2020-12-10 City Council - Full S Agenda-27521.
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�o Agenda
Edmonds City Council
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"WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH)
PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE
HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR
SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL
CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT
CALL TO ORDER/FLAG SALUTE
LAND ACKNOWLEDGEMENT
ROLL CALL
APPROVAL OF THE AGENDA
AUDIENCE COMMENTS
UNFINISHED BUSINESS
1. Budget Deliberations and Opportunity for Budget Adoption (120 min)
MAYOR'S COMMENTS
Edmonds City Council Agenda
December 10, 2020
Page 1
8. COUNCIL COMMENTS
ADJOURN
Edmonds City Council Agenda
December 10, 2020
Page 2
6.1
City Council Agenda Item
Meeting Date: 12/10/2020
Budget Deliberations and Opportunity for Budget Adoption
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Dave Turley
Background/History
Mayor Nelson presented his 2021 Proposed Budget to the Council on October 5, 2020. Budget books
were provided to Councilmembers, and the budget has been made available to the public online, on the
City's website, and two Public Hearings have been held on the budget.
Staff Recommendation
Motion to place 2021 City budget, as revised to include Council -approved amendments, on December
15 Consent Agenda
Narrative:
December 10
Deliberation and voting on proposed amendments to budget
December 15
Further deliberation, adoption of the budget (if not already adopted)
Attachments:
2021 Budget Ordinance
Staff Proposals 121
10
Council Proposals 12_10
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6.1.a
ORDINANCE NO.
AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY
OF EDMONDS, WASHINGTON, FOR THE FISCAL YEAR
COMMENCING JANUARY 1, 2021.
WHEREAS, the City of Edmonds, Washington completed and placed on file with
the City Clerk a proposed budget and estimate of the amount of money required to meet the
public expenses, bond retirement and interest, reserve funds, and expenses of government of the
City for the fiscal year ending December 31, 2021; and,
WHEREAS, a notice was published that the City Council would meet virtually via
Zoom on 2020 at 7:00 PM for the purpose of making and adopting a budget for said
fiscal year and giving taxpayers within the limits of the City an opportunity to be heard in a public
hearing upon said budget, and
WHEREAS, the City Council did hold a public hearing at that time and did then
consider the matter of the proposed budget for the fiscal year beginning January 1, 2021, and
WHEREAS, the proposed budget does not exceed the lawful limit of taxation
allowed by law to be levied on the property within the City for the purposes set forth in the budget,
and the estimated expenditures set forth in the budget being all necessary to carry on the
government of the City for the fiscal year 2021 and being sufficient to meet the various needs of
the City during that period, and
NOW, THEREFORE; the City Council of the City of Edmonds, Washington, do
ordain as follows:
Section 1. The budget for the City of Edmonds Washington for the year 2021
is hereby adopted at the fund level in its final form and content as set forth in the comprehensive
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6.1.a
budget document, City of Edmonds Adopted Budget, copies of which are on file in the Office of
the City Clerk.
Section 2. Estimated resources for each separate fund of the City of Edmonds,
and aggregate expenditures for all such funds for the year 2021 are set forth in summary form
below, and are hereby appropriated for expenditure at the fund level during the year 2021 as set
forth in the City of Edmonds Adopted Budget.
