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2021-02-09 City Council - Full PPW Agenda-2788
O� LDIVO �o Agenda Edmonds City Council ARKS & PUBLIC WORKS COMMITTEE - SPECIAL ZOOM VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 FEBRUARY 9, 2021, 4:00 PM DUE TO THE CORONAVIRUS, MEETINGS ARE HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO VIEW OR LISTEN TO THE COMMITTEE MEETING IN ITS ENTIRETY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY DIAL -UP PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE COUNCIL AND CITY STAFF. COMMITTEE MEETING AGENDAS DO NOT INCLUDE AUDIENCE COMMENTS OR PUBLIC HEARINGS. 1. CALL TO ORDER 2. COMMITTEE BUSINESS 1. Youth Commission Ordinance Amendment (5 min) 2. Public Hospital District No. 2 Grant ILA - LEAP (10 min) 3. Update on the Highway 99 Revitalization & Gateway Project (Stage 2) (15 min) 4. ILA with City of Lynnwood for the 76th Ave Overlay Project (5 min) 5. Old Public Works Zoning Change Consideration (10 min) 6. HBB Contract for Gateway Sign Design as part of the Hwy 99 Revitalization & Gateway Project (10 min) 7. Presentation of a Pedestrian/Utility Easement along 80th Ave W adjacent to 18227 80th Ave W (5 min) 8. WWTP Staffing Change - WWTP Supervisor (15 min) ADJOURN Edmonds City Council Agenda February 9, 2021 Page 1 2.1 City Council Agenda Item Meeting Date: 02/9/2021 Youth Commission Ordinance Amendment Staff Lead: Shannon Burley Department: Parks, Recreation & Cultural Services Preparer: Shannon Burley Background/History June 2018 - City's first Youth Commission established consisting of 11 positions; meeting on the 1st and 3rd Wednesday of each month. July 2020 - Ordinance revisions were approved by City Council, extending commissioners terms from 1 year to 2 years; updating the regular meeting time frame to be September - June instead of 12-months and changing the recruiting timeline to be Fall instead of Spring. Staff Recommendation Forward ordinance revision to the consent agenda on February 16, 2021 authorizing the Mayor and City Clerk to sign. Narrative Youth Commission meetings are currently held on the same day and time as Diversity Commission meetings. It has been brought to the attention of staff from Youth Commission Members, Diversity Commission Members, City Council Members and Community Members that many would like to attend both Youth Commission and Diversity Commission meetings and that the current schedule is limiting. The revised ordinance (Attachment #1) would switch the Youth Commission meeting dates to be the 2nd and 4th Wednesdays of the month (September - June) allowing for more collaboration and community participation in both the Youth Commission and Diversity Commission. This proposed change would go into effect March 2021. Attachments: Attachment 1 Youth Commission Meeting Dates Amendment Packet Pg. 2 2.1.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON AMENDING EDMONDS CITY CODE, CHAPTER 10.55 ENTITLED, "EDMONDS YOUTH COMMISSION"; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, in October 2018 and August 2020, the Edmonds City Council adopted Ordinances 4130 and 4190, respectively, to amend the provisions of chapter 10.55 ECC, entitled "Edmonds Youth Commission"; and WHEREAS, having given more consideration to some of the logistics surrounding the commission, the City Council would like to make an additional amendment to chapter 10.55 ECC; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Edmonds City Code, chapter 10.55, entitled "Edmonds Youth Commission," subsection .030 ("Officers of the commission — Meetings") is hereby amended to read as follows (deleted text shown in stril ough; new text shown in underline): 10.55.030 Officers of the commission — Meetings Regular meetings of the commission shall be held on the fist second and d4d fourth Wednesdays of each month from 6:00 p.m. to 7:30 p.m. at the Frances Anderson Center from September through June. Special meetings and retreats may be held during July and August as needed, as determined by the youth commissioners. Members of the commission shall meet and organize by election, from the members of the commission, a chair and vice chair and other officers as may be determined by the commission. It shall be the duty of the chair to preside at all meetings. The vice chair shall perform this duty in the absence of the chair. Five members shall constitute a quorum for the transaction of business. If a regular member is not present, the alternate member may fulfill the quorum requirement for that meeting and vote accordingly. Otherwise, the alternate may not vote. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Packet Pg. 3 2.1.a Section 3. Effective Date. This ordinance is subject to referendum and shall take effect thirty (30) days after final passage of this ordinance. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 4 2.1.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2021, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON AMENDING EDMONDS CITY CODE, CHAPTER 10.55 ENTITLED, "EDMONDS YOUTH COMMISSION"; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2021. CITY CLERK, SCOTT PASSEY Packet Pg. 5 2.2 City Council Agenda Item Meeting Date: 02/9/2021 Public Hospital District No. 2 Grant ILA - LEAP Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Shannon Burley Background/History In October 2020 the Parks, Recreation and Cultural Services Department of the City of Edmonds began offering a new program through their Recreation Services division. The "Learning Enhancement and Activities Program" (LEAP) was developed in response to the COVID-19 pandemic and the Edmonds School Districts' remote learning model. The initial program was funded in part by paid tuition and the Federal Cares Act. Since inception the LEAP program has supported 29 kids per week and will have delivered 19,980 hours of instructional, social and recreational activity support by the end of February. The Federal Cares Act Funding expired at the end of 2020, therefore the LEAP program has been operating within the Council Approved Recreation Division budget while simultaneously working to secure grant funding to offset expenses related to participants on scholarship. Staff Recommendation Authorize the City to accept $30,000 in grant funding from the Public Hospital District No. 2 (Verdant) by forwarding the attached Interlocal Agreement to the Consent Agenda on February 16, 2021. Narrative Public Hospital District No. 2 (Verdant) has awarded the City of Edmonds a $30,000 grant to be used for expenses directly related to providing social, emotional and educational support for low-income students in Edmonds through the LEAP program. This revenue will assist in lowering the expenses incurred by the Recreation Division in the first two months of 2021 when Federal CARES funding has not been available. Attachments: Attachment 1 Public Hospital District No 2 C-S402 City of Edmonds LEAP Program Packet Pg. 6 2.2.a INTERLOCAL AGREEMENT TO PROVIDE COVID-19 RESPONSE: Social Emotional Educational Support for Low-income Students This Agreement is made between Public Hospital District No. 2, Snohomish County, Washington and City of Edmonds to provide a COVID-19 Response distance learning support program for social, emotional, and educational support for low-income students. 1. PARTIES 1.1 Public Hospital District No. 2, Snohomish County, Washington ("PHD2"), a public hospital district formed under Chapter 70.44 RCW; and 1.2 City of Edmonds ("The City"), a Washington municipal corporation. 2. PURPOSE AND PROGRAM 2.1 The purpose of this Agreement is to enable the City to provide a COVID 19 Response distance learning support program referred to as Learning Enhancement and Activity Program (LEAP) to provide social, emotional and educational support for low-income students through the Recreation Services Division of the Parks, Recreation, and Cultural Services Department ("the Program") for the benefit of PHD2 residents. 2.2 On March 23, 2020, Gov. Jay Inslee issued a "Stay Home — Stay Healthy" Order in an effort to minimize COVID-19 exposure. On May 31, 2020 the Stay Home — Stay Healthy order transitioned to a county -by -county phased re -opening plan entitled Safe Start — Stay Healthy. The Program is designed to provide social, emotional, and educational support to low-income students. 3. AUTHORITY 3.1 PHD2 is authorized under RCW 70.44.240 to "contract" with any "legal entity" to "provide any hospital or other health care facilities or other health care services to be used by individuals, districts, hospitals, or others, including providing health care maintenance services." RCW 70.44.007 defines "other health care services" to include "services that promote health, wellness, and prevention of illness and injury." 3.2 The City of Edmonds is a Washington municipal corporation. 4. TERM AND TERMINATION Agreement. 4.1 The Agreement will begin on the date of the second signature on this C-S402 PAGE 1 OF 5 Packet Pg. 7 2.2.a 4.2 The period for providing the Program is scheduled to begin on January 1, 2021 and end on February 28, 2021. 4.3 This Agreement will expire when the final reporting by the City is accepted and approved by PHD2. 5. OBLIGATIONS OF PHD2 5.1 PHD2 will fund the Program through a single payment of thirty thousand dollars and no cents ($30,000) to be paid within fourteen (14) days of execution of this Agreement with the understanding that the City will fund the balance of the costs for the Program. 5.2 Templates for required reporting by the City will be provided to the City by PHD2. 6. OBLIGATIONS OF THE CITY 6.1 The City will coordinate the Program including staffing, supplies, and scholarships to low-income students to operate the Program at the Frances Anderson Center Monday through Friday, 7:00 am to 6:00 pm. Programming is inclusive of social, emotional and educational supports, is focused on high risk and/or low-income youth and families, and will serve an average of at least 25 students weekly. 6.2 The City will submit a report of activities carried out under the Program, including summaries of results, to PHD2 by March 15, 2021. At a minimum, the City will track and report to PHD2 the number of participants who enroll in the Program, the number of hours of distance learning support provided, and any other relevant tracking data collected and compiled by the City during the course and scope of the Program. 6.3 The City will comply with all local, state and federal laws including, if applicable, the federal Health Insurance Portability and Accountability Act ("HIPAA"). 6.4 The City will use the funds provided by PHD2 only for the Program and will return any portion of the payments that are not used for the Program on or before delivery of the report due on March 15, 2021. 6.5 During the term of this Agreement, the City will give every consideration to suggestions by PHD2 for modifications to the Program to obtain more favorable health outcomes for the participants. 6.6 The City will give credit (logo or language) to PHD2 ("Verdant") in its publicity vehicles about the Program, including but not limited to press releases, annual reports, newsletters, websites, brochures and fliers. Credit should also be given in newspaper interviews about the Program. Electronic communications/websites should also include a link to PHD2's C-S402 PAGE 2 OF 5 Packet Pg. 8 2.2.a website. The use of PHD2's logo, when appropriate, is encouraged. PHD2 will provide black - and -white or color versions in digital format. 6.7 The City recognizes that PHD2 is a public agency subject to audit by the Washington State Auditor. The City will provide PHD2 with any accessible information that PHD2 is requested to provide to the Washington State Auditor or otherwise required to provide to the State of Washington or to the Federal Government or pursuant to the Washington Public Records Act. 6.8 If PHD2 determines a breach of this Agreement has occurred, that is, the City has failed to comply with any terms or conditions of this Agreement or has failed to provide in any manner the work or services agreed to herein, the PHD2 will notify the City in writing of the nature of the breach within fourteen (14) calendar days if the deliverables are not on track to be met as anticipated. The City will develop a corrective action plan within fourteen (14) calendar days of delivering notice of the nature of the breach and will specify the proposed completion date for bringing the Agreement into compliance. Determination of sufficiency of the corrective action plan shall be at the sole discretion of PHD2. In the event a corrective action plan is not submitted, or the plan is determined by PHD2 to be insufficient, PHD2 reserves the right to suspend or terminate this Agreement for performance or other reasons solely at the discretion of PHD2. 7. MISCELLANEOUS PROVISIONS 7.1 Relationship of the Parties. The relationship created between PHD2 and the City in this Agreement is strictly that of independent contractors. This Agreement creates no partnership or joint venture between the parties, nor may any officer or employee of one party be considered to be an employee or agent of the other. Further, this Agreement provides no rights to any third parties and may not be relied on by any other person or entity. 7.2 Applicable La State of Washington. Any litigation County Superior Court. w. This Agreement is entered into under the laws of the arising from this Agreement must be filed in Snohomish 7.3 Liability and Insurance. The City will indemnify, defend and hold PHD2 harmless from any claims, lawsuits or other actions, and judgments arising in any way from the Program provided under this Agreement. The City will maintain a liability insurance policy of at least $1,000,000 per occurrence during the term of the Agreement and provide proof of coverage upon request of PHD2. 7.4 Entire Agreement; Amendments. This Agreement is complete and integrates all understandings between the parties. No amendment or other change to the Agreement will be binding on either party unless agreed to in writing and signed by each party. 7.5 Severability. If a court of competent jurisdiction rules any part of this Agreement to be invalid, the remainder of the Agreement will still be in full force and effect. C-S402 PAGE 3 OF 5 Packet Pg. 9 2.2.a 7.6 Force Majeure. Neither party will be in default or liable for failure to perform its obligations under this Agreement if that failure is due to causes beyond its reasonable control, including but not limited to acts of God, acts of terrorism, fires, floods, windstorms earthquakes, labor disputes or governmental acts. 7.7 Notices and Reporting. The parties agree to accept electronic service of all notifications and reporting, except original service of process. The parties may elect to transmit notices or reports electronically by transmitting such correspondence to the email addresses stated herein below, or to the mailing address stated herein below via United States Postal Service ("USPS") First Class postage prepaid. Any notice or reporting required or otherwise given via USPS under this Agreement will be considered delivered or given when actually delivered or forty-eight (48) hours after being deposited in the U.S. Mail as certified mail. Any notice or reporting required or otherwise given via electronic mail prior to 5:00 pm shall be considered delivered on the date sent. Otherwise, such electronic mail shall be considered delivered as of 9:00 am on the next business day following electronic transmission. To PHn22 Zoe Reese, Director of Community Impact and Grantmaking Public Hospital District No. 2, Snohomish County 4710 1961h Street SW Lynnwood, WA 98036 zoe.reese@verdanthealth.org To the City: Shannon Burley, Deputy Parks, Recreation, and Cultural Services Director City of Edmonds 700 Main Street Edmonds WA 98020 Shannon.Burley@edmondswa.gov 7.8 Assi _ ng ment. This Agreement may not be assigned without the written consent of the other party. Each party may consent to or decline a request for assignment by the other party at the sole discretion of the party from which consent is requested. 