Lynnwood Interlocal Contract for Prisoner TransportCITY OF LYNNWOOD
Contract Title: Prisoner Transport Agreement
Contract Number: 479
Addendum for Year 2010
The following amends the original Interlocal Contract between the City of Lynnwood and the City of Edmonds, originally
dated, January 1998. This Addendum extends the Contract duration and becomes a part of the Contract documents. The items
below clarify or modify the original Contract as follows:
1. TERM OF CONTRACT: This modifies section 3, Term of Contract, in the originating Contract. This extends the
duration of the Contract until December 31, 2010, unless otherwise terminated in writing by either party.
2. COMPENSATION: Annual compensation increases from $41,938.68 to $44,217.00. The Edmonds portion of this
divided interlocal agreement with Whatcom County Sheriffs Office will be S14,739.00.
3. All remaining Contract terms and conditions remain unchanged.
IN WITNESS WHEREOF, the City and Contractor have executed this Agreement as of the date first above
written
CITY O YN OOD Other Agency o� Edm o wC14
W NGTO i �..__._._.
Don Gough, Mayor
Date
ATTEST:
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[City of Edmonds]
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Whatcom County Contract
No. .
INTERLOCAL COOPERATIVE AGREEMENT
NORTHWEST MINICHAIN WITH LYNNWOOD
THIS AGREEMENT is made and entered into by and between the City of Lynnwood,
Washington ("Lynnwood") and Whatcom County, Washington ("County") pursuant to the
authority granted by Chapter 39.34 RCW, INTERLOCAL COOPERATION ACT.
1. PURPOSE
The purpose of this agreement is to provide for transportation services for prisoners for
Lynnwood for a period beginning on the First day of January, 2010 and ending on the
Thirty-first day of December, 2010. Lynnwood and Whatcom County agree to the terms and
conditions incorporated herein.
2. RESPONSIBILITIES:
Prior to signing this agreement, Lynnwood has determined that there exists a public need for the
services to be provided hereunder, and that it is appropriate that public funds be expended to
meet this need.
Lynnwood acknowledges Whatcom County's operational control of its jail facilities and agrees
that prisoners transported on the Northwest Mini -Chain van by Whatcom County will be subject
to Whatcom County Jail policies and procedures.
Whatcom County covenants to perform the following transportation services:
Provide inmate transportation services via the Northwest Mini -Chain for the City of
Lynnwood with at least one (1) trip per weekday, the time of which shall be mutually
agreeable to the County and The City of Lynnwood, as follows:
a) To pickup inmates from any Northwest Mini Chain contracted city or county jail
along the I-5 corridor, with King County Jail being the southernmost point.
b) Provide driver and vehicle to accomplish above transportation services. Schedules
will be set up in advance by telephone.
3. TERM OF AGREEMENT:
The term of this Agreement shall be from January 1, 2010 through December 31, 2010,
regardless of date of signature.
The terms of this agreement shall be subject to review and revision in September of 2010 for
renewal in January 2011.
4. MANNER OF FINANCING:
Funds for the payment of services to be rendered under this Agreement have been budgeted,
allocated and are available for this purpose. This agreement shall not obligate Lynnwood in
excess of the balance of funds available for this purpose, nor shall it obligate Whatcom County
to perform services, which are not budgeted. The source of funds is the City of Lynnwood
budget.
Whatcom County shall provide Lynnwood with an invoice for services rendered on a quarterly
basis. The Contract Number, set forth above, shall be included on all billings or correspondence
in connection therewith.
This compensation is calculated on the actual percentage of usage by Lynnwood of the total cost
of the Northwest Minichain Transport System, and as such will not require a quarterly
breakdown of actual transports.
Annual Compensation: $44,217.00
Quarterly Invoices:
March 31, 2010
$11,054.25
June 30, 2010
$11,054.25
September 30, 2010
$11,054.25
December 31, 2010
$11,054.25
5. ADMINISTRATION: The following individuals are designated as representatives of the
respective parties. The representatives shall be responsible for administration of this Agreement
and for coordinating and monitoring performance under or greater than this Agreement. In the
event such representatives are changed, the party making the change shall notify the other party.
