10/13/1992 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES
October 13, 1992
These minutes were approved by the City Council on October 20, 1992
The work meeting of the Edmonds City Council was called to order at 7:00 p.m..by Mayor Laura Hall
at the Library Plaza Room, 650 Main St., Edmonds. The City Council Meeting was preceded by a flag
salute.
PRESENT
Laura Hall, Mayor
Jeff Palmer, Council President
Steve Dwyer, Councilmember
Dave Earling, Councilmember
Michael W. Hall, Councilmember
Tom Petruzzi, Councilmember
ABSENT
Councilmember Nordquist
Councilmember Kasper
Executive Session
STAFF
Art Housler, Admin. Srvc. Dir.
Brent Hunter, Personnel Manager
Dan Prinz, Police Chief
Chuck Day, Accounting Manager
Noel Miller, P.W. Superintendent
Arvilla Ohlde, Parks & Rec. Mgr.
Rob Chave, Planning Manager
Buzz Buzalsky, Fire Chief
Wally Tribuzio, Asst. Police Chief
Mike Stark, Programmer/Analyst
Scott Snyder, City Attorney
Rhonda March, City Clerk
Barb Mehlert, Recorder
At 7:01 p.m., Mayor Hall and Councilmembers recessed to an Executive Session to discuss a legal
matter, and reconvened in Council Chambers at 7:05 p.m.
CONSENT AGENDA
COUNCIL PRESIDENT PALMER MOVED, SECONDED BY COUNCILMEMBER EARLING, TO APPROVE THE CONSENT AGENDA.
MOTION CARRIED. The approved items are as follows:
(A) ROLL CALL
O
C Q'ye 5 (B) APPROVAL OF MINUTES OF OCTOBER 6, 1992 ,
- (C) APPROVAL OF CLAIMS WARRANTS FOR WEEK OF OCTOBER 5, 1992 AND PAYROLL WARRANTS FOR OCTOBER 5,
1992
(D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM AUBREY AND SUSAN ADAMS ($1,627.00) .
5 COUNCIL REVIEW OF REVENUE AND EXPENDITURE PROJECTIONS FOR 1993 BUDGET
)� J Art Housler, Administrative Services Director, reviewed with the Mayor and City Council, the
following documents: Revenue/Expenditure History v. 1992 Actual; Cash Flow Statement; Compara-
tive Cash Flow Statement; Sales Tax Revenue Trend; Council Contingency Fund Activity Report;
Revenue Indicators, and; General Fund Cash Position.
Mr. Housler said September financial data determined that there will be no cash carryover going
into 1993 for the General Fund, and sales tax will be considerably less.than budgeted. As a re-
sult of the September's sales tax and revenue indicator's trend, it was necessary to cut revenues
Ip�q J by $171,000. Departmental expenditures were also cut in order to compensate -for the reduction.
Mr. Housler said Mayor Hall met with her cabinet and cut expenses for the remainder of. the. year
to assure there would not be deficit spending at year end. Councilmember Petruzzi inquired on
where the $171,000 was cut, and Mr. Housler said the majority of the cuts was simply each depart-
ment refining their budget through the end of 1992, with the addition of $52,000 in actual cuts.
Mayor Hall referenced a.memorandum which -illustrated the various items. that were cut through 1992
.totalling $52,000. Council President Palmer asked Mayor Hall to provide the Council with a list
of,the reductions. Mayor Hall concurred. Councilmember Dwyer said he would like that list to
contain information which would match it to a particular line -item in the budget book.
Councilmember Earling pointed out that in 1981, the City had a low cash ending balance in the
General Fund of $68,000, and a high cash ending balance in the General Fund in 1990 of $90,000
Councilmember Earling is concerned of the "no cash ending balance" for 1992. Councilmember Farl-
ing said deeper cuts should be made so the City has a little cushion, and does not end the year
with a zero cash balance. Council President Palmer concurred.
Mr. Housler said the City does have an emergency fund, as well as a Council Contingency Fund
equaling approximately $760,000.' Councilmember Petruzzi said he too is concerned with the "no
cash ending balance". Councilmember Petruzzi said the City must have some sort of cushion and
expressed concern of the City deferring items into next year which was done to meet the $177,000
cut in spending through the end of the year. Councilmembers said the economy has not yet stabi-
lized and expressed concern over the present budget status.