7.9 No Separate Legal Entity. The parties do not intend that this Agreement creates a separate legal entity. 7.10 Administration of Agreement. The individuals named in Section 7.7, above, will be the joint administrators of this Agreement. 7.11 Property. All real or personal property used by the City for the Program will be held in the City's name for the benefit of the Program. [Signatures on next page.] 0 z �L 0 0 x a C-S402 PAGE 4 OF 5 Packet Pg. 10 2.2.a AGREED TO: 04 6 z r PUBLIC HOSPITAL DISTRICT NO. 2 SNOHOMISH COUNTY, WASHINGTON y 0 r .Q Date: N 0 Lisa Edwards, EdD, Superintendent a. CITY OF EDMONDS c 0 m Date: Mike Nelson, Mayor P C-S402 PAGE 5 OF 5 Packet Pg. 11 2.3 City Council Agenda Item Meeting Date: 02/9/2021 Update on the Highway 99 Revitalization & Gateway Project (Stage 2) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On July 21, 2020, City Council approved Supplement #3 with SCJ for the Hwy 99 Revitalization & Gateway Project. Staff Recommendation A presentation is scheduled for the City Council meeting on February 16, 2021. Narrative This project will replace the existing center two-way left -turn lane on Highway 99 with raised landscaped medians and c-curb along the entire corridor from 244t" Street to 210th Street. Additional improvements include a High -Intensity Activated Crosswalk Beacon (HAWK) north of 234t" Street and gateway signs at both ends of the project. This project will improve corridor safety by reducing right-angle vehicle accidents and providing a safe pedestrian crossing with the HAWK signal. The design phase began July 2020; the following has been accomplished: Update accident crash diagram along entire corridor; Survey work; Initial submittal of Channelization Plans to WSDOT Specific location for proposed HAWK signal determined; Progress on 30% Design (to be completed in March 2021); and Start Public Involvement Process. Meetings with the property owners (in small group sessions) were held in December 2020 and January 2021. An Open House is scheduled for February 25, 2021, to provide a project update. The design of the Gateway Sign will soon begin and will be completed by another consultant (HBB). The schedule remains for the completion of the Design and Right of Way phases by the end of 2021 (in order to advertise the project shortly after). Right of way acquisition is needed for the HAWK signal poles and the Gateway Signs. In 2015, the City secured $10 Million from Connecting Washington for the Highway 99 Gateway Revitalization Project., of which $1.3 Million is available prior to July 2021 and the remaining $8.7 Million available as part of the 2021-2023 biennium. There is also $290,000 of City REET funds programmed for this project. Attachments: Packet Pg. 12 2.3 Presentation Packet Pg. 13 2.3.a Highway 99 Gateway - Revitalization Project (Stage 2) itv of Edmon Pars & Public Works Committee Meeting February 9, 2021 IN Packet Pg. 14 2.3.a Introductions ♦ City of Edmonds' Project Manager —Bertrand Hauss ♦ SO Alliance's Project Manager— Lisa Reid SO Alliance I scjalliance.com 2/3/2021 2 Packet Pg. 15 2.3.a Agenda ♦ Project Introduction/Background ♦ Crash History ♦ Proposed Improvements ♦ Process to Determine Where to Allow Midblock Left- and U-Turns ♦ Access Control Benefits ♦ Property Owner Impacts ♦ Project Schedule ♦ Up -Coming Meetings /Public Outreach ♦ Q&A SO Alliance I scjalliance.com 2/3/2021 3 a� L 06 0 N 3 0 Packet Pg. 16 2.3.a Introduction to Stage 2 Project ♦ Highway 99: Corridor with serious safety concerns a L High collision rate (=> one of the highest statewide for similar State Routes) 06 ♦ Serious -injury collisions ♦ Goals Reduce vehicular crashes ♦ Reduce active transportation crashes ♦ Consistent with Hwy 99 Subarea Plan completed in 2017 0 0 ♦ Continuation of Stage 1 of Highway 99 Gateway & Revitalization N project (secured funding through Connecting Washington funds) SO Alliance I scjalliance.com 2/3/20' SGJ AL Packet Pg. 17 2.3.a Project Limit ♦ 244th St SW to 210th ♦ City Limits Edmonds Esperance / Snohomisl • 232nd to 228th / wes Mountlake Terrace • 220th to 217th / east • Lynnwood • 217th to 210th / east ♦ SR-104 Interchange o ♦ Interurban Trail (para ♦ Future Light Rail / ML (236th St. SW and 1-5 SO Alliance I scjalliance.com 2/3/2L O IL i E_ "A Packet Pg. 18 2.3.a Crash History ♦ 7.52 crashes per million miles traveled Table 1. Crash Severity Level (2017-2019) Description 2017 2018 2019 Total Fatal 0 1 2 Serious Injury 5 9 3 17 Evident Injury 1� 8 11 41 Possible Injury 70 66 47 183 Property -Damage -Only 153 133 130 416 Unknown 0 1 1 2 Total 250 218 193 661 SO Alliance I scjalliance.com 2/3/2021 N Table 2. rype aF Cmh 12O17-2019) N M F*t#I/AII +, FeRal{Sarlous Pni"rV Total ascription I;crash*FI [4rash*s] Ompsh4sj o Rear End 2 86 DOa. Sideswipe a 10 75 3 Eater atAw*k 3 34 109 m M From Opposite Direction (one left a turn -Ore s11 aighl) 3 7I3 133 C Involving Pedestrla n{8lcyrcllst 8 22 22 O Q1her 3 13 52 N — ca T.b1ak1 MMM& 20 M GGi d M as rc Table 3. Pedestrian/Bicyclist Crash Severity Level (2017-2019) Description Pedestrian Bicyclist Total = Fatal MENEW2 0 2 = O Serious Injury 5 1 6 0 Evident Injury 4 1 5 N Possible Injury 6 3 9 d Property -Damage -Only 0 0 0 Unknown 0 0 0 c E Total 17 5 22 Q 6 W P Packet 139. 19 2.3.a Crossing 3-Lanes of Traffic from Two -Way Left -Turn Lane Driveway <7 M& roof wz CM CM cm Ow.41am Ow am U Ow fm IlEn SCJ Alliance I scjalliance.com 2/3/2021 EEFORE 9CESS kKNA('EMAENT --------------------------•------------------- ----------- ----------------------------- -- •--------------------- --------------------- r au•ILU-IM AFTER I+CCESS WMI EMENT K --------------------------------------------- - •-----------------------------._.... 7 Packet Pg. 20 2.3.a Crash Diagram Legend ACCIDENT HISTORY LEGEND REAR END - INJURY REAR END - LION INJURY REAR END - POSSIBLE INJURY A BIDE SWIPE - INJURY SIDE SWIPE LION INJURY SIDE SWIPE - POSSIBLE INJURY PEDESTRIAN HIT SO Alliance I scjalliance.com 2/3/2021 EATER AT ANGLE - INJURY ENTER AT ANGLE - NON INJURY ENTER AT ANGLE POSSIBLE INJURY a L- a. 3 06 ,r Cn 0 N ■ FROM OPPOSITE OR SAME DIRECTION - INJURY M FROM OPPOSITE OR SAME DIRECTION - NON INJURY 3 FROM OPPOSITE OR SAME DIRECTION - POSSIBLE INJURY OTHER -SEE CALLOUT 0 U) L Packet Pg. 21 2.3.a Crash Diagram(Segment 1) 2441h and SR 104 SO Alliance I scjalliance.com ADMENT H aTORY LEGEND 0 REAR END - IMJIM2Y * ENTER AT AKOLE - TIJJRI' • REAR END - NON INAMY * ENTER AT ARME - NON INJJR Y �.. -m REAR EhD F D-E IMMY * ENTER AT ARM- PQ55JeL: NJJRY N t 9DE SW13E - IN,!l V ■ FROW DRWSITE OR 5AWE LAR-USION - IM AIRY tm + ODE WE - NON 1mRY ■ FAOW OPPOSITE OR SANE DW-C IDN - NON IN, +° * 9DE SW13E - PMBLE INKY ■ FROW ATE 09 5JWE DIIE{•'170N - PO691�11. N UPT PEDESIMAN HIT o OTHER - SEE C,ALLOU T _ 0 L Cu 3 m w e Ors z c d o .r �a S . •'LM1- •Ifv Cu N� 2 O _ N J.d L ~ }i Q. ?y� E Q 9 Packet Pg. 22 2.3.a Crash Diagram(Segments , & 2) 2401h to 2361h ADMENT HlaTORY LEGEND 0 REAR END - IMJIM2Y * ENTER A.T AKOLE - TIJJRI' • REAR END - NON INAMY * ENTER AT ARME - NON INJJR Y REAR EhD POSSIDLE IMMY * ENTER AT ,AMU — 13055JeL: NJJRY t 9DIE SW13E - IN,rA Y ■ FROW I PPOSITE OR 5AWE LA IMN - IM AIRY + ODE WE - NOFI lmRY ■ FAOW OPPOSITE OR SANE DIRIF-CMN - NON 1I5 * 9DE SWFE - PMBLE INKY ■ FROW ATE 09 5JWE III EMA - PO69�!L PEDESIMAN HIT o OTHER - SEE OALLOU T Packet Pg. 23 2.3.a Crash Diagram(Segments z & 3) 236th to 232nd ADMENT HlaTORY LEGEND 0 REAR ERD - IMMY * ENTER A.T AKOLE - TI.URY • REAR END - NON INAMY * ENTER AT ARME - NON IN.AJR Y REAR EhD POSSIDLE IMMY * ENTER AT AMU- 13059eL: NJJBY t 9DIE SW13E - IN,rA Y ■ FROW I PPOSITE OR 5AWE LA IMN - IM,lAIRY + 9DE WE - NOFI lmRY ■ FAOW OPPOSITE OR SANE DIRIF-CMN - NON 1I5 + 9DE SWFE - PMBLE IN,mY ■ FROW ATE 09 SJWE DIIEMN - PO69�!L PEDESIMAN HIT o OTHER - SEE OUN T Packet Pg. 24 2.3.a Crash Diagram(Segment 3) 232nd to 228th ADMENT HlaTORY LEGEND 0 REAR ERD - IMMY * ENTER A.T AKOLE - TI.URY • REAR END - NON INAMY * ENTER AT ARME - NON IN.AJR Y di REAR EhD F D-E IMMY * ENTER AT ARM- Pg59eL: NJJBY t 9DIE SW13E - IN,rA V ■ FROW I PPOSITE OR 5AWE LA IMN - IM,lAIRY + 9DE WE - NOFI lmRY ■ FAOW OPPOSITE OR SANE DIRIF-CMN - NON 1I5 * 9DE SWFE - PMBLE INKY ■ FROW ATE 09 SAME III EMA - PO69�!L PEDESIMAN HIT o OTHER - SEE OULOu T Packet Pg. 25 2.3.a Crash Diagram(Segments 3 & 4) 2281h to 224th SO Alliance I scjalliance.com ACMENI HISTORY LEQEND 0 REAR ERR - IM,lAl12Y * ENTER AT AkQf - >M.URI' • REAR EwD - NON IMJJRY * F.N1FR Al 14kw - NON IN.AJR'f REAR EKD - PMB-E IIP -RY * ENTER AT A - ?Q550K NJJRY N t ODE 5W'E - DIARY ■ FR W DPPPOSITE OR SAWE DIR-vfION - IM,lA1RY + 9Y- SWIPE - NON IRJURY ■ FROW OPPOSITE OR SME DIR'r-CMN NON 14, ODE SWFE - PmBLE INKY ■ FR4W WPMYE 09 FJWE DERE_ZZFION - POSSEL � UPT PEDESIMAN HIT a OTHER - SEE C,ALLOU T _ 'o L Cu 3 m P. Y Y N� T - T as v � u 2 iA �A14+ �¢l414� bd J.d L f r ' r zz Sr.J A Packet Pg. 26 2.3.a Crash Diagram(Segments 4 & 5) 224th to 220th ADMENT HlaTORY LEGEND 0 REAR END — IMJIM2Y * ENTER A.T AKOLE - TIJJRI' • REAR END — NON INAMY * ENTER AT ARME — NON INJJR Y REAR EhD POSSIDLE IMMY * ENTER AT ,AMU — 13055JeL: NJJRY t 9DIE SW13E — IN,rA Y ■ FROW I PPOSITE OR 5AWE LA IMN — IM AIRY + ODE WE — NOFI lmRY ■ FAOW OPPOSITE OR SANE DIKCMN - NON 1I5 * 9DE SWFE — PMBLE INKY ■ FROW ATE 09 5JWE DlFaMrft — PO69�L PEDESIMAN HIT o OTHER — SEE OALLOU T Packet Pg. 27 2.3.a Crash Diagram(Segments 5& 6) 2201h to 21 8th SO Alliance I scjalliance.com ADMENT H aTORY LEGEND 0 REAR END - IMJIM2Y * ENTER A.T AKOLE - TIJJRI' • REAR END - NON INAMY * ENTER AT ARME - NON INJJR Y REAR EhD POSSIEFLE IMMY * ENTER AT ,AMU - 13055.1eL: NJJRY N t 9DE SW13E - IN,!l V ■ FROW DRWSITE OR 5AWE LAR-USION - IM AIRY 4) + ODE SWPE - NOFI 1mRY ■ FAOW OPPOSITE OR SANE aPoEOM - NON IN, +° * 9DE SW13E - PMBLE INKY ■ FROW ATE 09 5JWE DIIEMN - PO691�11. N UPT PEDESIMAN HIT a nTHFR - RIFF I`.Ai I rNi T ti 1 a �J Cu 0 O_ N Cu d f3 L Q_1 2 O r R C d N d L Q. E c.i Q 15 Packet Pg. 28 2.3.a Crash Diagram(Segments 6 & 7) 218th to 214th L., I •� SO Alliance I scjalliance.com 2/3/2021 r ADMENT H aTORY LEGEND 0 REAR ENO - IMJIM2Y * ENTER A.T AKOLE - TIJJRI' • REAR END - NON INAMY * ENTER AT ARME - NON INJJR Y �.. REAR EhD F Bz-E IMMY * ENTER AT AMU - 13055JeL: NJJRY N t 9DE SW13E - IN,II V ■ FROW DFPOSITE. OR 5ANE LA IMN - IMARY tm + !SIDE SWIPE - NOFI 1mRY ■ FROW OPPOSITE OR SANE OIPoEMA - NON 1I5 m * 9DE SWFE - PMBLE INKY ■ FROW ATE 09 5JWE DIIE{•'170N - PO691�11. URr PEDESIMAN HIT o OTHER - SEE C,ALLOU T _ 'o L a. 4 3 m J 06 ` O •� L� c N m 1 x . c 0 c a m E m j f a 16 Packet Pg. 29 2.3.a Crash Diagram(Segment 7) 2141h to 210th ADMENT HlaTORY LEGEND 0 REAR END - IMJIM2Y * ENTER A.T AKOLE - TIJJRI' • REAR END - NON INAMY * ENTER AT ARME - NON INJJR Y di REAR EhD F D-E IMMY * ENTER AT ARM— PQ55JeL: NJJRY t 9DIE SW13E — IN,rA V ■ FROW I PPOSITE OR 5AWE LA IMN — IM AIRY + ODE WE - NOFI lmRY ■ FAOW OPPOSITE OR SANE DIRIF-CMN - NON 1I5 * 9DE SWFE - PMBLE INKY ■ FROW ATE 09 5JWE III EMA - PO69�!L PEDESIMAN HIT o OTHER - SEE OALLOU T Packet Pg. 30 2.3.a Proposed Improvements ♦ Raised Landscaped Median along entire corridor with mid -block left turn pockets a� L CL M 0 06 0 ♦ High Intensity Activated CrossWalK (HAWK) Signal N ♦ (2) Gateway signs on each end of project limits SO Alliance I scjalliance.com 2/3/2021 S R 3 a� x 0 r 0 r c m a� L C W E n Q 18 Packet Pg. 31 2.3.a Access Controlled Median to be N Landscar)ed% and Hard sca ped 2- 0 (L _ m 4 1 9 p31 I1 1 E O — — — — — — — O 51CWHUR E �FIIAD14Rp TREE Y4111H fYfR-GAE[N IFAOf.ASTOdX FIAH C _ HAIDSUPE 11'•1' YIN' 4'•1' 1' 0" 1.1' j'•�" •i • --_ �+ - I y• 3 r is F n : - •• — — -- C O r O r C L •Di MEYS1005 LIT MN 1r1F1■ 01 ■dD11Y � F FGM rmi 4 F ju 11 rO Fcc E +F EU 11 V Q Packet Pg. 32 2.3.a Cross Sections - Existing SO Alliance I scjalliance.com 2/3/2021 !BUJ L Packet Pg. 33 � r • West 1: 7 7 Wide • 'r �� ti 1� 1 �I 11 10 13 58 TrariRd — a eel Lair& 1V m1hil udA t 11 11 EXIS71HO CURES TO REMAIN 12 i 7 East 13 7 1 7.-aii3iL Walk 4L Sui 2.3.a Cross Sections — Proposed at Low Median SO Alliance I scjalliance.com 2/3/2021 Packet Pg. 35 2.3.a Proposed Cross Sections at Left Turn Pockets SO Alliance I scjalliance.com 2/3/2021 Packet Pg. 36 2.3.a @ Doug's Lynnwood Mazda Looking South RUM; ; SO Alliance I scjalliance.com 2/3/2021 After Packet Pg. 37 2.3.a Proposed HAWK Signal (^j 600' north of 234th St SW) _ F ahiui rr I Itr�LT=1 New Development (193 Units) ' EXISTING TRANSIT STOP RELOCATED TRANSIT STOP y I � "IF OF GUNS RLw BALL �5 5 '1 'ti � y Jar SU Alliance I scjalliance.com 2/3/2021 wo HAWK SIGNAL LES SCHVI+U RELOCATED TRANSIT STOP PAGIFIQ PARK ,PART,EN�r r:s -PRCr r r : f ,411 r40 cn a R Fi N m o> VIKING AIJ1'O ALES 3 F t � 2 c C 15 N 5 yr i c 'S E - n 25 5CJ AL Packet Pg. 38 HAWK Signal ♦ Active Transportation Crossing (cyclist /pedestrians) ♦ Pedestrian/Cyclist Actuated Signal ♦ Mid -block crossings at HAWK signal ♦ % ±mile from existing signalized intersections (238th St. SW and 228th St. SW) ♦ Between relocated transit stops SO Alliance I scjalliance.com 2/3/20. Now to use the PIDISTR IONS 84 H clioss INC 31mcl- n': i L • Lora. F11M I Cc025ING ntensity �ekiwak�d DRIVE Y■IIL JYYI M ■YI j1Y IIIIIIII CD 0) Stow pli 3 III M1311 Yo11� _II, 1111. YII i IRIPAR[lA _ STOP o STOP - 11'ibl 111 iYMF fn i STOP finI low v to a Packet Pg. 39 2.3.a wtum1hPOW Gateway Signs %W*M wad „+*p. WO, c¢•K«„+q cwsi-WkxtdRgr ♦ Approximate location North side => approximate location 212th St. S South side => approximate location 244th St. SW ♦ Not designed at this time (showing examples of types here) ♦ Will be coordinated with public task force SO Alliance I scjalliance.com 2/3/2021 27 Packet Pg. 40 2.3.a MEN Where to Allow Midblock Left- and U.;-.-Turns Edmonds Highway 99 Gateway and Revitalization Project Stage 2 0 L d E C J ALLIANCE (a a Packet Pg. 41 2.3.a Signalized Intersection 1. Locate Signalized Intersections 244th St SW to 238th St SW Left -turns and U-turns are allowed at all signalized intersections. x t P% ix } � ��1L� k � r � ••• c4 k �S . u � low tif. Packet Pg. 42 2.3.a "'A' Signalized Intersection 2. Locate Non -Signalized Intersections 244th kilt SW to 238th St SW Left -turns and U-turns along SR 99 are allowed at non -signalized intersections unless previously restricted. Left -turns, U-turns and through movements are prohibited out of all non -signalized cross streets. Non -Signalized Intersection Packet Pg. 43 2.3.a 3. Consider 600' Spacing for U-Turns 144th Sit SW to 238th St SW WSDOT and AASHTO recommend a 600' minimum spacing between U-turn locations and 100' minimum spacing from a conflicting left -turn. r L 5t�c. Signalized Non -Signalized GW' U-Turn Intersection Intersection Separation Packet Pg. 44 2.3.a 4. Identify Limits of Left -Turn & Through Queues 244th St SW to 238th St SW N Signalized Intersection L Midblock U-turns are not allowed where they conflict with left -turn lane or 3 through movement queues to avoid blocking signal queues. 