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2021-05-11 City Council - Full PPW Agenda-2861o Agenda Edmonds City Council PARKS AND PUBLIC WORKS COMMITTEE VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 MAY 11, 2021, 4:00 PM DUE TO THE CORONAVIRUS, MEETINGS ARE HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO VIEW OR LISTEN TO THE COMMITTEE MEETING IN ITS ENTIRETY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY DIAL -UP PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE COUNCIL AND CITY STAFF. COMMITTEE MEETING AGENDAS DO NOT INCLUDE AUDIENCE COMMENTS OR PUBLIC HEARINGS. CALL TO ORDER COMMITTEE BUSINESS 1. Presentation of the 2022-2027 Six -Year Transportation Improvement Program (20 min) 2. 2020 Traffic Impact Fee Annual Report (10 min) 3. 10-ft street dedications along Puget Drive and 9th Ave N adjacent to 1414 9th Ave N (5 min) 4. Report on Bids for Phase 2 2021 Overlay Project (10 min) 5. Presentation of a Professional Services Agreement with David Evans and Associates (DEA) for the Elm Way Walkway project (10 min) 6. WHPacific No Cost -Supplemental Agreement for the 84th Ave Overlay Project (5 min) 7. Presentation of a Local Agency Professional Services Agreement with KPG for the 76th Ave. W @ 220th St. SW Intersection Improvements Project (5 min) 8. Renewal of Verizon Cell Tower lease - Five Corners (10 min) 9. Presentation of a Supplement Agreement with Blueline, LLC for Construction Management and Inspection Services (5 min) 10. 2020 Transportation Benefit District Report (10 min) ADJOURN Edmonds City Council Agenda May 11, 2021 Page 1 2.1 City Council Agenda Item Meeting Date: 05/11/2021 Presentation of the 2022-2027 Six -Year Transportation Improvement Program Staff Lead: Rob English Department: Engineering Preparer: Sydney Hall Background/History None Staff Recommendation Forward item to the May 18th City Council meeting for a public hearing. Narrative The Six Year Transportation Improvement Program (TIP) is a transportation planning document that identifies funded, partially funded, and unfunded projects that are planned or needed over the next six calendar years. The TIP also identifies the expenditures and secured or reasonably expected revenues for each of the projects included in the TIP. The City practice in preparing the TIP each year has been to keep it financially constrained the first 3 years (2022-2024), but not the last 3 years (2025-2027). RCW 35.77.010 requires each city to update and adopt their TIP prior to July 1st. A copy of the adopted TIP will be submitted to Puget Sound Regional Council, Washington State Department of Transportation, and adjacent jurisdictions after City Council approval. Some of the projects in the TIP are shown as funded through secured or unsecured Federal / State grants, as well as from the local funds. Due to a shortfall in transportation funding, a number of unsecured State and Federal transportation grants have been programmed to fund projects beginning in 2025. Most transportation grants are competitive, and the success of how many grants are secured in the future will depend on other transportation needs and funding requests in the region. Projects not identified in this document may not be eligible for Federal / State funding. A public hearing and staff presentation are scheduled for the May 18th City Council meeting. Attachments: Exhibit 2 2022-2027 TIP Packet Pg. 2 2.1.a City of Edmonds Six Year Transportation Improvement Program (2022-2027) Grant Opportunity Project (2022-2027) Project Name Purpose Phase(s) Total Cost Source(s) 2022 2023 2024 2025 2026 2027 Secured grant funding shown in last ear's TIP Recently secured Grant not shown in last ear's TIP Preservation/Maintenance Projects: 1. Annual Street Preservation Program Grind pavement, overlay, chip seal, and slurry seal Possible Grant & Local Funds Engineering & Construction $8,142,000 (Federal, unsecured) (Fund 125, Fund 126) Local, unidentified $700,000 $700,000 $700,000 $700,000 $2,600,000 $700,000 $2,720,000 $700,000 $2,822,000 $700,000 $2,100,000 $2,800,000 2. 76th Ave. W Overlay from 196th St. SW to Olympic View Dr. Grind pavement, overlay the west side of 76th Ave. W. Lynnwood will be completing the east side of the street within their jurisdiction . Secured Grant & Local Funds Construction $540,000 (Federal, secured) (City of Lynnwood) Local, General Fund $540,000 $731,000 $354,000 $731,000 $354,000 3. Main St. Overlay from 6th Ave. to 8th Ave. Grind pavement, 2" overlay, and curb ramps upgrades Secured grant & Local Funds Engineering & Construction $750,000 (Federal, secured) (State) Local, General Fund $126,000 $31,000 $624,000 $156,000 $0 $187,000 4. Citywide Signal Improvements Upgrade traffic signal cabinets and improve technology Local Funds Engineering & Construction $0 (Federal) (State) (Local, unidentified) $20,000 $20,000 $20,000 $70,000 $70,000 $70,000 $0 $270,000 5. Puget Dr. @ OVD Signal Upgrades Upgrade traffic signal Possible grant & Local Funds Engineering & Construction $265,000 (Federal, unsecured) (State) Local $40,000 $40,000 $225,000 $225,000 $0 $265,000 6. 100th Ave. W @ 238th St. SW Signal Upgrades Rebuild traffic signal system with new signal mast arms and new vehicle detection Possible Grant Engineering & Construction $0 (Federal) (State, unsecured) (Local) $150,000 $700,000 $850,000 $0 7. Main St. @ 3rd Signal Upgrades Upgrade traffic signal Possible grant & Local Funds Engineering & Construction $325,000 (Federal, unsecured) (State) Local $50,000 $50,000 $275,000 $75,000 $0 $125,000 TOTAL $2,345,000 $1,577,000 $1,500,000 $3,600,000 $4,740,000 $3,942,000 Safety / Capacity Protects: 8. SR-99 Revitalization (Initial Project) Install raised median along the entire corridor in order to improve corridor safety (restrict left turns to / from two-way left turn onto private driveways), a HAWK signal, and Gateway Features Secured Grant Design, ROW, and Construction $0 (Federal, unsecured) (State, secured) (Fund 125, Fund 126) $7,415,000 $7,415,000 $0 9. Hwy-99 Revitalization Install wider sidewalks, lighting improvements, capacity improvements, and utility upgrades along entire SR-99 Corridor . Secured Grant, Possible Grant, and Local Funds Engineering ROW, & Construction $0 (Federal, secured) (Federal, unsecured) (Local, Traffic Impact Fee) $2,000,000 $400,000 $2,000,000 $400,000 $2,500,000 $500,000 $6,500,000 $1,300,000 10. Hwy 99 Revitalization from 224th St. SW to 220th St. SW Install wider sidewalks, lighting improvements, capacity improvements, and utility upgrades along Hwy 99 from 224th St. SW to 220th St. SW. Secured Local, Possible Grant, & Local Funds Engineering ROW, and Construction $1,500,000 (Federal, secured) Federal, unsecured) (Local) $500,000 $214,000 $1,000,000 $428,000 $924,000 $145,000 $1,501,000 $234,000 $1,500,000 $234,000 $6,000,000 $1,000,000 $9,925,000 $2,255,000 11. Hwy 99 Revitalization from 244th St. SW to 238th St. SW Install wider sidewalks, lighting improvements, capacity improvements, and utility upgrades along Hwy 99 from 244th St. SW to 238th St. SW Secured Local, Possible Grant, & Local Funds Engineering ROW, and Construction $2,096,000 (Federal, unsecured) (State, Secured) (Local) $650,000 $650,000 $648,000 $100,000 $648,000 $100,000 $800,000 $200,000 $1,300,000 $400,000 12. 76th Ave. W @ 220th St. SW Intersection Improvements Re -design intersection to reduce intersection delay and improve level of service (LOS). Various utility improvements are also included in the project. Secured Grant, Possible Grant, & Local Funds Design, ROW, & Construction $5,500,000 (Federal, unsecured) (Federal,secured) (Local) $351,000 $74,000 $535,000 $257,500 $184,000 $183,500 $5,500,000 $737,000 $1,070,000 $1,252,000 13. 228th St. SW Corridor imrpovements from Hwy. 99 to 95th PI. W Widen roadway to add two-way left turn lane along stretch or left turn lanes at specific intersections. Install sidewalk and bike lanes. Possible grant Engineering, ROW, & Construction $0 (Federal) (Sound Transit, unsecured) Local $1,000,000 $1,700,000 $12,000,000 $14,700,000 $0 14. SR 524 (196th St. SW) @ 88th Ave W. Intersection Improvements Design intersection improvements and addition of guardrail on the west side of intersection due to 12' vertical drop (grade. adjustment to improve sight distance to be considered). Possible Grant & Local Funds Engineering $0 (Federal) (State, unsecured) Local, traffic impact fees $150,000 $88,000 $150,000 $88,000 ROW acquisition ROW $0 (Federal) (State, unsecured) Local $108,000 $108,000 $108,000 $108,000 Complete intersection improvements Construction $720,000 (Federal, unsecured) (State) Local $720,000 $0 $0 15. Main St. @ 9th Ave. Installation of traffic signal or mini -roundabout. Possible grant & Local Funds Engineering & Construction $588,000 (Federal, unsecured) (State) Local, Traffic Impact Fees $88,000 $88,000 $500,000 $500,000 $0 $588,000 co O L a. C d E N O L IZ E C O r M r_ O C L % L M d K co ti N 0 N N N 0 N I1 H ti N O N N N O N N K W C d t v to a Page 1 Packet Pg. 3 2.1.a City of Edmonds Six Year Transportation Improvement Program (2022-2027) Project Name Purpose Grant Opportunity Project Phase(s) (2022-2027) Total Cost Source(s) 2022 2023 2024 2025 2026 2027 16. Hwy. 99 @ 212th St. SW Intersection Improvements Widen 212th St. SW to add a WB and EB left turn lane. Provide protected / permissive left turn phasing for both movements shared jurisdiction with City of Lynnwood) Possible Grants & Local Funds Engineering, ROW, & Construction (Federal) (State) Local project costs included in Hwy 99 Gateway / Revitalization project 17. Hwy. 99 @ 216th St. SW Intersection Improvements Widen 216th St. SW to add a WB and EB left turn lane. Provide protected / permissive left turn phasing for both movements. Possible Grants & Local Funds Engineering, ROW, & Construction (Federal) (State) Local project costs included in Hwy 99 Gateway / Revitalization project 18. Hwy. 99 @ 220th St. SW Intersection Improvements Widen 220th St .SW to add westbound right turn lane and Hwy. 99 to add 2nd southbound left turn lane. Possible Grants & Local Funds Engineering, ROW, & Construction (Federal) (State) Local project costs included in Hwy 99 Gateway / Revitalization project 19. SR-104 ITS Adaptive System Install ITS Adaptive System along SR-104 from 95th PI W to 226th St. SW Secured Grants, Possible Grants, & Local Funds Engineering, ROW, & Construction $287,000 (Federal, secured) (Federal, unsecured) (State, unsecured) Local $287,000 $123,000 $1,700,000 $255,000 $1,700,000 $0 $378,000 20. SR-104 @ 226th St. SW / 15th St. SW Intersection Improvements Extend SR-104 Westbound left turn lane and complete bicycle improvements with traffic signal improvements. Possible Grants & Local Funds Engineering, & Construction $220,000 (Federal, unsecured) (State) Local $20,000 $20,000 $200,000 $0 $20,000 21 Westgate / SR-104 @ 100th Ave. W Intersection Access Management Provide safety improvements within proximity to the intersection by providing better access management on all approaches Possible Grants & Local Funds Engineering, & Construction $543,000 (Federal, unsecured) (State) Local $543,000 $125,000 $0 $125,000 22. SR-104 @ 95th PI. W Intersection Improvements Provide C-Curb with left turn channelization for access management. Possible Grants & Local Funds Engineering, & Construction $207,500 (Federal, unsecured) (State) Local $32,500 $5,000 $175,000 $32,500 $0 $37,500 23. SR-104 @ 238th St. SW Intersection Improvements Install traffic signal and other intersection improvements. Possible Grants & Local Funds Engineering, ROW, & Construction $1,157,000 (Federal, unsecured) (State) Local $173,000 $27,000 $984,000 $154,000 $0 $181,000 TOTAL $9,204,000 $3,280,500 $1,436,500 $15,394,500 $9,183,500 $23,920,000 Pedestrian Protects: 24. Citywide Pedestrian Crossing Enhancements Install flashing pedestrian beacons, HAWK signal, or traffic signal at various locations throughout the City. Secured Grant, & Local Funds Construction $10,000 (Federal, secured) (State) Local, General $10,000 $2,000 $0 $2,000 25. Walnut St. from 6th Ave. S to 7th Ave. S Install sidewalk on south side of Walnut St. from 6th Ave. S to 7th Ave. S Secured Grant Engineering, & Construction $0 (Federal) (State, unsecured) Local $265,000 $265,000 $0 26. Maplewood Walkway from Main St. to 200th St. SW Install sidewalk on Maplewood St. from Main St. to 200th St. SW, creating connection to Maplewood Elementary and Yost Park. Possible Grant Engineering & Construction $1,800,000 (Federal, unsecured) (State) Local $150,000 $150,000 $1,500,000 $0 $0 27. Elm Way Walkway from 8th Ave. S to 9th Ave. S Install sidewalk on Elm Way from 8th Ave. S to 9th Ave. S, creating connections to Westgate and Sherwood Elementary Schools. Possible grant Engineering & Construction $0 (Federal, unsecured) (Local, Fund 422) Local, Fund 125 $347,000 $621,000 $347,000 $621,000 28. 80th Ave. W Walkway from 212th St. SW to 206th St. SW Install sidewalk on 80th Ave. W from 212th St. SW to 206th St. SW, creating connections to Chase Lake and College Place Elementary Schools. Possible Grant Engineering & Construction $1,449,000 (Federal, unsecured) (State) Local $100,000 $110,000 $1,239,000 $0 $0 29. 80th Ave. W Walkway from 188th St. SW to Olympic View Dr. Install sidewalk on 80th Ave. W from 188th St. SW to Olympic View Dr. creating connections to Seaview Elementary School. Possible Grant & Local Funds Engineering & Construction $1,506,000 (Federal, unsecured) (State) Local, Fund 422 $315,000 $125,000 $1,191,000 $504,000 $0 $629,000 co L O L- a. C d E N O L Iz E C O r M r- O C 1- L d K ti N O N N N 0 N IL H ti N 0 N N N O N N K W C d E t v r� r� a Page 2 Packet Pg. 4 2.1.a City of Edmonds Six Year Transportation Improvement Program (2022-2027) Project Name Purpose Grant Opportunity Project Phase(s) (2022-2027) Total Cost Source(s) 2022 2023 2024 2025 2026 2027 30. 95th PI. SW Walkway from 224th St. SW to 220th St. SW Install sidewalk on 95th PI. W from 224th St. SW to 220th St. SW to improve pedestrian safety. Possible Grant & Local Funds Engineering & Construction $0 (Federal) (State, unsecured) Local $100,000 $20,000 $334,000 $334,000 $434,000 $354,000 31. 232nd St. SW from 100th Ave. W to SR-104 Install sidewalk on one side of 232nd St. SW Possible Grant & Local Funds Engineering & Construction $850,000 (Federal, unsecured) (State) Local $130,000 $130,000 $720,000 $720,000 $0 $850,000 32 236th St. SW Walkway from SR-104 to 97th PI. W Provide sidewalk on one side of 236th St. SW Possible Grant & Local Funds Engineering & Construction $910,000 (Federal,unsecured) (State) Local $135,000 $135,000 $775,000 $775,000 $0 $910,000 33 84th Ave. W Walkway from 238th St. SW to 234th St. SW Provide sidewalk on one side of 84th Ave. W Possible Grant & Local Funds Engineering & Construction $395,000 (Federal,unsecured) (State) Local $75,000 $75,000 $320,000 $320,000 $0 $395,000 34. 2nd Ave. S Walkway from James St. to Main St. Provide sidewalk along short missing link. Possible Grant & Local Funds Engineering, & Construction $0 (Federal) (State) Local $40,000 $0 $40,000 35. 218th St. SW Walkway from 76th Ave. W to 84th Ave. W Install sidewalk along missing link Possible Grant & Local Funds Engineering & Construction $795,000 (Federal, unsecured) (State) Local $120,000 $120,000 $675,000 $675,000 $0 $795,000 36. 216th St. SW Walkway from Hwy. 99 to 72nd Ave. W Install 300' sidewalk on the north side of 216th St. SW from Hwy. 99 to 72nd Ave. W Possible Grant & Local Funds Engineering & Construction $150,000 (Federal, unsecured) (State) Local $150,000 $50,000 $0 $50,000 37. 4th Ave. Cultural Corridor Enhancements Create corridor improvements to encourage pedestrian activity along 4th Ave. N from Main St. to 3rd Ave. N from Downtown retail to Edmonds Center for the Arts Possible Grant & Local Funds Engineering & Construction $5,500,000 (Federal, unsecured) (State) Local, various sources $94,500 $250,000 $500,000 $100,000 $500,000 $100,000 $4,500,000 $500,000 $0 $1,044,500 38. ADA Curb Ramps Improvements Construct Citywide ADA compliant curb ramps where facilities don't exist nor meet current standards Possible Grant & Local Funds Engineering & Construction $0 (Federal) (State, unsecured) Local, General Fund $500,000 $500,000 $500,000 $1,500,000 $0 39. SR-104 @ 76th Ave. W Non -motorized Transportation Improvements Install ADA curb ramps, extend bike lanes,and complete signal modifications in order to improve non -motorized transportation safety. Traffic signal owned by Shoreline. Possible Grant & Local Funds Engineering & Construction $0 (Federal) (State, unsecured) Local $200,000 $40,000 $1,200,000 $1,400,000 $40,000 40. Pedestrian Safety Program Complete pedestrian safety improvements at pedestrian crossings such as RRFB's, Flashing LED's at stop signs, and signage. Local funds Engineering & Construction $0 (Federal) (State, unsecured) Local, unidentified $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $0 $120,000 41. Downtown Lighting Improvements Install additional street lights on both sides of Dayton St. (cobra heads combined with pedestrian lights) and other locations within proximity to Edmonds Transit Station. Possible Grant Engineering & Construction $0 (Federal) (Sound Transit, unsecured) Local $300,000 $1,200,000 $1,500,000 $0 42. SR-104 / Pine St Walkway: SR-104 from mid -block crossing - 400' north of Pine St. to Pine St. and Pine St. from SR-104 to 9th Ave. S Complete sidewalk missing links to improve pedestrian safety and connectivity to Edmonds Transit Station. Possible Grant Engineering & Construction $0 (Federal) (Sound Transit, unsecured) Local $250,000 $250,000 $2,500,000 $3,000,000 $0 43. Citywide bicycle Improvements Install bike lanes along 100th Ave.W / 9th Ave. W from 244th St. SW to Walnut St. and along Bowdoin Way from 9th Ave. W to 84th Ave. W Secured Grant Construction $0 (Federal) (Sound Transit, secured) (Local) $1,500,000 $1,500,000 $0 TOTAL $2,594,500 $270,000 $20,000 $3,645,000 $9,083,000 $13,549,000 Traffic Calmina / Non -motorized Transportation Safetv Proiects: 44. Traffic Calming Program / Traffic circles, speed cushions, Engineering $0 (Federal) Non -Motorized Transportation radar feedback signs, bulb -outs, etc. Local Funds only & $0 (State) Safety Construction $90,000 (Local, Unidentified) $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 Ferry / Waterfront Projects 45. Ferry Storage Improvements from Dayton St. to Pine St. Provide additional ferry storage area closer to the Ferry Terminal (through striping revisions / C-Curb addition...). Possible Grant Engineering & Construction $357,000 (Federal, unsecured) (State) Local $357,000 $0 $0 TOTAL $0 $0 $0 $357,000 $0 $0 Traffic Planning Projects: 46. Citywide ADA Transition Plan Complete an compliance evaluation of all existing ADA curb ramps, as well as long range plan on how to address those defficiencies. Local Funds Only Engineering & Planning $0 (Federal) (State) Local, General Funds $100,000 $0 $100,000 47. Pavement Rating Study Analyse the pavement condition of all arterial, collector, and local streets to determine the stretches to be repaved as part of future annual overlays. Local Funds Only Planning $0 (Federal) (State) (Local / General Funds) $40,000 $40,000 $40,000 $0 $40,000 ca L O L a. .r C d E O O E C O r R O to C co L I- L d K ti N 0 N N N 0 N d P ti N 0 N N N O N N t X W r C d t v R .r a Page 3 Packet Pg. 5 City of Edmonds Six Year Transportation Improvement Program (2022-2027) Project Name Purpose Grant Opportunity Project Phase(s) (2022-2027) Total Cost Source(s) 2022 2023 2024 2025 2026 2027 48. Transportation Plan Update Update Transportation Plan (current Plan was completed in 2015) Local Funds Only Engineering & Planning $0 (Federal) (State) Local $175,000 $0 $175,000 TOTAL $215,000 $100,000 1 $40,000 $0 1 $40,000 1 $0 Total $110,046,500 $14,373,500 $5,242,500 $3,011,500 $23,011,500 $23,061,500 $41,426,000 Total Federal $2,051,000 $2,472,000 $1,108,000 $16,457,500 $11,968,000 $20,451,000 Total Federal (Secured) $2,051,000 $2,472,000 $184,000 $0 $0 $0 Total Federal (Unsecured) $0 $0 $924,000 $16,457,500 $11,968,000 $20,451,000 Total State $8,065,000 $650,000 $0 $1,365,000 $2,842,000 $500,000 Total State (Secured) $8,065,000 $650,000 $0 $0 $0 $0 Total State (Unsecured) $0 $0 $0 $1,365,000 $2,842,000 $500,000 Sound Transit (secured / unsecured) $1,500,000 $0 $0 $1,550,000 $3,150,000 $14,500,000 Total Local Fund $2,580,000 $2,394,500 $1,279,500 $3,264,000 $4,347,500 $3,975,000 Total Local (Fund 112) $463,000 $808,500 $328,500 $1,883,000 $2,602,500 $2,670,000 Total Local (Fund 125 / Fund 126) $1,321,000 $700,000 $700,000 $0 $0 $0 Total Local (Fund 422) $347,000 $0 $0 $0 $0 $0 Total Local (Traffic Impact Fees) $0 $0 $0 $576,000 $900,000 $500,000 Total Local (General Fund) $394,000 $131,000 $196,000 $0 $40,000 $0 Total Local (unidentified) $55,000 $755,000 $55,000 $805,000 $805,000 $805,000 Total (City of Lynnwood) $731,000 $0 $0 $0 $0 $0 d P ti N O N N N O N N t X W r C d E t v R .r r a Page 4 Packet Pg. 6 2.2 City Council Agenda Item Meeting Date: 05/11/2021 2020 Traffic Impact Fee Annual Report Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History Staff Recommendation No action required by the City Council. Forward item to the May 18th City Council meeting for information only. Narrative In 2004, the City authorized the collection of Traffic Impact Fees to help pay for transportation projects that are needed to serve new growth and development. Pursuant to Section 3.36.080(C) of the Edmonds City Code (ECC), Attachment 1 is an accounting of the Traffic Impact Fee Fund for 2020. The City collected a total of $805,648 in traffic impact fees during 2020. These revenues combined with the 2019 beginning fund balance of $947,595 resulted in a total available funding of $1,753,243. On the expense side and in accordance with section 3.36.100 of the ECC, the traffic impact fee fund paid $40,121 for the annual debt service to the Public Works Trust Fund (PWTF) for the 220th Street SW Improvements Project. Attachments: Attachment 1 - 2020 Traffic Impact Fee Report Attachment 2 - Traffic Impact Fee Summary 2020 Packet Pg. 7 2.2.a Recei Pt Date Permit Number Number 01/15/2020 BLD2019-1247 R1948 01/22/2020 BLD2019-0116 R2047 01/30/2020 BLD2019-1212 R2568 3/2020 BLD2019-1459 R3387 4/2020 BLD2018-1622 R4178 5/2020 BLD2019-1175 R4194 5/2020 BLD2019-1245 R4194 0/2020 BLD2019-0184 R4295 5/2020 BLD2019-1461 R4832 4/2020 BLD2019-1176 R4965 4/2020 BLD2019-1246 R4965 8/2020 BLD2018-1466 R4981 9/2020 BLD2019-1601 R5361 6/2020 BLD2019-0975 R5429 3/2020 BLD2020-0045 R5628 Site Address Select Homes Inc. 9621 215th PI. SW Aw 9527 190th PI. SW Ikegami Properties LLC (Mazda) 22214 Highway 99 Select Homes Inc. 21513 98th Ave. W GRE Apartments 23400 Highway 99 Select Homes Inc. 9616 215th PI. SW Select Homes Inc. 9617 215th PI. SW Pine Street Views LLC 917 Pine St. Select Homes Inc. 21509 98th Ave. W Select Homes Inc. 9618 215th PI. SW Select Homes Inc. 9619 215th PI. SW Chung 725 Edmonds Way M & G Group 8710 196th St. SW Groset 22029 96th Ave. W Select Homes Inc. 21328 82nd PI. W Transportation Impact Fee Receipts and Funds Transfer Data Record Transportation Impact Fee Fund Account Number: 112.502.345.86.000.00 RECEIPTS Fee Collected with Previous New ITE Land Use ITE Land Use Notes Building Permit Fee Amount vacant SFR X $6,249.1 vacant SFR X $4,561.5 vacant auto repair garage New 13,885 sq. ft. auto service X $46,313.5 building vacant SFR X $6,249.14 vacant apartment 192 units X $550,808.92 vacant SFR X $6,249.14 vacant SFR X $6,249.14 vacant SFR X $6,249.14 vacant SFR X $6,249.14 vacant SFR X $6,249.14 vacant SFR X $6,249.14 vacant SFR X $6,249.14 vacant SFR X $6,249.14 vacant SFR X $6,249.14 vacant SFR X $6,249.14 TRANSFERS 2020 Transaction Amount Cumulative Fund Name I Reference Transferred Total $953,844.30 $958,405.67 $1,004,718.97 $1,010,968.11 $1,561,777.03 $1,568,026.17 $1,574,275.31 $1,580,524.45 $1,586,773.59 $1,593,022.73 $1,599,271.87 $1,605,521.01 $1,611,770.15 $1,618,019.29 $1,624,268.43 Packet Pg. 8 2.2.a 06/12/2020 BLD2019-1111 R5756 Graphite vacant art studio, gallery & X $45,006.08 cafe 202 Main St. 06/17/2020 BLD2019-1025 R5825 Vector One LLC / Ritter vacant SFR X $6,249.14 8354 Olympic View Dr. 07/02/2020 BLD2020-0142 R6110 McDowell vacant SFR X $6,249.14 23517 75th Ave. W 07/02/2020 BLD2020-0143 R6110 McDowell vacant SFR X $6,249.14 23525 75th Ave. W 07/24/2020 BLD2020-0250 R6589 Evans vacant SFR X $6,249.14 20018 83rd Ave. W 09/09/2020 BLD2019-0951 R7468 Edmonds Crossing Apartments 2 SFRs Condo 10 units w/ credit for 2 X $31,499.86 demolished SFRs 23830 Edmonds Way 12/09/2020 BLD2019-0530 R9018 Main Street Commons - Phase 2 vacant/parking specialty retail 5,660 sq. ft. of new specialty X $25,356.80 retail. 