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2021-01-06 Diversity Commission PacketAGENDA Edmonds Diversity Commission Zoom Virtual Meeting (Access info below) Wednesday, January 6, 2021 6:OOPM — 8:OOPM https:Hzoom.us/i/91451560196?pwd=OWxlWm84aUxCZmtnOUpYYOV3blowUT09 Meeting ID: 914 5156 0196 Passcode:613809 One tap mobile: 12532158782 6:00 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." - City Council Land Acknowledgment 1. Roll Call and Absences 2. Approval of Agenda 5 mins 3. Approval of December 2, 2020 Summary 4. Public Comment via Zoom (3 minutes per speaker) 15 mins 5. New Commissioners review of guiding principles and OPMA 10 mins 6. Update from the city: Patrick Doherty, Adrienne Fraley-Monillas 5 mins 7. Budget Update 8. Old Business: 30 mins a. Toolkit discussion with Courtney Wooten 2 mins b. Films Update i. Sunday, February 2 Pt 4pm-6pm: Outside the House ii. Sunday, March 215i 4pm-6pm: Road to Peace iii. Sunday, April 18t'4pm-6pm: Homestretch iv. Sunday, May 16t' 4pm-6pm: Teach Us All 10 mins c. Equity and justice task force 5 mins d. Book donation update 9. Subgroup Reports: a. Policy b. Partnerships & Outreach c. Events d. Place -making Highway 99 10. New Business: 15 mins a. Proposal of retreat, March 3' from 4pm-8pm 10 mins 11. Commissioner's Corner: Adjourn — 8:OOPM Next meeting: Wednesday, February 3, 2021 at 6 p.m., Zoom Guiding Principles To ensure we meet our responsibilities as a Commission, we agree to: • start and end our meetings on time • demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared, actively listening, participating in meetings, completing our individual assignments, and holding ourselves accountable • "step up and step back" • establish goals and action plans that are results oriented • establish subcommittees as needed • engage in courageous, honest, and open dialogue when faced with difficult issues or questions • utilize the "Ouch Rule" (assume positive intent; resist the temptation to be offended) • embrace the education opportunities presented through the Commission meetings • strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson may call for a majority vote. CITY OF EDMONDS DIVERSITY COMMISSION December 2, 2020 Meeting conducted via Zoom COMMISSIONERS PRESENT Pat Valle, Chair Anabel Hovig, Vice -Chair Dean Olson Nikki Okimoto Glaros Mindy Woods Brian Potter Sarah Mixson Councilmember Adrienne Fraley-Monillas, ex officio COMMISSIONERS ABSENT Donnie Griffin — excused Sekou Kon6 - unexcused GUESTS PRESENT: Mayor Nelson Councilmember Vivian Olson Ardeth Weed Alison Alfonzo Pence Alberto Orejel Malfavon Caitlin Chung Courtney Wooten STAFF PRESENT Patrick Doherty, Director Megan Luttrell, Program Coordinator Economic Development & Community Services Arwen Marohn, Diversity Commission Coordinator 6:00 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish)people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." - City Council Land Acknowledgment 1. Roll Call: Pat Valle called the meeting to order at 6:00 p.m. and Brian read the land acknowledgement. 2. Approval of Agenda: Added Mayor Mike Nelson's address to the Commission and moved 8b up to 5 to hear Courtney Wooten's update on the Equity Toolkit. Agenda approved by consensus. 3. Approval of November 4, 2020 Summary: Approved by consensus. 4. Mayor Mike Nelson: Thanked Pat, Brian and Anabel for their service on the Diversity Commission and recognized Pat as one of the founding members. Each one will be awarded for their volunteer service. 5. Courtney's update on Equity Toolkit: Preliminary work in collecting research will include a mission statement, equity pledge and multi -level entry points for individuals on different stages of equity work. She is curating and pulling the best resources that are a fit for Edmonds. She will be presenting her initial work with Pat and Arwen in a week. DRAFT Meeting Summary Diversity Commission November 4, 2020 Page 1 Project Timeline: • 3rd week in December - Courtney will present draft to Partnership Committee • December 31 - Last day for Courtney to submit her invoice for work completed • January 6 - Courtney will present to the Commission • January 15 - Pat, Patrick and Arwen will write article on her being a founding member & outgoing chair and will promote the toolkit. • January 19 - Launch & publish press release along with window clings, add to website and social media. • January - Share with DEMA, Chamber of Commerce, etc. 6. Public Comments: No comments at this time 7. Update from the city: Adrienne shared that the city is in the middle of budget work, projected completion by December 15'. Patrick gave un update on Cares Fund grants. They completed giving out second round of grants to local businesses and out of 90 applicants and 59 were given out. The county has leftover funds and they are giving the remaining applicants grants with that money as well. The city made a concerted push for a diverse demographic of grant recipients, and Edmonds has been a real leader in this work. This needs to be finished before the end of the the year for funds, but invoices can be submitted a little into January. The Council is working through code amendments to formalize curbside eateries because of COVID. Patrick encouraged everyone to visit and share the EdmondsHolidays.com website to help support our local business. Every night is a tree lighting at 5:00 pm and music, a wreath walk in downtown and Santa is in the window at local businesses for pictures. Adrienne mentioned that businesses along the Highway 99 corridor are closing and we need to support them too. By the end of this week, we will have a new police chief, judge and finance director. 