2020-07-14 City Council - Full S Agenda-26191
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o Agenda
Edmonds City Council
V'J Hv COUNCIL COMMITTEES - SPECIAL
VIRTUAL ONLINE MEETING
EDMONDS CITY COUNCIL MEETINGS WEB PAGE,
HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA
98020
JULY 14, 2020, 7:15 PM
CALL TO ORDER
COMMITTEE OF THE WHOLE
1. Presentation of a construction contract with Flow Technologies for the Citywide CIPP Sewer
Rehab Phase II Project (10 min)
2. Presentation of a Supplemental Agreement with SCJ for the Highway 99 Revitalization Project
(10 min)
3. Release of Utility Easement for the Waterfront Redevelopment Project (10 min)
4. Potential Inclusion Targets (20 min)
5. Ordinance amending Residential Parking Zone Regulations (5 min)
6. Ordinance amending ECC 1.03 Related to Posting and Publication of Notices (5 min)
7. Presentation regarding Meeting Minutes (15 min)
ADJOURN
Edmonds City Council Agenda
July 14, 2020
Page 1
2.1
City Council Agenda Item
Meeting Date: 07/14/2020
Presentation of a construction contract with Flow Technologies for the Citywide CIPP Sewer Rehab
Phase II Project
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
Forward this item to the consent agenda for approval at the July 21st Council item.
Narrative
This project is a continuation of the City's efforts to rehabilitate and preserve its sewer network
using non-invasive means whenever possible. This year's project will use cured -in -place
technology to rehabilitate 23 segments of sewer pipe with a total length of 2/3 of a mile at a
fraction of the cost of full replacement.
The City advertised this project for construction on May 14th with the intention of opening bids
on June 2nd. No bids were received on the due date which allowed the City to directly negotiate
with a contractor for the project.
Engineering and Public Works staff discussed and agreed to invite Flow Technologies to submit a
bid on the project. Flow Technologies, who has performed admirably on City projects in the
past, was unable to submit a bid by the original deadline due to workload but accepted the
City's invitation for direct negotiation.
Flow Technologies submitted a proposal to on July 2nd to complete the work for $715,284.00.
This was below the Engineer's Estimate of $870,670. Staff felt that this was a good faith
proposal and accepted it.
The project costs are being funded by Sewer Utility (Fund 423). A project construction budget is
attached as Exhibit 1.
The Governor's OPMA proclamation has limited the types of action that city councils can take
during this time of what the Governor considers to be limited transparency. Those actions must
fall in one of two categories: 1) those that are necessary and routine city council actions; and 2)
those that are necessary to respond to the COVID-19 outbreak.
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2.1
The Citywide CIPP Sewer Rehabilitation Project Phase 2 falls into the first category: necessary
and routine city council action as explained below.
Necessary: The award of City public works construction contracts requires approval by the City
Council. The award of a contract for the Citywide CIPP Sewer Rehabilitation Project Phase 2 is
necessary to the on -going operations of the City and for the safety of the public. The City has a
duty to maintain sewer lines.
Routine: For many years, the City has employed a routine of maintaining sewer lines. The
proposed Citywide CIPP Sewer Rehabilitation Project Phase 2 is a continuation of these efforts.
These regular public works sewer maintenance projects generate little in the way of public
interest or controversy. Citizens rarely provide public comment on the subject of these
contracts. Acting on this contract now is unlikely to deprive the public of an opportunity to
participate in or influence the outcome of this matter in a material way.
Construction is expected to begin in August and be completed in October.
Attachments:
Exhibit 1 - Project Budget
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2.1.a
Citywide CIPP Sewer Rehabilitation Project Phase 2
Proposed Construction Budget
Funding Amount
Contract Award $ 715,284
Construction Management, Inspection & Testing (15%) $ 107,293
Management Reserve (10%) $ 71,528
Total = $ 894,10
Construction Funding
Funding Amount
Sewer Utility - Fund 423 $ 894,105
Total = $ 894,10
Exhibit 1
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2.2
City Council Agenda Item
Meeting Date: 07/14/2020
Presentation of a Supplemental Agreement with SCJ for the Highway 99 Revitalization Project
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On September 5, 2017, the Professional Services Agreement with SCJ for the Highway 99 Gateway
Revitalization project was approved.
Staff Recommendation
Forward this item to the consent agenda for approval at the July 21st Council item.
Narrative
In 2015, the City secured $10 Million from Connecting Washington for the Highway 99
Gateway Revitalization Project., of which $1 Million was available starting in 2017 (as part of 2017-2019
biennium) and the remaining $9 Million as part of the 2021-2023 biennium.
The Highway 99 Gateway Revitalization project will provide an extension of the recent transformation of
Highway 99 in Shoreline through Edmonds (from 244th St. SW to 212th St. SW). The scope of the project
includes wider sidewalks, capacity intersection improvements, new street lighting, improved
stormwater management, targeted utility replacements, potential under -grounding of overhead
utilities, landscaping, softscape treatments, and other enhancements to identify the area as being in
Edmonds. The initial agreement with SCJ in 2017 was to complete a conceptual design and preliminary
cost estimate (completed in 2019). The total project cost is —184 Million. Due to the high cost, the
project was divided in (7) segments. Supplemental Agreement #1 and #2 only consisted in completion
date extensions (no scope of work modifications).
The first project being pursued on Highway 99 is the addition of a continuous landscaped raised median
along the entire Edmonds corridor, along with a HAWK signal between 238th St. SW and 2281h St. SW
(specific location: TBD), and gateway signage on both ends. This project will improve corridor safety by
greatly reducing high -angle vehicle accident rates and visibly set the expectation for additional
improvements as the project moves forward. Pedestrian safety between 2381h St. SW and 2281h St. SW
will also be improved with the addition of a HAWK signal.
Supplemental Agreement #3 will consist in the completion of the following tasks:
Environmental Documentation (SEPA / NEPA);
30% / 90% / 95% / 100% Plans, Specifications, and & Estimates (PS&E);
WSDOT Documentation (such as channelization plans since project located along a State Route
and Summary of Design, and Intersection Control Evaluation);
Public Outreach; and
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2.2
ROW Plans and ROW acquisition negotiations with property owners for the proposed HAWK
signal and gateway signs on both ends.
The Design and Right -of -Way phases are scheduled to be completed in December 2021 and the
construction would be completed in 2022. This project can be completed with currently available funds
already awarded to the City (— $9.6 Million remaining from Connecting Washington) and local funds
($290,000). An HSIP grant was submitted earlier this year requesting $2 Million for the Construction
Phase of this project (response from granting agency scheduled for December 2020. Upon completion of
this project, any remaining Connecting Washington funds would become available to complete the
remaining portion of the Hwy. 99 project. Staff and the consultant have agreed on a scope of services
and budget for the project, in the amount of $1,OS7,739 (including $50,000 in management reserve).
The professional services fee for the design phase is $968,001 and $89.738 for the right of way
acquisition phase.
The supplement also includes the development of a street light pole standard detail for the Gateway
District (from 244th St. SW to 2281h St. SW). This detail will be used for future development within this
District (such as on -going development on the NW corner of Hwy 99 @ 234th St. SW). Standard details
have already been obtained for the other Districts along the corridor (International District and Health
District). This detail is scheduled to be completed by the end of 2020 when developer will need to add
the light poles.
Attachments:
SCJ Draft Supplemental Scope & Fee
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2.2.a
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SCJ ALLIANCE
CONSULTING SERVICES
EXHIBIT A
SCOPE OF WORK
HIGHWAY 99 GATEWAY -REVITALIZATION PROJECT — STAGE 2
Raised Median and Streetlight Standard Design and Right -of -Way Acquisition
EDMONDS, WA
Prepared for: City of Edmonds
Prepared By: Lisa Reid, PE, PMP, Principal
Date prepared: July 8, 2020
The Scope of Work for this Project is amended as follows:
Overview
This project is amended to add the final design and right-of-way acquisition for an interim
median project. This project will install raised median and temporary median to provide access
control for approximately 2.25 miles of SR 99 through the City of Edmonds. It will include U-
turns at signals as well as mid -block for business access. The improvements will generally be
limited to the median and the existing curbs will remain. A deviation will need to be approved
by WSDOT for non-standard median width, something WSDOT has already indicated they are
prepared to approve. The project will not trigger or require drainage improvements and a NEPA
Categorical Exclusion designation is anticipated.
The project will add a HAWK signal (between 2281" St. SW and 2381" St SW) which will likely
trigger ADA curb ramp reconstruction. The signal will be designed to accommodate future
widening and will require right-of-way acquisition at 3 of the corners (the developer at the NW
corner will be required to dedicate the right-of-way). Minor signal modifications will be required
to adjust signing to allow U-turns. In addition, gateway signs will be added on both ends of the
corridor.
This scope also adds work to design a standard streetlight pole for the SR 99 Corridor based on
existing streetlight poles in the International and Health Care Districts. Tasks include preliminary
design, consultation with the City, structural calculations and analysis, and development of a
standard detail for the City of Edmonds.
Highway 99 Gateway/Revitalization Project —Amendment 4 June 12, 2020
City of Edmonds Page 1
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CONSULTING SERVICES
Work will be added to the following, existing Phases:
• Phase 1— Project Management
• Phase 2 — Survey and Right -of -Way Calculations (1 Alliance Geomatics)
• Phase 5 — NEPA Documentation
• Phase 6 — Right -of -Way Acquisition (Universal Field Services)
• Phase 11— Public Involvement
Work will be added to the following, new Phases:
• Phase 13 — Streetlight Pole Design and Standard Plans
• Phase 14 — Geotechnical (HWA Geosciences)
• Phase 15 — 30% Design
• Phase 16 — WSDOT Approvals
• Phase 17 — Permitting
• Phase 18 — 90% Design
• Phase 19 — 95% Design
• Phase 20-100% Design and Advertisement
• Phase 21—Assistance During Bidding
• Phase 22 — Potholing
Assumptions
1. Funding will include federal monies.
2. Submittals will be made at the 30%, 90%, 95%, and 100%.
3. A pedestrian HAWK signal will be installed between 228th and 2381h (specific location
TBD).
4. Right -of -Way will be required for the HAWK signal poles and for gateway signs at 4
locations total.
5. With the exception of the HAWK signal and gateway signs, all work will be within the
existing curbs and existing right-of-way.
6. This project will not include drainage improvements or utility relocation design.
Information Provided by the City
The City will provide the following:
1. Sample Plans showing the PS&E format desired and raised median detail, if desired.
2. PDF Plans of streetlight poles used on the SR 99 corridor in the past.
3. Standard streetlight details.
4. CAD border for standard details and detail numbering information.
5. Right-of-way acquisition items noted in Phase 6.
Highway 99 Gateway/Revitalization Project —Amendment 4
City of Edmonds
June 12, 2020
Page 2
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Phase 1 Project Management
This phase is amended to include the following work.
Task 1 Project Management
1) Project Management: Manage the project by directing and supervising staff and
reviewing work for the duration of the project. This management is for the overall work
rather than specific tasks. This work is extended until the project is awarded or
December 31, 2021, whichever comes first.
2) Schedule: Develop a basic project schedule to match the scope of work. Update the
schedule quarterly.
3) Contract Set-up: Process and set-up this amendment in SG Alliance's billing system.
4) Invoice and Progress Reports: Monitor earned value and actual costs on a biweekly
basis. Prepare and submit a biweekly progress report via email. Prepare a monthly
progress invoice with progress reports attached.
5) Bi-weekly Status Calls: Attend bi-weekly check -in calls with Edmonds project manager.
6) Monthly Meetings: Attend up to twelve (12) monthly meetings at Edmonds City Hall or
by videoconference.
Assumptions
• This scope of work will last until the project is awarded or December 31, 2021,
whichever comes first.
Deliverables
• Bi-weekly Progress Report submitted via email in PDF format
• Attendance of up to two (2) Consultant staff at up to twelve (12) monthly staff meetings
Phase 2 Survey and Right -of -Way Calculations (1 Alliance Geomatics)
This phase is amended to include the following work.
Task 3 Right -of -Way and Parcel Resolution and Acquisitions, Exhibits, and
Descriptions
Perform cursory checks of right-of-way resolved in prior scope of work along with additional
field work, and additional Title Report Review to resolve up to four (4) adjacent parcel
boundaries and existing easements on the adjacent parcels within the project area. From these
efforts, prepare land descriptions and exhibits for up to four (4) right-of-way acquisitions.
1) Survey PM, Admin, QA/QC: This task includes the survey project management,
administrative duties, and quality control required for a project of this complexity and
magnitude.
Highway 99 Gateway/Revitalization Project —Amendment 4
City of Edmonds
June 12, 2020
Page 3
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2) Research and Public Records: Publicly available records (County, DNR, etc.) will be
investigated and that data stored digitally and utilized for preliminary investigation and
field work planning efforts.
3) Field Efforts and Cadastral Monumentation: Utilizing the survey control network set in
2017, deploy a team to the field to perform the recovery, recording, and mapping of any
additional monumentation and lines of occupation that might aid in the parcel
resolutions.
4) Office Processing, Calculations, and Resolution: This task includes the office processing
of the collected survey data, data extraction, field book note reductions, CADD drafting,
and other duties required. Using the resolved right-of-way, resolve the four (4) noted
adjacent parcel boundaries, and existing easements on the subject parcels. It is
estimated that up to four (4) Title Reports will be needed and will be acquired in Phase
6Tssk 11.
5) Acquisition Exhibits and Descriptions: Prepare land descriptions and exhibits for up to
four (4) right-of-way acquisitions including legal descriptions and exhibits for right-of-
way acquisition and separate legal descriptions and exhibits for up to four (4) temporary
construction easements for the same parcels. Temporary construction easements will
be required approximately 5' behind ROW Acquisitions.
6) Right -of -Way Plans: Prepare WSDOT right-of-way plans.
Task 4 Survey and Basemapping
Perform survey and base mapping for the corridor, including the following:
1) Survey Control was established for this project as part of prior scope for use in
determining the right-of-way and tying in the aerial photos taken by the City's drone. It
is tied to the NAD 83/91 coordinate system for horizontal control and NAVD 88 for
vertical control.
2) 3D Laser Scanning: This task includes tripod -mounted 3D Laser scanning of the project
corridor and registration of the scans into point clouds tied to the project coordinate
system and datum. The scanner will collect incredible amounts of data from which
survey -grade data can be extracted or surveyed from the desk -top (desktop surveying).
3) Traditional Field Surveying: This task includes using traditional methods of surveying and
mapping to supplement the 3D Laser Scanning and in particular to collect data that
might otherwise be obscured from the scanner and as a quality check for the scanner
results.
4) Office Processing of 3D Laser Scanning and Traditional Field Surveying: The processing
task includes the desktop surveying using the 3D Laser -Scanned data and the processing
of the traditional data. The limits for this phase are from back of curb to back of curb
from 244th Street SW (also 205th) up to 210th Street SW.
Highway 99 Gateway/Revitalization Project —Amendment 4
City of Edmonds
June1Z 2020
Page 4
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5) Stake ROW Takes in the field at up to four (4) locations.
Assumptions
• Title Reports, with underlying documentation, will be acquired in Phase 6Tssk 11.
• Utilize the survey control network set in 2017.
• Utilize the Right -of -Way resolution from 2017.
• Up to four (4) exhibits and land descriptions for right-of-way takes will be generated
with up to two (2) revisions each.
• Up to four (4) exhibits and land descriptions for temporary construction easements will
be generated with up to two (2) revisions each.
• Boundary corners will not be set as a part of this scope.
• A Record of Survey is not included in this scope.
• Wet Utility (Storm and Sanitary) measure -downs are not required for this phase except
as needed at the two signal pole foundations.
Deliverables
• Update AutoCAD Civil 3D right-of-way base map
• PDF documents of the proposed right-of-way take exhibits
• PDF documents of the temporary construction easements
• PDF documents of the land descriptions signed and sealed by a WA PLS
• Word document of the land descriptions
• PDF documents of the Draft and Final Right -of -Way plans
• Survey Stakes in the field at up two four (4) locations.
Phase 5 NEPA Documentation
This phase is amended to include the following work.
Task 2 NEPA Documentation
1) Upon project kick-off, an initial meeting with WSDOT Local Programs will be critical to
confirm the level of NEPA documentation required for this project. Purpose and Need
Update: Work with City of Edmonds staff to update the Purpose and Need statement
prepared for the ultimate project in prior scope of work for Phase 5 - Task 1 for the
Stage 2 — Raised Median project. Translate the Purpose and Need statement into the
Baseline Needs section of the practical solutions Summary of Design memorandum.
Identify preliminary metrics associated with the Purpose and Need.
