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2012.07.10 CC Committee Meetings Agenda Packet              AGENDA EDMONDS CITY COUNCIL Council Chambers ~ Public Safety Complex 250 5th Avenue North, Edmonds _____________________________________________ City Council Committee Meetings July 10, 2012 6 p.m. The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not public hearings. The Committees will meet in separate meeting rooms as indicated below.             1.Finance Committee Jury Meeting Room   A.(30 Minutes)2012 July Budget Amendment   B.(15 Minutes)Utility Penalty Waiver Policy   C.(10 Minutes)Reserve Policy   D.(10 Minutes)May 2012 Monthly Financial Report   E.(10 Minutes)Public comments (3-minute limit per person)   2.Parks, Planning & Public Works Committee Meeting Room:  Council Chambers   A.(15 Minutes)Utility Penalty Waiver Policy   B.(5 Minutes)Authorization for Mayor to approve acceptance and recording of Public Pedestrian Access Easement and Public Water Utility Easement   C.(5 Minutes)Report on bids opened May 22, 2012 for the SR99 International District Enhancements Project and award of contract to Totem Electric in the amount of $277,207.73.   D.(5 Minutes)Authorization for Mayor to sign a $500,000 grant contract with the Department of Commerce for the Main St. Improvement Project between 5th and 6th Avenues.   E.(5 Minutes)Authorization to award a construction contract for the Main St. Improvement Project (5th Ave to 6th Ave.).   F.(5 Minutes)Quarterly Public Works Project Report Packet Page 1 of 134   G.(5 Minutes)Authorization for Mayor to sign Supplemental Agreement #3 with David Evans & Associates for the Five Corners Roundabout project.   H.(10 Minutes)Public comments (3-minute limit per person)   3.Public Safety and Personnel Committee Meeting Room:  Police Training Room   A.(10 Minutes)Renew Domestic Violence Coordinator Position with the City of Mill Creek.   B.(15 Minutes)Discussion regarding student representatives on Boards & Commissions.   C.(10 Minutes)Public comments (3-minute limit per person)   Packet Page 2 of 134    AM-4942     1. A.              City Council Committee Meetings Meeting Date:07/10/2012 Time:30 Minutes   Submitted For:Shawn Hunstock Submitted By:Debra Sharp Department:Finance Committee: Finance Type: Action Information Subject Title 2012 July Budget Amendment Recommendation Forward to full council for approval Previous Council Action None Narrative The first part of the budget amendment carries forward the ending 2011 fund balances per the CAFR and will adjust the 2012 beginning fund balances.  There is a capital expenditure reduction in the Parks Construction Fund related to the beginning fund balance adjustment.  The current revenue and expenditure appropriations would cause a negative fund balance so C. Hite is recommending a reduction to the capital expenditure line item at this time. The largest portion of the budget amendment, excluding the beginning fund balance adjustments, pertains to the 2011 debt issue which closed on 12/28/2011.  During the 2012 budget process last fall, the City was working on a new debt issue but did not know the exact timing of it.  The City budgeted principal and interest payments for the 1998 and 2003 Water/Sewer Bonds along with an estimate for the 2011 new debt proceeds.  The budget amendment included in this packet removes the refunded 1998 and 2003 Water/Sewer Revenue Bond payments and the estimated 2011 debt issue payments and requests expenditure appropriations for the amounts listed on the 2011 Water/Sewer Revenue Bond schedule.  Both the Utility Fund and Capital Improvement Reserve Fund decrease their 2012 expenditures which result in an increase to ending fund balance.  The two reasons for the decrease in expenditures is the costs savings for 2012 in the amount of $119,715 in regards to refunding the 1998 and 2003 bonds and the percentage rate used during the budget process compared to the interest rate the City received for the 2011 debt proceeds.  During the budget process the City used 4.5% compared to the actual interest rate received which was 3.6%. There were two account coding issues discovered during the 2011 audit process.  In order to meet the definition of a Special Revenue Fund, the City needs to directly receipt the 25% recorded in the Tourism Promotions Fund instead of processing it through an interfund transfer.  Included is a budget amendment reducing the interfund transfer between the Hotel/Motel Tax Fund and the Tourism Promotions Fund and an adjustment for the effected revenue accounts.  The transfer of funds between the TBD Fund and the Street Fund is the reverse.  The City was recording an expenditure out of the TBD Fund and a revenue into the Street Fund.  It was determined the funds transferred from the TBD Fund into the Street Fund should be in the form of an interfund transfer. There is only one budget amendment related to the General Fund in the amount of $2,656.  This is a request for a small equipment purchase in the Parks Department and is offset by a parks donation in the same amount.  The Engineering Department included a request in the Utility Construction Fund for costs associated with the monitoring of Pioneer Way Road. The final budget amendment is a request to transfer excess cash in the debt service funds to a reserve fund titled Risk Management Reserve Fund.  The specifics of the reserve fund and transfer will be addressed when the reserve policy is brought before the finance committee later this year. Packet Page 3 of 134 Attachments July 2012 Budget Amendment Form Review Inbox Reviewed By Date Finance Shawn Hunstock 07/05/2012 09:22 AM City Clerk Linda Hynd 07/05/2012 09:43 AM Mayor Dave Earling 07/05/2012 02:59 PM Finalize for Agenda Linda Hynd 07/06/2012 09:23 AM Form Started By: Debra Sharp Started On: 06/28/2012 08:18 AM Final Approval Date: 07/06/2012  Packet Page 4 of 134   1    ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3886 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2012 Budget; and WHEREAS, the applications of funds have been identified; THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 3886 adopting the final budget for the fiscal year 2012 is hereby amended to reflect the changes shown in “Exhibit A” and “Exhibit B” adopted herein by reference. Packet Page 5 of 134   2    Section 2 Council authorizes the Administrative Services Director the authority to establish two reserve funds – 010 Public Safety Emergency Reserve Fund and 011 Risk Management Reserve Fund. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR, DAVE EARLING ATTEST/AUTHENTICATE: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY ___ JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 6 of 134   3     SUMMARY OF ORDINANCE NO. __________    of the City of Edmonds, Washington        On the ____ day of ___________, 2012, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3886 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________,2012.   CITY CLERK, SANDRA S. CHASE Packet Page 7 of 134 EXHIBIT “A”: Budget Amendments by Revenue (July 2012)  4    ORD. NO. ORD. NO. ORD. NO. ORD. NO. 2012 FUND FUND 3861 3882 3886 Amended NO. DESCRIPTION 11/22/2011 4/27/2012 5/25/2012 July 2012 Budget 001 GENERAL FUND 33,006,588$ 7,930$ -$ 2,656$ 33,017,174$ 004 CRIMINAL INVESTIGATIONS - - - - - 006 EMERGENCY/FINANCIAL RESERVE - - - - - 009 LEOFF-MEDICAL INS. RESERVE 600,550 - - - 600,550 010 PUBLIC SAFETY EMERGENCY RESERVE 2,200 - - - 2,200 011 RISK MANAGEMENT RESERVE FUND - - - 244,000 244,000 104 DRUG ENFORCEMENT FUND 28,200 - - - 28,200 111 STREET FUND 1,313,650 - - - 1,313,650 112 COMBINED STREET CONST/IMPROVE 2,006,864 - - - 2,006,864 113 MULTIMODAL TRANSPORTATION FD.- - - - - 116 BUILDING MAINTENANCE 56,860 - - - 56,860 117 MUNICIPAL ARTS ACQUIS. FUND 58,325 - - - 58,325 118 MEMORIAL STREET TREE 28 - - - 28 120 HOTEL/MOTEL TAX REVENUE FUND 69,200 - - (17,250) 51,950 121 EMPLOYEE PARKING PERMIT FUND 20,140 - - - 20,140 122 YOUTH SCHOLARSHIP FUND 2,525 - - - 2,525 123 TOURISM PROMOTIONAL FUND/ARTS 19,000 - - - 19,000 125 PARK ACQ/IMPROVEMENT 590,850 77,000 103,000 - 770,850 126 SPECIAL CAPITAL FUND 590,800 - - - 590,800 127 GIFTS CATALOG FUND 10,759 - - - 10,759 129 SPECIAL PROJECTS FUND 313,004 169,000 - - 482,004 130 CEMETERY MAINTENANCE/IMPROV 119,850 - - - 119,850 132 PARKS CONSTRUCTION 1,185,000 104,414 - - 1,289,414 136 PARKS TRUST FUND 177 - - - 177 137 CEMETERY MAINTENANCE TRUST FD 14,600 - - - 14,600 138 SISTER CITY COMMISSION 5,230 - - - 5,230 211 LID FUND CONTROL 46,700 - - - 46,700 213 LID GUARANTY FUND 46,725 105,000 - - 151,725 234 LTGO BOND DEBT SERVICE FUND 478,573 - - - 478,573 411 COMBINED UTILITY OPERATION 15,306,920 150,000 - - 15,456,920 412 COMBINED UTILITY CONST/IMPROVE 7,888,400 - - - 7,888,400 414 CAPITAL IMPROVEMENTS RESERVE 1,126,377 457,012 - - 1,583,389 511 EQUIPMENT RENTAL FUND 1,076,456 - - - 1,076,456 617 FIREMEN'S PENSION FUND 94,423 - - - 94,423 631 TRANSPORTATION BENEFIT DISTRICT 600,000 - - - 600,000 Totals 66,678,974$ 1,070,356$ 103,000$ 229,406$ 68,081,736$ Packet Page 8 of 134 EXHIBIT “B”: Budget Amendments by Expenditure (July 2012)  5    ORD. NO. ORD. NO. ORD. NO. ORD. NO. 2012 FUND FUND 3861 3882 3886 Amended NO. DESCRIPTION 11/22/2011 4/27/2012 5/25/2012 July 2012 Budget 001 GENERAL FUND 32,949,288$ 211,384$ 103,000$ 2,656$ 33,266,328$ 004 CRIMINAL INVESTIGATIONS - - - - - 006 EMERGENCY/FINANCIAL RESERVE - - - - - 009 LEOFF-MEDICAL INS. RESERVE 619,811 - - - 619,811 010 PUBLIC SAFETY EMERGENCY RESERVE - - - - - 011 RISK MANAGEMENT RESERVE FUND - - - - 104 DRUG ENFORCEMENT FUND 80,233 - - - 80,233 111 STREET FUND 1,604,948 20,200 - - 1,625,148 112 COMBINED STREET CONST/IMPROVE 2,075,625 31,803 - - 2,107,428 113 MULTIMODAL TRANSPORTATION FD.- - - - - 116 BUILDING MAINTENANCE 245,000 - - - 245,000 117 MUNICIPAL ARTS ACQUIS. FUND 134,550 - - - 134,550 118 MEMORIAL STREET TREE - - - - - 120 HOTEL/MOTEL TAX REVENUE FUND 73,750 - - (17,250) 56,500 121 EMPLOYEE PARKING PERMIT FUND 26,086 - - - 26,086 122 YOUTH SCHOLARSHIP FUND 4,000 - - - 4,000 123 TOURISM PROMOTIONAL FUND/ARTS 19,000 - - - 19,000 125 PARK ACQ/IMPROVEMENT 875,000 77,000 103,000 - 1,055,000 126 SPECIAL CAPITAL FUND 697,717 - - - 697,717 127 GIFTS CATALOG FUND 12,275 - - - 12,275 129 SPECIAL PROJECTS FUND 313,000 170,500 - - 483,500 130 CEMETERY MAINTENANCE/IMPROV 172,005 - - - 172,005 132 PARKS CONSTRUCTION 1,187,000 210,000 - (20,800) 1,376,200 136 PARKS TRUST FUND - 6,930 - - 6,930 137 CEMETERY MAINTENANCE TRUST FD - - - - - 138 SISTER CITY COMMISSION 4,600 - - - 4,600 211 LID FUND CONTROL 46,500 105,000 - - 151,500 213 LID GUARANTY FUND - - - 244,000 244,000 234 LTGO BOND DEBT SERVICE FUND 478,573 - - - 478,573 411 COMBINED UTILITY OPERATION 15,598,246 191,481 - (419,326) 15,370,401 412 COMBINED UTILITY CONST/IMPROVE 10,465,068 482,611 - 40,000 10,987,679 414 CAPITAL IMPROVEMENTS RESERVE 1,126,376 457,012 - (11,873) 1,571,515 511 EQUIPMENT RENTAL FUND 1,321,334 - - - 1,321,334 617 FIREMEN'S PENSION FUND 123,515 - - - 123,515 631 TRANSPORTATION BENEFIT DISTRICT 600,000 - - - 600,000 Totals 70,853,500$ 1,963,921$ 206,000$ (182,593)$ 72,840,828$ Packet Page 9 of 134 EXHIBIT “C”: Budget Amendments (July 2012)  6    Department BARS Categor y Debit Credit Description 2012 Beginning Balance Adjustments General Fund 001 000 000 308 000 000 00 Beginning Fund Balance 11,404 General Fund 001 000 390 508 000 000 00 Ending Fund Balance 11,404 LEOFF - Medical Insuran c 009 000 390 308 000 000 00 Beginning Fund Balance 20,257 LEOFF - Medical Insuran c 009 000 390 508 000 000 00 Ending Fund Balance 20,257 Public Safety Reserve 010 000 000 308 000 000 00 Beginning Fund Balance 55 Public Safety Reserve 010 000 390 508 000 000 00 Ending Fund Balance 55 Drug Fund 104 000 000 308 000 000 00 Beginning Fund Balance 24,416 Drug Fund 104 000 410 508 000 000 00 Ending Fund Balance 24,416 Drug Fund 104 100 000 308 000 000 00 Beginning Fund Balance 16,000 Drug Fund 104 100 410 508 000 000 00 Ending Fund Balance 16,000 Combined Street Const 112 200 000 308 000 000 00 Beginning Fund Balance 60,458 Combined Street Const 112 200 630 508 000 000 00 Ending Fund Balance 60,458 Combined Street Const 112 502 000 308 000 000 00 Beginning Fund Balance 222,678 Combined Street Const 112 502 630 508 000 000 00 Ending Fund Balance 222,678 Multimodel Transportatio 113 000 000 308 000 000 00 Beginning Fund Balance 1,000 Multimodel Transportatio 113 000 610 508 000 000 00 Ending Fund Balance 1,000 Building Maintenance 116 000 000 308 000 000 00 Beginning Fund Balance 4,044 Building Maintenance 116 000 651 508 000 000 00 Ending Fund Balance 4,044 Municipal Arts Acquis 117 100 000 308 000 000 00 Beginning Fund Balance 15,353 Municipal Arts Acquis 117 100 640 508 000 000 00 Ending Fund Balance 15,353 Municipal Arts Acquis 117 200 000 308 000 000 00 Beginning Fund Balance 12,671 Municipal Arts Acquis 117 200 640 508 000 000 00 Ending Fund Balance 12,671 Municipal Arts Acquis 117 300 000 308 000 000 00 Beginning Fund Balance 271 Municipal Arts Acquis 117 300 640 508 000 000 00 Ending Fund Balance 271 Memorial Tree Fund 118 000 000 308 000 000 00 Beginning Fund Balance 1 Memorial Tree Fund 118 000 508 000 000 00 Ending Fund Balance 1 Hotel/Motel Tax 120 000 000 308 000 000 00 Beginning Fund Balance 12,833 Hotel/Motel Tax 120 000 310 508 000 000 00 Ending Fund Balance 12,833 Employee Parking 121 000 000 308 000 000 00 Beginning Fund Balance 1,137 Employee Parking 121 000 340 508 000 000 00 Ending Fund Balance 1,137 Youth Scholarship 122 000 000 308 000 000 00 Beginning Fund Balance 1,415 Youth Scholarship 122 000 640 508 000 000 00 Ending Fund Balance 1,415 Tourism Promotions 123 000 000 308 000 000 00 Beginning Fund Balance 6,659 Tourism Promotions 123 000 640 508 000 000 00 Ending Fund Balance 6,659 Parks Acq/Improvement 125 000 000 308 000 000 00 Beginning Fund Balance 35,040 Parks Acq/Improvement 125 000 640 508 000 000 00 Ending Fund Balance 35,040 Special Capital Fund 126 000 000 308 000 000 00 Beginning Fund Balance 147,332 Special Capital Fund 126 000 390 508 000 000 00 Ending Fund Balance 147,332 Gifts Catalog Fund 127 000 000 308 000 000 00 Beginning Fund Balance 2,435 Gifts Catalog Fund 127 000 640 508 000 000 00 Ending Fund Balance 2,435 Gifts Catalog Fund 127 100 000 308 000 000 00 Beginning Fund Balance 6 Gifts Catalog Fund 127 100 640 508 000 000 00 Ending Fund Balance 6 Gifts Catalog Fund 127 200 000 308 000 000 00 Beginning Fund Balance 1,999 Gifts Catalog Fund 127 200 640 508 000 000 00 Ending Fund Balance 1,999 Beginning Balance Adjustments Packet Page 10 of 134 EXHIBIT “C”: Budget Amendments (July 2012)  7    Department BARS Cate g or y Debi t Credi t Description 2012 Beginning Balance Adjustments Special Projects Fund 129 000 000 308 000 000 00 Beginning Fund Balance 3,739 Special Projects Fund 129 000 000 508 000 000 00 Ending Fund Balance 3,739 Cemetery Maintenance 130 000 000 308 000 000 00 Beginning Fund Balance 20,291 Cemetery Maintenance 130 000 640 508 000 000 00 Ending Fund Balance 20,291 Parks Construction Fund 132 000 640 308 000 000 00 Beginning Fund Balance 213,323 Parks Construction Fund 132 000 640 508 000 000 00 Ending Fund Balance 213,323 Parks Trust Fund 136 100 000 308 000 000 00 Beginning Fund Balance 31 Parks Trust Fund 136 100 640 508 000 000 00 Ending Fund Balance 31 Parks Trust Fund 136 200 000 308 000 000 00 Beginning Fund Balance 8 Parks Trust Fund 136 200 640 508 000 000 00 Ending Fund Balance 8 Cemetery Trust Fund 137 000 000 308 000 000 00 Beginning Fund Balance 3,598 Cemetery Trust Fund 137 000 640 508 000 000 00 Ending Fund Balance 3,598 Sister City Commission 138 200 000 308 000 000 00 Beginning Fund Balance 4,038 Sister City Commission 138 200 210 508 000 000 00 Ending Fund Balance 4,038 LID Fund Control 211 000 000 308 000 000 00 Beginning Fund Balance 104,309 LID Fund Control 211 000 320 508 000 000 00 Ending Fund Balance 104,309 LID Guaranty Fund 213 000 000 308 000 000 00 Beginning Fund Balance 43,971 LID Guaranty Fund 213 000 320 508 000 000 00 Ending Fund Balance 43,971 Utility Operations 411 000 000 308 000 000 00 Beginning Fund Balance 4,077,677 Utility Operations 411 000 654 508 000 000 00 Ending Fund Balance 4,077,677 Combined Utility Const 412 100 000 308 000 000 00 Beginning Fund Balance 5,566,537 Combined Utility Const 412 100 630 508 000 000 00 Ending Fund Balance 5,566,537 Combined Utility Const 412 200 000 308 000 000 00 Beginning Fund Balance 2,636,222 Combined Utility Const 412 200 630 508 000 000 00 Ending Fund Balance 2,636,222 Combined Utility Const 412 300 000 308 000 000 00 Beginning Fund Balance 1,068,646 Combined Utility Const 412 300 630 508 000 000 00 Ending Fund Balance 1,068,646 Capital Improvement Res 414 000 000 308 000 000 00 Beginning Fund Balance 1,587,729 Capital Improvement Res 414 000 656 508 000 000 00 Ending Fund Balance 1,587,729 Equipment Rental 511 000 000 308 000 000 00 Beginning Fund Balance 9,934 Equipment Rental 511 000 657 508 000 000 00 Ending Fund Balance 9,934 Equipment Rental 511 100 000 308 000 000 00 Beginning Fund Balance 375,034 Equipment Rental 511 100 657 508 000 000 00 Ending Fund Balance 375,034 Fireman's Pension Fund 617 000 000 308 000 000 00 Beginning Fund Balance 7,390 Fireman's Pension Fund 617 000 510 508 000 000 00 Ending Fund Balance 7,390 Beginning Balance Adjustments Packet Page 11 of 134 EXHIBIT “C”: Budget Amendments (July 2012)  8    Department BARS Categor y Debi t Credit New Items Before Council General Fund 001 000 640 575 550 350 00 Minor Equipment 2,656 General Fund 001 000 000 367 110 000 00 Parks Donation 2,656 Combined Utility Const 412 100 630 594 320 410 00 Professional Services 40,000 Combined Utility Const 412 100 630 508 000 000 00 Ending Fund Balance 40,000 Tourism Promotions 123 000 000 397 120 000 00 Interfund Transfer 17,250 Tourism Promotions 123 000 000 313 300 000 00 Hotel/Motel Tax 17,250 Hotel/Motel Tax 120 000 310 597 123 550 00 Interfund Transfer 17,250 Hotel/Motel Tax 120 000 000 313 300 000 00 Hotel/Motel Tax 17,250 Parks Construction Fund 132 000 640 594 760 650 00 Construction 20,800 Parks Construction Fund 132 000 640 508 000 000 00 Ending Fund Balance 20,800 Utility Fund 411 000 652 582 383 720 00 2011 Debt Issuance Prin 68,724 Utility Fund 411 000 652 592 383 830 00 2011 Debt Issuance Int 124,611 Utility Fund 411 000 652 582 380 720 00 2011 Est Debt Pymt 242,178 Utility Fund 411 000 652 582 300 720 00 2003 Wtr/Swr Prin 32,004 Utility Fund 411 000 652 592 300 830 00 2003 Wtr/Swr Interest 22,822 Utility Fund 411 000 654 582 343 720 00 2011 Debt Issuance Prin 181,627 Utility Fund 411 000 654 592 343 830 00 2011 Debt Issuance Int 259,920 Utility Fund 411 000 654 582 340 720 00 2011 Est Debt Pymt 509,409 Utility Fund 411 000 654 582 200 720 00 1998 Wtr/Swr Prin 53,598 Utility Fund 411 000 654 582 300 720 00 2003 Wtr/Swr Prin 60,000 Utility Fund 411 000 654 592 200 830 00 1998 Wtr/Swr Interest 5,267 Utility Fund 411 000 654 592 300 830 00 2003 Wtr/Swr Interest 42,786 Utility Fund 411 000 655 582 353 720 00 2011 Debt Issuance Prin 106,475 Utility Fund 411 000 655 592 353 830 00 2011 Debt Issuance Int 42,133 Utility Fund 411 000 655 582 350 720 00 2011 Est Debt Pymt 83,510 Utility Fund 411 000 655 582 200 720 00 1998 Wtr/Swr Prin 113,025 Utility Fund 411 000 655 592 200 830 00 1998 Wtr/Swr Interest 11,106 Utility Fund 411 000 656 582 383 720 00 2011 Debt Issuance Prin 88,673 Utility Fund 411 000 656 592 383 830 00 2011 Debt Issuance Int 3,244 Utility Fund 411 000 656 582 200 720 00 1998 Wtr/Swr Prin 108,378 Utility Fund 411 000 656 592 200 830 00 1998 Wtr/Swr Interest 10,650 Utility Fund 411 000 654 508 000 000 00 Ending Fund Balance 419,326 Capital Improvement Res 414 000 656 582 383 720 00 2011 Debt Issuance Prin 24,502 Capital Improvement Res 414 000 656 592 383 830 00 2011 Debt Issuance Int 10,404 Capital Improvement Res 414 000 656 582 300 720 00 2003 Wtr/Swr Prin 27,996 Capital Improvement Res 414 000 656 592 300 830 00 2003 Wtr/Swr Interest 18,783 Capital Improvement Res 414 000 656 508 000 000 00 Ending Fund Balance 11,873 TBD 631 000 653 542 310 510 00 Interg't Services 595,000 TBD 631 000 653 597 111 550 00 Interfund Transfer 595,000 Street Fund 111 000 000 344 900 000 00 Annual Vehicle Fee 595,000 Street Fund 111 000 000 397 631 000 00 Interfund Transfer 595,000 LID Guaranty Fund 213 000 320 597 011 550 00 Interfund Transfer 244,000 LID Guaranty Fund 213 000 320 508 000 000 00 Ending Fund Balance 244,000 Risk Management Resv 011 000 000 397 213 000 00 Interfund Transfer 244,000 Risk Management Resv 011 000 390 508 000 000 00 Ending Fund Balance 244,000 Eliminate transfer, 25% hotel/motel tax directly into 123 Beg Bal chg caused neg end FB Gymnastics Minor Equipment Pioneer Way Road Monitoring/Repair 2011 New Debt Issue and Refunding of the 1998 and 2003 water/sewer bonds Chg acct coding regarding transfer from TBD to Street Fund LID Receipts transfer to Reserve Fund   Packet Page 12 of 134 EXHIBIT “D”: Budget Amendment Summary (July 2012)  9    Fund Number Change in Beginning Fund Balance Revenue Expense Change in Ending Fund Balance 001 (11,404) 2,656 2,656 (11,404) 009 20,257 - 20,257 010 55 - 55 011 0 244,000 - 244,000 104 8,416 - 8,416 111 1,249 - 1,249 112 162,220 - 162,220 113 (1,000) - (1,000) 116 (4,044) - (4,044) 117 28,295 - 28,295 118 1 - 1 120 12,833 (17,250) (17,250) 12,833 121 (1,137) - (1,137) 122 1,415 - 1,415 123 6,659 - 6,659 125 35,040 - 35,040 126 (147,332) - (147,332) 127 442 - 442 129 3,739 - 3,739 130 20,292 - 20,292 132 (213,323) (20,800) (192,523) 136 40 - 40 137 3,598 - 3,598 138 (4,037) - (4,037) 211 104,309 - 104,309 213 (43,971) 244,000 (287,971) 411 (4,077,677) (419,326) (3,658,351) 412 7,134,113 40,000 7,094,113 414 (1,587,729) (11,873) (1,575,856) 511 365,100 - 365,100 617 7,390 - 7,390 Total Change 1,823,809 229,406 (182,593) 2,235,808 Above is a summary of changes to various funds. Budget amendments pertaining to the fund are as follows. Fund Name and Title: Budget Amendment Summary All Funds except Funds 006 and 631 Adjust Beginning Fund Balance to 2011 Actuals General Fund 001 Gymnastics minor equipment Risk Management Reserve Fund 011 LID receipts transfer to reserve fund Street Fund 111 Change account coding regarding TBD transfer Hotel/Motel Tax Fund 120 Eliminate transfer, receipt 25% directly into 123 Tourism Promotions Fund 123 Eliminate transfer, receipt 25% directly into 123 Parks Construction Fund 132 Beginning balance caused negative ending FB LID Guaranty Fund 213 LID receipts transfer to reserve fund Utility Fund 411 2011 New debt issue and refunding Combined Utility Const/Impr Fund 412 Pioneer Way Road Monitoring/Repair Capital Improvement Reserve Fund 414 2011 New debt issue and refunding Transportation Benefit District 631 Change account coding regarding TBD transfer Packet Page 13 of 134 EXHIBIT “E”: Budget Amendment Detail (July 2012)  10    Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Fund Minor Equipment 001.000.640.575.550.350.00 2,656 Total Expenditure Increase (Decrease) 2,656$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 001 General Fund Parks Donations 001.000.000.367.110.000.00 (2,656) Total Revenue (Increase) Decrease (2,656)$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease) -$ Renee McRae Parks, Recreation & Cultural Services Dept Gymnastics Minor Equipment During spring quarter, the Tumbl Trak, a critical piece of gymnastics equipment showed signs of failure and required immediate replacement. This piece of equipment was purchased in 1996. The cost of a new Tumbl Trak was $4,150. A grant request was made to the Hubbard Family Foundation and on May 23, 2012 the City received a check for $2,656 towards the purchase. The Gymnastics Cost Center funded the difference.   