2022-01-11 City Council - Full PSPP Agenda-30541
o Agenda
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1. Non -Represented Employees Compensation Study (45 min)
ADJOURN
Edmonds City Council Agenda
January 11, 2022
Page 1
2.1
City Council Agenda Item
Meeting Date: 01/11/2022
Non -Represented Employees Compensation Study
Staff Lead: Jessica Neill Hoyson
Department: Human Resources
Preparer: Jessica Neill Neill Hoyson
Background/History
Per Policy, Non -Represented positions for the City will have a compensation survey completed every
three years. The last survey was completed in 2018 for implementation in 2019. Human Resources has
retained a consultant, Compensation Connections, to conduct the 2021 compensation survey which will
be implemented in 2022. It should be noted that for this study both represented and non -represented
positions were surveyed. This was undertaken as there were serious issues with internal equity of
positions within the organization. Reviewing all positions together, and not just the non -represented,
will allow the City to address the internal equity issues. The represented employees' compensation
changes will be addressed as part of the bargaining process.
Staff Recommendation
Review materials for compensation analysis of the non -represented employees. Then recommend full
Council review non -rep compensation study findings before meeting in a closed bargaining session to
review the represented employees compensation study. Final decisions on the non -represented comp
study implementation would then be made in open session.
Narrative
In early 2021 the City Council approved updates to the compensation policy. The updated policy is
attached for reference. The consultant has worked with Human Resources and established the process
for the compensation survey within the parameters of the compensation policy as established by
Council. Attached is an executive summary outlining the process and findings. The data behind the
recommendation to adjust the non -rep salary schedule and the data behind the positions which are
recommended to move on the updated schedule. Also, all job descriptions for those positions identified
as needing adjustment are attached.
Attachments:
Exec -Su mmary-DRAFT- 123121 (002)
Appendix-DRAFT-NonRep-Structure-010422
Appendix-DRAFT-NonRep-Positions-010522
Appendix-DRAFT-NonRep-Matching-010522
NonRep Job Descriptions
Compensation Policy(clean)
Packet Pg. 2
City of Edmonds
2021 Compensation Market Study
Executive Summary - DRAFT
Current Situation
The community that became the City of Edmonds grew out of a homestead and logging operation started
by George Brackett in 1876. The City now provides many amenities for residents and visitors. An active arts
and cultural community contribute to the strong sense of civic pride widely shared among the City of
Edmond's residents.
The City of Edmonds believes its greatest assets are the more than 200 people who make up its workforce.
The City recognizes the value of its employees through competitive pay and benefits. It engaged
Compensation Connections to benchmark pay for positions across the City.
Project Activities
The project activities for this market study included
• Conduct a base pay compensation market study for 115 represented and non -represented
positions across the City
• Review and suggest revisions to the existing wage scales based on the new market data
• Recommend placement of positions into the proposed wage scales
Summary of Methodology
We began this work by meeting with the Director of Human Resources to discuss the City's competitive x
market, comparator organizations, and positions to include in the study. We also explored how the City's w
compensation philosophy would inform the work of the project.
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A compensation market study was conducted for 115 positions. Excluded from the analysis were police,
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police support (except police service assistants), treatment plant, casual/hourly, and contract positions. a
The study began with a review of the existing job descriptions for the included positions. Next, we
researched base pay from relevant compensation sources representing the jobs and the City's competitive
market (see Market Data Sources below).
Best practice in compensation reviews recommends at least three market data sources to price a job title.
Most of the City's positions have three matches in this market analysis, and many have four or five matches.
Using the market data as a foundation, we reviewed the existing wage scales and recommended updates
1/6/2022 City of Edmonds Packet Pg. 3
to the structures. We then suggested potential changes to position grade based on the new r
Compensation Goals
The City Council updated the compensation policy in 2021. The policy included the following goals for the
compensation program:
■ To attract and retain, dedicated, hardworking, diverse, talented employees who are well qualified
to perform their duties in an ever -evolving municipal government environment
■ To pay employees fairly and to ensure pay equity and internal equity
■ To be externally competitive by providing compensation commensurate with the labor market
■ To be fiscally responsible and legally defensible
The market study was grounded in the compensation policy and these goals.
Market Data Sources
The compensation policy defined the City's comparable labor market as "Cities in Washington State based
on population, assessed valuation, and assessed valuation per capita with a bandwidth of 50% up and 50%
down." We researched compensation market data for these comparable cities:
Issaquah
King
38,690
11,966,058,762
309,280
Edmonds
Snohomish
42,470
11,011,221,440
259,271
Bothell
King/Snohomish
48,400
12,354,415,516
255,257
Mukilteo
Snohomish
21,360
5,444,416,654
254,888
Shoreline
King
56,980
11,637,183,574
204,233
Lynnwood
Snohomish
40,690
7,503,860,299
184,415
Puyallup
Pierce
42,700
6,928,321,607
162,256
Burien King 52,300 7,794,662,044 149,038
Olympia Thurston 54,150 7,741,414,390 142,962
Lacey Thurston 52,910 7,268,934,236 137,383
The compensation policy also states that other local government agencies and private employers may be
taken into consideration when they are determined to be a relevant factor in the City's labor market.
We researched pay data using published survey sources. These surveys utilize compensation information
provided by hundreds of employers in the public and private sectors. We filtered the data to reflect
employers of similar size to the City of Edmonds in the Puget Sound market.
Utilizing published surveys let us round out the data for City of Edmonds jobs that were not in the
comparable city data. The published survey data also reflects the broader labor market in which the City
competes for talent.
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1/6/2022
City of Edmonds
Packet Pg. 4
Please see the chart below for the published survey sources and the market sector "filter" utilized in the
study.
Economic Research Institute
CompAnalyst
Milliman Public Employers
CompAnalyst
Compdata
Milliman Puget Sound
Milliman Northwest
Market Reference Point
Government
Governmen
Governmen
All Industrie
All Industrie
All Industrie
All Industrie
When researching pay data in the published surveys, we noted the 25th, 50th (median), and 75th
percentiles. For the comparator organization research, we noted the pay scales for each position and
calculated the midpoint, which represents the 50th percentile (median).
When comparing the City's pay scales to the market, we utilized the 50th percentile (median) in alignment
with the compensation policy and goals. Most public and private sector organizations use the 50th
percentile as their market reference point.
Findings and Recommendations for Non -Represented Positions
We compared the current non -represented salary scale to the market data and found it to be
approximately 6% below the market median overall. This is based on the overall market data for all of the
City's jobs compared to the current salary scale. We suggest that the City increase the non -represented
salary scale's dollar amounts to better align with the market.
We also examined the placement of each non -represented job within the salary scale to determine if any
jobs might be a better fit in a different salary range, based on the market data. We found that 29 jobs move
to a higher salary range (listed below).
■ Administrative Services Director
■ Associate Engineer
■ Associate Planner
■ Building Official
■ Capital Projects Manager
■ City Engineer
■ Comm Service/Econ Development Director
■ Deputy Parks Director
■ Development Services Director
■ Engineering Program Manager II
■ Executive Assistant to the Mayor
■ Executive Assistant Confidential
■ Human Services Program Manager
■ IS Manager
■ Park, Rec & Cultural Service Director
■ Planner
■ Planning Manager
■ Police Chief
■ Public Works Director
■ Recreation Supervisor
■ Senior Planner
■ Senior Utilities Engineer
■ Stormwater Engineer
■ Street-Stormwater-Manager
1/6/2022 City of Edmonds Packet Pg. 5
■ Facilities Manager
■ Fleet Manager
■ HR Director
■ Transportation Engineer
■ Urban Forest Planner
If the City implements the proposed salary scale and job placement changes for the non -represented
employees, 39 people would be eligible for a pay increase. The total increase would be $220,409 or 2% of
the City's total salary budget.
Labor Market Context
It is important to note that we are seeing a significant number of salary scale and job placement changes
right now with every organization. The Puget Sound labor market has historically been challenging for
employers, with consistently low unemployment and steady wage growth. While the COVID-19 Pandemic
caused many employers nationally to lay-off staff, most organizations in the Puget Sound continued to
operate business -as -usual.
The rate of unemployment for our area is fluctuating around 5% and our CPI-U growth is over 6% (per the
U.S. Bureau of Labor Statistics). This is adding to an already difficult climate for employers as they hire and
retain staff. The current situation emphasizes the importance for organizations to adjust to, and plan for,
changing labor market conditions to keep their employees.
About Compensation Connections
Compensation Connections is a Seattle -area consulting firm advising organizations in matters related to
total rewards. The firm is owned by Nancy Kasmar and Shannon Drohman, who started the business in
2014. Our team also includes eight staff members who serve as consultants or analysts.
We have assisted hundreds of organizations with the overall design of compensation and rewards
programs, job analysis, job descriptions, FLSA assessment, custom pay surveys, benchmarking studies,
classification systems, internal job evaluation, pay structures, incentive plans, performance management
systems, competency creation, employee impact analysis, and implementation support.
Most of our clients are in Washington State, generally in the greater Puget Sound region, although we have
clients across the U.S. We have a wide range in client size in a variety of industries, from small start-ups to
well -established organizations with thousands of employees. In addition to public sector employers, our
client mix includes engineering consulting, non-profit, education, construction, manufacturing, financial
services, professional services, and healthcare.
www.compensationconnections.com
1/6/2022 City of Edmonds Packet Pg. 6
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City of Edmonds
2021 Compensation Market Study
Non -Represented Salary Scale Adjustment
We compared the current non -represented salary scale to the market data and found it to be
approximately 6% below the market median overall. The following table lists each non -represented grade,
the current grade midpoint, the market data for jobs found in that grade if applicable, and the percent
variance between the midpoint and market. The overall (average) variance is -6.7%.
Grade
N R-01
Current Grade
MidpointCurrent
$57,268
Market 50th
N/A
Variance
-
N R-02
$60,131
N/A
-
N R-03
$63,136
$60,197
4.7%
N R-04
$ 66, 295
N/A
-
N R-05
$69,610
N/A
-
N R-06
$73,089
N/A
-
NR-07
$76,744
$87,327
-13.8%
NR-08
$80,581
$95,362
-18.3%
NR-09
$84,611
$89,027
-5.2%
NR-10
$88,840
$91,746
-3.3%
NR-11
$93,283
$99,504
-6.7%
N R-12
$97,947
$103,376
-5.5%
NR-13
$102,844
$116,938
-13.7%
NR-14
$107,987
$112,947
-4.6%
N R-15
$113,387
$123,707
-9.1%
NR-16
$119,056
$123,112
-3.4%
N R-17
$125,008
$129,658
-3.7%
NR-18
$131,259
N/A
-
N R-19
$137,821
$146,952
-6.6%
NR-20
$144,713
$157,408
-8.8%
NR-21
$151,948
$159,664
-5.1%
NR-22
Overall (Average)
$159,545
Variance
$166,142
-4.1%
-6.7%
1/6/2022 City of Edmonds Packet Pg. 7
City of Edmonds
2021 Compensation Market Study
Non -Represented Position Changes
The following table lists each non -represented position which data has indicated should be placed at a new
range on the salary schedule and the percentage difference (increase) when comparing the current pay
range midpoint to the proposed pay range midpoint.
Department..
Accounting
Title
Administrative Services Director
Increase to
Range Mi_ ]t
dpoin
7.1%
Accounting
Deputy Director Administrative Services
5.1%
Building
Building Official
5.1%
Building
Permit Supervisor
0.1%
City Clerk
City Clerk
0.1%
Community Services
Comm Svc/Econ Dev Director
7.1%
Community Services
Communications Strategist/PIO
0.1%
Development Services
Development Services Director
7.1%
Engineering
Associate Engineer
5.1%
Engineering
Capital Projects Manager
10.4%
Engineering
City Engineer
6.1%
Engineering
Engineering Program Manager II
15.9%
Engineering
Senior Utilities Engineer
10.4%
Engineering
Stormwater Engineer
15.9%
Engineering
Transportation Engineer
10.4%
Equipment Rental
Fleet Manager
5.1%
Facilities Maintenance
Facilities Manager
5.1%
Grounds Maintenance
Parks Maintenance Manager
0.1%
1/6/2022 City of Edmonds Packet P 8
9•
Department..
Information Services
Title
IS Manager
Increase to
MidpointRange
15.9%
Mayor's Office
Exec. Assistant To The Mayor
15.9%
Parks & Recreation
Arts & Cultural Svcs Prgm Mgr
0.1%
Parks & Recreation
Deputy Parks Director
5.1%
Parks & Recreation
Human Services Program Manager
5.1%
Parks & Recreation
Park, Rec & Cultural Service Dir
7.1%
Parks & Recreation
Recreation Supervisor
10.4%
Personnel
Human Resources Analyst
5.1%
Personnel
Human Resources Assistant
5.1%
Personnel
Human Resources Director
7.1%
Personnel
Safety-Disaster-Coord
5.1%
Personnel
Senior Human Resources Analyst
5.1%
Planning
Associate Planner
5.1%
Planning
Enviromental Programs Manager
0.1%
Planning
Planner
10.4%
Planning
Planning Manager
5.1%
Planning
Senior Planner
5.1%
Planning
Urban Forest Planner
5.1%
Police
Executive Assistant Confidential
15.9%
Police
Police Chief
9.2%
Public Works
Public Works Director
8.2%
Public Works
Street-Stormwater-Manager
10.4%
Public Works
Water/Sewer Manager
5.0%
Public Works
WWTP Manager
5.1%
Public Works
WWTP Supervisor
5.5%
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1/6/2022 City of Edmonds Packet P 9
9•
2.1.d
City of Edmonds
2021 Compensation Market Study
Non -Represented Market 50th and Job Matching
For the compensation study, we utilized the 50th percentile (median) of the market data as the market reference point, in alignment with the City's compensation
policy and goals. The following table lists each non -represented position and the aggregate market data for the position. The aggregate number was used for the
initial determination of position placement within the non -represented salary schedule.
Job Title
Administrative Services Director
50th
Survey Aggregate
$158,552
Arts & Cultural Svcs Prgm Mgr
$100,190
Associate Engineer
$87,556
Associate Planner
$98,402
Building Official
$120,828
Capital Projects Manager
$100,112
City Clerk
$106,010
City Engineer
$146,952
Comm Svc/Econ Dev Director
$156,458
Communications Strategist/PIO
$89,896
Deputy Dir Administrative Sery
$125,526
Deputy Parks Director
$133,791
Development Services Director
$163,675
Job Title
Engineering Program Manager II
50th
Survey Aggregate
$113,567
Enviromental Programs Manager
$108,577
Exec. Assistant To The Mayor
$95,362
Executive Assist Confidential
$89,276
Facilities Manager
$115,730
Fleet Manager
$101,198
Human Resources Assistant
$60,197
Human Resources Director
$153,746
Human Services Program Manager
$93,148
IS Manager
$131,191
Park, Rec & Cultural Service Dir
$154,612
Parks Maintenance Manager
$98,550
Permit Supervisor
$81,122
1/6/2022 City of Edmonds
•• Title
Survey 1
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Aggregate
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Planner
$85,377
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Planning Manager
$124,034
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Police Chief
$166,142
$.
Public Works Director
$159,664
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Recreation Supervisor
$97,745
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Safety-Disaster-Coord
$88,166
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Senior HR Analyst
$89,774
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Senior Planner
$98,402
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Senior Utilities Engineer
$122,189
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Stormwater Engineer
$116,938
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Street-Stormwater-Manager
$119,102
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Transportation Engineer
$121,470
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Urban Forest Planner
$99,997
Packet Pg. 10
2.1.d
The following table details the survey source, survey job match title, and survey 50th percentile (median) pay data for each non -represented position. The Survey
50th data points (below) for each City of Edmonds job title are the basis for the aggregate numbers listed in the above chart.
City of Edmonds'Job Title
Administrative Services Director
Survey Source
CompAnalyst - 2021 Q4
Survey Job Title
Administrative Services Director
Survey
50th
$133,079
Administrative Services Director
CompData - West (2021)
Finance Director
$176,113
Administrative Services Director
ERI - 2021 Q4 (2021)
Administrative Services Manager -Level 3
$132,667
Administrative Services Director
Milliman - WA Public Employers (2021)
Finance Director / CFO
$192,349
Arts & Cultural Svcs Prgm Mgr
CompAnalyst - 2021 Q4
Program Manager (Non -Profit)
$95,372
Arts & Cultural Svcs Prgm Mgr
CompData - West (2021)
Program Manager II (Senior)
$100,829
Arts & Cultural Svcs Prgm Mgr
ERI - 2021 Q4 (2021)
Program Director -Level 2
$104,370
Associate Engineer
AWC - City of Bothell
Engineer, Entry Level
$85,787
Associate Engineer
AWC - City of Olympia
Engineer, Entry Level
$90,057
Associate Engineer
AWC - City of Puyallup
Engineer, Entry Level
$86,190
Associate Engineer
CompAnalyst - 2021 Q4
Civil Engineer II
$86,739
Associate Engineer
CompData - West (2021)
Civil Engineer 1
$92,525
Associate Engineer
ERI - 2021 Q4 (2021)
Engineer Utilities -Level 1
$81,860
Associate Engineer
Milliman - WA Public Employers (2021)
Civil Engineer - Entry
$89,733
Associate Planner
AWC - City of Bothell
Planner, Senior Level
$92,378
Associate Planner
AWC - City of Burien
Planner, Senior Level
$91,923
Associate Planner
AWC - City of Issaquah
Planner, Senior Level
$110,010
Associate Planner
AWC - City of Lacey
Planner, Senior Level
$94,058
Associate Planner
AWC - City of Lynnwood
Planner, Senior Level
$127,998
Associate Planner
AWC - City of Olympia
Planner, Senior Level
$90,057
Associate Planner
AWC - City of Puyallup
Planner, Senior Level
$90,557
Associate Planner
AWC - City of Shoreline
Planner, Senior Level
$95,504
Associate Planner
ERI - 2021 Q4 (2021)
City Planner -Level 3
$83,424
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Associate Planner Milliman - WA Public Employers (2021) Planner - Senior $1 ,
Building Official
AWC - City of Bothell
Building Official
$132,
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Building Official
AWC - City of Burien
Building Official
$114,
Building Official
AWC - City of Issaquah
Building Official
$146,400
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Building Official
AWC - City of Lacey
Building Official
$110,891
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Building Official
AWC - City of Olympia
Building Official
$115,390
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Building Official
AWC - City of Puyallup
Building Official
$110,326
Building Official
AWC - City of Puyallup
Building Official
$110,326
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Building Official
AWC - City of Shoreline
Building Official
$119,270
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Building Official
CompAnalyst - 2021 Q4
Construction Inspection Services Manager
$119,605
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Building Official
ERI - 2021 Q4 (2021)
Inspection Manager -Level 3
$105,046
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Building Official
Milliman - WA Public Employers (2021)
Building Official
$144,611
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Capital Projects Manager
CompAnalyst - 2021 Q4
Construction Project Engineer - Intermediate
$92,926
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Capital Projects Manager
CompData - West (2021)
Construction Manager
$111,884
N
Capital Projects Manager
ERI - 2021 Q4 (2021)
Manager Capital Projects -Level 2
$78,580
N
0
Capital Projects Manager
Milliman - WA Public Employers (2021)
Capital Projects Manager 1
$117,058
0a,
City Clerk
AWC - City of Bothell
City Clerk
$103,467
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City Clerk
AWC - City of Burien
City Clerk
$104,003
City Clerk
AWC -City of Issaquah
City Clerk
$110,010
a
City Clerk
AWC - City of Lacey
City Clerk
$91,879
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City Clerk
AWC - City of Lynnwood
City Clerk
$140,797
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City Clerk
AWC - City of Mukilteo
City Clerk
$76,189
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City Clerk
AWC - City of Olympia
City Clerk
$95,676
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City Clerk
AWC - City of Puyallup
City Clerk
$99,945
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City Clerk
AWC - City of Shoreline
City Clerk
$105,416
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City Clerk
CompAnalyst - 2021 Q4
Operations Manager
$110,325
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City Clerk
CompAnalyst - 2021 Q4
Operations Manager
$102,807
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City Clerk
Milliman - WA Public Employers (2021)
Records Manager
$131,608
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1/6/2022 City of Edmonds Packet Pg. 12
2.1.d
City Engineer AWC -City of Bothell City Engineer/County Engineer $15 ,
City Engineer
AWC - City of Lacey
City Engineer/County Engineer
$135,326
City Engineer
AWC - City of Lynnwood
City Engineer/County Engineer
$156,267
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City Engineer
AWC - City of Olympia
City Engineer/County Engineer
$139,169
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City Engineer
AWC - City of Puyallup
City Engineer/County Engineer
$141,217
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City Engineer
AWC - City of Shoreline
City Engineer/County Engineer
$138,318
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City Engineer
CompAnalyst - 2021 Q4
Civil Engineering Manager
$158,679
City Engineer
CompData - West (2021)
Civil Engineering Manager
$129,298
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City Engineer
CompData - West (2021)
Engineering Director
$189,676
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City Engineer
ERI - 2021 Q4 (2021)
Civil Engineering Manager -Level 3
$124,126
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Comm Svc/Econ Dev Director
AWC - City of Bothell
Assistant City Manager/City Administrator
$161,375
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Comm Svc/Econ Dev Director
AWC - City of Issaquah
Assistant City Manager/City Administrator
$161,030
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Comm Svc/Econ Dev Director
AWC - City of Lacey
Assistant City Manager/City Administrator
$134,199
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Comm Svc/Econ Dev Director
AWC - City of Lynnwood
Assistant City Manager/City Administrator
$156,286
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Comm Svc/Econ Dev Director
AWC - City of Olympia
Assistant City Manager/City Administrator
$173,261
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Comm Svc/Econ Dev Director
AWC - City of Shoreline
Assistant City Manager/City Administrator
$168,524
0a,
Comm Svc/Econ Dev Director
CompAnalyst - 2021 Q4
Top Community Development Executive
$152,615
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Comm Svc/Econ Dev Director
Milliman - WA Public Employers (2021)
Economic Development Manager
$144,371
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Communications Strategist/P1O
CompAnalyst - 2021 Q4
Marketing Communications Specialist
$86,513
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Communications Strategist/P1O
CompData - West (2021)
Public Relations Specialist
$78,439
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Communications Strategist/PIO
ERI - 2021 Q4 (2021)
Manager Marketing Communications -Level 1
$92,267
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Communications Strategist/PIO
Milliman - WA Public Employers (2021)
Public Information Officer
$102,366
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Court Administrator
AWC - City of Bothell
Court Administrator
$114,214
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Court Administrator
AWC - City of Issaquah
Court Administrator
$120,969
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Court Administrator
AWC - City of Lynnwood
Court Administrator
$140,797
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Court Administrator
AWC - City of Olympia
Court Administrator
$120,985
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Court Administrator
AWC - City of Puyallup
Court Administrator
$99,945
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Court Administrator
CompAnalyst - 2021 Q4
Paralegal Manager
$101,332
Q
1/6/2022 City of Edmonds Packet Pg. 13
2.1.d
Court Administrator ERI - 2021 Q4 (2021) Legal Administrator -Level 3 $8
,
Deputy Director Administrative Services
CompAnalyst - 2021 Q4
Operations Manager
$122,678
Deputy Director Administrative Services
CompAnalyst - 2021 Q4
Administrative Services Manager
$119,251
0
Deputy Director Administrative Services
CompData - West (2021)
Finance Manager
$119,612
c
Deputy Director Administrative Services
ERI - 2021 Q4 (2021)
Administrative Services Manager -Level 3
$132,667
ai
a
E
Deputy Director Administrative Services
Milliman - NW Mgmt and Professional (2021)
Finance Manager
$133,421
v
Deputy Parks Director
AWC - City of Bothell
Parks And Recreation Director
$137,169
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Deputy Parks Director
AWC - City of Burien
Parks And Recreation Director
$134,514
Q.
Deputy Parks Director
AWC - City of Issaquah
Parks And Recreation Director
$136,875
E
w
Deputy Parks Director
AWC - City of Lacey
Parks And Recreation Director
$119,284
c
Deputy Parks Director
AWC - City of Lynnwood
Parks And Recreation Director
$147,440
m
Deputy Parks Director
AWC - City of Olympia
Parks And Recreation Director
$137,871
L
Q
Deputy Parks Director
ERI - 2021 Q4 (2021)
Program Director -Level 3
$114,413
0
z
Deputy Parks Director
Milliman - WA Public Employers (2021)
Parks & Recreation Director
$142,763
N
Development Services Director
AWC - City of Bothell
Planning/Community Development Director
$161,375
N
0
Development Services Director
AWC - City of Burien
Planning/Community Development Director
$158,252
90
Development Services Director
AWC - City of Issaquah
Planning/Community Development Director
$161,030
c
Development Services Director
AWC - City of Lacey
Planning/Community Development Director
$146,703
Development Services Director
AWC - City of Olympia
Planning/Community Development Director
$165,989
a
Development Services Director
AWC - City of Puyallup
Planning/Community Development Director
$148,366
c
C
z
Development Services Director
AWC - City of Shoreline
Planning/Community Development Director
$160,400
LL
Development Services Director
CompAnalyst - 2021 Q4
Engineering Director
$181,802
Q
0
Development Services Director
CompData - West (2021)
Engineering Director
$189,676
X
Development Services Director
ERI - 2021 Q4 (2021)
Construction Engineering Director
$153,080
c
a
Development Services Director
Milliman - WA Public Employers (2021)
Engineering Division Manager
$173,755
a
a
r
Engineering Program Manager II
AWC - City of Bothell
Engineer, Senior Level
$112,494
c
E
Engineering Program Manager II
AWC -City of Burien
Engineer, Senior Level
$109,203
t
Engineering Program Manager II
AWC - City of Issaquah
Engineer, Senior Level
$127,017
a
1/6/2022 City of Edmonds Packet Pg. 14
2.1.d
Engineering Program Manager II AWC - City of Lacey Engineer, Senior Level $12 ,
Engineering Program Manager II
AWC - City of Lynnwood
Engineer, Senior Level
$104,424
Engineering Program Manager II
AWC - City of Olympia
Engineer, Senior Level
$109,340
0
Engineering Program Manager II
AWC - City of Puyallup
Engineer, Senior Level
$118,744
r
Engineering Program Manager II
AWC - City of Shoreline
Engineer, Senior Level
$113,459
a�
E
Engineering Program Manager II
CompAnalyst - 2021 Q4
Civil Engineering Supervisor II
$118,187
v
Engineering Program Manager II
ERI - 2021 Q4 (2021)
Construction Engineering Supervisor -Level 2
$102,617
aa''
Enviromental Programs Manager
CompAnalyst - 2021 Q4
Environmental Planner III
$113,275
Q.