2) NEPA Documentation: Consultant will complete the NEPA documentation following
WSDOTs process for a Categorial Exclusion. This will include preparation of a NEPA
Categorical Exclusion Documentation Form and coordination with the City and WSDOT.
Assumptions
Highway 99 Gateway/Revitalization Project —Amendment 4 June 12, 2020
City of Edmonds Page 5
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• Based on the current project description, it is assumed this project is covered under a
Federal Highway Administration's (FHWA) Categorical Exclusion (CE) (23 CFR 771.117.
• The project is exempt from preparing an Environmental Justice analysis per the list of
Exemptions (#2) listed in Appendix L of the NEPA Categorical Exclusion A Guidebook for
Local Agencies, October 2019.
• The project is exempt from Section 106 per the list of Exemptions (#2) listed in Appendix
J of the NEPA Categorical Exclusion A Guidebook for Local Agencies, October 2019.
• Discipline Reports and/or Technical Memoranda will not be required.
Deliverables
• Purpose and Need Statement in Word
• Draft and Final copies of NEPA Categorical Exclusion Documentation Form in PDF via
email
Phase 6 Right -of -Way Acquisition (Universal Field Services)
This phase is amended to include the following work.
It is understood that federal funds may be used in this project. The City desires all Right -of -Way
Acquisition services to be completed in compliance with the City's WSDOT approved Right -of -
Way acquisition policies and procedures and WSDOT's Local Agency Guidelines - Section 25
(Right -of -Way Procedures). WSDOT recently removed the requirements to prepare either a
Project Funding Estimate of a True Cost Estimate and replaced both with Right of Way Funding
Estimate (LPA Form 005-b).
Installation of a pedestrian HAWK signal will be identified at a location between 228t" Street SW
and 234t" Street SW.
Assumptions
• Hawk Signal may require partial fee simple real property rights from two (2) separate
commercial use tax parcels.
Two (2) gateway features welcoming travelers into the City of Edmonds will be
identified and designed at the north and south limits along Highway 99 of the
revitalization project. Gateway features will be located on two (2) separate commercial
use tax parcels.
• This scope of work is based on the following:
o Preliminary layouts and comments from City staff.
o Right -of -Way Plans or Parcel Acquisition Exhibits are not available at this time.
o Fee simple real property rights will be required from four (4) separate
commercial use tax parcels.
Highway 99 Gateway/Revitalization Project —Amendment 4
City of Edmonds
June 12, 2020
Page 6
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Task 5 Preparation and Administration
1) Upon Notice to Proceed, attend a right-of-way kick off meeting with the City to obtain
additional project information including contact information for property owners.
Discuss project schedule and acquisition priorities along with any additional information
that will assist in the right-of-way acquisition process. Attend up to four (4) progress
meetings either by conference call, video conferencing or in person and provide up to
six (6) monthly progress and tracking reports when invoicing.
Provide sample templates of all acquisition documents (offer letters, deeds, easements,
right of entries, etc.) for the City's review and approval for project use. All forms and
documents will comply with City's standards and in accordance with statutory
requirements. The City's pre -approved documents will be used when provided. For each
parcel impacted, prepare acquisition files to include fair offer letters, a standard diary
form indicating all contacts with owner(s), recording and ancillary documents, and other
items necessary to complete the work.
Assumptions
• Video conference calls may be required or necessary as an alternative to in -person
meetings.
Deliverables
• Attend and participate in a ROW Kickoff Meeting (2 UFS Staff) at City Hall.
• Attend up to four (4) progress meetings at City Hall.
• Provide up to six (6) monthly progress reports.
• Coordinate City approval of acquisition forms and documents for project use.
• Prepare and maintain acquisition files.
Task 6 Title - Ownership Review
1) Provide Preliminary Commitments (Title Reports) and any updates from a reputable title
company for all impacted properties requiring permanent real property rights.
2) Upon receipt of title reports, conduct initial reviews of each to assess future
complications at closing and potential conflicts that may pose obstacles or delays to the
acquisition closing process. A Parcel Title Summary Memo for each parcel will be
developed listing encumbrances and exceptions with recommendations to the City on
how to resolve each.
Assumptions
• None
Deliverables
• Up to four (4) Preliminary Commitments (Title Reports), including updates.
Highway 99 Gateway/Revitalization Project —Amendment 4
City of Edmonds
June1Z 2020
Page 7
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Prepare up to four (4) Parcel Title Summary Memo's (assuming no additional property
to accommodate for mid -block U-Turns).
Task 7 Public Outreach
1) Assist the City in preparation of an "Introduction Informational Letter" for delivery by
the City to each property owner from which property acquisition is needed. The letter
will describe the purpose of the project and the project schedule; identify the City's
consultants (SCJ, Universal Field Services & Appraiser) and the purpose of each firm. The
City will deliver the 'Introduction Informational Letter" on its letterhead by US mail to
each property owner.
Assumptions
• None
Deliverables
• Sample "Introduction Informational Letter"
Task 8 Right of Way Funding Estimate
1) In May 2020, WSDOT replaced the Project Funding Estimate (PFE) and True Cost Estimate
(TCE) methods with a new funding tool referred to as simply "Right of Way Funding
Estimate" WSDOT Form LPA-005b. Estimated land values will be based upon adjustments
of current assessors values for land and improvements.
Assumptions
• Cost to Cure estimates will be provided by the City's design team (fencing, paving,
landscaping, irrigation systems, etc.).
Deliverables
• Right of Way Funding Estimate / WSDOT Form LPA-005b to include up to four (4)
separate tax parcels.
Task 9 Appraisal /Appraisal Review
1) The acquisition of real property rights from all parcels may be complicated or exceed
the City's Appraisal Waiver limit, therefore all real property rights will be appraised in
lieu of the Appraisal Waiver process.
Appraisal and Appraisal Review reports will be prepared and completed by WSDOT
approved and state licensed appraisers in accordance with the Uniform Standards of
Appraisal Practices (USPAP), WSDOT Local Agency Guidelines Section 25 and WSDOT's
Right -of -Way Manual particularly Chapters 4 and 5.
The Consultant will attend all appraisal inspections to ensure the property owners
understand the real property rights being appraised; to ascertain what is personal
Highway 99 Gateway/Revitalization Project —Amendment 4
City of Edmonds
June 12, 2020
Page 8
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property and real property, and to help build the trust and rapport needed to assist in
reaching amicable agreements.
Appraisal scope of work assumes the properties are clean of hazardous materials and
will further exclude the following: expenses for specialty studies; parking modification
estimates; driveway / access layouts, etc.
Completed Appraisal and Appraisal Review reports will be submitted to the City for
review and written approval authorizing the estimated amounts of just compensation to
be offered each property owner.
Assumptions
• Acquisition of real property rights from all parcels may be complicated or exceed the
City's WSDOT approved Appraisal Waiver limit
• Properties to be appraised are commercial/business use
• Properties are clean of hazardous materials
Deliverables
• Up to four (4) appraisals
• Attendance at up to four (4) appraisal inspections
• Up to four (4) appraisal reviews
Task 10 Present Offers / Negotiations
1) Upon receipt of written approval(s) from the City establishing the amounts of just
compensation, Universal staff will prepare offer package(s) and promptly present offers
to purchase all the required real property interests and negotiate in good faith to reach
a settlement with each property owner(s). Offers will be presented in person when at all
possible. If negotiations reach an impasse, Universal will provide the City with written
notification. If necessary, Universal will attempt to secure Administrative Settlements or
Voluntary Possession and Use Agreements with the owner(s), allowing the project to
move forward to construction and allowing the property owner additional time to
negotiate. As a last resort, if the owner is unwilling to agree to a Voluntary Possession
and Use Agreement, the file will be transmitted to the City's legal staff for mediation or
filing of a condemnation action.
Assumptions
• None
Highway 99 Gateway/Revitalization Project —Amendment 4
City of Edmonds
June 12, 2020
Page 9
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Deliverables
• Prepare up to four (4) Offer Packages.
• Present Offers / Conduct Negotiations.
Task 11 Parcel Closing
1) Prior to sending a settled acquisition package to the City for payment and closing,
Universal will request an update on each title report from the City to ensure ownership
has not changed and new encumbrances or exceptions have not been recorded. Upon
review of updated title information and previously completed Parcel Title Summary
Memo, Universal will provide advisory assistance to the City in determining the most
appropriate method of closing each transaction.
Subject to the City's current Title Clearing policies, the method of closing can be
completed in-house or through a reputable escrow firm. Typically, the title company will
provide escrow services.
a) In -House Closing. Generally, for low risk and uncomplicated title clearing, this
method is subject to the City's title clearing policies and amount of acceptable risk.
The signed conveyance documents and payment vouchers will be transmitted to the
City for approval and processing. Simultaneously, Universal will coordinate with
recommendations to the City for taking title to certain exceptions and
encumbrances.
b) Escrow Closing. Generally, for higher risk and complicated title clearing, this method
will also consider the City's title clearing policies. The signed conveyance documents
together with escrow instructions will be transmitted to the City for approval and
signature. Once City approval is received, the transaction package will be delivered
to the designated escrow company for closing and recording. Albeit the escrow
firm's responsibility, Universal will work with the Escrow and Title Company in their
effort to remove unacceptable exceptions and to obtain title insurance policies for
the City.
Assumptions
• In -House closing will be used for all acquisitions.
Deliverables
• Up to four (4) Documented Acquisition files
Task 12 Right -of -Way Certification
1) Federal funds may be used in the project, therefore Right -of -Way Certification will be
coordinated and completed through WSDOT Real Estate Service and Local Programs.
The Consultant will further coordinate and participate in the Right of Way Certification
process with WSDOT's Local Agency Coordinator and as may be needed throughout the
project.
Highway 99 Gateway/Revitalization Project —Amendment 4
City of Edmonds
June 12, 2020
Page 10
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Assumptions
• Right -of -Way Certification through WSDOT is required.
Deliverables
• Draft Right -of -Way Certification form for WSDOT review and approval.
City Provided Information
1. Approve designation of the escrow company used for this project. The escrow company
will bill the City directly for all escrow services, if any.
2. Form approval, in electronic format, of all legal conveyance documents and forms prior
to use (i.e. offer letters, deeds, easements, etc.).
3. Review and approval of all determinations of value, established by the project
appraisers, and provide written authorization prior to offers being made to property
owners.
4. Payment of all compensation payments to property owners, recording fees, legal
services and any incidental costs which may arise necessary to complete each
transaction.
5. Send "Introduction Letters" to property owners.
Phase 11 Public Involvement
This phase is amended to include the following work.
Task 1 Public Involvement Plan
1) Public Involvement Plan: Collaborate with the City to develop a Public Involvement Plan
to outline the process for meeting with stakeholders, property owners, business
owners, tenants, and the public. Discuss messaging and timing related to the corridor
plan and propose a process through the Stage 2 project. Update plan based on feedback
from the City.
Task 2 Website
3) Website Update and Hosting: Update the existing website to include the Raised Median
Project and extended hosting of the project website for the entire corridor. Coordinate
with the City to develop a project description, schedule, and status information for this
project. Provide graphics using deliverables from other Phases of work and up to four
(4) new graphics will be developed.
4) Website Maintenance: Provide up to six (6) updates to the website to inform the public
on progress and provide open house information and materials.
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Task 3 Public Mailings
3) Mailing No. 2: Prepare a one -page public mailing to describe the Raised Median Project
and the need for them (e.g. share updated crash history), the interim project approach,
and inviting the public to the website and Open House No. 2 (Phase 11 - Task 5.2).
Update flyer based on feedback from the City.
4) Mailing No. 3: Prepare a one -page public mailing to describe the Raised Median Project
and upcoming construction impacts to be anticipated and inviting the public to the
website and Open House No. 3 (Phase 11— Task 5.3). Update flyer based on feedback
from the City.
Task 4 Stakeholder Working Group Meetings
3) Stakeholder Working Group Meetings No. 3 and 4: The Stakeholder Working group will
include, the City and representatives from Lynnwood, Mountlake Terrace, Snohomish
County, WSDOT, Community Transit, the Consultant, and others, as needed. Plan, lead
and provide meeting minutes for up two (2) meetings of the Stakeholder Working
Group. Up to two (2) Consultant staff will attend each Stakeholder Working Group
Meeting.
Task 5 Public Open Houses
2) Open House No. 2: Plan and facilitate Open House No. 2 with the public. This will occur
after the Mailing No. 2 and the 30% design update to City Council . The purpose of this
meeting is to present the updates to the project, the need for the median, updated
crash history, project phasing approach information, and preliminary access
management concepts (not plans) to the public for their input. Prepare graphics as
needed to support the communication of messaging to the public. Up to three (3)
Consultant staff will attend the open house.
3) Open House No. 3: Plan and facilitate Open House No. 3 with the public. This will occur
after the Mailing No. 3 and the 90% design update to City Council. The purpose of this
meeting is to present the updates to the design of the project and prepare the public for
upcoming construction. Prepare graphics as needed to support the communication of
messaging to the public. Up to three (3) Consultant staff will attend the open house.
Task 6 Property Owner Meetings
1) Property Owner Meetings: Work with the City to identify property owners who are most
impacted by the project and most likely to vocalize their support for or opposition to the
project. The City will arrange, and the Consultant will conduct up to twenty (20)
meetings with individuals or groups of property owners. Prepare figures necessary to
show the improvements and impacts to the affected property owners.
2) Property Owner Acquisition Meetings: Meet with the City and up to four (4) affected
parcel owners in one-on-one meetings to discuss the impacts to their parcels and right -
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of -way needed for the project. Prepare figures necessary to show the improvements
and impacts to the affected property owners. Attendance by UFS is included and
accounted for in Phase 6.
Task 7 City Council Meetings
1) Council Support: Prepare graphics, attend, and participate in up to three (3) Parks and
Public Works Committee meetings and up to three (3) Council meetings.
2) City Council Presentations: Prepare up to three (3) PowerPoint presentations for the
Parks and Public Works Committee and Council meetings that update them on the
current status of the project.
Assumptions
• The Consultant will continue to host the website, coordinate with development of
messaging with the City, and manage all website content. The City will link their website
to the page developed for the project.
• The City will be responsible for printing and mailing of all public mailings including door-
to-door distribution, if needed.
• The City will be responsible for translation of public mailings as needed for this project.
• The City will supply meeting space for Stakeholder Working Group meetings, Public
Open Houses, and Property Owner Meetings, as needed.
• Handouts for City Council meetings will be prepared by the Consultant and copied and
distributed by the City.
Deliverables
• Draft and Final Public Involvement Plan (electronic)
• Website content (electronic)
• Draft and Final flyers for Public Mailing No. 2 (electronic, high resolution)
• Draft and Final flyers for Public Mailing No. 3 (electronic, high resolution)
• Attendance of up to two (2) Consultant staff at up to two (3) stakeholder meetings
• Attendance of up to three (3) Consultant staff at up to two (2) Open Houses
• Open House materials for both open houses
• Attendance and figures for up to twenty (20) property owner meetings
• Attendance and figures for up to four (4) property acquisition meetings
• Up to three (3) Parks and Public Works Committee and City Council presentations
(electronic)
• Attendance and participation on one (1) Consultant staff at up to three (3) Parks and
Public Works Committee meetings and up to three (3) City Council meetings
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Phase 13 Streetlight Pole Design and Standard Plans
This phase is added to include the following work.
Task 1 Preliminary Design of Streetlight Poles
Based on the first coordination meeting to be held in Phase 13 - Task 2, the Consultant will
prepare a preliminary plan for the streetlight pole detail for review by the City.
Task 2 Coordination with City Staff
Plan and facilitate up to three (3) one -hour meetings to discuss the streetlight goals,
preliminary and intermediate designs. Meetings will be held in -person at the City offices and
will be attended by up to two (2) Consultant staff. Brief meeting summaries will be prepared
and circulated to attendees.
Task 3 Structural Design and Specifications
Perform preliminary and final design and specifications (to be shown on the detail plan) for
standard streetlight poles to be used in the SR 99 Corridor. Perform structural calculations
for pole sizing — to be verified by pole manufacturer during site specific use. Structural
assumptions for foundation design will be provided, however, site specific foundation
design will be performed when the pole is specified and installed. Geotechnical work is
included in Phase 14.
Task 4 Standard Plan Preparation
Prepare up to two (2) detail sheets in the City of Edmonds' standard plan format specifying
the pole design details.
Task 5 Quality Control/Quality Assurance
Perform QA/QC of the calculations and design of the streetlight pole.
Assumptions
• Artwork design is not included in this scope of work. However, the pole will be designed
assuming a metal banner is attached at the top of the pole.
• Pole details are intended for inclusion in the City's standard plans.
