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2009.04.14 CC Committee Meetings Agenda PacketAGENDA City Council Committee Meetings Council Chambers, Public Safety Complex 250 5th Avenue North, Edmonds April 14, 2009 6:00 p.m. The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not public hearings. The Committees will meet in separate meeting rooms as indicated below. 1. Community/Development Services Committee Meeting Room: Council Chambers A. AM-2207 (15 Minutes) Review proposal to ban plastic bags. B. AM-2181 (15 Minutes) Discussion on temporary buildings/uses Ordinance. C. AM-2180 (15 Minutes) Discussion on possible amendment regarding minor architectural improvements to nonconforming buildings. D. AM-2212 (15 Minutes) Discussion on 2x6 construction and improved thermal insulation standards for new construction. 2.Finance Committee Meeting Room: Jury Meeting Room A. AM-2054 (5 Minutes) Authorization for the Mayor to sign a Professional Services Agreement for Rick Jenness. B. AM-2208 (10 Minutes) 2009 First Quarter Budget Report. C. AM-2209 (10 Minutes) Interfund loan activity. 3.Public Safety Committee Meeting Room: Police Training Room A. AM-2205 (5 Minutes) Revised Esperance Agreement for the provision of fire protection and emergency medical services (EMS). B. AM-2183 (15 Minutes) Revisions to Edmonds City Code Title 5. C. AM-2210 (10 Minutes) Snohomish County Regional Drug Task Force Agreement. D. AM-2206 (15 Minutes) Installation of red light cameras. E. AM-2211 (30 Minutes) Municipal Court review. Packet Page 1 of 182 Packet Page 2 of 182 AM-2207 1.A. Review Proposal to Ban Plastic Bags City Council Committee Meetings Date:04/14/2009 Submitted By:Jana Spellman, City Council Submitted For:Councilmember Strom Peterson Time:15 Minutes Department:City Council Type:Information Review Committee:Community/Development Services Committee Action: Information Subject Title Review proposal to ban plastic bags. Recommendation from Mayor and Staff N/A Previous Council Action During the April 7, 2009 Council Meeting the Council considered the possibility of banning plastic bags in retail, commercial outlets in Edmonds and reviewed a Resolution submitted by Councilmember Strom Peterson for discussion. Following review and discussion, Councilmember Peterson moved, seconded by Council President Wilson, to adopt the resolution. Council President Wilson moved, seconded by Councilmember Wambolt, to amend the "Resolved" paragraph of the resolution to read: Now therefore be it resolved, that the City Council of the City of Edmonds directs staff to prepare an ordinance banning the use of single-use plastic checkout bags and encouraging the use of reusable shopping bags for future Council and community consideration." The amendment passed unanimously. The vote on the main motion as amended passed unanimously. Narrative The Council is having the Community/Development Services Committee review this proposed ban before the public hearing on this subject comes before the Council. Attachment: Original Resolution proposed by Councilmember Peterson Fiscal Impact Attachments Link: Plastic Bag Resolution Form Routing/Status Packet Page 3 of 182 Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 04/09/2009 11:03 AM APRV 2 Mayor Gary Haakenson 04/09/2009 11:10 AM APRV 3 Final Approval Sandy Chase 04/09/2009 11:28 AM APRV Form Started By: Jana Spellman Started On: 04/09/2009 08:37 AM Final Approval Date: 04/09/2009 Packet Page 4 of 182 Resolution No.1197 A Resolution of the City Council Supporting a Ban on Single-Use Plastic Checkout Bags Whereas, the Edmonds City Council unanimously agreed to promote and develop a sustainability agenda at its February 2009 retreat, and Whereas, a ban on single-use plastic checkout bags was unanimously included within the sustainability agenda, and Whereas, the use of single-use plastic checkout bags have been banned in cities and countries around the world, and Whereas, the post-consumer environmental effects of single-use plastic checkout bags are detrimental to marine life, wildlife, and public health, and Whereas, Edmonds residents use an estimated eight million (8,000,000) single-use plastic checkout bags in a single year, and Whereas, the goal is to encourage the use of reusable shopping bags, and Whereas, the Edmonds City Council finds the passage of this ban is in the best interest of the citizens of Edmonds and the environment, NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Edmonds directs staff to prepare an ordinance banning the use of single-use plastic checkout bags and encouraging the use of reusable shopping bags for future Council and community consideration. Passed, Approved, and Adopted this 7th day of April, 2009. ________________________________ MAYOR, GARY HAAKENSON ATTEST/AUTHENTICATED: _____________________________________ CITY CLERK, SANDRA S. CHASE FILED WITH THE CITY CLERK: 04/03/2009 PASSED BY THE CITY COUNCIL: 04/07/2009 RESOLUTION NO. 1197 Packet Page 5 of 182 AM-2181 1.B. Discussion on Temporary Buildings/Uses Ordinance City Council Committee Meetings Date:04/14/2009 Submitted By:Duane Bowman Time:15 Minutes Department:Development Services Type:Action Committee:Community/Development Services Information Subject Title Discussion on temporary buildings/uses Ordinance. Recommendation from Mayor and Staff Remand back to the City Council for adoption. Previous Council Action The City Council held a public hearing on March 3, 2009. After taking public testimony, the Council directed the City Attorney to prepare an ordinance (Exhibit 1). The minutes from the meeting are attached as Exhibit 2. Narrative This matter was referred to the CS/DS Committee by the City Council on March 17, 2009. Fiscal Impact Attachments Link: Exhibit 1 - Proposed Ordinance Link: Exhibit 2 - City Council Minute Extract Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 04/06/2009 01:09 PM APRV 2 Mayor Gary Haakenson 04/06/2009 01:12 PM APRV 3 Final Approval Sandy Chase 04/08/2009 01:59 PM APRV Form Started By: Duane Bowman Started On: 03/23/2009 10:13 AM Final Approval Date: 04/08/2009 Packet Page 6 of 182 0006.90000 WSS/gjz 3/4/09 ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF THE EDMONDS COMMUNITY DEVELOPMENT CODE CHAPTER 17.70 TEMPORARY USES, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, temporary structures in excess of 120 feet of floor space are limited and regulated by the International Building Code but not addressed by the temporary use provisions of Chapter 17.70; and WHEREAS, the City Council deems it to be in the public interest to address the issue of cargo and other temporary storage containers, and WHEREAS, the existing temporary conditional use permit process may result in costs in excess of the storage container or security unit to be utilized; and WHEREAS, these issues were considered at public hearings before the Edmonds Planning Board resulting in a recommendation for adoption of certain provisions as contained here in this ordinance; and WHEREAS, the City Council Community Services and Development Services Committee have reviewed the recommendations; and WHEREAS, the City Council held a public hearing on this matter on March 3, 2009; and WHEREAS, the City Council deems it to be in the public interest to amend Chapter 17.70 regarding temporary uses in order to extend the time in which temporary uses may {WSS721634.DOC;1/00006.900000/} - 1 - Packet Page 7 of 182 be maintained, create an administrative, less expensive process to consider such uses, clarify the definitions and application of temporary use provisions to storage units, tents, canopies and other temporary structures, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 17.70 TEMPORARY USES Sections: 17.70.000 Security units. 17.70.005 Project sales offices/sales models. 17.70.010 Other temporary buildings. 17.70.020 Temporary parking lots. 17.70.030 Temporary municipal office uses. 17.70.035 Temporary storage units. 17.70.040 Bistro and outdoor dining. 17.70.000 Security units. A. Definition. A security unit is a building, mobile home, trailer, or vehicle used temporarily in connection with providing security during construction of a structure or building for which a valid building permit has been issued. B. Conditions. A security unit is permitted in all zones under the following conditions: 1. All sanitation facilities and safety measures shall be approved in advance by the building official, health official and other appropriate city officials. 2. Unless earlier directed by the building official pursuant to subsection (B)(3) of this section, security units in the following zones shall be removed after the following time periods: a. In an RS zone, one year; b. All other zones, one year, with a one-year extension if the community development director finds that the project is large {WSS721634.DOC;1/00006.900000/} - 2 - Packet Page 8 of 182 enough to require the longer period, disregarding any self-imposed delay. 3. The building official may order the removal of a security unit if any of the following situations occur: a. The building permit expires or is cancelled. b. The building official issues an occupancy permit. c. The building official determines that the security structure is no longer needed to provide protection against theft or vandalism. 17.70.005 Project sales offices/sales models. A. Definition. A project sales office or sales model is space within an otherwise permitted building used temporarily to support the sale of multifamily or condominium units. B. Conditions. A project sales office or sales model is only permitted to occur on the property containing the project or unit(s) being offered for sale. The sales office or sales model shall be discontinued and removed prior to occupancy of the last unit available for sale on the property. C. The granting of a permit for a sales office or sales model shall be reviewed and processed in accordance with the requirements of ECDC 20.95.040, Staff decision – No notice required. 17.70.010 Other temporary buildings. Except as provided below in ECDC 17.70.030, a conditional use permit shall be required to construct a temporary building in any zone. The permit shall be administratively reviewed by staff and shall be valid for a period of one year; provided however, that said permit may be extended by the development services director for a single one-year extension upon submittal of a written application prior to the expiration of the original permit. All the requirements of the zoning district shall be met. An appeal of the staff decision granting or denying such a permit or extension shall be reviewed by the hearing examiner in accordance with the requirements for any other conditional use permit under ECDC 20.100.010, with the decision being appealable to the city council under the procedures applicable to any other conditional use permit. {WSS721634.DOC;1/00006.900000/} - 3 - Packet Page 9 of 182 17.70.020 Temporary parking lots. See ECDC 17.50.090, which by this reference is incorporated herein as if set forth in full. 17.70.030 Temporary municipal office uses. The city council may, at its sole discretion, approve the installation of a temporary building or mobile office structure to house municipal office and related storage in conjunction with or in anticipation of the construction or remodeling of a municipal facility. Such structure shall be exempt from any other requirements of the zoning code and the decision of the city council shall be final. The city staff is hereby directed to provide for reasonable landscaping and screening of such structure and sufficient drawings and site plans to adequately inform the council of the nature and proposed use of the structure, its design and the anticipated length of time which the structure will be in use. In no event shall the use of such a temporary structure exceed three years without the specific authorization of the city council. 17.70.035 Temporary storage units Defined: A “Canopy” means a structure, enclosure or shelter constructed of fabric or pliable materials supported by any manner, except by air or the contents it protects, and is open without sidewalls or drops on 75 percent or more of the perimeter. B. “Cargo or shipping Container” means a standardized, container designed without an axle or wheels, which was originally, specifically, or formerly designed for or used in the packing, shipping, movement or transportation of freight, articles, goods or commodities. C. “Tent” means a structure, enclosure or shelter constructed of fabric or other pliable material supported by any manner except by air or the contents that it protects. Cargo or shipping containers. No person shall place or cause to be placed any cargo or shipping container, regardless of structural modifications, on any area or any property in a residentially zoned district that is not subject to the design review process. Property or projects subject to the design review process may apply for this use per ECDC 20.10.010. Administrative waivers shall not apply. {WSS721634.DOC;1/00006.900000/} - 4 - Packet Page 10 of 182 The temporary placement of a portable storage container on a residentially zoned lot for the purpose of loading and unloading household contents shall be permitted for a period of time not exceeding thirty (30) days in a calendar year. Tents, tarps and canopy structures which use plastic sheeting, canvas, or other similar pliable materials to cover storage areas, and/or to be used as garages or carports are regulated in residential zones: A. Tents or canopies with a floor area measured to the exterior wall or post exceeding120 square feet are prohibited, except for those used for limited time period for a special event such as a party or wedding not to exceed twenty-four (24) hours. B. Tents and canopies shall comply with setback and height requirements for accessory structures for the zone. Lot coverage requirements also apply. If a tent or canopy is located within 6 feet of another tent(s) or canopy(s) or attached in any way, they shall be considered as one (1) tent or canopy and shall be subject to the provisions of J.3.a and J.3.b for combined floor area and location. D. Temporary storage units do not require a conditional use permit. 17.70.040 Bistro and outdoor dining. A properly zoned and licensed food or beverage service establishment may temporarily utilize public sidewalks in right-of- way areas immediately adjacent to its establishment. The area authorized for use shall be that area of the immediately adjacent public right-of-way and/or outdoor areas under the lease or ownership of the applicant lying between the applicant's property and the public right-of-way. The area authorized for such use shall not extend beyond the street frontage of the business lessee or property owner. Any building or structure as such terms are defined pursuant to the building code adopted by Chapter 19.00 ECDC shall fully comply with all provisions of the community development code, including, but not limited to, review and approval by the architectural design board. Section 2. Effective Date. This ordinance, being an exercise of a power specifi- cally delegated to the City legislative body, is not subject to referendum, and shall take effect {WSS721634.DOC;1/00006.900000/} - 5 - Packet Page 11 of 182 five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR GARY HAAKENSON ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY W. SCOTT SNYDER FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. {WSS721634.DOC;1/00006.900000/} - 6 - Packet Page 12 of 182 {WSS721634.DOC;1/00006.900000/}- 7 - SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2009, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF THE EDMONDS COMMUNITY DEVELOPMENT CODE CHAPTER 17.70 TEMPORARY USES, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2009. CITY CLERK, SANDRA S. CHASE Packet Page 13 of 182 City Council Minutes Extract 30309 Page 1 4. PUBLIC HEARING ON THE PLANNING BOARD RECOMMENDATION REGARDING AMENDMENTS TO CHAPTER 17.70 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE REGARDING TEMPORARY USES AND TEMPORARY BUILDINGS. Development Services Director Duane Bowman explained this matter had been reviewed by the Community Services/Development Services Committee at their January meeting and they recommended it be forwarded to the City Council for a public hearing. He reviewed the Planning Board’s recommended changes to Chapter 17.70 within three categories, 1) allowing security units in RS zones to be good for one year, 2) allowing other temporary buildings to be reviewed administratively by the Development Services Director, along with extension requests and appeals would be to the Hearing Examiner, and 3) creating a new section regulating temporary storage units; establishing definitions; addressing cargo and shipping containers, and placement of temporary portable storage containers in residential zones; and regulations governing tents, tarps and canopy structures. The current code only allows security units for six months; there have been situations recently when a resident wants to live in their house while another house is being constructed on the site. Given construction complexities, staff proposed to extend that period to one year; the Planning Board concurred with that recommendation. He explained temporary buildings require a Conditional Use Permit, a process before the Hearing Examiner, and often the cost of the CUP exceeds the value of the temporary structure. Staff recommends temporary buildings be reviewed administratively with appeal to the Hearing Examiner. The Planning Board recommends approval of this change in Chapter 17.70.010. With regard to temporary storage, Mr. Bowman explained the City currently required a building permit for any structure with a roof over 120 square feet and it must comply with all applicable setback requirements. The proposed change would clarify issues that have arisen during code enforcement with regard to cargo storage containers or moving pods. The proposed change would also clarify the definition of tents, tarps and canopy structures that use plastic sheeting, canvas or other similar pliable materials to cover storage areas and or be used as garages or carports in residential zones. He displayed several examples of canopies covering recreational vehicles and boats in excess of 120 square feet and/or within the street setback. He also provided photographs of storage containers in excess of 120 square feet. He recalled the issue that resulted in the most discussion at the Planning Board was temporary storage; the question is what the Council wanted the City to look like. He clarified residents were not permitted to build a structure in the setback and thus should not be allowed to install large tent-like structures in the street setback. He noted if a building is over 120 square feet, the building code required a building permit be obtained. None of these temporary structures could obtain a building permit because they would not be able to meet the wind and snow load. Mayor Haakenson recognized Scout Troop 312 from Edmonds United Methodist Church in the audience, noting they are present working on obtaining a citizenship badge. Councilmember Orvis asked if a tent could be temporarily erected to work on a project. Mr. Bowman answered yes as long as it was less than 120 square feet. Councilmember Orvis assumed a tent would be considered an impervious surface. Mr. Bowman agreed, noting that was another reason they were regulated. For Councilmember Wambolt, Mr. Bowman explained a security unit was used to protect a construction site. The code currently allows security units for up to six months; staff has found most need to remain for a year. Councilmember Wambolt questioned whether 12 months would be long enough. Mr. Bowman responded a provision for an extension could be included. Packet Page 14 of 182 City Council Minutes Extract 30309 Page 2 Councilmember Wambolt noted the chapter only referred to temporary storage units in single family zones and asked whether multi family zones should be addressed. Mr. Bowman answered the biggest problems are in the single family zone; development in the multi family zones does not leave much room for this type of structure. Council President Wilson inquired about the number of complaints the City receives annually regarding these structures. Mr. Bowman responded staff received 89 complaints from one resident. He reminded enforcement was by complaint only. Council President Wilson requested in the future staff provide the number of complaints they had received. Mr. Bowman answered there were currently 89 valid complaints filed 18 months ago that staff had delayed enforcement pending the Planning Board’s recommendation and Council action. He explained typically when a temporary building exceeds 120 square feet, enforcement was based on building codes for a structure over 120 square feet. Mayor Haakenson explained there was a great deal of retribution when complaints are filed; a neighbor complained and then the person who is the subject of the complaint then complains about other residents who have the same type of violation. Councilmember Orvis pointed out language in Exhibit 4 addressed parties and weddings and would allow a larger temporary tent structure for a party. Councilmember Bernheim asked whether there was a prohibition on canopies covering RVs in the current code. Mr. Bowman answered yes, if they were over 120 square feet, they required a building permit. Because of the spite complaints, staff froze enforcement action until the Planning Board and Council had an opportunity to review the matter. Councilmember Bernheim clarified a temporary structure over 120 square feet was not allowed under the current or proposed code. Mr. Bowman agreed, explaining the intent was to clarify the regulations. Councilmember Bernheim asked if a canopy over an RV would qualify as a building under the current code. Mr. Bowman answered they would not. They are considered temporary storage and are regulated by 17.170.035(4). Councilmember Bernheim observed that was new language and asked what language in the current code prohibited canopies. Mr. Bowman answered the 120 square foot requirement was in the building code. Councilmember Peterson asked if the building code also addressed the setback. Mr. Bowman stated building in the setback was addressed in the zoning code. He noted it was not consistent to prohibit a resident from building their garage out to the street, yet allow RVs under a tent-like structure in that location. Councilmember Peterson summarized the new language incorporated all the information in one place in the code. Mr. Bowman answered a structure under 120 square feet was treated as an accessory structure. Mayor Haakenson opened the public participation portion of the public hearing Roger Hertrich, Edmonds, referred to Planning Board Member Lovell’s suggestion on page 2 of the Planning Board’s November 12, 2008 minutes that 120 square feet be adjusted to be more reasonable and noting a common size was approximately 200 feet. The minutes reflect Mr. Bowman’s comment that the International Building Code recently changed the size limit to 240 feet but the Edmonds code limits the size to 120 square feet and if the Planning Board wanted to change the number, revisions to Title 19 would be required. He questioned Mr. Bowman’s continual reference to 120 square