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08/04/1992 City CouncilADOPTED BY CITY COUNCIL AUGUST 18, 1992 EDMONDS CITY COUNCIL MINUTES August 4, 1992 FINAL ADOPTED VERSION. At 6:45 p.m, the Mayor and City Council met in the small Library Plaza Room to interview a candi- date for the Planning Board Alternate position. The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Laura Hall at the Library Plaza Room,, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Laura Hall, Mayor Jeff Palmer, Council President Steve Dwyer, Councilmember Dave Earling, Councilmember William Kasper, Councilmember John Nordquist, Councilmember Tom Petruzzi, Councilmember ABSENT STAFF Art Housler, Admin. Srvc. Dir. Brent Hunter, Personnel Manager Rob Chave Planning Manager Jacqui Austin, Office Admin. Scott Snyder, City Attorney Rhonda March, City Clerk Barb Mehlert, Recorder Michael W. Hall, Councilmember (Councilmember Hall previously notified the Council of his absence) Jim Cooper, Student Representative rnNCFNT AnpNna Item (E) was removed from the Consent Agenda. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEM- BER PETRUZZI, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. THE APPROVED ITEMS ARE AS FOLLOWS: (A) ROLL CALL (B) CITY COUNCIL MINUTES OF JULY 28, 1992 (C) CLAIMS WARRANTS FOR WEEK OF JULY 27, 1992 (D) RECEIPT OF CLAIM FOR DAMAGES FROM LYNN R. HOLMES ($314.36) li ✓ fj (F) APPROVAL OF MEBT PLAN RESTATEMENT (G) APPROVAL OF RECLASSIFICATION POLICY (H) ACCEPTANCE OF UTILITY EASEMENT FROM PORTERFIELD PARTNERSHIP (BURGER KING) AT 7603 212TH ST. S.W. (I) SET HEARING DATE OF SEPTEMBER 1, 1992 ON RECOMMENDATIONS OF THE PLANNING BOARD TO APPROVE A REQUEST TO REZONE APPROXIMATELY .42 ACRES LOCATED AT 18918 80TH AVE. W. FROM RS-12 TO RS-8 (APPLICANT: RICHARD MARIN/FILE NO. R-92-69) PROPOSED ORDINANCE AMENDING RECYCLING ORDINANCE AS PERTAINING TO RATE STRUCTURE FOR MULTI -FAMILY DWELLINGS Item E on the Consent Agenda Councilmember Kasper said he would like a public hearing held on this matter, as the citizens who reside in multi -family dwellings are not aware of the proposed ordinance. As the Council had many questions regarding this issue, and Community Services Office Administrator Jacqui Austin, said it would not pose a problem to postpone the adoption of the ordinance, COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCIL PRESIDENT PALMER, TO DIRECT STAFF TO SCHEDULE A PUBLIC HEARING ON THE PROPOSED ORDINANCE TO AMEND THE RECYCLING ORDINANCE AS PERTAINING TO RATE STRUCTURE FOR MULTI- FAMILY DWELLINGS. MOTION CARRIED. AUDIENCE As no member of the audience came forward, Mayor Hall closed the audience portion of the meeting. CONTINUED DISCUSSION ON MID -YEAR FINANCIAL REPORT (Continued from July 7, 1992 Art Housler, Administrative Services Director, reviewed with the Mayor and Council, the Reve- nue/Expenditure History v. 1992 Actual to Budget Graph; Cash Flow Statement; Comparative Cash Flow Statement; Council Contingency Fund Activity Report; and Revenue Indicators. Mr. Housler said the economy in general is very fragile, and reviewed the Sales Tax Equalization Revenues which the City received in July, 1992. Mr. Housler said the City received 84% of what was budgeted, which indicated to Mr. Housler said the economy in the State of Washington is quite strong, however, said the Country is clearly in a slow growth pattern. Councilmember Petruzzi inquired on Municipal Court collections. Mr. Housler said the Court Admin- istrator is in the process of training new staff, and will be approximately two months until the Court is able to concentrate on collections. Councilmember Petruzzi asked Mr. Housler what his general advise is to the Council with regards to City spending, keeping in mind the economic conditions. Mr. Housler recommended caution in spending. Mr. Housler said the Council should perceive on the prospect that revenues for 1993 would not increase more approximately 2-1/2% over 1992. Mr. Housler said one of the major con- cerns he has going into the 1993 budget is the City did some one time cuts for replacement of funding from other sources for the general fund, which will have to be dealt with. The amount of the one time items total $390,000. Councilmember Petruzzi said in essence, the City is going into the 1993 Budget Process with a shortfall of $390,000. Mr. Housler said this is true in es- sence, however, stated there are items that could be discussed by the Council which would lessen this amount. Councilmember Earling said the Salary Review Committee's report, which will presented to the Council in a couple weeks, will provide the Council with good information and will answer many questions relating to 1993 budgeting. OF REVISED FINDINGS OF FACT AND CONCLUSIONS OF LAW ON APPEAL OF HEARING EXAMINER DECI- Councilmember Kasper stated he would abstain from the discussion, as he was not present at the Council Meeting in which this item was discussed. City Attorney Scott Snyder said on July 7, 1992, the City Council adopted Findings, Conclusions and Decisions regarding appeals of the Hearing Examiner's decision on a variance request by Craig Summers for property located at 7222 156th St. S.W. On July 24, 1992, he received a letter from Beth Clark, attorney for Craig Summers requesting some corrections in the Findings, Conclusions and Decision adopted by the Council. Ms. Clark believes that the adopted Findings Conclusions, and Decision do not reflect the Council's resolution of the appeals based on a mutual agreement reached by the appellants. Mr. Snyder agreed and said the revised Findings, Conclusions and Decisions are attached for Council review and adoption. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER EARLING, TO ADOPT THE REVISED FINDINGS, OF FACT AND CONCLUSIONS OF LAW ON APPEAL OF HEARING EXAMINER DECISION REGARDING VARIANCE AT 7222 156TH STREET S.W. (APPELLANT: RICK WURDEMAN, ET AL/APPLICANT: CRAIG SUMMERS/FILE NOS. AP-92- 67/V-92-4 AND APPELLANT/APPLICANT: CRAIG SUMMERS/FILE NOS. AP-92-68 AND V-92-4). MOTION CARRIED. REVIEW AND APPROVAL OF COMMUNITY SERVICES DIRECTOR JOB DESCRIPTION Brent Hunter, Personnel Manager, reported the position has been advertised, and thus far, the City has received 46 applications. Mr. Hunter noted 96 applications have been requested. It was the consensus of the Council that the Community Services Director position is one of the most significant and important position the City has. The Council said it is imperative that the City utilizes a very careful selection process when filling the position. Councilmember Nordquist asked Mayor Hall if an exit interview was conducted with the former Commu- nity Services Director, and if so, was any of that information used to evaluate the position that is being advertised. Mayor Hall said an extensive exit interview was conducted and said she feels the job description for the Community Services Director adequately fits the duties. COUNCIL PRESIDENT PALMER MOVED, SECONDED BY COUNCILMEMBER DWYER, FOR APPROVAL OF THE COMMUNITY SERVICES DIRECTOR JOB DESCRIPTION. MOTION CARRIED. FINAL APPROVED COUNCIL MINUTES Page 2 August 4, 1992 It was noted the Council will interview the top three candidates, as chosen by the Mayor through the City s selection process. MAYOR Mayor Hall asked for confirmation of Chris Kuess to be appointed as an alternate on the Planning Board. �lCOUNCIL PRESIDENT PALMER MOVED, SECONDED BY COUNCILMEMBER DWYER FOR DISCUSSION, TO APPOINT CHRIS KUESS AS PLANNING BOARD ALTERNATE. Under discussion, Councilmember Dwyer said he fully supports the appointment of Mr. Kuess, as he (N feels he will be a valuable member of the board. Councilmember Dwyer said he is concerned that CP�� he has not been exposed to the Planning Board, prior to the present time and does not have a _ history of dealing with City affairs under which the Planning Board will operate. Councilmember Dwyer said there are many new members appearing on the Planning Board and is concerned with all of the important work the Planning Board is responsible for. Councilmember Dwyer said he would vote in favor of Mr. Kuess on the promise that Mr. Kuess made to the Council that he will get up to speed on Planning Board issues, which will keep the Board moving along on the time lines they have to comply with. Mayor Hall said she is pleased with Mr. Kuess's background with King County and Growth Management and feels he will be a valuable asset to the Planning Board. Councilmember Earling said he is also concerned over the transition of the Planning Board, in light of all of the important issues they will be to take part in such as Growth Management Is- sues. Planning Manager, Rob Chave, assured the Council that the Planning Board is involved in on -going training so as to keep them aware of the current issues. MOTION CARRIED. Mayor Hall referenced a liquor license application from Olympic View Deli in which Chief Prinz recommends approval. No objections were made by Councilmembers. Mayor Hall said she attended the Fire Department burn on Saturday, August 1, at the new Public Works Facility, and reported it went well. Mayor Hall said Administrative Services Director, Art Housler, would like to address the Council on a refunding possibility on the 1988 Sewage Treatment Plant Bond Issue. Mr. Housler said he and Dick Ehlers, Vice President with Seattle Northwest Securities Corp„ dis- /��p�� L cussed refinancing (refunding) the 1988 Treatment Plant Bond Issue. The existing Net Interest Rate is 7.79%. The Net Interest Rate as of August 3rd was 5.83%. Mr. Housler said this interest rate would produce approximately $444,000 in present value savings. Mr. Housler said since refunding of this issue is very favorable based upon current market inter- est rates, borrowing of additional money from Public Works Facility ($3.6 million), and payment to the City of Lynnwood for Edmonds' share of upgrading their sewage treatment plant to secondary treatment plant should also be considered. It was noted the agreement with City of Lynnwood re- quires the City of Edmonds to pay 12% of the cost for upgrading. Mr. Housler asked the Council to authorize Mr. Ehlers to proceed with the work that would effectuate the refunding of the 1988 Treatment Plant Bond Issue. Mr. Housler said there are no costs to the City unless the bonds are actually refunded. Then the cost of approximately $50,000 would be taken from the savings of refunding. Mr. Housler noted the present value of savings of approximately $444,000 are net of cost. Councilmember Dwyer asked if the money saved is sewer -utility money or General Fund money, and Mr. Housler replied sewer -utility. Councilmember Dwyer asked if there had been any thought of slightly reducing the rates with the savings as opposed to the city receiving the money. Mr. Housler replied negatively, as he very recently put this proposal together. Mr. Housler said at this point, he would like receive authorization to simply fill out the paperwork, so the City can take advantage of the low interest rates. With regards to the financing of the proposed Public Works Facility, Councilmember Petruzzi said Mr. Housler is to present various financing packages to the Finance Committee at next week's meeting. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO AUTHORIZE STAFF TO PURSUE REFI- NANCING FOR THE SEWER TREATMENT PLANT. MOTION CARRIED. FINAL APPROVED COUNCIL MINUTES Page 3 August 4, 1992 Mayor Hall noted the recent meeting called by the Transportation Commission, who invited elected officials from various counties including Snohomish. Mayor. Hall said this was advertised as a closed door meeting, and noted the City of Edmonds was not invited. Mayor Hall said she will contact the former Community Services Director to see if he attended the meeting, to find out more information. COUNCIL Council President Palmer said he was livid when he heard the Transportation Commission was hold- {n(.r, ing a closed door meeting. Council President Palmer said this is one more example of how policy making at the State level has chosen to separate itself f from the P public and the wishes of the (�� ( local community. Council President Palmer said he has concluded that the thrust of what they are discussing is not advantageous to the City of Edmonds, and they don't want the City present for that reason. Councilmember Dwyer agreed and said he is convinced that not only does the State not want to hear from Edmonds, but they did not want the other participants to hear what Edmonds has to say. Councilmember Petruzzi repeated his concerns from previous discussions on this subject that the State does not care about how the citizens of Edmonds feel, and they do not care if Edmonds' waterfront is ruined provided they can increase the present ferry operations in what they alone think is a good plan. Councilmember Petruzzi applauded Mayor Hall for her efforts thus far. Council President Palmer referenced a memo to the Council regarding publication of Consent Agenda C f Items. Council President Palmer said as the Consent Agenda grows, the bill for publishing the Se agenda also grows. He said he discussed this with the City Clerk who noted other entities do not Fa� publish their Consent Agendas, instead they place a notation that Consent Agenda items will be discussed and are available for public viewing in the City Clerk's Office. As the Council was J agreeable to the idea, COUNCIL PRESIDENT PALMER MOVED, SECONDED BY COUNCILMEMBER DWYER, THAT ON THE REGULAR PUBLICATION OF THE AGENDA, THE CONSENT AGENDA PORTION BE LIMITED TO A NOTIFICATION OF WHOM TO CONTACT AND THEIR PHONE NUMBER FOR COMPLETE DETAILS ON WHAT ITEMS ARE LISTED. MOTION CARRIED. Councilmember Nordquist said many of the City's street signs are not visible at night because �CV u`� they do not reflect as they should. Councilmember Nordquist said the City limit signs especially 7d q J Q,S are not visible. Councilmember Nordquist said he would like Staff to review the problem. I�� U Councilmember Nordquist discussed the possibility of the City receiving an "impact fee" as the City of Blaine receives. Councilmember Nordquist said the City of Blaine receives the fee as a result of the heavy ferry traffic going through their city, which helps to repair streets, etc. as a result of that traffic. Councilmember Petruzzi said the Edmonds Visitors Bureau is interested in extending the hanging of flower baskets into October if at all possible. Mayor Hall said it would depend on the weather, however, she would check into the possibility. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER EARLING, TO EXCUSE COUNCILMEMBER HALL'S ABSENCE OF JULY 28 AND AUGUST 4. MOTION CARRIED. Councilmember Dwyer said there are concerns over the growing number of jaywalkers who cross the street from 5th Avenue to 8th to get to the Anderson Center. Councilmember Dwyer said people are concerned with the safety of those people, and asked Staff to look into the matter. Councilmember Dwyer asked the Council Assistant to provide him with a 10 year dues history the 0 1 City has paid to Association of Washington Cities. Councilmember Kasper said he believes parking congestion in the downtown area would improve if it were not for the lack of striping which designates parking slots. Councilmember Kasper asked the Council Assistant to draft a letter which contains the questions that Snohomish County Tomorrow Coordinator Larry Naughten could not answer. /j G�J Q S Councilmember Kasper said there are many motorists who are not stopping at the new four-way stop 1 e V at 220th & 9th, simply because they don't know it is there. With no further business before the Mayor or Council, Mayor Hall adjourned the meeting at 8:50 p.m. A PERMANENT RECORDING OF ALL COUNCIL MEETINGS ARE KEPT IN THE CITY CLERK'S OFFICE. THE_GFFICIAL SIGNED COPY OF THESE MINUTES 1S ON F/E IN THE CITY CLERK'S OFFICE. a J. Ma1`Ch, City Cl erl- Laut?Ni M. Hal 1 , Kayor FINAL APPROVED COUNCIL MINUTES Page 4 August 4, 1992 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 - 10:00 p.m. AUGUST 4, 1992 SPECIAL MEETING 6:45 P.M. - INTERVIEW CANDIDATE FOR PLANNING BOARD ALTERNATE POSITION CALL TO ORDER FLAG SALUTE 1. CONSENT AGENDA (20 Min.) (A) ROLL CALL (B) APPROVAL OF MINUTES OF JULY 28, 1992 (C) APPROVE CLAIMS WARRANTS FOR WEEK OF JULY 27, 1992 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM LYNN R. HOLMES ($314.36) (E) PROPOSED ORDINANCE # AMENDING RECYCLING ORDINANCE AS PERTAINING TO RATE STRUCTURE FOR MULTI -FAMILY DWELLINGS (F) APPROVAL OF MEBT PLAN RESTATEMENT (G) APPROVAL OF RECLASSIFICATION POLICY (H) ACCEPTANCE OF UTILITY EASEMENT FROM PORTERFIELD PARTNERSHIP (BURGER KING) AT 7603 212TH ST. S.W. (1) SET HEARING DATE OF SEPTEMBER 1, 1992 ON RECOMMENDATIONS OF THE PLANNING BOARD TO APPROVE A REQUEST TO REZONE APPROXIMATELY .42 ACRES LOCATED AT 18918 80TH AVE. W. FROM RS-12 TO RS-8 (APPLICANT: RICHARD MARIN / FILE NO. R-92-69) 2. AUDIENCE 3. (45 Min.) CONTINUED DISCUSSION ON MID -YEAR FINANCIAL REPORT (from July 7, 1992) 4. (10 Min) ADOPTION OF REVISED FINDINGS OF FACT AND CONCLUSIONS OF LAW ON APPEAL OF HEARING EXAMINER DECISION REGARDING VARIANCE AT 7222 156TH STREET S.W. (APPELLANT: RICK WURDEMAN, ET AL/APPLICANT: CRAIG SUMMERS / FILE NOS. AP-92- 67N-92-4 AND APPELLANT/APPLICANT: CRAIG SUMMERS / FILE NOS. AP-92-68 AND V-92-4) 5. (10 Min) REVIEW AND APPROVAL OF COMMUNITY SERVICES DIRECTOR JOB DESCRIPTION 6. (5 Min) MAYOR 7. (15 Min) COUNCIL THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR THE DISABLED (An Interpreter for the hearing impaired is available with 24 hours advance notice to the City Clerk at 771-0245)