558 Main St. 12/16/2020 BLD2020-0569 R9102 23423 Commissary Kitchen convenience restaurant X $2,115.51 store 23423 Highway 99 12/31 /2020 TOTAL Traffic Impact Fess $805,648.08 Interest Earned $0.00 $1,669,274.51 $1,675,523.65 $1,681,772.79 $1,688,021.93 $1,694,271.07 $1,725,770.93 $1,751,127.73 $1,753,243.24 PWTF Annual GJ CAFR 10 Loan Payment-$40,121.30 2020 YEAR-END BALANCE $1,713,121.94 Packet Pg. 9 2.2.b r L O Q a d U- u m 0. E ci L O N O N O N O N L c� cG G v! m U- :.i cQ G :.i L N C E t V fC r a r-i C d E L V R r a Packet Pg. 10 2.2.b ONO inning Balance act Fees r-xpenditures 220t" St. Loan Payment Ending Balance �P. He nc, $947,599 $805,648 (40, 12 1) $1,713,1211 Packet Pg. 11 2.2.b 2004-10 Impact Fees $589,645 $307,678 $29,966 $156,652 $202,295 $66,334 $139,031 $372,481 $201,348 $442,245 $805,648 $3,313,323 r 0 rL a U- M 0. E L O N O N O N O N L U) U- L N C Q a Packet Pg. 12 2.3 City Council Agenda Item Meeting Date: 05/11/2021 10-ft street dedications along Puget Drive and 9th Ave N adjacent to 1414 9th Ave N Staff Lead: Rob English Department: Engineering Preparer: Sydney Hall Background/History None Staff Recommendation Forward item to the consent agenda for approval at the May 18th City Council meeting. Narrative The City is currently reviewing a proposed 2-lot subdivision, at 1414 9t" Ave N. In accordance with Edmonds Community Development Code (ECDC) 20.75.085 (Subdivision - Review Criteria), the city council may require dedication of land in the proposed subdivision for public use. In accordance with ECDC 18.50.020 (Official Street Map - Dedication presumption and requirement), applicants for a subdivision shall be presumed to create development impacts upon the street and transportation system of the city and such presumed impacts shall be mitigated by the dedication of such right-of-way to the city and to public use. The City's Official Street Map indicates a 10-foot right-of-way dedication is required along both property frontages - Puget Way and 9t" Ave N. As a condition of development, the 10-foot right-of-way along each property frontage shall be deeded to the City. Subsequent to City Council approval, the street dedication will be recorded against the subject property with the final plat documents for the subdivision. Attachments: Attachment 1-Sundstone SP - Vicinity Map Attachment 2-Sundstone SP - Site Plan Packet Pg. 13 I 2.3.a I f e UGET o Gc S I TE 00 F- c J U D ( 0 � Z � N O _ MONDS — co N VICINITY MAP SCALE 1" = 1000' FIG. 1 OMEGA VICINITY MAP ENGINEERING, INC. S U N D S TO N E S P 2707 WETMORE AVE. DATE JOB NO. SCALE SHEET Everett WA 98201 (0)425.387.3820 M 425.259.1958 9/14/20 19— 0117 1 " = 10001 OF 1 Packet Pg. 14 2.3.b 0 _ m YONE P w e SECTION 13, TOWNSHIP 27NRANGE 3E. W T z 9 O P - - U $ �' SITE Un W ACCSESS EASEMENT tif7 20,0' i f I i e, 18' -cn I - - - I W i a G ' c Top _�3 <L< <1<Vl< ? _t ,> EX.! I 30.0' a 00 I tV 40 ROW Y � � M j .,•. I 00608300000501 N y •moo t �r[ � VICINITY MAP i � .N W• 1 SCALE: 1» = 2,000' S88'35'18 E p. 249.08' _._.......... LEGAL DESCRIPTION 00608300000203 z THE SUNDSTONE CONDOMINIUM PLAT EMBRACES THE FOLLOWING ' EX. SFR PROPERTY IN SNOHOMISH COUNTY ACCORDING TO THE PLAT I I THEREOF RECORDED IN VOLUME 12 OF PLATS, PAGE 7, S88'35'18»E 4 RECORDS OF SAID COUNTY: j ? r h' 'AL RW 20.00 PROP. _M. 20 N PARCEL A: THE WEST 160 FEET OF TRACT 2, WALLACE TRACTS, � .. �-_- , EXCEPT THE NORTH 158 FEET OF THE WEST 140 FEET THEREOF; ,I 50 PROP. PARCEL B THE THE EAST 249.08 FEET OF TRACT 2, WALLACE CL » PRIVATE o _ _ -_ .._.._�_ -�__,_ S88 35 18 E 140.00 `„...__ ROW GE z _.... m TRACTS _,. _ EXCEPT THE EAST 25 FEET THEREOF, ........ ..�_,......... _.,..__.. ,._._.... --._ PARCEL C. THE EAST 25 FEET OF TRACT 2, WALLACE TRACTS, ;i I C O 1 THE SUNDSTONE CONDOMINIUM PLAT EMBRACES THE FOLLOWING - 1 - =1 EASEMENT IN SNOHOMISH COUNTY FILED WITH THE AUDITOR FILE EXISTING NO. 2096919 IN VOLUME 322 OF PLAT ON PAGE NUMBER f ; PARCEL ' CONDOMINIUM JUNE 6, 19.69. i — ZONING - BM THREE-STORY PARCEL D: EASEMENT OVER STRIP 20 FEET IN WIDTH TO BE ,.,.. ,- .. m„._ , A5i07.7 SF 15 UNITS z„..._..„-... N , LOCATEDON THE WESTERLY 170 FEET OF THE SOUTHERLY 90cn ��^^ VJ oo FEET OF LOT 5, WALLACE TRACTS... o EXCEPT THE WESTERLY 10 FEET OF THE SOUTH 70 FEET a PARM 2 ` o THEREOF FOR INGRESS AND EGRESS OD ALL TRACT 2 OF SAID c N ZONING RS-12 o WALLACE TRACTS. y 13,44&5 SF i `t o l ' VERTICAL CONTROL00 : E 1 NCI O co SITE BENCHMARK v DEDICATION __„ _ _.._ _ _.. o c ZONING BOUNDARY LINE NAIL AS SHOWN ELEVATION 45:8 NAVD88 N ao in _ I & PROPOSED LOT LINE _ f,> W o co � -- 1 _. HORIZONTAL CONTROL: co _ Q ASSUMED W 2 `"P ' F CYi m r ,-..._.._..C.. i +tom - .•Z Ncn r i _} S8r ,5,83 ,— CONTACT CIVIL ENGINEER ,� N N Z:._ DEDICATION TO CITY , i'' _ OMEGA ENGINEERING, INC. ~ ai a I 4,966.3 SF 8 SLOPE FOR. CUTS OR FILLS EASEMENT LINDELL M. GRAHAM W w �' "- € I w x ;, __/REC. 8108i20201 5 TELEPHONE EASEMENT 1414 9TH AVE N, APT 301 JOSEPH SMEBY, PE w F AEC: 8304150234 F,, — — 150 2707 WETMORE AVE. t` ; Q=- — -- — — — — EDMONDS, WA 98020 v, E V E R E T T, W A 9 8 2 01 O 06.747.2995 N W !-- — — — -- -- ___ -- 425.903.4852cn — -- -- _ _ — 8'tl i — OWNER APPLICANT TOM & CANDACE MOORE • _ . _ �s^;; c __.. . r _., r - V <� .. ��.�: ..F�.� ,. ��._ ---_ � �_..� ��; ;_... SHANNON CARNLEY „ w.- > SURVEYOR I if ACREAGE LAND SURVEYING c _ MEN EUGENIA DAHL FAWCETT _. ANDREA BRYCE CLEMENT JOUNI ,PAAVDLA, PLS t9 � _,._,r_,..._ i ��h �rf� ;z, DEDICATION 1 ��„ __.._ .__ - JERIENE JOHNSON a F W_. _ .: „ .__ >z 4&7 __,.._ _._ �... . � � �� ,, _ .. ,.. _..... � .,-, _..._ _ � 24225 107TH PI W Z __.. W EDMONDS, WA 98020 AADEL &SOMA KA ��„ �� BRENNEN BOUNDS fI 112x1 if o f 8185 N � PUGET DR. o o -! _....„_, w,. _.. 20 . W E 6 326.9912 " I _ a a o �. EARL & JERRINE THOMPSON W �:w .,_ _ _.__. _„,. a M GERALDINE DIXON v w,.- ., w_ _ ss m _ __ _--.. _..., t� �. l i N,. - - __ _,„ _ COURTNEY & JUDITH SMITH ;� - --�--- Ss LINDELL GRAHAM- --�- - - - SHARON RALPH W - SHIRLEY THOPSON WILLIAM SCHARNIKOW __ _ „._.. . _ ,.:.,._ .....W...�....._. ..W.._..__-_, .._ _.- _,...._ ._ __ - WILLIAM BUTLER LEGS _ „ __. _.__ m- �_. �.. _.. EXISTING DESCRIPTION PROPOSED SITE DATA : 414 9TH AVE N, EDMONDS, WA 98020 Z B:S.B.L. B.S:B.L. SITE — — — BLDG SETBACK LINE (BSBL) — — — — O a CATCH BASIN (Ty-1) LOT AREA SUMMARIES: TAX ACCOUNT NUMBER: 00427800100100, ...100200, ...100300, F' _ - ..100400 100500, 200200 ...200300, ...200400, W Z LOT 1 LOT 2 ••• ...200100, 0 CATCH .BASIN (Ty-2) ... Z GROSS AREA: 35,969 SQ. FT. GROSS AREA 16,769 SQ. FT. ...200500, 300100, ...300200, ...300300, ...300400, ...300500, z O CASE MONUMENT B LESS ACCESS EASE.: 2,491 SQ. FT. LESS ACCESS EASE.: 2,475 SQ. FT. < _ O -�- �— DRAINAGE DITCH/SWALE �' —�'-- NET AREA. 33,478 SQ, FT. NET AREA. 14,294 SQ. FT. ZONING : SEE PLAN U) F' DRAINAGE FLOW PATTERNS LOT AREA: 51,922 SF (1.19 AC) 0 W ---------- EASEMENTS,(ESM'T)---------- AREAS: UTILITY C NTAC F- ZO w CONTACTS: .._ _ „....- .... ....... EDGE PAVEMENT (EOA) Eon LOT "l TOTAL ,LAND AREA - 52,738 SQ/FT � t- Z -♦- LOT » 2» - 16�769 SQ969 /FT z Q �- FIRE HYDRANT (FH) / SNOHOMISH CO: PUD _ 888.321 . 779 Q o PSE 888.321.7779 — — — — LOT LINE FRONTIER 425.263.4023 0 0 LL �.r ZIPLY - 866.669.4759 �11 MAILBOXES (MB, CBU) W Z WATER - COE - 425.771.0235 L� 0 0 PROPERTY LINE (PA) SEWER - COE - 425.771.0235 . . — RIGHT of WAY (R/W) CITY OF EDMONDS P/W - 425.771.0235 0 04 — ROAD CENTER (CTR) LINE _ `N>r SANITARY SEWER MANHOLE V O YARD BASIN (YD) s SANITARY SEWER LINE S STORM SEWER LINE PROJ. NO. N. BY; SEWER STUBOUT Ta 19-0117 JMS STORM STUBOUT E-� — — — DATE: 5/3/21 UTILITY POLE (PP, UP) SCALE: ° BLOW —OFF (BO) O 0 20 40 1 20 �WM WATER SERVICE (WS) �- — iI®�� _ DRAWING NO. pQ WATER VALVE (WV) N HORIZONTAL SCALE vs 1 1 OF SUBDIVISION FILE PLN2019-0036 Packet Pg. 15 2.4 City Council Agenda Item Meeting Date: 05/11/2021 Report on Bids for Phase 2 2021 Overlay Project Staff Lead: Rob English Department: Engineering Preparer: Sydney Hall Background/History On March 9, 2021, Staff presented the bid results for the 2021 Overlay Contract to the Parks and Public Works Committee. On March 23, 2021, City Council awarded the 2021 Overlay Contract to Central Paving, LLC. Staff Recommendation Staff will provide the bid results at the committee meeting and make a recommendation on the possible award of the Phase 2 2021 Overlay Contract. Narrative This project is a continuation of the City's efforts to rehabilitate and preserve its roadway network by paving streets in poor condition that have a low pavement condition index rating. Phase 1 of this year's project will use both roadway and water utility funds to pave approximately 3.9 lane -miles of City streets. The contract, awarded on March 23rd, came in approximately $200,000 below the Engineer's Estimate due to lower material prices earlier in the year. In order to fully utilize this year's paving budget, City staff worked with their consultant to assemble a small works contract to pave additional streets. The City solicited five contractors for construction bids via the Small Works Roster process on April 22nd. Construction bids are due by 2:00 p.m. on May 7th, 2021, which may provide an opportunity to award the project at the May 181h City Council Meeting. The bid results, project budget and a possible recommendation to award the Phase 2 contract will be provided at the May 111h Committee meeting. Construction is expected to begin in early summer and be completed by August of this year. Attachments: 2021 Overlay Phase 2 Project Map Packet Pg. 16 City of Edmonds Mapbook 2.5 City Council Agenda Item Meeting Date: 05/11/2021 Presentation of a Professional Services Agreement with David Evans and Associates (DEA) for the Elm Way Walkway project Staff Lead: Rob English Department: Engineering Preparer: Sydney Hall Background/History None Staff Recommendation Forward the item to the consent agenda for approval at the May 18th City Council meeting. Narrative The City issued a Request for Qualifications (RFQ) in February 2021 to hire a consultant to provide design engineering services for the Elm Way Walkway Project. The City received statements of qualifications from three engineering firms and the selection committee selected David Evans and Associates, Inc. (DEA) to provide design engineering services for the Project. The design phase is expected to be complete by December 2021, with construction scheduled to begin in Spring 2022. The Elm Way walkway project was identified in the City's 2015 Comprehensive Transportation Plan and was ranked sixth in the short walkway list. The Project will improve the City's pedestrian connectivity by installing approximately 700 feet of new sidewalk and six pedestrian curb ramps on Elm Way between 8th Ave S and 9th Ave S. The project will also modify the existing stormwater system to accommodate the sidewalk improvements. Staff and the consultant have agreed on a scope of work and negotiated a professional services fee of 139,972, which includes a $5,000 management reserve. The project is being funded by the REET 126 fund and the stormwater utility fund. Attachments: Elm Way Scope and Fee Elm Way Walkway Project Limits Packet Pg. 18 2.5.a EXHIBIT A CITY OF EDMONDS Elm Way Walkway Project (E21DA/i058) Scope of Services Prepared by: David Evans and Associates, Inc. 14432 SE Eastgate Way, Suite 400 Bellevue, WA 98007 May 6, 2021 Packet Pg. 19 2.5.a TABLE OF CONTENTS TASK 1.00 PROJECT DESCRIPTION, DESIGN CRITERIA, AND DELIVERABLES.............2 1.01 Project Description......................................................................................................................... 2 1.02 Project Deliverables Furnished by the CONSULTANT.................................................................. 2 1.03 Responsibilities and Services Provided by the CITY..................................................................... 3 1.04 Project Assumptions....................................................................................................................... 3 TASK 2.00 PROJECT MANAGEMENT AND QUALITY CONTROL.......................................3 2.01 Project Management...................................................................................................................... 3 2.02 Develop Project Schedule.............................................................................................................. 4 2.03 Monthly Invoices/Progress Reports................................................................................................4 2.04 Progress Meetings..........................................................................................................................4 2.05 Quality Control/Quality Assurance Review.................................................................................... 4 2.06 Change Management.....................................................................................................................4 TASK3.00 SURVEY...............................................................................................................5 3.01 Field Review................................................................................................................................... 5 3.02 Data Collection............................................................................................................................... 5 3.03 Horizontal and Vertical Control Network........................................................................................ 5 3.04 Establish Road Centerline Alignments and Rights -of -Way (Base Map) ........................................ 5 3.05 Topographic Survey....................................................................................................................... 5 TASK 4.00 ENVIRONMENTAL DOCUMENTATION...............................................................7 4.01 Agency Coordination and Site Visit................................................................................................ 7 4.02 SEPA Exemption Letter.................................................................................................................. 7 4.03 Other City Permits [Only authorized by Extra Services Agreement] .............................................. 8 4.04 NEPA Document Preparation [Only authorized by Extra Services Agreement] ............................ 8 TASK 5.00 GEOTECHNICAL..................................................................................................8 5.01 Geotechnical Data Review, Field Explorations, Laboratory Testing, and Memo ........................... 8 TASK6.00 DESIGN................................................................................................................8 6.01 Project Site Visit (5 Total)............................................................................................................... 8 6.02 Preliminary 30% Design................................................................................................................. 8 6.03 Storm Drainage.............................................................................................................................. 9 6.04 Final Design (60%, 90%, and 100% Completion).......................................................................... 9 6.05 Prepare Ad Ready Documents..................................................................................................... 10 6.06 Assistance During Bid Period....................................................................................................... 10 6.07 Traffic and Pedestrian Control Plan [Only authorized by Extra Services Agreement] ................. 10 TASK 7.00 UTILITY COORDINATION..................................................................................11 7.01 Utility Coordination....................................................................................................................... 11 TASK 8.00 RIGHT OF WAY [ONLY AUTHORIZED BY EXTRA SERVICES AGREEMENT]..............................................................................................................11 TASK 9.00 COMMUNITY OUTREACH.................................................................................11 9.01 Community Outreach.................................................................................................................... 11 TASK 10.00 UNANTICIPATED TASK RESERVE (AS NEEDED)...........................................12 10.01 Unanticipated Task Reserve........................................................................................................ 12 WPursuitslElEdmonds, City of (WA)12021 Elm Way WalkwaylScope and FeelEdmonds Elm Way Scope Final to City_2021-05-06.docx City of Edmonds 1 Scope of Services Elm Way Walkway Project (E21DA/i058) Ma Packet Pg. 20 2.5.a TASK 1.00 PROJECT DESCRIPTION, DESIGN CRITERIA, AND DELIVERABLES 1.01 Project Description The City of Edmonds (CITY) is requesting professional services from David Evans and Associates, Inc. (CONSULTANT) for preparation of Plans, Specifications, and Estimate (PS&E) documents for the Elm Way Walkway Project (PROJECT). This project includes the design and construction of curb and gutter, sidewalk, and ADA curb ramps along Elm Way between 8th Avenue S and 9th Avenue S (-700 linear feet). The project will also include topographical survey, permitting support, geotechnical engineering, drainage/utility coordination, identifying community outreach needs, and easement and/or right-of-way procurement. The major features of the project include: • Survey basemap. • Design of curb and gutter, sidewalk, ADA curb ramps, and stormwater improvements. • Permitting and community outreach support. • Preliminary and final submittals of contract documents. • Right -of -Way support. • Geotechnical investigation. 1.02 Project Deliverables Furnished by the CONSULTANT The CONSULTANT shall maintain a project file for pertinent work items. The CITY review sets will be returned with each subsequent revision, illustrating that each review comment has been addressed as stated, or how/why it was not addressed. The CONSULTANT shall deliver the following documents and products to the CITY as part of this agreement: • Project Schedule • Monthly Invoices and Progress Reports (13 total). • Progress Meeting Attendance (2 total). • Topographic base map, right-of-way centerline, parcel lines, and data points in AutoCAD. • Draft and Final Geotechnical Design Memorandum. • Draft and Final SEPA Exemption Letter • Preliminary 30% Plans, Estimate, and Specifications. • Draft and Final Draft Drainage TIR. • 60% Plans, Estimate, and Specifications. • 90% Plans, Estimate, and Specifications. • Maximum Extent Feasible (MEF) Documentation, if needed. • Ad -Ready Plans, Estimate, and Specifications. • Utility conflicts spreadsheet and plan. • Parcel Exhibits, Legal Descriptions, Survey Staking, and all associated ROW Acquisition Documentation • Preparation of two (2) corridor long color roll plots and two (2) 11"x17" plan exhibits for use at a public forum. • Prepare response to bidder questions and up to one (1) bid document addenda. WPursuitslElEdmoods, City of (WA)12021 Elm Way WalkwaylScope and FeelEdmoods Elm Way Scope_Fioal to City_2021-05-06.docx City of Edmonds 2 Scope of Services Elm Way Walkway Project (E21DA/i058) Ma Packet Pg. 21 2.5.a 1.03 Responsibilities and Services Provided by the CITY The CITY will: • Provide all available existing as -built plans, right-of-way plans, horizontal and vertical monument information, GIS maps, and other mapping information as available to the CONSULTANT. • Provide existing aerial mapping. • Provide all CITY standard specifications and CITY bid forms in Microsoft Word format. • Review all submittals made to the and return them to the CONSULTANTwith consolidated written comments regarding changes needed. 1.04 Project Assumptions • The PROJECT does not have federal funding nor does the PROJECT involve any federal agencies. • All drawings will be prepared in AutoCAD 2019 format, utilizing the CONSULTANT's CADD standards. The standard sheet size for all plans will be 22"x34" and drawn at one -inch equals forty feet (1" = 40') for 11"x17" half-size plans. • Designs will be based on the January 2018 version of the City of Edmonds Standard Details and WSDOT Standard Plans (current version as of the Notice To Proceed date). Plan submittals shall comply with these requirements. Consultant will update plan submittals with updated City of Edmonds Standard Details and WSDOT Standard Plans, if the updates occur prior to the submittals for the 90% and 100% milestones. • Specifications will follow the 2022 WSDOT/APWA Standard Specifications, APWA Special Provisions, and any City of Edmonds requested provisions. • The CITY will provide all Right -of -Entry documentation prior to survey. • The project duration for design through construction bidding is assumed to be twelve (12) months. • CONSULTANT is not responsible for providing a tree assessment that identifies and documents tree that may be damaged or diseased or otherwise pose a risk to workers or the public, etc. • No traffic analysis for the removal of the right -turn pocket at 9th Avenue S is included in this scope, based on initial discussions with the City. If additional traffic work is required, that would be done as Extra Services. TASK 2.00 PROJECT MANAGEMENT AND QUALITY CONTROL 2.01 Project Management Direction of the CONSULTANT staff and review of their work over the course of the project shall be provided. This work element includes preparing monthly invoices, including the status of individual work elements, outstanding information required, and work items planned for the following month. Periodic monitoring of the CONSULTANT'S design budget will occur over the course of the project. This work element is intended to help monitor costs and budgets, and to propose corrective actions. These actions may include formal requests for increases, modifications, or reductions in scope and/or budget. Drawings and documents received and generated over the course of the project require review, coordination, and file management. The status of requested information will also be maintained. WPursuitslElEdmoods, City of (WA)12021 Elm Way WalkwaylScope and FeelEdmoods Elm Way Scope_Fioal to City_2021-05-06.docx City of Edmonds 3 Scope of Services Elm Way Walkway Project (E21DA/i058) Ma Packet Pg. 22 2.5.a 2.02 Develop Project Schedule The CONSULTANT and the CITY will jointly develop an overall project schedule showing all major and supportive activities. The schedule was prepared to reflect a 12-month design completion of the project. The schedule shall be arranged to meet key target dates. Deliverables: Electronic submittal of Project Schedule. 2.03 Monthly Invoices/Progress Reports Monthly invoices will be prepared by the CONSULTANT and submitted to the City by the 15th of each month for work activities for the prior month. These invoices shall also include SUBCONSULTANT work and will be accompanied by monthly progress reports. Invoices will include back-up material for all expenses and will show approved budget and amount expended to date. Deliverables: Monthly Invoices and Progress Reports (13 total). 2.04 Progress Meetings This work element provides for the preparation, attendance, follow-up, and documentation of meetings during the length of the project. These meetings will be the forums for agencies to provide input and guidance for the direction of the project. They will also be used to discuss project issues, approve submittals, and develop potential solutions, etc. The CONSULTANT shall prepare for and attend up to twelve (12) 30-mintue monthly project progress meetings and two (2) design progress meetings with CITY staff. Meetings will be required for coordination with the CITY and other affected agencies. The CONSULTANT will prepare meeting minutes as required from each of the project team meetings. The CONSULTANT will have one staff person attend the following meetings: • Monthly Progress Meetings (30-minutes, each) • Kickoff/Brainstorm • Mid -Project check -in (-60% or 90%) Design Review • Meeting Minutes, as required/applicable for each meeting Deliverables: Meeting Attendance (14 total). 2.05 Quality Control/Quality Assurance Review This work element is for the QC/QA review of CONSULTANT deliverables by a designated QC/QA staff member of the CONSULTANT team. The review will cover documents, reports, PS&Es, and pertinent information on an on -going basis. The program entails the periodic review of study criteria, design, and assumptions, as well as concepts and presentation of product format, and assures that the overall project objectives are being fulfilled. 