• Pole detail sheet size is assumed to be 8-1/2 x 11 inches.
• Different poles may be used in each of the three (3) different districts. Minor design
elements will be modified to delineate each district (e.g. color, die cut banner...) and will
be delineated on the standard plan.
• A detail for the streetlight pole will be provided without foundation information but
with geotechnical assumptions and foundations will be to be designed by users of the
detail based on site specific information.
• Details to be submitted to the City within 60 calendar days of NTP
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Deliverables
• Preliminary, Intermediate and Final PDF of Standard Plans (via email or ftp)
• Meeting minutes in PDF
• Final AutoCAD file of details via email or ftp
Phase 14 Geotechnical (HWA Geosciences)
This phase is added to include the following work.
Task 1 Geotechnical Engineering for Foundation Design
1) Review existing borings to evaluate the typical range of soil conditions along the project
corridor and develop LPILE material parameter tables for generic soil profiles possessing
allowable lateral bearing pressures of 1,000 psf, 1,500 psf and 2,000 psf. LPILE
parameter tables for both sand and clay soils will be provided for each allowable lateral
bearing pressure condition. LPILE parameters will be developed by using relationships
between allowable lateral bearing pressure and measured SPT blow counts, as provided
in the WSDOT Geotechnical Design Manual. These parameter tables will be used by the
structural engineer to develop standard plan foundation designs for streetlights. The
geotechnical consultant will review standard plan to confirm appropriate design
assumptions and limitations for use of standard foundations are shown on the plan.
2) Perform an exploration program consisting of drilling two borings at the locations of up
to two (2) pole locations for the new pedestrian HAWK signal. The borings will be drilled
to a depth of 20 feet each. Work will include two site visits to mark the locations for
utility locates and check the site once utilities have been marked, preparation of an
exploration plan with traffic control plans for drilling the borings. Once drilling is
complete, summary boring logs will be prepared for evaluation of pole foundation
design. Laboratory testing for index properties will also be performed on the samples
retrieved from the borings. Use of the standard foundation pole recommendations will
then be accessed for the two (2) proposed locations.
Assumptions
• Permits for street use during the subsurface explorations will be provided at no cost to
consultant.
• No contaminated materials testing is assumed. In the event contaminated soils appear
to be present, geotechnical consultant will collect samples and contact the
Owner/Designer for directions.
• The geotechnical engineer will attend up to one (1) meeting with the design team.
• As additional pole locations are identified, site -specific explorations to evaluate soil
design parameters will be performed where the standard foundation detail is specified
and installed.
• Foundation design is included in Phase 13.
• Foundation standard detail will be developed by others in Phase 18.
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Deliverables
Draft and Final Geotechnical Letter Report providing foundation design parameters in
PDF
• Summary Boring Logs in PDF
• Signal pole foundation recommendations memo in PDF
Phase is 30% Design
This phase is added to include the following work.
The object of this phase is to prepare preliminary roadway, channelization, and grading designs
to a level of sufficient detail to establish the basis for final design and project footprint.
Task 1 Data Collection
Prepare Revised Preliminary Plans that will become the basis for final design.
1) Data Collection: Gather and review available background data and as-builts from the
City. Gather and review system maps from dry utility providers (power and
communication).
2) Photographs: Walk the site and provide photo documentation.
3) Pedestrian and Bicycle Counts: Collect pedestrian and bicycle counts for one (1) day to
support Intersection Control Evaluation (ICE) at the location of the pedestrian HAWK
signal. If this data is obtained during the COVID shutdown periods, it is anticipated that
it may need to be modified to represent a typical non-COVID period. To do this, the
Consultant will obtain ridership data from Community Transit for the bus line and
compare typical non-COVID ridership to COVID-ridership when the counts are obtained
and make a representative adjustment to the data.
Task 2 Updated Crash Analysis
1) Updated Crash Analysis: Collect crash history data for the last three years and prepare
updated crash analysis diagrams representing the number, types, locations, and severity
of crashes and a summary report of the existing crash history data. A brief analysis of
the existing safety performance conditions will be performed based on best practices in
the Highway Safety Manual (HSM). The goal of this work is to provide information for
the development of the Access Management Plan and for communication with business
and property owners and to support the Summary of Design and design analysis
required for WSDOT. Prepare crash analysis diagrams showing the locations of crashes
(40-scale, approximately 24 sheets).
Task 3 Utility Mapping and Coordination
1) Consolidate utility mapping information prepared in Stage 1 of this project and ensure
that utilities in the affected excavation zones are shown. Adjust the locations of the
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utilities based on surveyed utility manholes, valves, hndholes, vaults, hydrants, and
other surface features. Coordinate with the utility companies to review the utility
mapping for accuracy, especially in areas of excavation and improvement (e.g. the
median and near the pedestrian HAWK signal and gateway signs, etc.).
Task 4 Roadway Design
1) Horizontal Layout
• The centerline of the road will be the right-of-way centerline calculated in 2017.
• Develop preliminary engineering level detail for the roadway layout.
• Define alignment data (bearing and curve data) for the centerline and define
alignment data (station/offset and curve data) for curbs, and edges of pavement.
• Design channelization along the project corridor
2) Median Layouts: Layout the median islands and prepare conceptual plans for the
median island, transitions to temporary islands, and hardscaping for both temporary
islands and permanent, narrow islands.
3) Curb Ramps: Design curb ramps at the new pedestrian HAWK signal location (type
selection and preliminary grades). Field Inventory existing ADA ramps, if applicable, to
determine if any existing curb ramps will need to be updated. Assume up to four (4)
ramps could be included in the design at up to two (2) locations at both ends of the
HAWK signal.
4) Signing: Show new signage related to the installation of the median only. Existing
signage modifications will be added at the 90% Design in Phase 18. Signing will be
shown on the channelization plans and preliminary pedestrian HAWK signal plans.
5) Review Workshop with City: Conduct one (1) design review workshop with the City to
review roadway work in progress and median island concepts. Provide workshop
minutes to the City in PDF via email. There is no additional fee for this meeting as it will
replace one of the monthly meetings included in Phase 1.
6) Technical Memorandum: Prepare a draft technical memorandum for inclusion in the
Summary of Design Report described under Phase 16.
Task 5 Stormwater Design
1) Prepare a brief technical memorandum describing the assumptions used to determine
that stormwater design will not be required as part of this project.
Task 6 Pedestrian HAWK Signal Location Study
1) Review the pedestrian crossing volumes obtained in Phase 15 - Task 1.3, the crash
analysis report prepared in Phase 15 —Task 2, and existing and proposed land uses to
propose a location for the pedestrian HAWK signal between 2281h Street SW and 2381h
Street SW. Summarize in a recommendation memo to the City.
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Task 7 Preliminary Pedestrian HAWK Signal Design
1) Prepare Preliminary Pedestrian HAWK Signal Design including signal phasing and locations
of signal poles, pedestrian signals, APS push buttons, signal controller, and electrical
service cabinets, and other relevant equipment.
Task 8 Preliminary Landscape and Irrigation Design
1) Data Collection: Review the project site, collect background information, and research
zoning requirements.
2) Landscape Plan: Prepare preliminary landscape plan including planting palette, tree
locations, and outline of new shrub and lawn areas.
3) Irrigation Plan: Prepare preliminary layout of the irrigation system and identify water and
power service locations in coordination with the utility companies.
4) Review Workshop with City: Conduct up to two (2) design review workshops with the
City to review landscaping, irrigation, and gateway sign concepts. Provide workshop
minutes to the City in PDF via email. These meetings will be attended by up to three (3)
Consultant staff.
Task 9 Preliminary Gateway Sign Design
1) Draft Gateway Sign Concepts: Prepare up to five (5) gateway concepts that indicate shape
and design, scale, materials, colors, lighting, and other key features for discussion with
the City.
2) Review Workshop with City: see Phase 15 - Task 8.4.
3) Final Gateway Sign Concepts: Based on feedback from the review workshops, prepare
final concept drawings of the gateways that indicate shape and design, scale, materials,
colors, lighting, and other key features.
Task 10 30% Plans
1) Preliminary Plans (30%): Prepare the following plan types at 1"=20' scale (unless noted
otherwise). The estimated number of plan sheets per plan type is shown in parentheses.
The Consultant will be responsible for providing as many plan sheets as necessary to
obtain City and WSDOT approval for the scope of work defined herein. Additional sheets
required for additional scope added by amendment are not included.
• Cover (1 sheet)
• Typical Sections (5 sheets)
• Channelization and Signing (25 sheets)
• Roadway Plans (25 sheets)
• HAWK Signal Plans (3 Sheets)
• Landscaping (25 Sheets)
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• Irrigation (25 Sheets)
• ADA Ramps (1 Sheets)
• Notes and Legends Sheets (5 Sheets)
• Add Gateway Signage
Task 11 30% Engineer's Estimate
1) 30% Engineer's Estimate
• Develop quantities based on the preliminary plans from Phase 15 work products.
• Assign unit costs for quantified items and assign lump sum costs to other items
based on professional judgment.
• Develop a planning level construction estimate that includes a 30% contingency.
Task 12 PS&E Checklist
1) Complete and submit WSDOT Local Programs PS&E checklist
Assumptions
• ADA compliant curb ramps and pedestrian push button upgrades will not be
required at existing signalized intersections.
• Printed copies of the 30% plans will not be required.
• The Consultant will provide a review comment form for use by all City and
stakeholder reviewers.
Deliverables
• Updated Crash Analysis in PDF via email
• Stormwater Technical Memo in PDF via email
• Pedestrian HAWK Signal Location Recommendation Memo in PDF via email
• Draft and Final Gateway Sign concept sketches in PDF via email
• Draft and Final Landscaping concept sketches in PDF via email
• Attendance at up to two (2) workshops to discuss landscaping, irrigation, and
gateway sign concepts including meeting minutes in PDF
• 30% Plans in PDF via ftp
• Comment Resolution Form in Excel via email
• 30% Engineer's Estimate in PDF via email
• WSDOT Local Programs PS&E Checklist in PDF via email
Phase 16 WSDOT Approval
This phase is added to include the following work.
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Task 1 Intersection Control Evaluation (ICE)
1) Meet with City of Edmonds and WSDOT Northwest Region Traffic Engineering staff to
confirm assumptions included herein (at start of project). Up to two (2) Consultant staff
will attend up to three (3) meetings.
2) Complete an ICE document consistent with Chapter 1300.05(1) of the WSDOT Design
Manual. The following control type alternatives will be evaluated:
• Pedestrian HAWK signal at mid -block crossing (with no side streets)
• High Intensity Activated Crosswalk (HAWK) Signal with right -in, right -out side street
access
• "Half Signal" with right -in, right -out side street access
• No -Build
3) Conceptual (10%) Design and Cost Estimates. Prepare a conceptual design and cost
estimate for each control type.
4) Operational Analysis. The following tasks will be completed to support the ICE:
• Traffic forecasting for 2022 opening year
• Pedestrian crossing analysis using the methodology outlined in NCHRP Report 562
"Improving Pedestrian Safety at Unsignalized Intersections"
• Traffic Signal Warrant analysis per MUTCD guidelines
• Level of Service evaluation using Synchro software
Assumptions
• It is assumed that the recommended crossing type will be a pedestrian HAWK signal
• ICE analysis will address year of opening only and will not require a horizon year.
• Assume two (2) rounds of comments from WSDOT
Deliverables
• Attendance at up to three (3) coordination meetings with minutes submitted in PDF
via email
• Draft Intersection Control Evaluation
• Final Intersection Control Evaluation
Task 2 Summary of Design
1) Attend one (1) kickoff meeting with the City and WSDOT to discuss channelization,
deviations, and the summary of design document.
2) Draft Summary of Design: Prepare an executive summary to describe work completed
and decisions made in Phase 15. Include technical memoranda prepared separately for
roadway design, stormwater design, traffic design, traffic control strategy, and utility
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conflict. Include preliminary plans and cost estimates. Submit to the City for review.
Revise the Summary of Design once per City comments.
3) Up to two (2) Consultant staff will attend up to one (1) comment resolution meeting
with WSDOT
4) Final Summary of Design: Finalize the Summary of Design Report based on feedback
from the City and WSDOT.
Assumptions
• Roadway design is based on current WSDOT Design Manual and WSDOT Standard Plans
for Road and Bridge Construction.
• There will be no utility impacts. If significant impacts are determined during the utility
coordination task, Consultant will work with the City to scope design of utility solutions.
• Summary of Design will be completed per LAG requirements.
• Up to two (2) rounds of comments will be required with WSDOT.
Deliverables
• Attendance at up to two (2) meetings with WSDOT including Minutes in PDF via email
• Preliminary Plans (11"x17") submitted in PDF via email
• Up to two (2) Draft Summary of Design documents submitted in PDF via email
• Final Summary of Design submitted in PDF via email
Task 3 WSDOT Channelization Plans
1) Prepare Draft Channelization Plans per the Northwest Region Checklist found at
https://www.wsdot.wa.gov/publications/fulltext/design/DevelopmentServices/Devel
opmentServices-ChannelizationPlanChecklist.pdf. Provide the following for reference
with the Channelization Plan submittal:
• Summary of Design (Phase 16 —Task 2)
• Mode, Function, Performance Memo
2) Revised Draft Channelization Plans up to two (2) times and prepare Final Channelization
Plans responding to City and WSDOT comments.
Assumptions
• Up to two (2) rounds of comments will be required with WSDOT.
Deliverables
• Two (2) sets of Draft Channelization Plans submitted in PDF via email
• Final Channelization Plans submitted in PDF via email
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Task 4 WSDOT Full Preliminary Signal Plan (for HAWK Signal)
Installation of a new HAWK signal on a State Route requires submission of a Preliminary Signal
Plan per Chapter 1330.05 of the Design Manual. This document has additional requirements for
included information beyond the preliminary design (Phase 15 - Task 7). Plan will be submitted
to WSDOT for review.
Assumptions
• A HAWK signal will be designed.
• Up to two (2) rounds of comments will be required with WSDOT.
Deliverables
• Up to two (2) Draft Preliminary Signal Plans submitted in PDF via email
• Final Channelization Plans submitted in PDF via email
Task 5 WSDOT ADA and MEF Documentation
Prepare ADA and Maximum Extent Feasible (MEF) documentation per WSDOT guidelines and
submit to WSDOT for approval.
Assumptions
• ADA and MEF documentation is only necessary at the HAWK signal as other curb ramps
will not be triggered for retrofitting by the improvements.
Deliverables
• Draft ADA and MEF documentation submitted in PDF via email
• Final ADA and MEF documentation submitted in PDF via email
Task 6 WSDOT Design Analysis
1) Prepare up to one (1) Design Analysis per WSDOT Design Manual 300.06(4) and
1106.04(2)) and using the template found at www.wsdot.wa.gov/design/support.htm
(for U-turn width).
Assumptions
• Up to one (1) Design Analysis is required.
• Deviation Analysis for U-Turn width per NWR and LAG requirements (LAG Chapter 41)
• The updated crash analysis will support the design analysis.
• Up to two (2) rounds of comments will be required with WSDOT.
Deliverables
• Up to two (2) Draft Design Analyses submitted in PDF via email
• Final Design Analysis submitted in PDF via email
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Phase 17 Permitting
This phase is added to include the following work.
Task 1 Permitting
1) Coordinate with Edmonds, Mountlake Terrace, Lynnwood, Snohomish County, and
WSDOT to determine which permits will be necessary for this project.
2) Prepare permits and supporting documentation and coordinate with the respective
regulatory agencies as needed to obtain the necessary permits for this project,
including, but not limited to:
• WSDOT signal permit for the pedestrian HAWK signal
• SWPPP/Notice of Intent
Assumptions
• The work will not include stormwater or utility excavations other than what is required
for irrigation and signal installation.
• No hazardous materials are known to exist on the project
• Any permit fees will be paid for directly by the City
Deliverables
• Permit applications and supporting in PDF via email
Phase 18 90% Design
This phase is added to include the following work.
Task 1 Review Meeting and Comment Resolution
1) 30% Comment Resolution: Respond to 30% review comments in a matrix format. Up to
four (4) Consultant staff will attend one (1) comment review meeting with the City.
Task 2 Roadway Design
1) Horizontal Layout: Finalize the horizontal layout.
2) Detail ADA ramps
Task 3 Channelization and Signing
1) Pavement Marking: Revise pavement marking plans to incorporate any horizontal
design changes.
2) Signing: Develop a signing plan to meet the requirements of the MUTCD. Identify sign
type, size, and location. Identify existing signs to be relocated or removed.
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Task 4 Final Traffic Signal Design
1) Finalize Traffic Signal System Design:
• Address City comments from the Preliminary Traffic Signal Design.
