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11/15/1988 City CouncilTHESE MINUTES SUBJECT TO NOVEMBER 22. 1988 APPROVAL EDMONDS CITY COUNCIL MINUTES NOVEMBER 15, 1988 The regular meeting of the Edmonds City Council was called to order at 8:00 p.m. by Mayor Larry Naughten at the Library Plaza Room, 650 Main St., Edmonds. The Council met at 6:30 to interview the personnel manager candidates and convened to an Executive Session at 7:30 to discuss labor negotiations. All present joined in the flag salute. PRFSFNT Larry Naughten, Mayor Bill Kasper, Council President Steve Dwyer, Councilmember Laura Hall, Councilmember Roger Hertrich, Councilmember John Nordquist, Councilmember Jack Wilson, Councilmember Karen Abrams, Student Rep. ABSENT STAFF Jo -Anne Jaech, Jim Barnes, Parks & Rec. Div. Mgr. Councilmember Art Housler, Admin. Svc. Director Bob Alberts, City Engineer Jack Weinz, Fire Chief Peter Hahn, Comm. Svc. Director Wallace Tribuzio, Asst. Police Chief Gordy Hyde, Traffic Coordinator Mary L6u-Block, Planning Div. Mgr. Bobby Mills, Public Works Supt. Jackie Parrett, City Clerk Margaret Richards, Recorder Mayor Naughten noted that City Attorney Scott Snyder was not present because of a conflict. He pointed out that none of the items on the agenda would require a legal opinion. CONSENT AGENDA Item (B) was removed from the Consent Agenda. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEM- BER NORDQUIST, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED WITH COUNCILMEMBER KASPER ABSTAINING BECAUSE HE WAS NOT PRESENT AT THE MEETING WHEN ITEMS (C) AND (G) WERE DISCUSSED AND BECAUSE HE WAS OPPOSED TO ITEM (H). The approved items on the Consent Agenda include the following: (A) ROLL CALL d� (C) ADOPTION OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING APPEAL OF ARCHITECTURAL „�'.��11/x DESIGN BOARD DECISION IN CONNECTION WITH REVIEW OF 15 UNIT APARTMENT BUILDING AT 555 ,4,P0. WALNUT ST. (ADB-15-88/AP-25-88) (D) ADOPTED RESOLUTION 679 REAFFIRMING POLICY OF COOPERATION BETWEEN CITY OF EDMONDS AND OTHER GOVERNMENTAL UNITS WITHIN PUGET SOUND AREA (E) ADOPTED ORDINANCE 2688 INCREASING PARKING FEE AT FERRY PARKING LOT (F) AUTHORIZATION FOR MAYOR TO SIGN SEIU LABOR AGREEMENT oo�(G) APPROVAL OF FINDINGS OF FACT, AND ADOPTION OF PROPOSED ORDINANCE 2689 AMENDING OFFICIAL �ZONING MAP TO CHANGE THE ZONING DESIGNATION ON PROPERTY LOCATED AT 23115 - 100TH AVE. W. FROM RS-8 TO BN; AND AUTHORIZE EXECUTION OF CONCOMITANT ZONING AGREEMENT (R-4-88/LANDAU) (H) .�wADOPTION OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING DENIAL OF PROPOSED" � �o�vL VACATION OF PORTION OF UNDEVELOPED RIGHT-OF-WAY OF NORTH MEADOWDALE RD. (ST-3-88/METCO) APPROVAL OF MINUTES OF NOVEMBER 1, 1988 [ITEM (B) ON THE CONSENT AGENDA Mayor Naughten referred to a memorandum by City Clerk Jackie Parrett noting that an omission had been called to her attention regarding the Council Contingency Fund and how Councilmember Wilson n A ,�; proposed to allocate it in the 1989 budget. She had listened to the tape of the discussion and 4L A from it suggested the following amendment to the minutes: page 2, just before Councilmember Wilson's motion at the beginning of the third paragraph from the bottom, insert the wording "In support of a larger"Council Contingency Fund, Councilmember Wilson suggested the following could be funded by it: 1) Give some serious thought to three firefighters, 2) look at some other things for the Centennial, 3) there is a problem developing at the cemetery, 4) there are busi- ness community promotional activities to consider, 5) normal contingencies throughout the year, and 6) the Council should come up with some other projects for the City". Councilmember Wilson was asked if he concurred with the amendment and he replied affirmatively. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE MINUTES AS AMENDED. MOTION CARRIED. Mayor Naughten introduced the City's bond counsel, Dick Ehlers. ��s•�'�ir. Ehlers presented the Council and Staff with a memento (a lucite cube of the official state- ment prospectus) for completing the City's bond issue for the secondary treatment plant. AUDIENCE Mayor Naughten opened the audience portion of the meeting. * Jeff Palmer, 17510 - 76th Ave. W., said a request was made of the Edmonds Planning Board in Janu- ary 1988 to review the Code to allow off -premises service club signs at the main entrances of the City so that people are aware that these organizations exist. He said the signs would be limited to philanthropic service clubs that are directly benefiting the Edmonds area. Mr. Palmer said ��-�, 1'.