Snohomish County Interlocal Agreement for Municipal Road and Street ServicesINTERLOCAL AGREEMENT FOR MUNICIPAL ROAD AND STREET
SERVICES WITHIN THE CITY OF EDMONDS
This INTERLOCAL AGREEMENT FOR MUNICIPAL ROAD AND STREET
SERVICES WITHIN THE CITY OF EDMONDS (this "Agreement"), is made and
entered into this SIft day of /Q42-rA-i , 2014, by and between SNOHOMISH
COUNTY, a political subdivision of the State of Washington (the "County"), and the
CITY OF EDMONDS, a Washington municipal corporation (the "City") pursuant to
Chapter 39.34 RCW.
RECITALS
A. The City has a need to contract for road and street services that are outside
the resources normally available to the City. Pursuant to Chapter 39.34 RCW and RCW
36.75.207, the County regularly provides road and street services to municipalities
located within Snohomish County.
B. The County and the City agree that it is mutually beneficial for the County
and the City to work together cooperatively. Pursuant to this Agreement, Chapter 39.34
RCW, RCW 35.77.020 through .040 and RCW 36.75.207, the City wishes to receive road
and street services, and the County is agreeable to provide the same.
C. In exchange for the road and street services described in Section 4 below,
the City shall reimburse the County its actual costs incurred in performing the same,
including time, labor, equipment, materials, and administrative overhead, all as more
fully described in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the respective agreements set forth
below and for other good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the County and the City agree as follows:
1. Purpose of Agreement.
This Agreement is authorized by and entered into pursuant to Chapter 39.34
RCW, RCW 35.77.020 through .040 and RCW 36.75.207. The purpose and intent of this
Agreement is for the County and the City to work together efficiently and effectively to
design and construct small capital projects on City streets and bridges and to maintain
City streets and bridges.
2. Effective Date and Duration.
This Agreement shall not take effect unless and until it has been duly executed by
both parties and either filed with the County Auditor or posted on the County's Interlocal
Agreements website. This Agreement shall remain in effect through December 31, 2019,
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unless earlier terminated pursuant to the provisions of Section 14 below, PROVIDED
HOWEVER, that the term of this Agreement may be extended or renewed for up to two
(2) additional three (3) year terms by written notice from the County to the City,
PROVIDED FURTHER that each party's obligations after December 31, 2014, are
contingent upon local legislative appropriation of necessary funds for this specific
purpose in accordance with applicable law.
3. Administrators.
Each party to this Agreement shall designate an individual (an "Administrator"),
who may be designated by title or position, to oversee and administer such party's
participation in this Agreement. The parties' initial Administrators shall be the following
individuals:
County's Initial Administrator: City's Initial Administrator:
Owen Carter, County Engineer Phil Williams, Public Works Director
Snohomish County DPW City of Edmonds
3000 Rockefeller Avenue M/S 607 121 5th Ave N
Everett, Washington 98201 Edmonds, WA 98020
Either party may change its Administrator at any time by delivering written notice
of such party's new Administrator to the other party
4. Scone of Services.
The scope of the road and street services (the "Services") includes but shall not be
limited to the following:
a. Construction of small capital projects on City streets and bridges, not
subject to mandatory competitive bidding, as determined by the City,
and which do not exceed $10,000 for a single project or activity as
established by state law.
b. Maintenance services on City streets and bridges (including, but not
limited to the list of municipal road and street services contained in
Appendix A and B), to maintain the facility, as nearly as practical in
its original as constructed condition or its subsequently improved
condition, and the operation of roadway facilities and services to
provide satisfactory and safe motor vehicle transportation.
c. Engineering and administrative services including clerical services,
necessary for the planning, establishment, construction, and
maintenance of the streets and bridges of the City.
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Process for Delivery of Services.