2.06 Change Management Project Managers from the CITY and the CONSULTANT are responsible for managing changes to the scope and schedule. The CITY is responsible for the authorization of any changes to the scope, budget, and/or schedule. The CONSULTANT shall work within the defined project scope, schedule, and budget. When issues, actions, or circumstances occur that could cause a change in scope, personnel, cost, or schedule, the CONSULTANT must communicate potential changes to the CITY Project Manager as early as possible. WPursuitslElEdmoods, City of (WA)12021 Elm Way WalkwaylScope and FeelEdmoods Elm Way Scope_Fioal to City_2021-05-06.docx City of Edmonds 4 Scope of Services Elm Way Walkway Project (E21DA/i058) Ma Packet Pg. 23 2.5.a CONSULTANT and CITY Project Managers will determine whether the potential change issue will lead to a change in scope, cost, or schedule. The CONSULTANT shall obtain written authorization from the CITY before implementing any change to this scope of work, schedule, or budget. All changes shall be documented using the Project Change Form. TASK 3.00 SURVEY 3.01 Field Review The CONSULTANT and project team will conduct a field review at the outset of the project to identify key field conditions that may impact the design including the location and/or presence of driveways and roadways, trees, mail boxes, fences, utilities (underground and overhead), potential intersection site distance and clear zone issues, and drainage issues. 3.02 Data Collection The CONSULTANT will research and collect existing roadway, right-of-way, and utility information from the CITY and respective utility agencies for inclusion in the mapping. 3.03 Horizontal and Vertical Control Network The CONSULTANT shall establish supplemental horizontal and vertical control points as needed throughout the project limits for the purpose of performing surveying services. Horizontal and vertical control points shall be based upon at least two local control monuments which will then be referenced on the final drawings. These monuments shall serve as the basis of the horizontal coordinates and control of the site. 3.04 Establish Road Centerline Alignments and Rights -of -Way (Base Map) The CONSULTANT shall utilize previously established centerlines and rights -of -way within the project limits for preparation of the right-of-way base map for this project. Parcel lines for adjacent properties will be shown as near as possible to their actual locations but will be solely based upon readily available public records and maps. The base map will be used to validate the location of existing improvements located by the topographic survey. The base map will show located street monuments and property corner markers found that were used to create this map. 3.05 Topographic Survey The CONSULTANT shall prepare a project topographic base map. This base map will incorporate City and franchise utility 'as -built' information, right-of-ways and road centerlines, property lines, and other existing features within the project limits including: a. Pavement limits b. Driveways c. Fences d. Storm drainage structures with pipe invert elevations e. Sanitary sewer manholes with pipe invert elevations f. Water valves, fire hydrants, and associated features with nut elevations g. Electrical power vaults and associated surface features h. Telephone manholes and pedestals i. Natural gas valves, meters, and warning markers j. Cable TV pedestals k. Street lighting I. Signage WPursuitslElEdmoods, City of (WA)12021 Elm Way WalkwaylScope and FeelEdmoods Elm Way Scope_Fioal to City_2021-05-06.docx City of Edmonds 5 Scope of Services Elm Way Walkway Project (E21DA/i058) Ma Packet Pg. 24 2.5.a m. Utility poles n. Overhead wires, guy wires o. Meters p. Road channelization q. Trees r. Street markings s. Drainage ditches The limits of the project area surveyed will be defined as outlined in yellow on the graphic below: The CONSULTANT will contract with an underground utility locate service to set paint marks as the surface location of the underground utilities. Additionally, the CONSULTANT will utilize the One Call utility locate service so the CITY Public Works Department staff can identify CITY owned utilities. The CONSULTANT will use these marks as evidence to depict the underground location of these readily identifiable utilities. The CONSULTANT will prepare the final topographic survey map with a one -foot contour within the paved surfaces of the roadway prism and a two -foot contour on non -paved surfaces outside the roadway prism. The mapping shall be plotted at a scale of one inch equals forty feet (1"=40') with a one -foot contour interval. Deliverables: Electronic copy of the topographic base map, right-of-way centerline, parcel lines, and data points in AutoCAD. WPursuitslElEdmoods, City of (WA)12021 Elm Way WalkwaylScope and FeelEdmoods Elm Way Scope_Fioal to City_2021-05-06.docx City of Edmonds 6 Scope of Services Elm Way Walkway Project (E21DA/i058) Ma Packet Pg. 25 2.5.a TASK 4.00 ENVIRONMENTAL DOCUMENTATION The CONSULTANT will document the environmental setting and potential impacts related to the proposed project in order to comply with local, state, and federal environmental regulations. Regulations to which the project must adhere include the State Environmental Policy Act (SEPA). This project does not have federal funding and will not require any federal permits; therefore, a federal nexus does not exist and the project will not need to comply with the National Environmental Policy Act, Endangered Species Act, or Section 106 of the National Historic Preservation Act. Subtasks are described below and include agency coordination, a site visit, SEPA documentation, and related agency coordination. Assumptions• • No federal aquatic permits will be required. • The PROJECT does not have federal funding nor does the PROJECT involve any federal agencies 4.01 Agency Coordination and Site Visit Before beginning environmental work, the CONSULTANT shall attend one (1) environmental kick-off meeting/site visit with up to two (2) CONSULTANT staff and the CITY. CITY attendees will include the CITY project manager and CITY permitting staff. The meeting will develop communication protocols, confirm the project description and approach, discuss the environmental documentation schedule and information needs, confirmation on the critical areas approach and SEPA exemption, exchange information, and develop relationships for continued work on the PROJECT. CONSULTANT shall conduct a site visit to gather information necessary for environmental documentation. Assumptions: • One site visit will occur. • One environmental kick-off meeting with the CONSULTANT and CITY in attendance will occur Deliverables: • Draft kick-off meeting minutes submitted to CITY. • Final kick-off meeting minutes submitted to CITY. 4.02 SEPA Exemption Letter The CONSULTANT (DEA) shall prepare a SEPA Exemption Letter, assuming that the project is exempt under WAC 197-11-810 (2) (d) (ix). WAC 197-11-810 (2) (d) (ix) states that the "(a)ddition of bicycle lanes, paths and facilities, and pedestrian walks and paths including sidewalk extensions, but not including additional automobile lanes" qualify as exempt from SEPA threshold determinations and EIS requirements under the "Other minor new construction" category. This should be true provided new storm pipe is 12" or less in diameter. The CONSULTANT will obtain agreement from the CITY's planning department that the project is SEPA exempt before preparing the letter. Assumptions• • The project is exempt under WAC 197-11-810 (2) (d) (ix). • Up to two rounds of CITY review may be required. Deliverables: • Draft SEPA Exemption Letter (pdf format) • Final SEPA Exemption Letter (pdf format) WPursuitslElEdmoods, City of (WA)12021 Elm Way WalkwaylScope and FeelEdmoods Elm Way Scope_Fioal to City_2021-05-06.docx City of Edmonds 7 Scope of Services Elm Way Walkway Project (E21DA/i058) Ma Packet Pg. 26 2.5.a 4.03 Other City Permits [Only authorized by Extra Services Agreement] CONSULTANT will not prepare CITY permits for the PROJECT. If it is determined in the future that CONSULTANT will prepare CITY permits, additional services will be described and provided in a supplement to the contract. Assumptions• • Required preparation and deliverables will be established with the Extra Services Agreement. 4.04 NEPA Document Preparation [Only authorized by Extra Services Agreement] CONSULTANT will not prepare NEPA documentation for the PROJECT. If it is determined in the future that CONSULTANT will prepare NEPA documentation, additional services will be described and provided in a supplement to the contract. Assumptions: • Required preparation and deliverables will be established with the Extra Services Agreement TASK 5.00 GEOTECHNICAL 5.01 Geotechnical Data Review, Field Explorations, Laboratory Testing, and Memo The CONSULTANT shall perform a geotechnical review, exploration, and testing program to evaluate the feasibility of using infiltration for storm water management, provide input for retaining wall design, and provide earthwork and construction considerations. The CONSULTANT shall review existing soil and groundwater information, conduct a site visit, mark exploration locations, prepare applicable traffic control plans, conduct two limited access machine drill borings, one Pilot Infiltration Test if infiltration is deemed to be feasible, prepare exploration logs and laboratory testing, perform hydrogeologic analysis to evaluate design infiltration rates, provide design parameters for wall design, and prepare draft and final geotechnical memorandums. The complete work task description, assumptions, and fee breakdown can be found attached to this document. Deliverables: Site Exploration Memorandum Electronic copy of Draft Geotechnical Design Memorandum. Electronic copy of Final Geotechnical Design Memorandum. TASK 6.00 DESIGN 6.01 Project Site Visit (5 Total) The CONSULTANT shall conduct up to five (5) site visits with up to two (2) staff during the project to resolve design issues. CITY staff shall be present at the site visits, if requested. Three (3) of the site visits are planned for meeting with individual property owners. 6.02 Preliminary 30% Design The CONSULTANT shall develop the 30% preliminary design and cost estimate. The 30% design level will serve for the basis of final design. All plan sheet deliverables will be submitted as full size (22"x34") electronic files. The included sheets included in the preliminary 30% deliverable include: WPursuitslElEdmoods, City of (WA)12021 Elm Way WalkwaylScope and FeelEdmoods Elm Way Scope_Fioal to City_2021-05-06.docx City of Edmonds 8 Scope of Services Elm Way Walkway Project (E21DA/i058) Ma Packet Pg. 27 2.5.a • Cover sheet including a vicinity map and sheet index. • Roadway/Sidewalk plans and sections. • 30% Cost Estimate in accordance with CITY Cost Estimating Policy ENG-PM-2014-02 (estimates to have separate bid schedules for storm work) Deliverables: 1 electronic copy (full size) of the Preliminary 30% PS&E for review by the CITY. 6.03 Storm Drainage The CONSULTANT shall prepare a drainage memorandum. • Determine the new pervious and impervious areas. • Document feasibility for LID facilities. • Determine the existing drainage systems and drainage basins for the project area. • Develop drainage system improvements for this project, including detention and water quality treatment if required. • It's assumed there will be two set of TIR comments and one final revision. Deliverables: Electronic Draft Drainage Report (Preliminary Requirements Check, Design Layout, and calculations). Electronic copy of Final Drainage Report. Assumptions• • Flow control and water quality is not applicable based on preliminary areas of new hard surface and new pollution generating hard surface. • Feasibility of LID such as infiltration will be evaluated based on geotechnical recommendation. 6.04 Final Design (60%, 90%, and 100% Completion) The CONSULTANT shall bring the preliminary design to an ad -ready completion level with intermediate milestones at the 60%, 90%, and 100%completions. Review comments will be responded to and incorporated as directed by the CITY Project Manager. The final design will include the following elements, at a minimum, prepared by the CONSULTANT for each milestone as noted: • Cover sheet including a vicinity map and sheet index (60%, 90%, and 100%). • Roadway/Sidewalk plans and sections (60%, 90%, and 100%). • Roadway details (90% and 100%). • Drainage plan, profiles, and details (60%, 90%, and 100%). • Driveway plan and profiles (60%, 90%, and 100%). • ADA Curb Ramp Design (60%, 90%, and 100%). • Channelization and signing plans (60%, 90%, and 100%). • Site Preparation and Temporary Erosion Control Plans (TESC) (60%, 90%, and 100%). • Traffic signal plans and details (60%, 90%, and 100%). • Wall plan, profiles, and details (60%, 90%, and 100%). • Contract documents and specifications (60%, 90%, and 100%). • Cost estimate in accordance with CITY Cost Estimating Policy ENG-PM-2014-02 (60%, 90%, and 100%). Estimates to have separate bid schedules for storm work. Assumptions: • It is assumed that only six (6) ADA curb ramps will be designed as part of this project. o SW and SE corners of Elm Way & 9th Avenue S (100th Avenue W) o SW and SE corners of Elm Way & Coronado Place WPursuitslElEdmoods, City of (WA)12021 Elm Way WalkwaylScope and FeelEdmoods Elm Way Scope_Fioal to City_2021-05-06.docx City of Edmonds 9 Scope of Services Elm Way Walkway Project (E21DA/i058) Ma Packet Pg. 28 2.5.a o SW and SE corners of Elm Way & 8th Avenue S No traffic control or pedestrian detour plans are to be developed. See Task 6.07 for traffic control Extra Services task. • No landscape architecture or irrigation plans are included in this scope of work. Deliverables: 1 electronic copy (full size) of each the 60% PS&E, 90% PS&E, and 100% for review by the CITY. 6.05 Prepare Ad Ready Documents The CONSULTANT shall prepare the following in accordance with the CITY's review comments from the 90% final design and coordination meeting: • Modifications and/or revisions in response to CITY review comments from the 90% design and coordination meeting. • Final design of project elements. • Special provisions and listing of CITY standard specifications, with fill-ins, to be incorporated in the construction contract documents. • Preparation of a final (100% completion) list of bid items, quantities, and a construction cost estimate for a set of signed and reproducible construction contract documents (estimates to have separate bid schedule for storm work). • Maximum Extent Feasible (MEF) Documentation for ADA curb ramps not meeting required standards, if applicable. The CONSULTANT will assemble all plan sheets, general and special provisions, cost estimates, and associated documentation for submittal as an Ad Ready PS&E package. Deliverables: 1 electronic copy (full size) of the Ad Ready PS&E package. 1 electronic copy (Excel format) of Quantity Tabulations by plan sheet for each bid item Maximum Extent Feasible Documentation. 6.06 Assistance During Bid Period The CONSULTANT shall provide assistance during the bid and award of the construction contract. The following tasks will be provided by the CONSULTANT based on assumptions agreed upon between the CITY and CONSULTANT. The CONSULTANT shall obtain written authorization from the CITY prior to providing any of the following services: The CONSULTANT shall assist the CITY during the bid period to answer any questions that arise concerning the PS&E documents. The CONSULTANT will assist the CITY in preparing one (1) bid document addenda. CONSULTANT will not charge the CITY for addenda if they are needed to correct or clarify the failure of the CONSULTANT to meet the standard of care in the preparation of the bid documents. Deliverables: Prepare response to bidder questions and up to one (1) bid document addenda. 6.07 Traffic and Pedestrian Control Plan [Only authorized by Extra Services Agreement] If authorized by an Extra Services Agreement separate from this original agreement, the CONSULTANT shall prepare and submit the necessary traffic control and pedestrian control plans associated with the construction of the Elm Way Walkway sidewalk project. WPursuitslElEdmoods, City of (WA)12021 Elm Way WalkwaylScope and FeelEdmoods Elm Way Scope_Fioal to City_2021-05-06.docx City of Edmonds 10 Scope of Services Elm Way Walkway Project (E21DA/i058) Ma Packet Pg. 29 2.5.a Assumptions• • Required preparation and deliverables will be established with the Extra Services Agreement. TASK 7.00 UTILITY COORDINATION 7.01 Utility Coordination The CITY shall be the lead on utility coordination matters. The CONSULTANT will identify areas where utility conflicts may arise as part of the design submittals (30%, 60%, and 90%) in the form of a utility conflict spreadsheet. The need for utility relocations (if any) will be identified. Utility agencies will be asked to verify the accuracy and location of their respective facilities. Communication with the utility providers will be documented by the CITY and provided to the CONSULTANT. The CITY will identify and coordinate the relocation of conflicting utilities prior to, or coincident with, this project. The CITY will prepare meeting notes and distribute them to participants. The CITY shall conduct all the coordination with the respective utilities. Assumptions: • Potholing and is an additional service not included in this scope of work and will be negotiated by the CONSULTANT as a Supplement to the Agreement. Deliverables: The CONSULTANT will identify locations of utility conflicts for CITY to use in meetings and negotiations for relocation of utilities. Utility conflicts will be identified on the plans and provided to the CLIENT (11"x17" plan sheets) in electronic format. Utility conflicts will be identified prior to the Final Design stage of the project. The CONSULTANT will attend up to two (2) utility coordination meeting with the CITY. TASK 8.00 RIGHT OF WAY [ONLY AUTHORIZED BY EXTRA SERVICES AGREEMENT] No right-of-way (ROW) services are included in this scope of services. However, United Field Services is an established team member and can provide ROW services, if authorized by Extra Services. Potential ROW work may include, but is not limited to, parcel exhibits, legal descriptions, survey staking, title and ownership review, ROW funding Estimate (RWFE), appraisal and review, acquisition negotiation, escrow closing, and ROW certification. Assumptions• • Required preparation and deliverables will be established with the Extra Services Agreement TASK 9.00 COMMUNITY OUTREACH 9.01 Community Outreach The CITY and CONSULTANT shall coordinate together on Community Outreach. It is anticipated that there will be one (1) public community outreach open house/forum with the local neighborhood group after the 30% design level. The CONSULTANT shall provide presentation roll plots with graphical typical sections of the paved walkway along the entire length of the corridor. The roll plots shall be in color and include the aerial photography. Consultant staff will attend the public meeting to provide design information support. WPursuitslElEdmoods, City of (WA)12021 Elm Way WalkwaylScope and FeelEdmoods Elm Way Scope_Fioal to City_2021-05-06.docx City of Edmonds 11 Scope of Services Elm Way Walkway Project (E21DA/i058) Ma Packet Pg. 30 2.5.a Assumptions• • One (1) CONSULTANT staff will attend the public community outreach open house event. • This event is assumed to be in person. • CITY shall secure the meeting venue and send out notifications to participants. Deliverables: Preparation of two (2) corridor long color roll plots and up to two (2)11"x17" plan exhibits for use at a public forum. TASK 10.00 UNANTICIPATED TASK RESERVE (AS NEEDED) 10.01 Unanticipated Task Reserve A reserve budget amount has been included in the fee estimate for work under this task, which may include additional unanticipated work not specifically identified in the scope of work tasks defined above. Such work items are considered Extra Services and will be undertaken only after written authorization from the CITY. WPursuitslElEdmoods, City of (WA)12021 Elm Way WalkwaylScope and FeelEdmoods Elm Way Scope_Fioal to City_2021-05-06.docx City of Edmonds 12 Scope of Services Elm Way Walkway Project (E21DA/i058) Ma Packet Pg. 31 2.5.a Exhibit B City of Edmonds Elm Way Walkway Project (E21 DA/i058) Cost Estimate Sheet David Evans and Associates, Inc. Classification Hrs. x Direct Salary = Cost 1 Project Manager (PJM3) 98 $ 64.00 $6,272 2 QC Manager (PJM5) 28 $ 89.50 $2,506 3 Professional Engineer (ENG5) 72 $ 63.30 $4,558 4 Professional Engineer (ENG3) 156 $ 49.94 $7,791 5 Engineering Designer (END1) 73 $ 36.80 $2,686 6 Sr. CADD Technician (SCAD) 90 $ 51.50 $4,635 7 Managing Scientist (PJM3) 10 $ 57.50 $575 8 Environmental Planner (PLN3) 13 $ 47.50 $618 9 Survey Manager (SVYM) 1 $ 75.50 $76 10 Professional Land Surveyor (PJM2) 12 $ 56.00 $672 11 Survey Technician (SVTE) 36 $ 36.50 $1,314 12 Party Chief (PCHF) 32 $ 38.00 $1,216 13 Instrument Person (INST) 32 $ 29.00 $928 14 Project Coordinator (PJC3) 28 $ 32.86 $920 15 Project Administrator (ACC4) 9 $ 41.14 $370 Total Hrs. 690 Total Salary Cost $ 35,136 Overhead Cost @ 170.81 % of Direct Labor Net Fee @ 30.0% of Direct Labor Total Overhead & Net Fee Cost $ 60,016 $ 10,541 $ 70,557 Direct Expenses No. Unit Each Cost Mileage 500 miles @ $0.560 /mile $ 280.00 Utility Locates 18 hours @ $95 /hour $ 1,710.00 Subtotal $ 1,990 David Evans and Associates Total $ 107,683 Subconsultants $ Total HWA GeoSciences Inc. $ 16,637 United Field Services $ - Subconsultant Total $ 16,637 Direct Expenses Sub -Total (including Subconsultants) $ 18,627 Total Costs Unanticipated Task Reserve Optional Geotechnical Tasks (HWA GeoSciences) Total Costs with Unanticipated Task Reserve $ 124,320 $ 5,000 $ 10,652 $ 139,972 a Page 1 of 1 M:\Pursuits\E\Edmonds, City of (WA)\2021 Elm Way Walkway\Scope and Fee\Edmonds Elm Way Budget Draft Rev1_2021-05-06.xlsx Printed: 5/6/2 Packet Pg. 32 2.5.a City of Edmonds Elm Way Walkway Project (E21DA/i058) Cost Estimate Sheet David Evans and Associates, Inc. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Work Element # Work Element M o N N C U 0- d N 0 n w a W a O N a` M w a W f0 O N a` w c N y O) w` 0 cUq m C L N H 0 Q U I in a C O U (n O) c 2 z FLU -a C E O > 1 0 N C Z 1 U) `o Z p J fp O N N °� Ia` a > n C U C H ' U) IL d L U �' 1 0- U z C N w E 1 S a O C U U 1 0- v U `o �p N_ Q U 1 0- DEA DEA Total Total Total Total Total Total Total Total Total Total Total Total Total Total Total hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs Total hrs T 2.00 Project Management and Quality Control 2.01 Project Management 24 4 2 30 $5,263 2.02 Develop Project Schedule 2 2 $385 2.03 Monthly Invoices/Progress Reports (13 total) 7 7 14 $2,214 2.04 Meetings (14 total) 12 4 16 $2,911 2.05 Quality Assurance/Quality Control Review 1 2 3 $467 2.06 Change Management 6 9 65 3.00 Survey and Basemap Preparation 3.01 Field Review 2 2 $337 3.02 Data Collection 2 2 4 $556 3.03 Horizontal and Vertical Control Network 2 2 4 $556 3.04 Establish Road Centerline Alignments and Right -of -Way (Base Map) 1 4 2 8 8 23 $2,733 3.05 Base Map Preparation 2 30 24 24 80 $8,468 Work Element 3.0 Total Environmental Documentation 113 4.00 4.01 Agency Coordination and Site Visit 8 1 9 $1,527 4.02 SEPA Exemption Letter 2 12 2 16 $2,258 4.03 Other City Permits [Only authorized by Extra Services Agreement] 4.04 NEPA Document Preparation [Only authorized by Extra Services Agreement] 25 5.00 Geotechnical 5.01 Geotechnical Data Review, Field Explorations, Laboratory Testing, and Memo Work Element 5.0 Total Page 1 of 2 M:\Pursuits\E\Edmonds, City of(WA)\2021 Elm Way Walkway\Scope and Fee\Edmonds Elm Way Budget Draft Rev1_2021-05-06.xlsx Printed: Packet-Pg. 33 2.5.a David Evans and Associates, Inc. 1 2 3 4 5 6 7 6 9 10 11 12 13 14 15 Work Element # Work Element M C U N rn w C a O N M w C W f0 O N w O\ w O) 0 cUq u H 0 Q U n g a (n O) W c I z d a C E O -> w` g N C 2 z I n °' Z , fp O N N °� Ia` a l- > n C UU c H z n ILLE L f..1 �' 1 a ~ n z C N 15 4) E 1 S U a OC `OW U U 1 a` v v �p N C Q U 1 a` DEA DEA Total Total Total Total Total Total Total Total Total Total Total Total Total Total Total hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs Total hrs T 6.00 Design 6.01 Project Site Visits 3 3 6 $783 6.02 Preliminary 30% Design 10 5 10 25 15 20 4 89 $14,085 6.03 Drainage Report [Draft, Final] 2 40 42 $8,155 6.04 Final Design (Plans, Specifications, Estimate) 6.04.1 60% Design 10 5 5 45 20 20 4 109 $16,691 6.04.2 90% Design 10 5 5 30 10 20 4 84 $13,331 6.04.2 100% Design 8 5 5 25 10 15 4 72 $11,420 6.05 Prepare Ad -Ready Documents 4 5 5 10 5 5 4 38 $6,294 6.05.1 Maximum Extent Feasible (MEF) Documentation [Draft + Final] 1 4 10 15 $1,900 6.06 Assistance During Bid Period 4 2 2 8 $1,451 6.07 Traffic and Pedestrian Control Plans [Only authorized by Extra Services Agreement] 463 7.00 Utility Coordination 10 10 901 14 14 7.01 Utility Coordination Work Element 7.0 Total Right of Way [Only authorized by Extra Services] Work Element 8.0 Total Community Outreach Community Outreach Work Element 9.0 Total Unanticipated Task Reserve (As Needed) Unanticipated Task Reserve 2 8 $1,587 $1,587 8.00 9.00 9.01 4 10 $2,319 4 10.00 10.01 EXPENSES $1,990 PROJECT WORK ELEMENTS TOTALS 1 98 28 72 156 73 90 10 13 1 12 36 32 32 28 9 690 $107,683 Page 2 of 2 M:\Pursuits\E\Edmonds, Cityof(WA)\2021 Elm Way Walkway\Scope and Fee\Edmonds Elm Way Budget_Draft Rev1_2021-05-06.)lsx Printed: Packet-Pg. 3" Project Cost Estimate HWA Ref: 2021-PO64-21 Elm Way Walkway Project HWAGEOSCIENCES INC. Date: 6-May-21 Geotechnical Design Services Edmonds, Washington Prepared by: JTW/JLG Prepared for Anthony Wilen, DEA Scope of Work: Review existing soil and groundwater information, conduct a site visit to mark exploration locations, prepare applicable traffic control plans and permits. Complete a subsurface investigation including two limited access machine drilled borings, and one Pilot Infiltration Test (if infiltration is deemed to be feasible). Prepare exploration logs, conduct laboratory testing, perform hydrogeologic analysis to evaluate design infiltration rates, and provide design parameters for wall design. Provide a draft memorandum of our findings and recommendations, and a final memorandum that incorporates comments from the the City and design team. FCTIMATFn RW A LARnR- PERSONNEL & 2021 HOURLY BILLING RATES WORK TASK DESCRIPTION Principal Engr. VII Engr. W Geol. III Engr. I CAD Admar TOTAL HOURS TOTAL AMOUNT $290.00 $245.00 $160.00 $120.00 $110.00 $95.00 $87.00 1. Review Existing Sod and Groundwater Information 2 2 4 $540 2. Perform Site Reconnaissance 3 3 6 $810 3. Prepare Exploration Plan Memo 4 4 $640 4. Coordinate Subsurface Exploration Program 2 2 $320 5. Conduct Exploration Program (2 Borings, 1 Day) 6 6 $660 6. Prepare Summary Logs and Assign Laboratory Testing 2 2 4 $540 7. Evaluate Design Infiltration Rates 2 4 6 $760 8. Provide Recommendations for Retaining Wall Design 2 4 6 $760 9. Prepare Draft Memorandum 2 2 6 4 2 16 $2,660 10. Prepare Final Memorandum 1 2 1 2 6 $834 11. Review of Project Plans and Specifications 4 4 $640 12. HWA QA/QC 2 2 4 $810 13. Project Management and Coordination 2 6 1 9 $1,537 '1'0'1ALLABOR: 2 7 37 u 25 3 3 77 $11,511 14. Conduct Pilot Infiltration Testing 2 10 28 40 $5,540 TOTAL LABOR (OPTIONAL TASK): 2 0 10 28 0 0 0 40 $5,540 LAROR ATOR V TFSTINC FSTIMA TF.- Test Est. No. Tests Unit Test Cost $/each Total Cost Natural Moisture Content 8 $18 $144 Grain Size Analysis 6 $115 $690 LABORATORY TOTAL: $834 I ARnRATnRV TFCT1N(_FCTiMATF InPTInNAr TACK\ - Test Est. No. Tests I Unit Test Cost $/each Total Cost Organic Content of Soil 1 $70 $70 Cation Exchange Capacity 1 $100 $100 LABORATORY TOTAL: S170 ESTIMATED DIRECT EXPENSES: Mileage @ $0.56/mile - Assume 3 round trips at 25 miles each $42 GPS Rental (1 day) $50 Soil Lab Testing $834 TOTAL DIRECT EXPENSES: $926 ESTIMATED DIRECT EXPENSES (OPTIONAL TASK): Milea a $0.56/mile - Assume 3 round trips at 25 miles each $42 Hydrant Permit and Hose Rental $600 Soil Lab Testing - Optional Task $170 TOTAL DIRECT EXPENSES (OPTIONAL TASK): $812 SUBCONTRACTORS: Drilling Subcontractor $2,200 Private Utility Locators $500 Traffic Control, Flagger for One -Lane 2-way for Borings $1,500 TOTAL DIRECT EXPENSES: $4,200 SUBCONTRACTORS (OPTIONAL TASK): Excavation Subcontract IT $4,000 Private Utility Locators $300 PROJECT TOTALS AND SUMMARY: Total Labor $11,511 Direct Expenses Total $926 Subcontractor Cost $4,200 ESTIMATED $16 637 Optional Project Task (PIT): $10 652 ESTIMATED PROJECT TOTAL (WITH OPTIONAL TASKS): $27 289 Assumptions: 1. All hours and items are estimated, and may be increased or decreased within the limits of the budget at the discretion of HWA's project manager. The HWA project manager may also transfer funds allocated for direct costs to professional/technical hours, and vice -versa, as he/she determines appropriate. 2. Drilling permits will be acquired by others at no cost to HWA. No traffic control will be required to perform borings as they will be in the shoulder of the road. 3. No contaminated materials testing is assumed. 4. Pavement Cores in roadway will be patched with Quick set concrete. No 2x2 patches with HMA will be required. 5. No groundwater monitoring or well installation. 6. Pilot infiltration testing assumes the PIT will be outside of the roadway at a depth of less than 4 feet such that no shoring is required. 2.5.a Packet Pg. 35 2021-P0624-21 Elm Way Walkway Project I 2.5.b I i City of Edmonds Elm Way Walkway Project Limits 'LAP 0 126.30 252.6 Feet 188.1 This ma is a user generated static output from an Internet mapping site and is for 2,257 p B p pp B reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliable. © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION 3 Y � � • • MDunrlek d t Legend L O ArcSDE.GIS.STREET_CENTERLIIN C — <all other values> y � 1 d 2 Q 5; 4 N 9;71;7;8 V d C O N d O L N r E J r V d O L 3 Y �a E w c m Notes t r r Q Packet Pg. 36 1 2.6 City Council Agenda Item Meeting Date: 05/11/2021 WHPacific No Cost -Supplemental Agreement for the 84th Ave Overlay Project Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History On November 19, 2019, City Council approved Supplemental Agreement No. 1 with WHPacific, Inc. for the 84th Ave Overlay Project. On March 17, 2020, City Council approved Supplemental Agreement No. 2 with WHPacific, Inc. for the 84th Ave Overlay Project. On November 17, 2020, City Council approved Supplement Agreement No. 3 with WHPacific, Inc. for the 84th Ave Overlay Project. Staff Recommendation Forward item to the consent agenda for approval at the May 18th City Council meeting. Narrative The proposed Supplemental Agreement with WHPacific will extend the agreement to December 31, 2021 and will not adjust the agreement amount. The extra time is needed to address a WSDOT audit and assist with the transfer of work to the Surety Company. Background The 84th Ave Overlay project provided a pavement overlay on 84th Ave from 220th to 212th Streets. The project also upgraded non -compliant ADA pedestrian curb ramps, replaced a failing storm line between 216th and 220th Streets and installed solar -powered pedestrian -actuated beacons for an existing mid -block crosswalk adjacent to Chase Lake Elementary School. Construction started in September 2019 and the contractor reached substantial completion in 2020. There are several minor work items that remain before the City can issue physical completion (the completion of all construction work). In October 2020, the City was notified that the prime contractor (A&M Construction) defaulted on the remaining contract work and owed money to subcontractors. The City is in the process of transferring the remaining work and payment issues to the Surety Company who provided the performance bond. Attachments: WHPacific Supplemental Agreement Packet Pg. 37 2.6.a A1111111111111111111► Washington State vP Department of Transportation Supplemental Agreement Organization and Address Number 4 WHPacific, Inc. 19201 120th Avenue NE, Suite 201 Bothell, WA 98011 Original Agreement Number Phone: 425-951-4800 Project Number Execution Date Completion Date STPUL 2509(001) 7/22/2019 12/31/2021 Project Title New Maximum Amount Payable 84th Ave West Overlay $120 864 Description of Work Provide Construction Management services for the City of Edmonds Public Works project 84th Ave West Overlay. Services include inspection and documentation on Contractor progress, review of Contractor submittals, preparation of change order documentation, and preparation of progress payment backup. The Local Agency of City of Edmonds desires to supplement the agreement entered in to with WHPacific, Inc. and executed on 7/22/2019 and identified as Agreement No. 1 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: No change to Scope of Work. 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Extended to December 31, 2021. III Section V, PAYMENT, shall be amended as follows: No change to Payment. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. A Approving Authority Signature Date c m E a) a� L Q M c a� E a� a a rn 2 U M (L x c a) E z U 2 r Q DOT Form 140-063 Revised 0912005 Packet Pg. 38 2.7 City Council Agenda Item Meeting Date: 05/11/2021 Presentation of a Local Agency Professional Services Agreement with KPG for the 76th Ave. W @ 220th St. SW Intersection Improvements Project Staff Lead: Rob English Department: Engineering Preparer: Sydney Hall Background/History None Staff Recommendation Forward item to the consent agenda for approval at the May 18th City Council meeting. Narrative This project proposes intersection improvements at 761" Ave. W @ 2201" St. SW, consisting in the conversion of the split phasing signal operation to simultaneous protected / permissive left turns (with flashing yellow arrows) for the eastbound and westbound movements. This conversion is possible with the addition of left turn lanes for the eastbound and westbound movements. A right turn lane for the southbound movement and bike lanes for the southbound and eastbound movements are also included as part of this project, along with sidewalk widening and water / stormwater upgrades (with potential conversion of overhead lines to underground). The City received Statement of Qualifications from two consulting firms (KPG and SCJ Alliance) to complete the Design and Right -of -Way phases The Selection Committee chose KPG based on their qualifications and experience working on similar Federal -aid projects. The initial scope and fee covers the completion of the 15% Design since the level of design effort for many items is still unknown, such as exact roadway alignment, retaining wall on NE corner of the intersection, stormwater mitigation requirements, cost of the overhead utility conversion (to determine if this improvement can remain in project scope or not), and environmental document requirements. The initial scope and fee consists of the following tasks: completion of survey and geotechnical exploration preliminary environmental assessment completion of the 15% plans and estimates (including utility upgrades such as water / stormwater line upgrades and undergrounding overhead utility lines) Those tasks are scheduled to be completed by October 2021. Once those tasks are completed and more details are known regarding the level of design effort needed, a supplemental agreement with KPG will then follow to complete the design and the right-of-way phases. Packet Pg. 39 2.7 The City secured a $702,000 federal CMAQ grant for the Design phase (funding available now / with $232,000 local match) and a $387,500 federal STP grant to complete the right of way (funding available in 2023 / with $387,500 in local match). The local match will be funded by traffic impact fees. Funding from the water utility fund is also budgeted to complete the section of waterline replacement. Staff and the consultant have agreed on a scope of services for this preliminary design phase in the amount of $287,243 (including $26,113 in management reserve). Attachments: Exhibit 1 Vicinity Map Exhibit 2 76th @ 220th Scope and Fee Packet Pg. 40 I 2.7.a I 76th Ave W & 220th St SW Intersection Improvement Project 216TH ST SW ' pu+ ASE LAKE / 400L W / Swedish Hospital 216TH ST SW 2— ST SW � 216TH ST SW toDowntobwnEdmonds " z21„ PROJECT LOCATION — 220THSTSW ��— rI 226TH ST )HOMISH COUNTY I I W ' ''22ND ST SW 333ND ST SW !24TH ST SW 224TH ST SW I> w 3 la 22— sT SW' 3 ¢ iisin IL w s335 TH PL SW m �$ I r � 22— ST rv5W I C > r --_J a ' �'� ' I'/TH PL SW Z3 3 22— ST Sryy 3 226TH ST SW I �- — — 22sTH ST SWI © Proposed Areas City of Edmonds 216TH ST SW CITY OF MOUNTLAKE TERRACE To I-5 ¢ ; 21s)1Lsw m N N 22— ST yryy 3 33)TH PL Sw 0 500 1,000 Fe r W. 1 a E Packet Pg. 41 2.7.b EXHIBIT A City of Edmonds 76t" Ave W @ SW 220t" St Intersection Improvements Preliminary Design Analysis KPG Scope of Work May 5, 2021 Background The project will improve and widen the intersection by installing a new traffic signal with protected -permissive left turn phases for all approaches through the addition of eastbound and westbound left turn lanes on 220th St. SW. A southbound right turn lane will also be added along 76th Ave. W to further enhance intersection LOS. Additional improvements include wider sidewalks, bike lanes along the north and west legs, pavement, street lighting, signing and striping, water and stormwater upgrades and the potential conversion of overhead utility lines to underground. The work to be performed by the consultant team consists of design, geotechnical investigation, environmental documentation, and right of way acquisition. The Design phase is partially funded through a Federal CMAQ grant and the right of way acquisition phase is partially funded by a Federal STP grant. Right of way funds are expected to become available in late 2022 but may be available earlier. The City will be pursuing additional transportation grants in the future to fund the construction phase. The design project will be broken into 2 phases. The first phase will be a preliminary design analysis to confirm the project limits and footprint, finalize the survey that was started as part of the 2018 preliminary design report, complete the geotechnical investigation and preparation of the draft geotechnical report, conducting a preliminary environmental assessment to determine the extent of the NEPA documentation requirements, preparation of the draft stormwater conveyance and water quality design TIR, evaluation of the illumination and signal design requirements and development of the illumination report, evaluation of the water system needs and preliminary coordination with the water district, preliminary layout and assessment of the aerial undergrounding design, early coordination with the franchise utility providers, identification of estimated ROW needs, outreach to the property owners most heavily impacted by the proposed improvements and preparation of an updated preliminary cost estimate. Phase 2 shall include preparing 30%, 60%, 90% and Bid documents, finalizing the project design documentation, finalizing the environmental permitting and NEPA documentation, right of way acquisition services, completing WSDOT design documentation and coordination and additional public outreach. Project Assumptions • Designs will meet the LAG Manual standards. • There is no set DBE goals for the design and right of way phases of the project. a • The 2005 PROWAG standards will be used as a basis for ADA design requirements for all City of Edmonds Page 1 of 10 KPG 76"' Ave W @ 220' St Intersection Improvements 03130121 Packet Pg. 42 2.7.b intersections. • The City will supply as built information for existing City Owned utilities and signal interconnect facilities. • Drafting and plan production will be completed using KPG standards established on previous City of Edmonds projects. Work Element 1 Project Management - Roadway The first phase of the project is estimated to be completed in 4 months. 1.1 Provide project management administrative services including: • Project set-up • Preparation of monthly progress reports and invoices • Record keeping 1.2 Provide internal project management and coordination: • Project staff management and coordination • Subcontractor management and coordination • Prepare and update project schedule • Schedule and budget monitoring 1.3 Coordinate with City staff, including preparation and attendance of up to 3 coordination meetings throughout the duration of the project. Level of effort for this task is based on an average of 3-4 Consultant staff at each of the following meetings: • One formal kickoff meeting at project start • Monthly meetings throughout the project duration (estimate 3) • One follow up meeting after the preliminary design analysis has been completed • Weekly check -in phone/Zoom meetings for the duration of the project (PM only) Deliverables: ♦ Monthly invoices broken down by funding sources for Roadway, Stormwater and Water, including a brief outline of work completed within the billing period and identification of any possible work or coordination items that may delay the project schedule ♦ Consultant and sub -consultant invoices shall be submitted in a format approved by the City and in compliance with the WSDOT LAG Manual ♦ Project Kickoff Meeting agenda and minutes ♦ Minutes from all coordination meetings with the City ♦ Emails regarding work status updates, design questions, coordination efforts, etc... ♦ Monthly Project Schedule updates when/if the project schedule is altered Work Element 2 Survey and Mapping Survey limits shall extend approximately 10 feet behind the proposed sidewalk or existing Right -of -Way lines, whichever is farthest, and 30 feet from back of sidewalk proposed at driveways. Mapping will extend to the face of building at the northwest and northeast corner of City of Edmonds Page 2 of 10 KPG 76" Ave W @ 220' St SW Intersection O5106121 Packet Pg. 43 2.7.b 76th Ave W and SW 220th St and may extend to the building face on the southwest corner, depending on final project footprint. 2.1 Re-establish horizontal and vertical control points along the corridor and within the project limits described above. Basis of control will be WSDOT Datum. Approximately 10 control points will be established and will be made available for the construction Consultant's use during construction. The CONSULTANT will locate, field survey, and calculate positions for all monuments and control points throughout the project limits, using the Washington State plane coordinate system. Conventional or GPS surveying methods will be used on this project. Monuments or corners to be located and field surveyed include the following: • Section Corners • Side street monuments • Property Corners 2.2 Field Survey and Note Reduction. Field mapping will include building faces, building corners, signs, trees, curbs, sidewalks, utility poles, signal poles and other surface features within the mapping area as described above. Perform note reduction of the field survey data. Field survey to locate paint marks in work element 2.1 and surface features (valves, sewer manholes, catch basins, junction boxes, vaults). The CONSULTANT will prepare a utility base map from this information. Perform observation and measure -downs of existing water valve nut tops and storm drain catch basins, manholes and outfalls (few are anticipated). Document the approximate size, type, material (brick, concrete), and general condition of the structures. Also document the size, location, and invert elevations of storm drainage pipes. These observations will be made from the surface. 2.3 Mapping work to prepare 1 "=20' topographic base map and digital terrain model (DTM) in AutoCAD Civil 3D format of the project within the limits described above. The base mapping work will include: • Signs, trees, pavement edges, pavement markings, utility poles, fences, and other visible and accessible surface features. • One -foot contours generated from the DTM. 2.4 Coordination with a utility locating company to mark all franchise utility locations within the project corridor and request and acquire private utility company record drawings. Coordination with City staff to locate all City Owned facilities. Previous utility mapping will be updated based on acquired record drawings and new locates. Utility as-builts will be used to verify the location and type of utilities within the limits of this project (i.e. adding the type of water main, and type, location and symbol of water valves). Utility depths will not be shown with the exception of those described in Work Element 2.2. The Consultant will be responsible to schedule and coordinate utility locates. Mapping work to prepare 1 "=20' topographic base map and digital terrain model (DTM) in AutoCAD Civil 3D format of the project within the limits described above. The base mapping work will include: City of Edmonds Page 3 of 10 KPG 76"' Ave W @ 220' St SW Intersection 05106121 Packet Pg. 44 2.7.b Any service line locations and gravity storm and sewer needed for design will be identified using existing maps and GIS information. Additional survey for items like storm drainage connections or other design elements outside of the limits identified above has not been included in this scope of work. No additional survey work will be performed without prior written authorization from the City. Deliverables: ♦ Electronic copies of survey and basemap files saved in AutoCAD and Civil 3D version 2018 ♦ Back-up documentation for utility locates, utility measure -downs and control features Work Element 3 Geotechnical Exploration and Report 3.1 Geotechnical Coordination and Review The Consultant shall coordinate the geotechnical exploration and mapping to ensure that boring locations are located appropriately to provide the necessary data for use on the project. The Consultant shall also review the geotechnical reports and data provided to ensure that all scope elements are accounted for and included. 3.2 Geotechnical Exploration Plan HWA will prepare a geotechnical exploration plan that identifies the location and type of investigation to be performed within the project limits. The exploration plan will include 1 "=40' plan views showing these locations. A written description for the type of analysis to be performed will be prepared. The CONSULTANT will obtain and review existing information, coordinate and plan access and restoration for test holes, and identify features that affect other geotechnical design work elements. No field investigation will proceed until the geotechnical exploration plan has been approved by the City. 3.3 Field Explorations The field exploration program will consist of advancing up to four (4) borings to characterize general soil conditions in support of signal pole foundation, wall and utility vault design. In an effort to avoid buried utilities, HWA will contact the Washington Utilities Coordinating Council One Call service to locate underground utilities and coordinate with the CITY for any known information about existing site utilities prior to performing field activities. Perform pavement coring at 5 locations using a 6-inch diameter core barrel. Shallow hand borings (2 feet) will be completed at each core location to assess subgrade condition. One core will be performed on each leg on the intersection and one core will be performed within the intersection. Pavement cores will be located in the travel lanes and will require traffic control consisting of flaggers. The core within the intersection will require a UPO as well. Pavement cores will be patched with Aquaphalt 6.0 water activated cold patch. Prepare logs of drilled boreholes, test pits and pavement cores and assign laboratory testing on selected samples. City of Edmonds Page 4 of 10 KPG 76" Ave W @ 220' St SW Intersection O5106121 Packet Pg. 45 2.7.b 3.4 Geotechnical Laboratory Testing HWA will complete geotechnical laboratory testing of the soil sample taken from the site to determine the general soil conditions and information that is pertinent to signal and illumination pole foundation design as well as wall and vault foundation design. Infiltration testing will be conducted on the boring materials collected on the northeast corner of the intersection. This testing will evaluate the infiltration potential of the in place soils. 3.5 Draft Geotechnical Report HWA shall prepare a draft report presenting the results of the soil exploration along with recommendations for signal/illumination pole foundations and anticipated soil conditions. 