Packet Page 14 of 134 EXHIBIT “E”: Budget Amendment Detail (July 2012)  11    Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 412 Utility Constr. Fund Prof. Services 412.100.630.594.320.410.00 40,000 Total Expenditure Increase (Decrease)40,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 412 Utility Constr. Fund 412.100.630.508.000.000.00 (40,000) Total Ending Fund Balance Increase (Decrease)(40,000)$ Michele (Mike) F. De Lilla Public Works Pioneer Way Road Monitoring/Repair Budgetamendment is for damage assessment work, and site condition review  and  monitoring that was and will be done in 2012 in response to the  watermain break  that  happened on Pioneer Way  on December  29, 2011.  This  amendment will appropriate  $40,000 from the 412‐100 water utility fund to complete the  monitoring an d assessment  phases of the  project.   Packet Page 15 of 134 EXHIBIT “E”: Budget Amendment Detail (July 2012)  12    Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 120 Hotel/Motel Tax Transfer 120.000.310.597.123.550.00 (17,250) Total Expenditure Increase (Decrease)(17,250)$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 120 Hotel/Motel Tax Hotel/Motel Tax 120.000.000.313.300.000.00 17,250 123 Tourism Promotions Transfer 123.000.000.397.120.000.00 17,250 123 Tourism Promotions Hotel/Motel Tax 123.000.000.313.300.000.00 (17,250) Total Revenue (Increase) Decrease 17,250$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease)-$ Deb Sharp Finance Eliminate transfer, 25% directly to Fund 123 An issue came up during the 2011 audit where Fund 123, Tourism Promotions, does not qualify as a special revenue fund due to the fact that the majority of its revenue is derived from transfers. Transfers are not considered when calculating the revenue restriction which must be at least 20% of the funds revenue to qualify as a special revenue fund. The City will start receipting 75% of the Hotel/Motel Tax into Fund 120, Hotel/Motel Tax, and 25% into Fund 123, Tourisms Promotions Fund.   Packet Page 16 of 134 EXHIBIT “E”: Budget Amendment Detail (July 2012)  13    Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 132 Parks Construction Capital 132.000.640.594.760.650.00 (20,800) Total Expenditure Increase (Decrease)(20,800)$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 132 Parks Construction 132.000.640.508.000.000.00 20,800 Total Ending Fund Balance Increase (Decrease)20,800$ Deb Sharp Finance Beg Balance Chg Caused Neg Ending FB With  the  beginning balance adjustment listed  above  the  Parks Construction Fund has a  negative ending fund balance  based on its current revenue projections and expenditure  projections.  The  City is reducing the capital  expenditure BARS number bringing the fund  balance to a positive  number.   Packet Page 17 of 134 EXHIBIT “E”: Budget Amendment Detail (July 2012)  14    Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 411 Utility Fund Principal 411.000.652.582.383.720.00 68,724 411 Utility Fund Interest 411.000.652.592.383.830.00 124,611 411 Utility Fund Est Payment 411.000.652.582.380.720.00 (242,178) 411 Utility Fund Principal 411.000.652.582.300.720.00 (32,004) 411 Utility Fund Interest 411.000.652.592.300.830.00 (22,822) 411 Utility Fund Principal 411.000.654.582.343.720.00 181,627 411 Utility Fund Interest 411.000.654.592.343.830.00 259,920 411 Utility Fund Est Payment 411.000.654.582.340.720.00 (509,409) 411 Utility Fund Principal 411.000.654.582.200.720.00 (53,598) 411 Utility Fund Principal 411.000.654.582.300.720.00 (60,000) 411 Utility Fund Interest 411.000.654.592.200.830.00 (5,267) 411 Utility Fund Interest 411.000.654.592.300.830.00 (42,786) 411 Utility Fund Principal 411.000.655.582.353.720.00 106,475 411 Utility Fund Interest 411.000.655.592.353.830.00 42,133 411 Utility Fund Est Payment 411.000.655.582.350.720.00 (83,510) 411 Utility Fund Principal 411.000.655.582.200.720.00 (113,025) 411 Utility Fund Interest 411.000.655.592.200.830.00 (11,106) 411 Utility Fund Principal 411.000.656.582.383.720.00 88,673 411 Utility Fund Interest 411.000.656.592.383.830.00 3,244 411 Utility Fund Principal 411.000.656.582.200.720.00 (108,378) 411 Utility Fund Interest 411.000.656.592.200.830.00 (10,650) 414 Capital Imp Fund Principal 414.000.656.582.383.720.00 24,502 414 Capital Imp Fund Interest 414.000.656.592.383.830.00 10,404 414 Capital Imp Fund Principal 414.000.656.582.300.720.00 (27,996) 414 Capital Imp Fund Interest 414.000.656.592.300.830.00 (18,783) Total Revenue (Increase) Decrease (431,199)$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 411 Utility Fund 411.000.654.508.000.000.00 419,326 414 Capital Imp Fund 414.000.656.508.000.000.00 11,873 Total Ending Fund Balance Increase (Decrease) 431,199$ Deb Sharp Finance 2011 New Debt Issue & Refunding During the  2012 budget process, the  1998 and 2003 Water/Sewer Revenue  Bond payments  were included in the  2012 budget preparation.   Due  to the  fact the 2011 bonds were not  issued until  December, the City also included an estimated payment amount for the  new  debt proceeds.  The  2011 debt was issued on 12/28/2011.  This budget amendment removes  the  1998 and 2003 principal and interest payments along with the  2011 estimated payments  and replaces the  amounts with the  new debt schedule payments.   Packet Page 18 of 134 EXHIBIT “E”: Budget Amendment Detail (July 2012)  15    Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 631 TBD Interg't Services 631.000.653.542.310.510.00 (595,000) 631 TBD Interfund Transfer 631.000.653.597.111.550.00 595,000 Total Expenditure Increase (Decrease) -$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 111 Street Fund Annual Vehicle Fee 111.000.000.344.900.000.00 595,000 111 Street Fund Interfund Transfer 111.000.000.397.631.000.00 (595,000) Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease) -$ Deb Sharp Finance Change Acct Coding for TBD transfer to Streets The  Transportation Benefit District (TBD) is considered a blended component unit of the  City  and should be  treated similar to a special  revenue fund.   Duringthe  2011 audit  it was  determined the  transfer from Fund 631, TBD Fund, to Fund 111, Street Fund, should be   coded as an interfund transfer instead of recording revenue as charges for services and  expenditures as intergovernmental services.     Packet Page 19 of 134 EXHIBIT “E”: Budget Amendment Detail (July 2012)  16    Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 213 LID Guaranty Fund Interfund Transfer 213.000.320.597.011.550.00 244,000 Total Expenditure Increase (Decrease) 244,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 011 Risk Management Resv Interfund Transfer 011.000.000.397.213.000.00 (244,000) Total Revenue (Increase) Decrease (244,000)$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 213 LID Guaranty Fund 213.000.320.508.000.000.00 (244,000) 011 Risk Management Resv 011.000.390.508.000.000.00 244,000 Total Ending Fund Balance Increase (Decrease) -$ Deb Sharp Finance LID Receipts transfer to Reserve Fund The  LID bonds were paid off in 2009.  The  current receipts received from LID customers are   receipted  into the  LID Fund.  Per our bond council, the  funds should be transferred into the  LID Guaranty  Fund.  Once the  funds are  receipted into the LID Guaranty Fund the City can  transfer  the funds out for City use.  The  finance committee members would like to create  a  reserve  fund for tracking purposes.     Packet Page 20 of 134    AM-4943     1. B.              City Council Committee Meetings Meeting Date:07/10/2012 Time:15 Minutes   Submitted For:Shawn Hunstock Submitted By:Sarah Mager Department:Finance Committee: Finance Type: Action Information Subject Title Utility Penalty Waiver Policy Recommendation Approval of revised "Penalty Adjustment Policy". Previous Council Action N/A Narrative To review and approve revised "Penalty Adjustment Policy".  The policy has been revised to include a time limit for penalty adjustment requests, and other qualifiications in order for an adjustment to be considered. Attachments Penalty Adjustment Policy Old (Current) Penalty Waiver Policy Form Review Inbox Reviewed By Date Finance Shawn Hunstock 07/05/2012 09:22 AM Public Works Kody McConnell 07/06/2012 09:42 AM City Clerk Linda Hynd 07/06/2012 09:44 AM Mayor Dave Earling 07/06/2012 10:16 AM Finalize for Agenda Linda Hynd 07/06/2012 10:30 AM Form Started By: Sarah Mager Started On: 06/28/2012 11:22 AM Final Approval Date: 07/06/2012  Packet Page 21 of 134 1 Penalty Adjustments on Utility Billing Accounts If a customer has been assessed a 10% penalty due to non-payment of a utility bill, the City will allow one penalty adjustment every three years. Exceptions will only be made in the case of a new property owner, or new tenant. In order to qualify for a penalty adjustment, the account must not be past due by more than the amount of current charges on a single billing statement. Additionally, an adjustment must be requested 45 days from the date the penalty was assessed; in order for it to be considered. Adjustments will be initiated by the Utility Billing Technician and approved by the Utility Accountant. Adjustments exceeding $100.00 require the approval of the Finance Director. CITY OF EDMONDS PENALTY ADJUSTMENT POLICY Subject: Penalty Adjustment Policy Original Policy Date: August 18, 2008 Originating Department: Finance Division Approved By: Shawn Hunstock, Director, Finance & Information Services Packet Page 22 of 134 City of Edmonds 121 FIFTH AVENUE N. ● EDMONDS, WA 98020 ● 425-771-0240 FINANCE DEPARTMENT Gary Haakenson Mayor Kathleen Junglov Director ● Incorporated August 11, 1890 ● Sister City – Hekinan, Japan Penalty Adjustments on Utility Billing Accounts If a customer has been assessed a 10% penalty due to non-payment of a utility bill, the City will allow one penalty adjustment every three years. Exceptions will only be made in the case of a new property owner, new tenant, City of Edmonds accounts, or by Director’s authorization. Adjustments will be initiated by the Utility Billing Technician and approved by the Utility Accountant. Adjustments exceeding $250.00 require the approval of the Director. Authorized and approved August 12, 2008 by the City of Edmonds Council Finance Committee and on August 18, 2008 by full Council. Packet Page 23 of 134    AM-4954     1. C.              City Council Committee Meetings Meeting Date:07/10/2012 Time:10 Minutes   Submitted For:Shawn Hunstock Submitted By:Shawn Hunstock Department:Finance Committee: Finance Type: Information Information Subject Title Reserve Policy Recommendation N.A. This item is for discussion purposes only at this time. Previous Council Action The Finance Committee reviewed an earlier version of this draft policy on December 13, 2011. Narrative The draft Reserve Policy that the Finance Committee reviewed on December 13, 2011 was updated to make simplifications and provide for one overall general City reserve fund, and one other smaller reserve fund specifically for risk managment and litigation purposes. This item is for discussion purposes only at this time. Attachments Updated Draft Reserve Policy Form Review Inbox Reviewed By Date City Clerk Linda Hynd 07/05/2012 10:00 AM Mayor Dave Earling 07/05/2012 02:57 PM Finalize for Agenda Linda Hynd 07/06/2012 09:23 AM Form Started By: Shawn Hunstock Started On: 07/05/2012 09:42 AM Final Approval Date: 07/06/2012  Packet Page 24 of 134 1 1.0 PURPOSE: To establish a Reserve Policy for the City which is capable of addressing the various types (categories) of the City’s operating and restricted use funds. The objectives of this Policy are to (i) provide a clear understanding of the goals and objectives of reserve establishment, (ii) offer guidance and limitations regarding the establishment, use and replenishment of City reserves, and (iii) establish a process for periodic reporting and review of City reserves. 2.0 ORGANIZATION AFFECTED: All City funds. 3.0 REFERENCES: 4.0 GENERAL FUND RESERVE POLICY: The General Fund is used to account for all general revenues of the City not specifically levied or collected for other City funds, and for expenditures related to providing general services by the City. For the purpose of this policy and as it applies to the General Fund only, the City will establish a Contingency Reserve Fund with a minimum balance of 8% of annual General Fund revenues. At no time, however, shall the balance in the Contingency Reserve Fund fall below 4% unless specifically waived by the City Council because of an unforeseen emergency. The Contingency Reserve Fund shall initially be set at a minimum of 48% of annual General Fund revenues. The City shall reach the targeted minimum of 816% no later than fiscal year 2016 according to the following schedule: 24% by December 31, 2013 CITY OF EDMONDS RESERVE POLICY Subject: Reserve Policy Original Policy Date: N/A Originating Department: Finance Division Last Revision Date: N/A Approved By: Shawn Hunstock, Director, Finance & Information Services Packet Page 25 of 134 2 48% by December 31, 2014 612% by December 31, 2015 816% by December 31, 2016 4.1 If actual expenditures in the General Fund are less than budgeted expenditures, and the General Fund does not end the year at a deficit, at least 2510% of the difference between budgeted actual revenue and actual expenditures will revert to the Contingency Reserve Fund and may then be re-appropriated in a subsequent year at the discretion of the City Council. 4.2 The City will annually direct a minimum of 2510% of sales tax receipts from new construction (NAICS Industry Classification Code 23) to the Contingency Reserve Fund, up to $5100,000 per year. 4.3 Total annual transfers to the Contingency Reserve Fund shall not be more than 125% of the amounts calculated in Sections 4.0, 4.1 and 4.2 above. Once funded up to the 816% target, there shall be no limitation on the maximum annual contribution to the Contingency Reserve Fund. 4.4 Use of Contingency Reserve Fund - To the extent that there is an imbalance in the General Fund between budgeted revenues and budgeted expenditures, City Council and administration will strive to address the imbalance first with revenue increases, expenditure reductions, or a combination of the two. Use of the Contingency Reserve Fund is a one-time, non-recurring funding source. If an imbalance in the General Fund occurs that can not be addressed with additional revenues or expenditure reductions, a multi- year plan shall be developed to address the imbalance concurrently with the planned reserve draw down of the Contingency Fund. The implementation of the replenishment plan will be done in accordance with the guidelines below (see “Replenishment of Reserves”). A planned draw down of the fund’s reserves should: a) not exceed 50% of the balance in the Contingency Reserve Fund, and b) not reduce the reserve below 4% of annual General Fund revenues. 4.5 Replenishment of Reserves - The following criteria will be used to restore the Contingency Reserve Fund based upon the remaining fund balance compared to the minimum reserve guideline: 1. If the reserves are drawn down by 25-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve Packet Page 26 of 134 3 level to between 75% and 100% of the minimum balance over a 5 to 7 year period. 2. If the reserves are drawn down by 10-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 3 to 5 year period. 3. If the reserves are drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 3 year period. 4.6 Annual Status Reporting and Periodic Review - Annually, after presentation of the City’s Comprehensive Annual Financial Report, the Finance Director will prepare and present an updated Reserve Level Status report by July August 1st of the following year. At least every five years, the Mayor, based on advice from the Finance Director, will ask the City Council to reaffirm or revise this policy, including the percentages established herein. 5.0 RISK MANAGEMENT/CAPITAL FACILITIES RESERVE POLICY: 5.1. The City shall maintain a Risk Management/Capital Facilities Reserve Fund dedicated to mitigation of the risk of loss arising from potential claims and lawsuits against the City for general liability purposes as well as claims resulting from natural disasters such as earthquakes. Amounts not needed for current or estimated future claims will be made available along with the Contingency Reserve Fund in Section 4 for unanticipated expenditures or significant declines in actual revenue versus budgeted revenue. 5.2. The Risk Management/Capital Facilities Reserve Fund shall be set initially at a minimum of 42% of annual General Fund revenues. The City shall reach the targeted minimum of 82% no later than fiscal year 20162014 according to the following schedule: 21% by December 31, 2013 42% by December 31, 2014 6% by December 31, 2015 8% by December 31, 2016 5.3. Legal claims expenses incurred below the City’s insurance deductable amounts will be paid for out of the Risk Management/Capital Facilities Reserve Fund. Uninsured legal claim expenses will also be deducted from the Risk Management Reserve Fund. 5.4. Use of the Risk Management/Capital Facilities Reserve Fund - A draw down of the fund’s reserves should: a) not exceed 50% of the balance in Packet Page 27 of 134 4 the Risk Management/Capital Facilities Reserve Fund, and b) not reduce the reserve below 40.5% of annual General Fund revenues. Council may grant an exceptions to this limitation on draw down of reserves to fund major capital facility upgrades, construction or acquisition of capital facilities identified in the portion of the City’s Capital Facilities Plan not relating to Enterprise Fund assets or operations at its discretion. Any exception granted will be adopted as part of the City’s annual budgeting process. 5.5. Replenishment of Reserves - The following criteria will be used to restore the Risk Management/Capital Facilities Reserve Fund based upon the remaining fund balance compared to the minimum reserve guideline: 1. If the reserves are drawn down by 25-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve level to between 75% and 100% of the minimum balance over a 53 to 75 year period. 2. If the reserves are drawn down by 10-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 32 to 53 year period. 3. If the reserves are drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 32 year period. 5.6. The City Council may, at their discretion and as necessary, transfer funds between the Contingency Reserve Fund and the Risk Management/Capital Facilities Reserve Fund. Once the two reserve funds are fully funded up to the minimum levels as established within this policy, at no time will the combined balances of both funds decline below 8% of annual General Fund revenues without adoption of a replenishment plan. 6.0 REVENUE STABILIZATION FUND POLICY: 6.1. The City shall maintain a Revenue Stabilization Fund dedicated to mitigating the impact of unanticipated revenue declines. 6.2. The City shall appropriate, on an annual basis, a transfer of 1% of General Fund revenue to the Revenue Stabilization Fund beginning with the 2013 budget. The Revenue Stabilization Fund will not be utilized by the City unless actual General Fund revenue is 5% or more below budgeted revenue after six months through any given calendar year. At no point will the balance in the Revenue Stabilization Fund decline by more than 50%, unless actual General Fund revenue is more than 20% below budgeted revenue. Packet Page 28 of 134 5 6.3. In addition to the annual 1% appropriation, the City will transfer a minimum of 25% of the excess of any actual property tax or sales tax collections above the respective budgeted amounts. Such transfer shall take place by March 31st of the following fiscal year. 6.4. Replenishment of Reserves - The following criteria will be used to restore the Revenue Stabilization Fund based upon the remaining fund balance compared to the minimum reserve guideline: 1. If the reserves are drawn down by 25-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve level to between 75% and 100% of the minimum balance over a 5 to 7 year period. 2. If the reserves are drawn down by 10-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 3 to 5 year period. 3. If the reserves are drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 3 year period. 6.5. Contributions to the Revenue Stabilization Fund shall not be made if the balance in the fund equals or exceeds 4% of General Fund revenues. 7.0 ENTERPRISE FUND RESERVE POLICY: 7.1. The City shall maintain an adequate fund balance in each of the City’s enterprise funds to provide funding for capital expenses, unanticipated revenue declines, and any other unbudgeted expense. The policy applies to the Combined Utility Fund. 7.2. The City shall incorporate into its customer rate structure funding for the establishment and maintenance of a Working Capital Reserve Fund. The reserve balance shall be no less than 20% of the previous year operating and capital expenses. The City shall reach the targeted minimum of 20% no later than fiscal year 2016 according to the following schedule: 5% by December 31, 2013 10% by December 31, 2014 15% by December 31, 2015 20% by December 31, 2016 7.3. Use of the Working Capital Reserve Fund - A draw down of the fund’s reserves should: a) not exceed 50% of the balance in the Working Capital Reserve Fund, and b) not reduce the reserve below 10% of annual operating and capital expenditures within each fund. Packet Page 29 of 134 6 7.4. Replenishment of Reserves - The following criteria will be used to restore the Working Capital Reserve Fund based upon the remaining fund balance compared to the minimum reserve guideline: 1. If the reserves are drawn down by 25-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve level to between 75% and 100% of the minimum balance over a 5 to 7 year period. 2. If the reserves are drawn down by 10-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 3 to 5 year period. 3. If the reserves are drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 3 year period. The Working Capital Reserve fund shall be maintained within the Enterprise Funds, but shall be separate from the accumulated fund balance within the fund. Packet Page 30 of 134    AM-4955     1. D.              City Council Committee Meetings Meeting Date:07/10/2012 Time:10 Minutes   Submitted For:Shawn Hunstock Submitted By:Shawn Hunstock Department:Finance Committee: Finance Type: Information Information Subject Title May 2012 Monthly Financial Report Recommendation N.A. For informational purposes only. Previous Council Action N.A. Narrative The May 2012 monthly financial report reflects many changes from the previous format. A newsletter type format is being introduced with some explanatory text as well, which will be expanded upon in future months. The report also includes all funds, not just the General Fund as previous monthly reports did. Committee feedback is being requested on the changes, as well as any other changes they would like to see. Attachments May 2012 Monthly Financial Report Form Review Inbox Reviewed By Date City Clerk Linda Hynd 07/05/2012 11:17 AM Mayor Dave Earling 07/05/2012 02:56 PM Finalize for Agenda Linda Hynd 07/06/2012 09:23 AM Form Started By: Shawn Hunstock Started On: 07/05/2012 10:26 AM Final Approval Date: 07/06/2012  Packet Page 31 of 134                     12/31/2011 3/31/2012 5/31/2012 Q1 YTD Governmental Funds 13,416,022$ 11,692,328$ 16,454,957$ (1,723,694)$ 3,038,935$ Enterprise Funds 65,558,827 66,013,239 66,104,834 454,412 546,007 Internal Services Fund 6,662,893 6,718,782 6,748,740 55,889 85,847 Pension Trust Fund 213,210 184,287 213,704 (28,923) 494 City-wide Total 85,850,951$ 84,608,636$ 89,522,235$ (1,242,315)$ 3,671,284$ CITY-WIDE FUND BALANCES ---- ACTUAL ---- CHANGE IN FUND BALANCES ---- ACTUAL ----   $11,937,637  $154,873  $248,955  $398,115  $401,289  $17,655  $105,269  $83,230  $15,456  $58,293  $607,530  $481,331  $212,065  $4,034  $72,126  $323,575  $156,683  $807,082  $10,506  $106,044  $137,963  $120,247   $1  $2,000,000 General Fund Drug Enforcement Fund Street Fund Combined Street Const/Improve Municipal Arts Acquis. Fund Memorial Street Fund Hotel/Motel Tax Revenue Fund Employee Parking Permit Fund Youth Scholarship Fund Tourism Promotional Fund/Arts Real Estate Excise Tax 2 Real Estate Excise Tax 1, Parks Acq Gifts Catalog Fund Special Projects Fund Cemetery Maintenance/Improvement Parks Construction Fund Parks Trust Fund Cemetery Maintenance Trust Fund Sister City Commission L.I.D. Fund Control L.I.D. Guaranty Fund Limited Tax G.O. Bond Fund Governmental FundBalances as of May 31,2012   At the end of May, 42% of the year had expired. Activity through May added $3.7 million to the City-Wide fund balance, bringing the total to $89.5 million. Of the year-to-date increase, $3 million was generated by governmental funds; $546,007 was generated by Enterprise (Utility) Funds, $85,847 was generated by Internal Service Funds, and $494 by the Pension Trust Fund. The fund balance increase seen at the end of May was due to a combination of factors from receipt of $5 million in property taxes, $1.5 million in EMS taxes, $2 million in local sales taxes, and $3.8 million in various other General Fund tax revenues. 