06 0 x •`. k a • � •� N - LON d Non -Signalized GIGO' U-Turn Left -Turn, U-Turn, Intersection Separation or Through Queue - F Yy5 JL 5 a C N L C W E a Packet Pg. 45 2.3.a 5. Identify Potential Zones for Midblock Turns 244th St SW to 238th St SW Potential midblock left -turns and/or U-turns may be allowed in the yellow areas shown. - - —. .n i Signalized Non -Signalized 600' U-Turn Intersection Intersection Separation �z 4 _ Left -Turn, U-Turn, Potential Miciblock or Through Queue Zone ILW Left Packet Pg. 46 2.3.a 6. Analyze Crash History in Potential Midblock Zones 244th �� _ _ : 238th St SW I = Injury Signalized Intersection Left -turns and U-turns are not allowed where there is significant crash history. No Crashes101 +—_.�• - NB �rhes �.. 1 Rear End [lI] 1 Crash wr 7ralfie Island (NJ) PI = Possible Injury Non -Signalized Intersection NI = No Injury F7600r U-Turn Separation 0 L a. 3 m 06 s= 0 fC t+ N T 4 LMrt d —!?W Left TUM MM&p--` �aRV TKMQP our, r M • , k i3I O r R C d N NB = Northbound SIB = Southbound a :.; Left -Turn, U-Turn, Potential Midblock a or Through Queue Zone E a Packet Pg. 47 2.3.a 7. Locate Midblock Left -Turn and U-Turns Cn 244th ..,. ,5W to 238th St SW d SB & NB: No midblock turns are allowed inside the SR 104 interchange 513Crashes L.._...—.—.._...._.:.:';::.: ._ No Crashes 'anum•�. — 4 �~ f'if3 iS88�3 y� 1 Rear End [lI] 1 Crash wr 7ralfie Island (NJ) I = Injury Signalized Intersection PI = Possible Injury Non -Signalized Intersection NI = No Injury F7600r U-Turn Separation 0 L a. 3 m 06 c 0 fC •wart+ N ` rrY' ��• x fC _... 41 Lmrt• d —!?W Left Time 81ra1--` �3RV TKMQP 0" * r M CD r 1 3 • • k i3I O r R r C d In N L NB = Northbound SIB = Southbound a :., Left -Turn, U-Turn, Potential Midblock a or Through Queue Zone E a Packet Pg. 48 238thSt SW to 234th St SW SB and NB: No midblock turns are feasible in this section. Intersection spacing is approximately 600'. % 46Y Thr&"h LO Turn Quae % I4_4 I = Injury Signalized Intersection PI = Possible Injury Non -Signalized Intersectlon NI = No Injury 600'U-Turn 17 Separation 0 L_ a. 06 .2 Va. I. CY) 0rc C 0 NB = Northbound SIB = Southbound C Left -Turn, U-Turn, Potential Midblock 4) or Through Queue Zone E Packet Pg. 49 2.3.a 2341" St SW to 228t" St SW a� a� L SB: A midblock left -turn and U-turn was added. M NB: Mid -block location conflicts with the new HAWK signal unless shifted south to high -volume CHC driveway. To conform to the 600' minimum spacing between U-turns, only left -turns will be allowed at this midblock opening. 0 06 f = Injury Signalized Intersection SB Craehes �"mft;e 2 Entering At An Angie (PI) i Roar End IN) d From bpp451" or $dme birect{nn 3 ROM 4PPO8ita 4Y SdIriO OifaC11O11 {2 HI, a Pi, t ij {i NI, 2 PI) t Side Swipe (PI) PI = Possible Injury Non -Signalized Intersection NI = No Injury 600' U-Turn Separation C 0 fC N fC 3 x L NB = Northbound SIB = Southbound a - Left -Turn, U-Turn, Potential Midblock a or Through Queue Zane E M P Packet Pg. 50 2 0 28th St SW to 224th St SW SB and NB: Left -turns are currently prohibited at 76 th Ave W by a raised median. Other midblock openings are not feasible. % I Enloring At Aogrt [W� 80'T} rough 9 Lm)tw In LA Turn Oiocvic • 11 Owe % I L I Injury P1= Possible Injury N1 No Injury Signalized Non -Signalized 600' U-Turn Intersection Intersection Separation Th, I QUOUIR 3W LWK Tom 0 WZF� 0 CL 06 C 0 IPA .2) 0 NB Nnrthbound SIB = Southbound a- C Left -Turn, U-Turn, Potential Midblock w or Through Queue Zone E M P Packet 139- 51 2.3.a 224th St SW to 220th St SW SB: No midblock turn is feasible because it would conflict with the NB through queue at 220t" and because of the high crash volumes. b ThraT4h QuNe _ t 24.D' UpJ Tu rn QUeUe # ra a� L NB: A midblock left -turn and U-turn was added. 06 S13 Crasbes 2 Haar End (1 NI, 4 PI) 1 Side Swipe (Nf} I.M' I ThrThr NB 9j�'P!1RF 31 From Opposite or Same 6ireclion (15 NI, I a Pi, 6 is 4 Rear -End (2 W, i PI, 1 Invoiving,3 Padestria") 4 Side Swipe (M) jta �ueuris------ 'i 1 = Injury PI = Possible Injury NI - No Injury N6 - Nnrthbound Signalized Non -Signalized 600' U-Turn Left -Turn, U-Turn, Intersection Intersection Separation or Through Queue C 0 is N 400- L.fitt Tkirn C d rn O L SB = Southbound a Potential Midblock W as Zone E M P Packet Pg. 52 2.3.a L �+ T4 I = Injury Signalized Intersection 220th St SW to 216th St SW SB and NB: No midblock turns are feasible in this section because they would conflict with the SB left -turn lane at 220th. PI = Possible Injury Non -Signalized Intersection ti� W SB Crashes o 5 From Opposite or Same Qirecticn 12 M. 2 p1.1 I} 2 dear -End (1 N1, 1 PI} N 1 Entering al Angle (NI) yr n:w42i x1rR ._—. M __ •i d 1 TT1r0U$l1Ou — # W O1 }700' Lett Turn Qveu* `` rl-27:' Left Turn Oulsu2 _ O1 Y _.——'----------- 190' Through Queue r 2 Rear -End (1 NI, 1 PI) t r 1 rfom Opposite or Same oireclian (NI) 1 Side Swipe (Ni) A r r C d to NI - No Injury N6 - Nnrthbound SB = Southbound a- 600' U-Turn Left -Turn, U-Turn, Potential Midblock a Separation or Through Queue zone E Packet Pg. 53 2.3.a 216th St SW to 212th St SW SB: A midblock left -turn and U-turn was added. NB: No midblock turns is feasible because it would conflict with the SB through queue at 216th and because of the high crash volumes. SE Crashes 7 From Opposile or Same pirecllon (5 PI, 7 NI, S I) 5 Rear -End (4 NI, 1 Involving a Pedestrian) 3 Entering at an Angie (I Pi. 1 N1, 1 1) F WOr MiGti WA7L rxuv�_ ��r+-awn — — MOO{— ,=---—1,11�' Thnqugh - — e t< _3W Left Turn Queue— 4DD' LffK Turn QUeft �70' Throughue -r u YIr9 Cf+.' � ti y7i �� iTMMIh.. �r i I = Injury Signalized Intersection PI = Possible Injury Non -Signalized Intersection NB Crashes 2 From OpposRe or Same Direction (1 PI, 1 i) 2 Rear -End (1) 1 Side Swipe (PI) NI - No Injury 600' U-Turn Separation N6 = Nnrthbound SB = Southbound , 2 j'y C v_ p r r C d rn L a Left -Turn, U-Turn, Potential Midblock a or Through Queue zone E M P Packet Pg. 54 2.3.a = Injury Signalized Intersection North of 212th St SW SB and NB: No midblock turns are feasible in this section. 4wr-i 5lilL 1,375' Th no ugh Dune ' Left TkAt+n Quew, dr' WLi uw mE E hL, PI = Possible Injury NI = No Injury NB = Northbound Non -Signalized 600' U-Turn Left -Turn, U-Turn, Intersection Separation or Through Queue L a. 3 m 06 c 0 N Through queue ex- `—�° is beyond project lirr m M as 0 0 U) L SB = Southbound a :.; Potential MidbloCk � Zone E 0 a Packet Pg. 55 2.3.a Summary of Left- and U-Turn Locations (by type) ♦ Allowed at all Signalized Intersections ♦ 24411, 238th- 228th, 224th, 220th1 216th & 212th ♦ Allowed at Most Non -Signalized Intersections ♦ 240th, 236th, 234th & 230th ♦ Prohibited at 76th Ave W (already restricted by existing raised median) ♦ Midblock Where Meets the 600' Spacing, Avoids SR 99 Thru and Left Queues, and Avoids High Crash Locations Between 234th and 230th • SB into Pacific Place Apartments • NB into Community Health Center (no u-turns) Between 224th and 220th • NB into Doug's Lynnwood Mazda Between 216th and 212th • SB into CarMAX SO Alliance I scjalliance.com 2/3/2021 r_ O a E a 43 M P Packet Pg. 56 2.3.a Access Control Benefits a� L ♦ Reduces the vehicle crash rate about 37% and the injury rate about 48% compared to a two-way left -turn lane (TW LTL) 06 _ 0 ♦ Reduces pedestrian -related crashes by 45% and pedestrian fatalities N by 78% ♦ Improves flow of traffic ♦ Redevelopment tends to increase property values ♦ No impact on the demand for goods and services 3 ♦ A majority of drivers have no problem making U-turns to get to businesses on the opposite side of the road' E a SO Alliance I scjalliance.com 2/3/20 44 Packet Pg. 57 2.3.a Similar Access Controlled State Routes ♦ Shoreline (SR 99, SR 522) Lynnwood (SR 99, SR 524) 4 Mukilte❑ (SR 526) t Kenmore, Bothell (5R 522) A ♦ SeaTac, Des Moines, Kent & Federal Way (SR 99) M. M1F SO Alliance I scjalliance.com 2/3/2C L R 06 _ 0 N a Packet Pg. 58 2.3.a Property Owner Impacts ♦ Minor Right -of -Way Takes a L CL HAWK signal @ 234th St. SW (both sides of street for signal pole installations) 06 C Gateway signs on both end of project limits N ♦ Driveway Access Impacts ♦ Safer access to / from driveways will be provided ♦ Left -turn access will be provided at signalized and unsignalized intersections and mid -block openings ♦ U-Turns will be allowed at all intersections and all but one mid -block opening (U-Turn restricted NB at mid -block north of 2341n) SO Alliance I scjalliance.com 2/3/2021 L C W E n Q 46 Packet Pg. 59 2.3.a Project Schedule Q Packet Pg. 60 2.3.a Up -Coming Meetings Public Outreach 0 L_ (L ♦ Stakeholder Meetings #1 & #2 ♦ Public Open Houses ♦ Parks & Public Works Committee Meetings * 30% Design, 90% Design, and Approval of Construction Contract ♦ Council Meeting * 30% Design, 90% Design, and Approval of Construction Contract SO Alliance I scjalliance.com 2/3/2021 January & April February & November d throughout Design Phas .' 3 throughout Design Phas _ L n Q 48 Packet Pg. 61 2.3.a About COgRIOOR OWERVIEW STAGE i 6uERUiE55, STAC3E 7 pU9LK OUTREACH STAGE 2 OVERVIEW Corridor Overview H�;Ik-,Ay'1I) ra a UY xqnAI ticmi,lur itimex uA imco UriuiL& from :44dk Se SW [t. 21211151 .� h is comprised at n ran -mil- srremh of 1•li?*ay 99 0 sigm kighway and RIh! Lind hrea an-nmd i1. FUA- vE 11kh rwriJur abuL Ole juaisilirliums of Shureliirr. L--iuLnvW. Mwmdake Terror. and Smnhoirikh CnarnrM. [r Is lkn wsrh.0 W-S]7CY7" a riehr 31 wiv y the SR I (Id Imarclini r. TIC {"iq%- ed Packet Pg. 62 Bertrand.Haussedmondswa.gov 425.754-5325 www.ec Packet Pg. 63 2.3.a Summary of Left- and U-Turn Locations (in order S to N) 244th (signalized intersection) ♦ 240th (non -signalized intersection) ♦ 238t"(signalized intersection) ♦ 236th (non -signalized intersection) 234th (non -signalized intersection) NB into Community Health Center of Snohomish (no u-turns) New HAWK Signal (no turns, pedestrian only) SB into Pacific Place Apartments 230th (non -signalized intersection) 2281h(signalized intersection) ♦ 76th Ave W — PROHIBITED ♦ 224t"(signalized intersection) ♦ NB into Doug's Lynnwood Mazda ♦ 220t"(signalized intersection) ♦ 2161h(signalized intersection) ♦ SB into CarMAX ♦ 212th(signalized intersection) a SO Alliance I scjalliance.com 2/3/2021 51 Packet Pg. 64 2.4 City Council Agenda Item Meeting Date: 02/9/2021 ILA with City of Lynnwood for the 76th Ave Overlay Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward this item to the February 16th consent agenda for City Council approval. Narrative The Cities of Edmonds and Lynnwood each own half of 761" Ave from 1961" St SW to Olympic View Drive (OVD). The pavement condition on this street section is in poor condition and in need of an overlay. Both Cities chose to pave the road under one contract rather than two separate ones. By performing the work under one contract, the final product will be of higher quality and more cost effective for each City. In 2018, the City of Edmonds submitted a federal grant application for this project. The application included a commitment from the City of Lynnwood to pave its half of the road as part of the same project. The grant was awarded to the City of Edmonds in October of 2018 and design funds were made available in January, 2021. The proposed Interlocal Agreement will establish a cooperative relationship between the Cities of Edmonds and Lynnwood to complete the project. The City of Edmonds will serve as the lead agency and will be reimbursed by Lynnwood for design and construction costs. Attachments: ILA with City of Lynnwood Project Area Packet Pg. 65 2.4.a INTERLOCAL AGREEMENT CITY OF EDMONDS AND CITY OF 761' AVE OVERLAY PROJECT THIS INTERLOCAL AGREEMENT ("Agreement") is entered into by and between the City of Edmonds, Washington ("Edmonds") and the City of Lynnwood, Washington ("Lynnwood") (individually, a "Party" and collectively, the "Parties") as of the date entered below. RECITALS WHEREAS, Chapter 39.34 RCW authorizes two or more political subdivisions or units of local government of the State of Washington to cooperate on a basis of mutual advantage to provide for services and facilities; and WHEREAS, Edmonds is currently planning a capital improvement project known as the 76" Ave W Overlay Project (the "Project"); and WHEREAS, the Parties each own approximately half of 76' Ave W, as described on Attachment 1, attached hereto and incorporated by this reference; and WHEREAS, Edmonds plans to overlay its half of 76t' Ave W from 196' St SW to Olympic View Drive as part of the Project (the "Edmonds Project Area"); and WHEREAS, Lynnwood wishes to overlay its half of 76t' Ave W from 196' St SW to Olympic View Drive as shown on Attachment I (the "Lynnwood Project Area"); and WHEREAS, combining both cities' overlays into one construction contract can create a mutual cost benefit by taking advantage of economy of scale; and WHEREAS, Lynnwood concurred with Edmonds' federal grant application and scope of work combining the Edmonds Project Area and Lynnwood Project Area into one project, and WHEREAS, Edmonds received the federal grant to fund a significant portion of Edmonds Project Area, and WHEREAS, Edmonds must design and construct the Project within timelines specified by the Puget Sound Regional Council and ensure grant funds are spent in a timely manner; and WHEREAS, the Parties desire to enter into this Agreement for the purpose of defining their respective rights, obligations, costs and liabilities regarding this undertaking; and WHEREAS, the City Council of the City of Edmonds has taken appropriate action to approve Edmonds' entry into this Agreement; and WHEREAS, the City Council of the City of Lynnwood has taken appropriate action to approve Lynnwood's entry into this Agreement, if necessary; Packet Pg. 66 2.4.a NOW, THEREFORE, in consideration of the terms, conditions and covenants contained herein, Edmonds and Lynnwood agree as follows: TERMS Section 1. Requirements of the Interlocal Cooperation Act, Chapter 39.34 RCW. A. Purpose. The purpose of this Agreement is to establish a formal arrangement under which Lynnwood will pay Edmonds to incorporate overlay work on its half of 76' Ave W into the Project and to construct said work in conjunction with Edmonds' construction of the Project. The terms, conditions and covenants of this Agreement shall accordingly be interpreted to advance this purpose. This Agreement further seeks to allocate and define the Parties' respective rights, obligations, costs and liabilities concerning the establishment, operation and maintenance of this undertaking. B. No Separate Entity. The Parties agree that no separate legal or administrative entity is necessary to carry out this Agreement. C. Ownership of Property. Except as expressly provided to the contrary in this Agreement, any real or personal property used or acquired by either Party in connection with the performance of this Agreement will remain the sole property of such Party, and the other Party shall have no interest therein. D. Administrators. Each Party to this Agreement shall designate an individual ("Administrator"), which may be designated by title or position, to oversee and administer that Party's participation in this Agreement. The Parties' initial Administrators shall be: Edmonds' Administrator: City Engineer 121 5t' Ave Edmonds, WA 98020 Lynnwood's Administrator: Deputy Public Works Director 19100 44t' Avenue W. P.O. Box 5008 Lynnwood, WA 98046-5008 Either Party may change its Administrator at any time by delivering written notice of such Party's new Administrator to the other Party. Section 2. Term. This Agreement shall be effective upon