2014.08.12 CC Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers ~ Public Safety Complex
250 5th Avenue North, Edmonds
_____________________________________________
City Council Committee Meetings
August 12, 2014
6:00 P.M.
The City Council Committee meetings are work sessions for the City Council and staff. Members of the public are welcome to observe the
meeting, but public participation is limited to making comments at the end of the meeting with a 3 minute limit per person.
1.Finance Committee
Meeting Location: Jury Meeting Room
A.(10 Minutes)2014 June Quarterly Budgetary Financial Report
B.(5 Minutes)Employee Expenses, Volunteer Recognition and Reimbursements Policy
C.(15 Minutes)IT Update
D.(10 Minutes)PFD Quarterly Report
E.(10 Minutes)Business License Fees Discussion
F.(10 Minutes)Public comments (3-minute limit per person)
2.Parks, Planning & Public Works Committee
Meeting Location: Council Chambers
A.(5 Minutes)Public Works Quarterly Project Report
B.(5 Minutes)Report and project close out for the WWTP Switchgear Upgrade Project.
C.(15 Minutes)Phase 4 - Energy Improvement Project
D.(10 Minutes)Proof-of-Concept Proposal for the Sunset Avenue Sidewalk Project
E.(5 Minutes)Authorization to award a construction contract for the 2014 Citywide Storm Drainage Improvement Project to
D&G Backhoe, Inc. in the amount of $337,759.43.
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F.(5 Minutes)Authorization for Mayor to approve acceptance and recording of a Quit Claim Deed for 740 15th St SW.
G.(5 Minutes)Report on final construction costs for the 220 7th Ave Curb Ramp and Curb/Gutter Project and acceptance of
project
H.(5 Minutes)Authorization to award a construction contract for the 15th St SW Walkway Project.
I.(10 Minutes)Update on Edmonds Arts Commission temporary art projects on 4th Avenue Cultural Corridor
J.(10 Minutes)Public comments (3-minute limit per person)
3.Public Safety and Personnel Committee
Meeting Location: Police Training Room
A.(10 Minutes)Liquor/Recreational Marijuana License Review Process
B.(15 Minutes)Lead Court Clerk job description
C.(10 Minutes)Public comments (3-minute limit per person)
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AM-7041 1. A.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:10 Minutes
Submitted For:Scott James Submitted By:Sarah Mager
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
2014 June Quarterly Budgetary Financial Report
Recommendation
N.A. For informational purposes only.
Previous Council Action
N.A.
Narrative
Attachments
June 2014 Quarterly Financial Report
Form Review
Inbox Reviewed By Date
Finance Sarah Mager 08/06/2014 04:01 PM
City Clerk Scott Passey 08/07/2014 07:53 AM
Mayor Dave Earling 08/07/2014 08:36 AM
Finalize for Agenda Scott Passey 08/07/2014 08:39 AM
Form Started By: Sarah Mager Started On: 08/06/2014 03:55 PM
Final Approval Date: 08/07/2014
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CITY OF EDMONDS
QUARTERLY BUDGETARY FINANCIAL REPORT
JUNE 2014
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Fund
No.Title
2014 Amended
Budget
06/30/2013
Revenues
06/30/2014
Revenues
Amount
Remaining % Received
001 GENERAL FUND 39,005,697$ 18,269,117$ 21,270,138$ 17,735,559$ 55%
009 LEOFF-MEDICAL INS. RESERVE 594,946 175,135 630 594,316 0%
011 RISK MANAGEMENT FUND 903,858 417,022 308 903,550 0%
012 CONTINGENCY RESERVE FUND 527,115 63,827 10,675 516,440 2%
013 MULTIMODAL TRANSPORTATION FUND - - 44 (44) 0%
014 HISTORIC PRESERVATION GIFT FUND 8,000 709 2 7,998 0%
016 BUILDING MAINTENANCE 679,800 28,394 187,642 492,158 28%
104 DRUG ENFORCEMENT FUND 20,075 17,254 19,799 276 99%
111 STREET FUND 1,712,100 721,818 666,124 1,045,976 39%
112 COMBINED STREET CONST/IMPROVE 9,161,607 956,246 1,086,316 8,075,291 12%
117 MUNICIPAL ARTS ACQUIS. FUND 91,473 11,176 17,080 74,393 19%
118 MEMORIAL STREET TREE 25 8 31 (6) 126%
120 HOTEL/MOTEL TAX REVENUE FUND 54,140 24,306 26,777 27,363 49%
121 EMPLOYEE PARKING PERMIT FUND 20,308 6,125 10,224 10,084 50%
122 YOUTH SCHOLARSHIP FUND 1,623 18 68 1,555 4%
123 TOURISM PROMOTIONAL FUND/ARTS 18,200 15,157 9,144 9,056 50%
125 REAL ESTATE EXCISE TAX 2 904,343 444,887 412,628 491,715 46%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 904,243 444,579 411,048 493,195 45%
127 GIFTS CATALOG FUND 43,708 27,651 23,149 20,559 53%
129 SPECIAL PROJECTS FUND 4,000 172,298 48,571 (44,571) 1214%
130 CEMETERY MAINTENANCE/IMPROVEMT 160,136 53,129 68,693 91,443 43%
132 PARKS CONSTRUCTION FUND 1,540,000 289,910 141,498 1,398,502 9%
136 PARKS TRUST FUND 186 241 342 (156) 184%
137 CEMETERY MAINTENANCE TRUST FD 12,970 6,170 8,606 4,364 66%
138 SISTER CITY COMMISSION 4,519 404 3,265 1,254 72%
139 TRANSPORTATION BENEFIT DISTRICT 645,000 325,477 340,369 304,631 53%
211 L.I.D. FUND CONTROL 28,600 5,916 10,148 18,452 35%
213 L.I.D. GUARANTY FUND 28,626 11 47 28,579 0%
231 2012 LT GO DEBT SERVICE FUND 1,022,689 92,264 84,010 938,679 8%
232 2014 DEBT SERVICE FUND 966,286 - 9,211 957,075 1%
411 COMBINED UTILITY OPERATION - 118,392 132,280 (132,280) 0%
421 WATER UTILITY FUND 6,249,596 2,682,514 3,152,272 3,097,324 50%
422 STORM UTILITY FUND 3,630,158 1,626,143 1,789,119 1,841,039 49%
423 SEWER/WWTP UTILITY FUND 8,347,200 3,899,709 3,982,135 4,365,065 48%
424 BOND RESERVE FUND 840,816 - - 840,816 0%
511 EQUIPMENT RENTAL FUND 1,478,108 716,325 751,131 726,977 51%
617 FIREMEN'S PENSION FUND 45,379 49,579 49,969 (4,590) 110%
627 BUSINESS IMPROVEMENT DISTRICT - 27,324 52,527 (52,527) 0%
79,655,530$ 31,689,236$ 34,776,019$ 44,879,511$ 44%
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
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Fund
No.Title
2014 Adopted
Budget
6/30/2013
Expenditures
6/30/2014
Expenditures
Amount
Remaining % Spent
001 GENERAL FUND 41,017,923$ 15,542,252$ 18,147,195$ 22,870,728$ 44%
009 LEOFF-MEDICAL INS. RESERVE 503,361 164,560 162,040 341,321 32%
011 RISK MANAGEMENT RESERVE FUND 300,000 555,277 - 300,000 0%
014 HISTORIC PRESERVATION GIFT FUND 8,000 800 - 8,000 0%
016 BUILDING MAINTENANCE 720,200 11,500 56,525 663,675 8%
104 DRUG ENFORCEMENT FUND 81,033 19,183 15,229 65,804 19%
111 STREET FUND 1,658,810 676,186 772,044 886,766 47%
112 COMBINED STREET CONST/IMPROVE 9,561,866 522,325 997,719 8,564,147 10%
117 MUNICIPAL ARTS ACQUIS. FUND 152,575 16,681 21,587 130,988 14%
118 MEMORIAL STREET TREE - - - - 0%
120 HOTEL/MOTEL TAX REVENUE FUND 54,000 26,070 15,170 38,830 28%
121 EMPLOYEE PARKING PERMIT FUND 26,786 13,972 - 26,786 0%
122 YOUTH SCHOLARSHIP FUND 3,600 2,131 1,007 2,593 28%
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 2,249 1,864 17,136 10%
125 REAL ESTATE EXCISE TAX 2 1,582,712 63,276 64,029 1,518,683 4%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,189,291 32,108 30,693 1,158,598 3%
127 GIFTS CATALOG FUND 18,200 19,905 917 17,283 5%
129 SPECIAL PROJECTS FUND *4,000 138,987 17,469 (13,469) 437%
130 CEMETERY MAINTENANCE/IMPROVEMT 175,435 61,254 72,920 102,515 42%
132 PARKS CONSTRUCTION FUND 2,289,000 7,014 152,468 2,136,532 7%
136 PARKS TRUST FUND - - - - 0%
138 SISTER CITY COMMISSION 4,500 278 3,538 962 79%
139 TRANSPORTATION BENEFIT DISTRICT 645,000 325,477 340,369 304,631 53%
211 L.I.D. FUND CONTROL 28,600 - - 28,600 0%
213 L.I.D. GUARANTY FUND - - - - 0%
231 2012 LT GO DEBT SERVICE FUND 1,022,690 92,264 84,614 938,076 8%
232 2014 DEBT SERVICE FUND 966,286 - 9,211 957,075 1%
421 WATER UTILITY FUND 9,630,124 2,745,283 2,804,831 6,825,293 29%
422 STORM UTILITY FUND 6,571,213 1,488,307 1,439,087 5,132,126 22%
423 SEWER/WWTP UTILITY FUND 14,746,399 5,723,283 4,424,339 10,322,060 30%
424 BOND RESERVE FUND 840,816 - 340,408 500,409 40%
511 EQUIPMENT RENTAL FUND 1,093,279 383,414 487,676 605,603 45%
617 FIREMEN'S PENSION FUND 89,615 52,793 30,803 58,812 34%
627 BUSINESS IMPROVEMENT DISTRCIT - - 22,251 (22,251) 0%
95,004,314$ 28,686,830$ 30,516,003$ 64,510,563$ 32%
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
*A budget amendment will be completed for this carryforward expense for the SR99 International District Enhancement Project
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Title
2014 Amended
Budget
06/30/2013
Revenues
06/30/2014
Revenues
Amount
Remaining % Received
TAXES:
REAL PERSONAL / PROPERTY TAX 9,857,161$ 5,583,749$ 5,200,779$ 4,656,382$ 53%
EMS PROPERTY TAX 3,105,938 1,730,176 1,614,411 1,491,527 52%
VOTED PROPERTY TAX 946,303 550,510 501,074 445,229 53%
LOCAL RETAIL SALES/USE TAX 5,525,609 2,570,795 2,812,288 2,713,321 51%
NATURAL GAS USE TAX 8,793 5,394 6,287 2,506 71%
1/10 SALES TAX LOCAL CRIM JUST 590,174 277,483 295,147 295,027 50%
ELECTRIC UTILITY TAX 1,490,394 897,904 948,700 541,694 64%
GAS UTILITY TAX 819,286 473,725 474,528 344,758 58%
SOLID WASTE UTILITY TAX 297,972 150,043 143,151 154,821 48%
WATER UTILITY TAX 920,882 412,836 455,238 465,644 49%
SEWER UTILITY TAX 479,750 194,614 258,405 221,345 54%
STORMWATER UTILITY TAX 295,972 182,308 149,691 146,281 51%
T.V. CABLE UTILITY TAX 738,219 394,640 344,143 394,076 47%
TELEPHONE UTILITY TAX 1,544,793 712,861 692,449 852,344 45%
PULLTABS TAX 62,613 30,224 22,146 40,467 35%
AMUSEMENT GAMES 746 100 25 721 3%
LEASEHOLD EXCISE TAX 232,528 110,074 113,029 119,499 49%
26,917,133 14,277,437 14,031,493 12,885,640 52%
LICENSES AND PERMITS:
FIRE PERMITS-SPECIAL USE 5,666 4,910 80 5,586 1%
PROF AND OCC LICENSE-TAXI 700 630 630 70 90%
AMUSEMENTS 4,500 4,350 4,675 (175) 104%
FRANCHISE AGREEMENT-COMCAST 659,488 331,451 344,566 314,922 52%
FRANCHISE FEE-EDUCATION/GOVERNMENT - - 18,287 (18,287) 0%
FRANCHISE AGREEMENT-VERIZON/FRONTIER 115,219 43,825 45,127 70,092 39%
FRANCHISE AGREEMENT-BLACKROCK 14,299 5,710 9,541 4,758 67%
FRANCHISE AGREMENT-ZAYO - 5,000 - - 0%
OLYMPIC VIEW WATER DISTRICT FRANCHISE 233,162 121,813 126,873 106,289 54%
GENERAL BUSINESS LICENSE 107,360 96,488 96,701 10,659 90%
DEV SERV PERMIT SURCHARGE 38,500 11,940 20,590 17,910 53%
NON-RESIDENT BUS LICENSE 53,963 31,500 32,200 21,763 60%
RIGHT OF WAY FRANCHISE FEE 9,000 9,773 - 9,000 0%
BUILDING STRUCTURE PERMITS 503,000 198,878 179,771 323,229 36%
ANIMAL LICENSES 53,040 4,997 7,430 45,610 14%
STREET AND CURB PERMIT 151,045 14,789 50,249 100,796 33%
OTR NON-BUS LIC/PERMITS 18,467 5,574 7,591 10,876 41%
1,967,409 891,628 944,312 1,023,097 48%
INTERGOVERNMENTAL:
DOJ 15-0404-0-1-754 - BULLET PROOF VEST 3,176 - 794 2,382 25%
ROOFTOP SOLAR CHALLENGE GRANT - 23,500 1,000 (1,000) 0%
TARGET ZERO TEAMS GRANT 7,500 3,656 2,652 4,848 35%
HIGH VISIBILITY ENFORCEMENT 3,000 776 3,560 (560) 119%
DOCKSIDE DRILLS GRANT REIMBURSE - - 1,834 (1,834) 0%
SMART COMMUTER PROJECT GRANT - 600 - - 0%
PUD PRIVILEDGE TAX 187,033 - - 187,033 0%
MVET/SPECIAL DISTRIBUTION 8,916 4,562 5,003 3,913 56%
JUDICIAL SALARY CONTRIBUTION-STATE 12,600 6,268 6,238 6,362 50%
CRIMINAL JUSTICE-SPECIAL PROGRAMS 34,300 17,090 18,654 15,646 54%
DUI - CITIES 7,900 3,597 3,636 4,264 46%
LIQUOR EXCISE TAX 64,675 - 38,720 25,955 60%
LIQUOR BOARD PROFITS 360,879 178,874 177,640 183,239 49%
VERDANT INTERLOCAL GRANTS 39,513 - 39,513 - 100%
729,492 238,923 299,243 430,249 41%
REVENUES - GENERAL FUND
CITY OF EDMONDS
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Page 2 of 3
Title
2014 Amended
Budget
06/30/2013
Revenues
06/30/2014
Revenues
Amount
Remaining % Received
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMTS 1,200 818 791 410 66%
COURT RECORD SERVICES 50 - - 50 0%
D/M COURT REC SER 50 34 10 40 20%
SHARED COURT COSTS 3,700 - - 3,700 0%
MUNIC.-DIST. COURT CURR EXPEN 200 88 366 (166) 183%
SALE MAPS & BOOKS 73 110 20 53 28%
CLERKS TIME FOR SALE OF PARKING PERMITS 25,086 - - 25,086 0%
PHOTOCOPIES 4,618 1,294 1,144 3,474 25%
POLICE DISCLOSURE REQUESTS 4,000 2,249 1,957 2,043 49%
ENGINEERING FEES AND CHARGES 1 267,630 78,114 104,698 162,932 39%
ELECTION CANDIDATE FILING FEES 1,036 - - 1,036 0%
SNO-ISLE 58,667 36,542 29,298 29,369 50%
PASSPORTS AND NATURALIZATION FEES 11,000 6,375 10,775 225 98%
POLICE SERVICES SPECIAL EVENTS 26,000 7,826 7,274 18,726 28%
OCDETF OVERTIME - 2,144 7,724 (7,724) 0%
CAMPUS SAFETY-EDM. SCH. DIST.12,300 2,146 3,011 9,289 24%
WOODWAY-LAW PROTECTION 36,000 11,770 20,550 15,450 57%
DRE REIMBURSEABLE - 570 - - 0%
MISCELLANEOUS POLICE SERVICES 1,500 - 3,657 (2,157) 244%
POLICE - FINGERPRINTING 275 75 350 (75) 127%
DUI EMERGENCY FIRE SERVICES 700 424 96 604 14%
FIRE DISTRICT #1 STATION BILLINGS 28,503 29,993 29,278 (775) 103%
ADULT PROBATION SERVICE CHARGE 64,000 34,218 33,421 30,579 52%
BOOKING FEES 6,300 3,372 3,478 2,822 55%
FIRE CONSTRUCTION INSPECTION FEES 5,716 2,860 8,446 (2,730) 148%
EMERGENCY SERVICE FEES 24,575 9,051 8,017 16,558 33%
EMS TRANSPORT USER FEE 800,000 412,963 439,657 360,343 55%
CRIM CNV FEE DUI - 322 - - 0%
CRIM CONV FEE CT 5,700 2,604 1,802 3,898 32%
CRIM CONV FEE CN 2,000 909 691 1,309 35%
FIBER SERVICES 37,349 16,440 5,900 31,449 16%
INTERGOVERNMENTAL FIBER SERVICES 7,454 3,600 3,600 3,854 48%
FLEX FUEL PAYMENTS FROM STATIONS 218 528 598 (380) 274%
ANIMAL CONTROL SHELTER 6,616 2,885 1,540 5,076 23%
ZONING/SUBDIVISION FEE 95,950 39,435 26,083 69,867 27%
PLAN CHECKING FEES 1 310,000 134,925 328,111 (18,111) 106%
FIRE PLAN CHECK FEES 2,984 725 3,920 (936) 131%
PLANNING 1% INSPECTION FEE 1,630 966 302 1,328 19%
S.E.P.A. REVIEW 6,980 3,395 1,705 5,275 24%
CRITICAL AREA STUDY 16,530 8,835 9,920 6,610 60%
DV COORDINATOR SERVICES 8,600 5,536 4,342 4,258 50%
SWIM POOL ENTRANCE FEES 61,000 21,514 20,333 40,667 33%
GYM AND WEIGHTROOM FEES 5,500 3,030 2,641 2,859 48%
LOCKER FEES 350 - - 350 0%
SWIM CLASS FEES 32,000 9,095 10,037 21,963 31%
PROGRAM FEES 757,000 449,824 509,123 247,877 67%
TAXABLE RECREATION ACTIVITIES 120,000 78,092 72,878 47,122 61%
SWIM TEAM/DIVE TEAM 32,500 29,974 34,261 (1,761) 105%
BIRD FEST REGISTRATION FEES 825 - 230 595 28%
INTERFUND REIMBURSEMENT-CONTRACT SVCS 2 1,902,614 849,557 1,004,550 898,064 53%
4,796,979 2,305,226 2,756,584 2,040,395 57%
CITY OF EDMONDS
REVENUES - GENERAL FUND
1 Development Services has collected a larger amount of fees in 2014 versus 2013
2 Engineering has provided a larger amount of services to other departments from 2013 to 2014
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Title
2014 Amended
Budget
06/30/2013
Revenues
06/30/2014
Revenues
Amount
Remaining % Received
FINES AND FORFEITURES:
PROOF OF VEHICLE INS PENALTY 11,000 6,517 4,008 6,992 36%
TRAFFIC INFRACTION PENALTIES 38,000 17,786 14,100 23,900 37%
NC TRAFFIC INFRACTION 310,000 157,074 135,415 174,585 44%
CRT COST FEE CODE LEG ASSESSMENT (LGA)25,000 13,105 10,993 14,007 44%
SPEEDING DOUBLE 330 297 - 330 0%
NON-TRAFFIC INFRACTION PENALTIES 2,085 298 1,201 884 58%
OTHER INFRACTIONS '04 2,300 1,129 410 1,890 18%
PARKING INFRACTION PENALTIES 52,000 26,643 25,895 26,105 50%
PARK/INDDISZONE - 1,495 364 (364) 0%
DWI PENALTIES 3,000 1,584 3,902 (902) 130%
DUI - DP ACCT 3,700 1,294 1,211 2,489 33%
CRIM CNV FEE DUI 700 - 349 351 50%
OTHER CRIMINAL TRAF MISDEM PEN - - 53 (53) 0%
CRIMINAL TRAFFIC MISDEMEANOR 8/03 38,000 19,596 18,561 19,439 49%
CRIMINAL CONVICTION FEE CT - 297 904 (904) 0%
OTHER NON-TRAF MISDEMEANOR PEN 100 61 5 95 5%
OTHER NON TRAFFIC MISD. 8/03 - (449) 3,864 (3,864) 0%
COURT DV PENALTY ASSESSMENT 1,900 951 659 1,241 35%
CRIMINAL CONVICTION FEE CN - 154 471 (471) 0%
CRIMINAL COSTS-RECOUPMENTS 120,000 59,746 45,617 74,383 38%
PUBLIC DEFENSE RECOUPMENT 35,000 15,346 16,320 18,680 47%
COURT INTERPRETER COSTS 50 49 110 (60) 220%
BUS. LICENSE PERMIT PENALTY 4,000 3,555 4,510 (510) 113%
MISC FINES AND PENALTIES 3,600 1,510 240 3,360 7%
650,765 328,038 289,163 361,602 44%
MISCELLANEOUS:
INVESTMENT INTEREST 88,200 1,051 8,520 79,680 10%
INTEREST ON COUNTY TAXES 1,281 985 109 1,172 9%
INTEREST - COURT COLLECTIONS 4,000 1,991 4,290 (290) 107%
PARKING 12,804 5,416 6,018 6,786 47%
SPACE/FACILITIES RENTALS 153,200 75,850 57,697 95,503 38%
BRACKET ROOM RENTAL 4,817 3,020 4,320 497 90%
LEASES LONG-TERM 159,335 82,769 85,064 74,271 53%
VENDING MACHINE/CONCESSION 5,500 1,686 2,295 3,205 42%
OTHER RENTS & USE CHARGES 8,400 4,835 3,375 5,025 40%
PARKS DONATIONS 9,100 9,200 10,195 (1,095) 112%
BIRD FEST CONTRIBUTIONS 1,300 1,200 450 850 35%
PARKS GRANTS - PRIVATE SOURCES - 1,235 - - 0%
SALE OF JUNK/SALVAGE 1,200 - 110 1,090 9%
SALES OF UNCLAIM PROPERTY 4,000 2,384 221 3,779 6%
CONFISCATED AND FORFEITED PROPERTY - 358 - - 0%
OTHER JUDGEMENT/SETTLEMENT - 6,367 - - 0%
POLICE JUDGMENTS/RESTITUTION 477 55 88 389 18%
CASHIER'S OVERAGES/SHORTAGES 45 (6) 176 (131) 391%
OTHER MISC REVENUES 725,427 2,572 1,167 724,260 0%
SMALL OVERPAYMENT 68 20 25 43 37%
NSF FEES - PARKS & REC 150 90 60 90 40%
NSF FEES - MUNICIPAL COURT 1,300 490 292 1,008 22%
NSF FEES - DEVELOPMENT SERVICES DEPT - 90 - - -
FLEX-PLAN SERVICES FORFEITURES - 1,368 - - -
US BANK REBATE - - 1,557 (1,557) 0%
1,180,604 203,024 186,030 994,574 16%
TRANSFERS-IN:
PROCEEDS OF REFUNDING DEBT 2,763,315 - 2,763,314 1 100%
TRANSFER FROM FUND 121 - 12,543 - - 0%
TRANSFER FROM FUND 127 - 12,297 - - 0%
2,763,315 24,840 2,763,314 1 0%
TOTAL GENERAL FUND REVENUE 39,005,697$ 18,269,117$ 21,270,138$ 17,735,559$ 55%
REVENUES - GENERAL FUND
CITY OF EDMONDS
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Title
2014 Adopted
Budget
6/30/2013
Expenditures
6/30/2014
Expenditures
Amount
Remaining % Spent
GENERAL FUND EXPENDITURES (001)
SALARIES AND WAGES 13,071,102$ 5,897,815$ 6,056,514$ 7,014,588$ 46%
OVERTIME 425,123 183,590 209,017 216,106 49%
HOLIDAY BUY BACK 201,026 2,727 858 200,168 0%
BENEFITS 4,659,657 2,018,709 2,260,518 2,399,139 49%
UNIFORMS 65,210 22,052 24,389 40,821 37%
SUPPLIES 376,613 145,529 179,223 197,390 48%
SMALL EQUIPMENT 240,083 54,568 114,026 126,057 47%
PROFESSIONAL SERVICES 2,288,918 689,045 723,493 1,565,425 32%
COMMUNICATIONS 203,230 88,943 74,316 128,914 37%
TRAVEL 33,685 11,048 10,687 22,998 32%
ADVERTISING 57,375 7,641 21,815 35,560 38%
RENTAL/LEASE 933,815 415,451 467,766 466,049 50%
INSURANCE 379,784 397,566 383,906 (4,122) 101%
UTILITIES 457,800 194,335 190,703 267,097 42%
REPAIRS & MAINTENANCE 349,835 143,985 157,955 191,880 45%
MISCELLANEOUS 354,066 131,600 132,792 221,274 38%
INTERGOVERNMENTAL SERVICES 8,316,935 4,168,389 4,242,054 4,074,881 51%
INTERGOVERNMENTAL PAYMENTS 180,000 - - 180,000 0%
EXCISE TAXES 6,452 2,200 2,173 4,279 34%
INTERFUND TRANSFER 5,137,373 762,056 22,639 5,114,734 0%
MACHINERY/EQUIPMENT 55,721 22,735 15,721 40,000 28%
GENERAL OBLIGATION BOND PRINCIPAL 2,874,066 - 2,720,000 154,066 95%
CAPITAL LEASES AND INSTALLMENT PURCHASES 64,654 64,014 64,654 0 100%
OTHER DEBT - 478 479 (479) 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 85,400 93,776 55,016 30,384 64%
DEBT ISSUE COSTS - - 16,481 (16,481) 0%
INTERFUND SERVICES 200,000 - - 200,000 0%
INTERFUND RENTAL - 24,000 - - 0%
41,017,923$ 15,542,252$ 18,147,195$ 22,870,728$ 44%
LEOFF-MEDICAL INS. RESERVE (009)
BENEFITS 312,774$ 105,775$ 113,734$ 199,040$ 36%
IN HOME LTC CLAIMS 183,337 52,455 48,032 135,306 26%
PROFESSIONAL SERVICES 7,000 6,081 - 7,000 0%
MISCELLANEOUS 250 250 275 (25) 110%
503,361$ 164,560$ 162,040$ 341,321$ 32%
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS 300,000$ 555,277$ -$ 300,000$ 0%
300,000$ 555,277$ -$ 300,000$ 0%
HISTORIC PRESERVATION GIFT FUND (014)
SUPPLIES 100$ -$ -$ 100$ 0%
PROFESSIONAL SERVICES 100 - - 100 0%
ADVERTISING 100 - - 100 0%
MISCELLANEOUS 7,700 800 - 7,700 0%
8,000$ 800$ -$ 8,000$ 0%
BUILDING MAINTENANCE SUBFUND (016)
SUPPLIES -$ 919$ 914$ (914)$ 0%
PROFESSIONAL SERVICES 3 20,000 8,716 45,488 (25,488) 227%
REPAIRS & MAINTENANENCE 668,200 - 10,123 658,077 2%
MISCELLANEOUS - 1,865 - - 0%
