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10/13/1992 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES October 13, 1992 These minutes were approved by the City Council on October 20, 1992 The work meeting of the Edmonds City Council was called to order at 7:00 p.m..by Mayor Laura Hall at the Library Plaza Room, 650 Main St., Edmonds. The City Council Meeting was preceded by a flag salute. PRESENT Laura Hall, Mayor Jeff Palmer, Council President Steve Dwyer, Councilmember Dave Earling, Councilmember Michael W. Hall, Councilmember Tom Petruzzi, Councilmember ABSENT Councilmember Nordquist Councilmember Kasper Executive Session STAFF Art Housler, Admin. Srvc. Dir. Brent Hunter, Personnel Manager Dan Prinz, Police Chief Chuck Day, Accounting Manager Noel Miller, P.W. Superintendent Arvilla Ohlde, Parks & Rec. Mgr. Rob Chave, Planning Manager Buzz Buzalsky, Fire Chief Wally Tribuzio, Asst. Police Chief Mike Stark, Programmer/Analyst Scott Snyder, City Attorney Rhonda March, City Clerk Barb Mehlert, Recorder At 7:01 p.m., Mayor Hall and Councilmembers recessed to an Executive Session to discuss a legal matter, and reconvened in Council Chambers at 7:05 p.m. CONSENT AGENDA COUNCIL PRESIDENT PALMER MOVED, SECONDED BY COUNCILMEMBER EARLING, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED. The approved items are as follows: (A) ROLL CALL O C Q'ye 5 (B) APPROVAL OF MINUTES OF OCTOBER 6, 1992 , - (C) APPROVAL OF CLAIMS WARRANTS FOR WEEK OF OCTOBER 5, 1992 AND PAYROLL WARRANTS FOR OCTOBER 5, 1992 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM AUBREY AND SUSAN ADAMS ($1,627.00) . 5 COUNCIL REVIEW OF REVENUE AND EXPENDITURE PROJECTIONS FOR 1993 BUDGET )� J Art Housler, Administrative Services Director, reviewed with the Mayor and City Council, the following documents: Revenue/Expenditure History v. 1992 Actual; Cash Flow Statement; Compara- tive Cash Flow Statement; Sales Tax Revenue Trend; Council Contingency Fund Activity Report; Revenue Indicators, and; General Fund Cash Position. Mr. Housler said September financial data determined that there will be no cash carryover going into 1993 for the General Fund, and sales tax will be considerably less.than budgeted. As a re- sult of the September's sales tax and revenue indicator's trend, it was necessary to cut revenues Ip�q J by $171,000. Departmental expenditures were also cut in order to compensate -for the reduction. Mr. Housler said Mayor Hall met with her cabinet and cut expenses for the remainder of. the. year to assure there would not be deficit spending at year end. Councilmember Petruzzi inquired on where the $171,000 was cut, and Mr. Housler said the majority of the cuts was simply each depart- ment refining their budget through the end of 1992, with the addition of $52,000 in actual cuts. Mayor Hall referenced a.memorandum which -illustrated the various items. that were cut through 1992 .totalling $52,000. Council President Palmer asked Mayor Hall to provide the Council with a list of,the reductions. Mayor Hall concurred. Councilmember Dwyer said he would like that list to contain information which would match it to a particular line -item in the budget book. Councilmember Earling pointed out that in 1981, the City had a low cash ending balance in the General Fund of $68,000, and a high cash ending balance in the General Fund in 1990 of $90,000 Councilmember Earling is concerned of the "no cash ending balance" for 1992. Councilmember Farl- ing said deeper cuts should be made so the City has a little cushion, and does not end the year with a zero cash balance. Council President Palmer concurred. Mr. Housler said the City does have an emergency fund, as well as a Council Contingency Fund equaling approximately $760,000.' Councilmember Petruzzi said he too is concerned with the "no cash ending balance". Councilmember Petruzzi said the City must have some sort of cushion and expressed concern of the City deferring items into next year which was done to meet the $177,000 cut in spending through the end of the year. Councilmembers said the economy has not yet stabi- lized and expressed concern over the present budget status. Mr. Housler said he is very conservative and does not want to present a case in which he cannot support. Mr. Housler