2012.07.10 CC Committee Meetings Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers ~ Public Safety Complex
250 5th Avenue North, Edmonds
_____________________________________________
City Council Committee Meetings
July 10, 2012
6 p.m.
The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not
public hearings. The Committees will meet in separate meeting rooms as indicated below.
1.Finance Committee
Jury Meeting Room
A.(30 Minutes)2012 July Budget Amendment
B.(15 Minutes)Utility Penalty Waiver Policy
C.(10 Minutes)Reserve Policy
D.(10 Minutes)May 2012 Monthly Financial Report
E.(10 Minutes)Public comments (3-minute limit per person)
2.Parks, Planning & Public Works Committee
Meeting Room: Council Chambers
A.(15 Minutes)Utility Penalty Waiver Policy
B.(5 Minutes)Authorization for Mayor to approve acceptance and recording of Public Pedestrian Access Easement and
Public Water Utility Easement
C.(5 Minutes)Report on bids opened May 22, 2012 for the SR99 International District Enhancements Project and award of
contract to Totem Electric in the amount of $277,207.73.
D.(5 Minutes)Authorization for Mayor to sign a $500,000 grant contract with the Department of Commerce for the Main St.
Improvement Project between 5th and 6th Avenues.
E.(5 Minutes)Authorization to award a construction contract for the Main St. Improvement Project (5th Ave to 6th Ave.).
F.(5 Minutes)Quarterly Public Works Project Report
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G.(5 Minutes)Authorization for Mayor to sign Supplemental Agreement #3 with David Evans & Associates for the Five
Corners Roundabout project.
H.(10 Minutes)Public comments (3-minute limit per person)
3.Public Safety and Personnel Committee
Meeting Room: Police Training Room
A.(10 Minutes)Renew Domestic Violence Coordinator Position with the City of Mill Creek.
B.(15 Minutes)Discussion regarding student representatives on Boards & Commissions.
C.(10 Minutes)Public comments (3-minute limit per person)
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AM-4942 1. A.
City Council Committee Meetings
Meeting Date:07/10/2012
Time:30 Minutes
Submitted For:Shawn Hunstock Submitted By:Debra Sharp
Department:Finance
Committee: Finance Type: Action
Information
Subject Title
2012 July Budget Amendment
Recommendation
Forward to full council for approval
Previous Council Action
None
Narrative
The first part of the budget amendment carries forward the ending 2011 fund balances per the CAFR and will adjust the 2012
beginning fund balances. There is a capital expenditure reduction in the Parks Construction Fund related to the beginning fund
balance adjustment. The current revenue and expenditure appropriations would cause a negative fund balance so C. Hite is
recommending a reduction to the capital expenditure line item at this time.
The largest portion of the budget amendment, excluding the beginning fund balance adjustments, pertains to the 2011 debt
issue which closed on 12/28/2011. During the 2012 budget process last fall, the City was working on a new debt issue but did
not know the exact timing of it. The City budgeted principal and interest payments for the 1998 and 2003 Water/Sewer Bonds
along with an estimate for the 2011 new debt proceeds. The budget amendment included in this packet removes the refunded
1998 and 2003 Water/Sewer Revenue Bond payments and the estimated 2011 debt issue payments and requests expenditure
appropriations for the amounts listed on the 2011 Water/Sewer Revenue Bond schedule. Both the Utility Fund and Capital
Improvement Reserve Fund decrease their 2012 expenditures which result in an increase to ending fund balance. The two
reasons for the decrease in expenditures is the costs savings for 2012 in the amount of $119,715 in regards to refunding the
1998 and 2003 bonds and the percentage rate used during the budget process compared to the interest rate the City received for
the 2011 debt proceeds. During the budget process the City used 4.5% compared to the actual interest rate received which was
3.6%.
There were two account coding issues discovered during the 2011 audit process. In order to meet the definition of a Special
Revenue Fund, the City needs to directly receipt the 25% recorded in the Tourism Promotions Fund instead of processing it
through an interfund transfer. Included is a budget amendment reducing the interfund transfer between the Hotel/Motel Tax
Fund and the Tourism Promotions Fund and an adjustment for the effected revenue accounts. The transfer of funds between
the TBD Fund and the Street Fund is the reverse. The City was recording an expenditure out of the TBD Fund and a revenue
into the Street Fund. It was determined the funds transferred from the TBD Fund into the Street Fund should be in the form of
an interfund transfer.
There is only one budget amendment related to the General Fund in the amount of $2,656. This is a request for a small
equipment purchase in the Parks Department and is offset by a parks donation in the same amount. The Engineering
Department included a request in the Utility Construction Fund for costs associated with the monitoring of Pioneer Way Road.
The final budget amendment is a request to transfer excess cash in the debt service funds to a reserve fund titled Risk
Management Reserve Fund. The specifics of the reserve fund and transfer will be addressed when the reserve policy is
brought before the finance committee later this year.
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Attachments
July 2012 Budget Amendment
Form Review
Inbox Reviewed By Date
Finance Shawn Hunstock 07/05/2012 09:22 AM
City Clerk Linda Hynd 07/05/2012 09:43 AM
Mayor Dave Earling 07/05/2012 02:59 PM
Finalize for Agenda Linda Hynd 07/06/2012 09:23 AM
Form Started By: Debra Sharp Started On: 06/28/2012 08:18 AM
Final Approval Date: 07/06/2012
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1
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING ORDINANCE NO. 3886 AS A RESULT OF UNANTICIPATED
TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A
TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, previous actions taken by the City Council require Interfund
Transfers and increases in appropriations; and
WHEREAS, state law requires an ordinance be adopted whenever money is
transferred from one fund to another; and
WHEREAS, the City Council has reviewed the amended budget appropriations
and information which was made available; and approves the appropriation of local, state, and
federal funds and the increase or decrease from previously approved programs within the 2012
Budget; and
WHEREAS, the applications of funds have been identified;
THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 1. of Ordinance No. 3886 adopting the final budget for the
fiscal year 2012 is hereby amended to reflect the changes shown in “Exhibit A” and “Exhibit B”
adopted herein by reference.
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2
Section 2 Council authorizes the Administrative Services Director the authority
to establish two reserve funds – 010 Public Safety Emergency Reserve Fund and 011 Risk
Management Reserve Fund.
Section 3. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
APPROVED:
MAYOR, DAVE EARLING
ATTEST/AUTHENTICATE:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY ___
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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3
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2012, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
ORDINANCE NO. 3886 AS A RESULT OF UNANTICIPATED TRANSFERS AND
EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME
SHALL BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________,2012.
CITY CLERK, SANDRA S. CHASE
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EXHIBIT “A”: Budget Amendments by Revenue (July 2012)
4
ORD. NO. ORD. NO. ORD. NO. ORD. NO. 2012
FUND FUND 3861 3882 3886 Amended
NO. DESCRIPTION 11/22/2011 4/27/2012 5/25/2012 July 2012 Budget
001 GENERAL FUND 33,006,588$ 7,930$ -$ 2,656$ 33,017,174$
004 CRIMINAL INVESTIGATIONS - - - - -
006 EMERGENCY/FINANCIAL RESERVE - - - - -
009 LEOFF-MEDICAL INS. RESERVE 600,550 - - - 600,550
010 PUBLIC SAFETY EMERGENCY RESERVE 2,200 - - - 2,200
011 RISK MANAGEMENT RESERVE FUND - - - 244,000 244,000
104 DRUG ENFORCEMENT FUND 28,200 - - - 28,200
111 STREET FUND 1,313,650 - - - 1,313,650
112 COMBINED STREET CONST/IMPROVE 2,006,864 - - - 2,006,864
113 MULTIMODAL TRANSPORTATION FD.- - - - -
116 BUILDING MAINTENANCE 56,860 - - - 56,860
117 MUNICIPAL ARTS ACQUIS. FUND 58,325 - - - 58,325
118 MEMORIAL STREET TREE 28 - - - 28
120 HOTEL/MOTEL TAX REVENUE FUND 69,200 - - (17,250) 51,950
121 EMPLOYEE PARKING PERMIT FUND 20,140 - - - 20,140
122 YOUTH SCHOLARSHIP FUND 2,525 - - - 2,525
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 - - - 19,000
125 PARK ACQ/IMPROVEMENT 590,850 77,000 103,000 - 770,850
126 SPECIAL CAPITAL FUND 590,800 - - - 590,800
127 GIFTS CATALOG FUND 10,759 - - - 10,759
129 SPECIAL PROJECTS FUND 313,004 169,000 - - 482,004
130 CEMETERY MAINTENANCE/IMPROV 119,850 - - - 119,850
132 PARKS CONSTRUCTION 1,185,000 104,414 - - 1,289,414
136 PARKS TRUST FUND 177 - - - 177
137 CEMETERY MAINTENANCE TRUST FD 14,600 - - - 14,600
138 SISTER CITY COMMISSION 5,230 - - - 5,230
211 LID FUND CONTROL 46,700 - - - 46,700
213 LID GUARANTY FUND 46,725 105,000 - - 151,725
234 LTGO BOND DEBT SERVICE FUND 478,573 - - - 478,573
411 COMBINED UTILITY OPERATION 15,306,920 150,000 - - 15,456,920
412 COMBINED UTILITY CONST/IMPROVE 7,888,400 - - - 7,888,400
414 CAPITAL IMPROVEMENTS RESERVE 1,126,377 457,012 - - 1,583,389
511 EQUIPMENT RENTAL FUND 1,076,456 - - - 1,076,456
617 FIREMEN'S PENSION FUND 94,423 - - - 94,423
631 TRANSPORTATION BENEFIT DISTRICT 600,000 - - - 600,000
Totals 66,678,974$ 1,070,356$ 103,000$ 229,406$ 68,081,736$
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EXHIBIT “B”: Budget Amendments by Expenditure (July 2012)
5
ORD. NO. ORD. NO. ORD. NO. ORD. NO. 2012
FUND FUND 3861 3882 3886 Amended
NO. DESCRIPTION 11/22/2011 4/27/2012 5/25/2012 July 2012 Budget
001 GENERAL FUND 32,949,288$ 211,384$ 103,000$ 2,656$ 33,266,328$
004 CRIMINAL INVESTIGATIONS - - - - -
006 EMERGENCY/FINANCIAL RESERVE - - - - -
009 LEOFF-MEDICAL INS. RESERVE 619,811 - - - 619,811
010 PUBLIC SAFETY EMERGENCY RESERVE - - - - -
011 RISK MANAGEMENT RESERVE FUND - - - -
104 DRUG ENFORCEMENT FUND 80,233 - - - 80,233
111 STREET FUND 1,604,948 20,200 - - 1,625,148
112 COMBINED STREET CONST/IMPROVE 2,075,625 31,803 - - 2,107,428
113 MULTIMODAL TRANSPORTATION FD.- - - - -
116 BUILDING MAINTENANCE 245,000 - - - 245,000
117 MUNICIPAL ARTS ACQUIS. FUND 134,550 - - - 134,550
118 MEMORIAL STREET TREE - - - - -
120 HOTEL/MOTEL TAX REVENUE FUND 73,750 - - (17,250) 56,500
121 EMPLOYEE PARKING PERMIT FUND 26,086 - - - 26,086
122 YOUTH SCHOLARSHIP FUND 4,000 - - - 4,000
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 - - - 19,000
125 PARK ACQ/IMPROVEMENT 875,000 77,000 103,000 - 1,055,000
126 SPECIAL CAPITAL FUND 697,717 - - - 697,717
127 GIFTS CATALOG FUND 12,275 - - - 12,275
129 SPECIAL PROJECTS FUND 313,000 170,500 - - 483,500
130 CEMETERY MAINTENANCE/IMPROV 172,005 - - - 172,005
132 PARKS CONSTRUCTION 1,187,000 210,000 - (20,800) 1,376,200
136 PARKS TRUST FUND - 6,930 - - 6,930
137 CEMETERY MAINTENANCE TRUST FD - - - - -
138 SISTER CITY COMMISSION 4,600 - - - 4,600
211 LID FUND CONTROL 46,500 105,000 - - 151,500
213 LID GUARANTY FUND - - - 244,000 244,000
234 LTGO BOND DEBT SERVICE FUND 478,573 - - - 478,573
411 COMBINED UTILITY OPERATION 15,598,246 191,481 - (419,326) 15,370,401
412 COMBINED UTILITY CONST/IMPROVE 10,465,068 482,611 - 40,000 10,987,679
414 CAPITAL IMPROVEMENTS RESERVE 1,126,376 457,012 - (11,873) 1,571,515
511 EQUIPMENT RENTAL FUND 1,321,334 - - - 1,321,334
617 FIREMEN'S PENSION FUND 123,515 - - - 123,515
631 TRANSPORTATION BENEFIT DISTRICT 600,000 - - - 600,000
Totals 70,853,500$ 1,963,921$ 206,000$ (182,593)$ 72,840,828$
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EXHIBIT “C”: Budget Amendments (July 2012)
6
Department BARS Categor y Debit Credit Description
2012 Beginning Balance Adjustments
General Fund 001 000 000 308 000 000 00 Beginning Fund Balance 11,404
General Fund 001 000 390 508 000 000 00 Ending Fund Balance 11,404
LEOFF - Medical Insuran c 009 000 390 308 000 000 00 Beginning Fund Balance 20,257
LEOFF - Medical Insuran c 009 000 390 508 000 000 00 Ending Fund Balance 20,257
Public Safety Reserve 010 000 000 308 000 000 00 Beginning Fund Balance 55
Public Safety Reserve 010 000 390 508 000 000 00 Ending Fund Balance 55
Drug Fund 104 000 000 308 000 000 00 Beginning Fund Balance 24,416
Drug Fund 104 000 410 508 000 000 00 Ending Fund Balance 24,416
Drug Fund 104 100 000 308 000 000 00 Beginning Fund Balance 16,000
Drug Fund 104 100 410 508 000 000 00 Ending Fund Balance 16,000
Combined Street Const 112 200 000 308 000 000 00 Beginning Fund Balance 60,458
Combined Street Const 112 200 630 508 000 000 00 Ending Fund Balance 60,458
Combined Street Const 112 502 000 308 000 000 00 Beginning Fund Balance 222,678
Combined Street Const 112 502 630 508 000 000 00 Ending Fund Balance 222,678
Multimodel Transportatio 113 000 000 308 000 000 00 Beginning Fund Balance 1,000
Multimodel Transportatio 113 000 610 508 000 000 00 Ending Fund Balance 1,000
Building Maintenance 116 000 000 308 000 000 00 Beginning Fund Balance 4,044
Building Maintenance 116 000 651 508 000 000 00 Ending Fund Balance 4,044
Municipal Arts Acquis 117 100 000 308 000 000 00 Beginning Fund Balance 15,353
Municipal Arts Acquis 117 100 640 508 000 000 00 Ending Fund Balance 15,353
Municipal Arts Acquis 117 200 000 308 000 000 00 Beginning Fund Balance 12,671
Municipal Arts Acquis 117 200 640 508 000 000 00 Ending Fund Balance 12,671
Municipal Arts Acquis 117 300 000 308 000 000 00 Beginning Fund Balance 271
Municipal Arts Acquis 117 300 640 508 000 000 00 Ending Fund Balance 271
Memorial Tree Fund 118 000 000 308 000 000 00 Beginning Fund Balance 1
Memorial Tree Fund 118 000 508 000 000 00 Ending Fund Balance 1
Hotel/Motel Tax 120 000 000 308 000 000 00 Beginning Fund Balance 12,833
Hotel/Motel Tax 120 000 310 508 000 000 00 Ending Fund Balance 12,833
Employee Parking 121 000 000 308 000 000 00 Beginning Fund Balance 1,137
Employee Parking 121 000 340 508 000 000 00 Ending Fund Balance 1,137
Youth Scholarship 122 000 000 308 000 000 00 Beginning Fund Balance 1,415
Youth Scholarship 122 000 640 508 000 000 00 Ending Fund Balance 1,415
Tourism Promotions 123 000 000 308 000 000 00 Beginning Fund Balance 6,659
Tourism Promotions 123 000 640 508 000 000 00 Ending Fund Balance 6,659
Parks Acq/Improvement 125 000 000 308 000 000 00 Beginning Fund Balance 35,040
Parks Acq/Improvement 125 000 640 508 000 000 00 Ending Fund Balance 35,040
Special Capital Fund 126 000 000 308 000 000 00 Beginning Fund Balance 147,332
Special Capital Fund 126 000 390 508 000 000 00 Ending Fund Balance 147,332
Gifts Catalog Fund 127 000 000 308 000 000 00 Beginning Fund Balance 2,435
Gifts Catalog Fund 127 000 640 508 000 000 00 Ending Fund Balance 2,435
Gifts Catalog Fund 127 100 000 308 000 000 00 Beginning Fund Balance 6
Gifts Catalog Fund 127 100 640 508 000 000 00 Ending Fund Balance 6
Gifts Catalog Fund 127 200 000 308 000 000 00 Beginning Fund Balance 1,999
Gifts Catalog Fund 127 200 640 508 000 000 00 Ending Fund Balance 1,999
Beginning Balance
Adjustments
Packet Page 10 of 134
EXHIBIT “C”: Budget Amendments (July 2012)
7
Department BARS Cate g or y Debi t Credi t Description
2012 Beginning Balance Adjustments
Special Projects Fund 129 000 000 308 000 000 00 Beginning Fund Balance 3,739
Special Projects Fund 129 000 000 508 000 000 00 Ending Fund Balance 3,739
Cemetery Maintenance 130 000 000 308 000 000 00 Beginning Fund Balance 20,291
Cemetery Maintenance 130 000 640 508 000 000 00 Ending Fund Balance 20,291
Parks Construction Fund 132 000 640 308 000 000 00 Beginning Fund Balance 213,323
Parks Construction Fund 132 000 640 508 000 000 00 Ending Fund Balance 213,323
Parks Trust Fund 136 100 000 308 000 000 00 Beginning Fund Balance 31
Parks Trust Fund 136 100 640 508 000 000 00 Ending Fund Balance 31
Parks Trust Fund 136 200 000 308 000 000 00 Beginning Fund Balance 8
Parks Trust Fund 136 200 640 508 000 000 00 Ending Fund Balance 8
Cemetery Trust Fund 137 000 000 308 000 000 00 Beginning Fund Balance 3,598
Cemetery Trust Fund 137 000 640 508 000 000 00 Ending Fund Balance 3,598
Sister City Commission 138 200 000 308 000 000 00 Beginning Fund Balance 4,038
Sister City Commission 138 200 210 508 000 000 00 Ending Fund Balance 4,038
LID Fund Control 211 000 000 308 000 000 00 Beginning Fund Balance 104,309
LID Fund Control 211 000 320 508 000 000 00 Ending Fund Balance 104,309
LID Guaranty Fund 213 000 000 308 000 000 00 Beginning Fund Balance 43,971
LID Guaranty Fund 213 000 320 508 000 000 00 Ending Fund Balance 43,971
Utility Operations 411 000 000 308 000 000 00 Beginning Fund Balance 4,077,677
Utility Operations 411 000 654 508 000 000 00 Ending Fund Balance 4,077,677
Combined Utility Const 412 100 000 308 000 000 00 Beginning Fund Balance 5,566,537
Combined Utility Const 412 100 630 508 000 000 00 Ending Fund Balance 5,566,537
Combined Utility Const 412 200 000 308 000 000 00 Beginning Fund Balance 2,636,222
Combined Utility Const 412 200 630 508 000 000 00 Ending Fund Balance 2,636,222
Combined Utility Const 412 300 000 308 000 000 00 Beginning Fund Balance 1,068,646
Combined Utility Const 412 300 630 508 000 000 00 Ending Fund Balance 1,068,646
Capital Improvement Res 414 000 000 308 000 000 00 Beginning Fund Balance 1,587,729
Capital Improvement Res 414 000 656 508 000 000 00 Ending Fund Balance 1,587,729
Equipment Rental 511 000 000 308 000 000 00 Beginning Fund Balance 9,934
Equipment Rental 511 000 657 508 000 000 00 Ending Fund Balance 9,934
Equipment Rental 511 100 000 308 000 000 00 Beginning Fund Balance 375,034
Equipment Rental 511 100 657 508 000 000 00 Ending Fund Balance 375,034
Fireman's Pension Fund 617 000 000 308 000 000 00 Beginning Fund Balance 7,390
Fireman's Pension Fund 617 000 510 508 000 000 00 Ending Fund Balance 7,390
Beginning Balance
Adjustments
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EXHIBIT “C”: Budget Amendments (July 2012)
8
Department BARS Categor y Debi t Credit
New Items Before Council
General Fund 001 000 640 575 550 350 00 Minor Equipment 2,656
General Fund 001 000 000 367 110 000 00 Parks Donation 2,656
Combined Utility Const 412 100 630 594 320 410 00 Professional Services 40,000
Combined Utility Const 412 100 630 508 000 000 00 Ending Fund Balance 40,000
Tourism Promotions 123 000 000 397 120 000 00 Interfund Transfer 17,250
Tourism Promotions 123 000 000 313 300 000 00 Hotel/Motel Tax 17,250
Hotel/Motel Tax 120 000 310 597 123 550 00 Interfund Transfer 17,250
Hotel/Motel Tax 120 000 000 313 300 000 00 Hotel/Motel Tax 17,250
Parks Construction Fund 132 000 640 594 760 650 00 Construction 20,800
Parks Construction Fund 132 000 640 508 000 000 00 Ending Fund Balance 20,800
Utility Fund 411 000 652 582 383 720 00 2011 Debt Issuance Prin 68,724
Utility Fund 411 000 652 592 383 830 00 2011 Debt Issuance Int 124,611
Utility Fund 411 000 652 582 380 720 00 2011 Est Debt Pymt 242,178
Utility Fund 411 000 652 582 300 720 00 2003 Wtr/Swr Prin 32,004
Utility Fund 411 000 652 592 300 830 00 2003 Wtr/Swr Interest 22,822
Utility Fund 411 000 654 582 343 720 00 2011 Debt Issuance Prin 181,627
Utility Fund 411 000 654 592 343 830 00 2011 Debt Issuance Int 259,920
Utility Fund 411 000 654 582 340 720 00 2011 Est Debt Pymt 509,409
Utility Fund 411 000 654 582 200 720 00 1998 Wtr/Swr Prin 53,598
Utility Fund 411 000 654 582 300 720 00 2003 Wtr/Swr Prin 60,000
Utility Fund 411 000 654 592 200 830 00 1998 Wtr/Swr Interest 5,267
Utility Fund 411 000 654 592 300 830 00 2003 Wtr/Swr Interest 42,786
Utility Fund 411 000 655 582 353 720 00 2011 Debt Issuance Prin 106,475
Utility Fund 411 000 655 592 353 830 00 2011 Debt Issuance Int 42,133
Utility Fund 411 000 655 582 350 720 00 2011 Est Debt Pymt 83,510
Utility Fund 411 000 655 582 200 720 00 1998 Wtr/Swr Prin 113,025
Utility Fund 411 000 655 592 200 830 00 1998 Wtr/Swr Interest 11,106
Utility Fund 411 000 656 582 383 720 00 2011 Debt Issuance Prin 88,673
Utility Fund 411 000 656 592 383 830 00 2011 Debt Issuance Int 3,244
Utility Fund 411 000 656 582 200 720 00 1998 Wtr/Swr Prin 108,378
Utility Fund 411 000 656 592 200 830 00 1998 Wtr/Swr Interest 10,650
Utility Fund 411 000 654 508 000 000 00 Ending Fund Balance 419,326
Capital Improvement Res 414 000 656 582 383 720 00 2011 Debt Issuance Prin 24,502
Capital Improvement Res 414 000 656 592 383 830 00 2011 Debt Issuance Int 10,404
Capital Improvement Res 414 000 656 582 300 720 00 2003 Wtr/Swr Prin 27,996
Capital Improvement Res 414 000 656 592 300 830 00 2003 Wtr/Swr Interest 18,783
Capital Improvement Res 414 000 656 508 000 000 00 Ending Fund Balance 11,873
TBD 631 000 653 542 310 510 00 Interg't Services 595,000
TBD 631 000 653 597 111 550 00 Interfund Transfer 595,000
Street Fund 111 000 000 344 900 000 00 Annual Vehicle Fee 595,000
Street Fund 111 000 000 397 631 000 00 Interfund Transfer 595,000
LID Guaranty Fund 213 000 320 597 011 550 00 Interfund Transfer 244,000
LID Guaranty Fund 213 000 320 508 000 000 00 Ending Fund Balance 244,000
Risk Management Resv 011 000 000 397 213 000 00 Interfund Transfer 244,000
Risk Management Resv 011 000 390 508 000 000 00 Ending Fund Balance 244,000
Eliminate transfer,
25% hotel/motel
tax directly into
123
Beg Bal chg
caused neg end FB
Gymnastics Minor
Equipment
Pioneer Way Road
Monitoring/Repair
2011 New Debt
Issue and
Refunding of the
1998 and 2003
water/sewer bonds
Chg acct coding
regarding transfer
from TBD to Street
Fund
LID Receipts
transfer to Reserve
Fund
Packet Page 12 of 134
EXHIBIT “D”: Budget Amendment Summary (July 2012)
9
Fund Number
Change in
Beginning Fund
Balance Revenue Expense
Change in Ending
Fund Balance
001 (11,404) 2,656 2,656 (11,404)
009 20,257 - 20,257
010 55 - 55
011 0 244,000 - 244,000
104 8,416 - 8,416
111 1,249 - 1,249
112 162,220 - 162,220
113 (1,000) - (1,000)
116 (4,044) - (4,044)
117 28,295 - 28,295
118 1 - 1
120 12,833 (17,250) (17,250) 12,833
121 (1,137) - (1,137)
122 1,415 - 1,415
123 6,659 - 6,659
125 35,040 - 35,040
126 (147,332) - (147,332)
127 442 - 442
129 3,739 - 3,739
130 20,292 - 20,292
132 (213,323) (20,800) (192,523)
136 40 - 40
137 3,598 - 3,598
138 (4,037) - (4,037)
211 104,309 - 104,309
213 (43,971) 244,000 (287,971)
411 (4,077,677) (419,326) (3,658,351)
412 7,134,113 40,000 7,094,113
414 (1,587,729) (11,873) (1,575,856)
511 365,100 - 365,100
617 7,390 - 7,390
Total Change 1,823,809 229,406 (182,593) 2,235,808 Above is a summary of changes to various funds. Budget amendments pertaining to the fund are as follows.
Fund Name and Title: Budget Amendment Summary
All Funds except Funds 006 and 631 Adjust Beginning Fund Balance to 2011 Actuals
General Fund 001 Gymnastics minor equipment
Risk Management Reserve Fund 011 LID receipts transfer to reserve fund
Street Fund 111 Change account coding regarding TBD transfer
Hotel/Motel Tax Fund 120 Eliminate transfer, receipt 25% directly into 123
Tourism Promotions Fund 123 Eliminate transfer, receipt 25% directly into 123
Parks Construction Fund 132 Beginning balance caused negative ending FB
LID Guaranty Fund 213 LID receipts transfer to reserve fund
Utility Fund 411 2011 New debt issue and refunding
Combined Utility Const/Impr Fund 412 Pioneer Way Road Monitoring/Repair
Capital Improvement Reserve Fund 414 2011 New debt issue and refunding
Transportation Benefit District 631 Change account coding regarding TBD transfer
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EXHIBIT “E”: Budget Amendment Detail (July 2012)
10
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Minor Equipment 001.000.640.575.550.350.00 2,656
Total Expenditure Increase (Decrease) 2,656$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
001 General Fund Parks Donations 001.000.000.367.110.000.00 (2,656)
Total Revenue (Increase) Decrease (2,656)$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
Total Ending Fund Balance Increase (Decrease) -$
Renee McRae
Parks, Recreation & Cultural Services Dept
Gymnastics Minor Equipment
During spring quarter, the Tumbl Trak, a critical piece of gymnastics equipment showed signs
of failure and required immediate replacement. This piece of equipment was purchased in
1996.
The cost of a new Tumbl Trak was $4,150. A grant request was made to the Hubbard Family
Foundation and on May 23, 2012 the City received a check for $2,656 towards the purchase.
The Gymnastics Cost Center funded the difference.
Packet Page 14 of 134
EXHIBIT “E”: Budget Amendment Detail (July 2012)
11
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
412 Utility Constr. Fund Prof. Services 412.100.630.594.320.410.00 40,000
Total Expenditure Increase (Decrease)40,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
412 Utility Constr. Fund 412.100.630.508.000.000.00 (40,000)
Total Ending Fund Balance Increase (Decrease)(40,000)$
Michele (Mike) F. De Lilla
Public Works
Pioneer Way Road Monitoring/Repair
Budgetamendment is for damage assessment work, and site condition review and
monitoring that was and will be done in 2012 in response to the watermain break that
happened on Pioneer Way on December 29, 2011. This amendment will appropriate
$40,000 from the 412‐100 water utility fund to complete the monitoring an d assessment
phases of the project.
Packet Page 15 of 134
EXHIBIT “E”: Budget Amendment Detail (July 2012)
12
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
120 Hotel/Motel Tax Transfer 120.000.310.597.123.550.00 (17,250)
Total Expenditure Increase (Decrease)(17,250)$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
120 Hotel/Motel Tax Hotel/Motel Tax 120.000.000.313.300.000.00 17,250
123 Tourism Promotions Transfer 123.000.000.397.120.000.00 17,250
123 Tourism Promotions Hotel/Motel Tax 123.000.000.313.300.000.00 (17,250)
Total Revenue (Increase) Decrease 17,250$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
Total Ending Fund Balance Increase (Decrease)-$
Deb Sharp
Finance
Eliminate transfer, 25% directly to Fund 123
An issue came up during the 2011 audit where Fund 123, Tourism Promotions, does not
qualify as a special revenue fund due to the fact that the majority of its revenue is derived
from transfers. Transfers are not considered when calculating the revenue restriction which
must be at least 20% of the funds revenue to qualify as a special revenue fund. The City will
start receipting 75% of the Hotel/Motel Tax into Fund 120, Hotel/Motel Tax, and 25% into
Fund 123, Tourisms Promotions Fund.
Packet Page 16 of 134
EXHIBIT “E”: Budget Amendment Detail (July 2012)
13
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
132 Parks Construction Capital 132.000.640.594.760.650.00 (20,800)
Total Expenditure Increase (Decrease)(20,800)$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
132 Parks Construction 132.000.640.508.000.000.00 20,800
Total Ending Fund Balance Increase (Decrease)20,800$
Deb Sharp
Finance
Beg Balance Chg Caused Neg Ending FB
With the beginning balance adjustment listed above the Parks Construction Fund has a
negative ending fund balance based on its current revenue projections and expenditure
projections. The City is reducing the capital expenditure BARS number bringing the fund
balance to a positive number.
Packet Page 17 of 134
EXHIBIT “E”: Budget Amendment Detail (July 2012)
14
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
411 Utility Fund Principal 411.000.652.582.383.720.00 68,724
411 Utility Fund Interest 411.000.652.592.383.830.00 124,611
411 Utility Fund Est Payment 411.000.652.582.380.720.00 (242,178)
411 Utility Fund Principal 411.000.652.582.300.720.00 (32,004)
411 Utility Fund Interest 411.000.652.592.300.830.00 (22,822)
411 Utility Fund Principal 411.000.654.582.343.720.00 181,627
411 Utility Fund Interest 411.000.654.592.343.830.00 259,920
411 Utility Fund Est Payment 411.000.654.582.340.720.00 (509,409)
411 Utility Fund Principal 411.000.654.582.200.720.00 (53,598)
411 Utility Fund Principal 411.000.654.582.300.720.00 (60,000)
411 Utility Fund Interest 411.000.654.592.200.830.00 (5,267)
411 Utility Fund Interest 411.000.654.592.300.830.00 (42,786)
411 Utility Fund Principal 411.000.655.582.353.720.00 106,475
411 Utility Fund Interest 411.000.655.592.353.830.00 42,133
411 Utility Fund Est Payment 411.000.655.582.350.720.00 (83,510)
411 Utility Fund Principal 411.000.655.582.200.720.00 (113,025)
411 Utility Fund Interest 411.000.655.592.200.830.00 (11,106)
411 Utility Fund Principal 411.000.656.582.383.720.00 88,673
411 Utility Fund Interest 411.000.656.592.383.830.00 3,244
411 Utility Fund Principal 411.000.656.582.200.720.00 (108,378)
411 Utility Fund Interest 411.000.656.592.200.830.00 (10,650)
414 Capital Imp Fund Principal 414.000.656.582.383.720.00 24,502
414 Capital Imp Fund Interest 414.000.656.592.383.830.00 10,404
414 Capital Imp Fund Principal 414.000.656.582.300.720.00 (27,996)
414 Capital Imp Fund Interest 414.000.656.592.300.830.00 (18,783)
Total Revenue (Increase) Decrease (431,199)$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
411 Utility Fund 411.000.654.508.000.000.00 419,326
414 Capital Imp Fund 414.000.656.508.000.000.00 11,873
Total Ending Fund Balance Increase (Decrease) 431,199$
Deb Sharp
Finance
2011 New Debt Issue & Refunding
During the 2012 budget process, the 1998 and 2003 Water/Sewer Revenue Bond payments
were included in the 2012 budget preparation. Due to the fact the 2011 bonds were not
issued until December, the City also included an estimated payment amount for the new
debt proceeds. The 2011 debt was issued on 12/28/2011. This budget amendment removes
the 1998 and 2003 principal and interest payments along with the 2011 estimated payments
and replaces the amounts with the new debt schedule payments.
Packet Page 18 of 134
EXHIBIT “E”: Budget Amendment Detail (July 2012)
15
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
631 TBD Interg't Services 631.000.653.542.310.510.00 (595,000)
631 TBD Interfund Transfer 631.000.653.597.111.550.00 595,000
Total Expenditure Increase (Decrease) -$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
111 Street Fund Annual Vehicle Fee 111.000.000.344.900.000.00 595,000
111 Street Fund Interfund Transfer 111.000.000.397.631.000.00 (595,000)
Total Revenue (Increase) Decrease -$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
Total Ending Fund Balance Increase (Decrease) -$
Deb Sharp
Finance
Change Acct Coding for TBD transfer to Streets
The Transportation Benefit District (TBD) is considered a blended component unit of the City
and should be treated similar to a special revenue fund. Duringthe 2011 audit it was
determined the transfer from Fund 631, TBD Fund, to Fund 111, Street Fund, should be
coded as an interfund transfer instead of recording revenue as charges for services and
expenditures as intergovernmental services.
Packet Page 19 of 134
EXHIBIT “E”: Budget Amendment Detail (July 2012)
16
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
213 LID Guaranty Fund Interfund Transfer 213.000.320.597.011.550.00 244,000
Total Expenditure Increase (Decrease) 244,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
011 Risk Management Resv Interfund Transfer 011.000.000.397.213.000.00 (244,000)
Total Revenue (Increase) Decrease (244,000)$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
213 LID Guaranty Fund 213.000.320.508.000.000.00 (244,000)
011 Risk Management Resv 011.000.390.508.000.000.00 244,000
Total Ending Fund Balance Increase (Decrease) -$
Deb Sharp
Finance
LID Receipts transfer to Reserve Fund
The LID bonds were paid off in 2009. The current receipts received from LID customers are
receipted into the LID Fund. Per our bond council, the funds should be transferred into the
LID Guaranty Fund. Once the funds are receipted into the LID Guaranty Fund the City can
transfer the funds out for City use. The finance committee members would like to create a
reserve fund for tracking purposes.
Packet Page 20 of 134
AM-4943 1. B.
City Council Committee Meetings
Meeting Date:07/10/2012
Time:15 Minutes
Submitted For:Shawn Hunstock Submitted By:Sarah Mager
Department:Finance
Committee: Finance Type: Action
Information
Subject Title
Utility Penalty Waiver Policy
Recommendation
Approval of revised "Penalty Adjustment Policy".
Previous Council Action
N/A
Narrative
To review and approve revised "Penalty Adjustment Policy". The policy has been revised to include a time limit for penalty
adjustment requests, and other qualifiications in order for an adjustment to be considered.
Attachments
Penalty Adjustment Policy
Old (Current) Penalty Waiver Policy
Form Review
Inbox Reviewed By Date
Finance Shawn Hunstock 07/05/2012 09:22 AM
Public Works Kody McConnell 07/06/2012 09:42 AM
City Clerk Linda Hynd 07/06/2012 09:44 AM
Mayor Dave Earling 07/06/2012 10:16 AM
Finalize for Agenda Linda Hynd 07/06/2012 10:30 AM
Form Started By: Sarah Mager Started On: 06/28/2012 11:22 AM
Final Approval Date: 07/06/2012
Packet Page 21 of 134
1
Penalty Adjustments on Utility Billing Accounts
If a customer has been assessed a 10% penalty due to non-payment of a utility bill, the City will
allow one penalty adjustment every three years.
Exceptions will only be made in the case of a new property owner, or new tenant.
In order to qualify for a penalty adjustment, the account must not be past due by more than the
amount of current charges on a single billing statement. Additionally, an adjustment must be
requested 45 days from the date the penalty was assessed; in order for it to be considered.
Adjustments will be initiated by the Utility Billing Technician and approved by the Utility
Accountant.
Adjustments exceeding $100.00 require the approval of the Finance Director.
CITY OF EDMONDS
PENALTY ADJUSTMENT POLICY
Subject: Penalty Adjustment Policy Original Policy Date: August 18, 2008
Originating Department: Finance Division
Approved By: Shawn Hunstock, Director, Finance & Information Services
Packet Page 22 of 134
City of Edmonds
121 FIFTH AVENUE N. ● EDMONDS, WA 98020 ● 425-771-0240
FINANCE DEPARTMENT
Gary Haakenson
Mayor
Kathleen Junglov
Director
● Incorporated August 11, 1890 ●
Sister City – Hekinan, Japan
Penalty Adjustments on Utility Billing Accounts
If a customer has been assessed a 10% penalty due to non-payment of a utility bill, the
City will allow one penalty adjustment every three years.
Exceptions will only be made in the case of a new property owner, new tenant, City of
Edmonds accounts, or by Director’s authorization.
Adjustments will be initiated by the Utility Billing Technician and approved by the
Utility Accountant.
Adjustments exceeding $250.00 require the approval of the Director.
Authorized and approved August 12, 2008 by the City of Edmonds Council Finance
Committee and on August 18, 2008 by full Council.
Packet Page 23 of 134
AM-4954 1. C.
City Council Committee Meetings
Meeting Date:07/10/2012
Time:10 Minutes
Submitted For:Shawn Hunstock Submitted By:Shawn Hunstock
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
Reserve Policy
Recommendation
N.A. This item is for discussion purposes only at this time.
Previous Council Action
The Finance Committee reviewed an earlier version of this draft policy on December 13, 2011.
Narrative
The draft Reserve Policy that the Finance Committee reviewed on December 13, 2011 was updated to make simplifications
and provide for one overall general City reserve fund, and one other smaller reserve fund specifically for risk managment and
litigation purposes. This item is for discussion purposes only at this time.
Attachments
Updated Draft Reserve Policy
Form Review
Inbox Reviewed By Date
City Clerk Linda Hynd 07/05/2012 10:00 AM
Mayor Dave Earling 07/05/2012 02:57 PM
Finalize for Agenda Linda Hynd 07/06/2012 09:23 AM
Form Started By: Shawn Hunstock Started On: 07/05/2012 09:42 AM
Final Approval Date: 07/06/2012
Packet Page 24 of 134
1
1.0 PURPOSE:
To establish a Reserve Policy for the City which is capable of addressing the
various types (categories) of the City’s operating and restricted use funds. The
objectives of this Policy are to (i) provide a clear understanding of the goals and
objectives of reserve establishment, (ii) offer guidance and limitations regarding
the establishment, use and replenishment of City reserves, and (iii) establish a
process for periodic reporting and review of City reserves.
2.0 ORGANIZATION AFFECTED:
All City funds.
3.0 REFERENCES:
4.0 GENERAL FUND RESERVE POLICY:
The General Fund is used to account for all general revenues of the City not
specifically levied or collected for other City funds, and for expenditures related
to providing general services by the City. For the purpose of this policy and as it
applies to the General Fund only, the City will establish a Contingency Reserve
Fund with a minimum balance of 8% of annual General Fund revenues. At no
time, however, shall the balance in the Contingency Reserve Fund fall below
4% unless specifically waived by the City Council because of an unforeseen
emergency.
The Contingency Reserve Fund shall initially be set at a minimum of 48% of
annual General Fund revenues. The City shall reach the targeted minimum of
816% no later than fiscal year 2016 according to the following schedule:
24% by December 31, 2013
CITY OF EDMONDS
RESERVE POLICY
Subject: Reserve Policy Original Policy Date: N/A
Originating Department: Finance Division Last Revision Date: N/A
Approved By: Shawn Hunstock, Director, Finance & Information Services
Packet Page 25 of 134
2
48% by December 31, 2014
612% by December 31, 2015
816% by December 31, 2016
4.1 If actual expenditures in the General Fund are less than budgeted
expenditures, and the General Fund does not end the year at a deficit, at
least 2510% of the difference between budgeted actual revenue and
actual expenditures will revert to the Contingency Reserve Fund and may
then be re-appropriated in a subsequent year at the discretion of the City
Council.
4.2 The City will annually direct a minimum of 2510% of sales tax receipts
from new construction (NAICS Industry Classification Code 23) to the
Contingency Reserve Fund, up to $5100,000 per year.
4.3 Total annual transfers to the Contingency Reserve Fund shall not be more
than 125% of the amounts calculated in Sections 4.0, 4.1 and 4.2 above.
Once funded up to the 816% target, there shall be no limitation on the
maximum annual contribution to the Contingency Reserve Fund.
4.4 Use of Contingency Reserve Fund - To the extent that there is an
imbalance in the General Fund between budgeted revenues and budgeted
expenditures, City Council and administration will strive to address the
imbalance first with revenue increases, expenditure reductions, or a
combination of the two.
Use of the Contingency Reserve Fund is a one-time, non-recurring
funding source. If an imbalance in the General Fund occurs that can not
be addressed with additional revenues or expenditure reductions, a multi-
year plan shall be developed to address the imbalance concurrently with
the planned reserve draw down of the Contingency Fund. The
implementation of the replenishment plan will be done in accordance with
the guidelines below (see “Replenishment of Reserves”). A planned draw
down of the fund’s reserves should: a) not exceed 50% of the balance in
the Contingency Reserve Fund, and b) not reduce the reserve below 4%
of annual General Fund revenues.
4.5 Replenishment of Reserves - The following criteria will be used to restore
the Contingency Reserve Fund based upon the remaining fund balance
compared to the minimum reserve guideline:
1. If the reserves are drawn down by 25-50% of reserve fund balance,
then a budgetary plan shall be implemented to return the reserve
Packet Page 26 of 134
3
level to between 75% and 100% of the minimum balance over a 5
to 7 year period.
2. If the reserves are drawn down by 10-25% of reserve fund balance,
then the budgetary plan to restore the reserve shall be structured
over a 3 to 5 year period.
3. If the reserves are drawn down by 0-10% of reserve fund balance,
then a solution to replenish to at least the minimum shall be
structured over a 1 to 3 year period.
4.6 Annual Status Reporting and Periodic Review - Annually, after
presentation of the City’s Comprehensive Annual Financial Report, the
Finance Director will prepare and present an updated Reserve Level
Status report by July August 1st of the following year.
At least every five years, the Mayor, based on advice from the Finance
Director, will ask the City Council to reaffirm or revise this policy, including
the percentages established herein.
5.0 RISK MANAGEMENT/CAPITAL FACILITIES RESERVE POLICY:
5.1. The City shall maintain a Risk Management/Capital Facilities Reserve
Fund dedicated to mitigation of the risk of loss arising from potential
claims and lawsuits against the City for general liability purposes as well
as claims resulting from natural disasters such as earthquakes. Amounts
not needed for current or estimated future claims will be made available
along with the Contingency Reserve Fund in Section 4 for unanticipated
expenditures or significant declines in actual revenue versus budgeted
revenue.
5.2. The Risk Management/Capital Facilities Reserve Fund shall be set initially
at a minimum of 42% of annual General Fund revenues. The City shall
reach the targeted minimum of 82% no later than fiscal year 20162014
according to the following schedule:
21% by December 31, 2013
42% by December 31, 2014
6% by December 31, 2015
8% by December 31, 2016
5.3. Legal claims expenses incurred below the City’s insurance deductable
amounts will be paid for out of the Risk Management/Capital Facilities
Reserve Fund. Uninsured legal claim expenses will also be deducted from
the Risk Management Reserve Fund.
5.4. Use of the Risk Management/Capital Facilities Reserve Fund - A draw
down of the fund’s reserves should: a) not exceed 50% of the balance in
Packet Page 27 of 134
4
the Risk Management/Capital Facilities Reserve Fund, and b) not reduce
the reserve below 40.5% of annual General Fund revenues. Council may
grant an exceptions to this limitation on draw down of reserves to fund
major capital facility upgrades, construction or acquisition of capital
facilities identified in the portion of the City’s Capital Facilities Plan not
relating to Enterprise Fund assets or operations at its discretion. Any
exception granted will be adopted as part of the City’s annual budgeting
process.
5.5. Replenishment of Reserves - The following criteria will be used to restore
the Risk Management/Capital Facilities Reserve Fund based upon the
remaining fund balance compared to the minimum reserve guideline:
1. If the reserves are drawn down by 25-50% of reserve fund balance,
then a budgetary plan shall be implemented to return the reserve
level to between 75% and 100% of the minimum balance over a 53
to 75 year period.
2. If the reserves are drawn down by 10-25% of reserve fund balance,
then the budgetary plan to restore the reserve shall be structured
over a 32 to 53 year period.
3. If the reserves are drawn down by 0-10% of reserve fund balance,
then a solution to replenish to at least the minimum shall be
structured over a 1 to 32 year period.
5.6. The City Council may, at their discretion and as necessary, transfer funds
between the Contingency Reserve Fund and the Risk
Management/Capital Facilities Reserve Fund. Once the two reserve funds
are fully funded up to the minimum levels as established within this policy,
at no time will the combined balances of both funds decline below 8% of
annual General Fund revenues without adoption of a replenishment plan.
6.0 REVENUE STABILIZATION FUND POLICY:
6.1. The City shall maintain a Revenue Stabilization Fund dedicated to
mitigating the impact of unanticipated revenue declines.
6.2. The City shall appropriate, on an annual basis, a transfer of 1% of General
Fund revenue to the Revenue Stabilization Fund beginning with the 2013
budget. The Revenue Stabilization Fund will not be utilized by the City
unless actual General Fund revenue is 5% or more below budgeted
revenue after six months through any given calendar year. At no point will
the balance in the Revenue Stabilization Fund decline by more than 50%,
unless actual General Fund revenue is more than 20% below budgeted
revenue.
Packet Page 28 of 134
5
6.3. In addition to the annual 1% appropriation, the City will transfer a minimum
of 25% of the excess of any actual property tax or sales tax collections
above the respective budgeted amounts. Such transfer shall take place by
March 31st of the following fiscal year.
6.4. Replenishment of Reserves - The following criteria will be used to restore
the Revenue Stabilization Fund based upon the remaining fund balance
compared to the minimum reserve guideline:
1. If the reserves are drawn down by 25-50% of reserve fund balance,
then a budgetary plan shall be implemented to return the reserve
level to between 75% and 100% of the minimum balance over a 5
to 7 year period.
2. If the reserves are drawn down by 10-25% of reserve fund balance,
then the budgetary plan to restore the reserve shall be structured
over a 3 to 5 year period.
3. If the reserves are drawn down by 0-10% of reserve fund balance,
then a solution to replenish to at least the minimum shall be
structured over a 1 to 3 year period.
6.5. Contributions to the Revenue Stabilization Fund shall not be made if the
balance in the fund equals or exceeds 4% of General Fund revenues.
7.0 ENTERPRISE FUND RESERVE POLICY:
7.1. The City shall maintain an adequate fund balance in each of the City’s
enterprise funds to provide funding for capital expenses, unanticipated
revenue declines, and any other unbudgeted expense. The policy applies
to the Combined Utility Fund.
7.2. The City shall incorporate into its customer rate structure funding for the
establishment and maintenance of a Working Capital Reserve Fund. The
reserve balance shall be no less than 20% of the previous year operating
and capital expenses. The City shall reach the targeted minimum of 20%
no later than fiscal year 2016 according to the following schedule:
5% by December 31, 2013
10% by December 31, 2014
15% by December 31, 2015
20% by December 31, 2016
7.3. Use of the Working Capital Reserve Fund - A draw down of the fund’s
reserves should: a) not exceed 50% of the balance in the Working Capital
Reserve Fund, and b) not reduce the reserve below 10% of annual
operating and capital expenditures within each fund.
Packet Page 29 of 134
6
7.4. Replenishment of Reserves - The following criteria will be used to restore
the Working Capital Reserve Fund based upon the remaining fund
balance compared to the minimum reserve guideline:
1. If the reserves are drawn down by 25-50% of reserve fund balance,
then a budgetary plan shall be implemented to return the reserve
level to between 75% and 100% of the minimum balance over a 5
to 7 year period.
2. If the reserves are drawn down by 10-25% of reserve fund balance,
then the budgetary plan to restore the reserve shall be structured
over a 3 to 5 year period.
3. If the reserves are drawn down by 0-10% of reserve fund balance,
then a solution to replenish to at least the minimum shall be
structured over a 1 to 3 year period.
The Working Capital Reserve fund shall be maintained within the Enterprise Funds, but
shall be separate from the accumulated fund balance within the fund.
Packet Page 30 of 134
AM-4955 1. D.
City Council Committee Meetings
Meeting Date:07/10/2012
Time:10 Minutes
Submitted For:Shawn Hunstock Submitted By:Shawn Hunstock
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
May 2012 Monthly Financial Report
Recommendation
N.A. For informational purposes only.
Previous Council Action
N.A.
Narrative
The May 2012 monthly financial report reflects many changes from the previous format. A newsletter type format is being
introduced with some explanatory text as well, which will be expanded upon in future months. The report also includes all
funds, not just the General Fund as previous monthly reports did. Committee feedback is being requested on the changes, as
well as any other changes they would like to see.
Attachments
May 2012 Monthly Financial Report
Form Review
Inbox Reviewed By Date
City Clerk Linda Hynd 07/05/2012 11:17 AM
Mayor Dave Earling 07/05/2012 02:56 PM
Finalize for Agenda Linda Hynd 07/06/2012 09:23 AM
Form Started By: Shawn Hunstock Started On: 07/05/2012 10:26 AM
Final Approval Date: 07/06/2012
Packet Page 31 of 134
12/31/2011 3/31/2012 5/31/2012 Q1 YTD
Governmental Funds 13,416,022$ 11,692,328$ 16,454,957$ (1,723,694)$ 3,038,935$
Enterprise Funds 65,558,827 66,013,239 66,104,834 454,412 546,007
Internal Services Fund 6,662,893 6,718,782 6,748,740 55,889 85,847
Pension Trust Fund 213,210 184,287 213,704 (28,923) 494
City-wide Total 85,850,951$ 84,608,636$ 89,522,235$ (1,242,315)$ 3,671,284$
CITY-WIDE
FUND BALANCES
---- ACTUAL ----
CHANGE IN FUND
BALANCES
---- ACTUAL ----
$11,937,637
$154,873
$248,955
$398,115
$401,289
$17,655
$105,269
$83,230
$15,456
$58,293
$607,530
$481,331
$212,065
$4,034
$72,126
$323,575
$156,683
$807,082
$10,506
$106,044
$137,963
$120,247
$1 $2,000,000
General Fund
Drug Enforcement Fund
Street Fund
Combined Street Const/Improve
Municipal Arts Acquis. Fund
Memorial Street Fund
Hotel/Motel Tax Revenue Fund
Employee Parking Permit Fund
Youth Scholarship Fund
Tourism Promotional Fund/Arts
Real Estate Excise Tax 2
Real Estate Excise Tax 1, Parks Acq
Gifts Catalog Fund
Special Projects Fund
Cemetery Maintenance/Improvement
Parks Construction Fund
Parks Trust Fund
Cemetery Maintenance Trust Fund
Sister City Commission
L.I.D. Fund Control
L.I.D. Guaranty Fund
Limited Tax G.O. Bond Fund
Governmental FundBalances as of May 31,2012
At the end of May, 42% of the year had expired. Activity through May added $3.7 million to
the City-Wide fund balance, bringing the total to $89.5 million. Of the year-to-date increase,
$3 million was generated by governmental funds; $546,007 was generated by Enterprise
(Utility) Funds, $85,847 was generated by Internal Service Funds, and $494 by the Pension
Trust Fund.
The fund balance increase seen at the end of May was due to a combination of factors from
receipt of $5 million in property taxes, $1.5 million in EMS taxes, $2 million in local sales
taxes, and $3.8 million in various other General Fund tax revenues.
1
Packet Page 32 of 134
$50,913,611
$17,190,241
$(1,999,018) $(2,000,000)
$8,000,000
$18,000,000
$28,000,000
$38,000,000
$48,000,000
Combined Utility Operation Combined Utility Const/Improve Capital Improvements Reserve
Enterprise Fund Balances as of May 31, 2012
$9.56
$7.11
$11.94
$3.61
$4.34 $4.16
$0.24 $0.24 $0.36 ‐
2
4
6
8
10
12
Dec 2011 March 2012 May 2012
Mi
l
l
i
o
n
s
General
Fund
Special
Revenue
Debt
Service
Governmental Fund Balances-By Fund Group
$13.42
$11.70
$16.46
‐
2
4
6
8
10
12
14
16
18
Dec 2011 March 2012 May 2012
Mi
l
l
i
o
n
s
Governmental Fund Balances -
Combined
12/31/2011 3/31/2012 5/31/2012 Q1 YTD
General Fund 9,562,638$ 7,113,028$ 11,937,637$ (2,449,610)$ 2,374,999$
Special Revenue 3,610,619 4,341,494 4,158,066 730,875 547,448
Debt Service 242,765 242,806 364,254 41 121,488
Governmental Funds 13,416,022$ 11,697,328$ 16,459,957$ (1,718,694)$ 3,043,935$
CHANGE IN FUND
BALANCESGOVERNMENTAL
FUNDS
FUND BALANCES
---- ACTUAL -------- ACTUAL ----
Combined governmental fund activity through May added a $3 million increase in fund balances. The General Fund was
responsible for $2.4 million of this increase, the special revenue funds for $547,448, and the remaining $121,488 was due to
an increase in the debt service funds.
2
Packet Page 33 of 134
12/31/2011 3/31/2012 5/31/2012 Q1 YTD
104 - Drug Enforcement Fund 124,661$ 165,623$ 154,873$ 40,962$ 30,212$
111 - Street Fund 392,049 284,506 248,955 (107,543) (143,094)
112 - Combined Street Const/Improve 423,449 619,232 398,115 195,783 (25,334)
120 - Hotel/Motel Tax Revenue Fund 93,895 108,523 105,269 14,628 11,374
125 - Real Estate Tax 2 436,640 565,696 607,530 129,056 170,889
130 - Cemetery Maintenance/Improvement 85,714 79,750 72,126 (5,964) (13,588)
132 - Parks Contstruction Fund 86,794 391,378 323,575 304,584 236,781
Total Special Revenue 1,643,201$ 2,214,708$ 1,910,443$ 571,507$ 267,242$
GOVERNMENTAL
Special Revenue
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
General Fund activity through May added a $2.4 million increase in fund balances year-to-date. At the end of the first
quarter, there was a $2.4 million deficit in this fund. Most of this increase relates to receipt of the first-half property taxes
that started to come in late April, but the majority came in early May.
We also have several specific revenue line items that are tracking ahead of budget so far through May. These include the
Electric Utility Tax, Business Licenses (which typically come in early in the year after renewals go out), Franchise Fees, and
Liquor Excise Taxes.
Also contributing to the increase in fund balance in the General Fund is the fact that many departments are significantly
under budget through the month of May. Overall, expenditures in the General Fund are at 38% of budget compared to
being 42% of the way through the year. Salaries and Wages for all departments are at 38% of budget, and Overtime is at
36% of budget. Departments that are significantly under budget include Human Resources (34% spent so far), Economic
Development (34%), the Clerk’s Office (32%), and Parks and Recreation (34%).
Special Revenue Fund activity through May produced an increase in fund balances of $267,242.
3
Packet Page 34 of 134
48,998,030 50,368,197 50,913,611
18,605,638 17,700,923 17,190,241
65,558,827 66,013,239 66,104,834
‐
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
Dec 2011 March 2012 May 2012
411 ‐ Combined Utility Operation
412 ‐ Combined Utility Const/Improve
Combined Enterprise Funds (411‐414)
Enterprise Funds - Fund Balances
12/31/2011 3/31/2012 5/31/2012 Q1 YTD
411 - Combined Ut ility Operation 48,998,030$ 50,368,197$ 50,913,611$ 1,370,167$ 1,915,582$
412 - Combined Ut ility Const/Improve 18,605,638 17,700,923 17,190,241 (904,715) (1,415,397)
414 - Capital Improvements Reserve (2,044,841) (2,055,881) (1,999,018) (11,040) 45,823
Enterprise Funds 65,558,827$ 66,013,239$ 66,104,834$ 454,412$ 546,007$
ENTERPRISE
FUNDS
FUND BALANCES CHANGE IN FUND
---- ACTUAL -------- ACTUAL ----
Utility funds did not see a significant change in the month of May, or compared to last quarter. It is not expected that
regular annual capital maintenance and improvements will not begin until later in the spring and summer.
4
Packet Page 35 of 134
6,662,893 6,718,782 6,748,740
‐
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
Dec 2011 March 2012 May 2012
511 ‐ Equipment Rental Fund
Internal Service Fund Balances
12/31/2011 3/31/2012 5/31/2012 Q1 YTD
511 - Equipment Rental Fund 6,662,893$ 6,718,782$ 6,748,740$ 55,889$ 85,847$
Internal Service Funds 6,662,893$ 6,718,782$ 6,748,740$ 55,889$ 85,847$
INTERNAL SERVICE
FUNDS
FUND BALANCES CHANGE IN FUND
---- ACTUAL -------- ACTUAL ----
5
Packet Page 36 of 134
Fund
No.Title
2012 Adopted
Budget
5/31/2012
Revenues Variance % Received
001 GENERAL FUND 33,014,518$ 15,369,907$ (17,644,611)$ 47%
009 LEOFF-MEDICAL INS. RESERVE 900,950 107 (900,843) 0%
010 PUBLIC SAFETY EMERGENCY RESERVE 1,340,323 654 (1,339,669) 0%
104 DRUG ENFORCEMENT FUND 144,445 42,023 (102,422) 29%
111 STREET FUND 1,704,450 539,408 (1,165,042) 32%
112 COMBINED STREET CONST/IMPROVE 2,268,093 387,084 (1,881,009) 17%
113 MULTIMODAL TRANSPORTATION FD. 56,859 - (56,859) 0%
116 BUILDING MAINTENANCE 273,117 104 (273,013) 0%
117 MUNICIPAL ARTS ACQUIS. FUND 431,728 6,054 (425,674) 1%
118 MEMORIAL STREET TREE 17,673 9 (17,664) 0%
120 HOTEL/MOTEL TAX REVENUE FUND 150,262 26,041 (124,221) 17%
121 EMPLOYEE PARKING PERMIT FUND 98,854 5,653 (93,201) 6%
122 YOUTH SCHOLARSHIP FUND 17,644 564 (17,080) 3%
123 TOURISM PROMOTIONAL FUND/ARTS 72,591 56 (72,535) 0%
125 REAL ESTATE EXCISE TAX 2 1,069,450 255,489 (813,961) 24%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 964,069 255,394 (708,675) 26%
127 GIFTS CATALOG FUND 204,302 18,817 (185,485) 9%
129 SPECIAL PROJECTS FUND 484,106 - (484,106) 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 185,272 50,598 (134,674) 27%
131 FIRE DONATIONS - - - 0%
132 PARKS CONSTRUCTION FUND 1,589,531 418,282 (1,171,249) 26%
136 PARKS TRUST FUND 156,748 72 (156,676) 0%
137 CEMETERY MAINTENANCE TRUST FD 812,081 6,003 (806,078) 1%
138 SISTER CITY COMMISSION 19,528 1,705 (17,823) 9%
211 L.I.D. FUND CONTROL 47,260 1,175 (46,085) 2%
213 L.I.D. GUARANTY FUND 333,592 67 (333,525) 0%
234 LIMITED TAX G.O. BOND FUND,478,573 120,246 (358,327) 25%
411 COMBINED UTILITY OPERATION 68,142,626 6,464,507 (61,678,119) 9%
412 COMBINED UTILITY CONST/IMPROVE 19,749,926 19,474 (19,730,452) 0%
414 CAPITAL IMPROVEMENTS RESERVE 1,126,277 241,523 (884,754) 21%
511 EQUIPMENT RENTAL FUND 7,374,249 450,007 (6,924,242) 6%
617 FIREMEN'S PENSION FUND 300,243 44,759 (255,484) 15%
631 TRANSPORTATION BENEFIT DISTRICT 600,000 257,420 (342,580) 43%
144,129,340$ 24,983,204$ 169,112,544$ 17%
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
6
Packet Page 37 of 134
Fund
No.Title
2012 Adopted
Budget
5/31/2012
Expenditures Variance % Spent
001 GENERAL FUND 33,263,672$ 12,749,656$ (20,514,016)$ 38%
009 LEOFF-MEDICAL INS. RESERVE 619,811 245,115 (374,696) 40%
010 PUBLIC SAFETY EMERGENCY RESERVE - - - 0%
104 DRUG ENFORCEMENT FUND 80,233 11,811 (68,422) 15%
111 STREET FUND 1,625,148 682,502 (942,646) 42%
112 COMBINED STREET CONST/IMPROVE 2,107,428 412,418 (1,695,010) 20%
113 MULTIMODAL TRANSPORTATION FD. - - - 0%
116 BUILDING MAINTENANCE 245,000 1,000 (244,000) 0%
117 MUNICIPAL ARTS ACQUIS. FUND 134,550 6,462 (128,088) 5%
118 MEMORIAL STREET TREE - - - 0%
120 HOTEL/MOTEL TAX REVENUE FUND 73,750 14,667 (59,083) 20%
121 EMPLOYEE PARKING PERMIT FUND 26,086 - (26,086) 0%
122 YOUTH SCHOLARSHIP FUND 4,000 1,642 (2,358) 41%
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 2,013 (16,987) 11%
125 REAL ESTATE EXCISE TAX 2 1,055,000 84,599 (970,401) 8%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 697,717 - (697,717) 0%
127 GIFTS CATALOG FUND 12,275 737 (11,538) 6%
129 SPECIAL PROJECTS FUND 483,500 1,807 (481,693) 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 172,005 64,186 (107,819) 37%
131 FIRE DONATIONS - - - 0%
132 PARKS CONSTRUCTION FUND 1,397,000 181,501 (1,215,499) 13%
136 PARKS TRUST FUND - - - 0%
137 CEMETERY MAINTENANCE TRUST FD - - - 0%
138 SISTER CITY COMMISSION 4,600 1,461 (3,139) 32%
211 L.I.D. FUND CONTROL 151,500 - (151,500) 0%
213 L.I.D. GUARANTY FUND - - - 0%
234 LIMITED TAX G.O. BOND FUND,478,573 - (478,573) 0%
411 COMBINED UTILITY OPERATION 15,789,727 4,548,925 (11,240,802) 29%
412 COMBINED UTILITY CONST/IMPROVE 10,947,679 1,434,872 (9,512,807) 13%
414 CAPITAL IMPROVEMENTS RESERVE 1,583,388 195,701 (1,387,687) 12%
511 EQUIPMENT RENTAL FUND 1,321,334 364,160 (957,174) 28%
617 FIREMEN'S PENSION FUND 123,515 44,265 (79,250) 36%
631 TRANSPORTATION BENEFIT DISTRICT 600,000 262,420 (337,580) 44%
73,016,491$ 21,311,920$ (51,704,571)$ 29%
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
7
Packet Page 38 of 134
Fund
No.Title
1/1/2012
Beg. Balance
2012
Revenues
2012
Expenditures Difference
5/31/2012
End. Balance
001 GENERAL FUND 5,705,633$ 15,369,907$ 12,749,656$ 2,620,250$ 8,325,883$
004 CRIMINAL INVESTIGATIONS FUND 2,500 - - - 2,500
006 EMERGENCY FINANCIAL RESERVE FUND 1,927,600 - - - 1,927,600
009 LEOFF-MEDICAL INS. RESERVE 320,656 107 245,115 (245,008) 75,648
010 PUBLIC SAFETY EMERGENCY RESERVE 1,338,178 654 - 654 1,338,831
113 MULTIMODAL TRANSPORTATION FD.55,859 - - - 55,859
116 BUILDING MAINTENANCE 212,212 104 1,000 (896) 211,316
TOTAL GENERAL FUND PER CAFR 9,562,638 15,370,770 12,995,771 2,374,999 11,937,637
104 DRUG ENFORCEMENT FUND 124,661 42,023 11,811 30,212 154,873
111 STREET FUND 392,049 539,408 682,502 (143,094) 248,955
112 COMBINED STREET CONST/IMPROVE 423,449 387,084 412,418 (25,334) 398,115
117 MUNICIPAL ARTS ACQUIS. FUND 401,698 6,054 6,462 (409) 401,289
118 MEMORIAL STREET TREE 17,646 9 - 9 17,655
120 HOTEL/MOTEL TAX REVENUE FUND 93,895 26,041 14,667 11,374 105,269
121 EMPLOYEE PARKING PERMIT FUND 77,577 5,653 - 5,653 83,230
122 YOUTH SCHOLARSHIP FUND 16,534 564 1,642 (1,078) 15,456
123 TOURISM PROMOTIONAL FUND/ARTS 60,250 56 2,013 (1,957) 58,293
125 REAL ESTATE EXCISE TAX 2 436,640 255,489 84,599 170,889 607,530
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ 225,937 255,394 - 255,394 481,331
127 GIFTS CATALOG FUND 193,985 18,817 737 18,080 212,065
129 SPECIAL PROJECTS FUND 5,841 - 1,807 (1,807) 4,034
130 CEMETERY MAINTENANCE/IMPROVEMT 85,714 50,598 64,186 (13,588) 72,126
131 FIRE DONATIONS - - - - -
132 PARKS CONSTRUCTION FUND 86,794 418,282 181,501 236,781 323,575
136 PARKS TRUST FUND 156,611 72 - 72 156,683
137 CEMETERY MAINTENANCE TRUST FD 801,079 6,003 - 6,003 807,082
138 SISTER CITY COMMISSION 10,261 1,705 1,461 245 10,506
211 L.I.D. FUND CONTROL 104,869 1,175 - 1,175 106,044
213 L.I.D. GUARANTY FUND 137,896 67 - 67 137,963
234 LIMITED TAX G.O. BOND FUND,1 120,246 - 120,246 120,247
411 COMBINED UTILITY OPERATION 48,998,030 6,464,507 4,548,925 1,915,582 50,913,611
412 COMBINED UTILITY CONST/IMPROVE 18,605,638 19,474 1,434,872 (1,415,397) 17,190,241
414 CAPITAL IMPROVEMENTS RESERVE (2,044,841) 241,523 195,701 45,823 (1,999,018)
511 EQUIPMENT RENTAL FUND 6,662,893 450,007 364,160 85,847 6,748,740
617 FIREMEN'S PENSION FUND 213,210 44,759 44,265 494 213,704
631 TRANSPORTATION BENEFIT DISTRICT - 257,420 262,420 (5,000) (5,000)
TOTAL ALL FUNDS 85,850,951$ 24,983,204$ 21,311,920$ 3,671,284$ 89,522,235$
CITY OF EDMONDS
CHANGE IN FUND BALANCE - SUMMARY
8
Packet Page 39 of 134
Page 1 of 3
Ti tl e
2012 Adopte d
Budget
5/31/2012
Revenues Variance % Received
TAXES :
REAL PERSONAL / PROPERTY TAX 9,629,986$ 4 ,979,301$ (4,650,685)$ 52%
EMS PROPERTY TAX 2,908,944 1 ,545,845 (1,363,099) 53%
VOT ED PROPERTY TAX 895,640 489,530 (406,110) 55%
LOCAL RETAIL SALES/USE TAX 4,724,183 2 ,037,398 (2,686,785) 43%
NATURAL GAS USE TAX 13,244 4,393 (8,851) 33%
1/10 SALES TAX LOCAL CRIM JUST 514,898 215,801 (299,097) 42%
GAS UTILITY TAX 892,381 502,369 (390,012) 56%
T .V. CABLE UTILITY TAX 750,682 247,320 (503,362) 33%
TELEPHONE UTILITY TAX 1,390,242 672,856 (717,386) 48%
ELECTRIC UTILITY TAX 1,473,880 783,961 (689,919) 53%
SOLID WASTE UTILITY TAX 294,601 116,696 (177,905) 40%
WATER UTILITY TAX 824,935 327,515 (497,420) 40%
SEWER UTILITY TAX 470,000 197,563 (272,437) 42%
ST ORMWAT ER UTILITY TAX 254,061 115,580 (138,481) 45%
LEASEHOLD EXCISE TAX 221,162 52,866 (168,296) 24%
PULLTABS TAX 60,257 30,491 (29,766) 51%
25,319,096 12,319,486 (12,999,610) 49%
LICENSES AND PERMITS:
FIRE PERMITS-SPECIAL USE 5,000 5,283 283 106%
PROF AND OCC LICENSE-TAXI 1,000 510 (490) 51%
AMUSEMENTS 6,000 5,475 (525) 91%
BUS. LICENCE PERMIT PENALTY 5,000 3,135 (1,865) 63%
GENERAL BUSINESS LICENSE 105,245 87,969 (17,276) 84%
FRANCHISE AGREEMENT -COMCAST 588,008 312,287 (275,721) 53%
FRANCHISE AGREEMENT -VERIZON/FRONTIER 106,930 44,459 (62,471) 42%
FRANCHISE AGREEMENT -BLACKROCK 6,901 4,102 (2,799) 59%
OLYMPIC VIEW WATER DISTRICT FRANCHISE 212,292 126,093 (86,199) 59%
DEV SERV PERMIT SURCHARGE 21,000 7,320 (13,680) 35%
NON-RESIDENT BUS LICENSE 38,885 17,600 (21,285) 45%
RIGHT OF WAY FRANCHISE FEE 10,000 9,308 (692) 93%
BUILDING STRUCTURE PERMITS 420,000 116,348 (303,652) 28%
ANIMAL LICENSES 11,000 6,201 (4,799) 56%
ST REET AND CURB PERMIT 42,000 9,576 (32,424) 23%
OTR NON-BUS LIC/PERMITS 7,000 4,256 (2,745) 61%
DIVE PARK PERMIT FEE - - - 0%
1,586,261 759,922 (826,339) 48%
INTERGOVERNMENTAL:
DOJ 15-0404-0 -1 -754 - Bullet P roof Vest 3,969 - (3,969) 0%
EECBG Grant - - - 0%
WA ASSOC OF SHERIFFS TRAFFIC GRANT - - - 0%
TARGET ZERO TEAMS GRANT 10,000 2,084 (7,916) 21%
HIGH VISIBILIT Y ENFORCEMENT 6,000 406 (5,594) 7%
WA ST AT E TRAFFIC COMM GRANT - 5,898 5 ,898 0%
P uget Drive W alk way HLP -PB07(009)- - - 0%
SMART COMMUTER PROJECT GRANT - - - 0%
PUD PRIVILEDGE TAX 183,348 - (183,348) 0%
JUDICIAL SALARY CONTRIBUTION -ST AT E 13,000 6,224 (6,776) 48%
MVET/SPECIAL DISTRIBUTION 9,100 4,371 (4,729) 48%
CRIMINAL JUSTICE - SPECIAL PROGRAMS 33,827 16,498 (17,329) 49%
DUI - CITIES 9,500 3,815 (5,685) 40%
LIQUOR EXCISE TAX 200,666 98,387 (102,279) 49%
LIQUOR BOARD PROFITS 310,835 52,904 (257,931) 17%
SHARED COURT COSTS 6,300 1,500 (4,800) 24%
MUNICIPAL COURT AGREEMENT W/LYNNWOOD 1,050 750 (300) 71%
FIRE DISTRICT #1 ST AT ION BILLINGS 55,080 31,864 (23,216) 58%
POLICE FBI CONTRACTS - - - 0%
DV COORDINATOR SERVICES 10,760 4,484 (6,277) 42%
OCDETF OVERTIME - 246 246 0%
CAMPUS SAFET Y -EDM. SCH . DIST .11,500 - (11,500) 0%
WOODWAY - LAW PROTECTION 10,000 7,277 (2,723) 73%
INTERGOVERNMENTAL REVENUE -SSCCFH 69,300 17,325 (51,975) 25%
SNOCOM FIBER OPTIC SERVICE INTERLOCAL - 3,000 3 ,000 0%
SNO -ISLE 69,418 27,257 (42,161) 39%
1,013,653 284,288 (729,365) 28%
REVENUES - GENERAL FUND
CITY OF EDMO NDS
9
Packet Page 40 of 134
Page 2 of 3
Ti tl e
2012 Adopte d
Budget
5/31/2012
Revenues Variance % Received
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMTS 1,050 388 (662) 37%
COURT RECORD SERVICES 100 - (100) 0%
D/M COURT REC SER 950 54 (896) 6%
SALE MAPS & BOOKS - 23 23 0%
MUNIC.-DIST . COURT CURR EXPEN 150 77 (73) 51%
PHOTOCOPIES 4,000 1,643 (2,357) 41%
POLICE DISCLOSURE REQUESTS 5,000 1,851 (3,149) 37%
ASSESSMENT SEARCH - 5 5 0%
PASSPORT S AND NATURALIZATION FEES 10,500 4,525 (5,975) 43%
POLICE SERVICES SPECIAL EVENTS 26,000 - (26,000) 0%
DUI EMERGENCY FIRE SERVICES - 197 197 0%
ADULT PROBATION SERVICE CHARGE 68,300 22,568 (45,732) 33%
ELECTRONIC MONITORING 150 - (150) 0%
ELECTRONIC MONITOR DUI 700 82 (618) 12%
BOOKING FEES 6,300 1,688 (4,612) 27%
FIRE CONSTRUCTION INSPECTION FEES 6,060 2,400 (3,660) 40%
EMERGENCY SERVICE FEES 21,210 7,085 (14,125) 33%
DUI EMERGENCY AID 200 33 (167) 17%
EMS TRANSPORT USER FEE 848,500 325,972 (522,528) 38%
POLICE - FINGERPRINTING 300 190 (110) 63%
CRIM CNV FEE DUI 700 271 (429) 39%
CRIM CONV FEE CT 5,900 1,819 (4,081) 31%
CRIM CONV FEE CN 2,100 656 (1,444) 31%
POLICE TRAINING CLASSES - - - 0%
ENGINEERING FEES AND CHARGES 102,010 26,884 (75,126) 26%
FIBER SERVICES - 15,769 15,769 0%
ANIMAL CONTROL SHELT ER 4,000 2,925 (1,075) 73%
FLEX FUEL PAYMENTS FROM ST AT IONS - 106 106 0%
ANNUAL VEHICLE FEE (TBD)- (40) (40) 0%
ZONING/SUBDIVISION FEE 55,000 11,897 (43,103) 22%
FIRE PLAN CHECK FEES 3,300 718 (2,583) 22%
PLAN CHECKING FEES 235,000 83,967 (151,033) 36%
PLANNING 1% INSPECTION FEE 4,500 326 (4,174) 7%
S.E.P .A. REVIEW 6,000 485 (5,515) 8%
CRITICAL AREA ST UDY 15,000 4,805 (10,195) 32%
SWIM POOL ENTRANCE FEES 52,471 2,325 (50,146) 4%
LOCKER FEES 300 - (300) 0%
SWIM CLASS FEES 45,520 2,152 (43,368) 5%
PROGRAM FEES 800,000 341,036 (458,964) 43%
TAXABLE RECREATION ACTIVITIES 120,000 80,466 (39,534) 67%
SWIM TEAM / DIVE TEAM 31,150 24,967 (6,183) 80%
BIRD FEST REGISTRATION FEES 620 (360) (980) -58%
INTERFUND REIMBURSEMENT -CONTRACT SVCS 1,582,061 665,328 (916,733) 42%
MISCELLANEOUS POLICE SERVICES - - - 0%
4,065,102 1 ,635,279 (2,429,823) 40%
FINES AND FORFEITURES :
PROOF OF VEHICLE INS PENALTY 10,500 4,106 (6,394) 39%
TRAFFIC INFRACTION PENALTIES 51,472 12,606 (38,866) 24%
NC TRAFFIC INFRACTION 285,000 110,806 (174,194) 39%
CRT COST FEE CODE LEG ASSESSMENT (LGA)15,000 8,111 (6,889) 54%
SPEEDING DOUBLE - 38 38 0%
NON-TRAFFIC INFRACTION PENALTIES - 900 900 0%
OTHER INFRACTIONS '04 1,250 236 (1,014) 19%
PARKING INFRACTION PENALTIES 33,000 11,957 (21,043) 36%
PR - HANDICAPPED 800 - (800) 0%
PARKING INFRACTION LOC 600 40 (560) 7%
PARK / INDDISZONE 600 1,217 617 203%
DWI PENALTIES 9,500 2,384 (7,116) 25%
DUI - DP ACCT - 434 434 0%
OTHER CRIMINAL TRAF MISDEM PEN 50 182 132 365%
CRIMINAL TRAFFIC MISDEMEANOR 8/03 40,000 14,180 (25,820) 35%
OTHER NON-TRAF MISDEMEANOR PEN 600 241 (359) 40%
OTHER NON TRAFFIC MISD. 8/03 11,500 4,955 (6,545) 43%
COURT DV PENALTY ASSESSMENT 950 421 (529) 44%
CRIMINAL COSTS-RECOUPMENTS 120,000 41,742 (78,258) 35%
JURY DEMAND COST 100 - (100) 0%
PUBLIC DEFENSE RECOUPMENT 37,000 12,319 (24,681) 33%
COURT INTERPRETER COST 300 107 (193) 36%
MISC FINES AND PENALTIES 1,050 720 (330) 69%
619,272 227,701 (391,571) 37%
CITY OF EDMO NDS
REVENUES - GENERAL FUND
10
Packet Page 41 of 134
Page 3 of 3
Ti tl e
2012 Adopte d
Budget
5/31/2012
Revenues Variance % Received
MISCELLANEOUS :
INVESTMENT INTEREST - 1,985 1,985 0%
INVESTMENT SERVICE FEES 9 ,800 - (9,800) 0%
INTEREST ON COUNTY TAXES 2 ,000 986 (1,014) 49%
INTEREST - COURT COLLECTIONS 3 ,150 2,366 (784) 75%
PARKING 10,000 3,498 (6,502) 35%
SPACE/FACILITIES RENTALS 140,000 41,685 (98,315) 30%
GYM AND WEIGHTROOM FEES 7 ,800 2,349 (5,451) 30%
BRACKET ROOM RENTAL 1 ,000 2,065 1,065 207%
LEASES LONG-TERM 173,465 68,580 (104,885) 40%
VENDING MACHINE CONCESSION 4 ,700 1,159 (3,541) 25%
OTHER RENTS & USE CHARGES 10,078 2,225 (7,853) 22%
PARKS DONATIONS 5 ,800 7,642 1,842 132%
BIRD FEST CONTRIBUTIONS 1 ,500 1,400 (100) 93%
SALE OF JUNK/SALVAGE 200 1,080 880 540%
SALES OF UNCLAIM PROPERTY 4 ,000 548 (3,452) 14%
OTHER JUDGEMENT/SETTLEMENT 200 - (200) 0%
POLICE JUDGMENTS/RESTITUTION 100 140 40 140%
CASHIER'S OVERAGES/SHORTAGES (200) 3 203 0%
OTHER MISC REVENUES 3 ,000 5,102 2,102 170%
SMALL OVERPAYMENT - 54 54 0%
NSF FEES - PARKS & REC - 60 60 0%
NSF FEES - MUNICIPAL COURT 525 304 (221) 58%
NSF FEES - DEVEL SERV DEPT - - - 0%
PLANNING SIGN REVENUE 2 ,000 - (2,000) 0%
379,118 143,230 (235,888) 38%
TRANSFERS -IN:
INSURANCE RECOVERIES - - - 0%
INTERFUND TRANSFER-IN - - - 0%
INTERFUND TRANSFER - In 25,086 - (25,086) 0%
INTERFUND TRANSFER 6 ,930 - (6,930) 0%
32,016 - (32,016) 0%
TOTAL GENERAL FUND REVENUE 33,014,518$ 15,369,907$ (17,644,611)$ 47%
REVENUES - GENERAL FUND
CITY OF EDMONDS
11
Packet Page 42 of 134
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12
Packet Page 43 of 134
Page 1 of 5
Ti tl e
2012 Adopte d
Budget
5/31/2012
Expenditures Variance % Used
GENERAL FUND EXPENDITURES:
SALARIES AND WAGES 12,400,240$ 4,772,781$ (7,627,459)$ 38%
OVERTIME 458,540 164,810 (293,730) 36%
HOLIDAY BUY BACK 179,687 - (179,687) 0%
BENEFIT S 4,244,174 1,699,923 (2,544,251) 40%
UNIFORMS 63,880 17,970 (45,910) 28%
SUPPLIE S 435,011 122,937 (312,074) 28%
FUEL CONSUMED 700 - (700) 0%
SMALL EQUIPMENT 130,356 79,288 (51,068) 61%
PROFESSIONAL SERVICES 1,852,841 567,605 (1,285,236) 31%
COMMUNICATIONS 210,037 68,879 (141,158) 33%
TRAVEL 51,060 7,363 (43,697) 14%
ADVERTISING 71,667 10,837 (60,830) 15%
RENTAL/LEASE 139,281 53,137 (86,145) 38%
INSURANCE 444,962 420,109 (24,853) 94%
UTILITIES 454,500 179,691 (274,809) 40%
REPAIRS & MAINTENANCE 331,397 117,894 (213,503) 36%
MISCELLANEOUS 327,242 127,129 (200,113) 39%
INTERGOVERNMENTAL SERVICES 8,218,704 3,987,030 (4,231,674) 49%
ECA CONTINGENCY RESERVE 250,000 80,635 (169,365) 32%
EXCISE TAXES 5,200 1,522 (3,678) 29%
INTERFUND TRANSFER 899,623 - (899,623) 0%
MACHINERY/EQUIPMENT 17,144 - (17,144) 0%
GENERAL OBLIGATION BOND PRINCIPAL 1,084,062 - (1,084,062) 0%
CAPITAL LEASES AND INSTALLMENT PURCHASES 63,380 63,380 (0) 100%
OTHER DEBT - - - 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 296,838 25,502 (271,336) 9%
DEBT ISSUE COST S 5,000 1,125 (3,875) 23%
FISCAL AGENT FEES - - - 0%
INTERFUND SERVICE S 197,900 - (197,900) 0%
INTERFUND FUEL - 55 55 0%
INTERFUND SUPPLIES - - - 0%
INTERFUND RENTAL 430,246 179,275 (250,971) 42%
INTERFUND REPAIRS - 780 780 0%
33,263,672$ 12,749,656$ (20,514,016)$ 38%
LEOFF-MEDICAL INS. RESERVE:
BENEFIT S 462,886$ 187,701$ (275,185)$ 41%
In-Home LTC Claims 140,425 57,024 (83,401) 41%
PROFESSIONAL SERVICES 16,500 - (16,500) 0%
MISCELLANEOUS - 390 390 0%
619,811$ 245,115$ (374,696)$ 40%
DRUG ENFO RC EMENT FUND:
SUPPLIE S 200$ -$ (200)$ 0%
FUEL CONSUMED 2,000 1,030 (970) 51%
SMALL EQUIPMENT 5,000 - (5,000) 0%
COMMUNICATIONS 2,233 853 (1,380) 38%
REPAIR/MAINT 800 - (800) 0%
MISCELLANEOUS 20,000 - (20,000) 0%
INTERGOVTL SVC 50,000 9,928 (40,072) 20%
80,233$ 11,811$ (68,422)$ 15%
EXPENDITURES BY FUND - DETAIL
C ITY O F EDMO NDS
13
Packet Page 44 of 134
Page 2 of 5
Ti tl e
2012 Adopte d
Budget
5/31/2012
Expe n di ture s Variance % Used
STREET FUND:
SALARIES AND WAGES 474,924$ 205,142$ (269,782)$ 43%
OVERTIME 18,400 17,858 (542) 97%
BENEFIT S 191,707 94,060 (97,647) 49%
UNIFORMS 7,000 4,392 (2,608) 63%
SUPPLIE S 242,500 62,566 (179,934) 26%
SMALL EQUIPMENT 24,000 11,550 (12,450) 48%
PROFESSIONAL SERVICES 32,700 16,392 (16,308) 50%
COMMUNICATIONS 3,000 1,455 (1,545) 48%
TRAVEL 1,000 - (1,000) 0%
RENTAL/LEASE 1,500 1,350 (150) 90%
INSURANCE 93,719 93,305 (414) 100%
UTILITIES 261,100 85,050 (176,050) 33%
REPAIRS & MAINTENANCE 25,500 3,712 (21,788) 15%
MISCELLANEOUS 6,000 5,855 (146) 98%
INTERGOVERNMENTAL SERVICES 6,000 256 (5,744) 4%
GENERAL OBLIGATION BOND PRINCIPAL 38,954 - (38,954) 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 6,200 - (6,200) 0%
FISCAL AGENT FEES - - - 0%
INTERFUND RENTAL 190,944 79,560 (111,384) 42%
1,625,148$ 682,502$ (942,646)$ 42%
C O MBINED S TREET C O NS T/IMPRO VE:
PROFESSIONAL SERVICES 846,180$ 348,396$ (497,784)$ 41%
INTERFUND TRANSFER OUT 53,497 - (53,497) 0%
LAND 231,022 - (231,022) 0%
CONST SURFACE CONST PROJECT S 763,300 1,700 (761,600) 0%
INTERGOVERNMENTAL LOANS 72,202 - (72,202) 0%
INTEREST ON INTERGOVERNMENTAL LOANS 4,841 - (4,841) 0%
INTERFUND SERVICE S 136,386 62,322 (74,064) 46%
2,107,428$ 412,418$ (1,695,010)$ 20%
MULTIMODAL TRANSPORTATION FD:
PROFESSIONAL SVC -$ -$ -$ 0%
INTERFUND TRANSFER - - - 0%
-$ -$ -$ 0%
BUILDING MAINTENANCE:
SUPPLIE S 10,000$ -$ (10,000)$ 0%
PROFESSIONAL SERVICES 40,000 1,000 (39,000) 3%
REPAIRS & MAINTENANCE 195,000 - (195,000) 0%
MISCELLANEOUS - - - 0%
INTERFUND TRANSFER - - - 0%
245,000$ 1,000$ (244,000)$ 0%
MUNICIPAL ARTS ACQUIS. FUND:
SUPPLIE S 4,200$ 117$ (4,083)$ 3%
SMALL EQUIPMENT 1,000 523 (477) 52%
PROFESSIONAL SERVICES 110,500 3,755 (106,745) 3%
TRAVEL 50 10 (40) 20%
ADVERTISING 4,000 - (4,000) 0%
RENTAL/LEASE 1,000 - (1,000) 0%
REPAIRS & MAINTENANCE 300 - (300) 0%
MISCELLANEOUS 10,500 2,058 (8,442) 20%
INTERFUND TRANSFER 3,000 - (3,000) 0%
134,550$ 6,462$ (128,088)$ 5%
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
14
Packet Page 45 of 134
Page 3 of 5
Ti tl e
2012 Adopte d
Budget
5/31/2012
Expenditures Variance % Used
PROFESSIONAL SERVICES 10,000$ 4,209$ (5,792)$ 42%
ADVERTISING 35,000 10,459 (24,541) 30%
MISCELLANEOUS 2,500 - (2,500) 0%
TRANSFER TO FUND 623 26,250 - (26,250) 0%
73,750$ 14,667$ (59,083)$ 20%
EMPLOYEE PARKING PERMIT FUND:
SUPPLIES 1,000$ -$ (1,000)$ 0%
INTERFUND TRANSFER 25,086 - (25,086) 0%
26,086$ -$ (26,086)$ 0%
YOUTH SCHOLARSHIP FUND:
MISCELLANEOUS 4,000$ 1,642$ (2,358)$ 41%
4,000$ 1 ,642$ (2,358)$ 41%
TOURISM PROMOTIONAL FUND/ARTS:
PROFESSIONAL SVC 10,500$ 33$ (10,467)$ 0%
ADVERTISING 4,500 1,980 (2,520) 44%
MISCELLANEOUS 4,000 - (4,000) 0%
19,000$ 2 ,013$ (16,987)$ 11%
REAL ESTATE EXC ISE TAX 2:
SUPPLIES 36,000$ 18,027$ (17,973)$ 50%
PROFESSIONAL SERVICES 617,000 65,028 (551,972) 11%
REPAIRS & MAINTENANCE 100,000 1,544 (98,456) 2%
INTERFUND TRANSFER 199,000 - (199,000) 0%
CONSTRUCTION PROJECT S 103,000 - (103,000) 0%
INTERFUND SERVICES - - - 0%
1 ,055,000$ 84,599$ (970,401)$ 8%
REAL ESTATE EXC ISE TAX 1, PARKS AC Q :
MISCELLANEOUS -$ -$ -$ 0%
TRANSFER TO FUND 234 68,080 - (68,080) 0%
1998 REF BOND PRINCIPAL 502,163 - (502,163) 0%
2001 BONDS, B - INTEREST 127,474 - (127,474) 0%
FISCAL AGENT FEES - - - 0%
697,717$ -$ (697,717)$ 0%
GIFTS CATALOG FUND:
SUPPLIES 6,275$ 737$ (5,538)$ 12%
PROFESSIONAL SERVICES 4,000 - (4,000) 0%
INTERFUND TRANSFER 2,000 - (2,000) 0%
12,275$ 737$ (11,538)$ 6%
SPECIAL PROJECTS FUND:
PROFESSIONAL SERVICES 83,500$ 1,807$ (81,693)$ 2%
CONSTRUCTION 400,000 - (400,000) 0%
483,500$ 1 ,807$ (481,693)$ 0%
CEMETERY MAINTENANCE/IMPROVEMENT:
SALARIES AND WAGES 71,107$ 28,211$ (42,897)$ 40%
OVERTIME 3,500 1,593 (1,907) 46%
BENEFIT S 32,926 13,462 (19,464) 41%
UNIFORMS 1,000 - (1,000) 0%
SUPPLIES 7,000 2,346 (4,654) 34%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 11,287 (8,713) 56%
PROFESSIONAL SERVICES 1,000 200 (800) 20%
COMMUNICATIONS 1,412 465 (947) 33%
TRAVEL 1,000 - (1,000) 0%
ADVERTISING 3,000 761 (2,239) 25%
UTILITIES 3,800 1,200 (2,600) 32%
REPAIRS & MAINTENANCE 500 - (500) 0%
MISCELLANEOUS 1,000 1,637 637 164%
MACHINERY/EQUIPMENT 17,500 - (17,500) 0%
INTERFUND SERVICES - - - 0%
INTERFUND RENTAL 7,260 3,025 (4,235) 42%
172,005$ 64,186$ (107,819)$ 37%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
15
Packet Page 46 of 134
Page 4 of 5
Ti tl e
2012 Adopte d
Budget
5/31/2012
Expenditures Variance % Used
PARKS CONSTRUCTION FUND:
SUPPLIES -$ 69,274$ 69,274$ 0%
PROFESSIONAL SERVICES 63,000 34,004 (28,996) 54%
CONSTRUCTION PROJECT S 1,324,000 59,660 (1,264,340) 5%
INTERFUND SERVICES 10,000 18,563 8,563 186%
1 ,397,000$ 181,501$ (1,215,499)$ 13%
SISTER CITY COMMISSION:
SUPPLIES 500$ -$ (500)$ 0%
STUDENT TRIP 2,600 - (2,600) 0%
MISCELLANEOUS 1,500 1,461 (39) 97%
4,600$ 1 ,461$ (3,139)$ 32%
LID FUND CONTROL
INTERFUND TRANSFER 151,500$ -$ (151,500)$ 0%
151,500$ -$ (151,500)$ 0%
LIMITED TAX G.O. BOND FUND:
2002 BOND PRINCIPAL 205,000$ -$ (205,000)$ 0%
2002 BOND INTEREST 273,573 - (273,573) 0%
478,573$ -$ (478,573)$ 0%
COMBINED UTILITY OPERATION:
SALARIES AND WAGES 2,791,123$ 1,115,038$ (1,676,085)$ 40%
OVERTIME 117,180 52,469 (64,711) 45%
BENEFIT S 1,113,707 470,867 (642,840) 42%
UNIFORMS 28,650 12,541 (16,109) 44%
SUPPLIES 675,015 253,509 (421,506) 38%
FUEL CONSUMED 150,723 74,094 (76,629) 49%
WATER PURCHASED FOR RESALE 1,410,000 382,675 (1,027,326) 27%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 143,000 32,287 (110,713) 23%
SMALL EQUIPMENT 25,500 1,511 (23,989) 6%
PROFESSIONAL SERVICES 228,808 33,846 (194,962) 15%
COMMUNICATIONS 72,200 27,466 (44,735) 38%
TRAVEL 18,600 158 (18,442) 1%
ADVERTISING 3,560 605 (2,955) 17%
RENTAL/LEASE 16,300 5,439 (10,861) 33%
INSURANCE 288,211 242,229 (45,982) 84%
UTILITIES 999,853 284,739 (715,114) 28%
REPAIRS & MAINTENANCE 131,930 39,307 (92,623) 30%
MISCELLANEOUS 592,880 249,873 (343,007) 42%
INTERGOVERNMENTAL SERVICES 667,900 64,875 (603,025) 10%
INTERFUND TAXES 1,548,996 640,658 (908,338) 41%
INTERFUND TRANSFER 1,852,811 70,205 (1,782,606) 4%
LAND - - - 0%
BUILDINGS - - - 0%
MACHINERY/EQUIPMENT - - - 0%
GENERAL OBLIGATION BOND PRINCIPAL 111,862 - (111,862) 0%
REVENUE BOND PRINCIPAL 1,202,102 - (1,202,102) 0%
INTERGOVERNMENTAL LOANS 180,398 - (180,398) 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 159,710 31 (159,679) 0%
DEBT ISSUE COST S 33,104 2,759 (30,345) 8%
FISCAL AGENT FEES - 272 272 0%
INTERFUND SERVICES 818,454 321,831 (496,623) 39%
INTERFUND RENTAL 407,150 169,645 (237,505) 42%
INTERFUND REPAIRS - - - 0%
15,789,727$ 4,548,925$ (11,240,802)$ 29%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
16
Packet Page 47 of 134
Page 5 of 5
Ti tl e
2012 Adopte d
Budget
5/31/2012
Expe n di ture s Variance % Used
COMBINED UTILITY CONST/IMPROVE:
PROFESSIONAL SERVICES 1,774,861$ 200,474$ (1,574,387)$ 11%
INTERFUND TRANSFER 496,111 - (496,111) 0%
LAND 3,500 - (3,500) 0%
CONSTRUCTION PROJECT S 8,102,386 970,853 (7,131,533) 12%
INTERFUND SERVICE S 570,821 263,545 (307,276) 46%
10,947,679$ 1,434,872$ (9,512,807)$ 13%
C APITAL IMPRO VEMENTS RESERVE:
PROFESSIONAL SERVICES 85,000$ 177,476$ 92,476$ 209%
CONSTRUCTION PROJECT S 1,226,012 18,178 (1,207,834) 1%
GENERAL OBLIGATION BOND PRINCIPAL 85,888 - (85,888) 0%
REVENUE BONDS 52,626 - (52,626) 0%
INTERGOVERNMENTAL LOANS 34,875 - (34,875) 0%
INTEREST ON LONG-TERM DEBT 98,987 39 (98,948) 0%
FISCAL AGENT FEES - 7 7 0%
1,583,388$ 195,701$ (1,387,687)$ 12%
EQUIPMENT RENTAL FUND:
SALARIES AND WAGES 218,537$ 88,711$ (129,826)$ 41%
OVERTIME 2,000 91 (1,909) 5%
BENEFIT S 100,670 42,878 (57,792) 43%
UNIFORMS 1,000 401 (599) 40%
SUPPLIE S 76,000 27,273 (48,727) 36%
FUEL CONSUMED 1,000 55 (945) 6%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 320,510 113,541 (206,969) 35%
SMALL EQUIPMENT 10,000 4,442 (5,558) 44%
PROFESSIONAL SERVICES 1,000 300 (700) 30%
COMMUNICATIONS 3,500 556 (2,944) 16%
TRAVEL 500 - (500) 0%
ADVERTISING 500 - (500) 0%
RENTAL/LEASE 3,500 578 (2,922) 17%
INSURANCE 23,261 32,530 9,269 140%
UTILITIES 14,000 6,023 (7,977) 43%
REPAIRS & MAINTENANCE 85,000 10,177 (74,823) 12%
MISCELLANEOUS 7,500 3,926 (3,574) 52%
INTERGOVERNMENTAL SERVICES 2,500 342 (2,158) 14%
MACHINERY/EQUIPMENT 420,000 28,022 (391,978) 7%
INTERFUND SERVICE S 20,000 - (20,000) 0%
INTERFUND RENTAL 10,356 4,315 (6,041) 42%
1,321,334$ 364,160$ (957,174)$ 28%
FIREMEN'S PENSION FUND:
BENEFIT S 66,515$ 25,204$ (41,311)$ 38%
PENSION AND DISABILITY PAYMENT S 52,500 19,061 (33,439) 36%
PROF SERVICES 4,500 - (4,500) 0%
123,515$ 44,265$ (79,250)$ 36%
TRANSPORTATION BENEFIT DISTRICT:
INSURANCE 5,000$ 5,000$ -$ 100%
INTERGOVTL SERVICES 595,000 49,936 (545,064) 8%
INTERFUND TRANSFER - 207,484 207,484 0%
600,000$ 262,420$ (337,580)$ 44%
TO TAL EXPENDITURE ALL FUNDS 73,016,491$ 21,311,920$ (51,704,571)$ 29%
EXPENDITURES BY FUND - DETAIL
C ITY O F EDMO NDS
17
Packet Page 48 of 134
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Packet Page 49 of 134
Title
2012 Adopted
Budget
5/31/2012
Expenditures Variance % Used
CITY COUNCIL 269,812$ 103,859$ (165,953)$ 38%
OFFICE OF MAYOR 253,184 94,870 (158,314) 37%
HUMAN RESOURCES 286,799 96,673 (190,126) 34%
MUNICIPAL COURT 779,038 302,900 (476,138) 39%
ECONOMIC DEVELOPMENT 138,880 46,889 (91,991) 34%
CITY CLERK 609,840 197,762 (412,078) 32%
ADMINISTRATIVE SERVICES 1,412,575 572,611 (839,964) 41%
CITY ATTORNEY 495,000 192,778 (302,222) 39%
NON-DEPARTMENTAL 11,399,538 4,563,592 (6,835,946) 40%
POLICE SERVICES 9,165,244 3,380,135 (5,785,109) 37%
COMMUNITY SERVICES 326,930 131,700 (195,230) 40%
DEVELOPMENT SERVICES 1,658,272 650,915 (1,007,357) 39%
PARKS & RECREATION 3,504,196 1,201,609 (2,302,587) 34%
PUBLIC WORKS 1,612,816 664,216 (948,600) 41%
FACILITIES MAINTENANCE 1,351,548 549,148 (802,400) 41%
33,263,672$ 12,749,656$ (20,514,016)$ 38%
Title
2012 Adopted
Budget
5/31/2012
Expenditures Variance % Used
STORM DRAINAGE UTILITY 2,277,822$ 664,686$ (1,613,136)$ 29%
WATER 5,387,537 1,603,398 (3,784,139) 30%
SEWER 4,566,027 965,822 (3,600,205) 21%
TREATMENT PLANT 3,558,341 1,315,020 (2,243,321) 37%
15,789,727$ 4,548,925$ (11,240,802)$ 29%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN SUMMARY
CITY OF EDMONDS
CITY OF EDMONDS
19
Packet Page 50 of 134
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Packet Page 51 of 134
Page 1 of 4
Ti tl e
2012 Adopte d
Budget
5/31/2012
Expenditures Variance % Used
CITY COUNCIL
SALARIE S 105,665$ 44,895$ (60,770)$ 42%
OVERTIME 7,240 2,619 (4,621) 36%
BENEFIT S 69,902 29,919 (39,983) 43%
SUPPLIES 1,525 289 (1,236) 19%
PROFESSIONAL SVC 50,000 22,871 (27,129) 46%
COMMUNICATIONS 3,000 1,001 (1,999) 33%
TRAVEL 2,500 879 (1,621) 35%
RENTAL/LEASE 480 205 (275) 43%
REPAIRS/MAINT 1,500 - (1,500) 0%
MISCELLANEOUS 28,000 1,182 (26,818) 4%
269,812$ 103,859$ (165,953)$ 38%
OFFICE OF MAYO R
SALARIE S 193,896$ 74,046$ (119,850)$ 38%
OVERTIME - - - 0%
BENEFIT S 49,188 17,391 (31,797) 35%
SUPPLIES 2,000 388 (1,612) 19%
PROFESSIONAL SVC 1,000 - (1,000) 0%
COMMUNICATION 1,400 480 (920) 34%
TRAVEL 700 295 (405) 42%
RENTAL/LEASE 1,500 1,085 (415) 72%
REPAIR/MAINT 500 - (500) 0%
MISCELLANEOUS 3,000 1,185 (1,815) 40%
253,184$ 94,870$ (158,314)$ 37%
HUMAN RESOURCES
SALARIE S 144,191$ 36,045$ (108,146)$ 25%
OVERTIME - - - 0%
BENEFIT S 32,098 13,593 (18,505) 42%
SUPPLIES 2,500 964 (1,536) 39%
SMALL EQUIPMENT 100 - (100) 0%
PROFESSIONAL SVC 77,500 37,503 (39,997) 48%
COMMUNICATIONS 500 153 (347) 31%
TRAVEL 500 - (500) 0%
ADVERTISING 9,000 683 (8,317) 8%
RENTAL/LEASE 2,000 1,009 (991) 50%
REPAIR/MAINT 6,000 4,820 (1,180) 80%
MISCELLANEOUS 12,410 1,902 (10,508) 15%
286,799$ 96,673$ (190,126)$ 34%
MUNICIPAL COURT
SALARIE S 486,685$ 193,650$ (293,035)$ 40%
OVERTIME 1,400 439 (961) 31%
BENEFIT S 172,053 71,693 (100,360) 42%
SUPPLIES 14,500 3,739 (10,761) 26%
SMALL EQUIPMENT 6,500 - (6,500) 0%
PROFESSIONAL SERVICES 66,600 22,243 (44,357) 33%
COMMUNICATIONS 2,600 840 (1,760) 32%
TRAVEL 2,500 643 (1,857) 26%
RENTAL/LEASE 1,300 154 (1,146) 12%
REPAIR/MAINT 2,200 401 (1,799) 18%
MISCELLANEOUS 22,350 9,092 (13,258) 41%
INTERGOVTL SVC 350 6 (344) 2%
779,038$ 302,900$ (476,138)$ 39%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
21
Packet Page 52 of 134
Page 2 of 4
Ti tl e
2012 Adopte d
Budget
5/31/2012
Expenditures Variance % Used
ECONOMIC DEVELOPMENT
SUPPLIES 500$ 1,162$ 662$ 232%
SMALL EQUIPMENT 300 - (300) 0%
PROFESSIONAL SERVICES 103,680 44,455 (59,225) 43%
COMMUNICATIONS 400 23 (377) 6%
TRAVEL 1,000 - (1,000) 0%
ADVERTISING 30,000 - (30,000) 0%
MISCELLANEOUS 3,000 1,249 (1,751) 42%
138,880$ 46,889$ (91,991)$ 34%
CITY CLERK
SALARIES AND WAGES 302,054$ 118,144$ (183,910)$ 39%
BENEFIT S 90,045 37,322 (52,723) 41%
SUPPLIES 13,760 3,761 (9,999) 27%
PROFESSIONAL SERVICES 89,377 5,513 (83,864) 6%
COMMUNICATIONS 52,067 11,196 (40,871) 22%
TRAVEL 1,000 - (1,000) 0%
ADVERTISING 23,690 8,714 (14,976) 37%
RENTAL/LEASE 27,310 6,880 (20,430) 25%
REPAIRS & MAINTENANCE 8,037 4,862 (3,175) 60%
MISCELLANEOUS 2,500 1,369 (1,131) 55%
609,840$ 197,762$ (412,078)$ 32%
ADMINISTRATIVE SERVICES
SALARIE S 741,281$ 294,814$ (446,467)$ 40%
OVERTIME 8,100 4,900 (3,200) 60%
BENEFIT S 222,830 90,459 (132,371) 41%
SUPPLIES 60,690 21,910 (38,780) 36%
SMALL EQUIPMENT 63,500 46,342 (17,158) 73%
PROFESSIONAL SERVICES 71,842 19,061 (52,781) 27%
COMMUNICATIONS 60,220 25,692 (34,528) 43%
TRAVEL 4,800 832 (3,968) 17%
RENTAL/LEASE 3,300 2,183 (1,117) 66%
REPAIR/MAINT 164,720 57,676 (107,044) 35%
MISCELLANEOUS 10,500 8,412 (2,088) 80%
INTERFUND RENTAL 792 330 (462) 42%
1 ,412,575$ 572,611$ (839,964)$ 41%
CITY ATTORNEY
PROFESSIONAL SVC 495,000$ 192,578$ (302,422)$ 39%
MISC PROSECUTOR - 200 200 0%
495,000$ 192,778$ (302,222)$ 39%
NON-DEPARTMENTAL
SALARIE S 100,000$ -$ (100,000)$ 0%
BENEFITS - UNEMPLOYMENT 70,000 23,142 (46,858) 33%
PROFESSIONAL SVC 294,962 95,031 (199,931) 32%
COMMUNICATIONS - 3 3 0%
RENTAL/LEASE 3,700 3,600 (100) 97%
INSURANCE 444,962 420,109 (24,853) 94%
MISCELLANEOUS 72,300 40,023 (32,277) 55%
INTERGOVT SVC 7,611,611 3,809,520 (3,802,091) 50%
ECA LOAN PAYMENT 250,000 80,635 (169,365) 32%
EXCISE TAXES 5,200 1,522 (3,678) 29%
INTERFUND TRANSFERS 899,623 - (899,623) 0%
GENERAL OBLIGATION BOND 1,084,062 - (1,084,062) 0%
INSTALLMENT PURCHASES 63,380 63,380 (0) 100%
OTHER DEBT - - - 0%
INTEREST ON LONG-TERM DEBT 296,838 25,502 (271,336) 9%
DEBT ISSUANCE COST S 5,000 1,125 (3,875) 23%
FISCAL AGENT FEES - - - 0%
INTERFUND SERVICES 197,900 - (197,900) 0%
11,399,538$ 4 ,563,592$ (6,835,946)$ 40%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
22
Packet Page 53 of 134
Page 3 of 4
Ti tl e
2012 Adopte d
Budget
5/31/2012
Expenditures Variance % Used
POLICE SERVICES
SALARIE S 5,400,738$ 2,077,958$ (3,322,780)$ 38%
OVERTIME 420,000 150,462 (269,538) 36%
HOLIDAY BUYBACK 179,687 - (179,687) 0%
BENEFIT S 1,899,147 734,870 (1,164,277) 39%
UNIFORMS 53,570 16,320 (37,250) 30%
SUPPLIE S 95,900 17,690 (78,210) 18%
SMALL EQUIPMENT 14,300 7,443 (6,857) 52%
PROFESSIONAL SVC 95,200 27,731 (67,469) 29%
COMMUNICATIONS 33,592 10,106 (23,486) 30%
TRAVEL 26,300 4,388 (21,912) 17%
ADVERTISING 375 29 (346) 8%
RENTAL/LEASE 18,000 6,477 (11,523) 36%
REPAIR/MAINT 16,115 2,828 (13,287) 18%
MISCELLANEOUS 55,512 16,843 (38,669) 30%
INTERGOVTL SVC 536,048 172,504 (363,544) 32%
INTERFUND FUEL-BOAT - 55 55 0%
INTERFUND RENTAL 320,760 133,650 (187,110) 42%
INTERFUND REPAIRS - 780 780 0%
9 ,165,244$ 3,380,135$ (5,785,109)$ 37%
COMMUNITY SERVICES ADMIN
SALARIE S 212,854$ 87,180$ (125,674)$ 41%
BENEFIT S 60,622 25,900 (34,722) 43%
SUPPLIE S 1,000 168 (832) 17%
SMALL EQUIPMENT 500 - (500) 0%
PROFESSIONAL SVC 45,924 16,540 (29,384) 36%
COMMUNICATIONS 1,090 309 (781) 28%
TRAVEL 1,000 - (1,000) 0%
ADVERTISING 500 - (500) 0%
RENTAL/LEASE 1,320 1,016 (304) 77%
REPAIR/MAINT 500 - (500) 0%
MISCELLANEOUS 1,000 327 (673) 33%
INTERFUND RENTAL 620 260 (360) 42%
326,930$ 131,700$ (195,230)$ 40%
DEVELOPMENT SERVICES/PLANNING
SALARIE S 1,071,681$ 433,814$ (637,867)$ 40%
OVERTIME 2,800 1,600 (1,200) 57%
BENEFIT S 374,639 153,872 (220,767) 41%
UNIFORMS 320 - (320) 0%
SUPPLIE S 17,510 5,153 (12,357) 29%
MINOR EQUIPMENT 2,300 231 (2,069) 10%
PROFESSIONAL SVC 116,890 32,332 (84,558) 28%
COMMUNICATIONS 4,630 1,664 (2,966) 36%
TRAVEL 3,500 93 (3,407) 3%
ADVERTISING 4,250 728 (3,522) 17%
RENTAL/LEASE 22,500 8,699 (13,801) 39%
REPAIRS & MAINTENANCE 2,000 - (2,000) 0%
MISCELLANEOUS 27,600 9,540 (18,060) 35%
INTERFUND RENTAL 7,652 3,190 (4,462) 42%
1 ,658,272$ 650,915$ (1,007,357)$ 39%
ENGINEERING
SALARIE S 958,860$ 391,641$ (567,219)$ 41%
OVERTIME 5,000 260 (4,740) 5%
BENEFIT S 321,636 138,401 (183,235) 43%
UNIFORMS 450 - (450) 0%
SUPPLIE S - - - 0%
MINOR EQUIPMENT 2,500 2,398 (102) 96%
PROFESSIONAL SVC 5,000 2,596 (2,404) 52%
COMMUNICATIONS 6,500 2,181 (4,319) 34%
TRAVEL 620 124 (496) 20%
ADVERTISING - - - 0%
RENTAL/LEASE - - - 0%
REPAIR/MAINT 1,800 592 (1,208) 33%
MISCELLANEOUS 9,600 3,308 (6,292) 34%
MACHINERY/EQUIPMENT - - - 0%
INTERFUND RENTAL 6,740 2,810 (3,930) 42%
1 ,318,706$ 544,312$ (774,394)$ 41%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
23
Packet Page 54 of 134
Page 4 of 4
Ti tl e
2012 Adopte d
Budget
5/31/2012
Expenditures Variance % Used
SALARIE S 1,880,905$ 678,840$ (1,202,065)$ 36%
OVERTIME 5,300 3,878 (1,422) 73%
BENEFIT S 571,640 233,751 (337,889) 41%
UNIFORMS 6,540 940 (5,600) 14%
SUPPLIE S 145,026 37,698 (107,328) 26%
MINOR EQUIPMENT 32,356 21,616 (10,740) 67%
PROFESSIONAL SVC 339,666 49,133 (290,533) 14%
COMMUNICATIONS 28,938 9,736 (19,202) 34%
TRAVEL 6,140 109 (6,031) 2%
ADVERTISING 3,852 683 (3,169) 18%
RENTAL/LEASE 50,471 21,379 (29,092) 42%
PUBLIC UTILITY 150,000 57,243 (92,757) 38%
REPAIR/MAINT 52,025 22,500 (29,525) 43%
MISCELLANEOUS 76,370 31,133 (45,237) 41%
INTERGOVTL SVC 70,695 5,000 (65,695) 7%
MACHINERY/EQUIPMENT 17,144 - (17,144) 0%
INTERFUND RENTAL 67,128 27,970 (39,158) 42%
3 ,504,196$ 1,201,609$ (2,302,587)$ 34%
PUBLIC WORKS
SALARIE S 208,578$ 88,125$ (120,453)$ 42%
OVERTIME 200 - (200) 0%
BENEFIT S 64,638 26,895 (37,743) 42%
SUPPLIE S 5,100 2,079 (3,021) 41%
PROFESSIONAL SERVICES 200 19 (181) 9%
COMMUNICATIONS 1,100 470 (630) 43%
TRAVEL 500 - (500) 0%
RENTAL/LEASE 7,400 450 (6,950) 6%
PUBLIC UTILITY 2,500 1,058 (1,442) 42%
REPAIR/MAINT 1,000 - (1,000) 0%
MISCELLANEOUS 1,000 18 (982) 2%
INTERFUND RENTAL 1,894 790 (1,104) 42%
294,110$ 119,904$ (174,206)$ 41%
FAC ILITIES MAINTENANC E
SALARIE S 592,852$ 253,630$ (339,222)$ 43%
OVERTIME 8,500 653 (7,847) 8%
BENEFIT S 245,736 102,714 (143,022) 42%
UNIFORMS 3,000 710 (2,290) 24%
SUPPLIE S 75,000 27,936 (47,064) 37%
FUEL CONSUMED 700 - (700) 0%
MINOR EQUIPMENT 8,000 1,257 (6,743) 16%
PROFESSIONAL SERVICES - - - 0%
COMMUNICATIONS 14,000 5,024 (8,976) 36%
PUBLIC UTILITY 302,000 121,390 (180,610) 40%
REPAIR/MAINT 75,000 24,214 (50,786) 32%
MISCELLANEOUS 2,100 1,345 (755) 64%
INTERFUND RENTAL 24,660 10,275 (14,385) 42%
1 ,351,548$ 549,148$ (802,400)$ 41%
TO TAL GENERAL FUND EXPENDITURES 33,263,672$ 12,749,656$ (20,514,016)$ 38%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
24
Packet Page 55 of 134
Pager 1 of 2
Title
2012 Adopted
Budget
5/31/2012
Expenditures Variance % Used
STORM DRAINAGE
SALARIES 477,207$ 202,948$ (274,259)$ 43%
OVERTIM E 6,000 1,662 (4,338) 28%
BENEFITS 195,826 81,321 (114,505) 42%
UNIFORM S 6,500 3,817 (2,683) 59%
SUPPLIES 58,005 8,761 (49,244) 15%
MINOR EQUIPMENT 4,000 - (4,000) 0%
PROFESSIONAL SERVICE S 18,836 3,545 (15,291) 19%
COMMUNICATIONS 3,200 557 (2,643) 17%
TRAVEL 4,300 - (4,300) 0%
ADVERTISING 500 - (500) 0%
RENTAL/LEASE 7,500 662 (6,838) 9%
INSURANCE 9,302 8,889 (413) 96%
UTILITIES 10,000 4,020 (5,980) 40%
REPAIR/MAINT 12,860 5,005 (7,855) 39%
MISCELLANEOUS 78,500 43,299 (35,201) 55%
INTERGOVT SERVICE 40,000 25,111 (14,889) 63%
STORMWATER TAX 254,061 115,580 (138,481) 45%
INTERFUND TRANSFER 200,000 - (200,000) 0%
LAND - - - 0%
BUILDINGS - - - 0%
MACHINERY/EQUIPMENT - - - 0%
GENERAL OBLIGATION BOND 108,298 - (108,298) 0%
REVENUE BOND 274,182 - (274,182) 0%
INTERGOVERNMENTAL LOAN 32,063 - (32,063) 0%
INTEREST ON LONG-TERM DEBT 81,478 31 (81,447) 0%
DEBT ISSUE COSTS - - - 0%
FISCAL AGENT FEES - 78 78 0%
INTERFUND SERVICES 228,092 89,768 (138,324) 39%
INTERFUND RENTAL 167,112 69,630 (97,482) 42%
2,277,822$ 664,686$ (1,613,136)$ 29%
WATER
SALARIES 715,880$ 272,523$ (443,357)$ 38%
OVERTIM E 24,180 9,213 (14,967) 38%
BENEFITS 267,990 123,761 (144,229) 46%
UNIFORM S 6,800 2,070 (4,730) 30%
SUPPLIES 143,505 63,298 (80,207) 44%
WATER PURCHASED FOR RESALE 1,410,000 382,675 (1,027,326) 27%
SUPPLIES FOR INVENTORY/RESALE 140,000 32,287 (107,713) 23%
SMALL EQUIPMENT 10,000 - (10,000) 0%
PROFESSIONAL SVC 77,136 7,862 (69,274) 10%
COMMUNICATIONS 30,000 12,838 (17,162) 43%
TRAVEL 3,400 - (3,400) 0%
ADVERTISING 560 - (560) 0%
RENTAL/LEASE 1,500 1,890 390 126%
INSURANCE 84,030 70,440 (13,590) 84%
PUBLIC UTILITY 28,000 18,371 (9,629) 66%
REPAIR/MAINT 24,160 6,764 (17,396) 28%
RCP - MISCELLANEOUS 301,630 125,734 (175,896) 42%
INTERGOVTL SVC 30,000 10,868 (19,132) 36%
WATER TAX 824,935 327,515 (497,420) 40%
INTERFUND TRANSFER-OUT 200,000 - (200,000) 0%
GENERAL OBLIGATION BOND 1,980 - (1,980) 0%
REVENUE BOND 623,007 - (623,007) 0%
INTERGOVERNMENTAL LOANS 44,270 - (44,270) 0%
INTEREST ON LONG-TERM DEBT 48,565 - (48,565) 0%
AMORTIZED DEBT ISSUE COSTS 16,553 1,379 (15,174) 8%
FISCAL AGENT FEES - 163 163 0%
INTERFUND SVC 224,970 90,213 (134,758) 40%
INTERFUND RENTA L 104,486 43,535 (60,951) 42%
5,387,537$ 1,603,398$ (3,784,139)$ 30%
CITY OF EDMONDS
EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL
25
Packet Page 56 of 134
Pager 2 of 2
Title
2012 Adopted
Budget
5/31/2012
Expenditures Variance % Used
SEWER
SALARIES 434,516$ 185,066$ (249,450)$ 43%
OVERTIM E 17,000 8,412 (8,588) 49%
BENEFITS 206,345 88,083 (118,262) 43%
UNIFORM S 5,100 2,803 (2,297) 55%
SUPPLIES 61,005 24,407 (36,598) 40%
SEWER INVENTORY 3,000 - (3,000) 0%
SMALL EQUIPMENT 6,000 1,511 (4,489) 25%
PROFESSIONAL SVC 53,836 2,801 (51,035) 5%
COMMUNICATIONS 30,000 10,531 (19,469) 35%
TRAVEL 2,400 - (2,400) 0%
ADVERTISING 500 - (500) 0%
RENTAL/LEASE 1,800 1,892 92 105%
INSURANCE 104,574 94,658 (9,916) 91%
PUBLIC UTILITY 533,813 99,476 (434,337) 19%
REPAIR/MAINT 16,860 7,076 (9,784) 42%
MISCELLANEOUS 130,000 53,179 (76,821) 41%
INTERGOVTL SVS 393,900 (4,422) (398,322) -1%
SEWER UTILITY TAX 470,000 197,563 (272,437) 42%
INTERFUND TRANSFER 1,452,811 70,205 (1,382,606) 5%
GENERAL OBLIGATION BOND 1,584 - (1,584) 0%
REVENUE BONDS 196,535 - (196,535) 0%
INTERGOVERNMENTAL LOANS 104,065 - (104,065) 0%
INTEREST ON LONG-TERM DEBT 19,017 - (19,017) 0%
AMORTIZED DEBT ISSUE COSTS 16,551 1,379 (15,172) 8%
FISCAL AGENT FEES - 28 28 0%
INTERFUND SVC 176,571 67,742 (108,829) 38%
INTERFUND RENTA L 128,244 53,435 (74,809) 42%
INTERFUND REPAIR/MAINT - - - 0%
4,566,027$ 965,822$ (3,600,205)$ 21%
TREATMENT PLANT
SALARIES 1,163,520$ 454,501$ (709,019)$ 39%
OVERTIM E 70,000 33,182 (36,818) 47%
BENEFITS 443,546 177,701 (265,845) 40%
UNIFORM S 10,250 3,851 (6,399) 38%
SUPPLIES 412,500 157,043 (255,457) 38%
FUEL CONSUMED 150,723 74,094 (76,629) 49%
SMALL EQUIPMENT 5,500 - (5,500) 0%
PROFESSIONAL SVC 79,000 19,638 (59,362) 25%
COMMUNICATIONS 9,000 3,540 (5,460) 39%
TRAVEL 8,500 158 (8,342) 2%
ADVERTISING 2,000 605 (1,395) 30%
RENTAL/LEASE 5,500 995 (4,505) 18%
INSURANCE 90,305 68,242 (22,063) 76%
UTILITIES 428,040 162,874 (265,166) 38%
REPAIR/MAINT 78,050 20,462 (57,588) 26%
MISCELLANEOUS 82,750 27,661 (55,089) 33%
INTERGOVTL SVS 204,000 33,318 (170,682) 16%
FISCAL AGENT FEES - 4 4 0%
REVENUE BOND 108,378 - (108,378) 0%
INTEREST ON LONG-TERM DEBT 10,650 - (10,650) 0%
INTERFUND SVC 188,821 74,108 (114,713) 39%
INTERFUND RENTA L 7,308 3,045 (4,263) 42%
3,558,341$ 1,315,020$ (2,243,321)$ 37%
T otal Combined Ut ility Fund Expen ditures 15,789,727$ 4,548,925$ (11,240,802)$ 29%
CITY OF EDMONDS
EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL
26
Packet Page 57 of 134
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 1,254,151$ 1,254,151$ 1,608,118$ 28.22%
February 3,062,917 1,808,765 3,432,053 12.05%
March 5,168,529 2,105,612 5,372,339 3.94%
April 7,722,111 2,553,582 8,516,228 10.28%
May 15,169,700 7,447,589 15,369,907 1.32%
June 16,854,665 1,684,965 ‐ ‐
July 18,802,184 1,947,519 ‐ ‐
August 20,452,729 1,650,546 ‐ ‐
September 21,994,271 1,541,541 ‐ ‐
October 24,531,793 2,537,522 ‐ ‐
November 31,332,621 6,800,829 ‐ ‐
December 33,014,518 1,681,897 ‐ ‐
Real Estate Excise Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Fore cast Actuals %
January 50,516$ 50,516$ 55,795$ 10.45%
February 80,158 29,643 119,438 49.00%
March 117,689 37,531 145,824 23.91%
April 170,233 52,544 199,122 16.97%
May 219,071 48,838 255,250 16.51%
June 275,073 56,002 ‐ ‐
July 330,084 55,011 ‐ ‐
August 390,495 60,410 ‐ ‐
September 447,318 56,823 ‐ ‐
October 504,597 57,280 ‐ ‐
November 548,998 44,400 ‐ ‐
December 590,000 41,002 ‐ ‐
2012
City of Edmonds, WA
Monthly Revenue Summary‐General Fund
2012
City of Edmonds, WA
Monthly Revenue Summary‐Real Estate Excise Tax
0
5000000
10000000
15000000
20000000
25000000
30000000
35000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Actuals/Trend Budget
0
100000
200000
300000
400000
500000
600000
700000
800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Real Estate Excise Tax
Actuals/Trend Budget
27
Packet Page 58 of 134
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 375,013$ 375,013$ 396,472$ 5.72%
February 850,350 475,338 880,438 3.54%
March 1,188,451 338,101 1,236,580 4.05%
April 1,538,704 350,253 1,614,832 4.95%
May 1,953,189 414,485 2,037,398 4.31%
June 2,321,894 368,705 ‐ ‐
July 2,693,818 371,925 ‐ ‐
August 3,130,679 436,861 ‐ ‐
September 3,516,951 386,272 ‐ ‐
October 3,912,817 395,866 ‐ ‐
November 4,351,601 438,784 ‐ ‐
December 4,724,183 372,582 ‐ ‐
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Fore cast Actuals %
January 123,772$ 123,772$ 109,321$ ‐11.68%
February 253,656 129,883 232,788 ‐8.23%
March 371,883 118,227 329,885 ‐11.29%
April 470,918 99,035 433,268 ‐8.00%
May 554,498 83,580 502,369 ‐9.40%
June 617,198 62,700 ‐ ‐
July 663,083 45,884 ‐ ‐
August 695,629 32,546 ‐ ‐
September 725,807 30,179 ‐ ‐
October 757,941 32,134 ‐ ‐
November 812,573 54,632 ‐ ‐
December 892,381 79,808 ‐ ‐
2012
City of Edmonds, WA
Monthly Revenue Summary‐Sales and Use Tax
2012
City of Edmonds, WA
Monthly Revenue Summary‐Gas Utility Tax
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
4000000
4500000
5000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Sales and Use Tax
Actuals/Trend Budget
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Gas Utility Tax
Actuals/Trend Budget
28
Packet Page 59 of 134
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 86,875$ 86,875$ 129,337$ 48.88%
February 208,469 121,594 222,717 6.83%
March 342,214 133,745 353,214 3.21%
April 435,440 93,226 485,917 11.59%
May 553,336 117,896 672,856 21.60%
June 648,289 94,953 ‐ ‐
July 776,209 127,920 ‐ ‐
August 899,335 123,126 ‐ ‐
September 992,632 93,297 ‐ ‐
October 1,142,349 149,717 ‐ ‐
November 1,227,014 84,665 ‐ ‐
December 1,390,242 163,228 ‐ ‐
Electric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Fore cast Actuals %
January 151,744$ 151,744$ 159,973$ 5.42%
February 319,668 167,924 322,487 0.88%
March 474,035 154,367 489,585 3.28%
April 631,016 156,981 638,942 1.26%
May 768,814 137,798 783,961 1.97%
June 881,589 112,775 ‐ ‐
July 988,356 106,767 ‐ ‐
August 1,080,682 92,325 ‐ ‐
September 1,179,059 98,377 ‐ ‐
October 1,264,304 85,245 ‐ ‐
November 1,371,246 106,942 ‐ ‐
December 1,473,880 102,634 ‐ ‐
2012
City of Edmonds, WA
Monthly Revenue Summary‐Telephone Utility Tax
2012
City of Edmonds, WA
Monthly Revenue Summary‐Electric Utility Tax
0
250000
500000
750000
1000000
1250000
1500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Telephone Utility Tax
Actuals/Trend Budget
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Electric Utility Tax
Actuals/Trend Budget
29
Packet Page 60 of 134
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 3,429,468$ 3,429,468$ 2,080,142$ ‐39.35%
February 5,685,388 2,255,920 5,514,121 ‐3.01%
March 8,101,658 2,416,270 7,666,998 ‐5.37%
April 11,017,010 2,915,352 10,886,288 ‐1.19%
May 13,101,018 2,084,009 12,749,656 ‐2.68%
June 16,305,708 3,204,690 ‐ ‐
July 19,218,653 2,912,945 ‐ ‐
August 21,430,478 2,211,825 ‐ ‐
September 24,387,829 2,957,350 ‐ ‐
October 26,514,684 2,126,855 ‐ ‐
November 29,008,977 2,494,293 ‐ ‐
December 33,160,672 4,151,695 ‐ ‐
Non-Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Fore cast Actuals %
January 2,047,429$ 2,047,429$ 527,429$ ‐74.24%
February 2,299,635 252,206 2,317,066 0.76%
March 2,873,705 574,070 2,771,982 ‐3.54%
April 3,758,093 884,388 4,360,812 16.04%
May 3,985,119 227,026 4,563,592 14.52%
June 5,851,882 1,866,764 ‐ ‐
July 6,655,043 803,160 ‐ ‐
August 6,686,270 31,227 ‐ ‐
September 7,564,704 878,434 ‐ ‐
October 7,683,657 118,953 ‐ ‐
November 7,973,338 289,682 ‐ ‐
December 11,399,538 3,426,200 ‐ ‐
2012
City of Edmonds, WA
Monthly Expenditure Report‐General Fund
2012
City of Edmonds, WA
Monthly Expenditure Report‐Non‐Departmental
0
1000000
2000000
3000000
4000000
5000000
6000000
7000000
8000000
9000000
10000000
11000000
12000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Non-Departmental
Actuals/Trend Budget
0
3000000
6000000
9000000
12000000
15000000
18000000
21000000
24000000
27000000
30000000
33000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Actuals/Trend Budget
30
Packet Page 61 of 134
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 19,762$ 19,762$ 18,170$ ‐8.06%
February 41,832 22,070 40,409 ‐3.40%
March 64,009 22,177 62,230 ‐2.78%
April 87,150 23,141 77,262 ‐11.35%
May 105,041 17,891 103,859 ‐1.13%
June 125,476 20,435 ‐ ‐
July 149,760 24,284 ‐ ‐
August 172,297 22,538 ‐ ‐
September 191,074 18,777 ‐ ‐
October 219,806 28,731 ‐ ‐
November 240,319 20,514 ‐ ‐
December 269,812 29,493 ‐ ‐
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Fore cast Actuals %
January 21,049$ 21,049$ 20,420$ ‐2.99%
February 42,489$ 21,440$ 40,120$ ‐5.58%
March 63,849$ 21,360$ 58,059$ ‐9.07%
April 84,582$ 20,733$ 75,981$ ‐10.17%
May 105,135$ 20,553$ 94,870$ ‐9.76%
June 125,384$ 20,249$ ‐$ ‐
July 147,384$ 22,000$ ‐$ ‐
August 168,135$ 20,750$ ‐$ ‐
September 188,520$ 20,385$ ‐$ ‐
October 211,220$ 22,701$ ‐$ ‐
November 232,824$ 21,603$ ‐$ ‐
December 253,184$ 20,360$ ‐$ ‐
2012
City of Edmonds, WA
Monthly Expenditure Report‐City Council
2012
City of Edmonds, WA
Monthly Expenditure Report‐Office of Mayor
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Council
Actuals/Trend Budget
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Office of Mayor
Actuals/Trend Budget
31
Packet Page 62 of 134
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 22,108$ 22,108$ 15,139$ ‐31.52%
February 45,111 23,004 27,098 ‐39.93%
March 70,318 25,207 56,071 ‐20.26%
April 94,775 24,457 71,795 ‐24.25%
May 117,492 22,717 96,673 ‐17.72%
June 140,095 22,602 ‐ ‐
July 162,181 22,086 ‐ ‐
August 184,290 22,109 ‐ ‐
September 210,792 26,502 ‐ ‐
October 231,031 20,240 ‐ ‐
November 253,730 22,699 ‐ ‐
December 286,799 33,069 ‐ ‐
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Fore cast Actuals %
January 56,684$ 56,684$ 57,047$ 0.64%
February 119,103 62,420 121,057 1.64%
March 185,043 65,939 183,959 ‐0.59%
April 250,566 65,524 245,061 ‐2.20%
May 314,083 63,516 302,900 ‐3.56%
June 381,809 67,726 ‐ ‐
July 443,918 62,110 ‐ ‐
August 510,114 66,196 ‐ ‐
September 573,477 63,363 ‐ ‐
October 638,600 65,123 ‐ ‐
November 704,816 66,216 ‐ ‐
December 779,038 74,222 ‐ ‐
2012
City of Edmonds, WA
Monthly Expenditure Report‐Human Resources
2012
City of Edmonds, WA
Monthly Expenditure Report‐Municipal Court
0
100000
200000
300000
400000
500000
600000
700000
800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Municipal Court
Actuals/Trend Budget
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Human Resources
Actuals/Trend Budget
32
Packet Page 63 of 134
Economic Development/Community Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 30,372$ 30,372$ 22,962$ ‐24.40%
February 73,754 43,382 59,724 ‐19.02%
March 114,246 40,492 92,678 ‐18.88%
April 149,965 35,719 132,111 ‐11.91%
May 187,341 37,376 178,589 ‐4.67%
June 222,700 35,358 ‐ ‐
July 269,288 46,588 ‐ ‐
August 301,418 32,130 ‐ ‐
September 338,442 37,024 ‐ ‐
October 377,797 39,355 ‐ ‐
November 410,485 32,688 ‐ ‐
December 465,810 55,325 ‐ ‐
City Clerk
Cumulative Monthly YTD Variance
Budget Forecast Budget Foreca st Actuals %
January 50,352$ 50,352$ 38,375$ ‐23.79%
February 97,512 47,161 76,194 ‐21.86%
March 151,688 54,176 119,740 ‐21.06%
April 200,724 49,035 158,147 ‐21.21%
May 257,542 56,818 197,762 ‐23.21%
June 305,615 48,073 ‐ ‐
July 357,211 51,597 ‐ ‐
August 408,044 50,833 ‐ ‐
September 458,834 50,790 ‐ ‐
October 503,062 44,229 ‐ ‐
November 553,417 50,355 ‐ ‐
December 609,840 56,423 ‐ ‐
2012
City of Edmonds, WA
Monthly Expenditure Report‐Economic Development/Community Services
2012
City of Edmonds, WA
Monthly Expenditure Report‐City Clerk
0
50000
100000
150000
200000
250000
300000
350000
400000
450000
500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Economic Development/Community Services
Actuals/Trend Budget
0
100000
200000
300000
400000
500000
600000
700000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Clerk
Actuals/Trend Budget
33
Packet Page 64 of 134
Information Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 46,319$ 46,319$ 45,804$ ‐1.11%
February 107,710 61,392 94,222 ‐12.52%
March 152,083 44,373 152,829 0.49%
April 201,916 49,832 200,427 ‐0.74%
May 248,762 46,847 259,869 4.46%
June 299,283 50,521 ‐ ‐
July 346,978 47,695 ‐ ‐
August 409,564 62,586 ‐ ‐
September 459,114 49,549 ‐ ‐
October 512,043 52,929 ‐ ‐
November 561,496 49,453 ‐ ‐
December 657,841 96,345 ‐ ‐
Finance
Cumulative Monthly YTD Variance
Budget Forecast Budget Fore cast Actuals %
January 73,408$ 73,408$ 72,999$ ‐0.56%
February 136,996 63,588 140,691 2.70%
March 198,836 61,841 200,031 0.60%
April 257,292 58,456 256,611 ‐0.26%
May 315,263 57,970 312,742 ‐0.80%
June 381,627 66,364 ‐ ‐
July 441,290 59,663 ‐ ‐
August 495,104 53,815 ‐ ‐
September 555,551 60,447 ‐ ‐
October 621,970 66,419 ‐ ‐
November 687,980 66,010 ‐ ‐
December 754,734 66,754 ‐ ‐
2012
City of Edmonds, WA
Monthly Expenditure Report‐Information Services
2012
City of Edmonds, WA
Monthly Expenditure Report‐Finance
0
100000
200000
300000
400000
500000
600000
700000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Information Services
Actuals/Trend Budget
0
100000
200000
300000
400000
500000
600000
700000
800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Finance
Actuals/Trend Budget
34
Packet Page 65 of 134
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 41,250$ 41,250$ 32,000$ ‐22.42%
February 82,500 41,250 72,417 ‐12.22%
March 123,750 41,250 125,330 1.28%
April 165,000 41,250 170,361 3.25%
May 206,250 41,250 192,778 ‐6.53%
June 247,500 41,250 ‐ ‐
July 288,750 41,250 ‐ ‐
August 330,000 41,250 ‐ ‐
September 371,250 41,250 ‐ ‐
October 412,500 41,250 ‐ ‐
November 453,750 41,250 ‐ ‐
December 495,000 41,250 ‐ ‐
Police
Cumulative Monthly YTD Variance
Budget Forecast Budget Fore cast Actuals %
January 755,785$ 755,785$ 649,122$ ‐14.11%
February 1,479,570 723,784 1,338,091 ‐9.56%
March 2,251,474 771,905 2,037,833 ‐9.49%
April 2,965,978 714,504 2,722,871 ‐8.20%
May 3,657,308 691,330 3,380,135 ‐7.58%
June 4,467,277 809,969 ‐ ‐
July 5,203,139 735,862 ‐ ‐
August 5,920,175 717,036 ‐ ‐
September 6,700,331 780,155 ‐ ‐
October 7,422,067 721,736 ‐ ‐
November 8,377,803 955,736 ‐ ‐
December 9,165,244 787,441 ‐ ‐
2012
City of Edmonds, WA
Monthly Expenditure Report‐City Attorney
2012
City of Edmonds, WA
Monthly Expenditure Report‐Police
0
100000
200000
300000
400000
500000
600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Attorney
Actuals/Trend Budget
0
2000000
4000000
6000000
8000000
10000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Police
Actuals/Trend Budget
35
Packet Page 66 of 134
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 130,080$ 130,080$ 119,611$ ‐8.05%
February 260,534 130,454 256,302 ‐1.62%
March 408,125 147,591 387,213 ‐5.12%
April 543,094 134,968 516,641 ‐4.87%
May 680,281 137,188 650,915 ‐4.32%
June 819,050 138,769 ‐ ‐
July 952,449 133,399 ‐ ‐
August 1,092,073 139,624 ‐ ‐
September 1,229,320 137,247 ‐ ‐
October 1,375,997 146,677 ‐ ‐
November 1,509,812 133,814 ‐ ‐
December 1,658,272 148,460 ‐ ‐
Parks & Recreation
Cumulative Monthly YTD Variance
Budget Forecast Budget Fore cast Actuals %
January 225,340$ 225,340$ 221,141$ ‐1.86%
February 470,715 245,375 441,578 ‐6.19%
March 736,053 265,338 681,137 ‐7.46%
April 990,438 254,386 928,272 ‐6.28%
May 1,255,131 264,692 1,201,609 ‐4.26%
June 1,581,521 326,390 ‐ ‐
July 1,978,955 397,434 ‐ ‐
August 2,383,015 404,061 ‐ ‐
September 2,697,712 314,697 ‐ ‐
October 2,944,453 246,740 ‐ ‐
November 3,182,915 238,462 ‐ ‐
December 3,504,196 321,281 ‐ ‐
2012
City of Edmonds, WA
Monthly Expenditure Report‐Development Services
2012
City of Edmonds, WA
Monthly Expenditure Report‐Parks & Recreation
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Development Services
Actuals/Trend Budget
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Parks & Recreation
Actuals/Trend Budget
36
Packet Page 67 of 134
Public Works
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 27,382$ 27,382$ 23,781$ ‐13.15%
February 50,599 23,217 47,443 ‐6.24%
March 74,354 23,755 70,857 ‐4.70%
April 97,129 22,775 95,079 ‐2.11%
May 119,986 22,856 119,904 ‐0.07%
June 143,545 23,559 ‐ ‐
July 175,267 31,722 ‐ ‐
August 198,164 22,897 ‐ ‐
September 221,614 23,450 ‐ ‐
October 244,229 22,616 ‐ ‐
November 267,862 23,633 ‐ ‐
December 294,110 26,248 ‐ ‐
Facilities Maintenance
Cumulative Monthly YTD Variance
Budget Forecast Budget Fore cast Actuals %
January 102,793$ 102,793$ 107,234$ 4.32%
February 220,909 118,116 223,733 1.28%
March 340,858 119,950 337,372 ‐1.02%
April 481,844 140,985 438,882 ‐8.92%
May 553,750 71,907 549,148 ‐0.83%
June 673,162 119,412 ‐ ‐
July 779,482 106,320 ‐ ‐
August 879,994 100,512 ‐ ‐
September 995,315 115,321 ‐ ‐
October 1,103,341 108,026 ‐ ‐
November 1,213,261 109,920 ‐ ‐
December 1,351,548 138,287 ‐ ‐
2012
City of Edmonds, WA
Monthly Expenditure Report‐Public Works
2012
City of Edmonds, WA
Monthly Expenditure Report‐Facilities Maintenance
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Public Works
Actuals/Trend Budget
0
200000
400000
600000
800000
1000000
1200000
1400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Facilities Maintenance
Actuals/Trend Budget
37
Packet Page 68 of 134
Engineering
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 108,801$ 108,801$ 108,908$ 0.10%
February 217,665 108,865 217,975 0.14%
March 326,749 109,084 329,676 0.90%
April 443,098 116,349 435,974 ‐1.61%
May 551,007 107,909 544,312 ‐1.22%
June 658,262 107,255 ‐ ‐
July 769,311 111,049 ‐ ‐
August 879,506 110,195 ‐ ‐
September 992,929 113,423 ‐ ‐
October 1,104,742 111,813 ‐ ‐
November 1,212,341 107,599 ‐ ‐
December 1,318,706 106,365 ‐ ‐
City of Edmonds, WA
Monthly Expenditure Report‐Engineering
2012
0
200000
400000
600000
800000
1000000
1200000
1400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Engineering
Actuals/Trend Budget
38
Packet Page 69 of 134
AM-4945 2. A.
City Council Committee Meetings
Meeting Date:07/10/2012
Time:15 Minutes
Submitted For:Shawn Hunstock Submitted By:Sarah Mager
Department:Finance
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Utility Penalty Waiver Policy
Recommendation
Approval of revised "Penalty Adjustment Policy".
Previous Council Action
N/A
Narrative
To review and approve revised "Penalty Adjustment Policy". The policy has been revised to include a time frame for penalty
adjustment requests, and other qualifications in order for an adjustment to be considered.
Attachments
Penalty Adjustment Policy
Old (Current) Penalty Waiver Policy
Form Review
Inbox Reviewed By Date
Finance Shawn Hunstock 07/05/2012 09:22 AM
Public Works Kody McConnell 07/06/2012 09:42 AM
City Clerk Linda Hynd 07/06/2012 09:44 AM
Mayor Dave Earling 07/06/2012 10:16 AM
Finalize for Agenda Linda Hynd 07/06/2012 10:30 AM
Form Started By: Sarah Mager Started On: 06/28/2012 04:18 PM
Final Approval Date: 07/06/2012
Packet Page 70 of 134
1
Penalty Adjustments on Utility Billing Accounts
If a customer has been assessed a 10% penalty due to non-payment of a utility bill, the City will
allow one penalty adjustment every three years.
Exceptions will only be made in the case of a new property owner, or new tenant.
In order to qualify for a penalty adjustment, the account must not be past due by more than the
amount of current charges on a single billing statement. Additionally, an adjustment must be
requested 45 days from the date the penalty was assessed; in order for it to be considered.
Adjustments will be initiated by the Utility Billing Technician and approved by the Utility
Accountant.
Adjustments exceeding $100.00 require the approval of the Finance Director.
CITY OF EDMONDS
PENALTY ADJUSTMENT POLICY
Subject: Penalty Adjustment Policy Original Policy Date: August 18, 2008
Originating Department: Finance Division
Approved By: Shawn Hunstock, Director, Finance & Information Services
Packet Page 71 of 134
City of Edmonds
121 FIFTH AVENUE N. ● EDMONDS, WA 98020 ● 425-771-0240
FINANCE DEPARTMENT
Gary Haakenson
Mayor
Kathleen Junglov
Director
● Incorporated August 11, 1890 ●
Sister City – Hekinan, Japan
Penalty Adjustments on Utility Billing Accounts
If a customer has been assessed a 10% penalty due to non-payment of a utility bill, the
City will allow one penalty adjustment every three years.
Exceptions will only be made in the case of a new property owner, new tenant, City of
Edmonds accounts, or by Director’s authorization.
Adjustments will be initiated by the Utility Billing Technician and approved by the
Utility Accountant.
Adjustments exceeding $250.00 require the approval of the Director.
Authorized and approved August 12, 2008 by the City of Edmonds Council Finance
Committee and on August 18, 2008 by full Council.
Packet Page 72 of 134
AM-4952 2. B.
City Council Committee Meetings
Meeting Date:07/10/2012
Time:5 Minutes
Submitted For:Jeanie McConnell Submitted By:Megan Cruz
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to approve acceptance and recording of Public Pedestrian Access Easement and Public Water Utility
Easement
Recommendation
Forward this item to the consent agenda for approval at the July 17, 2012 Council meeting.
Previous Council Action
None.
Narrative
The City of Edmonds preliminarily approved the Murray 2-lot short plat located at 1570-9th Ave N on July 26, 2007. As a
condition of approval the subject short plat is required to construct sidewalk improvements along the 9th Ave N frontage of the
property. In order to maintain proper alignment with the existing 9th Ave N pavement section, a portion of the proposed
sidewalk will be located on private property and therefore a public pedestrian easement is required. In addition, the conditions
of approval for the subject short plat require a water utility easement be provided to the City for an existing fire hydrant located
on private property. During design of the civil construction improvements for the short plat it was also determined that one of
the two water meters would be located on private property and therefore the water utility easement was expanded slightly to
allow for the water meter to be located within the easement area.
Attachments
Attachment 1 - Easement Site Map
Form Review
Inbox Reviewed By Date
Engineering Robert English 07/03/2012 10:13 AM
City Clerk Linda Hynd 07/03/2012 12:16 PM
Mayor Dave Earling 07/03/2012 12:31 PM
Finalize for Agenda Linda Hynd 07/05/2012 09:44 AM
Form Started By: Megan Cruz Started On: 07/03/2012 09:24 AM
Final Approval Date: 07/05/2012
Packet Page 73 of 134
Packet Page 74 of 134
AM-4950 2. C.
City Council Committee Meetings
Meeting Date:07/10/2012
Time:5 Minutes
Submitted For:Rob English Submitted By:Robert English
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Report on bids opened May 22, 2012 for the SR99 International District Enhancements Project and award of contract to
Totem Electric in the amount of $277,207.73.
Recommendation
Forward item to the consent agenda for the July 17th Council meeting.
Previous Council Action
March 4, 2008, Council authorized staff to call for bids for the decorative illumination elements.
October 21, 2008, Council authorized the purchase of light poles and electrical components for the project.
August 17, 2009, authorization was approved to advertise for construction bids, but due to subsequent delays the project was
not advertised.
June 14, 2011, an update was presented to inform Council about additional federal funding and the status of the expanded
project.
On February 12, 2012, Staff provided a project update to the Planning, Park and Public Works Council Committee.
On March 20, 2012, the City Council authorized the purchase of light poles and electrical components for the SR 99
International District Enhancements Project through US Communities Interlocal Cooperative Purchasing Agreement.
Narrative
On May 22, 2012, the City received two bids for the SR99 International District Enhancements Project. Totem Electric
provided the low bid of $277, 208 and the second bid submitted by Transportation Systems was $344,307. The Engineer’s
Estimate was $306,254. A review of the low bidder’s record was positive.
The SR 99 International District Enhancements Project is an Economic Development Department project with the primary
goal of promoting economic development through creating a visual gateway for the International District commercial area,
enhancing district identity and improving illumination and pedestrian safety. Please see the attached project description
and map.
Below is the estimated construction budget:
Estimated Construction Budget
Contract Award $277,208
Construction Management $74,000
10% Management Reserve $27,800
Street Light Early Procurement Contract $76,000
Artist $8,000
Total $463,008
Packet Page 75 of 134
The project has received a total of $662,000 in grants and the construction costs above will be paid from the 129 Fund. The
2012 budget of $313,000 was amended in the first quarter of this year to roll over unspent funds from 2011. The amended
2012 budget is $482,000.
Attachments
Project Description
Project Map
Bid Tab
Form Review
Inbox Reviewed By Date
Engineering Robert English 07/03/2012 11:35 AM
City Clerk Linda Hynd 07/03/2012 12:16 PM
Mayor Dave Earling 07/03/2012 12:30 PM
Finalize for Agenda Linda Hynd 07/05/2012 09:44 AM
Form Started By: Robert English Started On: 07/02/2012 03:31 PM
Final Approval Date: 07/05/2012
Packet Page 76 of 134
Edmonds International District
Enhancements Project
Artist Concept Drawing
Project Scope
The Edmonds International District area
is located approximately between 238th
and 224th streets on both sides of SR
99. The project area focuses on the
stretch between 230th and just north of
224th. Lighting and streetscape
improvements will be installed to create
a visual gateway for the district, improve
illumination and pedestrian safety, and
promote economic development.
Funding
In 2006, the City of Edmonds was
awarded a $316,000 grant under the
Federal Transportation Enhancement
Program to improve the aesthetics and
pedestrian safety within the Edmonds
International District on SR 99.
Additional funding of $57,000 was
awarded in 2008, and the project was
expanded in 2011 with an additional
grant of $289,000 secured by the City
for a total PE and Construction budget
of $662,000 in federal funds.
Artist Concept Drawing
Background
The International District area, located approximately between 238th and 224th on SR
99, is highly visible to drivers, transit riders and pedestrians. Although, the average daily
traffic count is approximately 35,000 drivers and Community Transit records over one
million bus passenger trips per year along the Highway 99 corridor, this stretch of
Packet Page 77 of 134
highway lacks a clear visual identity and could benefit from pedestrian improvements. In
2004, the City of Edmonds Highway 99 Task Force commissioned two consultant
studies by the firms Makers and Berk & Associates to assess economic development,
urban design, and mobility for pedestrians and automobiles. The major recommendation
was to work on identifying “districts of activity” within the corridor. Signage or artistic
elements, which are lacking within the Edmonds International District, have proven
effective in other international districts, such as the Uwajimaya Village area in Seattle.
The Edmonds International District consists of several international-themed plazas. The
City and business community would like to encourage more pedestrian activity between
the different plazas on both sides of the highway. Due to the growing cluster of
international and ethnic merchants in one section, the 2006 City of Edmonds
Streetscape Plan identified the area centering on the intersection of 76th and SR 99 as a
key site for gateway identification.
Enhancement Project Elements
The grant funded enhancements include:
replacing 13 - 14 existing cobra head poles on the east side of SR 99 with
decorative street lighting in new foundations;
adding signature streetscape/gateway elements to 7 of the poles through artist
designed pedestrian lights and standard pedestrian arms on the other poles;
installing a new service cabinet on the west side of SR 99 south of 76th and at
least 5 new pedestrian level lights with small banner signage;
including district ID graphic panel signage on the large poles;
adding a graphic to existing street signs (i.e. 224th) to meet way-finding and
district identity objectives;
resurfacing the asphalt median island at 76th and SR 99 with an enhanced
hardscape treatment of stamped colored concrete and new curbs; installing an
artist made sculptural gateway element on the island; and adding ADA ramps to
the sidewalk crosswalks at the island.
These enhancements will improve comfort and attractiveness of the district for transit
riders and pedestrians and enhance the overall aesthetics for drivers through the area.
From a marketing perspective, the intent is for these enhancements to help visually
“brand” the Edmonds International District as a key shopping area north of Seattle.
Process
Initiated by the Economic Development Department, the project is being managed by
Engineering and Cultural Services. Local businesses were contacted and public input
was solicited prior to and during the Arts Commission facilitated competitive process for
artist selection.
Schedule
The full project went out to bid in late spring of 2012 with completion expected by late fall
2012.
Contact: Frances Chapin, chapin@ci.edmonds.wa.us
Packet Page 78 of 134
Packet Page 79 of 134
BID TAB - SR 99 Lighting E6MA/c238
5/22/12
Base Bid
BI #Item Description Quantity Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price
1 Minor Changes 1-04.4 1 FA $5,000 $5,000 $5,000.00 $5,000.00 $5,000.00 $5,000.00
2 Roadway Surveying 1-05 1 LS $3,000 $3,000 $3,011.00 $3,011.00 $5,000.00 $5,000.00
3 As-Built Drawings 1-05SP 1 LS $500 $500 $889.00 $889.00 $500.00 $500.00
4 SPCC Plan 1-07 1 LS $1,000 $1,000 $889.00 $889.00 $1,000.00 $1,000.00
5 Mobilization 1-09 1 LS $35,000 $35,000 $28,161.00 $28,161.00 $30,000.00 $30,000.00
6 Project Temporary Traffic Control (Min. Bid $2,500.00)1-10SP 1 LS $8,000 $8,000 $15,915.00 $15,915.00 $33,550.00 $33,550.00
7 Off Duty Uniformed Police Officer (Min. Bid $45.00)1-10SP 100 HR $45 $4,500 $83.70 $8,370.00 $65.00 $6,500.00
8 Removal of Structure and Obstruction 2-02 1 LS $15,000 $15,000 $7,474.00 $7,474.00 $12,258.00 $12,258.00
9 Remove Cement Conc. Sidewalk 2-02SP 380 SY $12 $4,560 $21.40 $8,132.00 $15.05 $5,719.00
10 Private Property Restoration 2-02SP 1 FA $1,500 $1,500 $1,500.00 $1,500.00 $1,500.00 $1,500.00
11 Crushed Surfacing Top Course 4-04SP 100 TON $40 $4,000 $48.30 $4,830.00 $48.00 $4,800.00
12 Conc. Class 3000, Integrally Colored 6-02SP 18 CY $420 $7,560 $334.60 $6,022.80 $853.00 $15,354.00
13 Erosion/ Water Pollution Control 8-01SP 1 FA $4,500 $4,500 $4,500.00 $4,500.00 $4,500.00 $4,500.00
14 Cement Conc. Curb and Gutter, Type A 8-04SP 150 LF $40 $6,000 $43.00 $6,450.00 $61.00 $9,150.00
15 Cement Conc. Vertical Curb 8-04SP 70 LF $35 $2,450 $38.20 $2,674.00 $35.00 $2,450.00
16 Cement Conc. Sidewalk 8-14 483 SY $42 $20,286 $39.90 $19,271.70 $68.95 $33,302.85
17 Cement Conc. Curb Ramp, Single Directional 8-14 2 EA $2,500 $5,000 $1,655.10 $3,310.20 $1,425.00 $2,850.00
18 Stamped Conc. Surface Treatment 8-14SP 1230 SF $20 $24,600 $12.10 $14,883.00 $6.60 $8,118.00
19 Temporary Illumination System, Complete 8-20SP 1 LS $5,000 $5,000 $14,444.00 $14,444.00 $23,580.00 $23,580.00
20 Illumination System, Complete 8-20SP 1 LS $97,800 $97,800 $87,619.00 $87,619.00 $91,797.00 $91,797.00
21 Installation of Decorative Pole 8-20SP 1 LS $1,000 $1,000 $1,496.00 $1,496.00 $9,199.00 $9,199.00
22 Unistrut Post 8-21SP 1 EA $250 $250 $404.00 $404.00 $1,075.00 $1,075.00
23 Pavement Markings 8-22SP 1 LS $3,000 $3,000 $3,227.00 $3,227.00 $3,490.00 $3,490.00
24 Banner Signage for Pedestrian Light Poles 8-30SP 5 EA $700 $3,500 $190.00 $950.00 $155.00 $775.00
25 Large Banner Signage for Street Light Poles 8-30SP 14 EA $1,000 $14,000 $411.00 $5,754.00 $295.00 $4,130.00
26 Mast Arm Street Sign 8-31SP 4 EA $500 $2,000 $397.00 $1,588.00 $851.00 $3,404.00
Subtotal $279,006 $256,765 $319,002
9.5% Tax $1,663 $636.88 $465.98
Base Bid Total $280,668.50 $257,401.58 $319,468
Additive Alternate 1
27 Furnish and Installation of One Additional Pedestrian
Street Light 8-20SP 1 LS $8,200 $8,200 $6,394.00 $6,394.00 $8,110.00 $8,110.00
28 Banner Signage for Pedestrian Light Pole 8-30SP 1 EA $300 $300 $190.00 $190.00 $155.00 $155.00
Subtotal $8,500.00 $6,584.00 $8,265.00
9.5% Tax on BI 28 Only $28.50 $18.05 $14.73
A1 Total $8,528.50 $6,602.05 $8,279.73
A1 + Base Bid $289,197.00 $264,003.63 $327,748
Additive Alternate 2
29 Furnish and Installation of One Additional Pedestrian
Street Light 8-20SP 1 LS $8,200 $8,200 $6,394.00 $6,394.00 $8,110.00 $8,110.00
30 Banner Signage for Pedestrian Light Pole 8-30SP 1 EA $300 $300 $0.00 $190.00 $155.00 $155.00
Subtotal $8,500.00 $6,584.00 $8,265.00
9.5% Tax on BI 30 Only $28.50 $18.05 $14.73
Total $8,528.50 $6,602.05 $8,279.73
A2 + Base Bid $289,197.00 $264,003.63 $336,027
Additive Alternate 3
31 Furnish and Installation of One Additional Pedestrian
Street Light 8-20SP 1 LS $8,200 $8,200 $6,394.00 $6,394.00 $8,110.00 $8,110.00
32 Banner Signage for Pedestrian Light Pole 8-30SP 1 EA $300 $300 $190.00 $190.00 $155.00 $155.00
Subtotal $8,500.00 $6,584.00 $8,265.00
9.5% Tax on BI 32 Only $28.50 $18.05 $14.73
Total $8,528.50 $6,602.05 $8,279.73
A1 + A2 + A3 + Base Bid $306,254.00 $277,207.73 $344,307.00
Engineers Estimate Totem Electric Transportation Systems
Packet Page 80 of 134
AM-4948 2. D.
City Council Committee Meetings
Meeting Date:07/10/2012
Time:5 Minutes
Submitted For:Rob English Submitted By:Robert English
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to sign a $500,000 grant contract with the Department of Commerce for the Main St. Improvement
Project between 5th and 6th Avenues.
Recommendation
Forward item to the consent agenda for approval.
Previous Council Action
Narrative
In April 2012, the City was successful in securing a $500,000 state direct appropriation grant for the Main St. Improvement
project between 5th and 6th Avenues. The Public Works Board, under the Washington State Department of Commerce, has
been assigned to administer the grant funds. The State's administration fee is 1.5% ($7,500) of the grant.
The City will need to execute the attached contract (draft) with the Public Works Board to receive the funds. The Public
Works Board is preparing the final contract and it should be ready for signature in July.
Attachments
Grant Contract (Draft1)
Form Review
Inbox Reviewed By Date
Engineering Robert English 07/02/2012 04:58 PM
City Clerk Linda Hynd 07/03/2012 12:16 PM
Mayor Dave Earling 07/03/2012 12:29 PM
Finalize for Agenda Linda Hynd 07/05/2012 09:44 AM
Form Started By: Robert English Started On: 07/02/2012 11:39 AM
Final Approval Date: 07/05/2012
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AM-4949 2. E.
City Council Committee Meetings
Meeting Date:07/10/2012
Time:5 Minutes
Submitted For:Rob English Submitted By:Robert English
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Authorization to award a construction contract for the Main St. Improvement Project (5th Ave to 6th Ave.).
Recommendation
Place item on the City Council agenda for approval after the construction bids have been opened and a low bidder is
determined.
Previous Council Action
On May 15, 2012, the City Council authorized staff to advertise for construction bids for the Main St. Improvement Project.
Narrative
In 2010, the City was successful in securing a $725,000 grant to add historic decorative street lighting and replace sidewalks,
curb and gutter on Main Street between 5th and 6th Avenues. The grant is funded by the federal transportation enhancement
program and a local match is not required. The project will install new light poles and decorative poles for planter baskets and
artist made elements. The new sidewalk will improve pedestrian safety by replacing sidewalk that has been displaced by
existing street trees along the corridor. The existing street trees will be removed due to the damage they are causing to the
surrounding infrastructure and replaced with new street trees that are better suited for this location.
In addition to the federal grant, the City received a direct appropriation of $500,000 from the State Legislature in April 2012 to
add more improvements and enhance the project. These improvements include street furniture, a mid-block pedestrian
crossing, relocation of overhead power to an adjacent alley, street pavement reconstruction and use of low impact stormwater
devices and materials. Please refer to the attached drawing.
It is anticipated that the project will be advertised for construction bids in July which may provide an opportunity to award the
project at the August 7th City Council meeting. The bid results, project budget and recommendation to award will be
provided at the August meeting. Construction is expected to begin in September of this year and be completed by
mid-November, prior to the holiday shopping season.
Attachments
Project Map
Form Review
Inbox Reviewed By Date
Engineering Robert English 07/02/2012 05:02 PM
City Clerk Linda Hynd 07/03/2012 12:16 PM
Mayor Dave Earling 07/03/2012 12:29 PM
Finalize for Agenda Linda Hynd 07/05/2012 09:44 AM
Form Started By: Robert English Started On: 07/02/2012 02:15 PM
Final Approval Date: 07/05/2012
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Packet Page 109 of 134
AM-4951 2. F.
City Council Committee Meetings
Meeting Date:07/10/2012
Time:5 Minutes
Submitted For:Rob English Submitted By:Robert English
Department:Engineering
Committee: Planning, Parks, Public Works Type: Information
Information
Subject Title
Quarterly Public Works Project Report
Recommendation
The report is being provided for review and discussion.
Previous Council Action
On April 17, 2012, the first quarter report was provided to the City Council.
Narrative
Attached is a quarterly report for capital improvement projects managed by the Public Works Department. The second quarter
report for 2012 contains information on the estimated project budget, 2012 budget, change orders, funding sources and
schedule.
Attachments
Attachment 1-Quarterly Project Report
Form Review
Inbox Reviewed By Date
Engineering Robert English 07/03/2012 02:25 PM
City Clerk Linda Hynd 07/05/2012 09:43 AM
Mayor Dave Earling 07/05/2012 02:59 PM
Finalize for Agenda Linda Hynd 07/06/2012 09:23 AM
Form Started By: Robert English Started On: 07/02/2012 05:09 PM
Final Approval Date: 07/06/2012
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AM-4947 2. G.
City Council Committee Meetings
Meeting Date:07/10/2012
Time:5 Minutes
Submitted For:Bertrand Hauss Submitted By:Megan Cruz
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to sign Supplemental Agreement #3 with David Evans & Associates for the Five Corners Roundabout
project.
Recommendation
Forward this item to the consent agenda for approval at the July 17, 2012 City Council meeting.
Previous Council Action
On July 12, 2011, City Council authorized the Mayor to sign the Local Agency Standard Consultant Agreement with David
Evans & Associates for the Five Corners Roundabout project.
Narrative
The proposed supplemental agreement includes the following additions to the design plans, specifications, and engineer’s
estimate:
• Waterline replacement on all five approaches. All intersection waterlines are currently old 8-inch or 12-inch cast iron
waterlines. Since the intersection is being excavated and re-graded as part of the project, the waterlines should be upgraded to
ductile iron as part of this project.
• Stormwater drainage improvements including a detention system on the north side of the intersection and water quality
treatment for runoff generated by the project. The consultant’s fee of $53,390 will be paid by the 412 water and stormwater
utility funds.
The City submitted a federal transportation grant application in April 2012 for $1,936,500 to complete right of way acquisition
and construction. The grant competed against other transportation projects in Snohomish County and scored high enough to be
awarded the requested funds. The funds are currently being approved and programmed by the Puget Sound Regional Council
(PSRC). The project has now received a total of $2,399,500 in federal grant funds. A 13.5% local match is required and will be
funded by the 112 Street Fund.
The design phase, which began in August 2011, is scheduled for completion in Spring 2013 and the right of way acquisition
phase is scheduled to begin this fall, for completion in Spring 2013. Construction is tentatively scheduled to begin in summer
2013.
Attachments
Attachment 1-Supplement No. 3
Form Review
Inbox Reviewed By Date
Engineering Robert English 07/03/2012 04:39 PM
City Clerk Linda Hynd 07/06/2012 09:53 AM
Mayor Dave Earling 07/06/2012 10:15 AM
Finalize for Agenda Linda Hynd 07/06/2012 10:30 AM
Form Started By: Megan Cruz Started On: 07/02/2012 10:26 AM
Packet Page 115 of 134
Final Approval Date: 07/06/2012
Packet Page 116 of 134
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Exhibit A 1
Five Corners Roundabout
Intersection Improvement Project
SCOPE OF SERVICES
Supplement No. 3
Prepared for:
CITY OF EDMONDS
121 5th Avenue N
Edmonds, WA 98020
Prepared by:
DAVID EVANS AND ASSOCIATES, INC.
415 118th Avenue SE
Bellevue, WA 98005 3518
(425) 519 6500
July 2, 2012
Packet Page 118 of 134
P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 Flow Control and Water Quality Design\Exhibit A 1_DEA Scope_Five Corners Roundabout_2012 0702.doc
City of Edmonds 1 Supplement No. 3
Five Corners Roundabout Project July 2, 2012
City of Edmonds
Five Corners Roundabout
Intersection Improvement Project
SCOPE OF SERVICES
Supplement No. 3
Introduction
Supplement No. 3 modifies the original agreement dated August 5, 2011 with the following revisions.
8.3 Storm Drainage
Section 8.3 Storm Drainage is deleted in its entirety and replaced with the following:
8.3 Storm Drainage Technical Information Report
It is anticipated that the new and replaced impervious areas associated with the preferred alternative will
be greater than 5,000 square feet, therefore a drainage report and drainage design details will follow the
requirements set forth in the City of Edmonds Stormwater Codes Supplement. The CONSULTANT shall:
• Determine the new pervious and impervious areas;
• Determine the criteria for regional detention and water quality design;
• Determine the existing drainage systems and drainage basins for the project area;
• Develop drainage system improvements for this project, including detention and water quality
treatment if required;
• Determine the location, easements, and right of way required for drainage system improvements;
and
• Prepare a drainage technical information report (TIR) that summarizes the efforts of this task and
includes drainage calculations.
Assumption:
• The detention vault will be sized for two (2) options: 1) to only accommodate the project and 2)
as a regional vault to accommodate full redevelopement of the adjacent parcels within the project
limits. The final size of the vault will be dependent on site constraints and cost.
• The City will provide direction on which detention vault option to proceed with upon review of
Preliminary Detention Vault Technical Memorandum. The Preliminary Detention Vault
Technical Memorandum will discuss layout of vault to identify impacts to utilities and
construction costs.
• There will be one (1) set of CITY comments on the TIR and one revision.
Deliverable:
• Draft Drainage TIR, two (2) copies (hard copy only).
• Final Drainage TIR, two (2) copies (hard copy only).
• Preliminary Detention Vault Technical Memorandum comparing two vault options.
Packet Page 119 of 134
P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 Flow Control and Water Quality Design\Exhibit A 1_DEA Scope_Five Corners Roundabout_2012 0702.doc
City of Edmonds 2 Supplement No. 3
Five Corners Roundabout Project July 2, 2012
Section 12.0 Waterline Design (NEW SECTION)
12.1 90% Waterline Design
Prepare 90% plans, specifications, quantities, and cost estimates (PS&E) for a 12 inch cast iron and
8 inch cast iron water main replacement to 8 inch or 12 inch ductile iron (approximately 1,380 lf), and
replacing 10 service connections with 1 inch service connections within the project limits. Approximate
lengths of the waterline replacement along each leg of the Main Street/Bowdoin Way/84th Avenue
W/212th Street SW intersection are as follows:
• Bowdoin Way – 250 lf of pipe replacement and two service connections.
• Main Street – 260 lf of pipe replacement, four service connections, and one fire hydrant.
• 84th Avenue W (North Leg) – 350 lf of pipe replacement, one service connection, and one fire
hydrant.
• 84th Avenue W (South Leg) – 270 lf of pipe replacement, one service connection, and one fire
hydrant.
• 212th Street SW – 250 lf of pipe replacement and two service connections.
Deliverable:
• 90% Design Plan Completion Level: 5 copies of half size set (11”x17”); 3 copies of full size set
(22”x34”); 1 electronic PDF copy and AutoCAD file.
• 90% Design Contract Documents: 2 hard copies and 1 electronic PDF version.
• WSDOT PS&E Checklist.
• Sole Source Justification Memorandum – 1 electronic PDF version
Meetings:
• One (1) 90% Design Review Meeting.
Assumptions:
• Final design will be incorporated into the Five Corners Roundabout Intersection Improvement
Project plans, specifications, and estimate.
• Separate plan sheets will be prepared for the waterline replacement. Plan sheets will include
plan/profile and details.
• Pavement replacement details will be prepared for these improvements. The quantities will be
included in either the roadway bid schedule or a separate schedule. The specifications, quantities,
and estimate will follow the format for the Five Corners Roundabout Intersection Improvement
Project (WSDOT format). Applicable City of Edmond’s water standard details will be added in the
Appendix.
• Non standard details will be added to the plan set. Special provisions will be added to the
specification package being prepared for the project.
• Quantities for the waterline work will be prepared and included in a separate schedule (Schedule B)
in the bid proposal. It is assumed that no additional topographic survey or geotechnical
investigations will be conducted by the CONSULTANT. Any pothole operations will be coordinated
by the CONSULTANT, and performed through the services of the City.
• All work will be within City owned right of way or easements.
• All permits required for the water main replacement will be obtained by the City of Edmonds.
Packet Page 120 of 134
P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 Flow Control and Water Quality Design\Exhibit A 1_DEA Scope_Five Corners Roundabout_2012 0702.doc
City of Edmonds 3 Supplement No. 3
Five Corners Roundabout Project July 2, 2012
12.2 Waterline Design (100% Completion)
The CONSULTANT shall prepare the following in accordance with the CITY’s and WSDOT’s 90%
completion level review comments and coordination meeting, and in accordance with regulatory agency
permit conditions:
• Modifications and/or revisions in response to CITY review comments from the 90% design plan set
and coordination meeting – 100% Completion submittal.
• Modifications and/or revisions in response to CITY review comments from the 90% design
specifications set and coordination meeting – 100% Completion submittal.
• Modifications and/or revisions in response to CITY review comments from the 90% design cost
estimate and coordination meeting – 100% Completion submittal.
Deliverables:
• 100% Design Plan Completion Level: 5 copies of half size set (11”x17”); 5 copies of full size set
(22”x34”); 1 electronic PDF copy and AutoCAD file.
• 100% Design Contract Documents: 2 hard copies and 1 electronic version.
• 100% Design Cost Estimate: 2 hard copies and 1 electronic version.
Meetings:
• One (1) 100% Design Review Meeting.
12.3 Waterline Design (Ad Ready Documents)
The CONSULTANT shall prepare the following in accordance with the CITY’s and WSDOT’s 100%
completion level review comments and coordination meeting, and in accordance with regulatory agency
permit conditions:
• Modifications and/or revisions in response to CITY review comments from the 100% design plan set
and coordination meeting – Ad Ready Documents.
• Modifications and/or revisions in response to CITY review comments from the 100% design
specifications set and coordination meeting – Ad Ready Documents.
• Modifications and/or revisions in response to CITY review comments from the 100% design cost
estimate and coordination meeting – Ad Ready Documents.
The CONSULTANT will assemble all plan sheets, general and special provisions, cost estimates, and
associated documentation for submittal as an Ad Ready PS&E package.
Deliverables:
• Ad Ready Documents: 5 copies of half size set (11”x17”); 1 copies of full size set (22”x34”); 1
electronic PDF copy and AutoCAD file.
• Ad Ready Design Contract Documents: 1 hard copies and 1 electronic PDF and MS Word version.
• Ad Ready Design Cost Estimate: 1 hard copies and 1 electronic PDF version.
12.4 Assistance During Bid Period
The CONSULTANT shall:
• Provide assistance during the ad period for construction bids answering bidder questions.
Packet Page 121 of 134
Supplement No. 3
Exhibit E 1: Consultant Fee Determination Fixed Fee
Five Corners Roundabout Intersection Improvement Project
City of Edmonds
David Evans and Associates, Inc.
Direct
Classification Rate Hours Cost
1 Project Manager (PMGR)57.00$ 29 $1,653
2 Managing Professional Engr/QC (MGPE)57.00$ 57 $3,249
3 Professional Engineer (PFEN)42.00$ 120 $5,040
4 Design Engineer (DEEN)31.00$ 112 $3,472
5 Sr. CADD Technician (SCAD)32.50$ 82 $2,665
6 Administrative Assistant (ADMA)26.75$ 33 $883
Total Hours 433
Salary Cost $16,962
Overhead Cost @ 184.46%of Direct Labor $31,288
Net Fee @ 28.00%of Direct Labor $4,749
Total Overhead & Net Fee Cost $36,037
Direct Expenses Unit Each No.Cost
Reproduction: Reports reports @ $15 /report 4 $60
Reproduction: Plan Sets sets @ $10 /set 24 $240
Mail/Deliveries/Fed Ex @ $20 0 $0
Mileage miles @ $0.51 /mile 180 $92
High Definition Scanning Equip.days @ $520 /day 0 $0
Traffic Counts Vendor $0
Subtotal $392
David Evans and Associates Total $53,390
P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 > Flow Control and Water Quality Design\Exhibit E>1_DEA Budget_Five Corners_2012>0702.xls
Page 1 of 2
Printed: 7/2/2012Packet Page 122 of 134
Exhibit E 1 Consultant Fee Determination Summary Sheet
Five Corners Roundabout Intersection Improvement Project
City of Edmonds
David Evans and Associates, Inc.1 2 3 4 5 6
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direct rates:$57.00 $57.00 $42.00 $31.00 $32.50 $26.75 Total ALL
Total Total Total Total Total Total Total Total $
hrs hrs hrs hrs hrs hrs hrs ALL
8.0 PS&E Design
8.1 Project Site Visit
8.2 Geotechnical Services
8.3 Storm Drainage Technical Information Report (TIR)
8.3.1 Draft (TIR) Report 1 8 4 40 16 8 77 $8,296
8.3.2 Final (TIR) Report 1 2 2 12 8 4 29 $3,106
8.3.3 Preliminary Detention Vault Technical Memorandum 1 1 2 8 2 1 15 $1,680
8.4 Landscape Design
8.4.1 Design Development
8.4.2 Preliminary and Final Landscape Plan
8.4.3 Preliminary and Final Irrigation Plan
8.5 60% Design (Water Quality and Flow Control)
8.6 90% Plans (Water Quality and Flow Control)2 8 40 16 4 70 $7,615
8.7 Construction Documents (100% Completion Level)2 4 12 4 2 24 $2,804
8.8 Assistance During Bidding Period
Work Element 8.0 Total 7 23 8 112 46 19 215 $23,501
12.0 Waterline Design
12.1 90% Waterline Design 8 16 68 24 8 124 $16,304
12.2 Waterline Design (100% Completion)8 16 32 8 4 68 $9,621
12.3 Waterline Design (Ad Ready Documents)2 2 4 4 2 14 $1,811
12.4 Assistance During Bid Period 4 8 12 $1,762
Work Element 12.0 Total 22 34 112 36 14 218 $29,498
Direct Expenses $392
PROJECT WORK ELEMENTS TOTALS 29 57 120 112 82 33 433 $53,390
Supplement No. 3
P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 > Flow Control and Water Quality Design\Exhibit E>1_DEA Budget_Five Corners_2012>0702.xls
Page 2 of 2
Printed: 7/2/2012
Packet Page 123 of 134
AM-4940 3. A.
City Council Committee Meetings
Meeting Date:07/10/2012
Time:10 Minutes
Submitted By:Gerry Gannon
Department:Police Department
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
Renew Domestic Violence Coordinator Position with the City of Mill Creek.
Recommendation
Approve for consent agenda and for the Mayor to sign Interlocal Agreement with the City of Mill Creek.
Previous Council Action
None
Narrative
Since January 2007, the city of Edmonds and the City of Mill Creek by interlocal agreement have shared services of a
Domestic Violence Coordinator. The incumbent is a part-time City of Edmonds employee who has spent approximately 2/3
time here at Edmonds, with the balance at Mill Creek. This allocation between Mill Creek and Edmonds was based on the
previous interlocal agreement which expires July 24, 2012. Representative duties are to provide coordination of domestic
violence related cases between the victim, police department, prosecuting attorney’s office and courts of jurisdiction.
Additional duties include community education on domestic violence issues and training of department personnel relative to
domestic violence. Work is performed in a support position for and within the police department in a civilian capacity. Our
experience is that a Domestic Violence Coordinator can provide an effective level of service to DV victims, and to the overall
prosecution effort, that is difficult to match absent such a designated person. The employee would be supervised by the
Edmonds Police Department under Support Services. The police department is requesting authorization to continue the
agreement with Mill Creek as both agencies believe this is in the best interest of our citizens. The position will be covered
under the terms of the current Edmonds Police Officers’ Association contract. Funding for this position is already provided for
in the current General Fund Administrative Services.
The ILA has been reviewed by the City Attorney and is approved as to form.
Attachments
Edmonds Mill Creek Interlocal
Form Review
Inbox Reviewed By Date
City Clerk Linda Hynd 07/03/2012 12:16 PM
Mayor Dave Earling 07/05/2012 03:02 PM
Finalize for Agenda Linda Hynd 07/06/2012 09:23 AM
Form Started By: Gerry Gannon Started On: 06/27/2012 06:53 AM
Final Approval Date: 07/06/2012
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AM-4953 3. B.
City Council Committee Meetings
Meeting Date:07/10/2012
Time:15 Minutes
Submitted For:Councilwoman Bloom Submitted By:Jana Spellman
Department:City Council
Committee: Public Safety, Personnel Type: Information
Information
Subject Title
Discussion regarding student representatives on Boards & Commissions.
Recommendation
Previous Council Action
N/A
Narrative
The City Attorney’s Office was asked to prepare an ordinance to authorize the city’s boards and commissions to appointment a
student member. The attached ordinance authorizes the appointment of a student representative for the city’s boards and
commissions, while reserving to each board or commission the discretion to create its own application form.
Attachments
Student Rep on Boards and Commissions Ordinance
Form Review
Inbox Reviewed By Date
City Clerk Linda Hynd 07/05/2012 11:17 AM
Mayor Dave Earling 07/05/2012 02:58 PM
Finalize for Agenda Linda Hynd 07/06/2012 09:23 AM
Form Started By: Jana Spellman Started On: 07/03/2012 11:02 AM
Final Approval Date: 07/06/2012
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, ADDING A NEW CHAPTER TO THE
EDMONDS CITY CODE RELATING TO STUDENT
REPRESENTATIVES ON THE CITY’S BOARDS AND
COMMISSIONS.
WHEREAS, certain boards and commissions of the City of Edmonds have expressed
interest in appointing a student member; and
WHEREAS, the city council has enjoyed the participation of a student representative on
the city council; and
WHEREAS, the city council would like to create additional opportunities for student
involvement on the City’s boards and commissions;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
Section 1. A new chapter 10.03 of the Edmonds City Code, entitled “Student
Representatives on City’s Boards and Commissions,” is hereby added to read as follows:
10.03 STUDENT REPRESENTATIVES ON CITY’S BOARDS AND COMMISSIONS
10.03.010 Student representative authorized.
10.03.020 Qualifications.
10.03.030 Appointment process.
10.03.030 Term.
10.03.010 Student representative authorized.
Any board or commission that derives its authority from the ordinances codified in this Title 10
may appoint a high school or college student to participate as a non-voting member of the board
or commission. This person shall be known as a student representative. Student representatives
may not attend executive sessions of the body to which they have been appointed.
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10.03.020 Qualifications.
Student representatives must be residents of the City of Edmonds, but they need not attend
school in Edmonds.
10.03.030 Appointment process.
Vacancies should be publicized on the city’s website and through outreach to local high schools
and colleges when city resources allow for such publication and outreach. Each board or
commission interested in appointing a student representative is authorized to prepare a short
application form that is relevant to the charge of the board or commission. If more than one
application is submitted, all applications shall be forwarded to the board or commission for
consideration. After the applications have been considered, nominations shall be voted on by the
board or commission in an open public meeting.
10.03.040 Term.
Each student representative shall serve a one-year term that commences on August 1st of each
year. A student representative may apply for re-appointment to the same position for successive
terms, PROVIDED THAT the board or commission shall evaluate all applicants for the student
representative position and any re-appointment shall be voted on in an open public meeting. A
student representative may be removed for cause prior to the end of the term on a super majority
vote of the full board or commission.
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 3. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum and shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
APPROVED:
MAYOR DAVE EARLING
ATTEST/AUTHENTICATED:
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CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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4
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2012, the City Council of the City of Edmonds, passed
Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, ADDING A NEW CHAPTER TO THE
EDMONDS CITY CODE RELATING TO STUDENT
REPRESENTATIVES ON THE EDMONDS CITY
COUNCIL AND THE CITY’S BOARDS AND
COMMISSIONS.
.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2012.
CITY CLERK, SANDRA S. CHASE
4840-7251-8158, v. 1
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