filing with the Snohomish County Auditor in accordance with Section 17 below. Unless terminated in accordance with Section 3, this Agreement shall remain in effect until the sooner of the following events: (a) Lynnwood's written acceptance of and payment for Edmonds' overlay work provided to Lynnwood pursuant to this Agreement; or (b) December 31, 2023, when it shall expire automatically. The Parties may at their option renew this Agreement for a mutually agreed upon term by a writing signed by both Parties. Section 3. Termination. The terms of the federal grant providing partial funding for the Project require the scope of work in the federal grant application, which includes both the Edmonds Project Area and Lynnwood Project Area, to be fully constructed with one construction contract. The failure by Edmonds to construct the entire scope of work in the federal grant application may result in the City being required to return or pay back federal funds received for the Project. Therefore, Lynnwood agrees to remain bound by the terms of this Agreement and shall take no action without the consent of Edmonds to terminate this Agreement. In the event that Lynnwood desires to terminate this Agreement, and Edmonds consents to the terms of such termination, neither such termination nor the 2 Packet Pg. 67 expiration of this Agreement shall alter Lynnwood's payment obligations under Section 6 for services already rendered, as well as for the normal and reasonable costs incurred by the contractor in terminating and closing out Lynnwood's portion of the work, and shall not alter the Parties' respective obligations under Section 10 of this Agreement. Section 4. Obligations of Lynnwood. Lynnwood agrees to: A. Reimburse Edmonds for design, construction engineering, inspection, management and construction costs incurred in the Lynnwood Project Area. B. Provide periodic payments to Edmonds, pursuant to Section 6 of this Agreement, for design, construction engineering, inspection, management and construction costs as follows: a) at the documented hours invoiced to Edmonds by its retained design consultant and construction management firm for time spent on Lynnwood Project Area, plus b) the documented hours for Edmonds' employees at the employee's direct hourly rate of pay and overhead rate for time spent on Lynnwood Project Area. C. Review the scope of work, consultant hours and fees provided by the design consultant and construction management firm retained by Edmonds. Lynnwood will coordinate all corrections, concerns and changes to the scope of work, consultant hours and fees through Edmonds Project Manager. D. Respond promptly to information requests submitted by Edmonds or its agents regarding the Project work. E. Provide timely review of designs prepared by Edmonds' consultant, and complete final design approval by the timelines established by Edmonds to meet its construction bidding schedule. F. Obtain Bid Award Concurrence from the Lynnwood City Council within twenty-one (21) days of the bid opening. G. Attend Edmonds' weekly construction coordination meetings. H. Coordinate all corrections, concerns, issues, changes and contractor correspondence through the Edmonds Project Manager. Section 5. Obligations of Edmonds. Edmonds agrees to: A. Incorporate the overlay of Lynnwood's Project Area into Project documents. B. Assume full responsibility for the design and construction of the Project, including the portion of the Project constructed in the Lynnwood Project Area, and including but not limited to securing all necessary consultants, contractors and subcontractors, awarding a bid for the Project, processing any and all change orders, conducting inspections, and obtaining all permits required for the Project work. The Project, including the portion of the Project constructed in the Lynnwood Project Area, shall be performed and constructed in accordance with all state and local laws, regulations, policies, and standards. All construction contracts shall be procured through a formal competitive bidding process consistent with applicable state law. Edmonds shall be solely and exclusively responsible for ensuring the compliance of the Project's bidding process with all applicable requirements of state and local laws and regulations. 3 Packet Pg. 68 2.4.a C. Submit to Lynnwood for review the scope of work, consultant hours and fees provided by the design consultant and construction management firm retained by Edmonds. Edmonds will obtain Lynnwood's concurrence on the design and construction management contracts prior to work being performed under either contract. D. Submit plans, specifications, and estimates to Lynnwood for review and approval prior to granting permission to advertise for construction bids. Lynnwood's concurrence with these documents will be obtained prior to advertisement. E. Respond promptly to information request submitted by Lynnwood or its agents regarding the Project work. F. Provide Lynnwood personnel reasonable access to the Project's construction area for purposes of inspecting and monitoring the progress of the work. G. Submit to Lynnwood written invoices for payment in accordance with Section 6. Include copies of invoices from consultants and contractor, clearly indicating the Lynnwood portion of the invoices. Section 6. Payment Schedule. The Parties agree to the following billing and payment schedule: A. For design costs, construction contract costs, and construction engineering, inspection, and management costs incurred by Edmonds for the portion of the Project constructed in the Lynnwood Project Area, Edmonds shall within sixty (60) days of its receipt of invoices for said costs submit an invoice to Lynnwood for its share of said costs. Said invoice shall contain a reasonably detailed explanation of the methodology utilized by Edmonds in calculating the Lynnwood share of each expense. Construction contracts shall provide for separate bid schedules, or other means to clearly identify the Lynnwood portion of the project costs. Design contracts and consultant invoices shall identify all tasks and design work performed associated with Lynnwood Project Area. B. Within thirty (30) days of receiving any undisputed invoice pursuant to subsection 6.A, Lynnwood shall tender payment to Edmonds in the form of a check, money order or other certified funds for the invoiced amount for work approved by Lynnwood, which approval shall not be unreasonably withheld. C. In the event that the Parties disagree regarding Lynnwood's share of any cost incurred by Edmonds regarding the Project, the Parties may agree to submit the question for resolution by a mediator or arbitrator acceptable to both Parties. Section 7. Construction Claims and Disputes. If construction claims for additional payment are made by the construction contractor and/or disputes result regarding work in the Lynnwood Project Area, Edmonds shall endeavor to resolve the claims/disputes. Provided however, Edmonds shall obtain Lynnwood approval prior to resolving the claims/disputes. Lynnwood will participate in resolving claims/disputes as necessary. Financial responsibility for approved construction claims/disputes arising from the Lynnwood Project Area shall be the sole responsibility of Lynnwood. 4 Packet Pg. 69 2.4.a Section 8. Construction Project Acceptance. Upon satisfactory completion of Lynnwood Project Area, resolution of all claims for additional payment, completion of all contract closeout documents and agreement between Edmonds and the contractor, Edmonds shall recommend final acceptance to the Lynnwood Deputy Public Works Director. Approval by the Lynnwood City Council shall be the responsibility of Lynnwood staff. Section 9. Ownership and Disposition of Property. The Project work within the Lynnwood Project Area pursuant to this Agreement shall become and remain the exclusive property of Lynnwood upon completion. All other work constructed under the Project shall become and remain the exclusive property of Edmonds upon completion. Each Party is and will remain responsible for the operation and maintenance of its portion of 76t' Ave W. Section 10. Release, Indemnification and Hold Harmless Agreement. A. Each Party to this Agreement shall be responsible for its own negligent and/or wrongful acts or omissions, and those of its own agents, employees, representatives, contractors or subcontractors, to the fullest extent required by the laws of the State of Washington. Each Party agrees to protect, indemnify and save the other Party harmless from and against any and all such liability for injury or damage to the other Party or the other Party's property, and also from and against all claims, demands and causes of action of every kind and character arising directly or indirectly, or in any way incident to, in connection with, or arising out of work performed under the terms hereof, caused by its own fault or that of its agents, employees, representatives, contractors or subcontractors. B. Edmonds specifically promises to indemnify Lynnwood against claims or suits brought under Title 51 RCW by its own employees, contractors or subcontractors, and waives any immunity that Edmonds may have under that title with respect to, but only to, the limited extent necessary to indemnify Lynnwood. Lynnwood specifically promises to indemnify Edmonds against claims or suits brought under Title 51 RCW by its own employees, contractors or subcontractors, and waives any immunity that Lynnwood may have under that title with respect to, but only to, the limited extent necessary to indemnify Edmonds. Section 11. Insurance. Each Party shall maintain its own insurance and/or self-insurance for its liabilities from damage to property and/or injuries to persons arising out of its activities associated with this Agreement as it deems reasonably appropriate and prudent. The maintenance of, or lack thereof of insurance and/or self-insurance shall not limit the liability of the indemnifying Party to the indemnified Party. Section 12. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Washington. Any action arising out of this Agreement shall be brought in Snohomish County Superior Court. Section 13. No Employment Relationship Created. The Parties agree that nothing in this Agreement shall be construed to create an employment relationship between Lynnwood and any employee, agent, representative or contractor of Edmonds, or between Edmonds and any employee, agent, representative or contractor of Lynnwood. 5 Packet Pg. 70 2.4.a Section 14. No Third Party Rights. This Agreement is intended for the sole and exclusive benefit of the Parties hereto and no third party rights are created by this Agreement. Section 15. Notices. All notices that are given by any Party pursuant to this Agreement shall be in writing and shall be delivered either in -person, by United States mail, or by electronic mail (email) to the applicable Administrator designated by the Party under Section ED above. Notice delivered in person shall be deemed given when accepted by the recipient. Notice by United States mail shall be deemed given as of the date the same is deposited in the United States mail, postage prepaid, and addressed to the Administrator, at the addresses set forth in Section LD above. Notice delivered by email shall be deemed given as of the date and time sent; provided that: (1) the sender does not receive any failure of delivery notice; and (2) any notice by email sent on a day other than a business day shall be deemed effective on the first business day after being sent. Section 16. Dispute Resolution. A. Settlement Meetiniz. It is the Parties' intent to work cooperatively and to resolve disputes in an efficient and cost-effective manner. If any dispute arises between the Parties relating to this Agreement, then the Parties' respective Administrators, or the Administrators' designees, shall meet and seek to resolve the dispute, in good faith, within ten business (10) days after a Party's request for such a meeting. In addition to the Administrators or designees, each Party shall send any other persons with technical or other information relating to the dispute to the meeting. B. Mediation. If the Parties cannot resolve the issue within ten (10) days then they shall mediate the matter using a mediator from Judicial Dispute Resolution, LLC or any other mediation service mutually agreed to by the Parties, or as appointed by the court if the Parties cannot agree (collectively "JDR") within seven (7) days of their failure to agree pursuant to Section 14.A above. The Parties shall evenly split any fees charged by JDR, regardless of the outcome of the mediation. Each Party shall bear its own attorneys' fees in connection with the mediation. C. Notice of Default. If the Parties are unable to resolve their dispute through mediation, either Party may serve a written Notice of Default on the other Party. The Notice of Default shall describe the nature of the dispute and the noticing Party's requested resolution. Twenty (20) business days after service of a Notice of Default, either Party may file suit, seek any available legal remedy, or agree to alternative dispute resolution methods. At all times prior to resolution of the dispute, the Parties shall continue to perform any undisputed obligations and make any undisputed required payments under this Agreement in the same manner and under the same terms as existed prior to the dispute. Section 17. Duty to File Agreement with County Auditor. Edmonds shall, after this Agreement is executed by both Parties, file this Agreement with the Snohomish County Auditor. Section 18. Integration/Modification. This document constitutes the entire embodiment of the Agreement between the Parties and, unless modified in writing by an amendment to this Agreement, shall be implemented as described above. This Agreement may only be modified or amended by a written amendment executed by the Parties. 11 Packet Pg. 71 Section 19. Non -Waiver. Waiver by any Party of any of the provisions contained within this Agreement, including but not limited to any performance deadline, shall not be construed as a waiver of any other provision. DATED this day of , 2021. CITY OF LYNNWOOD CITY OF EDMONDS NICOLA SMITH, Mayor ATTEST/AUTHENTICATED: Karen Fitzthum, Acting City Clerk Approved as to form only: City of Lynnwood, Office of the City Attorney LIN MIKE NELSON, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk Approved as to form only: City of Edmonds, Office of the City Attorney 7 Packet Pg. 72 2.4.b ATTACHMENT 1 - LYNNWOOD PROJECT AREA iA A. SEE DETAIL s r. `.� f 1. � - �` A•�.. _ ��- O 'o L �.. ja_� O a ALM �i � •�; � art ,�. - . / tea: 3 DETAIL A AL - jig 44 w'` A H r 1 p Z � W y f Y •T , N - _ SEE DETAIL B lip L R z ' ¢il i r Packet Pg. 73 2.5 City Council Agenda Item Meeting Date: 02/9/2021 Old Public Works Zoning Change Consideration Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The Old Public Works building was replaced in 1992 by the new Public Works building. Since this time the Old Public Works building has had lease agreements with both the Driftwood Players and the Arts Festival Foundation. In attempting to renew these now expired lease agreements it was identified by the City Attorney that there was a zoning conflict with the usage of the Old Public Works building for non - Public use. Staff Recommendation Authorize the Mayor to sign the attached Interim Zoning Ordinance and allow for short term lease agreements covering the next 6 months with an additional 6 month extension if needed. Narrative Edmonds Old Public Works is zoned currently for Public Use, since 1992 the building previously occupied by Public Works has been leased to the Driftwood Players and the Arts Festival Foundation. Until recently, the violation of current zoning was unknown. When the conflict was noted by the City Attorney it was proposed that the current lease agreements were favorable for the City to continue and that an Interim Zoning Ordinance would allow for new short term leases to be signed with current tenants while the City works to implement a longer term solution to the zoning conflict and also allows for future City usage of the leased spaces should the need arise. Attachments: Interim Zoning Ordinance —Old Public Works_Draft_02-03-2021 Packet Pg. 74 2.5.