Enviromental Programs Manager
ERI - 2021 Q4 (2021)
Environmental Planner -Level 3
$86,104
E
w
Enviromental Programs Manager
Milliman - NW Mgmt and Professional (2021)
Environmental Engineer - Senior
$118,045
c
Enviromental Programs Manager
Milliman - WA Public Employers (2021)
Planner (Principal)
$116,884
m
Exec. Assistant To The Mayor
CompAnalyst - 2021 Q4
Executive Assistant IV
$107,910
L
Q
Exec. Assistant To The Mayor
ERI - 2021 Q4 (2021)
Executive Secretary CEO -Level 3
$89,361
0
z
Exec. Assistant To The Mayor
Milliman - Puget Sound Area (2021)
Executive Assistant to CEO
$92,820
N
Exec. Assistant To The Mayor
Milliman - WA Public Employers (2021)
Executive Secretary / Assistant
$91,357
N
0
Executive Assist Confidential
AWC - City of Bothell
Executive Secretary
$105,686
90
c
Executive Assist Confidential
AWC - City of Burien
Executive Secretary
$85,065
m
Executive Assist Confidential
AWC - City of Issaquah
Executive Secretary
$99,958
2
Executive Assist Confidential
AWC - City of Lacey
Executive Secretary
$84,443
a
Executive Assist Confidential
AWC - City of Lynnwood
Executive Secretary
$87,467
c
C
z
Executive Assist Confidential
AWC - City of Olympia
Executive Secretary
$95,962
Q
Executive Assist Confidential
AWC - City of Puyallup
Executive Secretary
$85,893
0
Executive Assist Confidential
AWC - City of Shoreline
Executive Secretary
$88,376
X
Executive Assist Confidential
CompAnalyst - 2021 Q4
Executive Assistant III
$84,108
c
a
Executive Assist Confidential
CompData - West (2021)
Executive Assistant
$84,815
a
a
r
Executive Assist Confidential
ERI - 2021 Q4 (2021)
Executive Assistant -Level 3
$83,820
c
E
Executive Assist Confidential
Milliman - Puget Sound Area (2021)
Executive Assistant
$85,722
t
FFacilities Manager
AWC - City of Bothell
Facilities Maintenance Director
$122,992
Q
1/6/2022 City of Edmonds Packet Pg. 15
2.1.d
Facilities Manager AWC -City of Issaquah Facilities Maintenance Director $12 ,
Facilities Manager
AWC - City of Lynnwood
Facilities Maintenance Director
$96,157
Facilities Manager
AWC - City of Shoreline
Facilities Maintenance Director
$116,359
0
Facilities Manager
CompAnalyst - 2021 Q4
Facilities Manager
$117,241
c
Facilities Manager
CompData - West (2021)
Facilities Manager
$102,608
a�
E
Facilities Manager
ERI - 2021 Q4 (2021)
Building & Facilities Manager -Level 3
$120,410
Lj
Facilities Manager
ERI - 2021 Q4 (2021)
Construction Manager -Level 3
$116,580
(a)
Facilities Manager
Milliman - NW Mgmt and Professional (2021)
Facilities Maintenance Manager
$128,251
Q.
Fleet Manager
CompAnalyst - 2021 Q4
Equipment Manager
$113,578
w
Fleet Manager
CompData - West (2021)
Fleet Manager
$97,537
c
m
Fleet Manager
ERI - 2021 Q4 (2021)
Fleet Manager -Level 2
$96,096
Fleet Manager
Milliman - WA Public Employers (2021)
Fleet Manager
$99,391
L
Q
Fleet Manager
Milliman - WA Public Employers (2021)
Fleet Manager
$99,391
0
z
Gymnastics Instructor
Bureau of Labor Statistics - ONet (2021)
Coaches
$41,037
N
Gymnastics Instructor
ERI - 2021 Q4 (2021)
Instructor Sports -Level 2
$52,074
N
0
HR Director
AWC - City of Bothell
Human Resources Director
$161,375
0
0
c
HR Director
AWC - City of Burien
Human Resources Director
$158,252
m
HR Director
AWC - City of Issaquah
Human Resources Director
$161,030
HR Director
AWC - City of Lacey
Human Resources Director
$134,199
a
HR Director
AWC - City of Lynnwood
Human Resources Director
$156,286
c
C
z
HR Director
AWC - City of Lynnwood
Human Resources Director
$156,286
Q
HR Director
AWC - City of Olympia
Human Resources Director
$158,870
0
HR Director
AWC - City of Puyallup
Human Resources Director
$134,419
X
HR Director
AWC - City of Shoreline
Human Resources Director
$152,671
c
a
HR Director
CompAnalyst - 2021 Q4
Human Resources Director
$138,433
a
a
r
HR Director
CompData - West (2021)
Human Resources Director
$153,378
c
E
HR Director
ERI - 2021 Q4 (2021)
Human Resources Director
$138,826
t
HR Director
Milliman - NW Mgmt and Professional (2021)
Director of Human Resources
$174,898
Q
1/6/2022 City of Edmonds Packet Pg. 16
.1.d
HR Director Milliman - WA Public Employers (2021) Human Resources Director
Human Resources Assistant
CompAnalyst - 2021 Q4
Human Resources Assistant II
t$56,637
Human Resources Assistant
CompData - West (2021)
Human Resources Specialist
,2
0
Human Resources Assistant
ERI - 2021 Q4 (2021)
Human Resources Assistant -Level 3
$60,128
vw
c
Human Resources Assistant
Milliman - Puget Sound Area (2021)
Human Resources Coordinator
$58,166
a�
E
Human Resources Assistant
Milliman - WA Public Employers (2021)
Human Resources Assistant
$65,269
8
Human Services Program Manager
CompAnalyst - 2021 Q4
Program Manager (Non -Profit)
$95,372
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Human Services Program Manager
CompData - West (2021)
Program Manager II (Senior)
$95,787
Q.
Human Services Program Manager
ERI - 2021 Q4 (2021)
Social Services Manager -Level 3
$88,284
E
w
IS Manager
AWC - City of Bothell
Information Systems Manager
$161,375
c
IS Manager
AWC - City of Burien
Information Systems Manager
$117,669
m
IS Manager
AWC - City of Issaquah
Information Systems Manager
$146,400
L
Q
IS Manager
AWC - City of Lacey
Information Systems Manager
$118,349
0
z
IS Manager
AWC - City of Lynnwood
Information Systems Manager
$156,286
N
IS Manager
AWC - City of Olympia
Information Systems Manager
$127,036
N
0
IS Manager
AWC - City of Puyallup
Information Systems Manager
$113,089
90
c
IS Manager
AWC - City of Shoreline
Information Systems Manager
$131,656
IS Manager
CompAnalyst - 2021 Q4
Information Technology Manager
$127,128
2
IS Manager
ERI - 2021 Q4 (2021)
Information Technology Manager -Level 2
$97,058
a
IS Manager
Milliman - NW Mgmt and Professional (2021)
IT Manager
$138,925
c
C
z
IS Manager
Milliman - WA Public Employers (2021)
IT Manager
$139,317
U-
Q
Park, Rec & Cultural Service Dir
AWC - City of Bothell
Parks And Recreation Director
$161,375
0
Park, Rec & Cultural Service Dir
AWC - City of Burien
Parks And Recreation Director
$158,252
X
Park, Rec & Cultural Service Dir
AWC - City of Issaquah
Parks And Recreation Director
$161,030
c
a
Park, Rec & Cultural Service Dir
AWC - City of Lacey
Parks And Recreation Director
$140,335
a
a
r
Park, Rec & Cultural Service Dir
AWC - City of Lynnwood
Parks And Recreation Director
$173,458
c
E
Park, Rec & Cultural Service Dir
AWC - City of Olympia
Parks And Recreation Director
$162,201
t 5
Park, Rec & Cultural Service Dir
AWC - City of Puyallup
Parks And Recreation Director
$134,419
Q
1/6/2022 City of Edmonds Packet Pg. 17
2.1.d
Park, Rec & Cultural Service Dir ERI - 2021 Q4 (2021) Program Director -Level 3 $13 ,
Park, Rec & Cultural Service Dir
Milliman - WA Public Employers (2021)
Parks & Recreation Director
$167,957
Parks Maintenance Manager
CompAnalyst - 2021 Q4
Building and Grounds Supervisor III
$101,327
0
Parks Maintenance Manager
CompData - West (2021)
Maintenance Manager
$107,489
r
w
Parks Maintenance Manager
ERI - 2021 Q4 (2021)
Maintenance Manager -Level 2
$91,065
ai
a
E
Parks Maintenance Manager
ERI - 2021 Q4 (2021)
Grounds Maintenance Foreman -Level 3
$80,271
v
Parks Maintenance Manager
Milliman - WA Public Employers (2021)
Park Maintenance Supervisor
$112,597
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(a)
Permit Supervisor
AWC - City of Bothell
Building Permit Specialist
$78,995
2
0.
Permit Supervisor
AWC - City of Burien
Building Permit Specialist
$76,685
w
Permit Supervisor
AWC - City of Issaquah
Building Permit Specialist
$81,486
0
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c
Permit Supervisor
AWC - City of Lacey
Building Permit Specialist
$74,678
m
Permit Supervisor
AWC - City of Lynnwood
Building Permit Specialist
$84,023
L
Q
Permit Supervisor
AWC - City of Olympia
Building Permit Specialist
$802895
0
z
Permit Supervisor
AWC - City of Puyallup
Building Permit Specialist
$71,921
N
Permit Supervisor
AWC - City of Shoreline
Building Permit Specialist
$77,724
N
0
Permit Supervisor
CompAnalyst - 2021 Q4
Customer Service Supervisor
$82,376
0
a,
Permit Supervisor
ERI - 2021 Q4 (2021)
Administrative Supervisor -Level 3
$87,900
c
m
Permit Supervisor
Milliman - WA Public Employers (2021)
Building Permit Specialist
$85,808
2
Permit Supervisor
Milliman - WA Public Employers (2021)
Administrative Supervisor
$90,972
a
Planner
AWC - City of Bothell
Planner, Journey Level
$83,693
c
c
z
Planner
AWC - City of Burien
Planner, Journey Level
$81,247
U_
Planner
AWC - City of Issaquah
Planner, Journey Level
$90,871
Q
0
Planner
AWC - City of Lacey
Planner, Journey Level
$87,322
X
Planner
AWC - City of Lynnwood
Planner, Journey Level
$92,037
c
a
Planner
AWC - City of Olympia
Planner, Journey Level
$84,432
a
a
r
Planner
ERI - 2021 Q4 (2021)
City Planner -Level 2
$71,077
c
d
E
Planner
Milliman - WA Public Employers (2021)
Planner (Journey)
$92,338
t
Planning Manager
ERI - 2021 Q4 (2021)
City Planner -Level 3
$95,937
Q
1/6/2022 City of Edmonds Packet Pg. 18
2.1.d
Planning Manager Milliman - WA Public Employers (2021) Planning Manager/ Director $14 ,
Planning Manager
Milliman - WA Public Employers (2021)
Planner (Principal)
$134,416
Police Chief
AWC - City of Bothell
Police Chief
$173,779
0
Police Chief
AWC - City of Issaquah
Police Chief
$177,127
c
Police Chief
AWC - City of Lacey
Police Chief
$155,995
E
Police Chief
AWC - City of Lynnwood
Police Chief
$175,920
v
Police Chief
AWC - City of Mukilteo
Police Chief
$128,818
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Police Chief
AWC - City Olympia of OI m is
Police Chief
$189,971
°
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Police Chief
AWC - City of Puyallup
Police Chief
$163,768
w
Police Chief
CompAnalyst - 2021 Q4
Sheriff/Police Chief
$120,653
0
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c
m
Police Chief
Milliman - WA Public Employers (2021)
Police Chief
$209,243
Public Works Director
AWC - City of Bothell
Public Works Director
$173,779
L
Q
Public Works Director
AWC - City of Burien
Public Works Director
$158,252
0
z
Public Works Director
AWC - City of Issaquah
Public Works Director
$177,127
N
N
Public Works Director
AWC - City of Lacey
Public Works Director
$150,865
0
Public Works Director
AWC - City of Lacey
Public Works Director
$150,865
0a�
c
Public Works Director
AWC - City of Lynnwood
Public Works Director
$177,166
m
Public Works Director
AWC - City of Olympia
Public Works Director
$174,834
Public Works Director
AWC - City of Puyallup
Public Works Director
$148,366
a
°
Public Works Director
AWC - City of Shoreline
Public Works Director
$164,416
c
°
z
Public Works Director
CompAnalyst - 2021 Q4
Civil Engineering Manager
$158,679
LL
Q
Public Works Director
ERI - 2021 Q4 (2021)
Civil Engineering Manager -Level 3
$124,126
Public Works Director
Milliman - WA Public Employers (2021)
Public Works Director (with engineering)
$157,494
X
Recreation Supervisor
AWC - City of Burien
Recreation Manager/Supervisor
$101,466
c
a
Recreation Supervisor
AWC - City of Issaquah
Recreation Manager/Supervisor
$120,969
a
a
r
Recreation Supervisor
AWC - City of Lacey
Recreation Manager/Supervisor
$95,498
c
E
Recreation Supervisor
AWC - City of Lynnwood
Recreation Manager/Supervisor
$87,442
t
Recreation Supervisor
AWC - City of Olympia
Recreation Manager/Supervisor
$90,057
a
1/6/2022 City of Edmonds Packet Pg. 19
2.1.d
Recreation Supervisor AWC - City of Puyallup Recreation Manager/Supervisor $8 ,
Recreation Supervisor
AWC - City of Shoreline
Recreation Manager/Supervisor
$110,752
Recreation Supervisor
ERI - 2021 Q4 (2021)
Director Recreation -Level 2
$87,632
0
Recreation Supervisor
Milliman - WA Public Employers (2021)
Recreation Supervisor
$101,788
c
Safety-Disaster-Coord
CompAnalyst - 2021 Q4
Health and Safety Administrator III
$90,233
E
Safety-Disaster-Coord
CompData - West (2021)
Safety Administrator
$78,551
c0
Safety-Disaster-Coord
ERI - 2021 Q4 (2021)
Enviro Health/Safety Coord-Level 3
$87,803
Safety- Di sa ste r-Coo rd
Milliman - Puget Sound Area (2021)
Safety Coordinator
$96,077
Q.
Senior Human Resources Analyst
CompAnalyst - 2021 Q4
Human Resources Generalist III
$89,205
E
W
Senior Human Resources Analyst
CompData - West (2021)
Human Resources Generalist
$84,815
c
Senior Human Resources Analyst
ERI - 2021 Q4 (2021)
Analyst Human Resources -Level 3
$82,605
m
'0i
Senior Human Resources Analyst
Milliman - NW Mgmt and Professional (2021)
Human Resources Generalist - Senior
$93,649
L
Q
Senior Human Resources Analyst
Milliman - WA Public Employers (2021)
Human Resources Generalist - Senior
$98,597
0
z
Senior Planner
AWC - City of Bothell
Planner, Senior Level
$92,378
N
Senior Planner
AWC - City of Burien
Planner, Senior Level
$91,923
N
0
Senior Planner
AWC - City of Issaquah
Planner, Senior Level
$110,010
0
a,
c
Senior Planner
AWC - City of Lacey
Planner, Senior Level
$94,058
m
Senior Planner
AWC - City of Lynnwood
Planner, Senior Level
$127,998
Senior Planner
AWC - City of Olympia
Planner, Senior Level
$90,057
a
Senior Planner
AWC - City of Puyallup
Planner, Senior Level
$90,557
c
c
z
Senior Planner
AWC - City of Shoreline
Planner, Senior Level
$95,504
u.
Senior Planner
ERI - 2021 Q4 (2021)
City Planner -Level 3
$83,424
Q
Senior Planner
Milliman - WA Public Employers (2021)
Planner - Senior
$108,110
X
Senior Utilities Engineer
AWC - City of Bothell
Engineer, Senior Level
$117,851
c
a
Senior Utilities Engineer
AWC - City of Burien
Engineer, Senior Level
$114,403
a
a
r
Senior Utilities Engineer
AWC - City of Issaquah
Engineer, Senior Level
$133,066
c
E
Senior Utilities Engineer
AWC - City of Lacey
Engineer, Senior Level
$125,908
t
Senior Utilities Engineer
AWC - City of Lynnwood
Engineer, Senior Level
$109,396
Q
1/6/2022 City of Edmonds Packet Pg. 20
Senior Utilities Engineer AWC - City of Lynnwood Engineer, Senior Level
Senior Utilities Engineer
AWC - City of Olympia
Engineer, Senior Level
t$114,546
Senior Utilities Engineer
AWC - City of Puyallup
Engineer, Senior Level
,
0
Senior Utilities Engineer
AWC - City of Shoreline
Engineer, Senior Level
$118,862
c
Senior Utilities Engineer
CompAnalyst - 2021 Q4
Civil Engineer III
$118,362
w
a
E
Senior Utilities Engineer
ERI - 2021 Q4 (2021)
Engineer Utilities -Level 3
$125,973
Senior Utilities Engineer
Milliman - NW Mgmt and Professional (2021)
Civil Engineer - Senior
$137,659
Senior Utilities Engineer
Milliman - WA Public Employers (2021)
Civil Engineer -Senior
$138.643
0
2
Stormwater Engineer
CompAnalyst - 2021 Q4
Civil Engineer III
$107,602
E
w
Stormwater Engineer
CompData - West (2021)
Civil Engineer III (Lead)
$121,825
c
Stormwater Engineer
ERI - 2021 Q4 (2021)
Water Superintendent -Level 2
$104,081
m
Stormwater Engineer
Milliman - NW Mgmt and Professional (2021)
Civil Engineer - Senior
$125,145
L
Q
Stormwater Engineer
Milliman - WA Public Employers (2021)
Civil Engineer -Senior
$126,039
0
z
Street-Stormwater-Manager
AWC - City of Issaquah
Street/Road Superintendent
$139,114
N
Street-Stormwater-Manager
AWC - City of Lacey
Street/Road Superintendent
$120,306
N
0
Street-Stormwater-Manager
AWC - City of Lynnwood
Street/Road Superintendent
$110,581
90
Street-Stormwater-Manager
AWC - City of Puyallup
Street/Road Superintendent
$112,149
c
Street-Stormwater-Manager
AWC - City of Shoreline
Street/Road Superintendent
$109,829
2
Street-Stormwater-Manager
CompAnalyst - 2021 Q4
Construction and Building Project Manager
$119,523
a
Street-Stormwater-Manager
ERI - 2021 Q4 (2021)
Construction Project Manager -Level 3
$110,883
c
C
z
Street-Stormwater-Manager
ERI - 2021 Q4 (2021)
Water Superintendent -Level 3
$130,429
Transportation Engineer
CompAnalyst - 2021 Q4
Transportation Engineer IV
$115,926
Transportation Engineer
CompData - West (2021)
Civil Engineer II (Senior)
$122,655
Transportation Engineer
ERI - 2021 Q4 (2021)
Transportation Engineer -Level 3
$121,259
a
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Transportation Engineer
Milliman - WA Public Employers (2021)
Civil Engineer - Senior
$126,039
Urban Forest Planner
CompAnalyst - 2021 Q4
Environmental Planner III
$113,275
m
E
Urban Forest Planner
CompData - West (2021)
Program Manager II (Senior)
$110,911
r
Q
Urban Forest Planner
ERI - 2021 Q4 (2021)
Environmental Planner -Level 3
$82,360
1/6/2022 City of Edmonds Packet Pg. 21
Urban Forest Planner
ERI - 2021 Q4 (2021)
Land Manager Environmental -Level 2
$931 � ,
Water -Sewer Manager
AWWA -Water-WW-Utilities (2020)
Water Maintenance Manager
$93,785
Water -Sewer Manager
CompAnalyst - 2021 Q4
General Maintenance Supervisor
$96,795
Water -Sewer Manager
ERI - 2021 Q4 (2021)
Water Superintendent -Level 3
$130,429
Water -Sewer Manager
Milliman - WA Public Employers (2021)
Water Superintendent / Supervisor
$106,812
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1/6/2022 City of Edmonds Packet Pg. 22
2.1.e
City of
EDMONDS
Washington
Administrative Services Director
Department:
Administrative Services
Pay Grade:
NR-20
Bargaining Unit:
Non -Represented
FLSA Status:
Exempt
Revised Date:
May 2021
Reports To:
Mayor
POSITION PURPOSE: Under administrative direction, directs and administers the planning, organizing,
controlling and directing the operations and activities of the Administrative Services Department including:
purchasing, investments, risk management/claims administration, revenue forecasting and budgeting, auditing,
debt and collection of past due accounts; information technology functions and GIS; City Clerk and City Records
Officer functions and business license functions, Supervises and manages staff and evaluates work of assigned
personnel. Serves as the City's Chief Financial Officer and Treasurer. Directors are responsible for the operations
of the departments and may delegate signing authority except as limited by the provisions of Edmonds City Code
or state or federal law.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Directs Department operations to maintain effective and efficient programs; ensures compliance and
accountability with Federal, State, and local regulations, policies and procedures.
• Plans, directs, coordinates, monitors and reviews the work of assigned staff ensuring that services and
work products meet quality and safety standards; assigns work activities and coordinates schedules,
projects and programs.
• Supervises, coaches, trains and motivates staff; coordinates and/or provides staff training.
• Provides constructive feedback to staff, reviews and evaluates work and makes effective suggestions
and recommendations.
• Directs the Department employment and hiring process and employee relations.
• Manages the workflow and prioritization of projects and measures the performance of the department and
all related staff and takes appropriate corrective action when necessary.
• Develops, administers, maintains, and oversees the budget including the annual or bi-annual budget,
outside funding, revenues, and assists with the development of the Capital Improvement Program and
Capital Facilities Program.
• Makes recommendations and forecasts for future funds needed for staffing, equipment, materials and
supplies; recommends efficiencies to keep costs within established financial guidelines; approves
Departmental expenditures and implements adjustments.
• Provides advice and coaching to staff; and develops work plans for staff.
• Implements and / or recommends corrective actions, discipline and termination procedures as
appropriate / necessary.
• Develops action plans and metrics analyzing operational results and assuring the effective allocation
and utilization of resources.
• Serves as staff on a variety of boards, commissions and committees; prepares and presents staff
reports and other necessary correspondence.
Deputy Administrative Services Director Last Reviewed: 05/18/2021
Last Revised: 05/18/2021
Packet Pg. 23
2.1.e
2 of 4
JOB DESCRIPTION
Administrative Services Director
• Attends and participates in professional group meetings maintaining awareness of new trends and
developments in the fields related to area of assignment; incorporates new developments as appropriate
and ensures processes, policies and practices are interpreted and applied consistently and effectively.
• Oversees the preparation and maintenance of a variety of reports, records, and files related to assigned
activities; prepare and maintain records and reports related to budgets, plans progress, personnel and
related activities.
• Recommends efficiencies to keep costs within established financial guidelines and approves department
expenditures and implements adjustments.
• Assures the adequacy and soundness of the City's financial structure; reviews and approves purchases
for all aspects of a municipal Finance Department which also includes payroll, accounts payable and
accounts receivable.
• Administers liability, property, auto and fidelity insurance coverage and programs including the claims
process.
• Serves as insurance risk manager and claims administrator and protects the City against losses and bad
investments.
• Provides technical expertise, information and assistance and prepares and maintains a variety of
narratives and statistical routine and non -routine reports for the Mayor and Council regarding assigned
functions.
• Conducts financial analysis and assists as needed in the formation and development of fiscal and other
financial related policies, procedures, and programs.
• Assures technically sound, secure and efficiently functioning voice and data systems on a City-wide basis.
• Supervises the Information Services Manager and oversees the Information Services Division and
provides strategic direction.
• Supervises the City Clerk position and oversees the City Clerk's Office and provides strategic direction
for the Office.
• Assures secure and efficiently functioning network and computer applications.
• Provides advice, guidance and direction to carry out major plans, projects and procedures consistent
with established policies, ordinances and laws.
• Communicates with other Directors, city staff, Council and outside organizations to coordinate activities
and programs, resolve issues and conflicts and exchange information.
• At the direction of the Mayor, work with Council to provide thorough information, analysis, pros/cons,
consequences, options and recommendations for Council on specific topics.
• Ensures processes, policies and practices are interpreted and applied consistently and effectively.
• At the direction of the Mayor, work with Council to provide thorough information, analysis, pros/cons,
consequences, options and recommendations for Council to make informed decisions.
• Fulfills roles and responsibilities on the Emergency Operations Center team as assigned by the Mayor.
• Performs related duties as assigned by Mayor.
Required Knowledge of:
• Supervisory and training principles, best management practices methods and techniques.
• Principles and practices of governmental budget preparation and administration, including best
practices.
• Accounting theory, principles, and practices; Generally Accepted Accounting Principles and
Government Finance Officers Association principles and audit standards.
• Principles and practices of public administration and public finance administration.
• Cash management principles and standards.
• Accounting software and automated financial systems.
• External and management reporting requirements and report preparation.
Deputy Administrative Services Director Last Reviewed: 05/18/2021
Last Revised: 05/18/2091
Packet Pg. 24
2.1.e
3 of 4
JOB DESCRIPTION
Administrative Services Director
• Structure, organization and interrelationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Federal, State and local laws, rules and regulations related to assigned activities and programs relevant
to assigned functions.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Program/project management techniques and principles.
• Research methods and report preparation and presentation.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Advanced principles and practices of governmental budget preparation and administration.
• Contract negotiation and administration. Administrative program/project management techniques and
principles.
Required Skill in:
• Planning, organizing, controlling and directing the activities and operations of the Finance Department.
• Interpreting various financial/fiscal reports, bank statements, journal entries and ledgers sufficient to
prepare reports, resolve issues/problems or explain entries.