• Design wiring, conduit, and junction box systems.
• Prepare wiring diagram.
• Prepare traffic signal standard detail chart.
• Finalize traffic signal controller cabinet and electrical service cabinet locations.
• Complete power service application with the power company.
Task 5 Final Landscape and Irrigation Design
1) Comment Resolution: Address City review comments of the preliminary landscape and
irrigation plans.
2) Landscape Plan: Provide a complete landscape plan with planting layout, plant schedule,
installation details, and installation notes.
3) Irrigation System Design and Repair: Design and details for irrigation system design for
planting areas identified in the landscape plans and performance specifications for repair
of impacts to existing irrigation systems.
4) Complete power and water service applications with the respective utility companies.
Task 6 Traffic and Pedestrian Control Plans
1) Prepare traffic control plans for the corridor per WSDOT requirements.
2) Prepare pedestrian detour plans needed to construct the gateway signage and
pedestrian HAWK signal.
Task 7 Gateway Sign Design
1) Complete plans and details showing the gateway sign construction.
2) Complete a foundation design for the gateway signs and detail the foundations in the
plans.
Task 8 90% Plan Sheets
1) Prepare the 90% Plan Sheets. The estimated number of plan sheets per plan type is
shown in parentheses. The consultant will be responsible for providing as many plan
sheets as necessary to obtain City and WSDOT approval for the scope of work defined
herein. Additional sheets required for additional scope added by amendment are not
included.
• Cover Sheet (1 sheet)
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• Summary of Quantities (2 sheets)
• General Notes and Abbreviation Sheets
• Horizontal Alignment Plan (2 sheets @ 20 scale double -stacked full size)
• Roadway Sections (5 sheets)
• Removal Plans (25 sheets @ 20 scale double -stacked full size)
• ADA Grading Details (2 sheets)
• Roadway Plans (25 sheets @ 20 scale double -stacked full size)
• Roadway Details (2 sheets)
• Channelization and Signing Plans (25 sheets @ 20 scale double stacked full size)
• Sign Specification Sheet (1 sheet)
• HAWK Signal Plans (4 sheets @ 20 scale full size)
• Landscape Plans (25 sheets @ 20 scale full size)
• Landscape Details (2 sheets)
• Irrigation Plans (25 sheets @ 20 scale full size)
• Irrigation Details (2 sheets @ 20 scale full size)
• Gateway Sign Plans and Details (5 sheets)
• Traffic Control Plans (25 sheets)
• Pedestrian Detour Plans (4 sheets)
Task 9 90% Project Manual
1) 90% Contract Documents: Write specifications for all non-standard items. Compile the
special provisions into one Project Manual document.
2) Work with the City to develop Division 1 special provisions for the project.
3) Prepare a list of GSPs for Division 1 that require approval by WSDOT.
Task 10 90% Engineer's Estimate
1) 90% Engineer's Estimate: Develop quantities based on the 90% plans. Assign unit costs
for quantified items and assign lump sum costs to other items based on professional
judgment. Develop a 90% construction cost estimate that includes a 10% contingency.
Separate bid schedules will be used for utilities and road work.
Task 11 PS&E Checklist
1) Complete and submit WSDOT Local Programs PS&E checklist
Assumptions
• The City will provide the Consultant with approved contract documents and
boilerplate Division 1 special provisions.
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2.2.a
SCJ ALLIANCE
CONSULTING SERVICES
• Printed copies of the 90% plans will not be required.
• The Consultant will provide a review comment form for use by all City and
stakeholder reviewers.
Deliverables
• Attendance at up to one (1) review meeting including meeting minutes in PDF via
email
• 90% Plans in PDF via ftp
• Response to 30% Comments in PDF via email
• Comment Resolution Form in Excel via email
• List of Division 1 GSP's that will require WSDOT approval.
• 90% Project Manual in Word and PDF via email
• 90% Engineer's Estimate in PDF via email
• WSDOT Local Programs PS&E Checklist in PDF via email
• Quantity Take -offs by sheet
Phase 19 95% Design
This phase is added to include the following work.
Task 1 Review Meeting and Comment Resolution
1) 95% Comment Resolution: Respond to 90% review comments in a matrix format. Up to
four (4) Consultant staff will attend one (1) comment review meeting with the City.
Task 2 95% Plan Sheets
1) The following 95% plans will be updated according the 90% review comments. The
estimated number of plan sheets per plan type is shown in parentheses. The consultant
will be responsible for providing as many plan sheets as necessary to obtain City and
WSDOT approval for the scope of work defined herein. Additional sheets required for
additional scope added by amendment are not included.
• Cover Sheet (1 sheet)
• Summary of Quantities (2 sheets)
• General Notes and Abbreviation Sheets
• Horizontal Alignment Plan (2 sheets @ 20 scale double -stacked full size)
• Roadway Sections (5 sheets)
• Removal Plans (25 sheets @ 20 scale double -stacked full size)
Highway 99 Gateway/Revitalization Project — Amendment 4 June 1Z 2020
City of Edmonds Page 26
Packet Pg. 32
2.2.a
SCJ ALLIANCE
CONSULTING SERVICES
• ADA Grading Details (2 sheets)
• Roadway Plans (25 sheets @ 20 scale double -stacked full size)
• Roadway Details (2 sheets)
• Channelization and Signing Plans (25 sheets @ 20 scale double stacked full size)
• Sign Specification Sheet (1 sheet)
• Traffic Signal Plans (4 sheets @ 20 scale full size)
• Landscape Plans (25 sheets @ 20 scale full size)
• Landscape Details (2 sheets)
• Irrigation Plans (25 sheets @ 20 scale full size)
• Irrigation Details (2 sheets @ 20 scale full size)
• Gateway Sign Plans and Details (5 sheets)
• Traffic Control Plans (25 sheets)
• Pedestrian Detour Plans (4 sheets)
Task 3 95% Engineer's Estimate
1) 95% Engineer's Estimate: Update quantities based on the 95% plans. Assign unit costs
(D
for quantified items and assign lump sum costs to other items based on City direction
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and professional judgment. Develop a 95% construction cost estimate that includes a
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10% contingency.
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Task 4 95% Project Manual
1) 95% Contract Documents: Update special provisions and Project Manual based on 90%
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Assumptions
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• Printed copies of the 95% plans will not be required.
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• The Consultant will provide a review comment form for use by all City and
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stakeholder reviewers.
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Deliverables
L
• Attendance at up to one (1) review meeting including meeting minutes in PDF via
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email
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• 95% Plans in PDF via ftp
• Response to 90% Comments in PDF via email
• Comment Resolution Form in Excel via email a
• 95% Project Manual in Word and PDF via email
Highway 99 Gateway/Revitalization Project — Amendment 4 June 1Z 2020
City of Edmonds Page 27
Packet Pg. 33
2.2.a
SCJ ALLIANCE
CONSULTING SERVICES
• Quantity Take -offs by sheet
• 95% Engineer's Estimate in PDF via email
• WSDOT Local Programs PS&E Checklist in PDF via email
Phase 20 100% Design and Advertisement
This phase is added to include the following work.
Task 1 100% ME
1) 100% Plans: Update the plans per the 95% review comments.
2) 100% Engineer's Estimate: Update the quantities to reflect the plan updates. Prepare
Unit Price Worksheet including item descriptions, unit, quantities, and cost. Update the
engineer's estimate with revised quantities.
3) 100% Project Manual: Assemble the General Provisions and Special Provisions into one
Project Manual document and attach Appendices in coordination with the City and
WSDOT Local Programs.
Task 2 Bid Documents for Advertisement
1) Final Plans: Update the plans per the 100% review comments.
2) Final Engineer's Estimate: Update the quantities to reflect the plan updates. Prepare
Unit Price Worksheet including item descriptions, unit, quantity and cost. Update the
engineer's estimate with revised quantities.
3) Final Project Manual: Assemble the General Provisions and Special Provisions into one
Project Manual document and attach Appendices in coordination with the City and
WSDOT Local Programs.
Assumptions
• The 100% review will be final and is intended to be a check to ensure 95% comments
were resolved only.
Deliverables
• 100% Plans in PDF via ftp
• Response to 95% Comments in PDF via email
• 100% Project Manual in Word and PDF via emailFinal Quantity Take -offs by sheet
• 100% Engineer's Estimate in PDF via email
• WSDOT Local Programs PS&E Checklist in PDF via email
• PS&E Bid Documents for Advertisement including half-size plans, special provisions, and
engineer's estimate submitted via courier to the City (5 copies of each) and PDF and
AutoCAD via ftp
Highway 99 Gateway/Revitalization Project —Amendment 4
City of Edmonds
June 12, 2020
Page 28
Packet Pg. 34
2.2.a
SCJ ALLIANCE
CONSULTING SERVICES
Phase 21 Assistance During Bidding
This phase is added to include the following work.
Consultant will support the City during the Project bidding period by requests for information
relayed through the City, supporting the City with addenda preparation, and bid tabulation
analysis.
Assumptions
• Consultant will designate the Engineer of Record (EOR) as the single point -of -contact
during the bidding phase.
• The City will advertise and manage the bid process.
Task 1 Requests for Information
1) Consultant will prepare responses to contractors' Requests for Information (RFIs)
submitted during the bidding process and assigned to the FOR by City staff.
Assumptions
• Up to five (5) RFIs will be responded to by Consultant staff. Each RFI will require up to
two (2) hours of Consultant staff time to respond. The Consultant will not charge for
additional RFI's if they are needed to correct or clarify errors or omissions in the bid
documents out of compliance with professional standard of care.
Deliverables
• An electronic copy of each RFI response in PDF via email
Task 2 Prepare Addenda
1) Consultant will prepare addenda to the PS&E submittal during the bidding process as
requested by the City. Addenda may include revised or added plans and/or
specifications.
Assumptions
• The City will prepare and issue the Addenda and the Consultant will provide plans and
specifications necessary for the Addenda.
• Up to two (2) addenda are included in the estimate and up to forty (40) hours is
included to prepare both assumed addenda.
• The Consultant will not charge for additional addenda if they are needed to correct or
clarify errors or omissions in the bid documents out of compliance with professional
standard of care.
Deliverables
• An electronic copy of each Addenda in PDF
Highway 99 Gateway/Revitalization Project —Amendment 4
City of Edmonds
June 12, 2020
Page 29
Packet Pg. 35
2.2.a
SCJ ALLIANCE
CONSULTING SERVICES
Task 3 Pre -Bid Meeting
1) One (1) Consultant staff will attend the pre -bid meeting for the contract at the City
offices.
Phase 22 Potholing
This phase is added to include the following work.
Task 1 Potholing
1) The Consultant will prepare a potholing map to determine the depth of the pavement
and key utilities. Traffic control plans will be submitted to the City and traffic control will
be provided during potholing.
Assumptions
• Up to fifty (50) potholes will be provided.
• Pothole depths will not exceed 8 feet.
Deliverables
• Pothole data sheets and depths shown on the plans.
END OF SCOPE OF SERVICE
N:\PROJECTS\0775 CITY OF EDMONDS\0775.01 EDMONDS HIGHWAY SR99 GATEWAY & REVITALIZATION
PROJECT\CONTRACT\AMENDMENTS\AMENDMENT NO. 3 - RAISED MEDIAN\PHASE 1 HWY 99 SCOPE-2020-0612.DOCX
Highway 99 Gateway/Revitalization Project — Amendment 4 June 1Z 2020
City of Edmonds Page 30
Packet Pg. 36
2.2.a
Consultant Fee Determination Summary - Exhibit D-1
i81
SCJ ALLIANCE
SCJ Alliance
Client: City of Edmonds
Project: Highway 99 Gateway Revitalization Proje(
Job #: 775.01
Template Version:
9/27/2019
File Name: Edmonds SR 99 Amend 4 Fee 2020-0708.xism
Contract Type:
LAG Contract
Consultant Fee Determination
DIRECT SALARY COST
Classification
Hours
Direct Hourly Rate
Amount
Principal
619.0
$92.08
$56,998
Project Engineer 1
918.0
$44.00
$40,392
Design Engineer
1,933.0
$39.08
$75,542
Project Manager
259.0
$55.29
$14,320
Project Engineer
380.0
$43.27
$16,443
Principal Landscape Architect
340.0
$55.37
$18,826
Landscape Architect
838.0
$35.00
$29,330
Senior Transp. Planner
94.0
$44.23
$4,158
Senior Consultant
6.0
$81.32
$488
Transportation Planner
92.0
$32.93
$3,030
Project Coordinator
130.0
$25.20
$3,276
Project Accountant
32.0
$30.50
$976
Total Direct Salary Cost
$263,777
OVERHEAD
Overhead Rate: 157.3S% Direct Salary Cost: $263,777 Overhead Cost $415,053
FIXED FEE
Fixed Fee Rate: 30.00% Direct Salary Cost: $263,777 Fixed Fee Cost $79,133
TOTAL SALARY COST Total Salary Cost $757,963
SUBCONSULTANTS
1 Alliance Geomatics
Phase 02
Survey and Right of Way Calculations (1 Alliance)
$91,461
HWA Geomatics
Phase 14
Geotechnical (HWA Geosciences)
$13,832
Universal Field Services
Phase 06
Right of Way Acquistion Services (UFS)
$51,924
Subconsultant Fee
$157,217
Total Subconsultant Cost
$157,217
REIMBURSABLES
Copies, Printing, etc.
1.5% of the Direct Salary Costs
$11,369
Potholing
Potholing Cost
$75,000
Title Reports
Title Reports and Reviews
$3,900
Traffic Count
Traffic Counts for SR99 & 234th
$2,000
Mileage
500 miles at $0.580 per mile
$290
Total Expenses $92,559
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses) $1,007,739
MANAGEMENT RESERVE FUND (MRF)
Management Reserve (5%): $50,000 $50,000
Total Estimated Budget: $1,057,739
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2.2.a
Consultant Labor Hour Estimate
SCJ Alliance SCJ ALLIANCE
Client: City of Edmonds Template Version: 9/27/2019 cow�uunwo a�wvicu
P"j"t: Highway 99 Gateway Revitalization Projer contract Type: LAG Contract
Job a: 775.01
File Name: Edmonds SR 99 Amend 4 Fee 2020-0708..1,,
Lisa Giuliana Varun Aaron George Mark Colin an Linda Jackie Chelsea Traci
Reid Joyce Kalyanam Knight Hilen Garff Owens Shea Amato Taylor Roque Jones
Phase &
Phase & Task Title
Task No.
Principal
Project
Engineer I
Design
Engineer
Project
Manager
Projer[
Engineer I
Principal
Landscape
Architect
Landscape
Architect I
Senior
Transp.
planner
Senior
Consultant
Transportati
on Planner
Project
�coordinator I
Project
Accountant
Total Direct Labor
Hours &Cost
Total Cost
Phase 01 Project Management
Task 01 Project Management
1
Project Management
100.0
120.0
72.0
292.0
$47,008
2
Schedule
32.0
16.0
48.0
$10,526
3
Contract Set -Up
8.0
8.0
8.0
24.0
$3,409
4
Invoice and Progress Reports
36.0
24.0
24.0
84.0
$13,413
5
Bi-Weely Status Calls
36.0
36.0
$9,558
6
Monthly Meetings
48.0
18.0
18.0
24.0
108.0
$18,801
Subtotal Hours:
380.0
154.0
18.0
50.0
50.0
128.0
32.0
812.0
$150,532
Total Phase Hours: 260.0
154.0
18.0
128.0
32.0 592.0
592.0
Total Phase Direct Labor: $34,990.40
$6,776.00
$703.44
$2,764.50
$2,768.50
$3,225.60
$976.00 $52,204.44
$102,715.58
Phase 02 Survey and Right of Way Calculations (1 Alliance)
Task 03 Right of Way and Parcel Resolution and Acquisitions, Exhibits, and Descriptions
1
Survey PM, Admin and 0A/OC
Research and Public Records
Field Efforts and Cadastral Monumentation
2
3
4
Office Processing, Calculations, and Resolutions
5
Acquistion Exhibits and Descriptions
Subtotal Hours:
Task 04 Survey and Basemapping
1
Survey Control
2
3D Laser Scanning
3
Traditional Field Surveying
4
Office Processing of 3D Laser Scanning and Traditional Field Survey
Subtotal Hours:
Total Phase Hours:
Total Phase Direct Labor:
Phase 05 NEPA
Task 02 NEPA Documentation
1
Purpose and Need
2.0
2.0
4.11
8.0
$1,380
2
NEPA Documentation
2.0
4.0
24.0
30.0
$3,748
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2of12 Packet Pg. 38
2.2.a
Consultant Labor Hour Estimate
SCJ Alliance SCJ ALLIANCE
Client: City of Edmonds Template Version: 9/27/2019 cow�uunwo a�wvicu
Project Highway 99 Gateway Revitalization Projec Contract Type: LAG Contract
Job a: 775.01
File Name: Edmonds SR 99 Amend 4 Fee 2020-0708.x1sm
Lisa Giuliani Varun Aaron George Mark Colin Ryan Linda Jackie Chelsea Traci
Reid Joyce Kalyanam Knight Hilen Garff Owens Shea Amato Taylor Roque Jones
Phase &
Phase &Task Title
Task No.
