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10/27/1992 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES October 27, 1992 THESE MINUTES WERE APPROVED BY THE CITY COUNCIL ON NOVEMBER 2, 1992 The work meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Laura Hall at the Library Plaza Room, 650 Main St., Edmonds. The Council Meeting was preceded by a flag salute. PRESENT Laura Hall, Mayor Jeff Palmer, Council President Steve Dwyer, Councilmember Dave Earling, Councilmember Michael W. Hall, Councilmember William Kasper, Councilmember John Nordquist, Councilmember Tom Petruzzi, Councilmember CONSENT AGENDA STAFF Art Housler, Admin. Serv. Dir. Bob Alberts, City Engineer Arvilla Ohlde, Parks & Rec. Mgr. Sherrie Gursley, Court Admin. Noel Miller, P.W. Superintendent Christine Sidwell, Info/Arts Coord. Scott Snyder, City Attorney Rhonda March, City Clerk Barb Mehlert, Recorder Item (B) was removed from the Consent Agenda. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCIL - MEMBER NORDQUIST, FOR APPROVAL OF THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. THE APPROVED ITEMS ARE AS FOLLOWS: (A) ROLL CALL (C) APPROVAL OF CLAIMS WARRANTS FOR WEEK OF OCTOBER 19, 1992 AND PAYROLL WARRANTS FOR OCTOBER 20, 1992. C �,1 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM LEE STYCKET ($1,824.67). (E) AUTHORIZATION TO CALL FOR BIDS TO REPLACE UNIT #447 A 1988 KAWASAKI MOTORCYCLE (F) REJECTION OF BID FOR REROOFING A PORTION OF FRANCES ANDERSON CENTER GYM AND APPROVAL TO SOLICIT NEW BIDS. APPROVAL OF MINUTES OF OCTOBER 20, 1992 (Item (B) on the Consent Agenda COUNCIL PRESIDENT PALMER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE ITEM B WITH THE CORRECTED NOTED IN A MEMORANDUM FROM THE COUNCIL ASSISTANT. MOTION CARRIED. PRESENTATION AND APPROVAL OF PROJECT PROPOSAL AND ARTIST SELECTION FOR MEADOWDALE PLAYFIELDS V ARTWORK �b ��,, r-LI�A,S Christine Sidwell, Information/Arts Coordinator, said on March 17, 1992, the Council approved an Interlocal Agreement with the City of Lynnwood for the commissioning of public art for the Meadow - dale Playfields with each city contributing $15,000 to the project. A jury composed of twelve individuals with equal representation from both cities met in August to review twenty nine proposals and select three for further development. The jury met again in October and have made their final selection. The artists are Jim Ballard and Richard Hestekind. Their proposal involves installation of five groupings of large granite sculptures throughout the park. Mr. Ballard and Mr. Hestekind illustrated the proposal via a slide presentation. Council Discussion and Deliberation Council President Palmer said the granite grouping located in the sand area should be designed to be handicapped accessible so as to conform to Americans with Disability Act. Mr. Ballard agreed and said this would be incorporated into the placement. Councilmember Earling commented on safety aspects of the sculptures. Mr. Ballard said the sculp- tures will be anchored well below the ground and assured Councilmembers it would be well secured. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER HALL, FOR APPROVAL FOR MAYOR TO SIGN CONTRACT FOR ARTIST SERVICES WITH JIM BALLARD AND RICHARD HESTEKIND. MOTION CARRIED. REPORT AND CONSIDERATION OF INTERLOCAL AGREEMENT FOR A REGIONAL TASK FORCE ON ADULT ENTERTAINMENT Mayor Hall said the Interlocal Agreement will not be considered at this time, as a draft of the Agreement has only recently been received. Mayor Hall said for the past several months, she has been meeting regularly with the Mayors, Attorneys, and Police Chiefs of Lynnwood, Mountlake Ter- i� race, Edmonds, Snohomish County's representative Jim Scharf, and County Councilmember Bill W �'• Brubaker to coordinate and develop an Adult Entertainment Legislative Bill and a Regional Zone for a location for adult entertainment businesses. Mayor Hall said on September 25, 1992, a re- vised version of Senator Nelson's Adult Entertainment Bill was submitted to the AWC Legislative Committee. Mayor Hall said on September 30, 1992, the Bill was discussed and the group. decided that each city would seek additional legislative support for the Bill and a planner from each City