• Preparing and analyzing comprehensive financial and statistical data and numerical computations and
comprehensive reports.
• Creating, developing and presenting future plans to improve the operations of the City.
• Interpreting and applying federal, state and local policies, laws and regulations.
• Administering program goals and objectives; implementing initiatives and recommendations in support
of department and City goals.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and
explain them.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Applying program/project management techniques and principles.
• Developing and monitoring departmental and program/project operating budgets, costs and schedules.
• Communicating effectively verbally and in writing, including public relations and public speaking.
• Supervising, leading and delegating tasks and workload assignments.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Accounting, Finance, Business Administration or related field and seven years of
professional level experience in governmental accounting operations, programs, and services that includes four
years of staff supervisory, budgetary and management responsibility for a department or major division within a
department; OR an equivalent combination of education, training and experience that will allow the incumbent to
successfully perform the essential functions of the position. Master's Degree in any of the noted fields is preferred.
Deputy Administrative Services Director Last Reviewed: 05/18/2021
Last Revised: 05/18/2091
Packet Pg. 25
2.1.e
4 of 4
JOB DESCRIPTION
Administrative Services Director
Required Licenses or Certifications:
Certified Public Accountant (CPA) license preferred.
Drivers' license required if driving City vehicles.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Office environment.
• Constant interruptions.
Physical Abilities
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating a computer keyboard or other office equipment.
• Reading and understanding a variety of materials.
• Sitting or otherwise remaining stationary for extended periods of time.
• Bending at the waist, reaching above shoulders and horizontally or otherwise positioning oneself to
accomplish tasks.
Hazards:
• Contact with angry and/or dissatisfied customers.
Incumbent Signature:
Department Head:
Date:
Date:
Deputy Administrative Services Director
Last Reviewed: 05/18/2021
Last Revised: 05/18/2091
Packet Pg. 26
2.1.e
City of
EDMONDS
Washington
ASSOCIATE ENGINEER
Department:
Public Works - Engineering
Pay Grade:
NR-09
Bargaining Unit:
Non Represented
FLSA Status:
Exempt
Revised Date:
January 2018
Reports To:
Varies
POSITION PURPOSE: Under general direction, performs entry to mid -level civil engineering work in the
planning, analysis, design, construction, operation and management of public works projects.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Be able to perform the following fundamental principles of civil engineering design:
a. Hydraulic analyses of piped sewer and storm systems.
b. Hydraulic analyses of channeled systems.
c. Pressure analyses of potable water systems.
d. Drainage basin delineation and associated hydrologic analyses.
e. Cut/fill calculations in grading and roadway design.
f. Sight distance calculations for roadway design.
g. Buoyancy calculations for construction in high groundwater locations.
h. Basic retaining wall design.
i. Basic road design.
• Prepares and interprets design drawings, specifications and cost estimates for various Public Works
and Utilities projects.
• Manages public works projects of smaller scope.
• Coordinates project improvements with City Departments, private utilities, other public agencies and
citizens.
• Makes recommendations for, prepares and secures, necessary easements for project construction.
• Assists with/Conducts engineering studies and provides recommendations relating to present activities
and future projects
• Collects, interprets and analyzes data, provides recommendations and confers with supervisors
regarding the feasibility of design.
• Independently performs a variety of routine and complex inspections on public works construction
projects; assures safety, work quality, and compliance with approved plans, drawings and
specifications, permits, standards and codes, including environmental protection laws.
• Prepares daily inspection reports, calculates and prepares field notes records of contractor quantities
and materials installed in the field.
• Assists with contract administration on large public works construction projects.
• Independently performs contract administration on public works construction projects of smaller scope.
Associate Engineer Packet Pg. 27
2.1.e
JOB DESCRIPTION
Associate Engineer
• Researches new methods, products and materials related to Public Works projects and makes
recommendations to supervisors for their implementation.
• Uses AutoCAD, Civil 3D, WWHM, HEC-RAS and related engineering and graphics software to prepare
detailed design drawings.
• Performs related work as required and other duties as assigned.
Required Knowledge of:
• Engineering mathematics, standards, practices and principles in design and construction.
• Engineering calculators and modeling programs.
• Basic hydraulics including weirs, flumes, and open ditches.
• Interpersonal skills using tact, patience and courtesy.
• Basic construction techniques and operation and maintenance principles of Public Works infrastructure.
• Basic knowledge in field inspection techniques of Public Works facilities.
• Property owners' rights and privileges.
• Record -keeping and retrieval techniques.
• Personal computers and software (AutoCAD, ArcGIS, Civil 3D, MS Word and Excel, databases and
asset management).
• Drafting practices and standards, including operating AutoCAD and Civil 3D to develop project
drawings.
• Interpersonal skills using tact, patience, and courtesy.
• Modern office procedures, methods, and equipment including computers and computer applications
sufficient to perform assigned duties.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
Required Skill in:
• Working with residents, business owners and contractors on a wide range of Capital Project related
issues including enforcement of City requirements.
• Organizing and interpreting large amounts of data related to inspections and design.
• Using personal computers, productivity software such as Microsoft Office, ArcGIS.
• Using personal computers, with design software such as AutoCAD to develop project drawings.
• Using field survey and GPS equipment and other field equipment as assigned.
• Effectively applying City code, local, state and federal laws relating to assigned work.
• Effectively reading and understanding engineered plans and specifications.
• Communicating effectively both orally and in writing using correct English.
• Preparing and delivering oral presentations in an effective manner.
• Accurately maintaining records and preparing correspondences, professional reports and presentations
of data.
• Prioritizing and scheduling work appropriately.
• Consistently meeting schedules and time lines.
• Establishing and maintaining cooperative and effective working relationships with others.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Civil Engineering or related field preferred; OR an equivalent combination of education,
training and experience that provides the required knowledge, skills and abilities.
Associate Engineer January
Packet Pg. 28
2.1.e
JOB DESCRIPTION
Associate Engineer
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Indoor and outdoor work environment.
• Driving a vehicle to conduct work.
Physical Abilities:
• Walking or otherwise moving over rough terrain.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating various equipment and tools.
• Reaching overhead, above the shoulders and horizontally, bending at the waist, gripping, kneeling or
crouching, stooping, crouching, reaching, pushing, pulling and twisting or otherwise positioning oneself
to accomplish tasks.
• Ascending/descending, ladders and inclines.
• Working at heights, working on a high ladder and working in a confined space.
• Working in a noisy work area, working in direct sunlight, working in outside temperature extremes and
working in dampness.
• Performing heavy physical labor, including lifting/carrying or otherwise moving or transporting 50-100
pounds.
• Operating a passenger vehicle, heavy truck, heavy equipment and rotating machinery.
• Reading and understanding printed and electronic messages and related materials.
• Hearing voice conversations and hearing alarms.
• Possessing close vision, far vision, side vision, depth perception, night vision and color vision.
• Wearing appropriate personal protective equipment based on required City Policy.
Hazards:
• Working around and with machinery having moving parts.
• Adverse weather conditions.
• Exposure to smoke, noxious odors, toxic fumes and chemicals, epoxy chemicals, poison oak or ivy, dust
or pollen, insect stings solvents, oil and ink.
Incumbent Signature:
Date:
Associate Engineer J
"Packet Pg. 29
2.1.e
JOB DESCRIPTION
Associate Engineer
Department Head:
Date:
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Associate Engineer J
Packet Pg. 30
2.1.e
City of
EDMONDS
Washington
Associate Planner
Department:
Development Services - Planning
Pay Grade
NR-9
Bargaining Unit:
Non -represented
FLSA Status:
Exempt
Revised Date:
November 2012
Reports To:
Planning Manager or Senior Planner
POSITION PURPOSE: Under general supervision, processes building and land use permit applications for the City;
reviews projects for compliance with applicable codes such as zoning, critical areas and design standards; serves
as staff liaison to assigned boards and commissions; provides information to the public regarding general and
complex land and construction issues; coordinates GIS/mapping activities; conducts various planning reviews as
assigned; may provide lead work direction to Planners and other lower level staff on assigned projects.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Reviews building permit applications for compliance with zoning, site development standards, critical areas
regulations and design standards.
• Prepares for and conducts presentations before various boards and commissions regarding project
proposals and code amendments.
• Reviews land use applications including: subdivisions, conditional use permits, design review, rezones,
Comprehensive Plan amendments and annexations and writes detailed reports based on the evaluation of
proposals compliance with city codes.
• Prepares and issues public notice of applicable land use projects via mail; posts and writes publication
notices through the local newspaper; follows required timelines for public notice.
• Conducts various field visits for critical areas inspections, posting of public notice for land use projects,
inspections associated with building permits and compliance with conditions of approval; fulfills requests
for public records including: compiling files, emails and data related to a particular request.
• Communicates regularly with the public, including owners of private property as well as project applicants
such as: architects, developers, surveyors, biologists and geotechnical engineers.
• Communicates via phone, email and in person at the public service counter and at various meetings.
• Participates on assigned committees; attends associated meetings and provides necessary support and
information.
• Reviews applications for land use compliance; sends letters and researches past approvals and reviews
conditional use permits for home occupations.
• Conducts SEPA review of project proposals including various land use and building permit applications and
code revisions.
Associate Planner
Last Reviewed: 02/27/2020
Last Revised: 11/2012
Packet Pg. 31
2.1.e
2 of 4
JOB DESCRIPTION
Associate Planner
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES (continued)
• Maintains public handouts and makes updates/revisions as necessary; maintains specific pages of the
City's website and updates/revises as necessary and conducts updates of the City Community
Development Code and Comprehensive Plan as necessary; prepares draft code language as directed and
conducts public hearings before the Planning Board and City Council applicable to such updates.
• Prepares and updates maps, graphics and public information materials to support current and long-range
planning projects.
• Develops and maintains Geographic Information Systems (GIS) mapping and database records as
assigned while coordinating GIS/mapping activities with outside organizations.
• Prepares and maintains a variety of records and reviews related to assigned activities.
• Reviews and makes recommendations to City codes or policy changes as appropriate and based on
experience with daily operations and planning.
• Participates in the development of the comprehensive plan.
• Maintains professional development including staying abreast with a variety of federal, state, and local
regulations pertaining to land development and maintaining current knowledge of trends and developments
in the planning field.
Required Knowledge of:
• Planning principles, practices and code of ethics.
• General trends and issues in development and planning fields.
• Planning principles, including creation of policies and creation of specific laws.
• Basic construction, architectural design and development techniques.
• Principles of customer service and public relations.
• Research methods and report presentation.
• GIS development and maintenance.
• Structure, organization and interrelationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Federal, state and local laws, rules, regulations, codes and administrative procedures related to assigned
activities.
• Effective oral and written communication principles and practices to include customer service.
• Project management techniques and principles; time management and project prioritization.
• Modern office procedures, methods, and equipment including computers and computer applications such
as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Lead work and staff oversight of daily tasks.
Required Skill in:
• Providing technical assistance in the processing of planning permits.
• Serve as staff liaison to the Planning Board and/or Architectural Design Board.
• Conducting code interpretation, architectural review and code enforcement.
• Understanding and interpreting legal and technical planning language and communicating the language in
a way that is understandable to others.
• Reviewing commercial and other building permits and conducting various types of reviews.
• Providing information to the public regarding general and complex land and construction issues.
Associate Planner
Last Reviewed: 02/27/2020
Last Revised: 11/2012
Packet Pg. 32
2.1.e
3 of 4
JOB DESCRIPTION
Associate Planner
Required Skill in (continued)
• Handling difficult planning -related situations with people.
• Ensuring compliance with federal, state and local regulations related to land development.
• Applying and explaining policies, procedures, rules and regulations.
• Maintaining current knowledge of rules, regulations, requirements and trends.
• Meeting schedules and timelines.
• Utilizing personal computer software programs and other relevant software affecting assigned work and in
compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Applying project management techniques and principles.
• Communicating effectively verbally and in writing including public relations.
• Leading and delegating tasks and authority.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Urban, Regional, or Municipal Planning, Geography, or related field AND
Three years of experience performing planning duties including policy and code review, analysis, and evaluation,
and preparation of detailed reports; prefer responsibility for leading projects or staff in a municipal planning
environment; OR
An equivalent combination of education, training, and experience that will allow the incumbent to successfully
perform the essential functions of the position.
Required Licenses or Certifications:
Valid Driver's license required at time of hire. State of Washington Driver's License required within 30 days of hire
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Indoor/Outdoor/Office environment.
• Driving a vehicle to work.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person and by phone
• Reading and understanding a variety of materials.
• Operating a computer and other office equipment.
• Walking or otherwise moving and ascending/descending stairs during site visits.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Chemicals, fumes or gases associated with utilities systems and projects.
• Working in and around moving traffic.
Associate Planner Last Reviewed: 02/27/2020
Last Revised: 11/2012
Packet Pg. 33
2.1.e
4 of 4
JOB DESCRIPTION
Associate Planner
Hazards (continued)
• Contact with dissatisfied or abusive individuals.
Incumbent Signature:
Department Head:
Date:
Date:
Associate Planner
Last Reviewed: 02/27/2020
Last Revised: 11/2012
Packet Pg. 34
2.1.e
City of
EDMONDS
Washington
BUILDING OFFICIAL
Department: Development Services — Building
Bargaining Unit: Non -Represented
Revised Date: November 2012
Pay Grade: NR-15
FLSA Status: Exempt
Reports To: Development Services
Director
POSITION PURPOSE: Under administrative direction, plans, organizes, controls and directs the administration
and enforcement of the adopted building construction codes for the City. Manages the plan review, inspection
and permitting functions necessary to meet the City and State mandated regulations. Provides technical advice
and makes interpretations related to various codes, laws and regulations that impact building construction and
use to staff, engineers, architects, contractors and the public. Reviews and keeps current with changes in
technology and regulations. Prepares reports for administration, Council, commissions and boards; oversees
the daily operations, budgets and supervision and evaluation of assigned personnel and develops short and
long term departmental plans.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Manages, coordinates and reviews the work of assigned staff; assigns work activities and coordinates
schedules, projects, and programs and provides constructive feedback.
• Reviews and evaluates work and makes effective suggestions and recommendations.
• Supervises, coaches, trains and motivates staff; coordinates and/or provides staff training.
• Manages the employment and hiring process and employee relations for assigned area.
• Manages the workflow and prioritization of assigned projects and takes appropriate corrective action
when necessary.
• Provides advice and counsel to staff; develops or assists with developmental work plans for staff; and
makes recommendations and/or implements corrective actions, discipline and termination procedures
as appropriate/necessary or as directed.
• Oversees supervision of plans reviewers on various types of construction.
• Ensures that building plans and constructed building and structures are inspected and conform to code
requirement and related regulations.
• Oversees supervision of field inspectors; resolves unusual or difficult situations encountered by
inspectors and plan reviews. Issues appropriate notices such as: Stop Work Orders, Order to Correct
Violation Notices, Notice of Civil Violation Orders and Correction Notices for code compliance and code
enforcement.
• Researches and resolves problems, complaints and violations regarding buildings, construction and
code compliance; determines appropriate action, enforces codes, prepares responses and maintains
related records.
• Reviews and approves City business licenses.
Assistant Building Official No Packet Pg. 35
2.1.e
JOB DESCRIPTION
Building Official
• Manages, administers, maintains and oversees assigned budgets including making recommendations
to the annual and/or biannual budget.
• Monitors expenditures and identifies needs.
• Reviews and approves reports, purchases, and payments according to established policies and
practices and makes recommendations and forecasts for future funds needed for staffing, equipment,
materials, and supplies.
• Administers City building codes including preparation of ordinances for adoption, required updates to
reflect changes in State regulations, preparation of policy documents, determination and implementation
and on -going application of building codes and policies.
• Participates in, responds to, and manages various City administrative functions including attending
mayoral, departmental, and City Council meetings and prepares documents and other required
materials as needed including for the appeals process.
• Manages systems maintenance, record keeping methods and computerized permitting programs.
• Provides the final determination and interpretation of code provisions for staff and the public.
• Oversees and manages the development and improvements of operations including for the
Development Review Committee (DRC) handouts, Webpage, and on-line functionality; works with other
departments on projects and development services systems and processes in order to create seamless,
efficient and effective systems.
• Coordinates and works with other groups on state and national code issues.
• Consults with architects, engineers, designers, and owners and directs customer service at the counter,
in DRC meeting sessions, pre -application process and/or in the field.
• Serves as designated operational command official in the City's Emergency Operations Center (EOC)
for the Building Division.
• Provides operational leadership to assure standards are met for productivity, efficiency, continuous
quality improvement, customer satisfaction and teamwork.
• Performs work within scope of authority and training and in compliance with policies and quality
standards.
• Monitors assigned operations and ensures compliance with Federal, State, and local regulations and
policies including maintaining current knowledge of trends and development in the field of construction.
• Interprets policies and procedures and assures the consistent application of rules and regulations.
• Provides code analysis and/or code clarification as needed.
• Serves as staff on a variety of boards, commissions, and committees and attend Board of Appeals
meetings, prepares and presents staff reports and other necessary correspondence.
• Attends and participates in professional group meetings; maintains awareness of new trends and
developments in the fields related to area of assignment and incorporates new developments as
appropriate and assigned.
Required Knowledge of:
• Operations, services and activities required for a successful building code enforcement program.
• Current federal regulations and state RCW's, building construction, building codes and the state
Building code process.
• Budget preparation and control.
• City Disaster Plan and Response procedures
• Plan review and research methodology of code provisions applicable to unusual situations.
• Permit application process and administration.
• Field Inspection methods and techniques.
• Understanding of various building structural systems and concepts of engineering design, construction
methods, standards, alternate designs and field inspection procedures.
• Land use regulations and zoning codes as they relate to statues.
Building Official No
Packet Pg. 36
2.1.e
JOB DESCRIPTION
Building Official
• Arithmetical computations adequate to correctly perform work.
• Principles of customer service and public relations.
• Research methods and report writing presentation and presentation and record -keeping techniques.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Federal, State, and local laws, rules, regulations, codes and administrative procedures related to
assigned activities and programs relevant to assigned functions.
• Advanced project/program development, scheduling, monitoring and control systems and
program/project management techniques and principles.
• Modern office procedures, methods and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar, and punctuation.
• Principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, best management practices, methods and techniques.
Required Skill in:
• Administering and managing a comprehensive and responsive city building code enforcement program.
• Working closely with Fire Prevention to apply various codes such as building and fire codes.
• Conducting effective and accurate field inspections.
• Evaluating the impact of new or proposed legislation, rules, and regulations on building code operations
and recommending needed changes.
• Resolving complaints.
• Managing databases and producing detailed reports.
• Interpreting and applying federal, state and local policies, laws and regulations related to area of
responsibility.
• Operating and utilizing various survey equipment and tools; driving a vehicle as needed to various sites.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Applying advanced program/project management techniques and principles.
• Developing and monitoring departmental and program/project operating budgets, costs and schedules.
• Communicating effectively verbally and in writing, including public relations and public speaking.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Planning and organizing work; meeting schedules and timelines.
• Supervising, leading, coaching and using best management practices to improve staff performance;
delegating tasks and workload assignments.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Architecture, Engineering, Construction Management or related field and six years of
experience in building codes administration, plan reviews and inspection that includes three years of staff
supervisory and budgetary responsibility; preferably in a municipal environment; OR an equivalent combination
of education, training and experience.
Required Licenses or Certifications:
Building Official No
Packet Pg. 37
2.1.e
JOB DESCRIPTION
Building Official
Valid State of Washington Driver's License.
ICC or CABO Certification as Building Official.
ICC Certification as Plans Examiner.
ICC Certification as a Building Inspector.
Must be able to successfully complete and pass background check.
WORKING CONDITIONS:
Environment:
• Indoor and outdoor work environment
• Driving a vehicle to conduct work.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating a computer keyboard and survey tools.
• Reading and understanding a variety of materials and conducting inspections.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Ascending/descending ladders and working on scaffolding.
• Walking or otherwise moving over rough or uneven surfaces.
• Kneeling, bending, crouching and crawling, reaching overhead and above shoulders or otherwise
positioning oneself to accomplish tasks.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Adverse weather conditions.
• Noise from equipment operation.
• Regular exposure to fumes, dust and odors.
• Working around and with machinery having moving parts.
• Contact with angry and/or dissatisfied customers.
Incumbent Signature:
Department Head:
Date:
Date:
Building Official
No
Packet Pg. 38
2.1.e
City of
EDMONDS
Washington
CAPITAL PROJECTS MANAGER
Department:
Public Works - Engineering
Pay Grade:
NR-11
Bargaining Unit:
Non Represented
FLSA Status:
Exempt
Revised Date:
November 2012
Reports To:
City Engineer
POSITION PURPOSE: Under administrative direction, manages assigned capital improvement projects and
contracts; plans, develops, prepares, and implements design drawings, specifications and cost estimates for
utility, street, signal, facilities and other public works projects. Manages the advertisement, bid and award of
capital improvement projects; contract administration and field inspection on city projects; monitors contractor
activities to ensure construction is in accordance with City, State and Federal standards, codes, guidelines and
laws and prepares, monitors and tracks project budgets.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Manages assigned capital improvement projects.
• Plans, develops and prepares designs drawings, specifications and cost estimates for utility, street,
facilities and other public works projects.
• Designs contract drawings and specifications to assure quality, cost effective construction.
• Uses AutoCAD and related engineering and graphics software to prepare detailed design drawings.
• Coordinates project improvements with City Departments, private utilities, other public agencies and
citizens and prepares and secures necessary easements for project construction.
• Proposes alternate construction methods or materials to reduce project costs.
• Performs constructability reviews of plans and specifications to reduce costs and avoid
conflicts/changes during construction.
• Manages the advertisement, bid and award of capital improvement projects and prepares advertisement
notices and responses to bidder questions.
• Reviews and analyzes bid documents for compliance with City, state and federal requirements and
prepares award recommendation. Oversees the execution and processing of construction contract
documents.
• Performs the construction management of assigned capital improvement projects; implements the
contract; maintains project filing system and follows related City, state and federal standards, policies,
guidelines and laws.
• Reviews and approves contractor submittals and review and respond to request for information.
• Performs field inspection and prepares daily inspection reports; calculates and prepares field note
records of contractor quantities and materials installed in the field; takes and files daily photos of
assigned projects and monitors contractor operations and traffic control to ensure a safe work area.
• Prepares and calculates progress pay estimates for Contractor payments.
• Negotiates and prepares change orders and field change directives.
• Responds promptly to public questions and concerns; attends, runs and/or coordinates associated
meetings and interacts with other public agencies.
• Manages and tracks the close-out phase of construction contracts and the documentation required for
final project approval.
Capital Projects Manager No Packet Pg. 39
2.1.e
JOB DESCRIPTION
Capital Projects Manager
• Prepares and manages consultant contracts, develops and prepares Request for Qualifications (RFQ's)
and reviews and evaluates statements of qualifications.
• Reviews and approves fee sheets, scopes, invoices and checks consultant drawings, specifications and
estimates for accuracy and quality; monitors consultant progress and invoices to approved schedules.
• Develops, prepares and monitors project budget; reviews and tracks project expenditures and prepares
reports on cost overruns or budget amendments.
• Prepares City, state and federal documents for administration of grants and loans.
Required Knowledge of:
• Civil engineering principles, practices and standards.
• Design and construction principles and methods.
• Construction observation techniques and field construction including: field measurement and inspection
methods, procedures, and materials.
• City standards, codes and regulations and related state and federal laws.
• Administration principles and practices of construction and consultant contracts.
• Surveying principles and use of survey equipment.
• Engineering mathematics, standards, practices and principles.
• Engineering calculators and programs.
• Drafting practices and standards including AutoCAD.
• Technical aspects of field of specialty.
• Reading, interpreting, and understanding civil design drawings, schematics and other related maps and
drawings.
• Applicable laws, regulations and codes.
• Interpersonal skills using tact, patience and courtesy.
• Structure, organization and interrelationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Project management techniques and principles.
• Research methods and report preparation and presentation.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
Required Skill in:
• Planning, developing and preparing design drawings for utility, street, signal and public works building
and facilities projects.
• Performing simple and moderately difficult designs.
• Understanding and interpreting codes and specifications.
• Meeting schedules and timelines.
• Reading, interpreting and understanding specifications, drawings and field surveys.
• Planning workload and prioritizing and scheduling work.
• Representing the City effectively at public meetings and work with the public.
• Interpreting, applying and explaining rules, regulations, policies and procedures.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets including AutoCAD.
Capital Projects Manager No
Packet Pg. 40
2.1.e
JOB DESCRIPTION
Capital Projects Manager
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Applying project management techniques and principles.
• Directing the maintenance of a variety of assigned reports and files; and preparing, maintaining and
reviewing both narrative and statistical reports.
• Determining or assisting with project budgets, resources, and timelines to complete projects from
conceptualization to finish.
• Communicating effectively verbally and in writing, including public relations and public speaking.
MINIMUM QUALIFICATIONS:
Education and Experience:
Associates Degree in Civil Engineering, Construction Management, or related field or the equivalent of two
years of college -level coursework in the above fields and five years of general public works or construction
related technical support work that includes three years of experience managing or inspecting construction of
utilities, streets and facilities; OR an equivalent combination of education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Indoor and outdoor work environment.
• Driving a vehicle to conduct work.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the telephone
• Operating a computer keyboard and drafting materials.
• Reading and understanding a variety of materials.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Ascending/descending from ladders and working from heights or depths.
• Bending at the waist, kneeling or crouching reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting moderately heavy objects up to 40 lbs.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Contact with angry and/or dissatisfied members of the public.
• Occasional exposure to dangerous machinery.
• Occasional extreme weather conditions.
• Potential physical harm and hazardous chemicals when working in the field, conducting inspections and
working around construction equipment and worksites.
Incumbent Signature:
Department Head:
Date:
Date:
Capital Projects Manager
No
Packet Pg. 41
2.1.e
City of
EDMONDS
Washington
CITY ENGINEER
Department: Public Works- Engineering Pay Grade: NR-19
Bargaining Unit: Non Represented FLSA Status: Exempt
Revised Date: November 2012 Reports To: Public Works/Utilities
Director
POSITION PURPOSE: Under administrative direction, plans, organizes and directs the Engineering
activities and operations of the City; manages the design, construction and administration of capital
improvement projects; oversees the plan review and inspection of private development improvements,
permits and other matters relating to the compliance with City codes, standards and technical practices of
utilities, streets, sidewalks and other civil work; develops, prepares and manages the Division budget and
project budgets for capital improvements. Supervises and evaluates the performance of assigned staff and
makes recommendations for various personnel actions.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by ah
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Manages, coordinates and reviews the work of assigned staff.