Principal
Project
Engineer I
Design
Engineer
Project
Manager
Project
Engineer I
Principal
Landscape
Architect
Landscape
Architect I
Senior
Transp.
planner
Senior
Consultant
Transportati
on Planner
Project
Coordinator I
Project
Accountant
Labor
Total Hours
Hours &Cost
Total Cost
Subtotal Hours:
4.0
6.0 28.0
38.0
$5,128
Total Phase Hours:
4.0
6.0 28.0 1
38.0
38.0
Total Phase Direct Labor:
$368.32
$487.92 $922.04
$1,778.28
$5,127.67
Phase 06 Right of Way Acquistion Services (UFS)
Task 05 Preparation and Administration
1 Preparation and Administration
Subtotal Hours:
Task 06 Title -Ownership Review
1 Title -Ownership Review
Subtotal Hours:
Task 07 Public Outreach
1 Public Outreach
Subtotal Hours:
Task 08 Right of Way Funding Estimate
1 Right of Way Funding Estimate
Subtotal Hours:
Task 09 Appraisal/Appraisal Review
1 Appraisal/Appraisal Review
Subtotal Hours:
Task 10 Present Offers/Negotiations
1 Present Offers/Negotiations
Subtotal Hours:
Task 11 Parcel Closing
1 Parcel Closing
Subtotal Hours:
Task 12 Right of Way Certification
1 Right of Way Certification
Subtotal Hours:
Total Phase Hours:
Total Phase Direct Labor:
Phase 11 Public Involvement
30f12 Packet Pg. 39
2.2.a
Consultant Labor Hour Estimate
SCJ Alliance
Client City of Edmonds
Project Highway 99 Gateway Revitalization Projer
lob a: 775.01
File Name: Edmonds SR 99 Amend 4 Fee 2020-0708..1,,
Phase & Phase & Task Title
Task No.
Task 01 Public Involvement Plan
1 Public Involvement Plan
Task 02 Website
3
Website Updating and Hosting
4
Website Maintenance
Task 03 Public Mailings
3
Public Mailing No.2
4
Public Mailing No.3
Task 04 Stakeholder Working Group Meetings
3 Stakeholder Working Group Meeting No. 3 and 4
Task OS Public Open Houses
2
Public Open House #2
3
Public Open House #3
Task 06 Property Owner Meetings
2
Property Owner Meetings
3
Property Owner Acquistion Meetigns
Task 07 City Council Meetings
1
City Council Meetings
2
City Coucil Presentations
Phase 13 Streetlight Pole Design and Standard Plan
Task 01 Preliminary Design of Streetlight Poles
1 Preliminary Design of Streetlight Poles
�wo,
$C:J ALLIANCE
Template Version: 9/27/2019
Contract Type: LAG Contract
Lisa
Giuliana
Varun
Aaron
George
Mark
Colin
Ryan
Linda
Jackie
Chelsea
Traci
Reid
Joyce
Kalyanam
Knight
Hilen
Garff
Owens
Shea
Amato
Taylor
Roque
Jones
Project
Design
Projer[
Project
Principal
Landscape
Senior
Senior
Project
Project
Total Direct Labor
Principal
Engineer I
Engineer
Manager
Engineer I
Landscape
Architect
Architect I
Transp.
Planner
Consultant
�Transportati
on Planner
Coordinator I
Accountant
Hours &Cost
Total Cost
4.0 2.0
6.0
$1,316
Subtotal Hours:, 4.0 2.0
6.0
$1,316
2.0
4.0
24.0
12.0
42.0
$4,882
6.0
6.0
$570
Subtotal Hours:
2.0
4.0
24.0
18.0
48.0
$5,452
2.0
8.0
10.0
$1,013
2.04
8.0
10.0
$1,013
Subtotal Hours:
4.0
16.0
20.0
$2,027
12.0
16.0
28.0
$5,216
Subtotal Hours:
12.0
16.0
28.0
$5,216
4.0
4.0
24.0
8.0
40.0
$5,034
4.0
4.0
24.0
8.0
40.0
$5,034
Subtotal Hours:
8.0
8.0
48.0
16.0
80.0
$10,067
40.0
40.0
80.0
$15,128
9.0
8.0
17.0
$3,291
Subtotal Hours:
49.0
48.0
97.0
$18,419
18.0
18.0
$4,779
24.0
36.0
6.0
6.0
6.0
6.0
84.0
$13,118
Subtotal Hours:
42.0
36.0
6.0
6.0
6.0
6.0
102.0
$17,897
Total Phase Hours:
117.0
34.0
156.0
6.0 6.0 6.0 56.0
381.0
381.0
Total Phase Direct Labor:
$10,773.36
$1,496.00
$6,096.48
$259.62 $210.00 $265.38 $1,844.08
$20,944.92
$60,394.68
4.0 16.0
4.0 16.0
20.0 $2,634
20.0 52,634
40f12 Packet Pg. 40
2.2.a
Consultant Labor Hour Estimate
SO Alliance SCJ ALLIANCE
Client: City of Edmonds Template Version: 9/27/2019 cow�uunwo a�wvicu
Project Highway 99 Gateway Revitalization Projec Contract Type: LAG contract
Job a: 775.01
File Name: Edmonds SR 99 Amend 4 Fee 2020-0708..1sm
Reid Joyce Kalyanam Knight Hilen Garff Owens Shea Amato Taylor Roque
Lisa Giuliano Varun Aaron George Mark Colin an Linda Jackie ChelseajProject
Phase & phase &Task Title
Task No.
Principal
Project
Engineer I
Design
Engineer
Project
Manager
Project
Engineer I
Principal
Landscape
Architect
Wndscape
Architect I
Senior
Transp.
plannerConsultant
Senior
Transportati
on Planner
ProjectTotal
Coordinator I
Direct Lobar
Hours &Cost
TotalCost
Task 02 Coordination with City Staff
1 Coordination with City Staff 12.0
12.0
24.0
$3,410
Subtotal Hours: 12.0
12.0
24.0
$3,410
Task 03 Structural Design and Specifications
1 Structural Design and Specifications
8.0
40.0
48.0
$6,266
Subtotal Hours:
8.0
40.0
48.0
$6,266
Task 04 Standard Plan Preparation
1 Standard Plan Preparation
4.0 1 40.0
44.0
$5,628
Subtotal Hours:
4.0 40.0
44.0
$5,628
Task 05 Quality Control/Quality Assurance
1 Quality Control/Quality Assurance
24.0
24.0
$3,826
Subtotal Hours:
24.0
24.0
$3,826
Total Phase Hours:
52.0
108.0
160.0
160.0
Total Phase Direct Labor:
$2,875.08
$4,673.16
$7,548.24
$21,765.35
Phase 14 Geotechnical (HWA Geosciences)
Task 01 Geotechnical Design for Foundation Design
1 Geotechnical Design for Foundation Design
Subtotal Hours:
Total Phase Hours:
Total Phase Direct Labor:
Phase 15 30% Desgin
Task 01 Data Collection
1
Data Collection
8.0
8.0
16.0
$1,916
2
Photographs
8.0
8.0
16.0
$1,709
3
Traffic Counts
4.0
4.0
$638
Subtotal Hours:
8.0
16.0
4.0
8.0
36.0
$4,263
Task 02 Updated Crash Analysis
1 Updated Crash Analysis
40.0
24.0
64.0
$7,568
Subtotal Hours:
40.0
24.0
64.0
$7,568
Task 03 Utility Mapping and Coordination
1 Utility Mapping and Coordination 8.0 24.0 32.0 $3,719
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5Of12 Packet Pg. 41
2.2.a
Consultant Labor Hour Estimate
SO Alliance SCJ ALLIANCE
Client: City of Edmonds Template Version: 9/27/2019 cow�uunwo a�wvicu
Project Highway 99 Gateway Revitalization Projer Contract Type: LAG Contract
Job a: 775.01
File Name: Edmonds SR 99 Amend 4 Fee 2020-0708..1,,
Lisa Giuliana Varun Aaron George Mark Colin Ryan Linda Jackie Chelsea Traci
Reid Joyce Kalyanam Knight Hilen Garff Owens Shea Amato Taylor Roque Jones
Phase &
Phase & Task Title
Task No.
Principal
Projer[
Engineer I
Design
Engineer
Project
Manager
Project
Engineer I
Principal
Landscape
Architect
Landscape
Architect I
Senior
Transp.
planner
Senior
Consultant
Transportati
on Planner
Project
Coordinator I
Project
Accountant
Total Direct Labor
Hours & Cost
Total Cost
Subtotal Hours:
8.0
24.0 132.0
$3,719
Task 04 Roadway Design
1
Horizontal Layout
2.0
16.0
40.0
58.0
$7,068
2
Median Layouts
2.0
16.0
40.0
58.0
$7,068
3
Curb Ramps
2.0
16.0
40.0
58.0
$7,068
4
Signing
2.0
16.0
40.0
58.0
$7,068
5
Review Workshop with City
4.0
4.0
8.0
16.0
$2,471
6
Technical Memorandum
2.0
8.0
16.0
26.0
$3,349
Subtotal Hours:
14.0
76.0
184.0
274.0
$34,094
Task 05 Stormwater Design
1 Stormwater Design
2.0
16.0
8.0
26.0
$3,463
Subtotal Hours:
2.0
16.0
8.0
26.0
$3,463
Task 06 Pedestrian HAWK Signal Location Study
1 Pedestrian HAWK Signal Location Study
1.0
16.0
8.0
25.0
$3,576
Subtotal Hours:
1.0
16.0
8.0
25.0
$3,576
Task 07 Pedestrian HAWK Signal Location Design
1 Pedestrian HAWK Signal Location Design
1.0
4.0
12.0
17.0
$2,400
Subtotal Hours:
1.0
4.0
12.0
17.0
$2,400
Task 08 Preliminary Landscape Design
1
Data Collection
8.0
8.0
16.0
$2,085
2
Landscape Plans
16.0
40.0
56.0
$6,591
3
Irrigation Plans
16.0
40.0
56.0
$6,591
4
Review Workshop with City
8.0
8.0
12.0
28.0
$4,612
Subtotal Hours:
18.0
48.0
100.0
156.0
$19,880
Task 09 Preliminary Gateway Sign Design
1
Draft Gateway Sign Concepts
2.0
2.0
4.0
24.0
32.0
$3,911
2
Review Workshop with City
4.0
4.0
4.0
12.0
$2,338
3
Final Gateway Sign Concepts
2.0
2.0
4.0
16.0
24.0
$3,103
Subtotal Hours:
8.0
8.0
12.0
40.0
68.0
$9,352
Task 10 Preliminary Plans
la
Cover
2.0
8.0
10.0
$1,155
lb
Typical Sections
1.0
4.0
24.0
29.0
$3,478
Sc
Channelization and Signing
4.0
16.0
40.0
60.0
$7,600
3
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6of12 Packet-Pg. 42
2.2.a
Consultant Labor Hour Estimate
SO Alliance SCJ ALLIANCE
Client: City of Edmonds Template Version: 9/27/2019 cow�uunwo a�wvicu
Project Highway 99 Gateway Revitalization Projek Contract Type: LAG Contract
Job a: 775.01
File Name: Edmonds SR 99 Amend 4 Fee 2020-0708.x1sm
Lisa Giuliana Varun Aaron George Mark Colin Ryan Linda Jackie Chelsea Traci
Reid Joyce Kalyanam Knight Hilen Garff Owens Shea Amato Taylor Roque Jones
Phase &
Phase &Task Title
Task No.
Principal
Project
Engineer I
Design
Engineer
Project
Manager
Project
Engineer I
Principal
Landscape
Architect
Landscape
Architect I
Senior
Transp.
planner
Senior
Consultant
Transportati
on Planner
Project
Coordinator I
Project
Accountant
Total Direct Lobar
Hours &Cost
TO
ld
Roadway Plans
25.0
25.0
29.0
1e
HAWK Signal Plans
1.0
8.0
20.0
$4,036
if
Landscape Plans
4.0
8.0
37.0
$4,862
1g
Irrigation Plans
8.0
33.0
$3,800
Sh
ADA Ramps
2.0
8.0
40.0
50.0
$6,054
Si
Notes and Legends Sheets
1.0
4.0
8.0
13.0
$1,675
1j
Gateway Signage
1.0
8.0
16.0
25.0
$3,158
Subtotal Hours:
14.0
34.0
120.0
8.0
20.0
24.0
66.0
286.0
$35,817
Task 11 30%Engineer's Estimate
1 Preliminary Cost Estimate
4.0
8.0
48.0
2.0
4.0
8.0
24.0
98.0
$12,003
Subtotal Hours:
4.0
8.0
48.0
2.0
4.0
8.0
24.0
98.0
$12,003
Task 12 PS&E Checklist
1 PS&E Checklist
4.0
2.11
1.0
1.0
8.0
$959
Subtotal Hours:
4.0
2.0
1.0
1.0
8.0
$959
Total Phase Hours:
52.0
154.0
442.0
42.0
37.0 92.0 239.0 24.0
8.0
090.0
1090.0
Total Phase Direct Labor:
$4,788.16
$6,776.00
$17,273.36
$2,322.18
$1,,Do.99 $5,094.04 $8,365.00 $1,061.52
$263.44
$137,095.11
Phase 16 WSDOT Approval
L$47,544.69
Task 01 Intersection Control Evaluation
1
Meet with WSDOT
ICE Document
8.0
12.0
20.0
$4,037
2
1.0
32.0
24.0
57.0
$8,428
3
Conceptual Designs& Estimates for ICE
2.0
16.0
8.0
12.0
38.0
$5,107
4 Operational Analysis
1.0
8.0
24.0
33.0
$4,602
Subtotal Hours:
12.0
16.0
60.0
12.0
48.0
148.0
$22,174
Task 02 Summary of Design Report
1 Kick-off Meeting
8.0
8.0
12.0
28.0
$4,491
2
Draft Summary of Design Report
4.0
24.0
80.0
108.0
$13,122
3
Comment Resolution Meeting
8.0
8.0
12.0
28.0
$4,491
3
Final Summary of Design Report
2.0
16.0
40.0
58.0
$7,068
Subtotal Hours:
22.0
56.0
144.0
222.0
$29,173
Task 03 WSDOTChannelization Plan
1
Draft Channelization Plan
4.0
24.0
40.0
8.0
76.0
$9,635
2
Final Channelization Plan
2.0
16.0
40.0
8.0
(56.0
$8,089
Subtotal Hours:
6.0
40.0
80.0
16.0
142.0
$17,724
3
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70f12 Packet-Pg. 43
2.2.a
Consultant Labor Hour Estimate
SO Alliance SCJ ALLIANCE
Client: City of Edmonds Template Version: 9/27/2019 cow�uunwo a�wvicu
Project Highway 99 Gateway Revitalization Projec Contract Type: LAG Contract
Job a: 775.01
File Name: Edmonds SR 99 Amend 4 Fee 2020-0708..1sm
Lisa Giuliana Varun Aaron George Mark Colin an Linda Jackie Chelsea Traci
Reid Joyce Kalyanam Knight Hilen Garff Owens Shea Amato Taylor Roque Jones
Phase & phase &Task Title
Task No.