3.6 Geotechnical Report Upon receipt of review comments for the draft geotechnical report, the comments will be addressed and a signed and sealed final geotechnical report will be submitted by HWA. 3.7 Infiltration Pit Test HWA will conduct PIT at 1 location to determine design infiltration rate. HWA shall Coordinate PIT location with City staff, prepare Traffic Control Plans/Work Plan and submit to City of Edmonds for approval. The location of PIT test will be marked and utility locates will be performed. The PIT will be conducted and analyzed in general accordance with the 2014 Ecology Stormwater Manual. The PIT test will be logged and assigned for laboratory testing. HWA will perform engineering analyses related to infiltration, prepare a draft report presenting the results of the PIT and the design recommendations and finalize the report upon receipt of review comments. This estimate assumes the PIT will be located in the asphalt shoulder along 220th St SW, just east of 76th Ave W. Before work on the PIT test is authorized, HWA will evaluate potential locations for the PIT test outside of the roadway. Potential PIT test locations will be presented to the City for evaluation and approval. This estimate assumes that a rented water truck will be required for water source, and that no flaggers will be required for traffic control. HWA will log excavation through each PIT the day after running the test to view/sample receptor soils. It is understood that a PIT test may not be required. Work will not begin on Work Element 3.7 until written authorization from the City has been received. Assumptions ♦ Borings will be completed within the City Right -Of -Way but outside of the travel lanes. ♦ No fees will be associated with obtaining a Right of Way Permit. ♦ No flaggers will be required for traffic control. ♦ Field exploration will be performed during the daylight hours. City of Edmonds Page 5 of 10 KPG 76"' Ave W @ 220' St SW Intersection 05106121 Packet Pg. 46 2.7.b ♦ Geotechnical evaluation does not include evaluation of potentially contaminated soils, fill or groundwater or the identification of wetland areas. In the event contaminated soils appear to be present, the CONSULTANT will collect samples and contact the City for direction. ♦ Piezometers to monitor groundwater levels over time will not be installed; however, the depth to the groundwater level will be noted at the time of exploration if encountered within the depth of our explorations. ♦ The City will provide right of entry for geotechnical work (if necessary) Deliverables: ♦ An electronic copy (in pdf format) and two bound copies of the Draft Geotechnical Report. ♦ An electronic copy (in pdf format) and two bound and one unbound copies of the Final Geotechnical Report. Work Element 4 Preliminary Environmental Assessment 4.1 The Consultant will prepare a preliminary version of the Washington State Department of Transportation (WSDOT) Local Programs National Environmental Policy Act (NEPA) Categorical Exclusion (CE) Form (formerly the Local Agency Environmental Classification Summary). The purpose of the preliminary NEPA CE form is to facilitate discussion with WSDOT Local Programs to determine subsequent NEPA compliance needs. To complete the preliminary version of the CE form, LAI will complete a brief site reconnaissance, and compile and review environmental information from readily available public domain resources to gain a general understanding of relevant environmental resources along the project corridor. City, state, and federal public domain resources reviewed will be limited to those necessary to provide preliminary responses in the CE form. This task includes preparation of a letter describing the Area of Potential Effects (APE) in support of Section 106 National Historic Preservation Act compliance. The letter will include a figure presenting the project area and will support evaluation of applicable Section 106 exemption. This task also includes participation by the Consultant's Senior Associate in a NEPA kickoff meeting with staff from the City and WSDOT Local Programs. Assumptions ♦ Federal funding will be provided by the Federal Highway Administration distributed through WSDOT Local Programs. ♦ The NEPA kickoff meeting will occur after the preliminary version of the CE form has been prepared. ♦ This scope of work does not include preparation of individual discipline reports associated with NEPA or State Environmental Policy Act (SEPA) compliance. a City of Edmonds Page 6 of 10 KPG 76" Ave W @ 220' St SW Intersection O5106121 Packet Pg. 47 2.7.b Deliverables: ♦ An electronic copy of the preliminary and final NEPA CE form in Microsoft Word. ♦ An electronic copy of the APE letter and associated figure. Work Element 5 Preliminary Design - Roadway 5.1 Illumination and Signal Preliminary Layout and Reports Illumination The illumination analysis and improvement limits of the project shall match the sidewalk replacement limits of the project. The initial evaluation will be based on the limits established in the 2018 Preliminary Report. The Consultant shall conduct AG132 illumination analysis based on the applicable standards and prepare draft and final reports for the City records. Signal Existing signal plans (provided by the City) will be reviewed and on -site coordination/verification of existing signal equipment with the signal maintenance representative will be performed prior to beginning the signal design. The signal plans shall include intersection layout and equipment including cabinets (signal, BIBS, service), poles, signal heads, pushbuttons, EVPE and detection, signs and any other equipment to show intent of the design. Coordination with City of Edmonds and Lynnwood staff for the adaptive system and PTZ. The Consultant will also confirm that existing fiber can be reused and determine where the vaults, junction boxes and controller are to be located. 5.2 Aerial Utility Undergrounding Evaluation The Consultant shall contact the various franchise utility providers to inform them of the potential project. Existing facility maps will be obtained and compared to the basemap to determine if all existing facilities are identified. KPG will work with the franchise utility providers to develop preliminary trench alignments and determine the number and type of required structures and well as possible structure locations. Preliminary private service connections will also be identified. 5.3 Preliminary ROW/Easement Needs Assessment The Consultant shall conduct ROW research and calculations to assess ROW impacts and establish existing property constraints. The Consultant shall refine the preliminary ROW/Easement Needs documents after the project footprint and preliminary utility needs have been established. This work shall include meeting with the property owners most impacted by the proposed improvements and determining mitigation needs and designs (assumes 5 property owner meetings) and updating the ROW/easement areas spreadsheet. City of Edmonds Page 7 of 10 KPG 76" Ave W @ 220' St SW Intersection 05106121 Packet Pg. 48 2.7.b 5.4 Roadway Footprint and Cross Section Evaluation The Consultant shall build on the work completed in the 2018 Intersection Study and work with the City to determine the appropriate civil design parameters for the project. This work will include: an assessment of desired sidewalk, planter and lane widths, looking at shifting the 220t" St alignment south to accommodate a wider cross section, impacts to adjacent properties and existing utilities, option for reducing the corner radii and accommodating the desired design vehicles, evaluation of existing driveway locations, and evaluation of the proposed bicycle facilities. (Assumes 2 alternative cross section options are evaluated.) 5.5 Preliminary Cost Estimates The Consultant shall prepare high level cost estimates for the 3 alternative design options. And prepare a preliminary (15% level) cost estimate for the preferred alternative. 5.6 Design Memorandum The Consultant shall build off of the work completed in the 2018 Intersection Study and work with the City to determine the appropriate civil design parameters for the project and document the design decisions and justifications in a memorandum. Typical items to be documented include: design vehicles, corner radii, lane widths, ADA ramp designs, driveway locations and widths, sidewalks widths, alignments, slopes and cross slopes, turning movements, bicycle facility needs and other relevant design decisions. The memorandum will discuss applicable City codes and standards, if those do not apply, AASHTO, WSDOT and other applicable standards will be considered. Deliverables: ♦ Preliminary Illumination Report (PDF) ♦ Preliminary (15% level) Design Scroll Plot (PDF) ♦ Preliminary cost estimate (PDF) ♦ Preliminary Design Memorandum (PDF) Work Element 6 Stormwater Preliminary Design and Analysis 6.1 Project Management and Coordination The Consultant shall attend 1 kickoff meeting and 1 meeting during the preliminary design phase to determine the stormwater needs and discuss with City staff the results of the geotechnical reports and preliminary analysis. 6.2 Compile Stormwater Data The Consultant shall compile and review existing stormwater data, including record E drawings and previous design reports. Meet with City of Edmonds stormwater staff to discuss previously completed design work and perform site visit. a City of Edmonds Page 8 of 10 KPG 76" Ave W @ 220' St SW Intersection O5106121 Packet Pg. 49 2.7.b 6.3 Preliminary Stormwater Evaluation The Consultant shall evaluate applicable minimum requirements in accordance with ECC Chapter 18.30 and the Edmonds Stormwater Code Supplement. Document preliminary findings in a draft stormwater technical memorandum. It is assumed that the project will be exempt from flow control requirements but will require water quality treatment facilities and On -Site Stormwater Management also known as Low Impact Development (LID) design analysis. LID Best Management Practices (BMPs) will be evaluated for all new and replaced impervious surfaces. The requirement to provide flow control BMPs such as dispersions and infiltration to the Maximum Extent Feasible will be evaluated. The analysis includes site feasibility and soil suitability per City's Stormwater Manual. If BMPs are required, facilities will be designed in the order listed in the City's Stormwater Manual. This work does not include efforts to size and locate underground storage and/or treatment facilities if the preliminary evaluation determines that flow control is required or that LID facilities are not an option due to available ROW or existing system characteristics. 6.4 Preliminary Stormwater Design and Cost Estimate The Consultant shall prepare a preliminary layout and estimate of cost for proposed storm system modifications and water quality treatment facilities based on the work completed in Work Element 6.3. 6.5 Preliminary Stormwater Design and Cost Estimate The Consultant shall prepare the draft stormwater technical memorandum to document applicable stormwater management requirements, modeling, and design calculations. Assumptions: ♦ A geotechnical analysis will be conducted to determine soil suitability (infiltrative soils). Deliverables: ♦ Preliminary Stormwater Technical Memorandum (PDF file) Work Element 7 Stormwater Preliminary Design and Analysis 7.1 Project Management and Coordination The Consultant shall attend 1 kickoff meeting and 1 meeting during the preliminary design phase to refine the water needs and project limits and discuss with City staff the results of the coordination efforts with the Olympic View Water and Sewer District (OVWSD). 7.2 Compile Water Data - City & Water District The Consultant shall verify the existing water systems locations and components with City and OVWSD staff, request copies of existing system maps and projects within the a area (if any) and determine if the District intends to perform any upgrades or City of Edmonds Page 9 of 10 KPG 76" Ave W @ 220' St SW Intersection O5106121 Packet Pg. 50 2.7.b replacement/repairs to their system in conjunction with the City's project. 7.3 Water Concept Verification/Analysis The water system improvement work will include replacing and upsizing portions of the existing water system including 8-inch diameter cast iron water main(s) along 76th Ave W and 220th St SW that are near the end of its useful life. The existing water main will be replaced with new 12-inch diameter ductile iron water main and appurtenances (i.e. relocated/adjusted water services, hydrants, valving and existing system tie-in connections) with the existing roadway/ROW. Water line replacements limits will generally be within the roadway widening limits, except for the waterline on the north leg of 76th Ave W, which will extend approx. 400' north of the anticipated widening to connect with a recent waterline replacement completed by the hospital. The Consultant shall coordinate with Olympic View Water and Sewer District (OVWSD) to discuss potential conflicts with the new waterline The Consultant shall complete conceptual -level analysis and design based on KPG's initial 2018 Work on the project and verify water system improvement requirements and a conceptual layout with the City. 7.4 Preliminary Water Design and Cost Estimate The Consultant shall document verified requirements and desired water system improvements and provide a preliminary design layout and corresponding construction cost estimate. Management Reserve Management reserve will be used to address potential unforeseen design changes and/or additions as mutually agreed upon by the City and the Consultant. No work will be completed without prior written authorization from the City. A fee estimate will be developed at the time the work is requested. ADDITIONAL SERVICES: The City of Edmonds may require other services of the consultant. These services could include additional design, right of way, environmental documentation, construction phase services, or other work tasks not included in the scope of work. At the time these services are required, the Consultant will provide the City with a detailed scope of work and an hour and fee estimate. The Consultant will not proceed with the work until the City has authorized the work and issued a written Notice to Proceed. City of Edmonds Page 10 of 10 KPG 76"' Ave W @ 220' St SW Intersection 05106121 Packet Pg. 51 2.7.b EXHIBIT D PRIME CONSULTANT COST COMPUTATIONS Client CITY OF EDMONDS Project 76th Ave W @220th St SW Intersection Improvements - Preliminary Design Phase KPG, P.S. PROJECT NUMBER: 21001 nATP- Labor Hour Estimate Task No. Task Description W d w W, u g_ o - O .D Lu N W N � AN o O C id N L Y uLNHd N yfcd .s co Q jrn �rn �; yJw a C U A Jd H oLN u °d°A N . C QyHmc U N FQ U C N QCdY C Total Hours and Labor Feeou Estimate b Task 262 235 194 171 146 133 121 100 96 86 235 228 178 148 123 111 122 100 80 186 135 95 159 104 128 107 107 92 Hours F Fee Work Element 1 - Project Management - Roadway (Est 4 months) 1.1 Pro ect Mana ement Administrative Services 6 16 22 $ 3, 122.00 1.2 Internal Pro ect Mana ement and Coordination 10 10 $ 2,350.00 1.3 Project Coordination Meeting with City 20 12 10 42 $ 8,238.00 Task Total 0 36 12 0 0 0 10 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 16 0 74 $ 13,710.00 Work Element 2 - Survey and Mapping 2.1 Re-establish surve control points 8 8 $ 1,824.00 2.2 Additional field surve 76 76 $�38,704.00 2.3 Basemapping 4 90 94 $ 2.4 Utility locates and mapping 24 8 8 40 $ Task Total 0 0 0 0 0 0 0 0 0 0 4 108 0 8 0 0 98 0 0 0 0 0 0 0 0 0 0 0 218 $ Work Element 3 - Geotechnical Exploration and Reports 3.1 Geotechnical Coordination and Review 12 8 4 24 $ 4,216.00 (See attached HWA fee estimates for Work Elements 3.2-3.7) Task Total 0 12 0 0 0 0 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 0 24 $ 4,216.00 Work Element 4 - Preliminary Environmental Assessment 4.1 Environmental Coordination and Support Graphics 2 4 2 8 $ 1,168.00 Task Total 0 2 0 0 0 0 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 8 $ 1,168.00 Work Element 5 - Preliminary Design - Roadway 5.1 Ilumination and Si nal Anal sis and 6 40 0 0 0 0 112 158 $ 20,370.00 5.3 Mort Aerial Utilit Under roundin Evaluation 16 40 16 80 152 $ 20,728.00 5.4 Preliminary ROW/Easement Assessment 1 50 60 40 2 4 12 169 $ 27,244.00 5.5 Roadway Footprint and Cross Section Evaluation 4 20 20 60 4 16 124 $ 16,228.00 5.6 Preliminary Cost Estimates 4 2 4 6 6 2 4 28 $ 3,836.00 5.7 Design Memorandum 2 16 24 40 82 $ 12,316.00 Task Total 7 112 42 40 0 44 126 258 0 0 0 0 0 40 0 0 0 0 0 2 10 32 0 0 0 0 0 0 713 $ 100,722.00 Work Element 6 - Stormwater Preliminary Design and Analysis (Est 2 months) 6.1 Project Management and Coordination 1 6 8 4 18 $ 3,390.00 6.2 Compile Stormwater Data 1 4 24 28 $ 3,588.00 6.3 Preliminary Stormwater Evaluation 4 24 28 $ 3,588.00 6.4 Prelimina Stormwater Design and Cost Estimate 4 32 36 $ 4,556.00 6.5 Prea are Draft Technical Memo 2 8 1 10 $ 1,310.00 Task Total 0 6 8 14 0 0 88 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 1 0 120 $ 16,432.00 Work Element 7- Water Preliminary Design and Analysis (Est 2 months) 7.1 Project Management and Coordination 6 8 4 18 $ 3,390.00 7.2 Compile Water Data - City 8 Water District 2 8 10 $ 1,356.00 7.3 lWater Concept Verification/Analsis 2 4 4 8 8 26 $ 3,546.00 7.4 Preliminary Water Design and Cost Estimate 2 2 1 12 16 33 $ 4,043.00 Task Total 0 10 16 0 0 5 28 24 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 0 87 $ 12,335.00 Total Labor Hours and Fee 7 178 78 54 0 49 264 282 0 0 4 108 0 48 0 0 98 0 0 2 10 32 0 0 0 0 30 0 1,244 $ 187,287.00 Subconsultants Utilit Locale Service Work Element 2.4) $ 2,000.00 Geotechnical Exploration and Report- HWA (Work Elements 3.2-3.6) $ 36,491.00 Infiltration Pit Test and Re ort - HWA Work Element 3.7 $ 30,102.00 Environmental -Landau Associates Work Element 4.1 $ 4,100.00 Total Subconsultant Expense $ 72,693.00 Reimbursable Direct Non -Salary Costs Milea eat current IRS rate $ 1,000.00 Reproduction Allowance $ 150.00 Total Reimbursable Expense $ 1,150.00 Total Estimated Budget $ 261,130.00 Management Reserve (10%) $ 26,113.00 Total Estimated Budget with Management Reserve $ 287,243.00 Direct Salary Costs 1 $91.99 1 $82.73 1 $68.30 1 $60.00 1 $51.26 1 $46.88 1 $42.50 1 $35.00 1 $33.60 1 $30.23 1 $82.73 1 $80.08 1 $62.40 1 $51.98 1 $43.13 1 $39.03 1 $42.92 1 $35.17 1 $28.08 1 $65.45 $47.50 $33.48 $56.00 $36.54 $44.95 $37.73 $37.70 $32.24 Overhead @ 154.56%1 $ 142.181 $ 127.871 $ 105.56 $ 92.73 $ 79.23 $ 72.4E 1 $ 65.701 $ 54.091 $ 51.941 $ 46.72 1 $ 127.87 $ 123.77 $ 96.45 $ 80.34 1 $ 66.661 $ 60.331 $ 66.34 $ 54.36 $ 43.40 $ 101.17 $ 73.41 $ 51.74 $ 86.5E $ 56.47 $ 69.47 $ 58.32 $ 58.27 $ 49.83 154.56% Fixed Fee @ 30 % $ 27.60 $ 24.82 $ 20.49 $ 18.00 $ 15.38 $ 14.0E $ 12.75 $ 10.50 $ 10.08 $ 9.07 $ 24.82 $ 24.02 $ 18.72 $ 15.59 $ 12.94 $ 11.71 $ 12.88 $ 10.55 $ 8.42 $ 19.64 $ 14.25 $ 10.04 $ 16.80 $ 10.96 $ 13.48 $ 11.32 $ 11.31 $ 9.67 30,00% Total Labor Rate $ 261.7E $ 235.42 $ 194.351 $ 170.731 $ 145.871 $ 133,401 $ 120.951 $ 99.58 $ 95.62 $ 86.01 $ 235.42 $ 227.88 $ 177.57 $ 147.91 $ 122.73 $ 111.07 $ 122.14 $ 100.09 $ 79.90 $ 186.2E $ 135.16 $ 95.26 $ 159.36 $ 103.9E $ 127.91 $ 107.37 $ 107.28 $ 91.74 Engineering Senior Sr. Project Project Project Design Engineering Engineering Survey Survey Crewll Survey Crewl Project Senior Field Senior Survey Survey Survey Urban Design Landscape Landscape Transportation Transportation Senior CAD CAD Pdncipal Manager Engineer Engineer Engineer It Engineer Engineer Technician Technician Assistant Manager (W/Equip) (W/Equip) Surveyor Surveyor Field Surveyor Technician Technician Assistant Manager Architect Technician Planner Planner Technician Technician Senior Admin Offlce Admin d LL C t0 0) IZ O U ,t y+ O N /C4 v CD I,- N r X W C d E t t� Q Packet Pg. 52 2.8 City Council Agenda Item Meeting Date: 05/11/2021 Renewal of Verizon Cell Tower lease - Five Corners Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Phil Williams Background/History Verizon (previously Clearwire) has been leasing a small cell tower site (57 sq.ft.) at the City's Five Corners Reservoir property for the last 15 years to improve their cellular phone coverage in Edmonds. The lease was originally signed in 2006 for a five-year term. The lease also included a provision for up to three successive 5-year renewals upon mutual consent. We have to -date issued two of those extensions. This agenda item seeks to authorize the last five-year extension which would expire in June, 2026. Staff Recommendation Move this item to full Council as part of the consent agenda on 4/20/2021 Narrative Assuming this lease is extended for the next five years lease payments will continue to escalate at 3% per year as they have for the last 15 years. It will expire in June, 2026. If both parties wish to continue a new lease agreement would need to be negotiated. The Public Works Department has no immediate need for this portion of City property and recommends the lease be extended. Attachments: 210125 FINAL--5 Corners-Verizon Lease Exhibit A Exhibit B Packet Pg. 53 2.8.a GROUND LEASE This Ground Lease ("Lease") is entered into by and between the City of Edmonds, a municipal corporation of the State of Washington ("City"), and Seattle SMSA Limited Partnership d/b/a Verizon Wireless ("Tenant") WHEREAS, the City owns property located at 8505 Bowdoin Way, Edmonds, i2 L d Washington, commonly referred to as the Five Corners Water Tank Site (the "Site"); and c WHEREAS, in 1997 the City leased space at the Site to Voicestream PCS III Z a� Corporation ("Voicestream") by that certain Facilities Lease for Communications M c Facilities dated October 1, 1997, amended May 13, 2004, for the purpose of allowing ° �L Voicestream to erect a tower on which it would locate telecommunications equipment (the a, "Tower Lease"); and WHEREAS, in 2004 the City leased space at the Site to AT&T Wireless by document executed February 18, 2004, and amended in 2012, for the purpose of allowing AT&T to co -locate its telecommunications equipment on the tower subject to Voicestream approval, and to further place telecommunications equipment and associated improvements on the ground (the "AT&T Lease"); and WHEREAS, by virtue of a series of assignments, Voicestream's interest in the Tower Lease is currently held by T-Mobile West Tower LLC, a Delaware limited liability company, by and through its Attorney -in -Fact, CCTMO LLC, a Delaware limited liability company (hereinafter referred to as "T-Mobile"); and and WHEREAS, the Tower Lease and the AT&T Lease are both set to expire in 2024; 1 Packet Pg. 54 2.8.a WHEREAS, now Seattle SMSA Limited Partnership d/b/a Verizon Wireless ("Tenant") desires to obtain permission from the City to also co -locate its telecommunications equipment on the tower, subject to T-Mobile approval (which approval may be granted through CCTMO LLC), and to further place its telecommunications equipment and associated improvements on the ground; and i2 L d WHEREAS, the City is willing to grant the rights requested subject to certain terms c V M and conditions. '- i. a� NOW, THEREFORE, the parties hereby agree as follows: M c 0 N L Section 1 Defined Terms 0 1.1 The Site is the City owned real property located at 8505 Bowdoin Way, Edmonds, Washington, commonly known as the Five Corners Water Tank Site, and legally described in Exhibit A. 1.2 The Telecommunications Equipment is: the equipment and facilities and all other necessary or ancillary equipment and structures, including antenna(s), cables, wires, all communication attachments, appliances, including utility facilities that serve them, all for the purpose of providing wireless telecommunications services. The term Telecommunications Equipment encompasses everything Tenant is authorized to place at the Site under this Lease over the term of this Lease. The following are specifically excluded from the definition of Telecommunications Equipment and are not allowed at the Site: any equipment, facilities, or structure exceeding six (6) feet in height, including any attached equipment. 2 Packet Pg. 55 2.8.a Section 2 Authority Granted Subject to the terms and conditions set forth in this Lease, City grants Tenant the authority to take the following actions at the Site: 2.1 Co -locate Telecommunications Equipment on the tower operated by T-Mobile pursuant to the Tower Lease, only upon the written approval of T-Mobile to such co -location. i2 L d ` `o c.