feet in the International Building Code when that had been changed to 240 feet and recommended the regulations for temporary storage units, 17.70.035(4), be revised to 240 square feet. He noted 89 complaints by one person indicates there are a lot of canopies being used in the City; the approximate value is $240. He noted if the canopy structure failed that was the property owners’ loss. He recalled some Planning Board Members were concerned with regulating temporary structures 120 square feet in size. Hearing no further comment, Mayor Haakenson closed the public participation portion of the public hearing. Council President Wilson assumed the height limit was 15 feet. Mr. Bowman agreed. He asked Mr. Bowman to comment on the suggestion for 240 square feet. Mr. Bowman responded the International Building Code was changed to Packet Page 15 of 182 City Council Minutes Extract 30309 Page 3 240 square feet and it was later amended to change it back to 120 square feet due to snow and wind load. He advised Mr. Thies explained the change to the Planning Board later in that meeting. He was uncertain why it was changed to 240 square feet and then back to120 square feet. Council President Wilson asked if the Council could change the requirement to 120 square feet. Mr. Bowman explained the City would need to propose an amendment to the State Building Code, a difficult process. Councilmember Bernheim asked the consequence to the 89 residents of the Council adopting the proposed change. Mr. Bowman answered enforcement of those valid complaints would commence. Council President Wilson pointed out this was an example of staff making an interpretation and rather than enforcing those 89 complaints, requesting the Council affirm or change their position. Councilmember Bernheim asked if the zoning code could be changed to 200 square feet. Mr. Bowman answered that would result in a conflict between the building code and zoning code. The purpose for the size restriction was to address snow and wind load. He clarified the standard established the size at 120 square feet. Councilmember Bernheim commented the complaints were not due to snow load but due to aesthetics. Mr. Bowman reiterated large, unsecured structures were in violation of the building code. City Attorney Scott Snyder explained if the zoning code were changed to 200 square feet, one part of the code would permit something that another part of the code would not allow staff to issue a permit for. Councilmember Olson commented the clearer the code could be made, the better. Council President Wilson referred to Chapter 17.70.010 regarding administrative review of other temporary buildings by staff and asked whether the City could issue an administratively reviewed permit that would allow a resident to have a canopy for a boat or RV. Mr. Bowman answered canopies for boats/RVs were regulated under temporary storage units and they could not exceed 120 square feet. Other temporary buildings referred to a temporary structure on a property for a limited period of time. Council President Wilson explained he did not want the City to regulate a 10’ x 12’ tent over a car or RV. He agreed if it were destroyed by wind or snow that was the owners’ responsibility. He commented surface water runoff was a minor issue and a tarp was no less impermeable than the roof of the car or RV. He questioned whether there was actually a public safety issue with canopies and asked how the regulations could be drafted to allow a resident to put up a tent to cover a car or RV such as an administratively reviewed permit. Mr. Bowman responded he was uncertain how that could be allowed other than if a resident had one in their rear yard and no one complained. He assured there was a public safety issue with canopies blowing off as well as an appearance issue. Council President Wilson commented if the Council did not pass the amendment it would allow a resident with a 10’ x 12’ tent to maintain it. Mr. Bowman answered code enforcement did not pursue 10’ x 12’ tents unless they were in the setback area. If it was in the setback, it must comply with the accessory structure regulations. Councilmember Bernheim commented a 10’ x 12’ tent or less was permitted, larger tents were not. Mr. Bowman answered it would be permitted but must meet the requirements for an accessory structure with regard to setbacks, etc. With the 120 square foot constraint, Councilmember Plunkett asked whether staff could envision a CUP process. Mr. Bowman answered only if the property owner applied for a building permit and complied with the building code requirements for wind and snow load. Mr. Snyder reiterated a CUP process was not typically appropriate because the cost of that process may exceed the value of the tent. If a property owner was storing valuable materials, there was a CUP process that could be used. COUNCILMEMBER WAMBOLT MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO ADOPT THE PLANNING BOARD RECOMMENDATION (EXHIBIT 4) AND DIRECT THE CITY ATTORNEY TO PREPARE Packet Page 16 of 182 City Council Minutes Extract 30309 Page 4 THE NECESSARY ORDINANCE FOR ADOPTION ON THE NEXT CONSENT AGENDA. MOTION CARRIED (5-2), COUNCIL PRESIDENT WILSON AND COUNCILMEMBER PLUNKETT VOTING NO. Packet Page 17 of 182 AM-2180 1.C. Minor Architectural Improvements to Nonconforming Buildings City Council Committee Meetings Date:04/14/2009 Submitted By:Duane Bowman Time:15 Minutes Department:Development Services Type:Action Committee:Community/Development Services Information Subject Title Discussion on possible amendment regarding minor architectural improvements to nonconforming buildings. Recommendation from Mayor and Staff Previous Council Action On February 26, 2008, the City Council held a work session on the code rewrite update. A briefing regarding the nonconforming regulations occurred at the meeting. On June 3, 2008, the City Council held a public hearing. At the hearing, staff raised the issue of minor improvements to nonconforming buildings, which was then referred to the Planning Board for review and a recommendation. The Planning Board held a public hearing on July 9, 2008 and unanimously recommended approval of the amendment to allow minor architectural improvements to nonconforming buildings. The City Council on August 26, 2008 approved the amendments to the nonconforming regulations including the minor architectural improvements to nonconforming buildings. Narrative Attached is a memorandum from Duane Bowman, former Development Services Director, outlining this issue. The question for the CS/DS Committee is whether or not the City Council should modify the regulation to address the situation outlined in the memorandum.* *Note: At the time the Council packet was assembled, Mr. Bowman's memorandum was not available. It will be forwarded to Council as soon as it is received. Fiscal Impact Attachments Link: Exhibit 1 - Before & After Photos 3rd & Edmonds Building Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 04/09/2009 01:09 PM APRV 2 Mayor Gary Haakenson 04/09/2009 02:48 PM APRV 3 Final Approval Sandy Chase 04/09/2009 02:50 PM APRV Form Started By: Duane Started On: 03/23/2009 08:45 Packet Page 18 of 182 Form Started By: Duane Bowman Started On: 03/23/2009 08:45 AM Final Approval Date: 04/09/2009 Packet Page 19 of 182 BEFORE AFTER Packet Page 20 of 182 AM-2212 1.D. 2x6 Construction and Improved Thermal Insulation Standards City Council Committee Meetings Date:04/14/2009 Submitted By:Sandy Chase Submitted For:Councilmember Orvis Time:15 Minutes Department:City Clerk's Office Type:Information Committee:Community/Development Services Information Subject Title Discussion on 2x6 construction and improved thermal insulation standards for new construction. Recommendation from Mayor and Staff N/A Previous Council Action N/A Narrative This topic was placed on the agenda by Councilmember Orvis for discussion. Fiscal Impact Attachments No file(s) attached. Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 04/09/2009 01:09 PM APRV 2 Mayor Gary Haakenson 04/09/2009 02:49 PM APRV 3 Final Approval Sandy Chase 04/09/2009 02:50 PM APRV Form Started By: Sandy Chase Started On: 04/09/2009 01:06 PM Final Approval Date: 04/09/2009 Packet Page 21 of 182 AM-2054 2.A. Professional Services Agreement for Rick Jenness City Council Committee Meetings Date:04/14/2009 Submitted By:Carl Nelson Time:5 Minutes Department:Administrative Services Type:Action Review Committee:Finance Committee Action:Approved for Consent Agenda Information Subject Title Authorization for the Mayor to sign a Professional Services Agreement for Rick Jenness. Recommendation from Mayor and Staff Mayor be authorized to sign agreement. Previous Council Action Narrative To move forward the City's interest in best utilizing its fiber resources Rick Jenness has been providing consulting and project managment services on an ad hoc basis. This agreement provides work items and a mechanism for Rick to further help the City move forward its Fiber interests. Fiscal Impact Attachments Link: contract Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 04/09/2009 04:42 PM APRV 2 Mayor Gary Haakenson 04/09/2009 07:08 PM APRV 3 Final Approval Sandy Chase 04/10/2009 08:16 AM APRV Form Started By: Carl Nelson Started On: 01/22/2009 05:02 PM Final Approval Date: 04/10/2009 Packet Page 22 of 182 Packet Page 23 of 182 Packet Page 24 of 182 Packet Page 25 of 182 Packet Page 26 of 182 Packet Page 27 of 182 Packet Page 28 of 182 Packet Page 29 of 182 Packet Page 30 of 182 Packet Page 31 of 182 Packet Page 32 of 182 AM-2208 2.B. 2009 First Quarter Budget Report City Council Committee Meetings Date:04/14/2009 Submitted By:Kathleen Junglov Time:10 Minutes Department:Finance Type:Information Committee:Finance Information Subject Title 2009 First Quarter Budget Report. Recommendation from Mayor and Staff For information only. Previous Council Action None. Narrative Attached you will find the 2009 First Quarter Budget Report, the March 2009 Building Report prepared by the Building Division, and the April 7th General Fund Forecast. Updates included from the March 10th forecast are as follows: 1. Mayor's cuts proposed March 13, 2009 2. Vacant positions 3. Furloughs 4. Suspend B Fund Contribution Fiscal Impact Attachments Link: 2009 First Quarter Budget Report Link: General Fund Forecast 4/7/2009 Link: March 2009 Building Report Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 04/09/2009 10:31 AM APRV 2 Mayor Gary Haakenson 04/09/2009 11:10 AM APRV 3 Final Approval Sandy Chase 04/09/2009 11:28 AM APRV Form Started By: Kathleen Junglov Started On: 04/09/2009 09:39 AM Final Approval Date: 04/09/2009 Packet Page 33 of 182 R:\Budget Reports\2009 Q1 Report.doc CITY OF EDMONDS MARCH 31, 2009 BUDGET REPORT TABLE OF CONTENTS (April 8, 2009) Overview Summary..........................2 Revenues..........................2 Expenditures....................2 On the Horizon ................2 Major Revenue Projections........3 General Fund Revenue Detail....6 Expenditure Summary Status by Fund.................11 Status by Department.......11 Expenditure Detail by Fund General Fund ...................12 Street Fund.......................13 Street Construction..........13 Multi-Modal.....................13 Building Maintenance......14 Municipal Arts.................14 Hotel/Motel......................14 Employee Parking............14 Tourism Promotion..........15 Real Estate Excise Tax 2 ..15 Park Improv. (REET 1)......15 Gifts Catalog....................16 Cemetery Maintenance....16 Parks Construction ..........16 Combined Utility .............17 Equipment Rental.............18 Expenditure Detail by Department City Council.....................19 Mayor...............................19 Human Resources............19 Municipal Court...............20 Economic Development...20 City Clerk.........................20 Fiber Project.....................21 Information Services........21 Finance.............................21 City Attorney ...................22 Non-Departmental............22 Police Department............23 Fire Department...............23 Community Services........24 Development Services .....24 Parks & Recreation..........25 Public Works....................25 Engineering......................26 Facilities Maintenance.....26 Storm Drainage................27 Water................................28 Sewer................................29 Treatment Plant................30 Packet Page 34 of 182 MARCH 31, 2009 BUDGET REPORT Page 2 CITY OF EDMONDS 2009 FIRST QUARTER BUDGET REPORT This report will provide preliminary information regarding the City of Edmonds’ financial operations for the quarter ending March 31, 2009. Information for April has been included when available. Revenue Variances Based on an average of the last four years, total General Fund Revenue should be at 17.7% of Budget. For 2009, the year to date percentage is 14.75%. Sales tax revenue as of the end of the first quarter was $1.1 million or 20.6% of budget. As reported at the March 10, 2009 Finance Committee meeting, we have lowered our 2009 Sales Tax forecast by approximately $1.1M (and 2010 by $1.3M). The current forecast indicates Sales Tax receipts at approximately $950K under budget. This is the first time our Sales Tax forecast improved over a previous month’s forecast since March of 2008. In April 2008 the forecast again turned downward, and I anticipate the same thing will happen in April 2009. Natural Gas Utility and Electric Utility taxes are at 45.7% and 31.3% respectively of budget. At this time our forecasting model, which considers the seasonality of collections is predicting that the Natural Gas Utility tax will exceed budget by $83,000, and the Electric Utility tax will come in $37,000 under budget. Telephone Utility taxes are currently at 27.1% of budget. The forecasting model is estimating collections over budget estimates by $126,000. Due to the fact that monthly collections seem to be fluctuating, the forecast is being monitored, but at this time expectation is that the revenue received will be more on track with the budget than the forecast. Building permit fees, along with plan check fees are at 16.4%, and 10.7% of budget. A report on permit activity (prepared by the City Building Division) has been attached for your review. The contract with Fire District #1 to provide Fire/EMS services for Esperance has yet to be finalized, therefore no revenue for 2009 has been received. The contract is on the April 14, 2009 Public Safety Committee agenda.. Real Estate Excise Tax (REET) receipts through April 30 were $103,000. At this time our forecasting model is pointing towards REET receipts for the year of $346,000, or 47% under budget. Departmental and Fund Variances At this time all Departments and Fund’s expenditures appear to be in line with budget. Based on an average of the last four years, total General Fund Expenditures should be at 24.47% of Budget. For 2009, the year to date percentage is 23.4%. On the Horizon Due to the revised forecast (attached) the City is actively working on solutions, both short term and long term to ultimately provide for the long term stability for the General Fund. Packet Page 35 of 182 MARCH 31, 2009 BUDGET REPORT Page 3 CURRENT FORECAST 346,072 2009 BUDGET 750,000 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast % 7.12% 5.85% 8.32% 8.50% 7.87% 11.20% 10.73% 8.55% 10.12% 7.03% 8.35% 6.36% Cumulative Forecast % 7.12% 12.97% 21.30% 29.80% 37.67% 48.86% 59.59% 68.14% 78.26% 85.29% 93.64% 100.00% Monthly Forecast $ 53,422 43,876 62,426 63,744 59,053 83,966 80,471 64,093 75,875 52,757 62,643 47,675 Cumulative Forecast $ 53,422 97,298 159,723 223,468 282,521 366,487 446,958 511,051 586,925 639,682 702,325 750,000 Actual Collected $ 33,425 13,822 21,370 34,498 27,249 38,744 37,132 29,574 35,011 24,343 28,905 21,999 Cumulative Collection $ 33,425 47,247 68,616 103,114 130,363 169,108 206,239 235,814 270,824 295,168 324,073 346,072 YEAR END FORECAST 469,257 364,191 322,197 346,072 346,072 346,072 346,072 346,072 346,072 346,072 346,072 346,072 Projected YE Variance (280,743) (385,809) (427,803) (403,928) (403,928) (403,928) (403,928) (403,928) (403,928) (403,928) (403,928) (403,928) Budget Variance % -37.43% -51.44% -57.04% -53.86%-53.86% -53.86% -53.86% -53.86% -53.86% -53.86% -53.86% -53.86% REAL ESTATE EXCISE TAX 2009 CUMULATIVE COLLECTIONS - 200,000 400,000 600,000 800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC BLACK line represents Budget, SOLID RED line represents Actual Collections, DOTTED RED line represents Forecast REVISED FORECAST 4,256,274 2009 BUDGET 5,369,949 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast % 8.00% 10.21% 6.97% 7.32% 8.84% 7.63% 8.02% 9.17% 8.11% 8.36% 9.32% 8.06% Cumulative Forecast % 8.00% 18.21% 25.18% 32.50% 41.33% 48.96% 56.98% 66.15% 74.26% 82.62% 91.94% 100.00% Monthly Forecast $ 429,335 548,390 374,517 392,854 474,530 409,507 430,853 492,198 435,495 449,074 500,562 432,634 Cumulative Forecast $ 429,335 977,725 1,352,242 1,745,096 2,219,626 2,629,133 3,059,986 3,552,185 3,987,679 4,436,753 4,937,315 5,369,949 Actual Collected $ 339,676 435,279 333,653 311,380 376,117 324,579 341,499 390,121 345,178 355,940 396,750 342,910 Cumulative Collection $ 339,676 774,955 1,108,607 1,419,987 1,796,104 2,120,683 2,462,182 2,852,303 3,197,481 3,553,421 3,950,171 4,293,081 YEAR END FORECAST 4,248,532 4,256,274 4,402,441 4,369,536 4,345,322 4,331,452 4,320,867 4,311,917 4,305,840 4,300,823 4,296,306 4,293,081 Projected YE Variance (1,121,417) (1,113,675) (967,508) (1,000,413) (1,024,627) (1,038,497) (1,049,082) (1,058,032) (1,064,109) (1,069,126) (1,073,643) (1,076,868) Budget Variance % -20.88% -20.74% -18.02%-18.63% -19.08% -19.34% -19.54% -19.70% -19.82% -19.91% -19.99% -20.05% SALES AND USE TAX 2009 CUMULATIVE COLLECTIONS - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC BLACK Line represents Budget, SOLID RED Line represents Actual Collections, DOTTED RED Line represents Forecast Packet Page 36 of 182 MARCH 31, 2009 BUDGET REPORT Page 4 CURRENT FORECAST 961,262 2009 BUDGET 902,000 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast % 13.90% 14.53% 13.40% 10.77% 9.33% 6.27% 4.81% 3.40% 3.24% 3.71% 6.34% 10.30% Cumulative Forecast % 13.90% 28.43% 41.84% 52.61% 61.93% 68.21% 73.01% 76.41% 79.66% 83.36% 89.70% 100.00% Monthly Forecast $ 125,365 131,103 120,905 97,136 84,116 56,588 43,376 30,660 29,240 33,430 57,180 92,901 Cumulative Forecast $ 125,365 256,468 377,373 474,509 558,625 615,212 658,588 689,248 718,489 751,918 809,099 902,000 Actual Collected $ 125,589 151,001 135,758 103,518 89,642 60,306 46,226 32,674 31,162 35,626 60,937 99,005 Cumulative Collection $ 125,589 276,590 412,348 515,866 605,508 665,813 712,039 744,713 775,875 811,501 872,438 971,443 YEAR END FORECAST 903,614 972,770 985,597 980,616 977,701 976,189 975,206 974,586 974,044 973,475 972,612 971,443 Projected YE Variance 1,614 70,770 83,597 78,616 75,701 74,189 73,206 72,586 72,044 71,475 70,612 69,443 Budget Variance % 0.18% 7.85% 9.27%8.72% 8.39% 8.22% 8.12% 8.05% 7.99% 7.92% 7.83% 7.70% GAS UTILITY TAX 2009 CUMULATIVE COLLECTIONS - 200,000 400,000 600,000 800,000 1,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC BLACK Line represents Budget, SOLID RED Line represents Actual Collections, DOTTED RED Line represents Forecast CURRENT FORECAST 1,308,122 2009 BUDGET 1,353,897 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast % 6.22% 7.65% 10.20% 7.90% 8.06% 6.65% 9.65% 7.68% 7.98% 10.20% 7.29% 10.51% Cumulative Forecast % 6.22% 13.87% 24.07% 31.97% 40.03% 46.68% 56.33% 64.01% 71.99% 82.19% 89.49% 100.00% Monthly Forecast $ 84,266 103,515 138,066 107,023 109,081 90,006 130,655 103,973 108,092 138,155 98,763 142,303 Cumulative Forecast $ 84,266 187,781 325,847 432,870 541,951 631,957 762,612 866,584 974,676 1,112,831 1,211,594 1,353,897 Actual Collected $ 61,681 180,408 114,173 103,404 105,393 86,963 126,237 100,457 104,437 133,484 95,424 137,492 Cumulative Collection $ 61,681 242,089 356,262 459,666 565,059 652,022 778,259 878,717 983,154 1,116,638 1,212,061 1,349,554 YEAR END FORECAST 991,028 1,745,454 1,480,271 1,437,709 1,411,626 1,396,885 1,381,677 1,372,852 1,365,674 1,358,529 1,354,420 1,349,554 Projected YE Variance (362,869) 391,557 126,374 83,812 57,729 42,988 27,780 18,955 11,777 4,632 523 (4,343) Budget Variance % -26.80% 28.92% 9.33%6.19% 4.26% 3.18% 2.05% 1.40% 0.87% 0.34% 0.04% -0.32% TELEPHONE UTILITY TAX 2009 CUMULATIVE COLLECTIONS - 250,000 500,000 750,000 1,000,000 1,250,000 1,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC BLACK Line represents Budget, SOLID RED Line represents Actual Collections, DOTTED RED Line represents Forecast Packet Page 37 of 182 MARCH 31, 2009 BUDGET REPORT Page 5 CURRENT FORECAST 1,455,025 2009 BUDGET 1,492,400 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast % 9.83% 11.94% 10.34% 10.69% 8.99% 7.78% 7.24% 6.28% 6.63% 5.78% 7.47% 7.03% Cumulative Forecast % 9.83% 21.78% 32.11% 42.81% 51.80% 59.58% 66.82% 73.10% 79.73% 85.50% 92.97% 100.00% Monthly Forecast $ 146,716 178,264 154,276 159,586 134,207 116,112 108,076 93,685 98,902 86,233 111,441 104,902 Cumulative Forecast $ 146,716 324,980 479,256 638,842 773,049 889,161 997,238 1,090,923 1,189,825 1,276,058 1,387,498 1,492,400 Actual Collected $ 148,433 162,088 156,732 155,590 130,846 113,204 105,370 91,339 96,425 84,073 108,650 102,275 Cumulative Collection $ 148,433 310,521 467,253 622,843 753,689 866,894 972,264 1,063,603 1,160,027 1,244,101 1,352,750 1,455,025 YEAR END FORECAST 1,509,869 1,426,001 1,455,025 1,455,025 1,455,025 1,455,025 1,455,025 1,455,025 1,455,025 1,455,025 1,455,025 1,455,025 Projected YE Variance 17,469 (66,399) (37,375) (37,375) (37,375) (37,375) (37,375) (37,375) (37,375) (37,375) (37,375) (37,375) Budget Variance % 1.17% -4.45% -2.50%-2.50% -2.50% -2.50% -2.50% -2.50% -2.50% -2.50% -2.50% -2.50% ELECTRIC UTILITY TAX 2009 CUMULATIVE COLLECTIONS - 250,000 500,000 750,000 1,000,000 1,250,000 1,500,000 1,750,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Actual Budget Packet Page 38 of 182 MARCH 31, 2009 BUDGET REPORT Page 6 GENERAL FUND REVENUES Title Budget 3/31/2009 Revenues Balance % Received BEGINNING FUND BALANCE 977,951 1,341,971 (364,020) 137.2% REAL PERSONAL / PROPERTY TAX 9,234,239 272,780 8,961,459 3.0% EMS PROPERTY TAX 3,856,851 102,858 3,753,993 2.7% VOTED PROPERTY TAX 839,084 24,484 814,600 2.9% LOCAL RETAIL SALES/USE TAX 5,369,949 1,108,611 4,261,338 20.6% NATURAL GAS USE TAX 16,065 5,819 10,246 36.2% 1/10 SALES TAX LOCAL CRIM JUST 649,836 137,648 512,188 21.2% GAS UTILITY TAX 902,000 412,348 489,652 45.7% CABLE TV FRANCHISE 531,750 121,242 410,508 22.8% TELEPHONE UTILITY TAX 1,353,897 367,323 986,574 27.1% ELECTRIC UTILITY TAX 1,492,400 467,253 1,025,147 31.3% SOLID WASTE UTILITY TAX 275,400 64,438 210,962 23.4% WATER UTILITY TAX 343,975 89,344 254,631 26.0% SEWER UTILITY TAX 477,868 120,149 357,719 25.1% STORMWATER UTILITY TAX 185,024 58,883 126,141 31.8% LEASEHOLD EXCISE TAX 242,000 56,998 185,002 23.6% PULLTABS TAX 55,000 16,673 38,327 30.3% AMUSEMENT GAMES 500 0 500 0.0% PENALTIES ON GAMBLING TAXES 500 0 500 0.0% TOTAL TAXES 25,826,338 3,426,852 22,399,486 13.27% FIRE PERMITS-SPECIAL USE 5,130 1,040 4,090 20.3% PROF AND OCCUPATION LICENSE 1,500 360 1,140 24.0% AMUSEMENTS 5,875 4,750 1,125 80.9% BUS. LICENCE PERMIT PENALTY 1,500 1,225 275 81.7% GENERAL BUSINESS LICENSE 117,900 80,205 37,695 68.0% FRANCHISE AGREEMENTS 589,375 153,938 435,437 26.1% FRANCHISE AGREEMENTS 0 0 0 - OLY VIEW WATER DIST FRANCHISE 121,462 26,100 95,362 21.5% DEV SERV PERMIT SURCHARGE 20,000 3,795 16,205 19.0% NON RESIDENT BUS LICENSE 47,100 20,050 27,050 42.6% RIGHT OF WAY FRANCHISE FEE 0 0 0 - BUILDING STRUCTURE PERMITS 667,000 109,360 557,640 16.4% ANIMAL LICENSES 14,000 6,437 7,563 46.0% STREET AND CURB PERMIT 40,000 7,380 32,620 18.5% OTHER/NON-BUS/LIC/PERMIT 6,100 1,810 4,290 29.7% TOTAL LICENSES AND PERMITS 1,636,942 416,451 1,220,491 25.44% Packet Page 39 of 182 MARCH 31, 2009 BUDGET REPORT Page 7 GENERAL FUND REVENUES Title Budget 3/31/2009 Revenues Balance % Received DOJ 15-0404-01-754 2006 BPV 2,500 0 2,500 0.0% WA ASSOC OF SHERRIFFS TRAFFIC GRANT 1,500 0 1,500 0.0% WTSC-SPEEDING EMPHASIS SA2448 0 2,041 (2,041) - WTSC-CLICK IT OR TICKET 0 0 0 - WTSC X-52 DUI AND SPEEDING 0 0 0 - WTSC-DUI TRAFFIC SAFETY 0 0 0 - WTSC-HIGHWAY SAFETY 0 0 0 - WTSC-NIGHTTIME SEATBELT 5,000 4,067 933 81.3% WSP-DRUG RECOGNITION EXPERT OT 500 0 500 0.0% WA ST DEPT OF HEALTH GRANT 1,644 0 1,644 0.0% PUD PRIVILEDGE TAX 179,375 0 179,375 0.0% JUDICIAL SALARY CONTRIBUTION-STATE 13,000 0 13,000 0.0% MVET/SPECIAL DISTRIBUTION 9,421 2,123 7,298 22.5% CRIMINAL JUSTICE - SPECIAL PROGRAMS 31,793 8,152 23,641 25.6% DUI - CITIES 7,337 1,815 5,522 24.7% LIQUOR EXCISE TAX 205,430 48,386 157,044 23.6% LIQUOR BOARD PROFITS 299,586 67,584 232,002 22.6% SHARED COURT COSTS 9,000 2,364 6,636 26.3% POLICE FBI CONTRACTS 13,500 7,918 5,582 58.7% DV COORDINATOR SERVICES 8,777 2,368 6,409 27.0% FIRE PROTECTION - WOODWAY 360,496 180,248 180,248 50.0% FIRE PROTECTION - DISTRICT #1 600,000 0 600,000 0.0% CAMPUS SAFETY-EDM. SCH. DIST. 54,402 20,947 33,455 38.5% WOODWAY - LAW PROTECTION 7,000 0 7,000 0.0% CITY OF MTLK TERR-ANIMAL CONTR 33,856 8,417 25,439 24.9% SNOCOM/DIRECTOR SERVICES 170,497 36,799 133,698 21.6% SNO-ISLE 65,792 0 65,792 0.0% TOTAL INTERGOVERNMENTAL REVENUE 2,080,406 393,230 1,687,176 18.90% Packet Page 40 of 182 MARCH 31, 2009 BUDGET REPORT Page 8 GENERAL FUND REVENUES Title Budget 3/31/2009 Revenues Balance % Received CIVIL PROBATE FILINGS 0 0 0 - RECORD/LEGAL INSTRUMTS 1,200 385 815 32.1% COURT RECORD SERVICES 900 0 900 0.0% CIVIL FEE 0 0 0 - SALE MAPS & BOOKS 1,000 124 876 12.4% MUNIC.