Principal
Project
Engineer I
Design
Engineer
Project
Manager
Project
Engineer I
Principal
Landscape
Architect
Wndscape
Architect I
Senior
Transp.
planner
Senior
Consultant
Transportati
on Planner
Project
Coordinator I
Project
Accountant
Total Direct Labor
Hours &Cost
Total Cost
Task 04 Preliminary Signal Plan
1 WSDOT Full Preliminary Signal Plan
2.0 12.0 40.0
54.0
$7,435
Subtotal Hours:
2.0 12.0 40.0
54.0
$7,435
Task 05 WSDOT MEF Documentation
1 WSDOT MEF Documentation
4.0
12.0
16.0
$1,860
Subtotal Hours:
4.0
12.0
16.0
$1,860
Task 06 Design Approval
1 Design Analysis
16.0
16.0
16.0
48.0
$8,081
Subtotal Hours:
16.0
16.0
16.0
48.0
$8,081
Total Phase Hours: 58.0
116.0 268.0
72.0
52.0
64.0
630.0
630.0
Total Phase Direct Labor: $5,340.64
$5,104.00 $10,473.44
$3,980.88
$2,250.04
$2,830.72
$29,979.72
$86,446.52
Phase 1 Permitting
Task 01 Permitting
1 Permitting
8.0
40.0
80.0
4.0
4.0
4.0
140.0
$17,894
Subtotal Hours:
8.0
40.0
80.0
4.0
4.0
4.0
140.0
$17,894
Total Phase Hours: 8.0 40.0 80.0
4.0
4.0
4.0
140.0 140.0
Total Phase Direct Labor: $736.64 $1,760.00 $3,126.40
$221.16
$221.48
$140.00
$6,205.68 $17,894.08
Phase 16 90% Design
Task 01 Review Meeting and Comment Resolution
1 Review Meeting and Comment Resolution
8.0
12.0
4.0
24.0
$4,284
Subtotal Hours:
8.0
12.0
4.0
24.0
$4,284
Task 02 Roadway Design
1
Horizontal Layout
2.0
16.0
40.0
58.0
$7,068
2
ADA ramps
2.0
16.0
40.0
58.0
$7,068
Subtotal Hours:
4.0
32.0
80.0
140.0
$14,137
Task 03 Channelization and Signing
1
Pavement Marking
2.0
8.0
24.0
34.0
$4,251
2
Signing
2.0
8.0
40.0
50.0
$6,054
Subtotal Hours:
4.0
16.0
64.0
84.0
$10,304
Task 04 Final Traffic Signal Design
1 Final Traffic Signal System Design 16.0 40.0 56.0 $7,542
3
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00f12 Packet Pg. 44
2.2.a
Consultant Labor Hour Estimate
SO Alliance SCJ ALLIANCE
Client: City of Edmonds Template Version: 9/27/2019 cow�uunwo a�wvicu
Project Highway 99 Gateway Revitalization Projec Contract Type: LAG Contract
Job a: 775.01
File Name: Edmonds SR 99 Amend 4 Fee 2020-0708..1sm
Lisa Giuliana Varun Aaron George Mark Colin Ryan Linda Jackie Chelsea Traci
Reid Joyce Kalyanam Knight Hilen Garff Owens Shea Amato Taylor Roque Jones
Phase &
Phase &Task Title
Task No.
Principal
Project
Engineer I
Design
Engineer
Project
Manager
Project
Engineer I
Principal
Landscape
Architect
Landscape
Architect I
Senior
TransP.
planner
Senior
Consultant
Transportati
on Planner
Project
Coordinator I
Project
Accountant
Total Direct Labor
Hours & Cost
Total Cost
Subtotal Hours:
16.0 40.0
56.0
$7,542
Task 05 Final Landscape and Irrigation Design
1
Comment Resolution
4.0
8.0
12.0
$1,446
2
Landscape Plans
16.0
40.0
56.0
$6,591
3
Irrigation System Design
24.0
..0
104.0
$11,906
Subtotal Hours:
44.0
128.0
172.0
$19,943
Task 06 Traffic and Pedestrian Control Plans
1
Traffic Control Plans
2.0
8.0
24.0
34.0
34.0
$4,251
$4,251
2
Pedestrian Detour Plans
2.0
8.0
24.0
Subtotal Hours:
4.0
16.0
48.0
68.0
$8,501
Task 07 Gateway Sign Design
1
Complete Plans and Details
2.0
16.0
80.0
98.0
$10,947
2
Foundation Design
2.0
16.0
18.0
$1,934
Subtotal Hours:
2.0
18.0
96.0
116.0
$12,881
Task 08 90%Plan Sheets
la
Cover Sheet
4.0
4.0
$451
lb
Summary of Quantities
16.0
16.0
$1,803
Sc
General Notes and Abbreviations
8.0
8.0
16.0
$1,916
Sd
Horizontal Alignment Plan
8.0
8.0
$901
1e
Roadway Sections
4.0
24.0
28.0
$3,212
if
Removal Plans
8.0
40.0
48.0
$5,522
1g
ADAGrading Details
4.0
24.0
28.0
$3,212
Sh
Roadway Plans
8.0
75.0
83.0
$9,467
11
Roadway Details
8.0
24.0
32.0
$3,719
1j
Channelization and Signing Plan
8.0
40.0
48.0
$5,522
1k
Sign Specification Sheet
8.0
24.0
32.0
$3,719
11
HAWK signal plans
2.0
8.0
40.0
50.0
$6,797
1m
Landscape Plans
8.0
40.0
48.0
$5,314
Sn
Landscape Details
8.0
16.0
24.0
$2,892
So
Irrigation Plans
16.0
40.0
56.0
$6,591
Sp
Irrigation Details
16.0
16.0
32.0
$4,169
1q
Gateway Sign Plans and Details
Subtotal Hours:
2.0
56.0
287.0
8.0
40.0
48.0
112.0
553.0
$65,210
Task 09 90%Project Manual
9of12 Packet Pg. 4571
2.2.a
Consultant Labor Hour Estimate
SO Alliance SCJ ALLIANCE
Client: City of Edmonds Template Version: 9/27/2019 cow�uunwo a�wvicu
Project Highway 99 Gateway Revitalization Projec Contract Type: LAG Contract
Job a: 775.01
File Name: Edmonds SR 99 Amend 4 Fee 2020-0708..1,,
Lisa Giuliana Varun Aaron George Mark Colin Ryan Linda Jackie Chelsea Traci
Reid Joyce Kalyanam Knight Hilen Garff Owens Shea Amato Taylor Roque Jones
Phase &
Phase & Task Title
Task No.
Principal
Project
Engineer I
Design
Engineer
Project
Manager
Project
Engineer I
Principal
Landscape
Architect
Landscape
Architect I
Senior
Transp.
Planner
Senior
Consultant
Transportati
on Planner
Project
Coordinator I
Project
Account
Total Direct Labor
Hours &Cost
Total Cost
1
90% Contract Documents
8.0
40.0
9.0 16.0 12.0 12.0
96.0
24.0
$13,598
2
Division 1 Special Provisions
8.0
16.0
$4,154
3
GSP's for Diviison 1
4.0
8.0
12.0
$2,077
Subtotal Hours:
20.0
64.0
8.0 16.0 12.0 12.0
132.0
$19,829
Task 10 90% Engineer's Estimate
1 90% Engineer's Estimate
4.0
8.0
40.0
1.0
4.0
4.0
24.11
85.0
$10,304
Subtotal Hours:
4.0
8.0
40.0
1.0
4.0
4.0
24.0
85.0
$10,304
Task 11 PS&E Checklist
1 PS&E Checklist
4.0
2.0
1.0
1.0
8.0
$959
Subtotal Hours:
4.0
2.0
1.0
1.0
8.0
$959
Total Phase Hours:
46.0
208.0
521.0
39.0
101.0 126.0 373.0
1,414.0
1414.0
Total Phase Direct Labor:
$4,235.68
$9,152.00
$20,360.68
$2,156.31
$4,370.27 $6,976.62 $13,055.00
$60,306.56
$173,893.97
Phase 19 95% Design Lin
Task 01 Review Meeting and Comment Resolution
1 Review Meeting and Comment Resolution
8.0
12.0
4.0
4.0
28.0
$4,688
Subtotal Hours:
8.0
12.0
4.0
4.0
28.0
$4,688
Task 02 95%Plan Sheets
la
Cover Sheet
2.0
2.0
$225
16
Summary of Quantities
16.0
16.0
$1,803
lc
General Notes and Abbreviations
2.0
4.0
6.0
$704
Id
Horizontal Alignment Plan
4.0
4.0
$451
le
Roadway Sections
2.0
12.0
14.0
$1,606
If
Removal Plans
4.0
16.0
20.0
$2,310
Ig
ADAGrading Details
4.0
16.0
20.0
$2,310
lh
Roadway Plans
4.0
16.0
20.0
$2,310
V
Roadway Details
4.0
8.0
12.0
$1,409
lj
Channelization and Signing Plan
4.0
16.0
20.0
$2,310
A
Sign Specification Sheet
4.0
18.0
22.0
$2,536
11
HAWK signal plans
2.0
8.0
16.0
26.0
$3,803
1m
Landscape Plans
8.0
40.0
48.0
$5,314
In
Landscape Details
8.0
16.0
24.0
$2,892
to
Irrigation Plans
16.0
40.0
56.0
$6,591
1p
Irrigation Details
16.0
16.0
32.0
$4,169
10Of12 Packet-Pg. 46
2.2.a
Consultant Labor Hour Estimate
SO Alliance SCJ ALLIANCE
Client: City of Edmonds Template Version: 9/27/2019 cow�uunwo a�wvicu
woj-: Highway 99 Gateway Revitalization Projer Contract Type: LAG contract
Job a: 775.01
File Name: Edmonds SR 99 Amend 4 Fee 2020-0708.x1sm
Lisa Giuliana Varun Aaron George Mark Colin Ryan Linda Jackie Chelsea Traci
Reid Joyce Kalyanam Knight Hilen Garff Owens Shea Amato Taylor Roque Jones
Phase &
Phase &Task Title k
Task No.
Principal
Project
Engineer I
Design
Engineer
Project
Manager
Project
Engineer I
Principal
Landscape
Architect
Landscape
Architect I
Senior
Transp.
planner
Senior
Consultant
Transportati
on Planner
Project
Coordinator I
Project
Accountant
Total Direct Lobar
Hours & Cost
Total Cost
lq
Gateway Sign Plans and Details
4.0 8.0
12.0
20.0
$1,446
1r
Traffic Control Plans
4.0
16.0
$2,310
1s
Pedestrian Detour Plans
4.0
16.0
20.0
$2,310
Subtotal Hours:
2.0
36.0
160.0
8.0 16.0 52.0 120.0
422.0
$46,813
Task 03 95% Engineer's Estimate
1 95% Engineer's Estimate
4.0
8.0
40.0
2.0
4.0
8.0
24.11
90.0
$11,102
Subtotal Hours:
4.0
8.0
40.0
2.0
4.0
8.0
24.0
90.0
$11,102
Task 04 95% Project Manual
1 95% Project Manual
12.0
24.0
8.0
24.0
24.0
12.0
1D4.0
$15,544
Subtotal Hours:
12.0
24.0
8.0
24.0
24.0
12.0
104.0
$15,544
Task 04 90% Comment Resolution
1 90% Comment Resolution
8.0 8.0
12.0
2.0
4.0
34.0
$5,309
Subtotal Hours:
8.0 8.0
12.0
2.0
4.0
34.0
$5,309
Total Phase Hours: 34.0 88.0 212.0
24.0
48.0
84.0
160.0
650.0
650.0
Total Phase Direct Labor: $3,130.72 $3,872.00 $8,284.96
$1,326.96
$2,076.96
$4,651.08
$5,600.00
$28,942.68
$83,456.22
Phase 20 Final Design (100% and Ad)
Task 01 100%PS&E
1
100% Plans
4.0
24.0
80.0
4.0
12.0
24.0
40.0
188.0
$23,126
2
100% Engineer's Estimate
4.0
8.0
40.0
1.0
2.0
8.0
16.0
79.0
$9,886
3
100% Project Manual
6.0
20.0
2.0
4.0
32.0
$4,948
Subtotal Hours:
14.0
52.0
120.0
7.0
18.0
32.0
56.0
299.0
$37,960
Task 02 Bid Documents for Advertisement
1
Final Plans
4.0
8.0
24.0
4.0
8.0
48.0
$6,417
2
Final Engineer's Estimate
4.0
8.0
24.0
1.0
2.0
39.0
$5,191
3
Final Project Manual
4.0
8.0
2.0
2.0
16.0
$2,715
Subtotal Hours:
12.0
24.0
48.0
7.0
10.0
2.0
103.0
$14,323
Total Phase Hours:
26.0
76.0
168.0
14.0
28.0
34.0
56.0
402.0
402.0
Total Phase Direct Labor:
$2,394.08
$3,344.00
$6,565.44
$774.06
$1,211.56
$1,882.58
$1,960.00
$18,131.72
$52,282.81
Phase 21 Assistance During Bidding
Task 01 Requests for Information
1 Requests for Information
4.0
24.0
24.0
4.0
56.0
57,449
Subtotal Hours:
4.0
24.0
24.0
4.0
156.0
57,449
3
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11Of12 Packet-Pg. 47
2.2.a
Consultant Labor Hour Estimate
SO Alliance SCJ ALLIANCE
Client: City of Edmonds Template Version: 9/27/2019 cow�uunwo a�wvicu
P"j"t: Highway 99 Gateway Revitalization Projec Contract Type: LAG Contract
Job a: 775.01
File Name: Edmonds SR 99 Amend 4 Fee 2020-0708..1,,
Lisa Giuliana Varun Aaron George Mark Colin an Linda Jackie Chelsea Traci
Reid Joyce Kalyanam Knight Hilen Garff Owens Shea Amato Taylor Roque Jones
Phase & phase &Task Title
Task No.
Principal
Project
Engineer I
Design
Engineer
Project
Manager
Project
Engineer I
Principal
Landscape
Architect
Wndscape
Architect I
Senior
Transp.
planner
Senior
Consultant
Transportati
on Planner
Project
Coordinator I
Project
Accountant
Total Direct Labor
Hours &Cost
Total Cost
Task 02 Prepare Addenda
1 Prepare Addenda 4.0 16.0 40.0 8.0
68.0
$9,875
Subtotal Hours: 4.0 16.0 40.0 8.0
68.0
$8,875
Task 03 Pre -Bid Meeting
1 Pre -Bid Meeting
4.11 4.11
8.0
$1,570
Subtotal Hours:
4.0 4.0
8.0
$1,570
Total Phase Hours:
12.0
44.0 64.0 12.0
132.0
132.0
Total Phase Direct Labor.
$1,104.96
1 $1,936.00 $2,501.12 $663.48
$6,205.56
$17,893.73
Phase 20 Potholing
Task 01 Potholing
1 Potholing
2.0
4.0
4.0
2.0
12.0
$1,635
Subtotal Hours:
2.0
4.0
4.0
2.0
12.0
$1,635
Total Phase Hours:
2.0
4.0
4.0
2.0
12.0
12.0
Total Phase Direct Labor:
$184.16
$176.00
$156.32
$50.40
$566.88
$1,634.60
Total Hours All Phases
619.0
918.0
1,933.0
259.0
380.0
340.0
838.0
94.0
6.0
92.0
130.0
32.0
22,223.6
5641.0
Total Direct Labor Estimate All Phases
$56,997.52
$40,392.00
$75,541.64
$14,320.11
$16,442.60
$18,825.80
$29,330.00
$4,157.62
$487.92
$3,029.56
$3,276.00
$976.00
$263,776.77
$760,600.32
Indirect Costs
Subconsultants:
1 Alliance Geomatics
$ 11:461.00
HWA Geomatics
$ 13832.00
Universal Field Services
$ 51,924.00
Subconsultant Total:
$ 157,217.00
Subconsultant Markup:
$
Subtotal:
$ 157,217.00
Copies, Printing, etc.
$ 11,369.44
Potholing
$ 75000.00
Title Reports
$ 3:900.00
Traffic Count
$ 2,000.00
Mileage
$ 290.00
Subtotal (Salary, Subconsultants and Expenses)
Management Reserve (5%):
$ 50,000.00
Total Indirect Costs:
$ 299,776.44
$ 1,060,376.75
Total:
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June 4, 2020
2.2.a
Universal Field Services, Inc.
DIRECT SALARY COSTS (DSC)
Personnel
City of Edmonds
Hwy 99 / HAWK Pedestrian Signal Project
Right of Way Acquisition Services
Estimated Hours and Mileage
Hours
Rate
Cost
1 ROW Oversight
29.0
X
$61.75 =
1,790.75
2 Project Manager
60.0
X
$52.00 =
3,120.00
3 Senior Acquisition Specialist
218.5
X
$44.00 =
9,614.00
4 Senior Relocation Specialist
0.0
X
$46.00 =
0.00
5 Title / Escrow Specialist
47.5
X
$33.00 =
1,567.50
6 Sr Administrative Specialist
36.5
X
$28.50 =
1,040.25
Total Hours
391.5
Subtotal Direct
Salary Costs (DSC) =
17,132.50
Overhead (OH)
51.91%
of DSC =
8,893.48
Fixed Fee (FF)
30%
of DSC =
5,139.75
TOTAL DSC = 31,165.73
DIRECT NONSALARY COSTS (DNSC
Mileage 240 miles @ $ 0.575 138.00
Miscellaneous Expenses (see note 4 below) 300.00
TOTAL DNSC = 438.00
SUBCONSULTANTS
Appraisal (4 each) ABS Valuation 12,000.00
Business Sign Estimates (4 each) To Be Determined 4,000.00
Appraisal Review (4 each) R.F. Duncan & Associates 4,000.00
2% Administrative (B&O taxes, etc.) 320.00
TOTAL SUBCONSULTANT FEES = 20,320.00
TOTAL ESTIMATED AMOUNT = 51,923.73
Notes:
1.) Universal reserves the right to re -negotiate estimate total if Notice to Proceed not provided within 180 days
from the date of this estimate.