Mr. Housler said he is very conservative and does not want to present a case in which he cannot
support. Mr. Housler said he believes the City has enough of a financial cushion to take whatever
action is needed in 1993 and still get the job done. Mr. Housler feels it is premature to to make
deeper cuts at this time.
Councilmember Petruzzi asked Mr. Housler what the national average is for reserves, and Mr.
Housler replied 5%, and said that the City of Edmonds has 6.25% reserves currently. Councilmember
Petruzzi asked Mr. Housler if he felt comfortable with that amount, and Mr. Housler replied affir-
matively.
PRESENTATION OF 1992 BUDGET PROGRAMS FOR ADMINISTRATIVE SERVICES, POLICE, FIRE, AND COMMUNITY
SERVICES DEPARTMENTS
Administrative Services Administration
Art Housler, Administrative Services Director, reviewed with the Mayor and City Council, the 1992
J Program Services and Budgeted Costs. The mission of the Administrative Services Department is to
'J^ /LO U provide support services to Edmonds citizens, City of Edmonds Divisions/Departments and Employees.
(v� GJS� Finance Department
�5
Chuck Day, Finance Manager, reviewed with the Mayor and City Council, the organizational chart
and duties in which the finance department is responsible for. Mr. Day said all of the employees
in the finance department are cross trained, so they are able to fill in for other positions if
needed. Council President Palmer commended Mr. Day and complimented him for cross training the
finance department employees.
City Clerk's Division
Rhonda March, City Clerk, reviewed with the Mayor and City Council, the organizational/staffing
position chart, and reviewed the duties and activities in which the City Clerk's division is
responsible for.
Data Processing
Mike Stark, Programmer/Analyst, reviewed the the Mayor and City Council, the duties of the Data
Processing Division. The Data Processing division provides analysis and programming assistance to
user personnel which includes design, writing and implementing new or modified applications and
programs. Mr. Stark said the mission of the Data Processing department is to provide computer
services to all divisions and departments. Mr. Stark he is the chairman of a computer needs
committee city wide, and will be reporting to the City Council some time in November to discuss
future computer needs for the City.
PRESENTATION OF 1992 BUDGET PROGRAMS FOR THE POLICE DEPARTMENT
Dan Prinz, Police Chief, presented the 1992 Budget Program for the Police Department. Chief Prinz
said the Police Department is made up of four divisions: Administration, Investigation, Patrol,
and Staff Services. Mr. Prinz reviewed existing programs with the Mayor and City Council such
as Block Watch Activities, Crime Watch Activities, Business Watch Activities, 'and the D.A.R.E.
Program.
Wally Tribuzio, Assistant Police Chief, discussed with the Mayor and City Council, the Criminal
Justice Fund. Mr. Tribuzio said at present, there are seven police department employees funded by
the Criminal Justice Fund. Asst. Chief Tribuzio said next fall, the voters will be asked to con-
tinue funding for the Criminal Justice Fund. If the measure fails, Asst. Chief Tribuzio said the
seven police department positions will have to be either funded through the General Fund, or not
funded at all. Asst. Chief Tribuzio said it would be a giant step backwards for the Police Depart-
ment if the positions are not kept. Mr. Tribuzio said the D.A.R.E. position will begin to be
funded by the Criminal Justice Fund as well. Councilmember Earling asked Asst. Chief Tribuzio if
there is enough funds in the Criminal Justice Fund to fund the D.A.R.E. position, and Asst. Chief
Tribuzio replied affirmatively.
Councilmember Petruzzi asked Chief Prinz if his department had enough monies in their reserve
account for such items as vehicle replacement, and Chief Prinz replied affirmatively.
