vouchers for bank code : usbank 93 Vouchers in this report 2004891.009 PO # 5.2.a Page: 29 a� L 3 c �a Description/Account Amoun y 0 a 10.4% Sales Tax m 001.000.41.521.10.31.00 41.3� u Total : 576.6, •`- PM: FLOWER PROGRAM PLANTS N PM: FLOWER PROGRAM PLANTS 125.000.64.576.80.31.00 421.0( r 7.8% Sales Tax +' 125.000.64.576.80.31.00 32.8, Total : 453.8' REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: ( — 001.000.239.200 312.0( Total: 312.0( a REFUND: ROOM RENTAL CANCELL E REFUND: ROOM RENTAL CANCELL fd U 001.000.239.200 112.5( o Total: 112.5( Bank total : 1,585,792.8: o a a Total vouchers : 1,585,792X Q 0 N ti 0 LA 0 N E 2 U C E t V f6 Q Page: 29 Packet Pg. 51 5.2.b vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher Date Vendor 242133 5/14/2020 076040 911 SUPPLY INC 242134 5/14/2020 077232 A&M CONTRACTORS LLC Voucher List City of Edmonds Invoice PO # Description/Account INV-2-1498 INV-2-1498 - EDMONDS PD - TRIMS CLIP ON TIE 001.000.41.521.22.24.00 BLAUER 6 POCKET PANTS 001.000.41.521.22.24.00 BLAUER L/S SHIRT 001.000.41.521.22.24.00 NAME TAPE 001.000.41.521.22.24.00 BLAUER SOFTSHELL FLEECE 001.000.41.521.22.24.00 SEAM SEAL 001.000.41.521.22.24.00 BLAUER TACSHELL JACKET 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 INV-2-2465 INV-2-2465- EDMONDS PD - MITSUI BIANCHI OC POUCH 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 INV-2-2466 INV-2-2466 - EDMONDS PD - BARD PATCH REMOVE/INSTALL 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 Total EBCC.Pmt 5 EBCC.PMT 5 THRU 4/30/20 EBCC.Pmt 5 thru 4/30/2020 112.000.68.595.61.65.00 EBCC.Pmt 5 thru 4/30/2020 126.000.68.595.61.65.00 Page: 1 aD L 3 c �a .y Amoun 0 a aD r U d 9.9� :a N 89.9� m 79.9c v m 16.0( d 119.9� �a 10.0( o �a 229.9� E 55.6( fd U 4- 0 22.2E > 0 L Q 2.2< Q 0 N 6.0( 0.6( o 642.6: 2 U c 131,827.0, t 20,574.1 Q Page: 1 Packet Pg. 52 vchlist 05/14/2020 8:44:58AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242134 5/14/2020 077232 077232 A&M CONTRACTORS LLC (Continued) 242135 5/14/2020 074488 ALPHA COURIER INC 20994 242136 5/14/2020 063862 ALPINE PRODUCTS INC TM-193679 242137 5/14/2020 069751 ARAMARK UNIFORM SERVICES 1991732376 1991737397 PO # Description/Account Total WWTP: R/T COURIER SERVICE TO R/T COURIER SERVICE TO EUROF 423.000.76.535.80.42.00 Total TRAFFIC - RAPID DRY WHITE & YE TRAFFIC - RAPID DRY WHITE & YE 111.000.68.542.64.31.00 10.4% Sales Tax 111.000.68.542.64.31.00 Total FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 PUBLIC WORKS OMC LOBBY MATE 10.4% Sales Tax 111.000.68.542.90.41.00 10.4% Sales Tax 421.000.74.534.80.41.00 10.4% Sales Tax 422.000.72.531.90.41.00 10.4% Sales Tax 423.000.75.535.80.41.00 10.4% Sales Tax 511.000.77.548.68.41.00 PUBLIC WORKS OMC LOBBY MATE 001.000.65.518.20.41.00 PUBLIC WORKS OMC LOBBY MATE 111.000.68.542.90.41.00 PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 5.2.b Page: 2 aD L 3 c �a Amoun y 0 152,401.2' 0 U d L_ 77.9( T3 77.9( tf m 26,028.2( c d 2,706.9< 28,735.1: 0 L �a 29.5E a E 3.0, 0 0.6z > 0 a 0.6z Q 0.6z N 0.6, 0 0.6" E 1.6" c 6.1- E t 6.1- Q Page: 2 Packet Pg. 53 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher Date Vendor 242137 5/14/2020 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 10.4% Sales Tax 001.000.65.518.20.41.00 1991737398 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 FLEET DIVISION MATS 511.000.77.548.68.41.00 10.4% Sales Tax 511.000.77.548.68.24.00 10.4% Sales Tax 511.000.77.548.68.41.00 1991741188 WWTP:5/6/20 UNIFORMSJOWELS Mats/Towels 423.000.76.535.80.41.00 Uniforms 423.000.76.535.80.24.00 10.4% Sales Tax 423.000.76.535.80.41.00 10.4% Sales Tax 423.000.76.535.80.24.00 1991741189 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 10.4% Sales Tax 001.000.64.576.80.24.00 1991746248 PUBLIC WORKS OMC LOBBY MATE PUBLIC WORKS OMC LOBBY MATE 001.000.65.518.20.41.00 5.2.b Page: 3 aD L 3 c �a Amoun N 0 a m 6.1- u L_ 6.1- N 6.0E v m c aD M 9.2E �a 19.1( o L �a 0.91 a E 1.9E 0 51.4E 0 L 2.6E a Q 5.3E N 0.2E 0 57.6E 9 6.0( aD E t 1.6- L Q Page: 3 Packet Pg. 54 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher Date Vendor 242137 5/14/2020 069751 ARAMARK UNIFORM SERVICES 242138 5/14/2020 071377 ARGUELLES, ERIN Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PUBLIC WORKS OMC LOBBY MATE 111.000.68.542.90.41.00 PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 10.4% Sales Tax 001.000.65.518.20.41.00 10.4% Sales Tax 111.000.68.542.90.41.00 10.4% Sales Tax 421.000.74.534.80.41.00 10.4% Sales Tax 422.000.72.531.90.41.00 10.4% Sales Tax 423.000.75.535.80.41.00 10.4% Sales Tax 511.000.77.548.68.41.00 1991746249 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 FLEET DIVISION MATS 511.000.77.548.68.41.00 10.4% Sales Tax 511.000.77.548.68.41.00 10.4% Sales Tax 511.000.77.548.68.24.00 Total 5/12/2020 EAC SUMMER CONCERTS COORD 5.2.b Page: 4 a� L 3 c �a Amoun N 0 a m 6.1' u L_ 6.1' 13 N 6.1- v 6.1' m c 6.0£ m c 0.11 f° 0 L 0.6z ca a 0.6z E 0.6z ,- 0 0.6z > 0 L 0.6' a Q 0 9.2� � 19.1( o V) 1.9£ 'E M 0.9, 289.6E E t U �a Q Page: 4 Packet Pg. 55 vchlist 05/14/2020 8:44:58AM Voucher List City of Edmonds 5.2.b Page: 5 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242138 5/14/2020 071377 ARGUELLES, ERIN (Continued) 0 EAC SUMMER CONCERTS COORD 117.100.64.573.20.41.00 1,496.0( u Total: 1,496.0( 242139 5/14/2020 070305 AUTOMATIC FUNDS TRANSFER 115531 OUT SOURCING OF UTILITY BILLS N UB Outsourcing area Printing 2,453 422.000.72.531.90.49.00 157.8E r UB Outsourcing area Printing 2,453 421.000.74.534.80.49.00 157.8E UB Outsourcing area Printing 2,453 423.000.75.535.80.49.00 162.6z UB Outsourcing area Postage # 421.000.74.534.80.42.00 477.6E o UB Outsourcing area Postage # >, 423.000.75.535.80.42.00 477.6z a 10.1 % Sales Tax E 422.000.72.531.90.49.00 15.9z 'ji 10.1 % Sales Tax 421.000.74.534.80.49.00 15.9z 0 10.1 % Sales Tax 423.000.75.535.80.49.00 16.4' o Total : 1,481.9z a Q 242140 5/14/2020 077633 BARKER, HILLARY 2005072.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: ( N 001.000.239.200 85.0( Total : 85.0( 0 242141 5/14/2020 077529 BARRETT, ASHLEIGH 2O05076.009 REFUND: CLASS CANCELLATION: ( E REFUND: CLASS CANCELLATION: ( M 001.000.239.200 75.0( U Total: 75.0( c a) 242142 5/14/2020 073834 BATTERIES PLUS P25933683 WWTP: PO 275 12V, 6V & AAAALK) t PO 275 12V, 6V & AAAALKALINE Bi Q Page: 5 Packet Pg. 56 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242142 5/14/2020 073834 BATTERIES PLUS (Continued) 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total : 242143 5/14/2020 072577 BAURECHT, MAGRIT 05082020 DESIGN FOR AD IN BEACON Design for economic development ad 001.000.61.558.70.41.00 Total 242144 5/14/2020 066891 BEACON PUBLISHING INC 32302 ECONOMIC DEVELOPMENTAD IN, Economic development display ad in 001.000.61.558.70.41.40 Total 242145 5/14/2020 069226 BHC CONSULTANTS LLC 0012028 WWTP: TO 1.2019 3/21-4/24/20 TO 1.2019 3/21-4/24/20 423.000.76.535.80.41.00 0012125 WWTP: TO 5.2019 3/21-4/24/20 TO 5.2019 3/21-4/24/20 423.000.76.535.80.41.00 Total 242146 5/14/2020 066673 BILLS BLUEPRINT INC 610103 EBGA.PLANS & SPEC REPRODUCT EBGA.Plans & Spec Reproduction 423.000.75.594.35.41.00 10.4% Sales Tax 423.000.75.594.35.41.00 Total 242147 5/14/2020 069454 BOSS CONSTRUCTION INC E4FE.Pmt 4 E4FE.PMT 4 THRU 4/30/2020 E4FE.Pmt 4 thru 4/30/2020 422.000.72.594.31.65.20 E4FE.Ret 2 422.000.223.400 5.2.b Page: 6 a� L 3 c �a Amoun y 0 a aD 342.5' 'D r U d 35.6, 378.1 E N V m z U 85.0( 85.0( c d c �a 300.0( — 300.0( �a a E 8,273.7, 4- 0 27,693.4z > 35,967.1( a a Q 0 751.7E 78.1 E o 829.9: E U 350,592.5E E t -17,529.6< um Q Page: 6 Packet Pg. 57 vchlist 05/14/2020 8:44:58AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 242147 5/14/2020 069454 069454 BOSS CONSTRUCTION INC (Continued) 242148 5/14/2020 077630 CARTER, MONA 2005063.009 242149 5/14/2020 077638 CELLEBRITE INC INVUS217290 242150 5/14/2020 035160 CITY OF SEATTLE 9056920000 242151 5/14/2020 077126 CLIFTONLARSONALLEN LLP 2471215 242152 5/14/2020 062975 COLLISION CLINIC INC R042811 242153 5/14/2020 070323 COMCAST BUSINESS 8498310301175175 8498310301175191 Description/Account Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total INVUS217290- EDMONDS PD PHONE RECORDS- CS 20-4198 001.000.41.521.21.41.00 Freight 001.000.41.521.21.41.00 9.8% Sales Tax 001.000.41.521.21.41.00 Total WWTP: 3/12-5/11/20 FLOWMETER £ 3/12-5/11/20 FLOW METER #87902 423.000.76.535.80.47.62 Total GASB 68 PENSION AND OPEB FOC GASB 68 Pension and OPEB Footno1 001.000.39.519.90.41.00 Total UNIT 525 - REPAIRS UNIT 525 - REPAIRS 511.000.77.548.68.48.00 Total ; CEMETERY INTERNET 820 15TH S� CEMETERY INTERNET 820 15TH Sl 130.000.64.536.20.42.00 MEADOWDALE PRESCHOOL INTEF MEADOWDALE PRESCHOOL INTEF 001.000.64.571.29.42.00 5.2.b Page: 7 a� L 3 c �a Amoun y 0 333,062.9E 0 U d L_ 285.0( 285.0( m 1,950.0( c 148.0( -a c �a 205.6( — 2,303.6( �a a E 24.0( 24.0( o 7a 0 L 5,009.5E a 5,009.5E Q 0 N 2,706.9( c 2,706.9( 2 U 140.2, y t 140.2, Q Page: 7 Packet Pg. 58 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher Date Vendor 242153 5/14/2020 070323 070323 COMCAST BUSINESS 242154 5/14/2020 063519 CUZ CONCRETE PRODUCTS INC 242155 5/14/2020 069479 DEPARTMENT OF COMMERCE Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Total 267802 STORM - CATCH BASIN STORM - CATCH BASIN 422.000.72.531.40.31.00 10.4% Sales Tax 422.000.72.531.40.31.00 Total PWTF-253989 LOAN #PW-02-691-019 Pr & Int Pmt CTED 2002 Sanitary Se% 423.000.75.591.35.78.61 Pr & Int Pmt CTED 2002 Sanitary Se% 423.000.75.592.35.83.61 Pr & Int Pmt CTED 2002 Sanitary Se% 423.100.76.591.39.78.61 Pr & Int Pmt CTED 2002 Sanitary Se% 423.100.76.592.39.83.61 PWTF-255416 LOAN #PW-04-691-030 Pr Pmt CTED Stormwater Outfall Imp 422.000.72.591.31.78.64 Int Pmt CTED Stormwater Outfall Imp 422.000.72.592.31.83.64 PWTF-257655 LOAN #PW-04-691-029 Pr Pmt CTED 220th St SW Improvem 112.506.68.591.95.78.63 Int Pmt CTED 220th St SW Improvers 112.506.68.592.95.83.63 PWTF-258219 LOAN #PW-04-691-031 Pr Pmt CTED 5 Corner Pump Station 421.000.74.591.34.78.65 Int Pmt CTED 5 Corner Pump Station 421.000.74.592.34.83.65 PWTF-259344 LOAN #PW-02-691 -PRE-1 23 Pr Pmt CTED 220th St SW Improvem 112.506.68.591.95.78.62 5.2.b Page: 8 a� L 3 c �a Amoun y 0 280.5' 0 U d L_ 1,725.3( N 179.4E y 1,904.7; v m c 36,447.0E M c �a 546.7- — 0 34,877.9E a 523.1 E •� U 0 32,062.5( 0 0 801.5E a a Q 21,176.4 1 N 4 529.4- 0 E 25,838.9E 2 645.9, E t 18,143.21 Q Page: 8 Packet Pg. 59 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher Date Vendor 242155 5/14/2020 069479 DEPARTMENT OF COMMERCE 242156 242157 242158 Voucher List City of Edmonds Invoice (Continued) PWTF-266235 PWTF-266247 5/14/2020 047450 DEPT OF INFORMATION SERVICES 2020040033 5/14/2020 073540 EDMONDS CHAMBER FOUNDATION 1026 PO # Description/Account Int Pmt CTED 220th St SW Improverr 112.506.68.592.95.83.62 LOAN #PW-06-962-012 Pr Pmt CTED 100th Ave W Stabilizati 112.000.68.591.95.78.67 Int Pmt CTED 100th Ave W Stabilizat 112.000.68.592.95.83.67 LOAN #PW-05-691-015 Pr Pmt CTED 2005 Sewer Lift Station 423.000.75.591.35.78.66 Int Pmt CTED 2005 Sewer Lift Statior 423.000.75.592.35.83.66 Total CUSTOMER ID# D200-0 SWV#0098 Scan Services for April 512.000.31.518.88.42.00 Total WISH FUND REIMBURSEMENT TO Reimbursement to Edmonds ChambE 001.000.39.565.10.41.00 Total 5/14/2020 076610 EDMONDS HERO HARDWARE 1644 PM SUPPLIES: HOSE PM SUPPLIES: HOSE 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 1646 PM SUPPLIES: YOST ELECTRICAL PM SUPPLIES: YOST ELECTRICAL 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 1648 PM SUPPLIES: YOST ELECTRICAL 5.2.b Page: 9 a� L 3 c �a Amoun N 0 a m 272.1 E u L_ 32,881.5E m 1,150.8E v m c 72,295.2, M c 2,168.8E 280,361.E< 0 L a 285.0( 285.0( 0 �a 0 2,270.0( Q 2,270.0( Q 0 N 9.5E 0 0.9� E M 40.8, c aD E 4.2E �a Q Page: 9 Packet Pg. 60 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher Date Vendor 242158 5/14/2020 076610 EDMONDS HERO HARDWARE Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PM SUPPLIES: YOST ELECTRICAL 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 1649 PM SUPPLIES: YOST ELECTRICAL PM SUPPLIES: YOST ELECTRICAL 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 1650 PM SUPPLIES: BATTERIES, WIRES PM SUPPLIES: BATTERIES, WIRES 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 1651 PM SUPPLIES: LADDER PM SUPPLIES: LADDER 001.000.64.576.81.31.00 10.4% Sales Tax 001.000.64.576.81.31.00 1652 PM SUPPLIES: MENDER HOSE PM SUPPLIES: MENDER HOSE 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 1653 PM SUPPLIES: PRIMER, SPRAY PAI PM SUPPLIES: PRIMER, SPRAY PAI 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 1654 PM SUPPLIES: FACE MASKS PM SUPPLIES: FACE MASKS 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 5.2.b Page: 10 a� L 3 c �a Amoun N 0 a m 25.3E u L 2.6L N m 17.5z u 1.8, c a� c 88.3" 0 9.1E >+ M a E 64.9E 'ca 6.7E 0 �a 0 L 9.5E a Q 0.9� o N 27.9E c 2.9' c 34.9E t 3.6z um Q Page: 10 Packet Pg. 61 vchlist 05/14/2020 8:44:58AM Voucher List City of Edmonds 5.2.b Page: 11 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242158 5/14/2020 076610 076610 EDMONDS HERO HARDWARE (Continued) Total : 0 352.2E 0 242159 5/14/2020 008550 EDMONDS SCHOOL DISTRICT #15 2004902.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: ( p 001.000.239.200 292.0( Total : 292.0( 242160 5/14/2020 077143 ENVIROISSUES INC 165-007-000-12 ESJB.SERVICES THRU 4/30/2020 z ESJB.Services thru 4/30/2020 421.000.74.594.34.41.00 1,082.2E c ESJB.Services thru 4/30/2020 a� 423.000.75.594.35.41.00 1,082.2E ESJB.Services thru 4/30/2020 �a 422.000.72.594.31.41.00 1,082.2E _ Total: 3,246.7E �a 242161 5/14/2020 009350 EVERETT DAILY HERALD EDH896394 EBFC.INVITATION TO BID AD a EBFC.Invitation to Bid Ad E 422.000.72.594.31.41.00 228.0E 2 Total: 228.0E c 242162 5/14/2020 076751 FALK, NICHOLAS Falk, Nicholas REIMBURSEMENT FOR RECORDIN fd reimbursement for recording fees 001.000.25.514.30.49.00 187.5( a Total: 187.5( Q 242163 5/14/2020 066378 FASTENAL COMPANY WAMOU58855 INV WAMOU58855 - EDMONDS PD 0 N 10 CLR GOGGLES 001.000.41.521.22.31.00 93.7( c 5 BOXES NITRILE GLOVES - MED 001.000.41.521.22.31.00 48.0z .E Freight R2 001.000.41.521.22.31.00 5.6, +: Total: 147.41 aEi E 242164 5/14/2020 076542 GRANICUS 120781 CIVIC STREAMING, AGENDAS & MI t civic streaming, agenda & minutes jar Q Page: 11 Packet Pg. 62 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher Date Vendor 242164 5/14/2020 076542 GRANICUS 242165 5/14/2020 074722 GUARDIAN SECURITY SYSTEMS 242166 5/14/2020 077438 HELLEREN, LEIF Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.25.514.30.48.00 10.4% Sales Tax 001.000.25.514.30.48.00 1018111 OLD PW - SECURITY OLD PW - SECURITY 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 PLN20180031 refund 242167 5/14/2020 077618 HIGGINS, TANYA 2005064.009 242168 5/14/2020 077171 HISTORICAL RESEARCH ASSOCIATES 2003063 242169 5/14/2020 067862 HOME DEPOT CREDIT SERVICES 1624913 274001 Total : Total HELLEREN.PLN20180031 REFUND Helleren.PLN20180031 Refund 001.000.257.620 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total CIVIC CENTER PLAYFIELDS PROF[ CIVIC CENTER PLAYFIELDS PROFS 126.000.64.594.76.41.00 Total PUBLIC WORKS - PARTS (RETURN PUBLIC WORKS - PARTS (RETURN 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 PUBLIC WORKS - PARTS RETURNE PUBLIC WORKS - PARTS RETURNE 001.000.66.518.30.31.00 5.2.b Page: 12 aD L 3 c �a Amoun y 0 a aD 1,417.5" 'D r U d 147.4< .L 1,564.9' N V m 55.0( m c 5.7' a 60.7: c �a 0 1,620.0( a 1,620.0( U 4- 27.8( o 27.8( o L Q a Q 2,751.5( o 2,751.5( 0 111.2E . R 11.3E aD E t -111.2E u Q Page: 12 Packet Pg. 63 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher Date Vendor 242169 5/14/2020 067862 HOME DEPOT CREDIT SERVICES 242170 5/14/2020 075966 HULBERT, CARRIE Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.2% Sales Tax 001.000.66.518.30.31.00 3072082 FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 4081836 CITY HALL - COVID SUPPLIES PLE; CITY HALL - COVID SUPPLIES PLE; 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 50520 CITY HALL - COVID SUPPLIES FOR CITY HALL - COVID SUPPLIES FOR 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 511113 PUBLIC WORKS/ FLEET - PARTS PUBLIC WORKS/ FLEET - PARTS 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 7052632 PUBLIC SAFETY - SUPPLIES PUBLIC SAFETY - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 7080733 FAC MAINT SHOP SUPPLIES FAC MAINT SHOP SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 Total: BID-0420ED BID/ED! PROGRAM MANAGEMENT 5.2.b Page: 13 a� L 3 c �a Amoun N 0 a m -11.3f u L_ 164.E m 16.8( m c 366.5z c 37.3£ 0 L 64.7z a E 6.6( .� 0 126.6( > 0 L 12.9" a Q 0 33.3, 3.3� o E 2 42.9E U c 4.3£ aD 880.3( E U �a Q Page: 13 Packet Pg. 64 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher Date Vendor 242170 5/14/2020 075966 HULBERT, CARRIE 242171 242172 242173 242174 5/14/2020 073548 INDOFF INCORPORATED Voucher List City of Edmonds Invoice (Continued) 3365914 3365934 3367293 5/14/2020 076917 JACOBS ENGINEERING GROUP INC W3X8610006 5/14/2020 077634 LEE, EUN SAEM 5/14/2020 075016 LEMAY MOBILE SHREDDING 2005078.009 4657630 PO # Description/Account BID/Ed! program management servic 140.000.61.558.70.41.00 Total EAC OFFICE PANEL SYSTEM & AC( EAC OFFICE PANEL SYSTEM & AC( 001.000.64.571.21.31.00 10.4% Sales Tax 001.000.64.571.21.31.00 EAC OFFICE PANEL CONNECTOR EAC OFFICE PANEL CONNECTOR 001.000.64.571.21.31.00 10.4% Sales Tax 001.000.64.571.21.31.00 STAPLE REMOVERS Business Source Staple removers - C 001.000.31.514.23.31.00 10.4% Sales Tax 001.000.31.514.23.31.00 Total WWTP: 3/28-4/24/20 TO 1.2019 3/28-4/24/20 TO 1.2019 423.000.76.535.80.41.00 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total SHREDDING SERVICES APRIL 202( shredding services april 2020 001.000.25.514.30.41.00 shredding services april 2020 5.2.b Page: 14 a� L 3 c �a Amoun N 0 a m 2,766.61 U 2,766.6, N m 587.8E 61.1, 12.9E 0 1.3E �a a 11.0E 1.1E o 675.5F 0 0 L CL Q 5,460.0( " 5,460.0( N 4 0 130.0( E 130.0( 'M c a� 17.9E t U co Q Page: 14 Packet Pg. 65 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 242174 5/14/2020 075016 LEMAY MOBILE SHREDDING (Continued) 4657758 242175 5/14/2020 068489 MCLOUGHLIN & EARDLEY GROUP INC 0246582-IN 0246897-I N 0246958-IN 0246991-IN 0247065-IN 0247116-I N PO # Description/Account 001.000.31.514.23.41.00 INV 4657758 - ACCT 2185-952778-8 SHRED 3- 65 GAL CARTS @ 4.01 E 001.000.41.521.10.41.00 Total E164PO - PARTS E164PO - PARTS 511.100.77.594.48.64.00 Freight 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 E17SSO - PARTS E17SSO - PARTS 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 E164PO - PARTS E164PO - PARTS 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 E175PO - PARTS E175PO - PARTS 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 UNITS 54 & 103 - PARTS UNITS 54 & 103 - PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 E173PO - PARTS E173PO - PARTS 5.2.b Page: 15 a� L 3 c �a Amoun y 0 a aD 17.9E 'D U d L 12.0< 47.9: m 2,435.2( c 372.2E c �a 291.9E o �a a 1,021.0E 106.1� U 4- 0 �a 169.0( o L a a 17.5E Q 0 N 34.9E 0 3.6' E 803.3( c a� 83.5, E t U �a Q Page: 15 Packet Pg. 66 vchlist 05/14/2020 8:44:58AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242175 5/14/2020 068489 MCLOUGHLIN & EARDLEY GROUP INC (Continued) 242176 5/14/2020 075266 MORGAN MECHANICAL INC PO # Description/Account 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 0247117-IN E176PO - PARTS E176PO - PARTS 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 Total ; S20-3851 WWTP: 1/17/20 BLDG 100 REPAIR ( 1/17/20 BLDG 100 REPAIR OF REZ� 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total 242177 5/14/2020 075542 NORTHWEST LANDSCAPE SUPPLY 3790 242178 5/14/2020 077632 O'BRIEN, JACOB 2005071.009 242179 5/14/2020 070166 OFFICE OF THE STATE TREASURER April, 2020 PM: TURF MIX PM: TURF MIX 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total : REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total COURT, BLDG CODE & JIS TRANSI` Emergency Medical Services & Traun 001.000.237.120 PSEA 1, 2 & 3 Account 001.000.237.130 Building Code Fee Account 5.2.b Page: 16 a� L 3 c �a Amoun y 0 a aD 25.0- 'D r U d 2.6" N 677.1( t U 70.4, 6,113.8! c d c �a 689.5( o 71.7- a 761.21 U 0 800.0( 0 83.2( a 883.2( Q 0 N 695.0( 695.0( E M 306.3( aD 7,11 7.1- t U �a Q Page: 16 Packet Pg. 67 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher Date Vendor 242179 5/14/2020 070166 OFFICE OF THE STATE TREASURER 242180 5/14/2020 026200 OLYMPIC VIEW WATER DISTRICT Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.237.150 State Patrol Death Investigation 001.000.237.330 Judicial Information Systems Account 001.000.237.180 School Zone Safety Account 001.000.237.200 Washington Auto Theft Prevention 001.000.237.250 Traumatic Brain Injury 001.000.237.260 Hwy Safety Acct 001.000.237.320 Crime Lab Blood Breath Analysis 001.000.237.170 WSP Hwy Acct 001.000.237.340 Domestic Violence Prevention 001.000.237.370 Total 0000130 PLANTER IRRIGATION 220TH ST S1 PLANTER IRRIGATION 220TH ST S\ 001.000.64.576.80.47.00 0001520 CEMETERY 820 15TH ST SW CEMETERY 820 15TH ST SW 130.000.64.536.50.47.00 0001530 CEMETERY SPRINKLER 820 15TH ; CEMETERY SPRINKLER 820 15TH 130.000.64.536.50.47.00 0002930 SPRINKLER @ 5TH AVE S & SR104 SPRINKLER @ 5TH AVE S & SR104 001.000.64.576.80.47.00 0021400 FIRE STATION #20 88TH AVE W / MI FIRE STATION #20 88TH AVE W / MI 5.2.b Page: 17 a� L 3 c �a Amoun y 0 a aD 297.0( 'D U d 51.8, 1,769.0� m t 36.1 - U 614.1( c 256.5E �a 199.9E o L �a 1.8( E 294.5E 1.9- 0 10,946.4( > 0 L a a Q 21.6E o N 49.0z c E 23.7, u c aD 23.7, _ U �a Q Page: 17 Packet Pg. 68 vchlist 05/14/2020 8:44:58AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242180 5/14/2020 026200 OLYMPIC VIEW WATER DISTRICT (Continued) 0026390 242181 5/14/2020 072739 O'REILLYAUTO PARTS 3685-467944 242182 5/14/2020 002203 OWEN EQUIPMENT COMPANY 00097461 00097461 242183 5/14/2020 027450 PAWS MARCH 2O20 242184 5/14/2020 076857 PERFORMANCE INFO TECHNOLOGIES 1643 PO # Description/Account 001.000.66.518.30.47.00 PLANTER IRRIGATION 10415 226TF PLANTER IRRIGATION 10415 226TF 001.000.64.576.80.47.00 Total UNIT 138 - PARTS UNIT 138 - PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total FLEET - PARTS (RETURNED) FLEET - PARTS (RETURNED) 511.000.77.548.68.31.10 Freight 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 FLEET - PARTS RETURNED FLEET - PARTS RETURNED 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total MARCH 2O20 - EDMONDS PD 6 ANIMALS@a $205. EA - $150 RCLN 001.000.41.521.70.41.00 Total WWTP: 1/1-1/31/20 TO 4.2018 (CON 1/1 -1 /31 /20 TO 4.2018 (COMPLETES 423.000.76.535.80.41.00 5.2.b Page: 18 a� L 3 c �a Amoun N 0 a m 298.2 - U m 23.7, 440.0E m 58.8E c d 6.1, 65.0( 0 �a a 535.3' E 29.1; 0 58.7- 0 0 L a -535.3< Q -55.6E N 32.2( 0 E 1,080.0( 'R 1,080.0( c aD E t 580.2E Q Page: 18 Packet Pg. 69 vchlist 05/14/2020 8:44:58AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242184 5/14/2020 076857 PERFORMANCE INFO TECHNOLOGIES (Continued) 1644 242185 5/14/2020 069633 PET PROS 306 242186 5/14/2020 028860 PLATT ELECTRIC SUPPLY OH55336 242187 5/14/2020 029117 PORT OF EDMONDS 03870 242188 5/14/2020 074566 PUFFPAFF, MONICA 2005069.009 242189 5/14/2020 075822 QUADIENT INC PO # Description/Account WWTP: PO 2799 1/20-3/31/20 WONI PO 2799 1/20-3/31/20 WONDERWAI 423.000.76.535.80.41.00 Total INV 306- EDMONDS PD- HOBBS 2 BAGS OF DOG FOOD -ASTRO DI: 001.000.41.521.26.31.00 10.5% Sales Tax 001.000.41.521.26.31.00 Total WWTP: PO 281 RELAY MODULE NC PO 281 RELAY MODULE NOMINAL 1 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total PORT RIGHT-OF-WAY LEASE FOR PORT RIGHT-OF-WAY LEASE FOR 422.000.72.531.90.41.50 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total 16056154 MAIL MACHINE SOLUTION sure seal solution 001.000.25.514.30.31.00 10.4% Sales Tax 001.000.25.514.30.31.00 Total : 5.2.b Page: 19 a� L 3 c �a Amoun N 0 a m U m 11260.0( .L 1,840.2° ui m 47.4£ m c 9.9 1 a 57.4E c �a 0 170.5z a 17.7z �a 188.2f U 4- 0 �a 3,662.8£ a 3,662.8f Q 0 N 179.0( 179.0( o E 2 U 21.3E W 2.2, E 23.5f um Q Page: 19 Packet Pg. 70 vchlist 05/14/2020 8:44:58AM Voucher List City of Edmonds 5.2.b Page: 20 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun N 242190 5/14/2020 077635 RALPH, RICHARD 2005079.009 REFUND: CLASS CANCELLATION: ( 0 m REFUND: CLASS CANCELLATION: 001.000.239.200 14.5( u Total: 14.5( .` 242191 5/14/2020 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE N FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 213.6E r 3-0197-0800897 PUBLIC WORKS OMC 7110 210TH ; PUBLIC WORKS OMC 7110 210TH : c 001.000.65.518.20.47.00 35.9E PUBLIC WORKS OMC 7110 210TH ; 111.000.68.542.90.47.00 136.6z PUBLIC WORKS OMC 7110 210TH ; o 421.000.74.534.80.47.00 136.6z PUBLIC WORKS OMC 7110 210TH ; a 423.000.75.535.80.47.10 136.6z PUBLIC WORKS OMC 7110 210TH ; 511.000.77.548.68.47.00 136.6z u PUBLIC WORKS OMC 7110 210TH : o 422.000.72.531.90.47.00 136.6' > 3-0197-0801132 FIRE STATION #16 8429 196TH ST ; o FIRE STATION #16 8429 196TH ST : a 001.000.66.518.30.47.00 227.6� Q 3-0197-0829729 CLUBHOUSE 6801 N MEADOWDAL c CLUBHOUSE 6801 N MEADOWDAL N 001.000.66.518.30.47.00 71.4E Total : 1,232.0( c 242192 5/14/2020 064769 ROMAINE ELECTRIC 5-026498 TRAFFIC - PARTS w E TRAFFIC - PARTS ca 111.000.68.542.64.31.00 70.2( U 10.4% Sales Tax aai 111.000.68.542.64.31.00 7.3( E Total: 77.5( U �a Q Page: 20 Packet Pg. 71 vchlist 05/14/2020 8:44:58AM Voucher List City of Edmonds 5.2.b Page: 21 a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 242193 5/14/2020 077636 ROOSTER PARK LLC BUS LICENSE REFUND ROOSTER PARKS PARTIAL BL REF 0 partial bl refund for rooster parks, 001.000.257.620 75.0( u Total: 75.0( .` 242194 5/14/2020 072725 SAGACITY CUSTOM PUBLISHING 2020-22883 TOURISM AD IN 2020 ISSUE OF WP N Tourism promotion ad in 2020 issue c 120.000.31.575.42.41.40 6,796.0( v Total : 6,796.0( m 242195 5/14/2020 077629 SARAH JORDAN PLN2020-0016 REFUND: PERMIT FEES a0i Refund of permit fees. Application 001.000.257.620 515.1E Total: 515.1E _ 0 242196 5/14/2020 072733 SCHWING BIOSET INC 18001390 WWTP: 55% FOR HPY SYSTEM+CC L 55% for HPY SYSTEM (55% of $93,0 a 423.000.76.594.35.64.00 69,393.5( E Total: 69,393.5( 242197 5/14/2020 066964 SEATTLE AUTOMOTIVE DIST INC S3-5236851 UNIT 284 - PARTS/ FAN & MOTOR 0 UNIT 284 - PARTS/ FAN & MOTOR > 511.000.77.548.68.31.10 64.2E o 10.4% Sales Tax a 511.000.77.548.68.31.10 6.6� Q Total: 70.9' o N 242198 5/14/2020 074997 SEITEL SYSTEMS, LLC 51893 REMOTE COMPUTER SUPPORT Remote computer support - 3/16/20, c 512.000.31.518.88.41.00 3,150.0( 52157 REMOTE & ONSITE COMPUTER SL E Remote & Onsite computer support - 2 512.000.31.518.88.41.00 3,127.5( +: 52220 ONSITE COMPUTER SUPPORT (D Onsite computer support - 4/21/20 E t 512.000.31.518.88.41.00 495.0( u Q Page: 21 Packet Pg. 72 vchlist 05/14/2020 8:44:58AM Voucher List City of Edmonds 5.2.b Page: 22 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242198 5/14/2020 074997 074997 SEITEL SYSTEMS, LLC (Continued) Total : 0 6,772.5( 0 242199 5/14/2020 063306 SHERWIN-WILLIAMS 3602-2 PM PAINT SUPPLIES PM PAINT SUPPLIES 001.000.64.576.80.31.00 228.6E 10.4% Sales Tax 001.000.64.576.80.31.00 23.7E a0i Total: 252.4; r- 242200 5/14/2020 071655 SHI INTERNATIONAL CORP B10991515 TABLEAU SOFTWARE MAINTENAN, m Tableau Software & Maintenance - 5 512.000.31.518.88.48.00 9,303.0E 10.4% Sales Tax �a 512.000.31.518.88.48.00 967.5, _ Total : 10,270.51 �a 242201 5/14/2020 037375 SNO CO PUD NO 1 200202919 LIFT STATION #8 113 RAILROAD AV a LIFT STATION #8 113 RAILROAD AV E 423.000.75.535.80.47.10 60.0, 2 200422418 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( o 001.000.66.518.30.47.00 232.4E > 200493153 TRAFFIC LIGHT 22000 76TH AVE W 0 a TRAFFIC LIGHT 22000 76TH AVE W a 111.000.68.542.64.47.00 35.4' Q 200663953 ANWAY PARK 131 SUNSET AVE / M N ANWAY PARK 131 SUNSET AVE / M 001.000.64.576.80.47.00 84.3" 200913853 DECORATIVE LIGHTING 115 2ND A) c DECORATIVE LIGHTING 115 2ND A) 111.000.68.542.63.47.00 M 201054327 BRACKETT'S LANDING NORTH 501 BRACKETT'S LANDING NORTH 501 001.000.64.576.80.47.00 54.9E E 201103561 TRAFFIC LIGHT 23800 FIRDALE AVI t TRAFFIC LIGHT 23800 FIRDALE AVI Q Page: 22 Packet Pg. 73 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher Date Vendor 242201 5/14/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 111.000.68.542.64.47.00 201501277 LIFT STATION #14 7905 1 /2 211 TH F LIFT STATION #14 7905 1 /2 211 TH F 423.000.75.535.80.47.10 201532926 LIFT STATION #7 121 W DAYTON S- LIFT STATION #7 121 W DAYTON S- 423.000.75.535.80.47.10 201557303 CEMETERY BUILDING CEMETERY BUILDING 130.000.64.536.50.47.00 201711785 STREET LIGHTING 1 LIGHTS @ 15( STREET LIGHTING (183 LIGHTS @ 111.000.68.542.63.47.00 202139655 BRACKETT'S LANDING SOUTH 100 BRACKETT'S LANDING SOUTH 100 001.000.64.576.80.47.00 202161535 CEMETERY WELL PUMP CEMETERY WELL PUMP 130.000.64.536.50.47.00 202356739 TRAFFIC LIGHT 21530 76TH AVE W TRAFFIC LIGHT 21530 76TH AVE W 111.000.68.542.64.47.00 202499539 LIFT STATION #1 105 GASPERS ST LIFT STATION #1 105 GASPERS ST 423.000.75.535.80.47.10 202529186 STREET LIGHTING (406 LIGHTS @ STREET LIGHTING (406 LIGHTS @ 111.000.68.542.63.47.00 202529202 STREET LIGHTING 7 LIGHTS @ 40( STREET LIGHTING (7 LIGHTS @ 40 111.000.68.542.63.47.00 202576153 STREET LIGHTING (2097 LIGHTS C STREET LIGHTING (2097 LIGHTS C 111.000.68.542.63.47.00 202579488 STREET LIGHTING (33 LIGHTS @ 2 5.2.b Page: 23 aD L 3 c �a Amoun y 0 a aD 31.0, 'D U d 19.9" N m 170.6E v m c 116.5� c �a 8.6, p 0 �a a 22.5( U 45 83.3z 0 0 L 28.2z Q Q 0 492.7, N 0 3,955.0- 110.5E c aD E 13,536.91 Q Page: 23 Packet Pg. 74 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 242201 5/14/2020 037375 SNO CO PUD NO 1 (Continued) 204714893 204714927 204714935 204714943 204714950 205307580 221593742 222398059 242202 5/14/2020 076433 SNOHOMISH COUNTY 911 TYLER REFUND 242203 5/14/2020 070167 SNOHOMISH COUNTY TREASURER April 2020 PO # Description/Account STREET LIGHTING (33 LIGHTS @ 2 111.000.68.542.63.47.00 STREET LIGHTING (1 LIGHT @ 150' STREET LIGHTING (1 LIGHT @ 150' 111.000.68.542.63.47.00 STREET LIGHTING (19 LIGHTS @ 2 STREET LIGHTING (19 LIGHTS @ 2 111.000.68.542.63.47.00 STREET LIGHTING (5 LIGHTS @ 40 STREET LIGHTING (5 LIGHTS @ 40 111.000.68.542.63.47.00 STREET LIGHTING (4 LIGHTS @ 10 STREET LIGHTING (4 LIGHTS @ 10 111.000.68.542.63.47.00 STREET LIGHTING (12 LIGHTS @ 2 STREET LIGHTING (12 LIGHTS @ 2 111.000.68.542.63.47.00 DECORATIVE & STREET LIGHTING DECORATIVE & STREET LIGHTING 111.000.68.542.64.47.00 TRAFFIC LIGHT 21132 76TH AVE W TRAFFIC LIGHT 21132 76TH AVE W 111.000.68.542.64.47.00 SIGNAL CABINET 22730 HIGHWAY'' 22730 Highway 99, Signal Cabinet - 111.000.68.542.64.47.00 Total REFUND FOR TYLER CONNECT 20 REFUND REG FEE - TYLER CONF 001.000.41.521.40.49.00 Total Crime Victims Court Remittance Crime Victims Court Remittance 5.2.b Page: 24 a� L 3 c �a Amoun N 0 a m 378.8' u 5.1, m 120.0' m c d 60.0( �a 0 15.2( �a a E 95.5' 'i U 4- 0 143.7( 0 L Q a 74.2< Q 0 N 80.1 £ 20,034.0F c V) E 2 975.0( 975.0( E t U �a Q Page: 24 Packet Pg. 75 vchlist 05/14/2020 8:44:58AM Voucher List City of Edmonds 5.2.b Page: 25 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242203 5/14/2020 070167 SNOHOMISH COUNTY TREASURER (Continued) 0 001.000.237.140 as 168.6z -0 Total: 168.61 m L_ 242204 5/14/2020 037800 SNOHOMISH HEALTH DISTRICT IN0065167 SPRAY PARK PERMIT ACCT AR000( SPRAY PARK PERMIT ACCT AR000( 001.000.64.576.80.49.00 496.0( IN0065264 YOST POOL PERMIT ACCT AR0004! YOST POOL PERMIT ACCT AR0004! 