5.1 Submission of Work Orders. If the City desires that the County perform
any of the Services, it shall submit to the County Administrator or his or her agent a
Work Order in substantial form to that attached hereto in Appendix C. The City shall
complete a Work Order in which it shall describe in detail the Services to be performed
and shall state the desired completion date. The County may in its sole discretion require
additional information from the City, including but not limited to, a road plan and profile
or sketches. The City shall not submit any Work Orders for which the City's cost for
design, right-of-way acquisition, construction, or maintenance are reimbursable with
Federal funds or Federal grants.
5.1.1 Work Orders for Winter Maintenance.. At the City's option, the
City may submit an annual Work Order for winter maintenance operations. Any such
annual Work Order shall include a plan identifying the routes on which the City desires
winter maintenance services to be performed by the County. Unless otherwise notified by
the City, the County will conduct winter maintenance operations on the City's roads and
streets identified in the plan any time the County has mobilized winter operations in the
general area. Provided an annual Work Order request has been submitted by the City and
accepted by the County, individual Work Order requests will not be required to initiate
the County's response to snow and ice events.
5.1.2 Work Orders for Ongoing Maintenance. At the City's option, the
City may submit an annual Work Order for ongoing maintenance operations. Any such
annual Work Order shall include a plan identifying the routes on which the City desires
ongoing maintenance and describe in detail the maintenance operations requested. Unless
otherwise notified by the City, the County will conduct ongoing maintenance operations
on the City's roads and streets identified in the plan. Provided an annual Work Order
request has been submitted by the City and accepted by the County, individual Work
Order requests will not be required to initiate the County's performance of ongoing
maintenance operations.
5.1.3 Work Orders for Emergency Response_ Services. At the City's
option, the City may submit an annual Work Order for emergency response services. Any
such annual Work Order shall include a plan identifying triggering emergency events and
the routes on which the City desires emergency response services as well as describe in
detail the emergency operations requested. Unless otherwise notified by the City, the
County will conduct emergency response operations on the City's roads and streets
identified in the plan upon the occurrence of an emergency event. Provided an annual
Work Order request has been submitted by the City and accepted by the County,
individual Work Order requests will not be required to initiate the County's response to
an emergency event.
5.2 Response to Work Orders. Upon receipt of a Work Order, the County
shall review the Services requested therein. The County, in its sole discretion, may agree
to accept or reject the Work Order. Should the County reject the Work Order, it shall
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make a notation to that effect on the Work Order and return it to the City. Should the
County accept the Work Order, it shall (1) make a notation to that effect on the Work
Order, and (2) prepare an Estimate of the time and costs for the requested Services as
well as the time and cost of preparing said Estimate, which it will attach to the Work
Order. The Estimate is non -binding and does not constitute a bid or contract maximum,
and the City shall remain liable for the entire actual cost as described in Section 8 below.
Once the Estimate has been attached to the Work Order, the County shall return the Work
Order and Estimate to the City.
5.3 Notice to Proceed. Upon receipt of a responsive Work Order and Estimate
from the County accepting the City's request for Services, the City may issue a written
Notice to Proceed authorizing the County to perform the requested Services. The
issuance of a Notice to Proceed shall constitute a representation by the City that (1) it
finds the County's Estimate acceptable, and (2) sufficient funds are appropriated to cover
the cost of the Services.
5.4 Performance by the County. Upon issuance of a Notice to Proceed, the
Administrators or their designated agents shall finalize working procedures associated
with the delivery of the Services. The County shall furnish and supply all necessary labor,
supervision, machinery, equipment, material and supplies other than those required to be
furnished by the City, PROVIDED HOWEVER that the County's performance shall be
subject to availability of personnel, equipment, and materials necessary to perform the
Services without unduly disrupting the normal operations and functions of the County.
The County shall notify the City of any hardship or other inability to perform under this
Agreement, including postponement of Services due to County workload constraints.