said he believes the City has enough of a financial cushion to take whatever action is needed in 1993 and still get the job done. Mr. Housler feels it is premature to to make deeper cuts at this time. Councilmember Petruzzi asked Mr. Housler what the national average is for reserves, and Mr. Housler replied 5%, and said that the City of Edmonds has 6.25% reserves currently. Councilmember Petruzzi asked Mr. Housler if he felt comfortable with that amount, and Mr. Housler replied affir- matively. PRESENTATION OF 1992 BUDGET PROGRAMS FOR ADMINISTRATIVE SERVICES, POLICE, FIRE, AND COMMUNITY SERVICES DEPARTMENTS Administrative Services Administration Art Housler, Administrative Services Director, reviewed with the Mayor and City Council, the 1992 J Program Services and Budgeted Costs. The mission of the Administrative Services Department is to 'J^ /LO U provide support services to Edmonds citizens, City of Edmonds Divisions/Departments and Employees. (v� GJS� Finance Department �5 Chuck Day, Finance Manager, reviewed with the Mayor and City Council, the organizational chart and duties in which the finance department is responsible for. Mr. Day said all of the employees in the finance department are cross trained, so they are able to fill in for other positions if needed. Council President Palmer commended Mr. Day and complimented him for cross training the finance department employees. City Clerk's Division Rhonda March, City Clerk, reviewed with the Mayor and City Council, the organizational/staffing position chart, and reviewed the duties and activities in which the City Clerk's division is responsible for. Data Processing Mike Stark, Programmer/Analyst, reviewed the the Mayor and City Council, the duties of the Data Processing Division. The Data Processing division provides analysis and programming assistance to user personnel which includes design, writing and implementing new or modified applications and programs. Mr. Stark said the mission of the Data Processing department is to provide computer services to all divisions and departments. Mr. Stark he is the chairman of a computer needs committee city wide, and will be reporting to the City Council some time in November to discuss future computer needs for the City. PRESENTATION OF 1992 BUDGET PROGRAMS FOR THE POLICE DEPARTMENT Dan Prinz, Police Chief, presented the 1992 Budget Program for the Police Department. Chief Prinz said the Police Department is made up of four divisions: Administration, Investigation, Patrol, and Staff Services. Mr. Prinz reviewed existing programs with the Mayor and City Council such as Block Watch Activities, Crime Watch Activities, Business Watch Activities, 'and the D.A.R.E. Program. Wally Tribuzio, Assistant Police Chief, discussed with the Mayor and City Council, the Criminal Justice Fund. Mr. Tribuzio said at present, there are seven police department employees funded by the Criminal Justice Fund. Asst. Chief Tribuzio said next fall, the voters will be asked to con- tinue funding for the Criminal Justice Fund. If the measure fails, Asst. Chief Tribuzio said the seven police department positions will have to be either funded through the General Fund, or not funded at all. Asst. Chief Tribuzio said it would be a giant step backwards for the Police Depart- ment if the positions are not kept. Mr. Tribuzio said the D.A.R.E. position will begin to be funded by the Criminal Justice Fund as well. Councilmember Earling asked Asst. Chief Tribuzio if there is enough funds in the Criminal Justice Fund to fund the D.A.R.E. position, and Asst. Chief Tribuzio replied affirmatively. Councilmember Petruzzi asked Chief Prinz if his department had enough monies in their reserve account for such items as vehicle replacement, and Chief Prinz replied affirmatively. CITY COUNCIL APPROVED MINUTES Page 2 October 13, 1992 Council President Palmer said the Council previously made it clear that when Criminal Justice Fund monies run out, those positions funded by the Fund will also cease to exist. Council Presi- dent Palmer said the employees hired by Criminal Justice Fund monies were to be told that if and when the funding went away, their positions would no longer exist. Council President Palmer asked Chief Prinz if the employees were told this, and Chief Prinz