• Assigns work activities, coordinates schedules, projects, and programs, provides constructive feedback,
reviews and evaluates work and makes effective suggestions and recommendations.
• Supervises, coaches, trains and motivates staff and coordinates and/or provides staff training.
• Manages the employment and hiring process and employee relations for assigned area.
• Manages the workflow and prioritization of assigned projects and takes appropriate corrective action
when necessary providing advice and counsel to staff.
• Develops or assists with developmental work plans for staff and makes recommendations and/or
implements corrective actions, discipline and termination procedures as appropriate/necessary or as
directed.
• Manages, administers, maintains and oversees assigned division budgets.
• Makes recommendations to the annual budget, monitors expenditures and identifies needs, reviews and
approves reports, purchases and payments according to established policies and practices.
• Makes recommendations and forecasts for future funds needed for staffing, equipment, materials and
supplies.
• Develops and prepares the budget for the capital improvement program.
• Monitors and tracks project expenditures and capital project revenues from utilities, grants, gas tax,
REET, impact fees, bonds, and inter -local agreements; analyzes and reviews budgetary and financial
data and controls.
• Plans, organizes, controls and directs the Engineering activities and operations of the City including:
streets, storm drainage, sanitary sewers, water utility, transportations/traffic engineering and public
information.
City Engineer No Packet Pg. 42
2.1.e
JOB DESCRIPTION
City Engineer
• Communicates effectively and provides expertise and administrative guidance to assigned staff to meet
the Division's goals, objectives and policies.
• Oversees the administration of public works design and construction contracts on capital improvement
projects for utility, street and City buildings and facilities projects.
• Reviews and approves design plans, specifications and bid documents and advertises for bids and
recommends award of construction contracts.
• Negotiates, prepares and recommends change orders for approval; reviews and approves payments to
consultants and contractors.
• Organizes, prepares and approves agenda memos and exhibits for city Council review and approval.
• Attends Council and committee meetings and makes presentations and responds to questions or issues
as needed.
• Oversees the review of private development plans, application for permits, subdivisions, rezones,
Architectural Design Board approvals of utilities, streets, sidewalks and other civil work as well as
variances and other matters relating to compliance with codes, standards, planning and technical
practices.
• Applies and implements engineering provisions related to City Code and recommends new ordinances
and standards as appropriate; organizes and directs field inspections on construction of private
development improvements and utilities within the public right-of-way.
• Oversees and coordinates updates to a variety of long-term plans including storm water, water, sanitary
sewer and transportation comprehensive plans.
• Prioritizes problems based on social, maintenance and monetary impacts.
• Provides engineering support to functional managers in developing the capital improvement program
and capital budget and in preparing and updating comprehensive plans for the City's roads, utilities and
other public facilities.
• Prepares applications for and administers federal and state grants for capital improvement programs.
• Provides technical expertise, information and assistance to the Director regarding assigned functions
and assists as needed in the formulation and development of policies, procedures and programs.
• Directs the preparation and maintenance of a variety of narrative and statistical reports, records and
files related to assigned activities and personnel.
• Prepares technical standards, administrative procedures and technical reports; communicates with
other administrators, personnel and outside agencies to coordinate activities and programs; resolves
issues and conflicts and exchange information and assumes the duties and responsibilities of the Public
Works/Utilities Director in his or her absence.
• Provides operational leadership to assure standards are met for productivity, efficiency, continuous
quality improvement, customer satisfaction and teamwork.
• Performs work within scope of authority and training and in compliance with policies and quality
standards.
• Monitors assigned operations and assure compliance with federal, state, and local regulations and
policies; interprets policies and procedures and assures the consistent application of rules and
regulations.
• Serves as staff on a variety of boards, commissions and committees and prepares and presents staff
reports and other necessary correspondence.
• Attends and participates in professional group meetings.
• Maintains awareness of new trends and developments in the fields related to area of assignment;
incorporates new developments as appropriate and assigned.
Required Knowledge of:
• Planning, organization and direction of Engineering functions and operations.
• Civil engineering techniques and design.
• State and federal funding procedures for Public Works projects.
City Engineer No
Packet Pg. 43
2.1.e
JOB DESCRIPTION
City Engineer
• Applicable federal, state and local laws, codes, regulations, policies and procedures related to water,
wastewater and sanitary sewer systems, streets and other assigned areas.
• Interpersonal skills using tact, patience and courtesy.
• Health and safety standards, rules and regulations.
• Principles and practices of the long-range strategic planning.
• Structure, organization and interrelationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Administrative program/project management techniques and principles.
• Contract negotiation and administration.
• Research methods and report preparation and presentation.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, methods, best management practices and techniques.
Required Skill in:
• Planning, organizing, controlling and directing the Engineering activities and operations.
• Serving as representative of the City on local and regional Engineering issues.
• Supervising construction, design and contracts.
• Conducting project design reviews.
• Developing and administering procurement and consultant contracts as necessary.
• Creating and producing effective grant requests.
• Interpreting, applying and explaining rules, regulations, policies and procedures.
• Planning and implementing long-term strategies, including capital construction project planning and
oversight.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Analyzing situations accurately and adopting an effective course of action.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Applying program/project management techniques and principles.
• Directing the maintenance of a variety of reports and files and preparing, maintaining and reviewing
comprehensive narratives and statistical reports.
• Developing and monitoring departmental, capital improvement, and program/project operating budgets,
costs and schedules.
• Communicating effectively verbally and in writing, including public relations and public speaking.
• Supervising, leading, coaching and using best management practices to improve staff performance;
delegating tasks and workload assignments.
City Engineer No
Packet Pg. 44
2.1.e
JOB DESCRIPTION
City Engineer
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Civil Engineering or related field and six years of increasingly responsible civil engineering
design and construction experience in a municipal, State, or related environment that includes three years of
staff supervisory, budgetary, and management responsibility; OR an equivalent combination of education,
training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License .
Current Washington State Professional Civil Engineer (PE) license.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Indoor and outdoor work environment.
• Driving a vehicle to conduct work.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the
telephone.
• Operating a computer keyboard and drafting materials.
• Reading and understanding a variety of materials.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Ascending/descending from ladders and working from heights or depths.
• Bending at the waist, kneeling or crouching reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting moderately heavy objects up to 40 lbs.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Contact with angry and/or dissatisfied customers.
• Occasional exposure to dangerous machinery.
• Occasional extreme weather conditions.
• Potential physical harm and hazardous chemicals when working in the field, conducting inspections
and working around construction equipment and worksites.
Incumbent Signature:
Department Head:
Date:
Date:
City Engineer
No
Packet Pg. 45
2.1.e
City of
EDMONDS
Washington
COMMUNITY SERVICES & ECONOMIC DEVELOPMENT DIRECTOR
Department: Community Services/Economic Pay Grade: NR-20
Development
Bargaining Unit: Non Represented FLSA Status: Exempt
Revised Date: November 2012 Reports To: Mayor
POSITION PURPOSE: Under administrative direction, plans, organizes, coordinates, and implements special
projects as assigned by the Mayor and City Council related to the planning of long-term policies and strategies
for the City; develops community relations and public information programs and policies and establishes
customer services programs; serves as administrative Mayor in the absence of the Mayor; assists the
Mayor/Council in the formulation and development of administrative and operational policies, procedures and
programs, including the planning of long-term growth strategies, meets with representatives from the public and
private sector to negotiate agreements; communicates and forges cooperative partnerships to promote and
develop the City's economic and community development programs. Directors are responsible for the
operations of the departments and may delegate signing authority except as limited by the provisions of
Edmonds City Code or state or federal law.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Directs Department operations to maintain effective and efficient programs; ensures compliance and
accountability with Federal, State, and local regulations, policies and procedures.
• Plans, directs, coordinates, monitors and reviews the work of assigned staff ensuring that services and
work products meet quality and safety standards; assigns work activities and coordinates schedules,
projects and programs.
• Supervises, coaches, trains and motivates staff; coordinates and/or provides staff training.
• Provides constructive feedback to staff; reviews and evaluates work and makes effective suggestions
and recommendations.
• Directs the Department employment and hiring process and employee relations.
• Manages the workflow and prioritization of projects and measures the performance of the department
and all related staff and takes appropriate corrective action when necessary.
• Develops, administers, maintains and oversees the Departmental budget including: the annual or
biannual budget, outside funding revenues, assists with the Capital Improvement Program and Capital
Facilities Program.
• Makes recommendations and forecasts for future funds needed for staffing, equipment, materials, and
supplies; recommends efficiencies to keep costs within established financial guidelines and approves
Departmental expenditures and implements adjustments.
• Provides advice and coaching to staff; develops work plans for staff.
• Implements and / or recommends corrective actions and discipline and termination procedures as
appropriate / necessary.
Community Services & Economic Development Director No Packet Pg. 46
2.1.e
JOB DESCRIPTION
Community Services & Economic Development Director
• Develops action plans and metrics; analyzes operational results and assures the effective allocation and
utilization of resources.
• Serves as staff on a variety of boards, commissions and committees and prepares and presents staff
reports and other necessary correspondence.
• Attends and participates in professional group meetings maintaining awareness of new trends and
developments in the fields related to area of assignment; incorporates new developments as
appropriate and ensures processes, policies and practices are interpreted and applied consistently and
effectively.
• Oversees the preparation and maintenance of a variety of reports, records and files related to assigned
activities; prepare and maintain records and reports related to budgets, plans progress, personnel and
related activities.
• Provides leadership and knowledge on emergency response/emergency operations and recovery
activities.
• Plans, organizes, and directs special projects for the City; provides leadership and direction in such
areas as long-range capital programs and a variety of city-wide projects and programs which involve
multiple departments.
• Works on special projects at the Mayor's direction assuming the lead role and directing the preparation
and maintenance of a variety of narratives and statistical reports, records, and files related to assigned
activities.
• At the direction of the Mayor, provides direct support to City Council, works with Council to provide
thorough information, analysis, pros/cons, consequences, options and recommendations for Council to
make informed decisions.
• Serves as in-house consultant on department related projects, long range and strategic planning issues;
assists council members in drafting policies and facilitating the development of goals, plans, regulations,
and ordinances; attends Council meetings as needed/required.
• Develops community relations programs and policies; maintains close contact with community groups
and regional/State organizations as assigned by the Mayor.
• Represents the City to the news media; meets with citizens to review and resolve customer service and
other issues; establishes customer services programs to ensure that citizens achieve their objectives in
the most timely and efficient manner.
• Coordinates agreements, legislation, contracts and partnerships associated with assigned functions;
meets with representatives of public and private sector entities to negotiate formal and informal
agreements between City, State, and County governments and private interests as issues arise.
• Communicates with neighboring jurisdictions to form cooperative partnerships to guide future regional -
related development; communicates with state and federal officials and legislators to present the City's
viewpoint on pending administrative or legislative actions.
• Serves as administrative Mayor in the absence of the Mayor; represents the Mayor at meetings as
directed; provides technical expertise, information and assistance to the Mayor as requested.
• Assists the Mayor in the formulation and development of administrative and operational policies,
procedures and programs. Assists the Mayor and Council with the planning and implementation of
long-term strategies for the City.
• Analyzes operational results and ensures the effective allocation and utilization of resources; serves as
staff on a variety of boards, commissions, and committees and prepares and presents staff reports and
other necessary correspondence.
• Fulfills roles and responsibilities on the EOC team as assigned by the Mayor.
• Performs related duties as assigned by Mayor.
Required Knowledge of:
• Operational characteristics, services, and activities related to community and economic development
programs, including business and industry principles and practices related to work assigned.
• Parliamentary procedures, principles and practices of capital construction processes and procedures.
Community Services & Economic Development Director No
Packet Pg. 47
2.1.e
JOB DESCRIPTION
Community Services & Economic Development Director
• Principles and practices of the legislative process, and long-range strategic planning.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Administrative program/project management techniques and principles.
• Contract negotiation and administration. Administrative program / project management techniques and
principles.
• Research methods and report preparation and presentation.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, best management practices, methods and techniques.
Required Skill in:
• Ability to work within federal, state, local laws, codes, regulations.
• Planning, organizing and managing a variety of programs, projects and activities related to community
and economic development activities.
• Planning and implementing long-term growth and development strategies, including capital construction
project planning and oversight.
• Performing in-depth policy analysis, including development of alternatives, cost/benefit and other types
of decision analysis.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Organizing and administering the functions of a community and economic development department.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and
explain them.
• Negotiating with representatives of various citizen groups and private and public agencies.
• Analyzing situations accurately and adopting an effective course of action.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Applying program/project management techniques and principles.
• Preparing comprehensive narrative and statistical reports.
• Developing and monitoring departmental and program/project operating budgets, costs and schedules.
• Communicating effectively verbally and in writing, including public relations and public speaking.
• Supervising, leading, and delegating tasks and authority.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Planning, Engineering, Economic Development, Public or Policy Administration or related
field and seven years of experience in economic or community development, legislative and policy development,
or business/industry development that includes four years of staff supervisory, budgetary, and management
responsibility for a department or major division; preferably in a municipal or public sector environment; OR an
equivalent combination of education, training and experience. Master's Degree and AICP certification and/or
PE license preferred.
Community Services & Economic Development Director No
Packet Pg. 48
2.1.e
JOB DESCRIPTION
Community Services & Economic Development Director
Required Licenses or Certifications:
State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Office environment.
• Constant interruptions.
Physical Abilities
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating a computer keyboard and other office equipment.
• Reading and understand a variety of materials.
• Sitting or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, reaching above shoulder or horizontally or otherwise positioning oneself to
accomplish tasks.
• Walking or otherwise moving to inspect sites.
Hazards:
• Contact with potentially angry and/or dissatisfied customers.
Incumbent Signature:
Department Head:
Date:
Date:
Community Services & Economic Development Director
No
Packet Pg. 49
2.1.e
City of
EDMONDS
Washington
DEPUTY DIRECTOR OF PARKS, RECREATION & CULTURAL SERVICES
Department: Parks, Recreation & Cultural Services Pay Grade: NR-17
Bargaining Unit: Non -Represented FLSA Status: Exempt
Revised Date: December 2016 Reports To: Parks, Recreation & Cultural
Services Director
POSITION PURPOSE: Under the direction of the Parks, Recreation and Cultural Services Director, provide
leadership, manage, supervise and administer a comprehensive Recreation program, including oversight of
community center, outdoor pool, sports and fitness, camps, outdoor education and business services. Assist
the Director with park development and planning, including strategic and long range planning for the
department, and capital project management. Develop and manage assigned budgets and revenue, and
prepare and administer department grants and grant programs.
May act on behalf of or in lieu of the department director at selected management, community, Council or
regional meetings dealing with parks, recreation and cultural services activities.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Manages the employment and hiring process and employee relations for assigned area. Manages,
coordinates, and reviews the work of assigned staff, assigns work activities and coordinates schedules,
projects, and programs.
• Provides constructive feedback; reviews and evaluates work and makes effective suggestions and
recommendations. Provides advice and counsel to staff, develops or assists with developmental work
plans for staff; makes recommendations and/or implements corrective actions, discipline and termination
procedures as appropriate/necessary or as directed.
• Supervises, coaches, trains and motivates staff, and coordinates and/or provides staff training.
• Assists Director in evaluating existing facilities, identifying deficiencies and assists with the design of new
facilities to accomplish park goals and objectives.
• Manages, administers, maintains and oversees assigned budgets including making recommendations to
the annual budget. Assists in development and updating of the Parks, Recreation and Open Space
Plans.
• Monitors expenditures and identifies needs; reviews and approves reports, purchases, and payments
according to established policies and practices; and makes recommendations and forecasts for future
funds needed for staffing, equipment, materials, and supplies.
• Advocates and works closely with citizens and other service providers in a cooperative community
response to recreation, park use, facilities, programs, and addressing concerns.
• Prepares, writes and administers various public and private grants for park and recreation facility
development, proposals, evaluations and acknowledgements.
• Provides staff support to the Planning Board, City Council Committees, citizen advisory groups and
committees as needed. Prepares and presents staff reports and other necessary correspondence.
Deputy Director of Parks, Recreation & Cultural Services De Packet Pg. 50
2.1.e
JOB DESCRIPTION
Deputy Director of Parks, Recreation and Cultural Services
• Prepares reports and recommendations to the department Director and on policy issues relating to
departmental operations.
• Develops schedules and implements a comprehensive recreation program.
• Works collaboratively with other agencies on program development and implementation.
• Manages and oversees staff program development and implementation, fee structures for programs and
instructors, marketing and media releases.
• Identifies and reports vandalism and safety and health hazards; purchases supplies, equipment and
materials.
• Oversees business services for the department, including the management of the Frances Anderson
Center tenant contracts, special event contracts, concessions, fee analysis and development.
• Works with the public on gifting opportunities.
• Investigates and responds to complaints and questions regarding facilities, programs, instructors and
staff.
• Receives and approves scholarship applications; discusses accommodations for special needs
programming and facility.
• Oversees department risk management; meets with various vendors and procures required supplies and
equipment.
• Assists the Director in the development and implementation of department goals, objectives, work plans
and long-range plans; establishes division goals, objectives and priorities; and assists with department
project presentations.
• Provides operational leadership to assure standards are met for productivity, efficiency, continuous
quality improvement, customer satisfaction and teamwork.
• Performs work within scope of authority and training and in compliance with policies and quality
standards while monitoring assigned operations and ensuring compliance with Federal, State and local
regulations and policies.
• Implements policies and procedures and ensures the consistent application of rules and regulations.
• Attends and participates in professional group meetings; maintains awareness of new trends and
developments in the fields related to areas of assignment; incorporates new developments as
appropriate and assigned.
Required Knowledge of:
• Operational characteristics, services and activities related to recreational services and programs
including business and industry principles and practices related to work assigned.
• City and Community Center recreation programs, activities and operations.
• Principles, practices and techniques of developing and implementing a comprehensive
recreation program.
• Knowledge of applicable laws, rules, regulations and ordinances such as the Growth Management Act,
SEPA, Open Public Meetings Act, public bidding requirements and other.
• Principles and practices of administration, supervision and training of personnel.
• Contract administration, modern construction methods and materials.
• Recreational needs of diverse communitygroups and programs in order to meet these needs.
• Up to date marketing principles and practices.
• Effective strategies for community fundraising and donations.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Federal, state and local laws, rules, and regulations related to assigned activities and programs.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Program/project management techniques and principles.
Deputy Director of Parks, Recreation & Cultural Services De
Packet Pg. 51
2.1.e
JOB DESCRIPTION
Deputy Director of Parks, Recreation and Cultural Services
• Grant writing techniques and principles.
• Research methods and report preparation and presentation.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, best management practices, methods and techniques.
Required Skill in:
• Supervising, leading, coaching and using best management practices to improve staff performance;
delegating tasks and workload assignments.
• Developing, scheduling and implementing a comprehensive recreation program.
• Planning, developing and administering an annual operating budget and assisting with long-range
capital improvement programs.
• Developing and implementing a variety of recreation programs and services that meet community
needs.
• Administering contracts for services.
• Preparing, submitting, administering and monitoring grant proposals.
• Analyzing situations accurately and adopting an effective course of action.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Interpreting policies and procedures sufficient to administer, discuss, resolve and explain them.
• Applying program/project management techniques and principles.
• Preparing and maintaining accurate records and reports.
• Planning and preparing various promotional materials.
• Developing and monitoring program/project operating budgets, costs and schedules.
• Communicating effectively verbally and in writing.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Recreation and Leisure Management, Business Administration or related field and seven
years of experience in recreation and leisure management, recreation and leisure program development or
similar related programs and services, preferably within a municipal or public sector environment, that includes
five years of staff supervisory and budgetary responsibility for a major division or program; OR an equivalent
combination of education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass background check.
Deputy Director of Parks, Recreation & Cultural Services De
Packet Pg. 52
2.1.e
JOB DESCRIPTION
Deputy Director of Parks, Recreation and Cultural Services
WORKING CONDITIONS:
Environment:
• Primarily an office environment.
• Constant interruptions.
• Driving a vehicle to conduct work.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Reading and understanding a variety of materials.
• Seeing to read materials, close vision, distance vision, color vision, peripheral vision, depth perception,
and the ability to adjust focus.
• Operating a computer keyboard or other office equipment.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting up to 40 lbs.
Hazards:
• Contact with angry and/or dissatisfied customers.
Incumbent Signature:
Department Head:
Date:
Date:
Deputy Director of Parks, Recreation & Cultural Services
De
Packet Pg. 53
2.1.e
City of
EDMONDS
Washington
Development Services Director
Department:
Development Services
Pay Grade:
NR-20
Bargaining Unit:
Non -Represented
FLSA Status:
Exempt
Revised Date:
November 2012
Reports To:
Mayor
POSITION PURPOSE: Under administrative direction, directs and administers the planning, organizing,
controlling, and directing the operations and activities of the Development Services Department including Building
and Planning functions. Supervises and evaluates the performance of assigned personnel. Responsible for all
functions related to review of proposed development activities. Directors are responsible for the operations of the
departments and may delegate signing authority except as limited by the provisions of Edmonds City Code or
state or federal law.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Directs Department operations to maintain effective and efficient programs; ensure compliance and
accountability with Federal, State, and local regulations, policies, and procedures.
• Plans, directs, coordinates, monitors, and reviews the work of assigned staff ensuring that services and
work products meet quality and safety standards; assigns work activities and coordinates schedules,
projects, and program.
• Supervises, coaches, trains, and motivates staff; coordinates and/or provides staff training.
• Provides constructive feedback to staff, reviews and evaluates work and makes effective suggestions and
recommendations.
• Directs the Department employment and hiring process and employee relations.
• Manages the workflow and prioritization of projects and measures the performance of the Department
and all related staff and takes appropriate corrective action when necessary.
• Develops, administers, maintains, and oversees the Departmental budget including: the annual or bi-
annual budget, outside funding, revenues, assists with the Capital Improvement Program and Capital
Facilities Program.
• Makes recommendations and forecasts for future funds needed for staffing, equipment, materials, and
supplies; recommends efficiencies to keep costs within established financial guidelines; approves
Departmental expenditures and implements adjustments.
• Provides advice and coaching to staff; develops work plans for staff.
• Implements and / or recommends corrective actions, discipline, and termination procedures as
appropriate / necessary.
• Develops action plans and metrics analyzing operational results and ensures the effective allocation and
utilization of resources.
• Serves as staff on a variety of boards, commissions and committees and prepares and presents staff
reports and other necessary correspondence.
Development Services Director Last Reviewe
Last Revi Packet Pg. 54
2.1.e
2 of 4
JOB DESCRIPTION
Development Services Director
• Develops action plans and metrics; analyzes operational results and assures the effective allocation and
utilization of resources.
• Attends and participates in professional group meetings maintaining awareness of new trends and
developments in the fields related to area of assignment; incorporates new developments as appropriate
and ensures processes, policies and practices are interpreted and applied consistently and effectively.
• Oversees the preparation and maintenance of a variety of reports, records and files related to assigned
activities; prepare and maintain records and reports related to budgets, plans progress, personnel, and
related activities.
• Provides leadership and knowledge on emergency response/emergency operations and recovery
activities.
• Participates in special assignments or projects as required and as priorities are set by the City Council or
Mayor; research complex issues to specific initiatives; plans, develops and reviews technology
improvements and initiatives at the department and city level; collaborates with other departments and IT.
• At the direction of the Mayor, work with Council to provide thorough information, analysis, pros/cons,
consequences, options, and recommendations for Council to make informed decisions.
• Develops implementation schedules, approaches, and strategies; may present plans, projects, code
amendments and historical and regulatory reviews to boards, commissions, and City Council; may also
present similar concepts to other city staff in order to coordinate and/or provide education on specific
topics.
• At the direction of the Mayor, works with Council to provide thorough information, analysis, pros/cons,
consequences, and options on specific topics; and recommendations for Council to make informed
decisions.
• Plans, organizes, and directs a variety of programs, projects and activities related to the Development
Services Department including Building and Planning.
• Oversees private development and long-range planning activities and assists in the implementation of the
City's Capital Improvement Program as directed.
• Establishes customer services programs to assure that citizens achieve their objectives in the most timely
and efficient manner.
• Provides technical expertise, information, and assistance to the Mayor regarding assigned functions;
assists as needed in the formulation and development.
• Plans, organizes, and implements long and short-term programs and activities designed to develop
assigned facilities and services.
• Directs the preparation and maintenance of a variety of narrative and statistical routine and non -routine
reports, records and files related to assigned activities and personnel.
• Communicates with other administrators, various City departments, city staff, outside organizations and
contractors to coordinate activities and programs, resolve issues and conflicts and exchange information.
• Develops and prepares the annual preliminary budget for Development Services; analyzes and review
budgetary and financial data and control and authorize expenditures in accordance with established
limitations.
• Assists with related communications and public relations; attends and conducts a variety of meetings as
assigned; attends and makes presentations at City Council meetings; represents the City with outside
agencies and private parties; facilitates review of public concerns and inquiries and maintains
documentation of such. (Log complaints and resolutions)
• Fulfills roles and responsibilities on the EOC team as assigned by the Mayor.
• Perform related duties as assigned by Mayor.
• Acts as SEPA official.
• Continually reviews and makes recommendations for Development code updates.
Development Services Director Last Reviewe
Last Revi Packet Pg. 55
2.1.e
3 of 4
JOB DESCRIPTION
Development Services Director
Required Knowledge of:
• City organization, operations, policies, and procedures.
• Planning, organization, and direction of the Development Services Department including Building and
Planning functions.
• Building, Engineering, and Planning Functions.
• Principles and practices of governmental budget preparation and administration.
• Structure, organization and interrelationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Federal, state, and local laws, rules and regulations related to assigned activities and programs relevant
to assigned functions.
• Effective oral and written communication principles and practices.
• Program/project management techniques and principles.
• Research methods and report preparation and presentation.
• Modern office procedures, methods, and equipment including computers and computer applications such
as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar, and punctuation.