CONSTRUCTION PROJECTS 32,000 - - 32,000 0%
720,200$ 11,500$ 56,525$ 631,675$ 8%
DRUG ENFORCEMENT FUND (104)
FUEL CONSUMED 3,000 2,366 3,934 (934) 131%
SMALL EQUIPMENT 5,000 5,048 - 5,000 0%
COMMUNICATIONS 2,233 1,699 1,556 677 70%
REPAIR/MAINT 800 10 - 800 0%
MISCELLANEOUS 20,000 - - 20,000 0%
INTERGOVTL SVC 50,000 10,061 9,740 40,260 19%
81,033$ 19,183$ 15,229$ 65,804$ 19%
3 Difference do to a payment of $39,517 for HVAC Conversion
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 10 of 119
7
Page 2 of 6
Title
2014 Adopted
Budget
6/30/2013
Expenditures
6/30/2014
Expenditures
Amount
Remaining % Spent
STREET FUND (111)
SALARIES AND WAGES 481,344$ 209,704$ 249,472$ 231,872$ 52%
OVERTIME 21,400 8,592 12,455 8,945 58%
BENEFITS 239,311 91,355 119,419 119,892 50%
UNIFORMS 6,000 3,647 3,721 2,279 62%
SUPPLIES 240,000 73,502 84,135 155,865 35%
SMALL EQUIPMENT 26,000 - 5,659 20,341 22%
PROFESSIONAL SERVICES 13,700 4,177 5,560 8,140 41%
COMMUNICATIONS 2,500 1,280 2,566 (66) 103%
TRAVEL 1,000 210 110 890 11%
ADVERTISING 350 - - 350 0%
RENTAL/LEASE 180,104 78,703 91,347 88,757 51%
INSURANCE 82,400 87,201 74,683 7,717 91%
UTILITIES 275,783 104,312 107,404 168,379 39%
REPAIRS & MAINTENANCE 45,000 11,331 13,494 31,506 30%
MISCELLANEOUS 8,000 490 - 8,000 0%
INTERGOVERNMENTAL SERVICES 2,000 89 754 1,246 38%
INTERFUND TRANSFER 28,805 558 282 28,523 1%
GENERAL OBLIGATION BOND PRINCIPAL 3,149 - - 3,149 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 1,964 1,037 982 982 50%
1,658,810$ 676,186$ 772,044$ 886,766$ 47%
COMBINED STREET CONST/IMPROVE (112)
PROFESSIONAL SERVICES 2,022,300$ 250,540$ 236,604$ 1,785,696$ 12%
MISCELLANEOUS - 26,427 - - 0%
INTERFUND TRANSFER OUT 384,043 41,498 - 384,043 0%
LAND 373,000 - 154,113 218,887 41%
CONST SURFACE CONST PROJECTS 6,215,200 75,590 388,496 5,826,704 6%
INTERGOVERNMENTAL LOANS 72,203 72,201 72,201 2 100%
INTEREST ON INTERGOVERNMENTAL LOANS 4,120 4,479 4,118 2 100%
INTERFUND SERVICES 491,000 51,589 142,186 348,814 29%
9,561,866$ 522,325$ 997,719$ 8,564,147$ 10%
MUNICIPAL ARTS ACQUIS. FUND (117)
SUPPLIES 4,200$ 78$ 39$ 4,161$ 1%
SMALL EQUIPMENT 1,000 - - 1,000 0%
PROFESSIONAL SERVICES 135,000 6,192 16,957 118,043 13%
TRAVEL 75 54 11 65 14%
ADVERTISING 4,000 5,550 2,355 1,645 59%
RENTAL/LEASE 2,000 - - 2,000 0%
REPAIRS & MAINTENANCE 300 - - 300 0%
MISCELLANEOUS 6,000 4,807 2,225 3,775 37%
152,575$ 16,681$ 21,587$ 130,988$ 14%
HOTEL/MOTEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES 16,000$ 4,027$ 4,047$ 11,953$ 25%
ADVERTISING 33,500 9,943 11,124 22,376 33%
MISCELLANEOUS 500 100 - 500 0%
INTERFUND TRANSFERS 4,000 12,000 - 4,000 0%
54,000$ 26,070$ 15,170$ 38,830$ 28%
EMPLOYEE PARKING PERMIT FUND (121)
SUPPLIES 1,700$ 874$ -$ 1,700$ 0%
SMALL EQUIPMENT - 555 - - 0%
INTERFUND TRANSFERS - 12,543 - - 0%
PROFESSIONAL SERVICES 25,086 - - 25,086 0%
26,786$ 13,972$ -$ 26,786$ 0%
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS 3,600$ 2,131$ 1,007$ 2,593$ 28%
3,600$ 2,131$ 1,007$ 2,593$ 28%
TOURISM PROMOTIONAL FUND/ARTS (123)
PROFESSIONAL SVC 10,500$ 1,697$ -$ 10,500$ 0%
ADVERTISING 4,500 553 1,300 3,200 29%
MISCELLANEOUS 4,000 - 564 3,436 14%
19,000$ 2,249$ 1,864$ 17,136$ 10%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 11 of 119
8
Page 3 of 6
Title
2014 Adopted
Budget
6/30/2013
Expenditures
6/30/2014
Expenditures
Amount
Remaining % Spent
REAL ESTATE EXCISE TAX 2 (125)
SUPPLIES 30,000$ 29,821$ 38,457$ (8,457)$ 128%
PROFESSIONAL SERVICES 400,000 13,685 6,801 393,199 2%
ADVERTISING - 148 - - 0%
RENTAL/LEASE - - 5,803 (5,803) 0%
REPAIRS & MAINTENANCE 152,712 19,622 12,968 139,744 8%
INTERFUND TRANSFER 800,000 - - 800,000 0%
CONSTRUCTION PROJECTS 200,000 - - 200,000 0%
1,582,712$ 63,276$ 64,029$ 1,518,683$ 4%
REAL ESTATE EXCISE TAX 1, PARKS ACQ (126)
MISCELLANEOUS 200,000$ -$ 2,500$ 197,500$ 1%
INTERFUND TRANSFER 959,528 26,071 22,204 937,324 2%
LAND - - 273 (273) 0%
GENERAL OBLIGATION BONDS 18,330 - - 18,330 0%
INTEREST 11,433 6,037 5,717 5,716 50%
1,189,291$ 32,108$ 30,693$ 1,158,598$ 3%
GIFTS CATALOG FUND (127)
SUPPLIES 11,700$ 1,458$ 917$ 10,783$ 8%
PROFESSIONAL SERVICES 4,000 6,150 - 4,000 0%
INTERFUND TRANSFER 2,500 12,297 - 2,500 0%
18,200$ 19,905$ 917$ 17,283$ 5%
SPECIAL PROJECTS FUND (129) *
PROFESSIONAL SERVICES 2,000$ 3,794 -$ 2,000$ 0%
CONSTRUCTION PROJECTS - 114,251 17,469 (17,469) 0%
INTERFUND SERVICES 2,000 20,942 - 2,000 0%
4,000$ 138,987$ 17,469$ (13,469)$ 437%
CEMETERY MAINTENANCE/IMPROVEMENT (130)
SALARIES AND WAGES 81,251$ 34,492 34,973$ 46,278$ 43%
OVERTIME 3,500 1,303 2,600 900 74%
BENEFITS 39,056 15,900 16,094 22,962 41%
UNIFORMS 1,000 - - 1,000 0%
SUPPLIES 7,000 464 1,281 5,719 18%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 3,767 10,100 9,900 51%
PROFESSIONAL SERVICES 1,000 200 200 800 20%
COMMUNICATIONS 1,412 702 719 693 51%
TRAVEL 500 - - 500 0%
ADVERTISING 3,200 395 355 2,845 11%
RENTAL/LEASE 9,216 2,628 4,608 4,608 50%
UTILITIES 3,800 - 417 3,383 11%
REPAIRS & MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 4,000 1,404 1,573 2,427 39%
175,435$ 61,254$ 72,920$ 102,515$ 42%
PARKS CONSTRUCTION FUND (132)
PROFESSIONAL SERVICES (201,000) 5,900 63,404 (264,404) 0%
LAND 700,000 - - 700,000 0%
CONSTRUCTION PROJECTS 1,790,000 - 89,064 1,700,936 5%
INTERFUND SERVICES - 1,114 - - 0%
2,289,000$ 7,014$ 152,468$ 2,136,532$ 7%
SISTER CITY COMMISSION (138)
SUPPLIES 500$ 144$ -$ 500$ 0%
TRAVEL 3,000 - 3,256 (256) 109%
MISCELLANEOUS 1,000 135 282 718 28%
4,500$ 278$ 3,538$ 962$ 79%
TRANSPORTATION BENEFIT DISTRICT (139)
PROFESSIONAL SERVICES -$ 1,756$ -$ -$ 0%
INSURANCE 5,000 5,000 2,500 2,500 50%
INTERFUND TRANSFER - 318,721 - - 0%
INTERGOVTL SERVICES 640,000 - 337,869 302,131 53%
645,000$ 325,477$ 340,369$ 304,631$ 53%
*A budget amendment will be completed for this carryforward expense for the SR99 International District Enhancement Project
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 12 of 119
9
Page 4 of 6
Title
2014 Adopted
Budget
6/30/2013
Expenditures
6/30/2014
Expenditures
Amount
Remaining % Spent
LID FUND CONTROL (211)
INTERFUND TRANSFER 28,600$ -$ -$ 28,600$ 0%
28,600$ -$ -$ 28,600$ 0%
2012 LTGO DEBT SERVIC FUND (231)
GENERAL OBLIGATION BOND 854,667$ -$ -$ 854,667$ 0%
INTEREST 168,023 92,264 84,010 84,013 50%
OTHER INTEREST & DEBT SERVICE COSTS - - 604 (604) 0%
1,022,690$ 92,264$ 84,614$ 938,076$ 8%
2014 DEBT SERVICE FUND (232)
GENERAL OBLIGATION BOND 923,199$ -$ -$ 923,199$ 0%
INTEREST 23,105 - 9,211 13,894 40%
DEBT ISSUE COSTS 19,982 - - 19,982 0%
966,286$ -$ 9,211$ 957,075$ 1%
WATER FUND (421)
SALARIES AND WAGES 677,172$ 359,198$ 365,326$ 311,846$ 54%
OVERTIME 24,180 9,096 6,692 17,488 28%
BENEFITS 326,137 147,861 167,170 158,967 51%
UNIFORMS 6,800 2,836 2,745 4,055 40%
SUPPLIES 151,838 39,520 61,297 90,541 40%
FUEL CONSUMED - - - - 0%
WATER PURCHASED FOR RESALE 1,600,000 518,387 503,740 1,096,260 31%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 130,816 47,121 71,368 59,448 55%
SMALL EQUIPMENT 25,161 4,743 14,851 10,310 59%
PROFESSIONAL SERVICES 229,150 128,623 97,225 131,925 42%
COMMUNICATIONS 35,000 16,896 14,601 20,399 42%
TRAVEL 2,600 - - 2,600 0%
ADVERTISING 500 - - 500 0%
RENTAL/LEASE 104,820 45,961 55,122 49,698 53%
INSURANCE 66,869 67,607 74,689 (7,820) 112%
UTILITIES 40,000 18,441 18,314 21,686 46%
REPAIRS & MAINTENANCE 17,600 1,523 3,799 13,801 22%
MISCELLANEOUS 307,880 159,268 177,900 129,980 58%
INTERGOVERNMENTAL SERVICES 30,000 14,970 17,727 12,273 59%
INTERFUND TAXES 920,881 412,836 455,238 465,643 49%
INTERFUND TRANSFER 292,830 - - 292,830 0%
MACHINERY/EQUIPMENT 49,849 - - 49,849 0%
CONSTRUCTION PROJECTS 3,475,939 338,418 270,338 3,205,601 8%
GENERAL OBLIGATION BONDS 2,115 - - 2,115 0%
REVENUE BONDS 306,140 - - 306,140 0%
INTERGOVERNMENTAL LOANS 45,839 45,839 45,839 0 100%
INTEREST 275,912 140,928 138,667 137,245 50%
OTHER INTEREST & DEBT SERVICE COSTS - 175 175 (175) 0%
INTERFUND SERVICES 484,096 224,990 242,008 242,088 50%
INTERFUND REPAIR/MAINT - 48 - - 0%
9,630,124$ 2,745,283$ 2,804,831$ 6,825,293$ 29%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 13 of 119
10
Page 5 of 6
Title
2014 Adopted
Budget
6/30/2013
Expenditures
6/30/2014
Expenditures
Amount
Remaining % Spent
STORM FUND (422)
SALARIES AND WAGES 594,775$ 274,175$ 251,772$ 343,003$ 42%
OVERTIME 6,000 6,036 6,371 (371) 106%
BENEFITS 258,745 111,812 114,546 144,199 44%
UNIFORMS 6,500 4,540 4,195 2,305 65%
SUPPLIES 58,333 21,902 21,519 36,814 37%
SMALL EQUIPMENT 4,000 164 560 3,440 14%
PROFESSIONAL SERVICES 1,548,909 334,570 221,758 1,327,151 14%
COMMUNICATIONS 3,200 790 1,839 1,361 57%
TRAVEL 4,300 864 - 4,300 0%
ADVERTISING 500 - - 500 0%
RENTAL/LEASE 213,612 108,799 104,454 109,158 49%
INSURANCE 8,089 8,407 36,035 (27,946) 445%
UTILITES 10,500 4,190 4,423 6,077 42%
REPAIR & MAINTENANCE 13,000 5,962 7,301 5,699 56%
MISCELLANEOUS 112,100 47,663 50,946 61,154 45%
INTERGOVERNMENTAL SERVICES 75,000 21,111 45,681 29,319 61%
INTERFUND TAXES AND OPERATING ASSESSMENT 295,973 143,230 149,691 146,282 51%
INTERFUND TRANSFER 54,291 - - 54,291 0%
CONSTRUCTION PROJECTS 2,219,712 - - 2,219,712 0%
GENERAL OBLIGATION BONDS 105,461 - - 105,461 0%
REVENUE BONDS 149,691 - - 149,691 0%
INTERGOVERNMENTAL LOANS 32,063 32,063 32,063 1 100%
INTEREST 182,178 94,584 91,970 90,208 50%
OTHER INTEREST & DEBT SERVICE COSTS - 83 84 (84) 0%
INTERFUND PROFESSIONAL SERVICES 614,281 267,362 293,881 320,400 48%
6,571,213$ 1,488,307$ 1,439,087$ 5,132,126$ 22%
SEWER FUND (423)
SALARIES AND WAGES 1,650,330$ 768,497$ 820,866$ 829,464$ 50%
OVERTIME 73,000 50,565 39,342 33,658 54%
BENEFITS 760,694 316,994 376,174 384,520 49%
UNIFORMS 11,400 6,906 6,360 5,040 56%
SUPPLIES 399,333 107,156 115,104 284,229 29%
FUEL CONSUMED 90,000 82,332 55,404 34,596 62%
SUPPLIES PURCHASED FOR INV OR RESALE - - 3,600 (3,600) 0%
SMALL EQUIPMENT 26,000 9,348 27,488 (1,488) 106%
PROFESSIONAL SERVICES 1,065,500 640,635 265,054 800,446 25%
COMMUNICATIONS 40,000 17,547 19,070 20,930 48%
TRAVEL 7,400 - - 7,400 0%
ADVERTISING 2,500 - - 2,500 0%
RENTAL/LEASE 149,968 66,185 74,341 75,627 50%
INSURANCE 155,006 156,092 128,145 26,861 83%
UTILITIES 1,170,600 506,751 582,369 588,231 50%
REPAIR & MAINTENANCE 175,000 63,156 68,135 106,865 39%
MISCELLANEOUS 217,935 100,856 99,092 118,843 45%
INTERGOVERNMENTAL SERVICES 408,889 48,339 53,672 355,217 13%
INTERFUND TAXES AND OPERATING ASSESSMENT 479,750 233,692 258,405 221,345 54%
INTERFUND TRANSFERS 1,168,346 - 54,901 1,113,445 5%
MACHINERY/EQUIPMENT 449,500 - 6,504 442,996 1%
CONSTRUCTION PROJECTS 4,837,535 2,049,106 829,555 4,007,980 17%
GENERAL OBLIGATION BONDS 120,529 - - 120,529 0%
REVENUE BONDS 69,169 - - 69,169 0%
INTERGOVERNMENTAL LOANS 203,621 143,620 143,620 60,001 71%
INTEREST 149,971 69,705 64,958 85,013 43%
OTHER INTEREST & DEBT SERVICE COSTS - 41 41 (41) 0%
INTERFUND PROFESSIONAL SERVICES 864,423 285,762 332,139 532,284 38%
14,746,399$ 5,723,283$ 4,424,339$ 10,322,060$ 30%
BOND RESERVE FUND (424)
REVENUE BONDS 160,000$ -$ -$ 160,000$ 0%
INTEREST 680,816 - 340,408 340,409 50%
840,816 - 340,408 500,409 40%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 14 of 119
11
Page 6 of 6
Title
2014 Adopted
Budget
6/30/2013
Expenditures
6/30/2014
Expenditures
Amount
Remaining % Spent
EQUIPMENT RENTAL FUND (511)
SALARIES AND WAGES 203,962$ 80,235$ 102,608$ 101,354$ 50%
OVERTIME 1,000 886 815 185 82%
BENEFITS 89,965 37,045 46,986 42,979 52%
UNIFORMS 1,000 407 728 272 73%
SUPPLIES 96,500 39,516 32,207 64,293 33%
FUEL CONSUMED 1,000 - 360 640 36%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 361,700 100,222 106,556 255,144 29%
SMALL EQUIPMENT 8,000 2,993 10,921 (2,921) 137%
PROFESSIONAL SERVICES 1,000 1,155 486 514 49%
COMMUNICATIONS 3,000 564 1,077 1,923 36%
RENTAL/LEASE 14,484 4,645 6,889 7,595 48%
INSURANCE 32,701 34,153 37,376 (4,675) 114%
UTILITIES 14,000 5,914 6,106 7,894 44%
REPAIRS & MAINTENANCE 60,000 24,670 23,472 36,528 39%
MISCELLANEOUS 6,000 3,965 3,659 2,341 61%
INTERGOVERNMENTAL SERVICES 2,500 119 1,006 1,494 40%
MACHINERY/EQUIPMENT 186,467 46,927 100,337 86,130 54%
INTERFUND RENTAL 10,000 - 6,089 3,911 61%
1,093,279$ 383,414$ 487,676$ 605,603$ 45%
FIREMEN'S PENSION FUND (617)
BENEFITS 49,619$ 15,378$ 16,173$ 33,446$ 33%
PENSION AND DISABILITY PAYMENTS 38,796 36,245 14,630 24,166 38%
PROFESSIONAL SERVICES 1,200 1,169 - 1,200 0%
89,615$ 52,793$ 30,803$ 58,812$ 34%
BUSINESS IMPROVEMENT DISTRICT FUND (627)
PROFESSIONAL SERVICES -$ -$ 21,022$ (21,022)$ 0%
MISCELLANEOUS - - 1,229 (1,229) 0%
-$ -$ 22,251$ (22,251)$ 0%
TOTAL EXPENDITURE ALL FUNDS 95,004,314$ 28,686,830$ 30,516,003$ 63,970,154$ 32%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 15 of 119
12
Page 1 of 1
Title
2014 Adopted
Budget
6/30/2013
Expenditures
6/30/2014
Expenditures
Amount
Remaining % Spent
CITY COUNCIL 238,644$ 129,323$ 110,659$ 127,985$ 46%
OFFICE OF MAYOR 251,085 117,240 122,235 128,850 49%
HUMAN RESOURCES 349,938 125,617 172,043 177,895 49%
MUNICIPAL COURT 801,872 349,491 384,624 417,248 48%
CITY CLERK 537,273 255,790 246,693 290,580 46%
ADMINISTRATIVE SERVICES 1,645,285 722,290 683,484 961,801 42%
CITY ATTORNEY 552,900 245,534 279,764 273,136 51%
NON-DEPARTMENTAL *17,816,558 5,464,269 7,709,624 10,106,934 43%
POLICE SERVICES 8,824,364 4,227,018 4,215,558 4,608,806 48%
COMMUNITY SERVICES/ECONOMIC DEV.508,024 168,121 200,183 307,841 39%
DEVELOPMENT SERVICES 2,185,960 775,648 826,994 1,358,966 38%
PARKS & RECREATION 3,811,516 1,473,023 1,534,299 2,277,217 40%
PUBLIC WORKS 2,088,677 849,800 964,564 1,124,113 46%
FACILITIES MAINTENANCE 1,405,827 639,087 696,472 709,355 50%
41,017,923$ 15,542,252$ 18,147,195$ 22,870,728$ 44%
Title
2014 Adopted
Budget
6/30/2013
Expenditures
6/30/2014
Expenditures
Amount
Remaining % Spent
WATER UTILITY FUND 9,630,124$ 2,745,283$ 2,804,831$ 6,825,293$ 29%
STORM UTILITY FUND 6,571,213 1,488,307 1,439,087 5,132,126 22%
SEWER/WWTP UTILITY FUND 14,746,399 5,723,283 4,424,339 10,322,060 30%
BOND RESERVE FUND 840,816 - 340,408 500,409 40%
31,788,552$ 9,956,874$ 9,008,664$ 22,779,888$ 28%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
CITY OF EDMONDS
CITY OF EDMONDS
*Bond payment of $2.7 million was made in April of 2014
Packet Page 16 of 119
13
Page 1 of 4
Title
2014 Adopted
Budget
6/30/2013
Expenditures
6/30/2014
Expenditures
Amount
Remaining % Spent
CITY COUNCIL
SALARIES 117,615$ 58,864$ 62,404$ 55,211$ 53%
OVERTIME 2,000 289 124 1,876 6%
BENEFITS 72,271 34,676 37,027 35,244 51%
SUPPLIES 2,000 88 407 1,593 20%
SMALL EQUIPMENT - - 1,005 (1,005) 0%
PROFESSIONAL SERVICES 10,000 27,718 521 9,479 5%
COMMUNICATIONS 3,000 1,301 1,412 1,588 47%
TRAVEL 2,500 436 1,186 1,314 47%
RENTAL/LEASE 490 217 246 244 50%
REPAIRS/MAINTENANCE 1,500 55 - 1,500 0%
MISCELLANEOUS 27,268 5,681 6,326 20,942 23%
238,644$ 129,323$ 110,659$ 127,985$ 46%
OFFICE OF MAYOR
SALARIES 192,115$ 92,993$ 95,996$ 96,119$ 50%
BENEFITS 46,170 20,916 22,445 23,725 49%
SUPPLIES 2,000 927 132 1,868 7%
PROFESSIONAL SERVICES 1,500 29 957 543 64%
COMMUNICATION 1,400 425 392 1,008 28%
TRAVEL 2,000 469 256 1,744 13%
RENTAL/LEASE 2,400 1,017 1,098 1,302 46%
REPAIR/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 3,000 465 959 2,041 32%
251,085$ 117,240$ 122,235$ 128,850$ 49%
HUMAN RESOURCES
SALARIES 194,389$ 80,500$ 95,701$ 98,688$ 49%
BENEFITS 59,339 24,110 32,663 26,676 55%
SUPPLIES 2,300 1,610 1,716 584 75%
SMALL EQUIPMENT 100 - 223 (123) 223%
PROFESSIONAL SERVICES 71,000 9,459 30,547 40,453 43%
COMMUNICATIONS 700 226 383 317 55%
TRAVEL 500 572 - 500 0%
ADVERTISING 5,000 1,567 2,367 2,633 47%
RENTAL/LEASE 2,200 1,017 1,099 1,101 50%
REPAIR/MAINTENANCE 6,000 5,349 6,119 (119) 102%
MISCELLANEOUS 8,410 1,207 1,225 7,185 15%
349,938$ 125,617$ 172,043$ 177,895$ 49%
MUNICIPAL COURT
SALARIES 500,048$ 226,713$ 262,429$ 237,619$ 52%
OVERTIME - - 1,982 (1,982) 0%
BENEFITS 177,004 74,586 81,344 95,660 46%
SUPPLIES 9,400 4,419 6,402 2,998 68%
SMALL EQUIPMENT 2,500 1,003 240 2,260 10%
PROFESSIONAL SERVICES 69,000 34,005 22,863 46,137 33%
COMMUNICATIONS 2,600 945 1,321 1,279 51%
TRAVEL 2,390 1,652 1,151 1,239 48%
RENTAL/LEASE 1,070 432 853 217 80%
REPAIR/MAINTENANCE 610 409 2,621 (2,011) 430%
MISCELLANEOUS 37,250 5,327 3,417 33,833 9%
801,872$ 349,491$ 384,624$ 417,248$ 48%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
Packet Page 17 of 119
14
Page 2 of 4
Title
2014 Adopted
Budget
6/30/2013
Expenditures
6/30/2014
Expenditures
Amount
Remaining % Spent
CITY CLERK
SALARIES AND WAGES 307,596$ 151,469$ 145,881$ 161,715$ 47%
OVERTIME - - 587 (587) 0%
BENEFITS 101,833 46,072 52,308 49,525 51%
SUPPLIES 10,237 3,201 2,991 7,246 29%
PROFESSIONAL SERVICES 24,107 10,137 9,655 14,452 40%
COMMUNICATIONS 50,000 27,108 16,976 33,024 34%
TRAVEL 1,000 36 - 1,000 0%
ADVERTISING 4,200 2,029 793 3,407 19%
RENTAL/LEASE 20,000 8,017 8,851 11,149 44%
REPAIRS & MAINTENANCE 14,300 5,294 6,555 7,745 46%
MISCELLANEOUS 4,000 2,426 2,095 1,905 52%
537,273$ 255,790$ 246,693$ 290,580$ 46%
ADMINISTRATIVE SERVICES
SALARIES 771,709$ 326,643$ 358,852$ 412,857$ 47%
OVERTIME 6,667 5,582 4,542 2,125 68%
BENEFITS 255,363 101,304 124,340 131,023 49%
SUPPLIES 36,036 9,878 23,963 12,073 66%
SMALL EQUIPMENT 170,554 46,800 63,042 107,512 37%
PROFESSIONAL SERVICES 103,856 93,608 3,282 100,574 3%
COMMUNICATIONS 58,960 25,605 19,512 39,448 33%
TRAVEL 1,750 279 348 1,402 20%
RENTAL/LEASE 8,904 4,354 4,312 4,592 48%
REPAIR/MAINTENANCE 180,986 75,142 76,286 104,700 42%
MISCELLANEOUS 10,500 10,362 5,005 5,495 48%
MACHINERY/EQUIPMENT 40,000 22,735 - 40,000 0%
1,645,285$ 722,290$ 683,484$ 961,801$ 42%
CITY ATTORNEY
PROFESSIONAL SERVICES 552,900$ 245,534$ 279,714$ 273,186$ 51%
MISC PROSECUTOR - - 50 (50) 0%
552,900$ 245,534$ 279,764$ 273,136$ 51%
NON-DEPARTMENTAL
SALARIES 278,171$ -$ -$ 278,171$ 0%
BENEFITS - UNEMPLOYMENT 25,000 12,434 9,338 15,662 37%
SUPPLIES 3,000 - 1,429 1,571 48%
PROFESSIONAL SERVICES 287,347 103,486 155,200 132,147 54%
RENTAL/LEASE 3,600 3,600 3,600 - 100%
INSURANCE 379,784 397,566 383,906 (4,122) 101%
MISCELLANEOUS 55,708 40,165 42,774 12,934 77%
INTERGOVT SERVICES 8,236,003 3,984,494 4,231,935 4,004,068 51%
ECA LOAN PAYMENT 180,000 - - 180,000 0%
EXCISE TAXES 6,452 2,200 2,173 4,279 34%
INTERFUND TRANSFERS 5,137,373 762,056 22,639 5,114,734 0%
GENERAL OBLIGATION BOND 2,874,066 - 2,720,000 154,066 95%
INSTALLMENT PURCHASES 64,654 64,014 64,654 0 100%
INTEREST ON LONG-TERM DEBT 85,400 93,776 55,016 30,384 64%
DEBT ISSUANCE COSTS - - 16,481 (16,481) 0%
FISCAL AGENT FEES - 478 479 (479) 0%
INTERFUND SERVICES 200,000 - - 200,000 0%
17,816,558$ 5,464,269$ 7,709,624$ 10,106,934$ 43%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 18 of 119
15
Page 3 of 4
Title
2014 Adopted
Budget
6/30/2013
Expenditures
6/30/2014
Expenditures
Amount
Remaining % Spent
POLICE SERVICES
SALARIES 5,263,948$ 2,559,628$ 2,571,497$ 2,692,451$ 49%
OVERTIME 402,456 173,238 188,201 214,255 47%
HOLIDAY BUYBACK 201,026 2,727 858 200,168 0%
BENEFITS 1,962,070 894,210 989,268 972,802 50%
UNIFORMS 56,910 18,999 19,752 37,158 35%
SUPPLIES 87,500 33,974 38,927 48,573 44%
SMALL EQUIPMENT 15,900 2,639 13,334 2,566 84%
PROFESSIONAL SERVICES 114,287 35,371 44,603 69,684 39%
COMMUNICATIONS 25,592 10,368 11,332 14,260 44%
TRAVEL 14,300 6,640 6,597 7,703 46%
ADVERTISING 375 36 21 354 6%
RENTAL/LEASE 608,688 267,833 303,176 305,512 50%
REPAIR/MAINTENANCE 16,115 4,216 3,497 12,618 22%
MISCELLANEOUS 44,960 14,243 19,377 25,583 43%
INTERGOVTL SERVICES 10,237 178,896 5,119 5,119 50%
INTERFUND RENTAL - 24,000 - - 0%
8,824,364$ 4,227,018$ 4,215,558$ 4,608,806$ 48%
COMMUNITY SERVICES/ECON DEV.
SALARIES 216,742$ 106,834$ 130,210$ 86,532$ 60%
BENEFITS 68,668 31,249 29,941 38,727 44%
SUPPLIES 1,500 338 269 1,231 18%
SMALL EQUIPMENT 800 - - 800 0%
PROFESSIONAL SERVICES 145,824 25,465 24,001 121,823 16%
COMMUNICATIONS 1,490 766 309 1,181 21%
TRAVEL 2,000 17 6 1,994 0%
ADVERTISING 39,500 120 12,530 26,970 32%
RENTAL/LEASE 2,000 1,197 1,099 901 55%
REPAIR/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 29,000 2,135 1,819 27,181 6%
508,024$ 168,121$ 200,183$ 307,841$ 39%
DEVELOPMENT SERVICES/PLANNING
SALARIES 1,255,706$ 538,653$ 551,556$ 704,150$ 44%
OVERTIME 1,300 25 3,195 (1,895) 246%
BENEFITS 459,602 177,725 199,488 260,114 43%
UNIFORMS 100 - - 100 0%
SUPPLIES 13,100 5,139 6,483 6,617 49%
SMALL EQUIPMENT 1,100 - 5,189 (4,089) 472%
PROFESSIONAL SERVICES 380,800 22,880 26,558 354,242 7%
COMMUNICATIONS 4,600 2,254 2,016 2,584 44%
TRAVEL 1,600 45 611 989 38%
ADVERTISING 4,000 1,996 3,056 944 76%
RENTAL/LEASE 38,152 16,337 18,717 19,435 49%
REPAIRS & MAINTENANCE 500 - 620 (120) 124%
MISCELLANEOUS 25,400 10,595 9,503 15,897 37%
2,185,960$ 775,648$ 826,994$ 1,358,966$ 38%
ENGINEERING
SALARIES 1,203,904$ 492,623$ 534,224$ 669,680$ 44%
OVERTIME 5,000 996 - 5,000 0%
BENEFITS 423,053 177,372 209,259 213,794 49%
UNIFORMS 360 - 109 251 30%
SMALL EQUIPMENT 2,200 1,093 1,663 537 76%
PROFESSIONAL SERVICES 52,950 840 27,554 25,396 52%
COMMUNICATIONS 11,220 2,617 3,011 8,209 27%
TRAVEL 600 10 86 514 14%
ADVERTISING - 264 - - 0%
RENTAL/LEASE 18,492 6,702 9,246 9,246 50%
REPAIR/MAINTENANCE 1,800 38 699 1,101 39%
MISCELLANEOUS 15,000 5,073 7,680 7,320 51%
1,734,579$ 687,628$ 793,532$ 941,047$ 46%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 19 of 119
16
Page 4 of 4
Title
2014 Adopted
Budget
6/30/2013
Expenditures
6/30/2014
Expenditures
Amount
Remaining % Spent
PARKS & RECREATION
SALARIES 1,893,802$ 828,835$ 806,070$ 1,087,732$ 43%
OVERTIME 5,000 3,356 9,246 (4,246) 185%
BENEFITS 664,166 278,434 299,171 364,995 45%
UNIFORMS 5,340 2,233 2,714 2,626 51%
SUPPLIES 114,940 52,683 56,440 58,500 49%
SMALL EQUIPMENT 43,929 1,820 26,816 17,113 61%
PROFESSIONAL SERVICES 475,147 80,489 97,587 377,560 21%
COMMUNICATIONS 28,818 10,424 9,736 19,082 34%
TRAVEL 4,545 891 446 4,099 10%
ADVERTISING 4,300 1,628 3,047 1,253 71%
RENTAL/LEASE 170,019 79,982 87,567 82,452 52%
PUBLIC UTILITY 175,000 68,221 53,567 121,433 31%
REPAIR/MAINTENANCE 52,524 26,546 31,242 21,282 59%
MISCELLANEOUS 87,570 32,482 29,929 57,641 34%
MACHINERY/EQUIPMENT 15,721 - 15,721 0 100%
INTERGOVTL SERVICES 70,695 5,000 5,000 65,695 7%
3,811,516$ 1,473,023$ 1,534,299$ 2,277,217$ 40%
PUBLIC WORKS
SALARIES 250,358$ 122,334$ 124,488$ 125,870$ 50%
OVERTIME 200 - - 200 0%
BENEFITS 78,450 32,953 37,433 41,017 48%
SUPPLIES 7,600 2,553 2,959 4,641 39%
SMALL EQUIPMENT - - 583 (583) 0%
PROFESSIONAL SERVICES 200 25 25 175 13%
COMMUNICATIONS 1,350 791 398 952 29%
TRAVEL 500 - - 500 0%
RENTAL/LEASE 7,740 2,185 3,120 4,620 40%
PUBLIC UTILITY 2,800 1,103 1,164 1,636 42%
REPAIR/MAINTENANCE 1,000 - - 1,000 0%
MISCELLANEOUS 3,900 229 862 3,038 22%
354,098$ 162,172$ 171,032$ 183,066$ 48%
FACILITIES MAINTENANCE
SALARIES 624,999$ 311,727$ 317,206$ 307,793$ 51%
OVERTIME 2,500 105 1,140 1,360 46%
BENEFITS 266,668 112,670 136,492 130,176 51%
UNIFORMS 2,500 820 1,814 686 73%
SUPPLIES 87,000 30,719 37,104 49,896 43%
SMALL EQUIPMENT 3,000 1,213 1,931 1,069 64%
PROFESSIONAL SERVICES - - 426 (426) 0%
COMMUNICATIONS 13,500 6,112 7,520 5,980 56%
RENTAL/LEASE 50,060 22,560 24,780 25,280 50%
PUBLIC UTILITY 280,000 125,011 135,972 144,028 49%
REPAIR/MAINTENANCE 73,500 26,937 30,315 43,185 41%
MISCELLANEOUS 2,100 1,214 1,771 329 84%
1,405,827$ 639,087$ 696,472$ 709,355$ 50%
TOTAL GENERAL FUND EXPENDITURES 41,017,923$ 15,542,252$ 18,147,195$ 22,870,728$ 44%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 20 of 119
17
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 1,922,341$ 1,922,341$ 1,704,062$ -11.35%
February 4,013,965 2,091,624 6,617,557 64.86%
March 6,283,590 2,269,626 8,899,880 41.64%
April 9,625,539 3,341,949 12,575,092 30.64%
May 18,184,894 8,559,355 19,617,376 7.88%
June 20,096,577 1,911,683 21,270,138 5.84%
July 22,322,038 2,225,461 23,625,557 5.84%
August 24,269,126 1,947,088 25,686,347 5.84%
September 26,177,374 1,908,248 27,706,030 5.84%
October 29,315,875 3,138,501 31,027,807 5.84%
November 37,024,188 7,708,313 39,186,255 5.84%
December 39,005,697 1,981,509 41,283,476 5.84%
*The difference between budget and actual shown is due to proceeds from refunding the 2003 UTGO Bonds. Proceeds were $2.8 million.
Real Estate Excise Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 74,651$ 74,651$ 92,868$ 24.40%
February 120,737 46,087 149,163 23.54%
March 181,397 60,660 204,533 12.75%
April 256,711 75,314 261,931 2.03%
May 323,837 67,125 326,172 0.72%
June 398,387 74,550 410,270 2.98%
July 483,191 84,805 497,604 2.98%
August 578,011 94,819 595,252 2.98%
September 666,060 88,049 685,927 2.98%
October 768,001 101,941 790,909 2.98%
November 837,495 69,494 862,476 2.98%
December 902,243 64,748 929,156 2.98%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Revenue Summary-General Fund
2014
City of Edmonds, WA
Monthly Revenue Summary-Real Estate Excise Tax
0
8000000
16000000
24000000
32000000
40000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
1200000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Real Estate Excise Tax
Current Year Budget Prior Year
Packet Page 21 of 119
18
($80,000)($50,000)($20,000)$10,000 $40,000 $70,000 $100,000 $130,000 $160,000 $190,000 $220,000 $250,000
Amusement & Recreation
Clothing and Accessories
Automotive Repair
Wholesale Trade
Health & Personal Care
Accommodation
Communications
Business Services
Retail Food Stores
Misc Retail Trade
Contractors
Retail Eating & Drinking
Others
Retail Automotive/Gas
Total
($70,310)
($9,009)
$52
$287
$940
$1,588
$4,356
$15,723
$25,255
$26,369
$30,478
$30,513
$36,741
$148,510
$241,493
Change in Sales Tax Revenue:
June 2014 compared to
June 2013
Retail Eating & Drinking
339,596
Contractors 360,902
Wholesale Trade 118,777
Communications 109,228 Misc Retail Trade 342,867
Accommodation 15,423
Business Services 195,839
Health & Personal Care
46,875
Automotive Repair 77,208
Amusement & Recreation
37,004
Retail Food Stores 138,269
Others 152,098
Retail Automotive/Gas
774,395
Clothing and Accessories
103,806
Sales Tax Analysis By Category
Current Period: June 2014
Year-to-Date
Total $2,812,288
Packet Page 22 of 119
19
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 428,831$ 428,831$ 444,169$ 3.58%
February 963,323 534,493 998,510 3.65%
March 1,363,952 400,629 1,477,603 8.33%
April 1,763,418 399,466 1,870,619 6.08%
May 2,251,403 487,985 2,371,435 5.33%
June 2,687,897 436,495 2,812,288 4.63%
July 3,127,170 439,272 3,271,889 4.63%
August 3,623,461 496,291 3,791,148 4.63%
September 4,086,398 462,937 4,275,509 4.63%
October 4,563,331 476,933 4,774,514 4.63%
November 5,078,747 515,416 5,313,781 4.63%
December 5,525,609 446,862 5,781,323 4.63%
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 113,876$ 113,876$ 103,199$ -9.38%
February 239,319 125,442 198,165 -17.20%
March 342,980 103,661 298,299 -13.03%
April 436,459 93,479 376,839 -13.66%
May 512,262 75,803 435,966 -14.89%
June 565,759 53,498 474,528 -16.13%
July 607,696 41,937 509,702 -16.13%
August 638,725 31,029 535,728 -16.13%
September 666,716 27,990 559,205 -16.13%
October 696,005 29,289 583,771 -16.13%
November 746,459 50,453 626,089 -16.13%
December 819,286 72,827 687,172 -16.13%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Revenue Summary-Sales and Use Tax
2014
City of Edmonds, WA
Monthly Revenue Summary-Gas Utility Tax
0
1000000
2000000
3000000
4000000
5000000
6000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Sales and Use Tax
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Gas Utility Tax
Current Year Budget Prior Year
Packet Page 23 of 119
20
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 126,925$ 126,925$ 120,158$ -5.33%
February 249,682 122,757 248,366 -0.53%
March 386,065 136,384 359,490 -6.88%
April 499,602 113,536 470,135 -5.90%
May 645,057 145,456 581,203 -9.90%
June 768,223 123,165 692,449 -9.86%
July 895,235 127,013 806,933 -9.86%
August 1,037,189 141,953 934,885 -9.86%
September 1,143,101 105,912 1,030,351 -9.86%
October 1,286,698 143,597 1,159,784 -9.86%
November 1,381,314 94,616 1,245,067 -9.86%
December 1,544,793 163,479 1,392,421 -9.86%
Electric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 158,918$ 158,918$ 175,072$ 10.16%
February 320,172 161,254 352,390 10.06%
March 475,954 155,782 534,485 12.30%
April 631,990 156,035 690,245 9.22%
May 774,898 142,908 839,998 8.40%
June 885,438 110,541 948,700 7.14%
July 991,385 105,947 1,062,216 7.14%
August 1,087,004 95,619 1,164,667 7.14%
September 1,187,503 100,499 1,272,347 7.14%
October 1,274,792 87,289 1,365,872 7.14%
November 1,383,012 108,220 1,481,824 7.14%
December 1,490,394 107,382 1,596,878 7.14%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Revenue Summary-Telephone Utility Tax
2014
City of Edmonds, WA
Monthly Revenue Summary-Electric Utility Tax
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Telephone Utility Tax
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Electric Utility Tax
Current Year Budget Prior Year
Packet Page 24 of 119
21
Meter Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 429,754$ 429,754$ 489,005$ 13.79%
February 729,586 299,832 828,145 13.51%
March 1,147,622 418,036 1,294,140 12.77%
April 1,435,683 288,061 1,607,107 11.94%
May 1,858,183 422,500 2,073,689 11.60%
June 2,169,885 311,702 2,434,321 12.19%
July 2,657,881 487,996 2,981,788 12.19%
August 3,086,188 428,307 3,462,291 12.19%
September 3,680,575 594,387 4,129,114 12.19%
October 4,108,457 427,882 4,609,140 12.19%
November 4,610,786 502,330 5,172,687 12.19%
December 4,924,500 313,714 5,524,632 12.19%
Storm Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 210,362$ 210,362$ 216,037$ 10.16%
February 663,443 453,081 680,744 10.06%
March 874,097 210,654 896,910 12.30%
April 1,061,161 187,064 1,089,565 9.22%
May 1,272,188 211,026 1,305,756 8.40%
June 1,459,452 187,265 1,498,017 7.14%
July 1,671,872 212,419 1,716,049 2.64%
August 2,138,683 466,812 2,195,195 2.64%
September 2,356,833 218,149 2,419,109 2.64%
October 2,549,604 192,771 2,616,974 2.64%
November 2,766,495 216,890 2,839,596 2.64%
December 2,959,725 193,230 3,037,932 2.64%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Revenue Summary-Meter Water Sales
2014
City of Edmonds, WA
Monthly Revenue Summary-Storm Water Sales
0
1000000
2000000
3000000
4000000
5000000
6000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Meter Water Sales
Current Year Budget Prior Year
0
1000000
2000000
3000000
4000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Storm Water Sales
Current Year Budget Prior Year
Packet Page 25 of 119
22
Unmeter Sewer Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 434,795$ 434,795$ 479,087$ 10.19%
February 786,497 351,702 860,724 9.44%
March 1,218,216 431,719 1,335,216 9.60%
April 1,568,380 350,165 1,717,700 9.52%
May 2,004,398 436,018 2,195,896 9.55%
June 2,358,600 354,202 2,584,030 9.56%
July 2,803,274 444,674 3,071,205 9.56%
August 3,161,173 357,899 3,463,311 9.56%
September 3,614,263 453,090 3,959,706 9.56%
October 3,973,096 358,833 4,352,835 9.56%
November 4,416,998 443,903 4,839,165 9.56%
December 4,773,750 356,752 5,230,014 9.56%
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2014
*The monthly budget forecast columns are based on a five-year average.
0
1000000
2000000
3000000
4000000
5000000
6000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Unmeter Sewer Sales
Current Year Budget Prior Year
Packet Page 26 of 119
23
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 4,323,477$ 4,323,477$ 4,116,199$ -4.79%
February 7,241,054 2,917,577 5,980,774 -17.40%
March 10,327,699 3,086,645 9,514,450 -7.87%
April 13,984,047 3,656,348 14,163,986 1.29%
May 16,321,972 2,337,925 16,009,991 -1.91%
June 20,090,914 3,768,942 18,147,195 -9.67%
July 23,791,643 3,700,729 21,489,893 -9.67%
August 26,718,400 2,926,757 24,133,497 -9.67%
September 30,539,111 3,820,711 27,584,569 -9.67%
October 33,259,023 2,719,912 30,041,340 -9.67%
November 36,285,678 3,026,655 32,775,177 -9.67%
December 41,017,923 4,732,245 37,049,596 -9.67%
Non-Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 3,068,401$ 3,068,401$ 2,396,214$ -21.91%
February 3,846,233 777,832 2,563,640 -33.35%
March 4,950,102 1,103,869 4,388,210 -11.35%
April 6,682,580 1,732,478 7,277,792 8.91%
May 6,906,919 224,339 7,363,650 6.61%
June 9,057,540 2,150,621 7,709,624 -14.88%
July 10,731,894 1,674,353 9,134,805 -14.88%
August 11,362,211 630,317 9,671,320 -14.88%
September 13,308,539 1,946,329 11,328,002 -14.88%
October 13,878,772 570,233 11,813,374 -14.88%
November 14,484,996 606,224 12,329,382 -14.88%
December 17,816,558 3,331,562 15,165,151 -14.88%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-General Fund
2014
City of Edmonds, WA
Monthly Expenditure Report-Non-Departmental
0
5000000
10000000
15000000
20000000
25000000
30000000
35000000
40000000
45000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
2000000
4000000
6000000
8000000
10000000
12000000
14000000
16000000
18000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Non-Departmental
Current Year Budget Prior Year
Packet Page 27 of 119
24
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 17,436$ 17,436$ 14,710$ -15.64%
February 37,196 19,760 29,242 -21.38%
March 56,930 19,734 46,539 -18.25%
April 74,661 17,731 65,481 -12.29%
May 91,717 17,056 85,284 -7.01%
June 111,368 19,651 110,659 -0.64%
July 133,849 22,481 132,997 -0.64%
August 154,203 20,355 153,222 -0.64%
September 171,728 17,524 170,635 -0.64%
October 193,996 22,268 192,761 -0.64%
November 214,250 20,254 212,887 -0.64%
December 238,644 24,394 237,126 -0.64%
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 21,493$ 21,493$ 19,866$ -7.57%
February 42,845$ 21,353$ 40,990 -4.33%
March 63,933$ 21,088$ 61,132 -4.38%
April 84,211$ 20,278$ 82,041 -2.58%
May 104,565$ 20,354$ 102,277 -2.19%
June 125,279$ 20,714$ 122,235 -2.43%
July 146,686$ 21,408$ 143,122 -2.43%
August 167,273$ 20,586$ 163,208 -2.43%
September 187,312$ 20,039$ 182,761 -2.43%
October 209,955$ 22,643$ 204,853 -2.43%
November 231,093$ 21,138$ 225,478 -2.43%
December 251,085$ 19,992$ 244,984 -2.43%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-City Council
2014
City of Edmonds, WA
Monthly Expenditure Report-Office of Mayor
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Council
Current Year Budget Prior Year
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Office of Mayor
Current Year Budget Prior Year
Packet Page 28 of 119
25
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 25,798$ 25,798$ 27,275$ 5.72%
February 52,555 26,756 60,853 15.79%
March 84,843 32,288 88,106 3.85%
April 114,019 29,176 112,767 -1.10%
May 143,795 29,775 142,206 -1.10%
June 171,136 27,342 172,043 0.53%
July 199,812 28,676 200,871 0.53%
August 225,905 26,093 227,102 0.53%
September 257,927 32,022 259,294 0.53%
October 285,341 27,413 286,853 0.53%
November 310,098 24,757 311,741 0.53%
December 349,938 39,840 351,792 0.53%
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 59,240$ 59,240$ 58,367$ -1.47%
February 125,452 66,212 116,841 -6.86%
March 193,525 68,074 198,204 2.42%
April 262,436 68,911 257,767 -1.78%
May 327,513 65,077 320,047 -2.28%
June 396,410 68,897 384,624 -2.97%
July 459,812 63,402 446,141 -2.97%
August 527,281 67,468 511,604 -2.97%
September 590,660 63,379 573,099 -2.97%
October 658,527 67,868 638,949 -2.97%
November 725,443 66,915 703,874 -2.97%
December 801,872 76,429 778,031 -2.97%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-Human Resources
2014
City of Edmonds, WA
Monthly Expenditure Report-Municipal Court
0
100000
200000
300000
400000
500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Human Resources
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Municipal Court
Current Year Budget Prior Year
Packet Page 29 of 119
26
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 31,471$ 31,471$ 24,299$ -22.79%
February 80,480 49,009 54,146 -32.72%
March 121,436 40,956 83,578 -31.18%
April 161,422 39,986 160,955 -0.29%
May 203,742 42,320 177,081 -13.09%
June 240,317 36,574 200,183 -16.70%
July 291,509 51,193 242,826 -16.70%
August 327,786 36,277 273,045 -16.70%
September 366,394 38,607 305,205 -16.70%
October 408,391 41,998 340,188 -16.70%
November 444,482 36,090 370,252 -16.70%
December 508,024 63,542 423,182 -16.70%
City Clerk
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 39,751$ 39,751$ 40,227$ 1.20%
February 81,417 41,666 85,455 4.96%
March 128,867 47,450 127,044 -1.41%
April 170,636 41,769 164,667 -3.50%
May 217,171 46,535 209,795 -3.40%
June 257,997 40,826 246,693 -4.38%
July 303,101 45,105 289,821 -4.38%
August 347,896 44,795 332,654 -4.38%
September 395,264 47,368 377,946 -4.38%
October 442,040 46,776 422,672 -4.38%
November 489,440 47,400 467,996 -4.38%
December 537,273 47,833 513,733 -4.38%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-Community Services/Economic Development
2014
City of Edmonds, WA
Monthly Expenditure Report-City Clerk
0
100000
200000
300000
400000
500000
600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Community Services/Economic Development
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Clerk
Current Year Budget Prior Year
Packet Page 30 of 119
27
Information Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 64,335$ 64,335$ 58,589$ -8.93%
February 144,552 80,218 139,016 -3.83%
March 210,044 65,492 181,347 -13.66%
April 270,577 60,533 227,941 -15.76%
May 331,379 60,802 256,132 -22.71%
June 386,283 54,904 291,238 -24.61%
July 435,056 48,773 328,010 -24.61%
August 479,932 44,876 361,844 -24.61%
September 532,834 52,903 401,730 -24.61%
October 596,181 63,346 449,490 -24.61%
November 674,806 78,626 508,770 -24.61%
December 836,856 162,050 630,947 -24.61%
Finance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 76,488$ 76,488$ 130,464$ 70.57%
February 146,752 70,263 153,899 4.87%
March 212,713 65,961 209,473 -1.52%
April 274,608 61,895 271,170 -1.25%
May 335,512 60,905 332,822 -0.80%
June 406,136 70,624 392,246 -3.42%
July 470,869 64,733 454,765 -3.42%
August 528,622 57,753 510,543 -3.42%
September 592,790 64,168 572,517 -3.42%
October 665,109 72,319 642,363 -3.42%
November 735,415 70,306 710,264 -3.42%
December 808,429 73,014 780,781 -3.42%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-Information Services
2014
City of Edmonds, WA
Monthly Expenditure Report-Finance
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Information Services
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Finance
Current Year Budget Prior Year
Packet Page 31 of 119
28
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 46,075$ 46,075$ 32,000$ -30.55%
February 92,150 46,075 91,366 -0.85%
March 138,225 46,075 123,381 -10.74%
April 184,300 46,075 186,128 0.99%
May 230,375 46,075 231,890 0.66%
June 276,450 46,075 279,764 1.20%
July 322,525 46,075 326,391 1.20%
August 368,600 46,075 373,019 1.20%
September 414,675 46,075 419,646 1.20%
October 460,750 46,075 466,273 1.20%
November 506,825 46,075 512,901 1.20%
December 552,900 46,075 559,528 1.20%
Police
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 694,934$ 694,934$ 681,573$ -1.92%
February 1,396,727 701,792 1,369,842 -1.92%
March 2,108,550 711,824 2,062,997 -2.16%
April 2,804,359 695,808 2,754,778 -1.77%
May 3,483,663 679,305 3,458,116 -0.73%
June 4,223,782 740,119 4,215,558 -0.19%
July 4,932,717 708,934 4,923,111 -0.19%
August 5,641,058 708,341 5,630,073 -0.19%
September 6,384,074 743,016 6,371,642 -0.19%
October 7,087,171 703,097 7,073,370 -0.19%
November 8,045,281 958,110 8,029,615 -0.19%
December 8,824,364 779,083 8,807,180 -0.19%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-City Attorney
2014
City of Edmonds, WA
Monthly Expenditure Report-Police
0
100000
200000
300000
400000
500000
600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Attorney
Current Year Budget Prior Year
0
1000000
2000000
3000000
4000000
5000000
6000000
7000000
8000000
9000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Police
Current Year Budget Prior Year
Packet Page 32 of 119
29
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 179,731$ 179,731$ 126,887$ -29.40%
February 358,977 179,246 257,352 -28.31%
March 560,541 201,563 387,354 -30.90%
April 736,099 175,558 523,426 -28.89%
May 910,009 173,910 678,695 -25.42%
June 1,078,220 168,211 826,994 -23.30%
July 1,254,294 176,074 962,043 -23.30%
August 1,440,601 186,307 1,104,940 -23.30%
September 1,621,328 180,727 1,243,558 -23.30%
October 1,816,254 194,926 1,393,066 -23.30%
November 1,997,513 181,259 1,532,091 -23.30%
December 2,185,960 188,447 1,676,630 -23.30%
Parks & Recreation
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 243,789$ 243,789$ 237,608$ -2.54%
February 511,969 268,181 486,587 -4.96%
March 798,363 286,393 732,519 -8.25%
April 1,075,752 277,389 977,642 -9.12%
May 1,366,907 291,155 1,271,826 -6.96%
June 1,710,422 343,515 1,534,299 -10.30%
July 2,149,079 438,657 1,927,787 -10.30%
August 2,584,204 435,125 2,318,107 -10.30%
September 2,912,856 328,652 2,612,917 -10.30%
October 3,200,535 287,679 2,870,974 -10.30%
November 3,464,074 263,539 3,107,376 -10.30%
December 3,811,516 347,442 3,419,042 -10.30%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-Development Services
2014
City of Edmonds, WA
Monthly Expenditure Report-Parks & Recreation
0
400000
800000
1200000
1600000
2000000
2400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Development Services
Current Year Budget Prior Year
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
4000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Parks & Recreation
Current Year Budget Prior Year
Packet Page 33 of 119
30
Public Works
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 29,205$ 29,205$ 27,811$ -4.77%
February 57,374 28,169 55,607 -3.08%
March 85,998 28,624 84,738 -1.47%
April 113,676 27,678 114,745 0.94%
May 142,297 28,621 142,879 0.41%
June 171,373 29,077 171,032 -0.20%
July 210,538 39,164 210,118 -0.20%
August 238,755 28,217 238,279 -0.20%
September 266,891 28,136 266,359 -0.20%
October 296,178 29,287 295,588 -0.20%
November 322,670 26,492 322,027 -0.20%
December 354,098 31,428 353,393 -0.20%
Facilities Maintenance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 109,761$ 109,761$ 118,162$ 7.65%
February 228,319 118,558 229,255 0.41%
March 356,501 128,182 363,708 2.02%
April 468,975 112,475 481,545 2.68%
May 583,345 114,370 588,147 0.82%
June 696,280 112,934 696,472 0.03%
July 809,237 112,957 809,461 0.03%
August 918,038 108,802 918,293 0.03%
September 1,038,936 120,897 1,039,224 0.03%
October 1,145,093 106,158 1,145,410 0.03%
November 1,265,760 120,666 1,266,110 0.03%
December 1,405,827 140,067 1,406,216 0.03%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-Public Works
2014
City of Edmonds, WA
Monthly Expenditure Report-Facilities Maintenance
0
50000
100000
150000
200000
250000
300000
350000
400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Public Works
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Facilities Maintenance
Current Year Budget Prior Year
Packet Page 34 of 119
31
Engineering
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 145,346$ 145,346$ 122,149$ -15.96%
February 292,949 147,603 246,682 -15.79%
March 437,616 144,667 376,122 -14.05%
April 582,646 145,030 505,140 -13.30%
May 725,109 142,463 649,144 -10.48%
June 866,319 141,210 793,532 -8.40%
July 1,007,948 141,630 923,262 -8.40%
August 1,150,544 142,595 1,053,876 -8.40%
September 1,298,303 147,759 1,189,221 -8.40%
October 1,452,811 154,508 1,330,747 -8.40%
November 1,596,130 143,319 1,462,024 -8.40%
December 1,734,579 138,449 1,588,841 -8.40%
*The monthly budget forecast columns are based on a five-year average.
City of Edmonds, WA
Monthly Expenditure Report-Engineering
2014
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Engineering
Current Year Budget Prior Year
Packet Page 35 of 119
32
INVESTMENT PORTFOLIO SUMMARY
(a)
Term Purchase Purchase Maturity Yield to Weighted
Agency / Issuer Investment Type (months) Date Price Date Maturity Average
Washington State Local
Government Investment Pool
Investment Pool Various 25,646,763$ Various 0.09% 0.051%
Snohomish County
Investment Pool
Investment Pool Various 15,029,292$ Various 0.70% 0.236%
Opus Bank Certificate of
Deposit
24 9/17/2012 500,000 9/17/2014 0.60% 0.007%
FHLMC Bonds 60 12/28/2012 1,000,000 12/28/2017 0.90% 0.020%
FHLMC Bonds 54 12/27/2012 1,000,000 6/27/2017 0.75% 0.017%
FFCB Bonds 45 12/19/2012 1,000,000 9/19/2016 0.54% 0.012%
TOTAL 44,176,055$ 0.34%0.343%
Investment Mix % of Total
State Investment Pool 58.1% Current 6-month treasury rate 0.07%
Certificate of Deposit 1.1% Current State Pool rate 0.09%
Bonds 6.8% Blended Edmonds rate 0.34%
Snohomish County
Investment Pool 34.0%
100.0%
(a) To maturity.
Rate Comparison
City of Edmonds
Investment Portfolio Summary
As of June 30, 2014
Packet Page 36 of 119
33
GENERAL FUND OVERVIEW
12/31/2013 3/31/2014 6/30/2014 Q2 YTD
001-General Fund 6,834,380$ 6,219,809$ 9,957,323$ 3,737,513$ 3,122,943$
009-Leoff-Medical Ins. Reserve 440,744 341,370 279,334 (62,036) (161,411)
011-Risk Management Fund 387,195 387,195 387,503 308 308
012 - Contingency Reserve Fund 5,376,796 5,383,161 5,387,471 4,310 10,675
013-Mulitmodal Transportation FD 55,859 55,859 55,903 44 44
014-Historic Preservation Gift Fund 1,062 1,063 1,064 1 2
016-Building Maintenance 64,762 239,736 195,879 (43,857) 131,117
Total General Fund 13,160,798$ 12,628,193$ 16,264,476$ 3,636,283$ 3,103,678$
GENERAL
FUND
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$13.16 $12.63
$16.26
-
2
4
6
8
10
12
14
16
18
Dec 2013 March 2014 June 2014MillionsGeneralFund
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
Packet Page 37 of 119
34
GOVERNMENTAL FUNDS OVERVIEW
12/31/2013 3/31/2014 6/30/2014 Q2 YTD
General Fund 13,160,798$ 12,628,193$ 16,264,476$ 3,636,283$ 3,103,678$
Special Revenue 5,373,323 6,538,493 6,160,031 (378,461) 786,708
Debt Service 57,161 58,616 57,541 (1,075) 380
Total Governmental Funds 18,591,283$ 19,225,302$ 22,482,049$ 3,256,747$ 3,890,766$
CHANGE IN FUND
BALANCESGOVERNMENTAL
FUNDS
FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$13.16 $12.63
$16.26
$5.37
$6.54 $6.16
$0.06 $0.06 $0.06 -
2
4
6
8
10
12
14
16
18
Dec 2013 March 2014 June 2014Millions General
Fund
Special
Revenue
Debt
Service
Governmental Fund Balances-By Fund GroupGovernmental Fund Balances-By Fund Group
$18.59 $19.23
$22.48
-
6
12
18
24
Dec 2013 March 2014 June 2014MillionsGovernmentalFund Balances
-Combined
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
Packet Page 38 of 119
35
SPECIAL REVENUE FUNDS OVERVIEW
12/31/2013 3/31/2014 6/30/2014 Q2 YTD
104 - Drug Enforcement Fund 91,432$ 107,335$ 96,001$ (11,334)$ 4,569$
111 - Street Fund 215,200 172,100 109,281 (62,820) (105,919)
112 - Combined Street Const/Improve 481,154 1,231,656 569,751 (661,906) 88,597
117 - Municipal Arts Acquis. Fund 431,932 434,075 427,425 (6,649) (4,506)
118 - Memorial Street Tree 17,703 17,720 17,734 14 31
120 - Hotel/Motel Tax Revenue Fund 106,735 120,009 118,342 (1,667) 11,607
121 - Employee Parking Permit Fund 61,719 70,387 71,944 1,557 10,224
122 - Youth Scholarship Fund 13,858 13,413 12,919 (495) (939)
123 - Tourism Promotional Fund/Arts 70,429 74,409 77,709 3,300 7,280
125 - Real Estate Tax 2 1,101,453 1,259,770 1,450,052 190,282 348,599
126 - Real Estate Excise Tax 1 760,453 962,485 1,140,808 178,323 380,355
127 - Gifts Catalog Fund 225,677 245,477 247,909 2,432 22,232
129 - Special Projects Fund 15,289 39,717 46,392 6,674 31,102
130 - Cemetery Maintenance/Improvement 70,203 72,688 65,975 (6,713) (4,228)
132 - Parks Construction Fund 718,446 721,279 707,475 (13,804) (10,971)
136 - Parks Trust Fund 150,334 150,481 150,676 195 342
137 - Cemetery Maintenance Trust Fund 839,292 843,747 847,898 4,151 8,606
138 - Sister City Commission 2,014 1,743 1,742 (1) (273)
Total Special Revenue 5,373,323$ 6,538,493$ 6,160,031$ (378,461)$ 786,708$
GOVERNMENTAL
Special Revenue
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$5.37
$6.54 $6.16
-
1
2
3
4
5
6
7
8
Dec 2013 March 2014 June 2014Millions Special
Revenue
Special Revenue Funds
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
Packet Page 39 of 119
36
ENTERPRISE FUNDS OVERVIEW
12/31/2013 3/31/2014 6/30/2014 Q2 YTD
421 - Water Utility Fund 15,244,015$ 15,734,903$ 15,591,456$ (143,447)$ 347,441$
422 - Storm Utility Fund 9,184,099 9,748,394 9,534,131 (214,263) 350,032
423 - Sewer/WWTP Utility Fund 43,359,087 43,997,013 42,916,883 (1,080,129) (442,204)
424 - Bond Reserve Fund 787,224 843,959 446,817 (397,143) (340,408)
411 - Combined Utility Operation - 69,199 132,280 63,081 132,280
Total Enterprise Funds 68,574,425$ 70,393,467$ 68,621,567$ (1,771,901)$ 47,142$
ENTERPRISE
FUNDS
FUND BALANCES CHANGE IN FUND
---- ACTUAL -------- ACTUAL ----
$132,280
$15,591,456
$9,534,131
$42,916,883
$446,817
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
Combined Utility Water Utility Storm Utility Sewer/WWTP Utility Bond Reserve
Enterprise Fund Balances as of June 30, 2014
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycle
Packet Page 40 of 119
37
SUMMARY OVERVIEW
12/31/2013 3/31/2014 6/30/2014 Q2 YTD
Governmental Funds 18,591,283$ 19,225,302$ 22,482,049$ 3,256,747$ 3,890,766$
Enterprise Funds 68,574,425 70,393,467 68,621,567 (1,771,901) 47,142
Internal Services Fund 6,847,165 7,107,793 7,110,620 2,827 263,455
Agency Funds 247,178 252,032 296,620 44,589 49,442
Total City-wide Total 94,260,051$ 96,978,594$ 98,510,856$ 1,532,262$ 4,250,805$
CITY-WIDE
FUND BALANCES
---- ACTUAL ----
CHANGE IN FUND
BALANCES
---- ACTUAL ----
$86,440
$210,181
$7,110,620
$47,968
$18,892
$1,742
$847,898
$150,676
$707,475
$65,975
$46,392
$247,909
$1,140,808
$1,450,052
$77,709
$12,919
$71,944
$118,342
$17,734
$427,425
$569,751
$109,281
$96,001
$16,264,476
$1 $20,000,000
Business Improvement District
Firemen's Pension Fund
Equipment Rental Fund
2012 LTGO Debt Service Fund
L.I.D. Guaranty Fund
L.I.D. Fund Control
Sister City Commission
Cemetery Maintenance Trust Fund
Parks Trust Fund
Parks Construction Fund
Cemetery Maintenance/Improvement
Special Projects Fund
Gifts Catalog Fund
Real Estate Excise Tax 1, Parks Acq
Real Estate Excise Tax 2
Tourism Promotional Fund/Arts
Youth Scholarship Fund
Employee Parking Permit Fund
Hotel/Motel Tax Revenue Fund
Memorial Street Fund
Municipal Arts Acquis. Fund
Combined Street Const/Improve
Street Fund
Drug Enforcement Fund
General Fund
Governmental Fund Balances as of June 30, 2014
$(108)
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
Packet Page 41 of 119
38
INTERNAL SERVICE FUNDS OVERVIEW
12/31/2013 3/31/2014 6/30/2014 Q2 YTD
511 - Equipment Rental Fund 6,847,165$ 7,107,793$ 7,110,620$ 2,827$ 263,455$
Total Internal Service Funds 6,847,165$ 7,107,793$ 7,110,620$ 2,827$ 263,455$
INTERNAL SERVICE
FUNDS
FUND BALANCES CHANGE IN FUND
BALANCES
---- ACTUAL -------- ACTUAL ----
$6.85 $7.11 $7.11
-
2
4
6
8
Dec 2013 March 2014 June 2014Millions 511 - Equipment Rental Fund
Internal Service Fund Balances
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
Packet Page 42 of 119
AM-7040 1. B.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:5 Minutes
Submitted For:Scott James Submitted By:Sarah Mager
Department:Finance
Committee: Finance Type: Action
Information
Subject Title
Employee Expenses, Volunteer Recognition and Reimbursements Policy
Recommendation
Previous Council Action
Narrative
This policy addresses items not previously addressed in the 2012 Personnel Policies. This is being put in front of Finance
Committee for review.
Attachments
Draft Employee Expenses, Volunteer Recogniation and Reimbursement Policy
Form Review
Inbox Reviewed By Date
Finance Sarah Mager 08/06/2014 04:01 PM
City Clerk Scott Passey 08/07/2014 07:53 AM
Mayor Dave Earling 08/07/2014 08:36 AM
Finalize for Agenda Scott Passey 08/07/2014 08:39 AM
Form Started By: Sarah Mager Started On: 08/06/2014 03:50 PM
Final Approval Date: 08/07/2014
Packet Page 43 of 119
1
EMPLOYEE EXPENSES. VOLUNTEER RECOGNITION AND REIMBURSEMENTS
General Reimbursement Policy
The City of Edmonds reimburses its employees and elected or appointed officials for reasonable
expenses incurred conducting City business providing the expenses are prudent and directly related
to the individual’s service on behalf of the City.
The City of Edmonds is best served by the active participation of community citizens as volunteers.
Volunteers learn more about their City and contribution to its effectiveness, thereby fostering
increased cooperation and understanding.
Administration
The Finance Director administers the reimbursement program, designs and distributes forms and
instruction and carries responsibility for review of claims. Claims will not be allowed without a
detailed account of monies spent certified by the individual making the claim as required by the
State Auditor.
Documentation
Claims for personal reimbursement must be made on official Employee Claim for Expenses form,
be accompanied by the vendor’s original receipt or bankcard charge slip showing the date, vendor
imprinted name, amount paid and items/services received, and must be certified correct and signed
by the individual seeking reimbursement. Should a receipt be lost or not be obtainable, an
employee must fill out a Lost Receipt form and attach to the Claim for Expenses signed by his/her
Department Head. (or Mayor if the employee is a Department Head) This will serve as a substitute
for a receipt.
In addition to the documentation above, claims for meals that feed others required the following
documentation:
1. The names of the individuals being hosted
2. Their official title or capacity as it related to City business
3. The nature of the topics discussed, nature of the occasion, what public purpose or policy was
being served (and/or copy of agenda)
4. The person being reimbursed must explain why it was necessary to conduct this business over a
meal rather than on City premises.
Employee claims for expenses must be signed by department heads, or in his/her absence, by his/her
designee. Department head or acting department head claims must be signed by the Mayor.
Council member expenses must be signed by the City Clerk.
All Employee claims should be submitted in a timely manner; within 30 days. No reimbursement
requests will be authorized for any expenses taking place in a previous budget year.
Packet Page 44 of 119
2
Food and Beverage
There is no state law explicitly authorizing cities to pay for food and beverages with public funds.
Lacking a law, the responsibility is placed on the local city to determine its policy for paying for
food and beverages for employees.
Based on recommendations from the State Auditor’s Office, the City uses the following guidelines
in determining the use of public funds for expenditures for food and beverages:
1. Who consumed this food and drink?
2. What was the nature of the occasion for the consumption?
3. What public purpose or policy objective was served?
4. Why was it necessary to consume food and beverage to carry out the policy?
5. Were the expenses “reasonable”?
6. Were the expenses consistent with the policy authorizing reimbursement?
The city must also consider Internal Revenue Service regulations covering the income tax
consequences of providing food and beverages to employees. Payment for food and beverage
expenses that meet the IRS non-taxable criteria will be made through Accounts Payable. Payment
for food and beverage expenses that do not meet the IRS non-taxable criteria will be made through
Payroll and taxed at the current IRS rate.
General IRS Meal Reimbursement Regulations
(See following sections for specific examples)
The following food and beverage expenses qualify as non-taxable under the IRS code and will be
reimbursed through Accounts Payable.
1. Meals consumed while traveling on city business. To qualify as travel the employee must
travel a distance of 40 miles or more from Edmonds and stay overnight.
2. Business meals between city employees and non-city employees that can reasonably be
expected to bring a specific business benefit to the city (e.g. a new store is contemplating
locating in Edmonds). These meals would typically involve the Mayor and business people
seeking to increase business in Edmonds. Restaurant meals with current or potential city
suppliers (vendors/contractors/consultants, etc.) would not qualify under this category.
3. Meal expenses directly related to and necessary for attending business meetings or
conventions of organizations directly related to city business. These organizations include
chambers of commerce, business leagues and trade or professional organizations such as the
American Planning Association, American Public Works Association, etc.
4. Meals provided by the city that meet the following three criteria:
a. The meal must be brought to the employee; cash may not be given to the employee to buy
a meal.
b. The meal must be provided at the city’s business premises. This may include temporary
work sites, such as a rented hotel conference room, if business is conducted there. Public
restaurants do not qualify as business premises.
c. The meal must be provided for the city’s convenience and have a sound business
justification. Examples include:
i. Meals furnished during work hours so employees are available for emergency calls
during the meal. Evidence must be provided that an emergency occurred.
Packet Page 45 of 119
3
ii. Meals delivered to the office at a group meeting that spans a mealtime and the meeting
cannot be interrupted for a meal break.
The following food and beverage expenses are taxable under the IRS code and will be reimbursed
through Payroll.
1. Meals consumed while attending local training sessions/classes. Local training means
training that does not qualify for travel by being 40 miles or more from the city and
requiring an overnight stay.
2. Meals consumed while transporting city or non-city participants to recreation programs.
3. Meals between city employees and/or non-city employees off the city premises that
otherwise qualify for reimbursement under city policy.
4. Meals consumed while transporting and/or chaperoning city or non-city participants to city
sponsored Parks and Recreation programs or events where paid staff are required for safety
and supervision. Examples include, but are not limited to, programs or events at restaurants
for senior participants.
Claims for taxable meal reimbursements must be submitted to Payroll on an Employee
Reimbursement form. Meal reimbursements are included in the employee’s regular paycheck.
Retreats/Meetings/Training
Council Retreats/Executive Team Retreats/Department Retreats to determine goals and
objectives for the department/City: The reasonable cost of necessary food and beverages while
conducting a City retreat is authorized for reimbursement. Each department will be limited to one
retreat per year. The Mayor and Council are also limited to two retreats respectively. Non-taxable-
paid through Accounts Payable
City Sponsored Training/Staff Meetings: the general rule is that meals and snacks are not
reimbursable and are to be purchased by those individuals attending. However, the City will pay
reasonable cost of beverages. Non-taxable under the IRS De Minimis meals category-paid
through Accounts Payable.
Professional Organization Sponsored Training or Seminars/Business Luncheon Meetings: The
City will pay the cost of meals included as part of the registration or purchased separately to be
consumed at meetings held during a meal time. Examples include the Chamber of Commerce,
American Planning Association, Snohomish County Clerks & Finance Officers Association, etc.
Non-taxable per specific IRS regulation- paid through Accounts Payable
Awards/Recognition
Service Awards Ceremonies: Expenditures for reasonable refreshments served at the Mayor’s
Annual City-wide Employee Awards Programs, including luncheon to recognize employees with 5,
10, 15 and 20 plus years of service and breakfast to recognize employees selected for service
awards. (Limited to one each per year) Non-taxable under the IRS De Minimis meals category-
paid through Accounts Payable.
Department Head Appreciation Luncheon: Expenditures for reasonable refreshments served at
the Annual Department Head Appreciation Luncheon for only City of Edmonds staff and Council
Packet Page 46 of 119
4
members. (Limited to one per year) Non-taxable under the IRS De Minimis meals category-paid
through Accounts Payable.
Special Events
The City policy is to allow for reimbursement for the costs of reasonable refreshments for public
events such as Open Houses, City Anniversary Celebrations, and hosting delegations from other
jurisdictions. Reimbursement requests must be accompanied by the publicly published notice of the
event. Non-taxable under the IRS De Minimis meals category-paid through Accounts Payable.
Birthday Celebrations/Retirement Celebrations/Welcoming Parties: these events are considered
private parties and as such represent an inappropriate expenditure of public funds. The cost of any
food or beverage or any incidental expenses related to these events (film, flowers, cards, etc.) are
not eligible for reimbursements.
Volunteers: It is the policy of the City of Edmonds to recognize and acknowledge the contribution
that volunteers make to the City. The City will pay the reasonable cost for providing service
awards, food and beverages at an annual awards programs sponsored by the departments. Non-
taxable if held on city premises and meals are provided-paid through Accounts Payable. Taxable
if held off city premises-employee’s meal reimbursement paid through Payroll.
Meals
Business Meals between City Employees: Meals (including snacks) between City Employees will
not normally be reimbursed. It is expected that City Business between City employees can for the
most part be conducted on City premises during normal work hours.
Working Lunches: the City recognizes that there are occasions when it may be necessary for a
group of employees to work through lunch in order to meet a deadline or to keep a group convened
in order to accomplish the task. To be considered for reimbursement as a working lunch, the
meeting must span over a three hour period which includes the group’s normal lunch hour and have
approval of the Mayor. Non-taxable if the meal is provided on the city premises for the
convenience of the city-paid through Accounts Payable
Business Meals between City Employees and Non-City Employees: the reasonable costs of
necessary meals while conducting City Business with persons other than City employees either
locally or out of town are authorized for reimbursement. Employees seeking reimbursement for
meals of a non-City person must obtain prior approval from the Mayor. The employee’s meal is
non-taxable if the meal is provided on the city premises for the convenience of the city or the
employee is on out of town travel for the city – paid through Accounts Payable. The employee’s
meal is non-taxable if it meets the IRS test of providing a specific business benefit to the city
(normally only the Mayor will qualify in the specific business benefit category) – paid through
Accounts Payable. The employee’s meal is taxable if the meal is not related to city travel and is
eaten off the city premises –paid through Payroll. The meals for the non-city employees are paid
through Accounts Payable.
Packet Page 47 of 119
AM-7052 1. C.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:15 Minutes
Submitted For:Scott James Submitted By:Brian Tuley
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
IT Update
Recommendation
N/A
Previous Council Action
N/A
Narrative
Staff will provide a status report of IT projects, systems, telephony, IT purchasing policy & replacement schedule.
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 08/07/2014 12:23 PM
Mayor Dave Earling 08/07/2014 03:03 PM
Finalize for Agenda Scott Passey 08/07/2014 03:08 PM
Form Started By: Brian Tuley Started On: 08/07/2014 12:19 PM
Final Approval Date: 08/07/2014
Packet Page 48 of 119
AM-7039 1. D.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:10 Minutes
Submitted For:Scott James Submitted By:Sarah Mager
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
PFD Quarterly Report
Recommendation
Previous Council Action
Narrative
Notes from Joe McIalwain at the ECA as follows:
Please find attached the following reports:
- Edmonds Public Facilities District Revenue/Expense Statement reflecting YTD activity January through June, 2014.
- Edmonds Public Facilities District Statement of Net Position as of June 2014
- Snohomish County PFD Sales Tax Revenue Planning Model projecting 3/6% annual growth
- Snohomish County PFD Sales Tax Revenues (actual) through June 2014
The purpose of including the Snohomish County PFD reports is that they reflect actual and projected growth for Tier 1 and
Tier 2 tax revenue allocations to Edmonds PFD, which will have an impact the Edmonds project in the years ahead.
I will deliver the verbal report to the Finance Committee on Tuesday night. I may be joined by members of our own Finance
Committee and will let you know as soon as they are confirmed.
Attachments
Rev-Exp
Stmt of Net Position
Sno Co Planning Model-3.6 % growth
Sno Co Revenue Planning Model
Form Review
Inbox Reviewed By Date
Finance Sarah Mager 08/06/2014 04:01 PM
City Clerk Scott Passey 08/07/2014 07:53 AM
Mayor Dave Earling 08/07/2014 08:37 AM
Finalize for Agenda Scott Passey 08/07/2014 08:39 AM
Form Started By: Sarah Mager Started On: 08/06/2014 03:45 PM
Final Approval Date: 08/07/2014
Packet Page 49 of 119
Edmonds Public Facilities District
Statement of Revenues, Expenses and Changes in Net Position
For the Year Ending June 30th 2014
OPERATING REVENUES:6/30/2014 BUDGET 2014 % of BUDGET 2014
Ticket sales $375,444 $600,000 62.57%
Rental revenues 233,565 414,864 56.30%
Concessions 59,522 107,500 55.37%
Contributions received 341,708 800,000 42.71%
Total operating revenues $1,010,239 $1,922,364 53.00%
OPERATING EXPENSES:
Artists’ presentations and theater $309,393 $457,000 67.70%
Advertising and marketing 51,134 160,000 31.96%
Development 25,585 81,000 31.59%
Salaries and employee benefits 413,895 880,000 47.03%
Facilities: maintenance and utilities 93,416 136,000 68.69%
Contracted services 32,450 - 0.00%
Supplies and other operating expenses 72,510 197,000 36.81%
Total operating expenses $998,384 $1,911,000 52.24%
Operating income (loss)$11,855 $11,364 104.32%
NON-OPERATING REVENUES AND (EXPENSES):
Sales tax rebate revenues $105,361 $216,000 48.78%
Intergovernmental revenues $129,642 $248,796 52.11%
Total sales tax revenues $235,003 $464,796 50.56%
Interest expense ($123,726)($245,138)50.47%
Interest earned 170 130 130.77%
Total non-operating revenues and expenses $111,447 $219,788 50.71%
Net income (loss) Depreciation not included $123,302 $231,152 53.34%
Depreciation included $299,239 ($175,938)
BEGINNING NET POSITION $4,452,289
END OF YEAR NET POSITION $4,276,353
Packet Page 50 of 119
Edmonds Public Facilities District
Statement of Net Position
For the Year Ending June 30th, 2014
ASSETS:
Current Assets:
Cash and cash equivalents - unrestricted $ 67,091
Cash and cash equivalents - restricted 155,233
Investments available for sale ---------
Customer accounts receivable 6,275
Pledges receivable 98,297
Due from other governments 35,000
Inventory 3,372
Prepayments 12,848
Total current assets $ 378,116
Noncurrent Assets:
Land $ 3,444,885
Buildings, equipment, furniture and other depreciable assets 14,347,154
Accumulated depreciation (4,573,691)
Total noncurrent assets $13,218,348
TOTAL ASSETS $13,596,464
LIABILITIES:
Current Liabilities:
Accounts payable $ 40,894
Wages and benefits payable 29,517
Unearned ticket sales and other unearned revenue 251,107
Liability for customer deposits 12,900
Accrued interest 20,977
Current portion of long-term liabilities 417,784
Total current liabilities $ 773,179
Noncurrent Liabilities:
Note payable $ 19,947
Bond payable 3,275,000
Unamortized premium on bond payable 6,453
Contractual obligation to the City of Edmonds 4,495,000
Loan payable to the City of Edmonds 736,494
Liability for compensated absences 14,038
Total noncurrent liabilities $ 8,546,932
TOTAL LIABILITIES $ 9,320,111
NET POSITION:
Net investment in capital assets $ 4,267,670
Restricted for debt service 549,451
Unrestricted (540,768)
TOTAL NET POSITION $ 4,276,353
TOTAL LIABILITIES AND NET POSITION $13,596,464
Packet Page 51 of 119
Snohomish County PFD History and Projection of Financial Revenues and Expenditures
Investment Rate 0.50%
Year Growth
%
Actual/
Budgeted
Revenue
Investm't
Interest
PFD
Admin Everett Garage Lynnwood Edmonds
F of F Original
& One-time
'04 $265,150
Future of
Flight
(increased @
5%)
Total Tier II Tier II to
Everett
Tier II to
Lynnwood
Tier II to
Edmonds
Tier II to
Future of
Flight
Reserves
Reserve
(Target
$250K)
Cumulative
Amounts
Available for
Allocation
2001 na 213,315 - 22,520 44,138 - - - - 30.4%24.4%21.9%23.2%146,657
2002 na 1,293,103 3,711 65,201 529,640 56,652 344,912 132,971 - 314,095
2003 3.1%1,333,635 7,524 52,464 529,640 59,942 366,360 140,255 100,000 406,593
2004 7.8%1,437,165 2,122 49,962 529,640 64,335 388,458 148,715 508,186 156,583
2005 15.3%1,656,761 5,670 48,520 529,640 66,818 411,227 157,432 195,637 409,740 243,885 165,855
2006 15.8%1,919,114 13,527 34,033 529,640 71,121 434,687 166,413 649,450 457,037 250,000 207,037
2007 9.4%2,098,850 29,513 40,925 529,640 74,757 458,859 175,667 209,415 99,672 996,465 250,000 746,465
2008 -5.3%1,986,781 28,616 58,999 529,640 78,559 483,764 185,201 216,687 104,656 1,354,357 250,000 1,104,357
2009 -10.5%1,777,559 7,964 33,729 529,640 82,531 509,425 195,025 224,225 109,889 1,137,687 346,404$ 278,002$ 249,431$ 263,849$ 317,729 250,000 67,729
2010 1.1%1,797,313 913 35,894 529,640 86,675 535,863 205,146 232,041 115,383 67,729 20,622$ 16,550$ 14,849$ 15,708$ 307,584 250,000 57,584
2011 -4.9%1,709,806 215 35,165 529,640 90,996 563,104 215,575 240,143 121,152 57,584 17,533$ 14,071$ 12,625$ 13,355$ 164,247 164,247 -
2012 8.4%1,853,113 185 36,752 529,640 94,997 591,170 226,320 248,542 127,210 - -$ -$ -$ -$ 162,914 162,914 -
2013 10.8%2,053,713 204 41,348 529,640 99,709 620,088 237,390 257,248 133,570 - -$ -$ -$ -$ 297,838 250,000 47,838
2014 3.6%2,127,647 185 35,175 529,640 104,109 649,880 248,796 266,273 140,249 47,838 14,566$ 11,690$ 10,488$ 11,094$ 403,710 250,000 153,710
2015 3.6%2,204,242 1,378 35,878 529,640 108,727 680,579 260,548 275,628 147,261 153,710 46,802$ 37,560$ 33,700$ 35,648$ 417,358 250,000 167,358
2016 3.6%2,283,595 1,427 36,596 529,640 113,569 712,207 272,656 285,324 154,624 167,358 50,957$ 40,895$ 36,692$ 38,813$ 430,405 250,000 180,405
2017 3.6%2,365,804 1,479 37,328 529,640 118,638 744,793 285,132 295,375 162,355 180,405 54,930$ 44,083$ 39,553$ 41,839$ 444,022 250,000 194,022
2018 3.6%2,450,973 1,532 38,075 529,640 123,939 778,367 297,985 305,792 170,473 194,022 59,076$ 47,411$ 42,538$ 44,997$ 458,235 250,000 208,235
2019 3.6%2,539,208 1,587 38,836 529,640 128,976 812,958 311,227 316,589 178,997 208,235 63,404$ 50,884$ 45,654$ 48,293$ 473,573 250,000 223,573
2020 3.6%2,630,620 1,644 39,613 529,640 134,282 848,597 324,871 327,779 187,947 223,573 68,074$ 54,632$ 49,017$ 51,850$ 489,536 250,000 239,536
2021 3.6%2,725,322 1,703 40,405 529,640 139,860 885,315 338,928 339,376 197,344 239,536 72,934$ 58,532$ 52,517$ 55,553$ 506,157 250,000 256,157
2022 3.6%2,823,433 1,765 41,213 529,640 145,717 923,146 353,411 351,395 207,211 256,157 77,995$ 62,594$ 56,161$ 59,407$ 523,464 250,000 273,464
2023 3.6%2,925,077 1,828 42,037 529,640 151,856 962,123 368,333 363,851 217,572 273,464 83,265$ 66,823$ 59,955$ 63,421$ 541,493 250,000 291,493
2024 3.6%3,030,380 1,894 42,878 529,640 157,784 1,002,280 383,706 376,759 228,450 291,493 88,754$ 71,229$ 63,908$ 67,602$ 560,776 250,000 310,776
2025 3.6%3,139,473 1,962 43,736 529,640 164,032 1,043,654 399,545 390,135 239,873 310,776 94,625$ 75,940$ 68,136$ 72,074$ 580,820 250,000 330,820
2026 3.6%3,252,495 2,033 44,610 485,502 170,608 1,086,280 415,864 403,997 251,867 330,820 100,729$ 80,838$ 72,530$ 76,723$ 645,799 250,000 395,799
Total 55,628,495 120,580 1,071,892 13,241,001 2,689,189 16,838,094 6,447,113 7,379,846 3,295,755 4,140,386 1,260,670 1,011,734 907,755 960,228 -
PV
Disc 5.50%
28,817,801 85,826 635,997 7,527,233 1,345,151 8,377,057 3,207,945 3,931,408 1,806,817 2,633,832 2003 PV of
Projection
8/6/2014
Packet Page 52 of 119
Snohomish County Public Facilities District
Revenue Plan/Projection Analysis
Year
Actual/
Projected
Revenue
Actual/
Projected
% Growth January February March April May June July August September October November December Grand Total
2001 213,315 113,588 99,727 213,315
2002 1,293,103$ 93,587 132,316 91,735 86,816 106,906 99,491 113,328 121,546 109,831 109,073 120,199 108,274 1,293,103
2003 1,333,635$ 3.13%100,105 136,546 94,287 93,953 110,928 101,806 107,903 124,969 116,084 110,075 126,247 110,732 1,333,635
2004 1,437,165$ 7.76%106,410 127,306 104,627 97,583 126,609 120,903 113,509 134,329 121,092 123,109 139,019 122,669 1,437,164
2005 1,656,761$ 15.28%117,756 151,155 105,410 110,035 150,397 125,630 138,407 159,796 146,660 145,133 163,610 142,772 1,656,761
2006 1,919,114$ 15.84%140,960 194,752 124,887 124,918 157,147 148,152 157,165 183,475 167,525 174,794 185,060 160,278 1,919,114
2007 2,098,850$ 9.37%152,838 205,411 147,361 151,360 174,053 162,946 173,958 197,031 179,429 186,346 196,591 171,526 2,098,850
2008 1,986,779$ -5.34%154,309 220,513 138,571 140,929 174,554 157,124 161,138 181,827 161,152 162,457 175,740 158,464 1,986,779
2009 1,777,559$ -10.53%135,155 179,672 128,041 122,946 149,486 138,382 147,874 168,252 154,528 148,806 161,786 142,630 1,777,559
2010 1,797,313$ 1.11%139,695 183,454 126,857 133,024 154,723 140,911 142,297 164,205 155,535 149,657 164,261 142,696 1,797,313
2011 1,709,806$ -4.87%143,483 173,062 129,054 119,411 108,278 139,992 141,877 153,634 150,737 153,927 156,081 140,269 1,709,806
2012 1,853,113$ 8.38%145,864 184,197 125,499 131,626 147,098 144,506 153,825 160,806 163,365 166,424 169,785 160,118 1,853,113
2013 2,053,713$ 10.83%153,649 198,629 145,644 142,531 168,560 155,581 170,150 183,708 184,827 186,943 188,677 174,814 2,053,713
2014 2,127,647$ 3.60%175,527 217,047 159,214 154,631 182,825 176,860 172,651 196,743 180,266 176,328 191,962 169,775 2,153,829
2015 2,204,242$ 3.60%170,088 231,313 155,943 157,303 189,747 172,964 178,867 203,826 186,756 182,676 198,873 175,887 2,204,242
2016 2,283,595$ 3.60%176,211 239,640 161,557 162,966 196,578 179,191 185,306 211,163 193,479 189,252 206,032 182,219 2,283,595
2017 2,365,804$ 3.60%182,554 248,267 167,373 168,833 203,655 185,642 191,977 218,765 200,444 196,065 213,450 188,778 2,365,804
2018 2,450,973$ 3.60%189,126 257,205 173,399 174,911 210,987 192,325 198,888 226,641 207,660 203,123 221,134 195,574 2,450,973
2019 2,539,208$ 3.60%195,935 266,464 179,641 181,207 218,582 199,249 206,048 234,800 215,136 210,436 229,095 202,615 2,539,208
2020 2,630,620$ 3.60%202,989 276,057 186,108 187,731 226,451 206,422 213,466 243,253 222,881 218,012 237,342 209,909 2,630,620
2021 2,725,322$ 3.60%210,296 285,995 192,808 194,489 234,603 213,853 221,150 252,010 230,905 225,860 245,886 217,466 2,725,322
2022 2,823,433$ 3.60%217,867 296,291 199,749 201,491 243,049 221,552 229,112 261,082 239,217 233,991 254,738 225,295 2,823,433
2023 2,925,077$ 3.60%225,710 306,957 206,940 208,744 251,799 229,527 237,360 270,481 247,829 242,415 263,909 233,405 2,925,077
2024 3,030,380$ 3.60%233,836 318,008 214,390 216,259 260,864 237,790 245,905 280,218 256,751 251,142 273,409 241,808 3,030,380
2025 3,139,473$ 3.60%242,254 329,456 222,108 224,044 270,255 246,351 254,757 290,306 265,994 260,183 283,252 250,513 3,139,473
2026 3,252,495$ 3.60%250,975 341,317 230,104 232,110 279,984 255,219 263,929 300,757 275,570 269,549 293,449 259,532 3,252,495
4,257,178 5,701,032 3,911,310 3,919,851 4,698,120 4,352,367 4,520,846 5,123,623 4,733,653 4,675,775 5,173,175 4,587,746 55,654,676
Note: Italics indicate projections.
8/6/2014
Packet Page 53 of 119
AM-7036 1. E.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:10 Minutes
Submitted By:Scott Passey
Department:City Clerk's Office
Committee: Finance Type: Information
Information
Subject Title
Business License Fees Discussion
Recommendation
Direct staff to prepare a code amendment to change the business license late fee amount.
Previous Council Action
N/A
Narrative
For many years, the Development Services Department, in conjunction with the City Clerk’s office, has considered ways to
improve compliance with business license requirements. While the majority of businesses respect and comply with these
requirements, each year the City expends a disproportionate amount of resources to gain compliance from the minority of
businesses that fail to renew their business license in a timely manner. The purpose of this memorandum is to explore options
for reducing waste and maximizing resources in the City Clerk’s Office and to relieve Code Enforcement from excessive
referrals relative to City business licenses.
The Clerk’s Office endeavors to achieve compliance with delinquent businesses as a first line of enforcement. The business
license renewal fee is $50, and the late fee penalty is $25. The Clerk’s Office goes to great lengths to encourage businesses to
comply with City license regulations. This often involves phone calls and follow-up letters to the delinquent businesses. When
these efforts fail to result in compliance, the Business License Clerk sends the cases to Code Enforcement in the Development
Services Department. The annual number of cases referred to Code Enforcement following Clerk Office due diligence is
outlined as follows:
2011- 63 cases
2012- 70 cases
2013- 58 cases
2014- 75 cases (and counting)
When Code Enforcement receives a case, its efforts consist of the following:
1. Logging into computer case log.
2. Commencing enforcement action, including but not limited to:
a. Sending a minimum of 1 letter to business
b. Creating an Order to Correct (OTC) to mail, post at property, or both.
c. Pursuing other avenues to contact business in order to avoid assessing fines
d. Issuing a Notice of Violation (rarely, and as a last resort)
e. Closing and filing case
The Code Enforcement Officer estimates that approximately half the delinquent businesses ignore the initial letter (and Clerk’s
Office prior letters), and further enforcement actions become necessary. In addition, the Code Enforcement Officer personally
visits many of the businesses after they’ve ignored the OTC. Usually the Code Enforcement Officer achieves compliance
upon his visit, but at that point the City has spent approximately $200+ to obtain the $50 renewal fee and $25.00 penalty, not to
mention time lost that could have been used elsewhere. Although the letters prepared and issued by the department are
Packet Page 54 of 119
mention time lost that could have been used elsewhere. Although the letters prepared and issued by the department are
primarily based on templates, additional activities and expenses are often necessary, such as phone calls, client visits, postage,
file creation, monitoring, business visits, and other, often inefficient, non-systematic renewal activities.
Staff has had several discussions at various times about ways to incentivize the timely renewal of business licenses. Staff has
considered the advantages and disadvantages of imposing an "administrative," "investigative," or "penalty" fee to those cases
that are sent to Code Enforcement for final resolution. For example, initially, staff considered proposing a code enforcement
fee, similar to a permit fee, for those cases referred to Code Enforcement, in an effort to recoup some of the costs associated
with investigating and resolving delinquent cases. However, those methods likely wouldn’t stop the violations at the source
department (Clerk’s Office) and would still require unnecessary administrative costs in both departments.
Rather than impose an investigation fee in the Code Enforcement phase, staff believes that simply raising the Clerk’s late fee
from $25 to $100 is the most cost-effective and efficient way to create the necessary incentive to encourage compliance. It is
important to note that investigation fees, or a higher Clerk penalty fee, would not adversely impact the vast majority of
Edmonds businesses, whose owners fortunately renew their licenses on time. However, for the relative few who do not
comply, staff spends thousands of dollars for every few hundred dollars it collects in late fees. It is important to note that
raising the late fee would only affect the businesses that abuse the system, and over time, these would phase out as they prefer
not to pay the additional fee. Our current fee does nothing to encourage indifferent businesses to comply with the Code.
Staff believes that a fee of no less than $100 (or double the cost of the license renewal fee) is the minimum amount required to
create an adequate incentive to comply. Staff feels this would reduce the number of cases referred to Development Services,
and for the ones that are referred, the additional fee would likely reduce the chance for further late violations.
If the late fee penalty can work as a true incentive to renew on time, staff would save hundreds of hours that could be used on
other priorities, and in many cases result in higher levels of service to the business community. Although it is essentially a fee
increase, most businesses already comply and the penalty fee is completely avoidable. As such, we consider this an appropriate
incentive and fully expect late fee revenues to decrease over time.
While striving to maintain the reputation that Edmonds is a business-friendly community, we recognize that it is never a good
time to propose higher fees on businesses.. This is why we view this proposal as an incentive that will result in a net benefit to
the business sector and community at large.
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 08/06/2014 01:40 PM
Mayor Dave Earling 08/06/2014 03:52 PM
Form Started By: Scott Passey Started On: 08/06/2014 01:27 PM
Final Approval Date: 08/06/2014
Packet Page 55 of 119
AM-6974 2. A.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:5 Minutes
Submitted For:Rob English Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Information
Information
Subject Title
Public Works Quarterly Project Report
Recommendation
For information only.
Previous Council Action
None.
Narrative
Attached is the quarterly report for capital improvement projects managed by the Public Works Department. The second
quarter report for 2014 contains information on the estimated project budget, 2014 budget, change orders, funding sources and
schedule.
Attachments
Public Works Quarterly Project Report
Form Review
Inbox Reviewed By Date
Engineering Megan Luttrell 08/07/2014 01:29 PM
Public Works Phil Williams 08/07/2014 01:37 PM
City Clerk Scott Passey 08/07/2014 02:11 PM
Mayor Dave Earling 08/07/2014 03:01 PM
Finalize for Agenda Scott Passey 08/07/2014 03:08 PM
Form Started By: Megan Luttrell Started On: 07/01/2014 02:58 PM
Final Approval Date: 08/07/2014
Packet Page 56 of 119
Capital Improvement Program Status
City or Total 2014 Change City Complete **Active
Project Description Type Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments
ESCO III Facilities Ameresco $758,683 $758,683 $60,000 $247,942 016 _Jun-14 Con ●ESCO Contract through WA DES process.
●Equipment replacements for Yost Pool are in place. Edmonds
Senior Center units are scheduled for July.
●Additional control capacity has been added for the Council
Chambers and downstairs PD HVAC systems.
●The City has received all $187,566 funding as committed by
the Dept. of Commerce. This is in addition to the $43,000
already received from the Sno Co PUD.
Fishing Pier Rehab Design/Permit Facilities Consultant $200,000 Budget Amendment
Pending
$0 $190,000 016 Jan-00 Jan-00 Des ●Design and permitting funded through WDFW grant.
●Additional grant funding will be sought for construction project.
●Staff obtained an update of construction cost estimate that
was generated for the project in 2006 and this project today is
worth approx. $1,000,000.
●RFQ to seek qualified design firms will close in August and
consultant selection will proceed from there.
Frances Anderson ADA Upgrades Facilities Consultant $200,000 $170,000 $11,000 _016 May-13 12/13/2013
Physical
Completion
Date:
1/7/2014
Closed-
Out
●Council accepted the project on March 18th, and the final
release from the state was received March 25th. This set the
date for release of retainage at May 9, 2014. Retainage was
paid at that time, and this project is now completely closed out.
●Total construction cost for the project came in at $127,218.51,
well within the council approved budget of $134,131.00.
Public Works Yard Water Quality
Upgrade (Waste Facility Upgrade)
Facilities Consultant $115,000 $154,000 _$170,000 422 Jul-14 Sep-14 Des ● Design Completed.
● Construction scheduled for summer 2014 (75% grant
funded)City Park Spray Park Parks Site
Workshop
$1,585,000 $1,126,000 _$500,000 125, 132 Sep-14 Nov-14 Des ●Site Workshop hired in March 2014 by City to Complete
design.
●Playground Structures installed June, 2014.
●Spray Park Design 30% Complete.
Dayton Street Plaza Parks Barker $168,000 $168,000 __132 TBD TBD Des ●Coordinating with Parks Dept to possibly go to construction in
2014
●$168,000 - 2013 Budget Amend (Feb)
2015 Sanitrary Sewer
Replacement
Sewer MSA $2,121,800 $125,000 __423 Dec-14 Dec-15 Des ●Design at 5%.
Alder CIPP(Citywide CIPP Sewer
Rehab)
Sewer City $222,778 $2,000 $25,261 _423 Jul-13 Jan-14 Cl-out ●Construction Complete.
●Change Order 1 - $10,094.94
●Change Order 2 - $15,166.24
●Final Payment and Project Closeout in Progress.
●$75,000 - 2014 Budget Amendment (Mar)
Annual Sewer Replacement
Project Phase 1
Sewer MSA $2,105,941 $1,471,023 __423 5/2013
3/2014
10/2013
9/2014
Con ●$10,094.94 Fund Transfer approved by council March 2014 to
cover
●$417,000 - 2014 Budget Amendment (Mar)
●Shoreline Constr awarded $1,224,607.49 contract in April
2014.
●Construction of Beach Place and Alder sites in progress.
●Project 95% Complete
Annual Sewer Replacement
Project Phase 2
Sewer CHS $3,284,488 $2,349,589 __423 May-14 Dec-14 Con ●$838,000 - 2014 Budget Amendment (Mar)
●Shoreline Constr awarded $1,778,837 contract in May 2014.
●Construction in progress, 15% Complete.
Citywide Sewer CIPP Sewer City $529,600 $529,600 __423 Feb-15 Sep-15 Pre ●Site selection to begin 9/14. With design to commence once
sites are finalized.
●-$500,000 -2014 Budget Amendment (Mar)
Lift Stations 3, 4, 5, 9, 10, 11, 12,
14 & 15
Sewer CHS $4,602,121 $245,000 $47,087 _423 Aug-12 Oct-13 Cl-Out ● Construction 100% Complete.
● Contractor currently working on completing punch list.
●Change Order No.1, $47,087.35.
●Substantial Completion 10/25/13
238th St Drainage to Hickman
Park - Phase I
Storm City $373,160 $89,290 __422 Aug-14 Dec-14 Des ● Project broken into two phases due to grant for sidewalks.
● Phase I to be constructed in 2014 (Alley infiltration system
upgrade south of 107th PL W. and 102nd AVE W. infiltration
system upgrade - behind church).
● Phase II stormwater improvements on 238th St SW with
sidewalk in 2015 (connect to Hickman Park infiltration).
● $283,870 - 2014 Budget Amendment (March)
ScheduleProject Budget
Packet Page 57 of 119
Capital Improvement Program Status
City or Total 2014 Change City Complete **Active
Project Description Type Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments
ScheduleProject Budget
City-Wide Drainage Improv.Storm CHS
Leidos
$172,772 $154,000 __422 Aug-14 Dec-14 Des ● Design of two projects underway by consultants: 4th Ave S.
improvements (S. of Dayton) and Northstream inlet
replacement
● $82,000 - 2014 Budget Amendment (March) 2014 Budget
Amendment (March)
● 4th Ave S improvements advertise and constuct 3rd Quarter
2014Dayton St & SR 104 Drainage
Improvement Study
Storm Leidos $288,941 $98,000 __422 __Study ● Alternatives Analysis Report completed 2013.
● Scope of Work for next phase to be completed 3rd Quarter
2014..
Dayton St. Storm Improvements
(6th to 8th)
Storm TBD TBD $365,000 __422 __On-Hold ● City Staff diverted to more urgent flooding issues.
Lake Ballinger Associated Projects Storm City $55,000 $55,000 __422 __Study ● McAleer Creek culvert replacement construction will
commence again 7/14 and complete by 10/14. Project managed
by City of Mountlake Terrace.
● Edmonds continues to work with the Lake Ballinger/McAleer
Creek Watershed Forum on technical, lobbying, and
administrative issues.
● City of Edmonds Web-based lake level indicator continues to
provide residents with useful information.
Northstream Pipe Abandonment Storm Consultant $55,000 $55,000 __422 __Study ● Evaluation of options to abandon old 24 and 30 inch storm
line underway.
● Construction planned for 2015
Perrinville Creek Flow Reduction
Retrofit Study
Storm Tetra Tech $388,772 $172,772 _$188,722 422 __Study ● Project ongoing with Consultant
● $188,772 grant secured from Department of Ecology to
supplement budget.
● $128,037- 2014 Budget Amendment (March)
● Council update given 6/21/14
● Geotechnical and flow measurement completed
● Public Meeting on Draft Plan Scheduled August 2014
● Scheduled completion October 2014
Perrinville High Flow Management
Projects
Storm Tetra Tech $50,000 $100,000 _$50,000 422 __Des ● Grant received for Ecology for Low Impact Development
Retrofits ($50,000) to cover the cost of a 90% of design.
● 30% Design complete and approved by Ecology
● Geotechnical evaluation completed
● 90% Design due by to Ecology by August 2015
Storm Drainage Improvements -
88th & 194th
Storm CHS $159,000 $165,000 _422 Mar-15 _Des ● Design underway to line an old 8 inch storm line
● Construction scheduled for 2015
SW Edmonds #4-106/105 Storm City $85,000 $0 _$70,000 422 Mar-15 _Des ● Grant received for Ecology for Low Impact Development
Retrofits ($70,000) to cover 82% of design costs.
● 2014 Budget Amendment (March)
● 90% design by August 2014
Video Assessment of Stormwater
Lines
Storm TBD $0 $250,000 __422 __On-Hold ● Project on hold until staff is availble
Willow Creek Daylight/Edmonds
Marsh Final Feasibility Study
Storm Shannon &
Wilson
$150,000 $500,000 _$200,000 422 __Study ● $200,00 grant secured from RCO-SRF Board
● Consulted selected (Shannon & Wilson).
● Project On-going.
● Meeting w/Unocal-Chevron completed June 2014.
● Meetings w/Dept. of Ecology & WS Ferries July 2014.
● $990,000 grant application to Dept. of Ecology prepared
under the Floodplains by Design Program.
15th St. SW Walkway Street KPG $374,000 $354,000 _$374,000 112 Aug-14 Dec-14 Des ● Design 90% complete.
● The project proposes the addition of sidewalk on 15th St. SW
from SR-104 to 8th Ave. S, on one side of the street.
● The City secured a state grant for $374,000 (through Safe
Routes to School grant). The design funds have been
obligated
Packet Page 58 of 119
Capital Improvement Program Status
City or Total 2014 Change City Complete **Active
Project Description Type Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments
ScheduleProject Budget
2014 Pavement Restoration
Program
Street Snoh. County $1,200,000 $1,200,000 __112 Mar-14 Dec-14 Con ● City signed an agreement with Snohomish County to
complete pavement preservation (short overlay stretches, long
overlay stretches, and chip seal), as part of their 2014
Snohomish County Preservation Program.
● 100th Ave. W from SR-104 to 238th ST. SW, as well as
Olympic View Dr. from 76th Ave. W to 85th Pl. W. will be the
long overlay stretches.
● Smaller stretches will be overlaid (as part of Water Line
project) and (3) stretches will be chip sealed.
● $260,000 out of the $1,200,000 budgeted for a local match
for a Federal grant (programmed for 2015).
228th St. SW Corridor Safety
Improvements
Street Perteet $6,843,000 $2,710,000 _$6,491,000 112
421
422
Dec-14 Jun-16 Des /
ROW
● Design 95% complete.
● Right of Way acquisition (8 out of 10 property owners have
signed the ROW documents).
● Grant funding is included in all project phases.
● A TIB grant in the amount of $1.7M was recently secured for
additional construction funding (for total of $5,234,000 in
construction funding when combined with HSIP grant secured
in 2012).
236th St. SW Walkway Street KPG $494,000 $474,000 _$494,000 112 April-15 Dec-15 Des ● Design 0% complete.
● The project proposes the addition of sidewalk on 236th St.
SW from SR-104 to Madrona Elementary, on one side of the
street.
● The City secured a state grant for $494,000 (through Safe
Routes to School grant), The design funds have been
obligated 238th St. SW Walkway Street KPG $1,391,000 $1,364,600 _$591,000 112 April-15 Dec-15 Des ● Design 0% complete.
● The project proposes the addition of sidewalk on 238th St.
SW from 100th Ave. W to 104th Ave. W, on one side of the
street.
● The City secured a state grant to cfor $591,000 (through Safe
Routes to School grant).
5th Avenue Overlay Project Street Otak, Inc.$1,002,532 $14,800 _$551,000 112, 422 &
421
Jul-13 Dec-14 Cl-Out ●Contract in Closeout
76th Ave. W @ 212th St. SW
Intersection Improvements
Street Dave Evans $6,221,753 $657,000 _$940,397 112
421
422
423
TBD TBD Des ● Design 65% complete.
● Grant funding is included in the design and ROW phases.
● A Federal construction grant has recently been secured for
$3,020,000.
● Water and sewer improvements were added to the
construction costs.
ADA curb ramp upgrades along
3rd Ave. S
Street City $129,000 $75,000 _$90,000 112 Sept - 14 Dec-14 Des ● Design 15% complete.
● The project proposed the upgrade to curb ramps along 3rd
Ave. S from Main St. to Pine St.
● A construction grant in the amount of $90,000 was secured.
Citywide Pedestrian Countdown
Display & Cabinet Upgrades
Street Harris / DKS $324,980 $266,000 $43,967 $300,000 112 Oct-13 Aug-14 Con ● Construction 95% complete.
● CO #1: $14,616
● CO #2: ($6,716)
● CO #3: $36,067
● Change order #3 is funded by remaining grant funds and the
Street Operations Fund.
Five Corners Roundabout (212th
St. SW @ 84th Av. W)
Street Dave Evans $3,809,386 $2,894,880 $1,740 $2,399,500 112
421
422
Mar-14 Dec-14 Con ● Construction 30% complete.
● CO #1: n/a
● CO #2: $1,740
Main St. @ 9th Ave.(interim
solution)
Street City $10,000 $10,000 __112 __Pre ● On-Hold
Residential Neighborhood Traffic
Calming
Street City $10,000 $10,000 __112 __Study ● The 2014 funds for this program are being allocated to the
construction phase of the mid-block pedestrian crossing along
SR-104 (directly north of Pine St. / WSDOT project).
SR-104 Complete Street Corridor
Analysis
Street TBD $150,000 $75,000 __112 __Study ● The 2015 Transportation Plan will begin in August '14
(consultant: TBD).
Packet Page 59 of 119
Capital Improvement Program Status
City or Total 2014 Change City Complete **Active
Project Description Type Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments
ScheduleProject Budget
State Route (SR) 99 International
District Enhancements (Phase 3)
Street KPG $684,000 $592,000 _$684,000 112 Dec-14 Jun-16 Des ● Design 95% complete.
● The construction of this project will be combined with the
228th St. SW Corridor Improvement project since both are
within proximity of each other, have a similar construction
timeline, and funded from same grant source.
Sunset Walkway Improvements Street MacLeod
Reckord
$1,878,000 $221,000 _$249,000 112 TBD TBD Des ● (2) Federal grants have been secured for the design phase
(one in 2012 and other in 2013).
Transportation Plan Update Street TBD $180,000 $90,000 __112 __Study ● The 2015 Transportation Plan will begin in August '14
(consultant: TBD).
2013 Replacement Program -
Waterline
Water City $1,577,720 $3,000 $3,509 _421 Mar-13 Nov-13 Cl-out ●Construction at 100%.
●D&G Backhoe awarded $1,304,457.70 contract in April 2013.
●Substantial Completion Awarded Oct 31, 2013 for 2013 WL
Replacement.
●Conflict with Sewer for 224th & 76th Project required
replacement of watermain to allow for sewerline replacement.
This project bid separately from watermains since that project is
already in progress. 224th Replacement complete.
●224th Project awarded Aug 2013 to Earthwork Enterprises.
Constr completed Oct 2013.
●1 change order for $3,509.10 issued.
●-$100,000 - 2013 Budget Amendment (Aug)
2014 Replacement Program -
Waterline
Water MSA $1,905,784 $1,709,639 __421 May-14 Jan-15 Con ●Survey complete 1/14.
●MSA Engineers design complete 5/2014
●Earthworks Enterprises awarded $1,474,496.90 contract in
June 2014.
●Construction to begin Beginning of August 2014.
2015 Waterline Replacement Water Stantec $2,792,692 $95,181 __421 Jan-15 Sep-15 Des ●RFQs for consultant design services received 3/14.
●Design services contract awarded to Stantec 6/2014.
76th Ave W Waterline Extension
with Lynnwood
Water Roth Hill $940,300 $3,000 $48,153 _421 Oct-12 Aug-14 Con ●Change order for unsuitable soils processed Sept 2013 for
$48,153.
●Emergency Declared in Nov 2013 to complete project
because Lynnwood dismissed contractor due to various issues.
●Earthwork Enterprises hired to complete waterline work. Work
completed by December 20, 2013.
●Lakeside Industries hired to place temporary pavement along
road alignment. Work Completed by December 20, 2013.
●COE & Lynnwood discussing final paving for roadway
currently scheduled for summer 2014.
●$175,000-2013 Budget Amendment (Feb).
●$100,000 - 2013 Budget Amendment (Aug)
●$140,300 - 2013 Budget Amendment (Nov)
●$26,294 - 2014 Budget Amendment (Mar)
●Lynnwood settled claim with Santana. Santana to complete
remainder of Project by 7/2014.
Coating Project WWTP Consultant not
ID'd
$636,000 $20,000 __423 __Pre ●This project will begin in 2014. Clarifier #3 was first to be
coated. During the yearly PM it was discovered that the
topping has failed. This may have to repaired before coating
work can continue.
Control system upgrade WWTP Parametrix $1,700,000 $434,728 __423 Jan-14 Dec-18 Con ●Reliability -replace aging control system equipment and
provide for redundancy
●The project is progressing on schedule and within budget.
System Platform and the new historian have been installed and
we are beginning the PLC 100 replacement.
Facility repair and improvement
project
WWTP Tetra Tech $350,000 $350,000 $20,185 _423 Feb-14 Sep-14 Con ●Reliability - repair men's locker room, floor damage and
reallocate space based on need.
●The work is progressing on schedule however there was
considerably more work and cost to demoslish the concrete
floor than anticipated. There will be 2 change orders submitted
in the coming week. The additional work was tracked on a
force account.
Packet Page 60 of 119
Capital Improvement Program Status
City or Total 2014 Change City Complete **Active
Project Description Type Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments
ScheduleProject Budget
Incinerator regulatory compliance
& improvement
WWTP CH2M Hill &
Coal Creek
Environmental
$1,040,000 $55,000 __423 _Dec-14 Con ●Regulatory - Design is complete and installation of the
mercury removal modules will occur in 2014.
● The Title 5 Air Operating permit was accepted by PSCA. This
brings us into compliance with new regulations.
Offsite Telemetry WWTP City $0 $22,000 __423 _Mar-15 _●Staff are installing solar panels to power the 5 offsite metering
stations and installing local PLC 's to totalize, save and send
data across radio vs. phone lines.. This is an energy, and
costs savings measure and will ensure the quality of our data.
Pagoda Repairs WWTP City $32,000 $32,000 __423 _Dec-14 _●We are in the process of getting bids for this repair work at the
Pagoda. The external tiles are damaged wear and vandalism
and may pose a significant risk to WW equipment.
Switchgear replacement WWTP HDR $1,400,000 $20,000 $27,453 _423 Apr-13 Dec-14 Cl-Out ●Reliability - This project is completed and in project close-out.
Variable frequency drive
installation
WWTP City $100,000 $0 __423 _Jul-14 Con ●Reliability - VFD's are on site. 1 is completely installed - The
installation is being pushed out to late 2014 - we will try to
install with plant staff
Ad Advertising
Pre
Des
ROW
Ad
Con
Cl-Out
Study
Close-out Construcion Contract
Study
Right-of-Way Acquisition
Advertise for Contruction Bids
**Active Phase
Preliminary Design
Design
Construction
Packet Page 61 of 119
AM-7023 2. B.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:5 Minutes
Submitted For:Pamela Randolph Submitted By:Pamela Randolph
Department:Wastewater Treatment Plant
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Report and project close out for the WWTP Switchgear Upgrade Project.
Recommendation
Council accept the Switchgear Upgrade project.
Previous Council Action
12.11.12 – Parks, Planning and Public Works Committee– requested authorization for Supplemental Agreement 1 with HDR.
This was for the final design of the Swithgear Upgrade. The Committee moved the item to the Consent Agenda.
12.18.12 – City Council approved the Supplemental Agreement 1 with HDR for the final design.
3.12.13 - Parks, Planning and Public Works Committee– Request to Bid the Switchgear project was presented. The
Committee moved the item to the Consent Agenda.
3.19.13 - City Council approved the requested authorization to bid to the Switchgear project.
4.23.13 - City Council awarded the Switchgear Upgrade project contract to Ewing Electric for $1,269,160.
11.12.13 - Parks, Planning and Public Works Committee requested Authorization for the Mayor to sign the SRF loan from the
State of Washington for the Switchgear Project. The Committee move the item to the Consent Agenda.
11.19.13 – City Council approved the request for the Mayor to sign the SRF loan from the State of Washington for the
Switchgear Project.
Narrative
The WWTP Standby Power Distribution and Switchgear Improvement Project involved removal and replacement of the
electrical power distribution switchgear line-up at the City of Edmonds’ wastewater treatment plant (WWTP). Completing the
project significantly reduces the risk of electrical equipment failure while improving safety and reliability.
This project was chosen due to the criticality of the main switchgear and the reliance we place on the automated transfer
switch to ensure uninterruptable power. Without power and reliable access to backup power, there is a certainty of risk
associated with overflows and public health concerns. The WWTP was originally built in the late 1950’s and was designed
with a small influent wet well and no collection system storage. Further, the main switchgear is located outside in a marine
atmosphere. The equipment and cabinets showed signs of significant corrosion. During extreme weather, staff were required to
work outside, resetting high voltage switchgear in very tight quarters.
Initially the project focus was to replace the automatic transfer switch for the generator and to refurbish the corrode switchgear.
After a thorough evaluation of the equipment and associated project costs, a decision was made to replace failing equipment.
Replacing the switchgear, instead of refurbishing old equipment, will extend the life of the switchgear; significantly reduce
risk in executing the project, increase safety for personnel and incorporated improved electrical monitoring of the systems.
Operations and Maintenance staff have been fully trained and involved in the project which in turn enhances our ability to
operate and maintain the system in and efficient manner.
The new equipment is enclosed in the appropriate cabinetry to reduce corrosion. Staff have developed routine preventative and
corrective measures to ensure the equipment is maintained according to the manufactures recommendations.
The project was completed within budget.
PROJECT BUDGET $1,400,000
CONTRACTOR (Ewing Electric) $1,138,983.41
Packet Page 62 of 119
CONTRACTOR (Ewing Electric) $1,138,983.41
Consultant (HDR) $118,307.18
Miscellaneous
Advertising $593.91
Parts installed by plant staff $2,699.27
L & I Requirments $13,593.84
Total Miscellaneous $16,887.02
Total Project Costs $1,274,176.61
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 07/29/2014 01:20 PM
Mayor Dave Earling 07/30/2014 11:42 AM
Finalize for Agenda Scott Passey 07/30/2014 01:57 PM
Form Started By: Pamela Randolph Started On: 07/25/2014 12:33 PM
Final Approval Date: 07/30/2014
Packet Page 63 of 119
AM-6973 2. C.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:15 Minutes
Submitted For:Pamela Randolph Submitted By:Pamela Randolph
Department:Wastewater Treatment Plant
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Phase 4 - Energy Improvement Project
Recommendation
It is recommended that the Phase 4 - Energy Improvement project, which includes a Department of Enterprise Services
Energy Program contract for $884,792 and the acceptance of a Department of Commerce Grant for $254,000, be forwarded to
the City Council Agenda for consideration and approval.
Previous Council Action
None
Narrative
The Washington State Department of Enterprise Services Energry Program (DES) prequalifies firms wishing to participate as
an Energy Service Company (ESCO). ESCO's performs detailed energy audits, assist staff in identifying energy & operational
savings opportunities, designs infrastructure improvements that reduce resource consumption, assists staff with grant
applications, acts as a general contractor and guarantees not-to-exceed cost, performance, and energy savings. DES manages
the contracting process and enforces contract provisions.
ESCOs provides single-source accountability and enhance customer control of equipment & sub-contractor selection which
significantly minimizes risk for a successfull project. It is this approach that has been utilized for the Phase 4 - Energy
Improvement Project.
The Phase 4 - Energy Improvement Project includes two separate elements:
1. Replacement of two (2) air compressors with high efficiency units with capacity matched to load and will analyze (and
repair) the system for leaks. The energy savings are estimated to be 63,000 kWh/yr and $5k/yr.
2. Aeration basin #2 upgrade to plug flow configuration, installation of high efficiency ultrafine bubble diffusers and air
distribution system which will reduce airflow requirements, the installation of a high efficiency blower that will supply air at
the lower requirements based on current flow and will evaluate the potential for enhanced process controls. The energy
savings are estmated to be 350,000 kWh/yr and $29k/yr.
Based on the preliminary proposal, staff applied for a State of Washington Department of Commerce Energy Grant. The City
of Edmonds was awarded a grant for $254,000 for the completion of the Phase 4 - Energy Improvement Project. In addition to
the grant, Snohomish PUD has determined that the project is eligible for $80,767 in energy incentives when completed.
Total Guaranteed Project Price $884,792
Less approved grant from Department of Commerce $255,000
Less SnoPUD Energy Incentive $80,767
WWTP Partners Balance $549,025
Edmonds responsibility $278,833
The 2014 project cost will include the air compressors and leak repairs. The total cost will be offset by $50,000 of the total
$255,000 grant and the invoicing of our wastewater partners. In 2015 the project cost will be $789,000 and will be offset by
the remaining grant of $205,000, the Snohomish PUD incentive of $80,767 and the invoicing of our wastewater partners.
Packet Page 64 of 119
The City of Edmonds increased responsibility is $278,833 over the two years.
This project is timely in that the air compressors are already in need of replacement and newer diffuser and blower technology
have been shown to significantly reduce operating costs. Both projects are on long range CIP. however by packaging them
together and using the ESCO model, there is an opportunity to strategically complete the work while reducing cost and with
guarented results.
If approved the work will begin in 2014 and complete in 2015.
Fiscal Impact
Fiscal Year:2014 Revenue:90445 Expenditure:96000
Fiscal Impact:
The 2014 project cost will include the air compressors and leak repairs. The total cost will be offset by $50,000 of the total
$255,000 grant and the invoicing of our wastewater partners.
In 2015 the project cost will be $789,000 and will be offset by the remaining grant of $205,000, the Snohomish PUD
incentive of $80,767 and the invoicing of our wastewater partners.
The City of Edmonds increased responsibility is $278,833 over two years.
Attachments
Energy Services Proposal
Grant Recipient Letter
Form Review
Inbox Reviewed By Date
Public Works Kody McConnell 08/08/2014 08:22 AM
City Clerk Scott Passey 08/08/2014 08:26 AM
Mayor Dave Earling 08/08/2014 08:34 AM
Finalize for Agenda Scott Passey 08/08/2014 08:37 AM
Form Started By: Pamela Randolph Started On: 07/01/2014 07:54 AM
Final Approval Date: 08/08/2014
Packet Page 65 of 119
EXHIBIT 2
ENERGY S
For: Ci
20
Ed
By: Am
-
-
Am
2013-030 B (2
SERVICES P
ty of Edmond
013 - 2015 De
dmonds, Was
meresco, Inc.
Gary Robe
Deborah La
meresco Proje
2)
PROPOSAL
ds Waste Wat
epartment of C
shington
rtson PE, Pro
arson, Projec
ect Number 8
June 25, 20
ter Treatment
Commerce E
oject Manager
t Engineer
8101300
014
t Plant Energy
nergy Efficien
r
y Upgrades –
ncy Grants
–
Packet Page 66 of 119
Ameresco, Inc. Energy Services Proposal
City of Edmonds Waste Water Treatment Plant Energy Upgrades
i
Table of Contents
EXECUTIVE SUMMARY ................................................................................................................. 1
A. SUMMARY & PROPOSED SERVICES .............................................................................. 1
B. PROJECT DESCRIPTION .................................................................................................. 1
C. PROJECT BENEFITS ......................................................................................................... 1
D. GUARANTEES .................................................................................................................... 2
E. CONCLUSION ..................................................................................................................... 2
I. FACILITY DESCRIPTION .................................................................................................... 2
A. WASTEWATER TREATMENT PLANT ............................................................................... 2
B. AFFECTED PROCESS SYSTEMS: .................................................................................... 2
II. ENERGY CONSERVATION MEASURES (ECMs) TO BE IMPLEMENTED ...................... 3
III. ESCO SERVICES ................................................................................................................ 3
IV. PROJECT COSTS ............................................................................................................... 4
A. MAXIMUM PROJECT COST .............................................................................................. 4
B. PROJECT COST TABLE .................................................................................................... 5
C. ITEMS INCLUDED IN MAXIMUM PROJECT COST .......................................................... 6
D. EXCLUSIONS ...................................................................................................................... 7
E. CONSTRUCTION CONTINGENCY .................................................................................... 7
F. ONGOING SERVICES ........................................................................................................ 7
G. ACCOUNTING RECORDS ................................................................................................. 7
H. RECONCILIATION OF LABOR & MATERIAL COSTS ....................................................... 7
V. RECOMMENDATIONS FOR REPLACEMENT OF EXISTING EQUIPMENT .................... 8
VI. STANDARDS OF COMFORT SERVICE ............................................................................. 8
VII. BASELINE ENERGY CONSUMPTION ............................................................................... 8
A. OVERALL RESOURCE USE .............................................................................................. 8
VIII. ESTIMATED ANNUAL SAVINGS AMOUNT AND UTILITY INCENTIVE ............................ 8
A. ELECTRICAL ....................................................................................................................... 8
B. NATURAL GAS ................................................................................................................... 8
C. OIL ....................................................................................................................................... 8
D. UTILITY INCENTIVE ........................................................................................................... 9
IX. METHOD OF CALCULATING ENERGY SAVINGS AND ENERGY COST SAVINGS ....... 9
A. ENERGY AUDIT .................................................................................................................. 9
B. CALCULATION OF SAVINGS ............................................................................................ 9
X. FINANCING.......................................................................................................................... 9
XI. ENERGY SAVINGS GUARANTEE ..................................................................................... 9
XII. ESCO COMPENSATION ................................................................................................... 10
A. PAYMENTS ....................................................................................................................... 10
Packet Page 67 of 119
Ameresco, Inc. Energy Services Proposal
City of Edmonds Waste Water Treatment Plant Energy Upgrades
ii
B. TAX INCENTIVES ............................................................................................................. 10
XIII. TERM OF AGREEMENT ................................................................................................... 10
XIV. TERMINATION VALUE ...................................................................................................... 10
II. PROJECT SCHEDULE ...................................................................................................... 10
XV. EXTENT OF SUBCONTRACTING .................................................................................... 10
XVI. INSURANCE AND BONDING ........................................................................................... 11
XVII. RENEGOTIATION ............................................................................................................. 11
XVIII. EXHIBITS AND TABLES ................................................................................................... 11
A. TABLE 1 FINANCIAL ANALYSIS ...................................................................................... 12
B. TABLE 2 CASH FLOW ...................................................................................................... 13
C. TABLE 3 FULL LIST OF MEASURES............................................................................... 14
D. TABLE 4 SELECTED MEASURES ................................................................................... 15
EXHIBIT 1 Detailed Audit Calculations (provided separately on CD Rom)
EXHIBIT 2 Bond Form (provided separately & incorporated herein)
EXHIBIT 3 Energy Services Agreement (provided separately & incorporated herein)
Packet Page 68 of 119
Ameresco, Inc. Energy Services Proposal
City of Edmonds Waste Water Treatment Plant Energy Upgrades
Page 1
EXECUTIVE SUMMARY
A. SUMMARY & PROPOSED SERVICES
Ameresco is pleased to present this proposal for the implementation of energy efficiency
measures for City of Edmonds Waste Water Treatment Plant (WWTP) Energy Upgrades.
This Proposal follows the outline contained in Section 2 of the Energy Services
Agreement. It presents the contractual terms under which Ameresco, City of Edmonds
Waste Water Treatment Plant, and the Department of Enterprise Services Energy
Program (DES Energy Program) will work together over the term of the project. This
Proposal describes the scope, costs, guarantees, and other aspects of the project.
The services in this Proposal include design, construction, system verification, and
Measurement and Verification (M&V) services for the first year. Although City of
Edmonds Waste Water Treatment Plant will operate and maintain the new equipment,
Ameresco will provide important M&V services during the first year to help insure the
predicted savings are achieved. Ongoing M&V services are also offered for an additional
cost, at the owner’s request.
B. PROJECT DESCRIPTION
The project provides equipment and system upgrades for the City of Edmonds WWTP
while saving energy by making the treatment process more efficient. This project will
upgrade the facility’s aeration system, replacing diffusers in the #2 Aeration Basin and
replacing the 200 HP centrifugal blower with a high efficiency blower capable of greater
turndown and better control. The project will also analyze the compressed air system for
leaks, replace two existing air compressors with high efficiency models and replace three
existing air-over-hydraulic actuators with electronic actuators.
C. PROJECT BENEFITS
1. Financial Benefits
Table 1 shows project costs, estimated utility incentives, and savings related to this
project. The guaranteed maximum project cost is $771,865. Including sales tax and
DES Energy Program project management fees, the total project cost is $884,792.
The estimated utility incentive for the project is $80,767.
All construction costs will be open book to the Owner, and any cost savings related
to savings on the ESCO’s (energy services company) labor and material costs will
revert to the Owner at the end of the project.
The project will produce over $34,062 annually in energy and water savings. The
project produces a positive cash flow as shown on Table 1 Financial Analysis in the
first year of operation. This is based on City of Edmonds Waste Water Treatment
Plant Energy Upgrades providing a capital investment of $550,025 and no use of
financing.
2. Maintenance Related Benefits
These upgrades will reduce maintenance labor, although, this is not factored into
our analysis.
3. Environmental Benefits
Packet Page 69 of 119
Ameresco, Inc. Energy Services Proposal
City of Edmonds Waste Water Treatment Plant Energy Upgrades
Page 2
In addition to building improvements and energy savings, there is a significant
positive impact on the environment as a result of this project. The energy savings
produced as a result of this project will directly reduce the amount of power
produced by the utilities and reduce CO2 emissions by over 375,687 lbs. annually.
D. GUARANTEES
Ameresco guarantees that the project cost, related specifically to energy savings and the
project scope, will not exceed the maximum price of $771,865 (project cost before sales
tax and DES Energy Program project management fee). Also, Ameresco is guaranteeing
that the project will perform such that electrical savings will not be less than 375,687 kWh
per year. This corresponds with 90% of the estimated energy savings.
E. CONCLUSION
This project represents an excellent opportunity for the City of Edmonds Waste Water
Treatment Plant to improve their facilities while saving energy. The project provides over
$880,000 in facility improvements. Ameresco looks forward to working with City of
Edmonds Waste Water Treatment Plant and DES Energy Program in making this project
a success.
I. FACILITY DESCRIPTION
F. WASTEWATER TREATMENT PLANT
1. Plant Description: the treatment plant was originally constructed in 1957 and has been
modified or upgraded several times since then. The current plant has a design
maximum flow of 11.8 MGD (million gallons per day). The average flow the plant
currently treats is roughly 4.5 MGD. Flow is measured by three Parshall flume
meters on the influent side of the WWTP and by an effluent meter.
G. AFFECTED PROCESS SYSTEMS:
1. Aeration Basins: after leaving the primary clarifiers, the liquid stream enters a channel
that can flow to one of the three aeration basins. The three aeration basins are each
75.3 feet wide by 58 feet long and 20.6 feet deep with a total volume of
approximately 673,000 gallons each (2.0 million gallons total). The aeration basins
provide biological treatment by increasing the dissolved oxygen in the basin with fine
bubble diffusers that disperse forced air. The oxygenated water encourages the
growth of bacteria and microorganisms which consumes the waste flow’s organic
solids. When the process flow enters the aeration basins it first goes through a
premix box where return activated sludge (RAS) from the secondary clarifiers mixes
with the influent. The return sludge is the settled solids from the clarifiers and they
are returned to increase the mixed liquor concentration and solids retention time
(SRT) in the aeration basins.
Building Address Sq. Ft. Approx.
Age
Building Occupancy
Schedule
A. COE WWTP 200 2nd Ave South, Edmonds
WA 98020 Varies N/A
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Ameresco, Inc. Energy Services Proposal
City of Edmonds Waste Water Treatment Plant Energy Upgrades
Page 3
II. ENERGY CONSERVATION MEASURES (ECMs) TO BE
IMPLEMENTED
1. WWTP-M1B:
#2 Aeration Basin Upgrades: This measure will install partition walls in the basin to
provide for plug flow, new fine bubble diffusers, and a variable speed turbo or rotary
screw blower matched to the resulting load to replace an existing 200 HP centrifugal
blower.
2. WWTP-M7B:
Compressed Air System: This measure will analyze the compressed air system for
leaks, install a compressed air flow measurement instrument to be connected to the
plant’s SCADA system, replace two existing air compressors with high efficiency
models, and replace three existing air-over-hydraulic actuators with electric
actuators.
III. ESCO SERVICES
Ameresco will provide the following services:
1. Energy Audit: The energy audit is complete and is incorporated herein.
2. Design Services: Provide a detailed engineering design as needed to obtain Owner
review and approval of the proposed system and to obtain competitive bids. Provide
construction support services, start-up, and testing. Provide as-built drawings and
relevant O&M manuals.
3. Construction: Provide, or cause to be provided, all material, labor, and equipment,
including paying for permits, fees, bonds, and insurance, required for the complete
and working installation of the ESCO equipment.
a) The ESCO may perform portions of the construction work or may subcontract
portions to qualified firms. In either case, the ESCO will share information
regarding actual costs of the work with the Owner.
b) When the ESCO has completed the installation of the Equipment, including
start-up and operation verification and training in accordance with the
Proposal, the ESCO will provide to Owner a "Notice of Commencement of
Energy Savings" and Owner shall have 10 days within which to accept the
Notice.
c) At the conclusion of the last phase of the project, the ESCO will submit a
"Notice of Substantial Completion" to the Owner.
4. Construction Management: Provide construction management services to coordinate
and supervise the work. The Owner is expected to coordinate day-to-day
communications with staff and any scheduling of process disruption or plant
outages. The ESCO will provide construction superintendence of the work and will
coordinate any impact upon building occupants with the Owner.
5. Operation training: The ESCO will provide on-going training for the building staff
during construction.
6. Performance Maintenance: The ESCO will provide on-going measurement and
verification to help ensure the predicted savings are achieved throughout the first
year of the agreement. Specific tasks will include:
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Ameresco, Inc. Energy Services Proposal
City of Edmonds Waste Water Treatment Plant Energy Upgrades
Page 4
a) Year One: Post installation Measurement and Verification (M&V) will be
performed based on the International Performance Measurement and
Verification Protocol (IPMVP) – Option A (Retrofit Isolation-Key Parameter
Measurement), Section IX – Method of Calculating Energy Savings and
Energy Cost Savings, and the following Measurement and Verification table:
b) The ESCO will attend one annual meeting to review the Measurement &
Verification results and reconcile energy savings.
7. Equipment Maintenance: The ESCO will provide no equipment maintenance or
repairs after the warranty period. Following the completion of the installation and
Owner acceptance of the Equipment, the Owner shall provide all necessary service,
repairs, and adjustments to the Equipment so that the Equipment will perform in the
manner and to the extent set forth in the Proposal. The ESCO shall have no
obligation to service or maintain the Equipment after the warranty period.
8. Operation and Maintenance Procedures: None provided for existing equipment.
Operation and maintenance manual will be provided for the installed equipment.
9. Warranty: The ESCO will warrant Equipment for one year following Notice of
Substantial Completion.
10. Hazardous Waste: Should the project require removal or disposal of hazardous
material, the ESCO may have the hazardous material or substances removed and
disposed of at the request of the Owner. The ESCO will not assume ownership of
the material, but may act on behalf of the Owner to properly remove and dispose of
the material. The Owner shall pay the ESCO for the cost of such work. The Owner
agrees and acknowledges that it has not relied on or employed the ESCO to analyze
or identify the presence of any hazardous substance on the Owner's premises. The
cost of hazardous material abatement and disposal is not included in this proposal.
IV. PROJECT COSTS
A. MAXIMUM PROJECT COST
The ESCO guarantees that the Maximum Project Cost will not exceed Seven Hundred
Seventy One Thousand Eight Hundred Sixty Five Dollars and No Cents ($771,865). This
cost does not include sales tax, DES Energy Program project management fees, or
continued measurement and verification charges. With sales tax, DES Energy Program
project management fees, and continued measurement and verification (for Years 2 and
3) the Total Project Cost is Eight Hundred Eighty Four Thousand Seven Hundred Ninety
ECM Conservation Measure IPMVP
Option Work to be Performed Years to be
Done
Work To Be
Performed By
WWTP-M1B
#2 Aeration Basin Upgrades: This measure
will install partition walls in the basin to
provide for plug flow, new fine bubble
diffusers, and a variable speed turbo or
rotary screw blower matched to the
resulting load to replace an existing 200 HP
centrifugal blower.
A
Ameresco will trend the power per airflow (kW/CFM) of the new
blowers and compare that to the rated value of the new blowers
at system operating pressure.
1Ameresco
WWTP-M7B
Compressed Air System: This measure will
analyze the compressed air system for
leaks, install a compressed air flow
measurement instrument to be connected
to the plant’s SCADA system, replace two
existing air compressors with high
efficiency models, and replace three
existing air-over-hydraulic actuators with
electric actuators.
A
Ameresco will trend current and measure voltage and power
factor of the new compressors and actuators. The data will be
used to determine annual energy use of the new system, which
will be compared to the annual energy use determined during
the audit for the existing system.
1Ameresco
Packet Page 72 of 119
Ameresco, Inc. Energy Services Proposal
City of Edmonds Waste Water Treatment Plant Energy Upgrades
Page 5
Two Dollars and No Cents( $884,792 ). The ESCO does not guarantee the value of sales
tax, or DES Energy Program project management fees.
B. PROJECT COST TABLE
PROJECT COSTS Mech, Water,
General
Lighting Total Project
Costs
Engineering Audit 19,600$ -$ 19,600$
Estimated Labor and Material Cost 542,312$ -$ 542,312$
M,W,G Design @ 5.0% of Labor & Material 27,116$ 27,116$
Lighting Design @ 6.0% of Labor & Material -$ -$
Construction Mgt @ 5.0% of Labor & Material 27,116$ -$ 27,116$
Bonding @ 2.0% of Labor & Material 10,846$ -$ 10,846$
ESCO Overhead and Profit @ 18.0% of Labor & Material 97,616$ -$ 97,616$
1st Year of Ameresco M&V 3,874$
Subtotal: 724,606$ -$ 728,480$
Construction Contingency @ 8.0% of CC 43,385$ -$ 43,385$
Subtotal - Maximum Project Cost:767,991$ -$ 771,865$
Est. Sales Tax @ 9.5% of Maximum Project Cost 72,959$ -$ 73,327$
0 Additional Years of M&V - Ameresco (includes tax) -$
1 Years of M&V - DES -$
DES Project Management Fees 39,600$
TOTAL PROJECT PRICE: 840,950$ -$ 884,792$
Estimated Utility Incentive 80,767$ -$ 80,767$
Commerce Grant Request 254,000$
Estimated Client Net Cost (excluding add'tl years M&V) 550,025$
Client Initial Cash Payment of Non-State Dollars 550,025$
Client Initial Cash Payment of State Dollars -$
Amount to be Financed by Client: (0)$
Year 1 Estimated Cash Flow: 30,188$
Year 1 Cash Flow Based on Guaranteed Energy Savings
(90%):26,782$
Packet Page 73 of 119
Ameresco, Inc. Energy Services Proposal
City of Edmonds Waste Water Treatment Plant Energy Upgrades
Page 6
C. ITEMS INCLUDED IN MAXIMUM PROJECT COST
1. Maximum project costs include the following:
a) Engineering audit, including the cost for preparation of this proposal. This is a
fixed fee.
b) Engineering design. This is a fixed fee.
c) Construction management services. This is a fixed fee.
d) Installation of the ESCO Equipment including the following costs:
(1) All costs paid by the ESCO for the installation of the ESCO
Equipment. This includes costs paid to subcontractors or directly to
ESCO personnel when related to installation or system verification of
the ESCO Equipment.
(2) The portion of reasonable travel, lodging, and meals expenses of the
ESCO or of its officers or employees incurred while traveling in
discharge of duties connected with the Work.
(3) Cost of all equipment, materials, supplies and equipment incorporated
in the Work, including costs of transportation thereof.
(4) Cost or rental charges, including transportation and maintenance, of
all materials, supplies, equipment, temporary facilities, and hand tools
not owned by the workers which are consumed in the performance of
the Work, and the cost less salvage value on such items used but not
consumed which remain the property of the ESCO.
(5) Cost of premiums for all bonds and insurance, which the ESCO is
required to purchase and maintain.
(6) Permit fees, royalties, and deposits lost for causes other than the
ESCO's negligence.
(7) Losses and expenses not compensated by insurance or otherwise
sustained by the ESCO in connection with the Work, provided they
have resulted from causes other than the fault or neglect of the
ESCO. Such losses shall include settlements made with the written
consent and approval of the Owner. If, however, such loss requires
reconstruction and the ESCO is placed in charge thereof, the ESCO
shall be paid for its services a fee.
(8) Minor expenses such as copies, long distance telephone calls,
telephone service at the site, express mail services, and similar petty
cash items.
(9) Demolition cost and cost of removal of all debris.
(10) Costs incurred due to an emergency affecting the safety of persons
and property.
(11) Other costs incurred in the performance of the Work if and to the
extent approved in advance in writing by the Owner.
(12) The cost of construction financing including contingency and an
allowance for Owner initiated scope improvements only if agreed to
by the Owner and DES Energy Program in advance.
(13) Cost of equipment startup, training, system verification and balancing
performed by the ESCO.
(14) Bonding, Liability Insurance, and Builder’s Risk Insurance.
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Ameresco, Inc. Energy Services Proposal
City of Edmonds Waste Water Treatment Plant Energy Upgrades
Page 7
(15) Overhead and Profit. This includes the ESCO’s remuneration for
compensation of personnel, expenses, risks related to the project,
and profit. This is a fixed fee.
(16) Metering equipment costs for any permanent metering or monitoring
equipment left on site.
(17) The ESCO shall provide a Schedule of Values at the end of
construction bidding. The schedule of values will include all costs
related to the installation of the ESCO equipment, excepting fixed fee
items.
D. EXCLUSIONS
1. Maximum project costs do not include the following:
a) Modifications or upgrades to existing electrical service or distribution systems.
b) Repair of compressed air system leaks found during leak audit.
E. CONSTRUCTION CONTINGENCY
A construction contingency of $43,385 (not including sales tax) has been established for
this project. The contingency is for items necessary to complete the original scope of
work upon approval by the Owner and DES Energy Program. Such approval for the use
of contingency funds for work in the original scope shall not be unreasonably withheld.
The ESCO shall not be allowed to mark-up contingency funds expended for items
included in the original scope of this project. The ESCO and Owner will jointly manage
any contingency left after the project scope is completed. The ESCO shall be allowed to
mark-up items beyond the original scope and approved by Owner. All unused
construction contingency funds shall reduce the overall project cost to the Owner.
F. ONGOING SERVICES
Ongoing measurement and verification for the first year are included in the project fees.
After the end of Year 1, the ESCO will present a proposal to the Owner for ongoing
measurement and verification services for future years, at the owner’s request. These
services will verify energy savings and provide engineering assistance in maintaining the
savings as described in Section III. The owner may cancel these services at any time.
Such cancellation will also terminate the energy savings guarantee (Section XI).
G. ACCOUNTING RECORDS
The ESCO shall check all material, equipment, and labor entering into the Work and shall
keep such full and detailed accounts as may be necessary for proper financial
management under this Agreement. The accounting system shall be satisfactory to the
Owner. The Owner shall be afforded access to all the ESCO's records, books,
correspondence, instructions, drawings, receipts, vouchers, memoranda, and similar
data relating to this Contract, and the Contractor shall preserve all such records for a
period of three years, or for such longer period as may be required by law, after the final
payment.
H. RECONCILIATION OF LABOR & MATERIAL COSTS
The financed amount is based on an estimate of Labor & Material costs. In recognition
that actual Labor & Material costs may vary from the estimate, the following procedures
are established to reconcile this difference:
Packet Page 75 of 119
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Packet Page 76 of 119
Ameresco, Inc. Energy Services Proposal
City of Edmonds Waste Water Treatment Plant Energy Upgrades
Page 9
D. UTILITY INCENTIVE
The ESCO estimates that an incentive in the amount of $80,767 will be provided by
Snohomish County PUD.
IX. METHOD OF CALCULATING ENERGY SAVINGS AND ENERGY
COST SAVINGS
A. ENERGY AUDIT
The energy cost savings are calculated in Exhibit 1. These savings calculations have
been reviewed and accepted by the DES Energy Program project management, the
Owner and the ESCO.
B. CALCULATION OF SAVINGS
1. The Owner and ESCO agree that the energy savings exists if the ESCO equipment
performs as described below (as measured per Section III.6):
(a) Aeration blowers installed by the ESCO: The blower performs properly when it
produces airflow at a rate of 20 scfm per kW @ 10 psid.
(1) For systems with DO sensors and variable speed drive – Modulate
blower speed in accordance with dissolved oxygen levels to maintain
DO setpoint.
(a) Air compressors installed by the ESCO: The compressor performs properly
when it produces Free Air Delivered (FAD) at a rate of 3.0 scfm per kW @ 115
psig.
2. The Owner and the ESCO agree that should the ESCO installed equipment not
perform as outlined in Section IX.B.1, the ESCO shall pay the equivalent value of the
guaranteed level of the calculated energy savings associated with the failed area.
The Owner agrees to notify the ESCO by telephone within two working days of
detecting any non-performing ESCO installed equipment with a follow-up in writing
within three business days.
3. The ESCO shall have two weeks from notification to repair the ESCO equipment
without reduction of savings.
4. Modifications to Baseline by Owner: The Owner shall maintain all existing facilities
and installed equipment during the term of this contract at or above current
maintenance levels. Owner agrees to maintain the energy efficiency of the systems
installed.
X. FINANCING
Project financing, if required, will be provided by the Owner.
XI. ENERGY SAVINGS GUARANTEE
The ESCO guarantees that the equipment will perform as indicated in Section IX - Method of
Calculating Energy Savings and Energy Cost Savings, so long as plant flows or “load” do not
deviate by more than +/- 15% from the average current flow of 4.5 MGD. This performance
level is guaranteed for X year(s) following the notice of commencement of savings (defined as
Year 1), or for the duration of the monitoring and verification services, whichever is shorter.
Based on this performance, and as indicated in Exhibit 1, electrical savings will not be less
Packet Page 77 of 119
Ameresco, Inc. Energy Services Proposal
City of Edmonds Waste Water Treatment Plant Energy Upgrades
Page 10
than 375,687 kWh and 431 kW per year. This corresponds with 90% of the estimated energy
savings.
In the event that the guaranteed performance in Year 1, pursuant to Section IX – Method of
Calculating Energy Savings and Energy Cost Savings, is less than the guaranteed minimum,
the ESCO shall pay the Owner in accordance with Section VIII.B.2.
XII. ESCO COMPENSATION
A. PAYMENTS
1. Owner agrees to make progress payments based on construction progress and one
subsequent payment for retainage.
2. Retainage will be released within 45 days after receipt of all lien releases, L&I
releases, and Revenue and Employment Security certificates and releases by
Owner.
B. TAX INCENTIVES
1. Owner agrees to relinquish any and all tax credits and deductions associated with the
project scope to the ESCO. This includes any tax deductions associated with the
Federal Energy Policy Act of 2005.
XIII. TERM OF AGREEMENT
Subject to the following sentence, the term of this Contract shall be one year beginning with
the Notification of Commencement of Energy Savings. Nonetheless, the Contract shall be
effective and binding upon the parties immediately upon its execution, and the period from
contract execution until the Commencement Date shall be known as the "Interim Period." All
energy savings achieved during the Interim Period will be fully credited to Customer and may
be used to offset any loss of energy savings as mutually agreed to by the DES Energy
Program manager, Owner, and the ESCO.
XIV. TERMINATION VALUE
Upon commencement of energy savings, Owner may at any time terminate this Agreement.
Any termination shall fully and finally terminate and extinguish all of the Owner's rights and all
of the ESCO's obligations under this agreement.
XV. PROJECT SCHEDULE
The ESCO will complete design work within 90 days of Notice to Proceed. Construction work
will be substantially complete within 360 days of design acceptance. Final completion will be
within 420 days of design acceptance.
XV. EXTENT OF SUBCONTRACTING
The ESCO may subcontract the energy audit, design, construction management, start-up, and
training portions of this Contract to qualified firms at its sole discretion. Construction
subcontracts will be awarded competitively.
The ESCO will endeavor to satisfy the MWBE goals of Washington State. The ESCO will not
be required to meet these goals if the project budget is exceeded and cost effectiveness is
impaired.
Packet Page 78 of 119
Ameresco, Inc. Energy Services Proposal
City of Edmonds Waste Water Treatment Plant Energy Upgrades
Page 11
XVI. INSURANCE AND BONDING
1. The ESCO shall provide a payment and performance bond in accordance with Exhibit
3. Builders Risk Insurance will also be provided by the ESCO.
2. For the purposes of this Agreement, the "Sum Amount of Bond" shall be $605,708 .
This amount does not include any construction contingencies.
3. The bond amount consists of the following:
(a) Labor and Material and Bond Cost $553,158
(b) Sales Tax $52,550
(c) Bond Total $605,708
(2) Certificates of General Liability Insurance will be provided prior to
Contract Signing. The State Of Washington shall be named as An
Additional Insured on all insurance certificates.
4. The ESCO shall provide a payment and performance bond in the amount of 100% of
the construction cost, as defined in the Energy Services Agreement Addendum. The
amount shall include all authorized changes and state sales tax. The Bond shall be
in the form attached to the Conditions of the Energy Services Agreement. The
Contract listed on the bond form shall be the Addendum No. and Agreement No.
which incorporates the work, and the “Contract Date” shall be the date of the
Addendum. The full and just sum of the Bond shall be as defined above and shall
include the actual cost of purchasing and installing the ESCO equipment, job
superintendent, and state sales tax. The Bond shall specifically exclude coverage for
those portions of the Energy Services Agreement and/or Energy Services
Agreement Addendum pertaining to design services, energy cost savings guarantee,
maintenance guarantee, utility incentives, efficiency guarantees, and any other
clauses which do not relate specifically to construction management and supervision
of work for purchasing and installing of the ESCO Equipment or for work to be
accomplished by the Owner. The Bond shall be with a Surety or Bonding Company
that is registered with the State of Washington Insurance Commissioner's Office.
XVII. RENEGOTIATION
Both parties recognize that during the project implementation, the DES Energy Program
Manager, Owner, and the ESCO may mutually agree to various modifications and that the
energy savings may change as a result. Further, local code officials may require unanticipated
changes to the project scope. In either event, both parties shall negotiate in good faith to
restructure the project to maintain the intent of this Agreement.
XVIII. EXHIBITS AND TABLES
Please see attached exhibits & tables
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Ameresco, Inc. Energy Services Proposal
City of Edmonds Waste Water Treatment Plant Energy Upgrades
Page 12
A. TABLE 1 FINANCIAL ANALYSIS
PROJECT COSTS Mech, Water,
General
Lighting Total Project
Costs
Engineering Audit 19,600$ -$ 19,600$
Estimated Labor and Material Cost 542,312$ -$ 542,312$
M,W,G Design @ 5.0% of Labor & Material 27,116$ 27,116$
Lighting Design @ 6.0% of Labor & Material -$ -$
Construction Mgt @ 5.0% of Labor & Material 27,116$ -$ 27,116$
Bonding @ 2.0% of Labor & Material 10,846$ -$ 10,846$
ESCO Overhead and Profit @ 18.0% of Labor & Material 97,616$ -$ 97,616$
1st Year of Ameresco M&V 3,874$
Subtotal: 724,606$ -$ 728,480$
Construction Contingency @ 8.0% of CC 43,385$ -$ 43,385$
Subtotal - Maximum Project Cost:767,991$ -$ 771,865$
Est. Sales Tax @ 9.5% of Maximum Project Cost 72,959$ -$ 73,327$
0 Additional Years of M&V - Ameresco (includes tax) -$
1 Years of M&V - DES -$
DES Project Management Fees 39,600$
TOTAL PROJECT PRICE: 840,950$ -$ 884,792$
Estimated Utility Incentive 80,767$ -$ 80,767$
Commerce Grant Request 254,000$
Estimated Client Net Cost (excluding add'tl years M&V) 550,025$
Client Initial Cash Payment of Non-State Dollars 550,025$
Client Initial Cash Payment of State Dollars -$
Amount to be Financed by Client: (0)$
Year 1 Estimated Cash Flow: 30,188$
Year 1 Cash Flow Based on Guaranteed Energy Savings
(90%):26,782$
ECONOMIC ASSUMPTIONS OSPI /Commerce Metrics
Interest Rate : 3.00%Commerce Metrics
Financing Term: 15 years Leverage Ratio: 2.48
Payments/year:2 Maint. Savings:-$
Est Annual Rate of Energy Increases: 1.50%Simple Payback: 24.66
Savings Guarantee:90%
NPV life: 20 years
Client Discount Rate:2.0%
Reinvest Rate 2.0%
Simple Payback Period Including Fees:16.1
20 Yr Estimated Net Present Value 82,215$
20 Yr Estimated Modified Internal Rate of Return 3%
ANNUAL ENERGY SAVINGS Mechanical Water Lighting General Total
Electrical Savings (kWh) 417,430 0 0 0 417,430
Electrical Savings (kW)478 0 0 0 478
Nat Gas Savings (Therms)0 0 0 0 0
Oil (DESl)0 0 0 0 0
Chemicals 0 0 0 0 0
Water Savings (CCF)0 0 0 0 0
$ Saved 34,062$ -$ -$ -$ 34,062$
Packet Page 80 of 119
Ameresco, Inc. Energy Services Proposal City of Edmonds Waste Water Treatment Plant Energy Upgrades Page 13 B. TABLE 2 CASH FLOW PROJECT SAVINGS BASED ON ESTIMATED ENERGY SAVINGS (100%)Year ending2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Reference year0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20Mechanical, General, and Water savings-$ 34,062$ 34,573$ 35,092$ 35,618$ 36,153$ 36,695$ 37,245$ 37,804$ 38,371$ 38,947$ 39,531$ 40,124$ 40,726$ 41,336$ 41,956$ 42,586$ 43,225$ 43,873$ 44,531$ 45,199$ Lighting Savings:-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Lighting Maintenance Savings-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Other Maintenance Savings-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total Savings:-$ 34,062$ 34,573$ 35,092$ 35,618$ 36,153$ 36,695$ 37,245$ 37,804$ 38,371$ 38,947$ 39,531$ 40,124$ 40,726$ 41,336$ 41,956$ 42,586$ 43,225$ 43,873$ 44,531$ 45,199$ Cumulative Savings:-$ 34,062$ 68,636$ 103,727$ 139,346$ 175,498$ 212,193$ 249,438$ 287,242$ 325,613$ 364,560$ 404,090$ 444,214$ 484,939$ 526,276$ 568,232$ 610,818$ 654,043$ 697,916$ 742,447$ 787,646$ PROJECT SAVINGS BASED ON GUARANTEED ENERGY SAVINGS (90)%Year ending2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Mechanical, General, and Water savings-$ 30,656$ 31,116$ 31,583$ 32,056$ 32,537$ 33,025$ 33,521$ 34,024$ 34,534$ 35,052$ 35,578$ 36,111$ 36,653$ 37,203$ 37,761$ 38,327$ 38,902$ 39,486$ 40,078$ 40,679$ Lighting Savings:-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Lighting Maintenance Savings-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Other Maintenance Savings-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total Savings:-$ 30,656$ 31,116$ 31,583$ 32,056$ 32,537$ 33,025$ 33,521$ 34,024$ 34,534$ 35,052$ 35,578$ 36,111$ 36,653$ 37,203$ 37,761$ 38,327$ 38,902$ 39,486$ 40,078$ 40,679$ Cumulative Savings:-$ 30,656$ 61,772$ 93,355$ 125,411$ 157,948$ 190,974$ 224,494$ 258,518$ 293,052$ 328,104$ 363,681$ 399,793$ 436,446$ 473,648$ 511,409$ 549,736$ 588,639$ 628,124$ 668,202$ 708,881$ ANNUAL PROJECT COSTS Amount Financed:(0)$ Cash Payment:550,025$ Year ending2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Annual Financing Costs(0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ -$ -$ -$ -$ -$ Ameresco Measurement and Verification-$ 3,874$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ DES Measurement and Verification-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total Annual Costs to Client 550,025$ 3,874$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ (0)$ -$ -$ -$ -$ -$ NET ANNUAL CASH FLOW WHEN FINANCING PROJECT:Year ending2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Cash Flow from Estimated Energy Savings (with inflation) (550,025)$ 30,188$ 34,573$ 35,092$ 35,618$ 36,153$ 36,695$ 37,245$ 37,804$ 38,371$ 38,947$ 39,531$ 40,124$ 40,726$ 41,336$ 41,956$ 42,586$ 43,225$ 43,873$ 44,531$ 45,199$ Cumulative (550,025)$ (519,837)$ (485,263)$ (450,171)$ (414,553)$ (378,401)$ (341,706)$ (304,461)$ (266,657)$ (228,286)$ (189,339)$ (149,808)$ (109,685)$ (68,959)$ (27,623)$ 14,334$ 56,920$ 100,144$ 144,017$ 188,548$ 233,747$ Cash Flow from Guaranteed Energy Savings(with inflation) (550,025)$ 26,782$ 31,116$ 31,583$ 32,056$ 32,537$ 33,025$ 33,521$ 34,024$ 34,534$ 35,052$ 35,578$ 36,111$ 36,653$ 37,203$ 37,761$ 38,327$ 38,902$ 39,486$ 40,078$ 40,679$ Cumulative (550,025)$ (523,243)$ (492,127)$ (460,544)$ (428,488)$ (395,951)$ (362,925)$ (329,404)$ (295,381)$ (260,847)$ (225,795)$ (190,217)$ (154,106)$ (117,453)$ (80,250)$ (42,489)$ (4,162)$ 34,740$ 74,226$ 114,304$ 154,983$ Packet Page 81 of 119
Ameresco, Inc. Energy Services Proposal City of Edmonds Waste Water Treatment Plant Energy Upgrades Page 14 C. TABLE 3 FULL LIST OF MEASURES BaselineProposedSavingsFinancials Current CurrentFuture FutureAnnual Labor/Mat'l Utility Final Simple ECM #Conservation MeasureElectric TotalElectric TotalResource Cost Incentive Labor/Mat'l PaybackConsume Demand Cost Cost Consume Demand Cost Cost Consume Demand Savings Cost (kWh) (kW) ($) ($) (kWh) (kW) ($) ($) (kWh) (kW) ($) ($) ($) ($) City of Edmonds WWTP-$ -$ -$ -$ - - -$ -$ $0 -$ Mechanical Conservation Measures-$ -$ -$ -$ - - -$ -$ $0-$ WWTP-M1ABlower replacements: This measure willl install a variable speed turbo or rotary screw blower to replace an existing 200 HP centrifugal blower.1,181,805 1,618 96,435$ 96,435$ 1,008,489 1,381 82,293$ 82,293$ 173,316 237 14,143$ 190,035$ -$ 190,035$ 13.44WWTP-M1BBlower and diffuser replacements: This measure willl install a variable speed turbo or rotary screw blower to replace an existing 200 HP centrifugal blower and diffusers in #2 A-Basin.1,181,805 1,618 96,435$ 96,435$ 827,478 1,150 67,522$ 67,522$ 354,327 467 28,913$ 436,753$ -$ 436,753$ 15.11WWTP-M7ACompressed Air System: This measure will analyze the compressed air system for leaks, will replace (2) air compressors with high efficiency models, (3) existing air-over-hydraulic valve actuators with electronic valve actuators and will replace (4) ODS pumps with (2) electronically driven pumps.141,901 200 11,579$ 11,579$ 72,122 185 5,885$ 5,900$ 69,779 15 5,679$ 346,757$ 9,902$ 336,855$ 19.05WWTP-M7BCompressed Air System: This measure will analyze the compressed air system for leaks, will replace (2) existing air compressors with high efficiency models and (3) existing air-over-hydraulic actuators.141,901 200 11,579$ 11,579$ 78,797 189 6,430$ 6,430$ 63,104 11 5,149$ 105,560$ 9,902$ 95,658$ 18.58 Annual Savings Electric Current Annual Use ‐Electrical Future Total Annual Use ‐ Electric Packet Page 82 of 119
Ameresco, Inc. Energy Services Proposal City of Edmonds Waste Water Treatment Plant Energy Upgrades Page 15 D. TABLE 4 SELECTED MEASURES BaselineProposedSavings Current CurrentFuture FutureAnnual Labor/Mat'l Utility Final Simple ECM #Conservation Measure Electric Total Electric Total Resource Cost Incentive Labor/Mat'lPaybackConsume Demand Cost Cost Consume Demand Cost Cost Consume Demand Savings CostkWh kW $ $ kWh kW $ $ kWh kW $ $ $ $ City of Edmonds WWTPMechanical Conservation MeasuresWWTP-M1BBlower and diffuser replacements: This measure willl install a variable speed turbo or rotary screw blower to replace an existing 200 HP centrifugal blower and diffusers in #2 A-Basin.1,181,805 1,618 96,435 $96,435 827,478 1,150 $67,522 $67,522 354,327 467 $28,913 $436,753 $436,753 15.11WWTP-M7BCompressed Air System: This measure will analyze the compressed air system for leaks, will replace (2) existing air compressors with high efficiency models and (3) existing air-over-hydraulic actuators.141,901 200 11,579 $11,579 78,797 189 $6,430 $6,430 63,104 11 $5,149 $105,560 $9,902 $95,658 18.58Annual Savings ElectricCurrent Annual Use ‐ Electrical Future Total Annual Use ‐ ElectricPacket Page 83 of 119
Ameresco, Inc. Energy Services Proposal
City of Edmonds Waste Water Treatment Plant Energy Upgrades
Page 16
EXHIBIT 1 Audit Calculations (Provided Separately on CD-ROM)
EXHIBIT 2 Bond Form (Incorporated herein (AIA A312))
EXHIBIT 3 Energy Services Agreement (Incorporated herein)
Packet Page 84 of 119
STATE OF WASHINGTON
DEPARTMENT OF COMMERCE
1011 Plum Street SE • PO Box 42525 • Olympia, Wa s h ington 98504 -2 525 • (360) 725-4000
www.commerce. wa .gov
March 20, 2014
Ms. Pamela Randolph
City of Edmonds
200 -2nd A venue South
Edmonds, W A 98020
Dear Ms . Randolph.
Congratulations! I am very pleased to announce that your project was selected for a Washington
State Department of Commerce (Commerce) 2013-2015 Energy Efficiency and Solar Grant
award ..
We would like to begin developing your contract. If you indicated on your application that you r
project includes work on a building 50 year or older and /or you are disturbing any ground, please
make sure we have received a copy of your letter from the Department of Archaeology and
Historic Preservation (http://www.dahp.wa .gov).
If your project does not fall under the Governor's Executive Order 05-05 , please send Tom Stilz
an email mai l at tom.stil z@co mmerce.wa.gov stating how old your facility(s) are and/or that you
are not disturbing any ground.
Additionally, we need to have yo u or your Department of Enterprise Services project manager
provide us with signed copies of all contracts related to yo ur project. Please email this
information to Tom as well. If you have any questions about the program, please call Tom at
(360) 725-4045.
Commerce is excited about yo ur project and we look forward to working with you.
Sincerely,
D!.j~nt Director
Community Services and Housing Division
Packet Page 85 of 119
AM-7046 2. D.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:10 Minutes
Submitted For:Phil Williams Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Proof-of-Concept Proposal for the Sunset Avenue Sidewalk Project
Recommendation
Forward the item to full Council for discussion at a future Council meeting.
Previous Council Action
December 20, 2011. An amendment to the Capital Facilities Plan, which includes the Sunset Ave. Walkway is passed.
April 17, 2012. A Resolution of the Council in support of pursuing an RCO grant for the design of City Park and the Sunset
Overlook projects is passed.
June 4, 2013. A Resolution of the City Council in strong support of a 2013 Transportation Investment Package, including the
Sunset Avenue Walkway is passed.
December 3, 2013. Public Comment and discussion of the Sunset Avenue Walkway Project.
March 4, 2014. Discussion and potential action regarding modifying or terminating the Sunset Walkway Project.
March 25, 2014. Public comment and continued discussion of the Sunset Avenue Project.
April 1, 2014. A continuation of discussion concerning the project.
June 24, 2014. The City’s Transportation Improvement Plan, including the Sunset Avenue Walkway Project passes.
July 16, 2014. A motion to amend the Transportation Improvement Plan to remove the Sunset Avenue Walkway Project was
defeated.
Narrative
The Sunset Avenue Walkway Project has been the subject of several council discussions, public meetings, and a significant
amount of media coverage. The envisioned project would install a multi-modal path along the western edge of Sunset Avenue,
giving all Edmonds citizens a greater chance to enjoy the views and scenery along this stretch of publically-owned waterfront.
A number of concerns have been raised concerning the layout for this walkway, primarily along the narrowest section of the
alignment from just north of Edmonds Street to the intersection with Caspers Street. Concerns include turning radii for
driveways, parking issues, the location and type of any bicycle facilities to be included, issues related to the proximity of
BNSF railroad Right-of-Way, as well as other concerns.
Staff is proposing the City implement a "proof-of-concept" project to directly address these concerns using a temporary striping
plan that mimics the extent of the project without the commitment of significant funds to it. In this way we can all evaluate
the concerns over an extended period of time to see which of these issues are indeed problematic, requiring accommodation in
the design phase, and which ones may not be as acute after getting some experience with the geometry. We may also uncover
new concerns that have not been raised previously.
Packet Page 86 of 119
Staff will present a proposed striping and parking plan for discussion, some short-term ADA features, and some options
related to the type of walking surface to be installed at the southern end of the project.
Attachments
Temp Striping Plan
Form Review
Inbox Reviewed By Date
Public Works Phil Williams 08/07/2014 01:37 PM
City Clerk Scott Passey 08/07/2014 02:11 PM
Mayor Dave Earling 08/07/2014 03:34 PM
Finalize for Agenda Scott Passey 08/07/2014 03:35 PM
Form Started By: Megan Luttrell Started On: 08/07/2014 10:20 AM
Final Approval Date: 08/07/2014
Packet Page 87 of 119
1SCALE IN FEET100204080Edmonds Sunset Avenue Overlook TrailLandscape ArchitectsReckordMacLeodAUGUST 4, 2014TEMPORARY TRAIL AND NEW STRIPING PLANPacket Page 88 of 119
2SCALE IN FEET100204080Edmonds Sunset Avenue Overlook TrailLandscape ArchitectsReckordMacLeodAUGUST 4, 2014TEMPORARY TRAIL AND NEW STRIPING PLANPacket Page 89 of 119
3SCALE IN FEET100204080Edmonds Sunset Avenue Overlook TrailLandscape ArchitectsReckordMacLeodAUGUST 4, 2014TEMPORARY TRAIL AND NEW STRIPING PLANPacket Page 90 of 119
4SCALE IN FEET100204080Edmonds Sunset Avenue Overlook TrailLandscape ArchitectsReckordMacLeodTEMPORARY TRAIL AND NEW STRIPING PLANAUGUST 4, 2014Packet Page 91 of 119
Packet Page 92 of 119
Packet Page 93 of 119
AM-7038 2. E.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:5 Minutes
Submitted For:Ed Sibrel Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization to award a construction contract for the 2014 Citywide Storm Drainage
Improvement Project to D&G Backhoe, Inc. in the amount of $337,759.43.
Recommendation
Forward the item to the consent agenda for approval at the August 19, 2014 City Council meeting.
Previous Council Action
None.
Narrative
This project is part of the City’s program to upgrade municipal drainage systems at various locations around the City that are
reaching the end of their useful service life or are undersized and unable to meet current stormwater flow projections. The
project will install, at various locations around the City, approximately 730 linear feet of storm pipe with associated manholes
and connections, 190 linear feet of infiltration structures, one stormwater dry well, as well as associated road and site
restorations. The project costs are being funded by the 422 Stormwater Fund.
On August 5, 2014, the City received nine bids for the 2014 Citywide Storm Drainage Improvement Projects. The bids ranged
from a low of $338,000 to a high of $601,000. The bid tabulation summary is attached as Exhibit 1. D&G Backhoe submitted
the low responsive bid in the amount of $337,759.43. The engineer’s estimate was $454,000. A review of the low bidder’s
record has been completed, and responses are positive.
Construction Budget:
Engineering & Construction Management $54,500
Contract Award $338,000
Testing Lab Services $9,000
Contingency (Approximately 10% of Construction)$34,000
1% for Arts $2,000
Total $437,500
Available Funding:
422 funds from the SW Edmonds Basin Study Project 1 $374,160
422 funds from the Citywide Drainage Replacement Project $174,000
Total Funds Available $548,160
Attachments
Packet Page 94 of 119
Bid Tab
Project Map
Form Review
Inbox Reviewed By Date
Engineering Robert English 08/07/2014 11:05 AM
Public Works Phil Williams 08/07/2014 01:03 PM
City Clerk Scott Passey 08/07/2014 02:11 PM
Mayor Dave Earling 08/07/2014 03:02 PM
Finalize for Agenda Scott Passey 08/07/2014 03:08 PM
Form Started By: Megan Luttrell Started On: 08/06/2014 03:06 PM
Final Approval Date: 08/07/2014
Packet Page 95 of 119
City of Edmonds
2014 Citywide Storm Drainage Improvement Projects
Bid Breakdown
5-Aug-14
Engineer's Estimate D & G Backhoe Marshbank Const Kamins Const Trimaxx Const AGR Contracting 3 Kings Environmental Road Construction RW Scott Construction
Schedule A - 4th Ave S, from Walnut to Dayton
Schedule B - Infiltration Trench south of 238th
Schedule C - Infiltration Dry Wells
90,370.00$
200,745.00$
191,119.70$
138,083.70$ 196,100.00$ 156,724.00$ 210,200.00$ 144,991.00$ 145,700.00$
Totals 453,760.00$ 337,759.43$ 404,197.00$
A-1 Landscaping
180,074.00$ 217,445.00$
107,970.00$
123,160.00$ 141,895.43$ 168,047.00$ 171,817.92$ 137,074.00$
105,902.16$ 120,400.00$ 50,873.00$ 90,450.00$ 96,550.30$ 84,090.00$
194,132.00$
200,167.50$
94,303.00$
195,333.00$
285,682.00$
141,070.00$
174,340.00$
507,081.00$ 601,092.00$ 406,451.92$ 417,264.00$ 453,745.86$ 485,247.00$ 488,211.50$
Packet Page 96 of 119
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2 0 1 4 C i t y w i d e S t o r mD r a i n a g e I m p r o v e m e n t s
D r a i n a g e I m p r o v e m e n t s
MAPLE ST5THAVES
W ALNUT ST4THAVES4THAVES 4 t h A v e n u e S t o r m L i n eb e t w e e n W a l n u t a n d D a y t o n
·102NDAVEW238TH ST SW102NDPLW
I n f i l t r a t i o n S y s t e m1 0 2 2 0 - 2 3 8 t h S t S W
104THAVEW107THPLW106THPLW240TH PL SW
240TH PL
D r y W e l l S y s t e mC i t y A l l e y, N o r t h o f 2 4 0 t h S t S W
SibrelPacket Page 97 of 119
AM-7047 2. F.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:5 Minutes
Submitted For:Ryan Hague Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to approve acceptance and recording of a Quit Claim Deed for 740 15th St SW.
Recommendation
Forward this item to the consent agenda for approval at the August 19, 2014 City Council meeting.
Previous Council Action
None.
Narrative
Construction of the 15th St SW Walkway from Edmonds Way to 8 th Ave S is expected to begin in September. In the vicinity
of the property at 740 15th St SW, the sidewalk will be built directly adjacent to the back of the existing curb. A corner of the
property at 740 15th St SW comes within 1 foot of the existing curb which means a small area (24 sf) of right-of-way is
necessary for the construction of the project. The property owners have agreed to convey a small corner of their property for
construction of the sidewalk.
Attachments
Quit Claim Deed
Form Review
Inbox Reviewed By Date
Engineering Robert English 08/07/2014 01:17 PM
Public Works Phil Williams 08/07/2014 01:37 PM
City Clerk Scott Passey 08/07/2014 02:11 PM
Mayor Dave Earling 08/07/2014 03:06 PM
Finalize for Agenda Scott Passey 08/07/2014 03:08 PM
Form Started By: Megan Luttrell Started On: 08/07/2014 11:09 AM
Final Approval Date: 08/07/2014
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Return Address:
City Clerk
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
QUIT CLAIM DEED
Property Address: 740 15th St SW, Edmonds, WA 98020
Assessor's Property Tax Parcel No.: 00390000000100
THE GRANTORS, Adrian and Marsha Shaw for and in consideration of mutual benefits to be
derived by the establishment of a public sidewalk, convey and quit claim to the CITY OF EDMONDS, THE
GRANTEE, the following described real estate, situated in the County of Snohomish, State of Washington,
including any interest therein that grantor may hereafter acquire:
SEE ATTACHED LEGAL (exhibit A) and drawing (exhibit B)
together with the right to make all necessary cut or fill slopes on the land of grantors adjacent to the above-
described real property in connection with the construction, maintenance or improvement of the above-described
real property for purposes of a public sidewalk.
DATED THIS DAY OF 20
STATE OF WASHINGTON )
)
COUNTY OF SNOHOMISH)
On this day personally appeared before me Adrian and Marsha Shaw to me known to be the individuals
described in and who executed the within and foregoing instrument and acknowledged that they signed the same
as their free and voluntary act and deed, for the uses and purposes therein mentioned.
UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF
, 20
NOTARY PUBLIC in and for the
State of Washington, residing at
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AM-7042 2. G.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:5 Minutes
Submitted For:JoAnne Zulauf Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Report on final construction costs for the 220 7th Ave Curb Ramp and Curb/Gutter Project and acceptance of project
Recommendation
Forward the item to the consent agenda for approval at August 19, 2014 City Council meeting.
Previous Council Action
None.
Narrative
On November 25, 2013, the City awarded the contract for the construction of the 220 7 th Ave Curb Ramp and Curb/Gutter
Project to Combined Construction, Inc. in the amount of $12,450. The 220 7th Ave Curb Ramp and Curb/Gutter Project is
complete and the final construction cost paid to the contractor was $11,270. Construction was successfully completed,
inspected and accepted by City staff.
Attachments
Project Map
Form Review
Inbox Reviewed By Date
Engineering Robert English 08/07/2014 11:38 AM
Public Works Phil Williams 08/07/2014 01:03 PM
City Clerk Scott Passey 08/07/2014 02:11 PM
Mayor Dave Earling 08/07/2014 03:34 PM
Finalize for Agenda Scott Passey 08/07/2014 03:35 PM
Form Started By: Megan Luttrell Started On: 08/06/2014 05:25 PM
Final Approval Date: 08/07/2014
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AM-7049 2. H.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:5 Minutes
Submitted For:Ryan Hague Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization to award a construction contract for the 15th St SW Walkway Project.
Recommendation
Forward this item to the consent agenda for approval at the September 2, 2014 City Council meeting.
Previous Council Action
None.
Narrative
This project is one of several “Safe Routes to School” grants awarded to the City of Edmonds during the 2012 grant cycle.
These projects are intended to increase safety and accessibility for students walking or biking to area schools. The 15th St SW
Walkway project will install a sidewalk in the southernmost 5’ of what is now the eastbound lane of 15th St SW between
Edmonds Way and 8th Ave S. This will increase pedestrian safety and, most likely, the number of students walking to
Sherwood.
The project will be advertised for construction bids in August, which may provide an opportunity to award the project at the
September 2nd City Council Meeting. The bid results, project budget and recommendation to award will be provided in the
agenda memo for the City Council. Construction is expected to begin in September and be completed in November of this
year.
Attachments
Project Map
Form Review
Inbox Reviewed By Date
Engineering Robert English 08/07/2014 11:33 AM
Public Works Phil Williams 08/07/2014 01:03 PM
City Clerk Scott Passey 08/07/2014 02:11 PM
Mayor Dave Earling 08/07/2014 03:05 PM
Finalize for Agenda Scott Passey 08/07/2014 03:08 PM
Form Started By: Megan Luttrell Started On: 08/07/2014 11:15 AM
Final Approval Date: 08/07/2014
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AM-7050 2. I.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:10 Minutes
Submitted By:Frances Chapin
Department:Parks and Recreation
Committee: Parks, Planning, Public Works Type: Information
Information
Subject Title
Update on Edmonds Arts Commission temporary art projects on 4th Avenue Cultural Corridor
Recommendation
Previous Council Action
Narrative
The 4th Avenue temporary art project is an implementation of the 2014 adopted Community Cultural Plan Goal 1.4, to
advance the 4th Avenue Cultural Corridor through short-term projects. The project is lead by the Edmonds Arts Commission
(EAC) and community partners including the Edmonds Arts Festival Foundation.
Retaining the big concepts of the 2009 4th Avenue Plan, the temporary art projects will highlight this unique corridor in
downtown Edmonds as the major pedestrian connection between the vibrant activity center of Edmonds Center for the Arts
and the downtown retail center surrounding Main Street. The unique character of this corridor is as a neighborhood, as a link
for economic activity in the downtown, and as a regional asset for economic development and cultural history.
The Arts Commission has convened two meetings of a stakeholder/advisory committee including residents, property owners,
and businesses on the corridor. The design process to create a cohesive design for a variety of temporary art elements on the
corridor will be facilitated by EAC. The goal is to have some elements implemented during the good weather window which
generally ends in mid-October. EAC discussed the project report (attached) at their August 4 meeting and supports moving this
project forward.
Attachments
4th Ave Temporary Art
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 08/07/2014 02:54 PM
Mayor Dave Earling 08/07/2014 03:04 PM
Finalize for Agenda Scott Passey 08/07/2014 03:08 PM
Form Started By: Frances Chapin Started On: 08/07/2014 11:50 AM
Final Approval Date: 08/07/2014
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4th Avenue Cultural Corridor: Temporary Art and Enhancements
A proposal for multiple elements/components with phased installation City of Edmonds Arts Commission and Community Partners, August 2014
INTRODUCTION
The narrow street connecting the Edmonds Center for the Arts to the downtown retail area at Main Street has long been considered a unique and special part of the heart of Edmonds. A commercial center in the early years of Edmonds history, the intersection of Main Street and 4th Avenue North still is home to a variety of historic buildings and leading north on 4th are homes typical of the early town, anchored at the north end by the original high school campus, part of which remains as the Edmonds Center for the Arts. A popular viewpoint for walkers at the intersection of Edmonds and 4th is included as part of the corridor. For the past ten years the community has in various ways (zoning change, 2009 plan, Stages of History tour, etc.) identified this corridor as a special place in the downtown, with the vision of making it a “great” place. “…a great place makes everyone–resident, worker, visitor–feel welcome. It gives people an opportunity to learn about each other through observation, and through casual interaction. Great places have a visceral effect; they cause us to pay closer attention to the world around us.” (Placemaking, 2014) Interest in moving ahead with short term or interim projects to highlight the 4th Avenue corridor, such as temporary art installations, was a priority expressed during the 2013-14 Community Cultural Plan and Parks PROS Plan process. The recent installation of eight Stages of History artist-made interpretive panels on 4th Avenue is one step that has been implemented. As an initial step in exploring other ideas the EAC and Edmonds Arts Festival Foundation jointly funded a study of potential low cost options by Seattle artist Benson Shaw. On June 2 and July 7 the EAC discussed the goal of creating an integrated design for the corridor and approved moving ahead to convene a stakeholders meeting. On July 14 the EAC convened a Stakeholders meeting, inviting businesses, property owners and residents along the corridor to attend. A group of 14 stakeholders met on July 14 at the Edmonds Conference Center to discuss the overall concepts presented by Benson Shaw. The main concepts were decorative crosswalks, sidewalk graphics, small lighting elements, parklet (surface treatment park in public right of way), a variety of vertical design/color elements, and suggestions for both resident/property owner options. Attendees reviewed potential project elements, prioritized areas of interest, discussed process and established an initial advisory group. The stakeholder advisory group met again on July 21. Building on ideas presented at the first meeting, potential projects, project phasing, and support for various temporary treatments as part of an integrated design for temporary art on the corridor were discussed and prioritized. Examples of cross walk treatments and lighting were reviewed. The group recommended refining the goals and preparing a proposed plan for consideration by the Edmonds Arts Commission at their August 4 meeting. An initial review of proposed temporary art elements has been made with both Parks Maintenance and Public Works staff.
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PROPOSED PLAN FOR INTEGRATED TEMPORARY ART ELEMENTS The plan includes specific areas of interest and potential phasing for implementation. In addition, options for funding are explored with a 2014-15 implementation timeline.
CORRIDOR COMPONENTS: The vision is to create an integrated and cohesive project including design elements that mark the path and encourage pedestrian movement back and forth between the ECA and Main Street. As identified in the 2009 plan the corridor varies in character, with four distinctive sections including the commercial “living room” area adjacent to Main Street, the primarily residential section north of Bell, the water and sunset view site at the intersection of Edmonds and 4th, and the ECA campus at the north end. The view site was identified in the 2009 plan as a small park and in the proposed interim installations this is defined as a surface treatment “parklet” which creates a park space without major infrastructure investments. An integrated design for the corridor might include distinctive treatments in each of the street sections, as well as the parklet. 1. Decorative crosswalks – There are three intersections along the corridor (Bell, Edmonds, and Daley) identified for decorative crosswalk treatment. The intersection at 4th and Main has paver crosswalks. Materials – torch down materials, standard for cross walks, longer life, able to maintain. Designs – no more than two or three colors, meet traffic safety standards, simple, prefer 4-way treatments. Consider designs that emphasize north/south movement on corridor while still indicating safe crossing east/west – e.g. one additional color on corridor but same design throughout. Consensus that relatively simple, geometric or simple graphic designs most effective and in keeping with nature of corridor. 2. Sidewalk treatments – Sidewalk treatments may vary along the corridor: design elements in the commercial block between Bell and Main potentially will have a different character, and the entry intersection to ECA might also be enhanced in a unique way. Materials - could include torch down and possibly lighting elements. Designs - graphics, color and form, scattered, not solid. Consider stenciled words, with staining pattern around words on periodic sidewalk panels throughout corridor. Words could change from one block to the next – e.g. literary, performance and visual art names or features. 3. Lighting – Goal is to create a visual “path” north-south on the corridor. Products - interest in 3” round LED solar imbedded lights which could be core drilled and set into existing sidewalks. Design – integrate with sidewalk graphic, use to “light the path” going north/south. Could be scattered along the corridor. 4. Vertical elements – Goal is to create periodic vertical visual elements to highlight the north-south connection. Existing verticals include older flower basket poles near Main, parking sign poles, and the new Stages of History plaques (8 between Main and the ECA). Materials – possibly cut metal, color, forms that could be added as finial to existing parking sign poles. Painted or black poles might replace existing poles to match the new City standard of
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black powder coated poles on the redone section of Main St. From Main to Bell encourage replacement of existing flower basket poles with art enhanced flower poles and possibly adding two more. 5. Optional menu - suggestions for private property including funding element Materials – rope lighting, color tape etc. 6. Parklet at Edmonds and 4th Ave – Base design defined in conjunction with corridor design process. Further design process in 2015.
PHASED IMPLEMENTATION
• Phase 1: create a cohesive artist design for corridor elements; explore funding options (goal 2014).
• Phase 2: implement cross walk designs and possibly sidewalk treatments including lights (goal 2014).
• Phase 3: implement remaining cross walk and sidewalk treatments and vertical elements.
• Phase 4: parklet component to be fully designed separately in 2015, although base design could or should be part of initial artist concepts. For example, the artist may work to establish a footprint of the area, specifying surface (torch down) design in conjunction with the cross walk design at that intersection. The parklet should be part of the 2015 Parks Department work plan, with a final design process involving City staff and possibly other community partners such as the garden club.
DESIGN PROCESS Arts Commission contract with 2 or 3 invited artists to prepare design proposals for corridor.
• Guidelines for Call to Artists: E.g. Design should (1) reflect Edmonds as arts community and/or the neighborhood, (2) be a quality design, and (3) specify elements with a 5 year life minimum (assume maintenance) that meet City requirements, (4) specify quality materials (ex: torch-down process for crosswalks), (5) maintain the intent of the original 4th Avenue Corridor Plan (2009) to lead people north-south along the corridor.
• Select one preferred design through process similar to permanent public art selection process with representation from the EAC, advisory committee, City Council, and general public.
• Contract with selected artist to refine specific designs for fabrication and installation.
• Final parklet design process referenced above.
BUDGET – Estimate $38,000 – $52,000 total – public/private partnership
Design: Edmonds Arts Commission – artist design fees budgeted in 2014 ($8 -12,000 total)
Fabrication: Fabrication funding is anticipated to be from private sources including the Edmonds Arts Festival Foundation. The overall budget goal discussed to date is $30,000 to $40,000 for creation of crosswalks, light and graphic installation in sidewalks, and possibly vertical elements. All costs are TBD. In addition, the parklet would require labor assistance from the Parks Division and possibly some Parks beautification funding for planting elements.
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AM-7037 3. A.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:10 Minutes
Submitted By:Scott Passey
Department:City Clerk's Office
Committee: Public Safety, Personnel Type: Information
Information
Subject Title
Liquor/Recreational Marijuana License Review Process
Recommendation
Staff recommends that the Council direct the City Attorney to draft a code amendment to take the City Council out of the
review process for liquor and recreational marijuana licenses.
Previous Council Action
In early 2014, the City Council passed Ordinance No. 3969, which created procedures for processing notices of pending
state-issued marijuana licenses. These procedures were codified in Edmonds City Code (ECC) Chapter 4.26 and mirror the
noticing procedures used for state-issued liquor licenses.
Narrative
Liquor License Application Review Process
There are essentially two ways cities receive notification of a liquor license application from the State: 1) Individual, or
first-time applications; and 2) lists of existing liquor license applications that are up for renewal.
In reviewing our liquor license review process, it was discovered that staff has not been processing all applications according to
the Code. ECC Chapter 4.20 states that the Mayor shall forward his liquor license application recommendations to the City
Council for review and approval. This procedure has heretofore only been followed with the lists of renewal license
applications, not for the individual (new) license applications. Although we believe the correct interpretation of the code
requires us to forward recommendations for all license applications – new as well as renewals – to the Council for review,
doing so will be very challenging given the relevant timelines.
According to RCW 66.24.010(8), the Liquor Control Board (WSLCB) must notify the City of a pending liquor license; the
City has 20 days from the date of the notice to give input on the application. This 20-day timeline is often cut to as little as
15-16 days, either due to WSLCB delays or delays in the mail service. If the WSLCB does not receive notice back within 20
days, it assumes the City has no objection to license issuance. Because of the frequency of individual license application
notices received by the City, coupled with the tight turnaround time to respond, it would not only be extremely burdensome
and time-consuming to process all liquor licenses for Council review, but also very difficult to accomplish within the 20-day
window. Sometimes it can be a challenge to process the license application in 20 days, even without Council review.
ECC Chapter 4.20 was codified in 1971, and from a staff perspective is a very antiquated and inefficient way to process liquor
license notifications. Most jurisdictions handle liquor license review as a purely administrative matter and do not involve the
legislative body. Following receipt of a license application, it is distributed to all relevant departments, which review the
application for code compliance. If no objections are found, the notice is returned to the WSLCB with an “approval”
recommendation. It is important to note that although the WSLCB gives sufficient weight to a city’s recommendation, the
WSLCB is the ultimate decision-maker for liquor license issuance. Any recommendation for disapproval must be based on a
valid reason, such as public safety concerns related to crime, school proximity, etc. The City should not disapprove of a liquor
license due to lack of compliance with unrelated codes, such as signage or business license regulations.
Therefore, it is staff’s recommendation that the Council direct the City Attorney to draft a code amendment to take the City
Council out of the liquor license review process. As the legislative body, the City Council is responsible for fulfilling the
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Council out of the liquor license review process. As the legislative body, the City Council is responsible for fulfilling the
City’s policy-making role; as such, it should not be distracted with policy administration, which is a staff responsibility. If a
change is not made, staff will no doubt need to modify the review process. This will cause a substantial increase in the number
of liquor license recommendations submitted on City Council agendas, as well as the associated effort to create and submit
weekly agenda memoranda. Due to the time constraints, it may also mean dispensing with inter-department routing and
reviews, which have been done in the past.
Marijuana License Application Review Process
Given that the same timeframes apply to marijuana license application review, staff recommends that ECC Chapter 4.26 also
be amended to reflect the proposed liquor license review changes.
Attachments
ECC 4.20 Liquor License App Review
ECC 4.26 Marijuana License App Review
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 08/06/2014 02:26 PM
Mayor Dave Earling 08/06/2014 03:52 PM
Form Started By: Scott Passey Started On: 08/06/2014 01:40 PM
Final Approval Date: 08/06/2014
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Chapter 4.20
LIQUOR LICENSE – INVESTIGATIONS
Sections:
4.20.010 Processing of notices of pending liquor licenses.
4.20.010 Processing of notices of pending liquor licenses.
A. Upon receipt by the mayor of a notice of a pending application before the Liquor Control Board of a liquor
license within the city of Edmonds, the mayor shall make such investigations as he deems appropriate,
including but not limited to city employees such as the police department, and at the first available council
meeting state his recommendations as to objection or lack of objection against the applicant or the premises for
which the license is asked. The city council, sitting in public meeting, shall thereupon vote upon the
recommendation of the mayor and instruct the mayor to approve affirmatively or by acquiescence the
recommendation of the city council to the Liquor Control Board.
B. In the alternative, and in the event the council finds the application objectionable, it shall instruct the mayor
to transmit to the Liquor Control Board the objections had by the council against the applicant or against the
premises for which the license is asked, and shall include in such instructions the facts upon which such
objections are based. In the event the council has found objection to the application it shall appoint one of its
members so finding to make the oral argument in support of such objections in the event the Liquor Control
Board fixes a time for oral argument.
C. In the event the city council may not have a public hearing scheduled within the 10-day period following the
transmittal of the notice from the Liquor Control Board, upon receipt of the notice from the Liquor Control Board
the mayor shall immediately request an extension of the 10-day period from the Liquor Control Board to provide
time for the council to register its approval or objections. [Ord. 1588, 1971].
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Chapter 4.26
MARIJUANA LICENSES ISSUED BY THE STATE
Sections:
4.26.010 Processing of notices of pending marijuana licenses.
4.26.010 Processing of notices of pending marijuana licenses.
A. Investigation by Mayor. Upon receipt by the city of a notice of a marijuana license application from the
Washington State Liquor Control Board to produce, process, or sell marijuana within the city of Edmonds, the
mayor shall make such investigation of the applicant and location as he deems appropriate, including but not
limited to directing an investigation by city employees such as the police department.
B. Notification and Recommendation to City Council. The mayor shall transmit to the city council a
recommendation of approval or objection regarding both the applicant and the proposed location. The
recommendation shall be considered at the first available city council meeting following conclusion of the
mayor’s investigation, but in no event shall it be considered by the city council later than 19 days after the date
of the notice from the Liquor Control Board. The city council, sitting in public meeting, shall thereupon consider
and vote upon the recommendation of the mayor.
C. Approval/Acquiescence. In the event the city council finds the application acceptable, it shall instruct the
mayor to transmit the city council’s approval to the Liquor Control Board.
D. Objection. In the event the city council finds the application objectionable, it shall instruct the mayor to
transmit to the Liquor Control Board the objections had by the council against the applicant or against the
premises for which the license is asked, and shall include in such instructions the facts upon which such
objections are based.
E. Request for Hearing. In the event the council has found objection to the application it shall also determine
whether it would like to request an adjudicative hearing before final action is taken on the license by the Liquor
Control Board. If the city council would like a hearing, it shall direct the city attorney to make the oral argument
in support of such objections in the event the Liquor Control Board fixes a time for oral argument.
F. Request for Extension of Time to Consider Application. In the event the city council may not have a public
hearing scheduled within the 19-day period following the transmittal of the notice from the Liquor Control Board,
upon receipt of the notice from the Liquor Control Board the mayor shall immediately request an extension of
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the 20-day period from the Liquor Control Board to provide time for the council to register its approval or
objections. [Ord. 3969 § 1, 2014].
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AM-7034 3. B.
City Council Committee Meetings
Meeting Date:08/12/2014
Time:15 Minutes
Submitted By:Mary Ann Hardie
Department:Human Resources
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
Lead Court Clerk job description
Recommendation
This position is being brought forward for approval by Council and for recommendation of approval on the consent agenda.
Previous Council Action
None.
Narrative
In March 2014, the Court Administrator went out on leave for fourth months due to a serious health condition. During this
time, to assist with work needs and work processes, an Acting (temporary) Lead Court Clerk position was created and utilized
in the Municipal Court. Since the return of the Court Administrator in early June 2014, it was determined that there was a
continued department need to fill this position.
The Lead Court Clerk is a common position in other comparative cities and is and important position in the department work
processes. This position is paid an additional 5% above the pay grade of the Court Clerk position for working out of class
through a memorandum of understanding (MOU) agreement with the SEIU union.
The regular, full time Lead Court Clerk position is to be classified into the SEIU union at pay grade NE 9. This classification of
this position a into the union and the new job description have both been verbally approved by the union and will be
memorialized in a written MOU that has been drafted that will be signed by the union (pending Council consent).
Attachments
Lead Court Clerk
Form Review
Inbox Reviewed By Date
Parks and Recreation Scott Passey 08/07/2014 04:52 PM
City Clerk Scott Passey 08/07/2014 04:53 PM
Mayor Dave Earling 08/07/2014 07:47 PM
Finalize for Agenda Scott Passey 08/08/2014 08:19 AM
Form Started By: Mary Ann Hardie Started On: 08/04/2014 01:45 PM
Final Approval Date: 08/08/2014
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City of
EDMONDS
Washington
LEAD COURT CLERK
Department: Municipal Court Pay Grade: NE 9
Bargaining Unit: SEIU FLSA Status: Non-Exempt
Revised Date: August 2014 Reports To: Court Administrator
POSITION PURPOSE: Under general supervision, performs technical clerical work needed to support the
Edmonds’ Municipal Court operations; serves as lead worker and provides primary support to the Court’s
general administrative staff and functions.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position-specific duties.
Monitors clerical operations and record-keeping procedures to assure procedural compliance.
Helps review quality of overall work and provides essential backup to support staff while making
recommendations for changes to ensure efficient workflow.
Apprises the Court Administrator of training efficiencies, work progress and areas for improvement.
Maintains adequate inventories of office supplies and process requisitions and orders.
Processes all requests for vacation/sick leave and delegate assigned work for employees who are on
leave in the absence of the Court Administrator.
Prepares memos notifying staff of policy or procedural changes as directed by the Court Administrator.
Provides assistance to staff and public on court procedures and case processing.
Assists in training new employees and provide guidelines as directed.
• Prepares and processes all assigned court work in a timely manner ensuring accuracy and
completeness of information and attending to deadlines and/or specified timelines.
• Assigns cases to docket and enters the case data into case management system.
• Ensures court rules and procedures are followed as cases are processed and sets schedules,
arraignments, hearings and trials.
• Prepares and mails out documents such as notices and final orders.
• Tracks cases to ensure compliance with case type and sentencing requirements and follows through
with necessary steps including: orders to show cause, bench warrants, pleadings, and rule extensions.
• Maintains warrant control, issues, recalls, processes, and purges warrants.
• Coordinates with law enforcement agencies regarding warrant status and the recovery of original
warrants in order to protect defendants within multiple jurisdictions against potential false arrest.
• Processes the closing of cases when appropriate.
• Receipts and distributes all incoming monies and balances and reconciles daily cash receipts and files
receipt of fees into appropriate case file.
• Reviews various reports and issues failure to appear notices and other related notices.
• Refers recall cases to collections, writes off amounts past statute and waives balances for parking early
payments; processes letters to the Judge regarding cases in collections and mails responses.
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• Performs duties mandated by domestic Violence Legislation under the Revised Code of Washington
(RCW) and Washington State Rules of Court which includes set hearings within 24 hours, prepares
certified No-Contact Orders; ensures order is accurate and signed by defendant.
• Delivers and/or provides a certified copy of order to law enforcement, SNO COM and the victim; enters
order correctly into JIS computer system; notifies the Domestic Violence Advocate of any potential
hearings regarding the order.
• Provides general information and customer assistance at the counter or via telephone to attorneys, law
enforcement, other judicial agencies, reporters, defendants and the public.
• Addresses concerns and questions for all who come to the front counter and assists defendants in
navigating through the legal process.
• Reviews the defendant’s case financial history for reconciliation to sentencing penalty.
• Maintains and files documents into case files; copies, faxes, date stamps and files documents.
• Prepares exhibits and hard copy case files.
• Processes and distributes mail.
• Files case documents in appropriate file destination and enters into case management system; provides
backup to other court personnel as needed or directed.
• Researches files for case status data and provides accurate information.
• Sets assigned calendars and ensures judicial calendars are maintained.
• Completes all phases of juror notification including: preparing, mailing and processing replies to juror
questionnaires.
• Readies juror pool and monitors jurors on the day of the trial; sets up and prepares courtroom for
hearings including computer and recording equipment set-up and assembling calendars for all parties to
ensure files are available for the Judge.
• Researches and processes public records request.
• Cross trains in other court services areas as assigned and may serve in other related capacities in
support of court services; coordinates and schedules meetings.
• Communicates with various outside agencies by phone or mail including: Lynnwood Jail, Snohomish
County Jail, DUI victims’ panel and other agencies.
• Performs general filing duties including criminal and infraction files and miscellaneous paperwork
developed during court proceedings.
• Reviews jail rosters and refer cases to the Judge for review and docket decision..
• Assists with other miscellaneous duties such as assisting with and executing passports.
Required Knowledge of:
• Criminal justice system court processing procedures and workload monitoring.
• Judicial case file organization methods, maintenance and retrieval systems
• Operational characteristics, services and activities of municipal court systems, including accounting
principles and practices related to work assigned.
• Mathematical knowledge sufficient to operate cash drawer and make calculations and process
transactions.
• Filing systems and coding methods including: alphabetical, numeric, indexing methods, etc.
• Principles and practices of court proceedings, judicial process and associated forms.
• Legal forms, documents and terminology including: court dockets, driving abstracts and defendant case
history.
• Principles and processes for providing customer services including needs assessment techniques,
quality service and customer satisfaction techniques.
• City policies and procedures, office organization, practices, correspondence and record keeping
systems.
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• Effective communication principles and practices including oral and written communication as well as
public relations and customer service.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• Methods and techniques of proper phone etiquette.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
Required Skill in:
Writing clear and concise drafts and producing final copies of legal and administration materials
independently from brief, general instructions.
Organizing, prioritizing and coordinating office work processes to assure operational efficiency.
• Reading and comprehending court legal mandates, codes, regulations, procedures and instructions.
• Performing data entry accurately and efficiently.
• Making decisions in accordance with precedents and regulations and to apply them to work situations.
• Recording court proceedings, setting a variety of hearing dates and performing other duties in the
courtroom.
• Preparing courtroom calendars and the equipment necessary to comply with court rules.
• Public relations and customer service and ability to work with difficult clients.
• Performing general office/clerical tasks.
• Interpreting and implementing rules, regulations, policies and procedures related to court proceedings
and judicial process.
• Comprehending legal terminology and court/judicial proceedings.
• Typing and entering data at a speed necessary for successful job performance.
• Compiling and preparing required reports.
• Communicating effectively verbally and in writing, including public relations and customer service.
• Establishing and maintaining effective working relationships with employees, other agencies, and the
public, including meeting and dealing tactfully with the public.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
MINIMUM QUALIFICATIONS:
Education and Experience:
Any combination of education and experience equivalent to a High school diploma or G.E.D. and five (5) years
of full-time work experience in a legal setting, at least three (3) of which were in a judicial office involving the
processing of legal court case documents and maintaining related records.
Required Licenses or Certifications:
Some positions may be required to possess or obtain a US Department of State Passport Certification within 3
months after hire.
Must be able to successfully complete and pass background check.
WORKING CONDITIONS:
Environment:
• Office and courtroom environment.
• Constant interruptions.
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Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person and on the telephone
• Operating a computer keyboard or other office equipment.
• Reading and understanding a variety of materials.
• Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Sitting or otherwise remaining in a stationary position for extended periods of time.
• Lifting/carrying or otherwise moving or transporting up to 10lbs.
Hazards:
• Contact with dissatisfied or potentially angry individuals.
• Possible exposure to communicable diseases and illness from defendants and others in the courtroom,
and court office.
Incumbent Signature: ____________________________________ Date: ________________________
Department Head: _______________________________________ Date: ________________________
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