1 Packet Page 32 of 134 $50,913,611  $17,190,241  $(1,999,018) $(2,000,000)  $8,000,000  $18,000,000  $28,000,000  $38,000,000  $48,000,000 Combined Utility Operation Combined Utility Const/Improve Capital Improvements Reserve Enterprise Fund Balances as of May 31, 2012       $9.56  $7.11  $11.94  $3.61  $4.34 $4.16  $0.24 $0.24 $0.36  ‐  2  4  6  8  10  12 Dec 2011 March 2012 May 2012 Mi l l i o n s General Fund Special Revenue Debt Service Governmental Fund Balances-By Fund Group $13.42  $11.70  $16.46   ‐  2  4  6  8  10  12  14  16  18 Dec 2011 March 2012 May 2012 Mi l l i o n s Governmental Fund Balances - Combined   12/31/2011 3/31/2012 5/31/2012 Q1 YTD General Fund 9,562,638$ 7,113,028$ 11,937,637$ (2,449,610)$ 2,374,999$ Special Revenue 3,610,619 4,341,494 4,158,066 730,875 547,448 Debt Service 242,765 242,806 364,254 41 121,488 Governmental Funds 13,416,022$ 11,697,328$ 16,459,957$ (1,718,694)$ 3,043,935$ CHANGE IN FUND BALANCESGOVERNMENTAL FUNDS FUND BALANCES ---- ACTUAL -------- ACTUAL ----               Combined governmental fund activity through May added a $3 million increase in fund balances. The General Fund was responsible for $2.4 million of this increase, the special revenue funds for $547,448, and the remaining $121,488 was due to an increase in the debt service funds. 2 Packet Page 33 of 134                             12/31/2011 3/31/2012 5/31/2012 Q1 YTD 104 - Drug Enforcement Fund 124,661$ 165,623$ 154,873$ 40,962$ 30,212$ 111 - Street Fund 392,049 284,506 248,955 (107,543) (143,094) 112 - Combined Street Const/Improve 423,449 619,232 398,115 195,783 (25,334) 120 - Hotel/Motel Tax Revenue Fund 93,895 108,523 105,269 14,628 11,374 125 - Real Estate Tax 2 436,640 565,696 607,530 129,056 170,889 130 - Cemetery Maintenance/Improvement 85,714 79,750 72,126 (5,964) (13,588) 132 - Parks Contstruction Fund 86,794 391,378 323,575 304,584 236,781 Total Special Revenue 1,643,201$ 2,214,708$ 1,910,443$ 571,507$ 267,242$ GOVERNMENTAL Special Revenue FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ----                 General Fund activity through May added a $2.4 million increase in fund balances year-to-date. At the end of the first quarter, there was a $2.4 million deficit in this fund. Most of this increase relates to receipt of the first-half property taxes that started to come in late April, but the majority came in early May. We also have several specific revenue line items that are tracking ahead of budget so far through May. These include the Electric Utility Tax, Business Licenses (which typically come in early in the year after renewals go out), Franchise Fees, and Liquor Excise Taxes. Also contributing to the increase in fund balance in the General Fund is the fact that many departments are significantly under budget through the month of May. Overall, expenditures in the General Fund are at 38% of budget compared to being 42% of the way through the year. Salaries and Wages for all departments are at 38% of budget, and Overtime is at 36% of budget. Departments that are significantly under budget include Human Resources (34% spent so far), Economic Development (34%), the Clerk’s Office (32%), and Parks and Recreation (34%). Special Revenue Fund activity through May produced an increase in fund balances of $267,242. 3 Packet Page 34 of 134     48,998,030 50,368,197 50,913,611   18,605,638 17,700,923 17,190,241   65,558,827 66,013,239 66,104,834    ‐  10,000,000  20,000,000  30,000,000  40,000,000  50,000,000  60,000,000  70,000,000 Dec 2011 March 2012 May 2012 411 ‐ Combined Utility  Operation 412 ‐ Combined Utility  Const/Improve Combined Enterprise Funds (411‐414) Enterprise Funds - Fund Balances   12/31/2011 3/31/2012 5/31/2012 Q1 YTD 411 - Combined Ut ility Operation 48,998,030$ 50,368,197$ 50,913,611$ 1,370,167$ 1,915,582$ 412 - Combined Ut ility Const/Improve 18,605,638 17,700,923 17,190,241 (904,715) (1,415,397) 414 - Capital Improvements Reserve (2,044,841) (2,055,881) (1,999,018) (11,040) 45,823 Enterprise Funds 65,558,827$ 66,013,239$ 66,104,834$ 454,412$ 546,007$ ENTERPRISE FUNDS FUND BALANCES CHANGE IN FUND ---- ACTUAL -------- ACTUAL ----        Utility funds did not see a significant change in the month of May, or compared to last quarter. It is not expected that  regular annual capital maintenance and improvements will not begin until later in the spring and summer.  4 Packet Page 35 of 134        6,662,893 6,718,782 6,748,740   ‐  1,000,000  2,000,000  3,000,000  4,000,000  5,000,000  6,000,000  7,000,000 Dec 2011 March 2012 May 2012 511 ‐ Equipment Rental  Fund Internal Service Fund Balances   12/31/2011 3/31/2012 5/31/2012 Q1 YTD 511 - Equipment Rental Fund 6,662,893$ 6,718,782$ 6,748,740$ 55,889$ 85,847$ Internal Service Funds 6,662,893$ 6,718,782$ 6,748,740$ 55,889$ 85,847$ INTERNAL SERVICE FUNDS FUND BALANCES CHANGE IN FUND ---- ACTUAL -------- ACTUAL ----        5 Packet Page 36 of 134 Fund No.Title 2012 Adopted Budget 5/31/2012 Revenues Variance % Received 001 GENERAL FUND 33,014,518$ 15,369,907$ (17,644,611)$ 47% 009 LEOFF-MEDICAL INS. RESERVE 900,950 107 (900,843) 0% 010 PUBLIC SAFETY EMERGENCY RESERVE 1,340,323 654 (1,339,669) 0% 104 DRUG ENFORCEMENT FUND 144,445 42,023 (102,422) 29% 111 STREET FUND 1,704,450 539,408 (1,165,042) 32% 112 COMBINED STREET CONST/IMPROVE 2,268,093 387,084 (1,881,009) 17% 113 MULTIMODAL TRANSPORTATION FD. 56,859 - (56,859) 0% 116 BUILDING MAINTENANCE 273,117 104 (273,013) 0% 117 MUNICIPAL ARTS ACQUIS. FUND 431,728 6,054 (425,674) 1% 118 MEMORIAL STREET TREE 17,673 9 (17,664) 0% 120 HOTEL/MOTEL TAX REVENUE FUND 150,262 26,041 (124,221) 17% 121 EMPLOYEE PARKING PERMIT FUND 98,854 5,653 (93,201) 6% 122 YOUTH SCHOLARSHIP FUND 17,644 564 (17,080) 3% 123 TOURISM PROMOTIONAL FUND/ARTS 72,591 56 (72,535) 0% 125 REAL ESTATE EXCISE TAX 2 1,069,450 255,489 (813,961) 24% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 964,069 255,394 (708,675) 26% 127 GIFTS CATALOG FUND 204,302 18,817 (185,485) 9% 129 SPECIAL PROJECTS FUND 484,106 - (484,106) 0% 130 CEMETERY MAINTENANCE/IMPROVEMT 185,272 50,598 (134,674) 27% 131 FIRE DONATIONS - - - 0% 132 PARKS CONSTRUCTION FUND 1,589,531 418,282 (1,171,249) 26% 136 PARKS TRUST FUND 156,748 72 (156,676) 0% 137 CEMETERY MAINTENANCE TRUST FD 812,081 6,003 (806,078) 1% 138 SISTER CITY COMMISSION 19,528 1,705 (17,823) 9% 211 L.I.D. FUND CONTROL 47,260 1,175 (46,085) 2% 213 L.I.D. GUARANTY FUND 333,592 67 (333,525) 0% 234 LIMITED TAX G.O. BOND FUND,478,573 120,246 (358,327) 25% 411 COMBINED UTILITY OPERATION 68,142,626 6,464,507 (61,678,119) 9% 412 COMBINED UTILITY CONST/IMPROVE 19,749,926 19,474 (19,730,452) 0% 414 CAPITAL IMPROVEMENTS RESERVE 1,126,277 241,523 (884,754) 21% 511 EQUIPMENT RENTAL FUND 7,374,249 450,007 (6,924,242) 6% 617 FIREMEN'S PENSION FUND 300,243 44,759 (255,484) 15% 631 TRANSPORTATION BENEFIT DISTRICT 600,000 257,420 (342,580) 43% 144,129,340$ 24,983,204$ 169,112,544$ 17% CITY OF EDMONDS REVENUES BY FUND - SUMMARY   6 Packet Page 37 of 134 Fund No.Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Spent 001 GENERAL FUND 33,263,672$ 12,749,656$ (20,514,016)$ 38% 009 LEOFF-MEDICAL INS. RESERVE 619,811 245,115 (374,696) 40% 010 PUBLIC SAFETY EMERGENCY RESERVE - - - 0% 104 DRUG ENFORCEMENT FUND 80,233 11,811 (68,422) 15% 111 STREET FUND 1,625,148 682,502 (942,646) 42% 112 COMBINED STREET CONST/IMPROVE 2,107,428 412,418 (1,695,010) 20% 113 MULTIMODAL TRANSPORTATION FD. - - - 0% 116 BUILDING MAINTENANCE 245,000 1,000 (244,000) 0% 117 MUNICIPAL ARTS ACQUIS. FUND 134,550 6,462 (128,088) 5% 118 MEMORIAL STREET TREE - - - 0% 120 HOTEL/MOTEL TAX REVENUE FUND 73,750 14,667 (59,083) 20% 121 EMPLOYEE PARKING PERMIT FUND 26,086 - (26,086) 0% 122 YOUTH SCHOLARSHIP FUND 4,000 1,642 (2,358) 41% 123 TOURISM PROMOTIONAL FUND/ARTS 19,000 2,013 (16,987) 11% 125 REAL ESTATE EXCISE TAX 2 1,055,000 84,599 (970,401) 8% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 697,717 - (697,717) 0% 127 GIFTS CATALOG FUND 12,275 737 (11,538) 6% 129 SPECIAL PROJECTS FUND 483,500 1,807 (481,693) 0% 130 CEMETERY MAINTENANCE/IMPROVEMT 172,005 64,186 (107,819) 37% 131 FIRE DONATIONS - - - 0% 132 PARKS CONSTRUCTION FUND 1,397,000 181,501 (1,215,499) 13% 136 PARKS TRUST FUND - - - 0% 137 CEMETERY MAINTENANCE TRUST FD - - - 0% 138 SISTER CITY COMMISSION 4,600 1,461 (3,139) 32% 211 L.I.D. FUND CONTROL 151,500 - (151,500) 0% 213 L.I.D. GUARANTY FUND - - - 0% 234 LIMITED TAX G.O. BOND FUND,478,573 - (478,573) 0% 411 COMBINED UTILITY OPERATION 15,789,727 4,548,925 (11,240,802) 29% 412 COMBINED UTILITY CONST/IMPROVE 10,947,679 1,434,872 (9,512,807) 13% 414 CAPITAL IMPROVEMENTS RESERVE 1,583,388 195,701 (1,387,687) 12% 511 EQUIPMENT RENTAL FUND 1,321,334 364,160 (957,174) 28% 617 FIREMEN'S PENSION FUND 123,515 44,265 (79,250) 36% 631 TRANSPORTATION BENEFIT DISTRICT 600,000 262,420 (337,580) 44% 73,016,491$ 21,311,920$ (51,704,571)$ 29% CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY   7 Packet Page 38 of 134 Fund No.Title 1/1/2012 Beg. Balance 2012 Revenues 2012 Expenditures Difference 5/31/2012 End. Balance 001 GENERAL FUND 5,705,633$ 15,369,907$ 12,749,656$ 2,620,250$ 8,325,883$ 004 CRIMINAL INVESTIGATIONS FUND 2,500 - - - 2,500 006 EMERGENCY FINANCIAL RESERVE FUND 1,927,600 - - - 1,927,600 009 LEOFF-MEDICAL INS. RESERVE 320,656 107 245,115 (245,008) 75,648 010 PUBLIC SAFETY EMERGENCY RESERVE 1,338,178 654 - 654 1,338,831 113 MULTIMODAL TRANSPORTATION FD.55,859 - - - 55,859 116 BUILDING MAINTENANCE 212,212 104 1,000 (896) 211,316 TOTAL GENERAL FUND PER CAFR 9,562,638 15,370,770 12,995,771 2,374,999 11,937,637 104 DRUG ENFORCEMENT FUND 124,661 42,023 11,811 30,212 154,873 111 STREET FUND 392,049 539,408 682,502 (143,094) 248,955 112 COMBINED STREET CONST/IMPROVE 423,449 387,084 412,418 (25,334) 398,115 117 MUNICIPAL ARTS ACQUIS. FUND 401,698 6,054 6,462 (409) 401,289 118 MEMORIAL STREET TREE 17,646 9 - 9 17,655 120 HOTEL/MOTEL TAX REVENUE FUND 93,895 26,041 14,667 11,374 105,269 121 EMPLOYEE PARKING PERMIT FUND 77,577 5,653 - 5,653 83,230 122 YOUTH SCHOLARSHIP FUND 16,534 564 1,642 (1,078) 15,456 123 TOURISM PROMOTIONAL FUND/ARTS 60,250 56 2,013 (1,957) 58,293 125 REAL ESTATE EXCISE TAX 2 436,640 255,489 84,599 170,889 607,530 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ 225,937 255,394 - 255,394 481,331 127 GIFTS CATALOG FUND 193,985 18,817 737 18,080 212,065 129 SPECIAL PROJECTS FUND 5,841 - 1,807 (1,807) 4,034 130 CEMETERY MAINTENANCE/IMPROVEMT 85,714 50,598 64,186 (13,588) 72,126 131 FIRE DONATIONS - - - - - 132 PARKS CONSTRUCTION FUND 86,794 418,282 181,501 236,781 323,575 136 PARKS TRUST FUND 156,611 72 - 72 156,683 137 CEMETERY MAINTENANCE TRUST FD 801,079 6,003 - 6,003 807,082 138 SISTER CITY COMMISSION 10,261 1,705 1,461 245 10,506 211 L.I.D. FUND CONTROL 104,869 1,175 - 1,175 106,044 213 L.I.D. GUARANTY FUND 137,896 67 - 67 137,963 234 LIMITED TAX G.O. BOND FUND,1 120,246 - 120,246 120,247 411 COMBINED UTILITY OPERATION 48,998,030 6,464,507 4,548,925 1,915,582 50,913,611 412 COMBINED UTILITY CONST/IMPROVE 18,605,638 19,474 1,434,872 (1,415,397) 17,190,241 414 CAPITAL IMPROVEMENTS RESERVE (2,044,841) 241,523 195,701 45,823 (1,999,018) 511 EQUIPMENT RENTAL FUND 6,662,893 450,007 364,160 85,847 6,748,740 617 FIREMEN'S PENSION FUND 213,210 44,759 44,265 494 213,704 631 TRANSPORTATION BENEFIT DISTRICT - 257,420 262,420 (5,000) (5,000) TOTAL ALL FUNDS 85,850,951$ 24,983,204$ 21,311,920$ 3,671,284$ 89,522,235$ CITY OF EDMONDS CHANGE IN FUND BALANCE - SUMMARY  8 Packet Page 39 of 134 Page 1 of 3 Ti tl e 2012 Adopte d Budget 5/31/2012 Revenues Variance % Received TAXES : REAL PERSONAL / PROPERTY TAX 9,629,986$ 4 ,979,301$ (4,650,685)$ 52% EMS PROPERTY TAX 2,908,944 1 ,545,845 (1,363,099) 53% VOT ED PROPERTY TAX 895,640 489,530 (406,110) 55% LOCAL RETAIL SALES/USE TAX 4,724,183 2 ,037,398 (2,686,785) 43% NATURAL GAS USE TAX 13,244 4,393 (8,851) 33% 1/10 SALES TAX LOCAL CRIM JUST 514,898 215,801 (299,097) 42% GAS UTILITY TAX 892,381 502,369 (390,012) 56% T .V. CABLE UTILITY TAX 750,682 247,320 (503,362) 33% TELEPHONE UTILITY TAX 1,390,242 672,856 (717,386) 48% ELECTRIC UTILITY TAX 1,473,880 783,961 (689,919) 53% SOLID WASTE UTILITY TAX 294,601 116,696 (177,905) 40% WATER UTILITY TAX 824,935 327,515 (497,420) 40% SEWER UTILITY TAX 470,000 197,563 (272,437) 42% ST ORMWAT ER UTILITY TAX 254,061 115,580 (138,481) 45% LEASEHOLD EXCISE TAX 221,162 52,866 (168,296) 24% PULLTABS TAX 60,257 30,491 (29,766) 51% 25,319,096 12,319,486 (12,999,610) 49% LICENSES AND PERMITS: FIRE PERMITS-SPECIAL USE 5,000 5,283 283 106% PROF AND OCC LICENSE-TAXI 1,000 510 (490) 51% AMUSEMENTS 6,000 5,475 (525) 91% BUS. LICENCE PERMIT PENALTY 5,000 3,135 (1,865) 63% GENERAL BUSINESS LICENSE 105,245 87,969 (17,276) 84% FRANCHISE AGREEMENT -COMCAST 588,008 312,287 (275,721) 53% FRANCHISE AGREEMENT -VERIZON/FRONTIER 106,930 44,459 (62,471) 42% FRANCHISE AGREEMENT -BLACKROCK 6,901 4,102 (2,799) 59% OLYMPIC VIEW WATER DISTRICT FRANCHISE 212,292 126,093 (86,199) 59% DEV SERV PERMIT SURCHARGE 21,000 7,320 (13,680) 35% NON-RESIDENT BUS LICENSE 38,885 17,600 (21,285) 45% RIGHT OF WAY FRANCHISE FEE 10,000 9,308 (692) 93% BUILDING STRUCTURE PERMITS 420,000 116,348 (303,652) 28% ANIMAL LICENSES 11,000 6,201 (4,799) 56% ST REET AND CURB PERMIT 42,000 9,576 (32,424) 23% OTR NON-BUS LIC/PERMITS 7,000 4,256 (2,745) 61% DIVE PARK PERMIT FEE - - - 0% 1,586,261 759,922 (826,339) 48% INTERGOVERNMENTAL: DOJ 15-0404-0 -1 -754 - Bullet P roof Vest 3,969 - (3,969) 0% EECBG Grant - - - 0% WA ASSOC OF SHERIFFS TRAFFIC GRANT - - - 0% TARGET ZERO TEAMS GRANT 10,000 2,084 (7,916) 21% HIGH VISIBILIT Y ENFORCEMENT 6,000 406 (5,594) 7% WA ST AT E TRAFFIC COMM GRANT - 5,898 5 ,898 0% P uget Drive W alk way HLP -PB07(009)- - - 0% SMART COMMUTER PROJECT GRANT - - - 0% PUD PRIVILEDGE TAX 183,348 - (183,348) 0% JUDICIAL SALARY CONTRIBUTION -ST AT E 13,000 6,224 (6,776) 48% MVET/SPECIAL DISTRIBUTION 9,100 4,371 (4,729) 48% CRIMINAL JUSTICE - SPECIAL PROGRAMS 33,827 16,498 (17,329) 49% DUI - CITIES 9,500 3,815 (5,685) 40% LIQUOR EXCISE TAX 200,666 98,387 (102,279) 49% LIQUOR BOARD PROFITS 310,835 52,904 (257,931) 17% SHARED COURT COSTS 6,300 1,500 (4,800) 24% MUNICIPAL COURT AGREEMENT W/LYNNWOOD 1,050 750 (300) 71% FIRE DISTRICT #1 ST AT ION BILLINGS 55,080 31,864 (23,216) 58% POLICE FBI CONTRACTS - - - 0% DV COORDINATOR SERVICES 10,760 4,484 (6,277) 42% OCDETF OVERTIME - 246 246 0% CAMPUS SAFET Y -EDM. SCH . DIST .11,500 - (11,500) 0% WOODWAY - LAW PROTECTION 10,000 7,277 (2,723) 73% INTERGOVERNMENTAL REVENUE -SSCCFH 69,300 17,325 (51,975) 25% SNOCOM FIBER OPTIC SERVICE INTERLOCAL - 3,000 3 ,000 0% SNO -ISLE 69,418 27,257 (42,161) 39% 1,013,653 284,288 (729,365) 28% REVENUES - GENERAL FUND CITY OF EDMO NDS      9 Packet Page 40 of 134 Page 2 of 3 Ti tl e 2012 Adopte d Budget 5/31/2012 Revenues Variance % Received CHARGES FOR GOODS AND SERVICES: RECORD/LEGAL INSTRUMTS 1,050 388 (662) 37% COURT RECORD SERVICES 100 - (100) 0% D/M COURT REC SER 950 54 (896) 6% SALE MAPS & BOOKS - 23 23 0% MUNIC.-DIST . COURT CURR EXPEN 150 77 (73) 51% PHOTOCOPIES 4,000 1,643 (2,357) 41% POLICE DISCLOSURE REQUESTS 5,000 1,851 (3,149) 37% ASSESSMENT SEARCH - 5 5 0% PASSPORT S AND NATURALIZATION FEES 10,500 4,525 (5,975) 43% POLICE SERVICES SPECIAL EVENTS 26,000 - (26,000) 0% DUI EMERGENCY FIRE SERVICES - 197 197 0% ADULT PROBATION SERVICE CHARGE 68,300 22,568 (45,732) 33% ELECTRONIC MONITORING 150 - (150) 0% ELECTRONIC MONITOR DUI 700 82 (618) 12% BOOKING FEES 6,300 1,688 (4,612) 27% FIRE CONSTRUCTION INSPECTION FEES 6,060 2,400 (3,660) 40% EMERGENCY SERVICE FEES 21,210 7,085 (14,125) 33% DUI EMERGENCY AID 200 33 (167) 17% EMS TRANSPORT USER FEE 848,500 325,972 (522,528) 38% POLICE - FINGERPRINTING 300 190 (110) 63% CRIM CNV FEE DUI 700 271 (429) 39% CRIM CONV FEE CT 5,900 1,819 (4,081) 31% CRIM CONV FEE CN 2,100 656 (1,444) 31% POLICE TRAINING CLASSES - - - 0% ENGINEERING FEES AND CHARGES 102,010 26,884 (75,126) 26% FIBER SERVICES - 15,769 15,769 0% ANIMAL CONTROL SHELT ER 4,000 2,925 (1,075) 73% FLEX FUEL PAYMENTS FROM ST AT IONS - 106 106 0% ANNUAL VEHICLE FEE (TBD)- (40) (40) 0% ZONING/SUBDIVISION FEE 55,000 11,897 (43,103) 22% FIRE PLAN CHECK FEES 3,300 718 (2,583) 22% PLAN CHECKING FEES 235,000 83,967 (151,033) 36% PLANNING 1% INSPECTION FEE 4,500 326 (4,174) 7% S.E.P .A. REVIEW 6,000 485 (5,515) 8% CRITICAL AREA ST UDY 15,000 4,805 (10,195) 32% SWIM POOL ENTRANCE FEES 52,471 2,325 (50,146) 4% LOCKER FEES 300 - (300) 0% SWIM CLASS FEES 45,520 2,152 (43,368) 5% PROGRAM FEES 800,000 341,036 (458,964) 43% TAXABLE RECREATION ACTIVITIES 120,000 80,466 (39,534) 67% SWIM TEAM / DIVE TEAM 31,150 24,967 (6,183) 80% BIRD FEST REGISTRATION FEES 620 (360) (980) -58% INTERFUND REIMBURSEMENT -CONTRACT SVCS 1,582,061 665,328 (916,733) 42% MISCELLANEOUS POLICE SERVICES - - - 0% 4,065,102 1 ,635,279 (2,429,823) 40% FINES AND FORFEITURES : PROOF OF VEHICLE INS PENALTY 10,500 4,106 (6,394) 39% TRAFFIC INFRACTION PENALTIES 51,472 12,606 (38,866) 24% NC TRAFFIC INFRACTION 285,000 110,806 (174,194) 39% CRT COST FEE CODE LEG ASSESSMENT (LGA)15,000 8,111 (6,889) 54% SPEEDING DOUBLE - 38 38 0% NON-TRAFFIC INFRACTION PENALTIES - 900 900 0% OTHER INFRACTIONS '04 1,250 236 (1,014) 19% PARKING INFRACTION PENALTIES 33,000 11,957 (21,043) 36% PR - HANDICAPPED 800 - (800) 0% PARKING INFRACTION LOC 600 40 (560) 7% PARK / INDDISZONE 600 1,217 617 203% DWI PENALTIES 9,500 2,384 (7,116) 25% DUI - DP ACCT - 434 434 0% OTHER CRIMINAL TRAF MISDEM PEN 50 182 132 365% CRIMINAL TRAFFIC MISDEMEANOR 8/03 40,000 14,180 (25,820) 35% OTHER NON-TRAF MISDEMEANOR PEN 600 241 (359) 40% OTHER NON TRAFFIC MISD. 8/03 11,500 4,955 (6,545) 43% COURT DV PENALTY ASSESSMENT 950 421 (529) 44% CRIMINAL COSTS-RECOUPMENTS 120,000 41,742 (78,258) 35% JURY DEMAND COST 100 - (100) 0% PUBLIC DEFENSE RECOUPMENT 37,000 12,319 (24,681) 33% COURT INTERPRETER COST 300 107 (193) 36% MISC FINES AND PENALTIES 1,050 720 (330) 69% 619,272 227,701 (391,571) 37% CITY OF EDMO NDS REVENUES - GENERAL FUND   10 Packet Page 41 of 134 Page 3 of 3 Ti tl e 2012 Adopte d Budget 5/31/2012 Revenues Variance % Received MISCELLANEOUS : INVESTMENT INTEREST - 1,985 1,985 0% INVESTMENT SERVICE FEES 9 ,800 - (9,800) 0% INTEREST ON COUNTY TAXES 2 ,000 986 (1,014) 49% INTEREST - COURT COLLECTIONS 3 ,150 2,366 (784) 75% PARKING 10,000 3,498 (6,502) 35% SPACE/FACILITIES RENTALS 140,000 41,685 (98,315) 30% GYM AND WEIGHTROOM FEES 7 ,800 2,349 (5,451) 30% BRACKET ROOM RENTAL 1 ,000 2,065 1,065 207% LEASES LONG-TERM 173,465 68,580 (104,885) 40% VENDING MACHINE CONCESSION 4 ,700 1,159 (3,541) 25% OTHER RENTS & USE CHARGES 10,078 2,225 (7,853) 22% PARKS DONATIONS 5 ,800 7,642 1,842 132% BIRD FEST CONTRIBUTIONS 1 ,500 1,400 (100) 93% SALE OF JUNK/SALVAGE 200 1,080 880 540% SALES OF UNCLAIM PROPERTY 4 ,000 548 (3,452) 14% OTHER JUDGEMENT/SETTLEMENT 200 - (200) 0% POLICE JUDGMENTS/RESTITUTION 100 140 40 140% CASHIER'S OVERAGES/SHORTAGES (200) 3 203 0% OTHER MISC REVENUES 3 ,000 5,102 2,102 170% SMALL OVERPAYMENT - 54 54 0% NSF FEES - PARKS & REC - 60 60 0% NSF FEES - MUNICIPAL COURT 525 304 (221) 58% NSF FEES - DEVEL SERV DEPT - - - 0% PLANNING SIGN REVENUE 2 ,000 - (2,000) 0% 379,118 143,230 (235,888) 38% TRANSFERS -IN: INSURANCE RECOVERIES - - - 0% INTERFUND TRANSFER-IN - - - 0% INTERFUND TRANSFER - In 25,086 - (25,086) 0% INTERFUND TRANSFER 6 ,930 - (6,930) 0% 32,016 - (32,016) 0% TOTAL GENERAL FUND REVENUE 33,014,518$ 15,369,907$ (17,644,611)$ 47% REVENUES - GENERAL FUND CITY OF EDMONDS      11 Packet Page 42 of 134                                                 This page is intentionally left blank.       