Fund Description
Revenue
Expenditure
General Fund
$ 42,460,777
$ 44,284,853
LEOFF Medical Insurance Reserve Subfund
300,000
467,140
Contingency Reserve Subfund
2,620
-
Historic Preservation Gift Fund
5,010
5,900
Building Maintenance Fund
-
210,221
Edmonds Homelessness Response Fund
123,581
Edmonds Opioid Response Fund
-
28,445
Drug Enforcement Fund
165,370
45,800
Street Fund
1,722,360
2,172,530
Street Construction Fund
3,048,185
2,781,828
Municipal Arts Acquisition Fund
165,060
236,880
Memorial Tree Fund
270
-
Hotel/Motel Tax Fund
71,460
87,150
Employee Parking Permit Fund
25,240
26,880
Youth Scholarship Fund
1,390
3,000
Tourism Promotional Arts Fund
24,000
29,900
REET 2
1,282,050
1,428,736
REET 1
1,285,240
1,761,841
Gifts Catalog Fund
103,930
100,900
Cemetery Maintenance/Imp. Fund
179,800
200,998
Parks Trust Fund
2,200
50,000
Cemetery Maintenance Fund
29,220
25,000
Sister City Commission Fund
10,120
11,900
Business Improvement District Fund
79,202
76,340
Affordable and Supportive Housing Fund
65,000
-
Edmonds CARES Fund
-
-
2012 LTGO Debt Service Fund
759,710
759,700
Parks Capital Construction Fund
1,392,520
5,360,378
Water Utility Fund
10,299,357
10,578,596
Storm Utility Fund
6,072,300
6,927,783
Sewer/WWTP UtilityFund
28,131,150
35,821,699
Utility Debt Service Fund
1,985,870
1,985,870
Equipment Rental Fund
1,331,100
1,292,815
Technology Rental Fund
1,204,880
1,251,409
Firemen's Pension Fund
67,270
87,584
Totals
$ 102,272,661
$ 118,225,657
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6.1.a
Section 3. The City Clerk is directed to transmit a certified copy of the budget
hereby adopted to the State Auditor's Office and to the Association of Washington Cities.
Section 4. Attached hereto is the Use of Tax Funds Report, and by this
reference said Report is incorporated herein as if set forth in full and the same is hereby adopted
in full. The Finance Director is authorized to update actual expenditures in the final report as
projected prior to printing the final document.
Section 5. This ordinance is a legislative act delegated by statute to the City
Council of the City of Edmonds, is not subject to referendum and shall take effect January 1, 2021
APPROVED:
MAYOR, MIKE NELSON
ATTEST/AUTHENTICATE
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
1'M'1
CITY ATTORNEY, JEFFREY TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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6.1.a
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6.1.a
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the _ day of , 2020, the City Council of the City of Edmonds,
passed Ordinance No. A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY
OF EDMONDS, WASHINGTON, FOR THE FISCAL YEAR
COMMENCING JANUARY 1, 2021.
The full text of this Ordinance will be mailed upon request.
DATED this day of
, 2020
CITY CLERK, SCOTT PASSEY
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6.1.a
Part 1: Actual Use of REET Funds collected during the prior two-year period and Actual Use of
RE ET Funds as a Percentage of Project
REET FUNDS USED FOR THE FOLLOWING
STREET EXPENDITURES
2019
% of Project
usingREET
2020
% of Project
using REET
REET 2 - Fund 125
Audible Pedestrian Signals
43,127
78%
2018 Overlay Program
12,484
28%
2019 Overlay Program
389,474
30%
238th Island & Misc Rams
86,606
28%
2020 Overlay Program
4,340
19%
2020 Pavement Preservation Program
391,513
38%
