Arts Commission ArtsWA FY22-23 Creative District GrantNo.
CONTRACT ROUTING FORM
20210701
(City Clerk Use Only)
z ( Originator: Frances Chapin/Doug Merriman Routed by. Frances Chapin
O Department/Division: Economic Develop/Cultural Services Date: 3/31/22
a.
Name of Cons ultantlContractor: Arts1NA
wCONTRACT TITLE:
o FY22-23 Creative District Grant — Contract No: CD2022-OPS-003
Type of Contract: @ (GR) Grants 0 (1) Intergovernmental Agreement 0 (L) Lease Agreement
F- S) Purchase of Services {W Public Works O Other
Z - ---
w
F- Project/Bid/RFP No:
Z
Ov Effective Date: 07/01 /2021 _ _ Completion Date:_ 06/30/2023
U Has the original contract boilerplate language been modified?� Yes -No
F- If yes, specify which sections have been modified:
o Description ArtsWA operating grant for the Edmonds Creative District
U of Services:
Total Amount of Contract: 2000.00
Amount:
N
Budget #
' t
�
T
Q
W
Budget #
Amount:
E
0
a
Budget #
Amount: E
Z
Are there sufficient funds in the current budget to cover this contract?
Z
LL
Remarks:
i Authorization Level:
w
❑ 1. Project Manager
a ❑ 2. Risk Management/Budget
z ❑ 3. City Attorney
0 El4. Consultant/Contractor
❑ 5. Other
❑ 6. City Council Approval
❑ Date (if applicable)
❑ 7. Mayor
_ ❑ 8. City Clerk
a
STATE OF WASH]NGTON
WASHINGTON STATE ARTS COMMISSION
711 Capitol Way S, Suite 600, PO Box 42675 Olympia, WA 98504-2675
{360) 753.3860 • FAX (360) 586.535f
March 241h, 2022
Edmonds Creative District michael.nelson@edmondswa.gov
Michael Nelson
121 5th Avenue N
Edmonds, WA 98020
Re: FY22-23 Creative District Grant --Contract No: CD2022-OPS-003
Dear Michael,
The Washington State Arts Commission is pleased to inform you that your certified Creative District has been awarded
grant funds to be expended during fiscal years 22-23. (July 1, 2021-June 30, 2023). The enclosed grant contract is in
the amount of $2,000.00. Funds must be spent in accordance with the budget in Exhibit C.
Next Steps:
I . Carefully review all pages of the Contract, giving special attention to the Allowable Expenses detailed in
Attachment `A", and the process for how grant payments will be made as described in Attachment 'B".
2. Thoroughly review the attached document, "Grantee Responsibilities and Grant Payments"
3. Sign and date on page 3, and again on the invoice voucher (page 12).
4. Fully complete both sides of the Statewide Vendor Payee Registration For►n/W9 Form, making sure to sign
and date.
Return the full contract Packet in one of the following ways:
- Create a digital copy of the signed original and e-mail to annettexoth@arts.wa.gov (electronic copies (phone,
scan, etc. Must be high resolution, easily readable, not blzerry or over -or -undersized). Electronic signatures are
acceptable.
Or, mail the signed contract to PO Box 42675 Olympia, WA 98504-2675.
We must receive your completed contract packet back to us no later than Apr4-15`ti, 2022. You will receive a
countersigned copy by electronic mail for your records. ArtsWA will keep your signed invoice on file to facilitate
payment.
If you have any questions, please contact me at 360.586.0424 or: annette.r th its wA.Vv-
Sincerely,
Annette Roth
Community Development Manager
Attachments: Grant Contract
Statewide Vendor Payee Registration/W9 Form
Creative District Program Goals
(This page intentionally lei' blank)
WASHINGTON STATE ARTS COMMISSION
Program: FY22-23 Creative District Grants Contract No. CD2022-OPS-003
GRANT CONTRACT
THIS CONTRACT is made and entered into by and between the WASHINGTON STATE ARTS
COMMISSION. 711 Capitol Way S, Suite 600, PO Box 42675, Olympia, WA 98504-2675 hereinafter referred to
as the COMMISSION, and
Name:
Address:
Phone No:
Email:
Washington State UBI:
Federal Employer ID:
City of Edmonds
121 5th Avenue N
Edmonds, WA 98020
michael.nelson@edmondswa.gov
hereinafter referred to as the GRANTEE.