12 Packet Page 43 of 134 Page 1 of 5 Ti tl e 2012 Adopte d Budget 5/31/2012 Expenditures Variance % Used GENERAL FUND EXPENDITURES: SALARIES AND WAGES 12,400,240$ 4,772,781$ (7,627,459)$ 38% OVERTIME 458,540 164,810 (293,730) 36% HOLIDAY BUY BACK 179,687 - (179,687) 0% BENEFIT S 4,244,174 1,699,923 (2,544,251) 40% UNIFORMS 63,880 17,970 (45,910) 28% SUPPLIE S 435,011 122,937 (312,074) 28% FUEL CONSUMED 700 - (700) 0% SMALL EQUIPMENT 130,356 79,288 (51,068) 61% PROFESSIONAL SERVICES 1,852,841 567,605 (1,285,236) 31% COMMUNICATIONS 210,037 68,879 (141,158) 33% TRAVEL 51,060 7,363 (43,697) 14% ADVERTISING 71,667 10,837 (60,830) 15% RENTAL/LEASE 139,281 53,137 (86,145) 38% INSURANCE 444,962 420,109 (24,853) 94% UTILITIES 454,500 179,691 (274,809) 40% REPAIRS & MAINTENANCE 331,397 117,894 (213,503) 36% MISCELLANEOUS 327,242 127,129 (200,113) 39% INTERGOVERNMENTAL SERVICES 8,218,704 3,987,030 (4,231,674) 49% ECA CONTINGENCY RESERVE 250,000 80,635 (169,365) 32% EXCISE TAXES 5,200 1,522 (3,678) 29% INTERFUND TRANSFER 899,623 - (899,623) 0% MACHINERY/EQUIPMENT 17,144 - (17,144) 0% GENERAL OBLIGATION BOND PRINCIPAL 1,084,062 - (1,084,062) 0% CAPITAL LEASES AND INSTALLMENT PURCHASES 63,380 63,380 (0) 100% OTHER DEBT - - - 0% INTEREST ON LONG-TERM EXTERNAL DEBT 296,838 25,502 (271,336) 9% DEBT ISSUE COST S 5,000 1,125 (3,875) 23% FISCAL AGENT FEES - - - 0% INTERFUND SERVICE S 197,900 - (197,900) 0% INTERFUND FUEL - 55 55 0% INTERFUND SUPPLIES - - - 0% INTERFUND RENTAL 430,246 179,275 (250,971) 42% INTERFUND REPAIRS - 780 780 0% 33,263,672$ 12,749,656$ (20,514,016)$ 38% LEOFF-MEDICAL INS. RESERVE: BENEFIT S 462,886$ 187,701$ (275,185)$ 41% In-Home LTC Claims 140,425 57,024 (83,401) 41% PROFESSIONAL SERVICES 16,500 - (16,500) 0% MISCELLANEOUS - 390 390 0% 619,811$ 245,115$ (374,696)$ 40% DRUG ENFO RC EMENT FUND: SUPPLIE S 200$ -$ (200)$ 0% FUEL CONSUMED 2,000 1,030 (970) 51% SMALL EQUIPMENT 5,000 - (5,000) 0% COMMUNICATIONS 2,233 853 (1,380) 38% REPAIR/MAINT 800 - (800) 0% MISCELLANEOUS 20,000 - (20,000) 0% INTERGOVTL SVC 50,000 9,928 (40,072) 20% 80,233$ 11,811$ (68,422)$ 15% EXPENDITURES BY FUND - DETAIL C ITY O F EDMO NDS      13 Packet Page 44 of 134 Page 2 of 5 Ti tl e 2012 Adopte d Budget 5/31/2012 Expe n di ture s Variance % Used STREET FUND: SALARIES AND WAGES 474,924$ 205,142$ (269,782)$ 43% OVERTIME 18,400 17,858 (542) 97% BENEFIT S 191,707 94,060 (97,647) 49% UNIFORMS 7,000 4,392 (2,608) 63% SUPPLIE S 242,500 62,566 (179,934) 26% SMALL EQUIPMENT 24,000 11,550 (12,450) 48% PROFESSIONAL SERVICES 32,700 16,392 (16,308) 50% COMMUNICATIONS 3,000 1,455 (1,545) 48% TRAVEL 1,000 - (1,000) 0% RENTAL/LEASE 1,500 1,350 (150) 90% INSURANCE 93,719 93,305 (414) 100% UTILITIES 261,100 85,050 (176,050) 33% REPAIRS & MAINTENANCE 25,500 3,712 (21,788) 15% MISCELLANEOUS 6,000 5,855 (146) 98% INTERGOVERNMENTAL SERVICES 6,000 256 (5,744) 4% GENERAL OBLIGATION BOND PRINCIPAL 38,954 - (38,954) 0% INTEREST ON LONG-TERM EXTERNAL DEBT 6,200 - (6,200) 0% FISCAL AGENT FEES - - - 0% INTERFUND RENTAL 190,944 79,560 (111,384) 42% 1,625,148$ 682,502$ (942,646)$ 42% C O MBINED S TREET C O NS T/IMPRO VE: PROFESSIONAL SERVICES 846,180$ 348,396$ (497,784)$ 41% INTERFUND TRANSFER OUT 53,497 - (53,497) 0% LAND 231,022 - (231,022) 0% CONST SURFACE CONST PROJECT S 763,300 1,700 (761,600) 0% INTERGOVERNMENTAL LOANS 72,202 - (72,202) 0% INTEREST ON INTERGOVERNMENTAL LOANS 4,841 - (4,841) 0% INTERFUND SERVICE S 136,386 62,322 (74,064) 46% 2,107,428$ 412,418$ (1,695,010)$ 20% MULTIMODAL TRANSPORTATION FD: PROFESSIONAL SVC -$ -$ -$ 0% INTERFUND TRANSFER - - - 0% -$ -$ -$ 0% BUILDING MAINTENANCE: SUPPLIE S 10,000$ -$ (10,000)$ 0% PROFESSIONAL SERVICES 40,000 1,000 (39,000) 3% REPAIRS & MAINTENANCE 195,000 - (195,000) 0% MISCELLANEOUS - - - 0% INTERFUND TRANSFER - - - 0% 245,000$ 1,000$ (244,000)$ 0% MUNICIPAL ARTS ACQUIS. FUND: SUPPLIE S 4,200$ 117$ (4,083)$ 3% SMALL EQUIPMENT 1,000 523 (477) 52% PROFESSIONAL SERVICES 110,500 3,755 (106,745) 3% TRAVEL 50 10 (40) 20% ADVERTISING 4,000 - (4,000) 0% RENTAL/LEASE 1,000 - (1,000) 0% REPAIRS & MAINTENANCE 300 - (300) 0% MISCELLANEOUS 10,500 2,058 (8,442) 20% INTERFUND TRANSFER 3,000 - (3,000) 0% 134,550$ 6,462$ (128,088)$ 5% C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL      14 Packet Page 45 of 134 Page 3 of 5 Ti tl e 2012 Adopte d Budget 5/31/2012 Expenditures Variance % Used PROFESSIONAL SERVICES 10,000$ 4,209$ (5,792)$ 42% ADVERTISING 35,000 10,459 (24,541) 30% MISCELLANEOUS 2,500 - (2,500) 0% TRANSFER TO FUND 623 26,250 - (26,250) 0% 73,750$ 14,667$ (59,083)$ 20% EMPLOYEE PARKING PERMIT FUND: SUPPLIES 1,000$ -$ (1,000)$ 0% INTERFUND TRANSFER 25,086 - (25,086) 0% 26,086$ -$ (26,086)$ 0% YOUTH SCHOLARSHIP FUND: MISCELLANEOUS 4,000$ 1,642$ (2,358)$ 41% 4,000$ 1 ,642$ (2,358)$ 41% TOURISM PROMOTIONAL FUND/ARTS: PROFESSIONAL SVC 10,500$ 33$ (10,467)$ 0% ADVERTISING 4,500 1,980 (2,520) 44% MISCELLANEOUS 4,000 - (4,000) 0% 19,000$ 2 ,013$ (16,987)$ 11% REAL ESTATE EXC ISE TAX 2: SUPPLIES 36,000$ 18,027$ (17,973)$ 50% PROFESSIONAL SERVICES 617,000 65,028 (551,972) 11% REPAIRS & MAINTENANCE 100,000 1,544 (98,456) 2% INTERFUND TRANSFER 199,000 - (199,000) 0% CONSTRUCTION PROJECT S 103,000 - (103,000) 0% INTERFUND SERVICES - - - 0% 1 ,055,000$ 84,599$ (970,401)$ 8% REAL ESTATE EXC ISE TAX 1, PARKS AC Q : MISCELLANEOUS -$ -$ -$ 0% TRANSFER TO FUND 234 68,080 - (68,080) 0% 1998 REF BOND PRINCIPAL 502,163 - (502,163) 0% 2001 BONDS, B - INTEREST 127,474 - (127,474) 0% FISCAL AGENT FEES - - - 0% 697,717$ -$ (697,717)$ 0% GIFTS CATALOG FUND: SUPPLIES 6,275$ 737$ (5,538)$ 12% PROFESSIONAL SERVICES 4,000 - (4,000) 0% INTERFUND TRANSFER 2,000 - (2,000) 0% 12,275$ 737$ (11,538)$ 6% SPECIAL PROJECTS FUND: PROFESSIONAL SERVICES 83,500$ 1,807$ (81,693)$ 2% CONSTRUCTION 400,000 - (400,000) 0% 483,500$ 1 ,807$ (481,693)$ 0% CEMETERY MAINTENANCE/IMPROVEMENT: SALARIES AND WAGES 71,107$ 28,211$ (42,897)$ 40% OVERTIME 3,500 1,593 (1,907) 46% BENEFIT S 32,926 13,462 (19,464) 41% UNIFORMS 1,000 - (1,000) 0% SUPPLIES 7,000 2,346 (4,654) 34% SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 11,287 (8,713) 56% PROFESSIONAL SERVICES 1,000 200 (800) 20% COMMUNICATIONS 1,412 465 (947) 33% TRAVEL 1,000 - (1,000) 0% ADVERTISING 3,000 761 (2,239) 25% UTILITIES 3,800 1,200 (2,600) 32% REPAIRS & MAINTENANCE 500 - (500) 0% MISCELLANEOUS 1,000 1,637 637 164% MACHINERY/EQUIPMENT 17,500 - (17,500) 0% INTERFUND SERVICES - - - 0% INTERFUND RENTAL 7,260 3,025 (4,235) 42% 172,005$ 64,186$ (107,819)$ 37% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL  15 Packet Page 46 of 134 Page 4 of 5 Ti tl e 2012 Adopte d Budget 5/31/2012 Expenditures Variance % Used PARKS CONSTRUCTION FUND: SUPPLIES -$ 69,274$ 69,274$ 0% PROFESSIONAL SERVICES 63,000 34,004 (28,996) 54% CONSTRUCTION PROJECT S 1,324,000 59,660 (1,264,340) 5% INTERFUND SERVICES 10,000 18,563 8,563 186% 1 ,397,000$ 181,501$ (1,215,499)$ 13% SISTER CITY COMMISSION: SUPPLIES 500$ -$ (500)$ 0% STUDENT TRIP 2,600 - (2,600) 0% MISCELLANEOUS 1,500 1,461 (39) 97% 4,600$ 1 ,461$ (3,139)$ 32% LID FUND CONTROL INTERFUND TRANSFER 151,500$ -$ (151,500)$ 0% 151,500$ -$ (151,500)$ 0% LIMITED TAX G.O. BOND FUND: 2002 BOND PRINCIPAL 205,000$ -$ (205,000)$ 0% 2002 BOND INTEREST 273,573 - (273,573) 0% 478,573$ -$ (478,573)$ 0% COMBINED UTILITY OPERATION: SALARIES AND WAGES 2,791,123$ 1,115,038$ (1,676,085)$ 40% OVERTIME 117,180 52,469 (64,711) 45% BENEFIT S 1,113,707 470,867 (642,840) 42% UNIFORMS 28,650 12,541 (16,109) 44% SUPPLIES 675,015 253,509 (421,506) 38% FUEL CONSUMED 150,723 74,094 (76,629) 49% WATER PURCHASED FOR RESALE 1,410,000 382,675 (1,027,326) 27% SUPPLIES PURCHASED FOR INVENTORY/RESALE 143,000 32,287 (110,713) 23% SMALL EQUIPMENT 25,500 1,511 (23,989) 6% PROFESSIONAL SERVICES 228,808 33,846 (194,962) 15% COMMUNICATIONS 72,200 27,466 (44,735) 38% TRAVEL 18,600 158 (18,442) 1% ADVERTISING 3,560 605 (2,955) 17% RENTAL/LEASE 16,300 5,439 (10,861) 33% INSURANCE 288,211 242,229 (45,982) 84% UTILITIES 999,853 284,739 (715,114) 28% REPAIRS & MAINTENANCE 131,930 39,307 (92,623) 30% MISCELLANEOUS 592,880 249,873 (343,007) 42% INTERGOVERNMENTAL SERVICES 667,900 64,875 (603,025) 10% INTERFUND TAXES 1,548,996 640,658 (908,338) 41% INTERFUND TRANSFER 1,852,811 70,205 (1,782,606) 4% LAND - - - 0% BUILDINGS - - - 0% MACHINERY/EQUIPMENT - - - 0% GENERAL OBLIGATION BOND PRINCIPAL 111,862 - (111,862) 0% REVENUE BOND PRINCIPAL 1,202,102 - (1,202,102) 0% INTERGOVERNMENTAL LOANS 180,398 - (180,398) 0% INTEREST ON LONG-TERM EXTERNAL DEBT 159,710 31 (159,679) 0% DEBT ISSUE COST S 33,104 2,759 (30,345) 8% FISCAL AGENT FEES - 272 272 0% INTERFUND SERVICES 818,454 321,831 (496,623) 39% INTERFUND RENTAL 407,150 169,645 (237,505) 42% INTERFUND REPAIRS - - - 0% 15,789,727$ 4,548,925$ (11,240,802)$ 29% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL      16 Packet Page 47 of 134 Page 5 of 5 Ti tl e 2012 Adopte d Budget 5/31/2012 Expe n di ture s Variance % Used COMBINED UTILITY CONST/IMPROVE: PROFESSIONAL SERVICES 1,774,861$ 200,474$ (1,574,387)$ 11% INTERFUND TRANSFER 496,111 - (496,111) 0% LAND 3,500 - (3,500) 0% CONSTRUCTION PROJECT S 8,102,386 970,853 (7,131,533) 12% INTERFUND SERVICE S 570,821 263,545 (307,276) 46% 10,947,679$ 1,434,872$ (9,512,807)$ 13% C APITAL IMPRO VEMENTS RESERVE: PROFESSIONAL SERVICES 85,000$ 177,476$ 92,476$ 209% CONSTRUCTION PROJECT S 1,226,012 18,178 (1,207,834) 1% GENERAL OBLIGATION BOND PRINCIPAL 85,888 - (85,888) 0% REVENUE BONDS 52,626 - (52,626) 0% INTERGOVERNMENTAL LOANS 34,875 - (34,875) 0% INTEREST ON LONG-TERM DEBT 98,987 39 (98,948) 0% FISCAL AGENT FEES - 7 7 0% 1,583,388$ 195,701$ (1,387,687)$ 12% EQUIPMENT RENTAL FUND: SALARIES AND WAGES 218,537$ 88,711$ (129,826)$ 41% OVERTIME 2,000 91 (1,909) 5% BENEFIT S 100,670 42,878 (57,792) 43% UNIFORMS 1,000 401 (599) 40% SUPPLIE S 76,000 27,273 (48,727) 36% FUEL CONSUMED 1,000 55 (945) 6% SUPPLIES PURCHASED FOR INVENTORY/RESALE 320,510 113,541 (206,969) 35% SMALL EQUIPMENT 10,000 4,442 (5,558) 44% PROFESSIONAL SERVICES 1,000 300 (700) 30% COMMUNICATIONS 3,500 556 (2,944) 16% TRAVEL 500 - (500) 0% ADVERTISING 500 - (500) 0% RENTAL/LEASE 3,500 578 (2,922) 17% INSURANCE 23,261 32,530 9,269 140% UTILITIES 14,000 6,023 (7,977) 43% REPAIRS & MAINTENANCE 85,000 10,177 (74,823) 12% MISCELLANEOUS 7,500 3,926 (3,574) 52% INTERGOVERNMENTAL SERVICES 2,500 342 (2,158) 14% MACHINERY/EQUIPMENT 420,000 28,022 (391,978) 7% INTERFUND SERVICE S 20,000 - (20,000) 0% INTERFUND RENTAL 10,356 4,315 (6,041) 42% 1,321,334$ 364,160$ (957,174)$ 28% FIREMEN'S PENSION FUND: BENEFIT S 66,515$ 25,204$ (41,311)$ 38% PENSION AND DISABILITY PAYMENT S 52,500 19,061 (33,439) 36% PROF SERVICES 4,500 - (4,500) 0% 123,515$ 44,265$ (79,250)$ 36% TRANSPORTATION BENEFIT DISTRICT: INSURANCE 5,000$ 5,000$ -$ 100% INTERGOVTL SERVICES 595,000 49,936 (545,064) 8% INTERFUND TRANSFER - 207,484 207,484 0% 600,000$ 262,420$ (337,580)$ 44% TO TAL EXPENDITURE ALL FUNDS 73,016,491$ 21,311,920$ (51,704,571)$ 29% EXPENDITURES BY FUND - DETAIL C ITY O F EDMO NDS      17 Packet Page 48 of 134                                                 This page is intentionally left blank.       18 Packet Page 49 of 134 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used CITY COUNCIL 269,812$ 103,859$ (165,953)$ 38% OFFICE OF MAYOR 253,184 94,870 (158,314) 37% HUMAN RESOURCES 286,799 96,673 (190,126) 34% MUNICIPAL COURT 779,038 302,900 (476,138) 39% ECONOMIC DEVELOPMENT 138,880 46,889 (91,991) 34% CITY CLERK 609,840 197,762 (412,078) 32% ADMINISTRATIVE SERVICES 1,412,575 572,611 (839,964) 41% CITY ATTORNEY 495,000 192,778 (302,222) 39% NON-DEPARTMENTAL 11,399,538 4,563,592 (6,835,946) 40% POLICE SERVICES 9,165,244 3,380,135 (5,785,109) 37% COMMUNITY SERVICES 326,930 131,700 (195,230) 40% DEVELOPMENT SERVICES 1,658,272 650,915 (1,007,357) 39% PARKS & RECREATION 3,504,196 1,201,609 (2,302,587) 34% PUBLIC WORKS 1,612,816 664,216 (948,600) 41% FACILITIES MAINTENANCE 1,351,548 549,148 (802,400) 41% 33,263,672$ 12,749,656$ (20,514,016)$ 38% Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used STORM DRAINAGE UTILITY 2,277,822$ 664,686$ (1,613,136)$ 29% WATER 5,387,537 1,603,398 (3,784,139) 30% SEWER 4,566,027 965,822 (3,600,205) 21% TREATMENT PLANT 3,558,341 1,315,020 (2,243,321) 37% 15,789,727$ 4,548,925$ (11,240,802)$ 29% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN SUMMARY CITY OF EDMONDS CITY OF EDMONDS      19 Packet Page 50 of 134                                                 This page is intentionally left blank.       20 Packet Page 51 of 134 Page 1 of 4 Ti tl e 2012 Adopte d Budget 5/31/2012 Expenditures Variance % Used CITY COUNCIL SALARIE S 105,665$ 44,895$ (60,770)$ 42% OVERTIME 7,240 2,619 (4,621) 36% BENEFIT S 69,902 29,919 (39,983) 43% SUPPLIES 1,525 289 (1,236) 19% PROFESSIONAL SVC 50,000 22,871 (27,129) 46% COMMUNICATIONS 3,000 1,001 (1,999) 33% TRAVEL 2,500 879 (1,621) 35% RENTAL/LEASE 480 205 (275) 43% REPAIRS/MAINT 1,500 - (1,500) 0% MISCELLANEOUS 28,000 1,182 (26,818) 4% 269,812$ 103,859$ (165,953)$ 38% OFFICE OF MAYO R SALARIE S 193,896$ 74,046$ (119,850)$ 38% OVERTIME - - - 0% BENEFIT S 49,188 17,391 (31,797) 35% SUPPLIES 2,000 388 (1,612) 19% PROFESSIONAL SVC 1,000 - (1,000) 0% COMMUNICATION 1,400 480 (920) 34% TRAVEL 700 295 (405) 42% RENTAL/LEASE 1,500 1,085 (415) 72% REPAIR/MAINT 500 - (500) 0% MISCELLANEOUS 3,000 1,185 (1,815) 40% 253,184$ 94,870$ (158,314)$ 37% HUMAN RESOURCES SALARIE S 144,191$ 36,045$ (108,146)$ 25% OVERTIME - - - 0% BENEFIT S 32,098 13,593 (18,505) 42% SUPPLIES 2,500 964 (1,536) 39% SMALL EQUIPMENT 100 - (100) 0% PROFESSIONAL SVC 77,500 37,503 (39,997) 48% COMMUNICATIONS 500 153 (347) 31% TRAVEL 500 - (500) 0% ADVERTISING 9,000 683 (8,317) 8% RENTAL/LEASE 2,000 1,009 (991) 50% REPAIR/MAINT 6,000 4,820 (1,180) 80% MISCELLANEOUS 12,410 1,902 (10,508) 15% 286,799$ 96,673$ (190,126)$ 34% MUNICIPAL COURT SALARIE S 486,685$ 193,650$ (293,035)$ 40% OVERTIME 1,400 439 (961) 31% BENEFIT S 172,053 71,693 (100,360) 42% SUPPLIES 14,500 3,739 (10,761) 26% SMALL EQUIPMENT 6,500 - (6,500) 0% PROFESSIONAL SERVICES 66,600 22,243 (44,357) 33% COMMUNICATIONS 2,600 840 (1,760) 32% TRAVEL 2,500 643 (1,857) 26% RENTAL/LEASE 1,300 154 (1,146) 12% REPAIR/MAINT 2,200 401 (1,799) 18% MISCELLANEOUS 22,350 9,092 (13,258) 41% INTERGOVTL SVC 350 6 (344) 2% 779,038$ 302,900$ (476,138)$ 39% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL      21 Packet Page 52 of 134 Page 2 of 4 Ti tl e 2012 Adopte d Budget 5/31/2012 Expenditures Variance % Used ECONOMIC DEVELOPMENT SUPPLIES 500$ 1,162$ 662$ 232% SMALL EQUIPMENT 300 - (300) 0% PROFESSIONAL SERVICES 103,680 44,455 (59,225) 43% COMMUNICATIONS 400 23 (377) 6% TRAVEL 1,000 - (1,000) 0% ADVERTISING 30,000 - (30,000) 0% MISCELLANEOUS 3,000 1,249 (1,751) 42% 138,880$ 46,889$ (91,991)$ 34% CITY CLERK SALARIES AND WAGES 302,054$ 118,144$ (183,910)$ 39% BENEFIT S 90,045 37,322 (52,723) 41% SUPPLIES 13,760 3,761 (9,999) 27% PROFESSIONAL SERVICES 89,377 5,513 (83,864) 6% COMMUNICATIONS 52,067 11,196 (40,871) 22% TRAVEL 1,000 - (1,000) 0% ADVERTISING 23,690 8,714 (14,976) 37% RENTAL/LEASE 27,310 6,880 (20,430) 25% REPAIRS & MAINTENANCE 8,037 4,862 (3,175) 60% MISCELLANEOUS 2,500 1,369 (1,131) 55% 609,840$ 197,762$ (412,078)$ 32% ADMINISTRATIVE SERVICES SALARIE S 741,281$ 294,814$ (446,467)$ 40% OVERTIME 8,100 4,900 (3,200) 60% BENEFIT S 222,830 90,459 (132,371) 41% SUPPLIES 60,690 21,910 (38,780) 36% SMALL EQUIPMENT 63,500 46,342 (17,158) 73% PROFESSIONAL SERVICES 71,842 19,061 (52,781) 27% COMMUNICATIONS 60,220 25,692 (34,528) 43% TRAVEL 4,800 832 (3,968) 17% RENTAL/LEASE 3,300 2,183 (1,117) 66% REPAIR/MAINT 164,720 57,676 (107,044) 35% MISCELLANEOUS 10,500 8,412 (2,088) 80% INTERFUND RENTAL 792 330 (462) 42% 1 ,412,575$ 572,611$ (839,964)$ 41% CITY ATTORNEY PROFESSIONAL SVC 495,000$ 192,578$ (302,422)$ 39% MISC PROSECUTOR - 200 200 0% 495,000$ 192,778$ (302,222)$ 39% NON-DEPARTMENTAL SALARIE S 100,000$ -$ (100,000)$ 0% BENEFITS - UNEMPLOYMENT 70,000 23,142 (46,858) 33% PROFESSIONAL SVC 294,962 95,031 (199,931) 32% COMMUNICATIONS - 3 3 0% RENTAL/LEASE 3,700 3,600 (100) 97% INSURANCE 444,962 420,109 (24,853) 94% MISCELLANEOUS 72,300 40,023 (32,277) 55% INTERGOVT SVC 7,611,611 3,809,520 (3,802,091) 50% ECA LOAN PAYMENT 250,000 80,635 (169,365) 32% EXCISE TAXES 5,200 1,522 (3,678) 29% INTERFUND TRANSFERS 899,623 - (899,623) 0% GENERAL OBLIGATION BOND 1,084,062 - (1,084,062) 0% INSTALLMENT PURCHASES 63,380 63,380 (0) 100% OTHER DEBT - - - 0% INTEREST ON LONG-TERM DEBT 296,838 25,502 (271,336) 9% DEBT ISSUANCE COST S 5,000 1,125 (3,875) 23% FISCAL AGENT FEES - - - 0% INTERFUND SERVICES 197,900 - (197,900) 0% 11,399,538$ 4 ,563,592$ (6,835,946)$ 40% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL      22 Packet Page 53 of 134 Page 3 of 4 Ti tl e 2012 Adopte d Budget 5/31/2012 Expenditures Variance % Used POLICE SERVICES SALARIE S 5,400,738$ 2,077,958$ (3,322,780)$ 38% OVERTIME 420,000 150,462 (269,538) 36% HOLIDAY BUYBACK 179,687 - (179,687) 0% BENEFIT S 1,899,147 734,870 (1,164,277) 39% UNIFORMS 53,570 16,320 (37,250) 30% SUPPLIE S 95,900 17,690 (78,210) 18% SMALL EQUIPMENT 14,300 7,443 (6,857) 52% PROFESSIONAL SVC 95,200 27,731 (67,469) 29% COMMUNICATIONS 33,592 10,106 (23,486) 30% TRAVEL 26,300 4,388 (21,912) 17% ADVERTISING 375 29 (346) 8% RENTAL/LEASE 18,000 6,477 (11,523) 36% REPAIR/MAINT 16,115 2,828 (13,287) 18% MISCELLANEOUS 55,512 16,843 (38,669) 30% INTERGOVTL SVC 536,048 172,504 (363,544) 32% INTERFUND FUEL-BOAT - 55 55 0% INTERFUND RENTAL 320,760 133,650 (187,110) 42% INTERFUND REPAIRS - 780 780 0% 9 ,165,244$ 3,380,135$ (5,785,109)$ 37% COMMUNITY SERVICES ADMIN SALARIE S 212,854$ 87,180$ (125,674)$ 41% BENEFIT S 60,622 25,900 (34,722) 43% SUPPLIE S 1,000 168 (832) 17% SMALL EQUIPMENT 500 - (500) 0% PROFESSIONAL SVC 45,924 16,540 (29,384) 36% COMMUNICATIONS 1,090 309 (781) 28% TRAVEL 1,000 - (1,000) 0% ADVERTISING 500 - (500) 0% RENTAL/LEASE 1,320 1,016 (304) 77% REPAIR/MAINT 500 - (500) 0% MISCELLANEOUS 1,000 327 (673) 33% INTERFUND RENTAL 620 260 (360) 42% 326,930$ 131,700$ (195,230)$ 40% DEVELOPMENT SERVICES/PLANNING SALARIE S 1,071,681$ 433,814$ (637,867)$ 40% OVERTIME 2,800 1,600 (1,200) 57% BENEFIT S 374,639 153,872 (220,767) 41% UNIFORMS 320 - (320) 0% SUPPLIE S 17,510 5,153 (12,357) 29% MINOR EQUIPMENT 2,300 231 (2,069) 10% PROFESSIONAL SVC 116,890 32,332 (84,558) 28% COMMUNICATIONS 4,630 1,664 (2,966) 36% TRAVEL 3,500 93 (3,407) 3% ADVERTISING 4,250 728 (3,522) 17% RENTAL/LEASE 22,500 8,699 (13,801) 39% REPAIRS & MAINTENANCE 2,000 - (2,000) 0% MISCELLANEOUS 27,600 9,540 (18,060) 35% INTERFUND RENTAL 7,652 3,190 (4,462) 42% 1 ,658,272$ 650,915$ (1,007,357)$ 39% ENGINEERING SALARIE S 958,860$ 391,641$ (567,219)$ 41% OVERTIME 5,000 260 (4,740) 5% BENEFIT S 321,636 138,401 (183,235) 43% UNIFORMS 450 - (450) 0% SUPPLIE S - - - 0% MINOR EQUIPMENT 2,500 2,398 (102) 96% PROFESSIONAL SVC 5,000 2,596 (2,404) 52% COMMUNICATIONS 6,500 2,181 (4,319) 34% TRAVEL 620 124 (496) 20% ADVERTISING - - - 0% RENTAL/LEASE - - - 0% REPAIR/MAINT 1,800 592 (1,208) 33% MISCELLANEOUS 9,600 3,308 (6,292) 34% MACHINERY/EQUIPMENT - - - 0% INTERFUND RENTAL 6,740 2,810 (3,930) 42% 1 ,318,706$ 544,312$ (774,394)$ 41% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 23 Packet Page 54 of 134 Page 4 of 4 Ti tl e 2012 Adopte d Budget 5/31/2012 Expenditures Variance % Used SALARIE S 1,880,905$ 678,840$ (1,202,065)$ 36% OVERTIME 5,300 3,878 (1,422) 73% BENEFIT S 571,640 233,751 (337,889) 41% UNIFORMS 6,540 940 (5,600) 14% SUPPLIE S 145,026 37,698 (107,328) 26% MINOR EQUIPMENT 32,356 21,616 (10,740) 67% PROFESSIONAL SVC 339,666 49,133 (290,533) 14% COMMUNICATIONS 28,938 9,736 (19,202) 34% TRAVEL 6,140 109 (6,031) 2% ADVERTISING 3,852 683 (3,169) 18% RENTAL/LEASE 50,471 21,379 (29,092) 42% PUBLIC UTILITY 150,000 57,243 (92,757) 38% REPAIR/MAINT 52,025 22,500 (29,525) 43% MISCELLANEOUS 76,370 31,133 (45,237) 41% INTERGOVTL SVC 70,695 5,000 (65,695) 7% MACHINERY/EQUIPMENT 17,144 - (17,144) 0% INTERFUND RENTAL 67,128 27,970 (39,158) 42% 3 ,504,196$ 1,201,609$ (2,302,587)$ 34% PUBLIC WORKS SALARIE S 208,578$ 88,125$ (120,453)$ 42% OVERTIME 200 - (200) 0% BENEFIT S 64,638 26,895 (37,743) 42% SUPPLIE S 5,100 2,079 (3,021) 41% PROFESSIONAL SERVICES 200 19 (181) 9% COMMUNICATIONS 1,100 470 (630) 43% TRAVEL 500 - (500) 0% RENTAL/LEASE 7,400 450 (6,950) 6% PUBLIC UTILITY 2,500 1,058 (1,442) 42% REPAIR/MAINT 1,000 - (1,000) 0% MISCELLANEOUS 1,000 18 (982) 2% INTERFUND RENTAL 1,894 790 (1,104) 42% 294,110$ 119,904$ (174,206)$ 41% FAC ILITIES MAINTENANC E SALARIE S 592,852$ 253,630$ (339,222)$ 43% OVERTIME 8,500 653 (7,847) 8% BENEFIT S 245,736 102,714 (143,022) 42% UNIFORMS 3,000 710 (2,290) 24% SUPPLIE S 75,000 27,936 (47,064) 37% FUEL CONSUMED 700 - (700) 0% MINOR EQUIPMENT 8,000 1,257 (6,743) 16% PROFESSIONAL SERVICES - - - 0% COMMUNICATIONS 14,000 5,024 (8,976) 36% PUBLIC UTILITY 302,000 121,390 (180,610) 40% REPAIR/MAINT 75,000 24,214 (50,786) 32% MISCELLANEOUS 2,100 1,345 (755) 64% INTERFUND RENTAL 24,660 10,275 (14,385) 42% 1 ,351,548$ 549,148$ (802,400)$ 41% TO TAL GENERAL FUND EXPENDITURES 33,263,672$ 12,749,656$ (20,514,016)$ 38% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL   24 Packet Page 55 of 134 Pager 1 of 2 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used STORM DRAINAGE SALARIES 477,207$ 202,948$ (274,259)$ 43% OVERTIM E 6,000 1,662 (4,338) 28% BENEFITS 195,826 81,321 (114,505) 42% UNIFORM S 6,500 3,817 (2,683) 59% SUPPLIES 58,005 8,761 (49,244) 15% MINOR EQUIPMENT 4,000 - (4,000) 0% PROFESSIONAL SERVICE S 18,836 3,545 (15,291) 19% COMMUNICATIONS 3,200 557 (2,643) 17% TRAVEL 4,300 - (4,300) 0% ADVERTISING 500 - (500) 0% RENTAL/LEASE 7,500 662 (6,838) 9% INSURANCE 9,302 8,889 (413) 96% UTILITIES 10,000 4,020 (5,980) 40% REPAIR/MAINT 12,860 5,005 (7,855) 39% MISCELLANEOUS 78,500 43,299 (35,201) 55% INTERGOVT SERVICE 40,000 25,111 (14,889) 63% STORMWATER TAX 254,061 115,580 (138,481) 45% INTERFUND TRANSFER 200,000 - (200,000) 0% LAND - - - 0% BUILDINGS - - - 0% MACHINERY/EQUIPMENT - - - 0% GENERAL OBLIGATION BOND 108,298 - (108,298) 0% REVENUE BOND 274,182 - (274,182) 0% INTERGOVERNMENTAL LOAN 32,063 - (32,063) 0% INTEREST ON LONG-TERM DEBT 81,478 31 (81,447) 0% DEBT ISSUE COSTS - - - 0% FISCAL AGENT FEES - 78 78 0% INTERFUND SERVICES 228,092 89,768 (138,324) 39% INTERFUND RENTAL 167,112 69,630 (97,482) 42% 2,277,822$ 664,686$ (1,613,136)$ 29% WATER SALARIES 715,880$ 272,523$ (443,357)$ 38% OVERTIM E 24,180 9,213 (14,967) 38% BENEFITS 267,990 123,761 (144,229) 46% UNIFORM S 6,800 2,070 (4,730) 30% SUPPLIES 143,505 63,298 (80,207) 44% WATER PURCHASED FOR RESALE 1,410,000 382,675 (1,027,326) 27% SUPPLIES FOR INVENTORY/RESALE 140,000 32,287 (107,713) 23% SMALL EQUIPMENT 10,000 - (10,000) 0% PROFESSIONAL SVC 77,136 7,862 (69,274) 10% COMMUNICATIONS 30,000 12,838 (17,162) 43% TRAVEL 3,400 - (3,400) 0% ADVERTISING 560 - (560) 0% RENTAL/LEASE 1,500 1,890 390 126% INSURANCE 84,030 70,440 (13,590) 84% PUBLIC UTILITY 28,000 18,371 (9,629) 66% REPAIR/MAINT 24,160 6,764 (17,396) 28% RCP - MISCELLANEOUS 301,630 125,734 (175,896) 42% INTERGOVTL SVC 30,000 10,868 (19,132) 36% WATER TAX 824,935 327,515 (497,420) 40% INTERFUND TRANSFER-OUT 200,000 - (200,000) 0% GENERAL OBLIGATION BOND 1,980 - (1,980) 0% REVENUE BOND 623,007 - (623,007) 0% INTERGOVERNMENTAL LOANS 44,270 - (44,270) 0% INTEREST ON LONG-TERM DEBT 48,565 - (48,565) 0% AMORTIZED DEBT ISSUE COSTS 16,553 1,379 (15,174) 8% FISCAL AGENT FEES - 163 163 0% INTERFUND SVC 224,970 90,213 (134,758) 40% INTERFUND RENTA L 104,486 43,535 (60,951) 42% 5,387,537$ 1,603,398$ (3,784,139)$ 30% CITY OF EDMONDS EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL 25 Packet Page 56 of 134 Pager 2 of 2 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used SEWER SALARIES 434,516$ 185,066$ (249,450)$ 43% OVERTIM E 17,000 8,412 (8,588) 49% BENEFITS 206,345 88,083 (118,262) 43% UNIFORM S 5,100 2,803 (2,297) 55% SUPPLIES 61,005 24,407 (36,598) 40% SEWER INVENTORY 3,000 - (3,000) 0% SMALL EQUIPMENT 6,000 1,511 (4,489) 25% PROFESSIONAL SVC 53,836 2,801 (51,035) 5% COMMUNICATIONS 30,000 10,531 (19,469) 35% TRAVEL 2,400 - (2,400) 0% ADVERTISING 500 - (500) 0% RENTAL/LEASE 1,800 1,892 92 105% INSURANCE 104,574 94,658 (9,916) 91% PUBLIC UTILITY 533,813 99,476 (434,337) 19% REPAIR/MAINT 16,860 7,076 (9,784) 42% MISCELLANEOUS 130,000 53,179 (76,821) 41% INTERGOVTL SVS 393,900 (4,422) (398,322) -1% SEWER UTILITY TAX 470,000 197,563 (272,437) 42% INTERFUND TRANSFER 1,452,811 70,205 (1,382,606) 5% GENERAL OBLIGATION BOND 1,584 - (1,584) 0% REVENUE BONDS 196,535 - (196,535) 0% INTERGOVERNMENTAL LOANS 104,065 - (104,065) 0% INTEREST ON LONG-TERM DEBT 19,017 - (19,017) 0% AMORTIZED DEBT ISSUE COSTS 16,551 1,379 (15,172) 8% FISCAL AGENT FEES - 28 28 0% INTERFUND SVC 176,571 67,742 (108,829) 38% INTERFUND RENTA L 128,244 53,435 (74,809) 42% INTERFUND REPAIR/MAINT - - - 0% 4,566,027$ 965,822$ (3,600,205)$ 21% TREATMENT PLANT SALARIES 1,163,520$ 454,501$ (709,019)$ 39% OVERTIM E 70,000 33,182 (36,818) 47% BENEFITS 443,546 177,701 (265,845) 40% UNIFORM S 10,250 3,851 (6,399) 38% SUPPLIES 412,500 157,043 (255,457) 38% FUEL CONSUMED 150,723 74,094 (76,629) 49% SMALL EQUIPMENT 5,500 - (5,500) 0% PROFESSIONAL SVC 79,000 19,638 (59,362) 25% COMMUNICATIONS 9,000 3,540 (5,460) 39% TRAVEL 8,500 158 (8,342) 2% ADVERTISING 2,000 605 (1,395) 30% RENTAL/LEASE 5,500 995 (4,505) 18% INSURANCE 90,305 68,242 (22,063) 76% UTILITIES 428,040 162,874 (265,166) 38% REPAIR/MAINT 78,050 20,462 (57,588) 26% MISCELLANEOUS 82,750 27,661 (55,089) 33% INTERGOVTL SVS 204,000 33,318 (170,682) 16% FISCAL AGENT FEES - 4 4 0% REVENUE BOND 108,378 - (108,378) 0% INTEREST ON LONG-TERM DEBT 10,650 - (10,650) 0% INTERFUND SVC 188,821 74,108 (114,713) 39% INTERFUND RENTA L 7,308 3,045 (4,263) 42% 3,558,341$ 1,315,020$ (2,243,321)$ 37% T otal Combined Ut ility Fund Expen ditures 15,789,727$ 4,548,925$ (11,240,802)$ 29% CITY OF EDMONDS EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL   26 Packet Page 57 of 134 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 1,254,151$         1,254,151$         1,608,118$  28.22% February 3,062,917            1,808,765            3,432,053     12.05% March 5,168,529            2,105,612            5,372,339     3.94% April 7,722,111            2,553,582            8,516,228     10.28% May 15,169,700         7,447,589            15,369,907  1.32% June 16,854,665         1,684,965             ‐                       ‐            July 18,802,184         1,947,519             ‐                       ‐            August 20,452,729         1,650,546             ‐                       ‐            September 21,994,271         1,541,541             ‐                       ‐            October 24,531,793         