� 2.2 Construct, place, maintain, operate, and repair Telecommunications Equipment a� Z within the footprint of a certain fifty-seven (57) square foot area which Tenant a� M shall fence, all as depicted on the attached Exhibit B. N �L Section 3 Limitation on Riehts Granted Nothing contained within this Lease shall infringe upon the City's right to use the Site upon which Tenant's equipment and improvements are installed, nor shall it infringe upon the rights of T-Mobile under the Tower Lease. Further, nothing contained herein shall convey any right, title, or interest in the Site. This Lease is merely a license to use and occupy the Site for the limited purposes stated herein; provided however, Tenant will have exclusive possession of the fifty-seven (57) square foot area described in Section 2.2. This Lease shall not be deemed to constitute any warranty of title, provided, however, that the City does warrant that it does not have actual knowledge of any disputes as to its ownership of the Site. Section 4 Term The rights granted under this Lease shall have a term which shall begin on the Effective Date and shall terminate upon May 13, 2024, unless sooner terminated in 3 Packet Pg. 56 2.8.a accordance with the provisions of this Lease. Section 5 Co -Location Tenant shall provide City with the express written consent of the owner of the tower, currently T-Mobile, sited on the Site prior to any co -location on the tower. Such co -location is subject to (i) the requirements of the Tower Lease; and (ii) Section 21 of this Lease, i2 L d Interference. ` `o c.� a� Section 6 Permits, Licenses, and Authorizations Required Z The authority granted in Section 2 is contingent upon Tenant's first obtaining all M c required governmental permits, licenses, and authorizations to locate Tenant's N �L Telecommunications Equipment at the Site, including but not limited to the permits and 0 authorizations of Chapter 20.50, Wireless Communications Facilities, of the Edmonds Community and Development Code, development permits, building permits, and approval of the City's Public Works Department. All rights granted under this Lease are subject to the terms, conditions, and requirements of the Edmonds Municipal Code, as existing at the time of execution of this Lease or as may thereafter be amended, including but not limited to ECDC Chapter 20.50 Wireless Communications Facilities. Section 7 Installation and Removal of Telecommunications Equipment During installation, operation, replacement, maintenance, repair, construction or removal of Tenant's Telecommunications Equipment, Tenant shall comply with all noise suppression requirements of the City, recognizing that the installation is adjacent to a residential area. Prior to the commencement of any installation, replacement, maintenance, repair, construction, or removal, Tenant will obtain approval, not to be unreasonably El Packet Pg. 57 2.8.a withheld, conditioned, or delayed, of its landscaping and construction plans from the Public Works Director or his designee and all required governmental permits and approvals, such as, but not limited to, the State Electrical Code. Tenant specifically acknowledges that as part of the consideration required for this Lease, Tenant shall remove the Telecommunications Equipment, which includes fencing, i2 L d from the Site at its sole cost and expense within ninety (90) days of the expiration or earlier c termination of this Lease. Any landscaping the City may require or allow shall become the Z property of the City upon installation; provided, however, that Tenant shall be responsible M for the maintenance of the landscaping during the term of this Lease. Tenant acknowledges ° �L and agrees that Tenant is obligated to pay the Rent and any other sums required as provided 0 in this Lease to City until such time as the Tenant's Telecommunications Equipment has been in fact removed from the Site and restoration approved in accordance with the terms of this Lease. After the expiration or earlier termination of this Lease, to the extent that Tenant has failed to comply with its obligation to remove the Telecommunications Equipment from the Site, City shall have the right, but not the obligation, to remove and dispose of some or all of Tenant's Telecommunications Equipment at Tenant's sole cost and expense. Section 8 Access Tenant shall have, at all times, the nonexclusive right of ingress and egress over and across the Site, provided, however, that such right will (i) be subject to the Tower Lease, (ii) not in any manner interfere with the City's use of the Site or adjacent property, and (iii) this right of ingress and egress shall terminate concurrently with the termination of this k, Packet Pg. 58 2.8.a Lease. However, Tenant shall give at least five (5) days' written notice to the City's Engineering Division, at en ing eeringpermitskedmondswa.gov prior to commencement of any replacement, maintenance or repair of its Telecommunications Equipment located upon the Site, except in case of emergency. In case of an emergency Tenant shall have access without written notice in order to conduct emergency repair necessary to maintain i2 L d service to its customers, provided that nothing herein shall be interpreted to relieve Tenant c V a) of its obligation to obtain such permits as are required by law. In case of emergency, Tenant Z shall notify the Public Works Department by phone at 425-771-0235, contemporaneous M c with such emergency service or repair in accordance with Section 9. The parties understand N a� and acknowledge that the Site is located adjacent to City facilities which may, at some a, point, be subjected to state or federal requirements regarding the security of the public water supply system. If limitations on access are imposed pursuant to such laws, the terms of this Lease shall be deemed amended to incorporate such requirements and the parties shall meet to set forth reasonable written rules to effectuate such amendment. The City shall, upon request of Tenant, provide a list of emergency telephone numbers known to the City of the other tenants at the Site. Section 9 Emergency If any emergency in which any of Tenant's Telecommunications Equipment breaks or is damaged, or if the portion of the Site which Tenant is occupying or its construction area is otherwise in such a condition as to immediately endanger the property, life, health, or safety of any individual, Tenant shall immediately take the proper emergency measures to repair its Telecommunications Equipment, to cure or remedy the dangerous conditions 0 Packet Pg. 59 2.8.a for the protection of property, life, health, or safety of individuals without first applying for and obtaining any permit or other authorization as required by this Lease. However, this shall not relieve Tenant from the requirement of notifying the City of the emergency work and obtaining any permits necessary for this purpose after the emergency work. Tenant shall notify the City Public Works Department by telephone at 425-771-0235 i2 L d immediately upon learning of the emergency and shall apply for all required permits not c V a) later than the second succeeding day during which the Edmonds City Hall is open for Z a� business. M r- Section 10 Dangerous Conditions, Authority for City to Abate ° �L If City determines that any activity arising out of or related to the authority granted 0 by this Lease has caused or contributed to a condition that appears to impair the lateral support of the adjoining public way, street, or public place, or endangers the public, street utilities, or City owned property, then the Public Works Director or his designee may direct Tenant, at Tenant's sole expense, to take action to protect the public, the public way, street, or public places, street utilities, or City owned property. Such directive may require compliance within a prescribed time. If Tenant fails or refuses to promptly take the actions directed by the Public Works Director or his designee, or fails to fully comply with such directions, or if emergency conditions exist which require immediate action, the City may enter upon any portion of the Site, including the fifty seven (57) square foot fenced portion, and take such actions as it deems necessary to protect the public, the adjacent streets, utilities, public ways, to maintain the lateral support thereof, or actions regarded as necessary safety precautions, 7 Packet Pg. 60 2.8.a and the Tenant shall be liable to the City for the costs thereof. The provisions of this Section shall survive the expiration, revocation, or termination of this Lease or any other permits or approvals related thereto. Section 11 Consideration Tenant shall pay to City as Rent the annual sum of Five Thousand Dollars ($5,000). i2 L d Rent shall be payable and due 30 days after the Effective Date of this Lease and on or c as before November 15' of each calendar year thereafter (the first November payment due Z a� November 15, 2021.) The annual sum shall increase every January 1st by three percent M c (3%.) C �L Any payment received after the due date shall include a late payment penalty of 0 three percent of the annual sum for each day or part thereof past the due date. Section 12 Taxes, Licenses, and Fees Tenant agrees to pay all current and future taxes which are applicable to Tenant's uses under this Lease, including but not limited to the leasehold excise tax levied by Chapter 82.29A RCW as applicable. Tenant shall be subject to any and all permit fees associated with activities undertaken through the authority granted in this Lease, or under the laws of the City, in accordance with the rates established for the application, review, appeal, and issuance of such permits. Tenant agrees to pay the fees for all licenses, and zoning approvals and any public utility charges. Prior to entering the Site, Tenant shall obtain a business license from the City. Section 13 Reimbursement Packet Pg. 61 2.8.a Tenant shall reimburse City for any and all costs which the City has incurred in the following activities: 13.1 Initial Negotiation. Tenant shall reimburse City the sum of Three Thousand Dollars ($3,000) for the expense it has incurred in the negotiation of this Lease, such amount to be paid within 30 days of the Effective Date. i2 L d 13.2 Emergency. Tenant shall reimburse City for any and all actual costs which the c as City reasonably incurs in response to any emergency involving Tenant's Z a� Telecommunications Equipment. M c 13.3 Costs for Which a Fee is not Established. Where the City incurs costs and N a� expenses for which a fee is not established, Tenant shall reimburse the City the actual 0 expenses incurred by the City that are directly related to receiving and approving a permit, license, to inspecting plans and construction, to supervision of activities undertaken through the authority granted in this Lease or any ordinances relating to the subject for which a permit fee is not established, or to the preparation of a detailed statement pursuant to chapter 43.21C RCW. These fees may include reimbursement for time associated with attorneys, consultants, City Staff, and City Attorney's Office review. Tenant shall reimburse City for Tenant's proportionate share of all actual, identified expenses incurred by City in planning, constructing, installing, repairing or altering any City facility as the result of the presence of Tenant's Telecommunications Equipment or uses under this Lease. Such costs and expenses shall include but not be limited to Tenant's proportionate cost of City personnel assigned to oversee or engage in any work as the result of the presence of Tenant's Telecommunications Equipment on the Site. Such costs and expenses shall also 0 Packet Pg. 62 2.8.a include Tenant's proportionate share of any time spent reviewing construction plans in order to either accomplish the relocation of Tenant's Telecommunications Equipment or the routing or rerouting of any utilities so as not to interfere with Tenant's Telecommunications Equipment. 13.4 Manner of Billing. The Time of City employees shall be charged at their i2 L d respective rate of salary, including overtime if applicable, plus benefits and overhead. Any c as other costs will be billed proportionately on an actual cost basis. All billings will be Z itemized so as to specifically identify the costs and expenses for each project for which M c City claims reimbursement. A charge for the actual costs incurred in preparing the billing ° �L may also be included in said billing. The billing may be on an annual basis, but the City a? shall provide Tenant with the City's itemization of costs at the conclusion of each project for information purposes. 13.5 Payment. Tenant shall pay all amounts due to City under this Section 13 within thirty (30) days of the date of the invoice from the City. City may elect to assess an interest fee of two percent (2%) for each day payment is late and may consider Tenant in default if any amount is not paid to City by the due date. Section 14 Utilities Tenant shall provide its own utility services, either by agreement between Tenant and existing user or users at the Site, or by obtaining a separate meter for electricity or other utilities to be placed in Tenant's name. Section 15 Business Purpose 10 Packet Pg. 63 2.8.a Tenant shall conduct and carry on in the Site only the business for which the Site is leased: wireless telecommunications transmission. Tenant shall not use the Site for any additional or illegal purposes. Tenant agrees that no stock of goods will be carried or anything done in or about the Site which will increase the present rate of insurance. Section 16 Municinal Pronrietary Pronert i2 L d Tenant acknowledges that City is the owner of the Site and that City has proprietary c as ownership rights and control over the Site. Tenant acknowledges that FCC 18-133, FCC U. a� 20-75, Section 6409 of the Middle Class Tax Relief and Job Creation Act (47 U.S.C. § M 1455), and other Orders, Rulings, and Laws governing City's regulatory functions do not ° �L limit City's authority as to this Lease. Tenant further acknowledges that City may also a, require all health, welfare, and safety regulations, requirements, or orders be met as required by City in its discretion. Section 17 Alterations, Maintenance and Improvements Except as provided in Section 2 Authority Granted, Section 8 Access, and Section 9 Emergency Work, Tenant shall not make any alterations, additions, or improvements upon the Site beyond what is depicted in Exhibit B without the prior review and written consent of the City and amendment of this Lease. Tenant shall be permitted to engage in routine maintenance and repair of its equipment and improvements and to replace the same with substantially similar equipment and improvements based upon changes in technology upon written submission to the Public Works Director of said planned routine maintenance, repair, or replacement, and after receiving the written approval of the Public Works Director. The written approval of 11 Packet Pg. 64 2.8.a the Public Works Director shall become an exhibit to this Lease and shall constitute City approval, said exhibit being incorporated by reference as fully as if herein set forth. If the parties disagree about whether a proposed replacement of equipment is with substantially similar equipment and improvements, the decision of the Public Works Director shall control. Nothing in this paragraph relieves Tenant from complying with all applicable L d provisions of City Code. c V N Section 18 Signs Z All signs or symbols placed on the Site by Tenant shall be subject to prior approval M c of the City and compliance with City code. If Tenant shall place signs or symbols on the ° �L Site where they are visible from the street and not acceptable to City, City may demand the 0 immediate removal of such signs or symbols, and any refusal of Tenant to comply with such demand within a period of 24 hours will constitute a breach of this Lease, thereby entitling the City to exercise any available legal remedy and to remove the sign or symbol Any signs placed upon the Site shall be so placed upon the understanding and agreement that Tenant will remove the same at the termination of this Lease and repair any resulting damage or injury. If such signs are not so removed upon termination, then City may have the same removed at Tenant's expense. Section 19 Compliance with All Applicable Laws Tenant agrees to comply with all laws, ordinances, rules and regulations of the public authorities with jurisdiction in performing any and all work upon the Site. Tenant further agrees to save and hold the City harmless from damage, loss, or expense arising out of said work and to remove all liens or encumbrances arising as a result of said work. 12 Packet Pg. 65 2.8.a Section 20 Cancellation This Lease is contingent upon Tenant's obtaining all required permits and licenses, from the City and any other governmental entity, to locate Tenant's Telecommunications Equipment on the Site. If Tenant is unable to obtain or maintain such permits and licenses, then Tenant may cancel this Lease upon thirty (30) days prior written notice to the City. If i2 L d Tenant shall cancel pursuant to this Section, Tenant shall be entitled to a refund of pre -paid c rent, prorated on a monthly basis; PROVIDED THAT no termination under this Section Z a� shall be effective and no refund shall accrue until that date that is both (i) after thirty (30) M days' notice to City and (ii) after all Telecommunications Equipment is removed in N �L accordance with the terms of this Lease. If the Telecommunications Equipment is not a, removed and the Site restored within ninety (90) days after notice is given to City of intent to terminate under this Section, then no refund shall issue. If Tenant determines that the Site becomes unacceptable for operation of its Telecommunications Equipment, then Tenant may cancel this Lease upon one hundred eighty (180) days prior written notice to the City. If Tenant shall cancel pursuant to this Section, Tenant shall be entitled to a refund of pre -paid rent, prorated on a monthly basis; PROVIDED THAT no cancellation under this Section shall be effective and no refund shall accrue until that date that is both (i) after one hundred eighty (180) days' notice to City and (ii) after all Telecommunications Equipment is removed in accordance with the terms of this Lease. If the Telecommunications Equipment is not removed and the Site restored within one hundred eighty (180) days after notice is given to City of intent to cancel under this Section, then no refund shall issue. 13 Packet Pg. 66 2.8.a Section 21 Interference The City has previously entered into leases with other tenants for their equipment and antennae facilities or plans to enter into such agreements in the future. Tenant acknowledges that the City is leasing the Site for the purposes of transmitting and receiving telecommunication signals from the Site. The City, however, is not in any way responsible i2 L d or liable for any interference with Tenant's use of the Site that may be caused by the use c V a) and operation of any other tenant's equipment, even if caused by new technology. Z Tenant shall not use the Site in any manner that interferes with the use of the Site M by the City or such other tenant(s) with rights in the Site prior in time to the Tenant's. ° �L Provided, however, that the City shall not permit subsequent tenants to use any portion of the Site in any manner which materially affects the use of the Site by prior tenants, including Tenant. Tenant agrees to eliminate any of its interference in violation of this paragraph immediately and at its own expense and without imposition of filters on anyone else's equipment; and said agreement by Tenant includes Tenant's agreement to eliminate radio or television interference caused to City facilities or surrounding residences by Tenant's Telecommunications Equipment at Tenant's own expense and without imposition of extra filters on City equipment. Tenant further agrees to accept such interference as may be received from City operated equipment. If any other tenant's activities interfere with Tenant's use of the Site and Tenant cannot resolve this interference with the other tenants, Tenant may, upon thirty (30) days' notice to City, terminate this Lease and restore the Site to its original condition. Should Tenant terminate this Lease pursuant to this Section, it shall be provided a refund of prepaid 14 Packet Pg. 67 rent, prorated on a monthly basis; PROVIDED THAT no termination under this Section shall be effective and no refund shall accrue until that date that is both (i) after thirty (30) days' notice to City and (ii) after all Telecommunications Equipment is removed in accordance with the terms of this Lease. Provided also, that Tenant shall provide City with evidence of its good faith attempt to cooperate with all other users to identify the causes of i2 L d and work toward the resolution of any electronic or radio frequency interference problem. c If Tenant's Telecommunications Equipment is not removed and the Site restored within Z a� ninety (90) days after notice is given to City of intent to terminate under this Section, then M c 0 no refund shall issue. N L Section 22 Relocation of Telecommunications Equipment 0 Within thirty (30) days following written notice from the City, Tenant shall, at its own expense, temporarily remove, relocate, change, or alter the position of its Telecommunications Equipment upon the subject property whenever the Public Works Director shall have determined that such removal, relocation, change, or alteration is reasonably necessary for construction, repair, maintenance, or installation of any City or other improvement in or upon the subject property or for the operations of the City or other governmental entity in or upon the Site. If requested in writing by the Tenant, the City shall advise Tenant of all planned projects, then known to the City, which may require relocation of Tenant's Telecommunications Equipment upon the subject property. If a relocation requested pursuant of this Section materially impacts Tenant's operation or significantly affects Tenant's quality of service, Tenant shall have the option to terminate this Lease and receive a refund of prepaid rent, prorated on a monthly basis; PROVIDED THAT no 15 Packet Pg. 68 2.8.a termination under this Section shall be effective and no refund shall accrue until that date that is both (i) after thirty days' notice to City and (ii) after all of Tenant's Telecommunications Equipment is removed in accordance with the terms of this Lease. If the Telecommunications Equipment is not removed and the Site restored within ninety (90) days after notice is given to City of intent to terminate under this Section, then no refund i2 L d shall issue. c as Section 23 Insurance '- iL a� The Tenant shall procure and maintain for the duration of this Lease insurance M c against claims for injuries to persons or damages to property which may arise from or in ° �L connection with the exercise of the rights, privileges and authority granted hereunder to the a, Tenant or its employees. The Tenant shall provide to the City annually, for its inspection, an insurance certificate together with a blanket additional insured endorsement including the City, and its elected and appointed officers, officials, employees and volunteers as additional insureds as their interest may appear under this Lease prior to the commencement of any work or installation of any Telecommunications Equipment pursuant to this Lease Such insurance certificate shall evidence: 23.1. Commercial general liability insurance, written on an occurrence basis, with limits of $5,000,000 per occurrence for bodily injury (including death) and property damage and $5,000,000 general aggregate including premises -operations, explosion, collapse and underground hazards and products/completed operations: 23.2. Commercial Automobile liability covering all owned, non -owned and hired vehicles with a combined single limit of $3,000,000.00 each accident for bodily injury and property damage for each person and $3,000,000.00 for each accident; 16 Packet Pg. 69 2.8.a 23.3. Worker's compensation within Washington statutory limits and employer's liability insurance with limits of $1,000,000.00 each accident/disease/policy limit; Insurance shall be placed with insurers with a rating of A.M. Best & Company's Key rating Guide of A- Overall. The liability insurance policies required by this Section shall be maintained by the Tenant throughout the term of this Lease, and such other period of time during which the Tenant is operating without a Lease, or is engaged in the removal of its Telecommunications Equipment. Payment of deductibles and self -insured retentions shall be the sole responsibility of the Tenant. The commercial general liability insurance required by this Section shall contain a clause stating that the coverage