5.5 Changes by the City to Work Orders. The City may make changes to the
requested Services by submitting a new Work Order outlining in detail the desired
changes to the Services. The County may, in its sole discretion, accept or reject the new
Work Order, PROVIDED HOWEVER that the County's acceptance is not required
where the City is terminating work pursuant to Section 14.2 below. The City shall be
liable for all increases in cost, if any, which may be incurred by changes to the Services,
including but not limited to clean-up and striping costs and any non -cancelable costs.
5.6 Changes by the CounlL to Work Orders. After issuance of a Notice to
Proceed, the County shall provide the City with written notification of any changes to the
Work Order required by the County when such changes will substantially alter the nature
of the Services or the Estimate. The County shall obtain the City's written approval to
any such changes before implementing them.
5.7 Authority of Administrators. By entering into this Agreement and upon it
becoming effective as described in Section 2 above, both parties authorize their
respective Administrators to accept, deny, and negotiate the Work Orders described in
this Section 4, including any associated increase, decrease, or other change to the costs of
the Services.
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6. Services Provided by County.
6.1 Lead Agency. The County shall serve as the lead agency for the Services.
6.2 Services. The County shall perform for the City the Services, as that term
is defined in Section 4 above. The County shall solely determine the schedule for the
Services. The County will provide the City with a full and complete copy of any
construction design plans. The County shall segregate the costs of the Services from other
work the County may be performing.
6.3 Independent Contractor. The County will perform all Services under this
Agreement as an independent contractor and not as an agent, employee, or servant of the
City. The County shall be solely responsible for control, supervision, direction and
discipline of its personnel, who shall be employees and agents of the County and not the
City. The County has the express right to direct and control the County's activities in
providing the Services in accordance with the specifications set out in this Agreement.
The City shall only have the right to ensure performance.
7. Cooneration hN. Ci
7.1 Covenant to Cooperate. The City covenants to the County that it shall
cooperate with the County in completing the Services. The City shall make its personnel,
including but not limited to its Police and Public Works Department staff, available to the
County at reasonable times and upon reasonable advance notice, for purposes of
facilitating the County's performance of the Services, including but not limited to any
safety planning meeting the County schedules for purposes of discussing traffic control
issues. Upon request by the County Administrator or his or her agent and before any
work is commenced, the City shall order the temporary closing to traffic of all roads and
streets, or portions thereof, as deemed necessary by the County, in its sole discretion, to
perform the Services.
7.2 Grant of Access. The City certifies to the County that the City owns the
real property or right-of-ways upon which the Services shall be rendered and additional
real property or right-of-ways are not needed to complete the Services. The City further
grants to the County, for the purpose of performing Services pursuant to this Agreement,
permission and right -of -entry on, over, under, above and through real property owned by
the City and those City rights -of -way and WSDOT rights -of -way that the City is
responsible for maintaining that are necessary or convenient for the County to access in
performing the Services.
7.3 Coordination with WSDOT and utilities. Should, in providing the
Services, it become necessary or convenient for the County to enter in, on, over, under or
above a right-of-way owned by WSDOT or any utility or impact any equipment owned
by WSDOT or any utility, the County shall notify the City, and the City shall cooperate
in the County's efforts to coordinate with WSDOT and/or the utility to obtain any
required approvals and/or permits authorizing such activity.
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7.4 Permitting. At least thirty (30) days prior to the delivery of any requested
Services, the City shall obtain and provide to the County copies of all permits necessary
for the Services.
7.5 City's Powers. Nothing contained herein shall be construed as in any way
divesting the City of any of its powers with respect to the supervision, management, and
control of roads and streets within its boundaries.
8. Payment by City.
8.1 Actual Costs. The County shall be reimbursed in full by the City for the
actual costs of the Services provided by the County on a time and materials basis plus an
administrative overhead charge as described in Section 8.2 below. The County agrees that
only those costs directly allocable to the Services under generally accepted accounting
procedures will be charged to the City. In computing the cost of the use of machinery and
equipment, the County shall charge the City for the full cost to the County of rental
machinery and equipment and any operator furnished therewith and/or the County
equipment rental rate on County -owned machinery and equipment.