THE PARTIES MUTUALLY UNDERSTAND AND AGREE AS FOLLOWS:
A. PURPOSE OF GRANT
This Contract sets out the terms and conditions by which the COMMISSION provides a grant to the GRANTEE
for the purpose of developing, sponsoring, promoting or administering an activity, project or program which is
related to the conservation and development of artistic, cultural and creative resources, and / or the growth of the
creative economy of the State of Washington. RCW 43.46 provides the statutory authorization for making the
grant. The funding is administered under WAC Title 30.
B. DESCRIPTION OF THE ACTIVITY. PROJECT OR PROGRAM
GRANTEE shall use funds provided under this Contract No. CD2022-OPS-003 solely for the Purpose of
developing, sponsoring, and administering a Creative District as certified by the COMMISSION representing the
State of Washington.
C. AMOUNT OF GRANT
Total amount provided under this contract: $2,000.00
1. The Commission provides State Funds in the amount of $2,000.00 to the GRANTEE in the following
disbursements:
a. Payment #1: $2,000.00 for the period 3/15/22 — 06/30/22.
2. GRANTEE agrees to match this grant with cash and/or in -kind resources equal to or greater than the total
funds provided by the COMMISSION.
3. Payments will be made in accordance with the payment schedule set forth in Attachment `B".
Grant Contract No. CD2022-OPS-003 Page I of 12
D. CONTRACT PERIOD
Funds are awarded for the period beginning March 1511, 2022 to June 30th, 2022. The GRANTEE must
expend all funds by the ending date of this contract. The GRANTEE shall notify the COMMISSION
immediately in writing if any portion of the funds will not be expended by the end of the fiscal year.
E. CONTRACT REPRESENTATIVES
The following shall be the contact persons for all communications and billings regarding the performance of
this Contract. Either party shall provide written notification to the other of changes in contract representation.
Contract Representative:
Michael Nelson
COMMISSION's Contract Representative:
Name: Annette Roth
GRANTEE's
Name:
Title:
Mayor
Title: Community Development Manager
Org.
City of Edmonds
Org. Washington State Arts Commission —
Name:
Name: Creative Districts Program
Address:
121 5th Avenue N
Address: PO Box 42675
Olympia, WA 98504-2675
Edmonds, WA 98020
Phone:
Phone: 360-252-9982
Fax:
N/A
E-Mail:
1 micltnel.nelson a edmondswa. av
L E-Mail: snnette.roth arts.wa. ov
LIMIT kTION OF AUTHORITY
The COMMTSSION's Agent shall be the Executive Director of the Washington State Arts Commission. Only
the COMMISSION's Agent shall have the express, implied, or apparent authority to alter, amend, modify, or
waive any clause or condition of this contract. The Agent may delegate this authority, but such delegation is
effective only if in writing. See General Terms and Conditions for Contract Amendment or Modification
procedures.
G, RIGHTS AND OBUGk ION
All rights and obligations of the parties to this Contract shall be subject to this Contract and its attachments
including the following, which by this reference, are made apart of this Contract:
Attachment A:
Scope of Work and Reporting Requirements
Attachment B:
Budget and Payment Schedule
Attachment C:
General Terms and Conditions
Attachment D:
Invoice Voucher
ENTIRE CONTRACT
This Contract including all attachments contains all the terms and conditions agreed upon by the parties. No
other understandings, oral or otherwise, regarding the subject matter of this contract and attachments shall be
deemed to exist or to bind any of the parties.
J. t4NNUA% REPORTS.
Every Creative District is required to submit annual reports by August 15"' of each year in order to maintain
certification as a Creative District by the State of Washington. By signing this grant contract, the Creative
District agrees to submit annual reports for each year of certification as a Creative District by the State of
Washington.
Grant Contract No. CD2022-OPS-003 Page 2 of 12
THIS CONTRACT is executed by the persons signing below who warrant that they have authority to execute this
contract.