5.1 The County's representative shall be the Whatcom County Executive, and Sheriff
Bill Elfo
5.2 Lynnwood's representative shall be Karen Manser, Deputy Chief.
6. TREATMENT OF ASSETS AND PROPERTY: No fixed assets or personal or real
property will be jointly or cooperatively, acquired, held, used, or disposed of pursuant to .this
Agreement.
7. INDEMNIFICATION: Each party agrees to be responsible and assume liability for its
own wrongful and/or negligent acts or omissions or those of their officials, officers, agents, or
employees to the fullest extent required by law, and further agrees to save, indemnify, defend,
and hold the other party harmless from any such liability. It is further provided that no liability
shall attach to the County by reason of entering into this contract except as expressly provided
herein.
8. TERMINATION: Any party hereto may terminate this Agreement upon thirty (30) days
notice in writing either personally delivered or mailed postage -prepaid by certified mail, return
receipt requested, to the party's last known address for the purposes of giving notice under this
paragraph. If this Agreement is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of this Agreement prior to the effective
date of termination.
9. CHANGES, MODIFICATIONS, AMENDMENTS AND WAIVERS: The Agreement
may be changed, modified, amended or waived only by written agreement executed by the
parties hereto. Waiver or breach of any term or condition of this Agreement shall not be
N
considered a waiver of any prior or subsequent breach. The term of this Agreement may be
extended by mutual agreement of the parties; provided, however, that the Agreement is in
writing and signed by both parties.
10. SEVERABILITY: In the event any term or condition of this Agreement or application
thereof to any person or circumstances is held invalid, such invalidity shall not affect other
terms, conditions or applications of this Agreement which can be given effect without the invalid
term, condition, or application. To this end the terms and conditions of this Agreement are
declared severable.
11. ENTIRE AGREEMENT: This Agreement contains all the terms and conditions agreed
upon by the parties. All items incorporated herein by reference are attached. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind any of the parties hereto.
IN WITNESS WHEREOF, the parties have executed this Agreement this — day of
RECOMMENDED FOR APPROVAL:
Chief of Police
APPROVED AS TO FORM:
Lynnwood City Attorney _w
ATTEST:
Finance Director
STATE OF WASHINGTON
11-tR-ell
Date
Date
Date
Date
) Ss.
COUNTY OF )
On this _day of , 20 _, before me personally appeared Don Gough, to me known to be the Mayor of
Lynnwood and who executed the above instrument and who acknowledged to me the act of signing and sealing
thereof.
,_—....... ...... .....:.. 1 ... ...... ........... .m_. — ..
NOTARY PUBLIC in and for the State of Washington, residing at
My commission expires
'3
WHATCOM COUNTY:
,«couutt4atti: rl f rApproval:
Bahl :fir, a.a# oate
Approved as to form:
sect lEn Aticir ai l ;tte ...... .,>
Approved:
Accepted for Whatcom County:
By _
Pete Kremen, Whatcom County Executive
STATE OF WASHINGTON )
) SS
COUNTY OF WHATCOM )
On this day of , 20 _, before me personally appeared Pete Kremen, to me known to be the
Executive of Whatcom County, who executed the above instrument and who acknowledged to me the act of signing
and sealing thereof.
NOTARY PUBLIC in and for the State of Washington, residing at
My commission expires _ .M
CONTRACTOR INFORMATION:
City of Lynnwood
Don Gough, Mayor
Address:
PO Box 5008
20525 60'h Ave. West
Lynnwood, WA 98046-5008
Contact Name:
Gary Kaufinan, CPM
Contact Phone:
425,670.6279
Contact FAX:
425.778.5632
Contact Email:
gkaufman@ci.lynnood.wa.us
WHATCOM COUNTY
NW Minichain Per Diem
Based on Budget Year 2010
EXPENDITURES
Operating Expenditures
Salary & Benefits (Exhibit A)
$ 151,232
Overtime (Exhibit F)
40,512
Small Tools
200
Telephone
600
Equipment Rental (Exhibit B)
91.200
Admin Cost Allocation (Exhibit C)
10,156
Insurance Premiums (Exhibit D)
5,880
Equipment (Exhibit E)
22 346:
Total Operating Expenditures
$ 322,126
ai
Jail Administration
Jail Administration Labor (Exhibit G)
$ 10,837
Total Jail Administration
$ 10,837
TOTAL EXPENDITURES $ 332,963
NW MINICHAIN PER DIEM
Number of Inmates Transported per Year:• 379
'Estimate based on actual inmates transported from 07108-06109.
