2021-11-09 City Council - Full PSPP Agenda-29961
o Agenda
Edmonds City Council
PUBLIC SAFETY, PERSONNEL & PLANNING - ZOOM
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NOVEMBER 9, 2021, 5:00 PM
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CALL TO ORDER
COMMITTEE BUSINESS
1. Part Time Receptionist Job Description Revision (5 min)
2. Amendment No. 1 to Snohomish County Public Defender Association Professional Services
Agreement for Indigent Defense Services (10 min)
ADJOURN
Edmonds City Council Agenda
November 9, 2021
Page 1
2.1
City Council Agenda Item
Meeting Date: 11/9/2021
Part Time Receptionist Job Description Revision
Staff Lead: Angie Feser
Department: Parks, Recreation & Cultural Services
Preparer: Angie Feser
Background/History
All job descriptions are required to be reviewed and approved by City Council. The Parks, Recreation,
Cultural Arts and Human Services Department is updating the Part Time Receptionist position job
description in advance of new employee recruitment. Due to COVID impacts and other reasons, several
of the previous part time receptionists have decided not to return to those positions to support the
Frances Anderson Center operations.
There are two attachments to illustrate the revisions, the first is the red lined previous description, the
second is a clean copy of newly proposed job description. The recommended changes are based in a
previously inaccurate job description including qualifications that are not related to this position as well
as the update and addition of more current job performance requirements and expectations.
Staff Recommendation
Public Safety, Personnel & Planning Committee recommend moving forward the attached revised Part
Time Receptionist Job Description to the November 16, 2021 Consent Agenda for Council approval.
Attachments:
Part Time Receptionist JD Red Line Changes
Part Time Receptionist JD Revised
Packet Pg. 2
2.1.a
City Of
EDMONDS
Washington
CLASS TIT' C: DART TIME RECEPTIONISTFront Desk Receptionist
Department:
Parks and Recreation
Pay Grade:
H-05
Bargaining Unit:
Hourly
FLSA Status:
Non -Exempt
Revised Date:
10/18/2021
Reports To:
Recreation Supervisor
BASIC FUNCTION POSITION PURPOSE:
Under general supervision, performs basic customer service functions to aAssist the parks and recreation
customers; greeting facility guests, assisting —with_ Glass program registrations, facility rentals and
answering questions about with -recreation classes, rental facilities and events. cGollectjag fees and give
providing receipts for classes and drop -in use ands" monitoria u+Id+egfacility use to include securing
Rd IGGk UP/68GUre building during evening and weekend shifts_.; hours Hours are variable including
Saturday -evening and weekend shifts and on -call as needed.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties
• Performs a variety of hocin various clerical duties including: answering telephones and greeting
visitors; providing information in person, on the telephone and/or referring to appropriate
personnel.
• Receives/ —processes registration and rental and menitorfees; and provides refunds according to
established procedures; Mm niGate with ether nffiGe peFS RRel a needed; prepares receipts
and deposits as appropriate.
• Operate office machines including: computers, photocopiers, calculators, typewrite and other
office equipment as assigned.
• Performs a variety of related special duties, projects or activities of a -&-assigned department.
Required Knowledge of: , corn i c A. nnu iTiGc:
• Principles of customer service and public relations.
Last Reviewed: 10/18/2021
Last Revised: 10/18/2021
a
Packet Pg. 3
2.1.a
• Interpersonal skills using tact, patience and courtesy.
• Proper tTelephone terms and email etiauette.
• Effective oral and written communication principals and practices.
• Modern office prac#+Eesprocedures, methods and equipment including computers and computer
applications sufficient to perform assigned work; specifically, Microsoft Office programs and
registration and rental software.
• Policies and objectives of assigned program and activities.
phone toehRiques and atiquat.a.
• Operation Of pffiGe rnaGhines innlu ding G pu ter equipment
• Personal GOMPUter SAA.f.,ro innlu ding Werd
• ReGOr.J_ keeping tenhniguec
• Correct English usage, grammar, spelling and punctuation.
• RerfeRn oleriGal duties ip suppert of an a ed effine
• Rswer telephones and greet the pi blip n irteG Sly
• Operg+gr gffi..e a en+ s ,oh as: typeWFi+ers GaIGUlaters and o
•Add, ubtraGt'multiply and divide g iGkIy and a rately
I • Rderstand and felle .i eral and written directien
ABILITY
Reauired Skill in:
• Record -keeping techniques.
• Performing clerical duties in support of an assigned office.
