2021-01-27 Planning Board PacketPlanning Board
Remote Zoom Meeting
Agenda
121 5th Ave. N.
Edmonds, WA 98020
www.edmondswa.gov
Michelle Martin
425-771-0220
Wednesday, January 27, 2021 7:00 PM Virtual Online Meeting
Remote Meeting Information
Join Zoom Meeting: https://zoom.us/j/93282361794
Meeting ID: 932 8236 1794
Call into the meeting by dialing: 253-215-8782
Land Acknowledgement for Indigenous Peoples
We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their
successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken
care of these lands. We respect their sovereignty, their right to self-determination, and we honor their
sacred spiritual connection with the land and water.
1. Call to Order
Attendee Name Present Absent Late Arrived
2. Approval of Minutes
A. Generic Agenda Item (ID # 5247)
Approval of Minutes
Background/History
N/A
Staff Recommendation
Approve meeting minutes from January 13th, 2021
ATTACHMENTS:
• PB210113 (PDF)
3. Presentations
A. Generic Agenda Item (ID # 5258)
Parks, Recreation & Cultural Services Updates
Background/History
Planning Board Page 1 Printed 112212021
Remote Zoom Meeting Agenda January 27, 2021
N/A
Staff Recommendation
N/A
ATTACHMENTS:
• 2020 Accomplishments - Parks, Recreation & Cultural Services Dept (PDF)
• Planning Board Presentation - Dept Update - 2021-01-27 (PDF)
B. Generic Agenda Item (ID # 5259)
Parks, Recreation & Open Space 2022 PROS Plan Presentation
Background/History
N/A
Staff Recommendation
N/A
ATTACHMENTS:
• 2022 PROS Plan Presentation - Planning Board 2021-01-27 (PDF)
• Planning Board PROS Plan Presentation Memo 2021-01-22 (PDF)
4. Audience Comments
5. Administrative Reports
6. Public Hearings
7. Unfinished Business
8. New Business
9. Planning Board Extended Agenda
A. Generic Agenda Item (ID # 5257)
Review of Extended Agenda
Background/History
The Planning Board extended agenda is reviewed each meeting.
Staff Recommendation
N/A
ATTACHMENTS:
• Attachment 1: PB Extended Agenda (PDF)
Planning Board Page 2 Printed 112212021
Remote Zoom Meeting Agenda January 27, 2021
10. Planning Board Chair Comments
11. Planning Board Member Comments
12. Adjournment
Planning Board Page 3 Printed 112212021
2.A
Planning Board Agenda Item
Meeting Date: 01/27/2021
Approval of Minutes
Staff Lead: Rob Chave
Department: Planning Board
Prepared By: Michelle Martin
Background/History
N/A
Staff Recommendation
Approve meeting minutes from January 13th, 2021
Narrative
January 13th, 2021 Draft meeting minutes attached
Attachments:
PB210113
Packet Pg. 4
2.A.a
CITY OF EDMONDS PLANNING BOARD
Minutes of Virtual Meeting
Via Zoom
January 13, 2021
Chair Rosen called the virtual meeting of the Edmonds Planning Board to order at 7:00 p.m.
LAND ACKNOWLEDGEMENT FOR INDIGENOUS PEOPLES
We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip
Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their
sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
BOARD MEMBERS PRESENT
Mike Rosen, Chair
Alicia Crank, Vice Chair
Matthew Cheung
Todd Cloutier
Nathan Monroe
Carreen Nordling Rubenkonig
Roger Pence
Daniel Robles
Conner Bryan, Student Representative
STAFF PRESENT
Rob Chave, Planning Division Manager
Kernen Lien, Environmental Program Manager
COMMENTS FROM BOARD MEMBER RUBENKONIG
Board Member Rubenkonig read the following statement:
"Tonight, I say goodbye to the grand experience of serving on the Edmonds Citizen Planning Board with all of you.
I've been prepared for being removed from the Edmonds Citizen Planning Board since Mike Nelson was elected
Mayor. It is a peculiar emotion being called out by the City Council and the Mayor for removal from the Board. I
found the process poorly conducted and fraught with wrong facts. How did it happen that four out of eight position
terms were expiring in one year? The proverbial red flag should have gone up in the air, but many party to board
appointments did not act. This was disappointing. Why didn't they act to protect the Edmonds Citizen Planning
Board? The inaction led me to share the situation with the local newspaper, My Edmonds News, on December 28'
Maybe you are wondering why would the Mayor and City Council fire a standing Board Member. Usually when a
citizen volunteer opts to continue serving the City of Edmonds on a board, commission and/or committee, as I did, it
is considered to be a plus for the City. If my having a dissenting opinion to a standing mayor was a consideration
for dismissal, then past Mayors Fahey, Haakenson, and Earling had plenty of reason to not renew my Board
appointments, but they did not. I'd like to believe they valued discourse, including disagreement.
Throughout my 14 years, starting in 1996, our youngest daughter was three years old, I committed to serving the
people of Edmonds, not the elected officials. Allow me time for a quick back story. As a stay-at-home mom, like
many women in our community, I gave volunteer support to many non-profit groups during the years of child
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raising. Getting back into my profession took 16 years, but my citizen volunteer work on the Architectural Design
Board helped me keep my mark in the game. Ten years later, I was asked to apply for the Edmonds Citizen
Planning Board, and here I am six years later. I have thoroughly enjoyed and greatly benefited from Board work
and the years of challenge, including serving with male -dominated boards. Being voted as chair and vice chair of
both boards showed Edmonds can support women as leaders.
Now, here I am wanting to share my farewell remarks to this fine City Board. I'm proud of how we have been
proactive on affordable housing, elevating it to a City concern. And we have been very attentive to the concerns of
the community about the Urban Forest Management Plan. Each of us has a framework in which we look and
analyze the known facts. I describe mine as a sailing ship, navigating rough seas to a safe harbor. My life
experiences inform my perspective, the rigging. Some of those experiences are shared by others, raising children in
troubling times, pushing hard to change careers, starting a business during the recession, and reinventing oneself
for work. Not easy life experiences. Why am I sharing this? Because I am defending the Planning Board's ability
to also help the City move through a very difficult and necessary time of cultural change. In order to help the
community move through difficult times requires a ship to befitted out to navigate the rough seas. Navigating relies
on a crew of others to safely move forward, and that is how I witnessed the Board handling challenging issues.
Another back story. In my first years on the Architectural Design Board there were plenty of contentious issues,
plenty. Emotions reigned high at the meetings, and police monitored those sessions. I encountered strong push
back from the Director of the Port of Edmonds, the then City Attorney, and the ten all -male City Council. At three
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separate occasions, each of those men took the time to talk to me and explain that their push back was not personal.
My response, it feels it. It took me more years than I'd like to share to understand what they were saying to me. In
essence, it was `when we meet on opposites sides of an issue, I'm doing my job and I expect you to do the same.' I
now know dissention and discussion is key to the best decision. I slowly learned to not take opposition so
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personally. When I've been on the dais listening intently to citizens, I know they have the right to talk and to
disagree. I champion their right to do so. The need for rigorous rules of engagement is vital for Edmonds. I valued
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each and every opportunity to listen to the community, and I valued each and every opportunity to discuss (to really
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argue) with all of you, my fellow Board Members.
