2014.06.03 CC Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers ~ Public Safety Complex
250 5th Avenue North, Edmonds
SPECIAL MEETING
JUNE 3, 2014
6:00 P.M. - CALL TO ORDER
1.(45 Minutes)Executive Session to discuss Collective Bargaining per RCW 42.30.110(1)(4)(a)
2.(10 Minutes)
AM-6895
Meet with Sister City candidate Pamela Erickson for confirmation to the ESCC.
REGULAR MEETING
JUNE 3, 2014
7:00 P.M. - CALL TO ORDER/ FLAG SALUTE
3.(5 Minutes)Roll Call
4.(5 Minutes)Approval of Agenda
5.(5 Minutes)Approval of Consent Agenda
A.AM-6892 Approval of City Council Meeting Minutes of May 27, 2014
B.AM-6900 Approval of claim checks #208809 through #208878 dated May 29, 2014 for
$223,878.29.
C.AM-6891 Authorization to Contract with James G. Murphy to Sell Surplus City Vehicles and Sell
a Parts Car to Pick-n-Pull
D.AM-6896 Confirmation of Pamela Erickson to the Edmonds Sister City Commission.
6.Audience Comments (3 minute limit per person)*
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6.Audience Comments (3 minute limit per person)*
*Regarding matters not listed on the Agenda as Closed Record Review or as Public
Hearings
7.(15 Minutes)
AM-6893
Contract Renewal with Lighthouse Law Group PLLC (Lighthouse)
8.(15 Minutes)
AM-6897
City Information Support/Communications
9.(15 Minutes)Report on Outside Board and Committee Meetings
10.(5 Minutes)Mayor's Comments
11.(15 Minutes)Council Comments
12.Convene in executive session regarding pending or potential litigation per RCW
42.30.110(1)(i).
13.Reconvene in open session. Potential action as a result of meeting in executive session.
ADJOURN
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AM-6895 2.
City Council Meeting
Meeting Date:06/03/2014
Time:10 Minutes
Submitted For:Dave Earling Submitted By:Carolyn
LaFave
Department:Mayor's Office
Review Committee: Committee Action:
Type: Action
Information
Subject Title
Meet with Sister City candidate Pamela Erickson for confirmation to the ESCC.
Recommendation
The Sister City Commission and Mayor Earling are recommending appointment of Pamela Erickson to
the Sister City Commission.
Previous Council Action
Narrative
Pamela Erickson was interviewed by members of the Sister City Commission and recommended to
Mayor Earling for appointment to the Commission. Mayor Earling interviewed Ms. Erickson and is
pleased to appoint her to the Sister City Commission. Ms. Erickson has travelled extensively, was a
member of the Mayor's delegation to Hekinan last April and has hosted over 75 international students
through her affiliation with USA International. Mayor Earling and the Commission members on the
interview team believe Ms. Erickson will be an excellent addition to the Commission. She will fill
position #3 which was vacated in 12/2012 by a resignation.
Attachments
ESCC_Erickson_app
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 05/28/2014 11:29 AM
Mayor Dave Earling 05/28/2014 01:53 PM
Finalize for Agenda Scott Passey 05/28/2014 04:35 PM
Form Started By: Carolyn LaFave Started On: 05/28/2014 09:37 AM
Final Approval Date: 05/28/2014
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AM-6892 5. A.
City Council Meeting
Meeting Date:06/03/2014
Time:Consent
Submitted By:Scott Passey
Department:City Clerk's Office
Review Committee: Committee Action:
Type: Action
Information
Subject Title
Approval of City Council Meeting Minutes of May 27, 2014
Recommendation
Review and approve meeting minutes.
Previous Council Action
N/A
Narrative
The draft minutes are attached.
Attachments
05-27-14 Draft Council Meeting Minutes
Form Review
Form Started By: Scott Passey Started On: 05/27/2014 08:43 AM
Final Approval Date: 05/27/2014
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EDMONDS CITY COUNCIL DRAFT MINUTES
May 27, 2014
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Diane Buckshnis, Council President
Kristiana Johnson, Councilmember
Lora Petso, Councilmember
Strom Peterson, Councilmember (arrived 7:14 p.m.)
Joan Bloom, Councilmember
Adrienne Fraley-Monillas, Councilmember
Thomas Mesaros, Councilmember (arrived 7:26 p.m.)
STAFF PRESENT
Al Compaan, Police Chief
Carrie Hite, Parks & Recreation Director
Scott James, Finance Director
Steve Fisher, Recycling Coordinator
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Sandy Chase, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of
Councilmembers Peterson and Mesaros.
2. APPROVAL OF AGENDA
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY. (Councilmembers Peterson and Mesaros were not present for the vote.).
3. APPROVAL OF CONSENT AGENDA ITEMS
Councilmember Bloom requested Item A be removed from the Consent Agenda.
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO,
TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED
UNANIMOUSLY. (Councilmembers Peterson and Mesaros were not present for the vote.).The
agenda items approved are as follows:
B. APPROVAL OF CLAIM CHECKS #208715 THROUGH #208808 DATED MAY 22, 2014
FOR $384,039.08 AND REISSUED CHECK #208757 FOR $139.63. APPROVAL OF
PAYROLL DIRECT DEPOSIT AND CHECKS #60958 THROUGH #60969 FOR
$463,094.12, BENEFIT CHECKS #60970 THROUGH #60975 AND WIRE PAYMENTS OF
$207,324.89 FOR THE PERIOD MAY 1, 2014 THROUGH MAY 15, 2014
C. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM KIM PIERCE
($4,994.56)
D. INTERLOCAL AGREEMENT WITH YAKIMA COUNTY FOR JAIL SERVICES
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E. AMENDING ORDINANCE - AVOIDING COMPLIANCE WITH TRAFFIC DEVICES -
PENALTY
Item A: APPROVAL OF CITY COUNCIL MEETING MINUTES OF MAY 20, 2014
Councilmember Bloom requested the following corrections:
• Page 13, second paragraph, change “incorporated” to “unincorporated”
• Page 16, second full paragraph, last sentence, change “Economic Development Department” to
“Economic Development Commission”
• Page 16, second full paragraph, first sentence, change “messing” to “messaging”
COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS,
TO APPROVE ITEM A AS AMENDED. MOTION CARRIED UNANIMOUSLY. (Councilmembers
Peterson and Mesaros were not present for the vote.).
4. SWEARING IN CEREMONY FOR POLICE DEPARTMENT PROMOTION
Police Chief Al Compaan commented an oath is an important public recognition of personal achievement
and a personal pledge to the highest legal, ethical and professional standards critical to the law
enforcement mission. He described Corporal Kenneth Crystal’s background; he was hired July 6, 1998 as
a lateral entry police officer. He came to Edmonds with several years of police experience in New Castle
County, Delaware Police Department and Delaware State Police. He has a Bachelor’s degree in biology
from Western Maryland College.
While employed by the City, Corporal Crystal has been a property crimes detective, narcotics detective,
motor officer, and patrol officer. After serving as a narcotics detective, he served six months as the law
enforcement liaison to the Snohomish County Adult Drug Treatment Court, a therapeutic court that works
with adult offenders whose charges stem from drug addiction or abuse. He was recognized by the
presiding judge of the drug treatment court for his work as part of the treatment team and with the
offenders.
Off duty Corporal Crystal has coordinated the Edmonds Police Officers Association sponsorship of
Thanksgiving dinner for senior citizens as well as the Association’s Christmas gift-giving program in
Edmonds area schools. Corporal Crystal has received two letters of commendation and was the David
Stern Officer of the Year for 2013. At this year’s award ceremony, he was awarded a Medal of Valor
along with Officer Earl Yamane for rescuing a man suffering from smoke inhalation. His two children
Maddie Stark and Jake Crystal are here with him tonight.
Chief Compaan administered the Oath of Office to Corporal Kenneth Crystal. His son Jake pinned his
badge and his daughter Maddie presented him with his uniform hat. Chief Compaan presented Corporal
Crystal a framed Certificate of Promotion.
Corporal Crystal thanked the Council for acknowledging his promotion. He thanked Chief Compaan and
Assistant Chiefs Lawless and Anderson for the opportunity, commenting he was excited and honored by
the challenge. To his fellow officers and the citizens of Edmonds, he considered himself blessed and
humbled to be a member of the Edmonds Police Department. Having grown up in a law enforcement
family, and having known officers his entire life, the officers that protect this community go above and
beyond.
6. AUDIENCE COMMENTS
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Randy Hayden, Edmonds, referred to building heights, acknowledging this was a touchy subject during
Council campaigns. He requested the Council reconsider their April 23 vote. Although some
Councilmembers claim they did not vote to raise building heights, the language states the basic height
limit is 25 feet; within the B1, 2, 3 and 4 zones an additional 5 feet of building height increasing overall
height to a maximum of 30 feet. The issue is not only height; increasing building heights also changes the
building structure to 30 foot boxes. As a general contractor working on Queen Anne, he has seen
problems with 30 foot box buildings.
Alvin Rutledge, Edmonds, reported the Washington State Department of Transportation project at SR-
104 and Pine Street will include 20 days of 10 p.m. to 7 a.m. construction.
Dave Page, Edmonds, commented he thought building heights were always 25 + 5 feet. When the City
first hired the communications consultant, he heard a lot of grumbling about hiring someone to help the
Council get along. He reported watching the video of the May 21 Council’s meeting with the
communication consultant and was reminded of Tip O’Neill and Ronald Regan’s efforts to get along. He
provided another example, when he owned Page Company and Mayor Earling owned Edmonds Realty
the brokers meet for lunch once a month to get to know each other; when that stopped, infighting began.
He applauded the Council’s efforts and encouraged them to talk to each other.
Roger Hertrich, Edmonds, commented the Citizens Levy Group was comprised of 60 well intentioned
citizens concerned about the budget who held meetings and worked on creating a levy. With the improved
economy and improvement in the City’s financial condition, that effort morphed into the Economic
Development Commission (EDC). He questioned the EDC’s work products, suggesting they may need
the imagination and business sense from business owners. He urged the Council to discuss the talents they
are missing out on by restricting membership on the EDC to Edmonds residents.
5. PRESENTATION OF AWARD BY THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS
(IAFF) LOCAL 1828
Doug Dahl, on behalf of IAFF Local 1828, Snohomish County Professional Firefighters, recognized
Councilmember Peterson for accepting IAFF Local 1828’s offer to attend the Fire Ops 101 class. A
national program put on the International Local, held this year on May 2 in Hanford, allows elected
officials and the media to spend a day in the life of firefighter. It is labor intensive, hands-on class
intended to help elected officials and the media understand the needs of the fire department. Senator
Marko Liias also attended the class.
Mr. Dahl displayed several photographs and described seven scenarios the attendees participate in that
illustrate what firefighters do on a daily basis:
1. Ongoing CPR, package the patient out of the second story and continue CPR in a medic unit to
the hospital
2. Live fire scenario in full gear, put out fires on first and second floors, search the second floor and
retreat
3. Aerial operation climbing a 100-foot ladder
4. Simulated roof venting, cutting a hole in a pitched roof with a chain saw in full gear
5. Motor vehicle accident, cut apart a car and extricate patients
6. Search and rescue in a two-story smoke maze, rescue person from second floor
7. Simulated propane fire with ruptured valve
On behalf of Local 1828, Mr. Dahl presented Councilmember Peterson with his own fire helmet as thanks
for completing the Fire Ops 101 class.
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Councilmember Peterson commented it was incredible experience; elected officials from across the state
and throughout the region attended the class. It was an eye-opening experience and helped him
understand the need for personnel and equipment and the physical demands of the job and increased his
tremendous respect for the men and women of the fire service. He encouraged others to participate.
7. PRESENTATION ON THE CITY'S RECYCLING PROGRAM
Recycling Coordinator Steve Fisher provided an update on the City’s Waste Prevention and Recycling
Program, highlighting the three Rs, reduce, reuse, recycle. While efforts to increase recycling continue to
be the main focus of the program, waste reduction is emphasized wherever possible. Recycling can be
measured; prevention and reduction is more difficult to measure.
To visualize the amount of garbage created, he explained a garbage train travels through Edmonds every
day from North Everett to the landfill in Klickitat County. The garbage train is loaded with special 48-
foot long containers that contain nearly 30 tons of garbage. Each train car has two containers one on top
of the other. On average approximately 1,500 tons of garbage leaves on a train daily to go to the landfill
or about 25 rail cars. To illustrate the length of the train, he explained 25 rail cars would stretch from the
Sunset overlook past the dog park. To illustrate the amount of garbage, he invited the Council to visualize
a trunk to tail parade of 250 elephants weighing 6 tons each.
He relayed 2013 statistics reported by the waste hauling companies that operate in Edmonds:
• Number of single family residences in Edmonds: 10,435
• Single family and multi-family residents and commercial businesses produced 15,300 tons of
garbage
• Produced 5,473 tons of recycling
• Produced 5,933 tons of yard and food waste collection
Mr. Fisher summarized 15,300 tons of garbage equates to 255 elephants or 10 trains of garbage/year. He
noted this does not include customers who haul their own waste, construction site debris, etc.
Mr. Fisher explained convenient curbside service has been available for 24 years; there is a high
participation in Edmonds. He reviewed a handout of acceptable recyclables in Edmonds, noting easily
50% of what is generated in an average household can be recycled. Garbage service subscribers
automatically have recycling included. The list of acceptable recyclables evolves; conflicting messages
and confusion about items has led to an increase in contamination. He displayed one of the haulers’
information pieces regarding recycling, garbage and pickup schedule, commenting most of the
information regarding curbside recycling is the same throughout western Washington but there are a few
differences. A regional work group was formed to look at the information provided to customers, how
items are collected at the curb, the efficiency of trucks, separating at processing facilities, and involving
mills and factories in product selection.
He referred to a handout with information regarding yard waste and food waste collection, a service
available to single family subscribers for an additional fee. He referred to a handout with examples of
drop off events for items not accepted in curbside garbage:
• E-Cycle Washington for electronics
• County operated Household Hazardous Waste Drop-off Facility
• Expired/unwanted prescriptions can be turned in at Bartell, Group Health and Edmonds Police
Department
Mr. Fisher advised the City recently began offering Recycling on the Go, convenient recycling in City
parks and downtown streets. He recently obtained a grant for 25 new recycling containers to expand
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recycling containers in parks and to replace aging containers. In 2012 he received a grant from the Hazel
Miller Foundation for a dozen recycling containers on downtown streets to make recycling available for
shoppers and visitors; these are located next to existing street-side garbage receptacles. He is also
partnering with haulers on outreach and education. Snohomish County has a developed a revenue sharing
agreement with the two largest haulers in Snohomish County, Republic Services and Waste Management,
whereby a percentage of the fund from recyclables collected from customers is used to fund waste
prevention, recycling and outreach programs. Waste Management has also provided school assemblies
and classroom workshops. This summer he is partnering with Republic Services on outreach strategies to
multi-family properties that do not have onsite recycling or have poor recycling performance.
Recycling has available to patrons at the City’s largest festivals for several years. Last year’s food waste
collection pilot program at the Rotary Waterfront Festival was very successful and will occur at this
year’s festival. He recognized the WSU Extension Sustainability Stewards Program who provides
volunteers for the Waste Warrior Outreach Program. Efforts are underway to offer diversion of food
waste at the Taste of Edmonds and Edmonds Arts Festival. He described the City’s recent effort to have
Edmonds businesses complete the online Green Business Pledge. Any business that pledges is issued an
emblem showing their pledge.
Councilmember Bloom thanked Mr. Fisher for his interesting presentation, relaying Councilmember
Johnson and she asked for this presentation. She inquired whether the intent of education in schools was
to reach parents. Mr. Fisher answered the intent is to form habits as well as remind parents. Education is
important due to conflicting information.
Councilmember Bloom asked where the recycling handout could be obtained, noting she was previously
unaware that clean plant pots and scrap metal could be recycled. Mr. Fisher answered the form regarding
recycling and yard/food waste is available on the City’s website.
Councilmember Mesaros echoed the appreciation for Mr. Fisher’s presentation and efforts to educate
school children. He asked how the Green Business Pledge is marketed. Mr. Fisher answered the pledge is
a very simple program that was created to test the business community’s interest. It was advertised in the
local media and the City newsletter as well as letters to the Chamber, Rotary and other business groups. If
there is enough interest, time and resources, a Green Business Recognition Program could be developed.
Councilmember Mesaros encouraged Mr. Fisher to continue marketing the program.
Councilmember Johnson thanked Mr. Fisher for his presentation, commenting this subject is dear to many
Councilmembers. At Councilmember Bloom’s request, they met with Mr. Fisher to discuss recycling and
this presentation is one of the results. Councilmember Bloom is interested in the educational aspect and
she is interested in any legislative efforts to enhance the work Mr. Fisher is doing. They have met twice
and plan to continue discussions. This topic is also being discussed by the Mayors Climate Protection
Committee.
8. CONTRACT RENEWAL WITH LIGHTHOUSE LAW GROUP PLLC (LIGHTHOUSE)
Council President Buckshnis thanked Finance Director Scott James and City Attorney Jeff Taraday for
their assistance with reviewing the numbers. This item is information only; it will be on next week’s
agenda for action.
Council President Buckshnis reported a great deal of data was reviewed including costs for in-house
attorney as well as information from WCIA. She referred to the agenda memo, essentially a white paper
she prepared with the assistance of Mr. Taraday and Mr. James. She commented it was important to
understand the difference between a flat fee, hourly rate and in-house. She summarized the data indicates
the City has received a tremendous amount of work from Lighthouse over the past three years.
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Councilmember Peterson recalled when the City previously considered changing city attorneys, one of the
issues identified by citizens was the City had not gone through that process for several years. He
appreciated this coming back to Council, and suggested even if the Council is satisfied with Lighthouse’s
service, it is a good exercise to go out into the market.
Councilmember Bloom thanked Council President Buckshnis and Mr. James for gathering the
information, commented it helped her to see the history of legal expenses, what the flat fee has offered,
how much work Lighthouse has been doing and the hourly rate. She appreciated being able to call and ask
Mr. Taraday a legal question and said she never felt rushed. She asked if the proposed increase was for
the fourth year of the current contract. Council President Buckshnis answered Lighthouse’s contract
expires at the end of the year. When this process was done four years ago, it took approximately five
months to select a new legal firm. She wanted to discuss it early to ensure if a majority of the Council
wanted to do RFQ that there would be enough time. The proposed contract renewal is 2015-2018.
Councilmember Mesaros echoed Councilmember Peterson’s comments. Regardless of the Council’s
satisfaction with Lighthouse, it is a good practice to seek information. That bodes well for Lighthouse and
for the citizens.
Councilmember Fraley-Monillas expressed interest in the estimated cost of an in-house attorney, not just
the cost of the three FTE but also the cost of attorneys for special litigation as well as other costs. She
recalled an in-house attorney was deemed to be too costly when the City hired Lighthouse. Council
President Buckshnis answered Shoreline, Bothell, Bremerton, Olympia and Puyallup have in-house
attorneys. Councilmember Fraley-Monillas expressed interest in an estimate of costs in addition to the in-
house attorney such as for special counsel. Council President Buckshnis relayed WCIA’s indication that
the City would spend a great deal on set-up, supplies, benefits, determining areas of expertise etc. for an
in-house attorney. Her primary concern with an in-house attorney was he/she would be an employee of
the City and could be fired at will.
Councilmember Bloom relayed she was also concerned that an in-house attorney could be fired by the
Mayor unilaterally. If the Council wanted to explore that, she suggested consideration be given to not
only the cost but what forms of government use in-house attorneys. For example Shoreline is a City
Manager form of government; in Edmonds’ Council-Mayor form of government, the City Attorney is the
only position the Council has the authority to hire and she did not want the Council to give that authority
to the Mayor. She appreciated the idea of an RFQ but preferred not to go through that exercise as she was
uncertain what the purpose of that expensive, lengthy process would be.
Councilmember Petso echoed the point made by Councilmember Bloom, explaining she was part of the
process four years ago. Prior to that time, she did not believe the City had considered hiring a different
City Attorney for over 20 years. The process four years ago took several months and consumed a great
deal of Council time. Unless there was some suspicion that something had changed in the marketplace,
she suggested not looking just for the sake of looking. She anticipated an attorney interview process and
the budget would be the only two things that would be accomplished for the rest of year.
Councilmember Fraley-Monillas asked whether the City had considered other law firms in the past when
Ogden Murphy Wallace’s contract expired. Former City Clerk Sandy Chase recalled an RFQ was done a
couple times but most frequently Ogden Murphy Wallace’s contract was renewed. Councilmember
Fraley-Monillas asked how long Ogden Murphy Wallace had been the City Attorney. Ms. Chase
answered over 20 years, likely closer to 30 years.
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Council President Buckshnis encouraged Councilmembers to sleep on this; talk to Mayor Earling, Mr.
Taraday, Mr. James and herself; and to continue the discussion next week. She recognized this was an
important decision and that there has been some criticism of Lighthouse.
9. CITY INFORMATION SUPPORT/COMMUNICATIONS
Parks & Recreation/Human Resources Reporting Director Carrie Hite recalled this was former
Community Services/Economic Development Director Mr. Clifton’s project and a new Economic
Development Director has not been hired. During the budget process there were two decision packages
related to communications/information support:
1. A contracted position to help with the City’s economic initiatives and arts and funds for
communication and advertising costs and to work with the Economic Development Office and
work across the City in sharing information.
2. Providing enhanced information to, and communication with, the public by contracting for
ongoing social media and content management to include but not limited to Facebook, Google,
YouTube.
With regard to the second package, Ms. Hite explained a very small amount of money was allocated to
hire a consultant to help with developing a Facebook page and access to social media for the public. The
results of that person’s work will be available soon. The first package was an initiative Mayor Earling
brought to the Council with the idea of creating stimulus to define Edmonds as an arts community. Mr.
Clifton worked with Mayor Earling to issue the first RFQ that addressed the description in the decision
package, to hire a person to look at the City’s entire communication system, help create a marketing
strategy, and enhance communication with the public around Edmonds as an arts destination and
economic initiatives.