2,537,522             ‐                       ‐            November 31,332,621         6,800,829             ‐                       ‐            December 33,014,518         1,681,897             ‐                       ‐            Real Estate Excise Tax Cumulative Monthly YTD Variance Budget Forecast Budget Fore cast Actuals % January 50,516$                 50,516$                 55,795$          10.45% February 80,158                    29,643                    119,438          49.00% March 117,689                 37,531                    145,824          23.91% April 170,233                 52,544                    199,122          16.97% May 219,071                 48,838                    255,250          16.51% June 275,073                 56,002                    ‐                       ‐            July 330,084                 55,011                    ‐                       ‐            August 390,495                 60,410                    ‐                       ‐            September 447,318                 56,823                    ‐                       ‐            October 504,597                 57,280                    ‐                       ‐            November 548,998                 44,400                    ‐                       ‐            December 590,000                 41,002                    ‐                       ‐            2012 City of Edmonds, WA Monthly Revenue Summary‐General Fund 2012 City of Edmonds, WA Monthly Revenue Summary‐Real  Estate Excise Tax 0 5000000 10000000 15000000 20000000 25000000 30000000 35000000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Actuals/Trend Budget 0 100000 200000 300000 400000 500000 600000 700000 800000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Real Estate Excise Tax Actuals/Trend Budget      27 Packet Page 58 of 134 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 375,013$              375,013$              396,472$       5.72% February 850,350                 475,338                 880,438          3.54% March 1,188,451            338,101                 1,236,580     4.05% April 1,538,704            350,253                 1,614,832     4.95% May 1,953,189            414,485                 2,037,398     4.31% June 2,321,894            368,705                 ‐                       ‐            July 2,693,818            371,925                 ‐                       ‐            August 3,130,679            436,861                 ‐                       ‐            September 3,516,951            386,272                 ‐                       ‐            October 3,912,817            395,866                 ‐                       ‐            November 4,351,601            438,784                 ‐                       ‐            December 4,724,183            372,582                 ‐                       ‐            Gas Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Fore cast Actuals % January 123,772$              123,772$              109,321$        ‐11.68% February 253,656                 129,883                 232,788           ‐8.23% March 371,883                 118,227                 329,885           ‐11.29% April 470,918                 99,035                    433,268           ‐8.00% May 554,498                 83,580                    502,369           ‐9.40% June 617,198                 62,700                    ‐                       ‐            July 663,083                 45,884                    ‐                       ‐            August 695,629                 32,546                    ‐                       ‐            September 725,807                 30,179                    ‐                       ‐            October 757,941                 32,134                    ‐                       ‐            November 812,573                 54,632                    ‐                       ‐            December 892,381                 79,808                    ‐                       ‐            2012 City of Edmonds, WA Monthly Revenue Summary‐Sales and Use Tax 2012 City of Edmonds, WA Monthly Revenue Summary‐Gas Utility Tax 0 500000 1000000 1500000 2000000 2500000 3000000 3500000 4000000 4500000 5000000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Sales and Use Tax Actuals/Trend Budget 0 100000 200000 300000 400000 500000 600000 700000 800000 900000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Gas Utility Tax Actuals/Trend Budget      28 Packet Page 59 of 134 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 86,875$                 86,875$                 129,337$       48.88% February 208,469                 121,594                 222,717          6.83% March 342,214                 133,745                 353,214          3.21% April 435,440                 93,226                    485,917          11.59% May 553,336                 117,896                 672,856          21.60% June 648,289                 94,953                    ‐                       ‐            July 776,209                 127,920                 ‐                       ‐            August 899,335                 123,126                 ‐                       ‐            September 992,632                 93,297                    ‐                       ‐            October 1,142,349            149,717                 ‐                       ‐            November 1,227,014            84,665                    ‐                       ‐            December 1,390,242            163,228                 ‐                       ‐            Electric Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Fore cast Actuals % January 151,744$              151,744$              159,973$       5.42% February 319,668                 167,924                 322,487          0.88% March 474,035                 154,367                 489,585          3.28% April 631,016                 156,981                 638,942          1.26% May 768,814                 137,798                 783,961          1.97% June 881,589                 112,775                 ‐                       ‐            July 988,356                 106,767                 ‐                       ‐            August 1,080,682            92,325                    ‐                       ‐            September 1,179,059            98,377                    ‐                       ‐            October 1,264,304            85,245                    ‐                       ‐            November 1,371,246            106,942                 ‐                       ‐            December 1,473,880            102,634                 ‐                       ‐            2012 City of Edmonds, WA Monthly Revenue Summary‐Telephone Utility Tax 2012 City of Edmonds, WA Monthly Revenue Summary‐Electric Utility Tax 0 250000 500000 750000 1000000 1250000 1500000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Telephone Utility Tax Actuals/Trend Budget 0 200000 400000 600000 800000 1000000 1200000 1400000 1600000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Electric Utility Tax Actuals/Trend Budget      29 Packet Page 60 of 134 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 3,429,468$         3,429,468$         2,080,142$  ‐39.35% February 5,685,388            2,255,920            5,514,121     ‐3.01% March 8,101,658            2,416,270            7,666,998     ‐5.37% April 11,017,010         2,915,352            10,886,288  ‐1.19% May 13,101,018         2,084,009            12,749,656  ‐2.68% June 16,305,708         3,204,690            ‐                       ‐            July 19,218,653         2,912,945            ‐                       ‐            August 21,430,478         2,211,825            ‐                       ‐            September 24,387,829         2,957,350            ‐                       ‐            October 26,514,684         2,126,855            ‐                       ‐            November 29,008,977         2,494,293            ‐                       ‐            December 33,160,672         4,151,695            ‐                       ‐            Non-Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Fore cast Actuals % January 2,047,429$         2,047,429$         527,429$        ‐74.24% February 2,299,635            252,206                 2,317,066     0.76% March 2,873,705            574,070                 2,771,982     ‐3.54% April 3,758,093            884,388                 4,360,812     16.04% May 3,985,119            227,026                 4,563,592     14.52% June 5,851,882            1,866,764            ‐                       ‐            July 6,655,043            803,160                 ‐                       ‐            August 6,686,270            31,227                    ‐                       ‐            September 7,564,704            878,434                 ‐                       ‐            October 7,683,657            118,953                 ‐                       ‐            November 7,973,338            289,682                 ‐                       ‐            December 11,399,538         3,426,200            ‐                       ‐            2012 City of Edmonds, WA Monthly Expenditure Report‐General Fund 2012 City of Edmonds, WA Monthly Expenditure Report‐Non‐Departmental 0 1000000 2000000 3000000 4000000 5000000 6000000 7000000 8000000 9000000 10000000 11000000 12000000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Non-Departmental Actuals/Trend Budget 0 3000000 6000000 9000000 12000000 15000000 18000000 21000000 24000000 27000000 30000000 33000000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Actuals/Trend Budget      30 Packet Page 61 of 134 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 19,762$                 19,762$                 18,170$           ‐8.06% February 41,832                    22,070                    40,409              ‐3.40% March 64,009                    22,177                    62,230              ‐2.78% April 87,150                    23,141                    77,262              ‐11.35% May 105,041                 17,891                    103,859           ‐1.13% June 125,476                 20,435                    ‐                       ‐            July 149,760                 24,284                    ‐                       ‐            August 172,297                 22,538                    ‐                       ‐            September 191,074                 18,777                    ‐                       ‐            October 219,806                 28,731                    ‐                       ‐            November 240,319                 20,514                    ‐                       ‐            December 269,812                 29,493                    ‐                       ‐            Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Fore cast Actuals % January 21,049$                 21,049$                 20,420$           ‐2.99% February 42,489$                 21,440$                 40,120$           ‐5.58% March 63,849$                 21,360$                 58,059$           ‐9.07% April 84,582$                 20,733$                 75,981$           ‐10.17% May 105,135$              20,553$                 94,870$           ‐9.76% June 125,384$              20,249$                 ‐$                    ‐            July 147,384$              22,000$                 ‐$                    ‐            August 168,135$              20,750$                 ‐$                    ‐            September 188,520$              20,385$                 ‐$                    ‐            October 211,220$              22,701$                 ‐$                   ‐            November 232,824$              21,603$                 ‐$                    ‐            December 253,184$              20,360$                 ‐$                    ‐            2012 City of Edmonds, WA Monthly Expenditure Report‐City Council 2012 City of Edmonds, WA Monthly Expenditure Report‐Office of Mayor 0 50000 100000 150000 200000 250000 300000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Council Actuals/Trend Budget 0 50000 100000 150000 200000 250000 300000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Office of Mayor Actuals/Trend Budget      31 Packet Page 62 of 134 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 22,108$                 22,108$                 15,139$           ‐31.52% February 45,111                    23,004                    27,098              ‐39.93% March 70,318                    25,207                    56,071              ‐20.26% April 94,775                    24,457                    71,795              ‐24.25% May 117,492                 22,717                    96,673              ‐17.72% June 140,095                 22,602                    ‐                       ‐            July 162,181                 22,086                    ‐                       ‐            August 184,290                 22,109                    ‐                       ‐            September 210,792                 26,502                    ‐                       ‐            October 231,031                 20,240                    ‐                       ‐            November 253,730                 22,699                    ‐                       ‐            December 286,799                 33,069                    ‐                       ‐            Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Fore cast Actuals % January 56,684$                 56,684$                 57,047$          0.64% February 119,103                 62,420                    121,057          1.64% March 185,043                 65,939                    183,959           ‐0.59% April 250,566                 65,524                    245,061           ‐2.20% May 314,083                 63,516                    302,900           ‐3.56% June 381,809                 67,726                    ‐                       ‐            July 443,918                 62,110                    ‐                       ‐            August 510,114                 66,196                    ‐                       ‐            September 573,477                 63,363                    ‐                       ‐            October 638,600                 65,123                    ‐                       ‐            November 704,816                 66,216                    ‐                       ‐            December 779,038                 74,222                    ‐                       ‐            2012 City of Edmonds, WA Monthly Expenditure Report‐Human Resources 2012 City of Edmonds, WA Monthly Expenditure Report‐Municipal Court 0 100000 200000 300000 400000 500000 600000 700000 800000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Municipal Court Actuals/Trend Budget 0 50000 100000 150000 200000 250000 300000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Human Resources Actuals/Trend Budget      32 Packet Page 63 of 134 Economic Development/Community Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 30,372$                 30,372$                 22,962$           ‐24.40% February 73,754                    43,382                    59,724              ‐19.02% March 114,246                 40,492                    92,678              ‐18.88% April 149,965                 35,719                    132,111           ‐11.91% May 187,341                 37,376                    178,589           ‐4.67% June 222,700                 35,358                    ‐                       ‐            July 269,288                 46,588                    ‐                       ‐            August 301,418                 32,130                    ‐                       ‐            September 338,442                 37,024                    ‐                       ‐            October 377,797                 39,355                    ‐                       ‐            November 410,485                 32,688                    ‐                       ‐            December 465,810                 55,325                    ‐                       ‐            City Clerk Cumulative Monthly YTD Variance Budget Forecast Budget Foreca st Actuals % January 50,352$                 50,352$                 38,375$           ‐23.79% February 97,512                    47,161                    76,194              ‐21.86% March 151,688                 54,176                    119,740           ‐21.06% April 200,724                 49,035                    158,147           ‐21.21% May 257,542                 56,818                    197,762           ‐23.21% June 305,615                 48,073                    ‐                       ‐            July 357,211                 51,597                    ‐                       ‐            August 408,044                 50,833                    ‐                       ‐            September 458,834                 50,790                    ‐                       ‐            October 503,062                 44,229                    ‐                       ‐            November 553,417                 50,355                    ‐                       ‐            December 609,840                 56,423                    ‐                       ‐            2012 City of Edmonds, WA Monthly Expenditure Report‐Economic Development/Community Services 2012 City of Edmonds, WA Monthly Expenditure Report‐City Clerk 0 50000 100000 150000 200000 250000 300000 350000 400000 450000 500000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Economic Development/Community Services Actuals/Trend Budget 0 100000 200000 300000 400000 500000 600000 700000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Clerk Actuals/Trend Budget      33 Packet Page 64 of 134 Information Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 46,319$                 46,319$                 45,804$           ‐1.11% February 107,710                 61,392                    94,222              ‐12.52% March 152,083                 44,373                    152,829          0.49% April 201,916                 49,832                    200,427           ‐0.74% May 248,762                 46,847                    259,869          4.46% June 299,283                 50,521                    ‐                       ‐            July 346,978                 47,695                    ‐                       ‐            August 409,564                 62,586                    ‐                       ‐            September 459,114                 49,549                    ‐                       ‐            October 512,043                 52,929                    ‐                       ‐            November 561,496                 49,453                    ‐                       ‐            December 657,841                 96,345                    ‐                       ‐            Finance Cumulative Monthly YTD Variance Budget Forecast Budget Fore cast Actuals % January 73,408$                 73,408$                 72,999$           ‐0.56% February 136,996                 63,588                    140,691          2.70% March 198,836                 61,841                    200,031          0.60% April 257,292                 58,456                    256,611           ‐0.26% May 315,263                 57,970                    312,742           ‐0.80% June 381,627                 66,364                    ‐                       ‐            July 441,290                 59,663                    ‐                       ‐            August 495,104                 53,815                    ‐                       ‐            September 555,551                 60,447                    ‐                       ‐            October 621,970                 66,419                    ‐                       ‐            November 687,980                 66,010                    ‐                       ‐            December 754,734                 66,754                    ‐                       ‐            2012 City of Edmonds, WA Monthly Expenditure Report‐Information Services 2012 City of Edmonds, WA Monthly Expenditure Report‐Finance 0 100000 200000 300000 400000 500000 600000 700000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Information Services Actuals/Trend Budget 0 100000 200000 300000 400000 500000 600000 700000 800000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Finance Actuals/Trend Budget      34 Packet Page 65 of 134 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 41,250$                 41,250$                 32,000$           ‐22.42% February 82,500                    41,250                    72,417              ‐12.22% March 123,750                 41,250                    125,330          1.28% April 165,000                 41,250                    170,361          3.25% May 206,250                 41,250                    192,778           ‐6.53% June 247,500                 41,250                    ‐                       ‐            July 288,750                 41,250                    ‐                       ‐            August 330,000                 41,250                    ‐                       ‐            September 371,250                 41,250                    ‐                       ‐            October 412,500                 41,250                    ‐                       ‐            November 453,750                 41,250                    ‐                       ‐            December 495,000                 41,250                    ‐                       ‐            Police Cumulative Monthly YTD Variance Budget Forecast Budget Fore cast Actuals % January 755,785$              755,785$              649,122$        ‐14.11% February 1,479,570            723,784                 1,338,091     ‐9.56% March 2,251,474            771,905                 2,037,833     ‐9.49% April 2,965,978            714,504                 2,722,871     ‐8.20% May 3,657,308            691,330                 3,380,135     ‐7.58% June 4,467,277            809,969                 ‐                       ‐            July 5,203,139            735,862                 ‐                       ‐            August 5,920,175            717,036                 ‐                       ‐            September 6,700,331            780,155                 ‐                       ‐            October 7,422,067            721,736                 ‐                       ‐            November 8,377,803            955,736                 ‐                       ‐            December 9,165,244            787,441                 ‐                       ‐            2012 City of Edmonds, WA Monthly Expenditure Report‐City Attorney 2012 City of Edmonds, WA Monthly Expenditure Report‐Police 0 100000 200000 300000 400000 500000 600000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Attorney Actuals/Trend Budget 0 2000000 4000000 6000000 8000000 10000000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Police Actuals/Trend Budget      35 Packet Page 66 of 134 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 130,080$              130,080$              119,611$        ‐8.05% February 260,534                 130,454                 256,302           ‐1.62% March 408,125                 147,591                 387,213           ‐5.12% April 543,094                 134,968                 516,641           ‐4.87% May 680,281                 137,188                 650,915           ‐4.32% June 819,050                 138,769                  ‐                       ‐            July 952,449                 133,399                  ‐                       ‐            August 1,092,073            139,624                 ‐                       ‐            