City of Edmonds
r
(Signattrr f parry authorized ro.Y1gnj4r CR4NTEE)
I'YL+% trl S01r►
(Printed name of signatory)
U1i
(Printed title of signatory)
Date: f 1 W `�
WASHINGTON STATE ARTS COMMISSION
Karen J. Hanan, Executive Director
Apr 26, 2022
APPROVED AS TO FORM:
(Signature of Kathryn Wyatt, Assistant Attorney General, State of Washington, July 11, 2013 on file in fiscal office)
Grant Contract No. CD2022-OP5-003 Page 3 of 12
GRANT CONTRACT - ATTACHMENT "A"
Scope of Work and Reporting Requirements
Program: FY22-23 (July 1, 2021-June 30, 2023) Creative District Grants Contract No. CD2022-OPS-003
GRANTEE: City of Edmonds
The GRANTEE agrees that funds shall be received solely for the services and/or reimbursements described here
below:
Pro•ect Sum ntar :
Edmonds Creative District has been certified as a Creative District by the State of Washington. The Creative
District certification is effective for the 5-year period between 12/03/2018 and 12/03/2023, as specified in
Chapter 30-42 WAC.
This grant, effective March 151h, 2022 to June 30th, 2022 is intended to support the development and
implementation of the Creative District occurring during the contract period.
Scope of Work:
• Expenses related to establishing the initial
directory.
• Window clings for creative sector businesses
and "friends of creative sector businesses.
s Website upgrades, photography and design
services.
• Branding efforts and advertising to support
overall benefit of the CD for the community.
Allowable Ex oenses:
Expenses related to the formation and operation of the Creative District, including, but not limited to, salaries,
benefits, and program operating costs.
Annu;ll Repo rt ONi ations!
Creative District Certification is independent of this funding. Every Creative District is required to submit annual
reports by or before August 15" of each year in order as well as comply with other program requirements to
maintain certification in good standing as a Creative District by the State of Washington as required under Chapter
30-42 WAC,
Logo Credit:_
Grant recipients are required to acknowledge support from the Washington State Arts Commission (ArtsWA) in all
online and printed materials and announcements (including media interviews) associated with this grant as follows:
"This Creative District is certified by the Washington State Arts Commission." Whenever possible use the ArtsWA
logo on any printed, promotional materials related to this grant. ArtsWA will provide the suite of logos to Creative
Districts upon acceptance of this grant contract.
ARTSWA
WASHINGTON STATE
ARTS COMMISSION
Grant Contract No. CD2022-OPS-003 Page 4 of 12 Attachment A
GRANT CONTRACT - ATTACHMENT °B"
Budget and Payment Schedule
Program: FY22-23 (July 1, 2021 — June 30, 2023) Creative District Grant Contract No. CD2022-OPS-003
GRANTEE: City of Edmonds
The GRANTEE agrees that in consideration of sections A, B, and C on page 1 of this CONTRACT, that funds as
awarded will be paid to the GRANTEE by the COMMISSION with the following terms and conditions:
1. No funds will be paid to the GRANTEE in advance of the contract starting date stated in section D of the
CONTRACT.
2. Grant funds can only be spent an the expenses for which COlMSSION funds were committed and described
in the Allowable Expenses section of rtffachmeet "A".
a. Year one grant funds will be disbursed within 30 days of receiving a completed Form A 19-1A Invoice
Voucher.
b. Year 2 Grant Funds will be disbursed within 30 days of receiving the year one annual report and a
completed Form A19-1A Invoice Voucher.
i. Invoice Vouchers will be signed and returned to the COMMSSION along "yith the signed contract
as outlined in the cover letter included with this contract. The Invoice; Voucher may not be altered
by the GRANTEE.
c. When you are ready to be paid, e-mail nnette Roth with copies of your documentation including
materials with the required documentation.
3. The budget is as follows:
Grant Funds: $ 2,000.00
4. Payment Schedule:
Payment 1: $2,000.00 for the period 3/15/22-6/30/22.
Grant Contract No. CD2022-OPS-003 Page 5 of 12 Attachment B
GRANT CONTRACT - ATTACHMENT "C"
General Terms and Conditions
Program: Edmonds Creative District Contract No. CD2022-OPS-003
GRANTEE: City of Edmonds
TABLE OF CONTENTS
This table of contents is for reference purposes only and shall not be considered a substantive part of this Contract.
A.
HEADIN S AND DEF MITI NS......................................................................2
B.
GENERAL CON RACT TER
_
Amendments or Modifications.............................................................................2
Law
Conformancewith ........................................................................................2
Orderof Precedence
.............................................................................................2
Severability..........................................................................................................2
2
Waiver of Default or Breach................................................................................
C.
PERFORM E AND GENERAL RESP NSIBILITFES
CovenantAgainst Contingent Fees......................................................................
2
Indemnification..................................................................................................
