2011.10.11 CC Committee Meetings Agenda Packet
Amended 10-10-11
AGENDA
EDMONDS CITY COUNCIL
Council Chambers, Public Safety Complex
250 5th Avenue North, Edmonds
_______________________________________________
OCTOBER 11, 2011
6:00 p.m. - City Council Committee Meetings*
*Note: At the conclusion of the City Council Committee Meetings, the City Council will meet in executive session at 7:00 p.m. Please refer to
the end of this agenda for additional information.
The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not
public hearings. The Committees will meet in separate meeting rooms as indicated below.
1.Community/Development Services Committee
Meeting Room: Council Chambers
A. (5 Minutes)Presentation of study to update the City's General Facilities Charges for utilities by City staff and the FCS Group.
B. (5 Minutes)Quarterly Public Works Project Report.
C. (5 Minutes)Update on the Professional Services Agreement with RH2 Engineerng Inc. for the Alderwood Intertie and
Reservoir Improvement Project.
D. (5 Minutes)Authorization to advertise a Request for Qualifications (RFQ) for the Dayton Street and SR104 Storm Drainage
Alternatives Study.
E. (5 Minutes)Authorization to advertise a Request for Qualifications for the Perrinville Creek Culvert Replacement at Talbot
Road.
F. (5 Minutes)Update on utility work in the BNSF right of way at Main Street.
G. (10 Minutes)Public comments (3-minute limit per person)
2.Finance Committee
Meeting Room: Jury Meeting Room
A. (5 Minutes)Quarterly report regarding fiber optic opportunities.
B. (10 Minutes)General Fund Update - August 2011
Packet Page 1 of 54
C. (5 Minutes)Update on financial policies and reporting.
D. (10 Minutes)Public comments (3-minute limit per person)
3.Public Safety Committee
Meeting Room: Police Training Room
A. (10 Minutes)Report on Marine 16
B. (10 Minutes)Agreement for Child Interview Specialist Services.
7:00 p.m. - Call to Order a Meeting of All City Council Members
Convene in executive session regarding RCW 42.30.110(1)(f), to receive and evaluate a complaint or charges brought against a public
officer or employee, and RCW 42.30.110(1)(i), potential litigation. (45 Minutes)
Reconvene in Open Session
1. POSSIBLE ACTION REGARDING WAIVING OF ATTORNEY CLIENT PRIVILEGE.
ADJOURN
Packet Page 2 of 54
AM-4253 Item #: 1. A.
City Council Committee Meetings
Date: 10/11/2011
Time:5 Minutes
Submitted For:Mike De Lilla Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Presentation of study to update the City's General Facilities Charges for utilities by City staff and the FCS Group.
Recommendation from Mayor and Staff
Forward item to the Council for review and approval.
Previous Council Action
None.
Narrative
A General Facilities Charge (GFC) is a one time charge paid by a new customers connecting to a utility system. FCS Group,
using data provided by the City, modeled a rate fee schedule for water, sewer, and storm utility connections. The data is based
on equivalent residential units (ERUs). The term, ERU, is used to convert non-residential (commercial) customers into an
equivalent number of residential units based on the defined water/sewer/storm use of a single-family residence. This updated
fee schedule will be used by the City to charge a connection fee to new utility customers connecting water/sewer/storm utilities
to the City systems.
The study has been modeled using methodology consistent with RCW and case law requirements for a city in the State of
Washington.
The City has not updated its General Facilities Charge (GFC) rate schedule since March 2000.
Form Review
Inbox Reviewed By Date
Engineering Robert English 10/05/2011 05:23 PM
Public Works Phil Williams 10/07/2011 08:46 AM
City Clerk Sandy Chase 10/07/2011 08:47 AM
Mayor Mike Cooper 10/07/2011 11:11 AM
Final Approval Sandy Chase 10/07/2011 11:15 AM
Form Started By: Megan Cruz Started On: 10/05/2011 09:49 AM
Final Approval Date: 10/07/2011
Packet Page 3 of 54
AM-4256 Item #: 1. B.
City Council Committee Meetings
Date: 10/11/2011
Time:5 Minutes
Submitted For:Robert English Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Information
Information
Subject Title
Quarterly Public Works Project Report.
Recommendation from Mayor and Staff
The report in being provided for review and discussion.
Previous Council Action
None.
Narrative
Attached is a quarterly report for capital improvement projects managed by the Public Works Department. The report contains
information on the estimated project budget, 2011 budget, funding sources and schedule.
Attachments
Exhibit 1 - 3 Qtr PW Report
Form Review
Inbox Reviewed By Date
Engineering Robert English 10/07/2011 07:59 AM
Public Works Phil Williams 10/07/2011 08:46 AM
City Clerk Sandy Chase 10/07/2011 08:48 AM
Mayor Mike Cooper 10/07/2011 11:11 AM
Final Approval Sandy Chase 10/07/2011 11:15 AM
Form Started By: Megan Cruz Started On: 10/05/2011
Final Approval Date: 10/07/2011
Packet Page 4 of 54
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54
AM-4258 Item #: 1. C.
City Council Committee Meetings
Date: 10/11/2011
Time:5 Minutes
Submitted By:Robert English
Department:Engineering
Committee:Community/Development Services Type:Information
Information
Subject Title
Update on the Professional Services Agreement with RH2 Engineerng Inc. for the Alderwood Intertie and Reservoir
Improvement Project.
Recommendation from Mayor and Staff
Review the status of the project and the professional services provided by RH2 Engineering.
Previous Council Action
On November 16, 2010, Council authorized staff to call for bids for the Alderwood Intertie and Reservoir Improvement
Project.
On March 8, 2011, the CSDS committee recommended Council award a contract to Omega Contractors for the construction of
the Alderwood Intertie and Reservoir Improvement Project.
On March 15, 2011, the Council awarded a contract to Omega Contractors for the construction of the Alderwood Intertie and
Reservoir Improvement Project.
Narrative
The Alderwood Intertie and Reservoir Improvement Project began construction in May of this year and is now close to
completion. The project improved the intertie station with the Alderwood Water District and upgraded existing reservoir
vents and access points at the Seaview and Yost Reservoirs. The improvements will provide more efficient operation of the
intertie supply station during peak demand periods when the City's Five Corners Pump Station is operating in conjunction with
the supply station.
RH2 Engineering Inc. was selected to design the improvements and provide construction support and software
programming/training for the project. The professional services agreement with RH2 has been amended twice and the total
contract value is currently at $83,665. Additional services had to be performed by RH2 during construction and the City is in
the process of reviewing the extra charges to determine which charges should be approved for payment. Staff is providing this
update since the consultant's fee is nearing the $100,000 contract limit in the Purchasing Policy.
Form Review
Inbox Reviewed By Date
Engineering Robert English 10/06/2011 03:18 PM
Public Works Phil Williams 10/07/2011 08:47 AM
City Clerk Sandy Chase 10/07/2011 08:48 AM
Mayor Mike Cooper 10/07/2011 11:11 AM
Final Approval Sandy Chase 10/07/2011 11:15 AM
Form Started By: Robert English Started On: 10/06/2011 07:52 AM
Final Approval Date: 10/07/2011
Packet Page 9 of 54
AM-4254 Item #: 1. D.
City Council Committee Meetings
Date: 10/11/2011
Time:5 Minutes
Submitted For:Jerry Shuster Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Authorization to advertise a Request for Qualifications (RFQ) for the Dayton Street and SR104 Storm Drainage Alternatives
Study.
Recommendation from Mayor and Staff
Forward item to the consent agenda for approval at the October 18, 2011 Council meeting.
Previous Council Action
None.
Narrative
The objective of this project is to develop alternatives to reduce the frequency of flood in and around the intersection of SR104
and Dayton Street. The intersection of Dayton Street and SR104 frequently floods. The causes of the flooding include, but are
not limited to:
• Overflows reaching this intersection from Shellabarger Creek located approximately 1,000 feet south. The Creek is supposed
to travel under SR104 at this point and into the Edmonds Marsh to the west.
• Drainage from the Washington State Ferry Holding lanes, just north of the intersection, that is supposed to travel south to
Shellabarger Creek, then into the Marsh on the west side of SR104.
• The grade of the Dayton Street storm line becomes flat or reverse grade in the section between SR104 and the outfall to
Puget Sound located just west of Admiral Way (24 inch diameter pipe).
The flooding at this intersection is also closely linked to the condition of the Edmonds Marsh. Visual evidence indicates that
Shellabarger Creek is somewhat restricted from flowing into the Marsh on the west side of SR104 due to the extensive growth
of freshwater vegetation in the channel. The extensive vegetation in the Marsh is also a factor in frequent flooding of the
Harbor Square Development owned by the Port of Edmonds (110 -190 Dayton Street) and the privately owned “Antique Mall
complex” (190 Sunset Ave (SR104)). Both of these properties are built on the historic location of the greater Edmonds Marsh.
This project will primarily focus on improving the Dayton St. stormwater system to reduce the frequency of flooding in and
around this intersection. The City desires to construct some or all of the recommended features in 2013 and/or 2014.
This project is in the current version of the 2012-2017 Capital Improvement Plan scheduled for implementation in 2012.
Form Review
Inbox Reviewed By Date
Engineering Robert English 10/05/2011 05:20 PM
Public Works Phil Williams 10/07/2011 08:46 AM
City Clerk Sandy Chase 10/07/2011 08:48 AM
Mayor Mike Cooper 10/07/2011 11:11 AM
Final Approval Sandy Chase 10/07/2011 11:15 AM
Form Started By: Megan Cruz Started On: 10/05/2011 10:28 AM
Final Approval Date: 10/07/2011
Packet Page 10 of 54
AM-4255 Item #: 1. E.
City Council Committee Meetings
Date: 10/11/2011
Time:5 Minutes
Submitted For:Jerry Shuster Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Authorization to advertise a Request for Qualifications for the Perrinville Creek Culvert Replacement at Talbot Road.
Recommendation from Mayor and Staff
Forward item to the consent agenda for approval at the October 18, 2011 Council meeting.
Previous Council Action
None.
Narrative
Perrinville Creek drains approximately 920 acres in northern Edmonds and western Lynnwood. After collecting water from a
broad plateau, Perrinville Creek drops about 400 ft in elevation over 1 mile, first passing through the heavily wooded,
120-acre, Southwest County Park and ultimately discharging into Browns Bay on Puget Sound. Urban development has
increased flow volumes and flow velocities in the Creek and the amount of rock and sediment (bedload) transported by the
Creek.
The objectives of this project are to design the new culvert to meet the twin goals of anadromous fish passage as well as
settling out and accumulating the bedload prior to it impacting the operation of the downstream diversion structures.
Anadromous fish are present at the mouth of the creek and some can make it up about 500 feet of stream channel. Large
sediment loads from the upper reaches of the Creek have severely impacted spawning beds. Fish passage is blocked
approximately 500 ft upstream of the BNSF tracks by this hanging culvert under Talbot Road (address 8202 to 8219/8229).
Ultimately, the City desires to allow fish passage up into the County Park. Replacement of this culvert is a requirement of the
Hydraulic Project Approval (HPA) permit issued by Washington Department of Fish and Wildlife for the Northstream
Emergency culvert repair project completed in 2007-2008.
The work to be performed by the consultant shall be:
• Obtaining the necessary permits and easements.
• Developing plans, specifications, and bid documents (including cost estimates).
• Researching grant possibilities for construction funding. If applicable, filling out and submitting grant applications and follow
up materials, if any.
This project is in the current version of the 2012-2017 Capital Improvement Plan scheduled for implementation in 2012. The
construction of this project is based on the assumption that grants can be obtained for 75 percent of the cost.
Form Review
Inbox Reviewed By Date
Engineering Robert English 10/05/2011 05:21 PM
Public Works Phil Williams 10/07/2011 08:46 AM
City Clerk Sandy Chase 10/07/2011 08:48 AM
Mayor Mike Cooper 10/07/2011 11:11 AM
Final Approval Sandy Chase 10/07/2011 11:15 AM
Form Started By: Megan Cruz Started On: 10/05/2011 10:37 AM
Final Approval Date: 10/07/2011
Packet Page 11 of 54
AM-4264 Item #: 1. F.
City Council Committee Meetings
Date: 10/11/2011
Time:5 Minutes
Submitted By:Robert English
Department:Engineering
Committee:Community/Development Services Type:Information
Information
Subject Title
Update on utility work in the BNSF right of way at Main Street.
Recommendation from Mayor and Staff
This information is being provided for review and discussion.
Previous Council Action
None.
Narrative
Staff will be providing an update on upcoming work that BNSF is preparing to start in October. BNSF plans to replace the
City's existing water and storm water utility crossings beneath the BNSF railroad tracks at Main Street. Construction is
expected to be completed by December 2011.
Form Review
Inbox Reviewed By Date
Engineering Robert English 10/06/2011 04:25 PM
Public Works Sandy Chase 10/07/2011 11:10 AM
City Clerk Sandy Chase 10/07/2011 11:10 AM
Mayor Mike Cooper 10/07/2011 11:11 AM
Final Approval Sandy Chase 10/07/2011 11:15 AM
Form Started By: Robert English Started On: 10/06/2011 04:08 PM
Final Approval Date: 10/07/2011
Packet Page 12 of 54
AM-4261 Item #: 2. A.
City Council Committee Meetings
Date: 10/11/2011
Time:5 Minutes
Submitted By:Carl Nelson
Department:Finance
Committee:Finance Type:Information
Information
Subject Title
Quarterly report regarding fiber optic opportunities.
Recommendation from Mayor and Staff
For Informational Purposes
Previous Council Action
Resolution 1234 - Support of Continued Development of Fiber Optic Opportunities as a Source of City Revenue.
Narrative
The August 24, 2010 presentation of "Edmonds Fiber Optic Broadband Initiative - Background and Update" resulted in
Resolution 1234 - setting the policy to review Fiber Optic "opportunity that serves the interest of the citizenry of Edmonds"
and requiring quarterly reports to the Finance Committee.
Progress has been made and local private businesses, the Edmonds Center for the Arts, and the Port of Edmonds are
considering using City of Edmonds fiber for a portion of their business needs. SNOCOM has signed a contract for provision of
internet services and we are awaiting payment of the first billing. Attachment 1 shows a Oct 3rd 2011 snapshot of
expenditures to date (minor changes may occur due to month end postings) and, using these numbers, Attachment 2 shows the
estimated break even date of April 2015 remains reasonable.
It should be noted that the SNOCOM service provision and the other potential local business partners will move up the
estimated break even date.
Overall, expenditures for the 2011 Fiber Optic Budget have been proceeding as expected. The bulk of that amount will cover
ISP charges (approx $13,200), equipment maintenance ($2,500), lease/rental of network software and PUD poles ($4,000).
Due to legal fees, the $5,000 that has been set aside for Professional Services for specialized network configuration will not be
available should the need arise in 2011, but can be drawn from Repairs should it be needed.
Attachments
Attachment 1
Attachment 2
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 10/06/2011 03:15 PM
Mayor Mike Cooper 10/06/2011 05:27 PM
Final Approval Sandy Chase 10/07/2011 08:48 AM
Form Started By: Carl Nelson Started On: 10/06/2011
Final Approval Date: 10/07/2011
Packet Page 13 of 54
2006 2007 2008 2009 2010 2010 2011 2011
(as of 10/02)
Title/Object Actuals Actuals Actuals Actuals Actuals Budgeted Budgeted Prelim Actuals
310 SUPPLIES -$ -$ -$ 7,888.99$ -$ 7,888.99$ 1,000.00 -$ 7,888.99$
350 SMALL EQUIPMENT - - - 17,336.17 1,463.62 1,000.00 18,799.79 0.00 - 18,799.79$
410 PROFESSIONAL SERVICES 7,795.68 34,886.87 76,370.39 93,116.02 46,826.36 54,000.00 258,995.32 5,000.00 6,925.32 265,920.64$
420 COMMUNICATIONS - - 34,186.06 43,932.95 21,109.44 25,000.00 99,228.45 13,200.00 8,245.80 107,474.25$
450 RENTAL/LEASE - - - 4,552.93 3,948.00 - 8,500.93 4,000.00 - 8,500.93$
480 REPAIRS & MAINTENANCE - - - 2,456.39 114.46 3,600.00 2,570.85 2,500.00 1.93 2,572.78$
490 MISCELLANEOUS - - 6.05 600.00 2,772.47 - 3,378.52 - - 3,378.52$
640 EQUIPMENT - 126,248.00 - - - - 126,248.00 - - 126,248.00$
Total 7,795.68 161,134.87 110,562.50 169,883.45 76,234.35 15,173.05$ 540,783.90$
reimbursement(a)(20,874.08) (20,874.08) -3375 Est:(24,249.08)
55,360.27 504,736.77 516,534.82
Fiber Optic Budget (Page 31 of 2009/2010 Budget)292,062.00 197,200.00 113,600.00 83,600.00 25,700.00
Difference between budget and expenditures (181,499.50)$ (27,316.55)$ (58,239.73)$ (28,239.73)$ (237,055.78)$ (10,526.95)$ (247,582.73)$
(267,055.78)$ after budget adj
a)
Attachment 1
Total as of
10/02/2011
2010 Professional Services figures take into consideration reimbursement by project partners totaling
$20,874.08 through 12/31/2010.
City of Edmonds
Fiber Project Costs
FY 2006 - 2011
Total as of
12/31/2010
Packet Page 14 of 54
ATTACHMENT 2
Costs incurred to date:
Description
7/28/2010 12/31/2010 10/2/2011
$7,888.99 $ 7,888.99 $7,888.99
Small Equipment:Small scale purchases for switching and routing equipment
(accessories) necessary to expand the networks ability to
accommodate additional partners.
$17,336.17 18,799.79 $18,799.79
Professional Svc:Consulting for Configuration, Design, Install, Legal fees and
consulting fees for the Program Director. (July 22nd MOU with
City of Seattle will reduce this by $20,245.38)
$236,439.11 $ 238,121.24 $ 241,671.56
Communications:Fees paid to the regional fiber consortium for shared costs of
certain assets and fees paid for Internet access.
$92,902.82 99,228.45 $107,474.25
Rental & Lease:Pole rental $8,007.43 8,500.93 $8,500.93
Repair & Maintenance:Fees paid to the regional fiber consortium for shared
Maintenance of certain assets as well as repairs to wholly owned
fiber assets.
$2,570.85 2,570.85 $2,572.78
Miscellaneous $628.52 3,378.52 $3,378.52
Equipment:Fiber construction & Equipment costs associated with
establishing service and connection of new partners to the
network.
$126,248.00 $ 126,248.00 $ 126,248.00
TOTAL Costs to Date $492,021.89 $504,736.77 $516,534.82
Estimated Ongoing Expenditures:
Per Month 7/28/2011 12/31/2010 10/2/2011
Ongoing costs of $196/month for pole rental and consortium dues $196 $2,352 $3,332 $1,176
Internet Service Provider $1,000 $12,000 $17,000 $6,000
Cisco Maintenance $2,000 $2,000
TOTALS $16,352 $22,332 $7,176
Recurring savings or revenues implemented:
Item Total Revenue Per Month 7/28/2010 12/31/2010 10/2/2011
Replacement of (2) T-1's to City Offices Began 1/2007 $1,100 $34,100 $39,600 $46,200
Video Arraignment - reduction transportation (Feb 2010 estimate)$2,750 $16,500 $30,250 $46,750
Video Arraignment – reduction in Jail Days $2,769 $16,614 $30,459 $47,073
TOTAL SAVINGS $6,619 $67,214 $100,309 $140,023
NetRiver (starting Jan 2007, increased May 2009)$48,500 $1,500 $48,500 $56,000 $65,000
SNOCOM (starting Aug 2011)$1,500
TOTAL BENEFIT TO CITY $48,500 $8,119 $115,714 $156,309 $206,523
BALANCE ($376,307.89)($348,427.77)($310,011.82)
Years to pay off:4.3 3.9 3.5
Likely pay off date:10/30/2014 9/16/2015 4/10/2015
Savings/Revenues as of
Costs as of:
Item
Item
Supplies:Miscellaneous publishing of plans, documents and drawings in
support of the projects major directives.
Yearly and "To date" Costs as of:
Packet Page 15 of 54
AM-4257 Item #: 2. B.
City Council Committee Meetings
Date: 10/11/2011
Time:10 Minutes
Submitted For:Jim Tarte Submitted By:Jim Tarte
Department:Finance
Committee:Finance Type:Information
Information
Subject Title
General Fund Update - August 2011
Recommendation from Mayor and Staff
Informational purposes
Previous Council Action
N/A
Narrative
See attached
Attachments
General Fund Update
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 10/05/2011 03:16 PM
Mayor Mike Cooper 10/06/2011 02:02 PM
Final Approval Sandy Chase 10/06/2011 03:15 PM
Form Started By: Jim Tarte Started On: 10/05/2011
Final Approval Date: 10/06/2011
Packet Page 16 of 54
2011 Revised
Annual Budget YTD Actuals Variance
%
Rec/Exp
BEGINNING WORKING CAPITAL 2,759,501 2,759,501 -
REVENUES:
REAL PERSONAL / PROPERTY TAX 9,506,114 4,872,985 4,633,129 51%
EMS PROPERTY TAX 3,233,038 1,806,202 1,426,836 56%
VOTED PROPERTY TAX 877,984 442,978 435,006 50%
LOCAL RETAIL SALES/USE TAX 4,524,195 3,055,519 1,468,676 68%
NATURAL GAS USE TAX 16,667 8,402 8,265 50%
1/10 SALES TAX LOCAL CRIM JUST 530,130 342,654 187,476 65%
GAS UTILITY TAX 890,000 676,944 213,056 76%
T.V. CABLE UTILITY TAX 698,865 486,182 212,683 70%
TELEPHONE UTILITY TAX 1,563,454 889,300 674,154 57%
ELECTRIC UTILITY TAX 1,532,043 1,070,792 461,251 70%
SOLID WASTE UTILITY TAX 285,918 204,855 81,063 72%
WATER UTILITY TAX 764,082 500,028 264,054 65%
SEWER UTILITY TAX 470,000 311,202 158,798 66%
STORMWATER UTILITY TAX 237,600 177,830 59,770 75%
LEASEHOLD EXCISE TAX 250,938 162,619 88,319 65%
PULLTABS TAX 61,043 46,650 14,393 76%
LICENSES AND PERMITS 1,484,829 1,154,699 330,130 78%
INTERGOVERNMENTAL 893,692 618,968 274,724 69%
CHARGES FOR GOODS AND SERVICES 3,637,480 2,899,736 737,744 80%
FINES AND FORFEITURES 667,100 407,249 259,851 61%
MISCELLANEOUS 339,073 276,398 62,675 82%
NONREVENUES - - 0%
INTERFUND TRANSFERS 114,727 22,806 91,921 20%
32,578,972 20,434,997 12,143,975 63%
EXPENDITURES:
SALARIES / WAGES 12,728,874 8,158,351 4,570,523 64%
BENEFITS 4,385,811 2,729,472 1,656,339 62%
SUPPLIES 531,862 259,956 271,906 49%
SERVICES 4,003,708 2,622,639 1,381,069 66%
INTERGOVERNMENTAL 8,876,513 6,275,133 2,601,380 71%
CAPITAL OUTLAY - - - 0%
DEBT SERVICE PRINCIPAL 1,111,369 62,752 1,048,617 6%
DEBT SERVICE INTEREST 340,759 173,594 167,165 51%
INTERFUND SERVICES 646,172 338,922 307,251 52%
32,625,068 20,620,818 12,004,250 63%
CHANGE IN WORKING CAPITAL (YTD)(46,096) (185,821) 139,725
ENDING WORKING CAPITAL 2,713,405 2,573,680 139,725
Page 1 of 6
City of Edmonds
General Fund Update
August 2011
Packet Page 17 of 54
2010 OUTLOOK 556,330
2011 BUDGET 700,000
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %8%5%7%8%8%10%9%11%10%10%8%7%
Cumulative Forecast %8%13%19%28%36%46%55%66%76%86%93%100%
Monthly Forecast $54,509 35,415 45,854 58,548 55,975 71,363 65,138 75,882 67,525 68,726 54,798 46,268
Cumulative Forecast $54,509 89,923 135,777 194,325 250,300 321,663 386,801 462,683 530,208 598,934 653,732 700,000
Actual Collected $64,450 26,992 30,969 61,193 51,964 36,921 51,938 43,294 53,666 54,620 43,551 36,772
Cumulative Collection $64,450 91,442 122,411 183,604 235,568 272,489 324,427 367,721 421,387 476,007 519,559 556,330
YEAR END FORECAST 827,667 711,822 631,090 661,380 658,799 592,988 587,121 556,330 556,330 556,330 556,330 556,330
Projected YE Variance 127,667 11,822 (68,910) (38,620) (41,201) (107,012) (112,879) (143,670) (143,670) (143,670) (143,670) (143,670)
Budget Variance %18%2%-10%-6%-6%-15%-16%-21%-21%-21%-21%-21%
City of Edmonds
2011 Monthly Revenue Forecasting Model
REAL ESTATE EXCISE TAX
-
200,000
400,000
600,000
800,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2011 CUMULATIVE COLLECTIONS
Actuals/Trend Budget
C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 2 of 6 10/5/2011 12:23 PMPacket Page 18 of 54
2011 OUTLOOK 4,608,959
2011 BUDGET 4,524,195
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %8%10%7%8%9%8%8%9%8%8%9%8%
Cumulative Forecast %8%18%25%33%41%49%57%66%75%83%92%100%
Monthly Forecast $361,138 458,856 320,307 339,615 392,188 351,881 353,139 422,201 376,021 378,930 421,884 348,035
Cumulative Forecast $361,138 819,994 1,140,302 1,479,916 1,872,104 2,223,985 2,577,124 2,999,325 3,375,345 3,754,276 4,176,160 4,524,195
Actual Collected $358,415 449,791 344,713 325,279 424,567 365,381 375,982 411,392 383,066 386,030 429,788 354,556
Cumulative Collection $358,415 808,205 1,152,918 1,478,197 1,902,764 2,268,145 2,644,127 3,055,519 3,438,585 3,824,614 4,254,403 4,608,959
YEAR END FORECAST 4,490,075 4,459,150 4,574,251 4,518,939 4,598,289 4,614,029 4,641,820 4,608,959 4,608,959 4,608,959 4,608,959 4,608,959
Projected YE Variance (34,120) (65,045) 50,056 (5,256) 74,094 89,834 117,625 84,764 84,764 84,764 84,764 84,764
Budget Variance %-1%-1%1%0%2%2%3%2%2%2%2%2%
City of Edmonds
2011 Monthly Revenue Forecasting Model
SALES AND USE TAX
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
5,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2011 CUMULATIVE COLLECTIONS
Actuals/Trend Budget
C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 3 of 6 10/5/2011 12:23 PMPacket Page 19 of 54
2011 OUTLOOK 864,516
2011 BUDGET 890,000
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %14%15%13%11%9%7%5%4%3%4%6%9%
Cumulative Forecast %14%29%42%53%62%69%75%78%81%85%91%100%
Monthly Forecast $124,297 131,645 119,196 97,069 82,945 62,262 45,728 32,251 29,930 32,637 55,825 76,215
Cumulative Forecast $124,297 255,942 375,138 472,207 555,152 617,413 663,141 695,392 725,322 757,960 813,785 890,000
Actual Collected $118,216 119,279 111,076 103,988 83,728 62,659 45,207 32,791 29,136 31,772 54,344 74,193
Cumulative Collection $118,216 237,495 348,571 452,559 536,287 598,946 644,153 676,944 706,080 737,852 792,196 866,389
YEAR END FORECAST 846,460 825,854 826,971 852,968 859,757 863,379 864,516 866,389 866,389 866,389 866,389 866,389
Projected YE Variance (43,540) (64,146) (63,029) (37,032) (30,243) (26,621) (25,484) (23,611) (23,611) (23,611) (23,611) (23,611)
Budget Variance %-5%-7%-7%-4%-3%-3%-3%-3%-3%-3%-3%-3%
City of Edmonds
2011 Monthly Revenue Forecasting Model
GAS UTILITY TAX
-
200,000
400,000
600,000
800,000
1,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2011 CUMULATIVE COLLECTIONS
Actuals/Trend Budget
C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 4 of 6 10/5/2011 12:23 PMPacket Page 20 of 54
2011 OUTLOOK 1,376,477
2011 BUDGET 1,563,454
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %6%10%10%6%9%7%10%9%6%11%6%13%
Cumulative Forecast %6%15%25%31%40%46%56%65%71%82%87%100%
Monthly Forecast $88,105 148,971 149,501 98,560 134,154 101,832 149,200 139,777 97,178 173,153 86,900 196,123
Cumulative Forecast $88,105 237,076 386,576 485,136 619,291 721,123 870,323 1,010,100 1,107,278 1,280,431 1,367,331 1,563,454
Actual Collected $119,046 76,840 134,764 113,698 110,498 110,747 107,157 116,551 85,556 152,445 76,507 172,668
Cumulative Collection $119,046 195,886 330,649 444,347 554,845 665,592 772,749 889,300 974,856 1,127,302 1,203,809 1,376,477
YEAR END FORECAST 2,112,514 1,291,816 1,337,266 1,432,002 1,400,756 1,443,059 1,388,171 1,376,477 1,376,477 1,376,477 1,376,477 1,376,477
Projected YE Variance 549,060 (271,638) (226,188) (131,452) (162,698) (120,395) (175,283) (186,977) (186,977) (186,977) (186,977) (186,977)
Budget Variance %35%-17%-14%-8%-10%-8%-11%-12%-12%-12%-12%-12%
City of Edmonds
2011 Monthly Revenue Forecasting Model
TELEPHONE UTILITY TAX
-
250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
1,750,000
2,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2011 CUMULATIVE COLLECTIONS
Actuals/Trend Budget
C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 5 of 6 10/5/2011 12:23 PMPacket Page 21 of 54
2011 OUTLOOK 1,459,287
2011 BUDGET 1,532,043
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %10%12%11%11%9%8%7%6%7%6%7%7%
Cumulative Forecast %10%22%32%43%52%60%67%73%80%86%93%100%
Monthly Forecast $154,344 180,865 161,039 161,397 142,207 116,798 110,597 96,931 101,381 88,779 112,474 105,231
Cumulative Forecast $154,344 335,209 496,248 657,645 799,852 916,651 1,027,247 1,124,178 1,225,559 1,314,338 1,426,812 1,532,043
Actual Collected $163,770 142,743 151,197 162,822 140,887 113,715 107,579 88,078 96,566 84,563 107,133 100,233
Cumulative Collection $163,770 306,514 457,711 620,533 761,420 875,135 982,714 1,070,792 1,167,358 1,251,921 1,359,054 1,459,287
YEAR END FORECAST 1,625,612 1,400,895 1,413,069 1,445,587 1,458,430 1,462,656 1,465,626 1,459,287 1,459,287 1,459,287 1,459,287 1,459,287
Projected YE Variance 93,569 (131,148) (118,974) (86,456) (73,613) (69,387) (66,417) (72,756) (72,756) (72,756) (72,756) (72,756)
Budget Variance %6%-9%-8%-6%-5%-5%-4%-5%-5%-5%-5%-5%
City of Edmonds
2011 Monthly Revenue Forecasting Model
ELECTRIC UTILITY TAX
-
250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
1,750,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2011 CUMULATIVE COLLECTIONS
Actuals/Trend Budget
C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 6 of 6 10/5/2011 12:23 PMPacket Page 22 of 54
AM-4259 Item #: 2. C.
City Council Committee Meetings
Date: 10/11/2011
Time:5 Minutes
Submitted For:Councilwoman Petso Submitted By:Jana Spellman
Department:City Council
Committee:Finance Type:Information
Information
Subject Title
Update on financial policies and reporting.
Recommendation from Mayor and Staff
Previous Council Action
Narrative
Update on financial policies and reporting.
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 10/06/2011 09:45 AM
Mayor Mike Cooper 10/06/2011 02:02 PM
Final Approval Sandy Chase 10/06/2011 03:15 PM
Form Started By: Jana Spellman Started On: 10/06/2011 08:41 AM
Final Approval Date: 10/06/2011
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AM-4263 Item #: 3. A.
City Council Committee Meetings
Date: 10/11/2011
Time:10 Minutes
Submitted For:Mayor Cooper Submitted By:Sandy Chase
Department:City Clerk's Office
Committee:Type:Information
Information
Subject Title
Report on Marine 16
Recommendation from Mayor and Staff
Previous Council Action
Narrative
An update related to Marine 16 will be provided at the meeting.
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 10/06/2011 05:27 PM
Final Approval Sandy Chase 10/07/2011 08:48 AM
Form Started By: Sandy Chase Started On: 10/06/2011 03:20 PM
Final Approval Date: 10/07/2011
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AM-4260 Item #: 3. B.
City Council Committee Meetings
Date: 10/11/2011
Time:10 Minutes
Submitted By:Gerry Gannon
Department:Police Department
Committee:Public Safety Type:Action
Information
Subject Title
Agreement for Child Interview Specialist Services.
Recommendation from Mayor and Staff
Staff recommends that the Public Safety Committee Council Members approve the professional services agreement with
Snohomish County Child Advocacy Center d/b/a Dawson Place.
Previous Council Action
None
Narrative
Dawson Place Child Advocacy Center is a comprehensive multidisciplinary team serving child victims of sexual or physical
abuse in Snohomish County, Washington. Law enforcement, child protective services, medical, victim advocacy, prosecution,
and mental health agencies all work together to provide the best possible services to children and their families victimized by
sexual or physical abuse.
Since Dawson Place has been providing service to Snohomish County, the City of Everett and Snohomish County historically
have paid for the services provided by Dawson Place. As the down turn in the economy has affected government at all levels
Everett and Snohomish County considered not funding Dawson Place.
Snohomish County Sheriff and Police Chief’s Association (SCSPCA) and Snohomish realizing Dawson Place is critical to the
prosecution of child abuse cases authorized a sub-committee to find a solution to the funding needs of Dawson Place. The
committee created a cost sharing plan that spread the cost among 13 agencies wanting to continue using the service of Dawson
Place in 2012. The fee structure the sub-committee drafted and presented to SCSPCA has a flat fee of 2% based on the total
cost of services, which include salary, benefits, office supplies, and rental of office space for each participating agency. The
remaining fee was based on the number of interviews during 2010 requested by each participating agency. The voting
members of SCSPCA approved the cost sharing plan and fee structure.
This agreement will go into effect on January 1, 2012. Edmonds portion of the cost sharing is $3,777.40. Our portion is based
on a 2% flat fee of $1,245.46 and 10 interviews at $2,531.93. To cover our portion of the Child Interview Specialist the police
department will use funding currently requested in the 2012 Investigations portion of the budget.
The service agreement with Dawson Place was reviewed by the City Attorney and approved as to form.
Attachments
Child Interview Specialist Agreement
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 10/06/2011 03:15 PM
Police Sandy Chase 10/06/2011 04:13 PM
City Clerk Sandy Chase 10/06/2011 04:13 PM
Mayor Mike Cooper 10/06/2011 05:27 PM
Final Approval Sandy Chase 10/07/2011 08:48 AM
Form Started By: Gerry Gannon Started On: 10/06/2011 09:51 AM
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Form Started By: Gerry Gannon Started On: 10/06/2011 09:51 AM
Final Approval Date: 10/07/2011
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1
PROFESSIONAL SERVICES AGREEMENT FOR CHILD INTERVIEW SPECIALIST
SERVICES
This Professional Services Agreement For Child Interview Specialist Services (this
“Agreement”) is made and entered into as of this _______ day of _________________, 2011,
by and among Snohomish County Child Advocacy Center d/b/a Dawson Place, a duly registered
Washington non-profit corporation (“DAWSON PLACE”) and Snohomish County, a political
subdivision of the State of Washington, the City of Arlington, a municipal corporation of the
State of Washington, the City of Bothell, a municipal corporation of the State of Washington, the
City of Lake Stevens, a municipal corporation of the State of Washington, the City of Lynnwood,
a municipal corporation of the State of Washington, the City of Marysville, a municipal
corporation of the State of Washington, the City of Granite Falls, a municipal corporation of the
State of Washington, the City of Edmonds, a municipal corporation of the State of Washington,
the City of Mill Creek, a municipal corporation of the State of Washington, the City of Everett, a
municipal corporation of the State of Washington, the City of Mukilteo, a municipal corporation
of the State of Washington, the City of Snohomish, a municipal corporation of the State of
Washington, the City of Brier, a municipal corporation of the State of Washington, and the
Stillaguamish Tribe of Indians (all such county, municipal and tribal entities collectively, the
“PARTICIPATING JURISDICTIONS”).
WITNESSETH:
WHEREAS, it is in the best interest of the PARTICIPATING JURISDICTIONS to
utilize professional Child Interview Specialist (hereinafter referred to as “CIS”) services to
facilitate investigations of child abuse and other crimes wherein children are victims or
witnesses; and
WHEREAS, DAWSON PLACE has agreed to provide trained professional CIS Services
to the PARTICIPATING JURISDICTIONS for investigations;
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth
below, and for other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties agree as follows:
1.0 TERM
The term of this Agreement (the “Term”) shall commence on January 1, 2012 (the
“Commencement Date”), and shall expire on December 31, 2014 (the “Expiration
Date”); PROVIDED, however, that Snohomish County’s obligations are contingent upon
local legislative appropriation of the necessary funds for this specific purpose in
accordance with the Snohomish County Charter and applicable law.
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2.0 SERVICES TO BE PERFORMED
2.1 DAWSON PLACE shall provide CIS services to the PARTICIPATING
JURISDICTIONS on an as needed basis during the term of this Agreement. All
cases of PARTICIPATING JURISDICTIONS will be given equal priority.
2.2 “CIS Services” include the following:
2.2.1 Interview child victims of sexual assault and physical abuse as requested.
2.2.2 Document interviews; maintain detailed records of all interviews and
statistics.
2.2.3 Assist detectives on assigned cases working with victim’s family.
2.2.4 Assist investigators in interviewing victims and witnesses of other crimes
involving children as requested; conduct courtesy interviews for police
agencies in other states; work with interpreters to gather information from
disabled children; interview children and adults who are developmentally
delayed and/or physically disabled as requested.
2.2.5 Testify in court as requested; provide agencies with a DVD of the
interviews; provide assistance to the Prosecuting Attorney’s Office, as
requested for child interview DVD transcriptions.
2.2.6 Provide training to public and to detectives on child sex abuse issues.
2.2.7 Network with community agencies to maintain compatible working
relationships.
2.3 DAWSON PLACE shall provide a quarterly report to the PARTICIPATING
JURISDICTIONS that summarizes CIS Services performed on the
PARTICIPATING JURISDICTIONS’ behalf during the previous quarter.
3.0 DAWSON PLACE OBLIGATIONS
3.1 DAWSON PLACE shall provide a CIS to the PARTICIPATING
JURISDICTIONS.
3.2 DAWSON PLACE shall be responsible for coordinating daily operations related
to the provision of CIS Services pursuant to this Agreement.
3.3 CIS interviews will be conducted at DAWSON PLACE, located at 1509
California Street, Everett, WA 98201, unless another location is agreed to by the
PARTICIPATING JURISDICTIONS and DAWSON PLACE.
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3.4 DAWSON PLACE shall ensure that any professional providing CIS Services
pursuant to this Agreement has completed all required training.
3.5 DAWSON PLACE shall provide all equipment and training necessary to support
the CIS Services, consistent with recognized and recommended practices within
the field. Nothing in this section shall restrict the ability of the parties to mutually
agree to changes in equipment or training necessary to maintain best practices, or
to informally agree to share equipment or training costs in unforeseen
circumstances.
3.6 All products of interviews conducted under this Agreement, which includes
original recordings (audio and video), reports and statements, will be promptly
provided to and remain under the control of the PARTICIPATING
JURISDICTION that requested the interview.
3.7 DAWSON PLACE agrees that any professional who is providing CIS services
pursuant to this Agreement shall not be considered for any purpose to be an
employee or agent of any PARTICIPATING JURISDICTION.
3.8 SICK LEAVE TEMPORARY REPLACEMENT. If CIS Services are not
available due to illness or injury for longer than ten (10) days, DAWSON PLACE
shall make arrangements for temporary replacement CIS Services beginning on
the eleventh (11th) work day until such time as regular CIS Services resume.
3.9 DISCIPLINARY TEMPORARY REPLACEMENT. If CIS Services are not
available due to disciplinary action for a period in excess of one (1) work day,
DAWSON PLACE shall make arrangements for replacement CIS Services during
the remaining term of the discipline.
3.10 TEMPORARY REPLACEMENT; UNPLANNED OR ANNUAL LEAVE. If
CIS Services are not available due to annual leave or any unplanned reason for a
period of ten (10) consecutive work days, DAWSON PLACE shall make
arrangements for replacement CIS Services beginning on the eleventh (11th) work
day until such time as regular CIS Services resume.
3.11 TEMPORARY REPLACEMENT; PLANNED ABSENCE. If CIS Services are
not available because of any pre-planned reason other than annual leave (example:
attendance at a long term work-related training), for a period in excess of ten (10)
consecutive work days, DAWSON PLACE shall make arrangements for
replacement CIS Services beginning on the first day of the planned absence.
4.0 PARTICIPATING JURISDICTION OBLIGATIONS
4.1 After the items referenced in Section 3.6 above are provided to a
PARTICIPATING JURISDICTION, it shall be the sole responsibility of that
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PARTICIPATING JURISDICTION to properly secure, maintain, distribute,
transcribe or dispose of said items. DAWSON PLACE may maintain a working
copy of all CIS recordings, reports and/or documents. Each PARTICIPATING
JURISDICTION acknowledges that transcriptions of audio/video CIS interviews
are frequently required by the Prosecuting Attorney, the Defense or the Court, and
each PARTICIPATING JURISDICTION agrees to complete any required
transcribing of CIS interviews conducted under this Agreement.
4.2 A PARTICIPATING JURISDICTION shall attend and observe CIS interviews
that the PARTICIPATING JURISDICTION requests, and shall control, maintain
and retain the original DVD recording of such CIS interviews for evidentiary
purposes, and shall be solely liable for third party arrest, prosecution and
evidentiary issues, such as admissibility arising from or as a result of the interview
contents of the DVD. The PARTICIPATING JURISDICTION shall indemnify
and hold harmless DAWSON PLACE for such liability.
4.3 The PARTICIPATING JURISDICTIONS will coordinate scheduling interviews
conducted under this Agreement with DAWSON PLACE.
4.4 In consideration of DAWSON PLACE providing the CIS Services as set forth in
Section 2.0 and 3.0 herein, the PARTICIPATING JURISDICTIONS will pay
DAWSON PLACE as set forth in Section 6.0.
5.0 INTENTIONALLY OMITTED
6.0 COMPENSATION, INVOICING AND PAYMENT
6.1 The PARTICIPATING JURISDICTIONS agree to pay the following amounts to
DAWSON PLACE for providing CIS services set forth in this Agreement:
6.1.1 In consideration for the CIS Services provided by DAWSON
PLACE from January 1, 2012 to December 31, 2012, the
PARTICIPATING JURISDICTIONS shall, upon receipt of invoices in
accordance with this Section 6, collectively pay to DAWSON PLACE a
total amount of eighty three thousand seven hundred seventy three dollars
($83,773.00).
6.1.2 In consideration for the CIS Services provided by DAWSON
PLACE from January 1, 2013 to December 31, 2013, the
PARTICIPATING JURISDICTIONS shall, upon receipt of invoices in
accordance with this Section 6, collectively pay to DAWSON PLACE a
total amount to be determined at a later date, but which will equal the total
amount due for 2012 plus an increase in that amount equal to 100% of the
June to June Seattle, Tacoma, Bremerton CPI-W published in June 2012,
but not to exceed 3%.
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5
6.1.3 In consideration for the CIS Services provided by DAWSON
PLACE from January 1, 2014 to December 31, 2014, the
PARTICIPATING JURISDICTIONS shall, upon receipt of invoices in
accordance with this Section 6, collectively pay to DAWSON PLACE a
total amount to be determined at a later date, but which will equal the total
amount due for 2013 plus an increase in that amount equal to 100% of the
June to June Seattle, Tacoma, Bremerton CPI-W published in June 2013,
but not to exceed 3%.
6.2 Each PARTICIPATING JURISDICTION’S portion of the amount due to
DAWSON PLACE will be calculated and paid as follows:
6.2.1 Payments due for 2012 are set forth in Exhibit B to the Interlocal
Agreement Establishing Cooperative Financial Support for Dawson Place
of even date herewith, attached hereto. Each PARTICIPATING
JURISDICTION shall pay 2% of the base salary, plus a portion of the
remaining amount due, calculated based on the number of interviews
performed for each PARTICIPATING JURISDICTION during the
previous year. Payments due for 2013 and 2014 will be calculated at a
later date, and will be based on the provisions of Section 6.1, above, and
the number of interviews performed for each PARTICIPATING
JURISDICTION the previous year. While the payments due from each
PARTICIPATING JURISDICTION will be calculated based on the
number of interviews performed for them during the previous year, the
payments made are intended to cover the costs of the work performed
during the current year. It is anticipated that Exhibit B will be updated
when the 2013 and 2014 costs are calculated, and may also be updated
from time to time if and when the makeup of the PARTICIPATING
JURISDICTIONS changes. Such an update, when made in accordance
with this Section 6.1, is a clerical update to Exhibit B and is not an
amendment to this Agreement.
6.2.2 In order to receive payment under this Section 6, DAWSON PLACE shall
submit an invoice to each PARTICIPATING JURISDICTION each
quarter, which invoice shall contain that PARTICIPATING
JURISDICTION’S portion of the amount due to DAWSON PLACE for
the CIS Services provided under this Agreement, as set forth in Exhibit B.
Each PARTICIPATING JURISDICTION shall pay its invoice in full,
within thirty (30) days after the PARTICIPATING JURISDICTION
receives same. Should a PARTICIPATING JURISDICTION object to all
or any portion of any invoice, the PARTICIPATING JURISDICTION
shall notify DAWSON PLACE of its objection in writing within twenty
(20) days after receiving the invoice at issue. Invoices shall be mailed to
the persons specified in Exhibit A to this Agreement.
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6.3 DAWSON PLACE agrees that payment of the sums listed in Sections 6.1
constitute full compensation for services provided under this Agreement and
Dawson Place may, at its discretion, use such funds for all CIS Service-related
costs incurred. Should a professional who is providing CIS Services pursuant to
this Agreement be required to travel out of Snohomish County for work on a
PARTICIPATING JURISDICTION investigation or to testify in court on behalf
of a case, all travel costs, including conveyance, lodging and per diem, shall be
paid by the requesting PARTICIPATING JURISDICTION. In order to be
eligible for reimbursement, all travel must be pre-approved by that
PARTICIPATING JURISDICTION and reimbursement for travel will not exceed
that PARTICIPATING JURISDICTION’S reimbursement rates.
7.0 DIRECTION AND CONTROL
DAWSON PLACE agrees that DAWSON PLACE will perform the services under this
Agreement as an independent contractor and not as an agent, employee, or servant of the
any PARTICIPATING JURISDICTION. The parties agree that DAWSON PLACE is
not entitled to any benefits or rights enjoyed by employees of any PARTICIPATING
JURISDICTION. DAWSON PLACE specifically has the right to direct and control
DAWSON PLACE’S own activities in providing the agreed services in accordance with
the specifications set out in this Agreement. The PARTICIPATING JURISDICTIONS
shall only have the right to ensure performance. Nothing in this Agreement shall be
construed to render the parties partners or joint venturers.
8.0 REMOVAL/REPLACEMENT OF CIS
Notwithstanding anything to the contrary contained elsewhere in this Agreement, the
PARTICIPATING JURISDICTIONS shall have the right, at any time during the Term, to
demand removal of the professional performing CIS Services under this Agreement. In
order to exercise this right, the PARTICIPATING JURISDICTIONS must deliver to
DAWSON PLACE a written notice, signed by authorized representatives of
PARTICIPATING JURISDICTIONS that have collectively paid at least 50% of amounts
paid to DAWSON PLACE since the effective date of this Agreement, demanding that
DAWSON PLACE remove the professional providing CIS Services under this
Agreement and outlining the basis for such demand (“Demand for Removal”). Within
fifteen (15) days of receiving such Demand for Removal, DAWSON PLACE shall
remove the individual performing CIS Services under this Agreement.
Within fifteen (15) days of removal of the professional providing CIS Services under this
Section, DAWSON PLACE shall make arrangements for replacement CIS Services to be
provided to the PARTICIPATING JURISDICTIONS. If CIS Services are not replaced
within thirty (30) days after the date on which DAWSON PLACE received the Demand
for Removal, then this Agreement shall automatically terminate.
9.0 HOLD HARMLESS
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Each party to this Agreement shall save, indemnify, defend and hold every other party
and its agents, employees and contractors harmless from and against any and all costs,
liabilities, suits, losses, damages, claims, expenses, penalties or charges, including,
without limitation, reasonable attorneys’ fees and disbursements, that the other parties
may incur or pay out by reason of any accidents, damages or injuries to persons or
property, including claims by third parties or employees against which the parties would
otherwise be immune under Title 51 RCW or other law, arising from the performance of
this Agreement, but only to the extent the same are caused by any negligent or wrongful
act of the indemnifying party.
The provisions of this Section 9.0 shall survive the expiration or earlier termination of
this Agreement.
10.0 WITHDRAWAL
Any PARTICIPATING JURISDICTION may withdraw from participation in this
Agreement effective January 1st for any reason or for no reason by providing written
notice of such withdrawal to all parties no later than November 1st of the preceding
calendar year. Withdrawal shall not affect the rights of the PARTICIPATING
JURISDICTIONS under any other section or paragraph herein.
If after November 1st there are fewer than five (5) PARTICIPATING JURISDICTIONS
that have not given notice of withdrawal, then the PARTICIPATING JURISDICTIONS
that have not given notice of withdrawal shall meet no later than November 15th. At the
meeting, these PARTICIPATING JURISDICTIONS will have another option to
withdraw from the Agreement effective January 1st, which may be exercised by giving
notice of withdrawal at the meeting. If by the end of the meeting no PARTICIPATING
JURISDICTION desires to remain in the Agreement, then this Agreement may be
terminated effective January 1st by delivery of written notice to DAWSON PLACE no
later than December 1st.
11.0 INSURANCE REQUIREMENTS
DAWSON PLACE shall obtain and maintain continuously during the Term of this
Agreement the following insurance:
Commercial General Liability Insurance with a minimum limit of $1,000,000 per
occurrence, $2,000,000 general aggregate, and endorsed to include all
PARTICIPATING JURISDICTIONS and their officers, elected officials, agents,
and employees as an additional insured with respect to the work performed for the
PARTICIPATING JURISDICTIONS. Insurance shall be written on ISO
occurrence form CG 00 01 or a substitute form providing equivalent coverage.
Workers’ Compensation Coverage as required by the Industrial Insurance laws of
the State of Washington. DAWSON PLACE’S obligation shall extend to all
personnel performing work on behalf of DAWSON PLACE pursuant to this
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Agreement and must be obtained before performing any work under this
Agreement. The PARTICIPATING JURISDICTIONS will not be responsible for
payment of workers’ compensation premiums or for any other claim or benefit for
any individuals performing work on behalf of DAWSON PLACE that might arise
under the Washington State Industrial Insurance laws.
Professional Technical Liability insurance appropriate to the CIS’s profession with limits of $1,000,000 per claim and $1,000,000 policy aggregate limit. 12.0 DISPUTES
In the event of a dispute between the parties that cannot be resolved to each party’s
satisfaction, the issue shall be submitted to mediation through the Snohomish County
Dispute Resolution Center. All parties agree to utilize this process prior to the institution
of any legal action to enforce the terms and conditions of this Agreement. The cost of
mediation shall be borne equally by the parties. 13.0 RECORDS
DAWSON PLACE shall maintain adequate records to support billings for services set
forth in this Agreement. Said records shall be maintained for a period of six (6) years
after completion of this Agreement. The PARTICIPATING JURISDICTIONS or their
authorized representatives shall have access, during normal working hours, to any
DAWSON PLACE books, documents, papers or records, which relate to this Agreement.
14.0 CONFIDENTIALITY
DAWSON PLACE shall not disclose, transfer, sell or otherwise release any client
information gained by reason of performance under this Agreement to any person or
entity. DAWSON PLACE may use such information solely for the purposes necessary to
meet the requirements under this Agreement.
15.0 PUBLIC DISCLOSURE LAWS
The parties acknowledge, agree and understand that the county and municipal
PARTICIPATING JURISDICTIONS are public agencies subject to certain disclosure
laws, including, but not limited to Washington’s Public Records Act, chapter 42.56
RCW. Each party understands that records related to this Agreement and DAWSON
PLACE’s performance of Services under this Agreement may be subject to disclosure
pursuant to the Public Records Act or other similar law. In order to comply with
disclosure laws, a PARTICIPATING JURISDICTION may require records generated
pursuant to this Agreement from DAWSON PLACE. DAWSON PLACE covenants that
it shall cooperate with the PARTICIPATING JURISDICTIONS in the event records
generated pursuant to this Agreement are requested. DAWSON PLACE agrees to
provide such records to the PARTICIPATING JURISDICTION in a timely manner and
in a format requested by the PARTICIPATING JURISDICTION, so long as it is
reasonably feasible to provide such records in the format requested.
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16.0 LEGAL REQUIREMENTS
All parties shall comply with all applicable federal, state and local laws in performing
their duties under this Agreement. 17.0 APPLICABLE LAW AND VENUE
This Agreement shall be construed under the laws of the State of Washington. Venue of
any legal action brought to enforce any of the terms and conditions of this Agreement
shall be Snohomish County, Washington.
18.0 NON-DISCRIMINATION
DAWSON PLACE shall comply with the Snohomish County Human Rights Ordinance,
Chapter 2.460 SCC, which is incorporated herein by this reference. Execution of this
Agreement constitutes a certification by DAWSON PLACE of its compliance with the
requirements of Chapter 2.460 SCC. If DAWSON PLACE is found to have violated this
provision, or furnished false or misleading information in an investigation or proceeding
conducted pursuant to Chapter 2.460 SCC, this Agreement may be subject to a
declaration of default and termination at the County's discretion. This provision shall not
affect DAWSON PLACE’S obligations under other federal, state, or local laws against
discrimination.
19.0 PREVAILING PARTY ATTORNEY'S FEES
In any legal action brought to enforce any of the terms and conditions of this Agreement,
the prevailing party in said legal action shall be entitled to reasonable attorney's fees and
costs incurred.
20.0 INDEPENDENT CONTRACTOR
DAWSON PLACE agrees that any professional providing CIS Services under this
Agreement shall not be considered for any purpose an agent, employee, or servant of any
PARTICIPATING JURISDICTION. The parties agree that professionals providing CIS
Services under this Agreement are not entitled to any benefits or rights enjoyed by
employees of the PARTICIPATING JURISDICTIONS. DAWSON PLACE specifically
has the right to direct and control the activities of any professional providing the agreed
CIS Services in accordance with the specifications set out in this Agreement. The
PARTICIPATING JURISDICTIONS shall only have the right to ensure performance. 21.0 NOTICE
Any notice to be given to a PARTICIPATING JURISDICTION under this Agreement
shall be either mailed or personally delivered to the Notice Address shown in Exhibit A.
Any notice to DAWSON PLACE shall be mailed or personally delivered to:
Dawson Place Child Advocacy Center
1509 California Street
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Everett, WA 98201
Any party may, by reasonable written notice to the other parties, designate a different
contact person, or otherwise alter its contact information for the giving of notices. All
notices shall be deemed given on the day each such notice is personally delivered,
transmitted by facsimile (with evidence of receipt), or delivered by overnight courier
service, or on the third business day following the day such notice is mailed if mailed in
accordance with this Section. Exhibit A may be updated from time to time to reflect
current addresses. Such an update, when made in accordance with this Section 21, is a
clerical update to Exhibit A and is not an amendment to this Agreement.
22.0 AMENDMENT
The parties reserve the right to amend this Agreement in the future from time to time as
may be mutually agreed upon. No such amendment shall be effective unless written and
signed with the same formality of this Agreement.
23.0 ENTIRE AGREEMENT
This Agreement constitutes the whole and entire agreement among the parties as to CIS
Services and no other understandings, oral or otherwise, regarding CIS Services shall be
deemed to exist or bind the parties
24.0 SEVERABILITY
If any part of this Agreement is unenforceable for any reason the remainder of the
Agreement shall remain in full force and effect.
25.0 EXECUTION OF MULTIPLE ORIGINAL COUNTERPARTS
This Agreement may be reproduced in any number of original counterparts. Each party
need sign only one counterpart and when the signature pages are all assembled with one
original counterpart, that compilation constitutes a fully executed and effective agreement
among all the PARTICIPATING JURISDICTIONS.
26.0 WARRANTY OF AUTHORITY
Each of the signatories hereto warrants and represents that he or she is competent and
authorized to enter into this Agreement on behalf of the party for whom he or she
purports to sign this Agreement.
IN WITNESS WHEREOF the PARTICIPATING JURISDICTIONS and DAWSON PLACE have executed this Agreement as of the date first above written.
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DAWSON PLACE
By:
Mary Wahl, Executive Director
As Approved by Dawson Place Board of
Directors through Resolution
Dated _______________.
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SNOHOMISH COUNTY
By:
Aaron Reardon, County Executive
Dated: _____________________
RECOMMENDED FOR APPROVAL
By:
John Lovick, Sheriff
Dated:
APPROVED AS TO FORM:
By:
Deputy Prosecuting Attorney
Dated:
Packet Page 38 of 54
CITY OF EVERETT
By:
Ray Stephanson, Mayor
Dated: _____________________
ATTEST:
By: _____
Sharon Marks, City Clerk
Dated:
APPROVED AS TO FORM:
By:
James D. Iles, City Attorney
Dated:
Packet Page 39 of 54
CITY OF ARLINGTON
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 40 of 54
CITY OF BOTHELL
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 41 of 54
CITY OF LAKE STEVENS
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 42 of 54
CITY OF LYNNWOOD
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 43 of 54
CITY OF MARYSVILLE
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 44 of 54
CITY OF GRANITE FALLS
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 45 of 54
CITY OF EDMONDS
By:
Mike Cooper, Mayor
Dated: _____________________
ATTEST:
By: _____
Sandra S. Chase, City Clerk
Dated:
APPROVED AS TO FORM:
By:
Sharon E. Cates
Office of the City Attorney
Dated:
Packet Page 46 of 54
CITY OF MILL CREEK
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 47 of 54
CITY OF MUKILTEO
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 48 of 54
CITY OF SNOHOMISH
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 49 of 54
CITY OF BRIER
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 50 of 54
STILLAGUAMISH TRIBE OF
INDIANS
By:
Title:_______________________
Dated: _____________________
Packet Page 51 of 54
EXHIBIT A
PARTICIPATING
JURISDICTION
INVOICE ADDRESS NOTICE ADDRESS
Snohomish County Snohomish County Sheriff’s Office
Attn: Jill Iversen
3000 Rockefeller Ave M/S 606
Everett, WA 98201
Snohomish County Sheriff’s Office
Attn: Jeff Miller
3000 Rockefeller Ave M/S 606
Everett, WA 98201
Stillaguamish Police Chief Joe Orford
Stillaguamish Police Department
22714 6th Ave NE
Arlington, WA 98223
Chief Joe Orford
Stillaguamish Police Department
22714 6th Ave NE
Arlington, WA 98223
City of Arlington Debbie Strotz
City of Arlington Finance Dept.
238 N. Olympic
Arlington, WA 98223
Chief Nelson Beazley
City of Arlington Police Department
110 E. Third St.
Arlington, WA 98223
City of Bothell Captain Drew Nielsen
Bothell Police Department
18410 101st Ave NE
Bothell, WA 98011
Captain Drew Nielsen
Bothell Police Department
18410 101st Ave NE
Bothell, WA 98011
City of Lake Stevens Finance Director
City of Lake Stevens
P.O. Box 259
Lake Stevens, WA 98258
Chief of Police
City of Lake Stevens
2211 Grade Road
Lake Stevens, WA 98258
City of Lynnwood Administrative Assistant to Chief of Police
Lynnwood Police Department
P.O. Box 5008
Lynnwood, WA 98046-5008
Deputy Chief Investigations/Services
Lynnwood Police Department
P.O. Box 5008
Lynnwood, WA 98046-5008
City of Marysville Margaret Vanderwalker
Marysville Police Department
1635 Grove Street
Marysville, WA 98270
Commander Ralph Krusey
Marysville Police Department
1635 Grove Street
Marysville, WA 98270
City of Granite Falls Chief Dennis Taylor
Granite Falls Police Department
205 S. Granite Avenue P.O. Box 64
Granite Falls, WA 98252
Chief Dennis Taylor
Granite Falls Police Department
205 S. Granite Avenue P.O. Box 64
Granite Falls, WA 98252
City of Edmonds Marlene Eager
Edmonds Police Department
250 5th Ave. N.
Edmonds, WA 98020
Gerry Gannon, Assistant Chief
Edmonds Police Department
250 5th Ave. N.
Edmonds, WA 98020
City of Mill Creek Jodie Gunderson
City of Mill Creek Finance Department
15728 Main St.
Mill Creek, WA 98012
Det. Sgt. Kate Hamilton
Mill Creek Police Department
15728 Main St.
Mill Creek, WA 98012
City of Everett Tracey Versteeg
Everett Police Department
3002 Wetmore Avenue
Everett, WA 98201
Deputy Chief Mike Campbell
Everett Police Department
3002 Wetmore Avenue
Everett, WA 98201
Packet Page 52 of 54
City of Mukilteo Mukilteo Police Department
10500 47th Pl. W
Mukilteo, WA 98275
Chief Rex Caldwell
Mukilteo Police Department
10500 47th Pl. W
Mukilteo, WA 98275
City of Snohomish Chief John Turner
City of Snohomish PD
230 Maple Avenue
Snohomish, WA 98290
Chief John Turner
City of Snohomish PD
230 Maple Avenue
Snohomish, WA 98290
City of Brier Mickie Halverson
Support Services Supervisor
Brier Police Department
2901 228th St. SW
Brier, WA 98036
Chief Donald E. Lane
Brier Police Department
2901 228th St. SW
Brier, WA 98036
Packet Page 53 of 54
EXHIBIT B
2012 Expenses *
Salary / Benefits $62,273.12
Operating Expenses
Computers $2,000.00
Equipment Maintenance $500.00
Supplies / Training $3,000.00
Office Space $16,000.00
Total $83,773.12
Participating Jurisdiction 2% of Salary Number of
Interviews
Cost
Based
On Use
($253.1933
per
interview)
Total
Arlington Police Department $1,245.46 9 $2,278.74 $3,524.20
Brier Police Department $1,245.46 0 $0.00 $1,245.46
Bothell Police Department $1,245.46 4 $1,012.77 $2,258.24
Edmonds Police Department $1,245.46 10 $2,531.93 $3,777.40
Everett Police Department $1,245.46 53 $13,419.24 $14,664.71
Granite Falls Police Department $1,245.46 2 $506.39 $1,751.85
Lake Stevens Police Department $1,245.46 23 $5,823.45 $7,068.91
Lynnwood Police Department $1,245.46 11 $2,785.13 $4,030.59
Marysville Police Department $1,245.46 38 $9,621.35 $10,866.81
Mill Creek Police Department $1,245.46 12 $3,038.32 $4,283.78
Mukilteo Police Department $1,245.46 2 $506.39 $1,751.85
Snohomish County Sheriff** $1,245.46 91 $23,040.59 $24,286.05
Snohomish Police Department $1,245.46 7 $1,772.35 $3,017.82
Stillaguamish Police Department $1,245.46 0 $0.00 $1,245.46
Total $17,436.47 262 $66,336.64 $83,773.12
* 2013 and 2014 Expenses and amounts due from each Participating Jurisdiction to be determined at a later date.
** The total amount due from the Snohomish County Sheriff's Office includes $8,286.05 for interview services,
plus the $16,000 due for Office Space, listed above.
Packet Page 54 of 54