September 1,229,320            137,247                 ‐                       ‐            October 1,375,997            146,677                 ‐                       ‐            November 1,509,812            133,814                 ‐                       ‐            December 1,658,272            148,460                 ‐                       ‐            Parks & Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Fore cast Actuals % January 225,340$              225,340$              221,141$        ‐1.86% February 470,715                 245,375                 441,578           ‐6.19% March 736,053                 265,338                 681,137           ‐7.46% April 990,438                 254,386                 928,272           ‐6.28% May 1,255,131            264,692                 1,201,609     ‐4.26% June 1,581,521            326,390                 ‐                       ‐            July 1,978,955            397,434                 ‐                       ‐            August 2,383,015            404,061                 ‐                       ‐            September 2,697,712            314,697                 ‐                       ‐            October 2,944,453            246,740                 ‐                       ‐            November 3,182,915            238,462                 ‐                       ‐            December 3,504,196            321,281                 ‐                       ‐            2012 City of Edmonds, WA Monthly Expenditure Report‐Development Services 2012 City of Edmonds, WA Monthly Expenditure Report‐Parks & Recreation 0 200000 400000 600000 800000 1000000 1200000 1400000 1600000 1800000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Development Services Actuals/Trend Budget 0 500000 1000000 1500000 2000000 2500000 3000000 3500000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Parks & Recreation Actuals/Trend Budget      36 Packet Page 67 of 134 Public Works Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 27,382$                 27,382$                 23,781$           ‐13.15% February 50,599                    23,217                    47,443              ‐6.24% March 74,354                    23,755                    70,857              ‐4.70% April 97,129                    22,775                    95,079              ‐2.11% May 119,986                 22,856                    119,904           ‐0.07% June 143,545                 23,559                    ‐                       ‐            July 175,267                 31,722                    ‐                       ‐            August 198,164                 22,897                    ‐                       ‐            September 221,614                 23,450                    ‐                       ‐            October 244,229                 22,616                    ‐                       ‐            November 267,862                 23,633                    ‐                       ‐            December 294,110                 26,248                    ‐                       ‐            Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Fore cast Actuals % January 102,793$              102,793$              107,234$       4.32% February 220,909                 118,116                 223,733          1.28% March 340,858                 119,950                 337,372           ‐1.02% April 481,844                 140,985                 438,882           ‐8.92% May 553,750                 71,907                    549,148           ‐0.83% June 673,162                 119,412                 ‐                       ‐            July 779,482                 106,320                 ‐                       ‐            August 879,994                 100,512                 ‐                       ‐            September 995,315                 115,321                 ‐                       ‐            October 1,103,341            108,026                 ‐                       ‐            November 1,213,261            109,920                 ‐                       ‐            December 1,351,548            138,287                 ‐                       ‐            2012 City of Edmonds, WA Monthly Expenditure Report‐Public Works 2012 City of Edmonds, WA Monthly Expenditure Report‐Facilities Maintenance 0 50000 100000 150000 200000 250000 300000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Public Works Actuals/Trend Budget 0 200000 400000 600000 800000 1000000 1200000 1400000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Facilities Maintenance Actuals/Trend Budget      37 Packet Page 68 of 134 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 108,801$              108,801$              108,908$       0.10% February 217,665                 108,865                 217,975          0.14% March 326,749                 109,084                 329,676          0.90% April 443,098                 116,349                 435,974           ‐1.61% May 551,007                 107,909                 544,312           ‐1.22% June 658,262                 107,255                  ‐                       ‐            July 769,311                 111,049                  ‐                       ‐            August 879,506                 110,195                 ‐                       ‐            September 992,929                 113,423                 ‐                       ‐            October 1,104,742            111,813                 ‐                       ‐            November 1,212,341            107,599                 ‐                       ‐            December 1,318,706            106,365                 ‐                       ‐            City of Edmonds, WA Monthly Expenditure Report‐Engineering 2012 0 200000 400000 600000 800000 1000000 1200000 1400000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Engineering Actuals/Trend Budget   38 Packet Page 69 of 134    AM-4945     2. A.              City Council Committee Meetings Meeting Date:07/10/2012 Time:15 Minutes   Submitted For:Shawn Hunstock Submitted By:Sarah Mager Department:Finance Committee: Planning, Parks, Public Works Type: Action Information Subject Title Utility Penalty Waiver Policy Recommendation Approval of revised "Penalty Adjustment Policy". Previous Council Action N/A Narrative To review and approve revised "Penalty Adjustment Policy".  The policy has been revised to include a time frame for penalty adjustment requests, and other qualifications in order for an adjustment to be considered. Attachments Penalty Adjustment Policy Old (Current) Penalty Waiver Policy Form Review Inbox Reviewed By Date Finance Shawn Hunstock 07/05/2012 09:22 AM Public Works Kody McConnell 07/06/2012 09:42 AM City Clerk Linda Hynd 07/06/2012 09:44 AM Mayor Dave Earling 07/06/2012 10:16 AM Finalize for Agenda Linda Hynd 07/06/2012 10:30 AM Form Started By: Sarah Mager Started On: 06/28/2012 04:18 PM Final Approval Date: 07/06/2012  Packet Page 70 of 134 1 Penalty Adjustments on Utility Billing Accounts If a customer has been assessed a 10% penalty due to non-payment of a utility bill, the City will allow one penalty adjustment every three years. Exceptions will only be made in the case of a new property owner, or new tenant. In order to qualify for a penalty adjustment, the account must not be past due by more than the amount of current charges on a single billing statement. Additionally, an adjustment must be requested 45 days from the date the penalty was assessed; in order for it to be considered. Adjustments will be initiated by the Utility Billing Technician and approved by the Utility Accountant. Adjustments exceeding $100.00 require the approval of the Finance Director. CITY OF EDMONDS PENALTY ADJUSTMENT POLICY Subject: Penalty Adjustment Policy Original Policy Date: August 18, 2008 Originating Department: Finance Division Approved By: Shawn Hunstock, Director, Finance & Information Services Packet Page 71 of 134 City of Edmonds 121 FIFTH AVENUE N. ● EDMONDS, WA 98020 ● 425-771-0240 FINANCE DEPARTMENT Gary Haakenson Mayor Kathleen Junglov Director ● Incorporated August 11, 1890 ● Sister City – Hekinan, Japan Penalty Adjustments on Utility Billing Accounts If a customer has been assessed a 10% penalty due to non-payment of a utility bill, the City will allow one penalty adjustment every three years. Exceptions will only be made in the case of a new property owner, new tenant, City of Edmonds accounts, or by Director’s authorization. Adjustments will be initiated by the Utility Billing Technician and approved by the Utility Accountant. Adjustments exceeding $250.00 require the approval of the Director. Authorized and approved August 12, 2008 by the City of Edmonds Council Finance Committee and on August 18, 2008 by full Council. Packet Page 72 of 134    AM-4952     2. B.              City Council Committee Meetings Meeting Date:07/10/2012 Time:5 Minutes   Submitted For:Jeanie McConnell Submitted By:Megan Cruz Department:Engineering Committee: Planning, Parks, Public Works Type: Action Information Subject Title Authorization for Mayor to approve acceptance and recording of Public Pedestrian Access Easement and Public Water Utility Easement Recommendation Forward this item to the consent agenda for approval at the July 17, 2012 Council meeting. Previous Council Action None. Narrative The City of Edmonds preliminarily approved the Murray 2-lot short plat located at 1570-9th Ave N on July 26, 2007. As a condition of approval the subject short plat is required to construct sidewalk improvements along the 9th Ave N frontage of the property. In order to maintain proper alignment with the existing 9th Ave N pavement section, a portion of the proposed sidewalk will be located on private property and therefore a public pedestrian easement is required. In addition, the conditions of approval for the subject short plat require a water utility easement be provided to the City for an existing fire hydrant located on private property. During design of the civil construction improvements for the short plat it was also determined that one of the two water meters would be located on private property and therefore the water utility easement was expanded slightly to allow for the water meter to be located within the easement area. Attachments Attachment 1 - Easement Site Map Form Review Inbox Reviewed By Date Engineering Robert English 07/03/2012 10:13 AM City Clerk Linda Hynd 07/03/2012 12:16 PM Mayor Dave Earling 07/03/2012 12:31 PM Finalize for Agenda Linda Hynd 07/05/2012 09:44 AM Form Started By: Megan Cruz Started On: 07/03/2012 09:24 AM Final Approval Date: 07/05/2012  Packet Page 73 of 134 Packet Page 74 of 134    AM-4950     2. C.              City Council Committee Meetings Meeting Date:07/10/2012 Time:5 Minutes   Submitted For:Rob English Submitted By:Robert English Department:Engineering Committee: Planning, Parks, Public Works Type: Action Information Subject Title Report on bids opened May 22, 2012 for the SR99 International District Enhancements Project and award of contract to Totem Electric in the amount of $277,207.73. Recommendation Forward item to the consent agenda for the July 17th Council meeting.  Previous Council Action March 4, 2008, Council authorized staff to call for bids for the decorative illumination elements.  October 21, 2008, Council authorized the purchase of light poles and electrical components for the project.  August 17, 2009, authorization was approved to advertise for construction bids, but due to subsequent delays the project was not advertised.  June 14, 2011, an update was presented to inform Council about additional federal funding and the status of the expanded project.  On February 12, 2012, Staff provided a project update to the Planning, Park and Public Works Council Committee. On March 20, 2012, the City Council authorized the purchase of light poles and electrical components for the SR 99 International District Enhancements Project through US Communities Interlocal Cooperative Purchasing Agreement. Narrative On May 22, 2012, the City received two bids for the SR99 International District Enhancements Project. Totem Electric provided the low bid of $277, 208 and the second bid submitted by Transportation Systems was $344,307. The Engineer’s Estimate was $306,254. A review of the low bidder’s record was positive. The SR 99 International District Enhancements Project is an Economic Development Department project with the primary goal of promoting economic development through creating a visual gateway for the International District commercial area, enhancing district identity and improving illumination and pedestrian safety.  Please see the attached project description and map.  Below is the estimated construction budget:    Estimated Construction Budget Contract Award $277,208 Construction Management $74,000 10% Management Reserve $27,800 Street Light Early Procurement Contract $76,000 Artist $8,000 Total $463,008 Packet Page 75 of 134 The project has received a total of $662,000 in grants and the construction costs above will be paid from the 129 Fund. The 2012 budget of $313,000 was amended in the first quarter of this year to roll over unspent funds from 2011. The amended 2012 budget is $482,000.  Attachments Project Description Project Map Bid Tab Form Review Inbox Reviewed By Date Engineering Robert English 07/03/2012 11:35 AM City Clerk Linda Hynd 07/03/2012 12:16 PM Mayor Dave Earling 07/03/2012 12:30 PM Finalize for Agenda Linda Hynd 07/05/2012 09:44 AM Form Started By: Robert English Started On: 07/02/2012 03:31 PM Final Approval Date: 07/05/2012  Packet Page 76 of 134 Edmonds International District Enhancements Project Artist Concept Drawing Project Scope The Edmonds International District area is located approximately between 238th and 224th streets on both sides of SR 99. The project area focuses on the stretch between 230th and just north of 224th. Lighting and streetscape improvements will be installed to create a visual gateway for the district, improve illumination and pedestrian safety, and promote economic development. Funding In 2006, the City of Edmonds was awarded a $316,000 grant under the Federal Transportation Enhancement Program to improve the aesthetics and pedestrian safety within the Edmonds International District on SR 99. Additional funding of $57,000 was awarded in 2008, and the project was expanded in 2011 with an additional grant of $289,000 secured by the City for a total PE and Construction budget of $662,000 in federal funds. Artist Concept Drawing Background The International District area, located approximately between 238th and 224th on SR 99, is highly visible to drivers, transit riders and pedestrians. Although, the average daily traffic count is approximately 35,000 drivers and Community Transit records over one million bus passenger trips per year along the Highway 99 corridor, this stretch of Packet Page 77 of 134 highway lacks a clear visual identity and could benefit from pedestrian improvements. In 2004, the City of Edmonds Highway 99 Task Force commissioned two consultant studies by the firms Makers and Berk & Associates to assess economic development, urban design, and mobility for pedestrians and automobiles. The major recommendation was to work on identifying “districts of activity” within the corridor. Signage or artistic elements, which are lacking within the Edmonds International District, have proven effective in other international districts, such as the Uwajimaya Village area in Seattle. The Edmonds International District consists of several international-themed plazas. The City and business community would like to encourage more pedestrian activity between the different plazas on both sides of the highway. Due to the growing cluster of international and ethnic merchants in one section, the 2006 City of Edmonds Streetscape Plan identified the area centering on the intersection of 76th and SR 99 as a key site for gateway identification. Enhancement Project Elements The grant funded enhancements include: replacing 13 - 14 existing cobra head poles on the east side of SR 99 with decorative street lighting in new foundations; adding signature streetscape/gateway elements to 7 of the poles through artist designed pedestrian lights and standard pedestrian arms on the other poles; installing a new service cabinet on the west side of SR 99 south of 76th and at least 5 new pedestrian level lights with small banner signage; including district ID graphic panel signage on the large poles; adding a graphic to existing street signs (i.e. 224th) to meet way-finding and district identity objectives; resurfacing the asphalt median island at 76th and SR 99 with an enhanced hardscape treatment of stamped colored concrete and new curbs; installing an artist made sculptural gateway element on the island; and adding ADA ramps to the sidewalk crosswalks at the island. These enhancements will improve comfort and attractiveness of the district for transit riders and pedestrians and enhance the overall aesthetics for drivers through the area. From a marketing perspective, the intent is for these enhancements to help visually “brand” the Edmonds International District as a key shopping area north of Seattle. Process Initiated by the Economic Development Department, the project is being managed by Engineering and Cultural Services. Local businesses were contacted and public input was solicited prior to and during the Arts Commission facilitated competitive process for artist selection. Schedule The full project went out to bid in late spring of 2012 with completion expected by late fall 2012. Contact: Frances Chapin, chapin@ci.edmonds.wa.us Packet Page 78 of 134 Packet Page 79 of 134 BID TAB - SR 99 Lighting E6MA/c238 5/22/12 Base Bid BI #Item Description Quantity Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 Minor Changes 1-04.4 1 FA $5,000 $5,000 $5,000.00 $5,000.00 $5,000.00 $5,000.00 2 Roadway Surveying 1-05 1 LS $3,000 $3,000 $3,011.00 $3,011.00 $5,000.00 $5,000.00 3 As-Built Drawings 1-05SP 1 LS $500 $500 $889.00 $889.00 $500.00 $500.00 4 SPCC Plan 1-07 1 LS $1,000 $1,000 $889.00 $889.00 $1,000.00 $1,000.00 5 Mobilization 1-09 1 LS $35,000 $35,000 $28,161.00 $28,161.00 $30,000.00 $30,000.00 6 Project Temporary Traffic Control (Min. Bid $2,500.00)1-10SP 1 LS $8,000 $8,000 $15,915.00 $15,915.00 $33,550.00 $33,550.00 7 Off Duty Uniformed Police Officer (Min. Bid $45.00)1-10SP 100 HR $45 $4,500 $83.70 $8,370.00 $65.00 $6,500.00 8 Removal of Structure and Obstruction 2-02 1 LS $15,000 $15,000 $7,474.00 $7,474.00 $12,258.00 $12,258.00 9 Remove Cement Conc. Sidewalk 2-02SP 380 SY $12 $4,560 $21.40 $8,132.00 $15.05 $5,719.00 10 Private Property Restoration 2-02SP 1 FA $1,500 $1,500 $1,500.00 $1,500.00 $1,500.00 $1,500.00 11 Crushed Surfacing Top Course 4-04SP 100 TON $40 $4,000 $48.30 $4,830.00 $48.00 $4,800.00 12 Conc. Class 3000, Integrally Colored 6-02SP 18 CY $420 $7,560 $334.60 $6,022.80 $853.00 $15,354.00 13 Erosion/ Water Pollution Control 8-01SP 1 FA $4,500 $4,500 $4,500.00 $4,500.00 $4,500.00 $4,500.00 14 Cement Conc. Curb and Gutter, Type A 8-04SP 150 LF $40 $6,000 $43.00 $6,450.00 $61.00 $9,150.00 15 Cement Conc. Vertical Curb 8-04SP 70 LF $35 $2,450 $38.20 $2,674.00 $35.00 $2,450.00 16 Cement Conc. Sidewalk 8-14 483 SY $42 $20,286 $39.90 $19,271.70 $68.95 $33,302.85 17 Cement Conc. Curb Ramp, Single Directional 8-14 2 EA $2,500 $5,000 $1,655.10 $3,310.20 $1,425.00 $2,850.00 18 Stamped Conc. Surface Treatment 8-14SP 1230 SF $20 $24,600 $12.10 $14,883.00 $6.60 $8,118.00 19 Temporary Illumination System, Complete 8-20SP 1 LS $5,000 $5,000 $14,444.00 $14,444.00 $23,580.00 $23,580.00 20 Illumination System, Complete 8-20SP 1 LS $97,800 $97,800 $87,619.00 $87,619.00 $91,797.00 $91,797.00 21 Installation of Decorative Pole 8-20SP 1 LS $1,000 $1,000 $1,496.00 $1,496.00 $9,199.00 $9,199.00 22 Unistrut Post 8-21SP 1 EA $250 $250 $404.00 $404.00 $1,075.00 $1,075.00 23 Pavement Markings 8-22SP 1 LS $3,000 $3,000 $3,227.00 $3,227.00 $3,490.00 $3,490.00 24 Banner Signage for Pedestrian Light Poles 8-30SP 5 EA $700 $3,500 $190.00 $950.00 $155.00 $775.00 25 Large Banner Signage for Street Light Poles 8-30SP 14 EA $1,000 $14,000 $411.00 $5,754.00 $295.00 $4,130.00 26 Mast Arm Street Sign 8-31SP 4 EA $500 $2,000 $397.00 $1,588.00 $851.00 $3,404.00 Subtotal $279,006 $256,765 $319,002 9.5% Tax $1,663 $636.88 $465.98 Base Bid Total $280,668.50 $257,401.58 $319,468 Additive Alternate 1 27 Furnish and Installation of One Additional Pedestrian Street Light 8-20SP 1 LS $8,200 $8,200 $6,394.00 $6,394.00 $8,110.00 $8,110.00 28 Banner Signage for Pedestrian Light Pole 8-30SP 1 EA $300 $300 $190.00 $190.00 $155.00 $155.00 Subtotal $8,500.00 $6,584.00 $8,265.00 9.5% Tax on BI 28 Only $28.50 $18.05 $14.73 A1 Total $8,528.50 $6,602.05 $8,279.73 A1 + Base Bid $289,197.00 $264,003.63 $327,748 Additive Alternate 2 29 Furnish and Installation of One Additional Pedestrian Street Light 8-20SP 1 LS $8,200 $8,200 $6,394.00 $6,394.00 $8,110.00 $8,110.00 30 Banner Signage for Pedestrian Light Pole 8-30SP 1 EA $300 $300 $0.00 $190.00 $155.00 $155.00 Subtotal $8,500.00 $6,584.00 $8,265.00 9.5% Tax on BI 30 Only $28.50 $18.05 $14.73 Total $8,528.50 $6,602.05 $8,279.73 A2 + Base Bid $289,197.00 $264,003.63 $336,027 Additive Alternate 3 31 Furnish and Installation of One Additional Pedestrian Street Light 8-20SP 1 LS $8,200 $8,200 $6,394.00 $6,394.00 $8,110.00 $8,110.00 32 Banner Signage for Pedestrian Light Pole 8-30SP 1 EA $300 $300 $190.00 $190.00 $155.00 $155.00 Subtotal $8,500.00 $6,584.00 $8,265.00 9.5% Tax on BI 32 Only $28.50 $18.05 $14.73 Total $8,528.50 $6,602.05 $8,279.73 A1 + A2 + A3 + Base Bid $306,254.00 $277,207.73 $344,307.00 Engineers Estimate Totem Electric Transportation Systems Packet Page 80 of 134    AM-4948     2. D.              City Council Committee Meetings Meeting Date:07/10/2012 Time:5 Minutes   Submitted For:Rob English Submitted By:Robert English Department:Engineering Committee: Planning, Parks, Public Works Type: Action Information Subject Title Authorization for Mayor to sign a $500,000 grant contract with the Department of Commerce for the Main St. Improvement Project between 5th and 6th Avenues. Recommendation Forward item to the consent agenda for approval.  Previous Council Action Narrative In April 2012, the City was successful in securing a $500,000 state direct appropriation grant for the Main St. Improvement project between 5th and 6th Avenues.  The Public Works Board, under the Washington State Department of Commerce, has been assigned to administer the grant funds.   The State's administration fee is 1.5% ($7,500) of the grant.  The City will need to execute the attached contract (draft) with the Public Works Board to receive the funds.  The Public Works Board is preparing the final contract and it should be ready for signature in July.    Attachments Grant Contract (Draft1) Form Review Inbox Reviewed By Date Engineering Robert English 07/02/2012 04:58 PM City Clerk Linda Hynd 07/03/2012 12:16 PM Mayor Dave Earling 07/03/2012 12:29 PM Finalize for Agenda Linda Hynd 07/05/2012 09:44 AM Form Started By: Robert English Started On: 07/02/2012 11:39 AM Final Approval Date: 07/05/2012  Packet Page 81 of 134 Packet Page 82 of 134 Packet Page 83 of 134 Packet Page 84 of 134 Packet Page 85 of 134 Packet Page 86 of 134 Packet Page 87 of 134 Packet Page 88 of 134 Packet Page 89 of 134 Packet Page 90 of 134 Packet Page 91 of 134 Packet Page 92 of 134 Packet Page 93 of 134 Packet Page 94 of 134 Packet Page 95 of 134 Packet Page 96 of 134 Packet Page 97 of 134 Packet Page 98 of 134 Packet Page 99 of 134 Packet Page 100 of 134 Packet Page 101 of 134 Packet Page 102 of 134 Packet Page 103 of 134 Packet Page 104 of 134 Packet Page 105 of 134 Packet Page 106 of 134 Packet Page 107 of 134    AM-4949     2. E.              City Council Committee Meetings Meeting Date:07/10/2012 Time:5 Minutes   Submitted For:Rob English Submitted By:Robert English Department:Engineering Committee: Planning, Parks, Public Works Type: Action Information Subject Title Authorization to award a construction contract for the Main St. Improvement Project (5th Ave to 6th Ave.). Recommendation Place item on the City Council agenda for approval after the construction bids have been opened and a low bidder is determined.  Previous Council Action On May 15, 2012, the City Council authorized staff to advertise for construction bids for the Main St. Improvement Project.  Narrative In 2010, the City was successful in securing a $725,000 grant to add historic decorative street lighting and replace sidewalks, curb and gutter on Main Street between 5th and 6th Avenues. The grant is funded by the federal transportation enhancement program and a local match is not required. The project will install new light poles and decorative poles for planter baskets and artist made elements. The new sidewalk will improve pedestrian safety by replacing sidewalk that has been displaced by existing street trees along the corridor. The existing street trees will be removed due to the damage they are causing to the surrounding infrastructure and replaced with new street trees that are better suited for this location.  In addition to the federal grant, the City received a direct appropriation of $500,000 from the State Legislature in April 2012 to add more improvements and enhance the project. These improvements include street furniture, a mid-block pedestrian crossing, relocation of overhead power to an adjacent alley, street pavement reconstruction and use of low impact stormwater devices and materials. Please refer to the attached drawing.  It is anticipated that the project will be advertised for construction bids in July which may provide an opportunity to award the project at the August 7th City Council meeting.   The bid results, project budget and recommendation to award will be provided at the August meeting.  Construction is expected to begin in September of this year and be completed by mid-November, prior to the holiday shopping season.  Attachments Project Map Form Review Inbox Reviewed By Date Engineering Robert English 07/02/2012 05:02 PM City Clerk Linda Hynd 07/03/2012 12:16 PM Mayor Dave Earling 07/03/2012 12:29 PM Finalize for Agenda Linda Hynd 07/05/2012 09:44 AM Form Started By: Robert English Started On: 07/02/2012 02:15 PM Final Approval Date: 07/05/2012  Packet Page 108 of 134 Packet Page 109 of 134    AM-4951     2. F.              City Council Committee Meetings Meeting Date:07/10/2012 Time:5 Minutes   Submitted For:Rob English Submitted By:Robert English Department:Engineering Committee: Planning, Parks, Public Works Type: Information Information Subject Title Quarterly Public Works Project Report Recommendation The report is being provided for review and discussion. Previous Council Action On April 17, 2012, the first quarter report was provided to the City Council. Narrative Attached is a quarterly report for capital improvement projects managed by the Public Works Department. The second quarter report for 2012 contains information on the estimated project budget, 2012 budget, change orders, funding sources and schedule. Attachments Attachment 1-Quarterly Project Report Form Review Inbox Reviewed By Date Engineering Robert English 07/03/2012 02:25 PM City Clerk Linda Hynd 07/05/2012 09:43 AM Mayor Dave Earling 07/05/2012 02:59 PM Finalize for Agenda Linda Hynd 07/06/2012 09:23 AM Form Started By: Robert English Started On: 07/02/2012 05:09 PM Final Approval Date: 07/06/2012  Packet Page 110 of 134 PU B L I C W O R K S D E P A R T M E N T / E N G I N E E R I N G D I V I S I O N P R O J E C T S Ca p i t a l I m p r o v e m e n t P r o g r a m St a t u s Ci t y o r To t a l 20 1 2 Ch a n g e Ci t y Co m p l e t e * * A c t i v e Pr o j e c t D e s c r i p t i o n Ty p e Co n s u l t a n t Bu d g e t Bu d g e t Or d e r s G r a n t s F u n d ( s ) # A d v e r t i s e C o n s t P h a s e Comments Ed m o n d s G e n e r a l F a c i l i t i e s Ch a r g e S t u d y Al l F C S $ 2 8 , 2 0 0 $3 , 2 0 0 _ _ 4 1 2 _ _ S t u d y St u d y C o m p l e t e . F i n d i n g s u s e d t o r e v i s e t h e C i t y ' s c u r r e n t ra t e s . Ci t y S t a f f C o o r d i n a t e d w i t h C i t y C o u n c i l o n r e v i s i n g c u r r e n t GF C r a t e s . N e w G F C s a p p r o v e d e f f e c t i v e E n d o f M a y 2 0 1 2 . Fr a n c e s A n d e r s o n R o o f R e p a i r s an d A D A U p g r a d e s Fa c i l i t i e s C o n s u l t a n t $ 2 2 5 , 0 0 0 $2 2 5 , 0 0 0 _ _ 1 1 6 A f t e r De s i g n i s co m p l e t e Su m m e r 20 1 3 De s De s i g n w o r k s t a r t e d t h i s m o n t h . Co n t r a c t w i t h S c h r e i b e r , S t a r l i n g a n d L a n e w i l l p r o d u c e c o s t es t i m a t e f o r i n c l u s i o n i n b u d g e t f o r 2 0 1 3 , a n d p l a n s a n d s p e c s re a d y t o b i d . Pu b l i c W o r k s Y a r d W a t e r Q u a l i t y Up g r a d e ( V e h i c l e W a s h S t a t i o n & Co v e r f o r M a t e r i a l P i l e s ) Fa c i l i t i e s C o n s u l t a n t $ 1 1 5 , 0 0 0 $1 2 5 , 0 0 0 _ _ 4 1 2 _ _ P r e I n n e g o t i a t i o n w i t h E c o l o g y g r a n t f o r $ 2 6 9 , 7 4 5 t o u p d a t e t o wa s t e h a n d i n g f a c i l i t y a t P u b l i c W o r k s Y a r d - $ 8 6 , 5 8 2 w i l l b e us e d f o r g r a n t m a t c h ( 2 5 % ) 76 t h A v e n u e W e s t / 7 5 t h P l a c e We s t W a l k w a y Pa r k s G r a y & Os b o r n e $3 , 0 2 4 , 0 6 5 $0 $7 2 5 , 8 0 2 _ 1 2 5 A p r - 0 9 N o v - 1 0 C l - O u t Co n s t r u c t i o n i s c o m p l e t e . Co n t r a c t o r h a s s u b m i t t e d a $ 9 5 1 , 9 2 4 c l a i m f o r e q u i t a b l e ad j u s t m e n t . T h e c l a i m h a s b e e n r e v i e w e d a n d a c h a n g e o r d e r fo r $ 9 2 , 7 1 0 h a s b e e n s e n t t o t h e c o n t r a c t o r f o r s i g n a t u r e . Ch a n g e O r d e r 1 : $ 5 9 , 8 9 5 ; C h a n g e O r d e r 2 : $ 2 8 , 5 8 4 ; C h a n g e Or d e r 3 : $ 2 2 , 1 1 7 ; C h a n g e O r d e r 4 : $ 1 0 , 0 9 6 ; C h a n g e O r d e r 5 : $1 5 , 7 9 9 ; C h a n g e O r d e r 6 : $ 1 3 1 , 5 4 7 ; C h a n g e O r d e r 7: $ 2 4 5 , 2 9 7 ; C h a n g e O r d e r 8 : $ 1 6 7 , 7 3 9 ; C h a n g e O r d e r # 9 : $2 5 , 1 0 9 ; C h a n g e O r d e r # 1 0 : $ 1 9 , 6 1 8 . $7 7 , 0 0 0 - 2 0 1 2 B u d g e t A m e n d ( 1 s t Q t r ) $1 0 3 , 0 0 0 - 2 0 1 2 B u d g e t A m e n d ( M a y ) Da y t o n S t r e e t P l a z a Pa r k s B a r k e r $ 1 6 0 , 6 0 5 $1 3 5 , 5 0 0 _ _ 1 3 2 T B D T B D O n - H o l d De s i g n a t 1 0 0 % . In t e r u r b a n T r a i l Pa r k s K P F F $ 2 , 4 3 0 , 0 0 0 $2 0 6 , 0 0 0 $ 1 4 5 , 5 5 6 $ 1 , 3 2 7 , 0 0 0 1 3 2 M a y - 1 1 J u n - 1 2 C l - O u t C o n s t r u c t i o n i s c o m p l e t e . C h a n g e o r d e r 1 : $ 3 7 , 7 5 7 C h a n g e o r d e r 2 : $ 2 , 2 4 0 C h a n g e o r d e r 3 : $ 4 1 , 0 0 3 C h a n g e o r d e r 4 : $ 1 3 , 4 1 2 C h a n g e o r d e r 5 : $ 7 , 2 5 7 C h a n g e o r d e r 6 : $ 4 , 6 8 0 C h a n g e o r d e r 7 : $ 0 C h a n g e o r d e r 8 : $ 3 3 , 2 7 5 C h a n g e o r d e r 9 : $ 4 , 1 5 2 C h a n g e o r d e r 1 0 : $ 1 , 7 8 0 $ 3 1 4 , 4 1 4 - B u d g e t A m e n d m e n t ( 1 s t Q t r ) 20 1 2 - A l d e r / D e l l w o o d / B e a c h Pl / 2 4 4 t h S e w e r R e p l a c e m e n t Se w e r C i t y $ 1 , 2 5 7 , 6 2 7 $1 , 2 3 5 , 0 0 0 _ _ 4 1 2 M a r - 1 3 O c t - 1 3 D e s De s i g n 7 0 % C o m p l e t e Ex p e c t e d A d D a t e M a r c h 2 0 1 3 . 20 1 3 S e w e r R e p l a c e m e n t P r o j e c t Se w e r C i t y $ 2 , 0 2 7 , 0 0 0 $1 4 8 , 0 0 0 _ _ 4 1 2 M a r - 1 3 O c t - 1 3 P r e Co n s t r u c t i o n S u r v e y i n g f o r p r o j e c t s s c h e d u l e d t o b e g i n J u l y 20 1 2 . Al d e r C I P P ( C i t y w i d e C I P P S e w e r Re h a b ) Se w e r C i t y $1 0 6 , 0 0 0 $1 0 6 , 0 0 0 _ _ 4 1 2 J u l - 1 2 O c t - 1 2 D e s De s i g n 9 5 % C o m p l e t e Co n s t r u c t i o n E x p e c t e d t o b e g i n S u m m e r 2 0 1 2 . Li f t S t a t i o n 2 Se w e r B H C $8 3 0 , 1 3 6 $3 4 6 , 0 0 0 _ _ 4 1 2 J u n - 1 1 M a r - 1 2 C l - O u t C o n s t r u c t i o n c o m p l e t e . C l o s e - O u t i n p r o g r e s s . Li f t S t a t i o n s 3 , 4 , 5 , 9 , 1 0 , 1 1 , 1 2 , 14 & 1 5 Se w e r C H S $ 4 , 6 0 2 , 1 2 1 $2 , 8 9 7 , 0 0 0 _ _ 4 1 2 A u g - 1 2 J u n - 1 3 D e s D e s i g n 9 9 % c o m p l e t e . Sa n i t a r y S e w e r C o m p r e h e n s i v e Pl a n Se w e r B H C $1 7 4 , 0 0 0 $1 7 4 , 0 0 0 _ _ 4 1 2 _ _ S t u d y Co n t r a c t f i n a l i z e d a n d N o t i c e t o p r o c e e d g i v e n M a r c h 2 0 1 2 . Fi r s t d r a f t o f r e p o r t e x p e c t e d f a l l / w i n t e r 2 0 1 2 . 23 8 t h S t D r i a n a g e t o H i c k m a n Pa r k St o r m C i t y $1 0 5 , 0 0 0 $1 0 5 , 0 0 0 _ _ 41 2 M a r - 1 3 S e p - 1 3 D e s S u r v e y c o m p l e t e d G e o t e c h i c a l w o r k s c h e d u l e d f o r s u m m e r 2 0 1 2 1 0 0 % d e s i g n 4 Q 2 0 1 2 95 t h / 9 3 r d P l S t o r m w a t e r Im p r o v e m e n t s St o r m C i t y $0 $2 6 , 0 0 0 _ _ 4 1 2 _ _ O n - H o l d M o n i t o r i n g a r e a t o a s s e s s s c o p e o f p r o j e c t n e e d Sc h e d u l e Pr o j e c t B u d g e t 7/ 3 / 2 0 1 2 P A G E 1 Pa c k e t Pa g e 11 1 of 13 4 PU B L I C W O R K S D E P A R T M E N T / E N G I N E E R I N G D I V I S I O N P R O J E C T S Ca p i t a l I m p r o v e m e n t P r o g r a m St a t u s Ci t y o r To t a l 20 1 2 Ch a n g e Ci t y Co m p l e t e * * A c t i v e Pr o j e c t D e s c r i p t i o n Ty p e Co n s u l t a n t Bu d g e t Bu d g e t Or d e r s G r a n t s F u n d ( s ) # A d v e r t i s e C o n s t P h a s e Comments Sc h e d u l e Pr o j e c t B u d g e t Ci t y - W i d e D r a i n a g e R e p l a c e m e n t Pr o j e c t s : W i l l o w C r e e k S t o r m An c h o r S t r a p s St o r m M o f f i t N i c h o l $ 1 5 , 0 0 0 $2 , 0 0 0 _ _ 4 1 2 _ _ O n - H o l d Pr i o r d e s i g n s u n d e r r e v i e w a n d u p d a t e . Ci t y - W i d e D r i a n a g e I m p r o v . St o r m C i t y $1 4 3 , 0 0 0 $1 4 3 , 0 0 0 _ _ 4 1 2 _ _ P r e G e o t e c h n i c a l f i r m e v a l u a t e d M e a d o w d a l e p i e z o m e t e r s a n d hi s t o r i c a l w a t e r l e v e l m e a s u r e m e n t s . M i n o r m a i n t e n a n c e m a d e t o p i e z o m e t e r s , n o t r e n d s i n w a t e r le v e l m e a s u r e m e n t s o f n o t e . Da y t o n S t & S R 1 0 4 D r a i n a g e Im p r o v e m e n t S t u d y St o r m C o n s u l t a n t $ 1 5 0 , 0 0 0 $1 5 0 , 0 0 0 _ _ 4 1 2 _ _ S t u d y S u r v e y i n g a n d d a t a c o l l e c t i o n t a s k s 9 0 % c o m p l e t e . P r e l i m i n a r y a l t e r n a t i v e s 3 Q 2 0 1 2 Da y t o n S t . S t o r m I m p r o v e m e n t s (6 t h t o 8 t h ) St o r m C i t y $1 5 0 , 0 0 0 $1 5 0 , 0 0 0 _ _ 4 1 2 _ _ P r e A w a i t i n g a v a i l a b i l i t y o f o v e r l a y f u n d s p r i o r t o i n i t i a t i n g Ed m o n d s M a r s h F e a s i b i l i t y S t u d y (w / P e o p l e f o r P u g e t S o u n d ) St o r m C o n s u l t a n t $ 1 5 0 , 0 0 0 $1 5 0 , 0 0 0 _ _ 4 1 2 _ _ S t u d y P e o p l e f o r P u g e t S o u n d s e l e c t e d c o n s u l t a n t t o b e g i n i n J u l y 20 1 2 La k e B a l l i n g e r A s s o c i a t e d P r o j e c t s St o r m C i t y $1 0 2 , 0 0 0 $1 0 2 , 0 0 0 _ _ 4 1 2 T B D T B D D e s M c A l e e r C r e e k c u l v e r t r e p a l c e m e n t @ 6 0 % D e s i g n ; P r o j e c t ma n a g e d b y C i t y o f M o u n t l a k e T e r r r a c e . No r t h T a l b o t R o a d D r a i n a g e Im p r o v e m e n t St o r m C H S $1 8 0 , 0 0 0 $1 8 0 , 0 0 0 _ _ 4 1 2 M a y - 1 2 O c t - 1 2 C o n Ad v e r t i s e d a s S m a l l W o r k s P r o j e c t . Pr o j e c t a w a r d e d t o L a s e r U n d e r g r o u n d & E a r t h w o r k s f o r $4 9 , 0 8 3 . 3 8 Pe r r i n v i l l e C r e e k C u l v e r t Re p l a c e m e n t @ T a l b o t R d St o r m C o n s u l t a n t $ 1 4 7 , 6 0 0 $1 4 7 , 6 0 0 _ _ 4 1 2 _ _ P r e I n i t i a l s u r v e y i n g a n d d a t a c o l l e c t i o n c o m p l e t e d D e s i g n a l t e r n a t i v e s t o b e p r e s e n t e d S u m m e r 2 0 1 2 SW E d m o n d s # 4 - 1 0 6 / 1 0 5 St o r m C i t y $0 $1 5 , 0 0 0 _ _ 4 1 2 _ _ P r e M o n i t o r i n g a r e a t o a s s e s s s c o p e o f p r o j e c t n e e d Ta l b o t R d / P e r r i n v i l l e C r e e k Dr a i n a g e I m p r o v e m e n t & H a b i t a t En h a n c e m e n t - P h a s e I I St o r m C i t y $5 9 8 , 0 0 0 $5 9 8 , 0 0 0 _ _ 4 1 2 M a y - 1 2 O c t - 1 2 A d C o n s t r u c t i o n b i d s o p e n e d o n J u n e 7 , 2 0 1 2 . O n C o u n c i l a g e n d a J u l y 1 7 10 0 t h @ 2 3 8 t h S t . S W St r e e t C i t y $5 , 5 0 0 $5 , 5 0 0 _ _ 1 1 2 _ O c t - 1 2 P r e W o r k d e s c r i p t i o n : c o n v e r t p r o t e c t e d l e f t t u r n p h a s i n g t o pr o t e c t e d / p e r m i s s i v e f o r t h e n o r t h b o u n d m o v e m e n t a t t h e in t e r s e c t i o n o f 1 0 0 t h A v e . W @ 2 3 8 t h S t . S W 22 6 t h S t . S W W a l k w a y St r e e t P A C E $ 2 0 4 , 2 0 0 $5 , 0 0 0 $ 6 , 7 8 9 $ 1 8 5 , 0 0 0 1 1 2 & 4 1 2 M a y - 1 1 N o v - 1 1 C l - O u t C o n s t r u c t i o n i s c o m p l e t e . C h a n g e o r d e r 1 : $ 3 , 9 3 0 C h a n g e o r d e r 2 : $ 2 , 8 5 9 22 8 t h S t . S W C o r r i d o r S a f e t y Im p r o v e m e n t s St r e e t P e r t e e t $ 5 , 0 0 0 , 0 0 0 $3 5 5 , 0 0 0 _ $ 4 , 7 6 9 , 0 0 0 1 1 2 A p r - 1 4 D e c - 1 4 D e s D e s i g n a t 6 0 % . F e d e r a l g r a n t s w e r e s e c u r e d ( D e s i g n : $ 4 0 7 , 0 0 0 ; R O W : $8 2 9 , 0 0 0 , a n d C o n s t r u c t i o n : $ 3 , 5 3 3 , 0 0 0 ) . 76 t h A v e . W @ 2 1 2 t h S t . S W In t e r s e c t i o n I m p r o v e m e n t s St r e e t D a v e E v a n s $ 2 , 7 6 0 , 0 0 0 $2 9 1 , 0 0 0 _ $ 9 4 0 , 3 9 7 1 1 2 T B D T B D D e s A F e d e r a l g r a n t ( C M A Q ) w a s s e c u r e d f o r t h e d e s i g n a n d r i g h t - of - w a y a c q u i s i t i o n p h a s e s ( D e s i g n : $ 2 9 4 , 1 0 0 ; R O W : $6 4 6 , 2 9 7 ) . F u n d i n g c u r r e n t l y i s n ' t s e c u r e d f o r t h e c o n s t r u c t i o n p h a s e . Ci t y w i d e P e d e s t r i a n C o u n t d o w n Di s p l a y & C a b i n e t U p g r a d e s St r e e t C i t y $3 0 0 , 0 0 0 $1 0 , 0 0 0 _ $ 3 0 0 , 0 0 0 1 1 2 T B D T B D P r e A F e d e r a l G r a n t w a s s e c u r e d f o r $ 3 0 0 , 0 0 0 f o r t h e u p g r a d e o f al l p e d e s t r i a n h e a d s t o a p e d e s t r i a n c o u n t d o w n d i s p l a y a n d ca b i n e t u p g r a d e s . Fi v e C o r n e r s R o u n d a b o u t ( 2 1 2 t h St . S W @ 8 4 t h A v . W ) St r e e t D a v e E v a n s $ 3 , 4 7 6 , 0 0 0 $3 2 3 , 0 0 0 _ $ 4 6 3 , 0 0 0 1 1 2 / 4 1 2 M a y - 1 3 D e c - 1 3 D e s D e s i g n a t 7 5 % T h e C i t y i s e x p e c t e d t o r e c e i v e a n a d d i t i o n a l $ 1 , 9 3 6 , 5 0 0 i n fe d e r a l g r a n t m o n e y f o r t h e r i g h t o f w a y a n d c o n s t r u c t i o n ph a s e s . Ma i n S t . @ 9 t h A v e . ( i n t e r i m so l u t i o n ) St r e e t H e f f r o n $ 1 0 , 0 0 0 $0 _ _ 1 1 2 _ D e c - 1 2 P r e R e s t r i p e 9 t h A v e . f r o m M a i n S t . t o W a l n u t S t . t o i m p r o v e in t e r s e c t i o n d e l a y a t b o t h i n t e r s e c t i o n s . $ 1 0 , 0 0 0 - B u d g e t A m e n d m e n t ( 1 s t Q t r ) Re s i d e n t i a l N e i g h b o r h o o d T r a f f i c Ca l m i n g St r e e t C i t y $1 0 , 0 0 0 $1 0 , 0 0 0 _ _ 1 1 2 _ O n - g o i n g C o n I n 2 0 1 1 , s p e e d s t u d i e s w e r e c o n d u c t e d a l o n g ( 2 3 ) s t r e t c h e s (a t l o c a t i o n s w h e r e c i t i z e n s h a v e a d d r e s s e d s p e e d i n g co n c e r n s ) . E a c h s t r e t c h w a s t h e n r a n k e d b a s e d o n a s e t o f cr i e r i a s t h a t w e r e e v a l u a t e d . 7/ 3 / 2 0 1 2 P A G E 2 Pa c k e t Pa g e 11 2 of 13 4 PU B L I C W O R K S D E P A R T M E N T / E N G I N E E R I N G D I V I S I O N P R O J E C T S Ca p i t a l I m p r o v e m e n t P r o g r a m St a t u s Ci t y o r To t a l 20 1 2 Ch a n g e Ci t y Co m p l e t e * * A c t i v e Pr o j e c t D e s c r i p t i o n Ty p e Co n s u l t a n t Bu d g e t Bu d g e t Or d e r s G r a n t s F u n d ( s ) # A d v e r t i s e C o n s t P h a s e Comments Sc h e d u l e Pr o j e c t B u d g e t Sh e l l V a l l e y E m e r g e n c y A c c e s s Ro a d St r e e t P e r t e e t $ 6 1 0 , 0 0 0 $7 , 0 0 0 $ 6 , 5 8 6 $ 3 5 0 , 0 0 0 1 1 2 / 4 1 2 J u n - 1 1 N o v - 1 1 C l - O u t Co u n c i l A c c e p t e d P r o j e c t F e b r u a r y , 2 0 1 2 . Re t a i n a g e R e l e a s e d M a y , 2 0 1 2 Ch a n g e O r d e r N o . 1 - $ 6 , 5 8 6 St a t e R o u t e ( S R ) 9 9 I n t e r n a t i o n a l Di s t r i c t E n h a n c e m e n t s ( P h a s e 1 an d 2 ) St r e e t C H 2 M H i l l $ 6 1 5 , 8 0 0 $3 1 3 , 0 0 0 _ $ 6 6 2 , 0 0 0 1 2 9 A p r - 1 2 D e c - 1 2 A d G r a n t s w e r e s e c u r e d i n t h e a m o u n t o f $ 6 6 2 , 0 0 0 ( d e s i g n a n d co n s t r u c t i o n p h a s e s ) . Tr a n s p o r t a t i o n P l a n U p d a t e St r e e t H e f f r o n $ 2 0 , 0 0 0 $2 0 , 0 0 0 _ _ 1 1 2 _ _ P r e P e r f o r m t r a f i f c m o d e l i n g a n a l y s i s t o s u p p o r t a n a m e n d m e n t t o th e C i t y o f E d m o n d s f u t u r e l a n d u s e m a p ( a t W e s g a t e a n d F i v e Co r n e r s ) . Wa l n u t S t . @ 9 t h A v e . ( i n t e r i m so l u t i o n ) St r e e t H e f f r o n $ 1 0 , 0 0 0 $0 _ _ 1 1 2 _ D e c - 1 2 P r e R e s t r i p e 9 t h A v e . f r o m M a i n S t . t o W a l n u t S t . t o i m p r o v e in t e r s e c t i o n d e l a y a t b o t h i n t e r s e c t i o n s . $ 1 0 , 0 0 0 - B u d g e t A m e n d m e n t ( 1 s t Q t r ) Su n s e t W a l k w a y I m p r o v e m e n t s St r e e t P a r a m e t r i x $ 8 8 2 , 0 0 0 $5 0 , 0 0 0 _ _ 1 1 2 _ T B D P r e A n R C O g r a n t w a s s u b m i t t e d l a s t M a y t o f u n d h a l f o f t h e de s i g n a n d c o n s t r u c t i o n p h a s e s . Ma i n S t r e e t P e d e s t r i a n L i g h t i n g fr o m 5 t h A v e t o 6 t h A v e St r e e t P a r a m e t r i x $ 1 , 6 3 1 , 8 5 7 $8 9 0 , 3 0 0 _ $ 1 , 2 2 5 , 0 0 0 1 1 2 & 4 1 2 J u l - 1 2 D e c - 1 2 D e s D e s i g n a t 1 0 0 % c o m p l e t e . A F e d e r a l g r a n t w a s s e c u r e d f o r d e s i g n a n d c o n s t r u c t i o n (t o t a l a m o u n t : $ 7 2 5 , 0 0 0 ) . A S t a t e g r a n t w a s s e c u r e d f o r d e s i g n a n d c o n s t r u c t i o n ( t o t a l am o u n t : $ 5 0 0 , 0 0 0 ) . 20 1 0 R e p l a c e m e n t P r o g r a m - Wa t e r l i n e Wa t e r C i t y $ 2 , 1 6 4 , 9 8 6 $2 3 8 , 6 0 0 $ 7 2 , 1 1 1 _ 4 1 2 J a n - 1 1 J a n - 1 2 C l - o u t Co n s t r u c t i o n c o m p l e t e . C l o s e o u t p r o c e s s i n p r o g r e s s . Su b s t a n t i a l C o m p l e t i o n R e a c h e d J a n u a r y 2 0 1 2 . Ch a n g e o r d e r # 1 $ 4 0 , 9 5 3 . Ch a n g e o r d e r # 2 $ 1 0 , 5 4 8 . 4 3 . Ch a n g e o r d e r # 3 $ 8 , 3 8 0 . 3 1 Ch a n g e o r d e r # 4 $ 1 2 , 2 2 9 . 1 8 20 1 1 R e p l a c e m e n t P r o g r a m - Wa t e r l i n e Wa t e r M S A $ 2 , 3 6 4 , 5 0 6 $5 0 7 , 8 0 0 $ 5 0 , 1 1 2 _ 4 1 2 J u n - 1 1 M a r - 1 2 C l - o u t Co n s t r u c t i o n C o m p l e t e M a r c h 2 0 1 2 . Co n s t r u c t i o n C l o s e o u t i n P r o g r e s s . S u b s t a n t i a l c o m p l e t i o n re a c h e d m a r c h 2 0 1 2 . Ch a n g e o r d e r # 1 $ 2 4 , 0 7 0 . 9 3 Ch a n g e o r d e r # 2 $ 3 3 , 7 8 5 . 2 2 Ch a n g e o r d e r # 3 ( $ 7 , 7 4 4 . 2 2 ) Bu d g e t A m e n d m e n t $ 3 9 0 , 0 0 0 ( 1 s t Q t r ) 20 1 2 C i t y w i d e W a t e r l i n e O v e r l a y Pr o j e c t Wa t e r _ $5 2 6 , 4 0 0 $5 2 6 , 4 0 0 _ _ 4 1 2 J u l - 1 2 N o v - 1 2 D e s De s i g n a t 9 0 % . 5t h A v e n u e p o r t i o n o f o v e r l a y r e c e i v e d f e d e r a l f u n d i n g , w i l l b e sp u n o f f i n t o a s e p a r a t e p r o j e c t . Ba l a n c e o f p r o j e c t e x p e c t e d t o b e a d v e r t i s e d a s a S m a l l Wo r k s P r o j e c t . 20 1 2 R e p l a c e m e n t P r o g r a m - Wa t e r l i n e Wa t e r C i t y $ 1 , 1 5 0 , 0 0 0 $1 , 1 0 0 , 0 0 0 _ _ 4 1 2 J u n - 1 2 D e c - 1 2 C o n De s i g n @ 1 0 0 % c o m p l e t e . Ad v e r t i s e d J u n e , 2 0 1 2 . Co u n c i l a w a r d e d c o n t r a c t t o D & G B a c k h o e , I n c , f o r $6 5 2 , 3 5 2 . 2 3 Ne x t S t e p - c o n s t r u c t i o n 20 1 3 R e p l a c e m e n t P r o g r a m - Wa t e r l i n e Wa t e r C i t y $ 2 , 3 9 4 , 8 8 0 $8 8 , 0 0 0 _ _ 4 1 2 M a r - 1 3 O c t - 1 3 P r e Co n s t r u c t i o n S u r v e y i n g f o r p r o j e c t s s c h e d u l e d t o b e g i n J u l y 20 1 2 . 76 t h A v e W W a t e r l i n e E x t e n s i o n wi t h L y n n w o o d Wa t e r R o t h H i l l $ 5 5 0 , 0 0 0 $5 5 0 , 0 0 0 _ _ 4 1 2 O c t - 1 2 S e p - 1 3 D e s De s i g n t o b e c o m p l e t e d J u n e 2 0 1 2 . Pr o j e c t t o b e b i d S e p t / O c t 2 0 1 2 . Co n s t r u c t i o n t o b e g i n M a r c h 2 0 1 3 . AM R M e t e r E v a l u a t i o n S t u d y Wa t e r C o n s u l t a n t $ 5 0 , 0 0 0 $0 _ _ 4 1 2 _ _ O n h o l d On h o l d . Pi o n e e r W a y R o a d R e p a i r Wa t e r C i t y $0 $0 _ _ 4 1 2 - - P r e Su r v e y o r a n d g e o t e c h n i c a l e n g i n e e r h i r e d t o a s s e s s c o n d i t i o n of P i o n e e r W a y p o s t D e c 2 0 1 1 W a t e r m a i n b r e a k . Ge o t e c h n i c a l R e p o r t r e c o m m e n d s m o n i t o r i n g o f r o a d a n d sl o p e t o o Bu d g e t A m e n d m e n t $ 4 0 , 0 0 0 ( 2 n d Q t r ) Ae r a t i o n B a s i n A i r D i f f u s e r Up g r a d e f o r E n e r g y S a v i n g s WW T P B r o w n & Ca l d w e l l $1 9 5 , 0 0 0 $4 5 , 0 0 0 _ _ 4 1 4 A p r - 1 2 O c t - 1 2 D e s Pa r t s d e l i v e r e d f r o m S a n i t a i r . En g i n e e r i n g c o n s u l t a n t h a s d e l i v e r e d t h e 9 0 % d o c u m e n t s f o r ou r r e v i e w a n d c o m m e n t . 7/ 3 / 2 0 1 2 P A G E 3 Pa c k e t Pa g e 11 3 of 13 4 PU B L I C W O R K S D E P A R T M E N T / E N G I N E E R I N G D I V I S I O N P R O J E C T S Ca p i t a l I m p r o v e m e n t P r o g r a m St a t u s Ci t y o r To t a l 20 1 2 Ch a n g e Ci t y Co m p l e t e * * A c t i v e Pr o j e c t D e s c r i p t i o n Ty p e Co n s u l t a n t Bu d g e t Bu d g e t Or d e r s G r a n t s F u n d ( s ) # A d v e r t i s e C o n s t P h a s e Comments Sc h e d u l e Pr o j e c t B u d g e t AT S R e p l a c e m e n t a n d N e w Bu i l d i n g WW T P H D R $4 5 0 , 0 0 0 $5 0 , 0 0 0 _ _ 4 1 4 A p r - 1 2 O c t - 1 2 P r e Fi n a l d e s i g n w i l l b e c o m p l e t e d b y J u l y 2 0 1 2 . In i t i a l C o n s t r u c t i o n e s t i m a t e s w e r e h i g h e r t h a n e x p e c t e d s o th e p r o j e c t c o n s t r u c t i o n h a s b e e n p u s h e d o u t t o 2 0 1 3 . Fi b e r O p t i c N e t w o r k I n s t a l l a t i o n WW T P T r i u n i t y En g i n e e r i n g $5 0 , 0 0 0 $5 0 , 0 0 0 _ _ 4 1 4 M a r - 1 2 J u n - 1 2 D e s De s i g n i n p r o g r e s s Co n s t r u c t i o n c o m p l e t e b y W i n t e r / S p r i n g 2 0 1 2 . In c i n e r a t o r t e s t i n g a n d e v a l u a t i o n fo r c o m p l i a n c e w i t h n e w S S I re g u l a t i o n s WW T P C H 2 M H i l l $ 7 5 , 0 0 0 $7 5 , 0 0 0 _ _ 4 1 4 _ _ S t u d y / D e s Th i s p r o j e c t w i l l c o n s i s t o f t w o p i e c e s , A M T E S T w i l l c o n d u c t t h e te s t i n g a n d C H 2 M w i l l r e v i e w t h e d a t a , t e s t i n g a n d s u g g e s t e d ap p r o a c h . I f i m p r o v e m e n t s a r e r e q u i r e d t o m e e t n e w re g u l a t i o n s , d e s i g n w i l l t a k e p l a c e i n 2 0 1 3 a n d c o n s t r u c t i o n i n 20 1 4 . Li g h t i n g U p g r a d e f o r E n e r g y Sa v i n g s WW T P E n e r g y In d u s t r i e s $5 6 , 0 0 0 $3 5 , 8 6 2 _ _ 4 1 4 J u n - 1 1 D e c - 1 2 C l - O u t Co m p l e t e - c l o s e o u t i n p r o g r e s s . W e p l a n o n p r o c e e d i n g w i t h a s e c o n d p h a s e i n s u m m e r 2 0 1 2 t o t a k e a d v a n t a g e o f e n e r g y in c e n t i v e s . No n - P o t a b l e W a t e r P u m p Mo d i f i c a t i o n f o r E n e r g y S a v i n g s WW T P C i t y $4 0 , 0 0 0 $3 5 , 0 0 0 _ _ 4 1 4 M a r - 1 2 D e c - 1 2 D e s Re c e i v e d a u t h o r i z a t i o n f r o m P U D t o b e g i n w o r k . P u m p s h a v e be e n d e l i v e r e d a n d V F D ' s a r e o n o r d e r . Od o r C o n t r o l P r o j e c t WW T P B r o w n & Ca l d w e l l $1 . 