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S-07-13 Comments on 1st Draft Recording Documents.pdf CE ITY OF DMONDS th •1215AN•E,WA98020 VENUE ORTH DMONDS P: 425.771.0220 • F: 425.771.0221 • W:www.edmondswa.us HONEAXEB DSD:P•E•B EVELOPMENT ERVICES EPARTMENTLANNING NGINEERING UILDING DATE:June 28, 2012 TO:Mr. Kevin Cleary Email: kcleary@goldsmithengineering.com FROM:Jennifer Machuga, Associate Planner –Development Services Department Jeanie McConnell, Engineering Program Manager –Public Works Department ST RE: COMMENTS ON 1DRAFT RECORDING DOCUMENTS FOR MURRAYSHORT PLAT, FILE NO.PLN20070013 Dear Mr. Cleary: The Planning and Engineering Divisionshave reviewed the above draft recording documents,and it was found that the following information, corrections, or clarifications will need to be addressedbefore review can continue: 1.Note that the Citycannot sign off on the final recording documents until the civil plans are approved and either a bond is posted for the required subdivision improvements or the improvements are completed and the final inspection is conductedapproving the civil improvements.If you have any questions on this requirement, please contact Jeanie McConnell, Engineering Program Manager,at 425.771.0220 or mcconnell@ci.edmonds.wa.us. 2.Your cover letter states that a bond will be posted for the removal of the existing garage, greenhouse, shed, and concrete/brick walls and that these structures will be removed at the time of site development. The removal of these structures, however, is not an item that can be bonded for. Therefore, please submit for a demolition permit as soon as possible in order to ensure that there is sufficient time toremove these structures and to obtain a final inspection and approval from staff before the preliminary short plat approval expires.If you have any questions on submittal for a demolition permit, please contact a Permit Coordinator at (425) 771-0220.Ademolition permit handout is available for your referenceon the City websitevia the following link: http://www.edmondswa.gov/images/COE/Government/Departments/Development_Services/Building_ Division/Forms_Handouts/B22-DEMOLITION.pdf. 3.As the above mentionedstructures are required to be removed prior to recording, please remove all reference to these structures from the recording documents. 4.All pages of the final recording documents must comply with the Snohomish County Auditor’s recording requirements, which are available for your reference via the following link: http://www1.co.snohomish.wa.us/Departments/Auditor/Divisions/Recording/.It appears that the draft recording documents may not meet all of the recording requirements, including the minimum required margins. It is the applicant’s responsibility to ensure compliance with the Auditor’srecording requirements in order to avoid issues at the time of recording. 5.Update the statement in the first restriction under the “Declaration of Short Subdivision, Covenants, Conditions and Restrictions” headingon Sheet 1to read as follows: “This site is subject to the 30% native vegetation requirements of ECDC 23.90.040.C.ANative Growth Protection Area(N.G.P.A.) is established over and upon that portion as delineated herein. All persons having any present or subsequent ownership interest inLots 1 and 2 shall retain, establish, and maintain native vegetation within the N.G.P.A. as detailed in the provisions of the Vegetation Management Plan approved by the City of Edmonds. Any modifications to the VegetationManagementPlan must first be reviewed and approved by the Planning Division for consistency with applicable requirements.No clearing, grading, or construction of any kind shall occur within the N.G.P.A. except asreviewed and approved by the City of Edmonds.” 6.Under the “Approvals” heading on Sheet 1, please conduct the following: a.Replace the statement “Approved and authorized for recording by the City of Edmonds Engineering Division by:” with the following statement: “The survey date, layout of streets, alleys and other rights-of-way, design of bridges, sewage and water system and other structures are approved, and the subject final plat is authorized for recording by the City of Edmonds Engineering Division by:” b.Replace the statement “Approved and authorized for recording by the City of Edmonds Planning Division by:” with the following statement: “The subject final plat conforms to the approved preliminary plat and all conditions of the preliminary approval and is approved and authorized for recording by the City of Edmonds Planning Division by:” 7.A “Treasurer’s Certificate” is included on Sheet 1. It was noted by staff that the wording in this certificate is different than what was included on a recently recorded short plat for a separate project. Thus, it is suggested that you contact the Snohomish County Treasurer to determine if this statement includes all required wording in order for the Treasurer to be able to sign off on the recording documents. 8.Since the NGPA isbeing established through the recording of the final documents, please remove the word “proposed” from all labels of the NGPA on Sheets 2 and 3. 