001.000.64.576.80.49.00 802.0( c Total: 1,298.0( 242205 5/14/2020 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N c CIVIC CENTER 250 5TH AVE N �a — 001.000.66.518.30.47.00 689.5, 103584 WWTP: 4/30/20 RECYCLING ca 4/30/20 Recycling + taxes a 423.000.76.535.80.47.66 38.71 . 103585 FRANCES ANDERSON CENTER 70( fd U FRANCES ANDERSON CENTER 70( o 001.000.66.518.30.47.00 655.6z 1i 103586 SNO-ISLE LIBRARY 650 MAIN ST > SNO-ISLE LIBRARY 650 MAIN ST 0 a 001.000.66.518.30.47.00 605.1 E Q 103587 PARKS MAINT GARBAGE & RECYC PARKS MAINT GARBAGE AND REC N 001.000.64.576.80.47.00 1,022.9z 103588 CITY HALL 121 5TH AVE N CITY HALL 121 5TH AVE N 001.000.66.518.30.47.00 459.8� E Total: 3,471.91, .� 242206 5/14/2020 038410 SOUND SAFETY PRODUCTS 88046/4 FAC MAINT- WORK WEAR D. WILL FAC MAINT- WORK WEAR D. WILL 0 001.000.66.518.30.24.00 207.3E t 10.4% Sales Tax Q Page: 25 Packet Pg. 76 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher Date Vendor 242206 5/14/2020 038410 SOUND SAFETY PRODUCTS 242207 5/14/2020 039775 STATE AUDITOR'S OFFICE 242208 5/14/2020 071585 STERICYCLE INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.66.518.30.24.00 L136433 04-2020 AUDIT FEES 04-2020 Audit Fees 001.000.39.514.20.41.50 04-2020 Audit Fees 111.000.68.543.30.41.50 04-2020 Audit Fees 421.000.74.534.80.41.50 04-2020 Audit Fees 422.000.72.531.90.41.50 04-2020 Audit Fees 423.000.75.535.80.41.50 04-2020 Audit Fees 423.000.76.535.80.41.50 04-2020 Audit Fees 511.000.77.548.68.41.50 04-2020 Audit Fees 512.000.31.518.87.41.00 3005093039 242209 5/14/2020 040917 TACOMA SCREW PRODUCTS INC 18273651 242210 5/14/2020 077631 TAYLOR, DONNA 2005067.009 Total : Total ; INV 3005093039- CUST 6076358 -E1 MIN STOP FEE 4/20/20 001.000.41.521.80.41.00 Total STORM - SUPPLIES/ PAINT & GLOV STORM - SUPPLIES/ PAINT & GLOV 422.000.72.531.40.31.00 10.4% Sales Tax 422.000.72.531.40.31.00 Total REFUND: CLASS CANCELLATION: ( 5.2.b Page: 26 a� L 3 c �a Amoun y 0 a aD 21.51 'D 228.9: L_ N 3,967.7( 142.4( m c 1,615.5E 852.6E 0 2,070.4E �a a 429.9E 262.5E U 0 89.8( 9,431A,' 0 a a Q 20.7, N 20.7: 0 E 747.8" .M 77.7, c 825.5F E t U �a Q Page: 26 Packet Pg. 77 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher Date Vendor 242210 5/14/2020 077631 TAYLOR, DONNA 242211 242212 242213 242214 5/14/2020 072649 THE WIDE FORMAT COMPANY 5/14/2020 038315 THYSSENKRUPP ELEVATOR 5/14/2020 076853 TRC ENVIRONMENTAL CORP Voucher List City of Edmonds Invoice (Continued) 123348 US53294 US53301 US53869 413258 5/14/2020 077070 UNITED RECYCLING & CONTAINER 99071 PO # Description/Account REFUND: CLASS CANCELLATION: 001.000.239.200 Total DSD WIDE FORMAT COPIER MONT Wide Format monthly fee (HP Pagew 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 Total ELEVATOR MAINTENANCE SNO-ISI ELEVATOR MAINTENANCE SNO-ISI 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 ELEVATOR MAINTENANCE F. ANDE ELEVATOR MAINTENANCE FRANC[ 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 ELEVATOR MAINTENANCE CIVIC C ELEVATOR MAINTENANCE CIVIC C 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total WWTP: PO 252 90% DONE - STACI PO 252 - 90% Done STACK TEST, F 423.000.76.535.80.41.00 Total STORM & PARKS MAINT DUMP FEE PARKS MAINT DUMP FEES 5.2.b Page: 27 a� L 3 c �a Amoun N 0 a m 263.3z u 263.3' •` N m 175.0( 18.2( 193.2( c �a 1,422.5, �a a 147.9`. U 1,293.5' c 7a 134.5< c L a a Q 1,308.9E c N 136.1 4,4416-1 0 E M 5,974.2( 5,974.2( c aD E t U �a Q Page: 27 Packet Pg. 78 vchlist 05/14/2020 8:44:58AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242214 5/14/2020 077070 UNITED RECYCLING & CONTAINER (Continued) 242215 5/14/2020 064423 USA BLUE BOOK 242216 5/14/2020 067865 VERIZON WIRELESS 242217 5/14/2020 075155 WALKER MACY LLC 242218 5/14/2020 064800 W EHOP PO # Description/Account 001.000.64.576.80.47.00 STORM DUMP FEES 422.000.72.531.10.49.00 Total : 219191 WWTP: PO 286 PH 4.00,7.00 & 10.01 PO 286 PH 4.00,7.00 & 10.00 BUFFE 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total 9853650749 P3282.04-24 642416 242219 5/14/2020 077637 WEST EDMONDS COOP PRESCHOOL 2004905.009 C/A 442201730-00001 iPad Cell Service Mayor's Office 001.000.21.513.10.42.00 Total CIVIC LANDSCAPE ARCHITECTURE CIVIC LANDSCAPE ARCHITECTURE 126.000.64.594.76.41.00 Total FLOWER PROGRAM: PLANTS FLOWER PROGRAM: PLANTS 125.000.64.576.80.31.00 10.4% Sales Tax 125.000.64.576.80.31.00 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total 5.2.b Page: 28 Page: 28 Packet Pg. 79 vchlist 05/14/2020 8:44:58AM Bank code : usbank Voucher Date Vendor 242220 5/14/2020 075139 WSP USA SOLUTIONS INC 242221 5/14/2020 011900 ZIPLY FIBER 242222 5/14/2020 051282 ZUMAR INDUSTRIES INC 90 Vouchers for bank code : usbank 90 Vouchers in this report Voucher List City of Edmonds 5.2.b Page: 29 Invoice PO # Description/Account Amoun N 954971 E4FE.SERVICES THRU 3/27/2020 0 m E4FE.Services thru 3/27/2020 422.000.72.594.31.41.00 2,978.6, u Total : 2,978.6: 253-003-6887 LIFT STATION #6 VG SPECIAL ACCI N LIFT STATION #6 VG SPECIAL ACC[ 423.000.75.535.80.42.00 42.1 f Total : 42.1; m 32538 TRAFFIC - SUPPLIES a0i TRAFFIC - SUPPLIES M 111.000.68.542.64.31.00 675.0( 9.9% Sales Tax — 111.000.68.542.64.31.00 66.& o Total: 741.& a Bank total : 1,072,322.9' E Total vouchers : 1,072,322.9' ,- 0 El CD N O N E 2 V C CD E t V f6 Q Page: 29 Packet Pg. 80 5.2.c vchlist 05/14/2020 10 :44:35AM Bank code : usbank Voucher Date Vendor 5142020 5/14/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account 0747 PW CC - 5/06/2020 IMSA - 2020 MEMBERSHIP RENEW] 111.000.68.542.90.49.00 TARGET - LAUNDRY SOAP FOR PU 001.000.65.518.20.31.00 1522 1522 SHANNON BURLEY CREDIT C DIGITAL CRAZE 001.000.64.571.22.49.00 2519 TRAINING CC -2519 05/06/20 SHIP TO WSP CRIME LAB 20-1901 001.000.41.521.10.42.00 SHIP TO WSP CRIME LAB 20-7737 001.000.41.521.10.42.00 SHIP TO WSP TOX. LAB 001.000.41.521.10.42.00 SHIP 2 RIFLE SHIELDS (OVERSIZE; 001.000.41.521.10.42.00 2985 WWTP:PO 273 REPLACEMENT LAF AMAZON: PO 273 REPLACEMENT 423.000.76.535.80.48.00 3048 THOMPSON CC -3048 05/06/2020 MESH WALL ORGANIZER 001.000.41.521.40.31.00 FOOT REST FOR ADMIN. SGT. 001.000.41.521.11.31.00 110 CR123A BATTERIES 001.000.41.521.22.31.00 SIX BOXES SMALL NITRILE GLOVE 001.000.41.521.22.31.00 7 BOXES LG NITRILE GLOVES 001.000.41.521.22.31.00 PLANTRONICS HEADSET & CABLE 001.000.41.521.21.35.00 WIRELESS KEYBOARD/MOUSE - C Page: 1 m L 3 c ea Amoun 0 0 a m 340.0( m m t 39.0< m c aD 21.3-, c �a 21.3' o 18.8z a 550.1 £ U 0 12.1< 0 L a 22.0, Q 19.6z N 157.8, �n 0 m 55.5( •3 74.4- E 264.9( �a Q Page: 1 Packet Pg. 81 vchlist 05/14/2020 10:44:35AM Bank code : usbank Voucher Date Vendor 5142020 5/14/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.41.521.22.31.00 NACA MEMBERSHIP - SHOEMAKE 001.000.41.521.70.49.00 3314 LAWLESS CC -3314 05/06/2020 SHIP 2 RIFLE SHIELDS (OVERSIZE; 001.000.41.521.10.42.00 TRAIL CAM MONTHLY DATA PLAN 001.000.41.521.10.42.00 3355 MOLES - CC5/06/2020 AMAZON - NITRILE GLOVES PURCI 422.000.72.531.90.31.00 4171 MCCLURE CC -4171 05/06/20 RECRUITING MATERIALS 001.000.41.521.40.41.40 CANVA GRAPHICS 001.000.41.521.40.41.00 MICS, LIGHTS FOR VIDEO CREATI( 001.000.41.521.40.41.40 CANVA SUB. MCCLURE&ROBINSOf 001.000.41.521.40.41.00 PORTABLE PHONE CHARGER 001.000.41.521.40.41.40 OTTERBOX FOR PHONE 001.000.41.521.40.41.40 GEAR BACKPACK FOR VIDEO EQU 001.000.41.521.40.41.40 4787 DAWSON CC -4787 05/06/20 HOTEL - HOMELESS CLIENT 001.000.39.565.40.41.00 4929 US BANK-DEV SVCS (VARIOUS) SquareSpace: registration of domain 001.000.62.524.10.49.00 Amazon: Book (Learning SQL: Gener 001.000.62.558.60.49.00 5.2.c Page: 2 m L 3 c Amoun .y 0 a 57.6 50.0( =a N 620.6, m t 9.9� m c aD 371.1( c ra 299.6, o �a 5.1E °" E 89.3� u 0 25.9( 0 22.01 a a Q 0 N 66.2< V 0 m 800.0( •3 c 20.0( E t U 42.6E a Page: 2 Packet Pg. 82 vchlist 05/14/2020 10:44:35AM Bank code : usbank Voucher Date Vendor 5142020 5/14/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Amazon: 43" Monitor (JMcConnell) 001.000.67.518.21.35.00 Dev Svcs supplies 001.000.62.524.10.31.00 Adobe: Creative Cloud monthly 001.000.62.524.10.49.00 Adobe: Creative Cloud monthly 001.000.62.524.10.49.00 Zoom membership/subscription (to 001.000.62.524.10.49.00 SquareSpace: annual subscription 001.000.62.524.10.49.00 Sound Circulation (Everett Herald 001.000.62.524.10.49.00 American Planning Assoc - Digital 001.000.62.524.10.49.00 10.4% Sales Tax 001.000.67.518.21.35.00 10.4% Sales Tax 001.000.62.524.10.31.00 5593 CITY CLERK'S CC PAYMENT amazon office supplies 001.000.25.514.30.49.00 target office supplies 001.000.25.514.30.49.00 amazon office supplies 001.000.25.514.30.49.00 IIMC Membership - Scott Passey 001.000.25.514.30.49.00 WMCA Membership - Scott Passey 001.000.25.514.30.49.00 WMCA Membership - Nick Falk 001.000.25.514.30.49.00 5639 PAYFLOW PAYMENT PROCESSOR 5.2.c Page: 3 m L 3 c Amoun .y 0 a m 786.0 m L 98.9, `a N Y 33.1 t 33.1 w m c 220.6� 238.4E 245.0 �a a 125.0( E 81.7Z U 4- 0 10.2E 0 L a 42.7( Q 0 28.6f N 26.4E �n 0 m 235.0( 3 75.0( E 75.0( �a a Page: 3 Packet Pg. 83 vchlist 05/14/2020 10:44:35AM Bank code : usbank Voucher Date Vendor 5142020 5/14/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Payflow payment processor service 001.000.62.524.20.49.00 Payflow payment processor service 001.000.62.558.60.49.00 Payflow payment processor service 001.000.67.518.21.49.00 5923 REFUND OF REVITALIZEWA CONFI Refund of RevitalizeWa Conference 001.000.61.558.70.43.00 5923 OFFICESPACE WEBSITE LISTING F OfficeSpace website listing March 20: 001.000.61.558.70.41.00 Business recruitment ad in 425 Maga 001.000.61.558.70.41.40 7573 SMITH CC -7573 05/06/2020 WAPRO MEMBERSHIP - D. SMITH 001.000.41.521.11.49.00 COURT RECORD - LA SUPERIOR C 001.000.41.521.11.49.00 8017 ENG CREDIT CARD APRIL 2020 Pat Johnson.MS4 LID Inspector Train 001.000.67.518.21.49.00 MRSC Roster Renewal 001.000.67.518.21.49.00 Johnson.iPhone Case 001.000.67.518.21.49.00 English, Hague, Schroder, Malowicki- 001.000.67.518.21.49.00 8305 WILLIAMS CC 5/06/2020 APPLE ITUNES FOR ICLOUD STOR 001.000.65.518.20.31.00 8349 ANDERSON CC -8349 05/06/2020 SCREEN PROTECT. & PHONE CAS 001.000.41.521.10.31.00 5.2.c Page: 4 m L 3 c Amoun .y 0 a m 8.3< m L 8.3: `a N Y 8.31 t -220.0( m c a� 100.0( 900.0( �a a 25.0( .E R U 4.7E o R 0 350.0( a a Q 0 N 17.6E 4 140.0( m L 3 0.9E E t 21.7( Q Page: 4 Packet Pg. 84 vchlist 05/14/2020 10:44:35AM Bank code : usbank Voucher Date Vendor 5142020 5/14/2020 062693 US BANK 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account (Continued) CHARGING CORD FOR CITY LAPT( 001.000.41.521.10.31.00 8474 8474 JESSE CURRAN CREDIT CAR AMAZON: PM SUPPLIES: ROUNDUI 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: GLOVES 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: FACE MA: 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: SOCIAL D 001.000.64.576.80.31.00 9821 GREENMUN CC -9821 05/06/20 MONTHLY ZOOM SUBSCRIPTION 001.000.41.521.40.49.00 MONTHLY CLOUD STORAGE - GRE 001.000.41.521.40.49.00 TLO SEARCHES FOR APRIL 2020 001.000.41.521.21.41.00 9821 -9821 GREENMUN CC - TRAINING CREDIT -SCENES OF VIO TRAININC 001.000.41.521.40.49.00 B I D-1 687/0907 BID/ED! FACEBOOK ADVERTISING BID/Ed! Facebook advertising for Apr 140.000.61.558.70.41.40 Total: Bank total Total vouchers 5.2.c Page: 5 m L 3 c Amoun .y 0 a m 24.2f m L 131.3E ui Y m 83.81 334.5( m c a� 248.3E c �a 16.5z �a a 0.9E E 148.7- 0 R -125.0( o L a a Q 9,467.4° N 4 9,467.4; 0 9,467.4° m �3 c E �a a Page: 5 Packet Pg. 85 5.2.d PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Protect Title Number Number c W STM 174th St. & 71st Ave Storm Improvements c521 EBFB E WTR 2017 Waterline Replacement Projects i014 E6J13 R Q- m STM 2018 Lorian Woods Study s018 EBFA 3 SWR 2018 Sewerline Replacement Project c492 E6GC WTR 2018 Waterline Replacement Project c493 E6JC r STR 2019 Downtown Parking Study s021 E9AC Q. am STR 2019 Guardrail Install i039 E9AB U STR 2019 Overlay Program i036 E9CA 4) STR 2019 Pedestrian Safety Program i041 E9DB 73 ui lid SWR 2019 Sewerline Replacement Project c516 EBGA U STM 2019 Storm Maintenance Project c525 EBFC U WTR 2019 Swedish Waterline Replacement c523 EBJA r m c STR 2019 Traffic Calming i038 E9AA STR 2019 Traffic Signal Upgrades i045 E9AD UTILITIES 2019 Utility Rate & GFC Update s020 EBJB c L WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA STR 2020 Guardrail Installations i046 EOAA c� STR 2020 Overlay Program i042 EOCA C STR 2020 Pedestrian Safety Program i049 EODB > O STR 2020 Pedestrian Task Force s024 EODA a a STR 2020 Traffic Calming i048 EOAC Q STR 2020 Traffic Signal Upgrades i047 EOAB N STR 220th Adaptive i028 EBAB r L6 STR 228th St. SW Corridor Improvements i005 E7AC c N STR 238th St. Island & Misc. Ramps i037 EBDC L STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB E STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA o L STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA IL STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA d N D STR 84th Ave W Overlay from 220th to 212th i031 EBCC c STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB Li STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB CD E t STM Ballinger Regional Facility Pre -Design s022 E9FA U STR Bikelink Project c474 ESDA r r Q STR Citywide Bicycle Improvements Project i050 EODC SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB Revised 5/14/2020 Packet Pg. 86 5.2.d PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Fundinq Project Title Number Number STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STR Edmonds Street Waterfront Connector c478 ESDB WTR Five Corners Reservoir Re -coating c473 ESKA PM Fourth Avenue Cultural Corridor c282 EBMA STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM NPDES (Students Saving Salmon) m013 E7FG GF Official Street Map & Sidewalk Plan Update s025 EONA STM OVD Slope Repair & Stabilization m105 E7FA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB SWR Phase 8 Annual Sewer Replacement Project c548 EOGA FAC PW Concrete Regrade & Drainage South c502 E9MA STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA UTILITIES Standard Details Updates solo ESNA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (3rd-4th) i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 5/14/2020 Packet Pg. 87 5.2.d PROJECT NUMBERS (By Engineering Number) Engineering Protect Project Accounting Funding Number Number Protect Title STR EOAA i046 2020 Guardrail Installations STR EOAB i047 2020 Traffic Signal Upgrades EOAC i048 2020 Traffic Calming STR EOCA i042 2020 Overlay Program 020 Pedestrian Task Force STR EODB i049 2020 Pedestrian Safety Program i050 Citywide Bicycle Improvements Project STM EOFA c546 Seaview Park Infiltration Facility Phase 2 i EL Annual Storm 6QLReplacerqg&lect SWR EOGA c548 Phase 8 Annual Sewer Replacement Project Phase ility Replacement Project J PRK EOMA c551 Civic Center Playfield (Construction) Civic Center Playfield (Design) I GF EONA s025 Official Street Map & Sidewalk Plan Update c368 76th Ave W at 212th St SW Intersection Improvements I STR ElDA c354 Sunset Walkway Improvements c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration Lake Ballinger Associated Project STM E41FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring FAC Edmonds Fishing Pier Rehab STR ESAA c470 Trackside Warning System Bikelink Projec STR ESDB c478 Edmonds Street Waterfront Connector Seaview Park Infiltration Facilil SWR ESGB s0l l Lake Ballinger Trunk Sewer Study c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) Five Corners Reservoir Re -coating UTILITIES ESNA solo Standard Details Updates Hwy 99 Gateway Revitalizatio STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DD i017 Minor Sidewalk Program STM E6FD Stormwater Comp Plan Update SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018 Sewerline Replacement Project Revised 5/14/2020 Packet Pg. 88 5.2.d PROJECT NUMBERS (By Engineering Number) Engineering Project Funding Number WTR E6JB Protect Accounting Number i014 c493 STR E7AB i024 i005 STR E7CD STM E7FA STM E7FG Protect Title 2017 Waterline Replacement Projects 2018 Waterline Replacement Project Audible Pedestrian Signals 228th St. SW Corridor Improvements i025 89th PI W Retaining Wall i026 V Citywide Pedestrian Crossing Enhancements m105 OVD Slope Repair & Stabilization c495 Storm Drain Improvements @ 9510 232nd St. SW m013 NPDES (Students Saving Salmon) c494 2019 Waterline Replacement c544 Waterfront Development & Restoration (Construction) Waterfront Development & Restoration (Desi PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements 84th Ave W Overlay from 220th to 212th STR E8DB i033 ADA Curb Ramps 238th St. Island & Misc. Ramps STM E8FA s018 2018 Lorian Woods Study STM m Improvements STM E8FC c525 2019 Storm Maintenance Project SWR 2019 Sewerline Replacement Project WTR E8JA c523 2019 Swedish Waterline Replacement 2019 Utility Rate & GFC Updat- PM E8MA c282 Fourth Avenue Cultural Corridor 2019 Traffic Calming STR E9AB i039 2019 Guardrail Install 2019 Downtown Parking Study STR HAD i045 2019 Traffic Signal Upgrades i036 2019 Overlay Program WTR E9CB i043 2019 Waterline Overlay i040 Admiral Way Pedestrian Crossing STR E9DB i041 2019 Pedestrian Safety Program alnut St. STM E9FA s022 Ballinger Regional Facility Pre -Design FAC c502 PW Concrete Regrade & Drainage South Revised 5/14/2020 Packet Pg. 89 5.2.d PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title PM EBMA c282 Fourth Avenue Cultural Corridor STIR E1DA c354 Sunset Walkway Improvements STIR E1 CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study STIR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating STIR ESDA c474 Bikelink Project STIR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility WWTP ESHA c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018 Sewerline Replacement Project WTR E6JC c493 2018 Waterline Replacement Project STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project STM EBFB c521 174th St. & 71st Ave Storm Improvements WTR EBJA c523 2019 Swedish Waterline Replacement STM EBFC c525 2019 Storm Maintenance Project PRK EOMA c536 Civic Center Playfield (Design) PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) STIR E7AC i005 228th St. SW Corridor Improvements WTR E6JB i014 2017 Waterline Replacement Projects Revised 5/14/2020 Packet Pg. 90 5.2.d PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6DD i017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th PI W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements STR EBAB i028 220th Adaptive STR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements STR EBCC i031 84th Ave W Overlay from 220th to 212th STR EBDB i033 ADA Curb Ramps STR E9CA i036 2019 Overlay Program STR EBDC i037 238th St. Island & Misc. Ramps STR E9AA i038 2019 Traffic Calming STR E9AB i039 2019 Guardrail Install STR E9DA i040 Admiral Way Pedestrian Crossing STR E9DB i041 2019 Pedestrian Safety Program STR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay STR E9DC i044 Walnut St. Walkway (3rd-4th) STR E9AD i045 2019 Traffic Signal Upgrades STR EOAA i046 2020 Guardrail Installations STR EOAB i047 2020 Traffic Signal Upgrades STR EOAC i048 2020 Traffic Calming STR EODB i049 2020 Pedestrian Safety Program STR EODC i050 Citywide Bicycle Improvements Project STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES ESNA solo Standard Details Updates SW R ESGB s0l l Lake Ballinger Trunk Sewer Study STR E6AA s014 Hwy 99 Gateway Revitalization STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s020 2019 Utility Rate & GFC Update STR E9AC s021 2019 Downtown Parking Study STM E9FA s022 Ballinger Regional Facility Pre -Design STR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update Revised 5/14/2020 Packet Pg. 91 5.2.d PROJECT NUMBERS (By Funding) Protect Engineering Accounting Project Funding Protect Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA PM Fourth Avenue Cultural Corridor c282 EBMA PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM 174th St. & 71st Ave Storm Improvements c521 EBFB STM 2018 Lorian Woods Study s018 EBFA STM 2019 Storm Maintenance Project c525 EBFC STM Ballinger Regional Facility Pre -Design s022 E91FA STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E71FA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STIR 2019 Downtown Parking Study s021 E9AC STIR 2019 Guardrail Install i039 E9AB STIR 2019 Overlay Program i036 E9CA STIR 2019 Pedestrian Safety Program i041 E9DB STIR 2019 Traffic Calming i038 E9AA STIR 2019 Traffic Signal Upgrades i045 HAD STIR 2020 Guardrail Installations i046 EOAA STIR 2020 Overlay Program i042 EOCA STIR 2020 Pedestrian Safety Program i049 EODB STIR 2020 Pedestrian Task Force s024 EODA STIR 2020 Traffic Calming i048 EOAC STIR 2020 Traffic Signal Upgrades i047 EOAB STIR 228th St. SW Corridor Improvements i005 E7AC STIR 238th St. Island & Misc. Ramps i037 EBDC STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB Revised 5/14/2020 Packet Pg. 92 5.2.d PROJECT NUMBERS (By Funding) Protect Engineering Accounting Project Funding Protect Title Number Number STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STIR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STIR 84th Ave W Overlay from 220th to 212th i031 EBCC STIR 89th PI W Retaining Wall i025 E7CD STIR ADA Curb Ramps i033 EBDB STIR Admiral Way Pedestrian Crossing i040 E9DA STIR Audible Pedestrian Signals i024 E7AB STIR Bikelink Project c474 ESDA STIR Citywide Bicycle Improvements Project i050 EODC STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STIR Edmonds Street Waterfront Connector c478 ESDB STIR Hwy 99 Gateway Revitalization s014 E6AA STIR Minor Sidewalk Program i017 E6DD STIR Sunset Walkway Improvements c354 E1DA STIR Trackside Warning System c470 ESAA STIR Walnut St. Walkway (3rd-4th) i044 E9DC STIR 220th Adaptive i028 EBAB SWR 2018 Sewerline Replacement Project c492 E6GC SWR 2019 Sewerline Replacement Project c516 EBGA SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study sol l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA UTILITIES 2019 Utility Rate & GFC Update s02O EBJB UTILITIES Standard Details Updates solo ESNA WTR 2017 Waterline Replacement Projects i014 E6J13 WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 5/14/2020 Packet Pg. 93 5.2.e Payroll Earnings Summary Report City of Edmonds Pay Period: 967 (04/16/2020 to 04/30/2020) Hour Type Hour Class Description Hours Amount -ed2 REGULAR HOURS Educational Pav Correction 0.00 -1,802.46 111 ABSENT NO PAY LEAVE 88.00 0.00 121 SICK SICK LEAVE 255.50 11,659.99 122 VACATION VACATION 98.75 4,463.47 123 HOLIDAY HOLIDAY HOURS 1.00 26.22 125 COMP HOURS COMPENSATORY TIME 15.00 596.41 129 SICK Police Sick Leave L & 1 70.00 2,882.83 131 MILITARY MILITARY LEAVE 10.00 469.22 152 COMP HOURS COMPTIME BUY BACK 21.78 1,226.16 153 HOLIDAY HOLIDAY BUY BACK 8.00 450.38 155 COMP HOURS COMPTIME AUTO PAY 18.38 879.88 157 SICK SICK LEAVE PAYOFF 400.00 22,519.08 158 VACATION VACATION PAYOFF 84.91 4,780.24 160 VACATION MANAGEMENT LEAVE 5.00 363.10 170 REGULAR HOURS COUNCIL BASE PAY 700.00 9,333.31 174 REGULAR HOURS COUNCIL PRESIDENTS PAY 0.00 300.00 175 REGULAR HOURS COUNCIL PAY FOR NO MEDICP 0.00 3,496.07 190 REGULAR HOURS REGULAR HOURS 19,490.83 779,779.46 191 REGULAR HOURS FIRE PENSION PAYMENTS 4.00 5,202.46 194 SICK Emerqencv Sick Leave 168.50 5,569.42 196 REGULAR HOURS LIGHT DUTY 20.00 823.67 210 OVERTIME HOURS OVERTIME -STRAIGHT 7.50 262.93 215 OVERTIME HOURS WATER WATCH STANDBY 60.00 3,366.50 216 MISCELLANEOUS STANDBY TREATMENT PLANT 2.00 204.18 220 OVERTIME HOURS OVERTIME 1.5 94.75 5,816.14 225 OVERTIME HOURS OVERTIME -DOUBLE 1.00 84.58 400 MISCELLANEOUS MISC PAY 0.00 8,000.00 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 4,106.52 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 734.35 413 SHIFT DIFFERENTIAL EMERGENCY DIFFERENTIAL 6' 0.00 30,873.65 414 SHIFT DIFFERENTIAL EMERGENCY DIFFERENTIAL 3' 0.00 8,982.22 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 599.85 602 COMP HOURS ACCRUED COMP 1.0 15.00 0.00 05/07/2020 Packet Pg. 94 5.2.e Payroll Earnings Summary Report City of Edmonds Pay Period: 967 (04/16/2020 to 04/30/2020) Hour Type Hour Class Description Hours Amount 604 COMP HOURS ACCRUED COMP TIME 1.5 8.25 0.00 903 MISCELLANEOUS CLOTHING ALLOWANCE 0.00 -75.