-DIST. COURT CURR EXPEN 600 37 563 6.2% PHOTOCOPIES 7,100 579 6,521 8.2% POLICE DISCLOSURE REQUESTS 5,200 1,037 4,163 19.9% ASSESSMENT SEARCH 0 10 (10) - PASSPORTS AND NATURALIZATION FEES 30,000 4,725 25,275 15.8% POLICE SERVICES SPECIAL EVENTS 22,000 0 22,000 0.0% FIRE TRAINING CLASS FEES 0 0 0 - ADULT PROBATION SERVICE CHARGE 119,000 23,967 95,033 20.1% ELECTRONIC MONITORING 19,000 5,250 13,750 27.6% ELECTRONIC MONITOR DUI 10,000 605 9,395 6.1% BOOKING FEES 6,900 1,914 4,986 27.7% FIRE CONSTRUCTION INSPECTION FEES 15,019 1,845 13,174 12.3% EMERGENCY SERVICE FEES 9,000 4,394 4,606 48.8% EMS TRANSPORT FEES 700,000 0 700,000 0.0% POLICE - FINGERPRINTING 1,000 0 1,000 0.0% CRIM CONV FEE DUI 6,700 60 6,640 0.9% CRIM CONV FEES CT 4,400 1,860 2,540 42.3% CRIM CONV FEES CN 1,900 803 1,097 42.3% POLICE TRAINING CLASSES 250 0 250 0.0% ENGINEERING FEES AND CHARGES 114,000 18,200 95,800 16.0% STORM DRAINAGE FEES 0 0 0 - AMIMAL CONTROL SHELTER 7,000 1,075 5,925 15.4% ANNUAL VEHICLE FEE (TBD) 350,000 0 350,000 0.0% ZONING/SUBDIVISION FEE 83,520 5,645 77,875 6.8% FIRE PLAN CHECK FEES 11,955 760 11,195 6.4% PLAN CHECKING FEES 355,000 37,822 317,178 10.7% PLANNING 1% INSPECTION FEE 4,050 583 3,467 14.4% CERT/PHOTO/RECORD SEARCH FEE 0 0 0 - S.E.P.A. REVIEW 6,950 600 6,350 8.6% SHORELINE PERMIT 850 0 850 0.0% CRITICAL AREA STUDY 19,720 2,925 16,795 14.8% SWIM POOL ENTRANCE FEES 52,300 0 52,300 0.0% LOCKER FEES 500 0 500 0.0% SWIM CLASS FEES 65,350 0 65,350 0.0% PROGRAM FEES 737,590 202,207 535,383 27.4% TAXABLE RECREATION ACTIVITIES 8,200 171 8,029 2.1% CANCELLATION FEES 0 50 (50) - BIRD FEST REGISTRATION FEES 0 0 0 - INTERFUND REIMB. CONTRACT SVCS 1,322,009 323,197 998,812 24.4% MISCELLANEOUS POLICE SERVICES 0 0 0 - TOTAL CHARGES FOR SERVICES 4,100,163 640,830 3,459,333 15.63% Packet Page 41 of 182 MARCH 31, 2009 BUDGET REPORT Page 9 GENERAL FUND REVENUES Title Budget 3/31/2009 Revenues Balance % Received PROOF OF VEHICLE INS PENALTY 10,000 2,720 7,280 27.2% TRAFFIC INFRACTION PENALTIES 56,000 13,493 42,507 24.1% BC TRAFFIC INFRACTION 260,000 60,890 199,110 23.4% NON-TRAFFIC INFRACTION PENALTIES 6,000 50 5,950 0.8% OTHER INFRACTIONS '04 500 280 220 55.9% PARKING INFRACTION PENALTIES 12,000 7,397 4,603 61.6% PR - HANDICAPPED 7,000 1,375 5,625 19.6% PARKING INFRACTION LC 100 140 (40) 140.0% DWI PENALTIES 6,000 1,201 4,799 20.0% OTHER CRIMINAL TRAF MISDEM PEN 2,000 10 1,990 0.5% CRIMINAL TRAFFIC MISDEMEANOR 8/03 47,000 12,847 34,153 27.3% OTHER NON-TRAF MISDEMEANOR PEN 1,600 40 1,560 2.5% OTHER NON TRAFFIC MISD. 8/03 13,000 2,862 10,138 22.0% COURT DV PENALTY ASSMT 900 545 355 60.5% CRIMINAL COSTS-RECOUPMENTS 110,000 25,263 84,737 23.0% JURY DEMAND COST 100 0 100 0.0% PUBLIC DEFENSE RECOUPMENT 35,000 7,661 27,339 21.9% COURT INTERPRETER COST 300 74 226 24.5% MISC FINES AND PENALTIES 25,000 922 24,078 3.7% TOTAL FINES AND FORFEITURES 592,500 137,768 454,732 23.25% INVESTMENT INTEREST 69,500 22,063 47,437 31.7% INTEREST ON COUNTY TAXES 25,000 4,750 20,250 19.0% INTEREST - COURT COLLECTIONS 4,000 588 3,412 14.7% PARKING 4,000 201 3,799 5.0% SPACE & FACILITIES RENTALS 122,290 10,756 111,534 8.8% GYM & WEIGHTROOM FEES 7,800 3,317 4,483 42.5% BRACKET ROOM RENTAL 5,000 1,360 3,640 27.2% LEASES LONG-TERM 160,730 42,278 118,452 26.3% VENDING MACHINE CONCESSION 2,200 281 1,919 12.8% OTHER RENTS & USE CHARGES 14,000 900 13,100 6.4% DONATION / CONTRIBUTION 0 0 0 - PARKS DONATIONS 3,900 0 3,900 0.0% POLICE CONT FROM PRIVATE SOURCES 2,000 0 2,000 0.0% BIRDFEST CONTRIBUTION 0 130 (130) - SALES OF UNCLAIM PROPERTY 3,000 2,010 990 67.0% CONFISCATED AND FORFEITED PROPERTY 1,500 376 1,124 25.1% OTHER JUDGEMENT/SETTLEMENT 0 0 0 - POLICE JUDGMENTS/RESTITUTION 3,200 254 2,946 8.0% CASHIER OVERAGE/SHORTAGE 0 (156) 156 - OTHER MISC REVENUES 48,712 6,786 41,926 13.9% SMALL OVERPAYMENT 0 17 (17) - NSF FEES - MUNI CT 500 183 317 36.7% NSF FEES - DEVEL SVCS DEPT 0 30 (30) PLANNING SIGNAGE REVENUE 1,900 434 1,466 22.8% TOTAL MISCELLANEOUS REVENUE 479,232 96,559 382,673 20.15% Packet Page 42 of 182 MARCH 31, 2009 BUDGET REPORT Page 10 GENERAL FUND REVENUES Title Budget 3/31/2009 Revenues Balance % Received INSURANCE PROCEEDS 0 2,859 (2,859) - TRANSFER FROM FUND 113 25,000 22,395 2,605 89.6% TRANSFER FROM FUND 121 22,862 0 22,862 0.0% TRANSFER FROM FUND 411 52,599 0 52,599 0.0% TRANSFER FROM FUND 511 0 0 0 - TOTAL TRANSFERS 100,461 25,254 75,207 25.14% TOTAL GENERAL FUND REVENUE 35,793,993 6,478,915 29,315,078 18.10% Packet Page 43 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE SUMMARIES Page 11 BUDGET SUMMARY BY FUND # Title Appropriation 3/31/2009 Expenditures Balance % Used All Funds 74,760,656 14,017,334 60,743,322 18.7% 001 General Fund 34,520,728 8,091,439 26,429,289 23.4% 111 Street Fund 1,491,530 344,884 1,146,646 23.1% 112 Street Const./Improvement 1,443,407 153,309 1,290,098 10.6% 113 Multimodal Transportation 3,100,000 290,954 2,809,046 9.4% 116 Building Maintenance 256,200 111,614 144,586 43.6% 117 Municipal Arts Acquisition Fund 105,425 1,265 104,160 1.2% 120 Hotel/Motel Tax Fund 74,883 7,626 67,257 10.2% 121 Employee Parking Permit Fund 23,862 0 23,862 0.0% 123 Tourism Promotional Fund/Arts 22,100 1,433 20,667 6.5% 125 Real Estate Excise Tax 2 4,558,175 464,230 4,093,945 10.2% 126 Park Acquisition (REET 1) 956,072 830 955,242 0.1% 127 Gifts Catalog Fund 21,000 24,171 (3,171) 115.1% 130 Cemetery Maintenance 145,074 31,584 113,490 21.8% 132 Park Construction Fund 232,650 0 232,650 0.0% 411 Combined Utility Operation 13,162,872 2,865,920 10,296,952 21.8% 511 Equipment Rental Fund 2,079,027 256,706 1,822,321 12.3% BUDGET SUMMARY BY DEPARTMENT Title Budget 3/31/09 Expenditures Balance % Used City Council 311,509 66,772 244,737 21.4% Office of Mayor 258,494 63,971 194,523 24.7% Human Resources 283,879 69,836 214,043 24.6% Municipal Court 755,470 177,122 578,348 23.4% Economic Development 79,700 494 79,206 0.6% City Clerk 504,437 117,603 386,834 23.3% Fiber Optic Project 197,200 26,850 170,350 13.6% Information Services 606,457 107,567 498,890 17.7% Finance 608,354 166,750 441,604 27.4% City Attorney 513,488 108,290 405,198 21.1% Non-Departmental Expenses 5,212,393 939,487 4,272,906 18.0% Police Services 9,306,528 2,425,497 6,881,031 26.1% Fire Services 7,571,969 1,877,443 5,694,526 24.8% Community Services 312,025 83,838 228,187 26.9% Development Services 1,919,798 478,655 1,441,143 24.9% Parks & Recreation 3,310,134 690,838 2,619,296 20.9% Public Works 305,805 77,444 228,361 25.3% Engineering 1,100,831 266,326 834,505 24.2% Facilities Maintenance 1,362,257 346,653 1,015,604 25.4% Storm Drainage 1,892,336 477,647 1,414,689 25.2% Water 4,161,634 785,768 3,375,866 18.9% Sewer 3,771,830 712,744 3,059,086 18.9% Treatment Plant 3,337,072 889,761 2,447,311 26.7% Packet Page 44 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY FUND Page 12 GENERAL FUND Title Appropriation 3/31/2009 Expenditures Balance % Used SALARIES AND WAGES 16,930,795 4,095,415 12,835,380 24.2% OVERTIME 739,208 262,362 476,846 35.5% HOLIDAY BUY BACK 334,085 808 333,277 0.2% BENEFITS 5,809,586 1,386,177 4,423,409 23.9% UNIFORMS 120,534 23,132 97,402 19.2% PROTECTIVE CLOTHING 28,500 773 27,727 2.7% SUPPLIES 545,465 80,842 464,623 14.8% FUEL CONSUMED 1,000 0 1,000 0.0% SMALL EQUIPMENT 160,425 13,703 146,722 8.5% PROFESSIONAL SERVICES 1,833,109 339,802 1,493,307 18.5% COMMUNICATIONS 258,792 43,737 215,055 16.9% TRAVEL 72,715 3,750 68,965 5.2% ADVERTISING 81,745 5,813 75,932 7.1% RENTAL/LEASE 142,400 31,089 111,311 21.8% INSURANCE 402,000 397,536 4,464 98.9% UTILITIES 440,916 114,192 326,724 25.9% REPAIRS & MAINTENANCE 259,523 95,235 164,288 36.7% MISCELLANEOUS 348,686 103,961 244,725 29.8% INTERGOVTL SERVICES 2,028,555 809,149 1,219,406 39.9% EXCISE TAXES 10,000 525 9,475 5.2% INTERFUND TRANSFER 1,396,111 0 1,396,111 0.0% MACHINERY/EQUIPMENT 40,000 0 40,000 0.0% BOND PRINCIPAL 932,712 0 932,712 0.0% BOND PRINCIPAL 61,520 0 61,520 0.0% BOND PRINCIPAL 21,702 0 21,702 0.0% INTEREST ON LT DEBT 398,383 0 398,383 0.0% DEBT ISSUE COSTS 0 179 (179) - FISCAL AGENT FEES 1,500 595 905 39.6% INTERFUND FUEL 32,731 13,201 19,530 40.3% INTERFUND SUPPLIES 40,184 11,126 29,058 27.7% INTERFUND RENTAL 956,215 239,055 717,160 25.0% INTERFUND REPAIRS 91,631 19,285 72,346 21.0% GENERAL FUND 34,520,728 8,091,439 26,429,289 23.4% Packet Page 45 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY FUND Page 13 STREET FUND Title Appropriation 3/31/2009 Expenditures Balance % Used SALARIES AND WAGES 444,585 104,793 339,792 23.6% OVERTIME 32,413 6,375 26,038 19.7% BENEFITS 165,732 44,654 121,078 26.9% UNIFORMS 7,300 4,169 3,131 57.1% SUPPLIES 199,600 33,147 166,453 16.6% SMALL EQUIPMENT 34,136 4,721 29,415 13.8% PROFESSIONAL SERVICES 19,000 736 18,264 3.9% COMMUNICATIONS 4,200 476 3,724 11.3% TRAVEL 3,380 0 3,380 0.0% RENTAL/LEASE 2,500 0 2,500 0.0% INSURANCE 35,116 43,258 (8,142) 123.2% UTILITIES 254,250 43,350 210,900 17.1% REPAIRS & MAINTENANCE 13,800 8,848 4,952 64.1% MISCELLANEOUS 12,660 2,531 10,129 20.0% INTERGOVTL SERVICES 16,000 0 16,000 0.0% MACHINERY/EQUIPMENT 10,595 0 10,595 0.0% BOND PRINCIPAL 34,383 0 34,383 0.0% BOND INTEREST 10,664 0 10,664 0.0% FISCAL AGENT FEES 0 21 (21) - INTERFUND RENTAL 191,216 47,805 143,411 25.0% STREET FUND 1,491,530 344,884 1,146,646 23.1% STREET CONST/IMPRV FD Title Appropriation 3/31/2009 Expenditures Balance % Used PROFESSIONAL SERVICES 0 104,253 (104,253) - INTERFUND TRANSFER 44,283 0 44,283 0.0% CONSTRUCTION PROJECTS 1,311,000 34,929 1,276,071 2.7% LOAN PRINCIPAL 72,201 0 72,201 0.0% LOAN INTEREST 5,923 0 5,923 0.0% INTERFUND SERVICES 10,000 14,127 (4,127) 141.3% STREET CONST/IMPRV FD 1,443,407 153,309 1,290,098 10.6% MULTIMODAL TRANS FD Title Appropriation 3/31/2009 Expenditures Balance % Used PROFESSIONAL SERVICES 2,000,000 268,559 1,731,441 13.4% INTERFUND TRANSFER 0 22,395 (22,395) - LAND 1,100,000 0 1,100,000 0.0% MULTIMODAL TRANS FD 3,100,000 290,954 2,809,046 9.4% Packet Page 46 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY FUND Page 14 BUILDING MAINT FUND Title Appropriation 3/31/2009 Expenditures Balance % Used SUPPLIES 10,000 0 10,000 0.0% PROFESSIONAL SERVICES 25,000 5,235 19,765 20.9% REPAIRS & MAINTENANCE 6,700 91,219 (84,519) 1361.5% INTERFUND TRANSFER 200 0 200 0.0% CONSTRUCTION PROJECTS 214,300 15,160 199,140 7.1% BUILDING MAINT FUND 256,200 111,614 144,586 43.6% MUNI ARTS ACQ FUND Title Appropriation 3/31/2009 Expenditures Balance % Used SUPPLIES 4,475 84 4,391 1.9% SMALL EQUIPMENT 1,000 0 1,000 0.0% PROFESSIONAL SERVICES 79,200 1,000 78,200 1.3% TRAVEL 0 3 (3) - ADVERTISING 4,000 0 4,000 0.0% RENTAL/LEASE 1,000 0 1,000 0.0% REPAIRS & MAINTENANCE 300 0 300 0.0% MISCELLANEOUS 12,450 179 12,272 1.4% INTERFUND TRANSFER 3,000 0 3,000 0.0% MUNI ARTS ACQ FUND 105,425 1,265 104,160 1.2% HOTEL/MOTEL TAX FUND Title Appropriation 3/31/2009 Expenditures Balance % Used PROFESSIONAL SERVICES 20,000 1,354 18,646 6.8% ADVERTISING 25,000 6,147 18,853 24.6% MISCELLANEOUS 10,000 125 9,875 1.3% INTERFUND TRANSFER 19,883 0 19,883 0.0% HOTEL/MOTEL TAX FUND 74,883 7,626 67,257 10.2% EMPLOYEE PKG PERMIT FD Title Appropriation 3/31/2009 Expenditures Balance % Used SUPPLIES 1,000 0 1,000 0.0% INTERFUND TRANSFER 22,862 0 22,862 0.0% EMPLOYEE PKG PERMIT FD 23,862 0 23,862 0.0% Packet Page 47 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY FUND Page 15 TOURISM PROMOTIONAL Title Appropriation 3/31/2009 Expenditures Balance % Used SUPPLIES 100 0 100 0.0% PROFESSIONAL SERVICES 10,500 250 10,250 2.4% ADVERTISING 3,000 500 2,500 16.7% MISCELLANEOUS 8,500 683 7,817 8.0% TOURISM PROMOTIONAL 22,100 1,433 20,667 6.5% REAL ESTATE EXCISE TAX 2 Title Appropriation 3/31/2009 Expenditures Balance % Used SUPPLIES 0 12,960 (12,960) - PROFESSIONAL SERVICES 300,000 86,470 213,530 28.8% RENTAL/LEASE 0 0 0 - REPAIRS & MAINTENANCE 422,000 9,028 412,972 2.1% LAND 0 0 0 - INTERFUND TRANSFER 341,175 11,897 329,278 3.5% CONSTRUCTION PROJECTS 3,495,000 322,388 3,172,612 9.2% INTERFUND SERVICES 0 21,488 (21,488) - REAL ESTATE EXCISE TAX 2 4,558,175 464,230 4,093,945 10.2% PARKS ACQUISITION (REET 1) Title Appropriation 3/31/2009 Expenditures Balance % Used SUPPLIES 5,000 0 0 - PROFESSIONAL SERVICES 0 0 0 - MISCELLANOUS 0 304 (304) - INTERFUND TRANSFER 72,062 0 72,062 0.0% LAND 250,000 0 250,000 0.0% BOND PRINCIPAL 441,095 0 441,095 0.0% BOND INTEREST 186,715 0 186,715 0.0% FISCAL AGENT FEES 1,200 527 673 43.9% PARKS ACQUISITION (REET 1) 956,072 830 950,242 0.1% Packet Page 48 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY FUND Page 16 GIFTS CATALOG Title Appropriation 3/31/2009 Expenditures Balance % Used SUPPLIES 20,600 24,171 (3,571) 117.3% PROFESSIONAL SERVICES 400 0 400 0.0% MISCELLANEOUS 0 0 0 - GIFTS CATALOG 21,000 24,171 (3,171) 115.1% CEMETERY MAINTENANCE Title Appropriation 3/31/2009 Expenditures Balance % Used SALARIES AND WAGES 64,385 16,263 48,122 25.3% OVERTIME 2,050 394 1,656 19.2% BENEFITS 27,385 7,151 20,234 26.1% UNIFORMS 1,000 0 1,000 0.0% SUPPLIES 7,000 391 6,609 5.6% RESALE ITEMS 20,000 2,218 17,782 11.1% SMALL EQUIPMENT 0 0 0 - PROFESSIONAL SERVICES 1,000 0 1,000 0.0% COMMUNICATIONS 1,412 607 805 43.0% TRAVEL 1,000 0 1,000 0.0% ADVERTISING 3,000 1,110 1,890 37.0% UTILITIES 3,700 840 2,860 22.7% REPAIRS & MAINTENANCE 500 0 500 0.0% MISCELLANEOUS 1,000 452 548 45.2% INTERFUND PRINCIPAL 0 0 0 - INTERFUND INTEREST 0 0 0 - INTERFUND SERVICES 3,000 0 3,000 0.0% INTERFUND RENTAL 8,642 2,160 6,482 25.0% CEMETERY MAINTENANCE 145,074 31,584 113,490 21.8% PARK CONSTRUCTION FUND Title Appropriation 3/31/2009 Expenditures Balance % Used PROFESSIONAL SERVICES 0 11,252 (11,252) - INTERFUND TRANSFER 2,350 0 2,350 0.0% CONSTRUCTION PROJECTS 232,650 0 232,650 0.0% PARK CONSTRUCTION FUND 235,000 11,252 223,748 0.0% Packet Page 49 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY FUND Page 17 COMBINED UTILITY Title Appropriation 3/31/2009 Expenditures Balance % Used SALARIES AND WAGES 2,647,339 648,382 1,998,957 24.5% OVERTIME 114,530 29,634 84,896 25.9% BENEFITS 997,523 260,675 736,848 26.1% UNIFORMS 28,500 14,458 14,042 50.7% SUPPLIES 621,209 114,236 506,973 18.4% FUEL CONSUMED 140,030 10,277 129,753 7.3% WATER PURCHASED FOR RESALE 1,540,000 160,738 1,379,262 10.4% RESALE ITEMS 143,000 24,039 118,961 16.8% SMALL EQUIPMENT 24,100 210 23,890 0.9% PROFESSIONAL SERVICES 206,373 16,589 189,784 8.0% COMMUNICATIONS 71,700 13,127 58,573 18.3% TRAVEL 14,670 0 14,670 0.0% ADVERTISING 2,820 0 2,820 0.0% RENTAL/LEASE 32,350 25,200 7,150 77.9% INSURANCE 323,202 345,283 (22,081) 106.8% UTILITIES 910,364 190,569 719,795 20.9% REPAIRS & MAINTENANCE 133,238 87,469 45,769 65.6% MISCELLANEOUS 461,970 119,042 342,928 25.8% INTERGOVTL SERVICES 280,003 132,399 147,604 47.3% EXCISE TAXES 594,000 268,376 325,624 45.2% INTERFUND TRANSFER 1,352,599 0 1,352,599 0.0% MACHINERY/EQUIPMENT 61,925 0 61,925 0.0% GO BOND PRINCIPAL 99,006 0 99,006 0.0% REVENUE BOND PRINCIPAL 334,672 0 334,672 0.0% OTHER LOAN PRINCIPAL 100,085 0 100,085 0.0% BOND INTEREST 213,355 94 213,261 0.0% DEBT ISSUE COSTS 33,104 8,276 24,828 25.0% FISCAL AGENT FEES 0 254 (254) - INTERFUND SERVICES 1,243,611 287,821 955,790 23.1% INTERFUND RENTAL 435,094 108,774 326,320 25.0% INTERFUND REPAIRS 2,500 0 2,500 0.0% COMBINED UTILITY 13,162,872 2,865,920 10,296,952 21.8% Packet Page 50 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY FUND Page 18 EQUIPMENT RENTAL/REPAIR FUND Title Appropriation 3/31/2009 Expenditures Balance % Used SALARIES AND WAGES 265,810 50,559 215,251 19.0% OVERTIME 2,000 38 1,962 1.9% BENEFITS 105,191 20,487 84,704 19.5% UNIFORMS 2,000 707 1,293 35.4% SUPPLIES 70,000 21,333 48,667 30.5% FUEL CONSUMED 4,000 575 3,425 14.4% ITEMS PURCHASED FOR INVENTORY 485,410 43,602 441,808 9.0% SMALL EQUIPMENT 20,000 235 19,765 1.2% PROFESSIONAL SERVICES 3,550 801 2,749 22.6% COMMUNICATIONS 3,000 803 2,197 26.8% TRAVEL 2,000 0 2,000 0.0% ADVERTISING 500 0 500 0.0% INSURANCE 34,654 33,537 1,117 96.8% UTILITIES 17,000 6,021 10,979 35.4% REPAIRS & MAINTENANCE 145,000 14,080 130,920 9.7% MISCELLANEOUS 4,000 2,671 1,329 66.8% INTERGOVTL SERVICES 4,000 0 4,000 0.0% INTERFUND TRANSFER 0 0 0 - MACHINERY/EQUIPMENT 880,000 59,279 820,721 6.7% INTERFUND SERVICES 23,000 0 23,000 0.0% INTERFUND RENTAL 7,912 1,977 5,935 25.0% EQUIPMENT RENTAL/REPAIR FUND 2,079,027 256,706 1,822,321 12.3% Packet Page 51 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 19 110 CITY COUNCIL # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 113,254 27,528 85,726 24.3% 120 OVERTIME 5,590 2,484 3,106 44.4% 230 BENEFITS 102,715 25,460 77,255 24.8% 310 SUPPLIES 1,000 961 39 96.1% 350 SMALL EQUIPMENT 0 0 0 - 410 PROFESSIONAL SERVICES 56,000 9,454 46,546 16.9% 420 COMMUNICATIONS 0 0 0 - 430 TRAVEL 2,500 477 2,023 19.1% 480 REPAIRS & MAINTENANCE 1,500 271 1,229 18.1% 490 MISCELLANEOUS 28,950 136 28,814 0.5% TOTAL CITY COUNCIL 311,509 66,772 244,737 21.4% 210 OFFICE OF MAYOR # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 195,271 46,789 148,482 24.0% 230 BENEFITS 51,123 14,136 36,987 27.7% 310 SUPPLIES 3,000 281 2,719 9.4% 350 SMALL EQUIPMENT 0 0 0 - 410 PROFESSIONAL SERVICES 1,100 0 1,100 0.0% 420 COMMUNICATIONS 1,400 414 986 29.6% 430 TRAVEL 1,500 109 1,391 7.2% 450 RENTAL/LEASE 1,500 287 1,213 19.1% 480 REPAIRS & MAINTENANCE 100 109 (9) 108.7% 490 MISCELLANEOUS 3,500 1,847 1,653 52.8% TOTAL OFFICE OF MAYOR 258,494 63,971 194,523 24.7% 220 HUMAN RESOURCES # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 172,484 41,336 131,148 24.0% 230 BENEFITS 53,940 13,170 40,770 24.4% 310 SUPPLIES 2,625 447 2,178 17.0% 350 SMALL EQUIPMENT 50 0 50 0.0% 410 PROFESSIONAL SERVICES 24,500 6,751 17,749 27.6% 420 COMMUNICATIONS 0 113 (113) - 430 TRAVEL 500 0 500 0.0% 440 ADVERTISING 10,000 1,246 8,754 12.5% 450 RENTAL/LEASE 2,000 424 1,576 21.2% 480 REPAIRS & MAINTENANCE 6,000 4,434 1,566 73.9% 490 MISCELLANEOUS 11,780 1,916 9,865 16.3% TOTAL HUMAN RESOURCES 283,879 69,836 214,043 24.6% Packet Page 52 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 20 230 MUNICIPAL COURT # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 490,541 116,308 374,233 23.7% 120 OVERTIME 2,800 634 2,166 22.6% 230 BENEFITS 165,179 38,209 126,970 23.1% 310 SUPPLIES 16,000 3,522 12,478 22.0% 350 SMALL EQUIPMENT 1,800 550 1,250 30.6% 410 PROFESSIONAL SERVICES 55,000 11,642 43,358 21.2% 420 COMMUNICATIONS 0 237 (237) - 430 TRAVEL 2,500 388 2,112 15.5% 450 RENTAL/LEASE 2,000 501 1,499 25.0% 480 REPAIRS & MAINTENANCE 850 1,180 (330) 138.8% 490 MISCELLANEOUS 4,800 1,541 3,259 32.1% 510 INTERGOVERNMENTAL SERVICES 14,000 2,409 11,591 17.2% 640 MACHINERY/EQUIPMENT 0 0 0 - TOTAL MUNICIPAL COURT 755,470 177,122 578,348 23.4% 240 ECONOMIC DEVELOPMENT # Title Budget 3/31/09 Expenditures Balance % Used 310 SUPPLIES 2,500 0 2,500 0.0% 350 SMALL EQUIPMENT 800 0 800 0.0% 410 PROFESSIONAL SERVICES 19,000 0 19,000 0.0% 420 COMMUNICATIONS 9,400 0 9,400 0.0% 430 TRAVEL 3,000 0 3,000 0.0% 440 ADVERTISING 40,000 0 40,000 0.0% 450 RENTAL/LEASE 0 0 0 - 490 MISCELLANEOUS 5,000 494 4,506 9.9% TOTAL ECONOMIC DEVELOPMENT 79,700 494 79,206 0.6% 250 CITY CLERK # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 259,271 66,496 192,775 25.6% 120 OVERTIME 410 0 410 0.0% 230 BENEFITS 84,349 20,538 63,811 24.3% 310 SUPPLIES 13,760 1,504 12,256 10.9% 350 SMALL EQUIPMENT 0 0 0 - 410 PROFESSIONAL SERVICES 27,250 6,170 21,080 22.6% 420 COMMUNICATIONS 59,050 9,113 49,937 15.4% 430 TRAVEL 2,080 0 2,080 0.0% 440 ADVERTISING 20,420 3,502 16,918 17.1% 450 RENTAL/LEASE 23,810 5,501 18,309 23.1% 480 REPAIRS & MAINTENANCE 8,037 3,952 4,085 49.2% 490 MISCELLANEOUS 6,000 827 5,173 13.8% TOTAL CITY CLERK 504,437 117,603 386,834 23.3% Packet Page 53 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 21 FIBER OPTIC PROJECT # Title Budget 3/31/09 Expenditures Balance % Used 310 SUPPLIES 1,000 0 1,000 0.0% 350 SMALL EQUIPMENT 15,000 0 15,000 0.0% 410 PROFESSIONAL SERVICES 104,000 18,450 85,550 17.7% 420 COMMUNICATIONS 33,600 8,400 25,200 25.0% 440 ADVERTISING 0 0 0 - 480 REPAIRS & MAINTENANCE 3,600 0 3,600 0.0% 490 MISCELLANEOUS 0 0 0 - 640 MACHINERY/EQUIPMENT 40,000 0 40,000 0.0% TOTAL FIBER OPTIC PROJECT 197,200 26,850 170,350 13.6% INFORMATION SERVICES # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 230,851 55,241 175,610 23.9% 120 OVERTIME 2,000 1,495 505 74.8% 230 BENEFITS 74,711 17,460 57,251 23.4% 310 SUPPLIES 57,950 1,398 56,552 2.4% 350 SMALL EQUIPMENT 93,500 1,516 91,984 1.6% 410 PROFESSIONAL SERVICES 11,000 6,435 4,565 58.5% 420 COMMUNICATIONS 47,340 9,249 38,091 19.5% 430 TRAVEL 750 0 750 0.0% 480 REPAIRS & MAINTENANCE 72,355 12,342 60,013 17.1% 490 MISCELLANEOUS 16,000 2,430 13,570 15.2% TOTAL INFORMATION SERVICES 606,457 107,567 498,890 17.7% 310 FINANCE # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 421,411 101,712 319,699 24.1% 120 OVERTIME 4,100 84 4,016 2.0% 230 BENEFITS 122,693 30,618 92,075 25.0% 310 SUPPLIES 8,400 1,053 7,347 12.5% 410 PROFESSIONAL SERVICES 3,750 653 3,097 17.4% 420 COMMUNICATIONS 0 121 (121) - 430 TRAVEL 2,000 15 1,985 0.8% 450 RENTAL/LEASE 9,600 2,451 7,149 25.5% 480 REPAIRS & MAINTENANCE 31,400 27,294 4,106 86.9% 490 MISCELLANEOUS 5,000 2,748 2,252 55.0% TOTAL FINANCE 608,354 166,750 441,604 27.4% Packet Page 54 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 22 360 CITY ATTORNEY # Title Budget 3/31/09 Expenditures Balance % Used 410 PROFESSIONAL SERVICES 510,488 108,290 402,198 21.2% 