238th Island and ADA Curb Ramps
1,511
100%
238th St. SW Walkway from SR-104 to SR-99 Project
1,222
61%
REET 1 - Fund 126
Sunset Walkway Improvement
94
31 %
Trackside Warning System
289,977
97%
Dayton St. Utility Replacement
5,058
0.16%
238th St. Walkway SR104 to Hwy 99
3,623
73%
89th PI W Retaining Wall
125,241
98%
220th Adaptive
815
100%
2018 Overlay Program
24,901
55%
84th Overlay from 220th to 212th
88,777
9%
2019 Overlay Program
435,218
33%
238th Island & Misc Rams
22,806
7%
2019 Traffic Calming
1,121
24%
2019 Guardrail Install
54
100%
Admiral Way Pedestrian Crossing
9,917
74%
2019 Pedestrian Safety Program
46,848
92%
2020 Overlay Program
4,850
21 %
2019 Traffic Signal Upgrades
42,331
100%
2018 Traffic Calming
18,000
10000
Interfund Transfer for 1 % Arts - Various Projects
3,321
100%
2019 Guardrail installations
21,879
100%
2019 Traffic Signal Upgrades
57
100%
2020 Guardrail installations
18,286
75%
2020 Pavement Preservation Program
295,955
29%
2020 Traffic Signal Upgrades
7,793
100%
238th St. Walkway SR104 to Hwy 99)
778
39%
84th Ave W Overlay-220th to 212th Project
37,567
16%
Adaptive system along 220th
12,914
100%
Admiral Way Crossing
870
100%
Citywide Pedestrian Enhancements
11,317
17%
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6.1.a
Part 1: Actual Use of REET Funds collected during the prior two-year period and Actual Use of
REET Funds as a Percentage of Project
REET FUNDS USED FOR THE FOLLOWING
PARKS EXPENDITURES
9
% of Project
usingREET
2020
% of Project
usingREET
REET 2 - Fund 125
Waterfront Develo ment&Restoration
245,306
87%
City Park Shed Project
19,765
51%
Fourth Avenue Cultural Corridor Phase 2
35,611
86%
Seaview Park Playground
210,099
100%
Seaview Park Playground Fence
15,346
100%
Yost Pool Shower Boiler
31,440
75%
Seaview Park Tennis Courts
39,247
100%
E7MA.Waterfront Develo ment&Restoration
20,326
18%
Edmonds Marsh Project
25,000
100%
Gateway Sign Replacements
3,000
36%
Olympic Beach Restrooms
18,236
96%
Marina Beach Volley Ball Court
8,776
100%
Parks Maintenance
50,540
100%
4th Ave Corridor
17,500
100%
City Park Walkway
30,000
100%
Civic Park
20,000
5%
Gateway Sign
17,000
100%
Marina Beach Design / Construction
30,000
90%
Parks Maintenance Professional Services
25,000
100%
Parks Maintenance R & M
25,000
1005/.
Parks Maintenance Supplies
21,000
100%
Waterfront Development and Restoration
1,395,551
49%
Yost Pool
33,000
100%
REET 1 - Fund 126
Debt Service
159,937
100%
163,120
100%
Civic Park
465,564
82%
450,000
100%
Waterfront Redevelopment
16,400
6%
1,144,042
40%
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6.1.a
Part 2: Use of REET Funds for the succeeding two-year period and Percentage of REET Funds for capital projects
Comnared to all other sources of ranital nmiect funding as Identified in CitJs Canitnl Facilities Plan_
TRANSPORTATION PROJECTS AND FUNDING SOURCES
2021
2022
Total
% of
Funding
Hwy 99 Gateway/ Revitalization
(873,048)
(5,755,000)
(6,628,048)
Federal or State Grants (Secured)
$583,048
$5,755,000
6,338,048
96%
Fund 126Reimbursement - Hwy 99Gateway /Revitalization
290,000
290,000
4%
Hwy 99 Gateway / Revitalization
$ -
$
$ -
100%
Elm Way from 8th Ave S. to 9th Ave S.
(150,800)
(968,000)
(1,118,800
Federal or State Grants (Unsecured)
-
621,000
621,000
56%
Stormwater Utility Fund
55,800
347,000
402,800
36%
Fund 126 Reimbursement - Elm Way from 8th Ave S. to 9th Ave S.
95,000
-
95,000
8%
Elm Way from 8th Ave S. to 9th Ave S.