would be asked to research and provide input for the creation of a regional zone for the location of adult entertainment businesses. Mayor Hall said the regional zone will prepare the Cities in the event the legislative bill is not enacted, and will justify the moratoriums current- ly in affect in Mountlake Terrace and Lynnwood. City Attorney Scott Snyder reviewed the City of Edmonds current ordinance on Adult Entertainment which prohibits Adult Entertainment within City limits. Mr. Snyder discussed the fallback provi- sions in the ordinance in the case that the City's prohibition is struck down in court. Mr. Sny- der said the current regional approach will progress naturally through the Growth Management Act. Mr. Snyder said he has a copy of the draft Interlocal Agreement, and said that each City would need to review and approve the Interlocal Agreement prior to enactment. Mr. Snyder said the Coun- cil may wish to consider the approach that is being utilized by Lynnwood and Mountlake Terrace which is to enact a zoning moratorium. Mr. Snyder said if the Council is worried that someone will come in and vest rights under the City's existing Adult Entertainment Ordinance, and then challenge it legally, the zoning moratorium would preclude them from doing this. Mr. Snyder said before the Council can enact a zoning measure it needs to go to the Planning Board with comments to come back to the Council, along with a public hearing. Councilmembers discussed the Interlocal Agreement and the proposed zoning moratorium. Councilmem- bers felt the moratorium was a good idea, however, the Councilmembers had not yet seen a copy of the language contained in the Interlocal Agreement. Since Councilmembers needed additional time to further study the Interlocal Agreement as well, it was decided to continue the discussion to November 24 Agenda. It was noted that City Attorney Scott Snyder would draft an ordinance which would contain the language of the zoning moratorium. Council President Palmer said one of the reasons this subject appeared on the agenda now is because it is quite clear money is being ex- pended in the process for both the attorney's time and staff time, and Council President Palmer said it is important that the Council is aware of this, particular in light of the current budget- ary process. PRESENTATION OF 1992 BUDGET PROGRAMS FOR MAYOR'S OFFICE, PERSONNEL AND MUNICIPAL COURT `00i Deidre. McGrath, the Mayor's Executive Secretary, Brent Hunter, Personnel Manager, and Sherrie a Gursley, Court Administrator, presented their respective 1992 Budget Programs. �"' Ms. McGrath described the organizational chart within the Mayor's Office. Ms. McGrath said the duties of the Mayor are very diversified, as she provides direction and support to staff regard- ing day-to-day operations of the City, along with attending numerous meetings with citizens and outside organizations. Mr. Hunter described the organizational chart within the Personnel Division. Mr. Hunter said one of the primary functions associated with the Personnel Division is that of recruitment and employ- ment of new and replacement staff, as well as coordinating ongoing training programs for employ- ees. Ms. Gursley described the organizational chart within the Municipal Court. Mr. Gursley gave an overview of the activities including processing citations, receipting funds, preparation of court hearing calendars, and collections of past due accounts. DISCUSSION ON LIST OF ADJUSTMENTS TO YEAR-END BUDGET The City Council reviewed the list of adjustments to the year-end budget which was previously J . 2 distributed by Mayor Hall. Mr. Housler, Administrative Services Director, said the adjustments amounted to a reduction of $106,000. Councilmember Petruzzi said he was previously left with the impression that the entire issue was resolved with regard to the $171,000 sales tax deficit and now he finds that is not the case. CITY COUNCIL APPROVED MINUTES Page 2 October 27, 1992 Councilmember Petruzzi said his concern is the continued erosion of the City's financial situa- tion. Councilmember Petruzzi asked Mr. Housler if there has been any further erosion to the City's financial situation as of late that is over $10,000, and Mr. Housler