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I learned not to take public engagement personally. Yet, being fired, is just that. It is personal. I campaigned for
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the Mayor's opponent. Opposition to this mayor is something he appears to take personally. In my experience,
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opposition, dissention and disagreement, when shared in discussions and deliberations, leads to the best decisions
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possible. But that is not what he or his partisans on City Council are looking for in an appointment. This upsets my
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sensibilities on behalf of all of Edmonds. My parting words to you fine people, I hope you, as an Edmonds Citizen
Planning Board continue your history of conducting yourself in the arena of discussion and debate. Listen to the
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words of Joseph Joubert from 1754 to 1824: It is better to debate a question without settling than to settle a
question without debating it.' Carry on making the tough decision on behalf of we, the citizens of Edmonds. Thank
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you for your time of service. And now, according to ECC Section 10.40.020(A)(4), I congratulate Roger Pence,
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previously referred to as alternate to the Edmonds Citizen Planning Board, in his new standing as Position S. I
leave you to conduct necessary citizen business as members of the Board. "
All of the Board Members thanked Board Member Rubenkonig for her service.
READING/APPROVAL OF MINUTES
BOARD MEMBER CHEUNG MOVED THAT THE MINUTES OF DECEMBER 9, 2020 BE APPROVED AS
PRESENTED. BOARD MEMBER MONROE SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY.
ANNOUNCEMENT OF AGENDA
A discussion of the Planning Board Membership Roster was added to the agenda, and the remainder of the agenda was
accepted as presented.
Planning Board Minutes
January 13, 2021 Page 2
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AUDIENCE COMMENTS
Marjie Fields, Edmonds, commented that many Edmonds citizens are relying heavily on a new and improved Tree Code to
stop the constant clear cutting that always seems to accompany development. Unfortunately, it appears that the current Tree
Code draft is not designed to achieve the Urban Forest Management Plan (UFMP) goal of no net loss of tree canopy. Lacking
an analysis of various measures in the draft, such as exempting private property, it will not actually be possible to determine
what will be gained or lost. She cautioned against the Planning Board finalizing their recommendation on the Tree Code
without an accompanying examination of the implications for each restriction and exemption. Will the exemptions and
restrictions increase, reduce or maintain tree canopy? Without this data, she doesn't think it is possible to evaluate the Tree
Code. She asked them to take more time before making a recommendation.
Bill Phipps, Edmonds, observed that a Tree Code should address all of the trees in the City, not just a small minority of
them. The draft code only addresses 3% of the residential land in Edmonds (the land that is currently undeveloped). He
reminded the Board that the stated intent and purpose of the draft code is to implement the goals of the UFMP, which is to
enhance and retain or no net loss of our forest canopy. He expressed his belief that the draft code is inadequate to perform
the stated intent and purpose. The draft code would have been much more useful if enacted 10 years ago when there was
more undeveloped land. Now there is only 3% of the land that is undeveloped. As time goes forward and more development
occurs, the code will have less and less impact to the point where it will have no impact at all. He said he was very
disappointed to see the relaxation of the tree replacement criteria. There aren't that many large trees in Edmonds, and he
would encourage the Board to go back to the criteria of the previous draft. Every significant tree lost to development should
require multiple replacement trees. That is the gold standard of forest management and tree replacement strategies.
Mr. Phipps stressed that if the code is going to be codified, it should be meaningful and address all of the trees in Edmonds.
He noted that 80% of the forest canopy is on developed lots, but the draft code totally ignores these trees. He cautioned
against the Planning Board passing forward this empty and insignificant Tree Code. The current draft is simply a token and
symbolic effort to make the Board feel good. It does very little to stop the loss of forest canopy in Edmonds. He emphasized
that a flawed result would be worse than no code at all because it gives the impression that something was done. The code,
as written, will do very little to decrease the loss of forest canopy in Edmonds. He asked the Board to spend more time on
the Tree Code before making a recommendation to Council.
Steve Zemke, Edmonds, said he spent 6 years on the Seattle Urban Forestry Commission and was involved in doing a draft
tree ordinance, which hasn't been adopted yet. The commission spent a lot of time looking at what other communities are
doing in the region and country. He recalled that, at the last Planning Board meeting, he noted that Portland, Oregon requires
that developers save all trees 20 inches and larger. If they are removed, they must be replaced inch -for -inch. They
established a replacement fee of $350 per inch of the tree removed. Folsom, California's tree code is based on the idea that
the larger the tree, the greater its value in terms of providing ecoservices to the city. He said he provided a copy of Folsom's
study, noting that they recently adopted a fee of $250 per inch for trees that are removed. They estimate their cost was $389
per tree, based on not just the acquisition and planting, but also tree maintenance. The draft Tree Code requires a 2-year
bond, and the City of Seattle's proposed ordinance would increase the bond requirement from 3 to 5 years. The consensus is
that, with climate change, it is not enough to plant trees. They must be maintained, and a much larger time frame is needed to
make sure this happens. While requiring native species for replacement trees is good, they must also keep in mind that
climate change is affecting a number of native species, making their survival difficult.
Mr. Zemke commented that if the City proceeds with the proposed replacement requirement, which uses increments of 8
inches, he strongly recommended they add an additional category to require four replacement trees for trees that are 32 to 40
inches in diameter and five replacement trees for trees that are 40 inches or greater. He emphasized that the Tree Code
should recognize the significant benefits that the larger trees provide. It will be a long time before the replacement trees will
provide the same benefit. He noted that, as proposed, the Tree Code would only apply to tree removal associated with
development. However, Portland requires permits to remove trees on all private properties, as does Lake Forest Park,
Kirkland and a number of others cities in the region.
Chris Yake, Edmonds, asked when the video from the meeting would be posted, and Mr. Chave said it should be available
within a week.
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John Marante said he is a past resident of Edmonds and now works for a developer. He was participating in the meeting to
observe what is going on with the Tree Code.
Nancy Winston, Edmonds, said she grew up in Edmonds and is very concerned about how strong the City's commitment is
to make sure that future development is not just clear cut. She is a concerned citizen and a tree lover.
Nicholas Capos, Edmonds, recalled that he attended the public hearing for the previous Tree Code update. The proposal
was very controversial and there were so many opinions that some of the attendees continued their discussions in the parking
lot until 1 a.m. He voiced concern that, since that time, the process has gone underground even though the outcome will
impact everyone who owns property with trees. He owns property with a home and a large number of trees that he cares very
much about. However, he believes the proposed regulations would be onerous and severely restrictive. He reviewed that the
UFMP outlines the following goals:
• Incentivize the planting and protection of trees on private property.
• Create a program for giving away trees or tree vouchers.
• Establish a property tax rebate or stormwater utility rate reduction for properties that retain a certain amount of tree
canopy.
• Implement other techniques that provide financial recognition to the benefits of tree planting and protection.
• Provide resources to the community to educate and inform them of tree planting and care.
• Provide signage and other information about significant trees.
• Establish a Tree Board.
• Develop community education materials.
• Participate in original tree planting and tree care activities, including outreach to volunteers.
• Report annually to the City Council.
Mr. Capos referred to Question 17 of the survey the City recently conducted regarding the Tree Code, which asked, "When
private properties are developed or improved, trees on property can be impacted. Should the City be involved with
protecting trees on private property during construction? " Of the 167 respondents, 53.89% answered yes. Eight did not
respond to the question, 17.95% indicated that the City should not concern itself with trees on private property, and 28%
weren't sure. If you subtract the number of people who didn't respond, you end up with a 51 % majority that favor requiring
property owners to preserve trees on private parcels. That is not much of a majority. He summarized that this incredible set
of restrictions, fines and fees can eventually financially impact every property owner in Edmonds that has trees. While it
starts off with developers, the stated goal is to apply it to developed private properties, too. The impact could be thousands of
dollars per lot. He said he wants to build a house for his disabled son on the lot next to him. By the time he pays the building
fees, stormwater fees, and tree replacement fees, he could be looking at $75,000 to $80,000 before any construction can start
on the house.