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 80.53 acp MISCELLANEOUS Accreditation 1 % Part Time 0.00 9.85 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 174.00 boc MISCELLANEOUS BOC II Certification 0.00 94.50 colre MISCELLANEOUS Collision Reconstruction ist 0.00 79.30 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 160.86 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 586.30 ctr MISCELLANEOUS CTR INCENTIVES PROGRAM 0.00 1.00 det MISCELLANEOUS DETECTIVE PAY 0.00 111.20 det4 MISCELLANEOUS Detective 4% 0.00 927.38 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 492.62 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 837.62 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 5,151.84 k9 MISCELLANEOUS K-9 PAY 0.00 222.40 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 935.91 Ig10 LONGEVITY LONGEVITY 5.5% 0.00 148.17 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 768.02 Ig12 LONGEVITY Lonqevitv 9% 0.00 5,424.11 Ig13 LONGEVITY Lonqevitv 7% 0.00 1,421.71 Ig14 LONGEVITY Lonqevitv 5% 0.00 1,137.00 Ig15 LONGEVITY LONGEVITY 7.5% 0.00 381.68 I0 LONGEVITY Lonqevitv 1 % 0.00 421.00 Iq5 LONGEVITY Lonqevitv 3% 0.00 682.69 Iq6 LONGEVITY Lonqevitv .5% 0.00 307.63 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 355.32 Iq9 LONGEVITY Lonqevitv 3.5% 0.00 193.99 nds MISCELLANEOUS Public Disclosure Specialist 0.00 101.78 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,150.35 prof MISCELLANEOUS PROFESSIONAL STANDARDS 0.00 173.48 sdp MISCELLANEOUS SPECIAL DUTY PAY 0.00 295.58 sqt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 168.92 05/07/2020 Packet Pg. 95 5.2.e Payroll Earnings Summary Report City of Edmonds Pay Period: 967 (04/16/2020 to 04/30/2020) Hour Type Hour Class Description Hours Amount sro MISCELLANEOUS School Resource Officer 0.00 111.20 st REGULAR HOURS Serqeant Pav 0.00 126.69 str MISCELLANEOUS STREET CRIMES 0.00 470.00 traf MISCELLANEOUS TRAFFIC 0.00 111.20 21,648.15 $940,790.66 Total Net Pay: $640,529.57 05/07/2020 Packet Pg. 96 5.2.f Benefit Checks Summary Report City of Edmonds Pay Period: 967 - 04/16/2020 to 04/30/2020 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 64172 05/05/2020 epoa EPOA-1 POLICE 46.00 0.00 64173 05/05/2020 jhan JOHN HANCOCK 619.70 0.00 64174 05/05/2020 flex NAVIA BENEFIT SOLUTIONS 2,998.20 0.00 64175 05/05/2020 icma VANTAGE TRANSFER AGENTS 304884 4,837.08 0.00 64176 05/05/2020 afscme WSCCCE, AFSCME AFL-CIO 2,410.84 0.00 10,911.82 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3032 05/05/2020 pens DEPT OF RETIREMENT SYSTEMS 326,357.28 0.00 3035 05/05/2020 aflac AFLAC 5,636.81 0.00 3037 05/05/2020 wadc WASHINGTON STATE TREASURER 25,968.85 0.00 3038 05/05/2020 us US BANK 119,658.22 0.00 3039 05/05/2020 mebt WTRISC FBO #N3177B1 114,675.02 0.00 3041 05/05/2020 pb NATIONWIDE RETIREMENT SOLUTION 4,833.07 0.00 3042 05/05/2020 oe OFFICE OF SUPPORT ENFORCEMENT 1,152.00 0.00 598,281.25 0.00 Grand Totals: 609,193.07 0.00 5/7/2020 Packet Pg. 97 5.3 City Council Agenda Item Meeting Date: 05/19/2020 Acknowledge receipt of Claims for Damages by Samuel Cunningham ($9,670.52) and Andrea Lynes ($1,834.27) Staff Lead: {Type Name of Staff Lead} Department: Administrative Services Preparer: Marissa Cain Background/History n/a Staff Recommendation Acknowledge receipt of Claims for Damages by Samuel Cunningham and Andrea Lynes by minute entry. Narrative Samuel Cunningham PO Box 509119, San Diego CA 92510 $9,670.52 Andrea Lynes 6517 Cascade Dr SE, Snohomish WA 98296 $1,834.27 Attachments: Cunningham, Samuel - Claim for Damages - for Council Lynes, Andrea - Claim for Damages - for council Packet Pg. 98 5.3.a CITE' OF EDMONDS CLAM FOR DANLAGES FORM Date ClAm Forme RGee IVe+d by City Please take tlJa1.Ge1coWW0SaMMAdaM CWMr1 r-W who currently resides a1 , mailing address P0bax509l1S,San3RACA22J50 hoarse phorw # work phone # 853-513- M and who resided at at the time of the occurrence and whose date of birth is . is Wining damages a•ea�-st My V Efroard5 in the Hsu rn of $ 9,G7lx5s! arisiN out of the folknving rircumstanues 5sted below_ ar DATE OF OCCURRENCE: r11x1W2i 0 TIME: 5:30 PM � LOCATION OF OCCURRENCE: 2121h Sheet SW at rtr4h Ave_yt E DESCRIPTION: O 1, Describe the conduct aid circumstance that brought about d* injury or damage. Also describe the injury or damage. u1 Officer Harry K CTyQal Iry City of EamratCIS 2UlS Ford DPbred (44YAASM9D) rejr-erdea GeW Ircneo Samuel Pdam r unnlrghams 2015 Fio.^.aa Ac=d E M U (attach an e*a sheet far additgnal inforrripatiore, if needed) 3 O L Provide a list of whresses, if applicable, to the occunence including names, addresses; and phone rr, tubers. V O N d C1 3. Aftach copies of all d ntad�n rela&V to expenses, injuries„ losses, anckr estimates far repair. ro E ev 4. Have you submitted a claim for damages to your insurance company? x Yes No 0 L O ff so, please prewdde the name cd the insurance company: Geka lndeM* Campaay and the policy #: Maim 113SUSI OD101015 E F—R-i.We'-A)bd14 Page I oi_' Packet Pg. 99 5.3.a s 'NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED 11 I S-6san MoGavem . being first duly swum, depose and say that I am the claimant for the above described; that 1 have read the above claim. know the contents thereof ,and beleve the same to be true_ I further acknor►iedge that any information I provide as pact of this claim may he considered a pWAc record wrid may be subject to disclosure pursuant to RCW 42.58. X Susan McGovern, GE1C0 PRU Adjuster Signature of Claimant(s) State afWashington County of I aerribiy that I know or have sagiaatory evidence that is the person who appeared before me. and said person acknowledged that (helshe) signed this instrument and ac uwwledged It to be (his/her) twee and voluntary act for the uses and p urpms nmgWoned in flee instrument. SivLature Tine My appointment expires: Resse present the completed claim form t>o: ro, Rcyacd asaWu unlh%to hav6 dGwrreri noiar"d due to Curren COW -19 stlrrOM City Clerk's ice City of Edmonds 121 tl"" Avenue North Edmonds, VVX IDS020 8.00 a.m. to 4.30 p.m, E 2 U Packet Pg. 100 CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Received by City Please take note that [ �� S who currently resides at _ ad e N. �L mailing address �� 17 C I ,/�iSlZ l home phone # BIZ 35work phflne # 2S -7�1�-land who resided atetiVl ivi b� rA3 Z� at the time of the occurrence and whose claiming damages against__ 614 b:� ��y+r CMA5 in the sum of $ A � arising out of the following circumstances listed below. DATE OF OCCURRENCE:— L TIME: l ® 0 LOCATION OF OCCURRENCE: ! 1 b 1 f [] YYI Q DESCRIPTION: 0 1. ❑eschbe the conduct and circumstance that brought about the injury or damage. Also describe the injury or amage. uU r e "', octc c� 4 c 0 (attach an extra sheet for additional information, if needed) ,0 2. Provide a list of�,witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. (D 0 L 0 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. E R 4. Have you submitted a claim for damages to your insurance company? Yes No U If so, please provide the name of the insurance company: and the policy #: Form Revised 05/06/14 Page 1 of 2 Packet Pg. 101 5.3.b " NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED " I,� 5 being first duly sworn, depose and say that I am the claimant for the above described; that I have read the above claim, know the contents thereof and believe the same to be true. I further acknowledge that any information I provide as part of this claim may be considered a public record and may be sub L t to disclosure pursuant to RCW 42.56. x x Signature of Claimant(s) State of Washington County of 6L" I certify that I know or have satisfactory evidence that films-Z is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument and acknowledged it to be (his/her) free and voluntary act for the uses and purposes mentioned in the instrument. Dated i _8 -28 `�D Title My appointment expires: Please present the completed claim form to: Form Revised 05/06/14 City Clerk's Office City of Edmonds 121 5th Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. E V Page 2 of 2 Packet Pg. 102 5.4 City Council Agenda Item Meeting Date: 05/19/2020 Award of Phase 1 Storm Replacement Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On May 12, 2020, staff presented this item to the City Council and it was forwarded to the May 19th consent agenda for approval. Staff Recommendation Award the construction contract to Shoreline Construction in the amount of $540,855 and authorize a management reserve of $108,000. Narrative This project is part of the City's program to replace and upgrade existing stormlines at various locations around the City that are reaching the end of their useful service life, are undersized and unable to meet current requirements, or has some other existing system deficiency. The project will replace storm piping with associated services, catch basins, and structures along 88tn Ave., between Olympic View Drive and 185th PI. SW. Construction bids were opened on May 7, 2020. The bids ranged from a low of $540,855.00 to a high of $796,229.00. The engineer's estimate was $614,855.00. The bids have been tabulated and are attached as Exhibit 1. Shoreline Construction submitted the low responsive bid of $540,855.00. A review of the bidder's record has been completed and responses are positive. Construction will begin this summer and be completed by early fall of 2020. The construction costs are being funded by the Stormwater Utility Fund (Fund 422). A construction budget is attached as Exhibit 2. The Governor's recent OPMA proclamation has limited the types of action that city councils can take during this time of what the Governor considers to be limited transparency. Those actions must fall in one of two categories: 1) those that are necessary and routine city council actions; and 2) those that are necessary to respond to the COVID-19 outbreak. The Phase 1 Storm Replacement Project falls into the first category: necessary and routine city council action as explained below. Necessary: The award of City public works construction contracts requires approval by the City Council. The award of a contract for the Phase 1 Storm Replacement Project is necessary to the on -going operations of the City and for the safety of the public. The City has a duty to maintain Packet Pg. 103 5.4 stormwater pipes and structures in order to ensure safe conveyance and operation of the City's stormwater system. In addition, the City has an obligation to the contractor submitting the bid to award the contract within sixty days of bid opening. If that does not occur, the City may have to re -bid the project, resulting in extra costs to the City. The bid opening occurred on May 7, 2020. The contract has 55 working days (2.5 months) and the type of construction work (excavation, compaction of backfill and placement of pavement trench patches) is best suited for dry and warm months. If the project is awarded in May, the contractor could begin work sooner and prevent work from slipping into the rainy and colder months later this year. For these reasons, it is necessary for the City Council to take action on this now. Routine: For several years, the City has provided stormwater funding to capital improvement projects to maintain the City's stormwater system by performing pipe and structure replacements. The proposed Phase 1 Storm Replacement Project is similar to the stormwater improvements that have been done on past City projects such as the Dayton St. Utility Replacement Project 3rd to 9tn 841n Ave Overlay, 1741"/71" Storm Improvements and 2381n Walkway (1001" Ave to 104t" Ave). The stormwater maintenance and improvement work within these projects generate little in the way of public interest or controversy. Citizens rarely provide public comment on the stormwater improvements in these contracts. Acting on this contract now is unlikely to deprive the public of an opportunity to participate in or influence the outcome of this matter in a material way. Attachments: Exhibit 1 - Bid Summary Exhibit 2 - Construction Budget Exhibit 3 - Project Map Packet Pg. 104 5.4.a CITY OF EDMONDS Est. 89� PROJECT NAME: Phase 1 Storm Maintenance Project PROJECT No.: E8FC/c525 Bid Date: 5/7/2020 Bid Time: 2:OOpm Engineer's Estimate: $614,855 CONTRACTOR BID TOTAL 1 Shoreline Construction $ 540,855.00 2 A-1 Landscaping $ 555,015.00 3 Dungeness Construction $ 574,838.00 a Rodarte Construction $ 578,399.00 s Wellwest Construction $ 595,411.85 6 Kamins Construction $ 606,866.35 7 Plats Plus Inc. $ 607,405.00 s D&G Backhoe $ 615,857.75 9 Ryatt Construction $ 683,620.00 10 A&M Construction $ 686,308.00 11 Road Construction NW $ 796,229.00 a E CL w E L 0 U) a W- 0 L 3 a r 0 .y E E 7 c•. in Packet Pg. 105 5.4.b Phase 1 Storm Replacement Proposed Construction Budget Description Amount Contract Award $540,855 Construction Management, Inspection & Testing (20%) $108,000 Management Reserve (20%) $108,000 Total = $ 756,855 Construction Funding Funding Amount Stormwater Funds (422) $ 756,855 Total = $ 756,855 Packet Pg. 106 I 5.4.c I i City of Edmonds Ph 1 Storm Replacement Project 'LAP �� •- MD�+nilnklzr �� Tz •ra[e L Legend a c ArcSDE.GIS.STREET_CENTERLIN N E — <all other values> N V 1 � Q 2 5; 4 >_ 9;71;7;8 L r State Highways -. <all other values> N -- 0 t ♦1 1 4- 0 2 .a L 3 Q a U A) 0 L M t K W r C d E t U R r r Q Notes 0 188.08 376.2 Feet This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliable. © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION Packet Pg. 107 1 5.5 City Council Agenda Item Meeting Date: 05/19/2020 Authorization for Mayor to sign an Interlocal Agreement with City of Lynnwod for the Bike2Hea1th Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On April 7, 2015, Council approved an ILA with the Cities of Lynnwood and Mountlake Terrace for Citywide Bicycle Improvements. On May 12, 2020, staff presented this item to the City Council and it was forwarded to the May 19th consent agenda for approval. Staff Recommendation Authorize Mayor to sign the ILA with City of Lynnwood. Narrative The Bike2Health project was completed in 2017, consisting of bike lane additions on both sides of 76tn Ave from 2201" Street to Olympic View Drive. 212t" Street from 72"d Ave to 84t" Ave(Five Corners), and wayfinding signs at various locations. A $1.9 Million grant was secured to complete these improvements (project combined with improvements in Lynnwood and Mountlake Terrace). The initial Interlocal Agreement (ILA) with Lynnwood expired on December 31, 2019. This revised ILA agreement will allow the final billing for project completion as well as the reimbursement of four bike racks at different locations within Edmonds (including Pier Park, Spray Park, and N. Brackett's Landing). The Governor's recent OPMA proclamation has limited the types of action that city councils can take during this time of what the Governor considers to be limited transparency. Those actions must fall in one of two categories: 1) those that are necessary and routine city council actions; and 2) those that are necessary to respond to the COVID-19 outbreak. The Interlocal Cooperation Agreement falls into the first category: necessary and routine city council action as explained below. Necessary: The Interlocal Cooperation Agreement (ILA) for the Bike2Health Project between the City of Lynnwood, Verdant Health Commission and the City of Edmonds requires approval by the City Council. The ILA is necessary to complete the final phase and billing of construction for the Bike2Heath Project. The billing and reimbursement have to be completed before the June 30, 2020 expiration of the Packet Pg. 108 5.5 Interlocal Agreement between the City of Lynnwood and Verdant Health Commission. For these reasons, it is necessary for the City Council to take action on this now. Routine: It is common practice for public agencies administering grants to require grant recipients to submit bills for reimbursement of project expenses. The City routinely prepares and submits grant billings to federal and state agencies for grant reimbursement on public works projects. Citizens rarely provide public comment on Interlocal Agreements that provide grant funding to the City for public works projects. Acting on this Interlocal Cooperation Agreement now is unlikely to deprive the public of an opportunity to participate in or influence the outcome of this matter in a material way. Attachments: Interlocal Agreement with City of Lynnwood Packet Pg. 109 5.5.a I Interlocal Cooperation Agreement for 2 BIKE2HEALTH PROJECT 3 between 4 THE CITY OF LYNNWOOD 5 and 6 THE CITY OF EDMONDS 7 8 THIS INTERLOCAL AGREEMENT ("AGREEMENT") is entered into under the 9 authority of the Interlocal Cooperation Act, Chapter 39.34 RCW, between the City of 10 Lynnwood ("LYNNWOOD"), a Washington municipal corporation, and the City of II Edmonds ("EDMONDS"), a Washington municipal corporation (collectively "the 12 PARTIES"), to complete construction and billing for the Bike2Health Project (the 13 "PROJECT," as further defined below) and to define the PARTIES' respective rights, 14 obligations, costs and liabilities regarding this undertaking. 15 16 RECITALS 17 18 WHEREAS, Chapter 39.34 RCW authorizes two or more political subdivisions or 19 units of local government of the State of Washington to cooperate on a basis of mutual 20 advantage to provide for services and facilities; and 21 WHEREAS, in 2014, the PARTIES were jointly awarded $1.9 million in grant 22 funds from the Verdant Health Commission ("VERDANT") to complete the PROJECT; 23 and 24 WHEREAS, on November 24, 2014 LYNNWOOD, as lead agency for the 25 PROJECT, entered into an Interlocal Agreement with VERDANT (the "VERDANT 26 AGREEMENT") for the purpose of defining their respective rights, obligations, costs and 27 liabilities regarding the PROJECT; and 28 WHEREAS, on May 20, 2015 the PARTIES entered into a separate AGREEMENT 29 for the purpose of defining their respective rights, obligations, costs and liabilities 30 regarding this undertaking which expired on December 31, 2019 attached as EXHIBIT A; 31 and 32 WHEREAS, on December 19, 2019 LYNNWOOD and VERDANT entered into 33 an amendment to the VERDANT AGREEMENT to extend the term to June 30, 2020 in 34 order to complete the PROJECT; and 35 WHEREAS, the PARTIES desire to execute this AGREEMENT for the purposes 36 of completing the final phase of construction and billing to close out the PROJECT; and 37 38 NOW, THEREFORE, in consideration of the terms, conditions and covenants 39 contained herein, the PARTIES agree as follows: 40 41 42 43 Page 1 of 3 Packet Pg. 110 5.5.a I TERMS 2 3 Section 1. Purpose. The purpose of this Interlocal Agreement (ILA) is to complete 4 final construction and billing of the implementation of the component items 5 identified in Exhibit A including: 1) complete 10 critical missing links 6 (approximately 29,900 linear feet) of the community's bicycle network; 2) install 7 bicycle warning and guide signs; 3) install bicycle parking at key destinations; 4) 8 conduct public education and outreach about bicycle safety, benefits, maps and 9 routes and 5) conduct pre- and post -usage studies. 10 Section 2. Payments. Upon completion of the Project and approval by 11 Lynnwood, Edmonds will submit a reimbursement request to Lynnwood for the 12 purchase cost, excluding installation, of the bike storage and service equipment as 13 well as final billing for the missing link construction phase in an amount not to 14 exceed seven thousand dollars and no cents ($7,000.00). The reimbursement 15 request shall, at a minimum, include the invoice(s) and any required documents in 16 reference to the total purchase cost and be received no later than June 5, 2020. The 17 reimbursement request shall be sent to the City of Lynnwood, Accounts Payable, 18 19100 441h Ave West, Lynwood, WA 98036. 19 Section 3. Ownership and Disposition of Property. Upon completion of the 20 PROJECT, PROJECT IMPROVEMENTS constructed pursuant to this 21 AGREEMENT shall become and remain the exclusive property of the jurisdiction 22 in which those IMPROVEMENTS are located. 23 Section 4. Termination. This ILA shall be effective on the last signature date set 24 forth below and shall remain in place until June 30, 2020. 25 26 27 CITY OF LYNNWOOD 28 29 30 By: 31 Nicola Smith, Mayor 32 33 Date: 34 35 ATTEST: 36 37 38 Sonja Springer, Finance Director 39 40 APPROVED AS TO FORM: 41 42 43 Rosemary Larson, City Attorney 44 45 Page 2 of 3 Packet Pg. 111 5.5.a I CITY OF EDMONDS 2 3 4 By: 5 Mike Nelson, Mayor 6 7 Date: 8 9 ATTEST: 10 11 12 Scott Passey, City Clerk 13 14 APPROVED AS TO FORM: 15 16 17 Office of the City Attorney 18 Page 3 of 3 Packet Pg. 112 5.5.a Exhibit A 1 Interlocal Cooperation Agreement for 2 BIKELINK PROJECT 3 between 4 THE CITY OF LYNNWOOD, 5 THE CITY OF EDMONDS 6 and 7 THE CITY OF MOUNTLAKE TERRACE 8 9 THIS INTERLOCAL AGREEMENT ("AGREEMENT") is entered into under 10 the authority of the Interlocal Cooperation Act, Chapter 39.34 RCW, between the City of 11 Lynnwood ("LYNNWOOD"), a Washington municipal corporation, the City of Edmonds 12 ("EDMONDS"), a Washington municipal corporation and the City of Mountlake Terrace 13 ("MOUNTLAKE TERRACE"), a Washington municipal corporation (collectively "the 14 PARTIES"), to provide for the design, construction and implementation of the BikeLink 15 Project (the "PROJECT," as further defincd below) and to define the PARTIES' 16 respective rights, obligations, costs and liabilities regarding this undertaking. 17 18 RECITALS 19 20 WHEREAS, Chapter 39.34 RCW authorizes two or more political subdivisions or 21 units of local government of the State of Washington to cooperate on a basis of mutual 22 advantage to provide for services and facilities; and 23 WHEREAS, the PARTIES all seek to make access to health and wellness choices 24 for community members easier by improving the built environment; and 25 WHEREAS, the PARTIES collectively have implemented approximately 23 26 miles of bicycle infrastructure over the past decade; however, many of these bicycle 27 segments have been constructed piecemeal as part of larger capital improvements 28 projects which has resulted in a non -continuous, segmented bicycle network; and 29 WHEREAS, the PARTIES seek to establish a regional bicycle network with the 30 goal to increase bicycle ridership and reduce the number of traffic collision injuries or 31 deaths; and 32 WHEREAS, the completion of a regional bicycle network that establishes several 33 key north/south and east/west corridor routes and connects major destinations and transit 34 locations will serve the PARTIES' transportation and recreation purposes; and 35 WHEREAS, in 2014, the PARTIES were jointly awarded $1.9 million in grant 36 funds from the Verdant Health Commission ("VERDANT") to complete the PROJECT; 37 and 38 WHEREAS, on November 24, 2014 LYNNWOOD, as lead agency for the 39 PROJECT, entered into an Interlocal Agreement with VERDANT (the "VERDANT 40 AGREEMENT") for the purpose of defining their respective rights, obligations, costs and 41 liabilities regarding the PROJECT; and Page 1 of 13 Packet Pg. 113 5.5.a I WHEREAS, pursuant to the VERDANT AGREEMENT, LYNNWOOD will 2 receive a total of $1.9 million from VERDANT in three installments over a period of 3 three years (the "VERDANT Grant Funds"); and 4 WHEREAS, the PARTIES desire to enter into this separate AGREEMENT for 5 the purpose of defining their respective rights, obligations, costs and liabilities regarding 6 this undertaking; and 7 WHEREAS, the PARTIES have selected a qualified design consultant through a 8 competitive process for implementation of the design portions of the PROJECT; and 9 WHEREAS, the City Councils of the City of Lynnwood, City of Edmonds and 10 the City of Mountlake Terrace have taken appropriate action to approve their respective 11 City's entry into this AGREEMENT; 12 13 NOW, THEREFORE, in consideration of the terms, conditions and covenants 14 contained herein, the PARTIES agree as follows: 15 16 TERMS 17 18 Section 1. Purpose. The purpose of this AGREEMENT is to establish a formal 19 arrangement under which LYNNWOOD will administer and implement the grant award 20 from VERDANT of the VERDANT Grant Funds, design and construct LYNNWOOD's 21 components of the PROJECT, and distribute grant funds in accordance with the terms of 22 this AGREEMENT to EDMONDS and MOUNTLAKE TERRACE for design and 23 construction of their respective components of the PROJECT. The terms, conditions, and 24 covenants of this AGREEMENT shall accordingly be interpreted to advance the 25. PROJECT. This AGREEMENT Rulher seeks to allocate and define the PARTIES' 26 respective rights, obligations, costs and liabilities concerning the establishment, operation 27 and maintenance of this undertaking. 28 29 Section 2. Definitions. For the purpose of this AGREEMENT, the following 30 word(s) shall have the following meaning(s): 31 32 The "PROJECT" means the design, construction and implementation of the 33 component items identified in Exhibits A and B, attached hereto, including: 1) complete 34 10 critical missing links (approximately 29,900 linear feet) of the community's bicycle 35 network; 2) install bicycle warning and guide signs; 3) install bicycle parking at key 36 destinations; 4) conduct public education and outreach about bicycle safety, benefits, 37 maps and routes; and 5) conduct pre- and post -usage studies. 38 39 "LYNNWOOD'S IMPROVEMENTS" means the components of the PROJECT 40 listed in Exhibit A, attached hereto, which are identified as an obligation of 41 LYNNWOOD. 42 43 "EDMONDS' IMPROVEMENTS" means the components of the PROJECT 44 listed in Exhibit A, attached hereto, which are identified as an. obligation of EDMONDS. 45 Page 2 of 13 Packet Pg. 114 5.5.a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 "MOUNTLAKE TERRACE'S IMPROVEMENTS" means the components of the PROJECT listed in Exhibit A, attached hereto, which are identified as an obligation of MOUNTLAKE TERRACE. Section 3. Term. This AGREEMENT shall be effective upon execution by all of the PARTIES hereto. Unless terminated in accordance with Section 4, this AGREEMENT shall remain effective until the sooner of the following events, when it shall expire automatically: A. When all of the following occur: (1) LYNNWOOD has made its final reimbursement payment to EDMONDS and MOUNTLAKE TERRACE (2) LYNNWOOD has made its final payment for LYNNWOOD'S IMPROVEMENTS, out of the VERDANT Grant Funds (3) LYNNWOOD has returned any remaining VERDANT Grant Funds to VERDANT B. The effective date of the termination, if any, of the VERDANT AGREEMENT for any reason, or C. December 31, 2019. The PARTIES may renew and/or extend the term of this AGREEMENT by a written amendment signed by all of the PARTIES in accordance with Section 18 of this AGREEMENT. Section 4. Termination. Any PARTY may terminate this AGREEMENT with or without cause by providing the other PARTIES with 30 days written notice of its intent to terminate. Termination or expiration shall not alter the PARTIES' respective obligations under Section 13 of this AGREEMENT, or to reimburse any Party for work performed on that Party's Improvements prior to the effective date of termination or expiration. Section 5. Miscellaneous Obligations. The PARTIES agree to: A. Develop and complete the PROJECT components identified in Exhibits A and B, attached hereto. The PROJECT components listed and depicted in Exhibits A and B are to serve as the guideline for final engineering and design of the PROJECT. PROJECT components shall be separately delegated for implementation to the various PARTIES as identified in detail in sections 6, 7, and 8 of this AGREEMENT. Each PARTY shall complete that PARTY's separate obligations within the VERDANT Grant Funds amount allocated to that PARTY as identified in Exhibit A and in Sections 63, 7.A and 8.A. If at any time a PARTY believes that it cannot complete its separate obligations within the allocated funding, the PARTY shall execute either of the following options: (1) Pay for the additional cost with the PARTY's own funds, and/or Page 3 of 13 Packet Pg. 115 5.5.a 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 (2) Submit a request to revise the PROJECT scope as outlined in subsection 5.13 of this AGREEMENT. B. Use VERDANT Grant Funds only on items identified in Exhibits A and B, unless the Party receives written prior authorization by VERDANT. If at any time EDMONDS or MOUNTLAKE TERRACE wishes to revise the scope of the PROJECT, EDMONDS or MOUNTLAKE TERRACE shall notify LYNNWOOD of the requested revision. Then LYNNWOOD shall submit a scope revision request to VERDANT for VERDANT'S. consideration and approval. If LYNNWOOD wishes to revise the scope of the PROJECT, then LYNNWOOD shall submit a scope revision request to VERDANT for VERDANT'S consideration and approval. The PARTIES recognize that pursuant to Paragraph 4.1 of the VERDANT AGREEMENT, VERDANT, at VERDANT's option, may object to any scope revision request if the revision will be materially inconsistent with the PROJECT identified in Exhibits A and B and such inconsistency will substantially interfere with the intended use of the PROJECT for implementing a comprehensive bicycle network. If VERDANT objects to a request for a scope revision, pursuant to Paragraph 4.1 of the VERDANT AGREEMENT, LYNNWOOD shall attempt to resolve VERDANT'S objection within 30 days of VERDANT providing notice to LYNNWOOD of its objection. EDMONDS and MOUNTLAKE TERRACE shall cooperate with and provide reasonable assistance to LYNNWOOD in LYNNWOOD's attempt to resolve VERDANT's objection. If LYNNWOOD is unable to resolve VERDANT'S. objection within thirty (30) days after receiving such notice, and if the PARTY requesting the scope revision does not elect to proceed with the original scope of the PROJECT, including payment for PROJECT costs in excess of the VERDANT Grant Funds allocated to that PARTY, the PARTY'S recognize that VERDANT may execute its option to terminate its funding obligations as outlined in the VERDANT AGREEMENT. C. After the PROJECT is complete, and if any VERDANT Grant Funds held by EDMONDS and/or MOUNTLAKE TERRACE have not been expended on PROJECT costs, EDMONDS and/or MOUNTLAKE TERRACE shall return the unexpended VERDANT Grant Funds to LYNNWOOD, who shall return said unexpended Grant Funds, together with any and all unexpended VERDANT Grant Funds held by LYNNWOOD, to VERDANT. D. Credit VERDANT in any and all publicity vehicles about the PROJECT, including but not limited to press releases, websites, brochures and fliers. The Verdant Health Commission name and/or logo shall also be featured on wayfinding signs and other bicycling facilities in a manner that is Page 4 of 13 Packet Pg. 116 5.5.a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 mutually agreeable to VERDANT and the PARTIES and complies with local, state, and federal transportation rules and guidelines. E. In the event that the PARTIES utilize an architect or engineer by independent contract or a public works contract to fulfill obligations under this AGREEMENT, the PARTIES shall use their best efforts to obtain whatever warranties are reasonably available and to secure contractual indemnities to protect the PARTIES and VERDANT from liability arising out of the work performed under this AGREEMENT; provided, however, that the PARTIES shall incur no liability arising from this AGREEMENT if the PARTIES are unable to obtain such warranties and indemnities. The PARTIES shall also require such professional or contractor to provide adequate insurance to cover any and all liability incurred during the course of construction of the PROJECT or other implementation of this AGREEMENT. Section 6. Obligations of LYNNWOOD. LYNNWOOD agrees to: A. Act as lead agency for the PROJECT. The PARTIES agree that LYNNWOOD shall directly receive VERDANT Grant Funds as stated in the VERDANT AGREEMENT. LYNNWOOD shall retain the VERDANT Grant Funds in a PROJECT fund until the Grant Funds are distributed to EDMONDS or MOUNTLAKE TERRACE in accordance with Section. 