- the request was reviewed by the Board on September 14 and October 26, but no consensus has been r a reached by the members. Mr. Palmer requested the Council to direct Staff to draft a Code amend- ment to Chapter 20.60 of the Edmonds Community Development Code (ECDC) to permit off -premises group signs for service clubs. Councilmember Hertrich inquired why the issue has not been resolved at the Board level. Mr. Palmer said an impasse has occurred because several members of the Board felt that the signs would be unnecessary or undesirable. Councilmember Hertrich inquired how many organizations would be represented by the signs. Mr. Palmer replied seven to ten. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, TO HOLD A PUBLIC HEARING ON DECEMBER 20, 1988 REGARDING A CODE AMENDMENT TO ECDC CHAPTER 20.60 TO PERMIT OFF -PREMISES GROUP SIGNS FOR SERVICE CLUBS. MOTION CARRIED WITH COUNCILMEMBER DWYER OPPOSED. Councilmember Dwyer said he felt the request for a Code amendment, as well as scheduling a public hearing at the Council level, rather than the Planning Board level, was irregular. He said he was hopeful that the Council will, in the future, make a motion during the Council portion of a Council meeting. to send a proposal for a Code amendment to the ECDC to the Planning Board. Because Councilmember Hertrich concurred with Councilmember Dwyer with respect to procedure and wished to change his vote, A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED WITH COUNCILMEMBER KASPER, COUNCILMEMBER HALL, COUNCILMEMBER NORDQUIST, AND COUNCILMEMBER WILSON IN FAVOR; COUNCILMEMBER DWYER AND COUNCILMEMBER HERTRICH OPPOSED. Mayor Naughten closed the audience portion of the meeting. HEARING ON 1989 BUDGET Mayor Naughten opened the public portion of the hearing. Natalie Shippen, 1022 Euclid, requested the Council to approve the $50,400 indicated in the pre- liminary budget for the underground project plus an additional $39,400 to extend the project from Main and 5th to 3rd, to be completed by August 1, 1989. She suggested that the monies to fund the extension be derived from the Council Contingency Fund and deposited into Fund 115. She also requested that the wording in the preliminary budget be amended to reflect the extension, if approved. * Mike Cooper, 820 Maple St., requested the Council to authorize the addition of three firefighters in 1989. He noted that the Fire Department is currently staffed below the nationally recognized safe standard for staffing fire service apparatus. Mr. Cooper said he was speaking as a citizen, and not as a firefighter. He said he wanted to insure that he and his family, as well as the community, would receive adequate fire protection. Mayor Naughten closed the public portion of the hearing. COUNCIL REVIEW OF PUBLIC WORKS' TRUST FUND LOW -INTEREST LOAN FOR $1.5 MILLION FOR STREET RESURFACING Council President Kasper requested that items N5 and #6 (Edmonds Centennial music proposal and Edmonds Promoters budget request) be discussed before this item because Barbara Kindness was wait- ing in the audience. * See Council Minutes of November 22, 1988 ** See Council Minutes of December 6, 1 988 EDMONDS CITY COUNCIL MINUTES Page 2 NOVEMBER 15, 1988 EDMONDS CENTENNIAL MUSIC PROPOSAL Barbara Kindness, Edmonds Chamber of Commerce, said Charles Zwicki was interested in organizing a concert wind symphony to be created for the residents of Edmonds. She said the ensemble will be made up of professionals who will offer concert entertainment and enjoyment of the art of wind symphony performance and related literature. She noted that the City of Edmonds is rich with Cp� �_, talent to support this movement due to the music programs within the area, along with the inter- est of those residents who have participated in high school and college bands across the coun- try. She said such an ensemble will offer to those talented musicians a way to participate in a civic musical organization and many of Edmonds' major city-wide celebrations. Councilmember Hertrich inquired if the group will perform exclusively for Edmonds. Ms. Kindness said the symphony will perform for the concert -going general public throughout the immediate area and surrounding areas and will serve in an ambassador capacity. Councilmember Wilson inquired about funding sources. Ms. Kindness said funding for the ensemble will come from the 1) City of Edmonds, 2) local, State, and national foundation grants, and 3) local organizational donations. Ms. Kindness said the symphony is proposed as a Centennial project but could possibly evolve into a permanent organization in the future. Councilmember Hall recalled that the Council had expressed an interest to include musical enter- tainment for local events, such as the 4th of July parade. Ms. Kindness said the Drum and Bugle Corps competition has been invited to Edmonds during the State's Centennial 4th of July celebra- tion and will be in the parade. Councilmember Wilson said he was hopeful that the Council will come forward with a meaningful amount of money for the Centennial celebration. He urged the Council to allocate funds during the budgetary process for that purpose. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO LOOK UPON THE PROPOSAL WITH FAVORABLE INTEREST. MOTION CARRIED. EDMONDS PROMOTERS/MARKET COMMITTEE BUDGET REQUEST Barbara Kindness, Chamber of Commerce, said the purpose of the Chamber Marketing Committee and /� its subcommittee, the Promoters, was to promote the City of Edmonds and its wonderful variety of amenities to residents, neighboring communities, and out -of -area visitors. She said each year the Chamber spends approximately $50,000 on these projects, while attempting to serve as the official visitor information center for the City and the business community. She said it may be necessary to the Chamber to seek additional office space in the coming year because it continues to grow in number, as well as complexity. Ms. Kindness said due to the increased costs of promoting the City, the Chamber requests finan- cial support from the City for the following events: 1) Christmas tree -lighting ceremony (gar- land for City's tree), $800; 2) 4th of July fireworks, $3,500; 3) Edmonds directory (cover cost), $2,.500; 4) Miss Edmonds scholarship (scholarship and fare to Hekinan, as well as second and third place awards), $1,500; 5) Promoters events, $4,000 (a total of $12,300). Councilmember Wilson inquired about the number of people that are attracted to the City of Edmonds each year through the efforts of the Chamber and business community. Ms. Kindness re- plied approximately 500,000 people. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER WILSON, TO CONSIDER THE REQUEST DURING THE BUDGETARY PROCESS. MOTION CARRIED. COUNCIL REVIEW OF PUBLIC WORKS' TRUST FUND LOW -INTEREST LOAN FOR $1.5 MILLION FOR STREET RESURFACING Community Services Director Peter Hahn reported that the City of Edmonds is in a position to receive $1.5 million, 3% interest, loan from the State Public Works Trust Fund Program for resur- facing high priority streets. The loan offer will be forthcoming in April 1989. The intent of the loan is to fund the high -priority streets identified in the 1987 Streets Inventory and Evalua- tion Report. He said the primary reason for recommending a concentrated program, as contrasted with the continuation of the present rate of resurfacing, is that the cost of returning a paved surface to prime condition increases steeply with time. Mr. Hahn introduced newly hired, but returning Staff member, Traffic Coordinator Gordy Hyde. EDMONDS CITY COUNCIL MINUTES Page 3 NOVEMBER 15, 1988 City Engineer Bob Alberts reviewed the 1987 Street Inventory and Evaluation Report. He said Staff conducted a visual study of all streets within the City, and the streets were then classi- fied in the following categories: 1) arterials, 2) residential collectors, and 3) residential dead -ends. He said corrective action for the major defects was established, as well as a priori- ty rating and cost estimate. Mr. Alberts said the chip sealing program is the most cost effective means to repair every street in the City. Once the repairs are accomplished, the streets will be put on a regular maintenance program, which will occur approximately every eight to twelve years. He noted that reconstruc- tion of roads costs approximately $6 per square yard, overlay approximately $4, and chipsealing approximately $1 per square yard. Councilmember Hertrich inquired if chip sealing was actually cost effective. Mr. Alberts replied affirmatively. He said a street can be saved by chip sealing it and then later overlayed or reconstructed, if necessary. He said he believed chip sealing was the only way the City could maintain its streets with the amount of funds that were available for road resurfacing. Mr. Hyde reviewed a map depicting the extent of reconstruction, overlay, and chip sealing work that has occurred over the last five years. He noted that there has been a tremendous increase in chip sealing over the last three years within the City, as well as State-wide. Mr. Hahn said with time, the quality of a paved surface drops rapidly so the longer maintenance is. deferred, the greater an expenditure is required. He said if the life cycle of a paved sur- face was not a consideration, the type of improvements that are done would not be a matter of contention. He said crack sealing prevents additional penetration of water, protects the road- way, and decelerates the life cycle of a paved surface. Mr. Hahn said the funding