shall apply separately to each insured against whom a claim is made or suit is brought. The Tenant's insurance shall be primary insurance with respect to the City, its elected and appointed officers, officials, employees and volunteers, and representatives. Any insurance maintained by the City, its elected and appointed officers, officials, employees and shall be in excess of the Tenant's insurance and shall not contribute with it. Tenant's maintenance of insurance shall not be construed to limit the liability of Tenant to the coverage provided by such insurance or otherwise limit the City's recourse to any remedy available at law or equity. Tenant shall cause each and every of its contractors entering the Site to maintain insurance coverage that complies with all the coverage requirements set forth in this section, except that Tenant shall have sole responsibility for determining the limits of coverage required to be obtained by said contractors. Tenant shall ensure that the City is 17 Packet Pg. 70 2.8.a an additional insured on each and every contractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 26. Upon request by the City, Tenant shall furnish certified copies of all required insurance policies, including endorsements, required in this Lease and evidence of all contractors' coverage. In addition to the coverage requirements set forth in this section Tenant shall provide L d the City with thirty (30) days' prior written notice of any policy cancellation of any required c coverage and Tenant shall obtain and furnish to the City a replacement insurance certificate meeting the requirements of this Section prior to the expiration of the coverage in place. Failure on the part of Tenant or its contractors entering the Site to maintain the L insurance as required shall constitute a material breach of this Lease, upon which the City a? may, after giving five business days' notice to Tenant to correct the breach, terminate this Lease or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand. Section 24 Indemnification and Waiver A. Tenant hereby releases, covenants not to bring suit and agrees to indemnify, defend and hold harmless the City, its elected and appointed officers, officials, employees, agents, consultants, volunteers, and representatives from any and all claims, costs, judgments, awards or liability to any person arising from injury, sickness, or death of any person or damage to property: I. For which the negligent acts or omissions of Tenant, its agents, servants, officers or employees in performing the activities authorized by this Lease are the proximate cause; 18 Packet Pg. 71 2.8.a 2. By virtue of the Tenant's exercise of the rights granted herein; 3. By virtue of the City permitting Tenant use of the Site, the right of way, or other public property; 4. Solely by virtue of the City's ownership or control of the Site, the right of way, or other public property; 5. Based on the City's inspection or lack of inspection of work performed by Tenant, its agents and servants, officers or employees in connection with work authorized at the Site, the right of way, or property over which the City has control pursuant to this Lease or pursuant to any other permit or approval issued in connection with this Lease; 6. Arising as a result of the negligent acts or omissions of Tenant, its agents, servants, officers or employees in barricading, instituting trench safety systems or providing other adequate warnings of any excavation, construction, or work at the Site, in the right of way, or other public place, in performance of work or services permitted under this Lease; and 7. If Tenant's transmission technology or Telecommunications Equipment emits electromagnetic impulses (EMF) or radio frequency emissions, the Tenant expressly agrees that this indemnity provision extends to any and all claims for injury, sickness, or death of any person, including employees of the Tenant, arising out of or caused by said emissions. B. The provisions of Subsection A of this Section shall apply to claims by Tenant's own employees and the employees of the Tenant's agents, representatives, contractors, and subcontractors to which Tenant might otherwise be immune under Title 51 RCW. It is expressly agreed and understood that this assumption of potential liability for actions brought against the City by the aforementioned employees is with respect to claims against the City arising by virtue of Tenant's exercise of its rights. To the extent required to provide this indemnification, Tenant waives its immunity under Title 51 RCW 19 i2 L d L0 c.� as U. 0 c 0 �L Packet Pg. 72 2.8.a as provided in RCW 4.24.115. This waiver of immunity under Title 51 RCW has been mutually negotiated by the parties hereto, and Tenant acknowledges that the City would not enter into this Lease without Tenant's waiver thereof. C. Inspection or acceptance by the City of any work performed by the Tenant L d at the time of completion of construction shall not be grounds for avoidance of any of these c V a) covenants of indemnification. Provided that Tenant has been given prompt written notice Z a� by the City of any such claim, said indemnification obligations shall extend to claims which M are not reduced to a suit and any claims which may be compromised prior to the N a� culmination of any litigation or the institution of any litigation. Tenant shall control the 0 defense of any claim under which it is providing indemnification, and the City has the right to participate in the defense of any such claim, and has the right to approve any settlement or other compromise of any such claim.. D. If Tenant refuses the tender of defense in any suit or any claim, said tender having been made pursuant to this Section, and said refusal is subsequently determined by a court having jurisdiction (or such other tribunal that the parties shall agree to the matter), to have been a wrongful refusal on the part of the Tenant, then Tenant shall pay all of the City's costs for defense of the action, including all reasonable expert witness fees, reasonable attorney's fees, the reasonable costs of the City, and reasonable fees of recovering under this Subsection. 20 Packet Pg. 73 2.8.a E. The obligations of Tenant under the indemnification provisions of this Section shall apply regardless of whether liability for damages arising out of bodily injury to persons or damages to property were caused or contributed to by the City, its officers, agents, employees or contractors except to the extent that such claims, actions, damages, costs, expenses, and attorney's fees were caused by the sole negligence or any willful, i2 L d malicious, or criminal act on the part of the City, its officers, agents, employees or c V a) contractors. In the event that a court of competent jurisdiction determines that this Lease U. is subject to the provisions RCW 4.24.115, the parties agree that the indemnity provisions M c hereunder shall be deemed amended to conform to said statute and liability shall be N a� allocated as provided therein. 0 F. Notwithstanding any other provisions of this Section, Tenant assumes the risk of damage to its Telecommunications Equipment and any other of its property located at the Site, in the right of way, and upon any City -owned property occurring as a result of or in connection with any public works, public improvements, construction, excavation, grading, filling, or work of any kind on such City property or within the right of way by or on behalf of the City, regardless of whether such activities are conducted by the City, its officers, agents, employees and contractors, except to the extent any such damage or destruction is caused by or arises from the sole negligence or any willful, malicious, or criminal act on the part of the City, its officers, agents, employees or contractors. In no event shall the City be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including by way of example and not limitation lost profits, lost 21 Packet Pg. 74 2.8.a revenue, loss of goodwill, or loss of business opportunity in connection with its performance or failure to perform. Tenant releases and waives any and all such claims against the City, its officers, agents, employees or contractors. Tenant further agrees to indemnify, hold harmless and defend the City against any claims for damages, including, but not limited to, business interruption damages and lost profits, brought by or under users i2 L d of Tenant's Telecommunications Equipment as the result of any interruption of service due c V a) to damage or destruction of Tenant's Telecommunications Equipment caused by or arising Z a� out of activities conducted by the City, its officers, agents, employees or contractors, except M c to the extent any such damage or destruction is caused by or arises from the sole negligence ° �L or any willful or malicious actions on the part of the City, its officers, agents, employees a, or contractors. G. These indemnification requirements shall survive the expiration, revocation, or termination of this Lease or any other permits or approvals related thereto Section 25 Covenant Not to Bring Suit The fees and other in -kind compensation, if any, provided for in this Lease have been as a result of negotiations between the parties. Tenant acknowledges and covenants not to bring suit with respect to the amount of said fees or in -kind compensation seeking to recover all or any portion of the same, and hereby waives any and all such claims as against the City and its elected or appointed officials and releases the City and its elected 22 Packet Pg. 75 2.8.a or appointed officials from any and all claims related to the payment of fees and/or in -kind services, as provided for under this Lease. Section 26 Restoration Bond Before undertaking any of the work, installation, improvements, construction, repair, relocation or maintenance authorized by this Lease, Tenant shall furnish a i2 L d performance bond written by a corporate surety acceptable to the City equal to at least c as 120% of the estimated cost of removing the Tenant's Telecommunications Equipment and Z restoring the Site to its pre -construction condition. Said bond shall be required to remain M in full force and effect throughout the term of this Lease and until said removal and ° �L restoration activities are completed to the satisfaction of the City. The bond shall warrant a, all restoration work for a period of two (2) years. The purpose of this bond is to guarantee removal of partially completed and/or non -conforming Telecommunications Equipment and to fully return the Site to its pre -construction condition. Section 27 Holdover If Tenant shall, with the written consent of the City, holdover after the expiration of the term of this Lease, the holdover tenancy shall be for a period of time on a month to month basis, which tenancy may be terminated by the provision of thirty (30) days advance written notice by the party seeking termination of the tenancy to the other party. During such tenancy, Tenant agrees to pay to the City as Rent the then current annual sum, prorated on a monthly basis, and further agrees to be bound by all of the terms, covenants, agreements and conditions as herein specified, so far as applicable. Section 28 Revocation. Forfeiture. and Termination 23 Packet Pg. 76 2.8.a If the Tenant willfully violates or fails to comply with any of the material provisions of this Lease, or through willful misconduct or gross negligence fails to heed or comply within twenty (20) days with any notice given by City to Tenant under the notice provisions of this Lease, then Tenant shall at the election of the Edmonds City Council, forfeit all rights conferred hereunder and this Lease may be revoked, terminated or annulled by the i2 L d Council after a hearing held upon reasonable notice to the Tenant. The Council may decide, c V N after consideration of the reasons for the Tenant's failure to comply with this Lease, to Z allow the Tenant additional time to cure before such termination or revocation. The City M may elect, in lieu of the above and without prejudice to any of its other legal rights and ° �L remedies, to obtain an order from the superior court having jurisdiction compelling the 0 Tenant to comply with the provisions of this Lease and to recover damages and costs incurred by the City by reason of the Tenant's failure to comply. In addition to any other remedy provided herein, the City reserves the right to pursue any remedy to compel or force the Tenant and/or its successors and assigns to comply with the terms hereof. The pursuit of any right or remedy by the City shall not prevent the City from thereafter declaring a forfeiture or revocation for a breach of the conditions herein. Section 29 Survival No termination, default, or cancellation of this Lease shall release Tenant from any liability or obligation with respect to any matter occurring prior to such termination, default or cancellation, nor shall termination, default or cancellation release Tenant from its obligation and liability to remove its Telecommunications Equipment and restore the Site. The provisions, conditions, and requirements of Section 7 Installation and Removal; 24 Packet Pg. 77 2.8.a Section 10 Dangerous Conditions, Authority for City to Abate; Section 23, Insurance; Section 24, Indemnification and Waiver; ; Section 25 Covenant Not to Bring Suit; Section 30 Hazardous Substances; Section 38 Restoration of City Property; shall survive the expiration or termination of this Lease, and any renewals or extensions thereof. All of the provisions, conditions, regulations and requirements contained in this Lease shall further be binding upon the heirs, successors, executors, administrators, legal L d c representatives and assigns of the Tenant and all privileges, as well as all obligations and liabilities of the Tenant shall inure to its heirs, successors, and assigns equally as if they were specifically mentioned wherever the Tenant is named herein. N L Section 30 Hazardous Substances d Tenant agrees it will not use, generate, store, or dispose of any Hazardous Substance on, under, or near the Site, nor shall Tenant allow any of its agents, contractors, or any person under its control to do the same. Tenant agrees it and its agents, contractors, and any person under its control will comply with all federal, state, and local laws and regulations concerning waste or disposal. Tenant will be solely responsible for and will defend, indemnify, and hold the City, its officers, officials, employees, and agents harmless from and against any and all claims, costs and liabilities, including reasonable attorneys' fees and costs, arising from any breach of this section. This indemnification is in addition to and cumulative of all other indemnities provided for in this Lease. Hazardous Substance means any substance which is: (i)designated, defined, classified, or regulated as a hazardous substance, hazardous material, hazardous waste, pollutant, or contaminant under any environmental law(s) currently in effect and hereafter 25 Packet Pg. 78 2.8.a amended or enacted; (ii) a petroleum hydrocarbon, including crude oil and all petroleum products; (iii) polychlorinated biphenyls (PCBs); (iv) lead; (v) asbestos; (vi) flammable explosives; (vii) infectious materials; or (viii) radioactive materials. Section 31 Fire and Other Casualty If the Telecommunications Equipment is destroyed or damaged by fire, earthquake or other casualty to such an extent as to render the same untenable by Tenant in whole or in a substantial part, then Tenant shall have the option to terminate this Lease immediately without further liability or obligation to the City, except for those liabilities and obligations that survive expiration or termination of this Lease as provided in this Lease. Section 32 Condemnation In the event of the taking of the Site by condemnation or otherwise by any governmental, state or local authority, this Lease shall be deemed cancelled as of the time of taking possession by said authority and Tenant shall be entitled to a pro rata refund of all prepaid rent. Tenant shall have no claim to nor shall it be entitled to any portion of any condemnation or other award for damages to the Site. Section 33 Modification, Waiver No waiver, alteration or modification of any of the provisions of this Lease shall be binding unless in writing and signed by duly authorized representatives of the parties. Section 34 Assignment _ The rights granted under this Lease may not be assigned subleased or transferred without the written approval of the City, except that the Tenant may freely assign this Lease 26 Packet Pg. 79 2.8.a in whole or in part to a parent, subsidiary, or affiliated corporation, or as part of any corporate financing, reorganization or refinancing. Tenant shall provide prompt, written notice to the City of intent to assign. Section 35 Non -Waiver of Breach The failure of the City to insist upon strict performance of any of the covenants and i2 L d agreements of this Lease, or to exercise any option herein conferred in anyone or more c instances, shall not be construed to be a waiver or relinquishment of any such covenant, Z agreement or option, or any other covenant, agreement or option. M c Section 36 Notice ° N �L All notices, requests, demands, and communications hereunder will be given by first a, class certified or registered mail, return receipt requested, or by a nationally recognized overnight courier, postage prepaid, to be effective when properly sent and received, refused, or returned undelivered. Notices will be sent to the parties as follows: If to CITY: City of Edmonds Attn: Public Works Director 121 5th Avenue North Edmonds, Washington 98020 With a copy to: City of Edmonds Attn: Office of the City Attorney 121 5th Avenue North Edmonds, Washington 98020 If to TENANT: 27 Packet Pg. 80 2.8.a Seattle SMSA Limited Partnership d/a/b Verizon Wireless 180 Washington Valley Road Bedminster NJ 07921 Attn: Network Real Estate The copy sent to each party's legal department is a courtesy copy which alone does not constitute legal notice. Either party hereto may change the place for the giving of notice to it by thirty (30) days prior written notice to the other as provided herein. Section 37 Attorney's Fees If a suit or other action is instituted in connection with any controversy arising out of this Lease, except as otherwise provided in this Lease, each party shall be responsible for its own attorneys' fees and costs. Section 38 Restoration of City Property The Tenant shall, after installation, construction, relocation, maintenance, removal, or repair of its Telecommunications Equipment, restore any City owned property that may be disturbed by the work to at least the same condition the City owned property was in immediately prior to any such installation, construction, relocation, maintenance, removal, or repair. The Public Works Director shall have final approval of the condition of such property after restoration. All survey monuments which are to be disturbed or displaced by such work shall be referenced and restored, as per WAC 332-120, as the same now exists or may hereafter be amended, and all pertinent federal, state and local standards and specifications. If the Site is located on or encompasses unopened street right-of-way, this Lease incorporates the provisions of Chapter 35.99 RCW and shall be interpreted in the event of conflict or ambiguity, to incorporate its terms. All work by the Tenant pursuant to 28 Packet Pg. 81 2.8.a this Section shall be performed in accordance with City of Edmonds' standards and warranted for a period of two (2) years. The provisions of this Section shall survive the expiration, revocation, or termination by other means of this Lease. Section 39 Non-Severab Each term and condition of this Lease is an integral part of the consideration given i2 L d by each party and as such, the terms and conditions of this Lease are not severable. If any c section, sentence, clause or phrase of this Lease should be held to be invalid or Z unconstitutional by a court of competent jurisdiction, this Lease shall terminate unless the M c parties can agree to suitable replacement terms. N �L Section 40 Merger 0 This Lease constitutes the entire understanding and agreement between the parties as to the subject matter herein and no other agreements or understandings, written or otherwise, shall be binding upon the parties upon execution of this Lease. Section 41 Effective Date The Effective Date is the date last written below. Section 42 Exhibits The Exhibits attached to this Lease are incorporated by reference herein and made a part of this Lease for all purposes. The Exhibits are: Exhibit A: The Site. A legal description of the Site which is the real property located at 8505 Bowdoin Way, Edmonds, Washington, commonly known as the Five Corners Water Tank Site, and an overview description and diagram of the Site which 29 Packet Pg. 82 2.8.a shall include the tower and the fifty-seven (57) square foot area of ground space available to Tenant. Exhibit B: The ground space. The detail, by way of description and diagram, of the fifty-seven (57) square foot area of fenced ground space and the placement of the Telecommunications Equipment therein. [Execution Pages Follow] 30 Packet Pg. 83 2.8.a IN WITNESS WHEREOF, the parties have caused this Lease to be effective as of the last date written below. CITY OF EDMONDS 0 Mayor Mike Nelson Date: STATE OF )SS. COUNTY OF ) I certify that I know or have satisfactory evidence that Mike Nelson is the person who appeared before me, and said person acknowledged that said person signed this Ground Lease, on oath stated that said person was authorized to execute the instrument and acknowledged it as the Mayor of the CITY OF EDMONDS, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. DATED: Notary Seal ATTEST/AUTHENTICATED: Scott Passey, City Clerk (Signature of Notary) (Legibly Print or Stamp Name of Notary) Notary Public in and for the State of My appointment expires: 31 APPROVED AS TO FORM OFFICE OF THE CITY ATTORNEY: Jeff Taraday Packet Pg. 84 2.8.a TENANT Seattle SMSA Limited Partnership d/b/a Verizon Wireless By: Cellco Partnership, its general partner By: Print Name: Its: Date: STATE OF _ COUNTY OF )SS. I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that said person signed this Ground Lease, on oath stated that said person was authorized to execute the instrument and acknowledged it as the of Cellco Partnership, the general partner of Seattle SMSA Limited Partnership d/b/a Verizon Wireless, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. DATED: Notary Seal (Signature of Notary) (Legibly Print or Stamp Name of Notary) Notary Public in and for the State of My appointment expires: 32 i2 L d `0 c.