• Principles of business letter writing.
• Advanced principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, best management practices, methods, and techniques.
• Contract negotiation and administration. Administrative program / project management techniques and
principles.
Required Skill in:
• Interpreting and applying applicable federal, state, and local rules and regulations; administering City and
departmental policies and procedures sufficient to administer, discuss, resolve, and explain them.
• Planning, organizing, controlling, and directing the activities and operations of Development Services of
the City including Building and Planning functions.
• Performing policy analysis, including development of alternatives, cost/benefit, and other types of decision
analysis.
• Administering program goals and objectives; implementing initiatives and recommendations in support of
department and City goals.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Analyzing situations accurately and determining an effective course of action; preparing reports including
providing and analysis and recommendation and/or options as requested by the Mayor to Council.
• Meeting schedules and timelines and working independently with little direction.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Applying program/project management techniques and principles.
• Developing and monitoring departmental and program/project operating budgets, costs, and schedules.
• Communicating effectively verbally and in writing, including public relations and public speaking.
• Supervising, leading, coaching and using best management practices to improve staff performance,
delegating tasks and workload assignments.
Development Services Director Last Reviewe
Last Revi Packet Pg. 56
2.1.e
4 of 4
JOB DESCRIPTION
Development Services Director
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in public administration, engineering, planning or related field and seven years of experience
with four years of increasingly responsible management experience in the administration of City planning or
building functions. Master's Degree or AIC or PE preferred.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Office environment.
• Constant interruptions.
Physical Abilities
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating a computer keyboard and other office equipment.
• Reading and understanding a variety of materials.
• Sitting or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, reaching above shoulder, or horizontally or otherwise positioning oneself to
accomplish tasks.
• Walking or otherwise moving to inspect sites.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Contact with potentially angry and/or dissatisfied customers.
Incumbent Signature:
Department Head:
Date:
Date:
Development Services Director
Last Reviewe
Last Revi Packet Pg. 57
2.1.e
City of
EDMONDS
Washington
ENGINEERING PROGRAM MANAGER 2
Department:
Public Works - Engineering
Pay Grade:
NR-12
Bargaining Unit:
Non -Represented
FLSA Status:
Exempt
Revised Date:
November 2012
Reports To:
City Engineer
POSITION PURPOSE: Under administrative direction, performs the more complex, advanced and senior level
coordination, maintenance, management, and oversight of the engineering review and inspection process for
private development projects to ensure compliance with the Edmonds Community Development Code (ECDC);
provides guidance, training and oversight for other staff members on development reviews and inspections;
performs engineering and construction management of the City capital improvement program for public facilities,
streets and utilities; oversees the development, bidding and construction management of City projects.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
Private Development Services
• Manages the Engineering Division responsibilities for private development reviews and inspections;
coordinates and maintains an orderly review process for land development proposals submitted to the
City and ensures compliance with the ECDC.
• Supervises, coaches, trains and motivates staff and coordinates and/or provides staff training.
• Manages the employment and hiring process and employee relations for assigned area.
• Manages the workflow and prioritization of assigned projects and takes appropriate corrective action
when necessary providing advice and counsel to staff.
• Develops or assists with developmental work plans for staff and makes recommendations and/or
implements corrective actions, discipline and termination procedures as appropriate/necessary or as
directed.
• Prepares and maintains a variety of records and reviews related to assigned activities.
• Reviews and makes recommendations to City codes or policy changes as appropriate and based on
experience with daily operations and planning.
• Develops, documents and publicizes Engineering Division processes and procedures; establishes
documents; publicizes City design and construction standards.
• Determines engineering requirements for subdivisions, commercial, multi -family and single family
private development projects.
• Reviews plats and designs for streets and utilities to be installed.
• Reviews and approves permits for commercial, multi -family, single family and other private development
projects for code compliance.
• Conducts preconstruction conferences and explains permit conditions to applicants.
• Reviews final subdivision records, verifying accuracy of legal descriptions and maps for conformance to
ECDC and coordinates reviews with other divisions.
Senior Engineering Program Manager No Packet Pg. 58
2.1.e
JOB DESCRIPTION
Engineering Program Manager 2
• Calculates permit fees, prepares Engineering requirements for development and submits to the City
Engineer for authorized signature.
• Conducts reviews and inspections and approves construction of subdivisions, commercial and multi-
family building projects; provides guidance, training and oversight for other staff members on
development reviews and inspection.
• Monitors assigned staff performance and implements corrective action as appropriate.
• Serves as liaison between City staff, the public, engineering consultants and other land development
professionals.
• Responds to engineering questions and provides information regarding engineering permits and land
development to the public.
• Communicates with internal and external contacts regarding project management, project coordination
and general inquiries.
• Attends hearings on subdivision and land developments and presents project requirements.
• Provides information to public regarding permits and related engineering questions.
• Prepares and presents materials for City Council, Hearing Examiner, Planning Commission,
Architectural Design Board and public meetings; prepares and maintains a variety of files, records and
reports related to assigned activities.
Capital Construction Program Management
• Manages the City's construction program, processes and procedures.
• Develops, documents and publicizes processes and procedures.
• Oversees implementation of processes and procedures.
• Provides training and guidance to other staff members; provides oversight of construction contract
bidding, award, and administration.
• Oversees the capital project management, inspection and compliance with contract, code and permit
requirements; establishes, documents and publicizes City design and construction standards.
• Serves as Quality Control Manager which includes quality control and constructability reviews of
designs prepared by in-house staff and by outside consultants.
• Ensures compliance with City codes, ordinances and general engineering practices; manages larger
and more complex capital projects and construction contracts.
• Provides detailed reports, records and other documentation related to assigned projects including:
project files, correspondence, contract change orders and claims documentation and prepares permit
and grant applications.
• Designs capital projects, performs field inspections and surveys and prepares plans and specifications.
• Establishes drafting standards to ensure clarity and uniformity in drawing layouts, lettering, symbols and
line types.
• Reviews proposed changes with City Engineer prior to implementation
• Provides guidance, training and oversight for junior staff members on designing projects and managing
construction contracts; monitors their performance and implements corrective action as appropriate.
• Manages consultant contracts as assigned including: soliciting, selecting, monitoring and coordinating
outside consultants.
• Serves as lead surveyor and supervises survey teams.
• Performs topographic and accident surveys providing guidance, training, and oversight for junior staff
members in surveying.
• Monitors assigned staff performance and implements corrective action if appropriate; performs detailed
engineering and survey calculations and prepares legal descriptions.
• Interprets Washington State Department of Transportation (WSDOT) and American Public Works
Association (APWA) specifications and standards and assures project compliance with related
regulations.
• Communicates with City residents, departments and other agencies regarding assigned projects and
provides a variety of information related to department projects and construction plans.
• Performs other related duties as assigned.
Engineering Program Manager 2 Nov
Packet Pg. 59
2.1.e
JOB DESCRIPTION
Engineering Program Manager 2
Required Knowledge of:
• Civil engineering principles, practices and standards.
• City standards, codes, regulations, local, state and federal laws including the Edmonds Community
Development Code.
• Review, inspection and approval processes and procedures related to subdivisions and commercial,
multi -family and single family private developments.
• WSDOT and APWA specifications and procedures.
• Building, electrical and plumbing codes, construction methods, materials, processes and procedures.
• Field inspection practices, including surveying and material testing.
• Modern engineering methods and techniques of construction and management of engineering projects.
• Property owners' rights and privileges.
• Laws, regulations, ordinances and codes related to assigned activities.
• Health and safety regulations.
• Technical aspects of field of specialty.
• Interpersonal skills using tact, patience and courtesy.
• Structure, organization and interrelationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Program/project management techniques and principles.
• Research methods and report preparation and presentation.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Oversight, technical review and advisement techniques, lead work principles, methods and techniques.
Required Skill in:
• Planning, designing, directing, coordinating and implementing construction of public facilities primarily
related to streets and utilities.
• Providing project oversight for the development, bidding and construction management of City projects.
• Performing engineering and land survey calculations.
• Reading, interpreting and understanding specifications, drawings and field surveys.
• Reviewing and editing project plans and specifications.
• Planning workload and prioritizing and scheduling work.
• Representing the City effectively at public meetings and work with the public.
• Interpreting, applying and explaining rules, regulations, policies and procedures.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Applying program/project management techniques and principles.
• Directing the maintenance of a variety of reports and files; preparing, maintaining and reviewing
narratives and statistical reports.
• Determining or assisting with project budgets, resources and timelines to complete projects from
conceptualization to finish.
Engineering Program Manager 2 Nov
Packet Pg. 60
2.1.e
JOB DESCRIPTION
Engineering Program Manager 2
• Communicating effectively verbally and in writing, including public relations and public speaking.
• Oversight, training and technical review of other's tasks.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Civil Engineering, Construction Management or related field and four years of municipal
engineering experience including review, inspection and approval of subdivisions and commercial, multi -family
and single family private developments, and management and oversight of capital construction projects and
contracts that includes oversight of compliance, schedules, and costs; OR an equivalent combination of
education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Indoor and outdoor work environment.
• Driving a vehicle to conduct work.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the telephone
• Operating a computer keyboard and drafting materials.
• Reading and understanding a variety of materials.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Ascending/descending from ladders and working from heights or depths.
• Bending at the waist, kneeling or crouching reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting moderately heavy objects up to 40 lbs.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Contact with angry and/or dissatisfied customers.
• Working in and around moving traffic.
• Occasional exposure to dangerous machinery.
• Occasional extreme weather conditions.
• Potential physical harm and hazardous chemicals when working in the field, conducting inspections and
working around construction equipment and worksites.
Incumbent Signature:
Department Head:
Date:
Date:
Engineering Program Manager 2
Nov
Packet Pg. 61
2.1.e
City of
EDMONDS
Washington
EXECUTIVE ASSISTANT- Confidential
Department:
Police
Pay Grade:
NR-7
Bargaining Unit:
Non -Represented
FLSA Status:
Exempt
Revised Date:
November 2012
Reports To:
Chief of Police
POSITION PURPOSE: Under supervision of the Chief of Police, plans and performs technical administrative
office coordination to assure smooth, timely and efficient office operations for the department; relieves
supervisor of technical clerical and administrative duties having City-wide impact; researches, collects, analyzes
and compiles data and information for inclusion in reports; maintains complex financial records, files and
budgets related to departmental operations, programs and expenditures; provides daily supervision to part-time
office staff; maintains confidentiality of sensitive information related to collective bargaining and other matters.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Plans and performs technical administrative office coordination, processes departmental accounts
payables and accounts receivables, processes grant invoices and payments; processes departmental
payroll and relieves the supervisor of technical clerical and administrative duties having City-wide
impact.
• Performs, tracks, submits, and maintains all department personnel changes and set-up, including initial
processing of hiring, termination, retirement and promotional paperwork.
• Participates on budget development team; collects and analyzes complex budget and financial
information for budget development and for labor negotiations; monitors current budget status reports.
• Conducts a variety of studies involving programs, systems, operations, special needs, issues or
activities of an assigned department.
• Researches, analyzes and prepares recommendations or conclusions on assigned projects and assists
with collection of data at the request of the supervisor.
• Composes, prepares and types a variety of correspondence, memos, reports, meeting minutes and
other materials and proofread materials to assure accuracy and completeness.
• Organizes and coordinates office functions, activities and communications; assure efficient workflow
and office operations.
• Develops new and improved programs, systems and procedures as a result of new policies or directives
or routine research and analysis. Assists with implementation after securing approval.
• Prepares reports, minutes, agendas, correspondence and other materials as appropriate and according
to decisions and approved actions.
• Researches, analyzes and prepares information on a variety of topics; coordinates efforts with City
departments, government agencies and vendors.
• Provides information to the public and others as requested.
Executive Assistant - Confidential No Packet Pg. 62
2.1.e
JOB DESCRIPTION
Executive Assistant Confidential
• Responds to public records requests, subpoenas and other legal requests for production of confidential
records in compliance with law and in coordination with City Clerk and City Attorney.
• Attends a variety of meetings including staff meetings as assigned; participates on a variety of City
committees as directed.
• Provides staff support and clerical and administrative assistance to boards and committees. Provides
daily supervision and guidance to Administrative Assistant.
• Assists with collection of data, preparation of documents, taking of minutes, and maintenance of records
during the collective bargaining process between the city and police union.
• Maintains confidentiality of sensitive departmental and other information; provides information and
assistance to City staff as needed.
• Prepares and maintains various records and files; archive files and records as needed in compliance
with the Washington State records retention schedule.
• Performs complex and varied clerical support to relieve the department head of administrative detail
including answering telephones, and greeting visitors; provide information in person or on the telephone
or refer to appropriate personnel; open, screen and route mail.
• Operates office machines including computers, copiers, calculators, typewriters and other equipment as
assigned.
• Uses specialized software and recordkeeping systems for accounts payable and receivable, payroll,
criminal justice records, and public disclosure.
• Performs other duties as assigned.
Required Knowledge of:
• City organization, procedures, federal and state laws.
• Administrative functions and operations of a City government.
• Research methods, data collection, and statistical analysis.
• Accurate, lawful, and efficient record -keeping techniques.
• Budget development, monitoring and control, including proficient skills in mathematics.
• Interpersonal skills using tact, patience, and courtesy.
• Principles of customer service and public relations.
• Proper telephone etiquette.
• Effective oral and written communication principles and practices.
• Current office procedures, methods, and equipment including computers, computer applications
sufficient to perform assigned work.
• English usage, spelling, grammar, and punctuation.
• Principles of business letter writing.
Required Skill in:
• Performing technical clerical and administrative duties having City-wide impact.
• Planning and performing technical administrative office coordination duties.
• Maintaining records, files, and information in compliance with laws, policies, and procedures.
• Interpreting, applying and explaining rules, regulations, policies, procedures and laws.
• Budget monitoring and control.
• Preparing a variety of reports, logs, records and files related to assigned activities.
• Maintaining confidentiality of sensitive information; working confidentially with discretion.
• Being flexible and able to work with diverse personalities.
• Researching a variety of subjects and presenting information in an efficient, accurate manner.
• Utilizing personal computer software programs and other relevant software affecting assigned work.
Executive Assistant Confidential No
Packet Pg. 63
2.1.e
JOB DESCRIPTION
Executive Assistant Confidential
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Meeting schedules and time lines and ability to work independently.
• Communicating effectively verbally and in writing, including public relations and customer service.
• Typing with acceptable speed and accuracy.
• Taking meeting minutes and transcribing from recordings or notes.
• Reading, interpreting, applying and explaining codes, contracts, rules, regulations, policies and
procedures.
MINIMUM QUALIFICATIONS:
Education and Experience:
Two years of college -level training in Business, Office Management, or related field and four years of
increasingly responsible executive assistant or administrative office support experience or any combination of
education, training and experience.
Required Licenses or Certifications:
Valid Washington state Driver License
Must be able to pass a polygraph test and a complete background check
WORKING CONDITIONS:
Environment:
• Office environment
• Constant interruptions
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Read and understand a variety of materials
• Operate/use a computer keyboard and other office equipment
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lift/carry or otherwise move or transport up to 20 lbs.
Hazards:
• Contact with angry and/or dissatisfied customers.
Incumbent Signature:
Department Head:
Date:
Date:
Executive Assistant Confidential
No
Packet Pg. 64
2.1.e
City of
EDMONDS
Washington
EXECUTIVE ASSISTANT TO THE MAYOR
Department:
Mayor's Office
Pay Grade:
NR-8
Bargaining Unit:
Non -Represented
FLSA Status:
Exempt
Revised Date:
November 2012
Reports To:
Mayor
POSITION PURPOSE: Under general supervision, plans and performs technical administrative office
coordination to assure smooth, timely and efficient office operations for the department; relieves the Mayor of
technical clerical and administrative duties having City-wide impact; researches, collects, analyzes and compiles
data and information for inclusion in reports; maintains complex financial records, files and budgets related to
departmental operations, programs and expenditures.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Plans and performs technical administrative office coordination; processes departmental accounts
payables and accounts receivables; processes departmental payroll and relieves the Mayor of technical
clerical and administrative duties having City-wide impact.
• Researches, analyzes and prepares recommendations or conclusions on assigned projects; assists with
collection of data at the request of the Mayor.
• Composes, prepares and types a variety of correspondence, memos, reports and other materials and
proofreads materials to assure accuracy and completeness.
• Organizes and coordinates office functions, activities and communications; assures efficient workflow
and office operations.
• Responsible for maintaining assigned information the government channel (Channel 21).
• Prepares reports, minutes, agendas, correspondence and other materials as appropriate and according
to decisions and approved actions.
• Researches, analyzes and prepares information on a variety of topics; coordinates efforts with City
departments, government agencies and vendors.
• Provides information to the public and others as requested; performs public disclosure requests
regarding confidential records in compliance with Washington State laws.
• Attends a variety of meetings including staff meetings as assigned; participates on a variety of City
committees as directed.
• Maintains confidentiality of sensitive departmental and other information; provides information and
assistance to City staff as needed.
• Prepares and maintains various records and files; archives files and records as needed in compliance
with the Washington State records retention schedule.
• Performs complex and varied clerical support to relieve the department head of administrative detail
including: answering telephones and greeting visitors, providing information in person or on the
telephone or referring to appropriate personnel; opens, screens and routes mail.
• Operates office machines including: computers, copiers, calculators, typewriters and other equipment as
assigned.
Executive Assistant No Packet Pg. 65
2.1.e
JOB DESCRIPTION
Executive Assistant
Required Knowledge of:
• City organization, procedures, local ordinances and Federal and State laws.
• Administrative functions and operations of a City government.
• Research methods, data collection and statistical analysis.
• Accurate, lawful, and efficient record -keeping techniques.
• Budget monitoring and control including proficient skills in mathematics.
• Interpersonal skills using tact, patience and courtesy.
• Principles of customer service and public relations.
• Proper telephone etiquette.
• Effective oral and written communication principles and practices.
• Modern office procedures, methods, and equipment including computers and computer applications
sufficient to perform assigned work.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
Required Skill in:
• Performing technical clerical and administrative duties having City-wide impact.
• Planning and performing technical administrative office coordination duties.
• Maintaining records, files, and information in compliance with laws, policies and procedures.
• Interpreting, applying and explaining rules, regulations, policies, procedures and laws.
• Successfully meeting schedules and time lines.
• Preparing a variety of reports, logs, records and files related to assigned activities.
• Maintaining confidentiality of sensitive information; working confidentially with discretion.
• Being flexible and able to work with diverse personalities.
• Researching a variety of subjects and presenting information in an efficient, accurate manner.
• Utilizing personal computer software programs and other relevant software affecting assigned work.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Meet schedules and time lines and ability to work independently.
• Communicating effectively verbally and in writing, including public relations and customer service.
MINIMUM QUALIFICATIONS:
Education and Experience:
Any combination equivalent to: two years college -level training with specialized course work in office
administration or related field and four years of increasingly responsible office management or administrative
office support experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
Executive Assistant to the Mayor Janingry
Packet Pg. 66
2.1.e
JOB DESCRIPTION
Executive Assistant
WORKING CONDITIONS:
Environment:
• Office environment.
• Constant interruptions.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Reading and understanding a variety of materials
• Operating/using a computer keyboard and other office equipment
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting up to 20 lbs.
Hazards:
• Contact with angry and/or dissatisfied customers.
Incumbent Signature:
Department Head:
Date:
Date:
Executive Assistant to the Mayor
Janingry
Packet Pg. 67
2.1.e
City of
EDMONDS
Washington
FACILITIES MANAGER
Department: Public Works - Facilities Pay Grade: NR-14
Bargaining Unit: Non Represented FLSA Status: Exempt
Revised Date: November 2012 Reports To: Public Works/Utilities
Director
POSITION PURPOSE: Under administrative direction, plans, organizes, controls and directs the maintenance
and repair activities for the City facilities including renovation and repair of City building facilities; develops,
monitors and controls operating and capital budgets; develops bid and product specifications; provides
construction planning and management functions for capital facilities projects including grant -funded projects
and produces project -related documentation; develops division and department policies and procedures and
City Council agenda items; serves as Resource Conservation Manager for City facilities and management
representative to the Public Works' Safety Committee; manages and directs staff training, supervision and
evaluations.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Manages, coordinates and reviews the work of assigned staff; assigns work activities and coordinates
schedules, projects and programs; provides advice and counsel as well as constructive feedback to
staff; reviews and evaluates work and makes effective suggestions and recommendations and/or
implements corrective actions, discipline and termination procedures as appropriate/necessary or as
directed.
• Supervises, coaches, trains and motivates staff and coordinates and/or provides staff training.
• Manages the employment and hiring process and employee relations for assigned area; manages the
workflow and prioritization of assigned projects and takes appropriate corrective action when necessary.
• Manages, administers, maintains and oversees assigned budgets including capital budgets; makes
recommendations for assigned annual budgets.
• Monitors expenditures and identifies needs; reviews and approves reports, purchases and payments
according to established policies and practices; makes recommendations and forecasts for future funds
needed for staffing, equipment, materials and supplies.
• Plans, organizes, controls and directs the operations of the Facilities Maintenance division in the
maintenance, renovation and repair of City building facilities and improvement projects within the
guidelines of building codes.
• Communicates with administrators, department personnel and private contractors to coordinate
activities and projects; resolves issues and conflicts and exchanges information.
• Manages facility maintenance requests and responsibilities with the leasees of City buildings.
• Prepares bid specifications, obtains quotes, and recommends equipment and service purchases;
provides technical assistance with the administration and submission of grant requests.
Facilities Manager No Packet Pg. 68
2.1.e
JOB DESCRIPTION
Facilities Manager
• Coordinates related activities with private contractors; attends various department and City meetings for
a variety of purposes and participates in webinars and other job -related training.
• Prepares and presents the departmental issues and recommendations regarding major facility projects;
provides related information to appropriate management staff.
• Manages work order and preventative maintenance systems including: generating work orders,
recording completion of tasks and tracking supply inventories.
• Manages the use and record keeping associated with the public electric vehicle charging stations
owned by the City; serves as Resource Conservation Manger by monitoring and recording consumption;
inspects operational status of such vehicles during occupied and unoccupied periods.
• Uses controls software to perform adjustments to maintain quality environmental conditions in facilities.
• Prepares and maintains a variety of reports, records and files related to assigned activities and
personnel.
• Develops and implements an annual work plan; provides technical assistance to staff on building
requirements, processes and materials as needed.
• Coordinates safety practices, procedures and equipment to ensure regulation compliance; investigates
accidents of division staff.
• Provides operational leadership to assure standards are met for productivity, efficiency, continuous
quality improvement, customer satisfaction and teamwork.
• Performs work within scope of authority and training and in compliance with policies and quality
standards.
• Monitors assigned operations and assures compliance with federal, state, and local regulations and
policies; interprets policies and procedures and assures the consistent application of rules and
regulations.
• Serves as staff on a variety of boards, commissions and committees; prepares and presents staff
reports and other necessary correspondence.
• Attends and participates in professional group meetings maintaining awareness of new trends and
developments in the fields related to area of assignment; incorporates new developments as
appropriate and assigned.
Required Knowledge of:
• Operations, services and activities of a City Public Works Department as they relate to facilities
maintenance.
• Policies and objectives of the Facilities Maintenance division.
• Applicable building plumbing, mechanical, fire and electrical codes.
• Current building technology applications and practices.
• Engineering/building plan reading and construction standards.
• Safety rules and regulations.
• Various equipment and repair manuals, parts purchasing catalogs, building codes and blueprints.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Federal, state, and local laws, rules and regulations related to assigned activities and programs.
• Effective oral and written communication principles and practices.
• Recordkeeping, report preparation and presentation techniques and practices.
• Modern office procedures, methods, and equipment including computers and computer applications
such as word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, methods and techniques.
Facilities Manager No
Packet Pg. 69
2.1.e
JOB DESCRIPTION
Facilities Manager
Required Skill in:
• Planning, organizing, and directing the Facilities Maintenance division in the maintenance, remodeling
and repair of City facilities and improvement projects.
• Reading, interpreting and applying blueprints and design schematics.
• Managing and meeting schedules and time lines.
• Planning and organizing work.
• Reviewing, reading, analyzing and interpreting equipment repair and maintenance manuals and parts
catalogs.
• Interpreting and applying applicable Federal, State and local policies, laws and regulations.
• Establishing, tracking, and maintaining accurate files and records.
• Monitoring and practicing safe work practices.
• Utilizing personal computer software programs and other software relevant to assigned work in
compiling and preparing letters, reports and spreadsheets, etc.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Interpreting and understanding policies and procedures sufficient to administer, discuss, resolve and
explain them.
• Compiling and preparing a variety of records, files and reports.
• Developing and monitoring divisional and program/project operating budgets, costs and schedules.
• Communicating effectively verbally and in writing.
• Supervising, leading, coaching and using best management practices to improve staff performance;
delegating tasks and workload assignments.
MINIMUM QUALIFICATIONS:
Education and Experience:
Associates Degree or Vocational Training in Construction, Industrial Plant Maintenance, Building
Operations/Energy Conservation, HVAC, or related field and six years of experience managing or supervising
building maintenance work including knowledge of the tools and equipment needed to perform assigned duties,
that includes three years of staff supervisory and budgetary responsibility; preferably in a municipal or public
sector environment; OR an equivalent combination of education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
First aid/CPR certification.
Must be able to successfully complete and pass background check.
Other Requirements:
Ability to pass a mandatory drug test upon conditional job offer.
WORKING CONDITIONS:
Environment:
• Indoor and outdoor work environment.
• Driving a vehicle to conduct work.
Facilities Manager No
Packet Pg. 70
2.1.e
JOB DESCRIPTION
Facilities Manager
Physical Abilities:
• Walking or otherwise moving over rough terrain.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating various equipment and tools.
• Reaching overhead, above the shoulders and horizontally, bending at the waist, gripping, kneeling or
crouching, stooping, crouching, reaching, pushing, pulling and twisting or otherwise positioning oneself
to accomplish tasks.
• Ascending/descending, ladders and inclines.
• Working at heights, working on a high ladder and working in a confined space.
• Heavy physical labor including lifting/carrying or otherwise moving or transporting 50-100 pounds.
• Read and understand printed and electronic messages and related materials.
• Hearing voice conversation and hearing alarms.