2.) Mileage to be billed at $0.575/mile or the approved IRS rate at the time mileage is incurred.
3.) This estimate is based upon UFS Scope of Work prepared June 4, 2020.
4.) Reimbursable miscellaneous expenses, including but not limited to: ferry fees, postage, parking
printing, etc., at cost - no markup.
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2.2.a
Consultant Fee Determination - Exhibit E-4
HWA
Client:
City of Edmonds
Project:
Highway 99 Gateway -Revitalization Project
Job #:
775.01
File #:
Edmonds SR 99 Amend 4 Fee 2020-0617.xlsm
Consultant Fee Determination
DIRECT SALARY COST
Discipline
Hours
Geotechnical Engr Vll
9.0
Geotechnical Engr V
14.0
Geotechnical Engr II
38.0
Contracts Admin
2.0
Admin Support
2.0
CAD
3.0
Subtotal:
68.0
OVERHEAD
Rate
Amount
$72.00
$648
$47.00
$658
$38.00
$1,444
$37.00
$74
$25.00
$50
$38.00
$114
Overhead Rate: 175.44% Direct Salary Cost: $2,988
FIXED FEE
Fixed Fee Rate: 30.00% Direct Salary Cost: $2,988
TOTAL SALARY COST
EXPENSES
Drilling for 2 holes @ 20 feet deep
Traffic Control (1 day with flaggers)
Moisture Content and Visual Classification
Grain -size Distribution
Asphalt Patch
Mileage: 120 miles at
Total Direct Salary Cost $2,988
Overhead Cost $5,242
Fixed Fee Cost $896
Total Salary Cost $9,127
$2,500
$1,500
8 tests at $22/test $176
4 tests @$115/test $460
$1,800
$0.575 $69
Total Expenses: $4,705
SUBTOTAL (SALARYAND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses) $13,832
Total Estimated Budget: $13,832
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2.2.a
Consultant Labor Hour Estimate - Exhibit E-5
Client: City of Edmonds
Project: Highway 99 Gateway -Revitalization Project
Job #: 775.01
File #: Edmonds SR 99 Amend 4 Fee 2020-0617.xlsm
Gillie Ngoma Miller Babko Fisk
Task No. Task Description Geotechnical Geotechnica Geotechnical Contracts Admin Total
Engr Vil 1 Engr V Engr 11 Admin Support
Phase 14 Geotechnical (HWA Geosciences)
1
Collect and review existing subsurface data along SR 99
2
4
6.0
2
Site visits to mark locates (2 visits)
4
4.0
3
Prepare exploration and traffic control plans for ROW
permit
2
8
11.0
4
Perform field explorations (2 borings to 20 feet deep)
8
8.0
5
Prepare summary logs and assign lab testing
2
2.0
6
Attend up to one design meeting
3
3.0
7
Provide LPILE parameter tables
2
6
8.0
8
Prepare and finalize Geotechnical Letter report
1
4
6
2
15.0
9
Review and provide comments for standard foundation cleti
1
4
5.0
10 Geotechnical task management, QC, and invoicing
4
2
6.0
Subtotal Hours:
9
14
38
2
2
68.0
Total Phase Hours:
9.0
14.0
38.0
2.0
2.0
68.0
Total Phase Direct Labor:
$648.00 $658.00
$1,444.00
$74.00
$50.00
$2,988.00
Total Hours All Phases
9.0
14.0
38.0
2.0
2.0
68.0
Total Direct Labor Estimate All Phases
$648.00
$658.00
$1,444.00
$74.00
$50.00
$2,988.00
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2.2.a
Consultant Fee Determination - Exhibit D-1
1 Alliance
Client:
City of Edmonds
Project:
Highway 99 Gateway -Revitalization Project
Job #:
775.01
File #:
DRAFT Highway 99 Corridor - 2020 - 1 Alliance DPBB Imr.xlsx
Consultant Fee Determination
DIRECT SALARY COST
Discipline
Hours
Prinicpal
12.0
PM
44.0
PLS
146.0
CADD 5
222.0
CADD 4
0.0
Tech 5
132.0
Tech 4
132.0
Admin
11.0
Subtotal:
699.0
OVERHEAD
Rate
$84.50
$57.00
$50.00
$46.00
$41.00
$38.50
$36.00
$36.25
Overhead Rate: 157.22% Direct Salary Cost: $31,267
FIXED FEE
Fixed Fee Rate: 30.00% Direct Salary Cost: $31,267
TOTAL SALARY COST
EXPENSES
Amount
$1,014
$2,508
$7,300
$10, 212
$0
$5,082
$4,752
$399
Total Direct Salary Cost $31,267
Overhead Cost $49,158
Fixed Fee Cost $9,380
Total Salary Cost $89,804
Copies, Reproductions, etc 1.0% of Total Salary Cost $898
Mileage: 1,320 miles at $0.575 $759
Total Expenses: $1,657
SUBTOTAL (SALARYAND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses) $91,461
Total Estimated Budget: $91,461
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2.2.a
Consultant Labor Hour Estimate - Exhibit D-1
1 Alliance
Client: City of Edmonds
Project: Highway 99 Gateway -Revitalization Project
Job M 775.01
File n: DRAFT Highway 99 Corridor - 2020 - 1 Alliance DPBB Imr.xlsx
Task No. I Task Description I Prinicpal I PM I PLS I CADD 5 I CADD 4 I Tech 5 I Tech 4 I Admin I Total
Phase 2 Survey and Right -of -Way Calculations
Right -of -Way and Parcel Resolution and
Task 3 Acquisistions, Exhibits and Descriptions.
1
Right -of -Way and Parcel Resolution (4 Parcels)
2.0
8.0
40.0
16.0
12.0
12.0
2.0
92.0
2
ROW Acquisitions - Exhibits and Descriptions
(4 Total)
2.0
6.0
24.0
8.0
1.0
41.0
3
TCE - Exhibits and Descriptions
(4Total)
2.0
6.0
24.0
8.0
1.0
41.0
4
Prepare WSDOT Right -of -Way Plans
2.0
6.0
24.0
60.0
1.0
93.0
5
Stake ROW
2.0
10.0
10.0
22.0
Subtotal Hours:
8.0
28.0
122.0
102.0
12.0
12.0
5.0
289.0
Task 4 Survey and Basemapping
1
3D Laser Scanning
2.0
8.0
16.0
80.0
80.0
80.0
4.0
270.0
2
Traditional Field Surveying
(Supplement 3D Laser Scanning)
2.0
8.0
8.0
40.0
40.0
40.0
2.0
140.0
3
4
5
Subtotal Hours:
4.0
16.0
24.0
120.0
120.0
120.0
6.0
410.0
Total Hours All
Tasks:
12.0
44.0
146.0
222.0
132.0
132.0
11.0
699.0
Total Direct
$1,014.00
$2,508.00
$7,300.00
$10,212.00
$5,082.00
$4,752.00
$398.75
$31,266.75
Labor Estimate
2 of 2 Packet Pg. 54
2.3
City Council Agenda Item
Meeting Date: 07/14/2020
Release of Utility Easement for the Waterfront Redevelopment Project
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
Forward this item to the consent agenda for approval at the July 21st Council item.
Narrative
The existing/old sewer lateral for the Senior Center connected to a sanitary sewer line on the
property of the Ebb Tide Condominiums at 200 Railroad Avenue. This required the City to have
an easement through the Ebb Tide property. During construction of the new Waterfront Center
at 220 Railroad Avenue, the old sewer lateral was capped and abandoned and a new sanitary
sewer lateral, located on Waterfront Center property, was installed and connected so that it
discharges into a sewer pipe located in Railroad Avenue. The existing easement document
includes a vacation provision for when the Senior Center property is redeveloped. Council
action will formalize this provision.
Attachments:
Ebb Tide Sewer Lateral Easement
Packet Pg. 55
2.3.a
EXHIBIT A
Return Address:
City Clerk
City of Edmonds
121 - 5th Ave. N.
Edmonds, WA 98020
Grantor(s): Home Owners Association for the Ebb "ride Condominiums
Grantee: City of Edmonds
Assessor's Property Tax Parcel No.: 00724500110100, 00724500110200, 00724500110300, 00724500110400,
00724500120100,00724500120200,00724500120300,00724500120400,00724500130100,00724500130200,
00724500130300,00724500130400,00724500140100,00724500140200,00724500140300,00724500140400,
00724500150100,00724500150200,00724500150300,00724500150400
UTILITY EASEMENT
Property Address: 200 Railroad Avenue, Edmonds, WA 98020
IN CONSIDERATION of benefits to accrue to the grantor(s) herein, the undersigned, HqgiOrs, wners
Association for the Ebb Tide Condominiums, hereby grants to the CITY OF EDMONDS, a Municipal
Corporation, a permanent easement for the installation, construction, operation, maintenance, repair, reconstruction
and/or replacement of a sewer pipeline and nccessary apnartenances, over, across, through, and below the
following described property, and the further right to remove trees, bushes, undergrowth and other obstructions
thereon interfering with the location, construction, operation, maintenance, repair, reconstruction and/or replacement
of said sewer pipeline and necessary anpurtenances together with the right of access to the easement at any time
for the stated purposes.
The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF
WASHINGTON, and is more particularly described as the following property:
PARCEL A
BEGINNING AT A POINT ON THE WESTERLY LINE OF RIGHT OF WAY OF BURLINGTON NORTHERN
RAILROAD 50 FEET NORTHERLY FROM SOUTH LINE OF SAID GOVERNMENT LOT 2 IN SECTION 23,
TOWNSHIP 27 NORTH, RANGE 3 EAST, W.M., IN SNOHOMISH COUNTY, WASHINGTON, MEASURED
ALONG WESTERLY LINE OF SAID RIGHT OF WAY; THENCE NORTH 49'WEST TO THE MEANDER
LINE; THENCE NORTH 51 °24' EAST ALONG SAID MEANDER LINE 9.15 FEET TO THE TRUE POINT OF
BEGINNING; THENCE NORTH 38°37' WEST 276.68 FEET TO THE INNER HARBOR LINE; THENCE
NORTH 44°39'30" EAST ALONG SAID INNER HARBOR LINE 100.12 FEET; THENCE SOUTH 38°37' EAST
TO MEANDER LINE; THENCE SOUTH 51 °24' WEST ALONG SAID MEANDER LINE TO THE TRUE
POINT OF BEGINNING;
PARCEL B
COMMENCING AT A POINT ON THE WEST LINE OF BURLINGTON NORTHERN RAILROAD RIGHT OF
WAY 50 FEET NORTHEASTERLY FROM THE SOUTH LINE OF GOVERNMENT LOT 2 IN SECTION 23,
TOWNSHIP 27 NORTH, RANGE 3 EAST, W.M., IN SNOHOMISH COUNTY, WASHINGTON, THE TRUE
POINT OF BEGINNING; THENCE CONTINUING NORTHEASTERLY ALONG WESTERLY LINE OF SAID
BURLINGTON NORTHER RAILROAD RIGHT OF WAY 100 FEET; THENCE NORTHWESTERLY AT
RIGHT ANGLES TO WESTERLY LINE OF SAID RAILROAD RIGHT OF WAY TO GOVERNMENT
MEANDER LINE OF THE WATERS OF PUGET SOUND; THENCE SOUTH 51° 23' WEST ALONG SAID
MEANDER LINE TO A POINT WHICH IS NORTH 49' WEST FROM THE TRUE POINT OF BEGINNING;
THENCE SOUTH 49' EAST TO THE TRUE POINT OF BEGINNING;
The easement area is depicted in the drawing attached as Exhibit A.
Packet Pg. 56
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THE CITY agrees to restore to subslantiaily the original condition sucli improvements as are disturbed
+=�
during the installation, construction, operation, maintenance, repair, reconstruction and/or replacement of said sewer
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Pipeline and necessary appurtenances including but not limited to any canopy(ies) located within the easement
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area; PROVIDED that the grantor(s), their heirs, or assigns shall not construct any permanent structure over, upon,
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or within the permanent easement; and PROVIDED FURTHER that the City shall not be obligated to upgrade any
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canopy(ies) located within the easement area if replacement of such cano
p py(ies) becomes necessary as a result of the
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City's use of the easement. The City further agrees to release the easement if the neighboring Edmonds Senior
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Center, located at 220 Railroad Avenue, is redeveloped.
3
DATED THIS l DAY OF 20_13
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President, Hom wuers Association for the Ebb Tide Condominiums
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Vice PraiddKI, Home OwnersAssorki tion for a Ebb Tide Condominiums
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Treasurer, Ho Ow»ers Association for the Ebb Tide Condominiums
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Secr Lary, Home Owners Association for the Ebb Tide Condominiums
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STATE OF WASHINGTON)
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COUNTY OF SNOHOMISH)
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On this day, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and
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to me known to be the official representative of Home
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Owners A ociation for the Ebb Tide Condominiums, who executed the within and foregoing instrument and
acknowledged the said instrument to be the free and voluntary act of said entity, for the uses and purposes therein
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mentioned, and on oath stated that he/she was authorized to execute said instrument.
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UNDER MY HAND AND OFFICIAL SEAL THIS I `�] DAY OF , 2013
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Packet Pg. 58
2.4
City Council Agenda Item
Meeting Date: 07/14/2020
Potential Inclusion Targets
Staff Lead: Luke Distelhorst
Department: City Clerk's Office
Preparer: Nicholas Falk
Background/History
The City of Edmonds does various projects with federal and state funds and partners that target a
certain percentage of disadvantaged business participation. Disadvantaged businesses are often defined
as those being at least 51% owned by women, minorities, and veterans. However, the City does not
currently have its own voluntary targets to contribute to business diversity.
At the May 12, 2020 Council Committee of the Whole meeting, Council discussed the city's 2020 Energy
Savings Contract as well as the facilities project in partnership with the Department of Enterprise
Services. The inclusion targets for that work were listed as 0% for all categories (packet page 329).
However, the Department of Enterprise Services has targets ranging from 5% to 10%.
During the meeting Council President suggested that Council research and consider adopting our own
voluntary Inclusion Targets, inline with the State of Washington, as well as various counties, cities and
government agencies.
Staff Recommendation
N/A
Narrative
Inclusion Plans often attempt to address remedying systemically disadvantaged businesses through
better inclusion in contracting, procurement, and goods and services. There are often two types of
programs that are discussed: race and gender -neutral goals, which are voluntary; or race and gender -
conscious goals, often mandatory or enforceable.
Given that the City does not currently have any goals, this presentation looks at the potential to adopt
voluntary goals.
Currently all state departments and agencies have targets and produce annual reports and plans for the
following year. Counties and cities across the state also have either developed their own targets and
programs or adopted goals consistent with the state.
Both options may be viable for the City and if Council wants to continue work on this project, outreach
and engagement will be conducted to determine those options.
Attachments:
Inclusion Plans and Targets - 7.8.20
Packet Pg. 59
2.4.a
Inclusion
Plans and
Targets
ADDRESSING EQUITY IN
CONTRACTING) GOODS AND
SERVICES, AND PROCUREMENT
2.4.a
Why formally adopt goals?
• Governing research:
• This guide makes the case for equitable contracting as a transformative practice and will show that a
focus on the engagement of diverse contractors and vendors is beneficial not just for those
entrepreneurs, but for society at large.
• The World Bank Group defines social inclusion as. -
The process of improving the terms for individuals and groups to take part in society, and
• The process of improving the ability, opportunity, and dignity of those disadvantaged on the basis of
their identity to take part in society,
• Example municipal mission statement (Tacoma):
• To create
and sustain a
competitive and fair business
environment for contracting,
procurement and
consulting
opportunities
that include small businesses
owned by minority, women,
and socially and
economically disadvantaged people.
What can we do
10
in Edmonds?