8.2 Administrative Overhead. For the purpose of fixing the compensation to
be paid by the City to the County for the Services, it is agreed that there shall be included
in each billing, to cover administrative costs, an amount not to exceed the County
administrative rate. This rate is currently set at 15% of the total labor cost to the County
for those County employees performing Services for the City under this Agreement.
Charges for administrative costs are in addition to charges for materials and equipment.
8.3 Invoicing and Payment. The County shall invoice the City or its designee
for all Services performed by the County. The City shall remain liable for complete and
timely payment of all amounts invoiced. Invoices may be sent monthly, quarterly or on
any other schedule that is mutually convenient to the parties. The County shall include in
each invoice, documentation of all costs for labor, materials and equipment included in
the invoice. Unless the City delivers written notice to the County disputing the amount of
a particular invoice, the City shall make payment on all invoices submitted by the County
within thirty (30) days of the invoice date. Amounts not paid within 30 days of the
invoice date shall thereafter accrue interest at a rate of twelve percent per annum or one
percent per month.
8.4 Records. The County shall maintain accurate time and accounting records
related to the Services for a period of three (3) years following final payment.
9. Indemnification/Hold Harmless.
Each party shall protect, defend, indemnify and save harmless the other party, its
officers, officials, employees and agents while acting within the scope of their
employment as such, from any and all suits, costs, claims, actions, losses, penalties,
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judgments, and/or awards of damages, of whatsoever kind arising out of, or in connection
with, or incident to the services associated with this Agreement caused by or resulting
from each party's own negligent acts or omissions. Each party agrees that it is fully
responsible for the acts and omissions of its own subcontractors, their employees and
agents, acting within the scope of their employment as such, as it is for the acts and
omissions of its own employees and agents. Each party agrees that its obligations under
this provision extend to any claim, demand, and/or cause of action brought by or on
behalf of any of its employees, or agents. The foregoing indemnity is specifically and
expressly intended to constitute a waiver of each party's immunity under Washington's
Industrial Insurance act, RCW Title 51, as respects the other party only, and only to the
extent necessary to provide the indemnified party with a full and complete indemnity of
claims made by the indemnitor's employees. The parties acknowledge that these
provisions were specifically negotiated and agreed upon by them.
The provisions of this Section 9 shall survive the expiration or earlier termination
of this Agreement.
10. Liability Related to City Ordinances, Policies, Rules and Regulations.
In executing this Agreement, the County does not assume liability or
responsibility for or in any way release the City from any liability or responsibility which
arises in whole or in part from the existence or effect of City ordinances, policies, rules or
regulations. If any cause, claim, suit, action or administrative proceeding is commenced
in which the enforceability and/or validity of any such City ordinance, policy, rule or
regulation is at issue, the City shall defend the same at its sole expense and, if judgment
is entered or damages are awarded against the City, the County, or both, the City shall
satisfy the same, including all chargeable costs and reasonable attorney's fees.
11. Insurance.
Each party shall maintain its own insurance and/or self-insurance for its
obligations from damage to property and/or injuries to persons arising out of its activities
associated with this Agreement as it deems reasonably appropriate and prudent. The
maintenance of, or lack thereof of insurance and/or self insurance shall not limit the
liability of the indemnifying part to the indemnified party(s). Each Party shall provide the
other with a certificate of insurance or letter of self-insurance annually as the case may
be.
Each party shall provide or purchase workers' compensation insurance coverage
to meet the Washington State Industrial Insurance regulations and cause any
subcontractors working on behalf of said party to also carry such insurance prior to
performing work under the Agreement.
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12. Compliance with Laws.
In the performance of its obligations under this Agreement, each party shall
comply with all applicable federal, state, and local laws, rules and regulations.