The interview committee that interviewed the firms who responded to the first RFQ included
Councilmember Bloom and Council President Buckshnis. After the committee gave their feedback to
Mayor Earling, he met with the preferred candidate to discuss the scope of work. The preferred candidate
did not have any local knowledge of Edmonds. During this time, Mr. Clifton resigned. Mayor Earling
decided that firm was not the best match and issued a second RFQ. Ms. Hite referred to a table
(attachment 6 in the Council packet) comparing the original decision package and the first and second
RFQ.
Mayor Earling explained this position was included in the budget and the ability to move forward falls
within his contracting authority. He wanted to involve community members, Councilmembers and staff in
the process on the first RFQ, similar to the process used to hire the Strategic Plan consultant. In his
discussions with the preferred candidate, he did not think that firm would work for a variety of reasons.
He decided to issue a second RFQ, hoping to attract other applicants. His intent was to have the same
description but by rearranging the items in the scope, attract different firms. The budget was reduced from
$40,000 to $30,000 because it is already May; he retained the $15,000 in the budget for ancillary services.
He summarized his intent was to move forward; both scopes of work were intended to provide the same
information but had been formatted differently.
Councilmember Bloom explained she was part of the interview committee and acknowledged she was not
thrilled with how any of the candidates fit the criteria. The interview committee was notified on May 9
that a new RFQ would be issued; the new RFQ was very different than the original RFQ. For example,
Item B in the original RFQ, communication with public in general, was completely eliminated. The new
RFQ focuses on marketing and informing the public. The interview committee discussed open
government and engaging the public. She feels very strongly that the City needs to move toward open
government. Her idea of open government is completely different than what is stated in the new RFQ.
Communication is a two-way street; eliminating Item B has the potential to turn the consultant’s work
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into a one-way street, just informing the public. She was interested in other ways to engage the public, not
just the three minutes during audience comment at Council meetings.
Councilmember Bloom relayed the original RFQ indicated the consultant would work with Council to set
up ways to engage with the public and others; the new RFQ eliminates that interaction with the Council.
Her third concern was the Council frequently hears that City government is bowl centric. The old RFQ
stated Work with the Economic Development Department, Mayor, City Council, Department Directors,
Cultural Services Manager, Economic Development Commission (EDC), Chamber of Commerce help
identify ways that departments can more effectively communicate on a consistent basis with the City
Council, general public and interdepartmental. The new RFQ states in carrying out these tasks the
contractor will work directly with the Economic Development Director, Economic Development Program
Coordinator, and the Arts & Culture Manager. In addition the contractor will be expected to work with
representatives of other organizations including the Chamber of Commerce, Business Improvement
District, Downtown Edmonds Merchants Association (DEMA), Edmonds Center for the Arts (ECA), and
the Port of Edmonds in order to understand other marketing strategies in the community.
Councilmember Bloom pointed out all the organizations mentioned are bowl-centric; although the
Chamber has expanded its membership, most members are located in the downtown area. She was also
concerned with including the ECA because they receive $25,000/year from the Lodging Tax Advisory
Committee (LTAC) for advertising and the City funds the ECA between $170,000 and $250,000/year.
She summarized the new RFQ eliminated Council involvement and become very bowl-centric. She
understood Mayor Earling had the authority to proceed without Council authority. She encouraged the
Council to discuss the matter and to bring it back for a vote next week.
With regard to bowl centricity, Councilmember Peterson pointed out the new RFQ lists the Chamber and
DEMA as separate entities; DEMA is actually a committee of the Chamber and could be deleted if
desired. The Chamber has 500 members throughout Edmonds as well as outside Edmonds. The Chamber
is considered bowl-centric because so many events take place in the bowl but it is actually not a bowl
centric organization. Although the ECA is located in the bowl, they do an incredible amount of outreach
to promote arts and music in the schools and throughout the region. Not including the ECA in the RFQ
would be short-sighted and would exclude much of the work they do in Edmonds and throughout the
region. Councilmember Bloom commented her concern with the ECA was not their location in the bowl,
it was that funds are already allocated to the ECA in the budget and provided to the ECA by the LTAC.
Councilmember Peterson disagreed the RFQ was bowl-centric. He acknowledged the BID is bowl-centric
but the Chamber and other groups are not. He was hopeful other areas in the City would consider forming
BID. The Port is also not bowl-centric as their boundaries and mission extend beyond the physical
location of the marina. He summarized it is important get as many groups engaged as possible.
Councilmember Petso asked whether administration is receptive to a request that the consultant if hired
would also work with the Council. Mayor Earling answered the intent was on a regular basis, as was done
with the Strategic Plan consultant, to report to the Council and he welcomed ideas. He assured there was
no attempt to eliminate the Council.
Councilmember Petso relayed her understanding that staffing changes made in the Parks Department over
2-3 years impacted the ability to promote arts and cultural events. Ms. Hite agreed cuts were made in
2013 including a full-time arts assistant. The Council included $20,000 in the budget this year and she
plans to hire a part-time person for the remainder of the year. Councilmember Petso asked whether the net
effect of hiring a consultant would be rather than doing new things, they would be replacing the services
that were previously provided. Ms. Hite answered this position came from the Economic Development
Department and focused on cultural tourism and creating a destination Edmonds. That is currently not
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done by the Parks Department; Parks oversees public art, supports larger events, put on the Writer’s
Conference. This position would not help with those efforts.
Councilmember Fraley-Monillas referred to Jim Reid’s memo regarding conversations with each other.
She expressed interest in reaching a happy medium and compromise.
Council President Buckshnis commented she also participated on the interview committee. There were a
number of issues with the RFQ, the questions and preferred applicant. When reading the second RFQ, she
felt it addressed the items differently in an effort to achieve the scope in the first RFQ. She referred to
Item 2 in the second RFQ, the importance of finding ways to improve and enhance access to current
information and communication among various agencies, organizations and the City including City
Council, Mayor, Boards and Commissions. She questioned what the Council would vote on next week.
Councilmember Bloom relayed her concern that the Council allocated funds for this position and in her
view, it has changed quite significantly with no advance notice to the interview committee members. The
RFQ was sent out the same day the committee was notified the Mayor was not hiring the recommended
firm. Recognizing the Mayor has the authority to hire a consultant, she would like the Council to consider
not funding this position to make a statement that this is not the original position the Council approved.
She wanted to acknowledge that a big piece of the scope was eliminated, engaging the public, and
changed it to promoting the arts which was only half of the original scope.
Councilmember Bloom relayed she asked Mayor Earling if he was willing to consider including Council
in the interviews. Mayor Earling advised he is still considering that. Councilmember Bloom said she
would be more comfortable if Mayor Earling included 2 Councilmembers and 1-2 citizens in the
interviews. She asked Mayor Earling if he would be willing to change the scope of work back to what it
was. Mayor Earling answered no, as he firmly believed the intent of the second RFQ was parallel to the
intent of first RFQ. After going through the process, he did not find the finalist qualified. His intent in
changing the verbiage was to attract other potential consultants. The intent of the second RFQ is exactly
the same as the first RFQ although it may not have the words in the way Councilmember Bloom would
like to see. His intent was the same impact, influence and outcome from both RFQs.
Council President Buckshnis pointed out the first purpose in the second was in regard to the marketing
strategy and the second referred to the City Council. She supported moving forward.
Councilmember Peterson pointed out Mayor Earling is now on record saying the consultant will engage
and communicate with the Council. Although the second RFQ may not be as explicit about
communication with the Council, Mayor Earling has expressed his willingness and indicated it was
always his plan to have the consultant communicate with the Council. He cautioned against changing the
language in the RFQ now.
Councilmember Fraley-Monillas suggested in the spirit of working together, the Council work through
this. She recognized Mayor Earling has the ability to hire a consultant. She was interested in consensus
building and putting it in writing.
Mayor Earling asked what action the Council wanted to consider next week other than not funding the
position which did not seem conciliatory or an effort to work together. Councilmember Fraley-Monillas
suggested a third RFQ. Mayor Earling responded he was not willing to do that.
Councilmember Petso recalled Councilmember Bloom asked to have the Council’s votes on this issue on
record. She recognized the Council cannot require Mayor Earling to redraft an RFQ and he has indicated
he is not willing to do that. The only action the Council could vote on would be a request that staff
Packet Page 14 of 126
prepare a budget amendment withdrawing funding for this position. She was happy to vote on that next
week. She preferred not to vote tonight as this was listed on the agenda as a discussion item and she was
hopefully the status quo may change during the next seven days.
Councilmember Johnson recalled this proposal followed on the heels of the Arts Summit. The question
for the Council is not RFQ 1 or 2 but the original budget decision package. The decision package funds a
half time contract person to provide information on the City’s economic initiatives and the arts and funds
for communication and advertising cost. The justification for the decision package describes how this
would benefit the artists and the community. She suggested the decision package be the basis of the
Council’s discussion. Based on the decision to fund that decision package, she was comfortable with
proceeding and did not support removing budget authority.
Council President Buckshnis advised she will schedule this as an action item on next week’s agenda.
Mayor Earling advised he will not be at next week’s meeting as he will be on vacation.
Mayor Earling declared a brief recess.
Mayor Earling commented the exercise regarding hiring this consultant highlights the importance of the
discussion with the consultant regarding the difference between the legislative body and the
administrative body. There is a clear difference and, in his personal opinion, this was a classic case of
crossing that line.
10. OPEN PUBLIC MEETINGS ACT TRAINING
City Attorney Jeff Taraday provided training on the Open Public Meetings Act (OPMA). In preparing for
this item, in addition to reading statutes and cases, he has maintained a list of all the OPMA questions he
has been asked over the past few years. This training is in part based on those questions and the answers
he provided.
Mr. Taraday provided the legislative declaration in RCW2.30.010: “The legislature…declares that all
public commissions, boards, councils, committees, subcommittees, departments, divisions, offices and all
other public agencies of this state and subdivisions thereof exist to aid in the conduct of the people’s
business. It is the intent of this chapter that their actions be taken openly and that their deliberations be
conducted openly.”
He explained this legislative declaration is important because of the public policy behind it but also
because the OPMA has gray areas. When he is trying to understand how a court may act within a gray
area or when he is advising the Council within one of the gray areas, he returns to this statement in
determining the purpose of the law. He suggested elected officials return to this statute whenever they
were unsure.
Mr. Taraday provided information from RCW 42.30.020 with regard to meeting that are declared open
and public: “All meetings of the governing body of a public agency shall be open and public…except as
otherwise provided in this chapter.
He provided the following definitions in RCW 42.30.020:
(4) “Meeting” means meetings at which action is taken
(3) “Action” means the transaction of the official business of a public agency by a governing body
including but not limited to receipt of public testimony, deliberations, discussions, considerations,
reviews, evaluations, and final actions.” Mr. Taraday commented Councilmember may think if they do
not vote, they are not taking action; however, under the OPMA, discussions are actions if the body is
Packet Page 15 of 126
discussing the City’s official business. He summarized any discussion of the official business of the City
is action.
Mr. Taraday commented on the transitive property (A = B, B = C and A = C) and the transitive property
of the OPMA:
Meeting = Action
Action = Discussion of official business
Meeting = Discussion of official business
Councilmember Johnson asked how videotaping of Council discussion and OPMA fit together. For
example, last Wednesday’s Council discussion was videotaped. She asked whether the First Amendment
gave special access or rights to the press. Mr. Taraday responded that question would not be answered by
the OPMA. The OPMA allow citizens to be present at Council meetings. At Wednesday’s meeting, a
citizen attended and videotaped the meeting; he concluded that would be permissible conduct at any open
public meeting. What the citizen does with the video tape may be a different story, but that is not the
subject of this presentation.
Mr. Taraday provided information from RCW 42.30.020 regarding meetings of whom: “All meetings of
the governing body of a public agency shall be open and public…except as otherwise provided in this
chapter.”
He noted here are several definitions in the statute of public agency in RCW 42.30.020:
(1) “Public agency” means:
(a) Not applicable to the council
(b) Any county agency, city, school district, special purpose district, or other municipal corporation or
political subdivision of the State of Washington.
(c) Any subagency of a public agency which is created by or pursuant to statute, ordinance, or other
legislative act, including but to limited to planning commissions, library or park boards, commissions and
agencies.
(d) Not applicable to the council
Mr. Taraday relayed the definition of governing body in RCW 42.30.020:
(2) “Governing body” means the multimember board, commission, committee, council, or other policy or
rule-making body of a public agency, or any committee thereof when the committee acts on behalf of the
governing body, conducts hearings, or takes testimony or public comment.
He relayed a question, when does a committee act on behalf of the governing body, for example a task
force of the Planning Board. He described a case, Clark v. City of Lakewood, where the Planning Board
formed a subcommittee, the Lakewood Adult Entertainment Task Force, to analyze all aspects of adult
entertainment in the city and they conducted a detailed investigation. The Task Force drafted a report on
the regulation of adult businesses. The report stated it constitutes the background, findings and
conclusions of the Task Force. It represents the basis for which the City may, if it deems appropriate,
amend adult entertainment regulations pertaining to both business and land use operations now or in the
future. The court determined the Task Force was a governing body of a public agency. He summarized
this was a very fact specific scenario. Not all the subcommittees of the various entities in Title 10 would
be doing the kind of work the Task Force in the example did. It would be an overstatement to say that
every subcommittee of the Planning Board or Economic Development Commission (EDC) is subject to
the OPMA. The above case gives some good indicators about determining whether a subcommittee is
acting on behalf of the governing body.
Packet Page 16 of 126
Councilmember Petso asked whether a subcommittee’s preparation of a white paper would be considered
acting on behalf of the governing body. Mr. Taraday answered that was difficult answer hypothetically
because it depends on what would be done with white paper. At the very least it would raise a caution
regarding whether the group should be noticing their meetings.
Councilmember Petso asked whether a caution would be raised if the governing body discusses and
adopts the white paper as part of their action. Mr. Taraday answered it depends on how the white paper
came to be. In the Lakewood case, the Task Force did a lot of leg work in preparation for drafting their
report. He was not certain exactly what a white paper means, but at the very least it would be a caution
and whoever is preparing the white paper should check with the City Attorney regarding whether they
should notice their meetings.
Council President Buckshnis commented there are 2-3 person committees on the EDC that meet,
brainstorm and present their ideas to the EDC at noticed meetings. On occasion, one of the members will
be asked to write a white paper. She asked whether the writing of the white paper would need to be
noticed. Mr. Taraday made a distinction between this training and legal advice. In providing legal advice,
he can talk in a privileged manner and ask germane question which cannot be done in this setting. In
response to Council President Buckshnis’ question, Mr. Taraday said there is a significant distinction
between a subcommittee of the EDC sitting in a coffee shop and brainstorming and drafting an agenda
memo for consideration by the full EDC and the Task Force in the Lakewood case and a significant gray
area in the middle where it is difficult to make a call. The more difficult the call, the more he urged
caution. Noticing of subcommittee meetings is difficult, costly, and time consuming so legally he would
not advise that every subcommittee meeting needs to be noticed without knowing what takes place.
To the question of what if it is not feasible to notice every subcommittee of every board, Mr. Taraday
suggested reducing risk by:
• Eliminating public comment from subcommittee agenda
• Not prepare findings
• Reduce main body’s reliance upon subcommittee
Councilmember Fraley-Monillas provided an example of a subcommittee meeting in a coffee shop, a
citizen joins them and offers input. She asked whether that constituted public comment. Mr. Taraday said
he did not know the answer; guidance is only provided by the courts as a result of a lawsuit. When in
doubt he refers to RCW 42.30.010 and asks himself whether it rises to that level. He viewed public
comment as an agenda item where the chair invited comment from the public. It was likely casual
comment at a coffee shop did not rise to the level of public comment.
To the question of preparatory meetings of committee members, Mr. Taraday explained it is not clear
exactly when a committee “acts on behalf of the governing body.” If pre-committee meeting do not
involve the three examples expressly mentioned in the statue (conducting hearings, taking testimony or
receiving public comment), they probably are not subject to the OPMA.
To the question of a quorum present at a noticed committee meeting, Mr. Taraday suggested:
• Still should not act on behalf of the Council unless:
o Occurs during the council’s regular meeting time and place
o Council could prohibit by ordinance
For example, Mr. Taraday explained if a committee meeting was underway with two Councilmembers
and two more Councilmembers joined the meeting, those present could not take action even though a
quorum was present because the noticed meeting was a committee meeting and committees do not adopt
ordinances. However, Edmonds’ code states a regular Council meeting is held every Tuesday at 7:00 p.m.
Packet Page 17 of 126
If it was after 7:00 p.m. it was theoretically possible according to the code that it could also be a Council
meeting. That creates some confusion and he suggested the Council may want him to revise that
language. The Council could also adopt a policy prohibiting more than three Councilmembers from
attending a committee meeting if they wished.
Councilmember Johnson provided an example: a committee meeting that is held to discuss Sunset
Avenue, 30 citizens provide testimony and the committee reports to the Council. She asked whether the
act of taking public testimony at a committee meeting warrants any special consideration. Mr. Taraday
answered if a committee takes testimony it is required to be noticed as an open public meeting.
Councilmember Johnson provided another example: three Councilmembers holding a community
meeting that was not noticed to discuss an issue with the public. Mr. Taraday answered this would be a
cautionary area, it is not formal Council committee and it is not a quorum. If the City wanted to notice
that meeting he was unsure what it would be called. He pointed out there is a subtle difference between a
roundtable format and sitting at the dais taking public testimony.
Council President Buckshnis commented she is often invited to tea or coffee or approached in the
community; she views it as informal public input.
Councilmember Bloom asked about 2-3 Councilmembers holding a Town Hall meeting. Mr. Taraday
asked what a Town Hall meeting was. Councilmember Bloom answered a noticed meeting held at a
specific location that the public is invited to attend. Mr. Taraday questioned how that meeting would be
described; it is not a recognized subset of Council, it is just a non-quorum group of Councilmembers
interacting with the public. He suggested if there is a need to create task forces or ad hoc groups in the
future, they be created formally with an identified duration so that they can be described in a notice.
To the question of drafting of agenda memo by a quorum of the Council, Mr. Taraday advised it depends
on the facts but it is probably a violation.
Councilmember Peterson asked about a scenario where three Councilmembers write an agenda memo and
send it to the Council President. Mr. Taraday answered that would not be a problem.
Councilmember Fraley-Monillas provided an example: The Public Safety & Personnel (PSP) committee
members (she and Councilmember Peterson) meet with the Police Chief the day before the committee
meeting to review the agenda. She asked whether that meeting needs to be noticed. Mr. Taraday answered
that is a preparatory meeting and probably not subject to the OPMA because the members probably do
not act on behalf of the governing body at a preparatory meeting.
Councilmember Fraley-Monillas asked why the PSP meeting needed to be noticed. Mr. Taraday answered
because the committee meeting has a public comment agenda item. Public comment is one of the bright
line tests for an open public meeting. Anytime an official committee of the Council takes public
comment, those meetings should be noticed. The same two Councilmembers discussing the agenda with a
staff member and not taking public comment probably does not need to be noticed. Councilmember
Fraley-Monillas asked whether committee meetings needed to be noticed if they did not include public
comment. Mr. Taraday answered if the Council stopped taking public comment at committee meetings it
was more likely the meeting did not need to be noticed but he could not say categorically that simply
eliminating public comment would mean the committee was not acting on behalf of the governing body in
some other way. The test is whether the committee is acting on behalf of the governing body. Another
question is whether a recommendation from a committee to the Council constitutes action on behalf of the
governing body.
Packet Page 18 of 126
Mr. Taraday cited Wood v. Battle Ground Sch. Dist., the case that first decided that an email involving a
quorum of the Council can constitute a meeting: “…In light of the OPMA’s broad definition of meeting
and its broad purpose, and considering the mandate to liberally construe this statute in favor of coverage,
we conclude that the exchange of e-mails can constitute a meeting,” “…we emphasize that the mere use
or passive receipt of e-mail does not automatically constitute a meeting,” and “these [e-mail] discussions
related to Board business…And the active exchange of information and opinions in these e-mails, as
opposed to the mere passive receipt of information, suggests a collective intent to deliberate and/or
discuss Board business.”
To the question of only three Councilmembers actively exchanging, Mr. Taraday cited an unpublished
opinion Citizens Alliance for Prop. Rights Legal Fund v. San Juan Cnty: “the record shows that at most
three councilmembers (Richard Fralick, Lovel Pratt, and Rich Peterson) participated in the active
discussion by phone or email. The fourth councilmember (Patty Miller) received a copy of the email but
there is no evidence that she responded or actively participated in the discussion.” Mr. Taraday advised
this is an unpublished opinion and cannot be cited in a defense. He summarized it may not be worth the
risk to copy the fourth Councilmember because it was unknown whether the fourth would reply.
With regard to forwarding email, Mr. Taraday said passive receipt and forwarding without comment may
be okay but he cautioned about a rolling quorum.
With regard to the use of BCC, Mr. Taraday explained he has advised Councilmembers to use BCC
because the BCC email addresses will not receive a Reply All response. He provided the following
scenario and asked whether it was a violation of the OPMA:
1. CM1 BCCs full Council regarding proposed action
2. CM2 replies to CM1 and BCCs full Council
3. CM3 replies to CM2 and BCCs full Council
4. CM4 replies to CM1 and BCCs full Council
Mr. Taraday explained the above was a violation due to the active exchange of ideas. He recommended
Councilmembers use BCC when sending email but not make the mistake that BCC was always safe. If
the exchange had stopped after Councilmember 3, it likely would be an example of three actively
exchanging ideas.
To the question of what happens if a quorum attends an event sponsored by a local non-profit, Mr.
Taraday cited Wood v. Battle Ground Sch. Dist., “the OPMA is not implicated when members
communicate amongst themselves about matters unrelated to the governing body’s business…See, e.g.,
RCW 42.30.070 (“It shall not be a violation for a majority of the members of a governing body to travel
together or gather for purposes other than a regular meeting or a special meeting.”)”
Councilmember Fraley-Monillas referred to an incident that occurred approximately four years ago where
five Councilmembers attended a function after a Council meeting. No Council business was discussed but
the five were chastised by many. She relayed her understanding of Mr. Taraday’s explanation that it was
permissible for five Councilmember to be together as long as they did not discuss Council business. Mr.
