2020-08-20 Cemetery Board MinutesCity of Edmonds
Edmonds Memorial Cemetery Board Meeting Minutes
August 20, 2020
Via Zoom
Call to Order
Vice Chair Tracy Little called the meeting to order at 4:00
Members Present:
Kerry Radley
Joan Longstaff
Tracy Little
Melissa Johnson
Members Absent:
Jerry Janacek - excused
Approval of Minutes - July 16, 2020
Staff Present:
Rich Lindsay
Angie Feser
Guest:
Honorary Board Betty Gaeng
Finance Report:
Transaction summaries were made available to Board Members December 2019 to
present.
Chair Report:
• Discussion regarding continuing Board meetings via Zoom. Angie noted that the
city will need to be at Phase 4 for a meeting to take place in person again.
Staff Report:
• Rich Lindsay reports that Cemetery maintenance continues to go very well with
Cliff and his seasonal worker Kyle Hollyfield.
• The City has upgraded all lighting to LED including the office and shed at the
Cemetery.
• Rich sent an email to Board members regarding a person interested in learning
more about the Board. Melissa will check with Jerry for follow up with Carolyn
LaFave.
Sales Report - Sales and Services report July 17-August 20, 2020
Month
Year to Date
Projections
Grave Sales
4
17
40
Niche Sales
0
3
25
Burials
5
23
55
Inurements
1
5
25
1
Old Business:
Several Board members still need to take the Open Public Meeting Training. Angie
will ask Carrie to send the link to access the training.
Discussed our Virtual Walk Back in Time tour that was done in July. The tour was
published on My Edmonds news.com and had about 1,300 views. Only a couple of
comments were recorded which is a disappointment, the Board wanted to hear
how the public liked/disliked the format given Covid-19 restrictions. Board
members were happy with the Virtual tour with kudos to Betty Gaeng and
Whitney Massae for putting the program together. Discussion continued with
ideas about future tours and programs that could be geared to the public and
school kids.
Betty mentioned that she has an article coming out tonight on MEN.com about the
history of the Edmonds Waterfront.
New Business:
Angie gave a Power Point presentation about the Cemetery's Funds and Budget for
2021 and had question and answer time for the Board members.
We discussed with Angie about the remaining money in our budget for advertising
for 2020. She will find out the exact number for our meeting in September. Our
plan is to pursue advertising in the Edmonds Beacon.
Announcements:
Adjournment:
The meeting was adjourned at 5:05 by Tracy Little
Next Meeting:
4pm, Thursday, September 17, 2020 via Zoom.
Minutes submitted by Melissa Johnson, Secretary
2
:I =� • ti
n�
Al
mq
s ,�,e. �� .. .. •rig' �i� R.'? - -� � � 1�_r•1 - `_ ,S'i�RS �`k _. =i! .,.. r
•f!. :frYi
n
u
presented by:
A nr.in Cncnr
Overview:
Two Funds
Cemetery Improvement Fund
Cemetery Maintenance Trust Fund
City Budget Request by Staff
',7C. 1 S9V
Both Funds
1982 — Board/Cemetery Improvement Fund #130 (Ord. 2306)
1986 — 2nd fund - Cemetery Maintenance Trust Fund #137 (Ord. 2596)
1991 — Ord. 2827
Hubbard Family Foundation donation
$50, 000
City match
Restricted to just cemetery
2010 — Clarifying fund uses (Ord. 3797)
r17C. 189v
Funds
Cemetery Improvement and Annual
Maintenance Fund (Fund 130)
• 90% of Revenues
• Special projects
• Special events
• Capital improvements
• Non -recurring and recurring needs
• Principal and income
• Within annual budget approved by
Council
r17C. 189v
Funds
130 - Cemetery Maintenance REVENUE
2018 2019 2020 2020 YE 2021 BudgE
Actual Actual Budget Est
BEGINNING BALANCES $ 188,887 $ 212,775 $ 201,381 $ 201,381 $ 201,38'
TOTAL: $ 191,531 $ 182,560 $ 184,610 $ 167,990 $ 184,61(
130 - Cemetery Maintenance - EXPENDITURE
2018 2019 2020 2020 YE 2021 BudgE
Actual Actual Budget Est
TOTAL: $ 195,093 $ 180,575 $195,700 $ 190,500 $ 195,70(
Net Profit / Loss $
(Ending Balance):
r��. 189v
185,325 $ 214,760 $ 190,291 $ 178,871 $ 190,291
Funds
Cemetery Maintenance Trust (Fund 137)
• 10% of Revenues
Solely for maintaining the cemetery and
any capital improvements or facilities
within
Limited to income earned
• Additional funds appropriated by
Council
• Donations received/interest
• Account balance: $1,000,000+
r17C. 189v
Funds
137 - Cemetery Trust Fund REVENUE
2018 2019 2020 2020 YE Est 2021 Budge
Actual Actual Budget
BEGINNING BALANCE $ 938,110 $ 985,657 $ 1,030,157 $ 1,030,157 $ 1,030,151
TOTAL: $ 47,547 $ 44,500 $ 54,210 $ 54,210 $ 54,21(
137 - Cemetery Trust Fund - EXPENDITURE
2018 2019 2020 2020 YE Est 2021 Budge
Actual Actual Budget
TOTAL: $ - $ - $ - $ - $ -
Net Profit / Loss $ 985,657 $1,030,157 $ 1,084,367 $ 1,084,367 $ 1,084,367
(Ending Balance):
r��. 189v
2021 Council Budget Request by Staff
Cemetery Maintenance Trust (Fund 137)
Cemetery operating expenses are
covered by city's operating budget
Occasional exceptions related to a
capital expenditure (example: mower)
Staff is requesting from Council
spending authority up to $25,000/Vear
Still requires Cemetery Board approval
Questions/Discussion
',7C. 1 S9V