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 16.80 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE TO REVISE THE USES AVAILABLE IN THE P (PUBLIC USE) ZONE, PROVIDING FOR SUNSETTING AND SEVERABILITY, AND SETTING AN EFFECTIVE DATE FOR THIS INTERIM ZONING ORDINANCE. WHEREAS, it has come to the City's attention that the City has entered into leases with certain nonprofit corporations for the occupation and use of certain portions of public buildings located in the P — Public Use zone, as set forth in Chapter 16.80 of the Edmonds Community Development Code ("BCDC"), without the express allowance of such a use in that zone; and WHEREAS, the City Council has determined that the continued use of such public property building spaces is beneficial to the City and the public; and WHEREAS, an amendment to the P-Zone uses to allow as a permitted use the lease of public property building spaces under certain circumstances will allow appropriate use of otherwise unused public property building spaces while providing for the reclamation of such spaces for City use when needed; and WHEREAS, pursuant to RCW 36.70A.390, the City Council may adopt this interim zoning ordinance without first holding a public hearing, but must hold a public hearing within at least sixty (60) days of its adoption; and WHEREAS, the COVID-19 crisis has prevented the City from using its normal public participation process leading up to the adoption of this interim zoning ordinance; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 16.80 entitled "P — Public Use" is hereby amended to read as set forth in Attachment A hereto, which is incorporated herein by this reference as if set forth in full (new text is shown in underline). Packet Pg. 75 2.5.a Section 2. Sunset. This interim zoning ordinance, which is governed by RCW 36.70A.390, shall remain in effect for 180 days from the effective date or until it is replaced with another ordinance adopting permanent regulations, after which point it shall have no further effect. Section 3. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 4. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. Section 5. Adoption of Findings. The city council hereby adopts the above "whereas" clauses as findings of fact in support of the adoption of this interim zoning ordinance. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 76 2.5.a ATTACHMENT A CHAPTER 16.80 P — PUBLIC USE Sections: 16.80.000 Purposes. 16.80.010 Uses. 16.80.020 Conditional use permit criteria. 16.80.030 Site development standards. 16.80.000 Purposes. The P district has the following purposes: A. To provide for siting and development of regional public facilities to be located in or near residential areas and to establish standards which will minimize the impact of these facilities on nearby properties; B. To regulate the use of these lands to assure their continuing availability for public use. 16.80.010 Uses. A. Permitted Uses. 1. Regional public facilities; 2. All local public facilities subject to the additional requirements of ECDC 17.100.050; 3. Neighborhood parks, natural open spaces, and community parks with an adopted master plan subject to the requirements of ECDC 17.100.070; 4. Primary and high schools subject to the additional requirements of ECDC 17.100.050 (G) through (R). 5. Leases of public property building spaces by non-profit corporations under terms that allow for the reasonably prompt return of such property to public use, as needed. B. Permitted Secondary Uses. 1. Facilities comparable with and designed to serve permitted uses (e.g., restrooms, safety lighting, fencing, benches, tables, minor shelters, athletic structures, minor service support structures, associated storage and maintenance yards, and incidental parking for five or less cars); Packet Pg. 77 2.5.a 2. Commercial uses incidental to and related to a sited regional public facility, such as restaurants, snack bars, gift shops, tourist shops, etc. C. Uses Requiring a Conditional Use Permit. 1. Service and support facilities for permitted uses (e.g., transportation storage and maintenance; service and repair shops; outdoor storage); 2. Municipal and franchised service facilities including storage and maintenance buildings and yards, sewage treatment facilities, water storage and pumping facilities, substations; 3. Stadiums, bleachers, playfield lighting, clubhouses, and swimming pools; 4. Structures over 25 feet in height; 5. Regional parks and community parks without a master plan subject to the requirements of ECDC 17.100.070. 16.80.020 Conditional use permit criteria. In considering a conditional use permit application under Chapter 20.05 ECDC for the public use (P) zone, the hearing examiner and/or city council shall consider the following: A. Impact of the proposal on the visual and aesthetic character of the neighborhood; B. Orientation of facilities to developed or undeveloped residential areas; C. Preservation of natural vegetation and/or other natural features; D. Hours of operation; performance standards; conformance of the proposal with the city's noise ordinance; E. Ability of the proposal to provide for adequate on -site parking; and traffic impacts of the proposal on the neighborhood. 16.80.030 Site development standards. Although each public use will undergo extensive review by the ADB in light of its relationship to its surrounding neighbors, there will be certain minimum development standards to be used in the design of these facilities. These standards may be subject to the grant of variance under the provisions of ECDC 20.85.000. A. Minimum Setbacks. A minimum landscaped setback of 20 feet shall be maintained from a public street or other property lines, except that a setback of 25 feet shall be maintained for all structures, structured play areas and structured athletic fields from adjacent residentially zoned properties. These setbacks shall be fully landscaped. Packet Pg. 78 2.5.a B. Height. The maximum height of a building in this zone shall be 25 feet, unless a conditional use permit has been obtained, except that the height of schools shall be governed by ECDC 17.100.050 (1). A conditional use permit for additional height may permit structures up to a maximum height of 60 feet. C. Lot Coverage. The maximum lot coverage by buildings and other structures shall not exceed 35 percent unless a conditional use permit has been obtained. D. Signs. All signs shall be subject to ADB approval. Signs shall be kept to a minimum size, which is compatible with the surrounding neighborhood and uses, while providing adequate visibility. E. Landscaping. Site landscaping requirements shall be reviewed pursuant to Chapter 20.13 ECDC F. Parking. All regional public facilities shall comply with the minimum off-street parking requirements contained in ECDC 17.50.030. 1. All on -site parking lots shall be screened from adjacent residential properties with a solid wall or sight -obscuring fence not less than six feet in height. Such walls or fences may be built progressively as the parking facilities are installed. Landscaping shall be installed in accordance with ECDC 20.13.025. 2. Regional public facilities shall submit a transportation management plan for approval by the city. The plan shall address the following: traffic control, parking management, mitigation measures for overflow parking into adjoining residential areas, and traffic movement to the nearest arterial street. G. Orientation to Transportation Facilities. All regional public facilities must be located adjacent to or within 500 feet of a principal or major arterial street. H. Transit. All regional public facilities shall be located within 1,500 feet of an existing transit center. At least one on -site transit stop or station shall be required. The transit stop or station shall include a turnout of suitable size and location to accommodate public buses. I. Lighting. All exterior lighting shall be arranged and directed so as to direct the light away from adjacent residential uses. J. Screening. Electrical substations, water/sewer pump stations, sewage treatment facilities, solid waste facilities, commuter parking lots, and maintenance and storage yards shall be adequately screened from adjacent residential properties with a solid wall or sight -obscuring fence not less than six feet in height. Landscaping shall be provided in accordance with Chapter 20.13 ECDC. Packet Pg. 79 2.5.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of 2021, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 16.80 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE TO REVISE THE USES AVAILABLE IN THE P (PUBLIC USE) ZONE, PROVIDING FOR SUNSETTING AND SEVERABILITY, AND SETTING AN EFFECTIVE DATE FOR THIS INTERIM ZONING ORDINANCE. The full text of this Ordinance will be mailed upon request. DATED this day of 6 2021. CITY CLERK, SCOTT PASSEY Packet Pg. 80 2.6 City Council Agenda Item Meeting Date: 02/9/2021 HBB Contract for Gateway Sign Design as part of the Hwy 99 Revitalization & Gateway Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On July 21, 2020, Council approved Supplemental Agreement #3 with SCJ for the Highway 99 Gateway Revitalization project. Staff Recommendation Forward this item to the February 16th consent agenda for City Council approval. Narrative This project will replace the existing center two-way left -turn lane on Highway 99 with raised landscaped medians and c-curb along the entire corridor from 244t" Street to 210th Street. Additional improvements include a High -Intensity Activated Crosswalk Beacon (HAWK) north of 234t" Street and gateway signs at both ends of the project. This project will improve corridor safety by reducing right-angle vehicle accidents and providing a safe pedestrian crossing with the HAWK signal. The design of the Gateway Signs on the north and south end of the corridor will be completed by HBB. The scope of work consists of the following tasks: Development of concept alternatives at both locations; Task Force / Council meetings; Public Involvement through virtual or in -person Open Houses; and Design of preferred alternative for both signs (90%, 95%, and 100% Design) The design of Gateway Signs will be incorporated into the plans and specifications for the Highway 99 project. The design is scheduled to be completed in December 2021 and construction would be completed in 2022. The services provided under this agreement will be funded by the Connecting Washington transportation funds. A draft scope of services and fee to design the Gateway signs are attached. The consultant's preliminary fee proposal is $133,235 (including $12,090 in management reserve). Attachments: HBB Scope & Fee Packet Pg. 81 2.6.a HBB LANDSCAPE ARCHITECTURE Mr. Bertrand Hauss, P.E. Transportation Engineer City of Edmonds Bertrand.hauss@edmondswa.gov RE: Highway 99 Gateway Signs Dear Mr. Hauss, 03 February 2021 Thank you for your time in reviewing this project with our team on 20 January 2021. The project area primarily includes two gateway sign areas and beautification of the enhanced gateways with landscape and lighting elements. FORMA, a sign designer is also included as a subconsultant to HBB for sign design, sign lighting, materials, and cost estimating. The main purpose of this project is to develop and design two gateway signs, landscaping and lighting features at the city limits on Highway 99. The following areas are included in this task order: 1. Highway 99 & 244th St. SW / SR-104 (facing northbound movement). (Median and back of sidewalk) 2. Highway 99 & 212th St. SW (facing southbound movement). (Median and back of sidewalk) Our proposed scope of work will permit modification as we progress through the design process. The tasks that we are proposing for your project includes the following: TASK 1 PROJECT MANAGEMENT 1.1 Monthly Reporting & Invoicing a) Prepare and provide monthly reports with invoices. The project timeline is estimated to be 10 months from notice to proceed. 1.2 Project Contract, Schedule & Meeting Notes a) Prepare and maintain the project schedule, reference material, project files, notebook, and meeting notes. Consolidate notes and input from meetings. 1.3 Sign Consultant Coordination a) Coordinate the sign designs and locations with the FORMA, the sign consultant. b) Conduct weekly 1-hour call -in teleconference meetings with FORMA for coordination and progress on deliverables Task 1 Deliverables: • Project schedule and updates. • Meeting notes. TASK 2 BACKGROUND & SITE ANALYSIS 2.1 Background a) HBB will review available background information including planning documents, any history of the sites and the surrounding community, GIS information, any property encumbrances, and code requirements, sight distances, setbacks, standards, guidelines, and WSDOT requirements if applicable. Base maps will be prepared of the sign and landscape areas in AutoCAD format based on available files from the Highway 99 Revitalization & Gateway Project and/or publicly available aerial imagery. Packet Pg. 82 Highway 99 Gateway Signs 03 February 2021 2.6.a Page 2 of 6 2.2 Kick-off Meeting & Site Walk -and -Talk a) Project Kick -Off Meeting: Prepare for and attend a project kick-off meeting with city staff and HBB. The goal will be to review the project work plan which includes assignments, lines of communication, design parameters, community engagement strategy and expectations, and project schedule. We will also review our initial background information review and base maps and determine a direction for conceptual alternatives. b) Walk -and -Talk Site Visit: Conduct a walk -and -talk site visit with city staff. The purpose is to discuss any site issues/observations and have an in-depth discussion of the gateway locations and overall vision. c) Stakeholders Meeting #1 (task force, property owners, or others) to review general direction of conceptual alternatives 2.3 Site Visit & Site Inventory and Analysis Plan a) Observations and notes will be taken at Kick-off Meeting to document existing conditions. Photo and video documentation of existing areas within the scope of work will be created for the design team's records. Summary notes will be prepared and provided to the city. b) We will prepare Site Inventory & Analysis plans for each gateway area (up to 6 total), illustrating existing site conditions, site opportunities and constraints based upon Background Task 2.1, and summarizing discussion points from the site visit. Task 2 Deliverables: • Project Work Plan • Site Inventory & Analysis Plan and Narrative (up to 6 areas, hand -drawn, field notes, summary of background information) Task 2 Meetings: • Project Kick -Off Meeting with city staff. • Walk -and -Talk site visit with city staff. • Walk -and -Talk