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11/01/1988 City CouncilTHESE MINUTES SUBJECT TO NOVEMBER 15, 1988 APPROVAL EDMONDS CITY COUNCIL MINUTES NOVEMBER 1, 1988 The regular meeting of the Edmonds City Council was called to order at 8:15 p.m.. by Mayor Larry Naughten at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. The Council met in an Executive Session from 7 p.m. to interview the Personnel Manager candidate. PRESENT Larry Naughten, Mayor Bill Kasper, Council President Steve Dwyer, Councilmember Laura Hall, Councilmember Roger Hertrich, Councilmember Jo -Anne Jaech, Councilmember John Nordquist, Councilmember Jack Wilson, Councilmember Karen Abrams, Student Rep. STAFF Mary Lou Block, Planning Div. Mgr. Bobby Mills, Public Works Supt. Peter Hahn, Comm. Svc. Director Jerry Hauth, Hydraulics Engineer Jack Weinz, Fire Chief Jim Barnes, Parks & Rec. Div. Mgr. Robin Hickok, Asst. Police Chief Art Housler, Admin. Svc. Director Jackie Parrett, City Clerk Margaret Richards, Recorder Mayor Naughten was sad to say that Gordon Maxwell passed away on Tuesday morning. Memorial ser- vices will be held at the Methodist Church on Monday at 3 p.m. CONSENT AGENDA Items (C) and (D) were removed from the Consent Agenda. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (B) APPROVAL OF MINUTES OF OCTOBER 25, 1988 �+ (E) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH SOUTH COUNTY FIRE DEPARTMENTS FOR PURCHASE AND MAINTENANCE OF AIR COMPRESSOR ($3,000) (F) ACKNOWLEDGMENT OF RECEIPT OF CLAIM FOR DAMAGES FROM JOHN AND GRETCHEN REED ($120--ESTIMATE) AUTHORIZATION TO PURCHASE COURT FILING SYSTEM ($3,235 [ITEM (C) ON THE CONSENT AGENDA) Councilmember Nordquist thanked Staff for .providing the information that the Council had request- COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE ITEM (C). MOTION CARRIED. REPORT ON BIDS OPENED SEPTEMBER 20 1988 FOR PURCHASE OF A TOTAL SURVEY STATION AND AWARD OF BID TO GEO-LINE AT A COST OF 1 ,847.35 PLUS SALES TAX L11EM D ON THE CONSENT AGENDA Councilmember Nordquist inquired who Geo-Line was and where they were located. Hydraulics Engi- neer Jerry Hauth said Geo-Line is an engineering supply firm located in Bellevue. Councilmember Nordquist inquired if a statement made by a competitor that their equipment was not reviewed was true. Mr. Hauth replied negatively. Councilmember Nordquist inquired if Staff had a hands-on demonstration of the equipment that they recommended. Mr. Hauth replied negatively. Councilmem- ber Nordquist inquired if a specific bid document was let for the equipment. Mr. Hauth replied affirmatively. Councilmember Hertrich said the vendor who made a complaint was given another opportunity to demonstrate his equipment. However, Staff felt that the Leitz Set 3 equipment was best suited for the City's needs. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE ITEM (0). MOTION CARRIED. AUDIENCE Mayor Naughten opened the audience portion of the meeting. John Beck, 18907 - 80th Ave. W., representing the First Baptist Church, requested the Council to consider posting a three hour time limit on Bell Street between 4th and 5th. He said church members are unable to find parking spaces on Sunday morning because ferry passengers park their cars alongside the church over the weekend. Mayor Naughten said Staff will look into that issue and hopefully have it resolved by next week. DISCUSSION OF 1989 PRELIMINARY BUDGET Councilmember Kasper inquired about establishing a fund, as was mentioned at last week's meeting, for convalescent care for employees. Administrative Services Director Art Housler said Staff is researching that issue and will submit a report to the Council by November 10. Discussion ensued regarding the 1989 preliminary budget. COUNCILMEMBER HALL MOVED TO EXTEND THE UNDERGROUNDING PROJECT AT 5TH AVENUE AND MAIN STREET TO 3RD AVENUE, TO BE FUNDED FROM THE FOLLOWING SOURCES: $80,000 FROM THE CAPITAL IMPROVEMENTS FUND 325; $9,400 FROM THE ENDING CASH BALANCE OF FUND 115; $41,000 FROM THE ENDING CASH BALANCE OF FUND 323. MOTION FAILED FOR LACK OF A SECOND. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO SEND THE PRELIMINARY BUDGET BACK TO THE MAYOR AND INSTRUCT HIM TO WITHDRAW THE USE OF THE 106% TAX ASSESSMENT FROM THE BUDGET AND PLACE AN ADDITIONAL $175,000 IN THE COUNCIL CONTINGENCY FUND AND ASK THAT THE BUDGET BE BAL- ANCED AND THEN RESUBMITTED TO THE COUNCIL. Councilmember Hertrich inquired how those monies will be utilized. Councilmember Wilson said he felt the budget was a little "too fat" and that monies should be placed in the Council Contingen- cy Fund for unanticipated projects. Councilmember Hertrich said he felt that allocating hundreds of thousands of dollars to the Council Contingency Fund without earmarking them was poor plan- ning. He noted that requests for funding from the community have been requested to be submitted prior to finalization of the budget so that the City can anticipate those projects and earmark funds in the budget for them. Councilmember Jaech said monies must be made available in the Council Contingency Fund for unfore- seen events. Councilmember Hertrich said he was not opposed to allocating monies to the Fund but felt that projects which will be funded from that source should be discussed previous to dedicat- ing those monies. Councilmember Dwyer was in agreement with Councilmember Hertrich. He said good planning would avoid most contingencies above $250,000. Councilmember Kasper said the Council and Staff must decide what level of service will be provid- ed to its citizens when establishing the budget. Discussion ensued regarding annexation of Esperance into the City. Councilmember Dwyer noted that Chief Weinz has already identified a need for three additional fire fighters within the existing boundaries of the City. He suggested that those fire fighters be hired in 1989 so that the residents of Esperance are not under the im- pression that Esperance was annexed into the City in order to fund those three additional fire fighters. Fire Chief Jack Weinz said in addition to the three fire fighters, twelve more fire fighters will be necessary if annexation occurs. COUNCILMEMBER WILSON MOVED TO AMEND THE MOTION, SECONDED BY COUNCILMEMBER NORDQUIST, TO INSTRUCT THE MAYOR TO WITHDRAW THE USE OF THE 106% TAX ASSESSMENT FROM THE BUDGET AND PLACE AN ADDITIONAL $75,000 IN THE COUNCIL CONTINGENCY FUND. A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED WITH COUN- CILMEMBER KASPER, COUNCILMEMBER HALL, COUNCILMEMBER JAECH, COUNCILMEMBER NORDQUIST, AND COUNCIL - MEMBER WILSON IN FAVOR; COUNCILMEMBER DWYER AND COUNCILMEMBER HERTRICH OPPOSED. Councilmember Dwyer requested Staff to provide the Council with information with respect to what the budget is like without the 106% and, also, without the $75,000. MAYOR Mayor Naughten inquired about the Council's thoughts regarding the Personnel Manager candidate f)�who was just interviewed. Council President Kasper said it was his impression that the Council / would like to interview the other two candidates or readvertise the position. Discussion ensued regarding the entire process of advertising and interviewing that took place. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO NOT - CONFIRM THE MAYOR'S RECOM- MENDATION. MOTION CARRIED WITH COUNCILMEMBER DWYER OPPOSED. * See Council Minutes of November 15, 1988 EDMONDS CITY COUNCIL MINUTES Page 2 NOVEMBER.1, 1988 COUNCILMEMBER KASPER MOVED TO REVIEW THE RESUMES OF THE OTHER TWO CANDIDATES AND THEN MAKE A DETERMINATION NEXT WEEK. Councilmember Nordquist suggested that the other two candidates that were recommended be inter- viewed by the Council if they are still available. COUNCILMEMBER KASPER WITHDREW THE MOTION. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER DWYER, TO REQUEST THE MAYOR TO SUBMIT TO THE COUNCIL THE RESUMES OF THE TWO CANDIDATES AND THEN INTERVIEW THEM. MOTION CARRIED. COUNCIL Council President Kasper said lodging was not available at the place in Bellingham that the Coun- cil wished to stay at during the weekend of the Council retreat. He said, however, Port Ludlow �s is available. The Council was amenable to holding the retreat at Port Ludlow again. Council President Kasper inquired if the Council objected to Janet Padgett proceeding with the review of the seven job descriptions for the Mayor. No objection was noted. Student Representative Karen Abrams said she was unaware that she was a member of the Youth Activ- ities Board until a friend told her that she was. She inquired what her role was. Mayor Naught - en said she was to act as a liaison between the Council and the Board. He said the Council Re- source Assistant would provide her with additional information. Councilmember Hertrich noted that a meeting took place that afternoon with the Mayor, several 8 Councilmembers, local developers, and several members of the Architectural Design Board (ADB) in attendance to discuss how the ADB meetings are conducted and the decision -making process. Coun- cilmember Dwyer suggested that a report of that meeting be submitted to the Council and the issue pursued thereafter. Councilmember Hertrich announced that Edmonds High School Booster Club is holding an auction on November 19 at the Landmark Inn, Lynnwood, at 6 p.m. He said anyone who was interested could contact him for tickets. Councilmember Nordquist noted that requests for songs can be made via facsimile machines directly to a radio station. He said food, also, can be ordered from Burger King. Councilmember Nordquist said a telephone vault was constructed directly across the pathway at 236th and 76th instead of parallel to the lot line. He said he hoped that the vault would be landscaped. Councilmembers Nordquist congratulated Councilmember Wilson on his new status as a grandfather. Councilmember Wilson was proud to announce the arrival of the first grandchild (baby boy) in the Wilson family. He, too, congratulated Councilmember Nordquist on becoming a grandfather. Councilmember Jaech said City Attorney Scott Snyder researched whether or not the Hubbard Founda- tion was allowed by law to contribute monies towards maintenance of the cemetery and found no statute which would restrict that contribution. Council President Kasper said the attorney for the Hubbard Foundation has requested the City to submit a letter with respect to the history of maintenance of the cemetery and the City's request of the Hubbard Foundation. y % Mayor Naughten reminded the Council of the community meeting on November 10 regarding the Highway 99 Development Task Force. The meeting adjourned at 9:55 p.m. THESE MINUTES ARE SUBJECT TO NOVEMBER 15, 1988 APPROVAL. JACQUELINE G. PARRETT, City Clerk OleC I LARRY S. NAUGHTEN, Mayor EDMONDS CITY COUNCIL MINUTES Page 3 NOVEMBER 1, 1988 AGENDA EDMONDS CITY COUNCIL aLnz4 meenne aoom- ueRAav BUILDING 7 :00 — f 0:00 P.M. NOVEMBER 1, 1988 7:00 P.M TO 8:00 P.M. - INTERVIEW PERSONNEL MANAGER CANDIDATE CALL TO ORDER (8:00 P.M.) r, nrn c^ni iirr 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF OCTOBER 25, 1988 (C) AUTHORIZATION TO PURCHASE COURT FILING SYSTEM ($3,235) (D) REPORT ON BIDS OPENED SEPTEMBER 20, 1988 FOR PURCHASE OF A TOTAL SURVEY STATION, AND AWARD OF BID TO GEO-LINE AT A COST OF $14,847.35 PLUS SALES _ TAX (E) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH SOUTH COUNTY FIRE DEPARTMENTS FOR PURCHASE AND MAINTENANCE OF AIR COMPRESSOR ($3,000) (F) ACKNOWLEDGMENT OF RECEIPT OF CLAIM FOR DAMAGES FROM JOHN AND GRETCHEN REED ($120--ESTIMATE) 2. AUDIENCE 3. DISCUSSION ON 1989 PRELIMINARY BUDGET 4. MAYOR 5. COUNCIL THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE (90 MINUTES)