13. Default and Remedies.
13.1 Default. If either the County or the City fails to perform any act or
obligation required to be performed by it hereunder, the other party shall deliver written
notice of such failure to the non -performing party. The non -performing party shall have
thirty (30) days after its receipt of such notice in which to correct its failure to perform
the act or obligation at issue, after which time it shall be in default ("Default") under this
Agreement; provided, however, that if the non-performance is of a type that could not
reasonably be cured within said thirty (30) day period, then the non -performing party
shall not be in Default if it commences cure within said thirty (30) day period and
thereafter diligently pursues cure to completion.
13.2 Remedies. In the event of a party's Default under this Agreement, then
after giving notice and an opportunity to cure pursuant to Section 13.1 above, the non -
Defaulting party shall have the right to exercise any or all rights and remedies available
to it in law or equity.
14. Early Termination.
14.1 30 Days' Notice. Except as provided in Section 14.2 below, either party
may terminate this Agreement at any time, with or without cause, upon not less than
thirty (30) days advance written notice to the other party. The termination notice shall
specify the date on which the Agreement shall terminate.
14.2 Lack of Funding. This Agreement is contingent upon governmental
funding and local legislative appropriations. In the event that funding from any source is
withdrawn, reduced, limited, or not appropriated after the effective date of this
Agreement, this Agreement may be terminated by either party immediately by delivering
written notice to the other party. The termination notice shall specify the date on which
the Agreement shall terminate.
14.3 Calculation of Costs Due Upon Early Termination. Upon early
termination of this Agreement as provided in this Section 14, the City shall pay the
County for all Services performed up to the date of termination, as well as the costs of
any and all non -cancelable obligations. The County shall notify the City within thirty (30)
days of the date of termination of all remaining costs including non -cancelable costs.
Termination costs charged to the City shall not exceed the actual costs incurred as a result
of early termination. No payment shall be made by the City for any expense incurred or
Services performed following the effective date of termination unless authorized in
writing by the City.
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15. Dispute Resolution.
In the event differences between the parties should arise over the terms and
conditions or the performance of this Agreement, the parties shall use their best efforts to
resolve those differences on an informal basis. If those differences cannot be resolved
informally, the matter shall be referred for mediation to a mediator mutually selected by
the parties. If mediation is not successful, either of the parties may institute legal action
for specific performance of this, Agreement or for damages. The prevailing party in any
legal action shall be entitled to a reasonable attorneys' fee and court costs.
16. Notices.
All notices required to be given by any party to the other party under this
Agreement shall be in writing and shall be delivered either in person, by United States
mail, or by electronic mail (email) to the applicable Administrator or the Administrator's
designee. Notice delivered in person shall be deemed given when accepted by the
recipient. Notice by United States mail shall be deemed given as of the date the same is
deposited in the United States mail, postage prepaid, and addressed to the Administrator,
or their designee, at the addresses set forth in Section 3 of this Agreement. Notice
delivered by email shall be deemed given as of the date and time received by the
recipient.
17. Miscellaneous.
17.1 Entire Agreement: Amendment. This Agreement constitutes the entire
agreement between the parties regarding the subject matter hereof, and supersedes any
and all prior oral or written agreements between the parties regarding the subject matter
contained herein, including but not limited to the Original Agreement PROVIDED
HOWEVER, that the parties' duties and obligations under the Original Agreement
regarding insurance and indemnification shall survive as to any claims, actions, suits,
liability, loss, expenses, damages and judgments of any nature whatsoever, including
costs and attorneys' fees in defense thereof, known or unknown, for injury, sickness,
disability or death to persons or damage to property or business, arising prior to the
Effective Date of this Agreement. This Agreement may not be modified or amended in
any manner except by a written document executed with the same formalities as required
for this Agreement and signed by the party against whom such modification is sought to
be enforced.
17.2 Conflicts between Attachments and Text. Should any conflicts exist
between any attached exhibit or schedule and the text or main body of this Agreement,
the text or main body of this Agreement shall prevail.
17.3 Governing Law and Venue. This Agreement shall be governed by and
enforced in accordance with the laws of the State of Washington. The venue of any action
arising out of this Agreement shall be in the Superior Court of the State of Washington,
in and for Snohomish County. In the event that a lawsuit is instituted to enforce any
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provision of this Agreement, the prevailing party shall be entitled to recover all costs of
such a lawsuit, including reasonable attorney's fees.
17.4 Interpretation. This Agreement and each of the terms and provisions of
it are deemed to have been explicitly negotiated by the parties, and the language in all
parts of this Agreement shall, in all cases, be construed according to its fair meaning and
not strictly for or against either of the parties hereto. The captions and headings in this
Agreement are used only for convenience and are not intended to affect the interpretation
of the provisions of this Agreement. This Agreement shall be construed so that wherever
applicable the use of the singular number shall include the plural number, and vice versa,
and the use of any gender shall be applicable to all genders.
17.5 Seyerability. If any provision of this Agreement or the application
thereof to any person or circumstance shall, for any reason and to any extent, be found
invalid or unenforceable, the remainder of this Agreement and the application of that
provision to other persons or circumstances shall not be affected thereby, but shall instead
continue in full force and effect, to the extent permitted by law.
17.6 No Waiver. A party's forbearance or delay in exercising any right or
remedy with respect to a Default by the other party under this Agreement shall not
constitute a waiver of the Default at issue. Nor shall a waiver by either party of any
particular Default constitute a waiver of any other Default or any similar future Default.
17.7 No Assit�. This Agreement shall not be assigned, either in whole
or in part, by either party without the express written consent of the other party, which
may be granted or withheld in such party's sole discretion. Any attempt to assign this
Agreement in violation of the preceding sentence shall be null and void and shall
constitute a Default under this Agreement.
17.8 Warranty of Authority. Each of the signatories hereto warrants and
represents that he or she is competent and authorized to enter into this Agreement on
behalf of the party for whom he or she purports to sign this Agreement.
17.9 No Joint Venture. Nothing contained in this Agreement shall be
construed as creating any type or manner of partnership, joint venture or other joint
enterprise between the parties.
17.10 No Separate Entity Necessary. The parties agree that no separate legal
or administrative entities are necessary to carry out this Agreement.
17.11 Ownership of Property Except as expressly provided to the contrary in
this Agreement, any real or personal property used or acquired by either party in
connection with its performance under this Agreement will remain the sole property of
such party, and the other party shall have no interest therein.
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17.12 No Third Party Beneficiaries. This Agreement and each and every
provision hereof is for the sole benefit of the City and the County. No other persons or
parties shall be deemed to have any rights in, under or to this Agreement.
17.13 Execution in Counterparts. This Agreement may be executed in two or
more counterparts, each of which shall constitute an original and all of which shall
constitute one and the same agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
date first above written.
COUNTY:
Snohomish County, a political subdivision
of the State of Washington
By
Name:
Title: /0AJ'5 Plvlmrm-z_
Approved as to Form:
Deputy Prase uting Attorney
CITY:
City of Edmonds, a Washington
rnunici corporation
By r C- &p-, Q k
me:
Title: rv).3-NC �
Approved as to Form:
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APPENDIX A
MUNICIPAL ROAD AND STREET SERVICES
Snohomish County - Road Maintenance Division
Work Operations
(Estimates provided on a per project basis)
Drainage:
+ Catch Basin Routine Maintenance: Manually clean catch basins to ensure drainage
flow is not restricted. This includes removing debris from the inlet and/or cleaning the
catch portion of the structure.
• Catch Basin Mechanical Cleaning: Mechanically remove sediment and debris from the
catch basin using a vactor or eductor truck using vacuum hose and water jet as necessary
to ensure drainage system remains free of material and flows are not restricted.
• Culvert Cleaning, and Inspection, Manual: Inspecting and manually cleaning culvert
inlets and outlets.
• Culvert Cleaning, Mechanical: Use mechanical equipment for cleaning the culvert such
as vactor, flusher or a backhoe to clean inlets and outfalls to remove obstructions.
• Detention/Retention Basin Maintenance: Remove accumulated sediment, vegetation
and debris from detention/retention basins to maintain design capacity to allow for
proper function of the structure. Removal may be by manual or mechanical means and
may include cleaning inlet and outlet grates/pipes.
• Ditch Maintenance: Cleaning or re -shaping a man-made, open, storm water
conveyance system that was constructed to carry storm water onto, through, or away
from the highway right-of-way (i.e., not a modified stream). This operation does not
include the acquisition of any permitting if required.
• Underground Retention/Detention Facility Maintenance: Mechanically or manually
clean and/or inspect underground detention/retention facilities on the right of way to
maintain proper design capacity for the structure. This activity requires compliance with
confined space regulations.
Pavement Maintenance and Repair:
• Crack and Joint Sealing: Repair defects in pavement surface by installing crack filling
material to prevent water from entering the sub -grade. Cracks are cleaned and routed
prior to filling.
• Install Lane Markers/Raised Pavement Markers: Install lane markers to replace worn
markers or to facilitate design changes in the channelization.
A-1
• Installation, Maintenance and Repair of Guardrail: Maintain and repair guardrail;
adjust cable tension; repair damage caused by collisions; upgrade terminal end sections;
adjust height and alignment; Install new guardrail to design specifications.
• Manual Pavement Patching: To repair the road surface by hand spreading asphalt mix
(typically hot mix), raking to establish proper grade and compacting with a roller or other
available means. Repair potholes, edge failures, dips, etc.
• Pavement Markings -Thermo-plastic/Durable: Apply durable channelization material
(typically thermo-plastic) to the roadway to delineate the lane limits.
• Pavement Markings - Paint: Applying channelization to the roadway surface to
delineate lane limits, such as edge lines (including gore lines), skip lines, no pass lines,
centerlines, etc.
• Sweeping & Cleaning Pavement with Mechanical Pickup Broom: Use mechanical
pickup sweeper to remove sand, dirt and accumulated debris from the roadway and
shoulders. Special consideration: An advance person may be needed to pick up large
debris prior to the sweeping operation. Additional trucks may be needed to haul the
sweeper spoils to an approved waste site. 'No Parking' signs may be needed in advance.
• Traffic Sign Repair, Replacement, Maintenance and Installation: Repair, replace,
maintain; or install new traffic signs to ensure that operational safety is maintained on the
roadway system.
Shoulder Maintenance:
• Grade / Reshape Shoulders: Use motor grader to pull aggregate from shoulder slope
back towards the roadway to eliminate the vertical edge at the edge of pavement.
• Shoulder Buildup Removal: Use a motor grader and belt loader to remove buildup of
sand, dirt and vegetation at the edge of shoulder to allow for proper drainage.
Snow & Ice:
• Anti -Icing and De-icing Application, Liquids: Apply anti -icing liquid to the roadway to
reduce the probability of ice forming on the roadway. Apply de-icing liquids to the
roadway to aid in ice removal.
• Plowing/Sanding/Solid Deicer Application: Remove accumulated snow and slush from
the roadway and shoulder of the roadway with a truck -mounted snowplow. Apply sand
or other abrasives to roadways to improve traction during freezing weather and
snowstorm conditions. This may include sand applied with pre -wet salt systems or
blended with salt in solid form.
Vegetation:
• Control Vegetation Obstructions - Manual: Remove vegetation obstructions by manual
methods, i.e. shovels, weedeaters, cutters or pulling weeds, to ensure visibility of signing
and intersections.
• Cutting/Pruning/Selective Thinning: Use hand tools to cut, trim or thin small amounts
of plants in or around planting beds.
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• Noxious and Nuisance Weed Control - Spot Spray Non -power Equipment: Use hand
sprayer to control noxious weeds, as identified on the state or county noxious weed list,
with approved herbicides applied at the recommended application rate. Also manually
spray nuisance weeds. An herbicide application record is required for the treated area.
• Nuisance Vegetation Control - Manual: Use of manual means, i.e., hand operated
trimmers, mowers, lopping shears, hand sprayer, saws, axes, to control undesirable
vegetation obstructing line of sight or clear zone i.e., alders, blackberries and certain
species of grasses.
• Nuisance Vegetation Control - Mechanical: Use power -operated equipment, i.e.,
mowers and brush cutters, to control undesirable vegetation i.e., alders, and blackberries,
etc.
• Tree Trimming/Tree Canopy Maintenance: Use boom truck/bucket truck, saws and
chippers to trim trees and canopied/encroaching shrubs to maintain clear zones, sight
distance, pedestrian access, etc.
• Roadside Mowing: Mow with mechanical mower to control grass height and trim
undesirable vegetation.
Other services provided:
• Call -out Response for urgent or emergency situations
• Catch Basin/ Manhole Repair or Replacement
• Chip Seals; Project or Patching
• Culvert Repair or Replacement
• Guidepost and Delineator Replacement
• Hauling and Disposal of Waste Material
• Hydro Seeding and Mulching
• Instructor, Equipment Training and Other Training Courses
• Maintenance and Repair of Concrete Structures
• Mechanical Pavement Patching, Paverbox
• Noxious Weed Control - Mechanical
• Noxious Weed Control - Manual
• Pavement Milling/Full Depth Repair (small, localized areas)
• Pavement Patching with Subgrade Repair
• Rip Rap and Cribbing Repair
• Seeding, Mulching, and Planting including native species.
• Shoulder Washout Repair
• Slope Repair, Slide Clean up & Maintenance
• Traffic Control for Mobile Operations
• Traffic Control for Stationary Operations
• Vactor Waste Recycling/Disposal
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APPENDIX B
MUNICIPAL ROAD AND STREET SERVICES
Snohomish County — Bridge Operations
Work Operations
(Estimates provided on a per project basis)
Bridge Inspection:
• Bridge Inspection Services: Routine and special bridge inspections, completion of
bridge inspection reports (including photos and descriptions of the inspection), and entry
of bridge inspection data into the Washington State Bridge Inventory System. The
County's performance of inspections and reports shall be consistent with the National
Bridge Inspection Standards as set forth in the current version of the Washington State
Bridge Inspection Manual.
Other services provided:
APPENDIX C
MUNICIPAL ROAD AND STREET SERVICES
Snohomish County - Road Maintenance Division
Work Order Form
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AAA
1411ni ML
SNOHOMISH COUNTY PUBLIC WORKS DEPARTMENT
ROAD MAINTENANCE DIVISION
8915 Cathcart Way
Snohomish, WA 98296
425.388.7500
Fax 425.388.7538
I ROAD MAINTENANCE AID AGREEMENT WORK ORDER
Agency/Jurisdiction:
Submitted By:
Contact Info:
Date Submitted:
Requested Completion Date:
Authorized By: Position/Title:
(Signature from Agency/Jurisdiction for approval to proceed per Estimated Cost Below)
Date Approved:
WORK TO BE PERFORMED (Description and/or Sketch) (Attach Additional Pages If Needed)
Once completed please email to: Contact. PWRoad(cDsnoco.orq
For Completion by Snohomish County Road Maintenance Division
Estimated Cost For Services:
Approved By:
RM Operations Manager:
RM Director:
Date of Completion: By:
Reimbursable Service Number: RR
Date:
Date:
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