replied affirmatively. Council Presi- dent Palmer said he wants to make it absolutely clear that when the Criminal Justice monies came to the City, the hiring was done with the implicit understanding that if the funding source went away, so did the positions. Chief Prinz said his recollection is that there were three Councilmem- bers who thinking was unequivocal, and four who sat back and didn't say anything. Chief Prinz said his remembrance to previous discussion with the Council was he stated the Police Department was going to need those positions eventually filled and if the City got them at an earlier date because of Criminal Justice Monies, it was that much better. Chief Prinz said if the funding source dried up after a certain period of time, it didn't necessarily mean that the -City doesn't need to keep the officers, it would mean that they may have to be funded with General Fund Mon- ies. Chief Prinz said if funding the positions through the General Fund was not possible, the positions would have be let go. Council President Palmer said at this time, there is not enough money in the General Fund to fund these positions. Council President Palmer asked Chief Prinz for financial information and statistics for the budg- et year 1992, as the agenda packet addressed 1990 and 1991. Chief Prinz said that most 1992 data will not be known until closer to the end of the year, as most of the information is processed on an annual basis. PRESENTATION OF 1992 BUDGET PROGRAMS FOR FIRE DEPARTMENT Chief Buzalsky, Fire Chief, reviewed with the Mayor and City Council, the 1992 Budget Programs for the Fire Department. The presentation includes information on departmental organization, the cost of operation for each division, as well as those costs associated with EMS and Dispatching. Chief Buzalsky reviewed the activities of the department including code enforcement, public safe- ty talks, tours, CPR classes, prefire planning, etc., as well as emergency responses, both Fire and EMS related. Chief Buzalsky said for 1992 there is $28,600 designated for machinery and equipment, which Chief Buzalsky said is not 'enough for what the Fire Department needs to do. Councilmember Petruzzi asked Chief Buzalsky what amount is needed to adequately equip the Fire Department, and Chief Buzalsky said $50,000 is needed to get the Fire Department caught up a little bit, however, to make the Fire Department viable, it would take approximately $150,000. Chief Buzalsky said the Fire Department needs to start identifying some funding for replacement, as a new ladder truck and an engine today costs $400,000. Seven years from now that same truck will cost approximately $550,000. Council President Palmer asked about the scheduling of fire inspections for all businesses locat- ed in the City of Edmonds. Asst. Chief Springer said all businesses are inspected yearly, and all of the violations the Fire Department does find result in 100% compliance. PRESENTATION OF 1992 BUDGET PROGRAMS FOR COMMUNITY SERVICES DEPARTMENT Planning Division Reoort Rob Chave, Planning Manager, presented an overview of the 1992 Planning Division programs. The presentation includes discussion on the Community Services Department functions, Planning Divi- sion's organizational chart, work programs, chart of historical building permit activity and chart of building permit revenue. Mr. Chave said Growth Management issues have increased the work load in the department and said Staff has done a great job in meeting the increased work load. Mayor Hall said the Planning De- partment has taken on the Growth Management issues with an actual decrease in staff while other cities have increased staff for that one issue alone, and complimented the Division for their work. Parks and Recreation Report Arvilla Ohlde, Parks and Recreation Manager, reviewed with the Mayor and City Council, the 1992 Parks and Recreation Division Program, organizational chart, operating budget and 1992 Completed Projects by Program responsibility. Councilmember Petruzzi commended Ms. Ohlde for the outstanding work performed by her division. Councilmember Petruzzi said the Edmonds Parks and Recreation Division has the lowest Gross Cost Per Capita when compared to four cities of similar size. Councilmember Petruzzi said the City of Edmonds has a revenue rate of 41.7% and it costs the City $43.15 per person to run the Parks and Recreation Division, but because of the revenue return, that cost drops to $25.15. Councilmember Petruzzi compared this rate to the City of Lynnwood which has a rate of almost $40.00 and Renton at $81.00. CITY COUNCIL APPROVED MINUTES PaaP 3 Ortr)har 13. 