490 MISCELLANEOUS 3,000 0 3,000 0.0% TOTAL CITY ATTORNEY 513,488 108,290 405,198 21.1% 390 NON-DEPARTMENTAL # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 136,000 42,031 93,969 30.9% 230 BENEFITS 274,497 27,475 247,022 10.0% 410 PROFESSIONAL SERVICES 246,415 49,905 196,510 20.3% 420 COMMUNICATIONS 0 0 0 - 430 TRAVEL 0 0 0 - 450 RENTAL/LEASE 3,600 900 2,700 25.0% 460 INSURANCE 402,000 397,536 4,464 98.9% 480 REPAIRS & MAINTENANCE 0 0 0 - 490 MISCELLANEOUS 84,032 55,675 28,357 66.3% 510 INTERGOVTL SERVICES 1,243,921 632,263 611,658 50.8% 540 EXCISE TAXES 10,000 319 9,681 3.2% 550 INTERFUND TRANSFER 1,396,111 0 1,396,111 0.0% 700 BOND PRINCIPAL 1,015,934 0 1,015,934 0.0% 800 BOND INTEREST 398,383 0 398,383 0.0% 840 DEBT ISSUE COSTS 0 179 (179) - 890 FISCAL AGENT FEES 1,500 595 905 39.6% TOTAL NON-DEPARTMENTAL 5,212,393 1,206,878 4,005,515 23.2% Packet Page 55 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 23 410 POLICE # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 5,353,421 1,302,557 4,050,864 24.3% 120 OVERTIME 246,002 89,596 156,406 36.4% 150 HOLIDAY BUYBACK 180,196 458 179,738 0.3% 230 BENEFITS 1,725,047 426,306 1,298,741 24.7% 240 UNIFORMS 55,880 9,499 46,381 17.0% 310 SUPPLIES 83,925 20,636 63,289 24.6% 350 SMALL EQUIPMENT 16,115 6,141 9,974 38.1% 410 PROFESSIONAL SERVICES 130,432 10,713 119,719 8.2% 420 COMMUNICATIONS 21,700 4,512 17,188 20.8% 430 TRAVEL 28,520 80 28,440 0.3% 440 ADVERTISING 2,500 32 2,468 1.3% 450 RENTAL/LEASE 12,000 3,520 8,480 29.3% 480 REPAIRS & MAINTENANCE 27,094 7,987 19,107 29.5% 490 MISCELLANEOUS 43,324 12,280 31,044 28.3% 510 INTERGOVTL SERVICES 703,384 169,477 533,907 24.1% 930 INTERFUND SUPPLIES 0 246 (246) - 950 INTERFUND RENTAL 675,988 168,999 506,989 25.0% 980 INTERFUND REPAIRS 1,000 0 1,000 0.0% TOTAL POLICE 9,306,528 2,233,040 7,073,488 24.0% 510 FIRE # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 4,667,164 1,112,030 3,555,134 23.8% 120 OVERTIME 445,121 163,613 281,508 36.8% 150 HOLIDAY BUYBACK 153,889 349 153,540 0.2% 230 BENEFITS 1,662,219 393,608 1,268,611 23.7% 240 UNIFORMS 52,884 11,916 40,968 22.5% 250 PROTECTIVE CLOTHING 28,500 773 27,727 2.7% 310 SUPPLIES 102,100 13,690 88,410 13.4% 350 SMALL EQUIPMENT 17,500 1,782 15,718 10.2% 410 PROFESSIONAL SERVICES 88,084 16,396 71,688 18.6% 420 COMMUNICATIONS 30,747 4,537 26,210 14.8% 430 TRAVEL 15,590 2,403 13,187 15.4% 450 RENTAL/LEASE 1,800 36 1,765 2.0% 480 REPAIRS & MAINTENANCE 21,140 7,439 13,701 35.2% 490 MISCELLANEOUS 50,248 12,713 37,535 25.3% 510 INTERGOVTL SERVICES 0 0 0 - 920 INTERFUND FUEL 32,731 13,201 19,530 40.3% 930 INTERFUND SUPPLIES 40,184 10,880 29,304 27.1% 950 INTERFUND RENTAL 71,437 17,859 53,578 25.0% 980 INTERFUND REPAIRS 90,631 19,285 71,346 21.3% TOTAL FIRE 7,571,969 1,802,510 5,769,459 23.8% Packet Page 56 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 24 610 COMMUNITY SERVICES # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 206,485 51,607 154,878 25.0% 120 OVERTIME 1,000 0 1,000 0.0% 230 BENEFITS 51,912 13,343 38,569 25.7% 310 SUPPLIES 2,000 138 1,862 6.9% 350 SMALL EQUIPMENT 500 0 500 0.0% 410 PROFESSIONAL SERVICES 42,000 17,157 24,843 40.8% 420 COMMUNICATIONS 690 158 532 22.9% 430 TRAVEL 2,000 0 2,000 0.0% 440 ADVERTISING 1,060 0 1,060 0.0% 450 RENTAL/LEASE 1,320 425 896 32.2% 480 REPAIRS & MAINTENANCE 500 109 391 21.7% 490 MISCELLANEOUS 2,000 765 1,235 38.2% 950 INTERFUND RENTAL 558 138 420 24.7% TOTAL COMMUNITY SERVICES 312,025 83,838 228,187 26.9% 620 DEVELOPMENT SERVICES # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 1,205,086 337,490 867,596 28.0% 120 OVERTIME 6,020 597 5,423 9.9% 230 BENEFITS 372,597 101,953 270,644 27.4% 240 UNIFORMS 1,610 204 1,406 12.6% 310 SUPPLIES 30,700 4,124 26,576 13.4% 350 SMALL EQUIPMENT 1,860 1,321 539 71.0% 410 PROFESSIONAL SERVICES 188,370 19,045 169,325 10.1% 420 COMMUNICATIONS 6,754 809 5,945 12.0% 430 TRAVEL 6,560 50 6,510 0.8% 440 ADVERTISING 3,490 358 3,132 10.3% 450 RENTAL/LEASE 27,590 3,664 23,926 13.3% 480 REPAIRS & MAINTENANCE 14,338 384 13,954 2.7% 490 MISCELLANEOUS 38,215 4,505 33,710 11.8% 640 MACHINERY & EQUIPMENT 0 0 0 - 950 INTERFUND RENTAL 16,608 4,152 12,456 25.0% TOTAL DEVELOPMENT SERVICES 1,919,798 478,655 1,441,143 24.9% Packet Page 57 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 25 640 PARKS & RECREATION # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 1,850,412 389,675 1,460,737 21.1% 120 OVERTIME 5,500 707 4,793 12.9% 230 BENEFITS 546,227 129,397 416,830 23.7% 240 UNIFORMS 6,540 501 6,039 7.7% 310 SUPPLIES 119,175 18,704 100,471 15.7% 350 SMALL EQUIPMENT 2,800 1,757 1,043 62.8% 410 PROFESSIONAL SERVICES 323,720 57,798 265,922 17.9% 420 COMMUNICATIONS 24,431 1,850 22,581 7.6% 430 TRAVEL 2,855 8 2,847 0.3% 440 ADVERTISING 3,775 675 3,100 17.9% 450 RENTAL/LEASE 50,694 11,532 39,162 22.7% 470 UTILITIES 128,416 24,386 104,030 19.0% 480 REPAIRS & MAINTENANCE 23,769 15,963 7,806 67.2% 490 MISCELLANEOUS 35,312 2,322 32,990 6.6% 910 INTERGOVTL SERVICES 64,250 5,000 59,250 7.8% 950 INTERFUND RENTAL 122,258 30,564 91,694 25.0% TOTAL PARKS & RECREATION 3,310,134 690,838 2,619,296 20.9% 650 PUBLIC WORKS # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 216,151 54,105 162,046 25.0% 120 OVERTIME 200 175 25 87.5% 230 BENEFITS 66,500 17,077 49,423 25.7% 310 SUPPLIES 5,330 2,021 3,309 37.9% 350 SMALL EQUIPMENT 0 0 0 - 410 PROFESSIONAL SERVICES 0 27 (27) - 420 COMMUNICATIONS 480 214 266 44.6% 430 TRAVEL 960 38 922 3.9% 450 RENTAL/LEASE 6,486 1,710 4,776 26.4% 470 UTILITIES 2,500 754 1,746 30.2% 480 REPAIRS & MAINTENANCE 2,100 0 2,100 0.0% 490 MISCELLANEOUS 2,200 597 1,603 27.1% 950 INTERFUND RENTAL 2,898 726 2,172 25.1% TOTAL PUBLIC WORKS 305,805 77,444 228,361 25.3% Packet Page 58 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 26 ENGINEERING # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 804,356 194,089 610,267 24.1% 120 OVERTIME 11,965 340 11,625 2.8% 230 BENEFITS 243,856 60,477 183,379 24.8% 240 UNIFORMS 620 0 620 0.0% 310 SUPPLIES 0 7 (7) - 350 SMALL EQUIPMENT 500 120 380 24.0% 410 PROFESSIONAL SERVICES 2,000 918 1,083 45.9% 420 COMMUNICATIONS 8,200 816 7,384 10.0% 430 TRAVEL 600 53 547 8.8% 440 ADVERTISING 500 0 500 0.0% 450 RENTAL/LEASE 0 0 0 - 480 REPAIRS & MAINTENANCE 1,740 1,307 433 75.1% 490 MISCELLANEOUS 5,125 2,856 2,269 55.7% 640 MACHINERY & EQUIPMENT 0 0 0 - 950 INTERFUND RENTAL 21,369 5,343 16,026 25.0% TOTAL ENGINEERING 1,100,831 266,326 834,505 24.2% 651 FACILITIES MAINTENANCE # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 608,637 156,420 452,217 25.7% 120 OVERTIME 8,500 2,636 5,864 31.0% 230 BENEFITS 212,021 56,948 155,073 26.9% 240 UNIFORMS 3,000 1,012 1,988 33.7% 310 SUPPLIES 96,000 12,354 83,646 12.9% 320 FUEL CONSUMED 1,000 0 1,000 0.0% 350 SMALL EQUIPMENT 10,000 516 9,484 5.2% 420 COMMUNICATIONS 15,000 3,332 11,668 22.2% 430 TRAVEL 800 131 669 16.3% 470 UTILITIES 310,000 89,051 220,949 28.7% 480 REPAIRS & MAINTENANCE 45,000 12,736 32,264 28.3% 490 MISCELLANEOUS 4,200 244 3,956 5.8% 510 INTERGOVTL SERVICES 3,000 0 3,000 0.0% 950 INTERFUND RENTAL 45,099 11,274 33,825 25.0% TOTAL FACILITIES MAINTENANCE 1,362,257 346,653 1,015,604 25.4% Packet Page 59 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 27 652 STORM DRAINAGE UTILITY # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 436,638 112,966 323,672 25.9% 120 OVERTIME 22,360 1,624 20,737 7.3% 230 BENEFITS 169,455 46,715 122,740 27.6% 240 UNIFORMS 6,500 3,721 2,779 57.2% 310 SUPPLIES 49,500 4,585 44,915 9.3% 350 SMALL EQUIPMENT 2,800 210 2,590 7.5% 410 PROFESSIONAL SERVICES 22,115 1,202 20,913 5.4% 420 COMMUNICATIONS 3,200 299 2,901 9.3% 430 TRAVEL 3,330 0 3,330 0.0% 440 ADVERTISING 500 0 500 0.0% 450 RENTAL/LEASE 24,000 5,015 18,985 20.9% 460 INSURANCE 36,382 43,522 (7,140) 119.6% 470 UTILITIES 10,000 2,865 7,135 28.7% 480 REPAIRS & MAINTENANCE 8,486 4,320 4,166 50.9% 490 MISCELLANEOUS 68,540 20,657 47,883 30.1% 510 INTERGOVTL SERVICES 20,070 10,115 9,955 50.4% 540 EXCISE TAXES 108,000 58,883 49,117 54.5% 550 INTERFUND TRANSFER 17,533 0 17,533 0.0% 640 MACHINERY/EQUIPMENT 1,925 0 1,925 0.0% 710 BOND PRINCIPAL 130,518 0 130,518 0.0% 780 PWTF 32,063 0 32,063 0.0% 790 BOA PHONE 1,747 0 1,747 0.0% 830 BOND INTEREST 96,889 94 96,795 0.1% 890 FISCAL AGENT FEES 0 102 (102) - 910 INTERFUND SERVICES 436,736 114,991 321,745 26.3% 950 INTERFUND RENTAL 183,049 45,762 137,287 25.0% TOTAL STORM DRAINAGE UTILITY 1,892,336 477,647 1,414,689 25.2% Packet Page 60 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 28 654 WATER UTILITY # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 656,278 158,203 498,075 24.1% 120 OVERTIME 24,180 6,058 18,122 25.1% 230 BENEFITS 239,869 60,054 179,815 25.0% 240 UNIFORMS 6,880 2,101 4,779 30.5% 310 SUPPLIES 135,000 22,954 112,046 17.0% 340 WATER PURCHASED FOR RESALE 1,540,000 160,738 1,379,262 10.4% 340 INVENTORY ITEMS 140,000 17,449 122,551 12.5% 350 SMALL EQUIPMENT 10,000 0 10,000 0.0% 410 PROFESSIONAL SERVICES 74,300 6,731 67,569 9.1% 420 COMMUNICATIONS 30,000 5,023 24,977 16.7% 430 TRAVEL 4,850 0 4,850 0.0% 440 ADVERTISING 560 0 560 0.0% 450 RENTAL/LEASE 1,500 622 878 41.5% 460 INSURANCE 81,376 72,246 9,130 88.8% 470 UTILITIES 28,000 7,790 20,210 27.8% 480 REPAIRS & MAINTENANCE 22,286 4,314 17,972 19.4% 490 MISCELLANEOUS 211,630 56,869 154,761 26.9% 510 INTERGOVTL SERVICES 30,000 10,186 19,814 34.0% 540 EXCISE TAXES 216,000 89,344 126,656 41.4% 550 INTERFUND TRANSFER 17,533 0 17,533 0.0% 710 BOND PRINCIPAL 121,919 0 121,919 0.0% 830 BOND INTEREST 61,591 0 61,591 0.0% 840 DEBT ISSUE COSTS 16,552 4,138 12,414 25.0% 890 FISCAL AGENT FEES 0 152 (152) - 910 INTERFUND SERVICES 361,169 68,256 292,913 18.9% 950 INTERFUND RENTAL 130,161 32,541 97,620 25.0% 980 INTERFUND REPAIRS 0 0 0 - TOTAL WATER UTILITY 4,161,634 785,768 3,375,866 18.9% Packet Page 61 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 29 655 SEWER # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 405,928 100,205 305,723 24.7% 120 OVERTIME 17,330 5,331 11,999 30.8% 230 BENEFITS 173,065 47,214 125,851 27.3% 240 UNIFORMS 5,170 2,597 2,573 50.2% 310 SUPPLIES 52,469 7,063 45,406 13.5% 340 FUEL CONSUMED 800 0 800 0.0% 340 INVENTORY ITEMS 3,000 6,590 (3,590) 219.7% 350 SMALL EQUIPMENT 6,000 0 6,000 0.0% 410 PROFESSIONAL SERVICES 50,958 971 49,987 1.9% 420 COMMUNICATIONS 30,000 5,830 24,170 19.4% 430 TRAVEL 2,490 0 2,490 0.0% 440 ADVERTISING 560 0 560 0.0% 450 RENTAL/LEASE 1,870 562 1,308 30.1% 460 INSURANCE 120,963 148,204 (27,241) 122.5% 470 UTILITIES 440,394 73,997 366,397 16.8% 480 REPAIRS & MAINTENANCE 18,666 4,314 14,352 23.1% 490 MISCELLANEOUS 100,000 25,513 74,487 25.5% 510 INTERGOVTL SERVICES 115,933 71,322 44,612 61.5% 540 EXCISE TAXES 270,000 120,149 149,851 44.5% 550 INTERFUND TRANSFER 1,317,533 0 1,317,533 0.0% 640 MACHINERY/EQUIPMENT 60,000 0 60,000 0.0% 780 BOND PRINCIPAL 150,363 0 150,363 0.0% 830 BOND INTEREST 30,328 0 30,328 0.0% 840 DEBT ISSUE COSTS 16,552 4,138 12,414 25.0% 910 INTERFUND SERVICES 265,706 60,431 205,275 22.7% 950 INTERFUND RENTAL 113,252 28,314 84,938 25.0% 980 INTERFUND REPAIRS 2,500 0 2,500 0.0% TOTAL SEWER 3,771,830 712,744 3,059,086 18.9% Packet Page 62 of 182 MARCH 31, 2009 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 30 656 TREATMENT PLANT # Title Budget 3/31/09 Expenditures Balance % Used 110 SALARIES AND WAGES 1,148,495 277,008 871,487 24.1% 120 OVERTIME 50,660 16,623 34,037 32.8% 230 BENEFITS 415,134 106,691 308,443 25.7% 240 UNIFORMS 9,950 6,039 3,911 60.7% 310 SUPPLIES 384,240 79,634 304,606 20.7% 320 FUEL CONSUMED 139,230 10,277 128,953 7.4% 350 SMALL EQUIPMENT 5,300 0 5,300 0.0% 410 PROFESSIONAL SERVICES 59,000 7,685 51,315 13.0% 420 COMMUNICATIONS 8,500 1,975 6,525 23.2% 430 TRAVEL 4,000 0 4,000 0.0% 440 ADVERTISING 1,200 0 1,200 0.0% 450 RENTAL/LEASE 4,980 19,001 (14,021) 381.6% 460 INSURANCE 84,481 81,311 3,170 96.2% 470 UTILITIES 431,970 105,916 326,054 24.5% 480 REPAIRS & MAINTENANCE 83,800 74,520 9,280 88.9% 490 MISCELLANEOUS 81,800 16,004 65,796 19.6% 510 INTERGOVTL SERVICES 114,000 40,776 73,224 35.8% 640 MACHINERY/EQUIPMENT 0 0 0 - 710 BOND PRINCIPAL 97,153 0 97,153 0.0% 830 BOND INTEREST 24,547 0 24,547 0.0% 890 FISCAL AGENT FEES 0 0 0 - 910 INTERFUND SERVICES 180,000 44,143 135,857 24.5% 950 INTERFUND RENTAL 8,632 2,157 6,475 25.0% TOTAL TREATMENT PLANT 3,337,072 889,761 2,447,311 26.7% Packet Page 63 of 182 Packet Page 64 of 182 Packet Page 65 of 182 Packet Page 66 of 182 AM-2209 2.C. Interfund Loan Activity City Council Committee Meetings Date:04/14/2009 Submitted By:Kathleen Junglov Time:10 Minutes Department:Finance Type:Information Committee:Finance Information Subject Title Interfund loan activity. Recommendation from Mayor and Staff For information only. Previous Council Action Finance Committee 2/10/2009. Council Consent Agenda 2/17/2009. Narrative Ordinance 3649 allows the City Finance Director to establish interfund loans on an as needed basis provided any such loans are reported to Council. Two interfund loans were established as of December 31, 2008 from the General Fund in the amount of $57,011.82. These loans were made to Fund 129 Special Projects Fund in the amount of $19,786.27 and to Fund 113 Multi-modal Fund in the amount of $37,225.55. These loans have both been repaid. On March 31, 2009 an interfund loan was made from the Utility Fund to the General Fund in the amount of $220,000. This loan will be repaid from Property Tax receipts. Fiscal Impact Attachments No file(s) attached. Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 04/09/2009 10:31 AM APRV 2 Mayor Gary Haakenson 04/09/2009 11:10 AM APRV 3 Final Approval Sandy Chase 04/09/2009 11:28 AM APRV Form Started By: Kathleen Junglov Started On: 04/09/2009 10:19 AM Final Approval Date: 04/09/2009 Packet Page 67 of 182 AM-2205 3.A. Revised Esperance Agreement for Fire Protection and Emergency Medical Services City Council Committee Meetings Date:04/14/2009 Submitted By:Tom Tomberg Time:5 Minutes Department:Fire Type:Action Committee:Public Safety Information Subject Title Revised Esperance Agreement for the provision of fire protection and emergency medical services (EMS). Recommendation from Mayor and Staff Forward to City Council Consent Agenda with a recommendation to approve. Previous Council Action The original agreement between Snohomish County Fire District #1 and the City was signed June 6, 1995 with an effective date of January 1, 1996. The agreement addressed provision of services to the Esperance Area, the purchase of the Fire Station located at 23009 – 88th Avenue West, employment of ten Fire District personnel, purchase of apparatus, and the purchase of furniture, fixtures and equipment. Council-approved amendments to the original agreement followed on December 19, 1995, June 6, 1996, February 26, 2002, and February 18, 2003. Narrative In 2007, Edmonds and Fire District personnel recognized the Compensation for Services section of the Esperance agreement needed review. A review request was made in January 2008. Formal discussion began in April 2008 culminating in the attached agreement. The proposed compensation formula is calculated using an operational costing model that assumes in all areas of the District, the assessed property value has a relationship to the service response required for that area. As proposed, the 2009 payment is $730,523.47, an increase of $435,449.57 over the 2008 payment of $295,074. Appendix A is the Substitute House Bill 1756 Compliance Plan approved by Council on November 28, 2006. The plan’s adopted standards measure the response time delivery of six emergency services with 11 elements in the context of beginning “mitigation operations before the critical events of ‘brain death’ or (room) ‘flashover’ occur.” Appendix B is the 2009 District #1 General Program Expenses used to calculate the 2009 payment. Packet Page 68 of 182 Fiscal Impact Fiscal Year: 2009 Revenue: $435,449.5 Expenditure: Fiscal Impact: 2009 fiscal impact: additional $435,449.57 over the 2008 amount. Attachments Link: Esperance Agreement Link: Esperance Agreement Appendix A Link: Esperance Agreement Appendix B Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 04/08/2009 01:59 PM APRV 2 Mayor Gary Haakenson 04/08/2009 08:57 PM APRV 3 Final Approval Sandy Chase 04/09/2009 09:05 AM APRV Form Started By: Tom Tomberg Started On: 04/07/2009 01:55 PM Final Approval Date: 04/09/2009 Packet Page 69 of 182 {WSS723064.DOC;1/00006.900000/} 1 AGREEMENT BETWEEN SNOHOMISH COUNTY FIRE PROTECTION DISTRICT NO. 1 AND THE CITY OF EDMONDS REGARDING FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES TO THE ESPERANCE AREA This Agreement between the CITY OF EDMONDS, a Washington Municipal Corporation (herein referred to as the “City”), and SNOHOMISH COUNTY FIRE PROTECTION DISTRICT NO. 1, a Washington Municipal Corporation (herein referred to as the “District”) is executed for the purposes of identifying the provision of fire protection, emergency medical, and other emergency services that are within the jurisdiction of the City to provide to the unincorporated area of Snohomish County known as the Esperance Area. 1. General a. The City and District provide an array of fire protection, emergency medical, and other emergency services to their respective constituents; b. The parties hereto desire to provide that array of emergency services in the most effective and efficient means possible; c. The area of unincorporated Snohomish County known as the Esperance Area has been provided an array of emergency services from the City since January 1, 1996 under an agreement between the parties hereto; and d. The parties hereto desire to continue this agreement to provide emergency services. 2. Authority The parties enter this Agreement pursuant to the authority granted in RCW 35A.11.040, RCW 52.12.031 and RCW 39.34.080. 3. Term of Agreement a. This Agreement shall automatically renew annually: i. unless earlier terminated; ii. pursuant to written notice of cancellation in a certified letter given by one party to the other party and received no later than 24 months prior to January 1 of the year the cancellation is effective; iii. by operation of law; Packet Page 70 of 182 {WSS723064.DOC;1/00006.900000/} 2 iv. by mutual agreement of the parties; or v. because of a breach by a party which continues for a period of 30 days or more after issuance of a notice of default by the non-breaching party; b. In addition to the foregoing causes for termination, this Agreement shall automatically terminate; i. if the District is dissolved; ii. if responsibility for District emergency protection services outside of the Esperance Area is ceded or transferred by vote of the District residents, by actions of the District Board, by contract, merger, consolidation, or some other legal means by which District authority is transferred pursuant to RCW 35A.14.380; or, iii. if the entire Esperance Area is annexed into the City. 4. Services Provided a. The City shall provide the following services (hereinafter “Services”) to all residents and property located within the Esperance Area that are within the jurisdictional boundaries of the District. Services shall include fire suppression; emergency medical services at the basic life support and advanced life support levels; hazardous materials response; rescue and extrication; disaster response; fire prevention and fire investigation within the parameters authorized or permitted by Snohomish County; public education; fire hydrant inspection within the parameters allowed by the Olympic View Water District (OVWD); reporting road and address changes to the local 9-1-1 dispatch center (SNOCOM); and other usual and customary fire and life safety services within the City’s authority to provide and Snohomish County’s and/or OVWD’s forbearance to allow; b. The City shall provide the same level of allowed Services to the Esperance Area as is provided to City residents and property and as identified in or pursuant to Chapter 52.33 RCW (hereinafter “Plan”) approved by the Edmonds City Council on November 28, 2006 to include: • Basic Life Support Medical response in 8 minutes; • Advanced Life Support Medical response in 9:30 minutes; • Residential fire effective force assembly of 15 personnel in 10:30 minutes; and • Commercial fire effective force assembly of 18 personnel in 11:45 minutes. Packet Page 71 of 182 {WSS723064.DOC;1/00006.900000/} 3 • The foregoing standards are summaries of the standards contained in the Plan. The actual standards governing Service under this Agreement shall be those contained in the Plan. The Plan is attached hereto as Appendix A and incorporated by this reference as fully as if herein set forth; c. The City shall provide reports annually to the District reporting the meeting of service standards within the Esperance area. 5. Compensation for Services a. The City and the District have agreed upon a fair and equitable compensation formula for providing emergency services to the Esperance Area; b. The compensation for services formula shall be calculated using an operational costing model that assumes that in all areas of the District, the assessed property value has a relationship to the service response required for that area; c. The total approved District budget for the year of service, and the annual February District assessed valuation and Esperance assessed valuation determined by the Snohomish County Assessor’s Office in the year of service shall be the base documents used to calculate the compensation for service formula; d. The operational costing model includes in the compensation formula the following District operational Cost Center Descriptions from the District’s annual approved budget: Administration, Communications/Technology, Station Operations, Volunteers, Safety, Prevention & Education, Emergency Medical Services, Technical Rescue, Hazardous Materials, Physical Fitness, Training, and Apparatus; e. The operational costing model excludes from the compensation formula District non-operational or overhead expenses that include the following Cost Center Descriptions from the District’s annual approved budget: Commissioners, Administrative Services, Accreditation, Public Information, Finance, GIS Mapping, New Hires and Organizational expenses; f. Operational and non-operational Cost Center Descriptions may be added or removed from the formula by mutual agreement of the parties; g. The total assessed property value of the District used in the compensation formula is obtained by the District annually, and shall be the most recent amount available from the Snohomish County Assessor’s Office that applies to the year of service; Packet Page 72 of 182 {WSS723064.DOC;1/00006.900000/} 4 h. The total assessed property value of the Esperance Area used in the compensation formula is obtained by the District annually, and shall be the most recent amount available from the Snohomish County Assessor’s Office that applies to the year of service; i. Compensation for service formula: • District tax levy rate per $1,000 for the service year, • Minus the non-operational portion of the total Fire District #1 tax levy rate per $1,000 for the service year, • Equals the operational tax levy rate per $1,000 for the service year applied, • Multiplied times the total assessed property value of the Esperance Area, • Equals compensation for service amount for the service year. Attached and made part of this Agreement is Appendix B, the District General Program Expenses sheet used to calculate 2009 compensation. 