9 of this AGREEMENT and until LYNNWOOD expends the Grant Funds to fulfill its separate obligations under this AGREEMENT. B. Design, construct and implement LYNNWOOD'S IMPROVEMENTS identified in Exhibit A, attached hereto. This includes but is not limited to securing all necessary consultants, contractors, and subcontractors deemed necessary by LYNNWOOD to complete LYNNWOOD'S IMPROVEMENTS. Pursuant to Section 9 of this AGREEMENT, expenditures related to LYNNWOOD'S IMPROVEMENTS shall be paid directly by LYNNWOOD using VERDANT Grant Funds. VERDANT funding for LYNNWOOD'S IMPROVEMENTS is limited to $1,088,513.00. For work not executed with city forces, all construction contracts shall be procured through a formal competitive bidding process consistent with applicable State law and city code. LYNNWOOD shall be solely and exclusively responsible for ensuring the compliance of said bidding process with all applicable procedures required under state and local laws and regulations. C. Develop and implement an outreach and education plan identified in Exhibit A under LYNNWOOD'S IMPROVEMENTS. Obtain Page 5 of 13 Packet Pg. 117 5.5.a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 EDMONDS' and MOUNTLAKE TERRACE'S approval prior to proceeding with implementation of the plan; provided, that EDMONDS and MOUNTLAKE TERRACE shall not unreasonably withhold approval of LYNNWOOD'S outreach and education plan. D. Develop and implement a bike parking installation plan as identified in Exhibit A under LYNNWOOD'S IMPROVEMENTS. Obtain EDMONDS and MOUNTLAKE TERRACE approval prior to proceeding with implementation of the plan; provided, that EDMONDS and MOUNTLAKE TERRACE shall not unreasonably withhold approval of LYNNWOOD'S outreach and education plan. E. Conduct a before/after usage study as identified in Exhibit A under LYNNWOOD'S IMPROVEMENTS. Upon completion of the study, LYNNWOOD shall provide the results to EDMONDS and MOUNTLAKE TERRACE. F. Review, provide comments on, and in LYNNWOOD'S discretion approve the engineering and design drawings prepared by EDMONDS for the 76`h Avenue W (208`h Street SW to Olympic View Drive) improvements identified in Exhibit A under EDMONDS' IMPROVEMENTS; provided, that LYNNWOOD shall not unreasonably withhold its approval of the engineering and design drawings. G. Assume sole responsibility for applying for and obtaining any and all regulatory permits necessary to complete LYNNWOOD'S IMPROVEMENTS, including but not limited to SEPA and building permits if applicable. H. Provide periodic VERDANT Grant Funds distributions to EDMONDS and MOUNTLAKE TERRACE to reimburse EDMONDS and MOUNTLAKE TERRACE for their costs in design and construction of the EDMONDS IMPROVEMENTS and the MOUNTLAKE TERRACE IMPROVEMENTS pursuant to Section 9 of this AGREEMENT. I. Respond promptly to information requests submitted by EDMONDS, MOUNTLAKE TERRACE or their agents regarding the PROJECT. Section 7. Obligations of EDMONDS. EDMONDS agrees to: A. Design, construct and implement EDMONDS' IMPROVEMENTS identified in Exhibit A, attached hereto. This includes but is not limited to securing all necessary consultants, contractors, and subcontractors deemed necessary by EDMONDS to complete EDMONDS' IMPROVEMENTS. Pursuant to section 9 of this AGREEMENT, expenditures related to EDMONDS' IMPROVEMENTS shall be paid directly by EDMONDS. Page 6 of 13 Packet Pg. 118 5.5.a I EDMONDS shall then submit to LYNNWOOD written requests for 2 reimbursement' for the expenditures made by EDMONDS for the 3 EDMONDS' IMPROVEMENTS. VERDANT funding for EDMONDS' 4 IMPROVEMENTS is limited to $736,381.00. 5 6 For work not executed by city forces, all construction contracts shall be 7 procured through a formal competitive bidding process consistent with 8 applicable State law and city code. EDMONDS shall be solely and 9 exclusively responsible for ensuring the compliance of said bidding 10 process with all applicable procedures required under state and local laws 11 and regulations. 12 13 B. Review and approve the outreach and education plan prepared by 14 LYNNWOOD identified in Exhibit A under LYNNWOOD' S 15 IMPROVEMENTS. Approval shall not be unreasonably withheld. 16 17 C. Review and approve the bike parking installations plan prepared by 18 LYNNWOOD identified in Exhibit A under LYNNWOOD'S 19 IMPROVEMENTS. Approval shall not be unreasonably withheld. 20 21 D. As they become available, submit to LYNNWOOD for comment and 22 approval all engineering and design drawings (at 60% complete, 90% 23 complete, 100% complete, and final bid ready) as determined appropriate 24 by LYNNWOOD for the 76th Avenue W (208th Street SW to Olympic 25 View Drive) improvements identified in Exhibit A. EDMONDS shall 26 provide LYNNWOOD with 30 days to review and provide comments 27 and/or approval on each submittal; provided, that if LYNNWOOD does 28 not provide comments or approval with 30 days of receiving said 29 engineering and design drawings, LYNNWOOD shall be deemed to have 30 approved the engineering and design drawings. EDMONDS shall obtain 31 LYNNWOOD's approval prior to proceeding with construction of the 76rh 32 Avenue W (208" Street SW to Olympic View Drive) improvements; 33 provided, that LYNNWOOD shall not unreasonably withhold its approval. 34 35 E. Submit final engineering and design drawings for the other EDMONDS' 36 IMPROVEMENTS to LYNNWOOD prior to proceeding with 37 construction. Pursuant to the VERDANT AGREEMENT, LYNNWOOD 38 shall submit the final drawings to VERDANT for approval to proceed 39 with construction. If VERDANT objects or otherwise does not approve 40 the final drawings, LYNNWOOD shall notify EDMONDS within 7 days 41 of receipt of notice of VERDANT'S objection to the final engineering and 42. design drawings. 43 44 F. Assume sole responsibility for applying for and obtaining any and all 45 regulatory permits necessary to complete EDMONDS' Page 7 of 13 Packet Pg. 119 5.5.a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 IMPROVEMENTS, including but not limited to SEPA and building permits if applicable. G. Submit to LYNNWOOD written invoices for payment of EDMONDS' IMPROVEMENTS expenditures in accordance with Section 9. H. Respond promptly to information requests submitted by LYNNWOOD, MOUNTLAKE TERRACE or their agents regarding the PROJECT. . Section 8. Obligations of MOUNTLAKE TERRACE. MOUNTLAKE TERRACE agrees to: A. Design, construct and implement MOUNTLAKE TERRACE'S IMPROVEMENTS identified in Exhibit A, attached hereto. This includes but is not limited to securing all necessary consultants, contractors, and subcontractors deemed necessary by MOUNTLAKE TERRACE to complete MOUNTLAKE TERRACE'S IMPROVEMENTS. Pursuant to section 9 of this AGREEMENT, expenditures related to MOUNTLAKE TERRACE'S IMPROVEMENTS shall be paid directly by MOUNTLAKE TERRACE. MOUNTLAKE TERRACE shall then submit to LYNNWOOD , written requests for reimbursement for the expenditures made by MOUNTLAKE TERRACE for MOUNTLAKE TERRACE'S IMPROVEMENTS. VERDANT funding for MOUNTLAKE TERRACE'S IMPROVEMENTS is limited to $70,783.00. For work not executed by city forces, all construction contracts shall be procured through a formal competitive bidding process consistent with applicable State law and city code. MOUNTLAKE TERRACE shall be solely and exclusively responsible for ensuring the compliance of said bidding process with all applicable procedures required under state and local laws and regulations. B. Review and approve the outreach and education plan prepared by LYNNWOOD identified in Exhibit A under LYNNWOOD' S IMPROVEMENTS. Approval shall not be unreasonably withheld. C. Review and approve the bike parking installations plan prepared by LYNNWOOD identified in Exhibit A under LYNNWOOD' S IMPROVEMENTS. Approval shall not be unreasonably withheld. D. Submit MOUNTLAKE TERRACE'S IMPROVEMENTS final engineering and design drawings to LYNNWOOD prior to proceeding with construction. Pursuant to the VERDANT AGREEMENT, LYNNWOOD shall submit the final drawings to VERDANT for approval to proceed with construction. If VERDANT objects or otherwise does not Page 8 of 13 Packet Pg. 120 5.5.a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 approve the final drawings, LYNNWOOD shall notify MOUNTLAKE TERRACE within 7 days of receipt of notice of VERDANT'S objection to the final engineering and design drawings. E. Assume sole responsibility for applying for and obtaining any and all regulatory permits necessary to complete MOUNTLAKE TERRACE'S IMPROVEMENTS, including but not limited to SEPA and building permits if applicable. F. Submit to LYNNWOOD written invoices for payment of MOUNTLAKE TERRACE'S IMPROVEMENTS expenditures in accordance with Section 9. G. Respond promptly to information requests submitted by LYNNWOOD, EDMONDS or their agents regarding the PROJECT. Section 9. Pa ment Schedule. The PARTIES agree to the following billing and payment schedule: A. For expenditures incurred by EDMONDS or MOUNTLAKE TERRACE for the design, construction and implementation of the EDMONDS' IMPROVEMENTS or MOUNTLAKE TERRACE'S IMPROVEMENTS, EDMONDS and/or MOUNTLAKE TERRACE shall, within 60 days of the date EDMONDS and/or MOUNTLAKE TERRACE are billed or invoiced for any undisputed charge by its consultants, contractors and subcontractors, submit a reimbursement request to LYNNWOOD for said expenditures. EDMONDS or MOUNTLAKE TERRACE shall (1) include copies of invoices clearly indicating how expenditures relate to the EDMONDS' IMPROVEMENTS or MOUNTLAKE TERRACE'S IMPROVEMENTS, and (2) provide LYNNWOOD a brief written progress report with each reimbursement request, describing in reasonable detail all work performed on EDMONDS' IMPROVEMENTS and/or MOUNTLAKE TERRACE'S IMPROVEMENTS during the period covered by the reimbursement request. B. Within 60 days of receiving any undisputed reimbursement request pursuant to subsection 9.A, LYNNWOOD shall tender payment to EDMONDS and/or MOUNTLAKE TERRACE in the form of a check, money order or other certified funds for the reimbursement request; PROVIDED THAT: (1) The total payment by LYNNWOOD for reimbursement requests submitted by EDMONDS and/or MOUNTLAKE TERRACE shall not exceed the amounts identified in subsections TA and 8.A respectively; and Page 9 of 13 Packet Pg. 121 5.5.a 1 (2) If EDMONDS or MOUNTLAKE TERRACE fail to submit an expense 2 invoice in a timely manner, the time for EDMONDS' or MOUNTLAKE 3 TERRACE'S reimbursement shall be extended as is reasonably necessary 4 to comply with budget and state auditor guidelines as may be applicable. 5 6 C. Consistent with Section 6 of this AGREEMENT and with the VERDANT 7 AGREEMENT, LYNNWOOD shall pay all costs and expenses incurred 8 by LYNNWOOD for the design, construction and implementation of 9 LYNNWOOD'S IMPROVEMENTS directly from the VERDANT Grant 10 Funds; provided, that the total payments from the VERDANT Grant 11 Funds shall not exceed the amount identified in subsection 6.13. 12 13 D. In the event that the PARTIES disagree regarding any expenses incurred 14 by the PARTIES regarding the PROJECT, the PARTIES may agree to 15 submit the question for resolution by a mediator or arbitrator acceptable to 16 the disagreeing PARTIES. 17 18 Section 10. Construction Project Acceptance. Upon satisfactory completion of 19 EDMONDS' IMPROVEMENTS, EDMONDS shall notify LYNNWOOD in writing of 20 such. Upon satisfactory completion of MOUNTLAKE TERRACE'S IMPROVEMENTS, 21 MOUNTLAKE TERRACE shall notify LYNNWOOD in writing of such. Upon 22 satisfactory completion of LYNNWOOD' S IMPROVEMENTS by LYNNWOOD and 23 after LYNNWOOD has received completion notices from EDMONDS and 24 MOUNTLAKE TERRACE, LYNNWOOD shall notify VERDANT of PROJECT 25 completion. 26 27 Section 11. Ownership and Disposition of Property. Upon completion of the 28 PROJECT, PROJECT IMPROVEMENTS constructed pursuant to this AGREEMENT 29 shall become and remain the exclusive property of the jurisdiction in which those 30 IMPROVEMENTS are located. 31 32 Section 12. Administration,• No Se crate Entily Created. Pursuant to RCW 33 39.34.030, the PARTIES hereby appoint a Contract Administrator who will be 34 responsible for administering this AGREEMENT, and at the direction of the PARTIES, 35 this Contract Administrator shall take such action as is necessary to ensure that this 36 AGREEMENT is implemented in accordance with its terms. The PARTIES hereby 37 designate the LYNNWOOD Public Works Director, or the Director's designee, as the 38 Contract Administrator for this AGREEMENT. No separate legal entity is formed by this 39 AGREEMENT. 40 41 Section 13. Release indemnify, Defend and Hold Harmless A eement. Each 42 PARTY to this AGREEMENT shall be responsible for its own negligent and/or wrongful 43 acts or omissions, and those of its own officials, agents, employees, representatives or 44 subcontractors, to the fullest extent required by laws of the State of Washington. Each 45 PARTY agrees to protect, indemnify and hold the other PARTIES harmless from and 46 against any and all such liability for injury or damage to the PARTIES or the other Page 10 of 13 Packet Pg. 122 5.5.a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 4� 42 43 44 45 46 48 PARTIES' property, and also from and against all claims, demands, and causes of action of every kind and character arising directly or indirectly, or in any way incident to, in connection with, or arising out of the performance of this AGREEMENT, caused by its own negligence or wrongful acts or omissions or that of its officials, agents, employees, representatives or subcontractors; provided, that the indemnifying PARTY' S obligation to indemnify, defend and hold harmless the other PARTIES for claims caused by or resulting from the concurrent negligence or wrongful acts or omissions of the PARTIES shall apply only to the extent of the negligence or wrongful acts or omissions of the indemnifying PARTY. Each PARTY specifically promises to indemnify the . other PARTIES against claims or suits brought under Title 51 RCW by its own employees, contractors, or subcontractors, and waives any immunity that each PARTY may have under that title with respect to, but only to, the limited extent necessary to indemnify the PARTIES. This waiver has been mutually negotiated by the PARTIES. Each PARTY shall also indemnify and hold the other PARTIES harmless from any wage, overtime or benefit claim of any of the first PARTY'S employees, agents, representatives, contractors or subcontractors performing services under this AGREEMENT. Each PARTY further agrees to fully indemnify the other PARTIES from and against any and all costs of defending any such claim or demand to the end that the other PARTIES are held harmless therefrom. Section 14. Governing _Law _and _Venue. This AGREEMENT shall be governed by the laws of the State of Washington. Any action arising out of this AGREEMENT shall be brought in Snohomish County Superior Court. Section 15. No Employment Relationship Created. The PARTIES agree that nothing in this AGREEMENT shall be construed to create an employment relationship between the PARTIES and any employee, agent, representative or contractor of the PARTIES. Section 16. Notices. Notices to LYNNWOOD shall be sent to the following address: City of Lynnwood Deputy Public Works Director / City Engineer 19100 44th Avenue W., P.O. Box 5008 Lynnwood, WA 98046-5008 Notices to EDMONDS shall be sent to the following address: City of Edmonds City Engineer 121 Fifth Avenue N. Edmonds, WA 98020 Notices to MOUNTLAKE TERRACE shall be sent to the following address: Page 11 of 13 Packet Pg. 1 3 5.5.a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 City of Mountlake Terrace Public Works Director 6100 2t9th Street SW, Suite 200 Mountlake Terrace, WA 98043-2222 Section 17. Duty to File Agreement With County,Auditor. LYNNWOOD shall, after this AGREEMENT is executed by all PARTIES, file this AGREEMENT with the Snohomish County Auditor. Section 18. Integration. This document constitutes the entire embodiment of the Agreement between the PARTIES, and, unless modified in writing by an amendment to this AGREEMENT signed by the PARTIES hereto, shall be implemented as described above. Section 19. Non -Waiver. Waiver by any PARTY of any of the provisions contained within this AGREEMENT, including but not limited to any performance deadline, shall not be construed as a waiver of any other provisions. CITY OF LYNNWOOD By: — n - 9mith, Mayor Date: S,',7.c�(� ATTEST: Art Ceniza, Assistant City inistrator APP VED AS TO FORM: Rosemary arson, City Attorney CITJ EDMONDS r By: r Daving,Mayor Date: - q .0 Page 12 of 13 Packet Pg. 1 47 5.5.a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ATTEST: colt Passey, City 1 k APPR S TO FO ?!a4r Sharon Cates, Office of the City Attorney CITY OF MOUNTLAKE TERRACE By: Arlene isher, City Manager Date: Virginia ]UkOlsen, City Clerk AS TO FORM: KIZ, (.;2 T:� egor G. Schrag, City Attorney Page 13 of 13 Packet Pg. 125 5.5.a EXHIBIT A - BikeLink Lynnwood's Improvements Item Agencyl Design Const. Total 52nd Ave W - 212th to 208th (Bike Lanes) Lynnwood $40,151 $53,507 $93,658 200th St SW - 68th to SR99 (Bike Lanes) Lynnwood $26,383 $65,834 $92,217 200th St SW - 50th to 48th (Bike Lanes/widening/sidewalk) Lynnwood $50,841 $192,655 $243,496 48th Ave W - 200th to 196th (Bike l_aneshMdening) Lynnwood $30,510 $107,102 $137,612 48th Ave W -196th to 194th (Bike Lanes) Lynnwood $24,614 $48,137 $72,751 48th Ave W - 194th to 183rd (Bike Lanes/Sharrows) Lynnwood $25,412 $56,123 $81,535 212th St SW - Hwy99 to 63rd (Bike Lanes) Lynnwood $15,095 $42,964 $58,059 Improved Bicycle Signing (exisfcng routes, 168th, OVID, 176th, 44th, 188th, 68th, 200th, 208th, 212th, 52nd, cedar valley) Lynnwood $20,100 $77,000 $97.100 Improved Bicycle Signing (Interurban Trail and proximity) Lynnwood $23,346 $88,739 $112,085 Bike Parking installations Imulti - $20,000 $20,000 Before/After Usage Study Multi $30,000 - $30,000 Outreach & Education Multi $50,000 - $50,000 Total $336,462 $752,0611 $1,088,513 Edmonds' Improvements Item Agency Design Const. Total 212th St SW - 84th to Hwy99 (Bike Lanes/Sharrows) Edmonds $49,385 $140,556 $189,941 76th Ave W - 208th to OVD (Bike Lanes) Multi $59,436 $196,355 $255,791 76th Ave W - 220th to 208th (Bike Lanes) Edmonds $31,133 $102,853 $133,986 220th St SW - 84th to 76th (Bike Lanes) Edmonds $20,195 $66,715 $86,910 Daytonl9th/Bowdoin (Bike Route Signing) Edmonds $3,000 $7,000 $10,000 9th180th (Bike Route Signing) Edmonds $1,500 $3,500 $5,000 Improved Bicycle Signing (existing routes, 220th, 76th) jEdmonds $4,500 $17,000 $21.500 Improved Bicycle Signing (Interurban Trail and proximity) jEdmonds $6,926 $26,327 $33,253 Total $176,0751 $560,3061 $736,381 .Mountlake Terrace's Improvements Item Agency Design Const. Total 220th156th (Bike Route Signing) MILT $2,000 $5,000 $7,000 Improved Bicycle Signing (existing routes, 236th, Cedar way, 228th, 52nd) MLT $4,400 $15,900 $21,300 Improved Bicycle Signing (Interurban Trail and proximity) MLT $8,848 $33,634 $42,483 Total $15,248. $55,5341 $70,783 Grand Total $527,775 $1,367,901 $1,895,676 Rounded $530,000 $1,370,000 $1,900,000 Packet Pg. 126 BikeLink Exhibit B Legend �® High School Community destinations I� ws!wu:. BikeLink - IQ miles amwow Exis€Egg Bike Fa6liiies 23 miles N" sxe�ac� � F r Soon To Be Completed ,Hiles - G - P (Non BikeLink) L 11111114416 Interurban Regional Trail - 13 miEes �Y - 1 v a fC Hospital gostficr 2 .� s F _ ✓ 1 d < 8 Y_ ( M d th St ? J Tv 11T. 1 '4 Q3�, 3 3 LYNNWOOD a� _ ALDERWOOD law S.,S 'toms• ¢ - LYNNWODD O w tEw m_CFjNTER.... 4 yrWIN COLLEGE - Si 54Y.: TRANSIT EDMONDS EDMONDS - s � "' •'��-..ecr: � � '. WATERFR01iT "s� Y �, . .:2121h 9t6rs1 %� '� '�"�," " _ � , �� .. •� y i k C ,�'SWEDISN r . F� d s EGih1bNDS �f '"` . c A '� I SE tA1 HOSPITAL., , ` �t} f y �+. $ v BF21ER s ti t :{ d y llApt)NTtAKETERRAGE r 1� 3 � REL` CENTER f - 'St'A E 4 t F S L Aw- i�f t y.VBtyll aSf$W:� syf i tj - sCENTER MOUEVTLAKE TERRACE w r3 tf h t� t { tT; F £� x i �'` s"a e �sr rs { iv �'''�r 1 rsrr,t .alb: E103£�,:..,,�j MOUNTIAKE LY N N W O v D rt MwMn TFnR RAC E,. Packet Pg. 1 7 7.1 City Council Agenda Item Meeting Date: 05/19/2020 Chemical Purchase for 2020 Nutrient Reduction Trial Staff Lead: Williams Department: Public Works & Utilities Preparer: Pamela Randolph Background/History NA Staff Recommendation Authorize the Public Works Director to enter into a revised agreement with Univar Solution to supply a tank to the City (at no cost) and to increase the purchase of Sodium Hydroxide as defined in the current chemical contract from 2,500 gallons to 16,000 gallons in order to support the Nitrogen removal trial project. Narrative The Wastewater Treatment Plant is currently undergoing a National Pollutant Discharge Elimination (NPDES) permit re -write by the Department of Ecology (DOE). Due to the Department of Ecology's nutrient reduction project we were informed that the WWTP will be issued a nitrogen load limit. The details of this limit have not yet defined other than to state it could impact our ability to provide for growth in our service ability. Considering these implications the City and our WWTP partners began looking into new technologies that would enable us to meet these new regulations and provide for future growth in our service area. The most promising technology discovered is a treatment process utilizing a Moving Organic Biofilm (MOB) process produced by Nuvoda. Plant staff have negotiated a low cost trial, to be conducted this summer which will help determine the viability of this process for Edmonds. However, during the planning and modeling it was determined that additional Sodium Hydroxide would need to be added to ensure the effluent pH is within acceptable limits. The first run of the model did not indicate a significant increase in usage, however a subsequent calculation did. In order to ensure we have enough chemical onsite and available when needed we must determine a safe way to store and distribute the chemical on site. Univar Solutions provides this needed support. Univar Solutions was awarded the chemical contract for the supply of Sodium Hydroxide in December, 2019 after a competitive bid. The cost of the chemical is $3.55 per gallon. Usage has been estimated to be from 200 - 500 gallons per day ($710 - $1775). The range is significant in part due to the limited data set that is available. At this point, we do not anticipate the need to request a budget increase due annual maintenance that was previously budgeted being deferred. Packet Pg. 128 7.1 The State Department of Ecology (DOE) has reviewed the trial parameters and agrees that it shows the potential for significant benefit to Edmonds and other dischargers to Puget Sound. DOE has agreed to work with the City to develop an Agreed Order which may pave the way for the City to be initially issued a concentration limit, based on the best known technology, instead of a loading cap which could limit future growth. The success of the Nuvoda trial is dependent on our ability to sign a contract with Univar Solutions to supply a temporary tank and to purchase increased quantities of Sodium Hydroxide in 2020. The trial is currently on track to begin in June 2020 and would continue until determined successful or determined not be a viable option . If the trial is delayed, it may impact our ability to negotiate a more favorable permit outcome. This project is "necessary" at this time since the summer season, with its warmer air temperatures, lower flows, and warmer wastewater temperatures are the best time to assess the nitrification and denitrification potential of this technology. Also, summer, plus the summer shoulder seasons, are when algal growth in Puget Sound is most active and when we want to be able to demonstrate nutrient control under those conditions. Time is of the essence to get this contract approved so we can catch as much of the summer season as possible. This trial project is "routine" in that we have signed many contracts for the purchase of NaOH and sodium bisulfite over the last 30 years. We use this chemical routinely at the WWTP. The existing Univar contract anticipated an annual purchase of only 2,500 gallon. We will now need to purchase substantially more than that to conduct this trial. This does not require a budget adjustment, only an approval from Council to adjust the upper limit for volume on our NaOH purchases under the existing Univar contract via a contact. Attachments: Univar Solutions MiniBulk Prod uctTankandTelemetryAgreement(USA)(003)PatLynn CityEdmondsCaustic50 5 12 20 Signed Univar PSA 12-6-19 FINAL Edmonds MOB Memo (003) Packet Pg. 129 004 UI''11VOr SO I utions 7.1.a MINIBULK PRODUCT, TANK, AND TELEMETRY AGREEMENT Agreement made by and between: City of Edmonds (0000817901) 200 2nd Ave S. Edmonds, WA 98026 A Corporation, of the State of Washington ("Buyer"), and UNIVAR SOLUTIONS USA INC., a Washington corporation ("Seller"). Buyer agrees to purchase and receive from Seller, and Seller agrees to sell, the Product herein described for a period of one (1) year from the later of the signed acceptance dates below, and from year to year thereafter (each such yearly period being a "contract year"), subject to termination by Buyer or Seller, effective at the end of a contract year, upon at least thirty (30) days' prior written notice; and subject to the terms and conditions below. The date of this offer to sell, as described on the front page of this Agreement and the attached standard terms and conditions, is 05/12/20. This offer is subject to acceptance by Buyer within 15 days after said date and if not accepted by Buyer within said 15 days, is withdrawn by Seller. Buyer may accept said offer to sell by signing and returning two copies of this Agreement to Patrick Lynn, MiniBulk SAM for signature by Seller. Material: 16142290 Caustic Soda 50% MNBULK NSF-MEM-LIQ (hereafter referred to as "Product(s)") Quantity: 100 % of Buyer's total annual requirements for Product (s), said total annual requirements being estimated by Buyer to be approximately 16,000 gallons per year. Price: 16142290 Caustic Soda 50% NMLTLK NSF-MEM-LIQ @ $3.55 Gallon delivered ($0.2793 lb.) Product pricing is linked to a MUNI Bid awarded 12/9/19 @ $3.55 gal. Transportation Fee $000.00 Seller shipments are subject to applicable surcharges, including but not limited to fuel and energy surcharges and accessorial charges. Accessorial charges are more fully described in Exhibit A to this agreement. All surcharges and accessorial charges will be added to each invoice as aline item charge. Deliveries are to be made in approximately equal installments throughout the term of this Agreement. Pricing is based on filling 70% of tank capacity on each delivery. 