Taraday agreed, there is nothing that says Councilmembers cannot socialize together. However, because
Councilmembers know each other primarily from the Council, it will require discipline to socialize and
not talk shop. The issue is if the public sees this but does not hear what the Councilmembers are saying, it
could create a perception issue. He summarized strictly speaking if Councilmembers were not talking
about City business, it was okay to socialize.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO EXTEND THE MEETING FOR 15 MINUTES. MOTION CARRIED
UNANIMOUSLY.
Packet Page 19 of 126
Mr. Taraday offered to continue the training at a future meeting.
Councilmember Petso asked about four or more Councilmembers at a Snohomish County Cities and
Towns meeting which is partially a social event but there are also discussions about City business. Mr.
Taraday asked whether City business or regional business was discussed. Councilmember Petso answered
both. Mr. Taraday said it would be okay if the discussion was about regional business. He suggested
when in doubt, a Councilmember consider whether he/she is communicating about issues that may come
before the body for a vote.
Council President Buckshnis advised this training would continue at the next work session on July 24.
11. REPORT ON OUTSIDE BOARD AND COMMITTEE MEETINGS
Due to the late hour, this item was postponed to next week’s Council meeting.
12. MAYOR'S COMMENTS
Mayor Earling reported on the success of the two Memorial Day services, the annual Memorial Day
service at the Edmonds Cemetery that was attended by 400-500 people including 5 Councilmembers and
the dedication of plaque in new Veterans Plaza outside Council Chambers that was attended by many
including 4 Councilmembers.
Mayor Earling reminded of the Waterfront Festival Friday, May 30 through Sunday, June 1.
13. COUNCIL COMMENTS
Councilmember Peterson echoed Mayor Earling’s comments regarding the Memorial Day ceremonies. He
thanked Mayor Earling for his speech and gave special thanks to the Parks Department, the committee,
and VFW Post 8870 for their work on the memorial plaque. Over 70 people attended the dedication of the
memorial plaque, including Senator Liias, Snohomish County Member Wright, Senator Chase, four 4
Councilmembers and a Gold Star Mother.
Councilmember Johnson announced the Edmonds Rotary Waterfront Festival on Friday, May 30 from 3
to 10 p.m., Saturday, June 31 from 11 a.m.to 10 p.m. and Sunday, 11 a.m. to 7 p.m. It will feature
recycling by Boy Scouts and food recycling by the Waste Warriors.
Councilmember Johnson announced the Planning Board’s public hearing on the Westgate Plan tomorrow
night.
Councilmember Bloom reported SeaJazz will perform at the Waterfront Festival on May 31 and June 1
from 12 to 4 p.m. and will be performing throughout the spring and summer. Shuttle buses are available
at 5th & Bell, 3rd & Dayton, and the Willow Creek Fish Hatchery to provide transportation to the
Waterfront Festival. Further information is available at www.edmondswaterfrontfestival.com.
Councilmember Mesaros reported as a veteran, he was pleased to attend the Memorial Day ceremony at
the cemetery and the dedication of the plaque at the Veterans Plaza. He knew the Gold Star Mother as
their sons had grown up together.
Councilmember Fraley-Monillas reported she had a great time at the Memorial Day ceremony. Both her
mother and father were both WWII veterans and it means a lot to hear the stories of those who have
served and protected. She commended Mayor Earling on his speech.
Packet Page 20 of 126
Council President Buckshnis reported she will be working at the beer garden at Waterfront Festival. She
requested Councilmember Peterson and the committee make a presentation to the Council regarding their
plans for the Veterans Plaza.
Mayor Earling encouraged the public to view the plaque in the Veterans Plaza.
14. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
15. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
16. ADJOURN
With no further business, the Council meeting was adjourned at 10:11 p.m.
Packet Page 21 of 126
AM-6900 5. B.
City Council Meeting
Meeting Date:06/03/2014
Time:Consent
Submitted For:Scott James Submitted By:Nori Jacobson
Department:Finance
Review Committee: Committee Action:
Type: Action
Information
Subject Title
Approval of claim checks #208809 through #208878 dated May 29, 2014 for $223,878.29.
Recommendation
Approval of claim checks.
Previous Council Action
N/A
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non-approval of expenditures.
Fiscal Impact
Fiscal Year:2014
Revenue:
Expenditure:223,878.29
Fiscal Impact:
Claims $223,878.29
Attachments
Claim cks 05-29-14
Project Numbers 05-29-14
Form Review
Inbox Reviewed By Date
Finance Scott James 05/29/2014 10:22 AM
City Clerk Scott Passey 05/29/2014 10:24 AM
Mayor Dave Earling 05/29/2014 12:49 PM
Finalize for Agenda Scott Passey 05/29/2014 02:01 PM
Form Started By: Nori Jacobson Started On: 05/29/2014 09:51 AM
Packet Page 22 of 126
Final Approval Date: 05/29/2014
Packet Page 23 of 126
05/29/2014
Voucher List
City of Edmonds
1
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208809 5/29/2014 074421 AAPC - EVERETT CHAPTER AAPC REFUND 5.23.14 REFUND DAMAGE DEPOSIT
REFUND DAMAGE DEPOSIT
001.000.239.200 500.00
Total :500.00
208810 5/29/2014 065052 AARD PEST CONTROL 333668 PEST CONTROL
pest control
423.000.76.535.80.41.00 73.00
9.5% Sales Tax
423.000.76.535.80.41.00 6.94
Total :79.94
208811 5/29/2014 066054 ADIX'S BED & BATH FOR DOGS AND JAN-MAY 2014 ANIMAL BOARDING-ADJUSTMENT 1-14 THRU 5/1
ADJUSTMENT OF $29.37 FOR 5 MOS
001.000.41.521.70.41.00 146.85
ANIMAL BOARDING FOR 6/2014 - EDMONDS PDJUNE 2014
ANIMAL BOARDING FOR 6/2014
001.000.41.521.70.41.00 2,127.08
Total :2,273.93
208812 5/29/2014 000850 ALDERWOOD WATER DISTRICT 9505 MONTHLY WHOLESALE WATER CHARGES
MONTHLY WHOLESALE WATER CHARGES
421.000.74.534.80.33.00 98,027.32
Total :98,027.32
208813 5/29/2014 073626 ALPHA ECOLOGICAL 2372098 PS - Maint Contract B/Monthly
PS - Maint Contract B/Monthly
001.000.66.518.30.48.00 99.00
9.5% Sales Tax
001.000.66.518.30.48.00 9.41
Total :108.41
208814 5/29/2014 069751 ARAMARK UNIFORM SERVICES 1987351251 WWTP UNIFORMS, TOWELS, & MATS
WWTP UNIFORMS
423.000.76.535.80.24.00 2.48
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Packet Page 24 of 126
05/29/2014
Voucher List
City of Edmonds
2
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208814 5/29/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
WWTP TOWELS & MATS
423.000.76.535.80.41.11 63.96
9.5% Sales Tax
423.000.76.535.80.24.00 0.24
9.5% Sales Tax
423.000.76.535.80.41.11 6.07
FACILITIES DIVISION UNIFORMS1987351253
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00 18.31
9.5% Sales Tax
001.000.66.518.30.24.00 1.74
PUBLIC WORKS OMC LOBBY MATS1987355617
PUBLIC WORKS OMC LOBBY MATS
001.000.65.518.20.41.00 1.09
PUBLIC WORKS OMC LOBBY MATS
111.000.68.542.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
421.000.74.534.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
422.000.72.531.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
423.000.75.535.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
511.000.77.548.68.41.00 4.15
9.5% Sales Tax
001.000.65.518.20.41.00 0.10
9.5% Sales Tax
111.000.68.542.90.41.00 0.40
9.5% Sales Tax
421.000.74.534.80.41.00 0.40
9.5% Sales Tax
422.000.72.531.90.41.00 0.40
9.5% Sales Tax
423.000.75.535.80.41.00 0.40
2Page:
Packet Page 25 of 126
05/29/2014
Voucher List
City of Edmonds
3
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208814 5/29/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
9.5% Sales Tax
511.000.77.548.68.41.00 0.38
STREET/STORM DIVISION UNIFORMS1987355618
STREET/STORM DIVISION UNIFORMS
111.000.68.542.90.24.00 5.00
STREET/STORM DIVISION UNIFORMS
422.000.72.531.90.24.00 5.00
9.5% Sales Tax
111.000.68.542.90.24.00 0.48
9.5% Sales Tax
422.000.72.531.90.24.00 0.47
FLEET DIVISION UNIFORMS & MATS1987355619
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00 5.28
FLEET DIVISION MATS
511.000.77.548.68.41.00 7.59
9.5% Sales Tax
511.000.77.548.68.24.00 0.50
9.5% Sales Tax
511.000.77.548.68.41.00 0.72
WWTP UNIFORMS, TOWELS, & MATS1987362833
WWTP UNIFORMS
423.000.76.535.80.24.00 2.48
WWTP TOWELS & MATS
423.000.76.535.80.41.11 69.56
9.5% Sales Tax
423.000.76.535.80.24.00 0.24
9.5% Sales Tax
423.000.76.535.80.41.11 6.60
FACILITIES DIVISION UNIFORMS1987362835
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00 45.52
9.5% Sales Tax
001.000.66.518.30.24.00 4.32
3Page:
Packet Page 26 of 126
05/29/2014
Voucher List
City of Edmonds
4
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208814 5/29/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
PUBLIC WORKS OMC LOBBY MATS1987367142
PUBLIC WORKS OMC LOBBY MATS
001.000.65.518.20.41.00 1.09
PUBLIC WORKS OMC LOBBY MATS
111.000.68.542.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
421.000.74.534.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
422.000.72.531.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
423.000.75.535.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
511.000.77.548.68.41.00 4.15
9.5% Sales Tax
001.000.65.518.20.41.00 0.10
9.5% Sales Tax
111.000.68.542.90.41.00 0.40
9.5% Sales Tax
421.000.74.534.80.41.00 0.40
9.5% Sales Tax
422.000.72.531.90.41.00 0.40
9.5% Sales Tax
423.000.75.535.80.41.00 0.40
9.5% Sales Tax
511.000.77.548.68.41.00 0.38
STREET/STORM DIVISION UNIFORMS1987367143
STREET/STORM DIVISION UNIFORMS
111.000.68.542.90.24.00 5.00
STREET/STORM DIVISION UNIFORMS
422.000.72.531.90.24.00 5.00
9.5% Sales Tax
111.000.68.542.90.24.00 0.48
9.5% Sales Tax
422.000.72.531.90.24.00 0.47
4Page:
Packet Page 27 of 126
05/29/2014
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City of Edmonds
5
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208814 5/29/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
FLEET DIVISION UNIFORMS & MATS1987367144
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00 5.28
FLEET DIVISION MATS
511.000.77.548.68.41.00 7.79
9.5% Sales Tax
511.000.77.548.68.24.00 0.50
9.5% Sales Tax
511.000.77.548.68.41.00 0.74
WWTP UNIFORMS, TOWELS, & MATS1987374424
WWTP UNIFORMS
423.000.76.535.80.24.00 2.48
WWTP TOWELS & MATS
423.000.76.535.80.41.11 67.71
9.5% Sales Tax
423.000.76.535.80.24.00 0.24
9.5% Sales Tax
423.000.76.535.80.41.11 6.43
FACILITIES DIVISION UNIFORMS1987374426
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00 17.45
9.5% Sales Tax
001.000.66.518.30.24.00 1.66
PUBLIC WORKS OMC LOBBY MATS1987378852
PUBLIC WORKS OMC LOBBY MATS
001.000.65.518.20.41.00 1.09
PUBLIC WORKS OMC LOBBY MATS
111.000.68.542.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
422.000.72.531.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
423.000.75.535.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
511.000.77.548.68.41.00 4.15
5Page:
Packet Page 28 of 126
05/29/2014
Voucher List
City of Edmonds
6
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208814 5/29/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
9.5% Sales Tax
001.000.65.518.20.41.00 0.10
9.5% Sales Tax
111.000.68.542.90.41.00 0.40
9.5% Sales Tax
421.000.74.534.80.41.00 0.40
9.5% Sales Tax
422.000.72.531.90.41.00 0.40
9.5% Sales Tax
423.000.75.535.80.41.00 0.40
9.5% Sales Tax
511.000.77.548.68.41.00 0.38
PUBLIC WORKS OMC LOBBY MATS
421.000.74.534.80.41.00 4.16
STREET/STORM DIVISION UNIFORMS1987378853
STREET/STORM DIVISION UNIFORMS
111.000.68.542.90.24.00 5.00
STREET/STORM DIVISION UNIFORMS
422.000.72.531.90.24.00 5.00
9.5% Sales Tax
111.000.68.542.90.24.00 0.48
9.5% Sales Tax
422.000.72.531.90.24.00 0.47
FLEET DIVISION UNIFORMS & MATS1987378854
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00 5.28
FLEET DIVISION MATS
511.000.77.548.68.41.00 7.59
9.5% Sales Tax
511.000.77.548.68.24.00 0.50
9.5% Sales Tax
511.000.77.548.68.41.00 0.72
WWTP UNIFORMS, TOWELS, & MATS1987386037
WWTP UNIFORMS
6Page:
Packet Page 29 of 126
05/29/2014
Voucher List
City of Edmonds
7
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208814 5/29/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
423.000.76.535.80.24.00 2.48
WWTP TOWELS & MATS
423.000.76.535.80.41.11 63.96
9.5% Sales Tax
423.000.76.535.80.24.00 0.24
9.5% Sales Tax
423.000.76.535.80.41.11 6.07
FACILITIES DIVISION UNIFORMS1987386039
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00 17.45
9.5% Sales Tax
001.000.66.518.30.24.00 1.66
PUBLIC WORKS OMC LOBBY MATS1987390302
PUBLIC WORKS OMC LOBBY MATS
001.000.65.518.20.41.00 1.09
PUBLIC WORKS OMC LOBBY MATS
111.000.68.542.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
421.000.74.534.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
422.000.72.531.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
423.000.75.535.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
511.000.77.548.68.41.00 4.15
9.5% Sales Tax
001.000.65.518.20.41.00 0.10
9.5% Sales Tax
111.000.68.542.90.41.00 0.40
9.5% Sales Tax
421.000.74.534.80.41.00 0.40
9.5% Sales Tax
422.000.72.531.90.41.00 0.40
9.5% Sales Tax
7Page:
Packet Page 30 of 126
05/29/2014
Voucher List
City of Edmonds
8
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208814 5/29/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
423.000.75.535.80.41.00 0.40
9.5% Sales Tax
511.000.77.548.68.41.00 0.38
STREET/STORM DIVISION UNIFORMS1987390303
STREET/STORM DIVISION UNIFORMS
111.000.68.542.90.24.00 5.00
STREET/STORM DIVISION UNIFORMS
422.000.72.531.90.24.00 5.00
9.5% Sales Tax
111.000.68.542.90.24.00 0.48
9.5% Sales Tax
422.000.72.531.90.24.00 0.47
FLEET DIVISION UNIFORMS & MATS1987390304
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00 5.28
FLEET DIVISION MATS
511.000.77.548.68.41.00 7.59
9.5% Sales Tax
511.000.77.548.68.24.00 0.50
9.5% Sales Tax
511.000.77.548.68.41.00 0.72
WWTP UNIFORMS, TOWELS, & MATS1987397599
WWTP UNIFORMS
423.000.76.535.80.24.00 2.48
WWTP TOWELS & MATS
423.000.76.535.80.41.11 72.46
9.5% Sales Tax
423.000.76.535.80.24.00 0.24
9.5% Sales Tax
423.000.76.535.80.41.11 6.88
FACILITIES DIVISION UNIFORMS1987397601
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00 17.45
9.5% Sales Tax
8Page:
Packet Page 31 of 126
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Voucher List
City of Edmonds
9
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208814 5/29/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
001.000.66.518.30.24.00 1.66
PARKS UNIFORM SERVICE1987431943
PARKS UNIFORM SERVICE
001.000.64.576.80.24.00 34.80
9.5% Sales Tax
001.000.64.576.80.24.00 3.31
Total :744.85
208815 5/29/2014 071124 ASSOCIATED PETROLEUM 0586542-in FUEL
fuel
423.000.76.535.80.32.00 3,590.68
9.5% Sales Tax
423.000.76.535.80.32.00 341.12
Total :3,931.80
208816 5/29/2014 001795 AUTOGRAPHICS 79641 INV#79641 - EDMONDS PD
WALL PLAQUE-PROF STDS SGT
001.000.41.521.10.31.00 58.00
9.5% Sales Tax
001.000.41.521.10.31.00 5.51
Total :63.51
208817 5/29/2014 070305 AUTOMATIC FUNDS TRANSFER 74463 OUT SOURCING OF UTILITY BILLS
UB Outsourcing area #500 Printing
422.000.72.531.90.49.00 37.07
UB Outsourcing area #500 Printing
421.000.74.534.80.49.00 37.07
UB Outsourcing area #500 Printing
423.000.75.535.80.49.00 38.20
UB Outsourcing area #500 Postage
421.000.74.534.80.42.00 135.55
UB Outsourcing area #500 Postage
423.000.75.535.80.42.00 135.55
9.5% Sales Tax
422.000.72.531.90.49.00 3.52
9Page:
Packet Page 32 of 126
05/29/2014
Voucher List
City of Edmonds
10
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208817 5/29/2014 (Continued)070305 AUTOMATIC FUNDS TRANSFER
9.5% Sales Tax
421.000.74.534.80.49.00 3.52
9.5% Sales Tax
423.000.75.535.80.49.00 3.63
Total :394.11
208818 5/29/2014 073029 CANON FINANCIAL SERVICES 13799958 Lease for Council Office copier/printer
Lease for Council Office copier/printer
001.000.11.511.60.45.00 30.65
FLEET COPIER13803425
Fleet Copier
511.000.77.548.68.45.00 33.02
9.5% Sales Tax
511.000.77.548.68.45.00 3.14
PW ADMIN COPIER13803426
PW Office Copier for May
001.000.65.518.20.45.00 68.55
9.5% Sales Tax
423.000.75.535.80.45.00 2.61
9.5% Sales Tax
511.000.77.548.68.45.00 2.59
PW Office Copier for May
111.000.68.542.90.45.00 38.85
PW Office Copier for May
422.000.72.531.90.45.00 38.85
PW Office Copier for May
421.000.74.534.80.45.00 27.42
PW Office Copier for May
423.000.75.535.80.45.00 27.42
PW Office Copier for May
511.000.77.548.68.45.00 27.41
9.5% Sales Tax
001.000.65.518.20.45.00 6.51
9.5% Sales Tax
10Page:
Packet Page 33 of 126
05/29/2014
Voucher List
City of Edmonds
11
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208818 5/29/2014 (Continued)073029 CANON FINANCIAL SERVICES
111.000.68.542.90.45.00 3.69
9.5% Sales Tax
422.000.72.531.90.45.00 3.69
9.5% Sales Tax
421.000.74.534.80.45.00 2.61
WATER SEWER COPIER13803427
Water Sewer Copier
421.000.74.534.80.45.00 70.68
Water Sewer Copier
423.000.75.535.80.45.00 70.68
9.5% Sales Tax
421.000.74.534.80.45.00 6.72
9.5% Sales Tax
423.000.75.535.80.45.00 6.71
COPIER CONTRACT13818257
copier contract
423.000.76.535.80.45.00 85.80
Total :557.60
208819 5/29/2014 061773 CHAVE, ROBERT Robert Chave May-14 Claim for Expenses for 2/27/14 for WS
Claim for Expenses for 2/27/14 for WS
001.000.62.558.60.43.00 478.79
Total :478.79
208820 5/29/2014 003710 CHEVRON AND TEXACO BUSINESS 41306543 REFUND LATE FEE FROM 4/14 STMT
REFUND LATE FEE CHGD 4/14 STMT
104.000.41.521.21.32.00 -104.06
INV#41306543 ACCT#7898305185 EDMONDS PD41306543
FUEL FOR NARCS VEHICEL-ROSSI
104.000.41.521.21.32.00 263.33
CAR WASH FOR NARCS VEHICLE
104.000.41.521.21.32.00 6.00
NAMOA CONF-HARBINSON
001.000.41.521.40.43.00 98.36
MIS TRAINING-FALK
11Page:
Packet Page 34 of 126
05/29/2014
Voucher List
City of Edmonds
12
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208820 5/29/2014 (Continued)003710 CHEVRON AND TEXACO BUSINESS
001.000.41.521.40.43.00 26.78
NAMOA CONFERENCE-FALK
001.000.41.521.40.43.00 41.34
FUEL FOR NARCS VEHICLE-POFF
104.000.41.521.21.32.00 310.49
CAR WASH FOR NARCS VEHICLE
104.000.41.521.21.32.00 8.68
TAX EXEMPT FILING FEE
104.000.41.521.21.32.00 1.66
TAX EXEMPT FILING FEE
001.000.41.521.40.43.00 5.89
Total :658.47
208821 5/29/2014 074883 CLYBORNE, CADENCE 04192014 STAMPS, ENVELOPES, ADDRESS LABELS FOR BI
Reimbursement for purchase of stamps,
627.000.61.558.70.49.00 92.28
Reimbursement for non-profit fees paid.