3
Independent Capacity of GRANTEE .............. ...........I••• •••.•••••• ... ..........3
3
Nonassignabil ity...................................................................................................
Pub l icity/Acknowledgements...............................................................................
3
Reproduction........................................................................................................
3
Services within Washington.................................................................................3
D.
COMPLIANCE WITH LAWS RECO PlhjG
A�ND INSPECTIONS
Americans with Disabilities Act...........................................................................3
Compliance with Applicable Law........................................................................3
Conflictof Interest
4
...............................................................................................
Hazardous Substances..........................................................................................4
NondiscriminationLaws......................................................................................4
4
Public Disclosure/Confidentiality ......................... ...................
Records, Documents, and Reports ..................................................................
...................
4
Registrationwith Department of Revenue ......................................................
I.... 5
5
Right ofInspection...... ........................................................
.— ..........................
...
E.
FUhMING REIMBURSEMENT AM
AdvancePayments Prohibited..............................................................................
5
Fundsnot Supplanting..........................................................................................
5
5
Taxes....................................................................................................................
Traveland Per Diem............................................................................................5
F.
TERM A N AND-DISPIJTES
5
Disputes
................................................................................................................
GoverningLaw and Venue..................................................................................
5
Savings...........................................................................................I....................5
Terminationfor Convenience...............................................................................6
Termination or Suspension for Cause..................................................................
6
Grant Contract No. CD2022-OPS-003 Page 6 of 12 Attachment C
A. HEADINGS AND DEFINITIONS
DEFINIT 014SS - As used throughout this Contract, the following terms shall have the meaning set forth below:
1. "COMMISSION" shall mean the Washington State Arts Commission, any division, section, office, unit
or other entity of the Commission, or any of the officers or other officials lawfully representing that
Commission.
2. "Creative District" shall mean a land area designated by a local government and certified by the
Commission in accordance with RCW 43.46.1 Q5 that contains either a hub of cultural facilities, creative
industries, or arts -related businesses, or multiple vacant properties in close proximity that would be
suitable for redevelopment as a creative district.
3. "State -certified creative district" means a creative district whose application for certification has been
approved by the commission.
4. "AGENT" shall mean the Executive Director, Washington State Arts Commission, and/or the delegate
authorized in writing to act on his/her behalf.
5. "GRANTEE" shall mean that Creative District Administrator or administrative entity that has been
awarded a grant of funds under this Contract and shall include all designated employees of the
GRANTEE.
6. "Local government" means a city, county, or town.
HEADINGS - Headings used in this Contract are for reference purposes only and shall not be considered a
substantive part of this Contract.
B. GENERAL CONTRACT TERMS
6MENDLAENn OR I I AT N - This Contract may be amended or modified only by mutual consent
of the COMMISSION and GRANTEE. To be effective, any amendment or modification must be in writing,
signed by all parties, and attached hereto. No oral understanding or agreement binds the parties.
CONFORMANCI~ - If any provision of this contract violates any statute or rule of law of the State of
Washington, it is considered modified to conform to that statute or rule of law.
.OR12ER OF PRE EDE E — The items listed below are incorporated herein by reference. In the event of an
inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order:
1. Applicable Federal and Washington State statutes and regulations including applicable Federal and State
Executive Orders.
2. Special Terms and Conditions of this Contract, including
a. Scope of Work and Deporting Requirements
b. Modifications to the General Terms and Conditions
3. General Terms and Conditions
4. All other attachments or material incorporated by reference.
SEVER:ISII_ITY - If any provision of this Contract or any provision of any document incorporated by
reference is field invalid, such invalidity shall not affect the other provisions of this Contract which can be given
effect without the invalid provision, and to this end the provisions of this Contract are declared to be severable.
WAIVEWAIVEP, ❑ • DEFAULT gR BRE H-- Waiver of any default or breach shall not be deemed to be a waiver
of any subsequent default or breach. Waiver of any default or breach shall not be construed to be a modification
-of the terms of the Contract.
C. PERFORMANCE AND GENERAL RESPONSIBILITIES
Grant Contract No. CD2022-OPS-003 Page 7 of 12 Attachment C
COV NANT AGAINST ONTINGENT FEF� -The GRANTEE warrants that no person or selling agent has
been employed or retained to solicit or secure this Contract upon an agreement or understanding for a
commission, percentage, brokerage or contingent fee, excepting bona fide employees or a bona fide established
agent maintained by the GRANTEE for the purpose of securing business. The COMMISSION shall have the
right, in the event of breach of this clause by the GRANTEE, to annul this Contract without liability, or, in its
discretion, to deduct from the contract price or consideration or recover by otber means the full amount of such
commission, percentage, brokerage or contingent fee.
INQEMNIFICATI N — To the fullest extent permitted by law, the GRANTEE shall indemnify defend, and
hold harmless the State of Washington, including the COMMISSION and all officials, agents, employees of the
State from and against any liability, damages, claims, suits andlor expenses arising out of
failure or resulting
l owm
performance of this Contract, including, but not limited to, injury to persons or property, ht, patent,
applicable law, acts that are libelous or slanderous, and the violation or infrin cment of any copy g p
trademark, trade name or unfair trade practice law. The GRANTEE'S obligation to indemnify, defend, and hold
harmless includes any claim by the GRANTEE's agents, employees, representatives, or any subGRANTEE or
its employees. The GRANTEE shall be required to indemnify, defend, and hold harmless the State only to the
extent claim is caused in whole or in part by negligent acts or omissions of the GRANTEE.
pEPENDEN AP CiTY QF GRANTEE This Contract creates an independent GRANTEE relationship.
The GRANTEE and its employees or agents performing under this Contract are not employees or agents of the
COMMISSION or the State of Washington. The GRANTEE and its employees or agents wi[1 not hold
themselves out as nor claim to be officers or employees of the COMMISSION or of the State of Washington by
reason of this Contract and will not make any claim, demand, or application to or for any right or privilege
which would accrue to such an officer or employee under law. The COMMISSION shall not control or
otherwise supervise the manner in which this Contract is performed.
NONASSIGNABILiTY — The GRANTEE shall not assign this Contract, any rights or obligations under this
Contract, or any claim arising under this Contract without prior written consent of the COMMISSION.
PUBLI ] IACKN WLEDGEMENTS —The GRANTEE shall acknowledge the COMMISSION in all online,
printed or oral material and announcements, including in -person interviews with audio, video, or print journalists,
which result from this Contract, as follows: "'Phis program is supported in part, by a grant from ArtsWA (the
Washington State Arts Commission)"
REPRODUCTION - The GRANTEE relinquishes to the State and its assigns royalty -free, irrevocable, non-
exclusive license to matte photographic or graphic reproductions or otherwise use data and copyrightable
materials that result from this Contract, provided that such use or reproduction shall be only for government
purposes. Data shall include, but is not limited to, reports, documents, pamphlets, other printed matter,
photographs, and sound recordings. Government purposes shall include, but are not limited to, (1) internal
documents such as memoranda and (2) public releases such as advertising, brochures, media publicity and
catalogs or other similar publications, social media or other electronic communications, provided that the author
or artist is credited. All reproductions of copyrightable material by the State in public releases shall contain a
credit to the author or artist where applicable.
SERVICES WITHIN WAS TON - The GRANTEE agrees that no funds under this Contract will be used
for activities or services outside the State of Washington, without prior authorization of the COMMISSION.
D. COMPLIANCE WITH LAWS RECORDKEEPING. AND INSPECTION
AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also referred to as the
"ADA" 28 CRF Part 35. — The GRANTEE must comply with the ADA, which provides comprehensive civil
rights protection to individuals with disabilities in the areas of employment, public accommodation, state and
local government services, and telecommunications.
Grant Contract No. CD2022-OPS-003 Page 8 of 12 Attachment C
COMPLIANCE WITH APPLICABLE LAW. The GRANTEE shall comply with all applicable and current
federal, state, and local laws, regulations, and policies, including all applicable local, state, and federal
licensing, accreditation and registration requirements/standards necessary for the performance of this Contract.
In the event of the GRANTEE's noncompliance or refusal to comply with any applicable law or policy, the
COMMISSION may rescind, cancel or terminate this Contract for cause in whole or in part. The
COMMISSION also may declare the GRANTEE ineligible for further grant awards from the COMMISSION.
CONE Notwithstanding any determination by the Executive Ethics Board or other
tribunal, the COMMISSION may, by written notice to the GRANTEE, terminate this Contract if it is found
after due notice and examination by the COMMISSION that there is a violation of the Ethics in Public Service
Act, Chapter 42.52 RCW, or any similar statute involving the GRANTEE in the procurement of, or
performance under, this Contract.
In the event this Contract is terminated as provided above, the COMMISSION shall be entitled to pursue the
same remedies against the GRANTEE as it could pursue in the event of a breach of contract by the GRANTEE.
The rights and remedies of the COMMISSION provided for in this clause shall not be exclusive and are in
addition to any other rights and remedies provided by law. The existence of facts upon which the Agent makes
any determination under this clause shall be an issue and may be reviewed as provided in the "Disputes" clause
of this Contract.
HAZARDOUS B TANCES. The GRANTEE will defend, protect and hold harmless COMMISSION and
any and all of its employees and/or agents, from and against any and all liability, cost (including but not limited
to all costs of defense and attorneys' fees) and any and all loss of any nature from any and all claims or suits
resulting from the presence of, or the release or threatened release of, hazardous substances as defined by state
and federal law on the property covered by the project.
NONDISCRIMINATION LAWS-- During the performance of this Contract, the GRANTEE shall comply with
all federal and state nondiscrimination laws, regulations, or policies. If the GRANTEE does not comply or
refuses to comply with nondiscrimination laws, regulations or policies, the COMMISSION may rescind, cancel,
or terminate this Contract in whole or in part and may also declare the GRANTEE ineligible for Further
contracts with the COMMISSION. The GRANTEE shall be given a reasonable time in which to cure
noncompliance. Any dispute may be resolved in accordance with the "Disputes" provision in this Contract.
PUBIS DISC SUREI NFID TIALITY — GRANTEE acknowledges that the COMMISSION is subject
to Chapter 42,17 RCW, the Public Disclosure Act and that this Contract shall be a public record as defined in
RCW 42A7.250 through 42,17.340. Any specific information that is claimed by the GRANTEE to be
confidential or proprietary must be clearly identified as such by the ORANTEE. To tine extent consistent with
Chapter42.17 RCW, the COMMISSION shall maintain the confidentiality of all such information marked
confidential or proprietary, If a request is made to view the GRANTEE's information, the COMMISSION will
notify the GRANTEE of the request and the date that such records will be released to the requester unless
GRANTEE obtains a court order enjoining that disclosure. If the GRANTEE fails to obtain the court order
enjoining disclosure, the COMMISSION will release the request information on the date specified.
RECORDS, DOCUMEN 5 AND REPOR S —The GRANTEE shall maintain complete financial records,
including all accounts, books, records, documents, invoices and other evidence, that sufficiently and properly
reflect all direct and indirect costs of any nature expenses incurred and revenues acquired under this Contract.
The records must clearly show that matching expenditures, if required, are not less than the amount granted in
the approved application and this Contract. The system of accounting employed by the GRANTEE shall be in
accordance with generally accepted accounting principles, and will be applied in a consistent manner so that the
project finances can be clearly identified.
These records shall be subject at all reasonable times to inspection, review, or audit by personnel duly
authorized by the COMMISSION, the Office of the State Auditor, and Federal officials so authorized by law,
rule, regulation, or contract, The GRANTEE will retain all books, records, documents, and other materials
relevant to this Contract for six years after termination or expiration of the Contract, and make them available
Grant Contract No. CD2022-OPS-003 Page 9 of 12 Attachment C
for inspection by persons authorized under this provision. If any litigation, claim or audit is started before the
expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings
involving the records have been resolved.
E 1S TION WI H THE EPART E T OF REVENUE - The GRANTEE shall complete registration,
if required by law, with the Washington State Department of Revenue, P.O. Box 47450, Olympia, WA 98504-
7450, httn:/Mor.wa.ttov. The GRANTEE shall be responsible for payment of all taxes due on payments made
under this Contract.
RJOHT QF INSPECTION — The GRANTEE shall cooperate with and freely participate in any monitoring or
evaluation activities conducted by the COMMISSION pertinent to the intent of this Contract, including right of
entry for periodic site inspections. The GRANTEE shall provide right of access to the facilities and/or site of
the activity, project, or program to the COMMISSION, or to any of its officers, or to any other authorized agent
or official of the State of Washington or the Federal government at all reasonable times, in order to monitor and
evaluate performance, compliance, and/or quality assurance under this Contract.
E. FUNDING REIMBURSEMENT AND B1JDQET
ADVANCE PAYMENTS ROHIBI - No payments in advance or in anticipation of services or supplies to
be provided under this Contract shall be made by the COMIvffSSION,
TAXES — All payments accrued an account of payroll taxes, unemployment contributions, any other taxes,
insurance or other expenses for the GRANTEE or its staff shall be the sole responsibility of the GRANTEE.
TRAVEL AND PER DIEM.- In the event the Contract expressly provides for the GRANTEE to be reimbursed
For out-of-pocket expenses, the GRANTEE will be reimbursed for travel expenses at the State rates for mileage
and per diem in effect at the time these expenses are incurred. The COMMISSION reserves the right to audit
documents supporting billings made for out-of-pocket expenses.
F. JERMINATION AND DISPUTES
DISPL13LES. Except as otherwise provided in this Contract, when a dispute arises between the parties and it
cannot be resolved by direct negotiation, either party may request a dispute hearing of the other according to the
process set out in this section, Either party's request for dispute hearing must be in writing and clearly state.
The disputed issue(s);
The relative positions of the parties;
The GRANTEE's name, address and project title.
The requesting party shall mail the request for hearing to the other party within 5 working days after the parties
agree that they cannot resolve the dispute. Within 5 working days of receipt of the request, the receiving party
shall respond by either accepting or refusing the request for dispute resolution.
If both parties agree to a dispute hearing, the dispute shall be heard by a panel of three persons consisting of one
person selected by the GRANTEE, one person selected by the COMMISSION, and a third person chosen by the
two persons initially appointed. Any hearing under this section shall be informal, with the specific processes to
be determined by the panel according to the nature and complexity of the 'issues involved. The process may be
solely based upon written material if the parties so agree. Provisions of this Contract shall govern the panel in
deciding the disputes. The parties shall equally share all cost associated with implementation of this process.
The decision of the panel shall not be admissible in any succeeding judicial or quasi-judicial
proceeding concerning the Contract, The parties agree that these dispute resolution proceedings shal I
precede any action in a judicial or quasi-judicial tribunal. Nothing in this Contract shall be construed to
limit the parties' choice of a mutually acceptable alternative dispute resolution method in addition to
the dispute resolution procedure outlined above.
Grant Contract No. CD2022-OPS-003 Page 10 of 12 Attachment C
GOVERNING LAW AND VENUE — Washington law shall govern this Contract. In the event of a lawsuit
involving this Contract, venue shall be proper in Thurston County.
SAVINGS If any State, Federal, private, or other funding source withdraws, reduces, or limits in any way the
funds appropriated for the work under this Contract prior to normal termination of the Contract, the
COMMISSION may terminate the Contract without advance notice. At the COMMISSION's discretion, the
parties may renegotiate the Contract under those new funding limitations and conditions. If this Contract is so
terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Contract prior to the effective date of termination.
TERM ATION FOR CONVE !EN E • Either party may terminate this Contract upon 15 days' prior written
notification to the other party. If this Contract is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of this Contract prior to the effective date of
termination.
TERMINATIQN 5 SPE SION FORC USE --In the event the COMMISSION determines the GRANTEE has
failed to comply with the conditions of this Contract in a timely manner, the COMMISSION has the right to suspend
or terminate the Contract. Before suspending or terminating the Contract, the COMMISSION shall notify the
GRANTEE in writing of the need to take corrective action. If corrective action is not taken within fifteen (15) days
of receiving notice, the COMMISSION may terminate or suspend the Contract.
If the Contract is terminated for cause, the COMMISSION reserves the right to require the GRANTEE to repay
all or any portion of funds paid to the GRANTEE prior to termination. The GRANTEE shall make repayment
within thirty (30) days of the demand. If the COMMISSION is required to institute legal proceedings to
enforce this repayment provision, the COMMISSION shall he entitled to its costs, including reasonable
attorneys' fees. However, repayment shall not be the sole or exclusive remedy available to the COMMISSION.
No remedy available to the COMMISSION shall be deemed exclusive. The COMMISSION may elect to
exercise any single, any combination, or all of the remedies available to it under this Contract, or under any
provision of law, common law, or equity.
GRANT CONTRACT - ATTACHMENT "D"
Grant Contract No, CD2022-ON-003 Page I 1 of 12 Attachment C
Invoice Voucher
FORM STATE OF WASHINGTON
A19-1A ? AFRS
ia+v,yn� INVOICE VOUCHER
AGENC- NAME ANDU)CATION
WASHINGTON STATE ARTS COMMISSION
PO BOX 42675
OLYMPIA WA 98504-2675
VENDOR OR CLAIMANT Warrant Is to be a able to
City of Edmonds
121 5th Avenue N
Edmonds, WA 98020
SWV0013866-00
X BY:
AGENCY USE ONLY
AGENCY NO. COCA? WN'COOE PA. OR'AUYHI NO.
387 001
INSTRLICTION TO VENDOR On CLAWANT• Submit this form to Calm payment for materials.
memh4rw lae W Sa Nlcas. Show comp[ale detail for each Item,
VamGaea Cg4Vuats. I hereby W61Y W" P"Iy ofpmltq that C1a tMOR and moms listed
hwraln are pMwc: Tetgee lot maltn0a. marchard1se or ser[ttas krffi&*d to trw Sta1a Of
Waatdttpton, alW that an gopds "4Shod atldlar sDmc)ls rOM"d Nave Doan proWdnd wltliaut
Wagr oan.rN bacav sa of ago. so.. n,adtal Rfatu$. resu, tfNW, colW, hatlomsl oApiIX N-IndlcaF-
fatl�lOf4 a it yt, rys era or d;sa bled valorrara SLNIuts
I ') / _'/
_"'_ae'/
(SIGN IN BLUE INK)
(Imp
(DATk)
FEDERAL 1 D,NO.OR SOCML$LCVRITI NO, (For R"Artlnp Pe rldi Sarwke Contract Payments Ia I93V
UNIT AMOUNT FOR AGENCY USE
DATE DESCRIPTION QUANTITY UNIT PRICE
Creative Districts Grant - Edmonds
Back -fill Grant- Payment 1 - ^ - _�._ _,,., _-.•-.-- -- —
_ Per Attachment "A" Scope of Work-
_ --__-----._.
-Contract No: CD2022-OPS-003
031 State Creative District Funds: $2,000.00
...�-Total Grant Awarded: -_— $2,000.00 -
l__
Vendor Message:
Total: $2,000.00
' DATT,
ApFP.iR[D aT: IT
ELEPRONfnuMB[R: GATE; AGENCH ArpR Al:
Apr 26, 2022
DOC DA,C rM[DUEDATE: JVURFIE"100""""
AEP.aDL ND.L uC{{DOA NVALHER: USf TA% Y[N40R ALESSAGE:
u N Nu rse: a:
SWV0013866-00
REF M MASTER INDEX iUR OflG woaecuu murm OnrNv.
DOC TRANS O FUND APPN PROGRAM SUS SUD
Rudret /ROLE[, SUN ►RCU AMOUNT INVOICE NUMBER
SUF CODE 0 INDEX INDEX ON OM INOCk ALLOC Unll MOS MOI IlfAS
001 031 00107 NZ 7CDP $2000
ACcDONmnL &"NOV"FDA I'MMEFar:
OAIE: WRRRA1rT[OTAIt WARRANT NVht yE��
Grant Contract No. CD2022-0PS-003 Page 12 of 12 Attachment D
Edmonds CD2022-OPS-003
Final Audit Report 2022-04-27
Created: 2022-04-26
By: Savanna Perez (savanna.perez@arts.wa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAzgNzRpgCihTFGf4NxkG7PYgeaD05uvWI
"Edmonds CD2022-OPS-003" History
Document created by Savanna Perez (savanna.perez@arts.wa.gov)
2022-04-26 - 10:10:58 PM GMT
Document emailed to Karen Hanan (karen.hanan@arts.wa.gov) for signature
2022-04-26 - 10:11:54 PM GMT
Email viewed by Karen Hanan (karen.hanan@arts.wa.gov)
2022-04-26 - 10:11:57 PM GMT
Document e-signed by Karen Hanan (karen.hanan@arts.wa.gov)
Signature Date: 2022-04-26 - 10:29:07 PM GMT - Time Source: server
E� Document emailed to Annette Roth (annette.roth@arts.wa.gov) for signature
2022-04-26 - 10:29:09 PM GMT
Email viewed by Annette Roth (annette.roth@arts.wa.gov)
2022-04-26 - 10:29:13 PM GMT
c , Document e-signed by Annette Roth (annette.roth@arts.wa.gov)
Signature Date: 2022-04-27 - 1:16:04 AM GMT - Time Source: server
Agreement completed.
2022-04-27 - 1:16:04 AM GMT
a Adobe Acrobat Sign