6. Annexations The District agrees not to oppose any annexation attempt by the City within the Esperance Area. 7. Payments Payment shall be made on a semi-annual basis. The first payment shall be due on January 30th of each year. The second payment shall be due on July 31st of each year. The City shall bill the District 45 days prior to the due date. 8. Records; Audit The parties agree to maintain all financial records relating to this agreement in accordance with generally accepted accounting principles and for a period of at least six (6) years. Each party will permit access to the records during normal business hours for the other party, its auditing agent or the Washington State Auditor. 9. Indemnification. a. To the extent permitted by law, each party agrees to defend and hold harmless the other, its officers, officials, employees and volunteers from any and all claims, costs, including reasonable attorneys’ and expert witness fees, losses, and judgments, arising out of the negligent and intentional acts or Packet Page 73 of 182 {WSS723064.DOC;1/00006.900000/} 5 omissions of the parties officers, officials, employees and volunteers in connection with the performance of the Agreement. The provisions of this section shall survive the expiration or termination of this Agreement; b. The foregoing defense and indemnification obligation shall include, but is not limited to, all claims against the party by an employee or former employee of the other party, and each expressly waives all immunity and limitation of liability under the Industrial Insurance Act, RCW 51, to but only to the extent necessary to allow the indemnifying party to fulfill its indemnification obligation. Nothing herein shall be interpreted to create third party rights. 10. Dispute Resolution a. Non-Binding Mediation. It is the intent of the parties herein to resolve all disputes between them without litigation. The parties shall mutually agree upon a mediator. Any expenses incidental to mediation, including the mediator’s fee, shall be borne equally by the parties. If the parties cannot agree upon a mediator, the parties shall submit the matter to the Judicial Arbitration and Mediation Service (JAMS), Judicial Dispute Resolution (JDR) or Washington Arbitration and Mediation Service (WAMS) and request that a mediator be appointed. If the parties cannot agree on which of these services to use, one of them shall be selected at random. This requirement to mediate the dispute may only be waived by mutual written agreement before a party may proceed to binding arbitration as provided in 10b. below; b. Binding Arbitration. Whenever the parties are unsuccessful in resolving a dispute and after having completed mediation, the parties shall submit the matter to binding arbitration with one of the foregoing arbitration services. The arbitration shall be conducted according to the selected arbitration service’s Streamlined Arbitration Rules and Procedures. At this arbitration, the arbitrator shall resolve the dispute using legal authority and, where necessary, principles of fairness and equity. Unless the parties mutually consent, the results of any binding arbitration shall not be deemed to be precedent for any subsequent mediation or arbitration. 11. Principles of Construction All terms of this Agreement should be given their common ordinary meaning unless a different meaning is clearly indicated by the context. If a dispute arises with regard to the construction of a particular provision, then there shall be no presumption of draftsmanship that will inure to the benefit of either party. 12. Entire Agreement Packet Page 74 of 182 {WSS723064.DOC;1/00006.900000/} 6 a. This Agreement replaces all previous agreements and amendments between the parties addressing the provision of fire protection, emergency medical, and other emergency services by the City to the Esperance Area with the exception of the Mutual/Automatic Aid Agreement and the In Lieu Agreement between the parties; b. This Agreement contains all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement. 13. Severability The provisions of this Agreement may not be severed unless the intent of the Agreement can be effectuated without the invalid provision. The hereto have agreed to use mediation and arbitration for all disputes, as set forth in Section 10 above. In the event that litigation is commenced by someone other than a party hereto, and any portion of this Agreement is determined by final order of a court of competent jurisdiction to be void or unenforceable, then the court shall also determine whether or not the intent of the Agreement can be effectuated without the void or unenforceable provision. If the court determines that the invalid provision does not negate the intent of the Agreement, the parties agree to negotiate in good faith to determine a lawful method of accomplishing the purpose of the provision that was declared to be void or unenforceable. If they are unsuccessful in doing so then the issue shall be arbitrated as set forth in Section 10 above. 14. Effective Date. The effective date of this Agreement is January 1, 2009, or when posted on the web site of any of the parties, whichever is later. SNOHOMISH COUNTY FIRE CITY OF EDMONDS PROTECTION DISTRICT NO. 1 By: By: Chair Mayor Attest: By: By: Packet Page 75 of 182 {WSS723064.DOC;1/00006.900000/} 7 Board Secretary City Clerk Approved as to form: Approved as to form: By: By: District Attorney City Attorney Packet Page 76 of 182 1 APPENDIX A SUBSTITUTE HOUSE BILL 1756 COMPLIANCE PLAN Table of Contents Page Substitute House Bill 1756 Compliance Plan 2 Section I Policy Statements 3 Section II Adopted Standards 4 Section III Standards of Response Comparison (Standard of Cover) 10 Annual Compliance Report 14 Appendix A: Modified text of SHB 1756 15 Appendix B: Implementation Matrix Cover Sheet 19 Appendix C: Graphic Definition of Response Times 21 Appendix D: Council Resolution Adopting SHB 1756 Compliance Plan and Policy Statements 1 and 2 25 Appendix E: Policy Statements 3, 4, and 5 28 Packet Page 77 of 182 2 SUBSTITUTE HOUSE BILL 1756 COMPLIANCE PLAN This plan is an attachment to Council Committee Agenda Memo _____ Substitute House Bill 1756 Compliance Plan on the November 28, 2006 Council agenda. SHB 1756 requires every fire jurisdiction to which the law applies to evaluate its levels of service and deployment delivery methods, and emergency response times on an annual basis. The evaluations required by the law are based on data relating to levels of service, deployment, and the achievement of each response time objective within the jurisdiction. Beginning in 2007, with a comparison of 2006’s response objectives, each Fire Department shall issue an annual report which is based upon the annual review as explained within Section I, Section II, and Section III of the plan. The annual report includes: 1. The Policy Statements listed in Section I. 2. The Adopted Standards of turnout and response for all applicable emergency incidents listed in Section II. 3. An annual comparison of the adopted standards of turnout and response for all emergency incidents listed in Section III. 4. A description of the circumstances in which the requirements of the adopted departmental standards are not being met which could include, but are not limited to, for example, a. Lack of adequately trained personnel b. Lack of funding to hire personnel c. Lack of apparatus or equipment d. Fire Station location e. Road network and topography f. Lack of mutual or automatic aid agreements 5. An explanation of the predictable consequences of any deficiencies and the steps necessary to achieve compliance with the adopted standards which could include, but are not limited to, for example, a. Large fire loss due to inadequate staffing b. Inability to perform rapid fire attack or rescue operations c. Extended response times d. Inability to mitigate hazardous materials incidents within an acceptable period of time The annual report illustrates for elected officials and citizens how effectively the Fire Department measures up against its adopted standards of emergency response, and can be used as a tool in furthering the ability of the Fire Department to meet the emergency response needs of citizens and the community. This plan is divided into the following sections: Section I. Policy Statements Section II. Adopted Standards Section III. Standard of Response Comparison (Standards of Cover) Section IV. Miscellaneous Packet Page 78 of 182 3 SECTION I. POLICY STATEMENTS The Fire Department shall maintain a written policy statement that establishes the following: 1. The existence of the Fire Department is verified by Resolution No._____attached in Appendix D. __X__meets requirement_____does not meet 2. Services that the Fire Department is required to provide are addressed in Resolution No._____ attached in Appendix D. __X__meets requirement_____does not meet 3. The basic organizational structure of the Fire Department is as depicted in the organizational chart, attached in Appendix E, adopted by Council as part of the 2006 budget on November 15, 2005, and the 2007-2008 budget adopted by Council on November 21, 2006. __X__meets requirement_____does not meet 4. The expected number of Fire Department employees for 2006 and 2007-2008 is 54 as adopted by Council as part of the 2006 budget on November 15, 2005, and the 2007-2008 budget adopted by Council on November 21, 2006. A breakdown by position appears in Appendix E. __X___meets requirement_____does not meet 5. The functions Fire Department employees are expected to perform are listed is SOP 501.01 Mission Statement attached in Appendix E. __X___meets requirement_____does not meet Packet Page 79 of 182 4 SECTION II. ADOPTED STANDARDS Every Fire Department shall adopt service delivery objectives in a written statement for all the major services the jurisdiction provides in an emergency mode. Six emergency services with 11 measurable elements are addressed below: 1. Turnout time for all emergency incidents (2:45). 2A. Response time for first-arriving engine company to fire suppression incidents (6:30). 2B. Response time for deployment of first alarm assignment to a residential fire suppression incident (7:45 with 15 personnel). 2C. Response time for deployment of first alarm assignment to a commercial fire suppression incident (9 minutes with 18 personnel). 3. Response time for first-arriving emergency medical services Basic Life Support (BLS) unit to an emergency medical incident (5:15). 4. Response time for first-arriving emergency medical services Advanced Life Support (ALS, Paramedic) unit to an emergency medical incident (6:45). 5A1. Response time of the first-arriving apparatus with appropriately trained and equipped Hazardous Materials Operations level personnel on board to a hazardous materials incident (6:30). 5A2. Response time of the first-arriving apparatus with appropriately trained and equipped Hazardous Materials Technician level personnel on board to a hazardous materials incident (12 minutes). 5B1. Response time of the first-arriving apparatus with appropriately trained and equipped Technical Rescue Operations level personnel on board to a technical rescue incident (6:30). 5B2. Response time of the first-arriving apparatus with appropriately trained and equipped Technical Rescue Technician level personnel on board to a technical rescue incident (12 minutes). 6. Response time of the first-arriving apparatus with appropriately trained and equipped Marine Rescue and Firefighting personnel on board to a marine incident (6:30). FIRE SUPPRESSION INCIDENTS 1. Turnout time for all emergency incidents. a. Time from the receipt of a dispatched alarm by the crew until they indicate, verbally or electronically, that they are en route to the incident. b. The time is defined in minutes and/or seconds of turnout time. c. The turnout time is established with a performance objective of not less than 90% for the achievement of the stated turnout time. Turnout Time Standard: The Fire Department has adopted a turn out time standard of 2:45, which the department should meet 90% of the time. __X__meets requirement_____does not meet requirement 2A. Response time of the first-arriving engine company to a fire suppression incident. a. Travel time to the incident of the first-arriving engine company. Packet Page 80 of 182 5 b. Travel time is determined by the actual “on the road” time after firefighters confirm they are responding, to the point that they arrive on the scene. This is not the total response time, it is simply the “travel” or “on road” time. c. The time is defined in minutes and/or seconds of response time. d. The response (travel) time is established with a performance objective of not less than 90% for the achievement of the stated response (travel) time. Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first-arriving engine company to a fire suppression incident, which the department should meet 90% of the time. ___X__meets requirement_____does not meet requirement 2B. Response time for the deployment of a full first alarm assignment to a residential fire suppression incident. a. Travel time to the incident for the full complement of the first alarm assignment to a residential fire suppression incident. b. Travel time is determined by the actual “on the road” time after firefighters confirm they are responding, to the point that they arrive on the scene. This is not the total response time, it is simply the “travel” or “on road” time. c. Time is defined in minutes and/or seconds of response time. d. The full complement of first alarm units is defined by the number of firefighters. e. The full complement response (travel) time is established with a performance objective of not less than 90% for the achievement of the stated response (travel) time. Response Time Standard: The Fire Department has adopted a response/travel time standard of 7:45 for the arrival of the full complement of a first alarm response to a residential fire suppression incident, which the department should meet 90% of the time. The Fire Department has adopted a first alarm response of 15 firefighters. ___X__meets requirement_____does not meet requirement 2C. Response time for the deployment of a full first alarm assignment to a commercial fire suppression incident. a. Travel time to the incident for the full complement of the first alarm assignment to a commercial fire suppression incident. b. Travel time is determined by the actual “on the road” time after firefighters confirm they are responding, to the point that they arrive on the scene. This is not the total response time, it is simply the “travel” or “on road” time. c. Time is defined in minutes and/or seconds of response time. d. The full complement of first alarm units is defined by the number of firefighters. e. The full complement response (travel) time is established with a performance objective of not less than 90% for the achievement of the stated response (travel) time. Response Time Standard: The Fire Department has adopted a response/travel time standard of 9 minutes for the arrival of the full complement of a first alarm response to a commercial fire suppression incident, which the department should meet 90% of the time. The Fire Department has adopted a first alarm response of 18 firefighters. ___X__meets requirement_____does not meet requirement. Packet Page 81 of 182 6 EMERGENCY MEDICAL SERVICES - BASIC LIFE SUPPORT INCIDENTS 3. Response time of the first-arriving unit with a first responder (BLS) to an emergency medical incident. a. Travel time to the incident by the first-arriving engine company, aid car or other emergency medical unit with appropriately trained personnel on board, i.e., first responder emergency medical technicians (BLS). b. Travel time is determined by the actual “on the road” time after first responders, i.e., personnel certified as first responder emergency medical technicians, confirm they are responding, to the point that they arrive on the scene. This is not the total response time, it is simply the “travel” or “on road” time. c. The time is defined in minutes and/or seconds of response time. d. The response (travel) time is established with a performance objective of not less than 90% for the achievement of the stated response (travel) time. Response Time Standard: The Fire Department has adopted a response/travel time standard of 5:15 for the arrival of the first emergency medical unit with appropriately trained personnel on board (BLS) to an emergency medical incident, which the department should meet 90% of the time. __ X___meets requirement_____does not meet requirement EMERGENCY MEDICAL SERVICES - ADVANCED LIFE SUPPORT INCIDENTS (PARAMEDIC) 4. Response time for the arrival of an advanced life support (two Paramedics) unit to an emergency medical incident. a. Travel time to the incident by the first-arriving advanced life support unit with two trained paramedics on board. b. Travel time is determined by the actual “on the road” time after paramedics confirm they are responding, to the point that they arrive on the scene. This is not the total response time, it is simply the “travel” or “on road” time. c. Time is defined in minutes and/or seconds of response time. d. The response (travel) time is established with a performance objective of not less than 90% for the achievement of the stated response (travel) time. Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:45 for the arrival of an advanced life support unit with appropriately trained personnel (two Paramedics) on board to an ALS emergency medical incident, which the department should meet 90% of the time. ___X__meets requirement_____does not meet requirement Packet Page 82 of 182 7 SPECIAL OPERATIONS - HAZARDOUS MATERIALS RESPONSE AND TECHNICAL RESCUE RESPONSE 5A1. Response time of the first-arriving apparatus with appropriately trained and equipped Hazardous Materials Operations level personnel on board at a hazardous materials incident. a. Travel time to the incident by the first-arriving engine company, aid car, or other special operations unit with appropriately trained and equipped personnel on board (Hazardous Materials Operations level personnel). b. Travel time is determined by the actual “on the road” time after hazardous materials operations level personnel confirm they are responding, to the point that they arrive on the scene. This is not the total response time, it is simply the “travel” or “on road” time. c. Time is defined in minutes and/or seconds of response time. d. The response (travel) time is established with a performance objective of not less than 90% for the achievement of the stated response (travel) time. Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first unit with appropriately trained and equipped Hazardous Materials Operations level personnel on board to a hazardous materials incident, which the department should meet 90% of the time. __X___meets requirement_____does not meet requirement 5A2. Response time of the first-arriving apparatus with appropriately trained and equipped Hazardous Materials Technician level personnel on board at a hazardous materials incident. a. Travel time to the incident by the first-arriving engine company, aid car, or other special operations unit with appropriately trained and equipped personnel on board (Hazardous Materials Technician level personnel). b. Travel time is determined by the actual “on the road” time after hazardous materials technician level personnel confirm they are responding, to the point that they arrive on the scene. This is not the total response time, it is simply the “travel” or “on road” time. c. Time is defined in minutes and/or seconds of response time. d. The response (travel) time is established with a performance objective of not less than 90% for the achievement of the stated response (travel) time. Response Time Standard: The Fire Department has adopted a response/travel time standard of 12 minutes for the arrival of the first unit with appropriately trained and equipped Hazardous Materials Technician level personnel on board to a hazardous materials incident, which the department should meet 90% of the time. __X___meets requirement_____does not meet requirement 5B1. Response time of the first-arriving apparatus with appropriately trained and equipped Technical Rescue Operations level personnel on board at a technical rescue incident. a. Travel time to the incident by the first-arriving engine company, aid car, or other special operations unit with appropriately trained and equipped personnel on board (Technical Rescue Operations level personnel). Packet Page 83 of 182 8 b. Travel time is determined by the actual “on the road” time after technical rescue operations level personnel confirm they are responding, to the point that they arrive on the scene. This is not the total response time, it is simply the “travel” or “on road” time. c. Time is defined in minutes and/or seconds of response time. d. The response (travel) time is established with a performance objective of not less than 90% for the achievement of the stated response (travel) time. Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first unit with appropriately trained and equipped Technical Rescue Operations level personnel on board to a technical rescue incident, which the department should meet 90% of the time. ___X__meets requirement_____does not meet requirement 5B2. Response time of the first-arriving apparatus with appropriately trained and equipped Technical Rescue Technician level personnel on board at a technical rescue incident. a. Travel time to the incident by the first-arriving engine company, aid car, or other special operations unit with appropriately trained and equipped personnel on board (Technical Rescue Technician level personnel). b. Travel time is determined by the actual “on the road” time after technical rescue technician level personnel confirm they are responding, to the point that they arrive on the scene. This is not the total response time, it is simply the “travel” or “on road” time. c. Time is defined in minutes and/or seconds of response time. d. The response (travel) time is established with a performance objective of not less than 90% for the achievement of the stated response (travel) time. Response Time Standard: The Fire Department has adopted a response/travel time standard of 12 minutes for the arrival of the first unit with appropriately trained and equipped Technical Rescue Technician level personnel on board to a technical rescue incident, which the department should meet 90% of the time. ___X__meets requirement_____does not meet requirement MARINE RESCUE AND FIREFIGHTING 6. Response time of the first-arriving apparatus with appropriately trained and equipped Marine Rescue and Firefighting personnel on board at a marine incident. a. Travel time to the incident by the first-arriving marine unit with appropriately trained and equipped personnel on board (Marine Rescue and Firefighting trained personnel). b. Travel time is determined by the actual “on the water” time after properly trained and equipped personnel confirm they are responding, to the point that they arrive on the scene. This is not the total response time, it is simply the “travel” or “on water” time. c. Time is defined in minutes and/or seconds of response time. d. The response (travel) time is established with a performance objective of not less than 90% for the achievement of the stated response (travel) time. Packet Page 84 of 182 9 Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first unit with appropriately trained and equipped Marine Rescue and Firefighting personnel on board to a marine incident, which the department should meet 90% of the time. ___X__meets requirement_____does not meet requirement Packet Page 85 of 182 10 SECTION III. STANDARDS OF RESPONSE COMPARISON (STANDARD OF COVER) To measure the ability to arrive and begin mitigation operations before the critical events of “brain death” or “flashover” occur, the Fire Departments is required to establish response time objectives as explained in Section II, and compare the actual department results on an annual basis against the established objectives. The comparison begins in 2007 with a comparison of the established response objectives against actual 2006 response times for the aforementioned levels of response. This section provides a reporting format to show the comparison. 