Again, Mr. Capos voiced concern that the issue has gone underground and hasn't included the institutional discussion about
taking away private property rights. He has paid property taxes on his trees for 25 years, and he felt it was a violation of his
property rights for the City to tell him what he can and cannot do with them. He suggested that this entire subject needs to
receive a much wider vetting to the public. The meetings haven't been published in any of the local newspapers, and no
information has been disseminated to the property owners via the mail. Only 12 people were present at the last meeting to
comment on a proposal that would have a deep financial impact to property owners into the far distant future.
Richard Ellison, Seattle, said he is a semi -retired, part-time adjunct instructor at community colleges in the region. He said
he believes it is very important to protect trees on private property. They are part of the environmental infrastructure. He
voiced concern that the general way of doing things continues to allow more and more loopholes for developers to remove
the largest trees. While he is glad the City is trying to categorize trees in a fashion, there needs to be a better definition for
trees between 6 inches and a specimen tree. Trees that are 12 inches in diameter and greater provide a lot of habitat and
canopy. They are looking at summer record heat and fires, and cities need to plan for a future of climate change. They need
to figure out how to preserve the large trees and still allow more housing to be developed. He suggested that one option is to
allow taller buildings or to allow development to be reconfigured on lots so that trees can be saved.
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Mr. Ellison also encouraged the City to prohibit tree topping. Trained professionals know how to create a view through a
tree canopy without creating hazardous tree conditions in the future. He also encouraged the City to do as much planting as
possible. He noted that the larger trees capture a lot of rain and slow the stormwater runoff so it doesn't get into the system
as quickly. The City of Seattle is currently paying people to build cisterns for free on their properties in an effort to collect
water during heavy rains so it doesn't all come into the stormwater system at once. He suspects that Edmonds is also
experiencing problems with stormwater runoff. Rather than having to build additional infrastructure to capture the runoff,
Edmonds should retain the existing large trees that are doing an excellent job.
DEVELOPMENT SERVICES DIRECTOR REPORT TO PLANNING BOARD
Chair Rosen referred the Board to the Development Services Director's Report that was provided in the packet. Vice Chair
Crank asked if canopies for outdoor dining will become standard in the downtown. Mr. Chave said the City Council adopted
an interim ordinance, which provided some new standards for streeteries and outdoor dining. Business owners are starting to
submit applications, and he suspects there will be more as time goes by.
TREE CODE REGULATIONS UPDATE
Chair Rosen thanked the members of the public who provided comments regarding the draft Tree Code. He also reminded
the Board Members that they have received a number of written comments since the public hearing on December 9'. Other
people have expressed their opinions via letters to local newspapers, etc. According to his count, the Board has heard from
96 citizens regarding the draft Tree Code. He emphasized that the citizen voices have been heard by the Board and will
influence their recommendation.
Mr. Lien explained that the draft Tree Code update focuses primarily on private property, with a goal of improving tree
retention with new development through the implementation of low -impact development principles and an established tree
fund, as well as improving the existing definitions, permitting process and penalties. He reviewed the UFMP goals that are
addressed in the draft update as follows:
• Goal LA — Update the tree regulations to reduce clearcutting or other development impacts on the urban forest
and consider changes to tree replacement requirements and penalties for code violations. The draft Tree Code
covers all of these topics.
• Goal LB — Adopt a policy of no net loss to overall tree canopy and continue to enhance canopy in parks
according to the Parks, Recreation and Open Space (PROS) Plan. While this goal was taken under consideration
when the draft Tree Code was developed, it is understood that the regulations, in and of themselves, cannot achieve
no net loss of canopy within the City. The City will have to do other things, such as education. The Tree Board is
doing a good job of education and outreach but more work is needed.
• Goal LC — Ensure protection of tree resources in environmentally critical areas. The draft regulations will
supplement the City's Critical Area Regulations.
• Goal LD — Establish a tree bank or fund to which donations can be made for tree planting and other tree
programs. The draft regulations will establish a Tree Fund that will be funded by penalty fees and the fee -in -lieu
program.
• Goal3.A —Have a program ofgiving away trees and/or tree vouchers for use in Edmonds.
Mr. Lien recalled that, following the December 9' public hearing, the Planning Board requested additional information about
the proposed tree replacement ratios and Snohomish County's coverage approach. He referred to the tree replacement
requirements in Edmonds Community Development Code (ECDC) 23.10.080. As proposed, replacement would be required
for each significant tree that is removed and the replacement ratio would be based on the diameter of the tree removed. At
the public hearing, he provided a number of examples of how the replacement ratios would apply and the resulting fees into
the Tree Fund. While he felt the fees would be too high, the Planning Board did not seem concerned. He suggested other
options, including modifying the replacement ratio or modifying the dollar value per tree for the fee -in -lieu. The Planning
Board indicated they wanted to retain the $1,000 fee per tree, but they were willing to consider an alternative replacement
ratio. As requested by the Board, he shared a chart showing how the updated alternative replacement ratio compares to the
previously proposed replacement ratio:
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Previously Proposed Replacement Ratio (Option 1
Updated Alternative Replacement Ratio (Option 2
6 to 10 inches DBH* — 1 replacement tree required
6 to 14 inches DBH* — 1 replacement tree required
10.1 to 14 inches DBH* -- 2 replacement trees required
14.1 to 24 inches DBH* — 2 replacement trees required
Greater than 14 inches DBH* -- 3 replacement trees required
Greater than 24 inches DBH* — 3 replacement trees required
*Diameter at Breast Height
Mr. Lien reviewed the four examples that were provided at the December 9' public hearing again to illustrate how both
Option 1 and Option 2 would impact the Tree Fund payment required for new single-family, short subdivisions, subdivisions
and multifamily development. In each example, he pointed out the number of existing trees, the tree retention requirement,
the number of trees to be retained, the number of required replacement trees, the number of replacement trees planted on site,
and the amount of the Tree Fund payments. He also provided information showing how the required Tree Fund payments
would compare to Parks and Traffic Impact Fees. He summarized the following:
• New Single -Family Development — Applying Option 2 would reduce the number of trees required to be planted
from 22 to 19, and the required Tree Fund payment would decrease from $16,000 to $13,000. Park and Traffic
Impact fees would be almost $9,000.
• Four -Lot Subdivision — Applying Option 2 would reduce the number of trees required to be planted from 58 to 50,
and the required Tree Fund payment would decrease from $58,000 to $50,000. Park and Traffic Impact fees would
be almost $27,000.
• Ten -Lot Subdivision — Applying Option 2 would reduce the number of trees required to be planted from 98 to 84,
and the required Tree Fund payment would decrease from $98,000 to $84,000. Park and Traffic Impact Fees would
be almost $63,000.
• Conservation Subdivision Design — Applying the current zoning regulations, Option 2 would reduce the number of
trees required to be planted from 315 to 222, and the Tree Fund payment would decrease from $315,000 to
$222,000. Applying the proposed conservation subdivision design regulations would allow a lot more trees to be
retained. Option 2 would reduce the number of trees required to be planted from 202 to 141, and the Tree Fund
payment would decrease from $202,000 to $141,000. The park and traffic impact fees for both options would be
about $33,000.
Board Member Monroe asked how the park and traffic impact fees are calculated. Mr. Lien responded that the City only has
two impact fees (traffic and parks). For new single-family residences, the traffic impact fee is $6,249 per unit and the park
impact fee is $2,334, and credit is given for existing homes. In the examples he provided, the fees were calculated based on
the number of new residential units being constructed. He explained that both fees were established based on a lengthy
analysis, and the City's fees are about average compared to other jurisdictions in the area. Board Member Monroe
commented that the traffic and park impact fees are the same for each unit regardless of design, whereas the draft Tree Code
is intended to influence behavior and incentivize developers to retain trees.