CITY COUNCIL APPROVED MINUTES
Page 2 October 13, 1992
Council President Palmer said the Council previously made it clear that when Criminal Justice
Fund monies run out, those positions funded by the Fund will also cease to exist. Council Presi-
dent Palmer said the employees hired by Criminal Justice Fund monies were to be told that if and
when the funding went away, their positions would no longer exist. Council President Palmer asked
Chief Prinz if the employees were told this, and Chief Prinz replied affirmatively. Council Presi-
dent Palmer said he wants to make it absolutely clear that when the Criminal Justice monies came
to the City, the hiring was done with the implicit understanding that if the funding source went
away, so did the positions. Chief Prinz said his recollection is that there were three Councilmem-
bers who thinking was unequivocal, and four who sat back and didn't say anything. Chief Prinz
said his remembrance to previous discussion with the Council was he stated the Police Department
was going to need those positions eventually filled and if the City got them at an earlier date
because of Criminal Justice Monies, it was that much better. Chief Prinz said if the funding
source dried up after a certain period of time, it didn't necessarily mean that the -City doesn't
need to keep the officers, it would mean that they may have to be funded with General Fund Mon-
ies. Chief Prinz said if funding the positions through the General Fund was not possible, the
positions would have be let go. Council President Palmer said at this time, there is not enough
money in the General Fund to fund these positions.
Council President Palmer asked Chief Prinz for financial information and statistics for the budg-
et year 1992, as the agenda packet addressed 1990 and 1991. Chief Prinz said that most 1992 data
will not be known until closer to the end of the year, as most of the information is processed on
an annual basis.
PRESENTATION OF 1992 BUDGET PROGRAMS FOR FIRE DEPARTMENT
Chief Buzalsky, Fire Chief, reviewed with the Mayor and City Council, the 1992 Budget Programs
for the Fire Department. The presentation includes information on departmental organization, the
cost of operation for each division, as well as those costs associated with EMS and Dispatching.
Chief Buzalsky reviewed the activities of the department including code enforcement, public safe-
ty talks, tours, CPR classes, prefire planning, etc., as well as emergency responses, both Fire
and EMS related.
Chief Buzalsky said for 1992 there is $28,600 designated for machinery and equipment, which Chief
Buzalsky said is not 'enough for what the Fire Department needs to do. Councilmember Petruzzi
asked Chief Buzalsky what amount is needed to adequately equip the Fire Department, and Chief
Buzalsky said $50,000 is needed to get the Fire Department caught up a little bit, however, to
make the Fire Department viable, it would take approximately $150,000. Chief Buzalsky said the
Fire Department needs to start identifying some funding for replacement, as a new ladder truck
and an engine today costs $400,000. Seven years from now that same truck will cost approximately
$550,000.
Council President Palmer asked about the scheduling of fire inspections for all businesses locat-
ed in the City of Edmonds. Asst. Chief Springer said all businesses are inspected yearly, and all
of the violations the Fire Department does find result in 100% compliance.
PRESENTATION OF 1992 BUDGET PROGRAMS FOR COMMUNITY SERVICES DEPARTMENT
Planning Division Reoort
Rob Chave, Planning Manager, presented an overview of the 1992 Planning Division programs. The
presentation includes discussion on the Community Services Department functions, Planning Divi-
sion's organizational chart, work programs, chart of historical building permit activity and
chart of building permit revenue.
Mr. Chave said Growth Management issues have increased the work load in the department and said
Staff has done a great job in meeting the increased work load. Mayor Hall said the Planning De-
partment has taken on the Growth Management issues with an actual decrease in staff while other
cities have increased staff for that one issue alone, and complimented the Division for their
work.
Parks and Recreation Report
Arvilla Ohlde, Parks and Recreation Manager, reviewed with the Mayor and City Council, the 1992
Parks and Recreation Division Program, organizational chart, operating budget and 1992 Completed
Projects by Program responsibility.
Councilmember Petruzzi commended Ms. Ohlde for the outstanding work performed by her division.
Councilmember Petruzzi said the Edmonds Parks and Recreation Division has the lowest Gross Cost
Per Capita when compared to four cities of similar size. Councilmember Petruzzi said the City of
Edmonds has a revenue rate of 41.7% and it costs the City $43.15 per person to run the Parks and
Recreation Division, but because of the revenue return, that cost drops to $25.15. Councilmember
Petruzzi compared this rate to the City of Lynnwood which has a rate of almost $40.00 and Renton
at $81.00.
CITY COUNCIL APPROVED MINUTES
PaaP 3 Ortr)har 13. 1997
Public Works Division Report
Noel Miller, Public Works Superintendent, presented the 1992 Public Works Programs for Administra-
tion, Streets, Water/Sewer, Facilities and Equipment Rental.