4 M _ _ _ 4 1 4 2 0 0 9 M a y - 1 1 C l - o u t Co m p l e t e - t h e p r o j e c t w a s s u b s t a n t i a l l y c o m p l e t e d 5 / 2 0 / 2 0 1 1 - st i l l a w a i t n g f i n a l d o c u m e n t s f o r c l o s e - o u t f r o m t h e v e n d o r . Ou t f a l l D i f f u s e r M o d i f i c a t i o n f o r En e r g y S a v i n g s WW T P R o s e d a l e Ma r i n e $4 4 , 7 7 5 $1 3 , 2 0 0 _ _ 4 1 4 S e p - 1 1 D e c - 1 1 C l - O u t Co m p l e t e . Ro o f R e p l a c e m e n t f o r T h r e e Bu i l d i n g s WW T P W e t h e r h o l t $ 2 6 0 , 0 0 0 $3 6 2 , 0 0 0 _ _ 4 1 4 J u l - 1 2 O c t - 1 2 D e s P r e p a r i n g t o a d v e r t i s e f o r c o n s t r u c t i o n d u r i n g d r y s e a s o n 20 1 2 . ( A p r i l - S e p t . 2 0 1 2 ) Ru s t R e m o v a l a n d S t e e l Re c o a t i n g o n S e c o n d a r y C l a r i f i e r s WW T P C i t y $3 0 , 0 0 0 _ _ _ 4 1 4 M a y - 1 2 A u g - 1 2 O n - H o l d Th i s p r o j e c t h a s b e e n p u s h e d o u t t o 2 0 1 3 . Sw i t c h g e a r a c c e s s - C a t w a l k WW T P B r o w n & Ca l d w e l l $9 5 , 0 0 0 $7 5 , 0 0 0 _ _ 4 1 4 J u n - 1 2 S e p - 1 2 C o n Th e c o n t r a c t h a s b e e n a w a r d e d t o M o o n C o n s t r u c t i o n - N o t i c e to p r o c e s s i s b e i n g i s s u e d . Un d e r G r o u n d D i e s e l S t o r a g e Ta n k ( U S T ) M o n i t o r i n g s y s t e m u p - gr a d e WW T P A c e T a n k $ 2 0 , 0 0 0 $2 0 , 0 0 0 _ _ 4 1 4 J u n - 1 2 J u l - 1 2 C o n Ac e t a n k w a s a w a r d e d t h e b i d 0 n 5 - 1 5 VF D R e p l a c e m e n t s WW T P C i t y $1 0 0 , 0 0 0 $5 0 , 0 0 0 _ _ 4 1 4 F e b - 1 2 O c t - 1 2 D e s VF D s a r e b e i n g b u i l t Ad Ad v e r t i s i n g Pr e De s RO W Ad Co n Cl - O u t St u d y St u d y Ri g h t - o f - W a y A c q u i s i t i o n Ad v e r t i s e f o r C o n t r u c t i o n B i d s ** A c t i v e P h a s e Pr e l i m i n a r y D e s i g n De s i g n Co n s t r u c t i o n Cl o s e - o u t C o n s t r u c i o n C o n t r a c t 7/ 3 / 2 0 1 2 P A G E 4 Pa c k e t Pa g e 11 4 of 13 4    AM-4947     2. G.              City Council Committee Meetings Meeting Date:07/10/2012 Time:5 Minutes   Submitted For:Bertrand Hauss Submitted By:Megan Cruz Department:Engineering Committee: Planning, Parks, Public Works Type: Action Information Subject Title Authorization for Mayor to sign Supplemental Agreement #3 with David Evans & Associates for the Five Corners Roundabout project. Recommendation Forward this item to the consent agenda for approval at the July 17, 2012 City Council meeting. Previous Council Action On July 12, 2011, City Council authorized the Mayor to sign the Local Agency Standard Consultant Agreement with David Evans & Associates for the Five Corners Roundabout project. Narrative The proposed supplemental agreement includes the following additions to the design plans, specifications, and engineer’s estimate:  • Waterline replacement on all five approaches. All intersection waterlines are currently old 8-inch or 12-inch cast iron waterlines. Since the intersection is being excavated and re-graded as part of the project, the waterlines should be upgraded to ductile iron as part of this project. • Stormwater drainage improvements including a detention system on the north side of the intersection and water quality treatment for runoff generated by the project. The consultant’s fee of $53,390 will be paid by the 412 water and stormwater utility funds.   The City submitted a federal transportation grant application in April 2012 for $1,936,500 to complete right of way acquisition and construction. The grant competed against other transportation projects in Snohomish County and scored high enough to be awarded the requested funds. The funds are currently being approved and programmed by the Puget Sound Regional Council (PSRC). The project has now received a total of $2,399,500 in federal grant funds. A 13.5% local match is required and will be funded by the 112 Street Fund.  The design phase, which began in August 2011, is scheduled for completion in Spring 2013 and the right of way acquisition phase is scheduled to begin this fall, for completion in Spring 2013. Construction is tentatively scheduled to begin in summer 2013.  Attachments Attachment 1-Supplement No. 3 Form Review Inbox Reviewed By Date Engineering Robert English 07/03/2012 04:39 PM City Clerk Linda Hynd 07/06/2012 09:53 AM Mayor Dave Earling 07/06/2012 10:15 AM Finalize for Agenda Linda Hynd 07/06/2012 10:30 AM Form Started By: Megan Cruz Started On: 07/02/2012 10:26 AM Packet Page 115 of 134 Final Approval Date: 07/06/2012  Packet Page 116 of 134 P a c k e t P a g e 1 1 7 o f 1 3 4 Exhibit A 1 Five Corners Roundabout Intersection Improvement Project SCOPE OF SERVICES Supplement No. 3 Prepared for: CITY OF EDMONDS 121 5th Avenue N Edmonds, WA 98020 Prepared by: DAVID EVANS AND ASSOCIATES, INC. 415 118th Avenue SE Bellevue, WA 98005 3518 (425) 519 6500 July 2, 2012 Packet Page 118 of 134 P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 Flow Control and Water Quality Design\Exhibit A 1_DEA Scope_Five Corners Roundabout_2012 0702.doc City of Edmonds 1 Supplement No. 3 Five Corners Roundabout Project July 2, 2012 City of Edmonds Five Corners Roundabout Intersection Improvement Project SCOPE OF SERVICES Supplement No. 3 Introduction Supplement No. 3 modifies the original agreement dated August 5, 2011 with the following revisions. 8.3 Storm Drainage Section 8.3 Storm Drainage is deleted in its entirety and replaced with the following: 8.3 Storm Drainage Technical Information Report It is anticipated that the new and replaced impervious areas associated with the preferred alternative will be greater than 5,000 square feet, therefore a drainage report and drainage design details will follow the requirements set forth in the City of Edmonds Stormwater Codes Supplement. The CONSULTANT shall: • Determine the new pervious and impervious areas; • Determine the criteria for regional detention and water quality design; • Determine the existing drainage systems and drainage basins for the project area; • Develop drainage system improvements for this project, including detention and water quality treatment if required; • Determine the location, easements, and right of way required for drainage system improvements; and • Prepare a drainage technical information report (TIR) that summarizes the efforts of this task and includes drainage calculations. Assumption: • The detention vault will be sized for two (2) options: 1) to only accommodate the project and 2) as a regional vault to accommodate full redevelopement of the adjacent parcels within the project limits. The final size of the vault will be dependent on site constraints and cost. • The City will provide direction on which detention vault option to proceed with upon review of Preliminary Detention Vault Technical Memorandum. The Preliminary Detention Vault Technical Memorandum will discuss layout of vault to identify impacts to utilities and construction costs. • There will be one (1) set of CITY comments on the TIR and one revision. Deliverable: • Draft Drainage TIR, two (2) copies (hard copy only). • Final Drainage TIR, two (2) copies (hard copy only). • Preliminary Detention Vault Technical Memorandum comparing two vault options. Packet Page 119 of 134 P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 Flow Control and Water Quality Design\Exhibit A 1_DEA Scope_Five Corners Roundabout_2012 0702.doc City of Edmonds 2 Supplement No. 3 Five Corners Roundabout Project July 2, 2012 Section 12.0 Waterline Design (NEW SECTION) 12.1 90% Waterline Design Prepare 90% plans, specifications, quantities, and cost estimates (PS&E) for a 12 inch cast iron and 8 inch cast iron water main replacement to 8 inch or 12 inch ductile iron (approximately 1,380 lf), and replacing 10 service connections with 1 inch service connections within the project limits. Approximate lengths of the waterline replacement along each leg of the Main Street/Bowdoin Way/84th Avenue W/212th Street SW intersection are as follows: • Bowdoin Way – 250 lf of pipe replacement and two service connections. • Main Street – 260 lf of pipe replacement, four service connections, and one fire hydrant. • 84th Avenue W (North Leg) – 350 lf of pipe replacement, one service connection, and one fire hydrant. • 84th Avenue W (South Leg) – 270 lf of pipe replacement, one service connection, and one fire hydrant. • 212th Street SW – 250 lf of pipe replacement and two service connections. Deliverable: • 90% Design Plan Completion Level: 5 copies of half size set (11”x17”); 3 copies of full size set (22”x34”); 1 electronic PDF copy and AutoCAD file. • 90% Design Contract Documents: 2 hard copies and 1 electronic PDF version. • WSDOT PS&E Checklist. • Sole Source Justification Memorandum – 1 electronic PDF version Meetings: • One (1) 90% Design Review Meeting. Assumptions: • Final design will be incorporated into the Five Corners Roundabout Intersection Improvement Project plans, specifications, and estimate. • Separate plan sheets will be prepared for the waterline replacement. Plan sheets will include plan/profile and details. • Pavement replacement details will be prepared for these improvements. The quantities will be included in either the roadway bid schedule or a separate schedule. The specifications, quantities, and estimate will follow the format for the Five Corners Roundabout Intersection Improvement Project (WSDOT format). Applicable City of Edmond’s water standard details will be added in the Appendix. • Non standard details will be added to the plan set. Special provisions will be added to the specification package being prepared for the project. • Quantities for the waterline work will be prepared and included in a separate schedule (Schedule B) in the bid proposal. It is assumed that no additional topographic survey or geotechnical investigations will be conducted by the CONSULTANT. Any pothole operations will be coordinated by the CONSULTANT, and performed through the services of the City. • All work will be within City owned right of way or easements. • All permits required for the water main replacement will be obtained by the City of Edmonds. Packet Page 120 of 134 P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 Flow Control and Water Quality Design\Exhibit A 1_DEA Scope_Five Corners Roundabout_2012 0702.doc City of Edmonds 3 Supplement No. 3 Five Corners Roundabout Project July 2, 2012 12.2 Waterline Design (100% Completion) The CONSULTANT shall prepare the following in accordance with the CITY’s and WSDOT’s 90% completion level review comments and coordination meeting, and in accordance with regulatory agency permit conditions: • Modifications and/or revisions in response to CITY review comments from the 90% design plan set and coordination meeting – 100% Completion submittal. • Modifications and/or revisions in response to CITY review comments from the 90% design specifications set and coordination meeting – 100% Completion submittal. • Modifications and/or revisions in response to CITY review comments from the 90% design cost estimate and coordination meeting – 100% Completion submittal. Deliverables: • 100% Design Plan Completion Level: 5 copies of half size set (11”x17”); 5 copies of full size set (22”x34”); 1 electronic PDF copy and AutoCAD file. • 100% Design Contract Documents: 2 hard copies and 1 electronic version. • 100% Design Cost Estimate: 2 hard copies and 1 electronic version. Meetings: • One (1) 100% Design Review Meeting. 12.3 Waterline Design (Ad Ready Documents) The CONSULTANT shall prepare the following in accordance with the CITY’s and WSDOT’s 100% completion level review comments and coordination meeting, and in accordance with regulatory agency permit conditions: • Modifications and/or revisions in response to CITY review comments from the 100% design plan set and coordination meeting – Ad Ready Documents. • Modifications and/or revisions in response to CITY review comments from the 100% design specifications set and coordination meeting – Ad Ready Documents. • Modifications and/or revisions in response to CITY review comments from the 100% design cost estimate and coordination meeting – Ad Ready Documents. The CONSULTANT will assemble all plan sheets, general and special provisions, cost estimates, and associated documentation for submittal as an Ad Ready PS&E package. Deliverables: • Ad Ready Documents: 5 copies of half size set (11”x17”); 1 copies of full size set (22”x34”); 1 electronic PDF copy and AutoCAD file. • Ad Ready Design Contract Documents: 1 hard copies and 1 electronic PDF and MS Word version. • Ad Ready Design Cost Estimate: 1 hard copies and 1 electronic PDF version. 12.4 Assistance During Bid Period The CONSULTANT shall: • Provide assistance during the ad period for construction bids answering bidder questions. Packet Page 121 of 134 Supplement No. 3 Exhibit E 1: Consultant Fee Determination Fixed Fee Five Corners Roundabout Intersection Improvement Project City of Edmonds David Evans and Associates, Inc. Direct Classification Rate Hours Cost 1 Project Manager (PMGR)57.00$ 29 $1,653 2 Managing Professional Engr/QC (MGPE)57.00$ 57 $3,249 3 Professional Engineer (PFEN)42.00$ 120 $5,040 4 Design Engineer (DEEN)31.00$ 112 $3,472 5 Sr. CADD Technician (SCAD)32.50$ 82 $2,665 6 Administrative Assistant (ADMA)26.75$ 33 $883 Total Hours 433 Salary Cost $16,962 Overhead Cost @ 184.46%of Direct Labor $31,288 Net Fee @ 28.00%of Direct Labor $4,749 Total Overhead & Net Fee Cost $36,037 Direct Expenses Unit Each No.Cost Reproduction: Reports reports @ $15 /report 4 $60 Reproduction: Plan Sets sets @ $10 /set 24 $240 Mail/Deliveries/Fed Ex @ $20 0 $0 Mileage miles @ $0.51 /mile 180 $92 High Definition Scanning Equip.days @ $520 /day 0 $0 Traffic Counts Vendor $0 Subtotal $392 David Evans and Associates Total $53,390 P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 > Flow Control and Water Quality Design\Exhibit E>1_DEA Budget_Five Corners_2012>0702.xls Page 1 of 2 Printed: 7/2/2012Packet Page 122 of 134 Exhibit E 1 Consultant Fee Determination Summary Sheet Five Corners Roundabout Intersection Improvement Project City of Edmonds David Evans and Associates, Inc.1 2 3 4 5 6 Work Element #Work Element Pr o j e c t M a n a g e r ( P M G R ) Ma n a g i n g P r o f e s s i o n a l En g r / Q C ( M G P E ) Pr o f e s s i o n a l E n g i n e e r (P F E N ) De s i g n E n g i n e e r ( D E E N ) Sr . C A D D T e c h n i c i a n ( S C A D ) Ad m i n i s t r a t i v e A s s i s t a n t (A D M A ) DEA DEA direct rates:$57.00 $57.00 $42.00 $31.00 $32.50 $26.75 Total ALL Total Total Total Total Total Total Total Total $ hrs hrs hrs hrs hrs hrs hrs ALL 8.0 PS&E Design 8.1 Project Site Visit 8.2 Geotechnical Services 8.3 Storm Drainage Technical Information Report (TIR) 8.3.1 Draft (TIR) Report 1 8 4 40 16 8 77 $8,296 8.3.2 Final (TIR) Report 1 2 2 12 8 4 29 $3,106 8.3.3 Preliminary Detention Vault Technical Memorandum 1 1 2 8 2 1 15 $1,680 8.4 Landscape Design 8.4.1 Design Development 8.4.2 Preliminary and Final Landscape Plan 8.4.3 Preliminary and Final Irrigation Plan 8.5 60% Design (Water Quality and Flow Control) 8.6 90% Plans (Water Quality and Flow Control)2 8 40 16 4 70 $7,615 8.7 Construction Documents (100% Completion Level)2 4 12 4 2 24 $2,804 8.8 Assistance During Bidding Period Work Element 8.0 Total 7 23 8 112 46 19 215 $23,501 12.0 Waterline Design 12.1 90% Waterline Design 8 16 68 24 8 124 $16,304 12.2 Waterline Design (100% Completion)8 16 32 8 4 68 $9,621 12.3 Waterline Design (Ad Ready Documents)2 2 4 4 2 14 $1,811 12.4 Assistance During Bid Period 4 8 12 $1,762 Work Element 12.0 Total 22 34 112 36 14 218 $29,498 Direct Expenses $392 PROJECT WORK ELEMENTS TOTALS 29 57 120 112 82 33 433 $53,390 Supplement No. 3 P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 > Flow Control and Water Quality Design\Exhibit E>1_DEA Budget_Five Corners_2012>0702.xls Page 2 of 2 Printed: 7/2/2012 Packet Page 123 of 134    AM-4940     3. A.              City Council Committee Meetings Meeting Date:07/10/2012 Time:10 Minutes   Submitted By:Gerry Gannon Department:Police Department Committee: Public Safety, Personnel Type: Action Information Subject Title Renew Domestic Violence Coordinator Position with the City of Mill Creek. Recommendation Approve for consent agenda and for the Mayor to sign Interlocal Agreement with the City of Mill Creek. Previous Council Action None Narrative Since January 2007, the city of Edmonds and the City of Mill Creek by interlocal agreement have shared services of a Domestic Violence Coordinator. The incumbent is a part-time City of Edmonds employee who has spent approximately 2/3 time here at Edmonds, with the balance at Mill Creek. This allocation between Mill Creek and Edmonds was based on the previous interlocal agreement which expires July 24, 2012. Representative duties are to provide coordination of domestic violence related cases between the victim, police department, prosecuting attorney’s office and courts of jurisdiction. Additional duties include community education on domestic violence issues and training of department personnel relative to domestic violence. Work is performed in a support position for and within the police department in a civilian capacity. Our experience is that a Domestic Violence Coordinator can provide an effective level of service to DV victims, and to the overall prosecution effort, that is difficult to match absent such a designated person. The employee would be supervised by the Edmonds Police Department under Support Services. The police department is requesting authorization to continue the agreement with Mill Creek as both agencies believe this is in the best interest of our citizens. The position will be covered under the terms of the current Edmonds Police Officers’ Association contract. Funding for this position is already provided for in the current General Fund Administrative Services. The ILA has been reviewed by the City Attorney and is approved as to form. Attachments Edmonds Mill Creek Interlocal Form Review Inbox Reviewed By Date City Clerk Linda Hynd 07/03/2012 12:16 PM Mayor Dave Earling 07/05/2012 03:02 PM Finalize for Agenda Linda Hynd 07/06/2012 09:23 AM Form Started By: Gerry Gannon Started On: 06/27/2012 06:53 AM Final Approval Date: 07/06/2012  Packet Page 124 of 134 Packet Page 125 of 134 Packet Page 126 of 134 Packet Page 127 of 134 Packet Page 128 of 134 Packet Page 129 of 134    AM-4953     3. B.              City Council Committee Meetings Meeting Date:07/10/2012 Time:15 Minutes   Submitted For:Councilwoman Bloom Submitted By:Jana Spellman Department:City Council Committee: Public Safety, Personnel Type: Information Information Subject Title Discussion regarding student representatives on Boards & Commissions. Recommendation Previous Council Action N/A Narrative The City Attorney’s Office was asked to prepare an ordinance to authorize the city’s boards and commissions to appointment a student member. The attached ordinance authorizes the appointment of a student representative for the city’s boards and commissions, while reserving to each board or commission the discretion to create its own application form. Attachments Student Rep on Boards and Commissions Ordinance Form Review Inbox Reviewed By Date City Clerk Linda Hynd 07/05/2012 11:17 AM Mayor Dave Earling 07/05/2012 02:58 PM Finalize for Agenda Linda Hynd 07/06/2012 09:23 AM Form Started By: Jana Spellman Started On: 07/03/2012 11:02 AM Final Approval Date: 07/06/2012  Packet Page 130 of 134 ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADDING A NEW CHAPTER TO THE EDMONDS CITY CODE RELATING TO STUDENT REPRESENTATIVES ON THE CITY’S BOARDS AND COMMISSIONS. WHEREAS, certain boards and commissions of the City of Edmonds have expressed interest in appointing a student member; and WHEREAS, the city council has enjoyed the participation of a student representative on the city council; and WHEREAS, the city council would like to create additional opportunities for student involvement on the City’s boards and commissions; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. A new chapter 10.03 of the Edmonds City Code, entitled “Student Representatives on City’s Boards and Commissions,” is hereby added to read as follows: 10.03 STUDENT REPRESENTATIVES ON CITY’S BOARDS AND COMMISSIONS 10.03.010 Student representative authorized. 10.03.020 Qualifications. 10.03.030 Appointment process. 10.03.030 Term. 10.03.010 Student representative authorized. Any board or commission that derives its authority from the ordinances codified in this Title 10 may appoint a high school or college student to participate as a non-voting member of the board or commission. This person shall be known as a student representative. Student representatives may not attend executive sessions of the body to which they have been appointed. Packet Page 131 of 134 10.03.020 Qualifications. Student representatives must be residents of the City of Edmonds, but they need not attend school in Edmonds. 10.03.030 Appointment process. Vacancies should be publicized on the city’s website and through outreach to local high schools and colleges when city resources allow for such publication and outreach. Each board or commission interested in appointing a student representative is authorized to prepare a short application form that is relevant to the charge of the board or commission. If more than one application is submitted, all applications shall be forwarded to the board or commission for consideration. After the applications have been considered, nominations shall be voted on by the board or commission in an open public meeting. 10.03.040 Term. Each student representative shall serve a one-year term that commences on August 1st of each year. A student representative may apply for re-appointment to the same position for successive terms, PROVIDED THAT the board or commission shall evaluate all applicants for the student representative position and any re-appointment shall be voted on in an open public meeting. A student representative may be removed for cause prior to the end of the term on a super majority vote of the full board or commission. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: Packet Page 132 of 134 CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 133 of 134 4 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2012, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADDING A NEW CHAPTER TO THE EDMONDS CITY CODE RELATING TO STUDENT REPRESENTATIVES ON THE EDMONDS CITY COUNCIL AND THE CITY’S BOARDS AND COMMISSIONS. . The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2012. CITY CLERK, SANDRA S. CHASE 4840-7251-8158, v. 1 Packet Page 134 of 134