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12/27/1988 City CouncilTHESE MINUTES SUBJECT TO JANUARY 3. 1989 APPROVAL EDMONDS CITY COUNCIL MINUTES SPECIAL MEETING DECEMBER 27, 1988 A special dinner meeting of the Edmonds City Council convened at 6:00 p.m. at Portofino's Restau- rant at 51 W. Dayton, Edmonds, and then the regular meeting was called to order by Mayor Pro tem Bill Kasper at 8:27 p.m. PRESENT ABSENT STAFF Bill Kasper, Mayor Pro Tem Larry Naughten, Mayor Jackie Parrett, City Clerk Steve Dwyer, Councilmember Margaret Richards, Recorder Laura Hall, Councilmember Roger Hertrich, Councilmember Jo -Anne Jaech, Councilmember John Nordquist, Councilmember Jack Wilson, Councilmember Mayor Pro Tem Kasper presided over the meeting in the absence of Mayor Naughten. CONSENT AGENDA APPROVAL OF MINUTES OF DECEMBER 20, 1988 [ITEM (B) ON THE CONSENT AGENDA] Because several Councilmembers had not received the minutes until that evening, COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO DEFER APPROVAL OF THE MINUTES UNTIL JANUARY 3, 1989. MOTION CARRIED. PROPOSED ORDINANCE ESTABLISHING SALARY RANGES AND SALARIES FOR EXEMPT PERSONNEL AND NONREPRESENTED, NONEXEMPT PERSONNEL LITEM (C) ON THE CONSENT AGENDA) Councilmember Jaech clarified that the Council discussed the increase but had not taken formal action yet. Councilmember Hertrich suggested that paragraph 2 of Section 3 regarding the merit increases be deleted from the ordinance until the Council had an opportunity to discuss that issue. He said he was under the impression that the ordinance included only the 3% salary increase. * Councilmember Dwyer inquired if the employees were aware of the contents of the ordinance. City Clerk Jackie Parrett said although there had not been a formal meeting of the employees the Mayor had announced it at the Staff meeting, she was sure that the department managers passed on that information to them. Councilmember Nordquist pointed out that Mayor Naughten was acting as the employees representa- tive, but he mentioned nothing about the merit increase in his memorandum. He suggested that passage of the ordinance be deferred until that issue was clarified, noting that the salary in- crease could be retroactive. Mayor Pro Tem Kasper suggested that the Council approve the 3% increase but defer approval of the merit increase until the Janet Padgett study was completed because there will be some action to open merit to topped -out employees. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO ADOPT ORDINANCE 2697 WITH THE DELETION OF THE SECOND FULL PARAGRAPH IN SECTION 3. MOTION CARRIED. Mayor Pro Tem Kasper said he expected that the Janet Padgett study would be completed in January and discussion of the merit system could be undertaken in February. DISCUSSION AND PASSAGE OF PROPOSED ORDINANCE ADOPTING THE 1989 BUDGET Mayor Pro Tem Kasper noted that the Council had been provided the only information that was avail- able for registration and seminar fees. Mayor Pro Tem Kasper said the travel expenditure had been reduced from $35,000 to $28,000. Councilmember Nordquist said Councilmember Wilson, as well as the rest of the Council, worked very diligently to reduce the travel expenditures to $24,000. He felt that the Mayor could ana- lyze the budget further and delete nonessential expenditures. He suggested that $12,000 be delet- ed from office supplies, travel expenses, and subscriptions and fees. * See Council Minutes of January 3, 1989 Councilmember Hall also felt that certain items in the budget could be "pared out" and that the City would still function as efficiently. * Councilmember Hertrich suggested that the Council reduce its travel expenditures by 20% in an effort to help reduce the budget. He said the public does not appreciate the fact that the