627.000.61.558.70.49.00 9.75
Total :102.03
208822 5/29/2014 073823 DAVID EVANS & ASSOC INC 341429 TO 13-06.SHAW LANE PLAT PLN20120043
T.O. 13-06 Shaw Lane Plat PLN20120043
001.000.245.963 1,066.48
Total :1,066.48
208823 5/29/2014 064531 DINES, JEANNIE 14-3452 MINUTE TAKING
Fin. Committee 5/13-Council 5/20
001.000.25.514.30.41.00 376.20
Total :376.20
208824 5/29/2014 007253 DUNN LUMBER 2482474 City Hall - Screws
City Hall - Screws
001.000.66.518.30.31.00 23.27
9.5% Sales Tax
001.000.66.518.30.31.00 2.21
12Page:
Packet Page 35 of 126
05/29/2014
Voucher List
City of Edmonds
13
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208824 5/29/2014 (Continued)007253 DUNN LUMBER
City Hall - Supplies2496080
City Hall - Supplies
001.000.66.518.30.31.00 24.68
9.5% Sales Tax
001.000.66.518.30.31.00 2.34
Total :52.50
208825 5/29/2014 008705 EDMONDS WATER DIVISION 3-01808 LIFT STATION #11 6807 157TH PL SW / METE
LIFT STATION #11 6807 157TH PL SW /
423.000.75.535.80.47.10 37.63
CLUBHOUSE 6801 N MEADOWDALE RD / METER 73-03575
CLUBHOUSE 6801 N MEADOWDALE RD / METER
001.000.66.518.30.47.00 334.16
16113 75TH PL W3-07490
16113 75TH PL W
001.000.64.576.80.47.00 70.53
LIFT STATION #12 16100 75TH AVE W / METE3-07525
LIFT STATION #12 16100 75TH AVE W /
423.000.75.535.80.47.10 34.65
LIFT STATION #15 7701 168TH ST SW / METE3-07709
LIFT STATION #15 7701 168TH ST SW /
423.000.75.535.80.47.10 34.65
LIFT STATION #4 8313 TALBOT RD / METER 23-09350
LIFT STATION #4 8313 TALBOT RD / METER
423.000.75.535.80.47.10 73.51
LIFT STATION #10 17612 TALBOT RD / METER3-09800
LIFT STATION #10 17612 TALBOT RD /
423.000.75.535.80.47.10 37.63
LIFT STATION #9 8001 SIERRA DR / METER 63-29875
LIFT STATION #9 8001 SIERRA DR / METER
423.000.75.535.80.47.10 34.65
18410 92ND AVE W3-38565
18410 92ND AVE W
001.000.64.576.80.47.00 34.65
PUBLIC SAFETY COMPLEX 250 5TH AVE N / ME6-02735
13Page:
Packet Page 36 of 126
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City of Edmonds
14
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208825 5/29/2014 (Continued)008705 EDMONDS WATER DIVISION
PUBLIC SAFETY COMPLEX 250 5TH AVE N /
001.000.66.518.30.47.00 1,618.49
FIRE STATION #17 FIRE 275 6TH AVE N / ME6-02736
FIRE STATION #17 FIRE 275 6TH AVE N /
001.000.66.518.30.47.00 14.65
FIRE STATION #17 275 6TH AVE N / METER 76-02737
FIRE STATION #17 275 6TH AVE N / METER
001.000.66.518.30.47.00 1,227.94
PUBLIC SAFETY COMPLEX IRRIGATION 250 5TH6-02738
PUBLIC SAFETY COMPLEX IRRIGATION 250
001.000.66.518.30.47.00 198.86
SNO-ISLE LIBRARY 650 MAIN ST / METER 7096-02825
SNO-ISLE LIBRARY 650 MAIN ST / METER
001.000.66.518.30.47.00 1,358.75
FRANCES ANDERSON CENTER FIRE 700 MAIN ST6-02875
FRANCES ANDERSON CENTER FIRE 700 MAIN
001.000.66.518.30.47.00 25.63
FRANCES ANDERSON CENTER 700 MAIN ST / ME6-02925
FRANCES ANDERSON CENTER 700 MAIN ST /
001.000.66.518.30.47.00 1,542.13
FIRE STATION #16 8429 196TH ST SW / METE6-04127
FIRE STATION #16 8429 196TH ST SW /
001.000.66.518.30.47.00 706.02
FIRE STATION #16 FIRE 8429 196TH ST SW /6-04128
FIRE STATION #16 FIRE 8429 196TH ST SW
001.000.66.518.30.47.00 14.65
PUBLIC WORKS OMC 7110 210TH ST SW / METE6-05155
PUBLIC WORKS OMC 7110 210TH ST SW /
001.000.65.518.20.47.00 131.28
PUBLIC WORKS OMC 7110 210TH ST SW /
111.000.68.542.90.47.00 498.85
PUBLIC WORKS OMC 7110 210TH ST SW /
421.000.74.534.80.47.00 498.85
PUBLIC WORKS OMC 7110 210TH ST SW /
423.000.75.535.80.47.10 498.85
14Page:
Packet Page 37 of 126
05/29/2014
Voucher List
City of Edmonds
15
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208825 5/29/2014 (Continued)008705 EDMONDS WATER DIVISION
PUBLIC WORKS OMC 7110 210TH ST SW /
511.000.77.548.68.47.00 498.85
PUBLIC WORKS OMC 7110 210TH ST SW /
422.000.72.531.90.47.00 498.83
PUBLIC WORKS OMC FIRE 7110 210TH ST SW /6-05156
PUBLIC WORKS OMC FIRE 7110 210TH ST SW
001.000.65.518.20.47.00 1.83
PUBLIC WORKS OMC FIRE 7110 210TH ST SW
111.000.68.542.90.47.00 6.95
PUBLIC WORKS OMC FIRE 7110 210TH ST SW
422.000.72.531.90.47.00 6.95
PUBLIC WORKS OMC FIRE 7110 210TH ST SW
421.000.74.534.80.47.00 6.95
PUBLIC WORKS OMC FIRE 7110 210TH ST SW
423.000.75.535.80.47.10 6.95
PUBLIC WORKS OMC FIRE 7110 210TH ST SW
511.000.77.548.68.47.00 6.94
Total :10,061.26
208826 5/29/2014 008812 ELECTRONIC BUSINESS MACHINES 099615 WATER SEWER COPY USE
Water Sewer Copy Use
421.000.74.534.80.31.00 36.46
Water Sewer Copy Use
423.000.75.535.80.31.00 36.45
9.5% Sales Tax
421.000.74.534.80.31.00 3.47
9.5% Sales Tax
423.000.75.535.80.31.00 3.46
PW COPY USE099620
PW Copy Use
001.000.65.518.20.31.00 25.03
PW Copy Use
111.000.68.542.90.31.00 14.19
PW Copy Use
15Page:
Packet Page 38 of 126
05/29/2014
Voucher List
City of Edmonds
16
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208826 5/29/2014 (Continued)008812 ELECTRONIC BUSINESS MACHINES
422.000.72.531.90.31.00 14.19
PW Copy Use
421.000.74.534.80.31.00 10.01
PW Copy Use
423.000.75.535.80.31.00 10.01
PW Copy Use
511.000.77.548.68.31.10 10.01
9.5% Sales Tax
001.000.65.518.20.31.00 2.38
9.5% Sales Tax
111.000.68.542.90.31.00 1.35
9.5% Sales Tax
422.000.72.531.90.31.00 1.35
9.5% Sales Tax
421.000.74.534.80.31.00 0.95
9.5% Sales Tax
423.000.75.535.80.31.00 0.95
9.5% Sales Tax
511.000.77.548.68.31.10 0.95
WATER SEWER COPY USE100128
Water Sewer Copy Use
421.000.74.534.80.31.00 29.31
Water Sewer Copy Use
423.000.75.535.80.31.00 29.31
9.5% Sales Tax
421.000.74.534.80.31.00 2.79
9.5% Sales Tax
423.000.75.535.80.31.00 2.78
PW COPY USE100137
PW Copy Use
001.000.65.518.20.31.00 12.51
PW Copy Use
111.000.68.542.90.31.00 7.09
PW Copy Use
16Page:
Packet Page 39 of 126
05/29/2014
Voucher List
City of Edmonds
17
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208826 5/29/2014 (Continued)008812 ELECTRONIC BUSINESS MACHINES
422.000.72.531.90.31.00 7.09
PW Copy Use
421.000.74.534.80.31.00 5.01
PW Copy Use
423.000.75.535.80.31.00 5.01
PW Copy Use
511.000.77.548.68.31.10 5.00
9.5% Sales Tax
001.000.65.518.20.31.00 1.19
9.5% Sales Tax
111.000.68.542.90.31.00 0.67
9.5% Sales Tax
422.000.72.531.90.31.00 0.67
9.5% Sales Tax
421.000.74.534.80.31.00 0.48
9.5% Sales Tax
423.000.75.535.80.31.00 0.48
9.5% Sales Tax
511.000.77.548.68.31.10 0.47
Total :281.07
208827 5/29/2014 009350 EVERETT DAILY HERALD 14101416 LEGAL AD FOR COMMUNICATIONS/MKTG CONSULT
Legal ad for marketing
001.000.61.558.70.44.00 414.52
Ardsley/PLN20080046.EDH561922
Ardsley/PLN20080046.
001.000.62.558.60.44.00 91.16
Westgate Planning Board Hearing - CityEDH562231
Westgate Planning Board Hearing - City
001.000.62.558.60.44.00 49.88
Total :555.56
208828 5/29/2014 066378 FASTENAL COMPANY WAMOU32143 NYLOCK, FENDER, S/S PPHMS, ALUM.
NYLOCK, FENDER, S/S PPHMS, ALUM.
001.000.64.576.80.31.00 158.10
17Page:
Packet Page 40 of 126
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City of Edmonds
18
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208828 5/29/2014 (Continued)066378 FASTENAL COMPANY
9.5% Sales Tax
001.000.64.576.80.31.00 15.02
Total :173.12
208829 5/29/2014 071026 FASTSIGNS OF LYNNWOOD 443 14008 PLAQUES - CHIHULY
PLAQUES - CHIHULY
117.200.64.575.50.49.00 65.18
9.5% Sales Tax
117.200.64.575.50.49.00 6.20
Total :71.38
208830 5/29/2014 071562 FORMA 4.24.14 FORMA SERVICES
FORMA SERVICES
117.100.64.573.20.41.00 2,571.25
Total :2,571.25
208831 5/29/2014 011900 FRONTIER 253-007-4989 SEAVIEW RESERVOIR TELEMETRY CIRCUIT LINE
SEAVIEW RESERVOIR TELEMETRY CIRCUIT
421.000.74.534.80.42.00 29.02
PUBLIC WORKS OMC RADIO LINE253-011-1177
PUBLIC WORKS OMC RADIO LINE TO FIVE
001.000.65.518.20.42.00 5.48
PUBLIC WORKS OMC RADIO LINE TO FIVE
111.000.68.542.90.42.00 20.81
PUBLIC WORKS OMC RADIO LINE TO FIVE
421.000.74.534.80.42.00 20.81
PUBLIC WORKS OMC RADIO LINE TO FIVE
423.000.75.535.80.42.00 20.81
PUBLIC WORKS OMC RADIO LINE TO FIVE
511.000.77.548.68.42.00 20.81
PUBLIC WORKS OMC RADIO LINE TO FIVE
422.000.72.531.90.42.00 20.78
TELEMETRY CIRCUIT LINES253-012-9166
TELEMETRY CIRCUIT LINES
421.000.74.534.80.42.00 151.72
18Page:
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City of Edmonds
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Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208831 5/29/2014 (Continued)011900 FRONTIER
TELEMETRY CIRCUIT LINES
423.000.75.535.80.42.00 281.76
TELEMETRY CIRCUIT LINE253-014-8062
TELEMETRY CIRCUIT LINE
421.000.74.534.80.42.00 18.53
TELEMETRY CIRCUIT LINE
423.000.75.535.80.42.00 34.42
TELEMETRY CIRCUIT LINE253-017-4360
TELEMETRY CIRCUIT LINE
421.000.74.534.80.42.00 43.86
TELEMETRY CIRCUIT LINE
423.000.75.535.80.42.00 81.46
TELEMETRY CIRCUIT LINE425-712-0417
TELEMETRY CIRCUIT LINE
421.000.74.534.80.42.00 28.70
TELEMETRY CIRCUIT LINE
423.000.75.535.80.42.00 28.69
PUBLIC WORKS OMC ALARM, FAX, SPARE LINES425-712-8251
PUBLIC WORKS OMC FIRE AND INTRUSION
001.000.65.518.20.42.00 15.04
PUBLIC WORKS OMC FIRE AND INTRUSION
111.000.68.542.90.42.00 75.20
PUBLIC WORKS OMC FIRE AND INTRUSION
421.000.74.534.80.42.00 63.17
PUBLIC WORKS OMC FIRE AND INTRUSION
423.000.75.535.80.42.00 63.17
PUBLIC WORKS OMC FIRE AND INTRUSION
511.000.77.548.68.42.00 84.23
CIVIC CENTER ELEVATOR PHONE LINE425-712-8347
CIVIC CENTER ELEVATOR PHONE LINE 250
001.000.66.518.30.42.00 58.80
CLUBHOUSE ALARM LINES 6801 MEADOWDALE RD425-745-4313
CLUBHOUSE FIRE AND INTRUSION ALARM
001.000.66.518.30.42.00 117.60
19Page:
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City of Edmonds
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208831 5/29/2014 (Continued)011900 FRONTIER
FIRE STATION #16 ALARM AND FAX LINES425-771-0158
FIRE STATION #16 ALARM AND FAX LINES
001.000.66.518.30.42.00 79.15
CIVIC CENTER ALARM LINES 250 5TH AVE N425-775-2455
CIVIC CENTER FIRE AND INTRUSION ALARM
001.000.66.518.30.42.00 53.61
UTILITY BILLING RADIO LINE425-775-7865
UTILITY BILLING RADIO LINE TO FIVE
421.000.74.534.80.42.00 57.24
FRANCES ANDERSON CENTER ALARM LINE425-776-3896
FRANCES ANDERSON CENTER FIRE AND
001.000.66.518.30.42.00 119.45
Total :1,594.32
208832 5/29/2014 069928 GLACKEN AND ASSOCIATES 7 INV 7 - BACKGROUND INVEST - MCCLURE, EDM
BACKGROUND INVESTIGATIONS~
001.000.41.521.40.49.00 195.00
Total :195.00
208833 5/29/2014 012199 GRAINGER 9434149663 FAC - Door Access
FAC - Door Access
001.000.66.518.30.31.00 65.24
9.5% Sales Tax
001.000.66.518.30.31.00 6.20
Total :71.44
208834 5/29/2014 074852 GREGORYK, ALEXANDRA JANE GREGORYK 5.22.14 MEADOWDALE PRESCHOOL SUB 4 HRS.
MEADOWDALE PRESCHOOL SUB 4 HRS.
001.000.64.575.56.41.00 80.00
Total :80.00
208835 5/29/2014 060985 HARRINGTON INDUSTRIAL PLASTICS 007f3803 PRES RELIEF VALVE
pressure releif valve
423.000.76.535.80.48.00 410.00
Freight
20Page:
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City of Edmonds
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208835 5/29/2014 (Continued)060985 HARRINGTON INDUSTRIAL PLASTICS
423.000.76.535.80.48.00 17.30
Total :427.30
208836 5/29/2014 006030 HDR ENGINEERING INC 00153103-b TECH ASS SCREENINGS
TEch assistance for screenings system
423.000.76.535.80.41.00 2,192.10
Total :2,192.10
208837 5/29/2014 067862 HOME DEPOT CREDIT SERVICES 1041107 BREAKER
2 pole breaker
423.000.76.535.80.48.00 85.00
9.5% Sales Tax
423.000.76.535.80.48.00 8.08
1 POLE BREAKER/CARPET CLEANER4096264
carpet cleaner, soil sweet ,1 pole
423.000.76.535.80.31.00 320.45
9.5% Sales Tax
423.000.76.535.80.31.00 30.44
SUPPLIES8044566
maint supplies - clear poly vinyl
423.000.76.535.80.31.00 292.66
9.5% Sales Tax
423.000.76.535.80.31.00 27.80
Total :764.43
208838 5/29/2014 073548 INDOFF INCORPORATED 2433603 BATTERIES, PRE-INKED STAMPS, LABELS, PEN
Batteries, Pre-inked stamps, Dymo
001.000.31.514.23.31.00 125.82
DYMO LABELS, PENS, WIPES2442285
Dymo address labels, Clorox
001.000.31.514.23.31.00 50.72
9.5% Sales Tax
001.000.31.514.23.31.00 4.82
Misc. office supplies including AAA2456982
Misc. office supplies including AAA
21Page:
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City of Edmonds
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208838 5/29/2014 (Continued)073548 INDOFF INCORPORATED
001.000.62.524.10.31.00 193.33
9.5% Sales Tax
001.000.62.524.10.31.00 18.37
2 chairs for Shane's office.2458253
2 chairs for Shane's office.