site visit with stakeholders. TASK 3 PRELIMINARY LANDSCAPE & SIGN CONCEPTS 3.1 Gateway Visioning a) Review Meeting #1: Prepare for and meet with city staff to present recommended sign location at north and south Gateways and present preliminary sign and massing locations. Develop a strategy for outreach meetings that may include the Hwy 99 Task Force. b) Stakeholder Meeting #2: Prepare for and meet with the Task Force to provide education about the overall project, and present options for specific sign locations, sign sizes and forms, materials, fonts, functional requirements, lighting and precedent imagery of similar gateway sign character to determine overall design direction or requirements. Precedent imagery may include1) modern, 2) traditional 3) hybrid options. (1 north and 1 south area, up to 3 options each) c) Review Meeting #2: Meet with city staff to review input from the Hwy 99 Task Force and discuss presentation graphics for Community Workshop #1. d) Develop a survey with questions and graphics to support an online open house that also summarizes the information presented during the workshop and solicits additional feedback (via Survey Monkey). e) Community Workshop #1: Based on feedback received from the city, Task Force, we will prepare draft community open house presentation materials for each gateway sign and landscape area (one north and one south area, up to 3 options each). The focus of Community Workshop #1 will be to educate the community about the project, present the signs' locations, forms, materials and overall gateway vision, and to solicit feedback on the design direction, and inspiration for the signs, sign content, and landscape and lighting character. HBB will prepare a public notice (for digital or hard -copy distribution), digital presentation, and web -based survey to support the virtual open house. HBB will help facilitate the event and prepare a summary of comments or feedback received. f) Provide a summary of the comments received to date and a written workshop summary that will define and document an overall vision with supporting goals and objectives for the gateways based on comments received during the virtual community workshop and from the survey, Task Force, and city. g) Review Meeting #3: Meet with the city to review the feedback received from the virtual open house and survey, and discuss presentation to City Council. h) Stakeholder #3: Meet with the Task Force to review the feedback received from the virtual open house and survey, and discuss and get input on the gateway design. HBB Packet Pg. 83 Highway 99 Gateway Signs 03 February 2021 2.6.a Page 3 of 6 i) City Council Meeting #1: Present the gateway visioning materials and feedback received from Task Force and Community Workshop #1. Get City Council input on sign design including location, size/form and character 3.2 Concept Alternatives a) Based on feedback received, we will prepare 3 concept alternatives for each gateway sign and landscape area (2 areas, up to 3 options each). Each concept will include color rendered plans, precedent imagery of materials and forms, and photo - realistic renderings to illustrate before and after conditions, day and nightllighting conditions, and landscape character. This task will also include up to 3 concept alternatives for sign character, including sign text and graphics. b) Review Meeting #4: Meet with the city to review the conceptual alternatives and make revisions as necessary. c) Stakeholder Meeting #4: Prepare for and meet with the Task Force and present options for specific sign locations, sign sizes and forms, and precedent imagery to determine overall design direction or requirements. (2 areas, up to 3 options each) d) Review Meeting #5: Meet with city staff to review input from the Hwy 99 Task Force and discuss presentation graphics for Community Workshop #2. e) Preliminary cost estimates will be prepared for each concept listed in task 3.2.(a). Planting and irrigation costs will be prepared on a square footage basis by HBB. Sign costs will be prepared by FORMA. f) Conduct quality control reviews of the presentation materials and concepts. These reviews are performed by a licensed landscape architect who is not directly involved with the project. g) Community Workshop #2: Based on feedback from the city review, the concept alternatives will be refined and presented in a virtual open house format for Community Workshop #2. HBB will prepare a public notice (for digital or hard -copy distribution) and digital presentation. HBB will help facilitate the event and prepare a summary of comments or feedback received. h) Develop a survey with questions and graphics to support an online open house that also summarizes the information presented during Community Workshop #2 and solicits additional feedback (via Survey Monkey). i) Stakeholder #5: Meet with the Task Force to review the feedback received from the virtual open house and survey, and discuss and get input on the gateway design. j) Review Meeting #6: Meet with the city to review the feedback received from the virtual open house and survey, and determine a direction for a preferred alternative for each gateway location that we are to proceed with to the construction document phase. Provide a summary of the comments received during the virtual community workshop and from the survey. Task 3 Deliverables: • Community Workshop fliers in digital format. • Community Workshop #1 presentation graphic. a) Landscape planting concept plan enlargement and photo examples for each gateway location (2 areas, up to 3 options each). b) Before and after Photoshop graphics for each gateway sign location (2 areas, up to 3 options each). c) Photo examples of sign shapes and character. • Community Workshop #2 presentation graphic. a) Landscape planting concept plan enlargement and photo examples for each gateway location (2 areas, up to 3 options each). b) Before and after Photoshop graphics for each gateway sign (2 areas, up to 3 options each). • Written community workshop summaries. • Survey Monkey questions and graphics. • Survey Monkey summary results. • Written summary of overall project vision and design criteria. Review meeting notes. HBB Packet Pg. 84 2.6.a Highway 99 Gateway Signs Page 4 of 6 03 February 2021 Task 3 Meetings: • Prepare for and attend up to six (6) design review meetings with city staff. • Prepare for and attend up to five (5) Stakeholder Meetings. • Community Workshop #1. • City Council Meeting #1. • Community Workshop #2 (To coincide with SCJ Public Meeting). TASK 4 CONSTRUCTION DOCUMENTATION 4.1 90% Construction Documents a) Develop and prepare draft 90% design drawings for each preferred gateway location. 90% drawings will include sign, landscape, and lighting plans and details and will be formatted to fit within the construction documents for the Highway 99 Revitalization and Gateway Project. b) Review Meeting #7: Review draft 90% design drawings and details with city staff and obtain design feedback to develop final 90% submittal. c) Develop final 90% submittal to be submitted as PDFs, including updated cost estimates, technical specifications, and the following drawing sheets: • Layout plan showing hardscape, sign and lighting locations (2 sheets at 1" = 10'-0" scale). • Sign details (3-4 sheets.) • Planting and hardscape plan and details. (2 sheets 1"=10'-0" scale). • Irrigation plan and details (2 sheets at 1" = 10'-0" scale). • Specifications (WSDOT format). • Cost estimate (WSDOT format). d) Interdisciplinary quality control review. Conduct an interdisciplinary quality control review of deliverables. Quality control review will be done by a senior, licensed landscape architect. e) Meeting with SCJ to coordinate plans, specifications and cost estimate. 4.2 95% Construction Documents a) Using the final 90% submittal as a base, develop and prepare draft 95% construction documents incorporating permit review comments and city comments. b) Review Meeting #8: Review draft 95% construction drawings, details, and technical specifications with city staff and obtain design feedback. c) Develop final 95% submittal to be submitted as PDFs, including updated cost estimates, technical specifications, and drawing sheets. d) Interdisciplinary quality control review. Conduct an interdisciplinary quality control review of deliverables. Quality control review will be done by a senior, licensed landscape architect. e) Meeting with SCJ to coordinate plans, specifications and cost estimate. 4.2100% Construction Documents I Bid Set a) Using the final 95% submittal as a base, develop and prepare draft Bid Set incorporating city comments. b) Review Meeting #9: Review draft 100% I Bid Set drawings, details and technical specifications with city staff and obtain design feedback. c) Develop 100% I final Bid Set be submitted as PDFs and will include updated cost estimates, technical specifications, and drawing sheets. d) Interdisciplinary quality control review. Conduct an interdisciplinary quality control review of deliverables. Quality control review will be done by a senior, licensed landscape architect. e) Meeting with SCJ to coordinate plans, specifications and cost estimate. f) City Council Meeting #1. Prepare for and attend City Council meeting #2 to present the final gateway designs. HBB Packet Pg. 85 Highway 99 Gateway Signs 03 February 2021 Task 4 Deliverables: • 90% construction documents including drawings, technical specifications, and cost estimate. • 95% construction documents including drawings, technical specifications, and cost estimate. • 100% I Bid Set construction documents including drawings, technical specifications, and cost estimate. • Review meeting notes. Task 4 Meetings: • Prepare for and attend up to three (3) design review meetings with city staff. • Prepare for and attend three (3) coordination meetings with SCJ. • City Council meeting #2. TASK 5 BIDDING & CONSTRUCTION ADMINISTRATION SUPPORT 2.6.a Page 5 of 6 5.1 Bidding Support a) Addendum. Respond to contractor questions relating to the construction documents and assist in the preparation of one (1) addendum. b) Conformed Set. Integrate bid addenda information and produce a conformed set of plans, details, and specifications. 5.2 Construction Administration Support c) Submittals. Review and assist with the processing of. Submittals include product data, product samples, shop drawings, and other submittals required by the construction documents. d) RFIs. Respond to contractor questions and clarifications and process substitution request(s). Up to four (4) RFIs are included. e) Change Order. Assist with the preparation of one (1) change order. f) Field Reviews. Provide up to three (3) field reviews. All field reviews will receive a written field report that is reviewed (QAIQC) by a senior landscape architect. g) Substantial Completion. Perform one (1) site walk-through on -site to review all signage, planting, and irrigation construction work. h) Backcheck Review for final completion. Provide one (1) backcheck review for final completion. Task 5 Deliverables: • Addendum to construction documents (plans, details, and specifications). • Written documentation of field review and punch list review. • Written submittal responses. • Written documentation of RFI responses. • Written responses to substitution requests. • Preparation of sketches relating to one (1) change order to landscape construction documents. HBB Packet Pg. 86 2.6.a Highway 99 Gateway Signs Page 6 of 6 03 February 2021 ASSUMPTIONS The above scope and fee are based on the following assumptions: Any language translation services (live or for materials prepared) will be provided by the city. Community and review meetings with city staff will be by online/conference call hosted by HBB over GoTo Meeting or by the city with Zoom. Presentation materials will be presented in a electronic format. Printed presentation boards and other materials are not included but are available as an additional expense. Electric service, structural details and right-of-way acquisition plans will be by the SCJ's team. Assembling and printing construction documents will be by SCJ's team. Bidding assistance and Construction Administration are not a part of this agreement, but are available as additional services. Attendance at any special meetings (public hearings, permitting agency meetings) are not part of this agreement, but are available as additional services. Close-out services including preparation of record drawings, review of contractor's as -built information, review of contractor's operation and maintenance manual submittals, and contractor's warranty submittal are not included but are available as additional services. Guarantee Period services, including quarterly plant warranty and plant establishment reviews, review for final acceptance of the landscape and irrigation guarantee period are not included but are available as additional services. We are prepared to negotiate any adjustments in design services to meet the requirements of the project. If you have any questions regarding the above proposal, please call. Best regards, HOUGH BECK & BAIRD INC. Jim Howard, ASLA, CSI Principal Attachments: Exhibit A. HBB Fee Spreadsheet Exhibit B. FORMA Fee Spreadsheet HBB Packet Pg. 87 EXH Project: Highway 99 Gateway Signs Owner: City of Edmonds Prime Firm: HBB Landscape Architecture Date: 21312021 Summary HBB FORMA TASK 1. Project Management $10,268.42 $3,750.00 TASK 2. Background & Site Analysis $6,049.90 $1,800.00 TASK 3. Preliminary Landscape & Sign Concepts $28,936.39 $15,900.00 TASK 4. Construction Documentation $33,204.07 $8,400.00 TASK 5.1 Bidding & Construction Administration Support $11,085.96 $1,500.00 SUBTOTAL $89,544.74 $31,350.00 10% Management Reserve $8,954.47 $3,135.00 Expenses (travel) $250.00 $0.00 TOTAL $98,749.21 $34,485.00 TOTAL CONTRACT COST $133,234.21 1 of 5 Packet Pg. 88 Exh Project: Highway 99 Gateway Signs Owner: City of Edmonds Firm: HBB Date: 21312021 Scope of Work incipal k$1176.09 PM / LA Design Comp./ Tech Contracts Admin TASK SUBTOTAL 1 $ 157.221 $ 100.621 $ 85.53 $ 130.81 TASK 1. 