Coun- cil maintains their budget 100% while they are requiring the rest of the operation to be reduced by X%. Councilmember Hall and Councilmember Jaech were not amenable to that concept. Councilmem- ber Hall said she has not requested compensation for gas mileage in the past. Councilmember Wilson said because the Council worked very diligently on the '89 budget, he was very comfortable passing the budget, knowing that the Council could further refine it next time around. Councilmember Dwyer said he would not vote for a budget that allocated $420,000 to the Council Contingency Fund. Councilmember Wilson pointed out that those monies would be allocated through- out the year for projects. Councilmember Dwyer said those monies should be allocated during the budget process. He felt an $80,000 Contingency Fund was adequate. Councilmember Hertrich said he would not vote in favor of the budget unless the monies in 'the Council Contingency Fund were earmarked first. Councilmember Dwyer said he voted against the motion to place $174,000 from the 106% property tax assessment into the Council Contingency Fund. * * COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE THE 1989 BUDGET WITH THE FOLLOWING PROVISOS: 1) APPROVE MONIES ALLOCATED FOR EQUIPMENT BUT REDUCE OFFICE SUPPLIES BY $4,000, SUBSCRIPTIONS AND FEES BY $2,000, AND TRAVEL EXPENDITURES BY $6,000; 2) AS TO THE CONTIN- GENCY FUND TAKE THE $174,000 WHICH IS THE 106% PROPERTY TAX ASSESSMENT AND ALLOCATE THAT TO HIRE THREE ADDITIONAL FIRE FIGHTERS DURING THE LAST QUARTER OF 1989 AND THE BALANCE OF THOSE MONIES TO BE ALLOCATED FOR ROAD IMPROVEMENTS; 3) THE REMAINDER OF THE MONIES IN THE COUNCIL CONTINGENCY FUND TO BE ALLOCATED IN JANUARY. Councilmember Jaech expressed concern that the additional fire fighters may have to be laid off sometime during the year. Mayor Pro Tem Kasper said he spoke with Fire Chief Jack Weinz, and the Chief assured him that that would not occur. Because 'of a concern regarding annexation of the Esperance area, COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO AMEND THE MOTION TO HIRE THE THREE ADDITIONAL FIRE FIGHTERS BY JULY 1, 1989. Councilmember Hertrich said he would like a comprehensive road improvement plan to be submitted to the Council for their approval before any monies were expended. Councilmember Wilson wanted it made clearthat the additional fire fighters were not included as part of the 1989 budget that was presented to the Council. He said it was to the Council's cred- it that they managed the budget to enable the City to hire those fire fighters. He said he was extremely proud of the way the Council formulated the 1989 budget. THE MOTION AND THE AMENDMENT CARRIED. The meeting adjourned at 9:15 p.m. THESE MINUTES ARE SUBJECT TO JANUARY 3, 1989 APPROVAL. JACQUELINE G. PARRETT, City Clerk William XJ-asper, Mall/or Pro Tem * See Council Minutes of January 3, 1989, Page 1, Item "B", paragraphs 1 & 3, and Addendum of Verbatim Minutes EDMONDS CITY COUNCIL MINUTES Page 2 DECEMBER 27, 1988 ** See Council Minutes of January 10, 1989 AGENDA EDMONDS CITY COUNCIL DECEMBER 27, 1988 SPECIAL MEETING 6:00 P.M. - DINNER MEETING AT PORTOFINO'S RESTAURANT 51 W. DAYTON ST., EDMONDS (Note change in time and place of meeting) DISCUSSION ITEMS DURING DINNER: 1. DISCUSSION OF PROPOSED ELIMINATION OF COUNCIL COMMITTEE MEETINGS 2. DISCUSSION OF REVISION OF COUNCIL RESOURCE POSITION DISCUSSION OF COUNCIL PRESIDENT DUTIES 5. ESTABLISH 1989 COUNCIL PROJECT PRIORITIES CALL TO ORDER - 8:15 P.M. 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF DECEMBER 20, 1988 (C) PROFORPOSED EEXEMPTTRDINANCE PERSONNEL697 ANDESTABLISHING NONREPRESENTED,,ARY RANGES AND RIES NONEXEMPT PERSONNEL 2. DISCUSSION AND PASSAGE OF PROPOSED ORDINANCE 2698, ADOPTING 1989 BUDGET THE PUBLIC IS INVITED TO ATTEND