$ -
$ -
$ -
100%
PARKS PROJECTS AND FUNDING SOURCES
2021
2022
Total
% of
Funding
Civic Center Playfield
6,030,315)
6,027,213
12,057,528
G.O. Bonds
3,700,000
3,700,000
31%
General Fund
-
1,758,000
1,758,000
15%
Grants
895,833
2,574,167
3,470,000
29%
Private Donations unsecured
400,000
400,000
3%
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6.1.b
Proposed Changes to the Preliminary Budget - Proposed by STAFF
Revenue
DP # or Expense Increase Increase
No. New Item Submitter Fund Description (Decrease) (Decrease)
Typo on DP 28 - $6,082 charged to wrong BARS account, no
1 DP 28 Dave Turley General Fund effect on revenues or expenses $ $
DP 9 Jim Lawless General Fund Estimated Increase to Prisoner Care Costs
Reduce Fire Hydrant Maintenance Costs - additional information
3 DP 9 Dave Turley
General Fund received after budget was created
$ (50,000) $
"Unfreeze" one frozen position - one position had been filled but
had not yet been entered into the payroll system when the list of
frozen positions was created, so it incorrectly appeared to be a
4 DP 6 Dave Turley
General Fund vacant position
$ 70,437 $
5 New Dave Turley
Sewer Fund Adj. new incinerator bond payments from estimate to actual
$ (187,370) $
6 New Jessica N-H
Fund 617 Adj. to Firemen's Pension Fund for recent rate increases
$ 8,583 $
Totals $ 141,650 $
Net Effect on
Cash
$ (300,000)
$ 50,000
$ (70,437)
$ 187,370
$ (8,583)
(141,650)
7 New Patrick Doherty Fund 140 (BID) BID Budget - Approved by Council $ 79,202 $ 76,340 $ (2,862)
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Expense
Revenue
DP # or
Increase
Increase
No.
New Item
Submitter
to
Description
(Decrease)
(Decrease)
1
1
CM L Johnson
General Fund
Increase Equity Initiative funding from $50,000 to $75,000
$
25,000
Remove DP 11, leave money in Fund 016 for future use in
2
11
CM Buckshnis
001 / 016
Building Maintenance
$
(210,222)
$ (210,222)
3
35
CM Olson
General Fund
Increase funding for Building Maintenance
$
210,222
4
35
CM K Johnson
General Fund
Increase funding for Building Maintenance
$
1,000,000
Make the current 0.5 FTE Human Services Program Manager a
full-time (1.0 FTE) position in the new "Human Services
5
19
CM Buckshnis
General Fund
Department"
$
48,956
Add a part time (0.5 FTE) one-year temporary basis Human
Services Administrative Assistant position in the new "Human
6
New
CM LJohnson
General Fund
Services Department"
$
48,956
Combine Human Services positions together into the new
7
New
CM Olson
General Fund
"Human Services Department" (No budgetary effect)
$
-
Reduce Human Services funding from $500,000 to $250,000 in
8
22
CM Buckshnis
General Fund
"start-up year"
$
(250,000)
9
22
CM K Johnson
General Fund
Do not fund Human Services program out of the General Fund
$
(487,136)
Reduce Human Services funding by $25,000 in order to increase
10 22 CM Olson General Fund funding to Senior Center back to 2020 level of $75,000 $ -
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11
New
CM Buckshnis
General Fund
Increase funding to Senior Center back to 2020 level of $75,000 $
12
29
CM Buckshnis
General Fund
Reduce funding for Salmon Safe Program $
Add $20,000 for assistance with Waterfront Comp Plan update
13 New CM Buckshnis General Fund (using money made available by reducing Salmon Safe Program) $
CM Olson, CM K
14 37 Johnson General Fund Eliminate Commuter Trip Incentive for one year $
Increase support for Edmonds Chamber of Commerce (in lieu of
15
37
CM Olson
General Fund
funding the Commuter Trip Incentive) $
Increase funding to Edmonds Chamber of Commerce back to
16
New
CM Buckshnis
General Fund
2020 level of $10,000 $
Do not purchase 2 Ford Explorer Police Dept. patrol vehicles in
17
45
CM Olson
511 - Fleet
2021, delay replacement until 2022 $
Do not replace the 2003 Chevrolet pickup or the 2002 Chevrolet
18
45
CM K Johnson
511 - Fleet
1/2 Ton pickup - savings unknown
19
47
CM K Johnson
421 - Water
Do not fund Phase 12 of the Waterline Replacement Program $
CM Buckshnis,
Remove DP 56 funds for researching Willow Creek Daylighting
20
56
CM K Johnson
422 - Storm
until land ownership issue is resolved $
Move $430,000 from Storm fund 422 to 017 Marsh Fund for
21
62
CM Buckshnis
422 / 017
future Marsh work $
25,000
(32,000)
20,000
(36,000)
36,000