• Answering telephones and greeting the public courteously.
• Operating office equipment including but not limited to computers, calculators, scanners, fax
machines, and copiers.
• Accurately applying addition, subtraction, multiplication, and division.
• Understanding and following oral and written direction.
• Maintaining records according to department policy and local regulations.
• Communicating effectively with others both orally and in writing.
• Establishing and maintaining cooperative and effective working relationships with others
MINIMUM QUALIFICATIONS:
EDUCATION AND EXPERIENCE: Education and Experience:
High School Diploma/GED Certificate AND one year of office clerical experience that includes extensive
public contact OR an equivalent combination of education, training and experience that will allow the
incumbent to successfully perform the essential functions of the position.
ExperieRGe on a jeb that dernenstrates the ability te erganize tasks and werk well with the publiG.
Must be able to pass a City background check.
WORKING CONDITIONS .
Environment:
• Must be able to work evenings, weekends and on -call as needed.
• Office environment.
• Some interruptions.
Last Reviewed: 10/18/2021
Last Revised: 10/18/2021
Packet Pg. 4
2.1.a
Physical Abilities:
• Hearing and speaking to exchange information in person and on the phone.
• RSeeingto reading a variety of materials.
• Ilov' ", of .s and fiRgers to operate a computer keyboard or t ypewritor
•_Sitting, standing, or otherwise in a stationary position for extended periods of time.
• Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting up to 40 lbs.
Hazards:
• Working in a sometimes --noisy environment.
• Potential contact with dissatisfied members of the public.
Incumbent Signature: Date:
Department Head: Date:
Last Reviewed: 10/18/2021
Last Revised: 10/18/2021
Packet Pg. 5
2.1.b
City of
EDMONDS
Washington
Front Desk Receptionist
Department:
Parks and Recreation
Pay Grade:
H-05
Bargaining Unit:
Hourly
FLSA Status:
Non -Exempt
Revised Date:
10/18/2021
Reports To:
Recreation Supervisor
POSITION PURPOSE:
Under general supervision, performs basic customer service functions to assist the parks and recreation
customers; greeting facility guests, assisting with program registrations, facility rentals and answering
questions about recreation classes, rental facilities and events; collecting fees and providing receipts for
classes and drop -in use and monitoring facility use to include securing building during evening and
weekend shifts. Hours are variable including evening and weekend shifts and on -call as needed.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties
• Performs various clerical duties including: answering telephones and greeting visitors; providing
information in person, on the telephone and/or referring to appropriate personnel. .
• Receives/processes registration and rental fees and provides refunds according to established
procedures; prepares receipts and deposits as appropriate.
• Operate office machines including computers, copiers, calculators and other office equipment as
assigned.
• Performs a variety of special duties, projects or activities of assigned department.
Required Knowledge of:
• Principles of customer service and public relations.
• Interpersonal skills using tact, patience and courtesy.
• Proper telephone and email etiquette.
• Effective oral and written communication principals and practices.
• Modern office procedures, methods and equipment including computers and computer applications
sufficient to perform assigned work; specifically, Microsoft Office programs and registration and
rental software.
• Policies and objectives of assigned program and activities.
• Correct English usage, grammar, spelling and punctuation.
Last Reviewed: 10/18/2021
Last Revised: 10/18/2021
Packet Pg. 6
Required Skill in:
• Record -keeping techniques.
• Performing clerical duties in support of an assigned office.
• Answering telephones and greeting the public courteously.
• Operating office equipment including but not limited to computers, calculators, scanners, fax
machines, and copiers.
• Accurately applying addition, subtraction, multiplication, and division.
• Understanding and following oral and written direction.
• Maintaining records according to department policy and local regulations.
• Communicating effectively with others both orally and in writing.
• Establishing and maintaining cooperative and effective working relationships with others
MINIMUM QUALIFICATIONS:
Education and Experience:
High School Diploma/GED Certificate AND one year of office clerical experience that includes extensive
public contact OR an equivalent combination of education, training and experience that will allow the
incumbent to successfully perform the essential functions of the position.
Must be able to pass a City background check.
WORKING CONDITIONS:
Environment:
• Must be able to work evenings, weekends and on -call as needed.
• Office environment.
• Some interruptions.
Physical Abilities:
• Hearing and speaking to exchange information in person and on the phone.
• Reading a variety of materials.
• Sitting, standing, or otherwise in a stationary position for extended periods of time.
• Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting up to 40 lbs.