As a procedural matter, COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER PALMER, TO EXTEND
THE MEETING. MOTION CARRIED.
Council President Palmer inquired on the alley maintenance program and asked if that is required
by law. Mr. Miller said he does not believe it is required by law, however Mr. Miller said there
are numerous public requests for this type of project. Council President Palmer said he would
like to see some figures from staff on what the cost is to the city regarding alley maintenance.
Council President Palmer inquired on the Safe Water Drinking Act, and said the City is testing
for lead and copper levels, yet the City is buying water from Alderwood and Seattle who also
perform the same test. Council President Palmer said this sounds like needless government duplica-
tion, and asked if the City is required by law to perform testing. Mr. Miller said the City is
required by the EPA to perform the test as the City is considered a distributor of water. Council
President Palmer said this is a piece of legislature which perhaps the City Council should recom-
mend a change to as he feels it is a needless duplication which costs the water customer more
money. Mr. Miller said the City of Everett and the City of Seattle have implemented a program
which reduces the number of samplings the City of Edmonds has to do.
Mayor Hall thanked all departments for their presentation
MAYOR
Mayor Hall referenced the upcoming Edmonds Downtown Waterfront meeting.
r Mayor Hall referenced two liquor license applications, in which Chief Prinz recommends approval:
V-0 1) House of Teriyaki, and; 2) Pyramid Texaco. No objections were noted by Councilmembers. Coun-
y�,� LdyJcil President Palmer requested copies of liquor licence applications in the- future. Mayor Hall
concurred.
ov P Mayor Hall said the Cross Sound Transportation Program has now included Mayor Hall as a member
C and said she is very interested in getting involved.
COUNCIL
V; Council President Palmer referenced the Staff Meeting Minutes in which Engineering had reported
PJ%N some problems with the Perrinville Post Office complying with some improvements which are re-
Z� ,� quired. It was noted Mr. Alberts, City Engineer, was out of town, however Mayor Hall said Mr.
DpS/ Alberts will be handling the issue when he returns.
Council Petruzzi commended Mayor Hall on her "Think -Tank".
Councilmember Dwyer said he would like a response from Staff on the Claim for Damage description
CG included in tonight's packet. Mayor Hall concurred.
n P. With no further business before the Council, Mayor Hall adjourned the meeting at 10:14 p.m.
�J" A PERMANENT RECORDING OF ALL COUNCIL MEETINGS, AS WELL AS THE OFFICIAL SIGNED COPY OF THESE MIN-
UTES IS LOCATED IN THE CITY CLERK'S OFFICE.
Laura M. ll,IV I
Mayor 41onda City Clerk
CITY COUNCIL APPROVED MINUTES
Page 4 October 13, 1992
AGENDA
EDMONDS CITY COUNCIL
PLAZA MEETING ROOM - LIBRARY BUILDING
7:00 - 10:00 p.m.
OCTOBER 13, 1992
WORK SESSION (COMMITTEE MEETINGS CANCELED)
CALL TO ORDER
FLAG SALUTE
1. (10 Min.) CONSENT AGENDA
(A) ROLL CALL
(B) APPROVAL OF MINUTES OF OCTOBER 6, 1992
(C) APPROVAL OF CLAIMS WARRANTS FOR WEEK OF OCTOBER 5, 1992 AND
PAYROLL WARRANTS FOR OCTOBER 5, 1992
(D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM AUBREY AND
SUSAN ADAMS ($1,627.00)
2. (50 Min.) COUNCIL REVIEW OF REVENUE AND EXPENDITURE PROJECTIONS FOR 1993
BUDGET
3. (2 Hrs.) PRESENTATION OF 1992 BUDGET PROGRAMS FOR ADMINISTRATIVE SERVICES,
POLICE, FIRE AND COMMUNITY SERVICES DEPARTMENTS
4. (5 Min.) MAYOR
5. (15 Min.) COUNCIL
THE PUBLIC IS INVITED TO ATTEND
PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR THE DISABLED
(An Interpreter for the hearing impaired is available with 24 hours advance notice to the City Clerk at 771-0245)