1997 Public Works Division Report Noel Miller, Public Works Superintendent, presented the 1992 Public Works Programs for Administra- tion, Streets, Water/Sewer, Facilities and Equipment Rental. As a procedural matter, COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER PALMER, TO EXTEND THE MEETING. MOTION CARRIED. Council President Palmer inquired on the alley maintenance program and asked if that is required by law. Mr. Miller said he does not believe it is required by law, however Mr. Miller said there are numerous public requests for this type of project. Council President Palmer said he would like to see some figures from staff on what the cost is to the city regarding alley maintenance. Council President Palmer inquired on the Safe Water Drinking Act, and said the City is testing for lead and copper levels, yet the City is buying water from Alderwood and Seattle who also perform the same test. Council President Palmer said this sounds like needless government duplica- tion, and asked if the City is required by law to perform testing. Mr. Miller said the City is required by the EPA to perform the test as the City is considered a distributor of water. Council President Palmer said this is a piece of legislature which perhaps the City Council should recom- mend a change to as he feels it is a needless duplication which costs the water customer more money. Mr. Miller said the City of Everett and the City of Seattle have implemented a program which reduces the number of samplings the City of Edmonds has to do. Mayor Hall thanked all departments for their presentation MAYOR Mayor Hall referenced the upcoming Edmonds Downtown Waterfront meeting. r Mayor Hall referenced two liquor license applications, in which Chief Prinz recommends approval: V-0 1) House of Teriyaki, and; 2) Pyramid Texaco. No objections were noted by Councilmembers. Coun- y�,� LdyJcil President Palmer requested copies of liquor licence applications in the- future. Mayor Hall concurred. ov P Mayor Hall said the Cross Sound Transportation Program has now included Mayor Hall as a member C and said she is very interested in getting involved. COUNCIL V; Council President Palmer referenced the Staff Meeting Minutes in which Engineering had reported PJ%N some problems with the Perrinville Post Office complying with some improvements which are re- Z� ,� quired. It was noted Mr. Alberts, City Engineer, was out of town, however Mayor Hall said Mr. DpS/ Alberts will be handling the issue when he returns. Council Petruzzi commended Mayor Hall on her "Think -Tank". Councilmember Dwyer said he would like a response from Staff on the Claim for Damage description CG included in tonight's packet. Mayor Hall concurred. n P. With no further business before the Council, Mayor Hall adjourned the meeting at 10:14 p.m. �J" A PERMANENT RECORDING OF ALL COUNCIL MEETINGS, AS WELL AS THE OFFICIAL SIGNED COPY OF THESE MIN- UTES IS LOCATED IN THE CITY CLERK'S OFFICE. Laura M. ll,IV I Mayor 41onda City Clerk CITY COUNCIL APPROVED MINUTES Page 4 October 13, 1992 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 - 10:00 p.m. OCTOBER 13, 1992 WORK SESSION (COMMITTEE MEETINGS CANCELED) CALL TO ORDER FLAG SALUTE 1. (10 Min.) CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF OCTOBER 6, 1992 (C) APPROVAL OF CLAIMS WARRANTS FOR WEEK OF OCTOBER 5, 1992 AND PAYROLL WARRANTS FOR OCTOBER 5, 1992 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM AUBREY AND SUSAN ADAMS ($1,627.00) 2. (50 Min.) COUNCIL REVIEW OF REVENUE AND EXPENDITURE PROJECTIONS FOR 1993 BUDGET 3. (2 Hrs.) PRESENTATION OF 1992 BUDGET PROGRAMS FOR ADMINISTRATIVE SERVICES, POLICE, FIRE AND COMMUNITY SERVICES DEPARTMENTS 4. (5 Min.) MAYOR 5. (15 Min.) COUNCIL THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR THE DISABLED (An Interpreter for the hearing impaired is available with 24 hours advance notice to the City Clerk at 771-0245)