replied negatively, and stated that other projected revenues seem to be in line. Council President Palmer said he appreciates the effort that has gone into the budget reductions, and referenced the $81,270 reduction of ending cash balance and asked what takes priority, the expenditure or the revenue. Council President Palmer said the Council approved a 1992 budget that called for an ending cash balance of a specific amount, and for that to change, the Council has to take action. Council President Palmer said the Council has not granted consent to zero out the item, and said further reduction of expenditures needs to take place so the City ends up with an ending cash balance at the end of this year. Councilmember Petruzzi expressed his concern with going into 1993 with a zero cash balance. Councilmember Petruzzi said this goes against any of the basic financial teachings that he has had in over 30 years of being in the financial industry. Councilmember Petruzzi said if the City allows the financial position to stand as it is projected, the City will wind up with an approxi- mate quarter of a million deficit, as well as go into 1993 with a zero cash balance. Councilmember Hall asked Mr. Housler what the year ending cash balance was for 1991, and Mr. Housler replied $219,000. Councilmember Earling said he does not want at the end of the year, to be faced with a situation where cumulatively over the last 60 days of the year, the City discovers another $171,000 that has to be found and somebody comes to the Council and says it has to be taken from the Emergency Fund. Councilmember Earling said he hopes there is a pro -active plan that the Mayor and Staff have put together, in the way of a fall back situation, so that if the City reaches a situation like this at the end of the year, the City won't have to weaken its' financial position for next year. Councilmember Earling said he is not optimistic about the first quarter of 1993. PRESENTATION OF OFFICIAL 1993 PRELIMINARY BUDGET TO CITY COUNCIL Mayor Hall presented the 1993 Preliminary Budget to the City Council. Mayor Hall read into the ^� record, her budget message. Mayor Hall said in initiating the budget process, she requested Direc- tors and Managers to submit two budget scenarios --worst condition and maintenance condition. In working through the process, it concluded with splitting the difference in the expenditure in- crease of the two scenarios. The increase in expenditures for the worst condition was 6% and for the maintenance condition 10%. Mayor Hall said this budget represents a 7.4% increase in expendi- tures over 1992. Mayor Hall said the 1993 Preliminary Budget is fiscally conservative, yet it will provide an ample level of support for the continued delivery of services to the citizens of Edmonds. COUNCIL REVIEW OF COMMUNITY ORGANIZATION REQUESTS The following organizations came before the Mayor and Council with their financial requests. It is noted that the requests are currently not funded in the Preliminary Budget. 0Ny �I''1K.9 Community Health Center:. $10,000 Lutheran Social Services: $5,000 ��/" Sister City: $ 11500 Edmonds Visitor Bureau $30,000 Edmonds Lion Club $ 250 Senior Center: $13,750 +tax* * Senior Center is asking for funds to replace carpeting within the Senior Center. The amount of the request does not include sales tax. As Councilmembers wanted a list of projects the Public Works Department has been able to perform for the Senior Center, Noel Miller, Public Works Super- intendent, said he would provide that list to Councilmembers. The total amount of the requests are $60,500. Each organization had a spokesperson who presented their financial request and the reason for the request. Council President Palmer said he also received a letter from the following organizations asking for funding: Counter Point, Library Board in the amount of $62,000, and Snohomish County Anti - Gang in the Amount of $12,000. Councilmember Earling said that next year, the City may want to discuss putting a process togeth- er that would let the General Public know that the Council will hear community funding requests on a certain date. Councilmember Earling said a process, such as a news release may be helpful. CITY COUNCIL