2. Seller agrees to provide the following equipment to Buyer subject to terms and conditions below. a) 3,150 gallon Cross linked Polyethylene SAFETANK 10'2"OD x 7' 10 HT (+ 2"- 3" Insulation) b) Insulated & Heat Traced, Reverse Level Indicator, Telemetry, Hose load line cam -lock, Pump fixture & Signs (hereafter referred to as "Equipment" and/or "Storage Tank") 3. Buyer agrees to use the Storage Tank(s) only for the storage of Product(s) listed above obtained from Seller. SELLER MAKES NO WARRANTY (INCLUDING EXPRESSED OR IMPLIED WARRANTIES) OF ANY KIND AND DOES NOT ACCEPT ANY LIABILITY FOR DAMAGES TO PERSONS AND PROPERTY, RESULTING FROM ANY OTHER PARTY, PERSON OR ENTITY, INCLUDING BUYER OR ITS AGENTS, FILLING THE STORAGE TANK(S), IMPROPERLY STORING MATERIAL OR FILLING THE STORAGE TANK(S) WITH INCOMPATIBLE MATERIAL, OR MISHANDLING THE STORAGE TANK(S) AND EQUIPMENT. 4. Buyer agrees that Seller will use a remote telemetry level indicator unit at Buyer's location. Buyer agrees that the purpose of the remote telemetry level indicator at Buyer's location is to enable Buyer and Seller to monitor Buyer's Product requirements to maximize efficiencies in the Product delivery system. Notwithstanding the use of remote telemetry equipment, Buyer acknowledges that it is Buyer's sole responsibility at all times to notify Seller of Buyer's Product requirements and Seller shall have no liability whatsoever for any costs resulting from Buyer's failure to notify Seller of Buyer's Product requirements. 5. Buyer agrees to keep any secondary containment vessel clean and dry of all materials and any drain valve on containment closed at all times except with respect to monitored removal of accumulated materials. Buyer is responsible for complying with all federal, state or local regulations in the treatment or disposal of such materials. 6. Storage Tank(s) and Equipment will remain the sole property of Seller while in Buyer's possession. No parry other than Seller or its agent(s) may fill said Storage Tank(s). Buyer shall do all things reasonably necessary to protect the title of Seller to said Storage Tank(s) and Equipment. Buyer and Seller specifically acknowledge and agree that Seller has title to and is the owner of the Storage Tank(s) and Equipment notwithstanding any local regulatory reporting rules or regulations that require Buyer to register in Buyer's name the Storage Tank(s) and Equipment. 7. Buyer agrees to notify Seller immediately by telephone, and in writing within 24 hours, of any defects, problems or complaints related to the Storage Tank(s) and Equipment, and agrees that it will have no remedy against Seller unless such notice is given. Seller may enter Buyer's premises to maintain and / or repair said Storage Tank(s) and Equipment at any reasonable time. Seller will carry a General Liability Insurance policy of $1,000,000 per occurrence for damages, which result from any incident caused by Seller related to filling of the Storage Tank(s), or damage to or maintenance or repair of the Storage Tank(s) by Seller. Seller's responsibility is limited to maintenance and repair of the Storage Tank(s). Buyer will maintain and repair any air abatement device, including proper solution level and/or pH, site tube, pumps, piping or any other equipment. Buyer also agrees to maintain prudent levels of public liability and property damage insurance throughout the term of this Agreement. 8. Buyer shall assist Seller and take full responsibility in the determination of the locations of said Storage Tank(s) and Equipment on the property of Buyer and shall be responsible for acquiring and complying with any required permits for the equipment or installation. Buyer shall not move Storage Tank(s) and Equipment without the prior written consent of Seller. 9. Should Buyer decide to discontinue purchase of Seller Product(s), in accordance with the terms of this Agreement, Buyer shall purge the Storage Tank(s) of all Product and residue and return to Seller freight prepaid, or allow Seller free access to remove said Storage Tank(s) and Equipment with Buyer to pay for reasonable transportation, pump -out and disposal costs. Accepted (for Buyer): Accepted (for Seller): By: Signature: Date: MiniBulk 8/22/2019 By: Patrick Lynn, MiniBulk SAM Signature: Date: 5/12/2020 c d r z 0 N N T_ LO O Ln 2 N 7 R U rn c O E W Z Al a Packet Pg. 130 MINIBULK STANDARD TERMS AND CONDITIONS OF SALE 7.1.a 1. ENTIRE AGREEMENT. The offer is expressly conditioned upon Buyer's acceptance of all the terms and conditions contained herein. The Agreement formed by Buyers acceptance o F fie offer and these terms and conditions is the exclusive contract between Buyer and Seller and may not be altered or amended, nor its terms waived, except in writing, signed by an authorized representative of the party to be bound thereby. Acceptance or acknowledgment of purchase order forms or other similar forms containing provisions different from, or deletions or additions to, the terms of this Agreement are hereby rejected and shall not be binding on Seller. Buyer shall not assign its rights or delegate its duties under this Agreement, in whole or in part, without prior written consent of Seller. Specific terms in C Seller's offer shall prevail to the extent they conflict with terms below. The offer is subject to change without notice until actual receipt of its acceptance. d L 2. PRICE. Quoted prices are based upon present taxes (other than sales taxes), freight rates, United States Tariff classifications and import duties. Buyer shall 7 pay any increased costs resulting from such changes or from Buyer's selection of means of transportation. Buyer shall reimburse Seller for all taxes or other charges Z by any national, state or municipal government upon the sale, use, production, or transportation of Product which Seller is required to pay. 0 3. PRICE ADJUSTMENTS. Seller may adjust Product prices, applicable surcharges and accessorial charges on 30 days' notice. N N 4. PAYMENT. Payment terms are net 30 days from date of invoice. Past due balances are subject to a late payment charge of 1 1 /2% per month, or the maximum r amount permitted by applicable law, whichever is less. Buyer shall pay all charges, costs and legal fees incurred in collecting amounts owed. u7 0 5. TITLE AND RISK OF LOSS. Title and risk of loss for Products transfers to Buyer at Seller's shipping point, unless Products are shipped in Seller's vehicles in 'O which case title and risk o oss transfers to Buyer when the vehicle first enters Buyer's property. Buyer shall unload railroad tank cars within 48 hours (Sundays and federal holidays excepted). vJ 7 6. MEET OR RELEASE. If during the period covered by this Agreement, Buyer receives a bona fide offer to purchase Product qualifying as US origin goods under R NAFTA o equal quality and quantity on the same terms and conditions resulting in lower delivered prices than the prices herein, and Buyer has provided Seller with y written evidence satisfactory to Seller of such offer, Seller will either: (i) meet such other offer during the time in which it continues, or (ii) permit Buyer to purchase -0 the Product in accordance with the offer and deduct the quantities purchased from the quantity specified in this Agreement. C E 7. WARRANTY. Seller warrants that Seller branded Products conform to Seller's published specifications at the time of delivery. Seller warrants that services '0 proviiJe-TEy—Te-Fer will be consistent with Seller's standard specifications or, if none, with Seller's standard practices. Buyer acknowledges that Seller acts as a W distributor for Products not branded by Seller (Resale Products) and that matters relating to the quality of the Products are not within Seller's control. Accordingly, .2 SELLER MAKES NO WARRANTIES WHATSOEVER CONCERNING RESALE PRODUCTS. THE FOREGOING WARRANTIES ARE IN LIEU OF AND EXCLUDE V ALL OTHER WARRANTIES EXPRESS OR IMPLIED. SELLER EXPRESSLY EXCLUDES WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE AND O MERCHANTABILITY. 8. REMEDIES. Seller's liability for nonconforming Products is exclusively limited, at Seller's option, to replacement of the defective Products or refund of the purc aside —price such Products. Seller's liability for any defective or negligent service is limited to Seller re -performing the service or a refund of an amount not to exceed the amount paid for the service, or, if the services were provided free of charge, to pay an amount not to exceed the amount paid for the Products to which the services related in the 12 months prior to the event of the liability. 9. LIMITATION ON LIABILITY. IN NO EVENT WILL SELLER BE LIABLE FOR INCIDENTAL, SPECIAL OR CONSEQUENTIAL, INDIRECT, EXEMPLARY OR PUNITIVE DAMAGES FROM ANY CAUSE OR FOR ANY REASON WHATSOEVER, IRRESPECTIVE OF WHETHER THE CLAIM ARISES FROM ACTUAL OR ALLEGED BREACH OF WARRANTY, INDEMNIFICATION, BREACH OF CONTRACT, PRODUCT LIABILITY, CONTRIBUTION OR ANY LEGAL THEORY AND IN NO EVENT WILL SELLER BE LIABLE FOR LOST PROFITS, COSTS OR LOSSES NOT ASSOCIATED WITH DIRECT PHYSICAL DAMAGE TO PROPERTY FOR ANY CLAIMS MADE UNDER OR RELATED TO THIS AGREEMENT. IN NO EVENT SHALL SELLER'S LIABILITY EXCEED THE PURCHASE PRICE OF THE PRODUCTS THAT ARE THE SUBJECT OF ANY CLAIMS MADE UNDER OR RELATED TO THIS AGREEMENT. 10. INDEMNITY. Buyer agrees to defend, indemnify and hold Seller, its officers, directors, agents, and employees harmless from all claims, demands, actions and E causes of action relating to personal injury or property damage to third parties, including attorney's fees and actual costs ("Claims") incurred as a result thereof, to N the extent of its negligence or arising after delivery of the Products to Buyer. Seller agrees to defend, indemnify and hold Buyer, its officers, directors, agents, and i employees harmless from Claims to the extent of its negligence. a 11. CLAIMS. Any claim for shortage or non -conforming Products must be made in writing to Seller within 30 days after Buyer's receipt of the Product. Any claim for non -delivery of Product must be made within 30 days after the date upon which the Product was to be delivered. As to any claim not reasonably discoverable within such 30 day period (including claims discoverable only in processing, further manufacture, other use or resale), such claim must be in writing and received by Seller within 180 days after Buyer's receipt of the Products. Failure of Seller to receive written notice of any such claim within the applicable time period shall be m deemed an absolute and unconditional waiver by Buyer of such claim. Products may not be returned without Seller's permission and transportation for return will not be paid by Seller unless authorized in advance. Amounts owing to or payable by either party under this Agreement shall be deemed finally reconciled on the first anniversary of the final delivery under this agreement and any outstanding rights of either party to receive overpayments or under payments including rights to .a unclaimed credits or refunds shall expire on such date. O 12. FORCE MAJEURE. Seller is not liable for nonperformance or delay in performance caused by circumstances beyond Seller's control ("Force Majeure Event'). O _ A Force majeure Event includes, without limitation, (a) acts of God, war, riots, fire, explosions, floods, strikes, lockouts, injunctions, accidents, Product short supply, unforeseen shutdown of major sources of supply, breakage of machinery or apparatus, or national emergency, (b) Seller's inability to obtain at prices Seller deems in its discretion to be commercially reasonable, the Product, fuel, power, raw materials, labor, containers or transportation facilities, (c) the occurrence of any v unforeseeable contingency making performance impracticable, or (d) compliance in good faith with any applicable governmental statute, regulation, or order. Any O delivery so suspended shall be cancelled without liability, but this Agreement shall otherwise remain unaffected. This section does not apply to payment obligations. -0 O 13. UQ ANTITY Seller is not obligated to deliver in any month more than a proportionate part of the maximum quantity specified, determined by dividing such by the total included in the this Agreement. When in the Seller there is a maximum quantity number of months period of opinion of a period of shortage of supply of said products for any reason, Seller may allocate its available supply among any or all of its various customers upon such basis as it shall deem fair and practicable, Y with no liability on its part for failure to deliver the quantity or any portion therein specified. 3 m 14. PRODUCT STEWARDSHIP. Buyer agrees that Products will be used, handled, stored, transported and disposed of in such a manner as is necessary for the C safety and protection of persons, property and the environment, and in accordance with the manufacturer's recommendations and applicable laws and regulations. Buyer agrees to instruct its employees with respect to, and to make certain that they know and understand, procedures necessary to enable them to comply with the requirements set forth herein and make certain that they are adequately trained in the use, handling, storage, transportation and disposition of the Products. Buyer C further agrees to deliver the most recent edition of Product literature, including MSDSs, to its employees and customers and to maintain a written record of such O deliveries. Buyer shall only sell to those who can handle, use, store, transport and dispose of Products safety. }, M 15. TERM AND TERMINATION. The Term is for the period stated on the first page of the Agreement. This Agreement and any order or delivery maybe terminated p or suspended a y ed er party if any proceeding under bankruptcy is brought by or against the party, (b) by a party if the other party defaults in its material N obligations and such default is not cured within a reasonable time if such default is curable, or (c) by Seller if it has reason to doubt the ability or willingness of Buyer to pay for the Products. to 16. ARBITRATION. The parties will submit any dispute related to this Agreement to arbitration in Chicago, Illinois before one arbitrator under the American Arbitration Association's Commercial Arbitration Rules. A party may seek interim relief from any court having jurisdiction without waiving any remedy under this Agreement. The arbitrator may not award punitive damages or other damages not measured by actual damages, or limit, expand or otherwise modify the terms of j.; this Agreement. A party may enter a judgment on an award in any court having jurisdiction. The prevailing party is entitled to an award of reasonable attorney fees. d This Agreement is governed by the laws of the state of Illinois. The prevailing party in any dispute is entitled to recover reasonable attorneys' fees. E Accepted by: Date: z v to a MiniBulk 8/22/2019 Packet Pg. 131 EXHIBIT A TO MINIBULK PRODUCT AND EQUIPMENT AGREEMENT 7.1.a BULK Blending Cancelled Load (within 12 hours) Truck Demurrage (unloading 2 hours free) Truck Diversion Drop Off or Pick Up Dropped Trailer Extra Delivery Extra Hose (standard 40' feet of hose) Forced Layover Outside Scale Weights Plant Opening Preload Pump Redelivery Rejected Load (storage charge may apply *see storage charge below* ) Re -stocking Samples (DOT Packaging Required) Samples (taken at customer site) (Only non -fuming products) Stop In Transit Storage Trailer Charge Tank Wash Terminal Opening Saturday Terminal Opening Sun /Holiday Weekend / Holiday / Emergency Delivery (plus terminal opening or preload charge if applicable) MINIBULK Non Delivery Charge Weekend / Holiday / Emergency Delivery (plus terminal opening or preload charge if applicable) Univar Plant Opening Tank Pump Out With Delivery Trailer Service Truck Mobilization Charge Re -stocking Samples (DOT packaging required) Samples (taken at customer site) (Only non -fuming products) MiniBulk 8/22/2019 $150.00 $150.00 $18.75 / 1/4 hour after free time $80.00 plus $3.50 per mile based on out of route miles actual freight charge $80.00 each stop $40.00 per additional length $300.00 $20.00 each $75.00 hr /4 hr min. $150.00 $35.00 full freight rate freight plus 50% of rate with restock/storage charge as applicable $175.00 per occurrence $65.00 no charge $80.00 each stop $175.00 a day $200.00 $500.00 $600.00 35% additional freight min. $300.00 $250.00 $300.00 $75.00 hr/4 hr min. $150 per hour port to port ($37.50 per 1/4 hour) $75.00 per hour port to port ($18.75 per 1/4 hr) $450.00 per setup $175.00 per occurrence $65.00 +: r Q Packet Pg. 132 7.1.b AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into at Edmonds, Washington, this 6`h day of December 2019, between the CITY OF EDMONDS, hereinafter the "City," and UNIVAR SOLUTIONS USA INC., hereinafter the "Vendor." WITNESS that the City and the Vendor, for consideration hereinafter named, agree as follows: ARTICLE 1 - SCOPE OF WORK: The Vendor shall furnish, in accordance with the Information to Bidders, Specifications and Bid Proposal attached hereto as Exhibit "A" and incorporated herein by this reference, Sodium Bisulfite (38% NaHS03 liquid) and Sodium Hydroxide (50% NaOH liquid) (hereinafter "Treatment Chemicals") for use at the City's _ Wastewater Treatment Plant, on an on -call basis, at the sole discretion of the City. ra L ARTICLE 2 - TERM OF AGREEMENT: The term of this Agreement will be two (2) years, o commencing on the date set forth above. 3 aD ARTICLE 3 - CONTRACT SUM: The City shall pay the Vendor for performance of this � Agreement, subject to additions and deductions provided herein, at the rate of $4.09/gallon for Sodium Bisulfite and at the rate of $3.55/gallon for Sodium Hydroxide for years one (1) and two 3 (2) of this Agreement based on the estimated annual usage. ? ARTICLE 4 - DELIVERY: The Vendor hereby agrees to deliver said Treatment Chemicals on an on -call basis as set forth in the Specifications, with delivery costs included. Failure to deliver as specified will constitute a breach of this Agreement. ARTICLE 5 - DISPUTES: If, for any reason, the City is required to institute legal proceedings or otherwise incur legal expenses in order to obtain compliance by the Vendor with the terms and conditions of this Agreement, then, in that event, the prevailing party shall be entitled to its costs and reasonable legal fees associated with the institution and prosecution of such claims, or in the event litigation is not instituted, but if it is necessary for the City to incur legal expenses in obtaining compliance with this Agreement, the Vendor agrees to pay the amount of such expenses so incurred, together with all costs. No claim, whether as to Treatment Chemicals delivered or for non -delivery of Treatment Chemicals shall be greater than the purchase price of the Treatment Chemicals in respect of which such damages are claimed, however this limitation on damages shall not apply to any negligent, reckless, or intentional act by the Vendor that results in damage to the City's equipment. The City shall have the right to inspect the Treatment Chemicals before they are introduced into the City's system and shall have the right to accept or reject same before delivery. The City shall give the Vendor ten (10) days' notice of acceptance or rejection of Treatment Chemicals prior to any delivery of same. Acceptable Treatment Chemicals shall not be returned to the Vendor without the Vendor's prior consent, which consent shall not be unreasonably withheld. Contract #20191211 Packet Pg. 133 7.1.b ARTICLE 6 - INTEGRATION: This Agreement consists of this document, and the Information to Bidders, Specifications, and Bid Proposal attached to this Agreement as Exhibit "A," and Appendices 1 and 2. These documents constitute the entire Agreement of the parties and shall not be modified except in writing with the consent of both parties; provided, however, that this clause shall be expressly limited in its effect and operation in order to preserve the right of the City to pursue any verbal warranty or other assurance, including, but not limited to, any warranty of fitness for use, or any right or warranty assigned hereunder. IN WITNESS WHEREOF, two (2) identical counterparts of this Agreement, each of which shall, for all purposes be deemed an original thereof, have been duly executed by the parties hereto on the day and year in the Agreement first above written. CYhY OF E❑ ONDS: �L F- r r � r O Da e Earling, Mayor 3 ATTE a� c a� �L S assey, City Cle ? APPRQII`l;,f,� TO FORM��_ co Q Office of the City Attorney cn a SOLE PROPRIETOR: PARTNERSHIP: VENDOR: By: Sole Proprietor doing business as: (Name of sole proprietorship) VENDOR: By: Partner or authorized agent for: (Name of partnership) Packet Pg. 134 7.1.b CORPORATION STATE OF ) SS VENDOR: By: Title: i I AAc,,%,r'.�,� (Name of corporation) COUNTY OF ) L On this day of .20 , before me personally appeared g and on his/her oath swore that he/she is a duly authorized 3 agent of the sole proprietorship that executed the within and foregoing instrument and is duly authorized to execute said instrument on behalf of the sole proprietorship as its free act and deed. c as IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and 3 year first above written. ? as Notary Public in and for the State of W N r Q co residing at a. L STATE OF ) ) SS COUNTY OF ) On this day of , 20 , before me personally appeared , and on his/her oath swore that he/she is a partner or duly authorized agent of the partnership that executed the within and foregoing instrument and is duly authorized to execute said instrument on behalf of the partnership as its free act and deed. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of residing at Packet Pg. 135 7.1.b STATE OF L O)N ) ) SS COUNTY OF On this (U-�- day nof�20 I.7 , before me personally appeared /)'?-Ck.�. � known to be the (president, vice president, secretary, treasurer or oth& authorized off sc&- or agent, as the case may be) of the corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and upon oath stated that he/she was authorized to execute said instrument and the seal affixed hereto is the corporate seal of said corporation. IN WITNESS WHEREOF, I have hereunto set hand and aff wd aiv official seal the day and year first above written. J o Notary Public in and for the State of U o: residing at -ls ^ .� UL %183A4JQ0'1t� Der =r L WASHY= Packet Pg. 136 7.1.b EXHIBIT "A" INFORMATION TO BIDDERS Bid Submittal Bid submittal shall include Proposal, Addenda (if any), Non -Collusion Affidavit, and Bid Notarization. Award of Contract The City intends to award a contract within thirty (30) days of bid opening. The City reserves the right to split the bid and award to the lowest, most responsive bidder on an item -by -item basis. The amounts shown are estimated annual quantities and the City reserves the right to increase or decrease the amounts as the demand requires. Execution of Contract The successful bidder shall submit the executed Agreement to the City within fifteen (15) days of the Notice of Award. ITEM NO.2 CHEMICAL Sodium Bisulfite ESTIMATED ANNUAL USAGE: City of Edmonds Treatment Plant 200 2nd Ave. S. Edmonds, WA SPECIFICATIONS 38% NaHS03 liquid 10,000 gallons (US) Vendor will fill owner's 700 gallon tank at building location at Edmonds Treatment Plant. Sodium Bisulfite shipments of between 200 and 500 gallons are required. The vendor must be able to provide a continuing supply as required by the City. Tank trucks may use plant air, or be equipped with a compressor for unloading Sodium Bisulfite to storage pneumatically. Trucks must be equipped with at least 50 feet of flexible hose that connects to a 2 inch camlock fitting. Any Sodium Bisulfite spilled during unloading is classified a hazardous material spill. It is the responsibility of the vendor to promptly clean up and properly dispose of any chemical spilled during transfer. Packet Pg. 137 7.1.b ITEM NO.3 CHEMICAL Sodium Hydroxide 50%NaOH liquid ESTIMATED ANNUAL USAGE: City of Edmonds Treatment Plant 200 2nd Ave. S. Edmonds, WA 2,500 gallons (US) Vendor will fill owner's 1,000 gallon tank at building location at Edmonds Treatment Plant. Sodium Hydroxide bulk shipments of between 700 and 800 gallons are required. The vendor must be able to provide a continuing supply as required by the City. All tank trucks must be equipped with compressors for unloading Sodium Hydroxide to storage pneumatically. Trucks must be equipped with at least 50 feet of flexible, 2 inch hose. Any Sodium Hydroxide spilled during unloading is classified a hazardous material spill. It is the responsibility of the vendor to promptly clean up and properly dispose of any chemical spilled during transfer. Packet Pg. 138 7.1.b BID PROPOSAL FOR THE CITY OF EDMONDS, WA TO: Honorable Mayor and Council City of Edmonds Office of the City Clerk 121 5th Avenue North Edmonds, WA 98020 Per the Information to Bidders, we hereby propose to furnish to you, subject to the proper execution of Agreement, the following chemicals for the year/years as specified: A. BIDS (excludes Washington State sales tax} Price two year Price three year ITEM 1 - Sodium Hypochlorite Price per gallon (US) $ No bid ITEM 2 - Sodium Bisulfite Price per gallon (US) $ 4.09 ITEM 3 - Sodium Hydroxide Price per gallon (US) $ 3.55 Page P-1 $ No bid $ review price at time of renewal $ review price at time of renewal a Packet Pg. 139 7.1.b BID PROPOSAL (continued) B. Will you sell additional units to the City of Edmonds at the bid price until further notice? Yes x No IV E. OVERHEAD, PROFIT, ETC. All proposals listed in this form of bid include overhead and profit, as well as all other expenses involved. EXCEPTIONS List all base bid exceptions: SIGNATURES Univar Solutions USA Inc._ Name of firm By - Signature & Title 8201 S 212th St Street Address Kent, WA 98032 City, State, Zip Code By: Jennifer M. Perras, Muicipal Specialist 253-872-5040 Signature & Title Telephone Number If bidder is corporation, write state of incorporation under signature. Page P-2 0 d AD �L 0 Z 0) T N Q co IL L _ co a� E ca a Packet Pg. 140771 7.1.b APPENDIX 1 (Appendix A of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Contractor") agrees as follows: 1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. 2. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Consultant/Contractor shall L not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 21. 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for work to be performed under a subcontract, including procurement of 'i materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the Consultant's/Contractor's obligations under this Agreement z and the Regulations relative to nondiscrimination on the grounds of race, color, national r' origin, sex, age, disability, income -level, or LEP. 4. Information and Reports: The Consultant/Contractor shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit y access to its books, records, accounts, other sources of information, and its facilities as may a L be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information :3 required of a Consultant/Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant/Contractor shall so certify to the City, or a, state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain in the information. 5. Sanctions for Noncompliance: In the event of the Consultant's/Contractor's noncompliance E with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the appropriate state or federal agency may determine to be appropriate, a including, but not limited to: • Withholding of payments to the Consultant/Contractor under the Agreement until the Consultant/Contractor complies; and/or • Cancellation, termination, or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved in, or is threatened with, litigation by a Packet Pg. 141 7.1.b subcontractor or supplier as a result of such direction, the Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal agency enter into such litigation to protect the interests of the United States. APPENDIX 2 (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "Contractor") agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and proejcts); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilties Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Person with Limited English Proficency, and resulting agency guidance, national origin discrimination includes discrimination Packet Pg. 142 7.1.b because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). Packet Pg. 143 7.1.c CO N SUL AN S TECHNICAL MEMORANDUM Date: May 1, 2020 To: Pamela Randolph, City of Edmonds From: Tom Giese, PE; Greg Mockos, PE; Casey Bryant, EIT, BHC Consultants, LLC Subject: WWTP Nuvoda MOB TM Process Evaluation and Trial EAL!L� O 1 %�kL5=I.2o Thomas Paul Giese Jr., PE BHC Consultants, LLC This technical memorandum discusses the nitrogen removal potential of the Edmonds Wastewater Treatment Plant (WWTP) with the addition of the Mobile Organic BiofiimT"' (MOBI'm) process from Nuvoda. This investigation was done as a proof of concept using Envirosim's BioWin process modeling software. As part of the ongoing Puget Sound Nutrient Reduction Project, the Washington State Department of Ecology (Ecology) has begun work on a new general permit that will require WWTPs discharging directly to Puget Sound to achieve nitrogen removal to a level yet to be determined. Because the Edmonds WWTP discharges directly to Puget Sound, it will be included in the forthcoming general permit and required to remove nitrogen in the foreseeable future. The City of Edmonds (City) has decided to proactively start exploring possible alternatives for achieving nitrogen removal, of which the Nuvoda MOBTm process is one such alternative. This alternative is particularly attractive because of its relatively low cost and overall ease of implementation. This technical memorandum also discusses how the City will conduct a trial of the Nuvoda MOBT"' technology to further assess its effectiveness and how it could be integrated into the existing WWTP. 1. Base Model Calibration To produce a relatively accurate representation of the Nuvoda MOB TM process, a baseline BioWin process model representing current conditions and operations was first prepared and calibrated to check influent characterization and model assumptions. The baseline process TECHNICAL_ MEMORANDUM 1 BHC Consultants, LLC W11VTP Nuvoda MOB"' Process Evaluation and Trial Packet Pg. 144 7.1.c model (see Figure 1) was created using record drawings and process operating data provided by the City from January 2019 to January 2020. The process data was sorted to only consider time periods in which two aeration basins and two final clarifiers were in use to ensure consistency with the process model representation. RAS Mixing Box? AB1 Z1a AB1 Z76 AB7 Z2 AB1 Z3 AB 1 EttluentChannel e Effluent Influent JIL R� RAS Mixing Box AB2Z1a AB2Z76 A62 72 AB223 AB2E1BuentChannel a Blend Tank Dewatered Sludge Figure 1 — Baseline BioWin Process Model Diagram Influent wastewater characterization was based on influent flow and loading data provided by the City from January 2019 to January 2020, as well as ratios defined in the 2007 Process Control Improvements Study by Brown and Caldwell (Brown and Caldwell Report). Typical assumptions were made where these sources did not have applicable or representative information, such as raw influent chemical oxygen demand (COD) fractions. The ratios in the Brown and Caldwell Report were based on primary effluent. A comparison of the solids balance and total solids inventory (inventory in the aeration basins and final clarifiers) from actual data provided by the City and process model predictions was made to confirm the assumptions and influent characterization. A summary of the model calibration results are provided in Table 1 Table 1 Model Calibration Results and Comparison with Actual Values Parameter 1/1/19 - 4/22/19, 6/27/19 - 9/8/19, 10/11 /19 - 10/29/19 BioWin Values A Notes Effluent CBOD (mg/L) = 9.2 7.58 -1.6 TSS (mg/L) = 10.7 11.80 1.1 pH = 7.2 6.72 -0.5 Ammonia-N (mg/L) = 20.2 20.42 0.2 Nitrate+Nitrite-N (mg/L) = 1.0 5.30 4.3 TKN (mg/L) = 32.1 21.7 -10.4 TECHNICAL MEMORANDUM 2 WWTP Nuvoda MOBT"" Process Evaluation and Trial BHC Consultants, LLC Packet Pg. 145 7.1.c r NS;L ANTS Solids Balance Primary Effluent TSS (mg/L) = 81 122 50% See discussion below Primary Effluent COD (mg/L) = 333 369 10.8% Per COD data from City Primary Sludge TSS (%) 3.4 3.44 1.2% 3.4% per Carbon Recover SRT = 3.7 3.65 -1.4% Measured SRT recalculated MLSS = 1,555 1,460 -6.1 % Total Solids Inventory Mass (Ibs) = 19,328 19,607 1.4% Sec. Clarifier RAS TSS (mg/L) = 6,813 5,411 -20.6% Average RAS TSS WAS (Ibs/d) = 4,926 4,924 0.0% As indicated in Table 1 above, there is a significant variation between the model predicted primary effluent TSS and the measured primary effluent TSS. This is based on the assumed removal rate of TSS in the primary clarifiers. However, increasing the removal rate yields large discrepancies in the model predicted solids balance versus measured data. Although primary effluent TSS can vary substantially from day to day and the April 2007 Process Control Improvements Study (Brown and Caldwell) suggested higher primary effluent TSS concentrations, the City collects composite samples four times a week to test for primary effluent TSS. This would suggest the primary effluent TSS data should be representative. It is possible that reported values of mean -cell residence time (MCRT) are calculated differently than in the solids retention time (SRT) in the model. However, the model calculated SRT accounts for both wasted solids and effluent solids, which is typically representative of MCRT. Because the source of the discrepancy is currently not known and a higher primary effluent TSS is conservative with respect to analysis of the secondary process, further changes were not made to the model calibration at this time. This question will be revisited during the trial period when more data is available and there is an opportunity to analyze the solids balance further. Further data on other parameters may impact assumptions that could also affect primary effluent parameters predicted by the model. For instance, assumptions of influent COD fractions may account for discrepancies in the primary effluent COD, which are still considered reasonably close for this level of analysis. Additionally, inclusion of recycled solids from the incinerator ash scrubber in the model could also impact the solids balance. Effluent Total Kjeldahl Nitrogen (TKN) values also differed significantly between measured data and predicted values. Given the small data set, it is difficult to determine if the few higher TECHNICAL MEMORANDUM 3 BHC Consultants, LLC WWTP Nuvoda MOB TM Process Evaluation and Trial Packet Pg. 146 7.1.c S;L TAt measurements of effluent TKN were unusual or assumptions of refractory dissolved organic nitrogen need to be revisited. These considerations can be verified with collection of additional data, but do not significantly impact the conclusions of the analysis herein. Generally, a reasonable calibration with respect to the solids balance is achieved when predicted values are within 10% of measured values. This criterion is met for all parameters except for primary effluent TSS (as discussed above) and return activated sludge (RAS) TSS. Due to uncertainties related to assumptions for COD fractions and TSS removal in the primary clarifiers, the fact that the rest of the predicted values compare well with observed values, and because RAS TSS concentration is not a critical parameter, the differences in BioWin process model predictions and observed data are considered acceptable for this level of analysis, but will be revisited in more detail after more data has been collected from the Nuvoda trial. 2. MOB TM Modeling Modeling of the Nuvoda MOB TM process is meant to examine how a trial might perform under current average flow and loading and how a full-scale installation might perform under design maximum month flow and loading. Information gained from the technology trial will be used to update these models to improve accuracy of predictions and help determine how this process could be integrated into the existing WWTP. The MOB TM process was modeled in BioWin based on parameters provided by Nuvoda. BioWin predicted a slightly thicker biofilm than Nuvoda indicated as typical. Past observations by Jacobs has indicated recirculation of the kenaf can reduce the biofilm thickness, which suggests the typical thickness indicated by Nuvoda may be more accurate. Biofilm thickness and mass can be examined more closely during the trial. The parameters recommended by Nuvoda and the values used in BioWin are summarized in Table 2. Per Nuvoda, multiple recommended parameters are estimates and will need to be confirmed during the trial. Table 2 MOB TM Modeling Parameters Parameter Nuvoda Recommendation Input to BioWin Fill Percentage 1.26% 1.26% Specific Volume (ft3/ft3) 1 1 Specific Area (ft2/ft3) 6,092 6,092 Number of Layers (through film) N/A 3 TECHNICAL MEMORANDUM 4 WWTP Nuvoda MOB TM Process Evaluation and Trial BHC Consultants, LLC Packet Pg. 147 7.1.c S;L TAt Boundary Layer Thickness (pm) N/A 50 Biofilm Thickness (mm) 0.30 0.36 Min. Biofilm Concentration for streamer formation (gTSS/m2) 10 10 The Nuvoda MOB TM process is configured as an integrated fixed film activated sludge (IFAS) system within the BioWin process model, such that the carrier media is contained within each basin. As a result, the effect of the kenaf particles on the clarifier is not modeled, as the IFAS system assumes the biofilm carriers do not leave the basins. However, due to rapid settling of the kenaf particles, this was still considered to be reasonably representative, since the kenaf particles should have no adverse effect on settling of mixed liquor suspended solids (MLSS). Therefore, the settling of suspended growth MLSS will still be the controlling factor with respect to clarifier loading. In fact, Nuvoda indicates that the presence of the kenaf particles should improve settling characteristics of the MLSS. Settling of MLSS in the BioWin process model was based on 30-minute settleometer and sludge volume index (SVI) data provided by the City. The 90t" percentile of SVI values for the calibration period is approximately 400 mL/g. This was converted to a diluted sludge volume index (DSVI) to differentiate between poor sludge settleability due to a low settling velocity or hindered settling (i.e., too much sludge). The 90th percentile of DSVI values for the calibration period is approximately 270 mL/g. This DSVI value was used to determine the maximum Vesilind settling velocity and the Vesilind hindered zone settling parameter, which can be input into the BioWin process model to generate a state point analysis for settling of the solids in the final clarifiers. Nuvoda has indicated a positive change in settling characteristics is expected with the implementation of the MOB TM process. This includes the sweeping action of the fast settling kenaf particles and agglomeration of MLSS with the kenaf particles due to production of extracellular polymeric substance (EPS) acting as a cationic polymer. Data for the Moorfield Case Study was provided by Nuvoda, which observed an average SVI of about 460 mL/g before implementation of the MOB TM process. Once the process was installed and the treatment process acclimated, average SVI values were typically around 50 mL/g. Therefore, in addition to considering current SVI values, settling parameters associated with an SVI of 100 mL/g were also considered in the BioWin process model. Based on SVI data collected during the trial, any improvement in SVI can be correlated to settling parameters within the BioWin process model to help determine actual final clarifier capacity with the Nuvoda MOB TM process. TECHNICAL MEMORANDUM 5 BHC Consultants, LLC WWTP Nuvoda MOB TM Process Evaluation and Trial Packet Pg. 148 7.1.c r N S;L t 3. MOBTm Results 3.1 Current Average Flow and Loading (Trial Period) A diagram of the BioWin process model representing the Nuvoda MOB TM process trial utilizing one aeration basin and one final clarifier is shown in Figure 2. Influent r RRS Mixing Box �`1 �J • . ,T. lu Blend Tank Dewatered Sludge Z9a Z9b Z2 Za EflluentChannel Effluent Figure 2 — Nuvoda Trial BioWin Process Model Diagram The predicted performance of the Nuvoda MOBTM process during the trial at current average flow and loading is summarized in Table 3. This data is preliminary, meaning it is based on several assumptions that need to be confirmed. Data from the trial will aid in confirming or modifying assumptions and validating the BioWin model for the Nuvoda MOB TM process. Table 3 BioWin Results with MOB TM Process at Current Average Flow Parameter Quantity Unit Influent Flow 4.5 MGD Waste Activated Sludge 4,820 Ibs/day SRT 5 days Effluent Ammonia-N 0.2 mg/L Effluent TIN 28.1 mg/L Mixed Liquor Recycle (MLR) N/A %Q Supplemental Alkalinity (50% NaOH) 500 gpd MLSS 3,580 mg/L RAS Rate 2.44 MGD w Q TECHNICAL MEMORANDUM 6 WWTP Nuvoda MOBTM Process Evaluation and Trial BHC Consultants, LLC Packet Pg. 149 7.1.c S;L TAt The SRT in Table 3 is representative of the total solids inventory (aeration basin and final clarifier) and loss of solids through both wasting and effluent. Nuvoda typically recommends a suspended growth SRT of around 5 days for the MOB TM process, though has indicated processes have run at an SRT of up to 8 days. This correlates with past observations by Jacobs that indicate a 4 to 5 day SRT (avoiding growth of nitrifying bacteria in the suspended biomass) appears to achieve the best results. Even a 5-day SRT is significantly higher than what the WWTP typically operates at currently. As a result, it is expected that sludge production will be reduced and MLSS will increase, resulting in increased solids loading to the final clarifier. However, as discussed previously, improvements in sludge settleability and SVI should allow c the final clarifier to handle the increased load. ; as Because the current configuration of Aeration Basin No. 1 does not allow the formation of as anoxic zones, all zones (except the small RAS mixing box) are aerated. This helps achieve complete nitrification, but does not allow for significant denitrification. During the trial, tapered Z aeration (stepping dissolved oxygen down sequentially through the zones) will be utilized in an o attempt to achieve some level of simultaneous nitrification/denitrification. However, it is o E expected that a dedicated anoxic zone will be necessary to reach the levels of denitrification M that will be necessary to achieve a total inorganic nitrogen (TIN) concentration of less than m 0 8 mg/L in the effluent. � The lack of denitrification also prevents recovery of alkalinity, which generates low effluent pH that can inhibit complete nitrification and violate the NPDES permit. Based on model predictions, it is estimated that a dose of about 500 gpd of 50% sodium hydroxide would be needed to maintain effluent pH above 6.5 during the trial to avoid inhibiting nitrification. Aeration Basin No. 1 has a total diffuser area of 1,298 square feet. The diffuser design for Aeration Basin No. 1 was based on an average diffuser flux rate of 1.35 standard cubic feet per minute per square foot (scfm/sf) for average summer conditions and 2.11 scfm/sf for peak summer conditions. Although product literature for the diffusers suggests a maximum flux rate of 4 scfm/sf, this may be just for periodic peak conditions. The operation and maintenance manual suggests a maximum flux rate of 2.15 scfm/sf, which would equate to a total airflow of about 2,800 scfm. The BioWin model predicts an air demand on the order of 3,000 scfm, which equates to a flux rate of 2.3 scfm/sf. This potentially slightly higher flux rate is likely not be an issue for the diffusers, particularly given that the design had diffusers in particular zones TECHNICAL MEMORANDUM 7 BHC Consultants, LLC WWTP Nuvoda MOBT"' Process Evaluation and Trial Packet Pg. 150 7.1.c S;L TAt operating at higher flux rates. So, it appears there should be enough diffuser capacity in Aeration Basin No. 1 for the trial. As a single blower has a capacity of about 2,600 scfm, there should also be sufficient blower capacity. 3.2 Design Maximum Month Flow and Loading A separate BioWin process model was utilized to predict performance of a full-scale installation at the design maximum month flow and loading. For this scenario, the BioWin process model was simplified to depict all three aerations basins as a single basin and all three final clarifiers as a single clarifier, as shown in Figure 3 below. It is assumed that for all three aeration basins, Aeration Zone 1 (Zones 1A and 1 B) is operated as anoxic volume to allow for denitrification and Aeration Basin No. 3 is configured for plug flow similar to Aeration Basins No. 1 and 2. The filtered BOD concentration entering Zones 1A and 1 B is low, suggesting that these zones are carbon limited. Supplemental carbon could be added to achieve higher levels of nitrogen removal. Supplemental carbon could be added in the form of chemicals (e.g., Micro-C or methanol), or potentially from within the facility (e.g., diverting some influent directly to the aeration basins), as a significant portion of carbon is removed in the primary clarifiers. Alkalinity Influent PAS Mixing Box Zia Zi b Z2 Z3 Blend Tank f]ewatered Sludge Figure 3 — Full -Scale BioWin Process Model Diagram Effluent Channel A summary of predicted effluent quality and operating parameters for the design maximum month flow and loading scenario is provided in Table 4. This data is preliminary, meaning it is based on several assumptions that need to be confirmed. Data from the trial will aid in Effluent confirming or modifying assumptions and validating the BioWin model for this scenario. TECHNICAL MEMORANDUM 8 BHC Consultants, LLC WWTP Nuvoda MOBT"" Process Evaluation and Trial Packet Pg. 151 7.1.c r NS;L ANTS Table 4 BioWin Results with MOB TM Process at Design Maximum Month Flow Parameter Quantity Unit Influent Flow 11.87 MGD Sludge Production 14,330 Ibs/day SRT 5 days Effluent TIN 16.2 mg/L Effluent Ammonia 2.59 mg/L MLR 300 %Q MLSS 3,650 mg/L RAS Rate 7.32 MGD The BioWin model did not quite predict complete nitrification at a 5-day SRT. However, it is quite possible that with current assumptions the model is underpredicting the biofilm mass and associated nitrification. Data collected during the trial will allow refining the model parameters and could very well yield better nitrification performance than currently predicted. A potential limiting factor under the maximum month design conditions is the final clarifiers. Figure 4 illustrates a state point analysis for the final clarifiers based on current SVI values (using a DSVI of 270 mL/g). The final clarifiers clearly do not have capacity to under these conditions without some improvement in SVI. 32 --- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 30 - ----- ---- ---- --- ---- ---- ---- ---- ---- ---- ----- ---- ---- ---- ---- ---- ---- ---- ---- ---- ---- ---- -- 28 - — -- - — --- - ---- ---- ---- ---- ---- ---- ---- ----- ---- ---- ---- ---- ---- ---- ---- ---- ---- ---- ---- 26 ------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 4 22------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------ 20------------------------------------------------- -- ---- --------------------------------------------------------------------------------------------------------------------------------------------------------------- O 7 18---- ---- ---- ---- ---- ---- ---- ---- -- ----- ---- ---- - --------------------------------------------------------------------------- N 16 14 ---------------- --------- ----------------- ------------------------------- ----------------------------------------------------------------------------------------------------------------------------------- s 7 10 - — -- ----- - ---- — -- -- - ---- ---- --- ---- ---- ---- - ---- ---- --- ---- ---- ---- ---- ---- ---- ---- ---- ---- -- LL8 ---------------- --------- ------ -------------------------------------------------------------- -------------------------------------------------------------------------------------------------------- 6 - ---- - ---- ---- — -- - — -- --- ---- ---- ---- ----- ----- --- ---- ---- ---- ---- ---- ---- ---- ---- ---- 4 -- - ---- ------------------- ---- ---- ----- ---- ---- -- - ---- ---- ---- ---- ---- ---- ---- ---- -- 2 0 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 SOLIDS CONCENTRATION ft/nn3j Secondary Clarifier 1 Overflow — —Secondary Clarifier 1 Underflow Secondary Clarifier 1 Flux Secondary Clarifer 1 Feed Figure 4 — Design Maximum Month State Point Analysis w/ Current SVI (5-day SRT) TECHNICAL MEMORANDUM 9 BHC Consultants, LLC WWTP Nuvoda MOBTM Process Evaluation and Trial Packet Pg. 152 In comparison, Figure 5 illustrates a state point analysis for the final clarifiers based on an assumed SVI of 100 with the Nuvoda MOB TM process. In this case, the intersection of the overflow and underflow lines fall below the flux curve, indicating that there is some excess capacity within the clarifier. As this scenario is for maximum month conditions, some capacity is necessary to allow for increases over maximum month flows (peak day, diurnal peaks, etc.). 65 ------ 60------------------------------------- ------------ ------------------------------------------------------------------- 55-------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------- 50------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------- N n O 35 ------------------------------ ------- ----------------------- ----------------------------------------------------------------------------------------------------------------------------------- N E30 ----------------------------------------------- ----------------- ----------------------------------------------------------------------------------------------------------------------------------------------- 01 s25 ---- --- ---- - --- - - --- -- - -- - - --- --- - - -- --- - - --- --- - - --- --- - - --- --- - - --- --- - - --- --- - - --- --- - - --- --- - - --- D 20 J LL 15 10 -- -------------------- -------------------------------------------------------------------------- ----------------------- -------------------------------------------------------------------------------------- 5 --- - - - - --- --- - - --- --- - - - - --- ---- - --- ---- - --- ---- - --- ---- - - ---- - --- ---- - -- -- - --- ---- - --- ---- - --- ---- - - 0 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 SOLIDS CONCENTRATION ft/m3) Secondary Clarifier 1 Overflow — — Secondary Clarifier 1 Underflow Secondary Clarifier 1 Flux Secondary Clarifier 1 Feed Figure 5 — Design Maximum Month State Point Analysis w/ Reduced SVI (5-day SRT) For comparison, the BioWin model for design maximum month conditions was also ran using an SRT of 8 days. A summary of predicted effluent quality and operating parameters at this higher SRT is shown in Table 5. Table 5 BioWin Results with MOB TM Process at Maximum Month Flow and Reduced SVI Parameter Quantity Unit Influent Flow 11.87 MGD Sludge Production 10,920 Ibs/day SRT 8 days Effluent TIN 17.7 mg/L Effluent Ammonia 0.3 mg/L MLR 300 %Q MLSS 5,020 mg/L RAS Rate 7.4 MGD a TECHNICAL MEMORANDUM 10 BHC Consultants, LLC WWTP Nuvoda MOBTM Process Evaluation and Trial Packet Pg. 153 7.1.c S;L TAt The BioWin model predicts complete nitrification at this higher SRT, though denitrification is not improved. This again suggests that the anoxic zones are likely carbon limited. The increase in MLSS associated with the higher SRT increases loading on the clarifiers. However, assuming an SVI of 100, the state point analysis show in Figure 6 suggests there might still be sufficient clarifier capacity. Although the intersection of the overflow and underflow lines are just below the flux curve, the underflow line is over the trailing end of the flux curve, indicating a higher RAS flow is likely necessary than assumed in the model. 65 - --- - 60 -- - - ---- ---- ----- ----- ----- --- ----- ----- ----- ---- ----- ----- ----- ----- - ----- ---- ----- ----- 55-------------------------------------------------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------- 50------------------------------------------------------------------------------------------------------------------------------------------ ---------------------------------------------------------------------------- N 4 O 7 35---- ---- ---- ----- ---- ---- ---- ---- ------ ---- ----- ---------- ---- ---- ------ - ------- ---- ---- ------ ---- ---- ----- ---- ------ ---- ---- ------ ---- ---- ----- ---- ------ ---- ---- ------ - N E30 ---------------------------------------------------- -------------- --------- ------------------------------------------------------------------------------------------------------------------------------------- 67 j20 ------------------------------------------------------ --------------- --------------------- - --------------------------------------------------------------------------------------------------------------------- 10 5 0 0 1 2 3 4 5 6 7 B 9 10 11 12 13 14 SOLIDS CONCENTRATION (kglm3) Secondary Clarifier 1 Overflow Secondary Clarifier 1 Underflow Secondary Clarifier 1 Flux Secondary Clarifier 1 Feed Figure 6 - Design Maximum Month State Point Analysis w/ Reduced SVI (8-day SRT) If improvement in settling characteristics to the level suggested by Nuvoda are not observed Q during the trial, such that substantial increases in MLSS are not practical, it is still possible to further increase treatment capacity by increasing the fill percentage of kenaf. Nuvoda typically applies a fill percentage of 1.26% and generally does not recommend increasing this percentage for municipal applications, as it is rarely necessary. However, the fill percentage could be increased if that were deemed appropriate for this application. It should also be noted that the WWTP is well short of the current design maximum month flow and so it is unlikely to experience flows that high for quite some time, if ever. If it were determined that the Nuvoda MOB TM process alone could not achieve the level of denitrification required under design TECHNICAL MEMORANDUM 11 BHC Consultants, LLC WWTP Nuvoda MOB TM Process Evaluation and Trial Packet Pg. 154 7.1.c r NS;L ANTS conditions, even with supplemental carbon, there are processes targeted for denitrification that could be added in the future when necessary. 4. Initial Conclusions Although the process modeling indicated that the Nuvoda MOB TM process may not achieve sufficient nitrogen removal under design conditions, the assumptions made in conducting this analysis are generally conservative. The above analysis indicates that this technology is a viable method of gaining capacity for nutrient removal and could be found to perform better than the conservative estimates herein. Even with the conservative assumptions herein, the performance of the Nuvoda MOB TM process could still be a fundamental piece of the City's strategy for achieving nitrogen removal, possibly on its own for some period of time before any subsequent improvements are necessary. Therefore, it is recommended that the City proceed with conducting a trial of the Nuvoda MOB TM process, as this will provide valuable data on the process to more accurately assess the performance of a full-scale operation. For example, improvements in settling may yield lower SVI values than assumed above, which would provide greater final clarifier capacity. Additionally, there may be more biofilm mass than predicted by the model, which could increase overall treatment capacity without increasing the suspended growth MLSS. 5. Nuvoda MOBTm Technology and Trial This section provides an overview of Nuvoda's Mobile Organic BiofilmTM (MOB TM) process, the pilot system that will be utilized for a trial of the technology, identification of the trial objectives and schedule, and a sampling and testing plan for data collection during the trial. An overview of the responsibilities during the trial is provided in Table 6 below. Table 6 Responsibilities for Nuvoda MOB TM Process Trial Activity or Item City Nuvoda BHC Jacobs Notes Develop this Technical Memorandum R R P R Submit Technical Memorandum to Ecology P 1 Furnish Pilot System P Furnish Ancillary Items (e.g., piping, etc.) P Electrical and water connections P Temporary Supplemental Alkalinity System P Pilot System Setup P P A TECHNICAL MEMORANDUM 12 WWTP Nuvoda MOB TM Process Evaluation and Trial BHC Consultants, LLC Packet Pg. 155 7.1.c r NS;L ANTS Table 6 Responsibilities for Nuvoda MOB TM Process Trial Activity or Item City Nuvoda BHC Jacobs Notes Pilot System Startup, Troubleshooting, and Training P P Pilot System Operation P Sampling and Testing P 2 Operate pilot system P A Process Monitoring and Testing Data Recordkeeping P Execute Trial Objectives P A A Assessment of Initial Trial Period R R P R Decision on Trial Extension P A A A Demobilization of Pilot System P P Prepare Engineering Report R P R Notes: P = Primary Responsible Party; R = Reviewer; A = Assist/Advise 1) Responsibilities and manner in which the trial is conducted may be impacted by input from Ecology. 2) The City will send some samples to an outside laboratory for testing of certain parameters. 5.1 Technology Overview The Nuvoda MOB TM process is designed to oxidize organic matter and remove nitrogen using both fixed film and suspended growth. The fixed film growth utilizes a media with a significantly different size and consistency compared to traditional plastic media. The Nuvoda media consists of processed kenaf, a renewable lignocellulosic material that is harvested from the woody kenaf, a fast-growing fiber plant. In order to serve as a recoverable and sustainable mobile biofilm media, the kenaf is machined to an effective size of approximately 1 millimeter This allows it to combine with suspended biomass thus form a hybrid matrix of suspended and fixed biomass that acts similar to mixed liquor (i.e., free to circulate between process basins/tanks). The kenaf material typically enhances the settleability of the MLSS and tends to be completely captured in the final clarifier and thus retained within the process. Waste activated sludge (WAS) is passed through a drum screen to separate the kenaf media from the wasted suspended growth. The kenaf media is returned to the process and the wasted suspended growth is handled as wasted sludge would be normally. The Nuvoda MOB TM process is similar in concept to an integrated fixed film activated sludge (IFAS) process, but does not require vigorous aeration/mixing (normal fine bubble aeration is sufficient to keep the kenaf media suspended), utilizes a simpler media retention system that does not impact the TECHNICAL MEMORANDUM 13 BHC Consultants, LLC WWTP Nuvoda MOBT°^ Process Evaluation and Trial Packet Pg. 156 7.1.c S;L TAt hydraulic profile, and uses an organic media that positively impacts settleability in the final clarifiers. 5.2 Pilot System Layout and Configuration The pilot system provided by Nuvoda will consist of a rotating wedge wire drum screen with 0.5 millimeter perforations and enough kenaf media to achieve a fill of 1.26% one aeration basin. The drum screen will be located in the Blower Building. There is available space between two existing blowers where the drum screen can be temporarily installed (see Figure 7), which will allow it to dump kenaf directly into Aeration Basin No. 1. Therefore, the City will be using Aeration Basin No. 1 for the trial along with Final Clarifier No. 1. Although the City had originally planned to replace the drive in Final Clarifier No. 1 this summer and thought about using Final Clarifier No. 2 instead, the City has some concerns additional stress on the spiral scraper collector mechanism in Final Clarifier No. 2 compared to the traditional plow -type scrapers in Final Clarifier No. 1, since the spiral scrapers are designed to move more material faster. Although there should not any significant additional stress imparted on the collectors due to the low specific gravity of the kenaf, to be safe the City decided to defer the drive replacement for Final Clarifier No. 1 until after the completion of the trial period. However, the City will still drain Final Clarifier No. 1 before the start of the trial to replace the scrapers on the plows to ensure proper tolerance such that a significant amount of kenaf is not stranded at the bottom of the clarifier. If the City extends the trial into the wet weather months, there could be an opportunity to switch operation from Final Clarifier No. 1 to Final Clarifier No. 2. Additionally, if more capacity is required during wet weather, the City may still run their conventional activated sludge process in a parallel train. Typically, the City does not utilize more than two aeration basins and clarifiers at a time, even during the wet weather months. TECHNICAL MEMORANDUM 14 WWTP Nuvoda MOBT"' Process Evaluation and Trial BHC Consultants, LLC Packet Pg. 157 7.1.c Figure 7 — Photos of the Proposed Drum Screen Location Looking East and West As shown in Figure 8 below, existing WAS Pump No. 1 will be used to convey WAS from the Final Clarifier No. 1 RAS pipeline to the drum screen. A temporary flexible pipe will be routed from the discharge of the WAS pump to the inlet of the drum screen. The flexible pipe will pass through an opening in the floor of the Blower Building connecting it to the WAS pump on the level below. Similarly, a flexible line will be routed from the drain of the drum screen through the same opening to existing sump pumps on the lower level. The WAS drained from the drum screen will flow by gravity to the sump pumps. Valves on the discharge from the sump pumps can be arranged to direct the WAS to the existing WAS storage tank. The City has confirmed that the existing sump pumps have sufficient capacity to convey the drainage flow from the drum screen. TECHNICAL MEMORANDUM 15 WWTP Nuvoda MOBT°^ Process Evaluation and Trial BHC Consultants, LLC Packet Pg. 158 7.1.c FINAL CLAAinEERR NO. 1 BOX FINAL CLARIFIER NO. 2 8cuVm �x CHILDIFINNE MIXING w BASIN ------- —40 DRUM SCREEN KENAF RETURN To AERATION WASTOSl1MP BASIN PUMPS WITH DISCHARGE AERATION BASIN NOI RE-ROUTED TO WAS TANK I I CONNECT WAS FEED PIPELINE i TO WAS PUMP NO. 2 WAS FEED ~ 0 PUMPING STATION �7AaiLCY STA$lLE7U7 N L FI..S S=JM 7h1FGCIEhJT ++ 3 ` I 1,1A3 AERATION BASIN NO, & Z I I ~ I III M aert r2'RAS ' 0 r2'.P.aS PPEh�lX EoX 2�A13 } C C N Figure 8 — Nuvoda MOB TM Process Pilot System Configuration c 0 E w The City had given consideration to potentially running two trains with kenaf during the wet a weather months, assuming the duration of the trial is extended. There was some concern that returning the kenaf only to Aeration Basin No. 1 would likely yield some imbalance in the distribution of kenaf between two aeration basins. Nuvoda did not think the imbalance would be z a concern for the duration of the trial and the imbalance could be partially offset by opening the 0 a isolation valve on discharge header between RAS Pumps No. 1 and 2 to allow mixing of RAS flow and modifying RAS pumping and wasting rates to maintain a relatively even balance. However, after further discussion, it was decided that the added cost to purchase the additional kenaf would likely not yield significant benefits to the information gained. Furthermore, having a single train with kenaf provides greater flexibility to stress the MOBTM process to determine the limits of nitrification. TECHNICAL MEMORANDUM 16 WWTP Nuvoda MOB TM Process Evaluation and Trial BHC Consultants, LLC Packet Pg. 159 7.1.c S;L TAt Because the existing configuration and equipment within the aeration basins does not allow the creation of anoxic zones, the trial of the Nuvoda MOB process will focus on achieving complete nitrification and the conditions (e.g., volume, MLSS, SRT, etc.) needed to maintain complete nitrification. Knowing this will help determine how much of the existing aeration basin volume could be freed up for use as anoxic zones. 5.3 Pilot System Requirements and Monitoring Equipment Based on the information provided by Nuvoda, the drum screen will require a 480-volt, 3-phase 2 power feed and a 1-inch water connection. The 0.75 horsepower motorized drive for the drum c G screen will require a 15A breaker to feed the drum screen control panel, which contains the motor starter and overload relays. The City will need to run a temporary conduit and wire from a as r spare MCC bucket that has or can be fitted with a 15A breaker to the control panel. Optionally, c L a 20A would probably be work as well, but a breaker larger than 20A is not recommended. z The drum screen requires a 1-inch waterline to connect in two locations on the drum screen for external washing of the drum. The waterline connection must be able to supply 14 to 45 gpm at 70 psi. The wash water could utilize either plant effluent or non -potable water. The City plans to install a temporary flow meter along the pipeline feeding the drum screen to monitor and control the WAS flow. The City is also considering installing a temporary density meter to monitor the concentration of solids in the WAS drained from the drum screen. These two measurements will allow calculation of the wasted mass. Alternately, the City could utilize routine grab samples to monitor solids in the drained WAS flow. To gather more complete and accurate information on the primary effluent that is feeding into the Nuvoda MOB TM process, a composite sampler will be added temporarily to sample primary effluent. As discussed in Section 3.1 above, the model predicts that pH will become depressed to the point that it could limit nitrification and violate the NPDES permit limit without the addition of supplemental alkalinity. The City currently uses sodium hydroxide for their odor control scrubber. Sodium hydroxide could be fed from the existing sodium hydroxide storage tank using one of the existing feed pumps. Alternatively, the City could use a separate temporary storage TECHNICAL MEMORANDUM 17 BHC Consultants, LLC WWTP Nuvoda MOB TM Process Evaluation and Trial Packet Pg. 160 7.1.c S;L TAt tank provided by the chemical supplier that is dedicated for supplemental alkalinity, thereby providing greater storage and allowing more time between refills. Although totes would be another option, the estimated quantities required likely make the use of totes impractical. 5.4 Testing Objectives and Schedule Major milestones for the Nuvoda trial are as follows: • May 18, 2020 — Nuvoda is set to deliver the drum screen to the WWTP. • June 1, 2020 — Nuvoda will begin installation of the drum screen. This may be delayed due to restrictions or requirements associated with the COVID-19 pandemic. Kenaf will be delivered no later than 1 week after installation of the drum screen. • June 1, 2020 — Earliest start of the trial period. The start of the trial may be adjusted based the screen installation date. • September 30, 2020 — Earliest end of the initial trial period. The end of the initial trial period may be extended based on the trial start date. • February 28, 2021 — End of the extended trial period. Extension of the trial is optional and will be determined based on the level of success during the initial trial period. The goals of the Nuvoda MOB TM process trial are to demonstrate the following: • Consistently achieve the following effluent quality: o BOD5 < 10 mg/L (30-day running average, minimum 1 sample per week) o TSS < 10 mg/L (30-day running average, minimum 1 sample per week) o Ammonia-N < 0.5 mg/L (30-day running average, minimum 3 samples per week) o Ammonia-N not exceeding 1.5 mg/L in any sample • Assess improvements to sludge settleability and its impact on performance of the final clarifier and allowable loading. • Assess the minimum hydraulic retention time to sustain complete nitrification. • Assess the capability to achieve simultaneous nitrification/denitrification at reduced dissolved oxygen levels, while maintaining essentially complete nitrification. A schedule of the objectives to achieve the goals of the trial is as follows: 1. Step 1 — Startup, training, troubleshooting and acclimation of the process. Generally, about 3 times the SRT is necessary to ensure a stabilized process. Although the SRT of suspended growth will initially be targeted for 5 days, the SRT of the biofilm will be much longer. Therefore, it is expected that the acclimation period to establish the biofilm could TECHNICAL MEMORANDUM 18 BHC Consultants, LLC WWTP Nuvoda MOBT"' Process Evaluation and Trial Packet Pg. 161 7.1.c S;L TAt be about 2 months following an initial week for startup, training and troubleshooting. During the acclimation period, all zones within Aeration Basin No. 1 will be operated as fully aerobic (no tapered aeration) to facilitate complete nitrification, which should be confirmed by the end of the acclimation period. 2. Step 2 — Determine Lowest SRT Necessary for Complete Nitrification. The next step will be to reduce the SRT of the suspended biomass based on maintaining complete nitrification. A reduced SRT will decrease MLSS and solids loading on Final Clarifier No. 1, but increase wasting. To start, the suspended growth SRT will be reduced from 5 2 days to 4 days. Although the suspended growth may acclimate more quickly, it could c over a month for the biofilm to fully acclimate. Depending on how the process operates ; at an SRT of 4 days, a second adjustment to the SRT may be made. During this period, r all zones will continue to be operated as fully aerobic. L 3. Step 3 — Examine Simultaneous Nitrification/Denitrification. Investigate the impacts of z decreasing dissolved oxygen (DO) concentrations with respect to achieving M 0 simultaneous nitrification/denitrification. Taper the dissolved oxygen concentrations 0 among the different aeration basin zones, starting at a higher value in the first zone and E lowering DO incrementally in each subsequent zone. Assess how lower DO may m enhance denitrification within the biofilm. How low the DO may be reduced in each zone 2 U) may be limited by a minimum level of aeration to keep the biomass and MOB 0 suspended. Although the process may respond relatively quickly to changes in DO, it E may take several weeks to for the biofilm to fully acclimate. Therefore, once minimum � a DO settings are established, the process will continue to operate at these levels for at Z U- least a month to determine if changes there are subsequent changes in the biofilm that as impact the results. E 4. Step 4 — Determination for Extended Testing. It is expected that the initial trial period will a at most carry through Step 3 (maybe only Step 2) and that the extended trial period will be necessary to complete the rest of the testing outlined herein. However, before proceeding with the extension, results from the initial trial period will be reviewed to confirm that further testing is warranted. If the initial results are disappointing, further testing may not be pursued. 5. Step 5 — Reduce HRT in the Aeration Basin. The MOB TM process would be stressed at higher flows to help determine how HRT impacts the ability of the process to meet the effluent quality goals (e.g., no significant bleed through of ammonia). Because it is TECHNICAL MEMORANDUM 19 BHC Consultants, LLC WWTP Nuvoda MOB TM Process Evaluation and Trial Packet Pg. 162 7.1.c S;L TAt expected that one train will be capable of treating dry weather flows, stress testing likely won't be possible until the wet weather months when influent flows increase. It is anticipated that the City may need to bring a second process train online (operated separately with their current activated sludge process) when flows reach around 5 MGD. 6. Step 5 — Examine Impact of Increased Organic Load. To simulate increased organic load, all flow could be passed through a single primary clarifier. This would help determine the impact of reduced removal in the primary clarifiers on the MOB TM process and whether or not the process could effectively maintain the effluent quality goals. This 2 may be examined most effectively during wet weather months when multiple primary c clarifiers are most likely to be needed to meet current typical levels of performance. If ; the process reacts well initially, the increased load could be continued for a month or more to see if there are changes in the biofilm that impact process performance. r 7. Step 6 — Demobilization. The final week of the trial, after all the above steps have been L z completed to the satisfaction of the City, the pilot system will be decommissioned and M demobilized. 0 As stated previously, it does not appear possible to create a temporary anoxic zone that would allow operating the secondary treatment system as an MLE process. Although the air could be turned off to one or more zones in an aeration basin, there would then not be sufficient mixing energy to keep the kenaf and other solids suspended. Furthermore, it would be difficult to implement an internal mixed liquor recycle. For example, installing a submersible pump and piping would require significant time to procure, place and power the equipment. Therefore, rather than directly assessing denitrification in a separate anoxic zone, the focus will be on understanding the requirements needed for nitrification and the potential for simultaneous nitrification/denitrification. These will subsequently help determine how much of the existing aeration basins volume is required for nitrification and how much could be made available for denitrification. 5.5 Sampling and Testing A summary of the sampling and laboratory testing to be implemented for collection of data to evaluate performance and efficiency of the Nuvoda MOB TM process in relation to achieving the goals of the trial is provided in Table 7 below. All laboratory analyses will be performed TECHNICAL MEMORANDUM 20 BHC Consultants, LLC WWTP Nuvoda MOB TM Process Evaluation and Trial Packet Pg. 163 in accordance with the latest version of the Standard Methods for the Examination of Water and Wastewater or established EPA methods, unless noted otherwise. TABLE 7 SAMPLING AND LABORATORY TESTING SCHEDULE Sample Location Sample Type Analysis Frequency Notes Influent Metered Flow Continuous 1 Grab Sodium Hydroxide Dose 5 / week 5 Temperature 5 / week 24-Hour Composite CBOD5 3 / week 1,2 TSS 3 / week 1,2 pH 3 / week 2 VSS 1 / week 2 COD 3 / week 2 Filtered CBOD5 1 / week 2,3 Filtered COD 1 / week 2,3 Filtered -Flocculated COD 1 / week 2,4 TKN 1 / week 2, 6 Ammonia 3 / week 2 Nitrate 1 / week 2 Alkalinity 1 / week 2,6 Primary Effluent 24-Hour Composite TSS 1 / week 2 CBOD5 1 / week 2 COD 1 / week 2 TKN 1 / week 2,6 Aeration Basin No. 1 Metered Airflow Continuous Zone 1A DO Continuous Zone 2 DO Continuous Zone 3 DO Continuous Grab MLSS (w/o kenaf) 5 / week 7 MLVSS (w/o kenaf) 5 / week 7 Biofilm Mass 1 / week 7 Kenaf % Fill 1 / week 7 RAS Metered Flow Continuous Grab TSS 5 / week WAS Metered Flow Continuous Grab TSS 5 / week Final Clarifier No. 1 Grab Sludge Blanket Depth 5 / week SVI (w/ kenaf) 5 / week 8 SVI (w/o kenaf) 5 / week 7 Final Effluent Metered Flow Continuous 1 TECHNICAL MEMORANDUM 21 WWTP Nuvoda MOB TM Process Evaluation and Trial BHC Consultants, LLC Packet Pg. 164 7.1.c S;L TAt Grab pH Daily 1 Temperature Daily 24-Hour CBOD5 3 / week 1,2 Composite TSS 5 / week 1,2 COD 1 / week 2 TKN 1 / week 2,6 Ammonia 3 / week 2 Nitrate 3 / week 2 Nitrite 3 / week 2 Screw Press Grab TSS 1 / week 2 Filtrate Ash Scrubber Grab TSS 1 / week 2 Drainage Notes: 1) Sampling and testing already required per the NPDES permit. 2) Take all of these samples on the same day(s) as one another so that they may be correlated. 3) Filter the sample using a 1.2 micron glass fiber "C" filter. Run the test on the filtrate. 4) Measurement of filtered -flocculated COD is not a Standard method, but is documented in the 1999 WERF publication on Methods of Wastewater Characterization in Activated Sludge Modeling and is as follows: a) 1 mL of 100 g/L zinc sulfate solution is added to 100 mL of wastewater. b) The sample is mixed vigorously for approximately 1 minute. c) The sample pH is adjusted to approximately 10.5 using 2 M sodium hydroxide solution with slow mixing for 5 minutes. d) The sample is then allowed to settle for a few minutes and a volume of clear supernatant is withdrawn for filtration through a 0.45 micron membrane filter. e) The filtrate COD is measured. Filtrate COD can be measured using spectrophotometry. 5) Sodium hydroxide dose as measured in gallons per day or mg/L delivered into the wastewater. 6) Samples for analysis of alkalinity and TKN will be sent to AmTest for testing. 7) Filter sample through a 0.5 mm sieve. See Attachment A for further detail. 8) Note the settled sludge volume at the 10 minute mark. See Attachment A for further detail. A list of test methods to be used and the associated method detection limit (MDL) is provided in Table 8 below. TECHNICAL MEMORANDUM 22 WWTP Nuvoda MOBT"' Process Evaluation and Trial BHC Consultants, LLC Packet Pg. 165 7.1.c r NS;L ANTS TABLE 8 SAMPLE TESTING METHODS Parameter Tested EPA/Standard Method MDL Alkalinity SM 2320 B 1 mg/L TSS SM 2540 D 5 mg/L VSS SM 2540 E 2 mg/L Temperature SM 2550 B N/A Settled Sludge Volume SM 2710 C N/A Sludge Volume Index SM 2710 D N/A pH SM 4500-H+ B 2 - 14 Ammonia -Nitrogen EPA 350.1 0.1 mg/L Nitrite -Nitrogen SM 4500-NO2 B 0.02 mg/L Nitrate -Nitrogen EPA 353.2 0.3 mg/L Dissolved Oxygen SM 4500-0 G 0.2 mg/L TKN EPA 351.2 0.19 mg/L CBOD5 SM 5210 B 2.0 mg/L COD SM 5220 D As required by the NPDES permit, the City will submit monthly the available test results from the pilot study to Ecology as an attachment to the monthly discharge monitoring report. In addition to the sampling and testing listed in Table 7, the City is looking into engaging with Dr. Mari Winkler at the University of Washington who is a specialist in the study of biofilm/granular sludge. Nuvoda has worked with Dr. Winkler in the past to evaluate samples of kenaf and biofilm growth and provide information on the structure and makeup of the biofilm. Dr. Winkler could also run nitrification and denitrification tests separately on the biofilm and suspended growth. 6. Next Steps Following completion of trial, this technical memorandum will be amended and expanded into an engineering report that summarizes observations and data from the trial, discusses operation of the Nuvoda MOB TM process during the trial to fulfill the objectives, assesses performance of the technology with respect to established goals, and updates predictions for performance at current and design flows and loads. TECHNICAL MEMORANDUM 23 WWTP Nuvoda MOB TM Process Evaluation and Trial BHC Consultants, LLC Packet Pg. 166 7.1.c ATTACHMENT A Nuvoda Testing Methods w Q Packet Pg. 167 7.1.c NUVCDA Innovative Wastewater Solutions Nuvoda US Testing Methods SVI & MLSS SVI Testing Method (with Kenaf): Using a 1000 mL graduated cylinder, collect a well -mixed sample of mixed liquor in a 1-gallon container. Keep the sample mixed and fill the graduated cylinder to the 1000 mL mark. Allow for the sample to settle for 30 minutes and take note of the top of the sludge blanket. For granular sludge/fixed film c systems, the SVI10 --- SV130. Make note of the sludge depth at the 10-minute G mark to evaluate if the MOB process has started to grow biofilm. ; a� SVI Testing Method (without Kenaf): L The testing method is the same as with Kenaf, but you will use a 0.5 mm z screen to filter the mixed liquor sample to ensure the Kenaf particles are not in the sample. o MLSS Testing Method (with Kenaf) Collect a well -mixed sample of mixed liquor in a 500 mL beaker. Remove two filter papers from a desiccator and record the weight of each. Place the filter holder on a vacuum flask and then place a filter on top of the filter holder by using a pair of tweezers. Stir the sample of mixed liquor in order to get a good mixture for the experiment. After sample is mixed, pour 25 mL into a graduated cylinder. Turn on the vacuum pump and pour the sample into the filter holder. After all the mixed liquor has gone through, run three portions of 30 mL distilled water through the filter holder to rinse any particles that may have stuck to the glass. Allow the vacuum pump to run an additional three minutes. This will help remove any extra water from the filter before drying. Switch the vacuum pump off and remove the filter from the filter holder and place in the corresponding weighing dish. Repeat above process for as many trials as needed. Place the filter(s) into a drying oven, which is set to 103°-105° C, for one hour. Upon drying, replace filters into a desiccator for 30 minutes. After 30 minutes in the desiccator, the filters are to be weighed. 1. + 1919 615 1205 www.nuvodaUS.com 0 733 W. Johnson Street Suite 200, Raleiah, NC 27603 Packet Pg. 168 7.1.c NUVODA Innovative Wastewater Solutions MLSS Testing Method (without Kenaf): The testing is the same as the previous MLSS testing with the Kenaf. Using a sample from the original 500 mL sample pulled, screen the 25 mL through a 0.5 mm screen. The Kenaf can be rinsed lightly with DI water to help remove any particulates that are not a part of the Biofilm. The collected screened sample, although slightly more volume than the 25 mL poured, will be tested for TSS to give the MLSS without the Kenaf. Mass of Biofilm on Kenaf: Collect a well -mixed sample of mixed liquor in a 500 mL beaker. Use a 0.5 mm screen to filter the sample of the Kenaf particles. Rinse the Kenaf particles with DI water. Resuspend the Kenaf with biofilm particles in DI water that were collected from the 500 mL sample. Remove two filter papers from a desiccator and record the weight of each. Place the filter holder on a vacuum flask and then place a filter on top of the filter holder by using a pair of tweezers. Stir the sample of Kenaf with biofilm and DI water in order to suspend the Kenaf with biofilm in solution. Turn on the vacuum pump and pour the sample into the filter holder. After all the solution has gone through, run three portions of 30 mL distilled water through the filter holder to rinse any particles that may have stuck to the glass. Allow the vacuum pump to run an additional three minutes. This will help remove any extra water from the filter before drying. Switch the vacuum pump off and remove the filter from the filter holder and place in the corresponding weighing dish. Repeat above process for as many trials as needed. Place the filter(s) into a drying oven, which is set to 103°-105° C, for one hour. Upon drying, replace filters into a desiccator for 30 minutes. After 30 minutes in the desiccator, the filters are to be weighed and the mass of the Kenaf with biofilm to be recorded. After the mass is recorded, resuspend the Kenaf particles in DI water and screen Kenaf again through a 0.5 mm screen. Rinse the particles with DI water, to ensure all sluffed biofilm is not attached to Kenaf, and resuspend rinsed Kenaf particles without the biofilm in a DI solution. Remove two filter papers from a desiccator and record the weight of each. Place the filter holder on a vacuum flask and then place a filter on top of the filter holder by using a pair of tweezers. Stir the sample of Kenaf and DI water in order to suspend the Kenaf in solution. Turn on the vacuum pump and pour the sample into the filter holder. After all the solution has gone through, run three portions of 30 mL distilled water through the filter holder to rinse any particles that may have stuck to the glass. Allow the vacuum pump to run an additional three minutes. This will help remove any extra water from the 1. 0 0 + 1919 615 1205 www.nuvodaUS.com 733 W. Johnson Street Suite 200, Raleiah, NC 27603 Packet Pg. 169 7.1.c NUVCDA Innovative Wastewater Solutions filter before drying. Switch the vacuum pump off and remove the filter from the filter holder and place in the corresponding weighing dish. Repeat above process for as many trials as needed. Place the filter(s) into a drying oven, which is set to 103°-105° C, for one hour. Upon drying, replace filters into a desiccator for 30 minutes. After 30 minutes in the desiccator, the filters are to be weighed. The mass of the filters with Kenaf without biofilm should be subtracted from the mass of the filters with Kenaf with biofilm to give a close estimate of the mass of biofilm growth on the Kenaf. Since the Kenaf is porous, it will be 2 difficult to have 100% accuracy with this test. 0 Percent Fill of Kenaf: as 1. Using Mass (best method after biofilm forms) as From the previous testing determining the Mass of Biofilm on Kenaf, the weight of the Kenaf without the biofilm can be recorded as (Mass of Kenaf g) z and using the density of raw dry Kenaf (0.263 g/mL) the total volume of c kenaf can be determined in (mL). The percent fill of Kenaf is calculated as: (Volume of Kenaf mL) / (500 mL Sample) 2. Using Volume (easiest method with fresh Kenaf addition) Using a 1000 mL graduated cylinder, collect a well -mixed sample of mixed liquor in a 1-Liter container. Screen the mixed liquor sample through a 0.5 mm screen. Lightly rinse the screened Kenaf particles with DI water to remove any particulates that may have attached to the Kenaf. Resuspend the Kenaf particles in a solution of DI water (The volume of the solution should be no less than 500 mL and no greater than 1 L). Mix the solution of DI water and Kenaf particles and pour into the 1000 mL graduated cylinder. Allow the sample to settle for 30 minutes and take not of the top of the Kenaf blanket in (mL). The percent fill of the Kenaf is calculated as: (Volume of Kenaf mL) / (1000 mL Sample) 1. + 1919 615 1205 www.nuvodaUS.com 0 733 W. Johnson Street Suite 200, Raleiah, NC 27603 Packet Pg. 170 7.2 City Council Agenda Item Meeting Date: 05/19/2020 2020 Housing Relief Program Budget Amendment Staff Lead: Scott James Department: Administrative Services Preparer: Marissa Cain Background/History On 4/28/20 the City Council approved the Housing Relief Program (Ordinance attached) which will provide up to $1000 to households earning up to 60% of Area Median Income (AMI) for assistance with household expenses in an effort to forestall potential homelessness. Council's intent is to allocate $100,000 from Fund 018, Homelessness Response Fund, which could fund assistance payments to approximately 100 households. Staff Recommendation Approval of the budget amendment and accompanying ordinance. Narrative The attached budget amendment and accompanying ordinance allocates the aforementioned $100,000 from Fund 018 to the Housing Relief Program and authorizes corresponding expenditures from the Fund for the Program's purpose. Attachments: 2020 Housing Relief Program Budget Amendment Ordinance 2020 Housing Relief Program Budget Amendment Exhibits Packet Pg. 171 7.2.a ORDINANCE NO. XXXX AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4183 AS A RESULT OF UNANTICIPATED EXPENDITURES OF THE HOMELESSNESS RESPONSE FUND, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2020 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 4183 amending the final budget for the fiscal year 2020 is hereby amended to reflect the changes shown in Exhibits A, B, C, and D adopted herein by reference. 1 Packet Pg. 172 7.2.a Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR, MIKE NELSON 2 Packet Pg. 173 7.2.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2020, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4183 AS A RESULT OF UNANTICIPATED EXPENDITURES OF THE HOMELESSNESS RESPONSE FUND, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of 12020. CITY CLERK, SCOTT PASSEY 3 Packet Pg. 174 7.2.a EXHIBIT "A": Budget Amendment Summary (May 2020) FUND NO. FUND DESCRIPTION 2020 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2020 ENDING FUND BALANCE 001 GENERAL FUND 13,880,031 43,803,858 49,044,056 8,639,833 009 LEOFF-MEDICAL INS. RESERVE 317,427 437,980 467,140 288,267 012 CONTINGENCY RESERVE FUND 1,910,833 56,140 - 1,966,973 014 HISTORIC PRESERVATION GIFT FUND 6,637 5,230 5,900 5,967 017 MARSH RESTORATION & PRESERVATION FUND 864,978 - - 864,978 018 EDMONDS HOMELESSNESS RESPONSE FUND 225,443 100,000 125,443 019 EDMONDS OPIOID RESPONSE FUND 50,000 - 21,555 28,445 104 DRUG ENFORCEMENT FUND 119,631 165,390 45,800 239,221 111 STREET FUND 1,000,012 1,912,768 2,199,717 713,063 112 COMBINED STREET CONST/I MP ROVE 1,123,874 2,747,881 2,717,463 1,154,292 117 MUNICIPAL ARTS ACQUIS. FUND 571,443 263,576 243,880 591,139 118 MEMORIAL STREETTREE 19,479 750 - 20,229 120 HOTEL/MOTEL TAX REVENUE FUND 89,768 98,630 128,250 60,148 121 EMPLOYEE PARKING PERMIT FUND 76,336 27,270 26,880 76,726 122 YOUTH SCHOLARSHIP FUND 13,710 1,790 3,000 12,500 123 TOURISM PROMOTIONAL FUND/ARTS 69,836 34,450 33,900 70,386 125 PARK ACQ/IMPROVEMENT 2,255,258 1,436,090 3,610,520 80,828 126 SPECIAL CAPITAL FUND 2,228,720 1,453,520 3,401,093 281,147 127 GIFTS CATALOG FUND 305,533 145,050 113,782 336,801 130 CEMETERY MAINTENANCE/IMPROV 201,381 184,610 195,787 190,204 136 PARKS TRUST FUND 160,486 6,390 - 166,876 137 CEMETERY MAINTENANCE TRUSTFD 1,030,157 54,210 - 1,084,367 138 SISTER CITY COMMISSION 7,842 10,380 11,900 6,322 140 BUSINESS IMPROVEMENT DISTRICT FUND 22,625 79,209 80,510 21,324 211 LID FUND CONTROL 12 12,400 12,400 12 231 2012 LTGO DEBT SERVICE FUND 10 738,400 738,400 10 332 PARKS CONSTRUCTION 3,515,935 9,638,306 13,013,343 140,898 421 WATER 20,820,387 11,116,270 12,809,352 19,127,305 422 STORM 10,309,553 6,720,466 10,831,951 6,198,068 423 SEWER/TREATMENT PLANT 45,963,645 25,261,935 32,767,560 38,458,020 424 BOND RESERVE FUND 848,031 1,988,100 1,988,130 848,001 511 EQUIPMENT RENTAL FUND 8,487,434 1,746,160 3,170,398 7,063,196 512 Technology Rental Fund 767,671 1,202,963 1,454,784 515,850 617 FIREMEN'S PENSION FUND 147,523 72,620 78,700 141,443 Totals 117,411,641 L 111,422,792 139,316,151 89,518,282 E a Packet Pg. 175 7.2.a EXHIBIT "B": Budget Amendments by Revenue (May 2020) FUND NO. FUND DESCRIPTION Adopted Budget Ord. #4168 1/1/2020 Adopted Amendment Ord. #4174 2/25/2020 Adopted Amendment Ord. #4183 4/15/2020 Proposed Amendment Ord. # 512020 2020 Amended Revenue Budget 001 General Fund $ 43,803,858 $ $ $ $ 43,803,858 009 Leoff-Medical Ins. Reserve 437,980 437,980 012 Contingency Reserve Fund 56,140 56,140 014 Historic Preservation Gift Fund 5,230 5,230 017 Marsh Restoration & Preservation Fund - 018 Edmonds Homelessness Response Fund 019 Edmonds Opioid Response Fund - - 104 Drug Enforcement Fund 165,390 165,390 111 Street Fund 1,893,668 19,100 1,912,768 112 Combined Street Const/Improve 2,433,890 313,991 - 2,747,881 117 Municipal Arts Acquis. Fund 259,635 - 3,941 263,576 118 Memorial Street Tree 750 - 750 120 Hotel/Motel Tax Revenue Fund 98,630 98,630 121 Employee Parking Permit Fund 27,270 27,270 122 Youth Scholarship Fund 1,790 1,790 123 Tourism Promotional Fund/Arts 34,450 34,450 125 ParkAcq/Improvement 1,436,090 1,436,090 126 Special Capital Fund 1,453,520 1,453,520 127 Gifts Catalog Fund 145,050 145,050 130 Cemetery Maintenance/Improv 184,610 184,610 136 Parks Trust Fund 6,390 6,390 137 Cemetery Maintenance Trust I'd 54,210 54,210 138 Sister City Commission 10,380 10,380 140 BUSINESS IMPROVEMENT DISTRICTFUND 79,209 79,209 211 Lid Fund Control 12,400 12,400 231 2012 LTGO Debt Service fund 738,400 738,400 332 Parks Construction 9,638,306 9,638,306 421 Water 11,116,270 - - 11,116,270 422 Storm 5,670,766 545,000 504,700 6,720,466 423 Sewer/Treatment Plant 24,452,726 809,209 - 25,261,935 424 Bond Reserve Fund 1,988,100 - 1,988,100 511 Equipment Rental Fund 1,746,160 1,746,160 512 Technology Renta I Fund 1,202,963 1,202,963 617 Firemen's Pension Fund 72,620 72,620 Totals $ 109,226,851 $ 1,668,200 $ 527,741 1 $ $ 111,422,792 E a Packet Pg. 176 7.2.a EXHIBIT "C Budget Amendments by Expenditure (May 2020) FUND NO. FUND DESCRIPTION Adopted Budget Ord. #4168 1/1/2020 Adopted Amendment Ord. #4174 2/25/2020 Adopted Amendment Ord. #4183 4/15/2020 Proposed Amendment Ord. # 512020 2020 Amended Expenditure Budget 001 General Fund $ 48,244,815 $ 313,606 $ 485,635 $ $ 49,044,056 009 Leoff-Medical Ins. Reserve 467,140 - - 467,140 012 Contingency Reserve Fund - - 014 Historic Preservation Gift Fund 5,900 5,900 017 Marsh Restoration & Preservation Fund - - 018 Edmonds Homelessness Response Fund - 100,000 100,000 019 Edmonds Opioid Response Fund 21,555 - 21,555 104 Drug Enforcement Fund 45,800 - 45,800 111 Street Fund 2,139,717 60,000 2,199,717 112 Combined StreetConst/Improve 2,403,472 313,991 2,717,463 117 Municipal Arts Acquis. Fund 243,880 - 243,880 118 Memorial Street Tree - - - 120 Hotel/Motel Tax Revenue Fund 122,750 5,500 128,250 121 Employee Parking Permit Fund 26,880 - 26,880 122 Youth Scholarship Fund 3,000 3,000 123 Tourism Promotional Fund/Arts 33,900 - 33,900 125 ParkAcq/Improvement 3,067,616 542,284 620 3,610,520 126 Special Capital Fund 2,661,040 716,786 23,267 3,401,093 127 Gifts Catalog Fund 100,220 10,762 2,800 113,782 130 Cemetery Maintenance/Improv 195,787 - - 195,787 136 Parks Trust Fund - - 137 Cemetery Maintenance Trust I'd - - 138 Sister City Commission 11,900 11,900 140 BUSINESS IMPROVEMENT DISTRICT FUND 80,510 80,510 211 Lid Fund Control 12,400 12,400 231 2012LTGO Debt Service Fund 738,400 - 738,400 332 Parks Construction 11,942,630 1,070,713 13,013,343 421 Water 12,436,114 373,238 - 12,809,352 422 Storm 8,357,375 1,190,856 1,283,720 10,831,951 423 Sewer/Treatment Plant 30,493,425 2,274,135 - 32,767,560 424 Bond Reserve Fund 1,988,130 - 1,988,130 511 Equipment Rental Fund 3,170,398 - 3,170,398 512 Technology Renta I Fund 1,224,784 230,000 1,454,784 617 Firemen's Pension Fund 78,700 - - 78,700 Totals $130,318,238 $ 7,101,871 $ 1,796,042 $ 100,000 $ 139,316,151 E a Packet Pg. 177 EXHIBIT "D": Budget Amendment Summary (May 2020) 7.2.a Proposed Proposed Proposed Amendment Amendment Amendment Changein Changein Change in Ending Fund Number Revenue Expense Fund Balance 018 100,000 (100,000) Total Change 100,000 (100,000) .r C N E C N E Q N 3 m E L 0 L a as 0� c 0 0 CV O CV E a Packet Pg. 178 7.2.b Budget Amendment for: One -Time Response Item Description: Authorization to allocate $100,000 from the Homelessness Response Fund for the Housing Relief Program, approved by City Council on 4/28/20, and to authorize expenditure from that Fund in an amount not to exceed $100,000. Department: Community Services/Economic Development Fund Name: 018 HOMELESSNESS RESPONSE FUND Division: Community Services Title: Housing Relief Program Preparer: Patrick Doherty Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Previously Discussed By Council Apr 28 2020 100% Ending Fund Balance One -Time Operating Account Number Description 2020 2021 2022 2023 2024 018.000.39.565.10.41.00 Citizen Relief Funds $ 100,000 $ - $ - $ - $ - Total Expenditure Increase (Decrease) $ 100,000 $ Revenue Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 Total Revenue Increase Decrease $ - $ - $ $ $ - Ending Fund Balance Increase (Decrease) Account Number Description 2020 2021 2022 2023 2024 018.000.39.508.40.00.00 Ending Fund Balance $ 100,000 $ - S - S - S - Total Ending Fund Balance Increase (Decrease) $ (100,000) $ - $ - $ - $ - Packet Pg. 179 7.2.b ORDINANCE NO.4186 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, TO AUTHORIZE TRANSFER OF UP TO $100,000 FROM THE CITY'S HOMELESSNESS RESPONSE FUND FOR A SHORT-TERM PROGRAM TO ASSIST COMMUNITY MEMBERS EXPERIENCING HARDSHIP IN MEETING CERTAIN BASIC NEEDS DUE TO THE IMPACTS OF COVID-19 AND DECLARING AN EMERGENCY WHEREAS, our city and region are experiencing a public health emergency due to the COVID-19 pandemic, which has led to sudden job losses and lower paychecks for some residents, as well as increased household costs to deal with COVID-19 impacts; and WHEREAS, unemployment claims have increased greatly since the COVID-19 crisis began and 83,796 unemployment claims were filed in Snohomish County during the four weeks ending April 11, 2020, according to the state Department of Employment Security; and WHEREAS, households earning 60% or less of the county median income are most affected by sudden changes to incomes and expenses; and WHEREAS, about 25% of Edmonds' households earned 60% or less of the Snohomish County median family income in 2019; and WHEREAS, Chapter 3.85 ECC authorizes a homelessness response fund "to provide moneys with which to alleviate the problems of homelessness in Edmonds and the surrounding area"; and WHEREAS, Chapter 3.85 ECC prohibits the transfer of any funds from the Homelessness Response Fund without an authorizing ordinance having been adopted by the City Council; and WHEREAS, the Mayor declared an emergency of the city due to the COVID-19 crisis on March 5, 2020; and WHEREAS, the Washington State Governor issued a Stay Home order on March 23, 2020, and Packet Pg. 180 7.2.b WHEREAS, on April 21, 2020, the Governor stated that "A safe return to public life will require increased social and emotional supports, food and housing security, educational and child care support, internet infrastructure and equitable access to services"; and WHEREAS, pursuant to Article 8, Section 7 of the Washington constitution, the City is allowed to use public funds "for the necessary support of the poor and infirm;" and WHEREAS, RCW 35A.12.130 allows city councils to adopt public emergency ordinances, provided that the ordinance is passed by a majority plus one of the city council and meets other requirements of the statute; and WHEREAS, the City has determined that COVID-19 and its associated impacts have created a public health emergency, making it necessary for the protection of public health and public safety to adopt an emergency ordinance to prevent homelessness and reduce health and safety impacts by providing temporary assistance to qualifying households; and WHEREAS, assistance to qualifying household may be provided through transfer of moneys from the City's existing Homelessness Response Fund; NOW THEREFORE; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ORDAINS AS FOLLOWS: Section 1. To limit the negative effect on Edmonds residents facing serious economic impacts, which may include income loss and increased costs due to COVID-19, the city council hereby authorizes the transfer of up to $100,000 from the Homelessness Response Fund. City staff may establish specific program requirements and enter into agreements with one or more qualifying human services organizations, which will, collectively, grant up to $100,000 from the Homelessness Response Fund to support and provide emergency aid to qualifying residents of Edmonds. Funds will be distributed monthly in $33,000 increments and, to ensure the funds are serving the purpose for which they are intended, monthly reports will be provided to council outlining the organizations that have received funding, how many people they served, and the specific services provided. The qualifying human services organizations may distribute aid from this fund in amounts up to $1,000 per household for assistance with rent, food, medical, childcare, or utility costs. Receiving households must be residents of Edmonds who earned less than 60% of 4 Packet Pg. 181 7.2.b the Snohomish County median income in 2019 and can demonstrate reduced income or increased costs due to the COVID-19 outbreak. Section 2. The authority provided in Section 1 shall end by September 30, 2020. Funds not distributed to qualifying households by that date shall be returned to the City. Section 3. Any organization providing emergency aid under Section 1 shall provide a written monthly reports and a final report to the City by October 30, 2020, about the amount of aid given, the purpose and criteria by which it was distributed, and any other pertinent information. Section 4. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 5. Declaration of Emer egncX. The City Council hereby declares that an emergency exists necessitating that this Ordinance take effect immediately upon passage by a majority vote plus one of the whole membership of the Council, and that the same is not subject to a referendum (RCW 35A.12.130). The region is in the midst of a state of emergency due to the COVID-19 virus, which has also become an economic emergency for many households, particularly those who earned less than 60% of the Snohomish County median income in 2019. Section 6. Publication. This Ordinance shall be published by an approved summary consisting of the title. Section 7. Effective Date. This Ordinance shall take effect and be in full force and effect immediately upon passage, as set forth herein, as long as it is approved by a majority plus one of the entire membership of the Council, as required by RCW 35A.12.130. If it is only approved by a majority of the Council, it will take effect five days after passage and publication. APPROVED: M VOR MIKE NELSON ATTEST/AUTHENTICATED: Packet Pg. 182 7.2.b C LEIOK, SCOT SEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADA FILED WITH THE CITY CLERK: April 24, 2020 PASSED BY THE CITY COUNCIL: April 28, 2020 PUBLISHED: May 1, 2020 EFFECTIVE DATE: May 6, 2020 ORDINANCE NO. 4186 9 Packet Pg. 183 7.2.b SUMMARY OF ORDINANCE NO. 4186 of the City of Edmonds, Washington On the 28th day of April, 2020, the City Council of the City of Edmonds, passed Ordinance No. 4186. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, TO AUTHORIZE TRANSFER OF UP TO $100,000 FROM THE CITY'S HOMELESSNESS RESPONSE FUND FOR A SHORT-TERM PROGRAM TO ASSIST COMMUNITY MEMBERS EXPERIENCING HARDSHIP IN MEETING CERTAIN BASIC NEEDS DUE TO THE IMPACTS OF COVID-19 AND DECLARING AN EMERGENCY The full text of this Ordinance will be mailed upon request. DATED this 28th day of April, 2020. CI ERK, SCOTT PASS Packet Pg. 184 Everett Daily Herald 7.2.b Affidavit of Publication State of Washington } County of Snohomish } ss Dicy Sheppard being first duly sworn, upon oath deposes and says: that he/she is the legal representative of the Everett Daily Herald a daily newspaper. The said newspaper is a legal newspaper by order of the superior court in the county in which it is published and is now and has been for more than six months prior to the date of the first publication of the Notice hereinafter referred to, published in the English language continually as a daily newspaper in Snohomish County, Washington and is and always has been printed in whole or part in the Everett Daily Herald and is of general circulation in said County, and is a legal newspaper, in accordance with the Chapter 99 of the Laws of 1921, as amended by Chapter 213, Laws of 1941, and approved as a legal newspaper by order of the Superior Court of Snohomish County, State of Washington, by order dated June 16, 1941, and that the annexed is a true copy of EDH897578 ORD. NO. 4186 as it was published in the regular and entire issue of said paper and not as a supplement form thereof for a period of 1 issue(s), such publication commencing on 05/01/2020 and ending on 05/01/2020 and that said newspaper was regularly distributed to its subscribers during all of said period. The amount of the fee for such publication is $30.77. 1 Subscribed and sworn before me on this day or 1424Ad Not Public in and for the State of Washington. Cry o£Edmonds - LEOALADS 114101416 SCOTT PASSEY Linda PhUps Notary Public State Of Washington t'�' A�'01 ��ares vsazsrxtrz � Packet Pg. 185 Classified Proof 7.2.b O NANCESUMMARY OS the ' man ', 88 n)aS9n On she 281h day of Aphl, 2020, the CItY Council of the Clty of Edmonda, p8sged Ord'. ce No. d166. ,4 summery of the content of %Md ordinance, ccftsting of the MID, WVldeS as faGows: RDINANCE NQ- 4188 AN ORDINANCOOF THEI OF EDMONDS, WASHINGTON. TO AUTHORIZE TRANSFER OF UP TO S100,000 FROM THE CITY'S HOMELESSNESS RESPONSE FUND FOR A SHORT-TERM PROGRAM TO ASSISI COMMUNITY MEMBERS EXPERIENCING HARDSHIP IN MEETING CERTAIN BASIC NEEDS DUE TO THE IMPACTS OF COVID•19AND DEC LARING AN EMERGENCY Tlie full text of these OF*rIOnces will be mailed upon request. DATED this ?81h Day of Apltl, 2020. CITY CLERK, SCOTT PASSEY Pubqshed: May 1, 2020. EDH697578 Proofed by Sheppard, Dicy, 05/01/2020 09:41:03 a>n Page: 2 Packet Pg. 186 7.3 City Council Agenda Item Meeting Date: 05/19/2020 2020 Facilities Energy Savings Contract Addendum with Department of Enterprise Systems Staff Lead: Phil Williams Department: City Clerk's Office Preparer: Nicholas Falk Background/History The City contracted with McKinstry in 2018 to do a Facility Condition Assessment (FCA) of all City buildings, including their electrical, plumbing, HVAC, and other sub -systems. That effort led to presentation of a report to City Council in June, 2019. The report identified a significant backlog of deferred maintenance and capital renewal investments needed to bring our buildings into a sustainable financial condition. In September, 2019 the City contracted with McKinstry to prepare a detailed plan for the first phase of this needed work. On May 12, 2020, the City Council was briefed as a Committee of the Whole on the investment -grade audit supporting the contract extension with the Department of Enterprise Services. Staff Recommendation Authorize the Mayor to sign the necessary documents to implement the 2020 ESCO program Narrative This project will deliver the work outlined in the attached DRAFT proposal in 2020 using the Energy Savings Performance Contracting (ESPC) delivery process. This process is administered by the State Department of Enterprise Systems (DES). DES will contract with McKinstry to construct and install the improvements and do the follow-up monitoring and documentation. This method of project delivery provides the City with performance and energy savings guarantees and a Guaranteed Maximum price (GMax). There are three major components being recommended for 2020: 1) Window replacements - the single -pane, west -facing storefront windows on the first floor of City Hall will be replaced along with the windows on the 2nd and 3rd floors, also on the west side. These higher windows were installed incorrectly many years ago and routinely leak water into the building walls and insulation. In addition the entry windows (and doors) at the Public Safety building will be replaced 2) Frances Anderson Center (main building) roof replacement - This project has been developed over the last several years and we were successful in getting a Capital Budget appropriation of $391,000 to pay for the work. We have until the end of 2020 to fully complete the work under this grant. The project will tear off the old roof, add insulation, and install a new membrane roof with a minimum 25-year life. 3) LED lighting replacements - Fluorescent lighting tubes (T-8s and T-5s) will be replaced with LED Type -A bulbs for greater efficiency. The total maximum cost GMax of the project is $1,537,911. Two state grants will offset this cost; $391,000 for the Anderson Center Roof, and $74,000 for improvements at the Edmonds Museum. In addition the City will realize an annual energy savings of approx. $22,000 annually and operational Packet Pg. 187 7.3 savings of an additional approx. $3,000. The remaining approx. $1,073,000 is coming from the Capital Renewal allotment in the City's 2020 Annual budget. No budget adjustment is required. Attachments: Copy of City of Edmonds Request for Contract with DES Packet Pg. 188 7.3.a Request for Contract Contracts Information Attached is the ESP for Project # IAA If Energy Program - Project Manager Butch Boles Request Date 5/6/2020 Client Agency City of Edmonds p Client's Main Address (Project Level, not phase of work) a ESCO Project Title (Include Phase #, if necessary) w G Proposal Date Construction Period Timeline (Days) w 'i; Agreement Period (Days) it Importto B2Gnowfor Reporting: ❑Check Now Total Project Costs: ESP page # 11 Total Project Cost from finance table in ESP $ 1,537,911.00 Inclusion Plan Updated: Percentage Goals: Construction Cost $ 900,511.00 Minority -owned Business: 0% Construction Bond $ 9,906.00 woman -owned Business: 0% Contract Amount: $ 910,417.00 Veteran-awnedBusiness: 0% Contingency: $ 45,026.00 smau/ ini/ icro Business: 0% u° Allotment (part of Contingency): $ 86,956.00 Total Contingency: $ 131,982.00 Add To or Subtract From Contingency: $ 13,726.36 Adjusted Contract Contingency: $ 145,708.36 Sales Tax Rate (Percent): 10.4% Construction Sales Tax: $ 94,683.37 Construction Cost with Sales Tax: $ 1,005,100.37 Construction Cost with Sales Tax & Contingency: $ 1,150,808.72 Audit $ 40,000.00 j inclusion Plan Updated. Percentage Goals: Apprenticeship Incentive ($1,000-tax auto formula) $ - Minority -owned Business: 01 E Design - all $ 36,020.00 woman -owned Business: w w CM $ 54,031.00 Veteran -owned Business: QOH $ 163,875.00 small/mini/micro Business: Subtotal Design, CM, OH&P, & Apprentice Incentive $ 253,926.00 Professional Services Subtotal $ 293,926.00 overhead Breakout Total. Professional Services - Sales Tax: $ 30,568.30 Profit Breakout Total: Professional Services - Agreement Total: $ 324,494.30 oN&P Taint Balance: $ First Year M&V Costs $ 9,971.00 Note: Indicate here if yearly M&V costs differ Years Two and On M&V Costs $ - M&V Fee Checker $ - > Number of Years of M&V 1 Cost Per Year MDIV/ol 03 ESCO Initial M&V Invoice Date Invoice until (year) Subtotal M&V Costs: 9,971.00 Notes: M&V Sales Tax: 1,036.98 M&V Services Agreement Total: 11,007.98 Energy Program Project Management Fee: $ 51,600.00 Does fee match Ne hedule7 Y/N 4 Estimated Date for Energy Program Invoicing: Verify IAA Expiration Date > ca Energy Program M&V Fee (Yrs. 4 and on as cf 1211117): Cost per year 2 Initial M&V Invoice Date Number of Years 2 ii Guaranteed Maximum Project Cost 1,346,296.00 Calculated Total Project Cost $ 1,524,184.64 Maximum Projected Project Cost 1,537,911.01 Note: To show formulas, click on the Formula Tab and Select "Show Formula's" in the Formula Auditing Group. This toggles on and off —Note: This address is for the main project facility not each individual facility —Note: it's important to provide your CS with a Title that's descriptive in order to identify it easily. (See example) Title Format Example: SCC - Phase 1- Broadway Edison Soffit Upgrades Standard Goals DE5 Agency Projects All Other Projects 12% 10% 8% 6% 5% 5% 5% 5% C32 will auto add the $1,000 less the taxed amount. Tax is picked on in C38 $ 1,137,082.36 W W t 3 V t4 C O U O W O 3 a' d N C O E LJ.I O U O A l2 O U �i i 0) t U M +r Q Copy of City of Edmonds Request for Contract with DES Packet P9. 189 7.3.a Estimated Utility Incentives ($) Source: Grant Amount ($)* Source*: o Client loan from Treasurer (or 3rd party) ($) *Specify Grant Source, such as: Commerce Grant Round 2016 or Federal, etc. Client Capital ($) E Guaranteed Electric Savings (in units) F kWh w c Guaranteed Gas Savings (in units) FTherms E Other Guaranteed Savings (in units) Type: Guaranteed Renewable Energy (in units) Type: oAnnual Energy Cost Savings ($) M&V and Case Study Information m Client Contact Name W E-mail Address Phone # ESCO Contact Name E-mail Address Phone rf Instructions The "Total Project Cost from finance table in ESP" (Line 16) - is the total maximum project cost and includes tax, energy program fee, and M&V costs (both ESCO and ours). The "Adjusted Contract Contingency" (line 24) - contains the amount that is either added to or subtracted from "Total Contingency" (line 22) so that the CS can balance to the bottom -line on the finance table (the total project cost) . The "Request Date" (cell D6) - is the date you complete the form and submit it to the CS; it is for tracking purposes. Construction Period Timeline Days" (cell CII) - is the number of days identified in the ESP; do not add additional days. Estimated Date for Energy Program Invoice (line 48) - is substantial completion. Energy Program M&V Fee (Line 49) If there is more than one year of M&V, please be sure to have the ESCO include our M&V fee. It should not be included in the "Energy Program Project Management Fee" (line 47) .If the ESCO's M&V cost is not the same for each year, make a note below "Cost Does fee match fee schedule? Y/ N (cell E47) -Enter Y or N in cell D48 -This indicates to the CS that you have check the fee. One place to look to see if you have errors is the "Add to or Subtract from Contingency" (line 23). If this value is large (either positive or negative), you may not have input the project costs correctly. Another place to look is the "Calculated Total Project Cost" (line 45) and compare it to the "Actual Total Project Cost" (line 46) they may not match but should be close. Copy of City of Edmonds Request for Contract with DES Packet P9. 190 8.1 City Council Agenda Item Meeting Date: 05/19/2020 Budget Impacts From COVID-19 and the Financial Forecast Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History COVID-19 is having an unprecedented impact on all of us. Additionally, we may not know its financial toll on us for many weeks or even several months from today. The Administration continues to closely monitor the City's revenues as well as regional and national economic indicators. Staff Recommendation Narrative Staff to provide a brief overview on the financial impacts COVID-19 may have on the City. The Administration is currently projecting COVID-19 will cause a 9.2 % decline in operating revenue in the General Fund. This decline amounts to a $4.0 million loss in revenue out of a revenue budget of $43.8 million. It is a difficult task to make up for a loss in revenue of this magnitude in the remaining seven months of the budget year; however, we are moving forward with a two -phased approach: 1. Suspending new hires and non -essential expenditures (operational and capital) to preserve essential city services (public safety, maintaining basic transportation and city building infrastructure, etc.). 2. Continue to monitor our budget situation in conjunction with incoming revenues and economic indicators; then respond accordingly. The City entered this crisis in a strong financial position, allowing the Administration time to chart a careful course of action to minimize service impacts to our community. We examined our budgets and identified $1.3 million of non -essential expenditures that can be delayed and an additional $271,000 in savings from suspending new hires. While the reductions in non -essential expenditures and savings from the hiring freezes help us balance the budget, we may need to access our reserves to help make up the difference. We have also cut the budget in other areas, including training, supplies, and holding several projects from moving forward until we better understand the financial impacts COVID-19 will have on the city. Packet Pg. 191