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2021-10-13 Youth Commission MinutesPage 1.1.1 Youth Commission Meeting Minutes, 10/13/2021 Commission Members Present: Chair Owen Lee Brooke Rinehimer Brook Roberts Sydney Pearson Aaron Nateephaisan Audrey Lim Chelsea Beck Sam Yi Julie Andres Mariana Yenter Commission Members Absent: Finn Paynich Sydney Pearson Staff Present: Casey Colley, Youth Commission Coordinator Jay Sandstrom, Recreation Coordinator Council Member Laura Johnson I. CALL TO ORDER Chair Owen called the meeting to order at 6:05 pm. Aaron read the land acknowledgment statement. Owen did roll call. II. APPROVAL OF AGENDA Owen motioned to approve agenda. Brooke seconded. Motion passed. III. APPROVAL OF CONSENT AGENDA Approval of 9/22/2021 meeting minutes. Owen motioned to approve the minutes. Brooke seconded. Motion passed. IV. PUBLIC COMMENT No public present. V. NEW & CURRENT MEMBER INTRODUTIONS Please introduce yourself —Name, grade, pronouns, school and favorite food. • Owen use he/him/they pronouns, senior at Edmonds Woodway High school, favorite food is really good grapes. • Casey use she/her pronouns, not in high school, favorite food right now is bacon. Page 1.1.2 • Council Member Laura, uses she/her pronouns, occasionally takes college classes, favorite food is sushi. Youth liaison from city council. • Mara sophomore at EWH she/her pronouns, favorite food is pizza. • Sam uses he/him pronouns, junior at King's high school, likes Korean food in general. • Aaron uses he/him pronouns, senior at Shorewood high school, favorite food is poke or any Thai food. • Jay recreation coordinator for City of Edmonds, went to western, favorite food is Thai food, uses he/him pronouns. • Brooke is a senior at Mountlake Terrace high school, uses she/her pronouns, favorite foods is mac and cheese. • Julie uses she/her pronouns, junior at Edmonds Woodway High school, favorite food is poke bowls. • Chelsea uses she/her pronouns publically, favorite food is cantaloupe, junior at Edmonds Woodway High school. • Audrey uses she/her pronouns, is a senior at King's high school, favorite food is poke. VI. ICEBREAKERS Breakout rooms. In breakout room take 5 minutes and figure out something all of you have in common. Then something that is unique for each of you. One room —we all like marvel movies. Second room —our favorite spot in Edmonds is the waterfront. VII. ONBOARDING FOR NEW MEMBERS Reviewed Youth Commission Ordinances 4115, 4130, 4214 Reviewed City Rules and Regulations Boards and Commission Discussed Roberts rules of order —try our best to run meetings adhering to these but still learning. Discussed Leadership Roles and will self -elect, elect others and vote at 10/27 meeting. Owen —I used to be secretary and took notes during meeting and they were brief, Brook Roberts watched the recordings for the minutes and they were more thorough. Casey —when Owen was secretary we were in person so there was not recording. It will take a lot longer to be in the meeting —then watch the meeting again so it would be best to just take them during the meeting since we don't know when we will be back in person which again won't have any recordings. Owen —can be tricky to participate and note take unless you are great at multitasking. Casey —please CC Jay on all communications from this point forward. I will be heading out on leave till February or March anytime. Owen —what we normally have been doing in the Youth Commission. Making statement on current events in Edmonds that are relevant to the youth and we have a strong opinion on. We Page 1.1.3 present to City Council on relevant issues such as our last one on pronoun inclusion, we post on social media trying to post regularly to the Instagram. We have held forums —a lot in the first year but we haven't done it virtually since COVID. We hope to talk more at other meetings this year and have more participation in city bodies as well as volunteering more in the community. VIII. PROS PLAN UPDATE Brooke —I was on vacation during the last meeting so I missed it. Set goals for the next 6 years. Jay —PROS plan is trying to achieve a good feel for who is in the community of Edmonds and what our community needs are, what can we do to meet those wants and needs and who's underserved. What are we doing well, what do we want to continue, large analysis that involves focus groups, consultant firm, done every 6 years, getting community input and how they want out green spaces. Laura —did we define what PROS is? Jay —Parks recreation open spaces Laura —there is lack of understanding of the importance of the PROS plan. There's so much outreach to try to get the community involved so there can be input about priorities and where we can better serve. Jay —such as highway 99 corridor and how to better serve that part of the city and get more green spaces and recreation there. IX. COMMITTEE INTRODUCTIONS & UPDATES Owen —committee are a new thing we established last year to break out and work on what interests them. Also done to encourage members to work on these outside of our meeting time. There are four committees are diversity and equity, youth and government, environment and mental health. If you feel there needs to be another committee created let us know. Each committee member can share what is being talked about. Brooke —thought about a recycling event, for earth day we helped host a beach cleanup. Owen —mental health has one member who isn't here today —they are working on spreading mental health resources, worked on making a resource page on the youth commission, working with the school district to see what resources there are and how they can support student mental health and creating IG graphics. Audrey —is you are a debate kid this may be your cup of tea. We discuss and plan youth policies and figure out what the benefits are. We are trying to start forums. Aaron —Create emails that inform people about municipal government. Brook —intro to municipal government guide were putting together, going to council members for feedback on it. Going to figure out what form it would be published as whether and IG graphic or booklet. Owen —diversity and equity committee trying to figure out what exactly to tackle. Want to talk about disability and accessibility in Edmonds. Hoping to work with diversity commission