1 Project Management 16 36 10 �© $10,268.42 1.1 Monthly Reporting & Invoicing 6 6 1.2 Project Contract, Schedule & Meeting Notes 6 24 1.3 Sign Consultant Coordination a. Coordinate with FORMA 6 b. Weekly teleconference meetings with FORMA (20 meetings) 10 10 TASK 2. Background & Site Analysis ® 10 12 30 $6,049.90 2.1 Background 1 4 8 2.2 Kick-off Meeting & Site Walk -and -Talk a. Project Kick-off Meeting 1 1 b. Walk & Talk Site Visit 2 2 c. Stakeholder Meeting #1 1 2 2.3 Site Visit & Site Inventory and Analysis Plan a. Existing Conditions Memo and Sign Location Recommendations 1 2 2 lb.1 Site Inventory and Analysis Plan 1 2 8 1 20 TASK 3. Preliminary Landscape & Sign Concepts 21 50 52 142 0 $28,936.39 3.1 Gateway Visioning a. Review meeting #1 1 4 8 b. Stakeholder Meeting #2 1 2 2 4 C. Review Meeting #2 1 2 4 d. Online Open House Survey 2 4 4 e. Community Workshop #1 2 8 6 32 f.1 Written Workshop & Survey Summary 2 2 4 g. Review Meeting #3 1 1 h. Stakeholder Meeting #3 1 2 L City Council Meeting #1 1 1 1 2 4 3.2 Concept Alternatives a. Concept Alternatives 2 16 10 40 b. Review Meeting #4 1 1 C. Stakeholder Meeting #4 1 2 2 d. Review Meeting #5 1 1 e. Preliminary Cost Estimates 1 4 8 f. Quality Control Review 4 2 g. Community Workshop #2 2 8 1 8 28 In On-line Open House Survey 2 4 4 i. Stakeholder Meeting #5 1 2 j. Review Meeting #6 1 1 TASK 4.1 Construction Documentation 19 55 51 188 $33,204.07 4.1 90% Construction Documents a. Draft 90% Plans, Specifications and Estimates 18 24 72 b. Review Meeting #7 1 C. Final 90% Plans, Specifications and Estimates 4 5 20 d. Interdisciplinary QC Review 6 2 2 e. Meeting with SCJ 1 4.1 95% Construction Documents a. Draft Bid Plans, Specifications and Estimates 12 10 40 b. Review Meeting #8 1 C. Final 95% Plans, Specifications and Estimates 4 4 20 d. Interdisciplinary QC Review 4 2 e. Meeting with SCJ 1 4.2 100% Construction Documents / Bid Set a. Draft Bid Plans, Specifications and Estimates 8 6 24 b. Review Meeting #9 1 C. Final Bid Plans, Specifications and Estimates 2 2 8 d. Interdisciplinary QC Review 2 2 2 e. Meeting with SCJ 1 f. City Council Meeting #2 1 1 2of5 Packet Pg. 89 Exh Scope of Work Principal PM / LAI Design Comp./Tech Contracts Admin TASK SUBTOTAL $176.09 $ 157.22 $ 100.62 $ 85.53 - $ 130.81 TASK 5. Bidding & Construction Administration Support 6 54 0 18 0 $11,085.96 J 5.1 Bidding Support a. Addendum 2 4 b. Conformed Set 1 1 2 5.2 Construction Administration Support a. Submittals 15 b. RFIs 4 c. Change Order 1 4 12 d.1 Field Reviews 2 16 e.1 Substantial Completion 1 6 f.1 Backcheck Review for Final Completion 1 6 Total Hours 66 205 125 378 Total Cost $11,621.94 $32,230.10 $12,577.50 $32,330.34 $784.86 $89,544.74 COST OF HBB SERVICES $89,544.74 a 3 of 5 Packet Pg. 90 Exh Project: Highway 99 Gateway Signs Owner: City of Edmonds Firm: FORMA Date: 21312021 1 Scope of Work ncipal k$1150.00 PM Design Comp./ Tech Contracts Admin TASK SUBTOTAL $ $ $ $ TASK 1. 1 Project Management 1.1 Monthly Reporting & Invoicing 5 1.2 Project Contract, Schedule & Meeting Notes 1.3 Sign Consultant Coordination a. Coordinate with FORMA b. Weekly teleconference meetings with FORMA (20 meetings) 20 TASK 2. Background & Site Analysis 12 0 $1,800.00 2.1 Background 4 2.2 Kick-off Meeting & Site Walk -and -Talk a. Project Kick-off Meeting 1 b. Walk & Talk Site Visit 2 c. Walk & Talk Site Visit Stakeholders 1 2.3 Site Visit & Site Inventory and Analysis Plan a. Existing Conditions Memo and Sign Location Recommendations 1 2 b.1 Site Inventory and Analysis Plan 1 2 TASK 3. Preliminary Landscape & Sign Concepts 106 DODO $15,900.00 3.1 Gateway Visioning a. Review meeting #1 3 b. Stakeholder Meeting #1 12 C. Review Meeting #2 3 d. Online Open House Survey e. Community Workshop #1 16 f. Written Workshop & Survey Summary g. Review Meeting #3 1 h. Stakeholder Meeting #2 1 i. City Council Meeting #1 1 3.2 Concept Alternatives a. Concept Alternatives 40 b. Review Meeting #4 1 C. Stakeholder Meeting #3 1 d. Review Meeting #5 1 e. Preliminary Cast Estimates 8 f. Quality Control Review g. Community Workshop #2 16 In On-line Open House Survey i. Stakeholder Meeting #4 1 j. Review Meeting #6 1 TASK 4.1 Construction Documentation 56 0 $8,400.00 4.1 90% Construction Documents a. Draft 90% Plans, Specifications and Estimates 12 b. Review Meeting #7 1 C. Final 90% Plans, Specifications and Estimates 8 d. Interdisciplinary QC Review e. Meeting with SCJ 4.1 95% Construction Documents a. Draft Bid Plans, Specifications and Estimates 12 b. Review Meeting #8 1 C. Final 95% Plans, Specifications and Estimates 6 d. Interdisciplinary QC Review e. Meeting with SCJ 4.2 100% Construction Documents / Bid Set a. Draft Bid Plans, Specifications and Estimates 8 b. Review Meeting #9 1 C. Final Bid Plans, Specifications and Estimates 6 d. Interdisciplinary QC Review e. Meeting with SCJ f. City Council Meeting #2 1 4of5 Packet Pg. 91 Exh Scope of Work Principal PM Design Comp./Tech Contracts Admin TASK SUBTOTAL $150.00 $ - $ $ $ TASK 5. Bidding & Construction Administration Support IL—Lo—]L--o—]L —oIL 0 0 $1,500.00 5.1 Bidding Support a. Addendum 1 b. Conformed Set 1 5.2 Construction Administration Support a. Submittals 3 b. RFIs c. Change Order 1 d.1 Field Reviews 2 e.1 Substantial Completion 1 f.1 Backcheck Review for Final Completion 1 Total Hours 209 DO DO DO DO Total Cost $31,350.00 $0.00 $0.00 $0.00 $0.00 $31,350.00 COST OF FORMA SERVICES $31,350.00 C O r cv N N w O� 2 L O W O l� C iM CO 3 a� c� 0 L O V L �O♦ V MW W tL 015 O V Mm W Cd G i t.: a 5 of 5 Packet Pg. 92 2.7 City Council Agenda Item Meeting Date: 02/9/2021 Presentation of a Pedestrian/Utility Easement along 80th Ave W adjacent to 18227 80th Ave W Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward this item to the February 16th consent agenda for City Council approval. Narrative The City of Edmonds is currently reviewing a proposed development project, ClearVision 2 Lot Subdivision, which includes an easement 23-ft in length along a portion of the property frontage. The easement will allow for construction of a 5 ft sidewalk around a mailbox cluster as well as installation of a public fire hydrant to meet development code requirements. Attachments: Attachment 1 - Pedestrian Utility Easement Detail Attachment 2 - Final Short Plat Docs-Draft Attachment 3 - Vicinity Map Packet Pg. 93 2.7.a 0+0 Mailbox Cluster Proposed pedesi ian and utility easement_ 4,41 fi x 23,75 f1 To provide a five foot width sidewalk around tlLe maillxax cluster and for the installation of the fire hydrant required by code. i�J���JJ JJJJ ���11�JJ�JJ !�77r J � Fits F1ydr.uu F 23.75 ft I 4.41 ft 4 I r_ Q Packet Pg. 94 2.7.b CITY APPROVALS: SNOHOMISH-COUNTY TREASURER'S CERTIFICATE AUDITORS FILE NO. VOL./PAGE CITY OF EDMONDS THE SUBJECT FINAL PLAT CONFORMS TO THE PRELIMINARY PLAT AND ALL HERE CERTIFY THAT ALL STATE AND COUNTY TAXES HERETOFORE LEVIED PRELIMINARY SHORT PLAT CONDITIONS OF THE PRELIMINARY APPROVAL AND AUTHORIZED FOR RECORDING (i BY THE CITY OF EDMONDS PLANNING DIVISION AGAINST THIS PROPERTY DESCRIBED HERE. ACCORDING TO THE BOOKS AND FI LE N 0.: PLN 20170059 RECORDS OF MY OFFICE, HAVE BEEN FULLY PAID AND DISCHARGED, INCLUDING BY: DAY OF __________________, 2017 2017 TAXES. SCALE: 1 INCH = FT. THE SURVEY DATE, LAYOUT OF STREET, ALLEYS AND OTHER RIGHTS -OF -WAY, DESIGN OF BRIDGES, SEWAGE AND WATER SYSTEM AND OTHER STRUCTURES - - - - - - - - - - - - - - - - - - - - - - - ---------------------------- 0 PORTION OF DECLARATION AREA APPROVED, AND THE SUBJECT FINAL PLAT IS AUTHORIZED BY THE CITY TREASURER, SNOHOMISH COUNTY DEPUTY TREASURER, SNOHOMISH COUNTY OF EDMONDS ENGINEERING DIVISION NE 1 /4 OF NE1 /4, S.18 T.27N. R.4E. KNOW ALL PEOPLE BY THESE PRESENTS: BY:------------------ DAY OF-------------------,2017 THAT THE PHONG LE, OWNER OF THE HEREIN DESCRIBED PROPERTY DOES HEREBY DECLARE AND DEDICATE THIS SHORT PLAT, AS APPROVED BY THE CITY OF EDMONDS ON UNDER THE CITY T AND THE ___ DAY OF _______, FREE DES FILE CC PLN-___= ____ AS THEIR FREE AND VOLUNTARY ACT AND DEED IN ACCORDANCE WITH SURVEY INFORMATION THEIR DESIRES LEGAL DESCRIPTION IN WITNESS WHEREOF, WE SET OUR HANDS AND SEALS THIS ______ DAY OF TRACT 14, BLOCK 1, ADMIRALTY ACRES , ACCORDING TO THE PLAT THEREOF _________, 2017 RECORDED IN VOLUME 12 OF PLATS, PAGE(S) 48, RECORDS OF SNOHOMISH NEW LEGAL DESCRIPTIONS: HOLD HARMLESS AGREEMENT: COUNTY, WASHINGTON. LOT 1: OWNERS, AND ALL PERSONS HAVING ANY PRESENT OR SUBSEQUENT SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. THAT PORTION OF LOT 14, BLOCK 1 OF THE PLAT OF ADMIRALTY ACRES, ACCORDING OWNERSHIP INTEREST IN THESE LANDS, AND THE SUCCESSORS AND TO THE PLAT THEREOF, RECORDED IN VOLUME 12 OF PLATS, PAGE 48, RECORDS OF PHONG LE DATE ASSIGNS OF OWNERS OR OTHER PARTIES HAVING AND SAID INTEREST, TOGETHER WITH THOSE CERTAIN EASEMENT RIGHTS AS SET FORTH IN SNOHOMISH COUNTY, WASHINGTON, LYING WESTERLY OF THE FOLLOWING DESCRIBED HEREBY AGREE THAT THE CITY OF EDMONDS SHALL BE HELD HARMLESS INSTRUMENT RECORDED UNDER RECORDING NUMBER 2062589 OVER AND LINE: IN ALL RESPECTS FROM ANY AND ALL CLAIMS OF DAMAGES FOR INJUNCTIVE RELIED WHICH MAY BE OCCASIONED NOW OR IN THE ACROSS LOT 15, BLOCK 1, ADMIRALTY ACRES. COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 14; FUTURE TO ADJACENT LAND OR IMPROVEMENTS BY REASON OF THE BASIS OF BEARING NAD83 91 ( THENCE SOUTH 89'41'23" EAST, 143.29 FEET ALONG THE SOUTH LINE OF SAID LOT 14 CONSTRUCTION, OPERATION AND MAINTENANCE OF THE DRAINAGE ( )) TO THE POINT OF BEGINNING; SYSTEM, AND HEREBY WAIVE AND RELEASE THE CITY OF EDMONDS NAD83(91) DATUM WAS DERIVED FROM A LINE BETWEEN 2 FOUND WSDOT BRASS THENCE NORTH 00'24'42" EAST, 129.99 FEET TO THE NORTH LINE OF LOT 14 AND FROM ANY AND ALL CLAIMS FOR DAMAGES, EXCLUDING DAMAGE CAUSED DISK MONUMENTS KNOWN AS SNOHOMISH COUNTY POINT DESIGNATION THE POINT OF TERMINUS; SOLELY BY AN ACT OR OMISSION OF SAID CITY AND INJUNCTIVE RELIEF GP31524-78 AND GP31524-77. BEARING BETWEEN THESE TWO MONUMENTS ACKNOWLEDGEMENT WHICH THE OWNERS, OR THEIR SUCCESSORS OR ASSIGNS, MAY WAS TAKEN AS NORTH 88°33'33" WEST THEMSELVES HAVE NOW OR IN THE FUTURE BY REASON OF THE LOT 2: STATE OF WASHINGTON CONSTRUCTION, MAINTENANCE AND OPERATION OF SAID DRAINAGE VERTICAL DATUM (NAVD88) THAT PORTION OF LOT 14, BLOCK 1 OF THE PLAT OF ADMIRALTY ACRES, ACCORDING COUNTY OF SYSTEM. NAVD88 DATUM IS PER NETWORK RTK OBSERVATIONS HOLDING THE PUBLISHED TO THE PLAT THEREOF, RECORDED IN VOLUME 12 OF PLATS, PAGE 48, RECORDS OF ELEVATION OF A FOUND 3" WSDOT MONUMENT KNOWN AS SNOHOMISH COUNTY SNOHOMISH COUNTY, WASHINGTON, LYING EASTERLY OF THE FOLLOWING DESCRIBED CONDITIONS OF APPROVAL: LINE: I CERTIFY THAT I KNOW OR HAVE SATISFACTORY EVIDENCE THAT PHONG LE. IS THE PERSON CONDITIONS OF APPROVAL MUST BE MET AND CAN BE FOUND IN THE CONTROL POINT GP31524-77 AND HELD AS NAVD88 ELEVATION 414.43' WHO APPEARED BEFORE ME, AND SAID PERSON ACKNOWLEDGED THAT HE SIGNED THIS FINAL APPROVAL FOR THE SHORT SUBDIVISION LOCATED IN FIL COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 14; INSTRUMENT AND ACKNOWLEDGED IT TO BE HIS FREE AND VOLUNTARY ACT FOR THE USES PLN_____________ ION THE CITY OF EDMONDS PLANNING ELEVATION WAS CHECKED TO THE PUBLISHED POSITION OF GP31524-78 WITH A THENCE SOUTH 89'41'23" EAST, 143.29 FEET ALONG THE SOUTH LINE OF SAID LOT 14 AND PURPOSES MENTIONED IN THE INSTRUMENT. DATED THIS DAY OF__________, DEPARTMENT. CLOSURE OF 0.00' TO THE POINT OF BEGINNING; ____ THENCE NORTH 00'24'42" EAST, 129.99 FEET TO THE NORTH LINE OF LOT 14 AND 2017. TAX PARCEL NUMBER THE POINT OF TERMINUS; 00370800101400 ADDRESS (APPROXIMATE) SIGNATURE OF 18227 80TH AVE WEST, EDMONDS, WA 98026 NOTARY PUBLIC SITE AREA DATED 37,191 t S.F. (0.85 t AC.) SHORT PLAT NOTES MY APPOINTMENT EXPIRES NOTES 1. CONSTRUCTION WITHIN ALL LOTS OF THIS SHORT PLAT ARE SUBJECT 1. ALL DISTANCES SHOWN ON THIS SURVEY ARE IN U.S. SURVEY FOOT, TO, AND MUST COMPLY WITH RECOMMENDATIONS OF GEO-TECHNICAL GROUND DISTANCES REPORT SUBMITTED AS PART OF THIS SHORT PLAT REVIEW AND APPROVAL. 2. NEXTITLE TITLE INSURANCE COMPANY COMMITMENT NO. NXWA-0161415, WAS 2. 15' ACCESS EASEMENT OVER LOT 1 OF THIS SHORT PLAT IS HEREBY RELIED UPON FOR TITLE INFORMATION AND SUPPORTING DOCUMENTS. THERE ARE NO CREATED AND SHALL BE CONVEYED FOR THE NON-EXCLUSIVE USE AND PLOTTABLE EASEMENTS OF RECORD. BENEFIT OF THE OWNERS OF LOT 2 OF THIS SHORT PLAT, THEIR HEIRS, SUCCESSORS AND ASSIGNS FOR THE PURPOSE OF INGRESS AND EGRESS 3. UTILITIES SHOWN HEREON ARE BASED UPON SURFACE OBSERVATIONS AND TO SAID LOT 2. MAINTENANCE OF THIS ACCESS EASEMENT SHALL BE BORE MARKINGS FROM A UTILITY LOCATE SERVICE. THE LOCATION OF UNDERGROUND EQUALLY BETWEEN OWNERS OF LOTS 1 AND 2 OF THIS SHORT PLAT, UTILITIES SHOULD BE VERIFIED PRIOR TO CONSTRUCTION. THEIR HEIRS, SUCCESSORS AND ASSIGNS. PROCEDURE / NARRATIVE: 3. 10' SANITARY SEWER EASEMENT OVER LOT 2 OF THIS SHORT PLAT IS NOTARY SEAL A FIELD TRAVERSE USING A FOCUS 30 ROBOTIC TOTAL STATION AND A SPECTRA HEREBY CREATED AND SHALL BE CONVEYED FOR THE NON-EXCLUSIVE PRECISION RANGER 3 DATA COLLECTOR SUPPLEMENTED WITH FIELD NOTES AND USE AND BENEFIT OF THE OWNERS OF LOT 1 OF THIS SHORT PLAT, TOPCON GR3 NETWORK RTK GPS ROVER, WAS PERFORMED, ESTABLISHING THE THEIR HEIRS, SUCCESSORS AND ASSIGNS, FOR THE PURPOSE OF ANGULAR, DISTANCE, AND VERTICAL RELATIONSHIPS BETWEEN THE MONUMENTS, INSTALLATION, RELOCATION AND MAINTENANCE OF SANITARY SEWER PROPERTY LINES AND IMPROVEMENTS. THE RESULTING DATA MEETS OR EXCEEDS UTILITIES. MAINTENANCE COSTS AND RESPONSIBILITIES OF SAID SANITARY QUARTER SECTION VICINITY MAP THE STANDARDS FOR LAND BOUNDARY SURVEYS AS SET FORTH IN WAC SEWER UTILITIES SHALL BE SHARED EQUALLY BY THE OWNERS BENEFITING 332-130-090. FROM SAID FACILITIES. SECTION 18 REFERENCE SURVEYS 4. 26' UTILITIES EASEMENT OVER LOT 1 OF THIS SHORT PLAT IS HEREBY CREATED AND SHALL BE CONVEYED FOR THE NON-EXCLUSIVE USE AND 1. PLAT SEAVIEW FIRS 2, AFN. 8404305001 BENEFIT OF OWNERS OF LOT 2 OF THIS SHORT PLAT, THEIR HEIRS, 2. PLAT OF ADMIRALTY ACRES, VOL. 12, PAGES 48 SUCCESSORS AND ASSIGNS, FOR THE PURPOSE OF UTILITY INSTALLATION, RELOCATION AND MAINTENANCE. MAINTENANCE COSTS AND RESPONSIBILITIES LOT AREA OF SAID UTILITIES SHALL BE SHARED EQUALLY BY THE OWNERS LOT 1= 18,555 SQ. FT.t BENEFITING FROM SAID FACILITIES. ACCESS AND UTILITIES EASEMENT ON LOT 1 = 2,134 SQ. FT.f LOT 1= 16,421 SQ. FT.t (NET LOT AREA) 5. 4.4' X 23.75' PUBLIC SIDEWALK AND UTILITY EASEMENT IS HEREBY CONVEYED TO THE CITY OF EDMONDS FOR THE NON-EXCLUSIVE USE AND LOT 2= 18,636 SQ. FT.t BENEFIT OF THE PUBLIC FOR SIDEWALK AND UTILITY PURPOSES. NATIVE VEGETATION AREA 18 REQUIRED 30% GROSS PARENT PARCEL = 11,157 SQ. FT. DEPICTED HEREON 11,157 SQ. FT. AREA = ZONING INFORMATION PER CITY OF EDMONDS MUNICIPAL CODE INDEX ZONE: RS12 MINIMUM LOT SIZE=12,000SF. MINIMUM LOT WIDTH = 80' 1. NOTES AND SIGNATURES MAXIMUM LOT COVERAGE 35% 2. EXISTING CONDITIONS WITH SHORT PLAT OVERLAY MINIMUM PARKING STALLS = 2 3. SHORT PLAT LAYOUT MINIMUM SIDE YARD SETBACK =10' MINIMUM REAR YARD SETBACK =25' MINIMUM FRONT YARD SETBACK =25' w CD NOTE: SETBACK INFORMATION SHOWN OF SHEET 2, IS PER CITY OF EDMONDS Q CL MUNICIPAL CODE 16.20.030. J O > AUDITOR'S CERTIFICATE: LAND SURVEYOR'S CERTIFICATE LANKTREE CLEAR VISION HOMES �SWAS11 �JO 18227 80TH AVE WEST, EDMONDS, WA 98026 FILED FOR RECORD AT THE REQUEST OF TREVOR S. LANKTREE, THIS MAP CORRECTLY REPRESENTS A SURVEY MADE BY ME OR LAND SURVEYING, INC. �� s THIS DAY OF 2017 AT MINUTES PAST UNDER MY DIRECTION IN CONFORMANCE WITH THE REQUIREMENTS OF � O'CLOCK AND RECORDED IN VOLUME OF SHORT PLATS, THE SURVEY RECORDING ACT AT THE REQUEST OF CLEAR VISION L 25510 74TH AVENUE SOUTH DWN. BY DATE JOB NO. ___.M. PAGES_____, INCLUSIVE, AND RECORDED UNDER AUDITOR'S FILE N0. HOMES THI 27TH OF TOBER, 2014. � KENT, WA 98032 �^ c�, FJ �'F45789% _______________- RECORDS OF SNOHOMISH COUNTY, WASHINGTON :DAY PHONE: (253) 653-6423 �J sioNq �� TL/BGM 4/01/19 1415 - 04/01/2019 C L A�O _____ TREVOR S. LANKTREE, P.L.S. FAX: (253) 793-1616 DATE CHKD. BY SCALE SHEET AUDITOR DEPUTY AUDITOR CERTIFICATE NO. 45789 WWW.LANKTREELANDSURVEYING.COM SIGNED 04/01/2019 TSL N/A 1 OF 3 d Q 0 00 vm c 0 c CD m N R w r c N CD m a 0 c O r r c m N L d N V O 0 R d 1= 0 t N c U- N c m E t u R Q c (D E t v 2 Q Packet Pg. 95 2.7.b ko I10 I CITY OF EDMONDS PRELIMINARY SHORT PLAT FILE NO.: P LN 20170059 FND 2" BRASS W/X LS# 4561 DOWN 0.7' IN CASE 0 10 20 40 SCALE: 1'=20' v Co w 0 0 z FND 2" BRASS W/X --j a S89'41'23"E 334.52' 182ND PLACE SW DOWN 0.8' IN CASE 0.03' EAST OF CENTERLINE 14 I OWNER: ARNE GOEDECKE WATER \I APN.:00370800101500 METER C--------�-----------�-------------------------- 4"X4" POSTS- ___— FND 1"IIP M qM 0��Q IN89'41'23 0 0., - OF CORNER 30.00' JUN ION BOX f ASPHALT DRIVEWAY _ L ------------- ----- S89'41'23"E 285.44'------- -� �- ---- FND 2" BRASS W/X LS# 4561 DOWN 0.2' IN CASE RECORDING NO. I VOL./PAGE SCALE: 1 INCH = 20 FT. 0 20 '8 •► •Ili NE 1 /4 OF NE1 /4, S.18 T.27N. R.4E. CONIFEROUS TREE °\ DECIDUOUS TREE MAP MAPLE TREE CHE CHERRY TREE ALD ALDER TREE HEM HEMLOCK TREE