APPROVED MINUTES Page 3 October 27, 1992 MAYOR Mayor Hall said she recently attended a successful Edmonds-Woodway prep assembly. Mayor Hall said Japanese Educators from Mt. Fuji recently visited the area. COUNCIL We 1 Councilmember Earling referenced the Draft Plan for the Regional Transit Project, and said he has the EIS study if any Councilmembers wished to review it. Councilmember Earling said two hearings are scheduled for this area regarding the EIS: November 9 py o) at Edmonds Community College from 7:00 p.m. to 9:00 and at Everett Pacific on November 12 from 7:00 p.m. to 9:00 p.m. Councilmember Earling referenced the State -Wide Transportation Plan recently routed to Councilmem- bers and noted that the Plan contained very little information regarding the subject of ferries. i� COUNCILMEMBER HALL MOVED, SECONDED BY COUNCIL PRESIDENT PALMER, TO EXCUSE COUNCILMEMBER EARLING'S c.DV-, ABSENCE AT THE OCTOBER 20, 1992 CITY COUNCIL MEETING. MOTION CARRIED. b 5� Councilmember Hall complimented Councilmember Earling's participation in the Cascade Symphony's a program last evening. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCIL PRESIDENT PALMER, TO EXCUSE COUNCILMEMBER KASPER'S AND COUNCILMEMBER NORDQUIST'S ABSENCE AT THE OCTOBER 13, 1992 CITY COUNCIL MEETING. MOTION CARRIED. Councilmember Petruzzi referred to the recent press regarding the U.S.S. Midway aircraft carrier possibly being moored in Edmonds. Councilmember Petruzzi said he would never consider putting an aircraft carrier in Edmonds. Council President Palmer reminded Councilmembers that next week's Council Meeting will be on Monday, rather than Tuesday due to the General Election. Council President Palmer referenced the Chase Lake Retention Pond dedication on November 20, in which Chase Lake Elementary School will be adopting. Council President Palmer asked Councilmem- bers to contact the Council Assistant if they planned on attending. N 4� Council President Palmer reminded Councilmembers of the special Saturday Budget Workshop meeting on November 7 in the Community Services Conference Room from 8:30 a.m. to 12:30 p.m. Councilmember Dwyer said he will not be able to attend the November 7 Budget Meeting. Councilmember Dwyer referenced a letter from Port Commissioner Jerry Blanton which is included in Council packets. Councilmember Dwyer said Port Commissioner Don Stay previously informed the Council of possible problems resulting from the Fishing Pier being built on top of rocks of the same type that the Port is replacing on their breakwater because of crumbling. With no further business before the Mayor and Council, Mayor Hall adjourned the meeting at 9:55 p.m. A PERMANENT RECORDING OF ALL COUNCIL MEETINGS, AS WELL AS THE OFFICIAL SIGNED COPY OF -THESE MIN- UTES IS ON FILE IN THE CITY CLERK'S OFFICE. �auM.Hall, May r R onda J. March,,:City Clerk CITY COUNCIL APPROVED MINUTES Page 4 October 27, 1992 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 -10:00 p.m. OCTOBER 27, 1992 WORK MEETING CALL TO ORDER FLAG SALUTE 1. (10 Min.) CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF OCTOBER 20, 1992 (C) APPROVAL OF CLAIMS WARRANTS FOR WEEK OF OCTOBER 19, 1992 AND PAYROLL WARRANTS FOR OCTOBER 20, 1992 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM LEE STYCKET ($1,824.67) (E) AUTHORIZATION TO CALL FOR BIDS TO REPLACE UNIT #447, A 1988 KAWASAKI MOTORCYCLE (F) REJECTION OF BID FOR REROOFING A PORTION OF FRANCES ANDERSON CENTER GYM AND APPROVAL TO SOLICIT NEW BIDS 2. (15 Min.) PRESENTATION AND APPROVAL OF PROJECT PROPOSAL AND ARTIST SELECTION FOR MEADOWDALE PLAYFIELDS ARTWORK 3. (45 Min.) REPORT AND CONSIDERATION OF INTERLOCAL AGREEMENT FOR A REGIONAL TASK FORCE ON ADULT ENTERTAINMENT 4. (15 Min.) PRESENTATION OF 1992 BUDGET PROGRAMS FOR MAYOR'S OFFICE, PERSONNEL AND MUNICIPAL COURT 5. (30 Min.) DISCUSSION ON LIST OF ADJUSTMENTS TO YEAR-END BUDGET 6. (10 Min.) PRESENTATION OF OFFICIAL 1993 PRELIMINARY BUDGET TO CITY COUNCIL 7. (30 Min.) COUNCIL REVIEW OF COMMUNITY ORGANIZATION REQUESTS 8. (5 Min.) MAYOR 9. (15 Min.) COUNCIL THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR THE DISABLED (An Interpreter for the hearing Impaired is available with 24 hours advance notice to the City Clerk at 771-0245)