Board Member Monroe expressed his belief that a fee of $10,000 to $20,000 per unit sounds appropriate. He would like the
fee to be high enough that developers are encouraged to reconfigure lots to save trees whenever possible. If the fee is not
high enough, most developers will simply choose to pay the fee and fold it into the price of the home. Mr. Lien pointed out
that the proposed subdivision design flexibility would allow developers to cluster the lots and retain the existing trees.
Board Member Monroe summarized that Option 1 is more conservation minded and would make it more difficult to remove
trees, and Option 2 would be a more liberal approach. He said he leans towards being more conservation minded, making it
more difficult to remove trees in Edmonds. Mr. Lien explained that Option 1 would likely result in fewer trees being
removed. If more trees are retained, the potential fee -in -lieu payment would go down. If developers want to reduce the
amount required for the Tree Fund, they will find a way to retain and/or plant more trees.
BOARD MEMBER MONROE MOVED THAT THE BOARD RECOMMEND OPTION 1 FOR THE TREE
REPLACEMENT RATIO. BOARD MEMBER CRANK SECONDED THE MOTION.
Mr. Bryan said he supports Mr. Zemke's idea that the replacement ratio categories should be expanded to require more
replacement trees when trees greater than 32 DBH are removed. This would reduce the potential canopy loss in the City
without further complicating the code.
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Board Member Robles observed that the traffic and park impact fees are flat fees, property taxes are based on the assessed
value of the home, and, as proposed, the tree replacement fee would be based on the size of tree. He asked if there has been
any discussion about basing the replacement fee on the value of a property. For example, a higher replacement fee might be
appropriate if cutting down trees exposes a view and significantly increases the value of the homes that are built. On the
other hand, the higher fee might not be appropriate for development of low-income housing. Mr. Lien said the Board did
discuss this concept, but he is not sure how it could be implemented. He explained that when subdivision applications are
reviewed, staff does not require specifics about the homes that will be developed. Implementing the concept would require
appraisals with each application to identify the potential value of the property after subdivision and development. Chair
Rosen suggested that the Board should focus on taking action on the current motion, recognizing that Board Member Robles'
idea could be presented as a separate item for discussion at a later time, as appropriate.
THE MOTION CARRIED UNANIMOUSLY.
Mr. Lien recalled that, at their last meeting, Board Member Rubenkonig suggested the Board review Snohomish County's
Coverage Approach. He met with Board Member Rubenkonig following the meeting to get a better understanding of what
she was recommending. He noted that the draft code includes a retention requirement. However, if there are no trees on a
site, there would be no retention requirement. Snohomish County's approach requires 30% coverage post development.
Developers are required to retain 30% of the canopy coverage. If replanting is required, a 30% coverage would be required at
the end of 20 years. Snohomish County's code doesn't include a definition for canopy coverage, but it appears to mean the
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portion of the site covered by a vertical protection of the tree crowns as expressed at a percentage of the area of the site. That
means that, looking down on the site, the tree canopy needs to cover 30% of the site. You could have a single tree with a
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large canopy that covers 30% of the site or you could have two or three trees that provide the same amount of canopy. The
coverage requirement is calculated based on the area of the circle and allows credit for retention of certain trees.
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Mr. Lien said he drafted some regulations based on Snohomish County's model. He kept the same percentage requirement
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(30% for new single-family and subdivisions and 25% for multifamily), but changed from "retention" to "canopy coverage."
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The table on how to measure tree canopy was copied from Snohomish County's code. There would be two options for
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measuring the existing tree canopy: Option 1 would require a tree survey, measuring the canopy of each tree and calculating
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the total area; and Option 2 would require an aerial estimation. Calculating the required new canopy would depend on the
species of the trees that are replanted. A developer would need to calculate the radius of the canopy of each proposed tree at
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20 years maturity and multiply the area by the number of trees to be planted to obtain the total canopy area.
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Mr. Lien cautioned that Snohomish County's model would be difficult to administer. It is much easier to count the number
of trees than to calculate the canopy of each of the trees that are removed and replanted. The Snohomish County code offers
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credits for existing trees, for example:
• Individual significant trees retained on a site shall be counted at 125% of the total actual canopy area.
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• For clusters or stands of five or more trees, each tree shall be counted at 150% of the actual canopy area.
• For clusters or stands of five or more significant trees, each tree shall be counted at 200% of its actual canopy area.
• Retained trees located within no more than 20 feet of a rain garden or a bio-swale on site shall be counted at 150%
of their actual canopy area.
• Retained significant trees qualified to receive flow control credits shall be counted at 150% of their actual canopy
area.
Mr. Lien noted that the Snohomish County Model doesn't have a replacement requirement like what is proposed in the draft
Tree Code. If implemented, the replacement ratios discussed earlier in the meeting would need to be eliminated from the
code. The fee -in -lieu program could be retained for situations where the coverage requirement could not be met on site, but it
would be complicated to apply. For example, a developer could avoid paying a fee -in -lieu by planting one big -leaf maple
with a large canopy instead of multiple other tree species with smaller canopies.
Mr. Lien summarized that, if the Planning Board wants to pursue the Snohomish County model, it would take at least one
more meeting. While he drafted initial code language, he would need to review the rest of the code to identify other sections
that would be impacted.
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Board Member Monroe asked Mr. Lien to share staff s recommendation regarding the Snohomish County Model. Mr. Lien
said he prefers the draft Tree Code for ease of implementation. The Snohomish County Model would be very complicated to
administer and require more work on the part of developers and staff. Board Member Monroe asked if staff believes the
Snohomish County Model would be consistent with or go beyond the UFMP goals. Mr. Lien answered that the Snohomish
County Model would be consistent with the UFMP goals, but the draft Tree Code would also be consistent. The difference is
that the Snohomish County Model would require trees to be planted as part of development even on properties that have no
existing trees. The draft Tree Code would not. Board Member Monroe observed that implementing the Snohomish County
Model would likely result in a net gain, which goes beyond the UFMPs no -net -loss goal. Mr. Lien agreed it would result in a
net gain for properties that have no trees.
Vice Chair Crank asked if the Snohomish County Model would be better from a long-term standpoint as opposed to a short-
term standpoint. Mr. Lien referred back to the example he shared earlier of a typical 4-lot subdivision with an existing
canopy coverage of about 40%. Applying the draft Tree Code, the end result would likely be a 30% canopy coverage plus a
$58,000 payment into the Tree Fund. The money in the Tree Fund must be spent on tree planting within the City of
Edmonds. He suggested that the proposed Tree Code would result in more trees being planted because of the fee -in -lieu
program, which would likely go away if the Snohomish County Model is adopted.
Vice Chair Crank recalled that in past conversations there appeared to be a consensus that the City's code should be in line
with Snohomish County's code. However, doing that might result in more work for the staff. The question is, would the w
extra work be worth it. Mr. Lien responded that most of the cities he researched did not use a coverage requirement
approach. Some have a density requirement and others use a tree retention approach similar to the draft Tree Code. Some
jurisdictions use a tree credit approach, as well. Vice Chair Crank summarized that the City of Edmonds wouldn't be the 2
"odd person out" if they were to implement the draft Tree Code. o
Chair Rosen said there appears to be consensus amongst the Board that the approach outlined in the currently draft Tree Code o
is appropriate. The remainder of the Board concurred. Q-
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Mr. Lien concluded his report by reminding the Board that the draft Tree Code update was primarily focused on retention M
with development. The primary complaint the City has received over the years has been about properties being clear cut
when developed. He acknowledged that the draft Tree Code does not implement all of the UFMP goals, and more will need o
to be done to implement the UFMP. Potential ideas include pursuing more incentives and education opportunities and the m
creation of a heritage tree program. The draft Tree Code is intended to implement the first goal of the UFMP, which is to a
develop tree regulations to retain more trees with development.