1. Turnout time for all emergency incidents Turnout Time Standard: The Fire Department has adopted a turn out time standard of 2:45, which the department should meet 90% of the time. Actual Department Comparison for the Year 2006: The Fire Department did/did not meet the turn out time objective 90% of the time; 90% of the Fire Department incidents experienced a turn out time of_____minutes/seconds. 2A. Response time off the first-arriving Engine Company to a fire suppression incident Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first engine company at a fire suppression incident, which the department should meet 90% of the time. Actual Department Comparison for the Year 2006: The Fire Department did/did not meet the response time objective 90% of the time; 90% of fire suppression incidents had the first engine arrive at the scene within_____minutes/seconds of response time. 2B. Response time for the deployment of full first alarm assignment to a residential fire suppression incident Response Time Standard: The Fire Department has adopted a response/travel time standard of 7:45 for the arrival of the full complement of a first alarm response to a residential fire suppression incident, which the department should meet 90% of the time. The Fire Department has adopted a first alarm response of 15 firefighters. Actual Department Comparison for the Year 2006: The Fire Department did/did not meet the full deployment response time objective 90% of the time; 90% of fire suppression incidents had the full deployment of first alarm responding personnel and equipment arrive at the scene within_____minutes/seconds of response time. Packet Page 86 of 182 11 2C. Response time for the deployment of full first alarm assignment to a commercial fire suppression incident Response Time Standard: The Fire Department has adopted a response/travel time standard of 9 minutes for the arrival of the full complement of a first alarm response to a commercial fire suppression incident, which the department should meet 90% of the time. The Fire Department has adopted a first alarm response of 18 firefighters. Actual Department Comparison for the Year 2006: The Fire Department did/did not meet the full deployment response time objective 90% of the time; 90% of fire suppression incidents had the full deployment of first alarm responding personnel and equipment arrive at the scene within_____minutes/seconds of response time. 3. Response time of the first-arriving unit with a first responder (BLS) or higher level capability to an emergency medical incident Response Time Standard: The Fire Department has adopted a response/travel time standard of 5:15 for the arrival of the first emergency medical unit with appropriately trained personnel on board (BLS) to an emergency medical incident, which the department should meet 90% of the time. Actual Department Comparison for the Year 2006: The Fire Department did/did not meet the response time objective 90% of the time; 90% of emergency medical incidents had the first-arriving first responder (BLS) arrive at the scene within_____minutes/seconds of response time. 4. Response time for the arrival of an advanced life support (two Paramedics) unit to an emergency medical incident. Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:45 for the arrival of an advanced life support unit with appropriately trained personnel (two Paramedics) on board to an ALS emergency medical incident, which the department should meet 90% of the time. Actual Department Comparison for the Year 2006: The Fire Department did/did not meet the response time objective 90% of the time; 90% of emergency medical incidents had the Advance Life Support (two Paramedics) unit arrive at the scene within_____minutes/seconds of response time. 5A1. Response time of the first-arriving apparatus with appropriately trained and equipped Hazardous Materials Operations level personnel on board to a hazardous materials incident. Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first unit with appropriately trained and equipped Hazardous Materials Operations level personnel on board to a hazardous materials incident, which the department should meet 90% of the time. Actual Department Comparison for the Year 2006: The Fire Department did/did not meet the response time objective 90% of the time. 90% of hazardous materials Packet Page 87 of 182 12 incidents had trained and equipped Hazardous Materials Operations level personnel arrive at the scene within_____minutes/seconds of response time. 5A2. Response time of the first-arriving apparatus with appropriately trained and equipped Hazardous Materials Technician level personnel on board to a hazardous materials incident. Response Time Standard: The Fire Department has adopted a response/travel time standard of 12 minutes for the arrival of the first unit with appropriately trained and equipped Hazardous Materials Technician level personnel on board to a hazardous materials incident, which the department should meet 90% of the time. Actual Department Comparison for the Year 2006: The Fire Department did/did not meet the response time objective 90% of the time. 90% of hazardous materials incidents had trained and equipped Hazardous Materials Technician level personnel arrive at the scene within_____minutes/seconds of response time. 5B1. Response time of the first-arriving apparatus with appropriately trained and equipped Technical Rescue Operations level personnel on board to a technical rescue incident. Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first unit with appropriately trained and equipped Technical Rescue Operations level personnel on board to a technical rescue incident, which the department should meet 90% of the time. Actual Department Comparison for the Year 2006: The Fire Department did/did not meet the response time objective 90% of the time; 90% of technical rescue incidents had trained and equipped Technical Rescue Operations level personnel arrive at the scene within_____minutes/seconds of response time. 5B2. Response time of the first-arriving apparatus with appropriately trained and equipped Technical Rescue Technician level personnel on board to a technical rescue incident. Response Time Standard: The Fire Department has adopted a response/travel time standard of 12 minutes for the arrival of the first unit with appropriately trained and equipped Technical Rescue Technician level personnel on board to a technical rescue incident, which the department should meet 90% of the time. Actual Department Comparison for the Year 2006: The Fire Department did/did not meet the response time objective 90% of the time; 90% of technical rescue incidents had trained and equipped Technical Rescue Technician level personnel arrive at the scene within_____minutes/seconds of response time. 6. Response time of the first-arriving apparatus with appropriately trained and equipped Marine Rescue and Firefighting personnel on board to a marine incident. Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first unit with appropriately trained and equipped Marine Rescue and Firefighting personnel on board to a marine incident, which the department should meet 90% of the time. Packet Page 88 of 182 13 Actual Department Comparison for the Year 2006: The Fire Department did/did not meet the response time objective 90% of the time; 90% of marine rescue or firefighting incidents had trained and equipped Marine Rescue and Firefighting personnel arrive at the scene within_____minutes/seconds of response time. Packet Page 89 of 182 14 ANNUAL COMPLIANCE REPORT SHB 1756 requires the evaluation of Council-adopted levels of service, deployment delivery methods, and response time objectives on an annual basis. The evaluations are based on data relating to the levels of service, deployment, and the achievement of each response time objective established by Council. The response time data is extracted from emergency information entered into the Fire Department records management system by Department personnel using WebFIRS software. The evaluation is delivered to the Council and the public beginning in 2007 with the comparison of 2006 data against the adopted standards. The annual compliance report example in the plan includes a Council resolution, the five policy statements, and compares the actual response times to each adopted response standard. When Council-adopted standards are not met, SHB 1756 requires the Fire Department to explain the predicable consequences of failing to meet the adopted standard, and address the steps necessary to correct deficiencies in order to achieve compliance. In the matrix example, the Fire Department reports deficiencies in three standards using the Section III report model: turnout time, arrival of the first engine company, and deployment of the full first alarm assignment at a fire suppression incident. Examples from the matrix for reporting deficiencies, describing predictable results, and the plan of action to correct deficiencies appear below. Predictable results: “Population served by the Anywhere Fire Department has grown by 5% per year over the last 3 years. Our service area increased by 9 square miles of annexed area this last year. New construction has increased which has provided for additional revenues, however, these increases have not kept up with inflation. The major fiscal impacts over this last year have been: rising fuel costs, rising health care insurance premiums and the need to replace two fire engines. Without improving reliability of staffing both from career and volunteer our response times will continue to increase. Assuming all internal efficiencies have exhausted, the citizens set the level of risk and service associated from increased emergency response times. This is set through available funding and the Anywhere Fire Department will continue to engage the public so they fully understand the level of service available based on the resources provided.” Plan of action: “To meet the response time objectives for items 1-3 above, the Anywhere Fire Department will evaluate its response data to determine if relocating resources, improving reliability or other organizational changes may improve our ability to accomplish our response standards. The Anywhere Fire Department will develop a staffing plan that will consider volunteer recruiting and retaining programs, as well as, an increase of career staffing. All increases will require budget support and any plan will be developed with all stakeholders input and presented to the elected officials.” Packet Page 90 of 182 15 APPENDIX A Substitute House Bill 1756 was adopted by the Washington Legislature in 2005. Only Part I and Part V of the bill appear below because Parts II, III, and IV differ from Part I only in that they specifically identify “code cities,” “fire districts” and “fire protection authorities,” and “port districts” as subject to SHB 1756. All other language is identical. CERTIFICATION OF ENROLLMENT SUBSTITUTE HOUSE BILL 1756 Chapter 376, Laws of 2005 59th Legislature 2005 Regular Session FIRE DEPARTMENTS EFFECTIVE DATE: 7/24/05 Passed by the House April 19, 2005 Yeas 96 Nays 2 FRANK CHOPP ________________________________________ Speaker of the House of Representatives Passed by the Senate April 15, 2005 Yeas 36 Nays 10 BRAD OWEN ________________________________________ President of the Senate Approved May 10, 2005. CHRISTINE GREGOIRE ________________________________________ Governor of the State of Washington CERTIFICATE I, Richard Nafziger, Chief Clerk of the House of Representatives of the State of Washington, do hereby certify that the attached is SUBSTITUTE HOUSE BILL 1756 as passed by the House of Representatives and the Senate on the dates hereon set forth. RICHARD NAFZIGER _______________________________________ Chief Clerk FILED May 10, 2005 - 9:53 a.m. Secretary of State State of Washington _________________________________ Packet Page 91 of 182 16 SUBSTITUTE HOUSE BILL 1756 _____________________________________________ AS AMENDED BY THE SENATE Passed Legislature - 2005 Regular Session State of Washington 59th Legislature 2005 Regular Session By House Committee on Commerce & Labor (originally sponsored by Representatives P. Sullivan, B. Sullivan, Miloscia, Simpson, Nixon, Curtis, Conway and Wood). READ FIRST TIME 03/07/05. AN ACT Relating to the occupational safety and health of fire department employees; adding a new chapter to Title 35 RCW; adding a new chapter to Title 35A RCW; adding a new chapter to Title 52 RCW; adding a new chapter to Title 53 RCW; and creating a new section. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON: PART I - CITY FIRE DEPARTMENTS NEW SECTION. Sec. 101 The legislature intends for city fire departments to set standards for addressing the reporting and accountability of substantially career fire departments, and to specify performance measures applicable to response time objectives for certain major services. The legislature acknowledges the efforts of the international city/county management association, the international association of fire chiefs, and the national fire protection association for the organization and deployment of resources for fire departments. The arrival of first responders with automatic external defibrillator capability before the onset of brain death, and the arrival of adequate fire suppression resources before flash-over is a critical event during the mitigation of an emergency, and is in the public's best interest. For these reasons, this chapter contains performance measures, comparable to that research, relating to the organization and deployment of fire suppression operations, emergency medical operations, and special operations by substantially career fire departments. This chapter does not, and is not intended to, in any way modify or limit the authority of cities and towns to set levels of service. NEW SECTION. Sec. 102 The definitions in this section apply throughout this chapter unless the context clearly requires otherwise. (1) "Advanced life support" means functional provision of advanced airway management, including intubation, advanced cardiac monitoring, manual defibrillation, establishment and maintenance of intravenous access, and drug therapy. (2) "Aircraft rescue and fire fighting" means the fire fighting actions taken to rescue persons and to control or extinguish fire involving or adjacent to aircraft on the ground. (3) "Brain death" as defined by the American heart association means the irreversible death of brain cells that begins four to six minutes after cardiac arrest. (4) "City" means a first class city or a second class city that provides fire protection services in a specified geographic area. (5) "Fire department" means a city or town fire department responsible for fire fighting actions, emergency medical services, and other special operations in a specified geographic area. Packet Page 92 of 182 17 The department must be a substantially career fire department, and not a substantially volunteer fire department. (6) "Fire suppression" means the activities involved in controlling and extinguishing fires. (7) "First responder" means provision of initial assessment and basic first-aid intervention, including cardiac pulmonary resuscitation and automatic external defibrillator capability. (8) "Flash-over" as defined by national institute of standards and technology means when all combustibles in a room burst into flame and the fire spreads rapidly. (9) "Marine rescue and fire fighting" means the fire fighting actions taken to prevent, control, or extinguish fire involved in or adjacent to a marine vessel and the rescue actions for occupants using normal and emergency routes for egress. (10) "Response time" means the time immediately following the turnout time that begins when units are en route to the emergency incident and ends when units arrive at the scene. (11) "Special operations" means those emergency incidents to which the fire department responds that require specific and advanced training and specialized tools and equipment. (12) "Town" means a town that provides fire protection services, which may include fire fighting actions, emergency medical services, and other special operations, in a specified geographic area. (13) "Turnout time" means the time beginning when units receive notification of the emergency to the beginning point of response time. NEW SECTION. Sec. 103 (1) Every city and town shall maintain a written statement or policy that establishes the following: (a) The existence of a fire department; (b) Services that the fire department is required to provide; (c) The basic organizational structure of the fire department; (d) The expected number of fire department employees; and (e) Functions that fire department employees are expected to perform. (2) Every city and town shall include service delivery objectives in the written statement or policy required under subsection (1) of this section. These objectives shall include specific response time objectives for the following major service components, if appropriate: (a) Fire suppression; (b) Emergency medical services; (c) Special operations; (d) Aircraft rescue and fire fighting; (e) Marine rescue and fire fighting; and (f) Wild land fire fighting. (3) Every city and town, in order to measure the ability to arrive and begin mitigation operations before the critical events of brain death or flash-over, shall establish time objectives for the following measurements: (a) Turnout time; (b) Response time for the arrival of the first arriving engine company at a fire suppression incident and response time for the deployment of a full first alarm assignment at a fire suppression incident; (c) Response time for the arrival of a unit with first responder or higher level capability at an emergency medical incident; and (d) Response time for the arrival of an advanced life support unit at an emergency medical incident, where this service is provided by the fire department. (4) Every city and town shall also establish a performance objective of not less than ninety percent for the achievement of each response time objective established under subsection (3) of this section. Packet Page 93 of 182 18 NEW SECTION. Sec. 104 (1) Every city and town shall evaluate its level of service and deployment delivery and response time objectives on an annual basis. The evaluations shall be based on data relating to level of service, deployment, and the achievement of each response time objective in each geographic area within the jurisdiction of the city or town. (2) Beginning in 2007, every city and town shall issue an annual written report which shall be based on the annual evaluations required by subsection (1) of this section. (a) The annual report shall define the geographic areas and circumstances in which the requirements of this standard are not being met. (b) The annual report shall explain the predictable consequences of any deficiencies and address the steps that are necessary to achieve compliance. Parts II, II and IV are deleted. PART V - MISCELLANEOUS PROVISIONS NEW SECTION. Sec. 501 Part headings used in this act are not any part of the law. NEW SECTION. Sec. 502 (1) Sections 101 through 104 of this act constitute a new chapter in Title 35 RCW. (2) Sections 201 through 204 of this act constitute a new chapter in Title 35A RCW. (3) Sections 301 through 304 of this act constitute a new chapter in Title 52 RCW. (4) Sections 401 through 404 of this act constitute a new chapter in Title 53 RCW. Passed by the House April 19, 2005. Passed by the Senate April 15, 2005. Approved by the Governor May 10, 2005. Filed in Office of Secretary of State May 10, 2005. Packet Page 94 of 182 19 APPENDIX B Implementation Matrix Cover Sheet from Washington State Association Fire Chiefs (now, Washington Fire Chiefs) and the Washington State Council of Fire Fighters used to develop the compliance plan. November 29, 2005 Dear Fire Chiefs and WSCFF Local Presidents: The Washington State Association of Fire Chiefs (WSAFC) and the Washington State Council of Fire Fighters (WSCFF) are working collaboratively in an effort to assist every substantially career fire department in Washington State to meet the intent of HB 1756, which was passed into law by the 2005 Legislature. HB 1756 mandates the establishment of response objectives for every substantially career fire department in the state of Washington, and that the outcome of these objectives be measured against their adopted response standards on an annual basis. Please read the enclosed Implementation Guide to familiarize yourself with the new law and its requirements. Beginning in 2007, all substantially career fire departments will be responsible for reporting information for the year 2006. In order to meet these deadlines, both the WSAFC and the WSCFF want you to have the information outlined in this Guide so that, if necessary, you will have time to change your data collection processes. If you have any questions, please contact the WSAFC or your WSCFF District Representative. Sincerely and fraternally, Dan Packer, President Kelly Fox, President Washington State Association of Fire Chiefs Washington State Council of Fire Fighters Enclosure HB 1756 Implementation Guide for Fire Departments in Washington State Jointly developed by the Washington State Association of Fire Chiefs (WSAFC), and the Washington State Council of Fire Fighters (WSCFF) Packet Page 95 of 182 20 Forward This House Bill 1756 Implementation Guide has been developed by representatives from the Washington State Association of Fire Chiefs (WSAFC) and the Washington State Council of Fire Fighters (WSCFF). The intent of this mutually developed guide is to assist every Fire Department in the state of Washington in meeting the intent of HB 1756, which was passed into law by the 2005 Legislature. HB 1756 was supported by both the WSAFC and the WSCFF during the 2005 Legislative Session. It is a proactive methodology which mandates the establishment of fire department response objectives. Each affected fire department will measure its outcomes against its adopted response standards on an annual basis and report the results to the applicable elected officials, as well as to the community being served. Fire Departments across the nation are familiar with this methodology as it has been utilized in the CFAI (Commission on Fire Accreditation International) process, as well as being utilized in the Oregon Fire Chiefs Association’s