sources available to resurface City streets are $91,000 in Federal aid and $240,000 from the Gas Tax. Mr. Hahn said the $1.5 million loan would be moderately effective in maintaining City streets because those projects must be..completed within two years, leaving less money available in future years for road improvements; a $6.7 million levy would be highly effective; and the existing program is minimally effective because. maintenance is at a very low level. Mr. Hahn said an additional consideration for the Council would be for Staff to design the im- provement program for the next two years, based on .the assumption that the loan was available, but place a more modest proposal on a levy ballot and use those monies to fund improvements for the high priority streets. Councilmember Wilson inquired what the inventory of streets to be repaired would be if the roads were repaired within two years. Mr. Alberts replied 25.to 33%. Councilmember Wilson inquired if it was likely that the roads that are repaired will require work within the period of the twenty- year loan payment if the loan is accepted and repairs are made within the two-year.time frame. Mr. Hahn replied affirmatively. He said chip sealing lasts for approximately eight years, noting that chip sealing is an ongoing program. Councilmember Wilson said he would support the $1.5 million loan is the City placed a bond issue or excess levy on the ballot to supplement the loan and it passed. Councilmember Hertrich said he was not in favor of the loan. He suggested that the $120,000 that would be taken from the General Fund to pay back the loan each year be applied to the chip seal- ing program to bring the level of maintenance up to good standing. He inquired if chip sealing only would adequately repair and maintain all roads. Mr. Alberts replied affirmatively. He said the chip seal program was a good program when considering the funding level that was available. REPORT REGARDING EXTENDED -SEASON POOL COVER Parks & Recreation Division Manager Jim Barnes stated that the Yost Pool facility currently oper- ates approximately four months each year. He said it would require approximately 12,000 square Alm feet of covered space to encompass the pool, spa, and deck area. Criteria were developed to &0-zAZ-4✓ determine the feasibility of this project based on information from a number of major pool supply and building companies. Mr. Barnes said all of the companies contacted were willing to discuss and promote their products, but they had little or no familiarity with how a total system would or could work. Mr. Barnes said in order to construct an outdoor pool facility, the following criteria must be met: 1) pool cover or building, 2) legal lighting levels, 3) air temperature and humidity con- trol, 4) deck space clearance minimums around the pool, 5) ability to provide adequate lifeguard protection, 6) temperature control of building, offices, and locker rooms, 7) a fully coordinated physical and mechanical system. In addition, he said it is highly desirable to have: 1) ability EDMONDS CITY COUNCIL MINUTES Page 4 NOVEMBER 15, 1988 to remove or substantially open the cover during summer months, 2) indoor environment that is conducive to deck and swimming activities, 3) noise control, reduction, and 4) amenities that will encourage participation and revenue generation. Mr. Barnes said an air structure made of vinyl, nylon, or PVC fabric or a modular cover system made of nylon or polyester reinforced PVC fabric can be used to cover the pool and still allow the structures to be partially open during the summer. He said the cost for the air structures range from $24,000 to $95,000 and the cost for the modular system ranges from $200,000 to $400,000. He noted that those figures were for the cover only and did not include support equip- ment, which would cost $40,000. Mr. Barnes said he did not recommend the type 2 modular cover system because the warranty period was only for one year, and he did not recommend the permanent openable structures because of its susceptibility to vandalism. Mayor Naughten adjourned the meeting at 10 p.m. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCIL - MEMBER HERTRICH, TO EXTEND THE MEETING FOR FIFTEEN MINUTES. MOTION CARRIED. Mr. Barnes said the cost to operate Yost Pool currently is approximately $64,000. The revenue it generates if'$52,000. He said there is an estimated annual net loss of $12,700, which equates to an 80.4% self-sufficiency rate. The estimated operation cost of a year-round aquatic program at Yost is $227,000. The anticipated revenue would be $125,000, which would create a net annual loss of $102,000 (a 55% rate of self-sufficiency). MAYOR Mayor Naughten asked the Council for their input with respect to the personnel manager candi- dates. Council President Kasper asked Mayor Naughten who he recommended. Mayor Naughten replied Brent Hunter. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO ACCEPT THE MAYOR'S RECOMMENDATION FOR THE PERSONNEL MANAGER AND NEGOTIATE THE SALARY. MOTION CARRIED. p Naughten said a liquor license for Sunis Pizza on Edmonds way and a transfer for Sea Char- /Mayor ters & Tackle will be forwarded to the State if no objection was noted. Councilmember Dwyer tA,00-) noted that the law firm that he is employed by has a professional relationship with the restau- rant but he was not personally involved with that client. No objection was noted. Mayor Naughten said a final decision will be reached by EPA next Wednesday regarding their review of the secondary wastewater treatment plant. Mayor Naughten said the gate issue at the Port was referred to the Department of Ecology. He ,e. said he met with Port Commissioner Dodge recently and he agreed to keep the gate open. Mayor Naughten said the Port has agreed to relinquish control of the walkway at the ferry termi- nal to the State. M N ht n said last week's meeting of the Highway 99 Task Force was well attended. A stick- ayor aug e er vote was taken on approximately sixteen issues. Mayor Naughten noted that a catered dinner will be served at the Washington Cities & Towns meet- ing on November 17 at the Mountlake Terrace Library. He asked the Council to let the Council Resource Person know if they planned to attend by tomorrow morning. Mayor Naughten said an exercise for water crisis will be held by the Snohomish County Department of Emergency on November 19. To watch it, one should meet at the ferry terminal at 8 a.m to board the Evergreen State ferry. COUNCIL Council President Kasper inquired how the Council felt about a 106% tax assessment in 1989. G %p Councilmember Wilson was in favor of passing the 106% with the understanding that the Council has ,0 the discretion with respect to expenditure of those funds. Councilmember Hall said the Centennial celebration was held in the Library Plaza room and was well attended. The Senior Swingers and Hekinan people were in attendance. Councilmember Wilson inquired about the progress of theundergroundproject on Main from 5th to 3rd. Community Services Director Peter Hahn said the procurement package for the lights will appear in the paper over the weekend. He said bids are anticipated to be received by the end of a the. year, and the standards will be delivered in January. Mr. Hahn said undergrounding for the intersection at 5th and Main will be accomplished by Staff and the remainder will be bid on a contract. He said the August 1 deadline will be met. Mayor Naughten adjourned the meeting at 10:15 p.m. THESE MINUTES ARE SUBJECT TO NOVEMBER 22, 1988 APPROVAL. ACQ LINE G. PARRETT, City Clerk EDMOND,IAITY COUNCI MI ES Pa 0 BER• 198 .5�4t LARRY S. AUGHTEN, yor AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM -LIBRARY BUILDING 7:00 - 10:00 P.M. NOVEMBER 15, 1988 6:30 P.M. - 7:30 P.M. - INTERVIEW PERSONNEL MANAGER CANDIDATES 7:30 P.M. - 7:45 P.M. - EXECUTIVE SESSION - LABOR NEGOTIATIONS CAL-t-'TO ORDER - 8:00 P.M. FLAG SALUTE 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF NOVEMBER 1, 1988 (C) ADOPTION OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING APPEAL OF ARCHITECTURAL DESIGN BOARD DECISION IN CONNECTION WITH REVIEW OF 15-UNIT APARTMENT BUILDING AT 555 WALNUT ST. (ADB-15-88/AP-25-88) (D) PROPOSED RESOLUTION 679 REAFFIRMING POLICY OF COOPERATION BETWEEN CITY OF EDMONDS AND OTHER GOVERNMENTAL UNITS WITHIN PUGET SOUND AREA (E) PROPOSED ORDINANCE 2688 INCREASING PARKING FEE AT FERRY PARKING LOT (F) AUTHORIZATION FOR MAYOR TO SIGN SEIU LABOR AGREEMENT (G) APPROVAL OF FINDINGS OF FACT, AND ADOPTION OF PROPOSED ORDINANCE 2689 AMENDING OFFICIAL ZONING MAP TO CHANGE THE ZONING DESIGNATION ON PROPERTY LOCATED AT 23115 100TH AVE. W: FROM RS-8 TO BN; AND AUTHORIZE EXECUTION OF CONCOMITANT ZONING AGREEMENT (R-4-88/LANDAU). (H) ADOPTION OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING DENIAL OF PROPOSED VACATION OF PORTION OF UNDEVELOPED RIGHT-OF-WAY OF NORTH MEADOWDALE RD. (ST-3-88/METCO) 2. AUDIENCE 3. HEARING ON 1989 BUDGET (15 MINUTES) 4. COUNCIL REVIEW OF PUBLIC WORKS' TRUSTJUND LOW -INTEREST LOAN FOR (30 MINUTES) $1.5 MILLION FOR STREET RESURFACING 5. EDMON05 CENTENNIAL MUSIC PROPOSAL ! (15 MINUTES) 6. EDMONDS PROMOTERS/MARKET COMMITTEE BUDGET REQUEST (30 MINUTES) 7. REPORT REGARDING EXTENDED -SEASON POOL COVER (15 MINUTES) 8. CONTINUED WORK ON BUDGET BY COUNCIL (35 MINUTES) 9. MAYOR 10. COUNCIL THE PUBLIC IS INVITEOITO ATTEND PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE