2012.02.02 & 3 CC Retreat Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
City Hall - Brackett Room
121 5th Avenue North, Edmonds
CITY COUNCIL RETREAT
FEBRUARY 2 & 3, 2012
THURSDAY, FEBRUARY 2, 2012
10:00 a.m. - CALL TO ORDER
Introduction/brief preview of retreat agenda
10:15 a.m. - Audience Comments
10:30 a.m. - Executive sessions and the consequences of minutes/notes.
11:15 a.m. - Break
11:30 a.m. - Working Lunch
AM-4518 Budgeting by Priorities presentation.
01:00 p.m. - Break
01:15 p.m. - Department updates and priorities for 2012
1. Finance
2. Public Works
3. Police
4. Economic Development:
Updates on Westgate/Five Corners Special District Studies
Highway 99 Transit Oriented Development
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Highway 99 Transit Oriented Development
CTAC Update
AM-4517 5. Parks, Recreation, and Cultural Services Update and 2012 Priorities
AM-4519 6. Human Resources Update
02:45 p.m. - Break
03:00 p.m. - Code Rewrites
Building Codes
Discrepancies in City Codes - How do we correct these?
04:00 p.m. - Port of Edmonds - Update on Harbor Square Master Planning Process.
05:00 p.m. - Adjourn
FRIDAY, FEBRUARY 3, 2012
09:30 A.M. - CALL TO ORDER
Audience Comments
10:00 a.m. - Presentation on roles and responsibilities in a Mayor/Council form of government.
12:00 p.m. - Lunch
01:00 p.m. - Committees: Roles and Responsibilities
Expectations
Mission Statements
Clarify the Public Safety/Human Resources Committee
Community Outreach, Tree Board
Ethics
02:30 p.m. - Break
02:45 p.m. - Edmonds Center for the Arts/Public Facilities District and the role of the City.
03:15 p.m. - Economic Development Commission
04:30 p.m. - Introduction to Support 7 Citizen Volunteer Emergency Response.
05:15 p.m. - Adjourn
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AM-4518 Item #:
City Council Retreat
Date: 02/02/2012
Time:
Submitted For:Shawn Hunstock Submitted By:Shawn Hunstock
Department:Finance
Review
Committee:
Committee
Action:
Type:Information
Information
Subject Title
Budgeting by Priorities presentation.
Recommendation from Mayor and Staff
Information only.
Previous Council Action
N.A.
Narrative
Mike Bailey, Finance Director for the City of Redmond, will give a brief overview of the Budgeting by
Priorities (BP) process used by the City of Redmond. Mike will discuss in detail the lessons learned from
that process, how public perception has changed of the City's budget and financial position since
implementing BP, how the City's perception of its budget has changed and how internal priorities have
changed, and other tips and tricks learned along the way.
Attachments
Budgeting by Priorities Presentation
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 01/27/2012 09:06 AM
Mayor Dave Earling 01/27/2012 10:18 AM
Final Approval Sandy Chase 01/27/2012 01:20 PM
Form Started By: Shawn Hunstock Started On: 01/27/2012 08:53 AM
Final Approval Date: 01/27/2012
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Mike Bailey, Finance Director
Budgeting for Outcomes
Creating a budget focused on
community priorities
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Overview of
Budgeting for Outcomes
2
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1.Determine the “price of government”
–More on this later
2.Determine priorities
3.Assign a portion of the “price” to each priority
4.Determine best way to deliver results by priority
a)Results Teams develop strategies / “RFOs”
b)Program staff submit “offers”
c) Results Teams rank / scale offers
5.Resulting budget is offers focused on strategies to
accomplish priorities
3
Overview of
Budgeting for Outcomes
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City of Redmond Budgeting by Priorities Process
Each Results Team develops a
Request for Offers to support its
priority. Each RFO includes 3
indicators, a cause-and-effect
map and purchasing strategies.
On redmond.gov by April 16
Results Teams use rankings to
develop recommended
purchases to advance priority.
Present to Mayor on July 24
City Council confirms priorities
based on input from citizens in
focus groups and open meeting
Offer
Results Teams rank the offers
based on contribution to the
factors on the cause and effect
map.
Offer
1
2
3
Results Team
Results Teams (including city
staff and citizens) are formed
around each priority
Infrastructure Environment
Business Government Safety
Community
Citizens review RFOs, come to
April 24 meeting to submit their
suggestions to departments
Offer
1
2
3
Based on rankings and
feedback, Departments revise
and resubmit offers by July 7.
Results Teams rank offers
again, this time including
mandates
Offer
Offer
Offer
Mayor uses Results
Teams
recommendations to
develop Budget
FINAL
BUDGET
Council reviews budget,
holds public hearings
(Oct 21 & Nov 18) and
adopts final budget in
Nov/Dec
Priorities
1 2 By June 20 By July 21
WE ARE
HERE
Mayor presents
Budget to Council
on Oct 14
Starting April 25, departments
review RFOs and data and
decide on offers to write up for
submittal to Results Teams on
June 6.
Mayor’s
budget
Confirm City Priorities with
Community
4
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General Review - Redmond
•Biennial budget with 6 year forecasts
•All funds, all operations, all capital
–Used the same filter for the entire budget
•Initially used Guidance Team
–dropped in round two
•Project team of Finance Director, Budget
Manager and Deputy City Administrator
•Citizens on each results team
5
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• “The Price”
–All resources (eliminate the double counting)
–In context (we use total personal income)
–Policy perspective
•Still debate tax and rate changes but now in
context of the POG
• Discussion now about the “price”
– Allows policy level “balancing” of the sources
•Council can now choose
The “price of government”
6
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The “price of government”
7
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
8.00%
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
All Revenues
Taxes & Fees
Taxes Only
Property Taxes
Sales Taxes
Other Taxes
Notes: Compares ratio of total city revenues to total personal income
Data for "taxes only", "taxes & fees", and "all revenues" are cumulative -
individual tax types data is not cumulative
Estimates
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8
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
8.00%
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
All Revenues
Taxes & Fees
Taxes Only
Property Taxes
Sales Taxes
Other Taxes
Notes: Compares ratio of total city revenues to total personal income
Data for "taxes only", "taxes & fees", and "all revenues" are cumulative -
individual tax types data is not cumulative
Estimates
Price of Government
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The “price of government”
9
City Council budget workshop – initial briefing on 11/12 biennial budget
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Next - Determine community priorities
•Often involves citizen
input
•Council finalized
•Basis for evaluation
10
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Assign a portion of the
“price” to each priority
An “art form” balancing past
practice with intended emphasis
1.First time was based on a
combination of history and
intended focus
2.Second round informed by the
experience in the first round as
well
3.The amounts allocated to each
Results Team either creates
more or less pressure to
balance
11
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– “Results Teams” for each priority develop “maps”
illustrating how to achieve results (see example)
•These form the recommended strategies
•The Results Teams use a variety of sources (including internal
city expertise) to arrive at recommended strategies
–Results Maps (and Request for Offers - RFOs) become
the budget instructions for staff
•The Results Maps get translated into a set of written guidelines
to guide budget writers on offers
• Example: “we are looking for offers that highlight community
engagement”
12
Overview of
Budgeting for Outcomes
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13
Overview of
Budgeting for Outcomes
Results Map for “Sense of Community” priority
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Overview of
Budgeting for Outcomes
Results Map for “Safety” priority (2009/2010)
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– “Offers” are proposals responding to RFO by program
• Much like budget programs but should be “zero based”
–Results Teams rank offers to achieve maximum results
•A dialog between the offer writer and the Results Team helps
to assure each is understanding the other correctly (remember
we have a wide variety of staff involved and citizens)
– Budget “buys” the best results through the ranked
offers and stops buying when the “price” is met
•Results Teams advise the mayor via their rankings of the
offers and their comments about the merits
15
Overview of
Budgeting for Outcomes
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16
Overview of
Budgeting for Outcomes
Ranked offer summary for “Sense of Community” priority
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Overview of Budgeting for Outcomes
Ranked offer summary for “Sense of Community” priority
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Benefits of BP (BFO)
•Real citizen engagement
–Initial setting of priorities involved lots of citizens
•Less engagement in second round
–Citizens on results teams
•Public view
–Transparent (too many people involved not to be!)
–Focuses debate on policies / programs (not costs)
–Understandable (about priorities – not bureaucracy)
18
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“The Value Proposition”
•How can you demonstrate results from the
resources you are given?
–Performance measures are a required
element of each budget “offer”
–Measure should focus on results (or some
element that contributes to the ultimate result)
–Measure should focus on end customer
(not process)
19
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“The Value Proposition”
20
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Performance Management
•System of measures that compliment the
BFO
– “Dash board” responds to priority level
•Sense of safety
–Supported by budget offer measures
•Safe thoroughfares
–Supported by tactical measures
•Accident rates, average speeds, etc.
21
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Relationship between
Performance and Budget
• Council seeks “scalability” relationship
–If I change resource in an offer what are the
consequences?
•Impact on performance as illustrated by measures
•Impact on related functions (interdependencies)
– If performance isn’t as expected / needed
what should change?
•Informed by data / not an absolute
22
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Budgeting for Outcomes
23
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24
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Managing the Politics
•Council
–Should focus discussion on priorities, results
maps (RFOs), offers and performance
–Difficult to connect offers to line items
–Public perception is positive (which every council likes!)
•Departments
–Less direct control by department directors
–More vulnerability in budget process
25
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Communications
•External
– Citizen engagement isn’t automatic
–Local media perception (this is complicated)
– Giving the council “talking points”
•Internal
–Equipping your staff to be evangelists
–Email, all employee meetings, chain of
command, consistent messages
26
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Capital Investment Strategy
•Lessons learned – capital didn’t work well
•Created 7th Results Team
– Made up of “Long Range Planning Division”
–Connected to Comprehensive Plan and Vision
–Used filter of Six Community Priorities
•Passed capital requests through to Capital Team
•Used their RFO and Priority RFO to evaluate
•Much better alignment for strategic decisions
–Focus on vision
–Resulted in interim Capital Investment Strategy work
27
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Organizational Learning
•Across department lines (Results Teams)
•Transparency (even in tough times)
• Director’s Role
– “Budget battle” not about winning a bigger slice
– Directors as “first team”
– Directors “own” budget (they know the budget now too)
•Senior Managers next
•Ten year plan for future development
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Ten Year Plan for Development
29
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Conclusion
•In our budget:
–Price of Government context for revenues
(not per capita or what our neighboring cities use)
–No departments / no line items
–Offers by priority
•Scalability descriptors
–Performance measures by priority and by offer
–Expense allocations by priority (not fund or department)
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AM-4517 Item #:
City Council Retreat
Date: 02/02/2012
Time:
Submitted By:Carrie Hite
Department:Parks and Recreation
Review
Committee:
Committee
Action:
Recommend Review by Full
Council
Type:Information
Information
Subject Title
5. Parks, Recreation, and Cultural Services Update and 2012 Priorities
Recommendation from Mayor and Staff
Please review and discuss priorities.
Previous Council Action
Narrative
Please see attached memo for full Parks, Recreation, and Cultural Services Update and Priorities for 2012.
Attachments
Parks Update
Yost Rev/Exp
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 01/26/2012 11:24 AM
Mayor Dave Earling 01/27/2012 10:17 AM
Final Approval Sandy Chase 01/27/2012 01:20 PM
Form Started By: Carrie Hite Started On: 01/26/2012 10:29 AM
Final Approval Date: 01/27/2012
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Edmonds Interurban Trail Project
The Interurban Trail Project will complete the missing link of the regional trail thru Edmonds.
The trail will head north on 76th Avenue West from the new section in Shoreline at SR104,
continue to the old rail corridor at McAleer Way and follow the corridor to 228th Street SW,
where it will connect with the new southern terminus of the Mountlake Terrace trail. The trail
project includes a .47 mile 12-foot wide paved path, landscaping, benches, signage, a bicycle
rack, a shelter and an information kiosk. Bike lanes will be added to 76th Avenue West and
sharrows will be added to residential 74th Avenue West to complete the 1.37 mile section.
On June 21, 2011, Council passed several items on the consent agenda that will allow us to break
ground in mid to late July. Council awarded 1. An amendment to the design contract with KPFF
to complete design, 2. Construction management contract to Perteet Engineering, and 3.
Construction contract to Trimaxx Construction Inc. for completion of the project.
In 2009, the City was successful in securing a grant in the amount of $577,000 from the
Recreation and Conservation Office (RCO), along with a federal grant in the amount of $500,000
from the Congestion Mitigation and Air Quality (CMAQ) Program. These are in addition to the
$250,000 federal grant awarded in June 2002. The total grant funding for the project is
$1,327,000. The costs for this project are being paid by the grants, the 412 Utility Fund and the
REET 125 Fund.
The trail construction is nearing completion. We should be fully complete before summer 2012.
Old Milltown Plaza
The City is in the process of redeveloping the small courtyard area in front of Old Milltown at
5th and Dayton in the fall of this year. The site is a key gateway into downtown. The Floretum
Garden Club worked on some early design for the courtyard last year. The City has worked with
the Club and their project chair, Betty Larman, to consider some redesign for the project. The
goal was to explore more options in the design so as to satisfy some of the City’s planning
documents and guidelines, and address some of the concerns about the design from the
community.
The City recently contracted with Barker Landscape Architects to help in the redesign. There has
been a design committee representing various groups and leaders in the community that have met
over the past two months to finalize a design for Old Milltown. This final design was
unanimously recommended by the design committee, and will be presented to the Planning
Board and City Council.
Elements of the design include raised bed gardens, artistic elements, water feature, seating areas,
small stage/amphitheatre for performers, and integration of Old Milltown into the park area.
Edmonds Parks Recreation & Cultural Services
City Council Update
February 2, 2012
Submitted by Carrie Hite, Director
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City of Edmonds Parks, Recreation and Cultural Services and City Council 2
January 2012
The Parks Department will be working with Floretum Garden Club, Edmonds in Bloom, and
various community leaders to secure funds to develop Old Milltown. The Parks Department will
present the final design and would like approval from the Planning Board to forward to City
Council. The Milltown park site is set for completion before Spring 2012.
Yost Pool
Yost Pool was in poor repair at the end of last season. The bottom plaster was crumbling, the lip
tile breaking all around, the ADA lift was broken, and it landed on the CIP for this year.
Prior to opening this year, we completed a complete replaster, replaced some of the lip tile, added
new race lines, and ordered a new ADA lift for accessibility.
In addition to the physical reparations, we also revamped the programming, adding more classes,
and increasing the temperature of the pool to add morning classes. The business goal is to
increase revenues in order to operate at a zero net loss.
This year, our revenue was down by 20%, and expenditures decreased by 6%, so our subsidy was
greater than last year. Attached is a complete spreadsheet for Council to review. This trend also
affected other area pools, and most likely is due to the opening of the new Lynnwood pool. The
participation numbers were significantly lower than the previous two years. We have submitted
a grant this year to Verdant for funds to offer swim lessons to all third graders. We also will be
revising our schedule to offer more classes.
For 2012, pending REET fund availability, we will be replacing the boiler.
Former Woodway High School Development
Since 1998 when the new Edmonds/Woodway High School was completed, Edmonds School
District has been approached by athletic associations interested in using the old EWHS site. $3
million Local Community Project requests to the Legislature in 2006, 2007, and 2009 were made
but not funded. Traditionally less than 10% of the dollar value of requested projects is funded
and state funding through these requests continues to be reduced in the present economic climate.
There is still interest in development, the School District has set aside $500,000 to help jump
start the project, and a new committee has been formed to secure additional funding.
There have been several meetings from July – December 2011 to continue seeking funds for this
venture.
Edmonds Marsh
A very active Friends of the Edmonds Marsh group made up of citizens and citizen scientists has
been working with the Port, City, People for Puget Sound, and other entities to develop a plan to
“to expand and restore functional estuarine habitat within Edmonds Marsh and protect the
remaining wildlife by engaging the community to preserve, steward, and enjoy our most natural
asset”. A major goal of this effort is day lighting Willow Creek and this gained traction with the
installation of a box culvert at Marina Beach Park with the double tracking project.
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City of Edmonds Parks, Recreation and Cultural Services and City Council 3
January 2012
We just recently were informed that we received a grant for $100,000 from the Salmon Recovery
Funding Board ( SRFB ) to fund a feasibility study for enhancements and day lighting. We also
allocated $50,000 from the Storm Water CIP, and $50,000 from the Parks CIP. The City will be
working collaboratively with People for Puget Sound to complete this work.
Underwater Park
There have been recent concerns from citizens in regard to the amount of buoys that are used to
manage the Underwater Park. The city has been working with the local stewardship group, and
key volunteer Bruce Higgins to address this issue. Since the summer, we have removed 10-12
buoys and replaced them with floating line. This has enhanced the visual impact of the UWP.
SR 99 International District Enhancements
Project Objectives: create a visual gateway and identity for the Edmonds International District,
contributing to economic development while enhancing the pedestrian experience and safety.
The project is funded for a total of $662,000 through three federal highway enhancements
program grants. Design work for the additional 6 cobra head lights and 3-5 pedestrian lights is
complete and bid documents should be completed by the end of January. The project is
scheduled to be advertised for bid in February 2012.
The main project components include the following:
• Replace 6 cobra head light poles with decorative poles with artist made pedestrian light
lanterns and banner signage – east side.
• Replace 7 cobra head light poles with decorative poles with standard pedestrian lights and
banner signage – east side both north and south of original 6.
• Add 3-5 new pedestrian level lights on west side near island at 76th.
• Resurface island at 76th, add new ADA curb ramps, and install sculptural lantern artwork
with solar panel on the decorative surface.
• Replace service cabinet.
Cultural Heritage Tour
Funded in part by a Preserve America grant, National Park Service.
Total Budget in 132 Fund: $48,000
Project Objective: promote and market cultural heritage tourism in downtown Edmonds.
The Cultural Heritage Tour will mark sites that have meaning for the community with designs
rich in visual narrative that bring the identity and history of the place to life for the visitor. Artist
made markers or signage will create an opportunity for visitors of all ages to engage in cultural
history while exploring the downtown on foot. Markers will refer viewers to more detailed
information in a new section that will be created for the City website.
Work Completed to Date:
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City of Edmonds Parks, Recreation and Cultural Services and City Council 4
January 2012
Process completed in 2011 for selection of a consultant in Historic Preservation, approval by
NPS.
Process completed in 2011 for selection of an artist to design and fabricate the markers
Initial survey of potential sites for markers
Several interviews with residents regarding growing up in downtown Edmonds 1930’s – 50’s.
Work with Museum on collection of historic materials/photographs
Contacts for additional interviews and potential of working with an oral history project at
Edmond Woodway High School.
Partners:
Project partners include the Edmonds Arts Commission, Historic Preservation Commission,
Edmonds Arts Festival Foundation, Edmonds Center for the Arts, Edmonds Chamber of
Commerce, Edmonds Community College, and the Hubbard Family Foundation.
Budget:
Matching funds include $18,000 from the City of Edmonds ($5000 REET, $5000 Economic
Development, $5000 Lodging Tax for Tourism Promotion, $3000 Arts Commission) and $4,000
from Hubbard and $2000 from EAFF for a total match of $24,000.
Total project budget = $48,000
Timeline: Grant end date is August 31, 2012 but may be extended due to delays in start date.
Flower Basket Poles
In addition to the three installed previously, 6 more unique artist made elements were fabricated
in 2011 and one has been installed on the corner of 3rd & Main. We continue to work with
Public Works for the installation of these poles.
Dayton Street Plaza
The plaza design and bid documents are complete. The project will go to bid in 2012 once it is
determined that sufficient REET funding is available. Private grant funds for the project total
$32,500.
SR 104 Mini Park
Possibly go through naming process for Mini park.
Recreation
2011:
Recreation program revenue: $886,976
Recipient of two grants:
Swim lessons for 3rd graders
Summer intensive xfit camp for teens
Started fall softball league ($15,600 in revenue)
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City of Edmonds Parks, Recreation and Cultural Services and City Council 5
January 2012
Special Events included: Egg Hunt, Outdoor Movies, Sand Sculpting Contest, Puget Sound Bird
Fest, Watershed Fun Fair, Moonlight Beach Adventure, and Yost Bellyflop/Cannonball Contest
Partnered with Senior Center on Step Out Edmonds walking program
Implemented online registration for swim team and yoga pre-registration
2012:
• Non-resident fees go into effect
• Sales tax added to leagues and some recreational programs
• Yost Pool turns “40”
• Replace boiler at pool
• Cash receipting at Yost (possibly CLASS)
• Pricing policy
• Business (concessions) in parks with a new revenue stream going to parks
• Social media – benefits of use for department
• Implement xfit camp
• Implement online registration for swim lessons
Website and social update
The past six months we spent writing a new website, and allowing more options for information
gathering, and online registration.
For 2012 we will be exploring the use of social media, and developing more robust search
engines for our current website.
Other Projects for 2012
Exploration of Park Impact Fees
Civic Stadium exploration
Esperance Park
RCO grant submittals
Community Garden
Aquatics
Public Restroom
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City of Edmonds Parks, Recreation and Cultural Services and City Council 6
January 2012
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Attachment A
YOST POOL REVENUE/EXPENDITURES
Revenue Expenditures Revenue Expenditures Revenue Expenditures Revenue Expenditures
Entrance fees 50,724.23 66,963.97 67,608.17 50,624.20
Locker fees 557.47 523.58 577.00 398.50
Swim class fees 56,464.50 69,953.00 64,795.22 21,345.00
Swim/dive team fees combined w class fees combined w class fees combined w class fees 31,016.00
Other rents & use charges 15,175.00 9,020.00 8,445.00 10,077.50
Salaries 127,999.90 106,917.16 106,139.44 91,800.90
Benefits 21,382.50 18,147.10 17,593.35 16,036.81
Operating supplies 5,979.74 3,154.90 3,548.31 3,453.95
Chemicals & supplies 11,260.00 13,524.74 10,290.92 13,877.80
Credit card fees not charged to cost ctr not charged to cost ctr 2,029.40 3,481.06
PSE 20,517.00 16,749.67 13,987.70 17,733.74
PUD 5,784.00 6,469.80 6,696.86 7,805.27
Water/Sewer 6,063.00 6,605.66 6,772.00 6,272.86
122,921.20 198,986.14 146,460.55 171,569.03 141,425.39 167,057.98 113,461.20 160,462.39
Subsidy
2008 2009 2010 2011
76,064.94 25,108.48 25,632.59 47,001.19
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AM-4519 Item #:
City Council Retreat
Date: 02/02/2012
Time:
Submitted By:Carrie Hite
Department:Parks and Recreation
Review
Committee:
Committee
Action:
Recommend Review by Full
Council
Type:Information
Information
Subject Title
6. Human Resources Update
Recommendation from Mayor and Staff
For review and discussion.
Previous Council Action
Narrative
Please see attached memo for the Human Resources Update for 2012 City Council Retreat.
Attachments
HR Update
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 01/27/2012 01:20 PM
Mayor Sandy Chase 01/27/2012 01:34 PM
Final Approval Sandy Chase 01/27/2012 01:48 PM
Form Started By: Carrie Hite Started On: 01/27/2012 12:55 PM
Final Approval Date: 01/27/2012
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Human Resources Update - City Council
February 3, 2012
Submitted by Carrie Hite, Interim HR
Job Description Update:
Public Sector Personnel Consultants ( PSPC) are currently rewriting all job descriptions in order to address WCIA
concerns from the 2010 human resources audit. This will include reformatting, adding some non discrimination
language, and re-titling several positions in order to minimize job families. This process is on track to be
completed by March 2012.
Non-represented Compensation Survey and Policy update
PSPC is currently surveying all non-represented positions with the cities adopted by Council last month. Once
this is completed, they will make recommendations from their findings. This discussion will also address the
1.5% cola recommendation. They will also be working closely with City Council to adopt an acceptable and
feasible Non represented Compensation Policy.
Police Negotiations:
This is currently in process.
Salary Commission
This Commission is active every even year, by code. Their responsibility is to review all elected officials
compensation and benefits, and make recommendations to City Council. We are currently in process of filling
positions on this Commission, and will be coming to Council for confirmations in February. By code, this
Commission has a responsibility to make recommendations by May, so we will be working on
an expedited schedule.
Personnel Policy Update
This issue was also the subject of the WCIA findings in 2010, and we have been working on a rewrite of the
policies. The new draft policies are in the City Attorney's office for review. Once this review is complete, it will
go to the Unions for review, then to the Mayor. There are several items in the draft Personnel Policies that are
considered clean up items that will also trigger some ECC changes. These will be before Council in March and/or
April of this year.
Medical Reopener
As Council may recall, both the Teamsters and SEIU have agreed to a medical reopener in June 2012. This will
need to be discussed in an Executive Session in the near future.
Acting Pay ordinance, HR
In 2011, Council passed an ordinance limiting acting pay, or out of class pay, to 6 months. In consideration of
the recent events in HR, and in order to staff HR in a status quo method, this will need to be addressed prior to
March 22nd if we are still in a holding pattern.
Disability Board:
Every three years, by policy, we update the actuarial information for our LEOFF retirement costs. We will be
completing this in 2012. The Board consistently looks at comparables of other cities, and tries to mitigate rising
costs of medical for our 33 LEOFF retirees. Any change to the benefits would need to be authorized by the
Disability Board, per RCW 41.26.
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