001.000.62.524.10.35.00 408.62
9.5% Sales Tax
001.000.62.524.10.35.00 38.82
CREDIT FOR PRICE MATCH ON PAPERMATE PENS2458679
Price match for Papermate pens -
001.000.31.514.23.31.00 -2.44
9.5% Sales Tax
001.000.31.514.23.31.00 -0.23
PAPER2459039
Paper
423.000.76.535.80.31.00 37.99
9.5% Sales Tax
423.000.76.535.80.31.00 3.61
OFFICE SUPPLIES - SIGNATURE STAMP2459485
Office Supplies
001.000.25.514.30.31.00 33.16
9.5% Sales Tax
001.000.25.514.30.31.00 3.15
Total :915.74
208839 5/29/2014 063493 JOHNSTONE SUPPLY 13081772-00 City Hall - Elect Supplies
City Hall - Elect Supplies
001.000.66.518.30.31.00 28.29
9.5% Sales Tax
001.000.66.518.30.31.00 2.69
City Hall - Starter Kit and Head13081772-01
City Hall - Starter Kit and Head
001.000.66.518.30.31.00 415.42
Freight
001.000.66.518.30.31.00 14.00
22Page:
Packet Page 45 of 126
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City of Edmonds
23
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208839 5/29/2014 (Continued)063493 JOHNSTONE SUPPLY
9.5% Sales Tax
001.000.66.518.30.31.00 39.46
Total :499.86
208840 5/29/2014 070285 KPLU-FM 1140533495 RADIO PROMOTIONAL ADS 5/19 - 5/23/14
Promotional radio ads on KPLU from
001.000.61.558.70.44.00 840.00
Total :840.00
208841 5/29/2014 074014 LEIDOS ENGINEERING LLC 3199904 E4FA.SERVICES THRU 4/4/14
E4FA.Services thru 4/4/14
422.000.72.594.31.41.20 4,178.58
Total :4,178.58
208842 5/29/2014 074263 LYNNWOOD WINSUPPLY CO 004019-00 VBSTDB BODY, 14X19 GRN PRO VLV BOX ICV
VBSTDB BODY, 14X19 GRN PRO VLV BOX ICV
001.000.64.576.80.31.00 35.13
9.5% Sales Tax
001.000.64.576.80.31.00 3.34
Total :38.47
208843 5/29/2014 020039 MCMASTER-CARR SUPPLY CO 86190464 MECH SUPPLIES
mech supplies and sample containers
423.000.76.535.80.31.00 699.87
Freight
423.000.76.535.80.31.00 30.75
Total :730.62
208844 5/29/2014 071011 MIDCO-WEST INC 445003573 GENIE LIFT REPAIRS
genie lift repairs
423.000.76.535.80.48.00 1,742.05
9.5% Sales Tax
423.000.76.535.80.48.00 165.49
Total :1,907.54
208845 5/29/2014 020900 MILLERS EQUIP & RENT ALL INC 189006 PROPANE
23Page:
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208845 5/29/2014 (Continued)020900 MILLERS EQUIP & RENT ALL INC
propane
423.000.76.535.80.31.00 31.68
9.5% Sales Tax
423.000.76.535.80.31.00 3.01
Total :34.69
208846 5/29/2014 069365 MOON CONSTRUCTION INC 13051 PROJECT C393 - RETAINAGE RELEASE
Project c393 - Retainage release
016.000.223.400 5,809.06
Total :5,809.06
208847 5/29/2014 024001 NC POWER SYSTEMS CO psw00105926 GENERATOR REPAIRS
Generator repair service and parts
423.000.76.535.80.48.00 5,072.79
9.5% Sales Tax
423.000.76.535.80.48.00 481.92
Total :5,554.71
208848 5/29/2014 024960 NORTH COAST ELECTRIC COMPANY s5824247.001 MICROLOGICS FOR OFFSITE
micrologics controller for meter b
423.000.76.535.80.48.00 767.25
9.5% Sales Tax
423.000.76.535.80.48.00 72.89
RS LOGIX FOR METER STATIONs5824247.002
RSlogix micro d
423.000.76.535.80.48.00 499.00
Freight
423.000.76.535.80.48.00 35.00
9.5% Sales Tax
423.000.76.535.80.48.00 50.73
Total :1,424.87
208849 5/29/2014 061013 NORTHWEST CASCADE INC 1-918785 PINE STREET PARK HONEY BUCKET
PINE STREET PARK HONEY BUCKET
001.000.64.576.80.45.00 112.35
24Page:
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City of Edmonds
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208849 5/29/2014 (Continued)061013 NORTHWEST CASCADE INC
CIVIC FIELD HONEY BUCKET1-919609
CIVIC FIELD HONEY BUCKET
001.000.64.576.80.31.00 117.85
Total :230.20
208850 5/29/2014 074866 NORTHWEST PLAYGROUND EQUIPMENT36771 HEALTH AND FITNESS EXPO
HEALTH AND FITNESS EXPO
001.000.64.571.22.41.00 550.00
9.5% Sales Tax
001.000.64.571.22.41.00 52.25
Total :602.25
208851 5/29/2014 074725 NOVION, THERESA Novion 18609 FUSED GLASS 18609
FUSED GLASS 18609
001.000.64.571.22.41.00 72.60
Total :72.60
208852 5/29/2014 063511 OFFICE MAX INC 027986 COPY PAPER & OFFICE SUPPLIES
COPY PAPER & OFFICE SUPPLIES
001.000.64.571.21.31.00 173.60
DAYCAMP LAPTOP CASE
001.000.64.575.53.31.00 20.00
9.5% Sales Tax
001.000.64.571.21.31.00 16.49
9.5% Sales Tax
001.000.64.575.53.31.00 1.90
1 RL PAPER BRIGHT WHITE289324
1 RL PAPER BRIGHT WHITE
001.000.64.571.21.31.00 34.82
9.5% Sales Tax
001.000.64.571.21.31.00 3.30
PW Office Supplies809483
PW Office Supplies
001.000.65.518.20.31.00 19.44
Sewer - Ink Cartridges
25Page:
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City of Edmonds
26
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208852 5/29/2014 (Continued)063511 OFFICE MAX INC
423.000.75.535.80.31.00 133.32
9.5% Sales Tax
001.000.65.518.20.31.00 1.85
9.5% Sales Tax
423.000.75.535.80.31.00 12.66
PW Office Supplies935837
PW Office Supplies
001.000.65.518.20.31.00 25.32
Water Quality Toner
421.000.74.534.80.31.00 140.85
9.5% Sales Tax
001.000.65.518.20.31.00 2.41
9.5% Sales Tax
421.000.74.534.80.31.00 13.38
Total :599.34
208853 5/29/2014 068709 OFFICETEAM 40462942 Temp - Crosson
Temp - Crosson
001.000.22.518.10.41.00 693.75
Total :693.75
208854 5/29/2014 065051 PARAMETRIX INC 18-81693 PHASE 1 WORK
phase 1 work System Platform
423.100.76.594.39.65.10 5,825.00
Total :5,825.00
208855 5/29/2014 073546 PITNEY BOWES RESERVE ACCOUNT 14654 Water Quality 2014 Brochure Mailing
Water Quality 2014 Brochure Mailing
421.000.74.534.80.42.00 2,500.00
Total :2,500.00
208856 5/29/2014 028860 PLATT ELECTRIC SUPPLY INC E233748 Fac Maint - Stock
Fac Maint - Stock
001.000.66.518.30.31.00 36.50
9.5% Sales Tax
26Page:
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City of Edmonds
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Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208856 5/29/2014 (Continued)028860 PLATT ELECTRIC SUPPLY INC
001.000.66.518.30.31.00 3.47
PW - Elect SuppliesE255200
PW - Elect Supplies
001.000.66.518.30.31.00 182.88
9.5% Sales Tax
001.000.66.518.30.31.00 17.37
FS 20 - Flag Pole LightE266577
FS 20 - Flag Pole Light
001.000.66.518.30.31.00 82.00
9.5% Sales Tax
001.000.66.518.30.31.00 7.79
Yost Pool - Elect SuppliesE274407
Yost Pool - Elect Supplies
001.000.66.518.30.31.00 884.28
9.5% Sales Tax
001.000.66.518.30.31.00 84.01
Total :1,298.30
208857 5/29/2014 074853 PRECOR COMMERCIAL FITNESS 16890-2 FITNESS EQUIPMENT: PULLDOWN/ROW
FITNESS EQUIPMENT: PULLDOWN/ROW
001.000.64.571.22.35.00 2,123.85
FITNESS EQUIPMENT: PULLDOWN/ROW
001.000.64.571.22.31.00 125.15
9.5% Sales Tax
001.000.64.571.22.35.00 201.77
9.5% Sales Tax
001.000.64.571.22.31.00 11.89
Total :2,462.66
208858 5/29/2014 064088 PROTECTION ONE 1988948 ALARM MONITORING ANDERSON CENTER
ALARM MONITORING FRANCES ANDERSON
001.000.66.518.30.42.00 204.00
ADDITIONAL EQUIPMENT
001.000.66.518.30.31.00 25.00
9.5% Sales Tax
27Page:
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City of Edmonds
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208858 5/29/2014 (Continued)064088 PROTECTION ONE
001.000.66.518.30.42.00 19.39
9.5% Sales Tax
001.000.66.518.30.31.00 2.37
Total :250.76
208859 5/29/2014 046900 PUGET SOUND ENERGY 200000704821 FRANCES ANDERSON CENTER 700 MAIN ST / ME
FRANCES ANDERSON CENTER 700 MAIN ST /
001.000.66.518.30.47.00 1,245.33
YOST PARK/POOL 9535 BOWDOIN WAY / METER200002411383
YOST PARK/POOL 9535 BOWDOIN WAY / METER
001.000.64.576.80.47.00 151.92
OLD PUBLIC WORKS 200 DAYTON ST / METER 0200007876143
OLD PUBLIC WORKS 200 DAYTON ST / METER
421.000.74.534.80.47.00 120.22
FIRE STATION #20 23009 88TH AVE W / METE200011439656
FIRE STATION #20 23009 88TH AVE W /
001.000.66.518.30.47.00 99.58
CIVIC CENTER 250 5TH AVE N / METER 00052200016558856
CIVIC CENTER 250 5TH AVE N / METER
001.000.66.518.30.47.00 209.55
FIRE STATION #17 275 6TH AVE N / METER 0200016815843
FIRE STATION #17 275 6TH AVE N / METER
001.000.66.518.30.47.00 368.87
FLEET MAINTENANCE BAY 21105 72ND AVE W /200017676343
FLEET MAINTENANCE BAY 21105 72ND AVE W
511.000.77.548.68.47.00 141.71
SNO-ISLE LIBRARY 650 MAIN ST / METER 001200019895354
SNO-ISLE LIBRARY 650 MAIN ST / METER
001.000.66.518.30.47.00 85.61
PUBLIC WORKS OMC 7110 210TH ST SW / METE200020415911
PUBLIC WORKS OMC 7110 210TH ST SW /
001.000.65.518.20.47.00 15.49
PUBLIC WORKS OMC 7110 210TH ST SW /
111.000.68.542.90.47.00 58.85
PUBLIC WORKS OMC 7110 210TH ST SW /
28Page:
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City of Edmonds
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208859 5/29/2014 (Continued)046900 PUGET SOUND ENERGY
421.000.74.534.80.47.00 58.85
PUBLIC WORKS OMC 7110 210TH ST SW /
423.000.75.535.80.47.10 58.85
PUBLIC WORKS OMC 7110 210TH ST SW /
511.000.77.548.68.47.00 58.85
PUBLIC WORKS OMC 7110 210TH ST SW /
422.000.72.531.90.47.00 58.86
WWTP 200 2ND AVE S / METER 000390395200021829581
WWTP 200 2ND AVE S / METER 000390395
423.000.76.535.80.47.63 634.30
CITY PARK BUILDING 600 3RD AVE S / METER200024711901
CITY PARK BUILDING 600 3RD AVE S /
001.000.66.518.30.47.00 111.84
Total :3,478.68
208860 5/29/2014 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE W
FIRE STATION #20 23009 88TH AVE W
001.000.66.518.30.47.00 141.11
PUBLIC WORKS OMC 7110 210TH ST SW3-0197-0800897
PUBLIC WORKS OMC 7110 210TH ST SW
001.000.65.518.20.47.00 27.93
PUBLIC WORKS OMC 7110 210TH ST SW
111.000.68.542.90.47.00 106.13
PUBLIC WORKS OMC 7110 210TH ST SW
421.000.74.534.80.47.00 106.13
PUBLIC WORKS OMC 7110 210TH ST SW
423.000.75.535.80.47.10 106.13
PUBLIC WORKS OMC 7110 210TH ST SW
511.000.77.548.68.47.00 106.13
PUBLIC WORKS OMC 7110 210TH ST SW
422.000.72.531.90.47.00 106.15
FIRE STATION #16 8429 196TH ST SW3-0197-0801132
FIRE STATION #16 8429 196TH ST SW
001.000.66.518.30.47.00 149.57
CLUBHOUSE 6801 N MEADOWDALE RD3-0197-0829729
29Page:
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30
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208860 5/29/2014 (Continued)061540 REPUBLIC SERVICES #197
CLUBHOUSE 6801 N MEADOWDALE RD
001.000.66.518.30.47.00 64.98
Total :914.26
208861 5/29/2014 006841 RICOH USA INC 5030812786 Meter charges for reception copier
Meter charges for reception copier
001.000.62.524.10.45.00 8.94
9.5% Sales Tax
001.000.62.524.10.45.00 0.85
Total :9.79
208862 5/29/2014 072725 SAGACITY CUSTOM PUBLISHING 2014-11023 WA TOURISM AD JUNE PORTLAND MONTHLY
Portland Monthly tourism ad in June WA
120.000.31.575.42.44.00 562.50
Total :562.50
208863 5/29/2014 072725 SAGACITY CUSTOM PUBLISHING 2014-11201 TOURISM AD IN SEATTLE MET JUNE
Tourism promotional ad in Seattle Met
120.000.31.575.42.44.00 562.50
Total :562.50
208864 5/29/2014 071725 SKAGIT GARDENS INC 52218317 FLOWER PROGRAM - SALES TAX ON INVOICE
FLOWER PROGRAM - SALES TAX ON INVOICE
125.000.64.576.80.31.00 988.60
FLOWER PROGRAM - SALES TAX FROM INVOICE52219436
FLOWER PROGRAM - SALES TAX FROM INVOICE
125.000.64.576.80.31.00 93.92
Total :1,082.52
208865 5/29/2014 073690 SMILEY-FAIRBANKS, MONA 5.25.14 ON THE FENCE FAIRBANKS
ON THE FENCE FAIRBANKS
117.200.64.575.50.41.00 150.00
Total :150.00
208866 5/29/2014 037801 SNO CO HUMAN SERVICE DEPT HSALC008 Q1-14 LIQUOR BOARD PROFITS & TAXES
Quarterly Liquor Board Profits & Taxes
30Page:
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City of Edmonds
31
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208866 5/29/2014 (Continued)037801 SNO CO HUMAN SERVICE DEPT
001.000.39.567.00.51.00 2,021.25
Total :2,021.25
208867 5/29/2014 037375 SNO CO PUD NO 1 2003-8645-6 CLUBHOUSE 6801 MEADOWDALE RD / METER 100
CLUBHOUSE 6801 MEADOWDALE RD / METER
001.000.66.518.30.47.00 91.03
LIFT STATION #4 8311 TALBOT RD / METER 12004-6859-3
LIFT STATION #4 8311 TALBOT RD / METER
423.000.75.535.80.47.10 470.77
LIFT STATION #10 17526 TALBOT RD / METER2004-9683-4
LIFT STATION #10 17526 TALBOT RD /
423.000.75.535.80.47.10 156.53
TRAFFIC LIGHT 101 9TH AVE S / METER 10002005-9295-4
TRAFFIC LIGHT 101 9TH AVE S / METER
111.000.68.542.64.47.00 31.80
OLD PUBLIC WORKS 200 DAYTON ST / METER 12006-3860-9
OLD PUBLIC WORKS 200 DAYTON ST / METER
421.000.74.534.80.47.00 402.24
TRAFFIC LIGHT 200 3RD AVE S / METER 10002006-7801-9
TRAFFIC LIGHT 200 3RD AVE S / METER
111.000.68.542.64.47.00 30.74
SEAVIEW RESERVOIR 18520 90TH AVE W / MET2007-3984-5
SEAVIEW RESERVOIR 18520 90TH AVE W /
421.000.74.534.80.47.00 31.80
100 DAYTON ST2012-3682-5
100 DAYTON ST
001.000.64.576.80.47.00 317.25
LIFT STATION #12 16121 75TH PL W / METE2012-6598-0
LIFT STATION #12 16121 75TH PL W /
423.000.75.535.80.47.10 415.82
LIFT STATION #11 6811 1/2 157TH PL W / M2013-7496-4
LIFT STATION #11 6811 1/2 157TH PL W /
423.000.75.535.80.47.10 36.08
PEDEST CAUTION LIGHT 9110 OLYMPIC VIEW D2014-3123-6
PEDEST CAUTION LIGHT 9110 OLYMPIC VIEW
31Page:
Packet Page 54 of 126
05/29/2014
Voucher List
City of Edmonds
32
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208867 5/29/2014 (Continued)037375 SNO CO PUD NO 1
111.000.68.542.64.47.00 30.74
SNO-ISLE LIBRARY 650 MAIN ST / METER 1002015-5174-4
SNO-ISLE LIBRARY 650 MAIN ST / METER
001.000.66.518.30.47.00 1,437.30
TRAFFIC LIGHT 117 3RD AVE S / METER 10002015-7289-8
TRAFFIC LIGHT 117 3RD AVE S / METER
111.000.68.542.64.47.00 94.08
LIFT STATION #15 7710 168TH PL SW / METE2015-9448-8
LIFT STATION #15 7710 168TH PL SW /
423.000.75.535.80.47.10 34.16
PUBLIC WORKS OMC 7110 210TH ST SW / METE2019-4248-9
PUBLIC WORKS OMC 7110 210TH ST SW /
001.000.65.518.20.47.00 66.63
PUBLIC WORKS OMC 7110 210TH ST SW /
111.000.68.542.90.47.00 253.19
PUBLIC WORKS OMC 7110 210TH ST SW /
421.000.74.534.80.47.00 253.19
PUBLIC WORKS OMC 7110 210TH ST SW /
423.000.75.535.80.47.10 253.19
PUBLIC WORKS OMC 7110 210TH ST SW /
511.000.77.548.68.47.00 253.19
PUBLIC WORKS OMC 7110 210TH ST SW /
422.000.72.531.90.47.00 253.16
CIVIC CENTER & FIRE STATION #17 250 5TH2022-9166-2
CIVIC CENTER & FIRE STATION #17 250 5TH
001.000.66.518.30.47.00 4,067.93
STREET LIGHT 7601 RIDGE WAY / NOT METERE2023-8937-5
STREET LIGHT 7601 RIDGE WAY / NOT
111.000.68.542.68.47.00 16.22
CITY HALL 121 5TH AVE N / METER 100012612024-3924-6
CITY HALL 121 5TH AVE N / METER
001.000.66.518.30.47.00 1,869.36
LIFT STATION #2 702 MELODY LN / METER 102044-2584-7
LIFT STATION #2 702 MELODY LN / METER
423.000.75.535.80.47.10 183.73
32Page:
Packet Page 55 of 126
05/29/2014
Voucher List
City of Edmonds
33
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :11,050.132088675/29/2014 037375 037375 SNO CO PUD NO 1
208868 5/29/2014 071585 STERICYCLE INC 3002644452 INV#3002644452 CUST#6076358 - EDMONDS PD
MEDIUM BOX DISPOSAL
001.000.41.521.80.41.00 50.82
9.5% Sales Tax
001.000.41.521.80.41.00 1.85
Total :52.67
208869 5/29/2014 070864 SUPERMEDIA LLC 440011904958 C/A 440001304654
Basic e-commerce hosting 05/02/14 -
001.000.31.518.88.42.00 34.95
C/A 440001307733440011904968
05/2014 Web Hosting for Internet
001.000.31.518.88.42.00 34.95
Total :69.90
208870 5/29/2014 040917 TACOMA SCREW PRODUCTS INC 18038505 FAC - Supplies
FAC - Supplies
001.000.66.518.30.31.00 58.49
9.5% Sales Tax
001.000.66.518.30.31.00 5.56
Total :64.05
208871 5/29/2014 040916 TC SPAN AMERICA 67275 T-SHIRTS FOR GYMNASTICS
T-SHIRTS FOR GYMNASTICS
001.000.64.575.55.31.00 316.07
9.5% Sales Tax
001.000.64.575.55.31.00 30.03
Total :346.10
208872 5/29/2014 074882 TEC CONSTRUCTION INC TEC APP 1 TEC CONSTRUCTION APPLICATION 1
Application for payment #1
423.100.76.594.39.65.10 37,287.27
Less Retainage
423.100.223.400 -1,702.62
33Page:
Packet Page 56 of 126
05/29/2014
Voucher List
City of Edmonds
34
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :35,584.652088725/29/2014 074882 074882 TEC CONSTRUCTION INC
208873 5/29/2014 038315 THYSSENKRUPP ELEVATOR 5000183064 Library - Materials
Library - Materials
001.000.66.518.30.31.00 33.34
9.5% Sales Tax
001.000.66.518.30.31.00 3.17
ELEVATOR MAINTENANCE SENIOR CENTERUS54073
ELEVATOR MAINTENANCE SENIOR CENTER 220
001.000.66.518.30.48.00 29.49
001.000.66.518.30.48.00 2.80
ELEVATOR MAINTENANCE SENIOR CENTERUS54073
ELEVATOR MAINTENANCE SENIOR CENTER 220
001.000.66.518.30.48.00 58.98
001.000.66.518.30.48.00 5.60
Total :133.38
208874 5/29/2014 042800 TRI-CITIES SECURITY 20649 Street - Keys
Street - Keys
111.000.68.542.90.31.00 40.50
9.5% Sales Tax
111.000.68.542.90.31.00 3.85
Total :44.35
208875 5/29/2014 062693 US BANK 3405 Guradian Security - Old PW
Guradian Security - Old PW
001.000.66.518.30.48.00 55.00
Total :55.00
208876 5/29/2014 067865 VERIZON WIRELESS 9725128880 C/A 671247844-00001
Cell Service-Bldg
001.000.62.524.20.42.00 84.89
Cell Service-Eng
001.000.67.532.20.42.00 192.67
34Page:
Packet Page 57 of 126
05/29/2014
Voucher List
City of Edmonds
35
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208876 5/29/2014 (Continued)067865 VERIZON WIRELESS
Cell Service Fac-Maint
001.000.66.518.30.42.00 158.31
Cell Service-Parks Discovery Program
001.000.64.571.23.42.00 24.37
Cell Service Parks Maint
001.000.64.576.80.42.00 94.24
Cell Service-PD
001.000.41.521.22.42.00 552.91
Cell Service-PD 104 Fund
104.000.41.521.21.42.00 188.82
Cell Service-PW Street
111.000.68.542.90.42.00 270.24
Cell Service-PW Storm
422.000.72.531.90.42.00 34.63
Cell Service-PW Street/Storm
111.000.68.542.90.42.00 49.45
Cell Service-PW Street/Storm
422.000.72.531.90.42.00 49.45
Cell Service-PW Water
421.000.74.534.80.42.00 134.45
Cell Service-PW Sewer
423.000.75.535.80.42.00 85.50
Cell Service-WWTP
423.000.76.535.80.42.00 53.81
Total :1,973.74
208877 5/29/2014 068259 WA ST CRIMINAL JUSTICE 20113587 INV 20113587 STRUM AND MACHADO, EDMONDS
BASIC COLLISION INVEST - STRUM~
001.000.41.521.40.49.00 50.00
DT MASTER INSTRUCTOR - MACHADO~
001.000.41.521.40.49.00 150.00
Total :200.00
208878 5/29/2014 073552 WELCO SALES LLC 6283 #10 WINDOW & REGULAR ENVELOPES FINANCE D
#10 Window envelopes - Finance dept -
35Page:
Packet Page 58 of 126
05/29/2014
Voucher List
City of Edmonds
36
7:54:36AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208878 5/29/2014 (Continued)073552 WELCO SALES LLC
001.000.31.514.23.31.00 285.18
#10 Regular envelopes - Finance dept -
001.000.31.514.23.31.00 262.45
9.5% Sales Tax
001.000.31.514.23.31.00 52.02
Total :599.65
Bank total :223,878.2970 Vouchers for bank code :usbank
223,878.29Total vouchers :Vouchers in this report70
36Page:
Packet Page 59 of 126
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA
STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC
STM 190th Pl SW Wall Construction c428 E3FF
STR 2009 Street Overlay Program c294 E9CA
WTR 2010 Waterline Replacement Program c363 E0JA
STR 2011 Residential Neighborhood Traffic Calming c343 E1AB
WTR 2011 Waterline Replacement Program c333 E1JA
STM 2012 Citywide Storm Drainage Improvements c382 E2FE
SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA
SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA
WTR 2012 Waterline Overlay Program c388 E2CA
WTR 2012 Waterline Replacement Program c340 E1JE
STM 2013 Citywide Drainage Replacement c406 E3FA
STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB
SWR 2013 Sewerline Replacement Project c398 E3GA
WTR 2013 Waterline Replacement Program c397 E3JA
STM 2014 Drainage Improvements c433 E4FA
STM 2014 Lake Ballinger Associated Projects c436 E4FD
STR 2014 Overlay Program c438 E4CA
WTR 2014 Waterline Replacement Program c422 E4JA
STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC
SWR 2015 Sewerline Replacement Project c441 E4GA
WTR 2015 Waterline Replacement Program c440 E4JB
STR 220 7th Ave N Sidewalk c421 E3DA
WTR 224th Waterline Relocation (2013)c418 E3JB
STR 226th Street Walkway Project c312 E9DA
STR 228th St. SW Corridor Improvements i005 E7AC
STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD
STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB
STR 5th Ave Overlay Project c399 E2CC
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB
STR 76th Avenue West/75th Place West Walkway Project c245 E6DA
STR 9th Avenue Improvement Project c392 E2AB
Revised 5/28/2014 Packet Page 60 of 126
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE
SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB
WTR AWD Intertie and Reservoir Improvements c324 E0IA
STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB
PRK City Spray Park c417 E4MA
STR Citywide Safety Improvements c404 E2AC
SWR City-Wide Sewer Improvements c301 E8GD
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
PM Dayton Street Plaza c276 E7MA
STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c409 E3FD
WTR Edmonds General Facilities Charge Study c345 E1JC
STM Edmonds Marsh Feasibility Study c380 E2FC
FAC Edmonds Museum Exterior Repairs Project c327 E0LA
FAC ESCO III Project c419 E3LB
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
PM Fourth Avenue Cultural Corridor c282 E8MA
FAC Frances Anderson Center Accessibility Upgrades c393 E3LA
STR Hwy 99 Enhancements (Phase III)c405 E2AD
PM Interurban Trail c146 E2DB
STM Lake Ballinger Associated Projects 2012 c381 E2FD
STM LID Retrofits Perrinville Creek Basin c434 E4FB
SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA
STR Main Street Lighting and Sidewalk Enhancements c265 E7AA
WTR Main Street Watermain c375 E1JK
PM Marina Beach Additional Parking c290 E8MB
STM North Talbot Road Drainage Improvements c378 E2FA
STM Northstream Pipe Abandonment on Puget Drive c410 E3FE
STM NPDES m013 E7FG
SWR OVD Sewer Lateral Improvements c142 E3GB
WTR OVD Watermain Improvements (2003)c141 E3JB
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
WTR Pioneer Way Road Repair c389 E2CB
WTR PRV Station 11 and 12 Abandonment c346 E1JD
Revised 5/28/2014 Packet Page 61 of 126
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM Public Facilities Water Quality Upgrades c339 E1FD
STR School Zone Flashing Beacon/Lighting Grant c420 E3AA
PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA
FAC Senior Center Roof Repairs c332 E0LB
SWR Sewer Lift Station Rehabilitation Design c304 E9GA
WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB
STR Shell Valley Emergency Access Road c268 E7CB
STR SR104 Corridor Transportation Study c427 E3AB
General SR104 Telecommunications Conduit Crossing c372 E1EA
General SR99 Enhancement Program c238 E6MA
STM Storm Contribution to Transportation Projects c341 E1FF
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH
STM Stormwater GIS Support c326 E0FC
STR Sunset Walkway Improvements c354 E1DA
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH
STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB
STR Transportation Plan Update c391 E2AA
Revised 5/28/2014 Packet Page 62 of 126
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Project
Accounting
Number
Engineering
Project
Number Project Title
WTR c141 c141 OVD Watermain Improvements (2003)
SWR c142 c142 OVD Sewer Lateral Improvements
PM c146 c146 Interurban Trail
General c238 c238 SR99 Enhancement Program
STR c245 c245 76th Avenue West/75th Place West Walkway Project
STR c256 c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
STR c265 c265 Main Street Lighting and Sidewalk Enhancements
STR c268 c268 Shell Valley Emergency Access Road
PM c276 c276 Dayton Street Plaza
PM c282 c282 Fourth Avenue Cultural Corridor
PM c290 c290 Marina Beach Additional Parking
STR c294 c294 2009 Street Overlay Program
SWR c298 c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
SWR c301 c301 City-Wide Sewer Improvements
SWR c304 c304 Sewer Lift Station Rehabilitation Design
STM c307 c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation
STR c312 c312 226th Street Walkway Project
PM c321 c321 Senior Center Parking Lot & Landscaping Improvements
WTR c324 c324 AWD Intertie and Reservoir Improvements
STM c326 c326 Stormwater GIS Support
FAC c327 c327 Edmonds Museum Exterior Repairs Project
STR c329 c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
FAC c332 c332 Senior Center Roof Repairs
WTR c333 c333 2011 Waterline Replacement Program
STM c339 c339 Public Facilities Water Quality Upgrades
WTR c340 c340 2012 Waterline Replacement Program
STM c341 c341 Storm Contribution to Transportation Projects
STR c342 c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR c343 c343 2011 Residential Neighborhood Traffic Calming
WTR c344 c344 76th Ave W Waterline Extension with Lynnwood
WTR c345 c345 Edmonds General Facilities Charge Study
WTR c346 c346 PRV Station 11 and 12 Abandonment
SWR c347 c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement
STM c349 c349 Stormwater Development Review Support (NPDES Capacity)
Revised 5/28/2014 Packet Page 63 of 126
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Project
Accounting
Number
Engineering
Project
Number Project Title
STR c354 c354 Sunset Walkway Improvements
WTR c363 c363 2010 Waterline Replacement Program
STR c368 c368 76th Ave W at 212th St SW Intersection Improvements
SWR c369 c369 2012 Sanitary Sewer Comp Plan Update
WTR c370 c370 Sewer, Water, Stormwater Revenue Requirements Update
General c372 c372 SR104 Telecommunications Conduit Crossing
STM c374 c374 Dayton Street & SR104 Storm Drainage Alternatives
WTR c375 c375 Main Street Watermain
STM c376 c376 Perrinville Creek Culvert Replacement
STM c378 c378 North Talbot Road Drainage Improvements
STM c379 c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM c380 c380 Edmonds Marsh Feasibility Study
STM c381 c381 Lake Ballinger Associated Projects 2012
STM c382 c382 2012 Citywide Storm Drainage Improvements
WTR c388 c388 2012 Waterline Overlay Program
WTR c389 c389 Pioneer Way Road Repair
SWR c390 c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)
STR c391 c391 Transportation Plan Update
STR c392 c392 9th Avenue Improvement Project
FAC c393 c393 Frances Anderson Center Accessibility Upgrades
WTR c397 c397 2013 Waterline Replacement Program
SWR c398 c398 2013 Sewerline Replacement Project
STR c399 c399 5th Ave Overlay Project
STR c404 c404 Citywide Safety Improvements
STR c405 c405 Hwy 99 Enhancements (Phase III)
STM c406 c406 2013 Citywide Drainage Replacement
STM c407 c407 2013 Lake Ballinger Basin Study & Associated Projects
STM c408 c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM c409 c409 Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM c410 c410 Northstream Pipe Abandonment on Puget Drive
PRK c417 c417 City Spray Park
WTR c418 c418 224th Waterline Relocation (2013)
FAC c419 c419 ESCO III Project
STR c420 c420 School Zone Flashing Beacon/Lighting Grant
Revised 5/28/2014 Packet Page 64 of 126
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Project
Accounting
Number
Engineering
Project
Number Project Title
STR c421 c421 220 7th Ave N Sidewalk
WTR c422 c422 2014 Waterline Replacement Program
STR c423 c423 238th St. SW Walkway (100th Ave to 104th Ave)
STR c424 c424 15th St. SW Walkway (Edmonds Way to 8th Ave)
STR c425 c425 236th St. SW Walkway (Edmonds Way to Madrona School)
STR c426 c426 ADA Curb Ramp Upgrades along 3rd Ave S
STR c427 c427 SR104 Corridor Transportation Study
STM c428 c428 190th Pl SW Wall Construction
STM c429 c429 Storm Drainage Improvements - 88th & 194th
STM c430 c430 SW Edmonds-105th/106th Ave W Storm Improvements
STM c433 c433 2014 Drainage Improvements
STM c434 c434 LID Retrofits Perrinville Creek Basin
STM c435 c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration
STM c436 c436 2014 Lake Ballinger Associated Projects
STR c438 c438 2014 Overlay Program
WTR c440 c440 2015 Waterline Replacement Program
SWR c441 c441 2015 Sewerline Replacement Project
STR i005 i005 228th St. SW Corridor Improvements
STM m013 m013 NPDES
Revised 5/28/2014 Packet Page 65 of 126
PROJECT NUMBERS (By Engineering Number)
STR E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
STM E0FC c326 Stormwater GIS Support
WTR E0IA c324 AWD Intertie and Reservoir Improvements
WTR E0JA c363 2010 Waterline Replacement Program
FAC E0LA c327 Edmonds Museum Exterior Repairs Project
FAC E0LB c332 Senior Center Roof Repairs
STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR E1AB c343 2011 Residential Neighborhood Traffic Calming
STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements
STR E1DA c354 Sunset Walkway Improvements
General E1EA c372 SR104 Telecommunications Conduit Crossing
STM E1FD c339 Public Facilities Water Quality Upgrades
STM E1FF c341 Storm Contribution to Transportation Projects
STM E1FH c349 Stormwater Development Review Support (NPDES Capacity)
STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives
STM E1FN c376 Perrinville Creek Culvert Replacement
SWR E1GA c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement
WTR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update
WTR E1JA c333 2011 Waterline Replacement Program
WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood
WTR E1JC c345 Edmonds General Facilities Charge Study
WTR E1JD c346 PRV Station 11 and 12 Abandonment
WTR E1JE c340 2012 Waterline Replacement Program
WTR E1JK c375 Main Street Watermain
STR E2AA c391 Transportation Plan Update
STR E2AB c392 9th Avenue Improvement Project
STR E2AC c404 Citywide Safety Improvements
STR E2AD c405 Hwy 99 Enhancements (Phase III)
WTR E2CA c388 2012 Waterline Overlay Program
WTR E2CB c389 Pioneer Way Road Repair
STR E2CC c399 5th Ave Overlay Project
PM E2DB c146 Interurban Trail
STM E2FA c378 North Talbot Road Drainage Improvements
STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM E2FC c380 Edmonds Marsh Feasibility Study
STM E2FD c381 Lake Ballinger Associated Projects 2012
Revised 5/28/2014 Packet Page 66 of 126
PROJECT NUMBERS (By Engineering Number)
STM E2FE c382 2012 Citywide Storm Drainage Improvements
SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update
SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)
STR E3AA c420 School Zone Flashing Beacon/Lighting Grant
STR E3AB c427 SR104 Corridor Transportation Study
STR E3DA c421 220 7th Ave N Sidewalk
STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave)
STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave)
STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School)
STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S
STM E3FA c406 2013 Citywide Drainage Replacement
STM E3FB c407 2013 Lake Ballinger Basin Study & Associated Projects
STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM E3FD c409 Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM E3FE c410 Northstream Pipe Abandonment on Puget Drive
STM E3FF c428 190th Pl SW Wall Construction
STM E3FG c429 Storm Drainage Improvements - 88th & 194th
STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements
SWR E3GA c398 2013 Sewerline Replacement Project
SWR E3GB c142 OVD Sewer Lateral Improvements
WTR E3JA c397 2013 Waterline Replacement Program
WTR E3JB c141 OVD Watermain Improvements (2003)
WTR E3JB c418 224th Waterline Relocation (2013)
FAC E3LA c393 Frances Anderson Center Accessibility Upgrades
FAC E3LB c419 ESCO III Project
STR E4CA c438 2014 Overlay Program
STM E4FA c433 2014 Drainage Improvements
STM E4FB c434 LID Retrofits Perrinville Creek Basin
STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration
STM E4FD c436 2014 Lake Ballinger Associated Projects
SWR E4GA c441 2015 Sewerline Replacement Project
WTR E4JA c422 2014 Waterline Replacement Program
WTR E4JB c440 2015 Waterline Replacement Program
PRK E4MA c417 City Spray Park
STR E6DA c245 76th Avenue West/75th Place West Walkway Project
STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
Revised 5/28/2014 Packet Page 67 of 126
PROJECT NUMBERS (By Engineering Number)
General E6MA c238 SR99 Enhancement Program
STR E7AA c265 Main Street Lighting and Sidewalk Enhancements
STR E7AC i005 228th St. SW Corridor Improvements
STR E7CB c268 Shell Valley Emergency Access Road
STM E7FG m013 NPDES
PM E7MA c276 Dayton Street Plaza
SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
SWR E8GD c301 City-Wide Sewer Improvements
PM E8MA c282 Fourth Avenue Cultural Corridor
PM E8MB c290 Marina Beach Additional Parking
STR E9CA c294 2009 Street Overlay Program
STR E9DA c312 226th Street Walkway Project
STM E9FB c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation
SWR E9GA c304 Sewer Lift Station Rehabilitation Design
PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements
Revised 5/28/2014 Packet Page 68 of 126
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
FAC Edmonds Museum Exterior Repairs Project c327 E0LA
FAC Senior Center Roof Repairs c332 E0LB
FAC Frances Anderson Center Accessibility Upgrades c393 E3LA
FAC ESCO III Project c419 E3LB
General SR104 Telecommunications Conduit Crossing c372 E1EA
General SR99 Enhancement Program c238 E6MA
PM Interurban Trail c146 E2DB
PM Dayton Street Plaza c276 E7MA
PM Fourth Avenue Cultural Corridor c282 E8MA
PM Marina Beach Additional Parking c290 E8MB
PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA
PRK City Spray Park c417 E4MA
STM Stormwater GIS Support c326 E0FC
STM Public Facilities Water Quality Upgrades c339 E1FD
STM Storm Contribution to Transportation Projects c341 E1FF
STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Edmonds Marsh Feasibility Study c380 E2FC
STM 2012 Citywide Storm Drainage Improvements c382 E2FE
STM 2013 Citywide Drainage Replacement c406 E3FA
STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c409 E3FD
STM Northstream Pipe Abandonment on Puget Drive c410 E3FE
STM 190th Pl SW Wall Construction c428 E3FF
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH
STM 2014 Drainage Improvements c433 E4FA
STM LID Retrofits Perrinville Creek Basin c434 E4FB
STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC
STM 2014 Lake Ballinger Associated Projects c436 E4FD
STM NPDES m013 E7FG
STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB
Revised 5/28/2014 Packet Page 69 of 126
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM North Talbot Road Drainage Improvements c378 E2FA
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM Lake Ballinger Associated Projects 2012 c381 E2FD
STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
STR 2011 Residential Neighborhood Traffic Calming c343 E1AB
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
STR Sunset Walkway Improvements c354 E1DA
STR Transportation Plan Update c391 E2AA
STR 9th Avenue Improvement Project c392 E2AB
STR Citywide Safety Improvements c404 E2AC
STR Hwy 99 Enhancements (Phase III)c405 E2AD
STR 5th Ave Overlay Project c399 E2CC
STR School Zone Flashing Beacon/Lighting Grant c420 E3AA
STR SR104 Corridor Transportation Study c427 E3AB
STR 220 7th Ave N Sidewalk c421 E3DA
STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB
STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC
STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD
STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE
STR 2014 Overlay Program c438 E4CA
STR 76th Avenue West/75th Place West Walkway Project c245 E6DA
STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB
STR Main Street Lighting and Sidewalk Enhancements c265 E7AA
STR 228th St. SW Corridor Improvements i005 E7AC
STR Shell Valley Emergency Access Road c268 E7CB
STR 2009 Street Overlay Program c294 E9CA
STR 226th Street Walkway Project c312 E9DA
SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA
SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA
SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB
SWR 2013 Sewerline Replacement Project c398 E3GA
SWR OVD Sewer Lateral Improvements c142 E3GB
SWR 2015 Sewerline Replacement Project c441 E4GA
Revised 5/28/2014 Packet Page 70 of 126
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA
SWR City-Wide Sewer Improvements c301 E8GD
SWR Sewer Lift Station Rehabilitation Design c304 E9GA
WTR AWD Intertie and Reservoir Improvements c324 E0IA
WTR 2010 Waterline Replacement Program c363 E0JA
WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB
WTR 2011 Waterline Replacement Program c333 E1JA
WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB
WTR Edmonds General Facilities Charge Study c345 E1JC
WTR PRV Station 11 and 12 Abandonment c346 E1JD
WTR 2012 Waterline Replacement Program c340 E1JE
WTR Main Street Watermain c375 E1JK
WTR 2012 Waterline Overlay Program c388 E2CA
WTR Pioneer Way Road Repair c389 E2CB
WTR 2013 Waterline Replacement Program c397 E3JA
WTR OVD Watermain Improvements (2003)c141 E3JB
WTR 224th Waterline Relocation (2013)c418 E3JB
WTR 2014 Waterline Replacement Program c422 E4JA
WTR 2015 Waterline Replacement Program c440 E4JB
Revised 5/28/2014 Packet Page 71 of 126
AM-6891 5. C.
City Council Meeting
Meeting Date:06/03/2014
Time:Consent
Submitted For:Phil Williams Submitted By:Kody McConnell
Department:Public Works
Committee: Finance Type: Action
Information
Subject Title
Authorization to Contract with James G. Murphy to Sell Surplus City Vehicles and Sell a Parts Car to
Pick-n-Pull
Recommendation
It is recommended that authorization be given to Public Works Fleet Division to contract with James G.
Murphy Auctioneers to sell surplus city vehicles and sell a parts car to Pick-n-Pull.
Previous Council Action
N/A
Narrative
Previously, the city has utilized the services of James G. Murphy Auctioneers to sell surplus city vehicles
and equipment. This has proven to be a cost effective method to manage surplus items.
The following vehicles:
Unit # 42-PRK 1995 Ford F-350 Vin # 2FDKF37H1SCA61417
Unit # 649-POL 2008 Ford Crown Victoria Vin # 2FAHP71V38X145649
Unit # 337-POL 2008 Ford Crown Victoria Vin # 2FAHP71V18X175037 (Parts car)
Unit # 70-STR 1996 Ford Super Duty Vin # 1FDLF47G5TEB27383
Fiscal Impact
Fiscal Year:2014 Revenue:16,500 Expenditure:
Fiscal Impact:
Monies will be deposited into B-Fund Replacement Account
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 05/28/2014 11:29 AM
Mayor Dave Earling 05/28/2014 01:53 PM
Finalize for Agenda Scott Passey 05/28/2014 04:35 PM
Form Started By: Kody McConnell Started On: 05/23/2014 02:51 PM
Packet Page 72 of 126
Final Approval Date: 05/28/2014
Packet Page 73 of 126
AM-6896 5. D.
City Council Meeting
Meeting Date:06/03/2014
Time:Consent
Submitted For:Dave Earling Submitted By:Carolyn LaFave
Department:Mayor's Office
Review Committee: Committee Action:
Type: Action
Information
Subject Title
Confirmation of Pamela Erickson to the Edmonds Sister City Commission.
Recommendation
The Edmonds Sister City Commission and Mayor Earling recommend Pamela Erickson's appointment to
the Commission.
Previous Council Action
Narrative
After interviewing candidate Pamela Erickson, Mayor Earling and the Edmonds Sister City Commission
are recommending her appointment to Position #3 on the ESCC.
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 05/28/2014 11:29 AM
Mayor Dave Earling 05/28/2014 01:52 PM
Finalize for Agenda Scott Passey 05/28/2014 04:35 PM
Form Started By: Carolyn LaFave Started On: 05/28/2014 10:00 AM
Final Approval Date: 05/28/2014
Packet Page 74 of 126
AM-6893 7.
City Council Meeting
Meeting Date:06/03/2014
Time:15 Minutes
Submitted For:Council President Buckshnis Submitted By:Jana
Spellman
Department:City Council
Review Committee: Finance Committee Action:
Type: Action
Information
Subject Title
Contract Renewal with Lighthouse Law Group PLLC (Lighthouse)
Recommendation
Previous Council Action
As background for considering the renewal of the contract with Lighthouse, it is appropriate to review
the city’s actual expense for the City Attorney in years 2005 to date. These numbers were pulled from
actual attorney costs amounts provided by finance and included all civil costs associated to all attorneys
who include labor negotiations, arbitrations, code updating, closed record reviews and training. Items like
bond counsel or MEBT review were not added. The largest attorney expenses are identified to the left or
up until 2010 it was Odgen Murphy Wallace (OMW) and then the split year of 2011 with Lighthouse
(LH).
2005 $325,276 OMW $299,302
2006 $369,712 OMW $369,477
2007 $436,357 OMW $421,474
2008 $553,695 OMW $543,872
2009 $534,469 OMW $483,150
2010 $649,095 OMW $579,062
2011 $472,764 OMW $132,783 LH $320,097
2012 $406,783 LH $396,835
2013 $463,695 LH $389,734 (code rewrite with Carol Morris’ multi-city project)
2014 $162,866 LH $160,119
Please note again, that these numbers do not include amounts for the city prosecutor as we attempted to
merely reflect work performed by civil attorneys. To do an hourly comparison is also good to note as
there was no flat fee for OMW. The average hourly billing rate for LH beginning in 2011 was $145.83
per hour; 2012 was $110.14 per hour; 2013 was $135.75 per hour and in 2014 thru March is $132.84.
In March 2011, partly in response to this history of significant cost increases, the city retained Lighthouse
to provide City Attorney services. Since then, the city has contracted with Lighthouse under a flat fee of
$32,000 per month. What is interesting to note is large civil suits were litigated and settled during the LH
tenure and had the City been engaged in a regular contract that was not flat fee, a tremendous amount of
money would have been spent. As an example, Haines Wharf/Precision Earthworks the 2011 to 2013
Packet Page 75 of 126
hours spent on this project amounted to 516.6 hours. Had that amount been billed out over an average
hourly rate of $210 per hour, the city would have spent $108,486. Instead, the city did not pay anything
extra because LH defended the case under its flat fee. This is but one project that LH was successful in
defending (i.e. others like Locke, Meiers, Cole, Humann, and Thuesen also took a tremendous amount of
time).
The Lighthouse flat fee is different than the retainer arrangement that many other cities use to contract
for city attorney services. Under a retainer, the city commits to a certain minimum amount per month in
exchange for a fixed quantity of hours. But if that quantity of hours is exceeded, the city would pay more
than the retainer, often at a higher hourly rate (i.e Lynnwood’s contract for city attorney services uses
this method and I believe OMW had the same arrangement with the City of Edmonds for its years of
service).
In contrast to the retainer described above, the City pays Lighthouse a “flat fee” or the same amount of
money each month regardless of how much work is performed by Lighthouse. There is no scenario
where Lighthouse can charge more than the amount of the flat fee, except to be reimbursed for costs
incurred by Lighthouse on behalf of the city (e.g. filing fees, etc.). Lighthouse is obligated to perform
most of the City’s civil work, including litigation not covered by WCIA, under this flat fee arrangement
with some exceptions that are set forth in the contract. The City does have the discretion to hire other law
firms, if desired; to address special circumstances such as closed record reviews (Morris was included in
the calculations).
Over the last two years, Lighthouse has worked an average of 3153 hours per year on behalf of Edmonds.
That equates to an average hourly rate of $122 per hour. By way of comparison, in 2011 when the city
last issued an RFP for city attorney services, the hourly rates proposed by the three other firms chosen to
interview with the city council were as follows: $175 per hour (for Gary McLean); $180 to $225 (for
OMW, the lower rate being for associates); $160-$180 (for Weed Graafstra). OMW proposed a fixed fee
in 2011 of $37,500 per month, but their fixed fee did not include any litigation and only covered two
council meetings and two staff meetings per month.
When it proposed the flat fee in 2011, Lighthouse intended that the amount of the flat fee would be
renegotiated for each year of its four-year contract with the city. For various reasons, the contract that
was ultimately executed and stated that the fee could not be increased until after December 31, 2014. So,
the rate has not increased since it was established in March 2011.
Narrative
The Proposal: For 2015, Lighthouse is proposing a flat fee of $41,000 per month or $492,000 per year.
This is still less than the average actual City Attorney cost for years 2008 through 2010 when the city
contracted with another firm. If one were to equate this increase to a series of equal annual increases, it
would amount to four consecutive increases of 6.4%, as compared to the average annual increase of -15%
from 2005 through 2010. The proposed 2015 flat fee is a 28% increase over the current flat fee approved
in 2011. Lighthouse is proposing that the $41,000 flat fee for 2015 would be increased by 4% each year
for 2016, 2017, and 2018.