FIR FIR TREE CED CEDAR TREE CHES CHESTNUT TREE NVA NATIVE VEGETATION AREA LEGEND JUNCTION BOX (AS NOTED) UTILITY POLE YARD LIGHT POWER METER WATER METER WATER BLOW -OFF / AIR VAC SANITARY SEWER MANHOLE (SSMH) SURVEY MONUMENT (AS NOTED) MAILBOX GAS METER PROPERTY CORNER (AS NOTED) SET REBAR/CAP LS#45789 FENCE POST ASPHALT CONCRETE WOOD FENCE HOGWIRE FENCE BUILDING LINE SSCO 12" LID RIM 315.09' FND 5/8" R/C I 8"IE E_ .78' LS# ILLEGIBLE 8"IE N= 3055\6' \ ON-LINE I S89'41'23"E 143.25' 142.20 POWER POLE AREA \ \ \ 20" 6' WOOD FENCE \ 10"MAP W/LUMINAIRE & AAILBO LIGHT SPLIT -RAIL \ ~\ ° FIR \ ° \ / 0 1 \ / / ao \ \ SS \ �� \ / ✓ 8"MAP o/ ROCK WALL TRAN_S_FORMERI WATER FENCE \ \ ��o \ / / 1 / C—� �J' _ \—\ METER 1 18" / / C 00 \ \ \ HEM \ M 3 �\ 12"ALD 0 6 ------------ \�A \ 20° 1 28"MAP\ \ i ------------------------- \ POWER \ FIR 1 1 \ — — — — \ tl O" \ < B oLD WILD METER G� \ 'I METER \ LD � \ U) \ "-D n 83.2' �i' C" I 10\ \ I s ALD \�� 1LOT 1 4.0' PATIO TO REMAIN N o �\\ \ CI) \ MAX LOT CO GE'I o 1 N N '� 1 ° 12"A WATER o W 35% �t (M M LOT 2 \ 12"&10" / FND 1/2" R/C METER o SPLIT -RAIL \ I I N \ \ \ ALD > / LS# ILLEGIBLE 't2i I FENCE �336— /) w \ MAX LOT COVERAGE 10"MAP 1 n w i ^+� o N \ \ \ 14 35% o ° 10 "AL I / ON-LINE uJ 3o EXISTING HOUSE �. I o� �24"FIR C> ( q p\ V LD \ I I I z ry I o / STAIRS \� (18227 80TH AVE W z I v w /\ J N oN o T »ALD LCYQ ro EDMONDS, WA 98026) �i wo X F \ o z w o w 1I1 ,ALD 0 ° VA ^ o = IIIEME,\ \✓ \ o m D �o I Q o \12 ALW \ / 14"ALD 14'ALD �� 00 w o � D CD _ _ _ _ME / 11 M 37 • 26"FIR o I( I. o o \ 10"ALD(2) / 0 10"MAP / o w rn 00 P D Y '1 Q w I to cv o I/ \ o o 14"ALD a I o NVA % o I I 18"CED \ \ G 0 18 ALQ I o \ / / o o z / . o y GAS I I \ "ALD ---- W WATER / v / METER \ \° \ 8"MAP �� L \ z a METER > 24" IR / 25.0' 1 \ \ \ \I 15.0' ° 00 ° — — —1\L� I \ SLOPE BUFFER 10"ALD J I 1 Z i _ J ASPHALT DRIVEWAY o _ _ _ a _ _ _ _ _ _ \ _I _\ _ �a �� _ _ _ _ _ J \ \ I I \ I I o z \ I (TO BE REMOVED) I 0"HO 18 ALD w I l ---------------- I ° I / ^o------------------------------�� r7 `o � � \, \J / � 28'HEM o a w / I B/OATER BOX ° // -� I 1 \N z 12"CHES ° 20"FIR I �'-'„ z FND 1/2" R/C JL cn SPLIT -RAIL \ \ \ o LS# ILLEGIBLE _ / - --� U' FENCE 1 \ tl"CHEAT CORNEfj/5' WOOD FENCE MAILS 143.29' SSMH — _ �• ••- � � 143.48 RIM= 342.80' I S8 '41'23 - GRAVEL I 8" PVC N&S 30.00' PARKING AREA CENTER OF _ CHANNEL=328.08; ° __-\ ---- ------ -- /—//T%7/Tr/T7T//Tl CHAIOWNER: ARMAUNI BARSAMIAN NLINK FENCE ° DECK APN.:00370800101300 CD EXISTING HOUSE EXISTING CONDITIONS W/SHORT PLAT OVERLAY .ANKTREE .AND SURVEYING, INC 25510 74TH AVENUE SOUTH KENT, WA 98032 PHONE: (253) 653-6423 FAX: (253) 793-1616 WWW.LANKTREELANDSURVEYING.COM F 45789 % `�sio F�l STERN S�� Nq ( L A�0 DSIG ED 04/01 /2019 Q� j -7'_ /7't / 20.0' Q SLOPE BUFFER pF j ° CLEAR VISION HOMES 18227 80TH AVE WEST, EDMONDS, WA 98026 DWN. BY DATE JOB NO. TL/B GM 1 4/01 /19 1 1415 CHKD. BY TSL I SCALE 1 "=20' I SHEET 2 OF 3 Packet Pg. 96 2.7.b I10 ko CITY OF EDMONDS PRELIMINARY SHORT PLAT FILE NO.: P LN 20170059 15.0' ACCESS EASEMENT (SEE SHORT PLAT NOTE 3 4.5' PAGE 1 OF 3) j •� 142.20' 0 0 6.5' S89'41'23"E 142.42' E4.4'x23.75' 1 T-- _ - - - PUBLIC SIDEWALK 1O'B.S.B.L. AND UTILITY EASEMENT (SEE SHORT PLAT NOTE 5 1 PAGE 1 OF 3) OWNER: ARNE GOEDECKE APN.:00370800101500 26.0' UTILITIES EASEMENT (SEE SHORT PLAT NOTE 5 PAGE 1 OF 3) S89'41'23"E 285.44' W 0!1 1 ^, O "' N I W m Uj I 0 10 20 40 M I m LOT 1Lo I 0 1 18,555 SQ. FT.t (GROSS) SCALE: 1"=20' Z S89'06'14"E 16,421 SQ. FT.t (NET) I J / 37.00_ m 1 vi �1 1 0 37.0' 1 C I NVA in N I �N 0 1 L- S89'41'23"E 106.08'LI; _ _ 1 _ _ � o ¢ 1 — — — — — 10'B.S_B.L. 143.29' LEGEND CONIFEROUS TREE ® JUNCTION BOX (AS NOTED) o DECIDUOUS TREE -0- UTILITY POLE YARD LIGHT • POWER METER ® WATER METER MAP MAPLE TREE T WATER BLOW -OFF / AIR VAC CHE CHERRY TREE 0 SANITARY SEWER MANHOLE (SSMH) ALD ALDER TREE SURVEY MONUMENT (AS NOTED) HEM HEMLOCK TREE o MAILBOX FIR FIR TREE GAS METER CED CEDAR TREE PROPERTY CORNER (AS NOTED) CHES CHESTNUT TREE • SET REBAR/CAP LS#45789 NVA NATIVE VEGETATION AREA FENCE POST WOOD FENCE HOGWIRE FENCE BUILDING LINE 0 0 ui 0 0 Lri 10.0' SANITARY SEWER EASEMENT (SEE SHORT PLAT NOTE 4 PAGE 1 OF 3) 143.25' RECORDING NO. SCALE: illoplyffollikirsTo VOL./PAGE 1 INCH = 20 FT. 0 20 NE 1 /4 OF NE1 /4, S.18 T.27N. R.4E. 0 I O'B.S.B.L. - - - - - - - - - - - -��- - 31.89-7 1 � I I � I 1 � I 1 � rn rnl I. J J m N f'7 m O LOT 2 " 1 � o I� 18,636 SQ. FT.t (GROSS) N o, 1 18,636 SQ. FT.f (NET) 00 of r- o 31.9, NV S48' 17'00"W 5.01' 1 / 15.0' S89'41'23"E 107.82' F F F F F F -� SLOPE BUFFER B.S.B.L. S89'41'23"E 286.77' .ANKTREE .AND SURVEYING, INC 25510 74TH AVENUE SOUTH KENT, WA 98032 PHONE: (253) 653-6423 FAX: (253) 793-1616 WWW.LANKTREELANDSURVEYING.COM 143.48' 20.0' SLOPE BUFFER / W AS11 C�� s F 45789 % �J/0 F�l STERN Nq ( L A�0 DSIG ED 04/01 /2019 SHORT PLAT LAYOUT CLEARA VISIONVE WEST, QN HOMES DWN. BY DATE JOB NO. TL/B GM 4/1 /2019 CHKD. BY I SCALE I SHEET TSL 1 "=20' 1415 3OF3 Packet Pg. 97 27 c " City of Edmonds ClearVision Short Plat Ba�A err o^� � m ' m T111 08811 18225� �1 83321 1832�80 80M 1 � 1 1s1� 18203 n 1821 1 2 w 183 65 18314 0 1B 18408 7531� t I all ■ r � M 18205 r 5 1 ■ 18209 182 . 18 182 Grp F`�r low ■ n i ti l0 75 ■ ,y� f 7605 FJ � 184% 1 7687 801 184180 7f.01 1 9� \ 7536 7526 1641 18426 7533 18421 18432 18All � NN�Nps. 7517 18508 n 1850 18512� 50 n n n 0LYMPIC VIEW ❑R m m �. 18510 ■ 7530 1 ■ 18530 -•;7L r 12 o r: 18596 , 18521 ■■�� � Lit 1650� 1:3,031 1 185�f ■ 1118� ' B 118401 l .^ !—� 0 252.60 505.2 Feet 376.2 This ma is a user generated static output from an Internet mapping site and is 4,514 P B P PP B reference only. Data layers that appear on this map may or may not be accun WGS 1984 Web Mercator_Auxiliary-Sphere current, or otherwise relial © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTII Legend Notes f a a 1 � ..,......i• �ounuak s lr�.�aLa C Packet Pg. 98 Q 2.8 City Council Agenda Item Meeting Date: 02/9/2021 WWTP Staffing Change - WWTP Supervisor Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Pamela Randolph Background/History In 2020 budget, staff proposed an organization change which included an increase of 1 FTE. In that request and a subsequent request to City Council a new position called Chief Operator was approved. In 2020, the WWTP lost 3 State Certified Group III Operators and to date have not attracted qualified staff to fill these vacant positions. This has adversely impacted our ability to staff the WWTP. It is for these reasons that we bring forward this request. Staff Recommendation Authorize the WWTP Supervisor position to be filled and moved to the Consent Agenda for Council approval. Narrative The Edmonds WWTP provides regional wastewater treatment services not only to the City of Edmonds but also to the City of Mountlake Terrace, Olympic View Water/Sewer District, Ronald Wastewater District (soon to be fully assumed by the City of Shoreline), as well as other areas adjacent to the City of Edmonds. The needs of the treatment plant are evolving. This evolution includes advancement in treatment technologies, additional regulatory requirements for testing, reporting and removal efficiencies, increasing biosolids management regulations, and more robust automation systems for control of treatment processes. Human resource needs are now most critical to us. To effectively keep up with these on -going changes, the WWTP must build a workforce of trained, experienced, and certified Operators and qualified staff to successfully and efficiently provide the regional services that our citizens, partners, and regulatory agencies demand. The WWTP is highly automated and with the Carbon Recovery Project being implemented, it will become even more sophisticated. Competent leadership, certified operators and a qualified maintenance team are essential to ensure the continued day-to-day smooth functioning of the treatment processes and the equipment. After the loss of the WWTP Supervisor (a non -union management position) in 2016, the City was unable to attract a replacement. After an exhaustive 2-year search, some of the duties of this position were re- allocated to a contracted Program Administrator in 2019. After the loss of our Operations Lead in early 2019, and finding no one internal that was interested in a promotional opportunity, the position was re -allocated to a Chief Operator and a new job description Packet Pg. 99 2.8 for that position was added to the Teamsters list of authorized positions and approved by City Council. The addition of this job description still needs to be bargained with Teamsters. The NPDES permit requires that all permanent shifts be filled with at least one Washington State Group III Certified Operator. However the City currently does not have adequate qualified staffing to routinely achieve this. In 2020 we proposed a new Organization Structure hoping we would be able to attract an Operator in Training (OIT), an Instrument/Electrical support person, and a Chief Operator. The OIT was filled in Nov 2020. The Chief Operator's position, due to Labor and Council processes, could not be posted until Jan 2021. The Chief Operator was created to develop a coordinated approach between operations and maintenance activities and would help to develop a leadership team approach for the WWTP. Feedback from prospective candidates has been that the position pays "well below" the regional market rate. After 4 weeks of posting, the posting has not attracted a single applicant. Those who expressed interest over a year ago, when the position was first conceived, have not applied. Further, since this effort began, the WWTP lost three Group 3 Certified Operators which has adversely impacted our ability to staff the plant and train new Operators. The requested and approved Instrument/Electrical position was then re -allocated to an Operator in order to hopefully attract a trained and qualified person to backfill for one of the two Group III Operators that have notified us of their pending retirement. However this effort was not as successful as we hoped. Over the last ten years we have not been able to hire a single fully -trained Group III Operator. We have instead been forced to hire Operators in Training (OITs or Group I's) and then work with them to get the requisite training and experience so they can the take and pass the tests for the Group III level. At that point they are in great demand in a very tight market and have often left for higher paying jobs in the Puget Sound area. In order to make the following Organization Chart work, we must commit to an aggressive training and mentoring program. This is one of the primary justifications for hiring a WWTP Supervisor at this time. The main reason we are seeking rapid action on this package is we have found an interested, qualified candidate for the WWTP Supervisor's position. It is anticipated that hiring at the top step in the Plant Supervisor range may be required. The budgetary numbers included here anticipate this. This level is more in alignment with starting salaries of similarly situated positions in our market area. The WWTP has been authorized 16 FTEs for many years. In recent years we have expanded our pretreatment responsibilities, successfully expanded our energy management efforts, and taken on management of a considerably expanded capital project portfolio, including the new Carbon Recovery Project (construction starting in April), the Nuvoda Nitrogen removal trial project (started in 2020), replacement of most of our solids handling equipment, re -built a secondary clarifier, and replaced our aeration blowers and re -configured our aeration basins to achieve better oxygen distribution. All of this, so far, has been accomplished without any increase in total authorized FTE positions. In 2021, an additional FTE (the 17th) was requested and approved for the hiring of an Operator -in - Training (OIT) to help facilitate the multi -year training that is required. However, with new systems coming on-line this year, new regulations on the immediate horizon (Nitrogen), new and increased expectations in monitoring and reporting, higher expectations from Packet Pg. 100 2.8 regulators regarding asset management, biosolids marketing, and an increasing capital project load we strongly feel the time has come to re -structure our organization. The recommendations we have in the near -term are as follows: Hire a WWTP Supervisor (not a Chief Operator as we had previously planned), likely at the top step of the salary range NR13 to focus on Training, Mentoring and Daily Supervision of staff. Conduct a targeted salary survey in 2021 focusing attention on the Wastewater Treatment Plant regarding competitive pay and benefits. We are currently advocating for the following proposed organizational structure and will continue to evaluate the best approach to meet the needs of the Wastewater Treatment Plant. Packet Pg. 101 2.8 LWAA !•- OLL - vow AIFlEr1 Pm4m74 ncj wrtG J Account iN urn ber I Proposed Count1 423.000.7&535.80.11.00 SALARIES S1.462 9GO. 00 PositioneudVIs Once colas are added $t374,512.34 OFFICE COORDINATOR 1 Batyah Chliek $77.650.56 4VTP MANAGER 2 Parrreia Rardolph $151,948.83 WWTP PROG. ADMINISTRATOR 3 Michael Derrick $102,843.66 WW7P Supervisor 4 TBD- 10 months $99,213.33 Sic WW7P INSTRUMENT TECH/PLANT 5 Dan korsiad 589,725.08 SR WVVTP LAS TECH 6 Jeanie Mtken6e $89.725.08 WW7P OPERATOR 7 Fred Pangelinan $83.421.84 WVV7P OPERATOR 8 Daniel Garcia $84,232.01 WWTP OPERATOR 9 Eric Duenas $83,826.86 WVV7P OPERATOR 10 Hyuk Ro - 10 months $55,470,00 WW7P OPERATOR 11 Jon Clay $85.446.71 WVVTP OPERATOR 12 MichaelVanPelt $85,446.71 WVVTP OPERATOR 13 Greg Carreon -10 months $55.470.00 WWTP OIT -Step F2 14 7BD $53.700.00 WvvT P P R E-TR EAT M ENT TE C H 15 Les Krestel $83.804.88 VVWTPMAINT. MECHANIC 16 Eric Vaughan S763S6.00 VAYTP MAINT, MECHANIC 17 Jim Nordquist $77,490.00 NEW WWTP CHIEF OPERATOR - Step N1 {Step M5 DO NOT FILL INSTRUMENT/ELECTRICAL TECH. -STEP DO NOT FILL Parnm1e44nAWM , QKIw G�orilrrl � L.ba-mu" 1 LrL ll ralnl eYr.-.f M-rfi i5{ _ MM n I'MEMM M ■S}rllnib Eft %%Uwmn bIL UUvala rm foorW v a *iPml Pl reLaIltum a IM %ILYINIntAl"14 Cal ��,,,. 44:�Grp LAMW JII k0%i1 U U*Ju It v M1 MIA -. btr#I'i io,k1. IIriJ[fLU UrYrRU i> Attachments: 2021 Wastewater Salaries $1,435,771.54 Packet Pg. 102 I FTE Account Number C our�t 423.000.7ES35.80.11.00 SALARIES positiongudge#s Once colas are added OFFICE COORDINATOR 1 Batyah Chliek wVVTP MANAGER 2 Pamela Randolph WWTP FROG, ADMINISTRATOR 3 Michael Derrick W VV T P Supe ry i sor 4 TBD- 10 months SR WWTP INSTRUMENT TECH/PLANT 5 Dan korscad SR WWTP L S TECH 6 Jeanie Mckentoe W7P OPERATOR 7 Fred Pangelinan VVV5+7P OPERATOR 8 Daniel Garcia VVV5+7P OPERATOR 9 Eric Buenas WV47P OPERATOR 10 Hyuk Ro- 10 months WV4TP OPERATOR 11 Jon Clay WWTP OPERATOR 12 MichaelVanPelt VVVVTP OPERATOR 13 Greg Carreon -10 months WWTP OIT -Step F2 14 TBD WWTP PRE-TREATMENT TECH 15 Les Krestel WWTP MAINT. MECHANIC 16 Ericvaughan WWTP MAINT. MECHANIC 17 Jim Nordquist NEW VV TP CHIEF OPERATOR - Step N1 (Step M5 DO NOT FILL INSTRUMENT/ELECTRICAL TECH. -STEP, DO NOT FILL tl Pq n UN40 rufL W1Nud Form N ry�,eE�x11�F Jar? L1ay UIE)m rt V ra IwGY I - lwmla!lam" h . 3. a�M1e. caarrl.r,.. L d----Y rrr�x r MicKanx�r ,] M�IMan�niy 14Lac�r �I�• VYu/IMA S A 7n t 1%L4F4dW*h%%iE1" cal I 2.8.a I P $1.462 90L $1,374,7512 f f,65( L $151,949 ai 102,842 m a 99, 212 in 89,725 89.7 25 83,421 $84,232 83,82E 555.470 V 585,44E c 585,44E 555.47C v� . 70C H 83.804 76,356 $77,490 c� $1A35,771 y 3 d N O N C d S V ftf w rr Q Packet Pg. 103