• Possessing close vision, far vision, side vision, depth perception, night vision and color vision.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Contact with angry and/or dissatisfied customers.
• Working around and with machinery having moving parts.
• Working in and around moving traffic.
• Adverse weather conditions.
• Exposure to smoke, noxious odors, toxic fumes and chemicals, epoxy chemicals, poison oak or ivy, dust
or pollen, insect stings solvents, oil and ink.
Incumbent Signature:
Department Head:
Date:
Date:
Facilities Manager
No
Packet Pg. 71
2.1.e
City of
EDMONDS
Washington
FLEET MANAGER
Department: Public Works - Fleet Pay Grade: NR-12
Bargaining Unit: Non -Represented FLSA Status: Exempt
Revised Date: November 2012 Reports To: Public Works/Utilities
Director
POSITION PURPOSE: Under administrative direction, develops, manages and implements the maintenance
and repair operations and services related to a variety of diesel, gas and propane gas powered City vehicles
and equipment; purchases new equipment and vehicles and disposes of expired equipment and vehicles;
maintains and meets all Federal and State requirements to operate an on -site fuel storage depot and fueling
island; analyzes and tracks equipment and vehicle cost history; meets state requirements for vehicle emissions
testing; controls and manages the assigned budget; trains, supervises and evaluates staff.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Manages, coordinates and reviews the work of assigned staff.
• Assigns work activities and coordinates schedules, projects and programs; provides constructive
feedback; reviews and evaluates work and makes effective suggestions and recommendations.
• Supervises, coaches, trains and motivates staff, coordinating and/or providing staff training.
• Manages the employment and hiring process and employee relations for assigned area.
• Manages the workflow and prioritization of assigned projects and takes appropriate corrective action
when necessary, providing advice and counsel to staff.
• Develops or assists with developmental work plans for staff; makes recommendations and/or
implements corrective actions, discipline and termination procedures as appropriate/necessary or as
directed.
• Manages, administers, maintains, and oversees assigned budgets including making recommendations
to the annual budget.
• Monitors expenditures and identifies needs while reviewing and approving reports, purchases and
payments according to established policies and practices.
• Makes recommendations and forecasts for future funds needed for staffing, equipment, materials and
supplies.
• Continuously plans, organizes, controls and directs the acquisition, disposal, maintenance and inventory
of the City's vehicle fleet including: a variety of vehicles, emergency vehicles and construction and road
equipment.
• Prioritizes emergency repairs so that equipment and crews can be dispatched if needed; manages the
financing of the City's fleet operations including preparing and implementing rental rates.
• Manages and oversees the City's inventory of vehicles and equipment for safety, operational status and
maintenance overall condition and appearance.
Fleet Manager No Packet Pg. 72
2.1.e
JOB DESCRIPTION
Fleet Manager
• Ensures safety practices, procedures and equipment are adhered to and investigates accidents as
needed.
• Oversees the operations, safety and maintenance of shop related equipment including: tire machine,
wheel balances, welding equipment, hydraulic jacks and hoists, drill press, air compressor, electronic
testers, gas analyzers, air condition equipment, charging systems analyzers, ethylene glycol recycles
and other tools.
• Provides technical advice and repair assistance to shop technicians; provides technical assistance to all
City users on operating City equipment and vehicles.
• Clarifies and transfers daily work repair reports of shop technicians into the City vehicle maintenance
system/program.
• Conducts monthly inventory of all parts and fuel used by City departments.
• Designs and oversees the requests for all new equipment and vehicles for each City department.
• Communicates with managers on department's needs and effectively tracks funding source that allows
for the purchase of new equipment when needed.
• Provides operational leadership to assure standards are met for productivity, efficiency, continuous
quality improvement, customer satisfaction and teamwork; performs work within scope of authority and
training and in compliance with policies and quality standards.
• Monitors assigned operations and assure compliance with federal, state, and local regulations and
policies; interprets policies and procedures and assures the consistent application of rules and
regulations.
• Serves as staff on a variety of boards, commissions and committees and prepares and presents staff
reports and other necessary correspondence.
• Attends and participates in professional group meetings; maintains awareness of new trends and
developments in the fields related to area of assignment and incorporates new developments as
appropriate and assigned.
Required Knowledge of:
• Operations, services, and activities of a City Public Works Department.
• Fleet maintenance techniques and practices.
• Safety rules and regulations.
• Basic fire apparatus.
• State rules and regulations regarding emission testing.
• Methods, equipment, tools, and materials used in the repair and maintenance of vehicles and
equipment, including computer testing equipment.
• Preventative maintenance and work order scheduling techniques including air and ABS brake systems.
• Manufacturer, equipment and vehicle manuals, repair manuals and parts purchasing catalogs.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Federal, state and local laws, rules and regulations related to assigned activities and programs.
• Effective oral and written communication principles and practices to include public relations.
• Record keeping, report preparation and presentation techniques and practices.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, methods and techniques.
Fleet Manager No
Packet Pg. 73
2.1.e
JOB DESCRIPTION
Fleet Manager
Required Skill in:
• Operating, maintaining and repairing of a variety of gasoline and diesel powered engines and
equipment.
• Managing fleet operations.
• Reviewing, reading, analyzing and interpreting vehicle and equipment repair and maintenance manuals
and parts catalogs.
• Troubleshooting and repairing automotive/mechanical systems.
• Using various automotive computer, electrical, and engine testing equipment and hand tools appropriate
to the job.
• Interpreting and applying applicable Federal, State and local policies, laws and regulations.
• Establishing, tracking and maintaining accurate files and records.
• Monitoring and practicing safe work practices.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and
explain them.
• Compiling and preparing a variety of records, files, and reports.
• Developing and monitoring departmental and program/project operating budgets, costs and schedules.
• Communicating effectively verbally and in writing including public relations.
• Supervising, leading, coaching and using best management practices to improve staff performance;
delegating tasks and workload assignments.
MINIMUM QUALIFICATIONS:
Education and Experience:
Associates Degree or Vocational Training in Automotive Technology, Mechanic and Equipment Maintenance,
Fleet Management, Public Works or related field and six years of experience managing or supervising
automotive and equipment repair including the knowledge of the tools and equipment needed to perform
assigned duties, that includes three years of staff supervisory and budgetary responsibility; preferably in a
municipal or public sector environment; OR an equivalent combination of education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License, Class A commercial driver's license (CDL) with tanker and air brake
endorsement.
Must be able to successfully complete and pass a background check.
Other Requirements:
Ability to pass a mandatory drug test upon conditional job offer.
WORKING CONDITIONS:
Environment:
• Shop conditions.
• Moderate exposure to fumes, dust, odors, oil/grease and gases.
• Moderate noise.
• Driving a vehicle to conduct work.
Fleet Manager No
Packet Pg. 74
2.1.e
JOB DESCRIPTION
Fleet Manager
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating tools and equipment necessary to perform the work.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Performing repairs.
• Bending at the waist, pushing, pulling, kneeling or crouching, reaching overhead, above the shoulders
and horizontally or otherwise positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting heavy objects up to 50 lbs.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Contact with angry and/or dissatisfied customers.
• Fumes from vehicle and equipment operations.
• Exposure to chemicals.
• Working around and with machinery having moving parts.
Incumbent Signature: Date:
Department Head: Date:
Fleet Manager No
Packet Pg. 75
2.1.e
City of
EDMONDS
Washington
HUMAN RESOURCES DIRECTOR
Department:
Human Resources
Pay Grade:
NR 20
Bargaining Unit:
Non -Represented
FLSA Status:
Exempt
Revised Date:
June 2016
Reports To:
Mayor
POSITION PURPOSE: Under administrative direction, plans, organizes, control and directs the Human
Resources functions and programs of the City; provide internal consulting assistance to the City's management
and supervisory staff in a variety of Human Resources areas; supervise and evaluate the performance of
assigned personnel. Directors are responsible for the operations of the departments and may delegate signing
authority except as limited by the provisions of Edmonds City Code or state or federal law.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Plans, organizes, controls and directs the Human Resources functions and programs of the City including
recruitment/selection, compensation/classification, training/development, labor relations, safety, personnel
records, policy development, general management assistance and supervision of the Human Resources
office.
• Plans, organizes, coordinates and administers employee development and training programs including
performance evaluation, educational assistance and in-service training; coordinate a variety of employee
recognition programs; assist and counsel employees with confidential matters requiring internal or external
resources; provide general conflict resolution assistance in employee related disputes.
• Provides internal consulting assistance to the City's management and supervisory staff in a variety of areas
including staffing and organization, employee development, disciplinary problems, and other special
employment needs.
• Plans, organizes and coordinates the City's recruitment and selection processes to assure compliance with
legal requirements, human resources needs, and budgetary authority; provides staff assistance and
guidance to the hiring authority in the selection of new employees and promotions; provides new employee
orientations, exit interviews and payroll/benefit processing;
• Coordinates the City's civil service program of recruitment, selection, classification and discipline; provide
advice on selection techniques and procedures; advise Police management as needed and serve as
Secretary & Chief Examiner to the commission.
• Attends, conducts and participates in a variety of committee meetings; coordinates and participates on
various labor-management committees, performs special projects involving research and report writing.
Human Resources Director Packet Pg. 76
2.1.e
JOB DESCRIPTION
Human Resources Director
• Supervises, coaches, trains, motivates and evaluates the performance of assigned staff; interview and
selects employees and recommends transfers, reassignments, terminations and disciplinary actions; plans,
coordinates and arranges for appropriate training of subordinates.
• Manages the workflow and prioritization of projects and measures the performance of the department and
all related staff and takes appropriate corrective action when necessary.
• Administers the City's classification and compensation programs and systems including maintaining job
descriptions, position control, salary and benefit administration, and policy development and compliance;
conducts research on salary and benefit issues with outside agencies; analyze related cost areas and
recommend changes to compensation and benefit programs as appropriate.
• Prepares and conducts labor negotiations as directed by the Mayor and may serve as Chief Negotiator with
a variety of organized bargaining units, including: public safety, public works and office technical
employees; administers the labor agreement during the terms of the contract, and assists the management
staff with grievances and related employee concerns.
• Performs employee investigations and resulting investigatory reports; provides recommendation on follow
up and/or corrective action based on investigatory findings.
• Develops and recommends new or modified policies to address human resource needs within the City;
direct and interpret the application of established personnel policies; develops employee communications to
disseminate policy information.
• Develops and prepares the annual preliminary budget for the Human Resources department; analyzes and
reviews budgetary and financial data; monitors and authorizes expenditures in accordance with established
limitations; reviews and approves reports, purchases, and payments according to established policies and
practices and make recommendations and forecast for future funds needed for staffing, equipment,
materials and supplies
• Serves as primary staff liaison to the Disability Board and oversees the staff work on the Disability Board;
serves as staff appointed representative as needed to the City MEBT Committee and the City-wide Safety
Committee.
• Directs the preparation and maintenance of a variety of narrative and statistical reports, records and files
related to assigned activities and personnel; prepares information and materials for presentations on human
resource issues to the City Council; prepares a variety of annual reports for the State and federal
government.
• Oversees and manages the City's worker's compensation and health/wellness programs, review programs
for compliance with state and federal regulations.
• Communicates with other administrators, personnel and outside organizations to coordinate activities and
programs, resolve issues and conflicts and exchanges information.
• Oversees records retention and records management for the department under Washington State Record
retention rules including responding to and disseminating information appropriately for public records
requests.
• Responsible for determining needs for and maintenance of information for the City's Human Resources
website.
• Performs long-range planning activities including organizational planning and development, and strategic
planning as needed.
• Performs related duties as assigned.
Human Resources Director
Packet Pg. 77
2.1.e
JOB DESCRIPTION
Human Resources Director
Required Knowledge of:
• Employment and labor related law, city ordinances, state & federal legislation and industry best
practices.
• Governmental HRIS or information systems programs (Eden) for HR reporting.
• Operations, services and activities of comprehensive Human Resources program.
• Principles and practices of human resources administration and program development (HRD and
HRM), including those specific to the public sector.
• Job analysis, classification and evaluation techniques and practices.
• Basic payroll processing.
• Investigatory techniques.
• Principles and methods of job analysis/evaluation and salary administration.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Employee relations, labor and contract negotiations and administering bargaining agreements.
• Federal, state and local laws, rules and regulations related to assigned activities and programs
including employment law and hiring practices.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Program/project management techniques and principles.
• Research methods and report preparation and presentation.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, best management practices, methods and techniques.
Required Skill in:
• Planning, organizing and directing a variety of assigned programs, projects and activities related to the
diverse activities of the Human Resources Department.
• Directing assigned human resource programs in a public -sector setting.
• Interpreting, applying and administering policies and procedures sufficient to administer, discuss,
resolve and explain them.
• Keeping updated on legislation changes and state and federal laws related to and affecting human
resources policies and best practices.
• Performing professional -level work in the recruitment, screening, hiring, position classification and job
evaluation.
• Providing consultation, guidance and assistance regarding human resources and risk
management policies and procedures, rules and regulations to administration, elected officials,
department heads and supervisors, employees and the general public.
• Analyzing complex problems, conducting comprehensive research, identifying alternative solutions,
projecting consequences of proposed actions and making recommendations for resolution and
implementation.
• Performing investigations and providing investigatory reports.
• Internal risk management and minimizing risk exposure.
• Responding to inquiries or complaints from customers, regulatory agencies, or members of the general
public.
Human Resources Director
Packet Pg. 78
2.1.e
JOB DESCRIPTION
Human Resources Director
• Labor relations and contract negotiations in the public sector including grievance administration and
binding arbitration.
• MS Office Suite including: MS Excel, Access, Word, PowerPoint, Outlook, Publisher, Sharepoint, etc.
• Algebra for mathematical computations regarding compensation and benefits information.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and
explain them.
• Industrial health and safety program administration.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Applying program/project management techniques and principles.
• Preparing comprehensive narrative and statistical reports.
• Developing and monitoring departmental and program/project operating budgets, costs and schedules.
• Communicating effectively verbally and in writing, including public relations and public speaking.
• Supervising, leading, and delegating tasks and workload assignments.
• Working under deadlines, pressure and meeting schedules and timelines.
• Working independently with little direction.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Human Resources, Public Administration, Employment Law, Business Administration or
related field and seven years of increasingly responsible human resource experience that includes direct
responsibility for managing or supervising operations, programs and/or services in one or more human resource
functional areas. Four years of staff supervisory, management and budgetary responsibility for a department or
major division/functional area within a department; preferably in a public sector environment; OR an equivalent
combination of education, training and experience to demonstrate the ability to perform the duties of the
position.
SHRM-SCP or other HR certifications such as CEBS, CMS, CLRP or CCP preferred.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
Senior Professional in Human Resources (SPHR) preferred.
WORKING CONDITIONS:
Environment:
• Office environment.
• Constant interruptions.
Physical Abilities
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating a computer keyboard and other office equipment.
• Reading and understanding a variety of materials.
Human Resources Director
Packet Pg. 79
2.1.e
JOB DESCRIPTION
Human Resources Director
• Sitting or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, reaching above shoulder or horizontally or otherwise positioning oneself to
accomplish tasks.
• Lifting and/or carrying or otherwise moving or transporting up to 30 lbs. (occasionally).
Hazards:
• Contact with angry, dissatisfied and/or distressed employees and/or customers.
Incumbent Signature:
Department Head:
Date:
Date:
Human Resources Director
Packet Pg. 80
2.1.e
City of
EDMONDS
Washington
Human Services Program Manager
Department:
Community Services
Pay Grade:
NR-10*
Bargaining Unit:
AFSME*
FLSA Status:
Non-exempt
Revised Date:
01/08/2020
Reports To:
Community Services Director
*This position's wages were established on the non -represented scale. It was later determined this position
qualifies for AFSCME membership. Wages will be bargained on the AFSCME scale with the next union contract
negotiations.
POSITION PURPOSE:
The Human Services Program Manager is a key City position that is responsible for assisting citizens by connecting
to currently available human services programs, assisting in the navigation of processes required to receive
services, and advocating for human and civil rights. The incumbent will be key in developing relationships with
human services program providers, evaluating currently available services and programs, and advocating for new
services and programs to improve the lives of the citizens of Edmonds.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Develop the City's Human Services Program to include analysis of current human services offerings,
development of internal City processes to connect citizens to human services support programs, and
establishing relationships with program providers, professional organizations, and groups that impact the
human services available in the City of Edmonds
• Plan, organize and manage the Human Services Program for the City.
• Develop and administer an annual work plan to include the City's human service, priorities, establishing
and updating of policies and identification of external programs that meet priorities or that will need to be
established in order to meet priorities.
• Originate and develop innovative programs and projects in addressing critical and emergent human
Service needs in the community;
• Understand, measure, analyze and respond to community needs on an ongoing basis. Advocate for and
support a systems approach to meeting the community needs.
• Assist citizens and community agencies in developing programs to respond to community needs;
coordinate with local agencies to provide assistance to citizens in need.
• Foster the development of community collaborations and partnerships to provide human services to
Edmonds residents. Provide networking opportunities for human service providers and facilitate
relationship development among them.
• Present reports to the Director, Mayor, City Council, and citizens groups.
• Oversee and develop resource and referral information and brochures to assist citizens in need or
citizens seeking to help others in need;
Human Services Program Manager Last Reviewed: 06/08/2021
Last Revised: 01/08/2020
Packet Pg. 81
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JOB DESCRIPTION
Human Services Program Manager
• Represent the City of Edmonds on regional and sub -regional human services bodies, boards and
committees;
• Establish and maintain cooperative and effective working relationships with other jurisdiction's Human
Services offices including state, county and city, and other community agencies and organizations
concerned with addressing human services issues and needs in the community.
• Provide technical and policy information to the public, and meet with public to resolve Human Service
problems within the community and maintain positive relations.
• Communicate community needs to stakeholders, and promote available resources and solutions.
• Ensure that the community and other city departments are aware of resources and providers within the
city, and can make appropriate referrals.
• Collaborate with other city divisions and departments to address changing needs and demographics.
• Participate in local, Snohomish County -wide, and region -wide conversations around human services to
align city and regional priorities.
• Coordinate programs, systems, and activities with local and regional human service providers and with
other jurisdictions. Assist in the development of regional responses to local needs.
• Serve as the city's representative to committees and organizations, communicate and meet City officials
and administrators, public and private organizations, agencies, residents; serve on various committees as
required.
• Seek grant funding on behalf of the City to address human services needs and/or develop greater
capacity to address needs by City staff and/or resources.
• Ensure effective customer service, and efficient productivity,
• Remain current with relevant advancements related to field.
• Maintain regular, reliable, and punctual attendance, work evening and/or weekend hours as assigned,
and travel as required.
Required Knowledge of:
• Principles and practices of planning, development, and execution of municipal human services programs
• Local and regional human services issues
• Snohomish County human service providers/systems.
• Community demographics.
• Policies and objectives of assigned programs and activities.
• Laws, rules and regulations related to assigned activities.
• Budget preparation practices.
• Grant application processes, grant availabilities and eligibility.
Required Skill in:
• Interpersonal skills using tact, patience, and courtesy, including diverse community groups
• Effective, professional, and positive interactions with difficult individuals.
• Meet schedules and deadlines.
• Report preparation and distribution skills.
• Budget development and control skills.
• Research and analytical skills.
• Decision -making skills.
• Conflict resolution and problem -solving skills.
• Leadership skills.
• Detail -oriented organizational skills.
• Ability to:
o Compose, proofread, and edit correspondence, ensuring correct grammar, spelling, punctuation
and vocabulary.
o Work independently.
o Negotiate viable solutions under a variety of circumstances.
o Analyze situations accurately and adopt an effective course of action.
Human Services Program Manager Last Reviewed: 06/08/2021
Last Revised: 01/08/2020
Packet Pg. 82
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3 of 3
JOB DESCRIPTION
Human Services Program Manager
o Generate complex reports.
o Oral communication and public presentation skills.
• Working with diverse community groups.
• Grant application writing, researching grant opportunities.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's degree in Public Administration, one of the social sciences or other related field directly related to
Human Services or Social Work. Four (4) years of increasingly responsible experience in program
management with at least two (2) of those years specifically in the management of Human Services programs
and/or services. Experience in public sector program management is preferred. An equivalent combination of
education, training and experience that will allow the incumbent to successfully perform the essential
functions of the position will be considered.
Must be able to successfully complete and pass a background check.
Required Licenses or Certifications:
Valid Driver's license required at time of hire. State of Washington Driver's License required within 30 days of
hire.
WORKING CONDITIONS:
Environment:
• Office environment
• Constant interruptions
• Travel to conduct work may be necessary at times, mostly locally
• Some evening and weekend hours may be required for meetings
Physical Abilities
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating a computer keyboard or other office equipment.
• Reading and understanding a variety of materials.
• Sitting or otherwise remaining stationary for extended periods of time.
• Bending at the waist, reaching above shoulders and horizontally or otherwise positioning oneself to
accomplish tasks.
Hazards:
• Contact with angry and/or dissatisfied customers.
• Prolonged exposure to glare from computer monitors.
• Exposure to heavy dust in some work areas
• Occasional exposure to toxic or caustic chemicals, i.e. copier toner
Incumbent Signature:
Department Head:
Date:
Date:
Human Services Program Manager
Last Reviewed: 06/08/2021
Last Revised: 01/08/2020
Packet Pg. 83
2.1.e
City of
EDMONDS
Washington
Information Services Manager
Department:
Administrative Services
Pay Grade:
NR-15
Bargaining Unit:
Non Represented
FLSA Status:
Exempt
Revised Date:
January 2016
Reports To:
Administrative Services Director
POSITION PURPOSE:
The Information Services Manager is responsible for management of the day-to-day activities and long term
strategic vision pertaining to the City's data and telecommunications networks, PC help desk, data backup and
recovery, systems and network security, and servers and desktop computers. Provides training and direction,
coordinates work flow and project assignments, serves as a working manager and a technical expert and resource
for all staff assigned to the Information Services Department.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Develop, implement and adjust long range Technology Strategic Plan with performance metrics and
replacement schedules to ensure optimal use of technology assets and budgets.
• Responsible for the City's disaster recovery and business continuity plan and operations.
• Responsible for maintaining the overall effective operation and security of the City's telecommunications
(telephony), and data network systems including design, development, and maintenance.
• Verifies compatibility for integration of all potential or proposed systems involving technology
infrastructure.
• Ensures the City's vision and mission are considered in planning and implementing information
technology systems.
• Responsible for resolution of network or PC failures and problems.
• Ensures that customer service and communication with customers is a priority.
• Recommends and manages the Information Systems Department budget and any associated capital
projects budgets.
• Evaluates changes and new developments in office automation, information systems, computer hardware
and software. Recommends which changes would improve the operation of City's information technology
functions and negotiates with vendors and consultants to reach the best solution for the City.
• Analyzes and determines "chargeback" rates to funds and departments.
• Ensures compliance and accountability with federal, state and local regulations, policies and procedures.
• Works collaboratively with Directors and staff to architect and guide City information systems including
computer, network, storage, telecom, security and software systems.
• Supervises and reviews the work of assigned staff; assigns work activities and coordinates schedules,
projects and programs; provides constructive feedback while reviewing and evaluating work; makes
effective suggestions and recommendations.
Information Services Manager Last Reviewed-
Last Revi Packet Pg. 84
JOB DESCRIPTION
Information Services Manager
2.1.e
2 of 4
• Manages the workflow and prioritization of projects and all related staff and takes appropriate corrective
action.
• Serves as staff on a variety of boards, commissions and committees at the direction of the Administrative
Services Director.
• Maintains awareness of new trends and developments in the fields related to area of assignment and
incorporates new developments as appropriate ensuring processes, policies and practices are interpreted
and applied consistently and effectively.
• Coordinates policies and strategic planning under the direction of the Administrative Services Director.
Required Knowledge of:
• Ability to motivate and encourage staff, builds teamwork, and fosters a sense of accomplishment.
• Excellent interpersonal skills for establishing and maintaining effective working relationships with
employees, other Division staff, and vendors.
• Comprehensive and up-to-date knowledge of network operating system and data communication
capabilities and functions, particularly those of Unix and Windows in a multi -domain environment utilizing
TCP/IP and Cisco router technology.
• Comprehensive and up-to-date knowledge of PC operating systems, along with common utilities for PC
diagnosis.
• Working knowledge of data and VOIP voice communication concepts, methods and security issues.
• Strong written communication skills for composing documentation and corresponding with City employees
and vendors.
• Excellent organization, time management, problem solving and planning skills.
• Knowledge of the functions of City departments, standard City office operations and procedures, and
interdepartmental working relationships.
• Ability and willingness to maintain the absolute confidentiality of all sensitive files and materials accessed,
discussed or observed while in the performance of duties.
• Willingness and ability to support on -call staff in the evenings and on weekends.
• Maintains current knowledge of IT project management tools and techniques.
• Federal, State and local laws, rules and regulations related to assigned activities and programs relevant
to assigned functions.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Research methods and report preparation and presentation including external and management reporting
requirements and report preparation.
• Modern office procedures, methods and equipment including computers and computer applications such
as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, best management practices, methods and techniques.
Information Services Manager Last Reviewed-
Last Revi Packet Pg. 85
JOB DESCRIPTION
Information Services Manager
Required Skill in:
• Technical problem resolution
• Supervising information resources and staff
2.1.e
3 of 4
• Communicating effectively verbally and in writing, including public relations and public speaking.
• Assessing IT resources for compatibility with current and projected needs and developing and
implementing IT acquisition and integration strategy for all City departments.
• Standard business platforms including Microsoft productivity software, servers and workstations.
• Supervising, leading, coaching and using best management practices to improve staff performance;
delegating tasks and workload assignments.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Administering program goals and objectives; implementing initiatives and recommendations in support of
department and City goals.
• Preparing clear and concise administrative and statistical reports and correspondence.
• Adapting to changes in technology and developing organizational goals and objectives.
• Developing and administering contracts for supplies, services and equipment.
• Analyzing policy and making effective decisions with the approval of the Administrative Services Director.
• Evaluating processes and procedures for improvement and cost-effectiveness.
• Interpreting and applying federal, state and local policies, laws and regulations.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and
explain them.
• Applying program/project management techniques and principles.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Computer Science, Business Administration or a closely related field; AND four years of
significant experience in the administration or supervision of information technology systems including direct
responsibility for leading, supervising or managing operations, programs and services, voice and data networks,
customer web interface programs, integration responsibilities with vendors and contractors, software product
design, budget/fiscal oversight/administration and project management; OR an equivalent combination of
education, training, and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
Preferred Certifications:
Cisco CNA
Microsoft MCP
WORKING CONDITIONS:
Environment:
• Indoor work environment.
Information Services Manager Last Reviewed-
Last Revi Packet Pg. 86
JOB DESCRIPTION
Information Services Manager
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Physical Abilities:
• Bending at the waist, reaching overhead, above the shoulders and horizontally, stooping, kneeling,
crouching, crawling or otherwise positioning oneself to accomplish tasks.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Reading and understanding a variety of materials.
• Lifting/carrying or otherwise moving or transporting moderately heavy objects.
• Hearing, speaking or otherwise communicating to exchange information in person and on the
telephone.
• Operating/using a computer keyboard or other office equipment.
Hazards:
• Contact with angry and/or dissatisfied employees and/or customers.
• Prolonged exposure to glare from computer monitors.
• Exposure to heavy dust in some work areas.
Incumbent Signature:
Department Head:
Date:
Date:
Information Services Manager Last Reviewed-
Last Revi Packet Pg. 87
2.1.e
City of
EDMONDS
Washington
PARKS, RECREATION & CULTURAL SERVICES DIRECTOR
Department:
Parks, Recreation & Cultural Services
Pay Grade:
NR-20
Bargaining Unit:
Non Represented
FLSA Status:
Exempt
Revised Date:
November 2012
Reports To:
Mayor
POSITION PURPOSE: Under administrative direction, directs and administers the development and oversight
of comprehensive parks, recreation, and cultural services programs for the City including: policy and decision
making, contract administration, negotiations, budget management, staff development, facilities and programs
management, cultural tourism, park maintenance, capital planning and development and improvements to
promote community involvement and enhance quality of life for citizens of Edmonds. Directors are responsible
for the operations of the departments and may delegate signing authority except as limited by the provisions of
Edmonds City Code or state or federal law.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Directs department operations to maintain effective and efficient programs; ensure compliance and
accountability with Federal, State and local regulations, policies and procedures.
• Plans, directs, coordinates, monitors and reviews the work of assigned staff.
• Supervises, coaches, trains and motivates staff; coordinates and/or provides staff training.
• Provides constructive feedback to staff reviews and evaluates work and makes effective suggestions
and recommendations.
• Directs the department employment and hiring process and employee relations.
• Manages the workflow and prioritization of projects and measures the performance of the Department
and all related staff and takes appropriate corrective action when necessary.
• Develops, administers, maintains and oversees the Departmental budget including: the annual or bi-
annual budget, outside funding, revenues, assists with the Capital Improvement Program, and Capital
Facilities Program.
• Makes recommendations and forecasts for future funds needed for staffing, equipment, materials and
supplies; recommends efficiencies to keep costs within established financial guidelines; approves
Department expenditures and implements adjustments.
• Provides advice and coaching to staff; develops work plans for staff.
• Implements and / or recommends corrective actions and discipline and termination procedures as
appropriate / necessary.
• Develops action plans and metrics analyzing operational results and ensures the effective allocation
and utilization of resources.
• Serves as staff on a variety of boards, commissions and committees and prepares and presents staff
reports and other necessary correspondence, including a quarterly report to Planning/Parks Board.
Parks, Recreation & Cultural Services Director No Packet Pg. 88
2.1.e
JOB DESCRIPTION
Parks, Recreation & Cultural Services Director
DRAFT
• Attends and participates in professional group meetings maintaining awareness of new trends and
developments in the fields related to area of assignment; incorporates new developments as
appropriate and ensures processes, policies and practices are interpreted and applied consistently and
effectively.
• Oversees the preparation and maintenance of a variety of reports, records and files related to assigned
activities; prepare and maintain records and reports related to budgets, plans, progress, personnel and
related activities.
• Fulfills roles and responsibilities on the EOC team as assigned by the Mayor.
• Plans and directs the development and oversight of comprehensive recreation and cultural service
programs including: arts, cultural activities, aquatics, day camps, fitness and athletics, gymnastics,
preschool, lifelong learning and community events that promote community involvement and enhance
quality of life.
• Actively participates and provides leadership in city-wide long range planning and policy
recommendations, council relationships and executive leadership team.
• Promotes Economic Development and economic tourism; seeks funding for and manages capital
projects that create a sense of place and enhance the aesthetics of the public right-of-way through
public art or streetscape design and works collaboratively with all departments to accomplish city-wide
vision, mission, and goals.
• Directs the development and oversight of the comprehensive planning process for parks, recreation,
and cultural services including: the City-wide Comprehensive Plan, Parks, Recreation and Open Space
Comprehensive Plan, Community Cultural Plan and Streetscape Plan.
• Develops and maintains all City parks and facilities to include: Yost Pool, the Frances Anderson Center,
Edmonds Memorial Cemetery, Bracketts' Landing Underwater Park, waterfront parks, the flower
program, dog park areas and park -related lands and park sites.
• Works with citizens, Council members, public and private partners, neighborhoods, schools and
legislators to address needs, concerns, resolve issues and engage interests in provision of parks,
recreation and cultural services.
• Oversees land acquisitions and management including: negotiations, contracts and agreements.
• Incorporates new developments as appropriate and ensures processes, policies and practices are
interpreted and applied consistently and effectively.
• At the direction of the Mayor, works with Council to provide thorough information, analysis, pros/cons,
consequences, options and recommendations on specific topics.
• Perform related duties as assigned by Mayor.
Required Knowledge of:
• Operational characteristics, services and activities related to parks, recreation and cultural services
programs, including business and industry principles, city codes and practices related to work assigned.
• Principles and practices of developing, administering and directing a comprehensive City parks,
recreation and cultural services program.
• Principles and practices of land acquisition processes applicable to park lands and facilities.
• Structure, organization and interrelationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Effective oral and written communication principles and practices to include public relations.
• Program/project management techniques and principles.
• Grant writing techniques and principles.
• Contract negotiation and administration. Administrative program / project management techniques and
principles.
• Research methods and report preparation and presentation.
• Budget preparation and control.
Parks, Recreation & Cultural Services Director No
Packet Pg. 89
2.1.e
JOB DESCRIPTION
Parks, Recreation & Cultural Services Director
DRAFT
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, best management practices, methods and techniques.
Required Skill in:
• Ability to work within federal, state, local laws, codes, regulations.
• Planning, organizing and managing a variety of programs, projects and activities related to the diverse
activities of the Parks, Recreation & Cultural Services Department.
• Preparing, submitting, administering and monitoring grant proposals.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Organizing and administering the functions of a parks and recreation department.
• Serving as community liaison and participating as a member of various boards and committees.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and
explain them.
• Negotiating with representatives of various citizen groups and private and public agencies.
• Analyzing situations accurately and adopting an effective course of action.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Applying program/project management techniques and principles.
• Preparing comprehensive narrative and statistical reports.
• Developing and monitoring departmental and program/project operating budgets, costs and schedules.
• Communicating effectively verbally and in writing.
• Supervising, leading, best management practices and delegating tasks and workload assignments.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Public Administration, Parks & Recreation, Recreation or related field and seven years of
experience in administering and managing major parks and recreation related programs and services,
preferably within a municipal or public sector environment that includes four years of staff supervisory,
budgetary, and management responsibility for a department or major division; OR an equivalent combination of
education, training and experience. Master's Degree preferred.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
Parks, Recreation & Cultural Services Director No
Packet Pg. 90
2.1.e
JOB DESCRIPTION
Parks, Recreation & Cultural Services Director DRAFT
WORKING CONDITIONS:
Environment:
• Office environment.
• Constant interruptions.
• Driving a vehicle to conduct work.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone
• Reading and understanding a variety of materials.
• Operating a computer keyboard or other office equipment.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
Hazards:
• Contact with potentially angry and/or dissatisfied customers.
Incumbent Signature:
Department Head:
Date:
Date:
Parks, Recreation & Cultural Services Director
No
Packet Pg. 91
2.1.e
City of
EDMONDS
Washington
PLANNER
Department:
Development Services - Planning
Pay Grade:
NR-7
Bargaining Unit:
Non -Represented
FLSA Status:
Exempt
Revised Date:
October 2012
Reports To:
Planning Manager
POSITION PURPOSE: Under general supervision, performs general planning related activities and tasks for
assigned area within City Planning; provides technical assistance in the processing of planning permits for the
City of Edmonds; reviews building permits for compliance with zoning, critical areas and design review
requirements; conducts critical reviews and various planning reviews as assigned. The Planner performs
projects independently and supports the planning function in responding to customer inquiries, processing
planning permits and participating in short-term and long term planning activities.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Provides technical assistance in the processing of planning permits for current applications for the City;
conducts a variety of reviews of building permits for compliance with zoning, critical areas,
environmental and design review requirements and conducts critical reviews and various planning
reviews as assigned.
• Perform site inspections; coordinates requirements from other departments; reviews applications and
appeals for compliance with development code and compliance with environmental regulations; creates
associated reports.
• Communicates with the public in person and on the telephone regarding general complex planning
issues.
• Responds to questions from the public, applicants and developers regarding the City's development
review process and assists applicants in the completion of application materials.
• Ensures compliance with all applicable Federal, State and local rules, regulations and codes.
• Prepares and maintains a variety of records and reviews related to assigned activities and updates or
makes recommendations to policy and code in assigned areas.
• Conducts various inspections associated with permit compliance in assigned area and fulfills requests
for public records including compiling files, emails and data related to a particular request.
• Prepares and updates maps, graphics and public information materials to support current and long-
range planning projects; develops and maintains Geographic Information Systems (GIS) mapping and
database records as assigned.
• Participates on assigned committees; attends associated meetings and provides necessary support and
information.
• Maintains professional development including staying abreast with a variety of Federal, State and local
regulations pertaining to land development and maintaining current knowledge of trends and
developments in the planning field.
Planner Packet Pg. 92
2.1.e
JOB DESCRIPTION
Planner
• Communicates with governmental agencies and other cities regarding projects affecting the City of
Edmonds and to coordinate activities, exchange information and resolve issues or concerns. Prepares
and maintains a variety of records and reviews related to assigned activities
• Reviews and makes recommendations to City codes or policy changes as appropriate and based on
experience with daily operations and planning.
Required Knowledge of:
• Basic planning principles, practices and code of ethics.
• General trends and issues in development and planning fields.
• Basic construction, architectural design and development techniques.
• Basic principles of customer service and public relations.
• Basic research methods and report presentation.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Federal, state and local laws, rules, regulations, codes and administrative procedures related to
assigned activities.
• GIS development and maintenance.
• Effective oral and written communication principles and practices to include customer service.
• Basic project management techniques and principles; time management and project prioritization.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
Required Skill in:
• Providing technical assistance in the processing of planning permits for current applications and in the
development of short-range plans for the City of Edmonds.
• Conducting basic code interpretation, architectural review, and code enforcement.
• Understanding and interpreting legal and technical planning language and communicating the language
in a way that is understandable to others.
• Reviewing commercial and other building permits and conducting various types of reviews.
• Providing information to the public regarding general and complex land and construction issues.
• Handling difficult planning related situations with people.
• Ensuring compliance with federal, state and local regulations related to land development.
• Explaining policies, procedures, rules and regulations.
• Maintaining current knowledge of rules, regulations, requirements and trends.
• Meeting assigned schedules and timelines.
• Compiling and verifying data and prepare reports.
• Utilizing personal computer software programs and other relevant software affecting assigned work.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Applying basic project management techniques and principles.
• Communicating effectively verbally and in writing including public relations.
• Administering citizens' boards.
Planner
Packet Pg. 93
2.1.e
JOB DESCRIPTION
Planner
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Urban, Regional, or Municipal Planning, Geography, or related field and two year of
experience performing planning duties including code and permit reviews, analysis, and evaluation, and
preparation of basic reports; OR an equivalent combination of education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Indoor/Outdoor/Office environment.
• Driving a vehicle to work.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person and by phone
• Reading and understanding a variety of materials.
• Operating a computer and other office equipment.
• Walking or otherwise moving and ascending/descending stairs during site visits.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Chemicals, fumes or gases associated with utilities systems and projects.
• Contact with angry and/or dissatisfied members of the public.
Incumbent Signature: Date:
Department Head: Date:
Planner
Packet Pg. 94
2.1.e
City of
EDMONDS
Washington
PLANNING MANAGER
Department: Development Services — Planning Pay Grade: NR-16
Bargaining Unit: Non Represented FLSA Status: Exempt
Revised Date: November 2012 Reports To: Development Services
Director
POSITION PURPOSE: Under administrative direction, plans, organizes, controls and directs the Planning
Division within the Development Services Department including: overseeing daily operations, budgeting and
administration; performs professional and technical planning activities on special projects and programs; serves
as liaison and City representative on planning related matters to city boards, commissions, departments, City
Council and to external agencies; supervises and evaluates the performance of assigned personnel.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Manages, coordinates and reviews the work of assigned staff; assigns work activities and coordinates
schedules, projects and programs.
• Provides constructive feedback, reviews and evaluates work and makes effective suggestions and
recommendations.
• Supervises, coaches, trains and motivates staff; coordinates and/or provides staff training.
• Manages the employment and hiring process and employee relations for assigned area; manages the
workflow and prioritization of assigned projects and takes appropriate corrective action when necessary.
• Provides advice and counsel to staff, develops or assists with developmental work plans for staff; makes
recommendations and/or implements corrective actions, discipline and termination procedures as
appropriate/necessary or as directed.
• Manages, administers, maintains and oversees assigned budgets including making recommendations
to the annual Division budget.
• Monitors expenditures and identifies and prioritizes Division needs; reviews and approves reports,
purchases, and payments according to established policies and practices; makes recommendations and
forecasts for future funds needed for staffing, equipment, materials and supplies.
• Oversees development, updating and maintenance of Comprehensive Plan, Development Codes and
public information programs; develops and coordinates policy recommendations to City administration,
City Council and the Planning Board.
• Develops and analyzes options and approaches to complex planning and legislative issues and policy.
• Develops implementation schedules, approaches and strategies; presents the full range of plans,
projects, code amendments, historical and regulatory reviews to boards, commissions and City Council;
may also present similar concepts to other city staff in order to coordinate or provide educational
information.
Planning Manager No Packet Pg. 95
2.1.e
JOB DESCRIPTION
Planning Manager
• Participates in special assignments or projects as required and as priorities are set by the City Council,
Mayor and Department Director.
• Researches complex issues on specific initiative; plans, develops and reviews technology
improvements and initiatives at the division, department and city level; collaborates with other
departments and IT.
• Writes reports, plans, studies and policy analyses.
• Organizes, conceptualizes, researches and writes plans, analyses, codes and code amendments,
reports and permit reviews for boards, commissions, City Council, departments or other agencies such
as regional and state agencies.
• Uses decision support tools such as GIS, statistical or database tools to evaluate and assist in analysis
and development of alternatives for study.
• Communicates with other administrators, personnel and contractors to coordinate activities and
programs, resolve issues and conflicts and exchange information.
• Provides operational leadership to assure standards are met for productivity, efficiency, continuous
quality improvement, customer satisfaction and teamwork.
• Performs work within scope of authority and training and in compliance with policies and quality
standards; monitors assigned operations and assures compliance with federal, state, and local
regulations and policies.
• Interprets policies and procedures and assures the consistent application of rules and regulations.
• Serves as City representative to external governmental agencies at State, regional and local levels in
areas related to planning or growth management and attend City Council and Planning Board meetings
and makes presentations.
• Prepares and presents staff reports and other necessary correspondence; attends and participates in
professional group meetings; maintains awareness of new trends and developments in the fields related
to area of assignment and incorporates new developments as appropriate and assigned.
• Fulfills roles and responsibilities on the EOC team as assigned by the Mayor.
Required Knowledge of:
• Advanced planning principles, practices and code of ethics.
• Trends and issues in development and planning fields.
• Trends and issues in technical/workplace technology and tools.
• Construction, architectural design and development techniques.
• Principles of customer service and public relations.
• Advanced project development, scheduling, monitoring and control systems.
• Research methods and report presentation.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Federal, state and local laws, rules, regulations, codes and administrative procedures related to
assigned activities and programs relevant to assigned functions.
• Effective oral and written communication principles and practices to include public relations.
• Advanced program/project management techniques and principles.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar, and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation, control and administration.
• Supervisory and training principles, best management practices, methods and techniques.
Planning Manager No
Packet Pg. 96
2.1.e
JOB DESCRIPTION
Planning Manager
Required Skill in:
• Managing the Planning Division with the Development Services Department including: overseeing daily
operations, budgeting and administration.
• Planning, organizing and managing complex programs and projects including funding control.
• Performing policy analysis, including development of alternatives, cost/benefit and other types of
decision analysis.
• Interpreting planning requirements and objectives to interested groups and the general public.
• Conducting code interpretation, architectural review and code enforcement.
• Gathering information from a wide variety of sources, analyzing, editing and creating new
documentation and researching and preparing administrative reports and project evaluations.
• Evaluating processes and procedures for improvement and cost-effectiveness.
• Preparing clear and concise administrative and statistical reports and correspondence.
• Adapting to changes in technology and developing organizational goals and objectives.
• Analyzing policy and making effective decisions.
• Interpreting and applying Federal, State and local policies, laws and regulations related to area of
responsibility.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and
explain them.
• Applying advanced program/project management techniques and principles.
• Developing and monitoring departmental and program/project operating budgets, costs and schedules.
• Communicating effectively verbally and in writing including public relations.
• Supervising, leading, coaching and using best management practices to improve staff performance;
delegating tasks and workload assignments.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Urban & Environmental Geography, Planning, Public Policy, Environmental Studies or
related field and six years of experience performing professional planning duties including policy review,
development and evaluation, and plan and code analysis, amendment, and recommendations, that includes
three years of staff supervisory and budgetary responsibility; preferably in a municipal planning environment;
OR an equivalent combination of education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Indoor/Outdoor/Office environment.
• Driving a vehicle to work.
Physical Abilities:
Planning Manager No
Packet Pg. 97
2.1.e
JOB DESCRIPTION
Planning Manager
• Hearing, speaking or otherwise communicating to exchange information in person and by phone.
• Reading and understanding a variety of materials.
• Operating a computer and other office equipment.
• Walking or otherwise moving and ascending/descending stairs during site visits.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Chemicals, fumes or gases associated with utilities systems and projects.
• Contact with angry and/or dissatisfied customers.
Incumbent Signature:
Department Head:
Date:
Date:
Planning Manager
No
Packet Pg. 98
2.1.e
City of
EDMONDS
Washington
POLICE CHIEF
Department:
Police
Pay Grade:
NR 22
Bargaining Unit:
Non Represented
FLSA Status:
Exempt
Revised Date:
November 2012
Reports To:
Mayor
POSITION PURPOSE: Under direction of the Mayor, plans, organizes, controls and directs activities and
operations of the Police Department including law enforcement activities and the protection of life and property;
employs strategies for reducing and preventing crime; ensures efficient deployment of personnel and equipment
resources; plans and directs strategic planning and goal development, departmental budgeting and human
resource functions including staff supervision and evaluation; enforces appropriate federal, state and city laws
and ordinances; serves as official representative of the Department. Directors are responsible for the operations
of the departments and may delegate signing authority except as limited by the provisions of Edmonds City
Code or state or federal law.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Manages the Edmonds Police Department through effective planning, staff management, resource
allocation and sound fiscal practices.
• Directs, coordinates and reviews the work of assigned staff; assigns work activities and coordinates
schedules, projects and programs; provides constructive feedback, reviews and evaluates work and
makes effective suggestions and recommendations.
• Coaches, trains and motivates staff and coordinates and/or provides staff training.
• Provides leadership, direction and guidance for Police Officers to preserve peace, reduce the fear and
incidence of crime and meet the public safety needs of the community.
• Directs the employment and hiring process and employee relations; manages the workflow and
prioritization of projects and measures the performance of the department and all related staff.
• Takes appropriate corrective action when necessary; provides advice and counsel to staff; develops
developmental work plans for staff, implements corrective actions, and discipline and termination
procedures as appropriate/necessary.
• Develops, administers, maintains, and oversees the budget including the annual budget making
recommendations and forecasts for future funds needed for staffing, equipment, materials and supplies.
• Recommends efficiencies to keep costs within established financial guidelines and approves
department expenditures and implements adjustments.
• Plans, organizes, controls and directs activities and operations of the police Department that furthers
the mission of the Department by providing general authority law enforcement services to the City
through enforcement of local, state, and federal laws.
• Maintains current knowledge in the field of law enforcement and criminal justice, ensures compliance
with local, state, and federal law, and empowers law enforcement personnel to develop and implement
programs that ensure the safety of community residents, employees, visitors and their property.
Police Chief No Packet Pg. 99
2.1.e
JOB DESCRIPTION
Police Chief
• Represents the Department and works collaboratively with City elected officials, management team, and
staff regarding various facets of planning of staff resources, budget utilization and enhancement of
systems, equipment, and strategies.
• At the direction of the Mayor, works with Council to provide thorough information, analysis, pros/cons,
consequences, options and recommendations for Council on specific topics.
• Builds consensus among groups and individuals; oversees the Department's policies and procedures
developments; provides overall strategic planning of law enforcement services, including equipment
resource needs and utilizations.
• Develops goals and directs activities in furtherance of the Department's mission considering both short
and long-term objectives.
• Meets regularly with staff to discuss and resolve priorities, workload and technical issues.
• Delegates responsibility to designated staff and delegates legal authority as authorized under state and
federal law.
• Stays informed of new and innovative concepts and employs those concepts to improve effectiveness
and efficiency in delivery of services.
• Thinks strategically about future policing in a growing and changing community; evaluates program/work
objectives and effectiveness within the context of organizational goals and realigns work and staffing
assignments for the Department.
• Considers and implements appropriate and innovative approaches to risk management and serves as
the City's Disaster Coordinator responsible for overseeing the City's emergency services response to
natural or manmade disasters.
• Serves as key member of the Emergency Operations Center (EOC).
• Ensures the Department meets and exceeds professional standards of conduct and accountability.
• Develops staffing and resources contingency plans, consults with staff members concerning various
critical issues and matters of mutual concern and maintains positive and effective labor relations
between command staff and the two bargaining units.
• Engages in collective bargaining negotiations maintaining current knowledge of wages, hours and
working conditions as it relates to represented employees in the Department and in relation to
benchmark positions in the labor market.
• Prepares a variety of reports, memos and correspondence for internal and external use regarding
Department operations and results.
• Directs preparation and maintenance of official documents, files, records and reports.
• Collaborates with and forms proactive partnerships with residents, businesses, neighborhoods, schools,
human service agencies and various community groups responding to community needs and concerns.
• Resolves complex issues and problems securing community input and support in carrying out the
mission and goals of the Department and ensures participation of personnel in current professional
training at all levels within the organization in order to develop future supervisors and leaders by
ensuring rank appropriate training in areas of professional ethics, conduct and leadership.
• Directs Department operations to maintain effective and efficient programs developing action plans and
metrics.
• Serves as staff on a variety of boards, commissions, and committees, attends and participates in
professional group meetings representing the Department at meetings and official functions with other
law enforcement and governmental organizations.
• Maintains absolute confidentiality of work -related issues, client records and City information; performs
related duties as required or assigned.
• Ensures processes, policies and practices are interpreted and applied consistently and effectively.
• Maintains physical abilities as set forth under Working Conditions (below).
• Performs other duties as directed by the Mayor.
Police Chief No
Packet Pg. 100
2.1.e
JOB DESCRIPTION
Police Chief
Required Knowledge of:
• Professional, technical, and administrative phases of law enforcement, crime prevention, rules of
evidence, criminal procedures, statutory, constitutional and case law.
• Applicable federal, state, and local criminal and civil laws, codes and regulations.
• Principles, practices, and procedures of police science and modern police administration, organization,
and operation.
• Standards by which the quality of police service is evaluated.
• Use of police records and their application to the solution of police problems.
• Advanced principles and practices of program development and administration.
• Criminal procedures and techniques of criminal investigations.
• Principles of risk management.
• Effective labor relations, collective bargaining and civil service rules/regulations to include negotiation
principles and practices.
• General social problems and cultural diversity of citizenry.
• The geographical layout of the City, street names and numbers.
• Public safety data processing and communications.
• Current office procedures, methods, and equipment including computers and computer applications
such as word processing, spreadsheets, and statistical databases.
• Effective communication principles and practices to include public relations and public speaking.
• Principles of business letter writing and report preparation.
• English usage, spelling, grammar, and punctuation.
• Principles of supervision, training, and performance evaluation.
Required Skill in:
• Possessing the highest level of integrity and honesty in order to earn the trust and confidence of staff,
elected officials, the community and regional law enforcement partners.
• Building strong community relationships and sense of responsibility, accountability, and transparency for
members of the Department.
• Understanding community and social conditions to determine needs.
• Maintaining discipline and respect of employees and to lead and command multidisciplinary staff in law
enforcement and crime prevention activities, including leading and commanding effectively in
emergency situations.
• Performing high-level negotiations and effectively partnering with other departments and groups.
• Delegating authority and responsibility.
• Conceptualizing, influencing, developing, and administering goals, objectives, guidelines, and
procedures for the Police Department.
• Making effective presentations and speaking effectively during public relations and media appearances.
• Researching, analyzing, and evaluating new service delivery methods and techniques.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Exercising judgment and making decisions as to appropriate action under pressure in accordance with
rules, regulations, and policies.
• Operating police car, police radio, firearms and proper care for such weapons and equipment as
required by department policy and procedures.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Advanced program/project management techniques and principles.
Police Chief No
Packet Pg. 101
2.1.e
JOB DESCRIPTION
Police Chief
• Research methods and report preparation and presentation.
• Current office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Advanced principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, best management practices, methods and techniques.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Criminal Justice, Police Administration, Law Enforcement or related field and ten years of
increasingly responsible law enforcement experience as a sworn general authority law enforcement officer,
including five years of senior command and executive management experience that includes major command
responsibilities, staff supervisory and budgetary responsibility; OR an equivalent combination of education,
training and experience.
Licenses or Certifications:
Valid Washington State Driver License.