Hazards:
• Working in a sometimes -noisy environment.
• Potential contact with dissatisfied members of the public.
Incumbent Signature:
Department Head:
Date:
Date:
Last Reviewed: 10/18/2021
Last Revised: 10/18/2021
Packet Pg. 7
2.2
City Council Agenda Item
Meeting Date: 11/9/2021
Amendment No. 1 to Snohomish County Public Defender Association Professional Services Agreement
for Indigent Defense Services
Staff Lead: Jessica Neill Hoyson
Department: Human Resources
Preparer: Emily Wagener
Background/History
The Snohomish County Public Defender Association ("SCPDA") serves as the City's Indigent Defense
Legal Services firm under the parties' 2020 Professional Services Agreement for Indigent Defense
Services, which is scheduled to expire on December 31, 2021. The parties entered into negotiations for a
successor agreement to begin January 1, 2022, but found that such an agreement could not be
scheduled for City Council consideration until January 2022 at the earliest.
Staff Recommendation
Staff requests that the Committee forward to full council on consent for approval, Amendment No. 1 to
the SCPDA's Professional Services Agreement for Indigent Defense Services.
Narrative
Amendment No. 1 to the SCPDA's Professional Services Agreement for Indigent Defense Services
extends the Agreement through March 31, 2022 under the same terms and conditions to allow the
parties sufficient time to negotiate a successor agreement.
City staff, with the assistance of the Office of the City Attorney, has negotiated the terms of Amendment
No. 1, and can provide information on those negotiations at the meeting.
Attachments:
Signed Amendment No. 1 to SCPDA PSA 11.3.2021
Packet Pg. 8
2.2.a
Of f UA,OM
"� Cityof Edmonds Michael Nelson
Mayor
121 FIFTH AVENUE N. • EDMONDS, WA 98020 . 425-771-0251
f'VC 1510
AMENDMENT NO. I
TO PROFESSIONAL SERVICES AGREEMENT
FOR INDIGENT DEFENSE SERVICES
FOR THE CITY OF EDMONDS
WHEREAS, the City of Edmonds, a Washington municipal corporation (the "City"), and
the Snohomish County Public Defender Association (the "Consultant"), entered into an underlying
agreement for the provision of public defense services dated June 30, 2020 ("Underlying
Agreement"); and
WHEREAS, Sections II and XXXIV of the Underlying Agreement provide for the
extension of the term of the agreement with a written amendment signed and endorsed by the
parties; and
WHEREAS, the parties have agreed to extend the Underlying Agreement for three (3)
months to allow sufficient time for the negotiation of a successor agreement; and
WHEREAS, the parties have agreed to maintain the 2021 rates of compensation for the
work to be performed pursuant to the Underlying Agreement for the duration of this extension;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by
and between the parties to the Underlying Agreement as follows:
1. The Underlying Agreement, incorporated by this reference as if fully set forth
herein, is hereby amended in, but only in, the following respect:
1.1 Extension. Section II ("Duration of Agreement") of the Underlying Agreement is
hereby amended to read as follows:
This Agreement shall terminate on March 31, 2022, unlgs3 extetfded or-Vrminated earlier
in a manner permitted by this Agreement.
2. In all other respects, the Underlying Agreement betwe6iiflzetparties 4all remain in
full force and effect, amended as set forth herein, but only as 'se;'arthi�i"-ein. �
Cry "'ar�r� �,t�1
Packet Pg. 9
2.2.a
DATED this cc\ day of Abveotibe(-
2021.
CITY OF EDMONDS
SNOHOMISH COUNTY PUBLIC
DEFENDER ASSOCIATION
L
Michael Nelson, Mayor Kathleen yle, Managing Director
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
STATE OF WASHINGTON )
)ss
COUNTY OF 51 ?0b001411)
On this 3' & day of Jjj;)e_ ok16e r , 2021, before me, the under -signed, a Notary
Public in and for the State of Washington, duly commissioned and sworn, personally
appeared Kathleen Kyle, Managing Director of the Snohomish County Public Defender
Association, and executed the foregoing instrument, and acknowledged the said instrument
to be her free and voluntary act and deed for the uses and purposes therein mentioned, and
on oath stated that she was authorized to execute said instrument.
WITNESS my hand and official seal hereto affixed the day and year first move
written.
NOTARY PUBLI
�OT4
i
182758 s %My co missi/nexpires:
9 yy��I Co?Vs�.� A a e 1 `y
4h .. WA;%k\
Packet Pg. 10