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Board Member Monroe asked if it is fair to say that if the City Council wants to pursue tree regulations for already developed
private properties it will come back to the Planning Board for consideration and a recommendation. Mr. Lien answered c�v
affirmatively. Q
Chair Rosen asked if there would be additional opportunities for public input after the Planning Board forwards its
recommendation to the City Council. Mr. Lien answered that there would be another public hearing at the City Council
level. As per the current schedule, the draft Tree Code Update would be introduced to the City Council on January 19'. A
public hearing is tentatively scheduled for January 261
BOARD MEMBER CHEUNG MOVED THAT THE BOARD FORWARD THE DRAFT TREE CODE UPDATE TO
THE CITY COUNCIL AS PRESENTED IN THE STAFF REPORT, INCLUDING OPTION 1 FOR THE TREE
REPLACEMENT REQUIREMENT. BOARD MEMBER CLOUTIER SECONDED THE MOTION, WHICH
CARRIED UNANIMOUSLY.
Chair Rosen invited Board Member Robles to comment further on his earlier suggestion that the tree replacement
requirement could be based on property value. Board Member Robles said he has been pondering the citizen input and how
to distribute the impact in a more justifiable way. He suggested the discussion would be more relevant if and when the Board
considers tree replacement requirements for private properties that have already been developed. He shared an example of a
neighboring property owner who cut down several significant trees to create a view, which enabled him to sell his property
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January 13, 2021 Page 8
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for a much higher value. Vice Chair Crank pointed out that the City cannot legislate behavior. Board Member Robles
agreed, but potential solutions might include incentives and education. He commented that the draft Tree Code Update is a
good first start.
CLIMATE GOALS PLANNING — STATUS UPDATE AND DISCUSSION
Mr. Lien reviewed that the goal was to update the Climate Action Plan in 2020. The pandemic postponed the update, which
is now scheduled to occur in 2021. The City has hired a consultant, Environmental Science Association (ESA), to help draft
the plan. ESA has already completed the Greenhouse Gas Inventory and created the tracking tool that was previously
presented to the Planning Board. In addition, the City has consulted with Cascadia to assist with the public engagement
program. Cascadia has been helping with the Citizen Housing Commission.
Mr. Lien reported that, currently, staff is working to develop a website that is specific to the Climate Action Plan Update,
which should be live by January 21 st. An article on the Climate Action Plan Update will be published in the City's next
quarterly newsletter, and a virtual open house will take place in February to re -introduce the topic to the public. A
community workshop is scheduled to occur in March, and the City will also kick off an on-line survey in March. Following
the open house, workshop and survey, ESA will begin drafting the update. He said he anticipates a second workshop in the
fall, with the goal of having a Climate Action Plan Update that is ready for City Council review by the end of 2021. He will
provide regular updates as the process moves forward.
Chair Rosen commented that, as work continues on the Tree Code and Climate Action Plan, it is important to consider the
efforts of the Housing Commission, the Tree Board, the Climate Protection Committee, the Conservation Advisory
Committee, Architectural Design Board and the City Council. The work from all of these groups is interconnected, and they
all need to work together to address the City's goals. Mr. Lien said all of the groups mentioned have been identified as
stakeholders in the Public Engagement Plan, and staff will reach out to all of them. Tackling the issue of climate change will
touch on all aspects of society. In addition to code changes, people will have to make personal decisions.
PLANNING BOARD MEMBERSHIP ROSTER
Board Member Pence noted that there has been a problem with keeping track of the term expirations of each of the Planning
Board Members, and it resulted in a situation last month where, according to the staff report, the terms of four of the eight
Planning Board Members expired at the end of 2020. The that established the Planning Board is very clear that only two
terms expire every year; but somehow, monitoring the terms ran askew. He suggested the Board get it back on track with the
original code so that two terms expire each year. He said he sent the Board Members a screen grab of a roster that was
created by Board Member Rubenkonig with some help from Ken Reidy. He invited staff to review the roster for accuracy
and share their ideas for addressing the problem. The Board could continue the discussion at the next meeting.
Chair Rosen asked the best way to address the situation. Mr. Chave responded that for the past 10 years, the current system
has tracked each of the 4-year term limits. He said he reviewed the original ordinance that identified term expirations for
each year, with new terms starting on January 1 st. At least half of the current positions track with the original ordinance, but
some got off track. He suggested that the discrepancy likely has something to do with replacing members mid-term or
moving people into expired terms. He noted that there are a variety of options to address the problem, but it will need to be
sorted out by the City Council, Mayor and City Attorney.
Board Member Cheung asked who is responsible to track term expirations. Mr. Chave explained that the mayor makes
recommendations and the City Council affirms the appointments, so the responsibility is shared. Over the past 10 years when
appointments were made, the terms and expirations were usually clearly stated.
Board Member Pence recalled that, when he was appointed to the Planning Board by Mayor Earling 1.5 years ago, nothing
was said by anyone at any point as to his term on the Board. He didn't have the presence of mind to inquire at that time. He
reviewed all of the paperwork associated with his appointment and confirmation and found nothing about the term. Member
Pence said he understands that it is up to the City Council, Mayor and City Attorney to address the problem, but he asked if
staff would provide a recommendation. Mr. Chave indicated he couldn't answer that question because he hasn't been part of
the discussions.
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Chair Rosen summarized that Board Member Pence's original concern was getting the term expirations back on track.
However, he also voiced concerns related to communication and who is responsible for addressing the problem. If the
Board's primary concern is getting the Planning Board Member Roster straightened out so it is consistent with the original
intent of the code that established the Planning Board, he recommended the Board send a request to the Mayor asking that the
terms be clarified and standardized consistent with the code.
Vice Chair Crank thanked Board Member Pence for bringing the issue forward. She agreed with Chair Rosen that addressing
the problem will be an administrative task. Other than understanding the accurate terms, there is no need for the Planning
Board to be involved in the matter. She asked that staff update the roster as needed and present it to the Board at the next
meeting.
Board Member Cheung suggested that it would be helpful if the roster that is provided on the Planning Board page of the
City's website indicated what position each person serves in. This might make it easier to track the terms.
Chair Rosen summarized that the Board is asking the City Council to clarify the terms, identify start and end dates of each
term to bring them into compliance with the code and then document the roster.
Board Member Cloutier recalled that historically when the Board elected new officers at the end of the year, staff provided a
roster of Planning Board positions and term dates. This should become standard practice for the Board. The remainder of w
the Board concurred. Mr. Chave said he has used the roster over the past 10 years, and the rosters have tracked with the
actions the City Council has taken when appointing new members. Board Member Cloutier suggested they could add
another column to the roster to verify the years of rotation. 2
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REVIEW OF EXTENDED AGENDA
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Chair Rosen reviewed that the January 27' meeting agenda will include an update from the Parks, Recreation and Cultural a
Services Department and a presentation on the 2022 Parks, Recreation and Open Space (PROS) Plan update focus Q
recommendations. The February 10' meeting agenda will include a presentation on a potential code amendment to allow M
unit lot subdivisions in the Downtown Business (BD) zones, as well as a review and discussion on code update work (EV
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Mr. Chave announced that the City Council recently adopted an interim ordinance on outdoor dining on private property, and a
the issue will come before the Planning Board in the near future.
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Board Member Pence pointed out that the Planning Board typically holds a retreat each year where they consider the Board's
long-term activities and agenda. However, the retreat is not currently listed on the extended agenda. Chair Rosen said he 2
intends for the Board to meet with the City Council in February or March to discuss their priorities and how they will impact Q
the Board's extended agenda. Mr. Chave said that, generally, the Chair and Vice Chair meets with staff to review the
schedule and identify an appropriate date for the retreat. Typically, the retreat takes place in the spring. Chair Rosen said he
would work with Vice Chair Crank to set up a meeting with staff to discuss the retreat and report back to the Board.
Board Member Robles pointed out that the Planning Board page on the City's website needs to be updated to reflect the
leadership changes that were made. He asked if the student representative has been added to the list to receive Planning
Board entails. Mr. Bryan said he has been receiving Planning Board entails. Mr. Chave agreed to make sure the website is
updated.
PLANNING BOARD CHAIR COMMENTS
Chair Rosen referred to the disgrace that recently occurred at the nation's capital, as well as other state capitals. He said it
was a horrible day for our country, and we are better than the violence, sedition and insurrection that took place. We cannot
tolerate this type of behavior, and they must put an end to it. They must also put an end to the racism that was clearly on
display on that day. Monday is Martin Luther King Day, and he encouraged each of the Board Members to work on creating
a community that is free of hatred, injustice and poverty.
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Chair Rosen emphasized that, from his count, there are 17 boards, commissions and committees, adding up to 144
community members who volunteer to serve. He recognized that they serve at the pleasure of the Mayor and the City
Council, and their job is to provide them good information so they can make good decisions. The value of the volunteer
groups is incredible. The volunteer force is the secret sauce that is the engine of a good community. On the Planning Board,
the hourly rates if the City were paying for their service would run to at least $500 an hour. It would seem the City should
create an environment where they recruit and retain the best possible talent and that they feel appreciated. We failed recently
and we can do better.
Chair Rosen thanked Board Member Rubenkonig for her incredible service. She was passionate and showed up and will be
missed.
Chair Rosen commented that being part of a community means showing up and participating, just like the individuals did
tonight regarding the Tree Code. He encouraged members of the public to show up and have an opinion at public workshops
and hearings, to serve on the boards, commissions and committees, and to run for office. It works better when the load is
shared.
PLANNING BOARD MEMBER COMMENTS
Mr. Bryan announced that January 27' will be his last meeting as student representative to the Edmonds Planning Board. He
said that while representing the youth of Edmonds on the Planning Board over nearly the past 2 years has provided him with
valuable professional experience and the satisfaction of community involvement, it has become clear that he no longer
intends to pursue a career in urban development. Consequently, he wishes to devote his time to activities that align more
closely with his interests. Moreover, he felt it would be unfair for him to maintain the position when there are undoubtedly
students in the community who could engage more meaningfully with the Planning Board with respect to their own
professional aspirations. He thanked all Board Members and City staff for the experience and wished the Board and City
success in the future.
Board Member Robles commented that Mr. Bryan did a great job as student representative. He served his community and
was as good if not better than any student representative. He thanked him for his service, and invited him to rely on Board
Members for recommendations in the future.
Board Member Monroe welcomed Board Member Pence as a Planning Board Member rather than the alternate. He said he
would miss Board Member Rubenkonig, who had passion and a breadth of knowledge that lined up will with the Board's
goals. He complimented Chair Rosen for a well -run meeting. Lastly, he said he has been impressed by Mr. Bryan's
professionalism as he shared his viewpoints on a host of issues.
Board Member Cheung also thanked Mr. Bryan and said he was the best student representatives the Board has had. He was
sorry to see him leave the Board. He encouraged him to find other opportunities where he could share his skills with the
community. He said he was surprised to learn that Board Member Rubenkonig was leaving the Board, especially on such sad
terms after serving the community for a number of years. She has been a great voice on the Board. He said he is looking
forward to having Chair Rosen and Vice Chair Crank lead the group.
Vice Chair Crank also thanked Mr. Bryan for his service on the Board. She agreed with Chair Rosen's comments. As
someone who works with non-profit organizations, she understands that volunteers are the lifeblood. They need to treat all
volunteers with the respect they deserve. She was not happy to be the person that had to tell Board Member Rubenkonig that
her time was over. It was a surprise for all of the Board Members. She expressed her hope that they can learn to do better in
how they serve one another.
Vice Chair Crank echoed Chair Rosen's comments about what has been happening in our country. It is not the way she
wants the country to go into 2021, but she anticipates it may get worse before it gets better. They also need to look locally,
and treat each other well. She received two very disturbing images on social media during the meeting. It makes her sad that
there is bad behavior in Edmonds. They must remember that bad behavior is everywhere and Edmonds is not exempt. They
need to call it out and address it as they see it. She hopes the community can get better from the inside out. She also
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January 13, 2021 Page 1 I
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reminded them that Monday is Martin Luther King Day, which is typically a day of service. Obviously, the pandemic limits
the amount of physical service they can do. She wrote a letter to My Edmonds News, providing some great suggestions for
things that can be done while in your home, either by yourself or with family members, to challenge the equality and equity
piece they are trying to all do together.
Board Member Pence agreed with the comments made by his fellow members. However, he expanded on the comments
made by Vice Chair Crank about the problems in Edmonds and the need for much more vigorous conversation. The
community needs to be talking about the issues amongst themselves on something more substantive than the comments read
under My Edmonds News articles. He doesn't have an easy proposal for accomplishing that, but they need to work at
building the civic energy of the City more. This can be done by people talking amongst themselves using the technologies
that are available since they cannot meet together.
ADJOURNMENT
The Board meeting was adjourned at 8:59 p.m.
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3.A
Planning Board Agenda Item
Meeting Date: 01/27/2021
Parks, Recreation & Cultural Services Updates
Staff Lead: Angie Feser
Department: Planning Board
Prepared By: Michelle Martin
Background/History
N/A
Staff Recommendation
N/A
Narrative
The two attachments for the Parks, Recreation & Cultural Services Department include the 2020
Accomplishments memo and a Dept Update PowerPoint presentation.
Attachments:
2020 Accomplishments - Parks, Recreation & Cultural Services Dept
Planning Board Presentation - Dept Update - 2021-01-27
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MEMORANDUM
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To: City of Edmonds Planning Board
From: Angie Feser, Parks, Recreation & Cultural Services Department Director
Date: 1/22/2021
Re: 2020 Parks, Recreation & Cultural Services Department Accomplishments
In a very challenging year, the Parks, Recreation & Cultural Services Department remainded
resilient, creative and dedicated to providing maintenance, programming and services to the
Edmonds community through unprecedented times.
I am pleased to present the accomplishment highlights of the Department as follows —
Administrative Division:
• Hired a new Director who started first of April 2020
• Completion of the Waterfront Redevelopment project (December 2020)
• Development and implementation of new Distance Learning Support Program (LEAP)
• Completed Marina Beach Park design to 30% and applied for $1M in RCO grants, scored #1
for ALEA program with $500,000 award pending, and top 25% for Local Parks, but
depending on Legislative allocation, probably not funded.