Deployment Standard. The goal of this new law is to provide every fire chief and the community he/she serves with a true picture of how well their fire department is meeting its adopted goals, and to allow for future planning to assist with response improvements. This Implementation Guide is divided up into the following sections: I. HB 1756 in its entirety II. Graphic Definition of Response Times III. Implementation Matrix IV. Resolution for Implementation of HB1756 It is hoped that the enclosed information, and the matrix which walks every fire chief through the process, will assist in ensuring that every affected fire department within the state of Washington can meet the intent of the new law. Sincerely, Allen Church, Fire Chief Kevin Rojecki, Legislative Liaison South King County Fire & Rescue Washington State Council of Fire Fighters Ken Burdette, Fire Chief Bud Sizemore, Legislative Liaison Central Kitsap Fire & Rescue Washington State Council of Fire Fighters Wayne Senter, Fire Chief Denny Lawson, District Representative South Kitsap Fire & Rescue Washington State Council of Fire Fighters Packet Page 96 of 182 21 APPENDIX C Graphic Definition of Response Times Cascade of Events The Committee on Fire Accreditation International (CFAI) has defined response time elements as a cascade of events (figure 1). This cascade is similar to that used by the medical community to describe the events leading up to the initiation, mitigation, and ultimate outcome of a cardiac arrest. It is imperative to keep in mind that certain intervals described can be directly influenced by the fire service via station locations and design, staffing levels, as well as local rules and procedures for response (turnout and travel time). Others factors can be influenced indirectly such as the alarm interval through public education and engineering initiatives. The fire service can also influence the call-processing interval through its ability to define standards and compel performance by its dispatch centers. Cascade of Event (1) Careful definition of terminology is essential to any conversation about response performance standards. It becomes even more critical when an organization attempts to benchmark its performance against other providers. The following cascade of events definitions are standardized for discussion of response performance parameters within the fire service. Event Initiation Point - The point at which factors occur that may ultimately result in an activation of the emergency response system. Precipitating factors can occur seconds, minutes, hours, or even days before emergency event awareness is reached. An example is the patient who ignores chest discomfort for days until it reaches a critical point at which he/she makes the decision to seek assistance (emergency event awareness). It is rarely possible to quantify the point at which event initiation occurs. Factors that lead to 911 call Alarm time Dispatch time NFPA1221 Turnout time Travel time IFAA time Event initiation point Emergency event awareness Public safety answering point (PSAP) receives call PSAP notifies emergency responders Initial arriving Company en route (wheels rolling) Initial arriving company arrives Initial full alarm assignment arrives Alarm Interval Processing Interval Turnout Interval Travel Interval + + = Response Time NFPA 1710 IFAA Time Packet Page 97 of 182 22 Emergency Event Awareness - The point at which a human being or technologic “sentinel” (i.e., smoke detector, infrared heat detector, etc.) becomes aware that conditions exist requiring and activation of the emergency response system. This is considered the emergency event awareness. Alarm Interval - Measured time between emergency event awareness and the alarm time. Alarm Time - The point of receipt of the emergency event at the public safety answering point (PSAP) to the point where sufficient information is known to the dispatcher to deploy applicable units to the emergency. (Time-stamp). Call Processing Interval - The first ring of the 9-1-1 telephones at the dispatch center and the time the CAD operator activates station and/or company alerting devices. This can, if necessary, be broken down into two additional parameters: “call taker interval” (the interval from the first ring of the 9-1-1 telephone until the call taker transfers the call to the dispatcher) and “dispatcher interval” (the interval from the time when the call taker transfers the call to the dispatcher until the dispatcher (CAD operator) activates station and/or company alerting devices. Sixty (60) seconds is an industry standard. (Measured time between alarm time and dispatch time) Dispatch Time - Is the time when the dispatcher, having selected appropriate units for response with assistance from the CAD system, initiates the notification of response units. (Time-stamp) Turnout Interval - Measured time between dispatch time and turnout time. Turnout Time - When units acknowledge notification of the event to the beginning point of response time (wheels rolling). *Measured component known as “Turnout Time” required by HB1756*. Travel Interval - Measured time between turnout time and on scene time of initial company. *Measured component known as “Response Time” required by HB1756* CFAI recognizes the need to categorize each emergency response zone into relevant categories (urban, suburban, rural and wilderness) and measure appropriate travel times for each category. CFAI’s method for clarification is more precise than what HB 1756 specifically requires. Initial Company Time - The point at which the initial company arrives on scene. Initiation of Action - The point at which operations to mitigate the event begin. This may include available to respond to another request for service. Initial Full Alarm Assignment Interval - Measured time between initial company on scene time and Initial Full Alarm Assignment is completed. Initial Full Alarm Assignment - Time when all of the personnel, equipment, and resources ordinarily dispatched upon alarm arrives on the scene. *Measured component required by HB1756 for fire suppression responses*. Response Time - The combined measured time from dispatch time and includes turnout and travel intervals to initial company arrival time. Packet Page 98 of 182 23 Controlled Time - Time when the forward progress of the fire has been stopped or when ABC’s have been addressed and managed. Termination of Event - The point at which unit(s) have completed the assignment and are available to respond to another request for service. Time-Temperature Standard: Flashover The “time-temperature curve” standard in figure 2 is based on data from the National Fire Protection Association (NFPA) and the Insurance Services Organization (ISO), which have established that a typical point source of ignition in a residential house will “flash over” at some time between 5 and 10 minutes after ignition, turning a typical “room and contents” fire in to a structural fire of some magnitude. Time Varies Fire System Response Time Detection of Fire Report of Alarm Dispatch Units Turn Out Respond to Scene Set Up Time Indirectly Manageable Time Directly Manageable Time-Temperature Curve (2) The utility of the time-temperature curve for fire station placement is limited a number of factors. 1) It does not account for the time required for the existence of a fire to be “discovered” and reported to the Fire Department via the 911 system. 2) The time from ignition to flashover varies widely (5-30 minutes depending on building characteristics); thus it cannot provide a valid basis for the allocation of resources. 3) The curve is constantly shifting, given the numerous changes in building construction, built in suppression systems, the increased use of fire resistive materials for furniture and other items typically found in the interior of occupied buildings. 1 2 3 4 5 6 7 8 9 10 10 Minutes Flashover Unrestrained Fire Growth Fire Growth with Automatic Sprinkler Ig n i t i o n Packet Page 99 of 182 24 Cardiac Arrest Survival Standard: Brain Death The Cardiac Arrest Survival Standard (figure 3) or “chain of survival” standard developed by the American Heart Association is often used to provide guidance for distribution of resources to prevent the onset of “brain death.” Numerous studies have shown that irreversible death of brain cells begins four to six minutes between collapse and initiation of CPR. The chain of survival suggests that basic life support (CPR and defibrillation) should be available to the victim of a cardiac arrest within 4 minutes of the event, and that advanced life support (paramedic service) should be available within 8 minutes or less of the event. Early notification, distribution and concentration of emergency response services are thus paramount to successful resuscitation efforts. Time Varies EMS Response Time Detection of Collapse Report of Alarm Dispatch Units Turn Out Respond to Scene Set Up Time Indirectly Manageable Time Directly Manageable Cardiac Arrest Survival (3) The Golden Hour Standard In trauma events, the golden hour is the historic benchmark applied to victims with significant critical traumatic injuries. The golden hour reflects the concept that survivability decreases significantly if the patient isn’t in the operating room within one hour of receiving a critical traumatic injury. 1 2 3 4 5 6 7 8 9 10 Minutes % Survival 80 60 40 20 Co l l a p s e Packet Page 100 of 182 25 APPENDIX D The resolution approved by City Attorney Scott Snyder on November 1, 2006 adopts the policy, standards and objectives outlined in SHB 1756, and meets the requirements for Section I. Policy Statements (page 3): 1. existence of the Fire Department, and 2. services the Fire Department is required to provide. RESOLUTION NO. ____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE PERFORMANCE POLICY, STANDARDS AND OBJECTIVES OUTLINED IN SUBSTITUTE HOUSE BILL 1756 AS EDMONDS FIRE DEPARTMENT EMERGENCY RESOURCE DEPLOYMENT AND RESPONSE TIME OBJECTIVES. WHEREAS, the Edmonds Fire Department is legally established as a fire department through Ordinance No. 254 approved by the City of Edmonds City Council on October 16, 1912 to provide for the prevention of and protection from fire in the city and whose emergency services now include fire suppression, emergency medical services at the basic life support-defibrillator and advanced life support levels, hazardous materials response, technical rescue response, marine rescue and fire suppression, and disaster preparedness and response; and, WHEREAS, the Edmonds Fire Department has a mission statement and goals and objectives to guide the organization in providing emergency services that include fire suppression, emergency medical services at the basic life support- defibrillator and advanced life support levels, hazardous materials response, technical rescue response, marine rescue and fire suppression, and disaster preparedness and response; and, WHEREAS, the Edmonds Fire Department has a basic organizational Packet Page 101 of 182 26 structure which includes elected officials, Chief Fire Officers, Fire Officers, Firefighters, Firefighter/Paramedics and Firefighter/EMTs; and, WHEREAS, the Edmonds Fire Department has a certain number of members now and in the future who perform the tasks required to accomplish the response objectives; and, WHEREAS, the Edmonds Fire Department is required by state law to establish turnout and response time goals for the emergency services is provides; and, WHEREAS, the Edmonds Fire Department has evaluated the elements identified in SHB 1756 and included those provisions deemed appropriate in the Department’s emergency service delivery; and, WHEREAS, the Edmonds Fire Department has developed written response coverage objectives required to comply with applicable provisions of SHB 1756; and, WHEREAS, the response coverage document is in furtherance of the City of Edmonds duty to the public at large and does not create a specific duty to any individual in the event of an emergency response; and WHEREAS, each emergency response occurs under a unique set of circumstances and competing emergency needs may impact response in any specific situation; and WHEREAS, the City of Edmonds obligation to respond to emergency incidents consistent with the Fire Department emergency resource deployment and response time objectives may be impacted by circumstances and competing emergency needs, the City of Edmonds, its officers, agents and employees shall have no duty to Packet Page 102 of 182 27 respond according to any specific response standard, and shall incur no liability whatsoever for failing to do so; therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council of the City of Edmonds hereby adopts the response coverage document attached as Exhibit A as the Edmonds Fire Department’s official policy for determining emergency medical, fire and rescue resource deployment; and, BE IT FURTHER RESOLVED: The adopted response coverage document officially defines the Edmonds Fire Department’s written policies and procedures that establish the distribution and concentration of fixed and mobile resources of the department; and, This resolution was adopted at a regularly scheduled public meeting of the Edmonds City Council for the Edmonds Fire Department on ____________________, 2006. RESOLVED this _____ day of __________, 2006. APPROVED: MAYOR, GARY HAAKENSON ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE FILED WITH THE CITY CLERK: / /06 PASSED BY THE CITY COUNCIL: / /06 RESOLUTION NO. _____ EXHIBIT A Attach response coverage document which are Sections II and III (pages 4-13) of this document. Packet Page 103 of 182 28 APPENDIX E Meets I. Policy Statements (Page 3): 3. Fire Department Organizational Chart, 4. Number of Fire Department Employees, and 5. Functions Fire Department Employees Are Expected to Perform. 3. Organizational Chart 4. Number of Employees: 2006 2007 2008 Chief Officers 3 3 3 Career Firefighters 48 48 48 Resident/Part-Time FFs 0 0 0 Administrative Support 1 1 1 Mechanics 0 0 0 Public Education Staff 0 0 0 Fire Prevention Staff 2 2 2 Emergency Management Staff 0 0 0 Dispatching Staff 0 0 0 Other Staff 0 0 0 Total Staff 54 54 54 Fire Marshal Fire Prevention Investigation Advanced Life Support Operations Volunteers Fire Chief Executive Assistant Fire Alarm Dispatch Assistant Chief Administrative Battalion Chief / Training Officer Packet Page 104 of 182 29 5. Functions EDMONDS FIRE DEPARTMENT SOP 501.01 STANDARD OPERATING PROCEDURES DATE: JANUARY 20, 2000 REVISED: OCTOBER 17, 2006 MISSION STATEMENT INTENT To declare the Fire Department mission statement and identify the multiple missions and levels of service of the organization DISCUSSION The Fire Department provides a comprehensive range of fire and life safety services to the City, its residents, contract jurisdiction, and Automatic Aid partners. The Edmonds Fire Department is dedicated to protect life, property, and the environment within our community through education, prevention, and emergency response to medical, fire, and hazardous conditions. The Fire Department actively looks for opportunities to serve its customers. The Department's multiple missions are delivered by cross-trained Firefighter/EMTs and Firefighter/Paramedics who cross-staff Medic and Aid Units, Fire Engines, the Ladder, the public safety boat, and support vehicles, and include: Deliver the best possible service to our customers Save lives and property Provide the highest quality medical care to the sick and injured at the EMT-D and Paramedic levels Provide emergency Aid and Medic Unit transport to medical facilities Control and suppress fires Effect rescue and extrication Contain and control hazardous materials incidents Provide marine emergency services Prepare for and respond to natural and manmade disasters Packet Page 105 of 182 30 Preserve and protect the environment Assist our Automatic Aid and Mutual Aid co-operators Prevent fires and reduce loss through occupancy inspections, plans review, code enforcement, fire and arson investigation Participate in civic events, and develop and implement programs to educate the community in life safety, fire prevention and disaster preparedness Respond to community-threatening emergencies under the auspices of the City of Edmonds Emergency Operations Plan Budget, administer, supervise, evaluate, train and analyze all aspects of Department operations Constantly improve These missions are jointly accomplished at the levels of service described in an inclusive, collaborative environment through a cost-effective, community-responsive fire and life safety service delivery system dedicated to quality customer service. __________________________________ Thomas J. Tomberg, Fire Chief Packet Page 106 of 182 Ge n e r a l P r o g r a m E x p e n s e s 20 0 9 B u d g e t Ra t e p e r P r o g r a m Co m m i s s i o n e r s - $ 0. 0 0 0 0 0 Ad m i n i s t r a t i o n 1, 3 7 9 , 1 4 2 . 4 3 $ 0. 0 9 0 1 4 Pr o g r a m a c c o u n t s f o r t h e c o s t o f a l l c h i e f o f f i c e r s a n d a d m i n i s t r a t i v e s t a f f s u p p o r t Ad m i n i s t r a t i v e S e r v i c e s - $ 0. 0 0 0 0 0 Ne w H i r e s - $ 0. 0 0 0 0 0 Ac c r e d i t a t i o n - $ 0. 0 0 0 0 0 Gr a n t s - $ 0. 0 0 0 0 0 Pu b l i c I n f o r m a t i o n - $ 0. 0 0 0 0 0 Or g a n i z a t i o n a l E x p e n s e s - $ 0. 0 0 0 0 0 Fi n a n c e - $ 0. 0 0 0 0 0 GI S M a p p i n g - $ 0. 0 0 0 0 0 Co m m u n i c a t i o n s / T e c h n o l o g y 35 8 , 3 1 8 . 0 0 $ 0. 0 2 3 4 2 Pr o g r a m a c c o u n t s f o r t h e c o s t o f t e l e p h o n e s , c o m p u t e r s , p r i n t e r s , a n d s u p p o r t s e r v i c e s . St a t i o n O p e r a t i o n s 16 , 4 8 9 , 7 0 3 . 1 1 $ 1. 0 7 7 7 9 Pr o g r a m a c c o u n t s f o r t h e c o s t o f f i r e s u p p r e s s i o n p e r s o n n e l a n d s t a t i o n o p e r a t i o n s . Vo l u n t e e r s 15 3 , 4 5 7 . 0 0 $ 0. 0 1 0 0 3 Pr o g r a m a c c o u n t s f o r t h e c o s t o f v o l u n t e e r f i r e p e r s o n n e l a n d o p e r a t i n g s u p p l i e s . Sa f e t y 55 4 , 0 9 0 . 2 6 $ 0. 0 3 6 2 2 Pr o g r a m a c c o u n t s f o r t h e s a f e t y o f f i c e r a n d r e l a t e d i s s u e s . Pr e v e n t i o n & E d u c a t i o n 31 3 , 4 8 3 . 5 4 $ 0. 0 2 0 4 9 Pr o g r a m a c c o u n t s f o r p u b l i c f i r e s a f e t y p r e v e n t i o n a n d e d u c a t i o n . Em e r g e n c y M e d S e r v i c e s 1, 2 6 9 , 2 1 4 . 1 1 $ 0. 0 8 2 9 6 Pr o g r a m a c c o u n t s f o r E M S s u p p l i e s , b i l l i n g , r e p o r t i n g , a n d s u p p o r t s t a f f . Te c h n i c a l R e s c u e 11 9 , 5 5 3 . 0 0 $ 0. 0 0 7 8 1 Pr o g r a m a c c o u n t s f o r t e c h n i c a l r e s c u e r e s p o n s e , t r a i n i n g a n d e q u i p m e n t . Ha z M a t 57 , 6 9 2 . 0 0 $ 0. 0 0 3 7 7 Pr o g r a m a c c o u n t s f o r h a z a r d o u s m a t e r i a l r e s p o n s e , t r a i n i n g a n d e q u i p m e n t . Ph y s i c a l F i t n e s s 15 2 , 5 5 5 . 6 0 $ 0. 0 0 9 9 7 Pr o g r a m a c c o u n t s f o r t h e c o s t o f p h y s i c a l f i t n e s s t e s t i n g , t r a i n i n g a n d e q u i p m e n t . Tr a i n i n g 68 4 , 9 6 5 . 1 8 $ 0. 0 4 4 7 7 Pr o g r a m a c c o u n t s f o r t h e c o s t o f t r a i n i n g . Ap p a r a t u s 79 6 , 4 3 1 . 4 1 $ 0. 0 5 2 0 6 Pr o g r a m a c c o u n t s f o r t h e c o s t o f f u e l i n g a n d m a i n t e n a n c e o f a l l r o l l i n g s t o c k . Bu i l d i n g - $ 0. 0 0 0 0 0 Pr o g r a m a c c o u n t s f o r t h e c o s t o f b u i l d i n g m a i n t e n a n c e , j a n i t o r i a l , a n d m i n o r r e p a i r s a n d u p k e e p . TO T A L 22 , 3 2 8 , 6 0 5 . 6 6 $ 1. 4 5 9 4 3 As s e s s e d V a l u e F D # 1 15 , 2 9 9 , 5 5 2 , 2 4 9 . 0 0 $ To t a l o p e r a t i o n a l T a x R a t e 1. 4 5 9 4 3 As s e s s e d V a l u e E s p e r a n c e 50 0 , 5 5 4 , 4 1 0 . 0 0 $ Co n t r a c t A m o u n t 73 0 , 5 2 3 . 4 7 $ AP P E N D I X B Pa c k e t Pa g e 10 7 of 18 2 Pr o g r a m a c c o u n t s f o r t h e c o s t o f b u i l d i n g m a i n t e n a n c e , j a n i t o r i a l , a n d m i n o r r e p a i r s a n d u p k e e p . Pa c k e t Pa g e 10 8 of 18 2 AM-2183 3.B. Revisions to Edmonds City Code Title 5 City Council Committee Meetings Date:04/14/2009 Submitted By:Gerry Gannon Submitted For:Al Compaan Time:15 Minutes Department:Police Department Type:Action Committee:Public Safety Information Subject Title Revisions to Edmonds City Code Title 5. Recommendation from Mayor and Staff The recommendation from staff is for the Public Safety Committee to approve the revision to EMC Title 5 and move to the Consent Agenda. Previous Council Action This was heard at the February 10, 2009, Public Safety Committee. There were questions regarding some of the revisions to Title 5. Staff was asked to review the revisions and then bring back to the Public Safety Committee. Narrative Staff has reviewed the possible changes and with the guidance of the City Attorney's office recommends several changes to the Title 5. The adoption of the additional non-felony crimes will benefit the police department in enforcement and prosecution of certain non-felony crimes in the City. Currently the City does not have an interlocal agreement with District Court therefore, cases can't be heard. With the adoption of this ordinance, persons that violate these laws will be held accountable for their actions. Added under EMC 5.12.010 include: Reporting of depictions of minor engaged in sexually explicit conduct, Communicating with minor for immoral purposes. Under EMC 5.14.010: Prohibiting possession of Ephedrine, pseudoephedrine, phenylpropanolmine, sales and possession. Under EMC 5.14.015: Possession of a legend drug without prescription or order prohibited and Possession of forty grams or less of marihuana-Penalty. Also new is EMC 5.46.080: Practice without a license. The attachments to the agenda memo show the Ordinances with strike outs and revisions to show the changes to the ordinances. A final draft of the ordinance is also attached. Fiscal Impact Attachments Link: Title 5 Showing Changes Link: Title 5 Final Version Packet Page 109 of 182 Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 04/06/2009 01:09 PM APRV 2 Mayor Gary Haakenson 04/06/2009 01:12 PM APRV 3 Final Approval Sandy Chase 04/08/2009 01:59 PM APRV Form Started By: Gerry Gannon Started On: 03/25/2009 11:48 AM Final Approval Date: 04/08/2009 Packet Page 110 of 182 ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, CONCERNING ADOPTION OF CERTAIN CRIMINAL OFFENSES CONSISTENT WITH THE STATE CRIMINAL STATUTES; PROVIDING FOR SEVERABILITY; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the Municipal Court of the City of Edmonds (“Municipal Court”) has jurisdiction to adjudicate misdemeanor and gross-misdemeanor offenses (“Non-felony Offenses”), but only if they violate City ordinance or the Edmonds City Code (“ECC”); and WHEREAS, Non-felony Offenses that violate state statute, but are not adopted as City ordinance or in the ECC have to be submitted to the Snohomish County District Court (“District Court”); and WHEREAS, the City does not presently have an interlocal agreement with the District Court to process or adjudicate Non-felony Offenses committed in the City; and WHEREAS, Non-felony Offenses committed in the city may go unprosecuted if they are not adopted as part of City ordinance and prosecuted in Municipal Court; and WHEREAS, the City has in the past adopted, by reference or verbatim, Non- felony Offenses in the Revised Code of Washington (“RCW”) into the ECC as authorized under RCW 35A.11.020; and WHEREAS, the City of Edmonds Police Department has identified additional Non-felony Offenses in the RCW that would benefit law enforcement and prosecution in the City if adopted into the ECC; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: {BFP719413.DOC;3/00006.900160/} Packet Page 111 of 182 Section 1. Amended. ECC 5.12.010, Conduct prohibited. is hereby amended to read as follows: 5.12.010 Conduct prohibited. The following statutes of the state of Washington<<, including all future amendments,>> are adopted by reference<< as if set forth in full herein>>: RCW 9.91.060 Leaving children unattended in parked automobile RCW 9A.44.096 Sexual misconduct with a minor in the second degree RCW 9.68A.011 Definitions (for “sexual exploitation of children”) RCW 9.68A.070 Possession of depictions of minor engaged in sexually explicit conduct RCW 9.68A.080 Processors <<Reporting>> of depictions of minor engaged in sexually explicit conduct <<- Civil immunity>> <<RCW 9.68A.090(1) Communicating with minor for immoral purposes - Penalties>> RCW 9.68A.110(1),(2),<<(3)>>(5) Certain defenses barred, permitted RCW 9.68A.120 Seizure and forfeiture of property RCW 9.68A.130 Recovery of costs of suit by minor RCW 9.68A.140 Definitions RCW 9.68A.150 Allowing minor on premises of live, erotic performance RCW 9.68A.160 Penalty Section 2. Amended. ECC 5.14.010, State statutes adopted by reference. is hereby amended to read as follows: 5.14.010 State statutes adopted by reference. The following statutes of the state of Washington<<, including all future amendments,>> are hereby adopted by reference as if set forth in full herein: <<RCW 69.43.110 Ephedrine, pseudoephedrine, phenylpropanolamine - Sales restrictions - Penalty RCW 69.43.120 Ephedrine, pseudoephedrine, phenylpropanolamine - Possession of more than fifteen grams - Penalty - Exceptions RCW 69.43.130 Exemptions - Pediatric products - Products exempted by the state board of pharmacy>> {BFP719413.DOC;3/00006.900160/} Packet Page 112 of 182 RCW 69.50.101 Definitions RCW 69.50.102 Drug paraphernalia – Definitions RCW 69.50.201 Authority to control RCW 69.50.202 Nomenclature RCW 69.50.204(d)(13)<<(c)(14)>> Schedule I – Marijuana RCW 69.50.309 Containers <<RCW 69.50.4014 Possession of forty grams or less of marihuana - Penalty>> RCW 69.50.401(e) Prohibited acts: A – Penalties RCW 69.50.412 Prohibited acts: E – Penalties RCW 69.50.420 Juvenile driving privileges RCW 69.50.425 Minimum penalty RCW 69.50.505 Seizure and forfeiture RCW 69.50.506 Burden of proof RCW 69.50.509 Search and seizure of controlled substances Section 3. Adopted. A new ECC 5.14.015, Possession of legend drug without prescription or order prohibited. is hereby adopted to read as follows: <<5.14.015 Possession of legend drug without prescription or order prohibited. 