Comparison to Hourly Rates: If one were to analyze the proposed 2015 flat fee on an hourly basis
(assuming the same average 3153 hours worked over the last two years) it equates to an hourly rate of
$156 per hour. This compares favorably to the hourly rates charged by two other municipal law firms that
currently serve as city attorney to the cities of Issaquah and Lynnwood. Lynnwood pays its city attorney
according to the following rates: for members - $175 for the first 70 hours per month, then $210 for
additional hours; for associates $160-$165 per hour. Issaquah pays its city attorney $247 per hour for
members and $190 per hour for associates. The Lynnwood and Issaquah rates above were established for
Packet Page 76 of 126
use in 2013. It is not known at this time what those firms will charge in 2015.
Comparison to Total Civil Legal Budgets of Other Cities: It would be appropriate to inquire how the
proposed total City Attorney annual budget ($492,000) compares to those of other similar cities. But this
inquiry would be difficult and time-consuming to perform and may still not yield an “apples to apples”
comparison for the following reasons:
• City attorney costs are not always reflected in the city attorney line item of the budget. For example,
Edmonds has frequently, but not consistently, allocated a portion of the city attorney’s budget to the city
council budget. This occurred in years 2007 through 2013, but not 2004 through 2006 and not in 2014.
Other cities sometimes allocate legal fees incurred by the city to the budget for a significant capital
project. Because the various places where the legal fees of a given jurisdiction would appear may not be
readily apparent in that jurisdiction’s budget, one cannot have a high level of confidence that the city
attorney line item is fully inclusive of all legal fees.
• Some cities (e.g. Lynnwood) include the cost of public defense in the legal budget, others do not.
• Because all cities adopt their budgets toward the end of the year, any budget-based analysis will usually
be one year off because one is forced to look at 2014 numbers when budgeting for 2015.
• For cities with in-house legal departments, it may not always be readily apparent from the budget which
employees are working on the civil side, which employees are working on the criminal side, and which
employees are working both civil and criminal concurrently.
• There will always be the question of which cities to use as comparable cities and what factors are the
most relevant in determining these from the standpoint of city attorney expense. So, here goes:
o It would be overly simplistic to assume, for example, that legal fees will increase on a per capita basis
with population.
o WCIA places cities into actuarial groups based on the number of worker hours that a city has in a year.
So, worker hours may be another valid data point for comparison. Note that worker hours and population
do not move in lock step. WCIA’s actuarial group 4 (over $400,000 worker hours) includes cities with
populations as low as 19,120 (Port Angeles) to as high as 95,540 (Renton). WCIA’s actuarial group 3
(200,000 to 400,000 worker hours) includes cities with populations as low as 9,290 (Fife) and as high as
53,670 (Shoreline).
o Another factor that might not be as obvious is percentage of voter turnout as the more residents that
vote, the more questions that might be asked in the form of public records request. Therefore, a
compelling argument can be made that a politically engaged local citizenry will generate more legal work
than a citizenry that is not engaged as they are paying attention to their local government and asking
questions of their government officials and thus generate work for the city attorney. In 2013, the City of
Edmonds had a voter turnout of 52.14% according to a December 2, 2013 article in the Herald. By
comparison, the cities of Lynnwood and Mountlake Terrace had voter turnouts of 42.06% and 41.16%
according to the same article. The city of Shoreline had a voter turnout of 45.3%. And the statewide
turnout was 45.27%. From these figures, it is easy to surmise that Edmonds has one of the highest voter
turnouts of any similarly-sized city in the state and that has been consistent trend for many years.
The above analysis suggests that it may be more relevant to compare Edmonds present legal fees to
Edmonds past legal fees than it is to compare Edmonds present legal fees to the present legal fees of some
number of “comparable” cities. Having said that, Attachment 1 does provide a table of data from other
Packet Page 77 of 126
cities.
The 2012 and 2013 City Attorney Annual reports are attached as Attachments 2 and 3.
To date, there has been no significant incidents provided to Council regarding the performance of
Lighthouse other than normal complaints that occur from time to time (i.e. too busy on other issues). As
such, this “rookie” contract can be tweaked to address any aforementioned issues and the flat rate
structure is very attractive from a budgeting and planning perspective. Most importantly, it is well
documented as to the number of hours spent by both Council and the City on legal matters and changing
back to a per hourly basis may be very costly.
Comparison to Total Civil Legal Budgets of Other Cities with in-house counsel:
In Attachment #3, the Mayor has provided one concept about moving the legal process in-house and this
issue was looked into four years ago and it was determined to be very expensive considering the public
records request, benefits, vacations, etc.
Many of the comparable cities in Attachment 1 - such as Bothell, Bremerton, Olympia, and Puyallup have
in-house counsel. As you can see from the table, going in-house doesn't necessarily save the city money.
As shown, all four of those cities spend more on their legal departments than Edmonds would be
spending, even with our increased flat fee.
In-house departments may work well in a city with a large legal budgets to allow the city to hire several
different lawyers with different specialties (public records, employment, land use, contracting, etc.). As an
example: the City of Shoreline doesn¹t have a police department and therefore it isn't a comparable
spends $436,723 on its in-house legal department. For this amount, their department has 3.0 FTEs, but
only 2.0 are lawyers and the other is an assistant. Lighthouse offers a more specialized knowledge with
their team than any city could have with two in-house lawyers.
Lastly, but most importantly, an in-house lawyer is an employee of the city and can be fired by the mayor
unilaterally. A contract city attorney is hired and fired by the city council. This dynamic should not affect
the attorney's legal advice as long as the in-house city attorney is strong enough to tell the mayor, from
time to time, that perhaps they disagree and that the decision should be brought to the council. While we
all are professionals and understand the ethical standards of the legal profession, it seems more costly to
even consider moving in-house and this flat rate fees still seems the most efficient and effective method
for this City.
--------------
At the May 27, 2014 City Council Meeting, discussion and questions arose concerning the cost to issue
a Request for Qualifications (RFQ) for a City Attorney. Staff estimated the cost as follows: publishing is
approximately $200; most of the other costs relate to staff and Council time which is hard to quantify.
A copy of the meeting minutes on this topic from the May 27, 2014 City Council Meeting is also attached.
Attachments
Attachment 1 - Table Comparing Total Legal Budgets of Various Cities
Attachment 2 - Summary of litigation results handled by Lighthouse during their contract
Attachment 3 - October 2013 City Attorney Annual Report
Attachment 4 - Memo from Mayor Earling
Packet Page 78 of 126
Attachment 5 - 05-27-14 Draft Council Meeting Minutes Excerpt
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 05/29/2014 11:01 AM
Mayor Dave Earling 05/29/2014 12:49 PM
Finalize for Agenda Scott Passey 05/29/2014 02:01 PM
Form Started By: Jana Spellman Started On: 05/28/2014 08:46 AM
Final Approval Date: 05/29/2014
Packet Page 79 of 126
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Packet Page 104 of 126
recycling containers in parks and to replace aging containers. In 2012 he received a grant from the Hazel
Miller Foundation for a dozen recycling containers on downtown streets to make recycling available for
shoppers and visitors; these are located next to existing street-side garbage receptacles. He is also
partnering with haulers on outreach and education. Snohomish County has a developed a revenue sharing
agreement with the two largest haulers in Snohomish County, Republic Services and Waste Management,
whereby a percentage of the fund from recyclables collected from customers is used to fund waste
prevention, recycling and outreach programs. Waste Management has also provided school assemblies
and classroom workshops. This summer he is partnering with Republic Services on outreach strategies to
multi-family properties that do not have onsite recycling or have poor recycling performance.
Recycling has available to patrons at the City’s largest festivals for several years. Last year’s food waste
collection pilot program at the Rotary Waterfront Festival was very successful and will occur at this
year’s festival. He recognized the WSU Extension Sustainability Stewards Program who provides
volunteers for the Waste Warrior Outreach Program. Efforts are underway to offer diversion of food
waste at the Taste of Edmonds and Edmonds Arts Festival. He described the City’s recent effort to have
Edmonds businesses complete the online Green Business Pledge. Any business that pledges is issued an
emblem showing their pledge.
Councilmember Bloom thanked Mr. Fisher for his interesting presentation, relaying Councilmember
Johnson and she asked for this presentation. She inquired whether the intent of education in schools was
to reach parents. Mr. Fisher answered the intent is to form habits as well as remind parents. Education is
important due to conflicting information.
Councilmember Bloom asked where the recycling handout could be obtained, noting she was previously
unaware that clean plant pots and scrap metal could be recycled. Mr. Fisher answered the form regarding
recycling and yard/food waste is available on the City’s website.
Councilmember Mesaros echoed the appreciation for Mr. Fisher’s presentation and efforts to educate
school children. He asked how the Green Business Pledge is marketed. Mr. Fisher answered the pledge is
a very simple program that was created to test the business community’s interest. It was advertised in the
local media and the City newsletter as well as letters to the Chamber, Rotary and other business groups. If
there is enough interest, time and resources, a Green Business Recognition Program could be developed.
Councilmember Mesaros encouraged Mr. Fisher to continue marketing the program.
Councilmember Johnson thanked Mr. Fisher for his presentation, commenting this subject is dear to many
Councilmembers. At Councilmember Bloom’s request, they met with Mr. Fisher to discuss recycling and
this presentation is one of the results. Councilmember Bloom is interested in the educational aspect and
she is interested in any legislative efforts to enhance the work Mr. Fisher is doing. They have met twice
and plan to continue discussions. This topic is also being discussed by the Mayors Climate Protection
Committee.
8. CONTRACT RENEWAL WITH LIGHTHOUSE LAW GROUP PLLC (LIGHTHOUSE)
Council President Buckshnis thanked Finance Director Scott James and City Attorney Jeff Taraday for
their assistance with reviewing the numbers. This item is information only; it will be on next week’s
agenda for action.
Council President Buckshnis reported a great deal of data was reviewed including costs for in-house
attorney as well as information from WCIA. She referred to the agenda memo, essentially a white paper
she prepared with the assistance of Mr. Taraday and Mr. James. She commented it was important to
understand the difference between a flat fee, hourly rate and in-house. She summarized the data indicates
the City has received a tremendous amount of work from Lighthouse over the past three years.
Packet Page 105 of 126
Councilmember Peterson recalled when the City previously considered changing city attorneys, one of the
issues identified by citizens was the City had not gone through that process for several years. He
appreciated this coming back to Council, and suggested even if the Council is satisfied with Lighthouse’s
service, it is a good exercise to go out into the market.
Councilmember Bloom thanked Council President Buckshnis and Mr. James for gathering the
information, commented it helped her to see the history of legal expenses, what the flat fee has offered,
how much work Lighthouse has been doing and the hourly rate. She appreciated being able to call and ask
Mr. Taraday a legal question and said she never felt rushed. She asked if the proposed increase was for
the fourth year of the current contract. Council President Buckshnis answered Lighthouse’s contract
expires at the end of the year. When this process was done four years ago, it took approximately five
months to select a new legal firm. She wanted to discuss it early to ensure if a majority of the Council
wanted to do RFQ that there would be enough time. The proposed contract renewal is 2015-2018.
Councilmember Mesaros echoed Councilmember Peterson’s comments. Regardless of the Council’s
satisfaction with Lighthouse, it is a good practice to seek information. That bodes well for Lighthouse and
for the citizens.
Councilmember Fraley-Monillas expressed interest in the estimated cost of an in-house attorney, not just
the cost of the three FTE but also the cost of attorneys for special litigation as well as other costs. She
recalled an in-house attorney was deemed to be too costly when the City hired Lighthouse. Council
President Buckshnis answered Shoreline, Bothell, Bremerton, Olympia and Puyallup have in-house
attorneys. Councilmember Fraley-Monillas expressed interest in an estimate of costs in addition to the in-
house attorney such as for special counsel. Council President Buckshnis relayed WCIA’s indication that
the City would spend a great deal on set-up, supplies, benefits, determining areas of expertise etc. for an
in-house attorney. Her primary concern with an in-house attorney was he/she would be an employee of
the City and could be fired at will.
Councilmember Bloom relayed she was also concerned that an in-house attorney could be fired by the
Mayor unilaterally. If the Council wanted to explore that, she suggested consideration be given to not
only the cost but what forms of government use in-house attorneys. For example Shoreline is a City
Manager form of government; in Edmonds’ Council-Mayor form of government, the City Attorney is the
only position the Council has the authority to hire and she did not want the Council to give that authority
to the Mayor. She appreciated the idea of an RFQ but preferred not to go through that exercise as she was
uncertain what the purpose of that expensive, lengthy process would be.
Councilmember Petso echoed the point made by Councilmember Bloom, explaining she was part of the
process four years ago. Prior to that time, she did not believe the City had considered hiring a different
City Attorney for over 20 years. The process four years ago took several months and consumed a great
deal of Council time. Unless there was some suspicion that something had changed in the marketplace,
she suggested not looking just for the sake of looking. She anticipated an attorney interview process and
the budget would be the only two things that would be accomplished for the rest of year.
Councilmember Fraley-Monillas asked whether the City had considered other law firms in the past when
Ogden Murphy Wallace’s contract expired. Former City Clerk Sandy Chase recalled an RFQ was done a
couple times but most frequently Ogden Murphy Wallace’s contract was renewed. Councilmember
Fraley-Monillas asked how long Ogden Murphy Wallace had been the City Attorney. Ms. Chase
answered over 20 years, likely closer to 30 years.
Packet Page 106 of 126
Council President Buckshnis encouraged Councilmembers to sleep on this; talk to Mayor Earling, Mr.
Taraday, Mr. James and herself; and to continue the discussion next week. She recognized this was an
important decision and that there has been some criticism of Lighthouse.
9. CITY INFORMATION SUPPORT/COMMUNICATIONS
Parks & Recreation/Human Resources Reporting Director Carrie Hite recalled this was former
Community Services/Economic Development Director Mr. Clifton’s project and a new Economic
Development Director has not been hired. During the budget process there were two decision packages
related to communications/information support:
1. A contracted position to help with the City’s economic initiatives and arts and funds for
communication and advertising costs and to work with the Economic Development Office and
work across the City in sharing information.
2. Providing enhanced information to, and communication with, the public by contracting for
ongoing social media and content management to include but not limited to Facebook, Google,
YouTube.
With regard to the second package, Ms. Hite explained a very small amount of money was allocated to
hire a consultant to help with developing a Facebook page and access to social media for the public. The
results of that person’s work will be available soon. The first package was an initiative Mayor Earling
brought to the Council with the idea of creating stimulus to define Edmonds as an arts community. Mr.
Clifton worked with Mayor Earling to issue the first RFQ that addressed the description in the decision
package, to hire a person to look at the City’s entire communication system, help create a marketing
strategy, and enhance communication with the public around Edmonds as an arts destination and
economic initiatives.
The interview committee that interviewed the firms who responded to the first RFQ included
Councilmember Bloom and Council President Buckshnis. After the committee gave their feedback to
Mayor Earling, he met with the preferred candidate to discuss the scope of work. The preferred candidate
did not have any local knowledge of Edmonds. During this time, Mr. Clifton resigned. Mayor Earling
decided that firm was not the best match and issued a second RFQ. Ms. Hite referred to a table
(attachment 6 in the Council packet) comparing the original decision package and the first and second
RFQ.
Mayor Earling explained this position was included in the budget and the ability to move forward falls
within his contracting authority. He wanted to involve community members, Councilmembers and staff in
the process on the first RFQ, similar to the process used to hire the Strategic Plan consultant. In his
discussions with the preferred candidate, he did not think that firm would work for a variety of reasons.
He decided to issue a second RFQ, hoping to attract other applicants. His intent was to have the same
description but by rearranging the items in the scope, attract different firms. The budget was reduced from
$40,000 to $30,000 because it is already May; he retained the $15,000 in the budget for ancillary services.
He summarized his intent was to move forward; both scopes of work were intended to provide the same
information but had been formatted differently.
Councilmember Bloom explained she was part of the interview committee and acknowledged she was not
thrilled with how any of the candidates fit the criteria. The interview committee was notified on May 9
that a new RFQ would be issued; the new RFQ was very different than the original RFQ. For example,
Item B in the original RFQ, communication with public in general, was completely eliminated. The new
RFQ focuses on marketing and informing the public. The interview committee discussed open
government and engaging the public. She feels very strongly that the City needs to move toward open
government. Her idea of open government is completely different than what is stated in the new RFQ.
Communication is a two-way street; eliminating Item B has the potential to turn the consultant’s work
Packet Page 107 of 126
AM-6897 8.
City Council Meeting
Meeting Date:06/03/2014
Time:15 Minutes
Submitted By:Carrie Hite
Department:Mayor's Office
Review Committee: Committee Action: Recommend
Review by
Full Council
Type: Action
Information
Subject Title
City Information Support/Communications
Recommendation
For Council discussion and potential action.
Previous Council Action
Council adopted two decision packages for the 2014 budget. One package was to hire a contractor to
assist with communications, and the other to hire a contractor to assist in setting up social media.
Council discussed this topic at their meeting on May 28, 2014, and requested it be discussed with
potential action on June 3rd, 2014.
Narrative
Council funded two decision packages for budget year 2014 to assist with overall communications for the
City. Below are the decision package request:
1. This package funds a half time contracted person to provide information on the City economic
initiatives and the arts and funds for communications and advertising cost. The position will provide
support to the Economic Development Office and work across the City in sharing information. The
program will be initiated as a pilot and could be continued based upon the results of the first year of
implementation.
2. This proposal relates to providing enhanced information to and communication with, the public by
contracting for ongoing page customization, content management including posting ongoing
communication and interaction via Facebook, Google, and YouTube services.
To accomplish the first service package, the Economic Development Director and Mayor put together an
RFQ, received several proposals, and put together a review committee to provide feedback before making
a decision. After review, the committee recommended hiring a firm from Gig Harbor.
The Mayor appreciated the committee participation in the interview process and the team raised some
Packet Page 108 of 126
important questions about the proposed consultant role. Although a potential preferred candidate was
recommended after the interviews, and an initial offer had been made, no contract was signed and
the Mayor decided not to hire them.
With Stephen’s departure there was a need to reassess the consultant position. Stephen had extensive
knowledge and understanding of the community which would have assisted the work of the consultant.
At this point we do not have an Economic Development Director in place to provide this kind of
guidance. With this in mind the decision was made to withdraw the offer from the Gig Harbor firm to
assist in the broader effort, and issue a new RFQ for a consultant who can work with our immediate needs
for communication, tourism promotion, and enhanced marketing, and coordinating efforts with the social
media contractor. This is a more hands-on position which will provide strategic marketing and content for
programs already in place. It will also require the consultant to be locally available and work out of the
Mayor’s office until the Economic Development Director is hired.
To accomplish the second decision package, a social media contractor was hired, and has been meeting
with a work committee to launch these efforts.
The attachments for your review include:
1. Original decision package for City Information Support
2. First RFQ
3. Second RFQ
4. Original decision package for Social media
5. Social media scope of work.
6. Comparison table: Decision packages and RFQ's.
Attachments
Original Decision Package
First RFQ
Second RFQ
Decision package social media
Social Media Scope of Work
Comparison Table
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 05/28/2014 11:29 AM
Mayor Dave Earling 05/28/2014 01:53 PM
Finalize for Agenda Scott Passey 05/28/2014 04:35 PM
Form Started By: Carrie Hite Started On: 05/28/2014 11:07 AM
Final Approval Date: 05/28/2014
Packet Page 109 of 126
Decision Package Title:#19
Fund Number:
Department Number/Name:61 / Community Services/Economic Development
Cost Center Number:
Preparer:
Decision Package Description:
Decision Package Justification:
Decision Package Costs 2014 2015 2016 2017 2018
Salaries (11)- - - - -
Overtime (12)- - - - -
Benefits (23)- - - - -
Uniforms (24)- - - - -
Supplies (31)- - - - -
Small equip (35)- - - - -
Prof. Services (41)40,000 - - - -
Communication (42)- - - - -
Travel (43)- - - - -
Advertising (44)15,000
Rental/Lease (45)- - - - -
Repair/Maint (48)- - - - -
Miscellaneous - - - - -
Capital Equipment (64)- - - - -
Other:- - - - -
Total Expenses 55,000 - - - -
Decision Package Revenue:2014 2015 2016 2017 2018
New Revenue:- - - - -
Existing Resources:55,000 - - - -
Total Revenue 55,000 - - - -
Source of New Revenue:
001
This package funds a half time contracted person to provide information on the City economic
initiatives and the arts and funds for communications and advertising cost.The position will provide
support to the Economic Development Office and work across the City in sharing information. The
program will be initiated as a pilot and could be continued based upon the results of the first year of
implementation.
City Information Support
Improved communication benefits the public and assists all parts of the City in coordinating with its
residents. The position's emphasis upon the arts supports the artists in this community, the citizens
who benefit from access to arts events and businesses that benefit from large attendance at events.
Sources of Existing Resources:
558.70
Stephen Clifton
Packet Page 110 of 126
The City of Edmonds
Request for Qualifications
One-Year Part Time Consultant/Contractor
Improving Communications and Outreach
RFQ #2014-02
1.0 Purpose: The City of Edmonds is seeking, via a Request for Qualifications (RFQ)
process, a qualified person or firm to contract on a part-time basis for a period of one-
year to perform consulting services to assist with improving communications with the
general public, help develop an effective communication plan or program, and help
promote the arts and cultural tourism in addition to marketing the City as an arts
destination. The deadline for submittals is 4:00 p.m. on Tuesday, March 4, 2014. See
below for specific information and requirements.
2.0 Schedule: The following is the estimated schedule of events. The City reserves the right
to modify this schedule at its discretion. Notification of changes will be posted on the
City’s website at Requests for Qualifications (RFQ).
3.0
City releases Request for Qualifications Date: February 14, 2014
Interested Parties submit Statements of
Qualifications
Date by 4:00 p.m. on Tuesday, March 4,
2014
City contacts each respondent, and at the
City’s option, may select some or all
respondents to meet individually with the
City.
Date: Week of March 5-14, 2014
City will interview each selected respondent
in-person or by teleconference.
Interviews / Meetings will be
scheduled for the week of March
17-21, 2014
City and Interested Party execute
Professional Services Agreement
Week of March 24-28, 2104
Packet Page 111 of 126
4.0 City Contact: All questions should be directed to the Community Services/Economic
Development Director. The purpose of limiting communications to a single point of
contact during the Request for Qualifications process is to promote consistent
communications between respondents and the City. Please do not contact any other City
official or employee.