9.Change the label at the bottom right corner of Sheet 2 from “Proposed Lots” to “LotLayout.” 10.Delineate the boundaries of the NGPA more clearly on Sheet 2. 11.The detailed Notes regarding the sidewalk and water easements should be removed from plan sheet2. A general note referring to Sheet 3 would be acceptable. 12.Show Utility easement to be located on Lot 1 in benefit of Lot 2. 13.Change the label at the bottom right corner of Sheet 3 from “Proposed Easements” to “Easements.” 14.Provide a legend for the hatching indicated on Sheet 3. Be sure to note that the hatching within the existing exclusive use easement is to indicate both the presence of the easement and the presence of the NGPA. 15.All existing and proposed easements must be indicated on Sheet 3. As such, add notes to Sheet 3 describing the two PUD easements that are referenced in the title report. You may retainthe references to these easements that are currently provided on Sheet 1. 16.The civil construction plans indicate a utility easement will be provided along the north 15-feet of Lot 1in benefit of Lot 2. Please show utility easement consistent with placement of utilities as determined through the civil construction design process. 17.Revise “Sidewalk Easement” to: “Public PedestrianAccessEasement” 18.Revise “7’ Water Easement” to: “7’ x 10’Public Water Utility Easement” 19.Provide Easement and Maintenance Provisionsfor all proposed easements on Sheet 3. The Easement Provisions section shall clearly state the purpose of the easement, location and beneficiaries. The Easement Maintenance Provisions shall clearly state ownership and maintenance responsibilities. 20.The Public Water Utility Easement notes on Sheet 3 shall state: “A permanent Water Utility Easement is granted to the City of Edmonds for the installation, construction, operation, maintenance, repair, reconstruction and/or replacement of a Fire Hydrant and necessary appurtenances, over, across, through, and below the 7-foot by10-foot Public Water Utility Easement as described in Detail A on this sheet, and the further right to remove trees, bushes, undergrowth and other obstructions thereon interfering with the location, construction, operation, maintenance, repair, reconstruction and/or replacement of said Fire Hydrant and necessary appurtenances, together with the right of access to the easement at any time for the stated purposes.” 21.ThePublic Pedestrian Access Easement noteson Sheet 3shall state: “A permanent Public Pedestrian Access Easement is granted to the City of Edmonds to provide the public with pedestrian access over and across the sidewalk located within the easement described in DetailB onthis sheet. The responsibility and duty to repair, maintain and reconstruct said sidewalk shall be that of the abutting property owner in accordance with City of Edmonds Code.” 22.Please remove the note stating “Privatewater and sewer easement will be provided across Lot 1 to benefit Lot 2, if needed, at the time of construction of said facilities, when actual locations are known”. The utility locations need to be determined during civil improvement design and easement(s) shall be provided accordingly and shown on the recording documents. 23.Note that all signatures on the final documents must be made in black ink.It is suggested, however, that you submit the revised recording documents to staff for a second review prior to obtaining all required signatures. Please make the above changes and submit your updated recordingdocuments to a Planner, Monday through Friday between 8:00AMand 4:30PM.Comments on the draft civil plans and vegetation management plan are provided in a separate letter. In addressing the comments on the civil plans, vegetation managementplan, and the abovecomments regarding the draft recording documents, please keep the following in mind: a.Preliminary short plat approval will expire on July26, 2012 if final approval is not granted prior to expiration. It is strongly recommended thatyou respond to all comments no later than July 5, 2012 in order to provide time to review the revisions and complete any pending requirements. b.The two easements being granted to theCity of Edmonds need to be approved by the City Council prior to recording the short plat. Staff will be presenting the easements to the th Planning, Parks and Public Works Committee on July 10and will then place the item on th Council consent agenda for approval atthe July 17Council Meeting. The revisions to Sheet 3 of the recording documents, specifically those items pertaining to the City nd easements, shallbe submitted to the City by noon on Monday, July 2in order for staff to meet the required meeting submittal deadlines. Please feel free to contact Jennifer Machugaor Jeanie McConnell at 425-771-0220 or by e-mail at Machuga@ci.edmonds.wa.usor mcconnell@ci.edmonds.wa.usif you have specific questions regarding these plan corrections. Cc:File No. PLN20070013 Michael Murray (via email: murraylaw@orcasonline.com)