1. The definitions set forth in RCW 69.41.010 shall apply to terms in this section. 2. It shall be unlawful for any person to possess any legend drug except upon the order or prescription of a physician under chapter 18.71 RCW, an osteopathic physician and surgeon under chapter 18.57 RCW, an optometrist licensed under chapter 18.53 RCW who is certified by the optometry board under RCW 18.53.010, a dentist under chapter 18.32 RCW, a podiatric physician and surgeon under chapter 18.22 RCW, a veterinarian under chapter 18.92 RCW, a commissioned medical or dental officer in the United States armed forces or public health service in the discharge of his or her official duties, a duly licensed physician or dentist employed by the veterans administration in the discharge of his or her official duties, a registered nurse or advanced registered nurse practitioner under chapter 18.79 RCW when authorized by the nursing care quality assurance commission, an osteopathic physician assistant under chapter 18.57A RCW when authorized by the board of osteopathic medicine and surgery, a physician assistant under chapter 18.71A RCW when authorized by the medical quality assurance commission, a physician licensed to practice medicine and surgery or a physician licensed to practice {BFP719413.DOC;3/00006.900160/} Packet Page 113 of 182 osteopathic medicine and surgery, a dentist licensed to practice dentistry, a podiatric physician and surgeon licensed to practice podiatric medicine and surgery, or a veterinarian licensed to practice veterinary medicine, in any province of Canada which shares a common border with the state of Washington or in any state of the United States: PROVIDED, HOWEVER, That the above provisions shall not apply to sale, delivery, or possession by drug wholesalers or drug manufacturers, or their agents or employees, or to any practitioner acting within the scope of his or her license, or to a common or contract carrier or warehouseman, or any employee thereof, whose possession of any legend drug is in the usual course of business or employment: PROVIDED FURTHER, That nothing in this chapter or chapter 18.64 RCW shall prevent a family planning clinic that is under contract with the department of social and health services from selling, delivering, possessing, and dispensing commercially prepackaged oral contraceptives prescribed by authorized, licensed health care practitioners. 3. This section shall not prevent a medicare-approved dialysis center or facility operating a medicare-approved home dialysis program from selling, delivering, possessing, or dispensing directly to its dialysis patients, in case or full shelf lots, if prescribed by a physician licensed under chapter 18.57 or 18.71 RCW, those legend drugs determined by the board pursuant to rule. 4. A violation of this section is a misdemeanor.>> Section 4. Amended. ECC 5.14.050, Steroids. is hereby amended to read as follows: 5.14.050 Steroids. The following statutes of the state of Washington, including all future amendments, are adopted by reference as if set forth in full herein: RCW 69.41.300 Definitions RCW 69.41.320 Practitioners – Restricted use – Medical records RCW 69.41.070(7)<<350(1)>> Penalties {BFP719413.DOC;3/00006.900160/} Packet Page 114 of 182 Section 5. Adopted. A new ECC 5.46.080, Practice without license. is hereby adopted to read as follows: <<5.46.080 Practice without license. Unlicensed practice of a profession or operating a business for which a license is required by the chapters specified in RCW 18.130.040, unless otherwise exempted by law, constitutes a gross misdemeanor for a single violation.>> Section 6. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 7. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR GARY HAAKENSON ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY W. SCOTT SNYDER FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: {BFP719413.DOC;3/00006.900160/} Packet Page 115 of 182 EFFECTIVE DATE: ORDINANCE NO. {BFP719413.DOC;3/00006.900160/} Packet Page 116 of 182 {BFP719413.DOC;3/00006.900160/} 7 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2009, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, CONCERNING ADOPTION OF CERTAIN CRIMINAL OFFENSES CONSISTENT WITH THE STATE CRIMINAL STATUTES; PROVIDING FOR SEVERABILITY; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2009. CITY CLERK, SANDRA S. CHASE Packet Page 117 of 182 ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, CONCERNING ADOPTION OF CERTAIN CRIMINAL OFFENSES CONSISTENT WITH THE STATE CRIMINAL STATUTES; PROVIDING FOR SEVERABILITY; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the Municipal Court of the City of Edmonds (“Municipal Court”) has jurisdiction to adjudicate misdemeanor and gross-misdemeanor offenses (“Non-felony Offenses”), but only if they violate City ordinance or the Edmonds City Code (“ECC”); and WHEREAS, Non-felony Offenses that violate state statute, but are not adopted as City ordinance or in the ECC have to be submitted to the Snohomish County District Court (“District Court”); and WHEREAS, the City does not presently have an interlocal agreement with the District Court to process or adjudicate Non-felony Offenses committed in the City; and WHEREAS, Non-felony Offenses committed in the city may go unprosecuted if they are not adopted as part of City ordinance and prosecuted in Municipal Court; and WHEREAS, the City has in the past adopted, by reference or verbatim, Non- felony Offenses in the Revised Code of Washington (“RCW”) into the ECC as authorized under RCW 35A.11.020; and WHEREAS, the City of Edmonds Police Department has identified additional Non-felony Offenses in the RCW that would benefit law enforcement and prosecution in the City if adopted into the ECC; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: {BFP719413.DOC;2/00006.900160/} Packet Page 118 of 182 Section 1. Amended. ECC 5.12.010, Conduct prohibited. is hereby amended to read as follows: 5.12.010 Conduct prohibited. The following statutes of the state of Washington, including all future amendments, are adopted by reference as if set forth in full herein: RCW 9.91.060 Leaving children unattended in parked automobile RCW 9A.44.096 Sexual misconduct with a minor in the second degree RCW 9.68A.011 Definitions RCW 9.68A.080 Reporting of depictions of minor engaged in sexually explicit conduct - Civil immunity RCW 9.68A.090(1) Communicating with minor for immoral purposes - Penalties RCW 9.68A.110(1),(2),(3) Certain defenses barred, permitted RCW 9.68A.120 Seizure and forfeiture of property RCW 9.68A.130 Recovery of costs of suit by minor RCW 9.68A.150 Allowing minor on premises of live, erotic performance Section 2. Amended. ECC 5.14.010, State statutes adopted by reference. is hereby amended to read as follows: 5.14.010 State statutes adopted by reference. The following statutes of the state of Washington, including all future amendments, are adopted by reference as if set forth in full herein: RCW 69.43.110 Ephedrine, pseudoephedrine, phenylpropanolamine - Sales restrictions - Penalty RCW 69.43.120 Ephedrine, pseudoephedrine, phenylpropanolamine - Possession of more than fifteen grams - Penalty - Exceptions RCW 69.43.130 Exemptions - Pediatric products - Products exempted by the state board of pharmacy RCW 69.50.101 Definitions RCW 69.50.102 Drug paraphernalia – Definitions RCW 69.50.201 Authority to control RCW 69.50.202 Nomenclature RCW 69.50.204(c)(14) Schedule I – Marijuana {BFP719413.DOC;2/00006.900160/} Packet Page 119 of 182 RCW 69.50.309 Containers RCW 69.50.412 Prohibited acts: E – Penalties RCW 69.50.420 Juvenile driving privileges RCW 69.50.425 Minimum penalty RCW 69.50.505 Seizure and forfeiture RCW 69.50.506 Burden of proof RCW 69.50.509 Search and seizure of controlled substances Section 3. Adopted. A new ECC 5.14.015, Possession of legend drug without prescription or order prohibited. is hereby adopted to read as follows: 5.14.015 Possession of legend drug without prescription or order prohibited. 1. The definitions set forth in RCW 69.41.010 shall apply to terms in this section. 2. It shall be unlawful for any person to possess any legend drug except upon the order or prescription of a physician under chapter 18.71 RCW, an osteopathic physician and surgeon under chapter 18.57 RCW, an optometrist licensed under chapter 18.53 RCW who is certified by the optometry board under RCW 18.53.010, a dentist under chapter 18.32 RCW, a podiatric physician and surgeon under chapter 18.22 RCW, a veterinarian under chapter 18.92 RCW, a commissioned medical or dental officer in the United States armed forces or public health service in the discharge of his or her official duties, a duly licensed physician or dentist employed by the veterans administration in the discharge of his or her official duties, a registered nurse or advanced registered nurse practitioner under chapter 18.79 RCW when authorized by the nursing care quality assurance commission, an osteopathic physician assistant under chapter 18.57A RCW when authorized by the board of osteopathic medicine and surgery, a physician assistant under chapter 18.71A RCW when authorized by the medical quality assurance commission, a physician licensed to practice medicine and surgery or a physician licensed to practice osteopathic medicine and surgery, a dentist licensed to practice dentistry, a podiatric physician and surgeon licensed to practice podiatric medicine and surgery, or a veterinarian licensed to practice veterinary medicine, in any province of Canada which shares a common border with the state of Washington or in any state of the United States: PROVIDED, HOWEVER, That the above provisions shall not apply to sale, delivery, or possession by drug wholesalers or drug manufacturers, or their agents or {BFP719413.DOC;2/00006.900160/} Packet Page 120 of 182 employees, or to any practitioner acting within the scope of his or her license, or to a common or contract carrier or warehouseman, or any employee thereof, whose possession of any legend drug is in the usual course of business or employment: PROVIDED FURTHER, That nothing in this chapter or chapter 18.64 RCW shall prevent a family planning clinic that is under contract with the department of social and health services from selling, delivering, possessing, and dispensing commercially prepackaged oral contraceptives prescribed by authorized, licensed health care practitioners. 3. This section shall not prevent a medicare-approved dialysis center or facility operating a medicare-approved home dialysis program from selling, delivering, possessing, or dispensing directly to its dialysis patients, in case or full shelf lots, if prescribed by a physician licensed under chapter 18.57 or 18.71 RCW, those legend drugs determined by the board pursuant to rule. 4. A violation of this section is a misdemeanor. Section 4. Amended. ECC 5.14.050, Steroids. is hereby amended to read as follows: 5.14.050 Steroids. The following statutes of the state of Washington, including all future amendments, are adopted by reference as if set forth in full herein: RCW 69.41.300 Definitions RCW 69.41.320 Practitioners – Restricted use – Medical records RCW 69.41.350(1) Penalties Section 5. Adopted. A new ECC 5.46.080, Practice without license. is hereby adopted to read as follows: 5.46.080 Practice without license. Unlicensed practice of a profession or operating a business for which a license is required by the chapters specified in RCW 18.130.040, unless otherwise exempted by law, constitutes a gross misdemeanor for a single violation. {BFP719413.DOC;2/00006.900160/} Packet Page 121 of 182 Section 6. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 7. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR GARY HAAKENSON ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY W. SCOTT SNYDER FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. {BFP719413.DOC;2/00006.900160/} Packet Page 122 of 182 {BFP719413.DOC;2/00006.900160/} 6 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2009, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, CONCERNING ADOPTION OF CERTAIN CRIMINAL OFFENSES CONSISTENT WITH THE STATE CRIMINAL STATUTES; PROVIDING FOR SEVERABILITY; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2009. CITY CLERK, SANDRA S. CHASE Packet Page 123 of 182 AM-2210 3.C. Interlocal Agreement for the Snohomish County Regional Task Force City Council Committee Meetings Date:04/14/2009 Submitted By:Gerry Gannon Time:10 Minutes Department:Police Department Type:Action Committee:Public Safety Information Subject Title Snohomish County Regional Drug Task Force Agreement. Recommendation from Mayor and Staff The Staff recommends approval of the interlocal agreement with Snohomish County Regional Drug Task Force for the Consent Agenda authorizing the Mayor to sign the interlocal agreement. Previous Council Action None Narrative Since January 1988, the City of Edmonds and other Snohomish County cities have been participants in the Snohomish Regional Drug Task Force (SRDTF) with offices in Everett. Edmonds was one of the original participants, contributing a detective and equipment to the unit. In more recent years, Edmonds, Lynnwood, and Mountlake Terrace established the South Snohomish County Narcotics Task Force (SSCNTF). Since the creation of the SSCNTF, Edmonds, Lynnwood, and Mountlake Terrace have chosen to continue their support of the SRDTF through financial contribution alone. Edmonds presently has a detective assigned to the SSCNTF. The SRDTF receives the majority of its funding through a U.S. Department of Justice grant. The grant amount is based on the number and population of municipalities that participate in the SRDTF. The required matching funds for the federal grant come from Snohomish County and the participating municipalities. For fiscal year 2008-2009, nineteen municipalities, plus Snohomish County, are pledging matching funds to the SRDTF. Edmonds’ share for July 1, 2009 through June 30, 2010 is $9,587, an increase of $469.24 over last year’s share. Funding for this item is included in the 2009-2010 Edmonds Police budget. The interlocal agreement and the funding received from participating entities, sets forth the operational framework for the SRDTF, and has done so since 1988. The SRDTF and SSCNTF work very closely and assist each other with staffing and equipment, as needed. For example, should we encounter a drug lab locally the SRDTF can be called out to dismantle the lab. This assistance can save us literally thousands of dollars in overtime, training, and equipment expense. A more frequent area of cooperation and assistance occurs with investigations where the two task forces may assist each other with investigations involving Packet Page 124 of 182 investigations where the two task forces may assist each other with investigations involving mutual suspects. We request that the Council approve this matter authorizing the Mayor to sign the FY 2009-2010 interlocal agreement with SRDTF. Fiscal Impact Fiscal Year: 2009-2010 Revenue: Expenditure: $9,587 Fiscal Impact: Attachments Link: Interlocal Agreement Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 04/09/2009 11:27 AM APRV 2 Mayor Gary Haakenson 04/09/2009 02:48 PM APRV 3 Final Approval Sandy Chase 04/09/2009 02:50 PM APRV Form Started By: Gerry Gannon Started On: 04/09/2009 10:54 AM Final Approval Date: 04/09/2009 Packet Page 125 of 182 Packet Page 126 of 182 Packet Page 127 of 182 Packet Page 128 of 182 Packet Page 129 of 182 Packet Page 130 of 182 Packet Page 131 of 182 Packet Page 132 of 182 Packet Page 133 of 182 Packet Page 134 of 182 Packet Page 135 of 182 Packet Page 136 of 182 Packet Page 137 of 182 Packet Page 138 of 182 Packet Page 139 of 182 Packet Page 140 of 182 Packet Page 141 of 182 Packet Page 142 of 182 Packet Page 143 of 182 Packet Page 144 of 182 Packet Page 145 of 182 Packet Page 146 of 182 Packet Page 147 of 182 AM-2206 3.D. Red Light Cameras City Council Committee Meetings Date:04/14/2009 Submitted By:Gerry Gannon Submitted For:Al Compaan Time:15 Minutes Department:Police Department Type:Action Committee:Public Safety Information Subject Title Installation of red light cameras. Recommendation from Mayor and Staff The staff recommends that the Public Safety Committee approve this agenda item for consent agenda for the Mayor to sign an agreement with ATS for installation of red light cameras at two locations. One location is westbound 220th St SW at SR99. The second location is westbound SR104 at 100th Ave W. Previous Council Action Council had previously approved the contract agreement with ATS for the traffic study of three intersections. Narrative Two surveys have been completed by ATS (American Traffic Solutions, Inc) of three intersections that the police and traffic engineer felt were safety issues due to observed red light violations and documented collisions. The three intersections are SR104/100th Avenue W, SR99/238th Street SW, and SR99/220th Street SW. Based on the two surveys conducted by ATS the two approaches (direction of travel) that meet the VIMS (Violation Incident Monitoring System) contract criteria are WB 220th Street SW at SR99 and WB SR104 at 100th Avenue W. The first survey conducted during October 2008 for westbound 220th Street SW at SR99 showed a total of 29 violations (6 left , 2 straight, and 21 right). During March 2009 a second survey was conducted with the results of that survey being similar to the October 2008 survey, with 27 violations (2 left, 1 straight, and 24 right). As a note ATS sets the system to capture right turn violations at a speed of 5+ mph. The first survey conducted on October 2008, for westbound SR104 at 100 Avenue W showed a total of 11 violations (2 left, 3 straight, and 6 right). The March survey of the same direction at the same intersection showed 2 violations (1 straight and 1 right) a significant drop of violations. Attached are the two surveys for the recommended location for the installation of the red light cameras and the VIMS contract. Packet Page 148 of 182 Fiscal Impact Attachments Link: VIMS Contract Link: March 2009 Vims Survey Link: October 2008 VIMS Survey Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 04/09/2009 01:03 PM APRV 2 Mayor Gary Haakenson 04/09/2009 02:48 PM APRV 3 Final Approval Sandy Chase 04/09/2009 02:50 PM APRV Form Started By: Gerry Gannon Started On: 04/07/2009 04:23 PM Final Approval Date: 04/09/2009 Packet Page 149 of 182 Packet Page 150 of 182 Packet Page 151 of 182 Packet Page 152 of 182 Packet Page 153 of 182 Packet Page 154 of 182 Packet Page 155 of 182 Packet Page 156 of 182 Packet Page 157 of 182 Packet Page 158 of 182 Packet Page 159 of 182 Packet Page 160 of 182 Packet Page 161 of 182 Packet Page 162 of 182 Packet Page 163 of 182 Packet Page 164 of 182 Packet Page 165 of 182 Packet Page 166 of 182 Packet Page 167 of 182 AM-2211 3.E. Municipal Court Review City Council Committee Meetings Date:04/14/2009 Submitted By:Sandy Chase Time:30 Minutes Department:City Clerk's Office Type:Information Committee:Public Safety Information Subject Title Municipal Court review. Recommendation from Mayor and Staff N/A Previous Council Action N/A Narrative Judge Fair submitted the following spreadsheets (Exhibit 1) for review and discussion: ♦Number of Criminal Non Traffic Filings in 2007 to 2008 ♦Number of Criminal Traffic Filings in 2007 to 2008 ♦Final Breakdown for Speeding and Speeding in School Zone ♦Traffic Violation Bureau (TVB) vs. Municipal Court Cost Breakdown ♦Filing Breakdown for 2007 ♦Number of Jail Days Ordered in 2008 ♦Cost Breakdown to Contract with County Councilmember Bernheim provided the attached memorandum with five tables (Exhibit 2) for review and discussion. Fiscal Impact Attachments Link: Exhibit 1: Municial Court Review Spreadsheets Link: Exhibit 2: Councilmember Bernheim Memo & Tables Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 04/09/2009 11:27 AM APRV 2 Mayor Gary Haakenson 04/09/2009 02:48 PM APRV 3 Final Approval Sandy Chase 04/09/2009 02:50 PM APRV Form Started By: Sandy Chase Started On: 04/09/2009 11:15 AM Final Approval Date: 04/09/2009 Packet Page 168 of 182 Packet Page 169 of 182 Packet Page 170 of 182 Packet Page 171 of 182 Packet Page 172 of 182 Packet Page 173 of 182 Packet Page 174 of 182 Packet Page 175 of 182 Packet Page 176 of 182 Packet Page 177 of 182 Packet Page 178 of 182 Packet Page 179 of 182 Packet Page 180 of 182 Packet Page 181 of 182 Packet Page 182 of 182