Stephen Clifton
Community Services/Economic Development Director
Phone: 425-771-0251
Stephen.Clifton@EdmondsWa.gov
http://www.EdmondsWa.gov
5.0 Background: Recent conversations among City elected officials, administration, and
representatives from City boards and commissions have included finding ways to
improve and enhance communication between the City and various agencies,
organizations and citizens.
The City’s existing Website and Government Channel currently serve as the primary
method of communicating with the general public and Edmonds Citizens. This is
supplemented by public notices, press releases and articles written by the Mayor,
Department Directors and others within the community; these are often published in
print and on-line media sources including the City’s quarterly on-line newsletter
called Update on Edmonds.
To broaden the scope of how the City communicates with the public, the City is
contracting with an individual to build City of Edmonds Facebook and Google+
webpages in addition to creating a City of Edmonds You Tube channel. Additionally,
as part of the 2014 budget process, the Edmonds City Council approved a $40,000
decision package to fund the hiring of a part-time contractor to help assist with
improving communications with the general public and develop tools and methods
that can be used as part of an effective communication plan or program.
Additionally, the City is looking to work with someone who will help identify
various communication tools and strategies that more effectively market and promote
the City to businesses, visitors, and residents; strengthen and promote cultural
tourism; build upon communication goals developed during the Arts Summit and
Cultural Plan processes; help develop and implement priorities for effectively
marketing and promoting the City. Section 6 of this RFQ outlines the proposed
scope of responsibilities.
6.0 Responsibilities of the Position - Once a company/individual is selected through this
RFQ process, the chosen consultant/contractor will be responsible for performing the
following:
Packet Page 112 of 126
A. Marketing the City to Promote Economic Development
1. Assist with development and implementation of strategies and content
to:
a. Work with the Economic Development Department, Arts and
Cultural Services Manager, Economic Development Commission
(EDC), arts organizations and others to strengthen and promote
the arts and cultural tourism and build upon communication goals
developed during the Arts Summit and Community Cultural Plan
processes.
b. Work with the Economic Development Department, Arts and
Cultural Services Manager, Economic Development
Commission (EDC), Chamber of Commerce and others to help
develop priorities and content for effectively marketing the
City as an arts destination and to attract businesses, visitors,
and residents.
c. Work with the Economic Development Department, Arts and
Cultural Services Manager, Chamber of Commerce and others
to help develop and implement strategies related to integrated
messaging for advertising the City.
B. Communication with the Public in General
a. Help identify ways and develop materials to more effectively
communicate with the general public using existing methods,
e.g., City website, government channel, press releases, articles,
etc., soon to be created social media tools such a Facebook,
Google+ and You Tube, and other social media tools.
b. Work with the Economic Development Department, Mayor,
City Council, Department Directors, Cultural Services
Manager, Economic Development Commission (EDC),
Chamber of Commerce help identify ways that departments
can more effectively communicate on a consistent basis with
the City Council, general public and interdepartmental.
7.0 Budget, Term and Working Hours of Temporary Position:
A. Budget: $40,000
B. Term: One-year from the date a Professional Services Agreement is
executed. The City may consider terms not to exceed one-year; albeit, it may
only be renewable upon mutual acceptance.
C. Working Hours: The hours dedicated to the position on a weekly or monthly
basis is negotiable.
8.0 Eligibility to Submit a Response: Any private party may respond to this Request for
Qualifications.
Packet Page 113 of 126
9.0 Qualifications: Qualifications of respondents:
A. This position requires someone with experience in communication, including print
advertising, websites, television, social media, etc., marketing, and the ability to
integrate information about various initiatives associated with economic
development, the arts and the dynamic cultural assets within our community. This
person will coordinate closely with Economic Development Staff and the Arts and
Culture Services Manager.
10.0 Procedure to Submit Response to Request for Qualifications
A. Documents to Submit: Interested individuals or companies must complete and
submit the following documents.
1. Letter of Interest: Submit a Letter of Interest on the respondent’s letterhead, signed by an individual authorized to legally commit the
respondent to this process.
a. The Letter of Interest must designate the person who will be the respondent’s contact for all communications regarding their response. The following information for this individual or company shall be provided:
i. Contact Person’s Name
ii. Title
iii. Firm’s Name, if applicable
iv. Mailing Address
v. Office Telephone Number
vi. Mobile Telephone Number
vii. Email Address
b. The Letter of Interest must also include acknowledgement that they will operate under the terms and conditions of a Professional Services Agreement to Perform Work related to facilitating
implementation on the Strategic Action Plan.
2. Qualifications and Experience of person/company submitting a response,
i.e., what qualifications and experience best qualifies you to perform work
identified in Item 6 of the RFQ.
3. Examples of Work: The submitted response to this RFQ may also include examples of work or documentation verifying involvement in processes and projects that relate to work identified in Item 6 of this RFQ.
4. Binding and Number of Copies: Respondents must submit 10 hardcopy sets of all documents submitted to the City; one set clearly marked original and nine sets clearly marked copy. The original and copies must be 3-hole punched and stapled in the upper left hand corner. An electronic file, in
PDF format, of the submittal/response may also be submitted in lieu of the
nine hardcopy sets and sent to Stephen.Clifton@EdmondsWa.gov. One
set must still be hardcopy.
5. Delivery of Documents: Documents should be received at the City of Edmonds Division Community Services/Economic Development Department by the date and time listed in Section 1.0 of this RFP/RFQ.
Packet Page 114 of 126
Fed Ex, Hand Delivery and U.S. Post Office Mailing and Physical
Address:
Stephen Clifton, Director
Comm Serv’s / Econ Dev’t
121 – 5th Avenue North
Edmonds, WA 98020
The following may also be used for e-mail and phone contacts:
Stephen Clifton, Director
Community Services / Economic Development
Stephen.Clifton@EdmondsWa.gov
http://www.EdmondsWa.gov
Phone: 425-771-0251
11.0 Next Steps
A. The initial review of the responses will be conducted including, but not limited to, the City’s priorities as outlined within this RFQ.
B. The City will contact each respondent, and at the City’s option, may meet with selected respondents to review and clarify the respondent’s submittal. The meetings will be scheduled for a date within the period listed Section 1.0 of this RFQ. A result of the meetings may be the negotiation and execution of a Professional Services Agreements to Perform Work identified in Item 6 of this
RFQ.
12.0 Additional Requirements
A. Proprietary Material: Respondents shall clearly mark any proprietary information contained in its response or subsequent documents with the words “proprietary information.” Marking all or nearly all of a response or subsequent documents as proprietary may result in rejection of the response.
Respondents should be aware that any record it submits to the City shall become a public record. See RCW 42.56 at www.leg.wa.gov/. The City is required by law
to make public records promptly available for public inspection and disclosure except for certain exemptions as provided by State law.
B. Cost of Response: The City shall not be liable for any costs incurred by a respondent in the response to the Request for Qualifications or in participation of any part of the Request for Qualifications process.
C. Rejection of Response: The City reserves the right to reject any and all responses at any time with no penalty and to waive any immaterial defects and minor
irregularities in a response.
D. Disposition of Response: All materials submitted in response to the Request for Qualifications shall become the property of the City upon delivery to the City.
Packet Page 115 of 126
The City of Edmonds
Request for Qualifications
Marketing Consultant/Contractor
CSED #2014-05
1.0 Purpose: The City of Edmonds is seeking, via a Request for Qualifications (RFQ)
process, a qualified person or firm to contract on a part-time basis through December 31,
2014 to perform consulting services in the area of marketing and communications. The
deadline for submittals is 4:30 p.m. on May 20, 2014. See below for specific
information and requirements.
2.0 Schedule: The following is the estimated schedule of events. The City reserves the right
to modify this schedule at its discretion. Notification of changes will be posted on the
City’s website at Requests for Qualifications (RFQ).
3.0
City releases Request for Qualifications Date: May 9, 2014
Interested Parties submit Qualifications. Date: By 4:30 p.m. on Tuesday, May 20,
2014
City may select some or all respondents to
meet individually with the City and will
contact respondents.
Date: May 21 – 23, 2014
City may interview selected respondents in-
person or by teleconference.
Meetings scheduled May 27 – 30,
2014
City and Interested Party execute
Professional Services Agreement.
June 2104
Packet Page 116 of 126
4.0 City Contact: All questions should be directed to the Community Services/Economic
Program Coordinator. The purpose of limiting communications to a single point of
contact during the Request for Qualifications process is to promote consistent
communications between respondents and the City. Please do not contact any other City
official or employee.
Cindi Cruz
Community Services/Economic Development Director
Phone: 425-771-0251
cindi.cruz@EdmondsWa.gov
http://www.EdmondsWa.gov
5.0 Background: When the City created an Economic Development Department in 2005
one of the functions of the department included marketing the City as a whole. Since
that time an advertising program has been developed by staff. Recent planning
processes, including the City Strategic Action Plan and the Community Cultural
Plan, have stimulated conversations among City elected officials, administration, and
representatives from City boards and commissions about 1) the need to have a more
clearly defined marketing strategy for the City and its vibrant arts community, and 2)
the importance of finding ways to improve and enhance access to current information
and communications among various agencies, organizations, the City and citizens.
The City utilizes the existing City website and government channel as primary
methods of providing information and communication channels for both visitors and
community residents. This is supplemented by public notices, press releases and
articles written by the Mayor, Department Directors and others within the
community; these are often published in print and on-line media sources including
the City’s quarterly on-line newsletter called Update on Edmonds. A quarterly on-
line Arts Bulletin newsletter is also published, and the City creates a print calendar of
events. The Economic Development Department coordinates advertising in local,
regional, and national print and on-line publications, and a two minute video about
the City has been developed for the Visitor page of the website. The City has
recently contracted with an individual to build City of Edmonds Facebook, Google+
webpages and a City of Edmonds You Tube channel. Content has not yet been
developed.
6.0 Responsibilities of the Position - Once a company/individual is selected through this
RFQ process, the chosen consultant/contractor will assist with developing marketing
and communications strategies and creating content and information delivery
strategies including the following tasks:
Packet Page 117 of 126
• Review current marketing/advertising by the City, review other community
advertising, review recent planning documents such as the Community
Cultural Plan and develop a marketing/advertising strategy for the City which
highlights key assets including promotion of arts and culture.
• Create and maintain community marketing and event calendar alliances
through strategic networking.
• Develop a consistent approach and a menu of messaging content for
advertisements placed by the Economic Development Department.
• Assist in creating content for Social Media, on-line presence, and community
television.
• Review current City process for issuing press releases and announcements.
Develop a template and process for press releases in order to achieve a
consistent process and integrated message for the City in its media
communications with the public.
• Develop a menu of messaging content for use by City departments in creation
of press releases and announcements. Assist with messaging and presentation
for specific press releases and events as needed.
• Review City of Edmonds website and provide guidelines for enhanced
content and messaging on the site.
• Develop new messaging avenues to inform the public about ways they can
communicate with the City.
In carrying out these tasks the contractor will work directly with the Economic
Development Director, Economic Development Program Coordinator, and the Arts
& Culture Manager. In addition the contractor will be expected to work with
representatives of other organizations including the Chamber of Commerce, Business
Improvement District, Downtown Edmonds Merchants Association (DEMA),
Edmonds Center for the Arts, and the Port of Edmonds in order to understand other
marketing strategies in the community. This and other tasks will require the
contractor to be on site in Edmonds on a weekly basis.
7.0 Budget, Term and Working Hours:
7.1.1 Budget: $30,000
7.1.2 Term: Contract to December 31, 2014. Contract may be renewable
upon mutual acceptance.
7.1.3 Working Hours: The hours dedicated to the position on a weekly or
monthly basis is negotiable.
8.0 Budget for Contract: $30,000
9.0 Eligibility to Submit a Response: Any private party may respond to this Request for
Qualifications.
Packet Page 118 of 126
10.0 Qualifications: Qualifications of respondents:
10.1 This position requires someone with experience in marketing and
communications, e.g., print and on-line advertising, websites, television, social
media, etc., and the ability to integrate information about various initiatives
associated with economic development and the dynamic cultural assets within
our community. This person will coordinate closely with Economic
Development Staff and the Arts and Culture Manager.
11.0 Procedure to Submit Response to Request for Qualifications
11.1 Documents to Submit: Interested individuals or companies must complete
and submit the following documents.
11.1.1 Letter of Interest: Submit a Letter of Interest on the respondent’s letterhead, signed by an individual authorized to legally commit the
respondent to this process.
The Letter of Interest must designate the person who will be the respondent’s contact for all communications regarding their response. The following information for this individual or company shall be provided:
Contact Person’s Name
Title
Firm’s Name, if applicable
Mailing Address
Office Telephone Number
Mobile Telephone Number
Email Address
The Letter of Interest must also include acknowledgement that they will operate under a the terms and conditions of a Professional Services
Agreement.
11.1.2 Qualifications and Experience of person/company submitting a response, i.e., what qualifications and experience best qualifies you to perform work
identified in Item 6 of the RFQ.
11.1.3 Examples of Work: The submitted response to this RFQ may also include examples of work or documentation verifying involvement in processes and projects that relate to work identified in Item 6 of this RFQ.
11.1.4 Binding and Number of Copies: Respondents must submit 3 hardcopy sets of all documents submitted to the City; one set clearly marked original and two sets clearly marked copy. The original and copies must be 3-hole punched and stapled in the upper left hand corner. An electronic file, in PDF format, of the submittal/response may also be submitted in lieu of the hardcopy sets and sent to cindi.cruz@edmondswa.gov. One set must still be hardcopy.
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11.1.5 Delivery of Documents: Documents should be received at the City of Edmonds Division Community Services/Economic Development Department by the date and time listed in Section 1.0 of this RFQ.
Fed Ex & Hand Delivery and US Post Office - Mailing Address:
Cindi Cruz, Program Coordinator
Community Services/Economic Development
121 – 5th Avenue North
Edmonds, WA 98020
The following may also be used for e-mail and phone contacts:
Community Services/Economic Development
Phone: 425-771-0251
cindi.cruz@EdmondsWa.gov
http://www.EdmondsWa.gov
12.0 Next Steps
12.1 The initial review of the responses will be conducted including, but not limited
to, the City’s priorities as outlined within this RFQ.
12.2 The City will contact each respondent, and at the City’s option, may meet with selected respondents to review and clarify the respondent’s submittal. The
meetings will be scheduled for a date within the period listed Section 1.0 of
this RFQ. A result of the meetings may be the negotiation and execution of a
Professional Services Agreements to Perform Work identified in Item 6 of this RFQ.
13.0 Additional Requirements
13.1 Proprietary Material: Respondents shall clearly mark any proprietary information contained in its response or subsequent documents with the words
“proprietary information.” Marking all or nearly all of a response or
subsequent documents as proprietary may result in rejection of the response.
Respondents should be aware that any record it submits to the City shall become a public record. See RCW 42.56 at www.leg.wa.gov/. The City is required by law to make public records promptly available for public
inspection and disclosure except for certain exemptions as provided by State
law.
13.2 Cost of Response: The City shall not be liable for any costs incurred by a respondent in the response to the Request for Qualifications or in participation of any part of the Request for Qualifications process.
13.3 Rejection of Response: The City reserves the right to reject any and all responses at any time with no penalty and to waive any immaterial defects and minor irregularities in a response.
13.4 Disposition of Response: All materials submitted in response to the Request for Qualifications shall become the property of the City upon delivery to the
City.
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Decision Package Title:#18
Fund Number:
Department Number/Name:
Cost Center Number:
Preparer:
Decision Package Description:
Decision Package Justification:
Decision Package Costs 2014 2015 2016 2017 2018
Salaries (11)- - - - -
Overtime (12)- - - - -
Benefits (23)- - - - -
Uniforms (24)- - - - -
Supplies (31)- - - - -
Small equip (35)- - - - -
Prof. Services (41)4,800 4,800 4,800 4,800 4,800
Communication (42)- - - - -
Travel (43)- - - - -
Advertising (44)- - - - -
Rental/Lease (45)- - - - -
Repair/Maint (48)- - - - -
Miscellaneous - - - - -
Capital Equipment (64)- - - - -
Other:- - - - -
Total Expenses 4,800 4,800 4,800 4,800 4,800
Decision Package Revenue:2014 2015 2016 2017 2018
New Revenue:- - - - -
Existing Resources:4,800 4,800 4,800 4,800 4,800
Total Revenue 4,800 4,800 4,800 4,800 4,800
Source of New Revenue:
Communication/Social Media Package
Stephen Clifton
This proposal helps implement,in part, strategic action plan Item 5b.2(69)"Establish effective public
information and feedback methods including websites, blogs, Facebook,Twitter,and other social
media outreach. "
Sources of Existing Resources:
001
This proposal relates to providing enhanced information to and communication with,the public by
contracting for ongoing page customization, content management including posting ongoing
communication and interaction via Facebook, Google, and YouTube services.
61 / Community Services/Economic Development
558.70
Packet Page 122 of 126
Exhibit A
Monthly Social Media Services – City of Edmonds
Platform Service description
Facebook
Page setup, including customization, graphic design, and filling
out information. Page will not be published before review and
approval to “go live”.
Posting of content on average three times per week. This will
be information from the City’s website, local and civic events,
local media (Edmonds Beacon, My Edmonds News), and other
happenings.
General profile monitoring.
Design of QR Code flyer to be provided for placement at City
Hall.
YouTube
YouTube channel setup, including customization, graphic design,
filling out information, and linking City website.
Creation of original slide show video using city-owned photos
and promoting Edmonds as a destination.
Uploading of other city videos as they are made available.
Sharing of videos on other social media platforms, such as
Facebook and Google+
Google+
Activation of Google+ page for the City.
Integration of Google+ page with other Google properties, such
as the YouTube channel and Google maps.
Page customization, graphic design, and filling out of
information.
Posting of content on average three times per week. This will
mirror content posted on Facebook.
General profile monitoring
Other Tasks Account information as requested
Account statistics, performance, and other reports as requested
Other details
• Cost - $400 per month.
• Term – January 1 2014 to December 31 2014.
• Setup and design will begin with Facebook in January.
• After Facebook, Google+ and YouTube will be setup.
• We will need a Gmail address to associate with YouTube and Google.
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Original Decision Package RFQ 1 RFQ 2
City Information Support
This package funds a half time contracted person to
provide information on the City economic initiatives
and the arts and funds for communications and
advertising cost. The position will provide support
to the Economic Development Office and work
across the City in sharing information. The program
will be initiated as a pilot and could be continued
based upon the results of the first year of
implementation.
Improved communication benefits the public and
assists all parts of the City in coordinating with its
residents. The position's emphasis upon the arts
supports the artists in this community, the citizens
who benefit from access to arts events and
businesses that benefit from large attendance at
events.
Purpose:
To assist with improving communications with the
general public, help develop an effective
communication plan or program, and help promote
the arts and cultural tourism in addition to
marketing the City as an arts destination.
Purpose:
1) the need to have a more clearly defined
marketing strategy for the City and its vibrant
arts community, and
2) the importance of finding ways to improve
and enhance access to current information and
communications among various agencies,
organizations, the City ( including City Council,
Mayor, Boards and Commission, staff) and
citizens.
Budget: $55,000 ( includes $15,000 for marketing) Budget: $40,000 Budget $ 30,000
Term: One year Term: One year Term: Through the end of the year.
1.a. Work with Economic Development Department,
Arts and Cultural Services Manager, Economic
Development Commission, arts organizations and
others to strengthen and promote arts and cultural
tourism and build upon communication goals
developed during the Arts Summit and Community
Cultural Plan processes.
Review current marketing/advertising by the
City, review other community advertising,
review recent planning documents such as the
Community Cultural Plan and develop a
marketing/advertising strategy for the City
which highlights key assets including promotion
of arts and culture.
1.b.Work with the Economic Development
Department, Arts and Cultural Services Manager,
Economic Development Commission, Chamber of
Commerce and others to help develop priorities and
content for effectively marketing the City as an arts
destination and to attract businesses, visitors and
residents.
Create and maintain community marketing and
event calendar alliances through strategic
networking.
Develop a consistent approach and a menu of
messaging content for advertisements placed by
the Economic Development Department.
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1.c. Work with the Economic Development
Department, Arts and Cultural Services Manager,
Chamber of Commerce and other to help develop
and implement strategies related to integrated
messaging for advertising the City.
Review current City process for issuing press
releases and announcements. Develop a
template and process for press releases in order
to achieve a consistent process and integrated
message for the City in its media
communications with the public.
In addition the contractor will be expected to
work with representatives of other organizations
including the Chamber of Commerce, Business
Improvement District, Downtown Edmonds
Merchants Association (DEMA), Edmonds
Center for the Arts, and the Port of Edmonds in
order to understand other marketing strategies
in the community.
2.a. Help identify ways and develop materials to
more effectively communicate with the general
public using existing methods, e.g., City website,
government channel, press releases, articles,
etc., soon to be created social media tools such
a Facebook, Google+ and You Tube, and other
social media tools.
Develop a menu of messaging content for use by
City departments in creation of press releases
and announcements. Assist with messaging and
presentation for specific press releases and
events as needed.
Review City of Edmonds website and provide
guidelines for enhanced content and messaging
on the site.
The City has recently contracted with an
individual to build City of Edmonds Facebook,
Google+ webpages and a City of Edmonds You
Tube channel. Content has not yet been
developed.
2.b. Work with the Economic Development Assist in creating content for Social Media, on-
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Department, Mayor, City Council, Department
Directors, Cultural Services Manager, Economic
Development Commission (EDC), Chamber of
Commerce help identify ways that departments
can more effectively communicate on a
consistent basis with the City Council, general
public and interdepartmental.
line presence, and community television.
Develop new messaging avenues to inform the
public about ways they can communicate with
the City.
Social Media
This proposal relates to providing enhanced
information to and communication with, the public
by contracting for ongoing page customization,
content management including posting ongoing
This proposal helps implement, in part, strategic
action plan Item 5b.2(69) "Establish effective public
information and feedback methods including
websites, blogs, Facebook, Twitter, and other social
media outreach. "
Work with the Economic Development Department
to develop Facebook, Youtube channel, and
Goolge+ account for use in communicating with the
public.
Roll out in the next few months.
Budget: $4800
Term: One year
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