Agencies
Island
Oak Harbor
Skagit*
Marysville*
Snohomish*
Lynnwood*
Shared(Westem)
Whatcom*
'Agencies share Western equally.
3719
Total Inmates
Transported
Percentage Share Total Amount
132
3.55% $
11,820
20
0.54% $
1,798
339
9.43% $
31,398
444
12.26% $
40,821
1919
51,92% $
172,874
482
13.28% $
44,217
59
0.00%
324
9.02% $!
30;g35<
3.T19
1tIQAt)°fa. $':
332,9,8.:3
H:ICONTRACTS120101NW MinichaIM2010NW Minichain final
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Exhibit 8
2010 Equipment Rental
Ve. hlcles I:RR l2�nia! Race
Eagle Bus.)spare vehicle) $ 16,800
Braun Bus,'{primary. vehicle) S:O,d011
ASRt 200942494norease ERAR rates 24;000
Total $ 91,200
Exhibit C
2010 Administration Cost Allocation
Jail Admin Cost Allocation $ 464,626
Jail FTEs 91.5
Cost per FTE
5,078
Jail Minichain Cost (6078 x 2 FTEs) $ 10,166
Exhibit D
2010 Insurance Premiums
Vehicles
Premium $ 10,858
Number of Vehicles 16.5
Cost Per Vehicle $ 658
Jail Minichain Cost (658 x 2 vehicles) $ 1,316
Personal Liability
Premium
$
42,135
Jail FTEs
91.5
Cost Per FTE
$
460
Jail Minichain Cost (460 x 2 FTEs)
$
_920
General Liability -(All Jail FTEs)
Premium
$
7,022
Jail FTEs
91.5
Cost Per FTE
$
77
Jail Minichain Cost (77 x 2 FTEs)
$
154
General Liability -(Only Correction Officers)
Premium $ 129,099
Jail Correction Officers/Sergeants FTEs 74
Cost Per FTE $ 1,745
Jail Minichain Cost (1745 x 2 FTEs) $ 3,490
TOTAL INSURANCE PREMIUM
Exhibit E
Yr-PReWsed Aniourit',"
Of Pow, For Year
New NW Transport Bus 2007 $ 223,458 10, $ 22,346
$ 29,346
Exhibit F
2010 Overtime
Employee
Salary Based on
Less Vacation
Less
Actual
Hours—_..
Hrs;--
S)C'k Hrs"
Hours`"
Greenhalgn, Todd
r�.O tO
136
48
1IM
Mosier, Jeffrey
ZG80
124
48
1,908
Various empioyees Min d0rilrg vacations and sick time
-
-
-
356
Total Hours
4,1'iit?
260
96
4160
"Sick estimated at 4 hoursmonth
"Actual hours should total4160:
Overtime Amount For Vacation & Sick Leave)
Total 2010 Salary for Correction Officers 3,597,035
Number of Correction Officers 66
Average salary per Correction Officer $ 54,601
Average hourly rate per Correction Officer $ 26.20
Average overtime rate per Correction Officer $ 39.30
Overtime hours 356
Overtime amount $ 13;991
Vacation & sick leave overtime $ 13,991
NWMinichain overtime (estimate based on prior years) $. 20;pi?p,
Total Overtime $ 33,991
Social security (33,991*7.65%) 2,600
Worker Comp (865 hrs*1.30)' 1,125
Unemployrnent (33,991*.30/6) 102
Retlremerit (33,991*7.93%) (assuming PERS) 2,695'
Total Overtime & Benefits $ 404612: