2022-02-15 City Council - Full S Agenda-30921
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o Agenda
Edmonds City Council
SPECIAL MEETING - VIRTUAL/ONLINE
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FEBRUARY 15, 2022, 4:00 PM
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CALL TO ORDER
ROLL CALL
APPROVAL OF THE AGENDA
AUDIENCE COMMENTS
COUNCIL BUSINESS
1. Proposed Amendments to the 2022 Adopted City Budget (60 min)
ADJOURN
Edmonds City Council Agenda
February 15, 2022
Page 1
5.1
City Council Agenda Item
Meeting Date: 02/15/2022
Proposed Amendments to the 2022 Adopted City Budget
Staff Lead: Diane Buckshnis, Kristiana Johnson
Department: City Council
Preparer: Scott Passey
Background/History
On 2/1/22 - a public hearing was held and Council reviewed and vetted four amendments.
On 2/8/22 - a Special Meeting was held and Council reviewed the Fund Balance Policy and vetted
Decision Packet #1, 2, and 20. The meeting ended in the middle of decision packet #21.
For the Attorney's budget ordinance which requires a super majority -
Decision Packet #1 received a super majority with the City hiring a contracted REDI officer for three
years at a cost of $100,000 per year.
Recommendation
Review Council amendments for vetting and vote and request Attorney or the Administration to prepare
an ordinance to amend the 2022 budget.
Narrative
The PowerPoint presentation provides 2022 Council amendment suggestions and a public hearing was
held on 2/1/22. Council vetting began 2/8/22.
Only super majority votes (five) will be added to the ordinance for final vote.
Attachments:
Exhibit 1 February 15 Council 2022 Budget Amendment
Exhibit 2 City Attorney Opinion
Packet Pg. 2
5.1.a
2022 Budget Comments
Timeliness is imperative.
We are still in a pandemic and have economic pressures from a spike in
inflation, supply -chain concerns, supply shortages, three to five
projected interest rate hikes and other concerning p J g economic indicators.
We have local budgetary pressures from changes in the South Fire
Contract, impact on wages and (maybe) benefits from the recent
compensation study and now new sewer plant issues coming on line
with costs increases noted.
Packet Pg. 3
5.1.a
2022 Budget Comments
It might be advantageous to postpone some appropriations to
allow for more information and further discussions in Council
Committees. With all the economic, local, and health indicators
continuing to emerge, Council's fiscal oversight becomes
paramount. Council Committee are always available for vetting
and amendments happen quarterly or as needed.
A super -majority vote (five votes) is needed in order for the
amendment to be moved to the udget ordinance.
The ordinance for final approval by Council will only include super -
majority votes.
Packet Pg. 4
5.1.a
2022 Budget Amendments
#21— $200K additional funds - There was a $409K carry forward. The City has
$3.1MM of ARPA funds remaining for Household Support. No justification for the
$300K identified as "Community Relief" considering Snohomish County has
provided no information needed relating to the recent tax increases.
Motion: Reduce decision packet by $200K.
Substitute Amendment: Move funds to designated account 018 Homeless Fund.
#22 — $119.4K - New FTE position to manage existing capital projects — there is not
sufficient information to support a full time FTE, how this position will manage
what projects in future years. Council committee should review this FTE job
description and exactly how this projects interacts with Public Works.
Motion: Remove decision packet and move to Council Committee.
Packet Pg. 5
5.1.a
2022 Budget Amendments
#33 — $15K — Facility Assessment — 2021 bonds approved based on
the existing conditions assessment report. Bonding for these projects
will be completed in three years. A discussion about the timing of the
re -assessment should be brought forth to a Council Committee.
Motion: Remove decision packet; bring to Council Committee
#34 — $45K Carpet Cleaning — There is not sufficient information to
support why this can't be performed internally especially when a new
custodian is in the budget.
Motion: Remove the decision packet. Process can be handled via a
budget amendment and Council Committee review.
Packet Pg. 6
5.1.a
2022 Budget Amendments
#35 - $145K - Vehicle purchase for Maintenance and Custodial. Unclear as to
how many vehicles (DP 70 has average cost of $60,625 per vehicle using July
budget data and may be outdated). Council should review all vehicles and
determine needs over wants as costs of vehicles are an economic indicator
showing huge price increases.
Motion: Delete the decision packet. Bring to Council Committee and handle
through quarterly amendment process (historical examples).
#37 - $100K - funding for ongoing aging infrastructure — 2021 bonds were to
address backlog of infrastructure capital maintenance project and this
request should be brought to Council Committee as bond funds were not
completely utilized.
Motion: Delete decision packet. Bring forth to Council Committee to
determine need.
Packet Pg. 7
5.1.a
2022 Budget Amendments
#38 — $270,180 - new police perimeter fence — the cost and design of the fence
has not been brought forth to a Council Committee. Securing the police area
should be vetted through a committee to determine if less expensive
alternatives.
Motion: Delete decision packet and process alternative through Council
Committee and handle through quarterly amendment process.
#40 — $36K - Commute Trip Reduction — With pandemic these ORCA cards seem
to be an unneeded expense since many employees are working from home. An
amendment can always come through after proper vetting in Council
Committee.
Motion: Delete decision packet.
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5.1.a
2022 Budget Amendments
#41— $30K - Purchase Message Board — The civic organizations that
want to use them can rent them from a sign company. This is not a city
function.
Motion: Delete decision packet and bring forth to Council Committee to
justify need.
#47 — $440K - Yost and Seaview Assessment and Rehabilitation — this
entire project has yet to be brought forth to Council and an amendment
can occur in 2022. The numbers don't match the description and
Seaview reservoir is not included. This needs to be sorted out in the
Council Committee.
Motion:
numbers
Delete decision packet; bring to Council Committee and sort out
through CIP/CFP process.
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5.1.a
2022 Budget Amendments
#48 — $120K - 3-year Rate Study Consultant —The CIP/CFP should
be scrubbed before we allow review by a consulting firm as this
process is not brought forth to Council Committee. Numbers in this
budget have shown inconsistencies. This can be handled through
amendment process once CIP/CFP is reviewed.
Motion: Delete Decision Packet. Bring forth through Council
Committee.
#51— $20K - Overtime - the City's pilot projects are not a sufficient
reason to add overtime on an on -going need. Increasing the
overtime appropriation should be addressed with Council
Committee to look at consistency in overtime over the years.
Motion: Delete decision packet; bring through Council Committee.
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5.1.a
2022 Budget Amendment
#53 — $550.K Perrinville Creek Lower Restoration — See #60 there is
not sufficient information to support this expense and/or
restoration aspect. Motion: Delete and move through CIP/CFP
process when restoration plan is provided by Administration.
#55 — $190K - Edmonds Marsh Water Quality Improvements — no
justification for water roJect. Suggest mitigation or the phases of this stormwater
p gg that the tormwater J jSu saspect be clarified in the
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CIP/CFP process. Motion: Delete decision packet and move through
CIP/CFP process when restoration plan outlined.
#60 — $121,542 Perrinville Creek Projects — No information
provided from the Administration for the restructure project.
Motion: Delete decision packet and bring forth through CIP/CFP
process and budget amendments.
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5.1.a
2022 Budget Amendment
#61 - $400K - Green Streets
or green street definition in
Rain garden grants availablE
needed to determine how t
to reduce flooding.
and Rain Gardens — Not sufficient information
supporting City documents to support costs.
through Snohomish County. More information
ie bio-retention and rain gardens are to be built
Motion: Delete decision packet. Bring forth through Council Committee and
the CIP/CFP process.
70 — $485K - New vehicles — There are already a number of vehicles in the
police and public works departments. Vehicles purchases should move
through a Council committee for a better understanding of all cars needed
which might also include the Police Department restructure. Current
economic indicators identify cost of vehicles are up significantly because of
supply chain shortages.
Motion: Delete decision packet and move through Council Committee.
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5.1.a
2022 Budget Amendment
#71- $260K Vehicle charging network — Further review to entail
creating a charging network system and data on current use of our
charging stations and locations for them other than downtown area.
(2021 bonds utilized and is this an aging infrastructure?)
Motion: Delete decision packet and review through Counci
Committee
#72 - $230K - Strategic Planning for optimizing the solar panel
upgrade on Frances Anderson Building.
Motion: Delete decision packet and work through Council Committee
regarding strategy and funding for the grant approved by Council.
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Packet Pg. 13
5.1.a
2022 Budget Amendments to
Increase Appropriations
• Motion to add $34K for the match for the Fourth Avenue
Corridor which is part of the Creative District's capital project
need.
• Motion to add $60K for study of a Police Station relocation
and/or City Hall relocation.
• Motion to add $150K for Streetlights in the Lake Ballinger Area —
move thought Council Committee and the CIP/CFP impact based
on review of all areas of Edmonds (Seaview, Firdale, 5-Corners,
Westgate, etc.)
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5.1.b
MEMORANDUM
FOR INCLUSION IN COUNCIL PACKET
Date: January 12, 2022
To: Edmonds City Council
Cc: Mayor Mike Nelson
Dave Turley, Administrative Services Director
From: Jeff Taraday, City Attorney
Re: Applicable law regarding possible budget amendments
Having been made generally aware of a desire by at least some
councilmembers to remove previously approved items from the 2022
budget, it seems appropriate to advise the city council regarding applicable
law and, in particular, the vote margin that might be required to
accomplish that objective.
The final paragraph of RCW 35A•33.12o reads as follows:
The city council, upon a finding that it is to the best interests of the
code city to decrease, revoke or recall all or any portion of the total
appropriations provided for any one fund, may, by ordinance,
approved by the vote of one more than the majority of all
members thereof, stating the facts and findings for doing so,
decrease, revoke or recall all or any portion of an
unexpended fund balance, and by said ordinance, or a
subsequent ordinance adopted by a like majority, the moneys thus
released may be reappropriated for another purpose or purposes,
without limitation to department, division or fund, unless the use of
such moneys is otherwise restricted by law, charter, or ordinance.
RCW 35A•33.120 (emphasis added). In other words, any ordinance that
the council would be considering to adopt budget amendments would
need five votes to pass if the ordinance had the effect of decreasing the
appropriations for a given fund. Keep in mind, however, that it is only the
ordinance that requires such a vote margin. Any preliminary motions
M600 Stewart Street, Suite 400, Seattle, WA 98101 P 206.273.7440 F 206.273.7401 www.lighthouselawgroup.com
Packet Pg. 15
5.1.b
made as part of the perfecting or finalizing of the ordinance would only
need a majority for passage. But, as a practical matter, if an ordinance
ultimately contains several amendments that each only garnered four
votes during the perfection process, that ordinance might have a difficult
time obtaining the five votes necessary for passage.
If the final ordinance contains, for example, eight different budget
amendments, but only one of those eight actually decreases an
appropriation, the ordinance would still need five votes to pass, because
there can be only one vote on the final ordinance and the ordinance would
decrease appropriations. Accordingly, the council may wish to direct that
two ordinances be prepared: one ordinance that contains amendments
that decrease appropriation levels and another ordinance that contains
other budget amendments that do not decrease appropriation levels. An
example of a budget amendment that does not decrease appropriation
levels would be the removal of an authorized FTE position without
removing the appropriation or funding that had been associated with that
FTE position. If two such ordinances are prepared, only the ordinance that
decreases appropriation levels would require five votes to pass.
Please feel free to contact us with questions.
N600 Stewart Street, Suite 400, Seattle, WA 98101 I P 206.273.7440 I F 206.273.7401 I www.lighthouselawgroup.com
Packet Pg. 16