8. Budget Update: Megan shared we have $687 remaining in the budget for this year. A discussion ensued on how to use the funds before the end of the year. It was decided that $500 would go to buying books on diversity, equity and inclusion and would go to schools in Edmonds. Nikki will lead that work. The remaining money will go to purchasing books for the new Waterfront Center/Community Center. Ardeth will lead that work with the Waterfront Center. All agreed to engage our local bookstore to provide financial support during this time. We need to make labels for the books and purchase them before the end of this year. DRAFT Meeting Summary Diversity Commission December 2, 2020 Page 2 9. Old Business: Outreach to Police Department — No report right now. Pat is planning to reach out and recognize them for their efforts. 10. Subgroup Reports: a. Policy committee — Dean shared that the group research has been done on hate crime laws. The subcommittee will meet this month or in January. Patrick shared that legal is looking into "hate speech", because as of right now, it is not punishable by law unless it happens in connection with another crime. Dean is happy with the movement forward in this research. b. Partnership — Pat will email the members of this subcommittee to let them know Courtney is working on the toolkit. c. Events — Megan sent the list of the movies for the committee to review. There is concern over this first movie in January due to language. Everyone decided to have a warning included prior to viewing. Patrick is concerned about the lack of attendance at virtual screenings. Are we committed to doing this virtually this year or do we delay until we go back to the theater? Ardeth suggested looking into things we could spend the money on that would include more people. Mindy mentioned everyone is sick of zoom, but movies are fun to watch and a great way to still stay connected to the community. Brian commented that is was great to have the cast and producers involved. Dean wants the showings to be later in the day. Patrick mentioned that because the cast and producer were on East Coast could not do evening here due to time zone. Consensus was to move forward with the movies in the virtual format for the time being. d. Next step is to purchase movies and get licensing. Arwen to send information on licensing. Brian asked if there might be any issue with screening rights over zoom. Pat is concerned with timing in January and decision on the budget. Previously budget of $2000 for movies. Mindy suggested Sunday afternoon versus Saturday afternoons. Ardeth shared that the Edmonds Theater is selling popcorn on some days during the week. If it's open, we can encourage folks to stop by theater and pickup popcorn before watching our films. Everyone agreed weekends are better ... 4:00 pm Sunday. Pat proposed to leave to events committee to determine the right Sundays to do this. e. Place making Highway 99: no meeting since last month. Brian gave an update to new members on what this project encompasses. Adrienne shared that a possible community center and police sub -station are being discussed in relation with the future changes on HWY 99, and that this overall improvement project is projected to be finished in 15 years. In the budget the Mayor proposed to help fund work for a community renewal plan in the southern area of HWY 99 corridor. 11. New Business: a. Election of new Chair & Co -Chair: i. Ardeth volunteered to fill the position of Chair and was approved by the Commission. DRAFT Meeting Summary Diversity Commission December 2, 2020 Page 3 ii. Dean volunteered to fill the position of Co -Chair and was approved by the Commission. b. Subgroup membership — I. Policy — Dean, Nikki, Alberto, Alison II. Partnership & Outreach - Mindy, Sarah, Alison III. Events —Sarah, Ardeth, Alberto IV. Place Making Highway 99 — Donnie, Sekou, Ardeth Committee members gave a brief history and description of each subgroup to the new members. Staff will do a kick-off meeting and then it is encouraged the subgroups take ownership over reoccurring meeting days during the year. At least one staff person will be present at each committee. 12. Commissioner's Corner — Pat gave an Equity and Justice Update, policing and community safety. Creating a written summary in the new year to the Mayor. Pat will come back to report back to the commission. Brian gave his thanks to the commission. He requested that we focus on the positive side of things and have hope. Mindy shared that we have a partnership with Karissa Richards; new member of the newly formed Mountlake Terrace Diversity Commission. She will miss all the commissioners that are leaving and she is excited to welcome new commissioners. Anabel stated she is very proud of Commission and the work that has been done Patrick thanked the Commissioners who are moving on. Adiourn: Pat adjourned the meeting at 8:06 PM — Next meeting Wednesday, January 6, 2021. DRAFT Meeting Summary Diversity Commission December 2, 2020 Page 4