Set voluntary goals for the c�
Work to achieve those targets
Gather feedback to improve and
refine the process
Strive toward equitable results
2Aa
RCW 39.19:
Office of Minority and Women's Business Enterprises
The legislature finds that minority and women -owned businesses are
significantly under -represented and have been denied equitable
competitive opportunities in contracting. It is the intent of this
chapter to mitigate societal discrimination and other factors in
participating in public works and in providing goods and services and
to delineate a policy that on increased level of participation by
minority and women -owned and controlled businesses is desirable of
all levels of state government. The purpose and intent of this chapter
are to provide the maximum practicable opportunity for increased
participation by minority and women -owned and controlled businesses
in participating in public works and the process by which goods and
services are procured by state agencies and educational institutions
from the private sector,
a
2.4.a
Washington State
• "Washington's diversity is one of its greatest
economic and cultural strengths, yet for fiscal
year 2018 only 3.6 percent of the nearly $5
billion that the state spends with the private
sector is with small businesses owned by
women, minorities or veterans. We need to do
better, Diversity in state contracting is good
business and good for the state."
-Governor Jay I nslee
• State voluntary targets:
• Minority -owned businesses: 10 percent
• Women -owned businesses: 6 percent
• Veteran -owned businesses; 5 percent
Important background readinQ�
• Governor's Subcabinet on Business Diversity
• Washington State Disparity Study - 2019
• FAQs
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Ex: Department of Enterprise Services
• The agency goals are:
• 10% Minority Owned Business certified by the Washington State Office of Minority
and Women Business Enterprises (OMWBE)
• 6% Women Owned Business certified by the OMWBE
• 5% Veteran Owned Business certified by the OMWBE
• 5% Washington Small Businesses self -identified in the Washington Electronic
Business Solution (WEBS).
a
Source: Department of Enterprise Services Business Div( y
2.4.a
WA Department of Enterprise Services
2016
1892
113
100
33
13.0%
2017
2035
116
125
42
13.9%
2018
2280
134
143
52
14.4%
Q
Source: Department of Enterprise Services Business DIVE y
Reports for all State Agencies and Departrr :s
2.4.a
WSDOT's progress on diversity goals
r
2016 through 2019; Percentage of Washington State Department of
Transportation contracting with diverse businesses
C
Minority Owned Businesses Women Owned Businesses
Veteran Owned Businesses small Businesses
O
12-01:
3
11.294s,
v
10.76 %
C
!4
C
9. d
O
d
w.
8.00%
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6.00 --'__'------------------------
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4.82% 5.03%
' 5.01 ««««««««««««««««««««
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4.04%
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4.00% 3.68% 3.84% 3.67%
to
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2.89%
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2.29%
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- -
2016 2017 2018 2019 2016 2017 2018 2019
.
2016 2017 2018 2019 2016 2017 2018
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V
5vurce-OMW6E SupplierDiversity Reporting at httpsJlomwhe.wa gwhtate-sugplier-diversit r—ree rLirg�a eg_ncy-s i pEier-diversity
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Packet Pg. 67
Snohomish County
• The County does not have a preference program for DBE or MBE
business, However, some of the County's projects may have
federal funding and goals for DBE and MBE participation.
Additionally, the County has a strong outreach and training
program that encourages, tracks, and seeks to improve the
participation of DBE, MBE, WBE, VOB, LGBT, and SBE suppliers.
Pierce County
• Code 2.107.030 Public Works Contracting Requirements: The
County will establish the following annual MBE and WBE goals on
public works contracts in excess of $10,000:
- MBE: 14 percent
- WBE: 8 percent
King County
• Implemented new contracting methods, a small business
accelerator and new regional partnerships for small business
certification, bolstered by a more efficient and equitable
environment that has made it easier for small firms to do
business with the county, Sets triennial goals for DBE
participation on federal projects.
2.4.a
Packet Pg. 68
2.4.a
n June 1983, Council passed Resolution No. D-
4816, Women and Minority Business Enterprise
Policy, It is the policy of the City of Yakima that
women and minority business enterprises shall have
the maximum opportunity to participate in the
performance of work relating to the City's activities.
'Alf women and minority business enterprise
programs shall include specific goals for participation
or women and minority businesses in City projects of
at least ten percent (10%) or the total dollar value
or City contracts over 510, 000."
Ongoing project: updating procurement chapter of
the City Municipal Code to address inclusion of
Diverse Business Enterprises. City hopes to have that
adopted by Council later this year (2020).
Packet Pg. 69
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a
• The City is currently transitioning its Small Business
Enterprise (SBE) list to Washington State's OfficL of
Minority & Women's Business Enterprise
v
(OMWBE) list. View the vendor certification
information.
• The next phase of the City's efforts, projected to
take place from January 2020 - December 2020,
will involve ongoing strategic planning with the City 's
community partners and, ultimately, implementation
of a range of programmatic improvements.
• The Finance Department is leading the Procurement
Diversity Inclusion (PDI) Plan in an ongoing effort tc
maximize equity and opportunity in the procurement
process to small businesses, including those owned
by women and minorities.
2.4.a
Packet Pg. 70
2.4.a
Potential path forward
0 0 0
�I
1. Gather feedback from the Diversity and Economic
Development commissions, Equity and Justice Advisory
Group, local business community, city departments,
residents and other stakeholders
a) Potential discussion points include formally adopting the
state's voluntary goals or developing the city's own
targets; utilization of Washington State's Office of
Minority & Women's Business Enterarise (OMWBE
2. Discuss possibilities with the City Administration
3. Bring project forward for Council consideration
2.5
City Council Agenda Item
Meeting Date: 07/14/2020
Ordinance amending Residential Parking Zone Regulations
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
According to the current Edmonds City Code, a signature and notarization is required for a complete
residential parking permit application. Because the city requires other forms of signed identification as
part of the permit application, including driver's license and vehicle registration, signature notarization
has become an unnecessary requirement.
Staff Recommendation
Adopt the proposed ordinance as part of the next available Council consent agenda.
Narrative
The city desires to make its permitting processes more convenient and accessible to the public by
making them available online, as opposed to requiring visits to City Hall, in -person signatures, and
notarization. The attached ordinance would remove the notary requirement, allowing the city to
streamline the parking permit process.
Attachments:
Ordinance signature notarization
Packet Pg. 72
2.5.a
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING CERTAIN PROVISIONS OF
CHAPTER 8.52 ECC RELATED TO RESIDENTIAL PARKING
ZONE REGULATIONS
WHEREAS, the city desires to make its permitting processes more convenient and
accessible to the public by making them available online, as opposed to requiring visits to City
Hall, in -person signatures, and notarization; and
WHEREAS, according to the current Edmonds City Code, a signature and notarization is
required for a complete residential parking permit application; and
WHEREAS, because the city requires other forms of signed identification as part of the
permit application, including driver's license and vehicle registration, signature notarization is an
unnecessary requirement; and
WHEREAS, the Edmonds City Council desires to adopt an amendment to ECC 8.52
("Residential Parking Zone Regulations") to help streamline the permit process;
NOW THEREFORE; THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Section 8.52.030 of the Edmonds City Code, entitled "Applications for
Permits," is hereby amended to read as set forth in Exhibit 1 (new text is shown in underline;
deleted text is shown in stfil£e-thr-eugk), which is attached hereto and incorporated herein by this
reference as if set forth in full.
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 3. Effective Date. This ordinance is subject to referendum and shall take
effect thirty (30) days after final passage of this ordinance.
Packet Pg. 73
2.5.a
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
Im
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
APPROVED:
MAYOR MIKE NELSON
July 10, 2020
July 21, 2020
July 24, 2020
August 23, 2020
Packet Pg. 74
Ordinance No. 41XX Exhibit I
2.5.a
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2020, the City Council of the City of Edmonds, passed Ordinance
No. . A summary of the content of said ordinance, consisting of the title, provides
as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING CERTAIN PROVISIONS
OF CHAPTER 8.52 ECC RELATED TO RESIDENTIAL
PARKING ZONE REGULATIONS.
The full text of this Ordinance will be mailed upon request.
DATED this day of, 2020.
3
CITY CLERK, SCOTT PASSEY
Packet Pg. 75
Ordinance No. 41XX Exhibit 1
2.5.a
8.52.030 Applications for permits.
A. Authorization of City Clerk. The city clerk is hereby authorized to issue
permits to qualified residents who own or have control of a motor vehicle, and
who have insufficient off-street parking spaces.
B. Application Form. Application shall be made on forms provided by the city
clerk which shall include:
1. The name, address, telephone number and license number of the
applicant;
2. Make, model, color and year of the registration of the vehicle for which
the permit is sought;
3. The type of document used to establish eligibility for the permit as
required in ECC 8.52.020;
4. The number of off-street parking spaces available to the applicant;
5. License plate number (and state) of vehicle;
6. The number of visitor's permits requested and issued; and
7. A statement immediately above where the applicant is to sign stating
that the applicant has been provided with an opportunity to examine this
chapter and is familiar with the terms thereof.
All applications shall be signed by the applicant and nota .;
C. Limited Parking Zone Determination. The limited parking zone for which the
permit is valid shall be the designated zone in which the permit holder resides but
is prohibited on Main Street from Third Avenue to Sixth Avenue and Fifth
Avenue from Bell Street to Walnut Street except between the hours of 6:00 p.m.
and 9:00 a.m. Monday through Saturday. Three zones have been created and are
as follows: Red Zone — Caspers Street to Edmonds Street and Sunset Avenue to
Sixth Avenue; Blue Zone — Edmonds Street to Dayton Street and Railroad
Avenue to Sixth Avenue; Yellow Zone — Dayton Street to Pine Street and SR 104
to Sixth Avenue.
2
Packet Pg. 76
2.6
City Council Agenda Item
Meeting Date: 07/14/2020
Ordinance amending ECC 1.03 Related to Posting and Publication of Notices
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
City code establishes three locations for the posting of official city notices, including the Edmonds Civic
Center, the Edmonds Public Library, and the Edmonds branch of the United States Post Office on Main
Street. When the US Post Office remodeled their facility, they no longer provided a public bulletin board
for the posting of official city notices.
Staff Recommendation
Adopt the proposed ordinance as part of the next available Council consent agenda.
Narrative
In addition to posting notices at the Edmonds Civic Center and the Edmonds Public Library, it has been
the city's practice to post notices at City Hall. This is due, in part, to a requirement under the Open
Public Meetings Act to post the notice of a special meeting at the main entrance of an agency's principal
location and the meeting site (RCW 42.30.080(1)(c)). Staff proposes an ordinance amending the code to
strike the United States Post Office as a posting location, and inserting Edmonds City Hall as the new
posting location.
Attachments:
Ordinance posting locations
Packet Pg. 77
2.6.a
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING CERTAIN PROVISIONS OF
CHAPTER 1.03 ECC RELATED TO POSTING AND
PUBLICATION OF ORDINANCES AND NOTICES
WHEREAS, city code establishes three locations for the posting of official city notices,
including the Edmonds Civic Center, the Edmonds Public Library, and the Edmonds branch of
the United States Post Office on Main Street; and
WHEREAS, when the United States Post Office remodeled their facility, they no longer
provided a public bulletin board for the posting of official city notices; and
WHEREAS, in addition to the aforementioned locations, it has been the city's practice
to post official city notices on the bulletin board and entrance at City Hall; and
WHEREAS, the Edmonds City Council desires to adopt an amendment to ECC 1.03
("Posting and Publication of Ordinances and Notices") to reflect the current posting locations for
official city notices;
NOW THEREFORE; THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Section 1.03.020 of the Edmonds City Code, entitled "Posting of notices,"
is hereby amended to read as set forth in Exhibit 1 (new text is shown in underline; deleted text
is shown in stfike through), which is attached hereto and incorporated herein by this reference as
if set forth in full.
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 3. Effective Date. This ordinance is subject to referendum and shall take
effect thirty (30) days after final passage of this ordinance.
Packet Pg. 78
2.6.a
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
Im
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
APPROVED:
MAYOR MIKE NELSON
July 10, 2020
July 21, 2020
July 24, 2020
August 23, 2020
Packet Pg. 79
Ordinance No. 41XX Exhibit 1
2.6.a
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2020, the City Council of the City of Edmonds, passed Ordinance No.
A summary of the content of said ordinance, consisting of the title, provides as
follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING CERTAIN PROVISIONS
OF CHAPTER 1.03 ECC RELATED TO POSTING AND
PUBLICATION OF ORDINANCES AND NOTICES
The full text of this Ordinance will be mailed upon request.
DATED this day of, 2020.
3
CITY CLERK, SCOTT PASSEY
Packet Pg. 80
Ordinance No. 41XX Exhibit 1
2.6.a
1.03.020 Posting of notices.
Where allowed by law, the posting of notices required to be posted by any
provision of this code or any applicable state law shall be at the following three
public places, all of which are hereby designated as the official posting places for
city notices:
A. Public bulletin board in the Edmonds Civic Center, 250 Fifth Avenue North,
Edmonds, Washington, 98020;
B. Public bulletin board in the Edmonds Public Library, 650 Main Street,
Edmonds, Washington, 98020; and
C. Public bulletin board, Edmends branehof United States Post 9ffee,-2-4
Tit Edmonds City Hall, 121 Fifth Avenue North, Edmonds, Washington,
98020. [Ord. 2511, 1985; Ord. 2448, 1984].
Pi
Packet Pg. 81
2.7
City Council Agenda Item
Meeting Date: 07/14/2020
Presentation regarding Meeting Minutes
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
For information only.
Narrative
This presentation covers the purpose and format of meeting minutes, including best practices.
Attachments:
Minutes Presentation
Packet Pg. 82
Minutes - Best Practices
Based on the recommendations of
Professional Registered
Parliamentarian Ann MacFarlane, of
Jurassic Parliament fame. The points
in this present a t i
directly from her
Council Meetings,
on are taken
book "Mastering
Minutes - Best Practices
Purpose of Minutes:
To preserve an accurate record of the
governing body's actions. Minutes are
retained permanently per State law
and serve as the official record of the
actions of the governing body.
Minutes - Best Practices
ACTION MINUTES
It is considered a best practice to
use "action minutes," in which
actions are noted briefly and
simply.
Minutes of this type will include
the following items:
Minutes - Best Practices
• Place of the meeting
• Time the meeting started and ended
• Members present and absent
• The fact that a quorum was present
Text of all main motions and their
disposition (passed, failed, referred to
a committee, postponed, etc,,)
Minutes - Best Practices
• If amendments were made, the final
version of the motion as amended
• Any points of order and their
resolution
If the council went into executive or
closed session, the time of entering
and the time of leaving such session
Minutes - Best Practices
■ If public comment is made, it is
ordinarily sufficient to note the
fact.
■ Some councils include the names
and addresses of those who spoke
and some go even further,
summarizing the remarks that
members of the public make.
Summary Minutes
■ If council desires more detailed
minutes, another option is
" summary minutes."
■ These minutes include a brief listing
of the chief arguments for and
against different motions, without
attribution to any individual.
Summary Minutes
■ The clerk or minutes writer must
have the capacity to extract those
key points from what is said, which
can be a challenging task.
Detailed Minutes
■ The least desirable option is
"detailed minutes." This type of
minutes is sometimes called
" verbatim minutes," which really
should apply only to minutes taken
by a court recorder who captures
every word.
Detailed Minutes
■ In this type of minutes, individual
remarks are included along with the
name of the person who made
them.
■ Detailed minutes are undesirable for
several reasons:
Detailed Minutes
1. If legal questions arise, delving into
the remarks that were made can
complicate the council's defense of
its actions.
2. Cities must spend substantial time
and money on recording such
minutes.
Detailed Minutes
3. Reviewing, amending and
approving detailed minutes can
take up time that would be better
spent on more productive activity.
4. In searching earlier records, it is
hard to extract the key items from
among the pages of verbiage
included in detailed minutes.
Detailed Minutes
■ The prevalence of audio and video
recording today makes it even more
unnecessary to invest time and
energy in preparing detailed written
records of "who said what to whom."
Minutes
NOTE:
While audio and video recordings can
be interesting and helpful to refresh
one's memory, such recordings
cannot substitute for written
minutes.
Key Points about Minutes
■ Minutes are not approved at a
special meeting, but are held over
until the next regular meeting.
■ Minutes should not include the
name of the seconder of the motion
(unless law or regulation requires
it).
Key Points about Minutes
■ Minutes should not include routine
procedural motions, such as
approving the agenda or moving to
l'1*4*1
■ A motion that has been withdrawn is
not ordinarily included in the
minutes
Final Point about Minutes
■ Minutes are not meant to be a "he
said, she said" -type record. Minutes
should be a record of "what
happened," not "what was said."
When viewed in this light, it helps
emphasize what is important, and
what is not important, to include in
the minutes.
Minutes 1"n Edmonds, WA
■ City Council minutes are considered
"detailed minutes." This minutes
style was adopted years ago.
■ City staff have received little input
or direction from the Council about
the content of its minutes.
Minutes 1"n Edmonds, WA
■ If the Council wishes to direct any
changes, it may be advisable to
adopt a standing rule outlining what
should be included in the Council's
minutes.