• Developed phase reopening "Play it Safe" Plan outlining park amenities and their return to
full operation
• Launched a Parks, Recreation and Cultural Services Facebook page and grew audience to
nearly 400 followers in 6 months
• Development and staff support of the new Mayor's Conservation Advisory Committee
(MCAC)
• Facilitated a return to operation for the Edmonds Farmers Market to include compliance
with the Snohomish County Health Department
• Distributed more than 500 free masks at various events
• Contacted all 65 long-term care facilities in Edmonds once per week for 6 months
• Updated the Youth Commission Ordinance, recruited and seated 6 new members
• Ongoing staff support and guidance of the Cemetery Board, Edmonds Arts Commission,
Creative District Advisory Group, Mayor's Conservation Advisory Committee and the Youth
Commission
City of Edmonds Parks, Recreation & Cultural Services
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Parks Maintenance Division:
• Maintained essential services despite COVID impacts
o Prioritized public and staff safety, sanitation and preservation of assets
o Split crews into two shifts with separate start times
o One crew member per vehicle, no shared equipment
o Enhanced park usage due to staying local led to significant increase in litter and
garbage responsibilities.
o Doubled sanitation of public restrooms once reopened
• Repaired the Yost Pool grates, replaced CO2 injector and pool covers
• Dayton Street Utility Project — Parks installed new irrigation and landscaping at 3rd, 4th 5th
and 6th and Dayton Streets.
• Sold out of flower baskets sponsorships for the first time in many years, beautiful showing
of both flower baskets and corner parks
• Painted 100 crosses for Veteran's graves at the Edmonds Cemetery
• Developed a virtual "Walk Through Time Tour" for the Cemetery
Recreation Division:
• Hired Recreation Coordinator to program and facilitate City usage of the new Waterfront
Center
• Offered 47 virtual classes and programs following COVID shutdown (Paint Night, Writers'
Workshops, Parent and Me Music, Dog Training, Yoga, Pilates, Circuit Training, Strength
Training, Personal Training, Kidz Love Soccer, Skyhawks Sports)
• Partnered with 4 local businesses to offer outdoor fitness classes at parks (Twist Yoga,
Milton Yoga, Barre3, Wolfgram Health and Fitness)
• Operated 24 summer camps for youth implementing COVID safety measures (Skyhawks,
Kidz Love Soccer, Sound Salmon Solutions and Pilchuck Audubon)
• Offered rain garden information sessions in partnership with Public Works
• Partnered with 2 outdoor preschools operating at Yost Park (Quiet Heart Wilderness
Preschool and Magnolia Forest Preschool); ran Meadowdale Preschool at the Meadowdale
Club House and supported Edmonds Montessori and Main Street Kids in the Frances
Anderson Center.
• Tripled attendance to our annual Bird Fest event with more than 1,400 people attending
from all over the country thanks in large part to it being virtual and mentioned in the New
York Times
Arts & Culture Division:
• Held the 35th annual Write on the Sound writers' conference virtually for the first time.
With expanding to four day, the more than 180 participants included registrations from
a wider variety of states and some from England, Canada and Australia.
• Although live free summer concerts were canceled, five concerts of the Hazel Miller
Plaza series were recorded for Edmonds and shown on the City TV station and You
Tube.
• A virtual community open house on 4th Avenue Cultural Corridor was held with a follow
up survey which had over 240 respondents.
• Worked with organizations on use of awarded Lodging Tax funds and impact of COVID.
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3.A.a
• Development of one-time 2021 program for arts grants which encourage focus on
inclusion and accessibility for all in our community.
• Eight varied On the Fence exhibits were installed for 2020 on three fence sites.
• Initiated remote selection process for finalists for Civic Park art project.
• Issued call for artists and commissioned four new artworks for hanging flower basket
poles.
• Sponsored two workshops for artists led by Artist Trust.
• Worked with Historical Museum to develop content for new informational panel.
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3.A.b
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Presentation Overview
• Since July 22, 2020
• Parks Maintenance and Projects
• Recreation Programming
• Cultural Arts Services
• Upcoming
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Administrative
• COVID-related facility and program decisions
New program development
• Budget process (operating and capital)
• Advisory Boards (5) support
• RCO Grant Applications ($1M)
• Edmonds Marsh Critical Area Permit
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Parks Maintenance/Small Capital Projects
• Maintenance Division/COVID Impacts
• Increased level of service
• Holiday Lighting
• Edmonds Museum Art installation
• Chamber of Commerce sign installation
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Capital Projects
• Waterfront Redevelopment Project
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Recreation Programming
• Programs
• 47 virtual classes/programs (BirdFest — 300%)
• 24 summer camps
• 4 outdoor fitness programs
• Park -based scavenger hunt/Marty the Mouse
• Online CRAZE publication F__
• Waterfront Center programs
• LTCF (65) weekly calls
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Recreation Programming
• LEAP (Distance Learning Support Program)
• October — current
• 2020 CARES and Verdant funding
2nd — 6t" grade
• Academic support
• Day camp
• Pods
• CARES funding (2020)
• Free/qualify
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Cultural Arts
• 35t" Write on the Sound (virtual)
• Recorded Hazel Miller Plaza free concerts series
• Virtual Open House — 4t" Avenue Cultural
Corridor (240+ respondents)
• 2021 One-time community art grants
HAZEL MILLER
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2021 Upcoming
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• 2022 PROS Plan
• Civic Playfield project bid
• Salmon Safe Certification
• Cemetery Columbarium Phase II project
• (New) Indigenous Peoples Day Event and Art project
• Recreation programming and facilities rentals as per Reopening Plan
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3.B
Planning Board Agenda Item
Meeting Date: 01/27/2021
Parks, Recreation & Open Space 2022 PROS Plan Presentation
Staff Lead: Angie Feser
Department: Planning Board
Prepared By: Michelle Martin
Background/History
N/A
Staff Recommendation
N/A
Narrative
The two attachments for the Parks, Recreation & Cultural Services Department include the 2022 PROS
Plan Presentation to the Planning Board and the PROS Plan Presentation memo.
Attachments:
2022 PROS Plan Presentation - Planning Board 2021-01-27
Planning Board PROS Plan Presentation Memo 2021-01-22
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2022
Parks,, Recreation & Open Space
(PROS) Plan Update
Planning Board
January 27, 2021
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Presentation Overview
Purpose/Process
Current PROS Plan
2022 Plan Scope
Plan Advisory Group representative
Recommendations for plan scope and focus?
Member of advisory group?
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3.B.a
Purpose of a PROS Plan
• The Plan is a 6-year guide and strategic plan for
managing and enhancing parks, open space,
trails and recreation opportunities in Edmonds.
• Policy Strategy Guide
• Built on Public Process
• Communication Tool
• Grant Eligibility
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3.B.a
PROS Plan Components
• Goals and objectives
• Capital Improvement Program (CIP)
• Implementation strategies
• Strategic focus based in three areas —
• What are our strengths?
• How should we serve our community?
• Where should we focus our efforts?
Packet Pg. 35
3.B.a
General Process of a PROS Plan Update
Public
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public meetings, events, surveys, correspondence, online
communications, etc
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3.B.a
Current PROS Plan
History
• 2008 Parks, Recreation & Open Space
Comprehensive Plan
• 2014 PROS Plan
• 2016 Update
Related Plans
• 2009 Aquatic Facility Study
• 2014 Community Cultural Plan
2019 Urban Forestry Management Plan
(UFMP)
2017 City's Comprehensive Plan (PROS Plan
included by reference)Urban Forest Management Plan
• Capital Facilities (20-year/projects)
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Comprehensive Plan
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3.B.a
Current PROS Plan — 4 Sections
1. System Need
• Existing system
• Habitat
• Community needs
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2. System Concept, Goals & Objectives
1) Collaborations and Leadership
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3.B.a
Current PROS Plan — 4 Sections
3. Action Plan
• Recommended Projects and Initiatives
• Prioritization
4. Funding Plan
• Capital Projects
• Ongoing Operational Impacts
• Implementation Timeline
• Funding Strategy
• Funding Sources
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• Develop a sports field complex at the Former Woo dway High School In
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• Acquiring/enhance Esperance Park
• North -South and East-West bicycle and pedestrian connections across
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• Refresh the regional parks on the waterfront
• Complete the waterfront path
• Developing indoor aquatic center
• Adding new parks to fill gaps In service
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• Expanding recreation opportunities at existing neighborhood parks,
con•rr_rlty parts ancl school sites
• In-pler-rer:ngthe 4';Avenue Cultural Corridor
• F'nc:i_,ar,e;v waysto encourage local park use
• Providing•: a rietyin programming at more park locations
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3.B.a
Next Steps?
PROS Plan Scope Input
5 City advisory groups
Consultant Selection
Request for Qualifications (RFQ) process
Project Kick -Off
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3.B.a
2022 PROS Plan Scope and Focus
Potential Focus Areas
• Parks System/Facilities
• Recreation Programs
• Parkland Acquisition
• Maintenance & Operations
• Equity/Access
• Other???
Discussion/Recommendations
PROS Plan Advisory Group Representative
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3.B.a
Questions/Comments?
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3.B.b
v EDMONDSPARKS,
RECREATION & CULTURAL SERVICES
To: City of Edmonds Planning Board
From: Angie Feser, Director, Parks, Recreation & Cultural Services
CC: File
Date: January 21, 2021
Re: 2022 Parks, Recreation & Open Space (PROS) Plan Presentation and Request
for Plan Focus Recommendations
Summary: The January 21, 2021 PROS Plan presentation to the Planning Board is to
provide an overview of this planning project, solicit recommendations for the Plan's
focus areas as well as recruit a Planning Board representative for the PROS Plan Advisory
group.
Potential Focus Areas
For purposes of consideration and discussion, some identified possible areas of focus for
the 2022 plan include: parks system/facilities, recreation programs, parkland
acquisition, maintenance and operations, equity and access to programs and facilities.
Staff is requesting recommendations from the Planning Board for areas of focus for the
plan update. Feedback will be accepted during the January 27, 2020 meeting and for
two weeks following the meeting. In addition, staff is requesting a Planning Board
representative for the 2022 PROS Plan advisory group. It is anticipated this group will
meet monthly, April through the end of the year. PROS Plan adoption is slated for
February 2022.
Background: The current 2016 Parks, Recreation & Open Space (PROS) plan which
serves as a guide and strategic plan for managing and enhancing parks, open space,
trails and recreation opportunities in Edmonds is due for an update to reflect the ever -
changing community needs and priority and remain eligible for grant funding. The PROS
plan is a policy strategy guide providing goals and objectives, recommended initiatives
and capital projects, and prioritization methods built on public process and also serves
as a communication tool.
The four primarily components of the current PROS plan consist of system need; system
concept, goals and objectives; action plan and funding plan. Although elements of the
Packet Pg. 44
3.B.b
plan that are essential, focus areas can be determined on continually changing
community priorities.
System Need (Chapter 2)
The system need is based on an inventory of city and other publicly owned parkland and
recreation facilities, the related categorization, size, condition and amenities. This PROS
plan also includes a Habitat inventory which identifies ecological diversity; marine
environment, estuary, freshwater, upland areas native vegetation and forests and
wildlife. Historically community level of service was based on acres per 1,000 population
and this is included in the plan along with access and travel distances to parks and
facilities, which is more relevant.
System Concept, Goals & Objectives (Chapter 3)
The system concept in the plan is to expand and connect recreation opportunities;
capitalize on the unique identity of Edmonds; look forward to the big ideas that
represent the future of Edmonds; and Steward and activate key community assets. The
concept is supported by seven primary goals, each with objectives and related projects
and initiatives. The goals are as follows -
Goal 1: Lead collaborative efforts to fulfill the community's needs for park, recreation,
and cultural services.
Goal 2: Provide an interconnected park system that offers a wide variety of year-round
recreation opportunities and experiences in harmony with Edmonds' cultural identity
and the natural environment.
Goal 3: Preserve and expand opportunities for public access and enjoyment of the
shoreline in Edmonds.
Goal 4: Preserve and provide access to natural resource lands for habitat conservation,
recreation, and environmental education.
Goals: Provide recreation opportunities and experiences to promote a healthy, active
and engaged community year-round.
Goal 6: Provide arts and cultural opportunities and experiences to promote an engaged
and vibrant community.
Goal 7: Provide a high quality and efficient level of maintenance for all parks and related
public assets in Edmonds.
Action Plan (Chapter 4
Packet Pg. 45
3.B.b
Organized by goal are 86 recommended projects and initiatives along with
implementation prioritization framework. These actionable items identify tasks that
support the achievement of the plan goals.
Funding Plan (Chapter 5)
This section also includes a funding plan including a list of identified capital project and
estimated cost which assist in the development of the Parks Capital Improvement
Program (CIP) and ongoing operational impacts. A related implementation timeline
suggests priority short- and long-term projects. Included as well is a comprehensive
collections of funding sources including city sources and options, grant opportunities
and more complex approaches.
History and Related City Planning documents
There are a number of park and recreation plans, but the most recent include the 2008
Parks, Recreation & Open Space Comprehensive Plan, the 2014 PROS Plan and a related
2016 update, which is the current plan. Other plans related to this planning document
include the 2009 Aquatic Study, 2014 Community Cultural Plan, 2019 Urban Forestry
Management Plan (UFMP) and the 2017 City's Comprehensive Plan. The PROS Plan is
associated with the 2017 Comp Plan by reference.
Packet Pg. 46
9.A
Planning Board Agenda Item
Meeting Date: 01/27/2021
Review of Extended Agenda
Staff Lead: Rob Chave
Department: Planning Division
Prepared By: Rob Chave
Background/History
The Planning Board extended agenda is reviewed each meeting.
Staff Recommendation
N/A
Narrative
Review the Extended Agenda.
Attachments:
Attachment 1: PB Extended Agenda
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1014, Items and Dates are subject to change
PLAHMNS BOARD
Extended Agenda
January 27, 2021
Meeting Item
January, 2021
January 1. Discussion/Deliberation on Draft Amendments to City of Edmonds
13 Tree Codes (Tentative, if necessary)
2. Climate Goals Planning —Status Update and Discussion
January 1. Parks, Recreation & Cultural Services Update
27 2. 2022 Parks, Recreation & Open Space (PROS) Plan Update Focus
Recommendations
February, 2021
February
10
February
24
1. Potential code amendment to allow unit lot subdivisions in the
Downtown Business (BD) zones (File No. AMD2020-0003)
2. An interim Ordinance of the City of Edmonds, Washington,
amending Chapter 17.75 ECDC, entitled "Outdoor Dining," and a
related section in Chapter 17.70 ECDC
1. Review /discussion on code update work: EV Charging
Packet Pg. 48
9.A.a
Items and Dates are subject to change
Pending 1.
Implementation / code updates implementing the UFMP
2020-21 2.
Implementation / code updates implementing climate goals
3.
Implementation / code updates addressing WA state roadmap
4.
Neighborhood Center Plans & implementation (esp. 5 Corners)
5.
Low impact / stormwater code review and updates
6.
Sustainable development code(s) review and updates
7.
Housing policies and implementation (incl ADU regs)
8.
Nonconforming buildings and redevelopment issues
9.
Subdivision code updates
10.
Community Development Code Amendments / Re -Organization
11.
Further Highway 99 Implementation, including:
✓ Potential for "urban center" or transit -oriented
design/development strategies
✓ Parking standards
Recurring 1. Election of Officers (V meeting in December)
Topics 2. Parks & Recreation Department Quarterly Report (January, April, July,
October)
3. Joint meeting with City Council — March?
4. Development Activity Update
5. Joint meeting with EDC?
Q
Packet Pg. 49