and get action behind initiative to create changes. Sam —I am most interested in the mental health committee as my application was more focued on that topic. Page 1.1.4 Chelsea —I like all of them but I am very interested in diversity and equity, I also really like the environment and mental health one. I don't know what I would choose. Julie —I would want to be in the environmental committee since that's where my interest is Mara —I would be most interested in diversity and equity or the youth and government. X. GOAL SETTING FOR THE YEAR Everyone share what you would like to work on for the year. Owen —more engagement outside of just the youth commission, see everyone at other meetings, city council, diversity commission, other commissions and boards to participate more in what's happening in the city. Sam —raise accessibility for mental health resources for youth, maybe a website with links, also getting more involved with community volunteer work, also interested in environment volunteer work. Brooke —I would like to see the commission continue working with the Edmonds school district with the mental health resources. Especially suicide prevention, it's becoming increasingly important. Aaron —I hope we have more guest speakers, I feel I gained more knowledge on topics I didn't know about before especially when it comes to Edmonds. Brook —we need more outreach to BSU, LGBT school groups, resume forums even if we can't have them in person. It's worth trying since we didn't last year. Skimming through the budget to see where we can provide input to city council. Laura —November 1st is the first public hearing and presentation on the proposed budget, second public hearing is on November 9th for the budget. Chelsea —more community involvement, not just us but invite and help us be more interesting and fun for community to become more involved. Also agree with what Sam was saying about mental health and I would like more awareness. A community garden would be really cool to make happen to bring the community together. Mara —I like what Chelsea said about bringing in the community and find a way where the public can join in on the conversation even if they don't come to the meetings. Julie —I would like more input from youth in the community outside of the commission. Maybe reach out to more schools and get involvement. Audrey —I would like to create a more collaborative space within our commission and work with other city's commissions, another goal would be to create a safe space for youth to advocate for equality and equity to empower the youth's voice. Casey —Brook Roberts discussed a mentorship for applicants that were not appointed. The two that were not appointed would like to be involved. Laura —wanting to get more involved with mental health advocacy and Joanna Rockwood has been very involved with the suicide prevention and works for the school district. She would help with resources and help the commission. XI. GROUP NORMS Page 1.1.5 Great way to set expectations for the group. We can set them as a social contract together to all abide by. Owen motioned to take 5 minutes off group goals and do group norms. Chelsea seconded. Motion passed. Owen —Really important to be at all the meetings. Brooke —if you know that you're going to be gone, let the commission know in advance. I think it should be a norm. Jay —thought on attendance, on the mill creek youth board, they'd have to let the staff contact know within 48 hours they wouldn't be able to attend. Brook Roberts —read the guiding principles from the diversity commission's agenda: "Guiding Principles To ensure we meet our responsibilities as a Commission, we agree to: start and end our meetings on time, demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared, actively listening, participating in meetings, completing our individual assignments, and holding ourselves accountable, "step up and step back", establish goals and action plans that are results oriented, establish subcommittees as needed, engage in courageous, honest, and open dialogue when faced with difficult issues or questions, utilize the "Ouch Rule" (assume positive intent; resist the temptation to be offended), embrace the education opportunities presented through the Commission meetings, strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson may call for a majority vote. " Chelsea —What if we are sick that day? Audrey —if you are sick you can still inform commissioners Owen —this is a great discussion but I think we need more time and organization. I am going to move this onto the agenda for our next meeting as this is good to discuss going into our year. Owen motion to put on the next meeting's agenda. Motion seconded, motion passed. XII. FINAL COMMENTS Casey—narcan training being held and wanted to pass on the information in case any of you are interested in attending it. Let me know and I will forward you the flyer. It's being held via zoom and in person 10/19. 1 am excited to see what you all get accomplished in the coming year. Laura—Narcan can save a life and the training is very beneficial I would encourage you to take it. Last meeting it was brought up to reach out to the council members that appointed you. It can be a little scary to reach out and the council members would love to hear from you. Would you like to reach out yourself or would you like me to send an email to them to reach out to you to get the dialogue started. Chelsea —I think it would be great to have them reach out. I'm nervous and not sure what to ask or discuss. Brook —Motion to extend for 5 minutes. Owen seconded, motion passed. Page 1.1.6 Brook —I would like to say I am very excited to have new members on board and am excited to work with all of you over the next year. Feel free to reach out to any of us with questions you have about anything. Owen —we now have 3 people form my 3d period global politics class. Very exciting and we should tell our teacher that. I am very excited to have you all with us. Chelsea —is anyone else from Edmonds Woodway High School? Owen —we have one more Edmonds Woodway student, Sydney Pearson. Very excited to meet you all and to have new members. Excited to see where this year goes and hopefully we get to meet in person at some point. By everyone! Chair Owen Lee adjourned the meeting at 7:34 pm.