10,000
(100,000)
(400,000)
(80,000) $ (70,000)
430,000 $ 430,000
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62
CM K Johnson
422 / 017
23
New
CM Buckshnis
General Fund
24
New
CM K Johnson
General Fund
CMs Paine and
25
New
Buckshnis
General Fund
CMs Paine and
26
New
Buckshnis
General Fund
27
New
CM KJohnson
General Fund
28
9
CM K Johnson
General Fund
29
9
CM K Johnson
General Fund
30
9
CM K Johnson
General Fund
Remove funding for daylighting of Willow Creek
Increase funding to Edmonds Center for the Arts back to 2020
level
Remove contribution to Edmonds Center for the Arts
3-Year Temporary Position for Code Re -write
Add funding for PROS Plan Update
Add 3 "frozen" positions back into budget - (2) police officers
and a maintenance custodian
Reduce Public Defender contract
Reduce "miscellaneous" adjustment
Reduce prisoner care costs
$ (430,000)
31
9
CM K Johnson
General Fund
Remove funding for LEOFF Medical Insurance Reserve Fund 009 $
32
8
CM K Johnson
General Fund
Restore the Crime Prevention Cost Center $
Remove 0.25 FTE Staff Support for the Edmonds Diversity
33
18
CM K Johnson
General Fund
Commission $
34
26
CM K Johnson
General Fund
Eliminate funding for gap analysis of the Comp Plan Update $
Eliminate funding for consultant for Community Renewal Plan
35
27
CM K Johnson
General Fund
along Highway 99 Corridor $
36
34
CM K Johnson
Cemetery Fund
Do not replace the cemetery lawn mower $
37
36
CM K Johnson
General Fund
Eliminate funding for Pedestrian Task Force $
25,000
(50,000)
140,000
120,000
385,972
(37,930)
(12,070)
(100,000)
(125,000)
133,657
(16,600)
(20,000)
(60,000)
(25,000)
(20,000)
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Eliminate funding for consultant to assess condition of storm 2
38 40 CM K Johnson
422 / 423
and sewer pipes to help determine repair/replacement needs
$
(80,000)
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39 42 CM K Johnson
422 - Storm
Eliminate funding for Stormwater Comprehensive Plan Update
$
(140,000)
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Add a "Legal Planner" position to Development Services to work
a0
40 New CM K Johnson
General Fund
on updating city codes and regulations
$
(87,072)
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Add a "Urban Designer" position to Development Services to
N
0
41 New CM K Johnson
General Fund
work on updating city codes and regulations
$
(87,072)
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New
CM K Johnson General Fund
Create new Building Maintenance Fund
No Budgetary Effect
m
Do not make the Human Services Program Manager position a
r
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19
CM K Johnson General Fund
permanent position
No Budgetary Effect
N
44
29
CM K Johnson General Fund
Revisit how the Salmon Safe Program money is spent
No Budgetary Effect
45
44
CM K Johnson 423 - Sewer
Need better information on costs for the pyrolysis project
No Budgetary Effect
0I
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Fund $730,000 of the Pavement Overlay Program out of the
y
46
68
CM K Johnson
General Fund instead of REET
No Budgetary Effect
0
0
Create implementation Plan for Sidewalk Expansion and
—
47
77
CM K Johnson
Maintenance Program
No Budgetary Effect
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Not clear - increase spending on Phase 11 of Waterline
E
Replacement Program and Phase 7 of Sewer Replacement
48 51,52 CM K Johnson 421,423 Program
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49 53, 54 CM K Johnson 422 - Storm
50 66,67 CM K Johnson 423 - Sewer
51 80 CM K Johnson 125, 136
52 82 CM KJohnson
53 New CM KJohnson
54 New CM K Johnson
Not clear - increase spending on Phases 2 and 3 of Storm
Maintenance Program
Not clear - increase spending on Phases 3 and 9 of the Sanitary
Sewer Replacement Projects
Not clear - Would like more information on cost to replace
greenhouse
Not clear - Would like Council to discuss reevaluating funding
options and delaying construction of Civic Field
Not clear - Would like Council to discuss standardizing of the
City's Boards and Commissions with Director Hope
Not clear - Would like Council to discuss allocation of Legislative
Assistant's time
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