TBD Resolution 1RESOLUTION NO. 1
A RESOLUTION OF THE EDMONDS TRANSPORTATION
BENEFIT DISTRICT ("TBD") RELATING TO PUBLIC
RECORDS; DESIGNATING A PUBLIC RECORDS OFFICER;
ESTABLISHING PUBLIC RECORD PROCEDURES TO BE
FOLLOWED PURSUANT TO THE PUBLIC RECORDS ACT.
WHEREAS, the state legislature amended the public records statutes during the
2005 legislative session and subsequently recodified the Public Disclosure Act at chapter 42.56
RCW, now referred to as the Public Records Act (the "Act"); and
WHEREAS, the Edmonds Transportation Benefit District ("TBD") desires to
designate a public records officer; and
WHEREAS, the TBD desires to establish public records procedures for
consistency with the Act; NOW, THEREFORE,
THE MEMBERS OF THE BOARD OF THE TRANSPORTATION BENEFIT
DISTRICT OF THE CITY OF EDMONDS, WASHINGTON, DO RESOLVE AS FOLLOWS:
Section 1. Establishing Records Officer. The TBD Public Records Officer shall
be designated as follows:
A. The City of Edmonds city clerk is hereby designated as the public records officer
of the TBD, subject to the City Council providing a similar designation in chapter 3.65 of the
Edmonds City Code. Contact information for the city clerk is to be made available to the public
in a manner reasonably calculated to provide notice of whom to request public records from,
such as posting such contact information at City Hall or on the city's internet website.
B. All persons desiring to inspect or receive a copy of any public record of the TBD
must make their request to the city clerk on forms specified by the city clerk.
Section 2. Responses or Denial of a Request. The TBD shall adhere to the
following procedures when responding to a public record request under RCW 42.56:
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A. Responses to requests for public records shall be made promptly and pursuant to
guidelines established in chapter 42.56 RCW. Within five business days of receiving a written
public record request, the TBD must respond by either:
1. Providing the record;
2. Acknowledging that the TBD has received the request and providing a
reasonable estimate of the time the TBD will require to respond to the request; or
3. Deny the public record request. Denials must be accompanied by a written
statement of specific reasons therefor.
B. Public records may be made available on a partial or installment basis as records
that are part of a larger set of requested records are assembled or made ready for public
inspection or disclosure. Additional time required to respond to a request may be based on the
need to clarify the intent of the request, to locate and assemble the information request, to notify
third persons or agencies affected by the request, or to determine whether any of the information
requested is exempt and that a denial should be made as to all or part of the request. The TBD
may ask the requestor to clarify what information the requestor is seeking. If the requestor fails
to clarify the request, the TBD need not respond to it.
Section 3. Certain personnel and other records exempt. The TBD adopts by
reference the exemptions from public disclosure contained in chapter 42.56 RCW, including any
future amendments thereto or recodification thereof, along with any other exemption provided by
law, including but not limited to those exemptions set forth in "Public Records Act for
Washington Cities and Counties," Municipal Research and Services Center, Report No. 61,
Revised November 2009, a copy of which shall be maintained in the office of the City Clerk.
Section 4. Copying fees. The following copying fees shall be assessed by the
TBD when responding to requests for public records:
A. No fee shall be charged for the inspection of public records. Any person who
requests a copy of any public record from the city clerk shall pay to the city clerk or a designee
of the city clerk a photocopying charge. The charges for copying shall be 0.15 cents per page.
B. The city clerk may require a deposit in an amount not to exceed ten percent of the
estimated cost of providing copies for a request. If public records are made available on a partial
or installment basis, the applicable fees shall be due and payable for each part of the request as it
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is provided. If an installment of a records request is not claimed or reviewed, the TBD shall not
be obligated to fulfill the balance of the request.
4848-1434-0622,v. 1
RESOLVED this 71h day of February, 2012
EDMONDS TRANSPORTATION BENEFIT DISTRICT
BOARD PRESIDENT, STROM PETERSON
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