� a� U. m 0 aD c 0 N �L Packet Pg. 85 2.8.a Exhibit A (the Site) 33 a) N O c O N �L N R J C O N �L N L L O U J Q Z LL LO N T 0 r N C a) E t V R a+ a+ Q Packet Pg. 86 2.8.a Exhibit B 34 a) N O c O N �L N R J C O N �L N L L O U J Q Z LL LO N T 0 r N C a) E t V R a+ a+ Q Packet Pg. 87 2.8.b ALL THAT PORTION OF THE NORTHWEST QUARTER OF SECTION 30, TOWNSHIP 27 NORTH, RANGE 4 EAST OF THE WILLAMTTE MERIDIAN, SNOHOMISH COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE CENTERLINE INTERSECTION OF 212TH STREET S.W. AND 82ND PLACE W. AS SHOWN ON THE MAP FOR MADRONA COVE, RECORDED IN AFN 200403115004, RECORDS OF SAID COUNTY; THENCE ALONG THE CENTERLINE OF SAID 212TH STREET S.W., NORTH 880 51, 24" WEST, 487.88 FEET TO THE INTERSECTION OF SAID 212TH STREET S.W. AND 84TH AVENUE W. AND BOWDOIN WAY PER SAID MAP; THENCE ALONG THE CENTERLINE OF SAID BOWDOIN WAY, SOUTH 640 57' 45" WEST, 507.76 FEET; THENCE DEPARTING SAID CENTERLINE, NORTH 250 02' 15" WEST, 220.75 FEET TO THE POINT OF BEGINNING; THENCE NORTH 870 37' 58" WEST, 6.00 FEET; THENCE NORTH 020 22' 02" EAST, 9.50 FEET; THENCE SOUTH 870 37' 58" EAST, 6.00 FEET; THENCE SOUTH 020 22' 02" WEST, 9.50 FEET TO THE POINT OF BEGINNING. CONTAINING 57 SQUARE FEET, MORE OR LESS. 01 r a Packet Pg. 88 NOTE: THIS IS NOT A SURVEY. ALL INFORMATION AND TRUE NORTH HAVE BEEN OBTAINED FROM EXISTING DRAWINGS AND JURISDICTIONAL GIS INFORMATION AND ARE APPROXIMATE. TAX PARCEL: 00373600501704 TAX PARCEL: 00373600501705 TAX PARCEL: 00373600501708 TAX PARCEL: 00373600501707 24"x36" SCALE: 1" = 20'-0" 11"x17" SCALE: 1" = 40'-0" 20 10 0 20' (n C Z7 F- Z EXISTING EXISTING BLDG BLDG 7 EXISTING FENCED COMPOUND PROPOSED VERIZON WIRELESS EQUIPMENT LEASE AREA (6'-0"x9'-I PI EXISTING 109'-3" MONOPOLE ----I EXISTING BLDG ❑❑E; EXISTING BLDG TAX PARCEL: R.O.W. TAX PARCEL: 01041900000100 TO 01041900000700 TAX PARCEL: /EXISTING I I EXISTING 003736-005-018— 22 \ BLDG BLDG DO NOT SCALE DRAWINGS. CONTRACT 2,8,c DIMENSIONS AND ADVISE CONSULTANT OMISSIONS. NO VARIATIONS OR MODIFI SHOWN SHALL BE IMPLEMENTED WITHOUT PRIOR WRITTEN APPROVAL ALL PREVIOUS ISSUES OF THIS DRAWING ARE SUPERSEDED BY THE LATEST REVISION. ALL DRAWINGS AND SPECIFICATIONS REMAIN THE PROPERTY OF MORRISON HERSHFIELD CORPORATION. NEITHER MORRISON HERSHF NOR THE ARCHITECT WILL BE PROVIDING CONSTRUCTION REVIEW OF THIS PROJECT. CONSTRUCTION L 4) 0 01/27/20 ISSUED FOR SUBMITTAL 1- A 01/13/20 ISSUED FOR REVIEW UC Jo. Date Revision 4) lient: LL verizonv cc N "L d nplementation Team: a a CROWN m CASTLE t 1505 WESTLAKE AVE N. SUITE 800 x LU SEATTLE, WA 98109 4) AE Team: E MORRISON HERSHFIELI r 600 STEWART ST, SUITE 200 SEATTLE, WA 98101 Tel: 206.268.7370 W w W. morrison h ershfield.com 'roiect Info: BUJ# 824070 FIVE CORNERS -FIRE STATIC 8505 BOWDOIN WAY EDMONDS, WA 98026 rawino Title: SITE PLAN Project Number: Start Date: 200044600 01/01/20 O0 Drafter: Designer: JA JA Project Manager: Professional of Rec< RKL IKnow what's below. Revision No: Sheet No: Call before you dig. O SITE PLAN 11 Packet Pg. 89 STUMPS ARE TO BE GRADED DOWN TO MAXIMIZE USABLE SURFACE AREA FOR THE WATER DEPT EXISTING TREE STUMPS TO BE REMOVED AND GRINDED DOWN F X - X - X Ix L ` EXISTING GATE (WATER DEPT ACCESS) X�X� I i t EXISTING FENCE SECTIONED ❑ ❑ TO BE REMO "1VI \ l� % ❑ EXISTING WIRELESS FACILITY [EXISTING TREE STUMP �- TO BE REMOVED AND \ GRINDED DOWN EXISTING _.......... ... .... L NOTE" TOWER APPURTENANCES NOT SHOWN IN PLAN VIEW FOR CLARITY; SEE ELEVATIONS 24"x36" SCALE: 3/16" = 1'-0" 11"x17" SCALE: 3/32" = 1'-0" 4' 2' 0' 4 , I X XXXX X X— EXISTING CHAIN LINK FENCE (TYR) ❑ --EXISTING GATE (TYR) jx X❑ EXISTING FENCE SECTION TO BE REMOVED 6• `O+ x \\ 3`O. + + + + + + + ++ \ O �� EXISTING TELCO BOX ON POST + ++ + + (TYP OF 2) EXISTING + + WIRELESS FACILITY C[J EXISTING BOLLARD ++ +' (TYP OF 3) + + LJ ING + + )LE O EXISTING ICE BRIDGE (TYP) F X - X - X L x EXISTING GATE PROPOSED VERIZON WIRELESS (WATER DEPT ACCESS) EQUIPMENT LEASE AREA 6 —0" (6'-0"x9'-6") FENCE X X�-X� x ❑ w 10 z m � El 1:1 X ❑ X EXISTING WIRELESS FACILITY PROPOSED CHAIN LINK FENCE �- (BY VERIZON WIRELESS); X XXXX `%— MATCH EXISTING FENCE �\ r—r I I L. L-J ENLARGED PLAN (EXISTING) 121 11"x17" SCALE: CALE: 3/32" _ ; EXISTING CHAIN LINK FENCE (TYR) EXISTING GATE (TYR) jx 1 ❑ PROPOSED 6' WIDE CHAIN LINK DOUBLE GATE (BY VERIZON WIRELESS); MATCH 6• EXISTING FENCE HEIGHT `O+ x + + \ V4?—(TYP EXISTING TELCO BOX ON POST + EXISTING OF 2 )+ J-H + WIRELESS +' FACILITY (AT&T) OL] EXISTING BOLLARD (TYP OF 3) + N GG 0 E X ISTING ❑� BRIDGE (TYR) ENLARGED PLAN (PROPOSED) 1 1 DO NOT SCALE DRAWINGS. CONTRACT 2,8,c DIMENSIONS AND ADVISE CONSULTANT OMISSIONS. NO VARIATIONS OR MODIFI SHOWN SHALL BE IMPLEMENTED OUT PRIOR WRITTEN APPROVAL ALL PREVIOUS ISSUES OF THIS DRAWING ARE SUPERSEDED BY THE LATEST REVISION. ALL DRAWINGS AND SPECIFICATIONS REMAIN THE PROPERTY OF MORRISON HERSHFIELD CORPORATION. NEITHER MORRISON HERSHF NOR THE ARCHITECT WILL BE PROVIDING CONSTRUCTION REVIEW OF THIS PROJECT. I CONSTRUCTION L 4) 0 01/27/20 ISSUED FOR SUBMITTAL i A 01/13/20 ISSUED FOR REVIEW V 40. Date Revision 4) lient: ILL verizonv cc N .I- 4) nplementation Team: �a a CROWN m � CASTLE � 1505 WESTLAKE AVE N. SUITE 800 x ILL! SEATTLE, WA 98109 r_ 4) AE Team: �I� t V MORRISON HERSHFIELI r 600 STEWART ST, SUITE 200 SEATTLE, WA 98101 Tel: 206.268.7370 www. morrison h ershfield.com BUJ# 824070 FIVE CORNERS -FIRE STATIC 8505 BOWDOIN WAY EDMONDS, WA 98026 Drawing Title: ENLARGED PLAN Project Number: Start Date: 200044600 01/01/20 Drafter: Designer: JA JA Project Manager: Professional of Rec< RKL RL Revision No: Sheet No: O Packet Pg. 90 2.9 City Council Agenda Item Meeting Date: 05/11/2021 Presentation of a Supplement Agreement with Blueline, LLC for Construction Management and Inspection Services Staff Lead: Rob English Department: Engineering Preparer: Sydney Hall Background/History On March 17, 2020, City Council authorized the Mayor to sign a Professional Services Agreement with Blueline, LLC for construction management and inspection services. Staff Recommendation Forward the item to the consent agenda for approval at the May 18th City Council meeting. Narrative The City issued a Request for Qualifications (RFQ) in December, 2019 to hire two consulting firms to support City staff with construction management and inspection services for various City funded capital projects that are scheduled to begin construction in 2020 and 2021. The City received statements of qualifications from six engineering firms and the selection committee chose Blueline and MurraySmith to provide services during construction based on their qualifications, experience and approach. In 2020, the City negotiated a consultant fee for the Blueline scope in the amount of $297,600. City Council authorized the Mayor to sign the contract on March 17, 2020. Due to the COVID pandemic in 2020 and contractor availability, the timing of the construction projects had to change allowing City staff to cover a large portion of the costs that would have incurred as part of this contract's work. This resulted in an unspent budget of approximately $180,000 in professional service fees at the end of 2020. The proposed supplement will program the unspent 2020 budget for on -call construction management and inspections services on 2021 capital construction projects. The on -call professional services are needed to support engineering staff in managing and inspecting construction projects that are starting later this month and will continue into fall 2021. The professional services provided under this supplemental agreement will be funded by each respective construction project's funding source. Attachments: Blueline Supplemental Agreement Packet Pg. 91 2.9.a CITY OF EDMONDS MIKE NELSON 121 ST" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - FAX 425-672-5750 MAYOR Website: www.edmondswa.gov PUBLIC WORKS DEPARTMENT Engineering Division SUPPLEMENTAL AGREEMENT 1 TO PROFESSIONAL SERVICES AGREEMENT Capital Project Construction Management, Engineering and Inspection Services WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and The Blueline Group, LLC, hereinafter referred to as the "Consultant", entered into an underlying agreement for design, engineering and consulting services with respect to Capital Project Construction Management, Engineering and Inspection Services, dated March 19, 2020; and WHEREAS, additional tasks to the original Scope of Work have been identified with regard to providing on -call construction inspection, contract administration and project management for the City's 2021 capital improvement projects, NOW THEREFORE, In consideration of mutual benefits occurring, it is agreed by and between the parties thereto as follows: 1. The underlying Agreement of March 19, 2020 between the parties, incorporated by this reference as fully as if herein set forth, is amended in, but only in, the following respects: 1.1 Scope of Work. The Scope of Work set forth in the underlying agreement shall be amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if herein set forth. 1.2 The $297,600 amount set forth in paragraph 2A of the underlying Agreement and stated as an amount which shall not be exceeded, is not amended for the additional scope of work identified in Exhibit A to this supplemental agreement. 1.3 Exhibit B to the underlying agreement consisting of the rate and cost reimbursement schedule is hereby amended to include the form set forth on the attached Exhibit B to this addendum, incorporated by this reference as fully as if herein set forth. 2. In all other respects, the underlying agreement between the parties shall remain in full force and effect, amended as set forth in Supplemental Agreement No. 1 but only as set forth herein. Packet Pg. 92 2.9.a DONE this CITY OF EDMONDS Bv: Michael Nelson, Mayor day of 120 ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney STATE OF WASHINGTON )ss COUNTY OF CONSULTANT NAME By: _ Title: Packet Pg. 93 2.9.a On this day of , 20 , before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: \\edmsvr-userfs\userprof$\shall\Desktop\Professional Services Supplemental Agreement (with SEC edits) 01.03.2020 Template-Blueline Inspection.doc Packet Pg. 94 Exhibit 'A' 2.9.a Task 00 IA - CONSTRUCTION INSPECTION SERVICES Fee: Time and Expense (Estimated $133,700) Blueline will provide as -needed inspection services at the City's request during the 2021 construction season, and will coordinate construction management activities with the City. Services under this task are anticipated to include: 1. Review plans/specifications and visit the site. 2. Review materials delivered to the site to review compliance with City approved submittals. 3. Provide inspection for all aspects of the construction activity to review Contractor compliance with the contract plans and specifications. 4. Coordinate compaction and materials testing with the testing agency selected by the City under a separate contract. 5. Coordinate all testing with the City and Contractor for the projects. 6. Coordinate final connections with the City and Contractor for water main projects. 7. Record and report the progress of the construction operations to the City throughout the duration of the contract. 8. Furnish the City with verification of all quantities of materials. 9. Provide final project inspection including punchlists. 10. Provide as -built redlines to supplement the Contractor's redlines. 11. Monitor the Contractor's traffic control operations to review compliance with City approved Traffic Control Plan. 12. Be responsive to requests from citizens and businesses. Deliverables (to be submitted weekly during construction): • Inspector's Daily Reports. • Records of Force Account Work. • Weekly Tabulation of Quantities Placed (with all truck tickets attached). • Construction Progress Photos. It is anticipated that the City will: • Provide purity testing (with coordination provided by Inspector). • Review submittals and project schedules. Assumptions: • This task is for on -call services for projects to be determined and assumes 1 10 working days of construction contracts. • The Contractor will provide construction staking for the projects. • The City or Design Engineering Firm will prepare as -built drawings based on the as -built redlines. • Mileage associated with onsite construction inspection has been included in this task. • If additional construction administration or project management is requested beyond the scope of Tasks 002A and 003A, it will be billed under this task. Packet Pg. 95 Exhibit 'A' 2.9.a Task 002A - CONSTRUCT/ONADM/N/STRA T/ON SERVICES Fee: Time and Expense (Estimated $27,900) Blueline will provide construction administration services for this project during the construction period. Services under this task are anticipated to include any of the following items as budget allows and as requested by each City Project Manager: 1. Review plans and specifications and visit the site prior to the Pre -Construction Conference. 2. Attend Pre -Construction Conference. 3. Send out minutes from Pre -Construction Conference. 4. Review and approve Contractor progress schedules. 5. Review and approve contract pay estimates, and prepare pay requests for the City approval. 6. Prepare change orders, as needed. 7. Prepare and submit weekly reports (Statement of Working Days and Project Progress Chart). 8. Log affidavits/intents/certified payroll. 9. Provide project filing. 10. Provide RFI log. 11. Coordinate changes to drawings or specifications as necessary to respond to field conditions (As needed - coordinating with the City Project Manager). 12. Monitor construction to determine contractor compliance and prepare associated documentation. 13. General consultation and coordination on an as -needed basis to address construction questions. 14. Assist with preparing punch lists and final inspection. 15. Prepare recommendation of project acceptance. 16. Attend and conduct construction meetings as required. Provide meeting minutes to attendees. We assume at this point that a construction meeting will be held approximately weekly. 17. Additional construction inspection services and project management, as needed. Assumptions: • This task is for on -call services for projects to be determined and assumes 1 10 working days. • The City or Design Engineering Firm will prepare as -built drawings based on the as -built redlines. • The City will be reviewing submittals and maintaining the submittal log. • Mileage associated with construction administration has been included in this task. • If additional inspection time or project management is requested beyond the scope of Tasks 001A and 003A, it will be billed under this task. Packet Pg. 96 2.9.a Exhibit 'A' Task 003A - PROJECTMANAGEMENT Fee: Time and Expense (Estimated $12,900) This task is for general coordination and meetings on the project, including: 1. Management of all tasks and staff for construction inspection services. 2. Communication with the City of Edmonds regarding the construction. 3. Budget tracking and providing weekly updates to the City. 4. Preparation of consultant monthly invoices for work performed during the previous month, including any pertinent backup materials. Assumptions: • This task is for on -call services for projects to be determined and assumes 1 10 working days. • If additional inspection time is requested beyond the scope of Tasks OO lA or 002A, it may be billed under this task. GENERAL ASSUMPT/ONSAND NOTES 1. Scope and fees outlined above are based on the following information (any changes to these documents may result in changes to the fees): a. Correspondence between the Blueline Group and the City of Edmonds prior to the signing of the contract. 2. The client shall provide The Blueline Group with approved plans, contract documents, and any necessary inspection forms. 3. The fees stated above do not include reimbursable expenses such as large format copies (larger than letter/legal size), and plots. These items will be billed under a separate task called Expenses. 4. Compaction and materials testing will be billed directly to the City by the testing agency. 5. Time and expense items are based on The Blueline Group's current hourly rates. G. Night/weekend work is not anticipated and therefore not included. A separate fee proposal can be provided if overnight/weekend work is determined necessary. Night/weekend inspection is billed at 150% of the daytime billing rate. 7. Night-time work will be performed as full-time inspections only (8 hrs/shift minimum). Packet Pg. 97 2.9.a Attachment 'B' City of Edmonds Construction Services - Supplemental Agreement Job Number: 19-400 Date: April 30, 2021 Prepared By: Deanna Martin, PE Checked By: Grace Garwin, EIT Principal / Sr PM Construction Administrator Construction Inspector Task # Task $215/hr $170/hr $130/hr Total Mileage Total Hours Total Cost Rounded Cost Hours Hours Hours 001A Construction Inspection Services 0 $ 0 $ - 1016 $ 132,080 1,653 1,016 $ 133,733 $ 133,700 002A Construction Administration Services 0 $ 162 $ 27,540 0 $ - 316 162 $ 27,856 $ 27,900 003A Project Management 60 $ 12,900 0 $ - 0 $ - 0 60 $ 12,900 $ 12,900 Total 60 $ 12,900 162 $ 27,540 1,016 $ 132,080 $ 1,969 1 1,238 1 $ 174,489 $ 174,500 Total Cost (Rounded) 1 $ 174,500 The Blueline Group Packet Pg. 98 2.9.a Attachment 'B' City of Edmonds Construction Services - Supplemental Agreement On -Call Construction 001A Inspection Services Principal / Sr PM Construction Administrator Construction Inspector TOTAL Item # Description $215/hr $170/hr $130/hr TOTAL HRS FEE HRS FEE HRS FEE HRS FEE 1 Pre -Construction Conference & Prep 0.0 $ 0.0 $ 40.0 $ 5,200 40.0 $ 5,200 2 Full Time Field (22 wk @ 44 hrs/wk) 0.0 $ 0.0 $ 968.0 $ 125,840 968.0 $ 125,840 3 Project Close-out, including punchlists, As -built Redlines 0.0 $ 0.0 $ 8.0 1,040 8.0 $ 1,040 -$ 4 Mileage (23 wks x 125 mi/wk @ $0.575/mi) $ 1,653 Total 1 0.0 $ 1 0.0 $ 1 1016.01 $ 132,080 1 1016.01 $ 133,733 *Assumes 110 working days On -Call Construction 002A Administration Services Principal / Sr PM Construction Administrator Construction Inspector TOTAL Item # Description $215/hr $170/hr $130/hr TOTAL HRS FEE HRS FEE HRS FEE HRS FEE 1 Pre -Construction Conference & Prep 0.0 $ 8.0 $ 1,360 0.0 $ 8.0 $ 1,360 2 Weekly Admin Tasks (22 wks x 1 hr/wk) 0.0 $ 22.0 $ 3,740 0.0 $ 22.0 $ 3,740 3 Weekly Progress Meeting and Minutes 0.0 $ 60.0 $ 10,200 0.0 $ 60.0 $ 10,200 4 Pay Estimates & Change Orders (6 mo x 12 hrs/mo) 0.0 $ 72.0 $ 12,240 0.0 $ 72.0 $ 12,240 5 Mileage (22 meetings x 25 mi @ $0.575/mi) $ 316 Total 1 0.0 $ 1 -162.01 $ 27,5401 0.0 $ 1 162.0 $ 27,856 *Assumes 110 total working days On -Call 003A Project Management Principal / Sr PM Construction Administrator Construction Inspector Item # Description $215/hr $170/hr $130/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE 1 Initial Project Setup, Review plans/specs 4.0 $ 860 0.0 $ 0.0 $ 4.0 $ 860 2 Review IDRs/documentation 22.0 $ 4,730 0.0 $ 0.0 $ 22.0 $ 4,730 3 Budget Tracking&Invoicing 22.0 $ 4,730 0.0 $ 0.0 $ 22.0 $ 4,730 4 Coordination with Staff and City as needed 12.01 $ 2,580 0.0 $ 0.0 $ 12.0 $ 2,580 Total 1 60.0 $ 12,9001 0.0 $ 1 0.0 $ i 60.0 $ 12,900 *Assumes 110 total working days Packet Pg. 99 2.9.a QBLUELINE HOURLY RATE SCHEDULE Principal Senior Project Manager Project Manager Senior Project Engineer Project Engineer Engineer Construction Administration Construction Inspector Senior Engineering Designer Engineering Designer Senior Engineering Drafter Engineering Drafter Director of Planning Project Planner Planner Project Coordinator Permitting Technician Principal Landscape Architect Landscape Project Manager Senior Landscape Architect Project Landscape Architect Landscape Designer Landscape Technician Project Administrator $215/hr $205/hr $197/hr $193/hr $185/hr $166/hr $170/hr $130/hr $164/hr $153/hr $147/hr $139/hr $181/hr $164/hr $140/hr $121/hr $105/hr $173/hr $152/hr $143/hr $133/hr $110/hr $100/hr $79/hr Notes: • Standard hourly rates include expenses for telephone, fax, photocopies (letter and legal size), and postage. Please refer to The Blueline Group's standard contract regarding the firm's policy regarding other project expenses. PLOTTING RATE SCHEDULE 11" x 17" Bond $0.80/sheet 18" x 24" Bond $3.30/sheet 22" x 34" Bond $3.75/sheet 24" x 36" Bond $4.00/sheet 30" x 42" Bond $4.75/sheet 36" x 48" Bond $5.50/sheet Notes: • Plotting rates include 10% Sales Tax. MILEAGE RATE SCHEDULE Mileage — IRS rate NOTE: ALL RATES ARE EFFECTIVE JANUARY 1, 2021 AND ARE ADJUSTED ANNUALLY. THEBLUELINEGROUP.COM I MAIN425.216.4051 I 25 Central Way, Suite 400 1 Kirkland, WA 98033 Packet Pg. 100 2.10 City Council Agenda Item Meeting Date: 05/11/2021 2020 Transportation Benefit District Report Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History Pursuant to Ordinance 3707, and codified in Chapter 3.65 of the Edmonds Municipal Code, the City of Edmonds City Council established a transportation benefit district to be known as the Edmonds Transportation Benefit District in November, 2009, with geographical boundaries comprised of the corporate limits of the City of Edmonds at the time the ordinance was adopted or as they may exist after any future annexations. The 2015 State Legislature adopted Second Engrossed Substitute Senate Bill 2ESBB 5987 authorizing the assumption of control over a TBD by a city with the same boundaries as the TBD, which became effective in July, 2015. Pursuant of Ordinance 4053, as codified in Chapter 3.65 of the Edmonds Municipal Code, the City of Edmonds City Council assumed the rights powers, functions, and obligations of the Transportation Benefit District Board in December, 2016, one of which is to produce and deliver an annual report regarding the operations of the District. November, 2019 - Initiative 976 passed by a state wide margin of 53% to 47%, but was rejected by Edmonds voters 56% to 44%. 1-976 could have rolled back car tab fee increases in excess of $30 among other impacts to funding . An immediate injunction allowed for the continuation of collection of licensing fees. Ultimately, the initiative was ruled unconstitutional by Washington State Supreme Court. Staff Recommendation Advance to the Council's Consent Agenda - Acknowledge and approve for publication. Narrative The City of Edmonds must publish the results of its Transportation Benefit District (TBD) operations from January 1 to December 31, 2020. The TBD received $719,648 in revenue from local license fees on vehicles registered within the jurisdictional limits of the City of Edmonds. These collected funds were expended for street maintenance, preservation, and operation of the street transportation system within the City's boundaries. TBD-funded activities include localized pavement repairs, pothole repairs, signage management, maintenance of pavement markings (buttons, curb paint, etc.), crosswalk maintenance, and traffic signal maintenance and repair. For these eligible costs, outlined in Ordinance 4053, the City expended $586,080. The remaining $133,604 are allocated within the City's Street Fund (Fund 111). The publishing of this report fulfills the requirement within RCW 36.73.160(2), in which, the district shall issue an annual report, indicating the status of transportation improvement costs, transportation Packet Pg. 101 2.10 improvement expenditures, revenues, and construction schedules, to the public and to newspapers of record in the district. Attachments: 2020 TBD Presentation 2020 TBD Statement Packet Pg. 102 2.10.a r,F E D A, Edmonds Transportation Benefit District 2020 Annual Report 05/11/21 Packet Pg. 103 2.10.a TBD overview admonds City Council forms TBD on November 18, 2008. OTBD Board enacts $20/year fee with Ordinance No. 1 on February 17, 2009 limiting the uses of funds collected to maintenance and preservation of streets and related traffic control assets. a012 - $640,944 a013 - $670,435 a014 - $623,111 a015 - $687,421 a016 - $701,467 a017 - $692,589 a018 - $716,013 + $43,181 in qualifying expenditures = $759,194 02019 - $689,668 + $26,345 in qualifying expenditures = $716,013 O $719,684 $133,604 in qualifying expenditures = $586,080 Packet Pg. 104 2.10.a Schedule of Revenues, Expenditures and Changes in Fund Balance Transportation Benefit District January 1, 2020 through December 31, 2020 (Unaudited Cash Basis) Revenues $20 Vehicle Registration Fee 719,684 Total Revenues 719.684 Expenditures Road Maintenance (includes repairs, patching, crack sealing) Labor & Benefits 134,935 Supplies 26,463 Traffic Control Labor & Benefits 195,617 Supplies 114,670 Vehicle Charges 114,396 Excess Transferred to Street Fund 133,604 Total Expenditures 719,684 Net Change in Fund Balances - Fund Balances - Beginning - Fund Balances - Ending - Packet Pg. 105 2.10.a 2021 Paving Program Revenue Fund 112-Street 100,000.00 Fund 12.E-FEET 2 400,000.00 Fund 126-FEET 1 300,000.00 Fund 112-Street 16,269.00 Fund 12.E-FEET 2 15,166.00 Fund 126-FEET 1 9,876.00 TOTAL PAVE BUDGET 8411311. 00 Expense Employee Time 80,000.00 Construct 450,454.00 Construct Contingency 45,045.40 CM 67,568.10 88th share 66,637.50 Please 2 Construct 145,745.00 Phase 2 CM 21,861.7.E Phase 2 Contingency 14,574.50 2021 Design TOTAL 891,886.25 Packet Pg. 106 City of Edmonds Mapbook 2.10.a 1-976 status 'nc. 1 89v • November 2019 -Initiative 976 passed by the voters of Washington State • An injunction, upheld by the State Supreme Court, kept the initiative from taking effect • Local licensing fee collections remained -Edmonds continued receiving and expending these revenues • October 2020 - I-976 ruled unconstitutional by the Washington State Supreme Court i O Q a� 0 N Co N r-+ ca •L 0 0 CU L O y C R L CU L 0 ca - N O N C O E t V R r Q Packet Pg. 108 2.10.a Questions? E L O a a� o: O N CO N r-+ V N r 4- O C d m C O R O y C R L O CU r_ W U) L CL M0 W F- O N O N C O E t V R r Q Packet Pg. 109 2.10.b Schedule of Revenues, Expenditures and Changes in Fund Balance Transportation Benefit District January 1, 2020 through December 31, 2020 (Unaudited Cash Basis) Revenues $20 Vehicle Registration Fee 719,684 Total Revenues 719.684 Expenditures Road Maintenance (includes repairs, patching, crack sealing) Labor & Benefits 134,935 Supplies 26,463 Traffic Control Labor & Benefits 195,617 Supplies 114,670 Vehicle Charges 114,396 Excess Transferred to Street Fund 133,604 Total Expenditures 719,684 Net Change in Fund Balances - Fund Balances - Beginning - Fund Balances - Ending - Packet Pg. 110