Washington State Basic Law Enforcement Academy or equivalent academy Certification. May require additional
certifications based on area of responsibility.
First Aid/CPR certification.
Must be able to successfully complete and pass a background check.
May be required to successful complete and pass other examinations as required by law or by city and
department policies and/or Civil Service Commission Rules and Regulations, including a medical and
psychological exam.
WORKING CONDITIONS:
Environment:
• Indoor/Outdoor work environment.
• Seasonal heat and cold, temperature changes and adverse weather conditions.
• Regular expose to fumes dust and odors.
• Evening or variable hours and emergency call -out.
• Driving a vehicle, motorcycle and/or bicycle to conduct work.
• Shift work including holidays.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Lifting/carrying moderately heavy to heavy objects.
• Performing duties requiring physical endurance in running, climbing and lifting.
• Physical agility and stamina including running.
• Operating various police equipment and tools.
• Bending at the waist, stooping, kneeling or crouching, reaching overhead, above the shoulders and
horizontally, crawling, turning and twisting or otherwise positioning oneself to accomplish tasks.
• Walking or otherwise moving over rough or uneven surfaces.
Police Chief No
Packet Pg. 102
2.1.e
JOB DESCRIPTION
Police Chief
• Ascending/descending stairs.
• Sitting in a patrol vehicle for extended periods of time.
• Sitting, standing, walking, running, stooping, kneeling, crouching, climbing or otherwise positioning or
moving oneself to perform these activities.
• Climbing through open windows, over fences and other stationery obstacles.
• Driving a police vehicle safely and satisfactorily in both emergency and non -emergency situations.
• Entering or exiting a patrol vehicle rapidly in an emergency situation.
• Moving with sufficient agility to perform all police officer functions (e.g., taking cover quickly, pursuing,
tackling and controlling a fleeing suspect, etc.).
• Physically controlling persons including those resisting arrest using appropriate and necessary force.
• Using and caring for department approved firearms in the safe an appropriate manner required by
department regulations.
Hazards:
• Incumbents may be exposed to possible fights and confrontations.
• Contact with angry and/or dissatisfied customers.
• Traffic hazards and driving a vehicle during adverse weather conditions.
• Exposure to explosives, chemicals and fires.
• Contact with blood, body fluids and exposure to communicable diseases.
Incumbent Signature:
Department Head:
Date:
Date:
Police Chief
No
Packet Pg. 103
2.1.e
City of
EDMONDS
Washington
PUBLIC WORKS/UTILITIES DIRECTOR
Department:
Public Works
Pay Grade:
NR-21
Bargaining Unit:
Non Represented
FLSA Status:
Exempt
Revised Date:
November 2012
Reports To:
Mayor
POSITION PURPOSE: Under administrative direction, plans, organizes, controls and directs the capital
improvements, operations and maintenance functions of City-wide Public Works services; operates and
maintains City -owned infrastructure including streets, drainage, water and sewer utilities, buildings and vehicle
fleet; supervises and evaluates the performance of assigned personnel. Directors are responsible for the
operations of the departments and may delegate signing authority except as limited by the provisions of
Edmonds City Code or state or federal law.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Directs Department operations to maintain effective and efficient programs, and assures compliance
and accountability with federal, state, and local regulations, policies and procedures.
• Plans, directs, coordinates, monitors and reviews the work of assigned staff; assigns work activities and
coordinates schedules, projects and programs.
• Supervises, coaches, trains and motivates staff; coordinates and/or provides staff training.
• Provides constructive feedback to staff, reviews and evaluates work and makes effective suggestions
and recommendations.
• Directs the Department employment and hiring process and employee relations.
• Manages the workflow and prioritization of projects; measures the performance of the department and
all related staff and takes appropriate corrective action when necessary.
• Develops, administers, maintains and oversees the Departmental budget including: the annual or bi-
annual budget, outside funding, revenues, assists with the Capital Improvement Program and Capital
Facilities Program.
• Makes recommendations and forecasts for future funds needed for staffing, equipment, materials and
supplies; recommends efficiencies to keep costs within established financial guidelines and approves
Department expenditures and implements adjustments.
• Provides advice and coaching to staff; develops work plans for staff.
• Implements and/or recommends corrective actions and discipline and termination procedures as
appropriate/necessary.
• Develops action plans and metrics analyzing operational results and ensures the effective allocation
and utilization of resources.
• Serves as staff on a variety of boards, commissions and committees and prepares and presents staff
reports and other necessary correspondence.
Public Works/Utilities Director No Packet Pg. 104
2.1.e
JOB DESCRIPTION
Public Works/Utilities Director
• Attends and participates in professional group meetings maintaining awareness of new trends and
developments in the fields related to area of assignment; incorporates new developments as
appropriate and ensures processes, policies and practices are interpreted and applied consistently and
effectively.
• Oversees the preparation and maintenance of a variety of reports, records and files related to assigned
activities; prepare and maintain records and reports related to budgets, plans progress, personnel and
related activities.
• Provides leadership and knowledge on emergency response/emergency operations and recovery
activities.
• Plans, organizes, controls and directs the capital improvements, operations and maintenance functions
of City-wide Public Works' services.
• Develops strategies and programs to deliver Public Works' services effectively and efficiently and
prepares reviews and monitors the Public Works' work plan.
• Administers and manages all Public Works' projects utilizing staff and/or contractors in an efficient,
effective manner using comprehensive knowledge of environmental compliance and safety regulations
related to Public Works' activities; updates and implements programs in compliance with regulations.
• Prepares and reviews contracts, reports, memos and other materials related to Public Works and
assigned personnel.
• Provides technical expertise, information and assistance to the Mayor regarding assigned functions;
communicates with other administrators, personnel and contractors to coordinate activities and
programs, resolve issues and conflicts and to exchange information; provides input and review of
capital improvement projects and participates in special projects as directed.
• Plans, organizes and implements long and short-term programs and activities designed to develop
Public Works' infrastructure services and assists with related communications and public relations.
• Attends and conducts a variety of meetings as assigned including making presentations at City Council
meetings related to Public Works' issues, and facilitates review of public concerns and inquiries.
• At the direction of the Mayor, works with Council to provide thorough information, analysis, pros/cons,
consequences and options on specific topics.
• Develops action plans and metrics; analyzes operational results and assures the effective allocation and
utilization of resources.
• Attends and participates in professional group meetings; maintains awareness of new trends and
developments in the fields related to area of assignment.
• Incorporates new developments as appropriate and ensures processes, policies and practices are
interpreted and applied consistently and effectively.
• At the direction of the Mayor, work with Council to provide thorough information, analysis, pros/cons,
consequences, options and recommendations for Council on specific topics.
• Fulfills roles and responsibilities on the EOC team as assigned by the Mayor.
• Perform related duties as assigned by Mayor.
Required Knowledge of:
• Supervisory and training principles, best management practices, methods and techniques.
• Contracting, safety and environmental laws, rules and regulations.
• Engineering, maintenance and construction practices for streets, storm drainage systems, sanitary
sewers, pump stations, water storage, traffic signals, City buildings and fleet maintenance.
• Disaster emergency management and recovery process.
• Effectively addressing and diffusing difficult situations and handling conflict.
• Interpersonal skills using tact, patience and courtesy.
• Tools and equipment used in the Public Works' maintenance and construction.
• Construction standards.
• Health and safety standards, rules and regulations.
Public Works/Utilities Director No
Packet Pg. 105
2.1.e
JOB DESCRIPTION
Public Works/Utilities Director
• Principles and practices of the long-range and strategic planning.
• Structure, organization and interrelationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Administrative program/project management techniques and principles.
• Contract negotiation and administration. Administrative program / project management techniques and
principles.
• Research methods and report preparation and presentation.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, best management practices, methods and techniques.
Required Skill in:
• Ability to work within federal, state, local laws, codes, regulations
• Interpreting, applying and explaining rules, regulations, policies and procedures.
• Managing the operations and maintenance functions of City-wide Public Works services.
• Operating and maintaining City -owned infrastructure including streets, drainage, water and sewer
utilities, buildings, and vehicle fleet.
• Developing and administering procurement and consultant contracts.
• Creating and producing effective grant requests.
• Negotiating, mediating and/or facilitating.
• Coordinating and organizing a diverse work program.
• Planning and implementing long-term strategies, including capital construction project planning and
oversight.
• Performing in-depth policy analysis, including development of alternatives, cost/benefit and other types
of decision analysis.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Analyzing situations accurately and adopting an effective course of action.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Applying program/project management techniques and principles.
• Preparing, maintaining, and reviewing comprehensive narrative and statistical reports.
• Developing and monitoring departmental and program/project operating budgets, costs, and schedules.
• Communicating effectively verbally and in writing, including public relations and public speaking.
• Supervising, leading, using best management practices, methods and techniques including delegating
tasks and authority appropriately.
Public Works/Utilities Director No
Packet Pg. 106
2.1.e
JOB DESCRIPTION
Public Works/Utilities Director
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Civil Engineering, Public Administration or related field and eight years of increasingly
responsible experience in public works projects managing or supervising operations, programs and services in
one or more public works specialty areas that includes four years of staff supervisory, budgetary, and
management responsibility; preferably in a municipal or public sector environment; prefer professional
engineering license (PE) and/or Masters in Public Administration (MPA); OR an equivalent combination of
education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to complete and successfully pass a background check.
WORKING CONDITIONS:
Environment:
• Office environment.
• Constant interruptions.
• Driving a vehicle to conduct work.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone
• Reading and understanding a variety of materials.
• Operating a computer keyboard or other office equipment.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting up to 40 lbs.
Hazards:
• Contact with potentially angry and/or dissatisfied customers.
• Potential physical harm and hazardous chemicals when working in the field, conducting inspections and
working around construction equipment and worksites.
Incumbent Signature:
Department Head:
Date:
Date:
Public Works/Utilities Director
No
Packet Pg. 107
2.1.e
City of
EDMONDS
Washington
RECREATION SUPERVISOR
Department: Parks, Recreation & Cultural Services Pay Grade: NR-10
Bargaining Unit: Non -Represented FLSA Status: Exempt
Revised Date: December 2016 Reports To: Deputy Director of Parks,
Recreation & Cultural
Services
POSITION PURPOSE: Under general direction, develops, schedules and implements a comprehensive
recreation program including: supervision of aquatics, athletics, camps, gymnastics, preschool and fitness
activities for the City and surrounding service areas; manages the recreation facilities; prepares and administers
grants; manages staff including training and evaluation; monitors assigned budgets and revenue.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Supervises, coordinates, and reviews the work of assigned staff, assigns work activities and coordinates
schedules, projects, and programs.
• Provides constructive feedback; reviews and evaluates work and makes effective suggestions and
recommendations.
• Supervises, coaches, trains and motivates staff, and coordinates and/or provides staff training.
• Supervises the employment and hiring process and employee relations for assigned area.
• Supervises the workflow and prioritization of assigned projects and takes appropriate corrective action
when necessary.
• Provides advice and counsel to staff, develops or assists with developmental work plans for staff; makes
recommendations and/or implements corrective actions, discipline and termination procedures as
appropriate/necessary or as directed.
• Plans and develops recreational programs, classes and activities and special events such as: adult
leagues, special interest classes, camps, seasonal pool activities/programs, kid/adult art classes and
fitness classes.
• Evaluates programs and classes through participant evaluations and enrollment statistics.
• Researches and recruits new contracted instructors for classes, researches recreation trends and ideas
for new classes/camps/activities.
• Prepares and maintains a variety of records and reports related to assigned programs and activities,
• Coordinates programs, staff, instructors, schedules facility use, and oversees facility set-up for classes
and events.
• Monitors registration for upcoming classes and cancels classes with insufficient registration.
• Prepares and develops assigned budgets including making recommendations to the annual budget
• Develops and coordinates statistical analysis reports, including program attendance, revenue and
expenses.
Recreation Supervisor De Packet Pg. 108
2.1.e
JOB DESCRIPTION
Recreation Supervisor
• Assists with monitoring expenditures and identifies needs, reviews and approves reports, purchases, and
payments according to established policies and practices and makes recommendations and forecasts for
future funds needed for staffing, equipment, materials, and supplies.
• Develops schedules, implements and supervises a comprehensive recreation program.
• Works collaboratively with other agencies on program development and implementation.
• Supervises and oversees staff program development and implementation and fee structures for programs
and instructors.
• Markets programs including recreation guide, advertising and press releases.
• Applies for and administers grants and solicits sponsorships for special events. researches grant
opportunities; prepares grants and assist in administering awarded grants.
• Prepares and distributes promotional materials; updates and maintains the City's Parks, Recreation &
Cultural Services department website.
• Assists in managing the Frances Anderson Center, Meadowdale Clubhouse and Yost Pool facilities
determining facility needs.
• Identifies and reports vandalism and safety and health hazards; purchases supplies, equipment and
materials.
• Assists in managing the Frances Anderson Center tenant contracts and works with tenants regarding
space needs, researches and determines rental fees; coordinates work with facility maintenance and
parks maintenance.
• Investigates and responds to complaints and questions regarding facilities, programs, instructors and
staff.
• Receives and approves scholarship applications; discusses accommodations for special needs
programming and facility.
• Assists in assessment of risk management; meets with various vendors and procures required supplies
and equipment.
• Investigates inquiries, trouble calls, citizen complaints, resolves problems and/or refers them to the
appropriate individual(s) for resolution. Assists in identifying and resolving safety hazards. Ensures safety
and risk management requirements are followed for employee and customer safety.
• Assists the Director and Deputy Director in the development and implementation of department goals,
objectives, work plans and long-range plans; establishes division goals, objectives and priorities and
assists with department project presentations.
• Provides input and assistance with development and updating to the City's Capital Improvement Program
for facilities and equipment and the Parks, Recreation and Open Space Plans and updating of the City's
Comprehensive Plan as it pertains to parks planning.
• Performs work within scope of authority and training and in compliance with policies and quality standards
while monitoring assigned operations and ensuring compliance with Federal, State and local regulations
and policies.
• Implements policies and procedures and ensures the consistent application of rules and regulations.
• Serves as staff on a variety of boards, commissions, and committees and prepares and presents staff
reports and other necessary correspondence,
• Attends, presents, promotes recreation and park program opportunities to City staff, service organizations,
school groups and private businesses.
• Attends and participates in professional group meetings; maintains awareness of new trends and
developments in the fields related to areas of assignment; incorporates new developments as appropriate
and assigned.
Required Knowledge of:
• Operational characteristics, services and activities related to recreational services and programs including
business and industry principles and practices related to work assigned.
• City and Community Center recreation programs, activities and operations.
• Principles, practices and techniques of developing and implementing a comprehensive
recreation program.
Recreation Supervisor De
Packet Pg. 109
2.1.e
JOB DESCRIPTION
Recreation Supervisor
• Recreational needs of diverse community groups and programs in order to meet these needs.
• Up to date marketing principles and practices.
• Effective strategies for community fundraising and donations.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Federal, state and local laws, rules, and regulations related to assigned activities and programs.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Program/project management techniques and principles.
• Grant writing techniques and principles.
• Research methods and report preparation and presentation.
• Modern office procedures, methods, and equipment including computers and computer applications such
as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, best management practices, methods and techniques.
Required Skill in:
• Developing, scheduling and implementing a comprehensive recreation program.
• Planning, developing and administering an annual division, operating budget and assisting with long-
range capital improvement programs.
• Developing and implementing a variety of recreation programs and services that meet community needs.
• Administering contracts for services.
• Preparing, submitting, administering and monitoring grant proposals.
• Analyzing situations accurately and adopting an effective course of action.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and
explain them.
• Applying program/project management techniques and principles.
• Preparing and maintaining accurate records and reports.
• Planning and preparing various promotional materials.
• Developing and monitoring program/project operating budgets, costs and schedules.
• Communicating effectively verbally and in writing.
• Working independently.
• Supervising, leading, coaching and using best management practices to improve staff performance;
delegating tasks and workload assignments.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Recreation and Leisure Management, Business Administration or related field and four years
of experience in recreation and leisure management, recreation and leisure program development or similar
related programs and services, preferably within a municipal or public sector environment, that includes two years
Recreation Supervisor De
Packet Pg. 110
2.1.e
JOB DESCRIPTION
Recreation Supervisor
of staff/contractor/seasonal supervisory and budgetary responsibility for a major division or program; OR an
equivalent combination of education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass background check.
WORKING CONDITIONS:
Environment:
• Office environment.
• Constant interruptions.
• Driving a vehicle to conduct work.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Seeing to read materials, close vision, distance vision, color vision, peripheral vision, depth perception,
and the ability to adjust focus.
• Reading and understanding a variety of materials
• Operating a computer keyboard or other office equipment.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting up to 40 lbs.
Hazards:
• Contact with angry and/or dissatisfied customers.
Incumbent Signature:
Department Head:
Date:
Date:
Recreation Supervisor
De
Packet Pg. 111
2.1.e
City of
EDMONDS
Washington
SENIOR PLANNER
Department:
Development Services - Planning
Pay Grade:
NR-11
Bargaining Unit:
Non Represented
FLSA Status:
Exempt
Revised Date:
November 2012
Reports To:
Planning Manager
POSITION PURPOSE: Under general direction, serves as senior or lead Planner in performing a variety of
more highly complex senior level professional planning responsibilities and tasks for the City; serves as staff
liaison to boards and commissions; provides information to the public regarding general and complex land and
construction issues; coordinates GIS/mapping activities; conducts various planning reviews as assigned; and
provides work direction and leads Planners and support staff on assigned projects.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Serves as senior or lead Planner in performing the more complex planning responsibilities and tasks for
the City and provides work direction and lead to Planners and support staff on assigned projects.
• Serves as staff liaison to boards and commissions such as the Planning Board, Architectural Design
Board and/or Hearing Examiner.
• Prepares associated detailed reports, public notices, verifies zoning code compliance and conducts
various planning reviews as assigned.
• Coordinates code requirements with other divisions and departments, provide staff support at public
hearings, make public presentations, conduct site inspections and perform other related duties.
• Provides information to the public regarding general and complex land and construction issues,
coordinates GIS/mapping activities, prepares and updates maps, graphics and public information
materials and develops and maintains GIS mapping and database records.
• Provides technical assistance in the processing of planning permits for current applications and in the
development of short and long-range plans for the City of Edmonds.
• Evaluates and analyzes plans to estimate projected population and employment growth.
• Coordinates code requirements with other divisions and departments and public notices, prepares for
and conducts presentations regarding project proposals and code amendments and conducts site
inspections for compliance.
• Prepares and maintains a variety of records and reviews related to assigned activities.
• Reviews and makes recommendations to City codes or policy changes as appropriate and based on
experience with daily operations and planning.
• Interprets, communicates. exchanges information, and coordinates activities with governmental
agencies and other cities regarding projects affecting the City and surrounding area and to resolve
issues or concerns.
Senior Planner No Packet Pg. 112
2.1.e
JOB DESCRIPTION
Senior Planner
• Supervises, coaches, trains and motivates staff as assigned and coordinates and/or provides staff
training as assigned.
Required Knowledge of:
• Development principles, such as economic development, community or town development patterns and
national development trends.
• Advanced planning principles, practices and code of ethics.
• Trends and issues in development and planning fields.
• Construction, architectural design and development techniques.
• GIS development and maintenance.
• Principles of customer service and public relations.
• Advanced research methods and report presentation.
• Structure, organization and inter -relationships of city departments, agencies, and related governmental
agencies and offices affecting assigned functions.
• Federal, state and local laws, rules, regulations, codes, and administrative procedures related to
assigned activities.
• Effective oral and written communication principles and practices to include public relations and
customer service.
• Advanced program/project management techniques and principles.
• Time management and project prioritization.
• Modern office procedures, methods, and equipment including computers, computer applications such
as word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar, and punctuation.
• Principles of business letter writing.
• Supervisory and training principles, best management practices, methods and techniques.
Required Skill in:
• Providing technical assistance in the processing of planning permits for current applications and in the
development of short-range plans for the City of Edmonds.
• Conducting code interpretation, architectural review, and code enforcement.
• Analyzing policy and making effective decisions.
• Reviewing commercial and other building permits and conducting various types of reviews.
• Providing information to the public regarding general and complex land and construction issues.
• Mediating conflict with customers and handling difficult situations with people.
• Ensuring compliance with federal, state and local regulations related to land development.
• Applying and explaining policies, procedures, rules and regulations.
• Maintaining current knowledge of rules, regulations, requirements and trends.
• Meeting schedules and timelines.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Applying program/project management techniques and principles.
• Communicating effectively verbally and in writing, including public relations.
• Supervising, leading, coaching and using best management practices to improve staff performance;
delegating tasks and workload assignments.
Senior Planner No
Packet Pg. 113
2.1.e
JOB DESCRIPTION
Senior Planner
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Urban, Regional, or Municipal Planning, Geography, or related field and five years of
experience performing planning duties including leading projects and staff, policy and code review, analysis, and
evaluation, and preparation of detailed reports and presentations that includes two years of staff supervisory
responsibility; preferably in a municipal planning environment; OR an equivalent combination of education,
training and experience.
Required Licenses or Certifications:
State of Washington Driver's License
Must be able to successfully complete and pass a background check
WORKING CONDITIONS:
Environment:
• Indoor/Outdoor/Office environment.
• Driving a vehicle to work.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person and by phone
• Read and understand a variety of materials.
• Operate a computer and other office equipment.
• Walking or otherwise moving and ascending/descending stairs during site visits.
Hazards:
• Chemicals, fumes or gases associated with utilities systems and projects.
• Contact with angry and/or dissatisfied customers.
Incumbent Signature:
Department Head:
Date:
Date:
Senior Planner
No
Packet Pg. 114
2.1.e
City of
EDMONDS
Washington
SENIOR UTILITIES ENGINEER
Department:
Public Works - Engineering
Pay Grade:
NR-16
Bargaining Unit:
Non Represented
FLSA Status:
Exempt
Revised Date:
April 2016
Reports To:
City Engineer
POSITION PURPOSE: Under administrative direction, plans and manages the City's engineering programs for
water, stormwater and sewer utilities; develops and manages water, sewer and storm drainage capital
projects; plans, develops and prepares design drawings, specifications and cost estimates; designs contract
drawings to ensure quality and cost effective construction; manages consultant and contractor contracts;
performs reviews and inspections of utilities on private development projects and performs oversight and
technical review on design drawings and specifications prepared by other City staff.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Manages the City's engineering programs for water, stormwater and sewer utilities; prepares technical
studies and performs hydraulic analysis to size new systems with appropriate capacity.
• Performs oversight and technical supervision of utility engineering/design work performed by other staff
members; reviews, approves, stamps and signs utility engineering/design drawings prepared by other
staff members.
• Prepares and implements new City code, standards and specifications for utility improvement and
conducts plan reviews and inspections on utility improvements for private development applications.
• Prepares the annual water, stormwater and sewer capital improvement programs and updates the water
and sewer elements of the Comprehensive Plan.
• Manages assigned capital improvement projects and independently plans, develops and prepares
water, sewer and storm drainage utility design drawings, contract specifications and cost estimates.
• Uses AutoCAD and related engineering and graphics software to prepare detailed design drawings.
• Coordinates project improvements with City Departments, private utilities, other public agencies and
citizens; prepares and secures necessary easements for project construction.
• Manages the advertisement, bid and award of water, sewer and storm drainage capital improvement
projects; prepares advertisement notice and responses to bidder questions.
• Reviews and analyzes bid documents for compliance with City, state and federal requirements;
prepares award recommendation for City Council; oversees the execution and processing of
construction contract documents.
• Performs the construction management of assigned projects; implements the contract and maintains a
project filing system.
• Follows related City, state and federal standards, policies, guidelines and laws; processes, reviews and
approves contractor submittals; processes, reviews and responds to requests for information.
• Performs field inspection and documentation of construction activities; prepares and calculates progress
pay estimates and negotiates and prepares change orders and field change directives.
Senior Utilities Engineer Packet Pg. 115
2.1.e
JOB DESCRIPTION
Senior Utilities Engineer
• Prepares daily inspection reports; calculates and prepares field notes records of contractor quantities
and materials installed in the field; takes and files daily photos of assigned projects and monitors
contractor operations and traffic control to ensure a safe work area.
• Responds promptly to public questions and concerns; attends, runs or coordinates associated meetings
and interacts with other public agencies; manages and tracks the close-out phase of construction
contracts and the documentation required for final project approval.
• Prepares and manages consultant contracts; develops and prepares Request for Qualifications (RFQ's).
• Reviews and evaluates statement of qualifications; reviews and approves fee sheets, scopes,
schedules and invoices; reviews and checks consultant drawings, specifications and estimates for
accuracy and quality; monitors consultant progress and invoices to approved schedules.
• Develops, prepares and monitors project budget; reviews and tracks project expenditures; prepares
reports on cost overruns or budget amendments; prepares City, state and federal documents for
administration of grants and loans and proposes alternate construction methods or materials to reduce
project costs.
• Assists with the development and issuance of utility revenue bonds to fund capital improvement
projects.
• Prepares City Council agenda packets; attends City Council meetings and public hearings; makes
presentations and responds to questions on issues as needed.
• Manages, coordinates and reviews the work of assigned staff.
• Assigns work activities; coordinates schedules, project and programs; provides constructive feedback;
reviews and evaluates work and makes effective suggestions and recommendations.
• Supervises, coaches, trains and motivates staff and coordinates and/or provides staff training.
• Manages the employment and hiring process and employee relations for assigned area.
• Manages the workflow and prioritization of assigned projects.
• Develops or assists with developmental work plans for staff and makes recommendations and/or
implements corrective actions including discipline and termination procedures as appropriate/necessary
or as directed.
Required Knowledge of:
• Design and construction principles.
• Construction field measurement and inspection methods and procedures.
• City and industry (water, sewer and storm drainage) standard codes and regulations as well as local,
state and federal laws relating to assigned work.
• Surveying principles and use of survey equipment.
• Engineering mathematics, standards, practices and principles.
• Engineering calculators and modeling programs.
• Drafting practices and standards, including operating AutoCAD to develop project drawings.
• Technical aspects of field of specialty.
• Interpersonal skills using tact, patience and courtesy.
• Structure, organization and inter -relationships of city departments, agencies, and related governmental
agencies and offices affecting assigned functions.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Program/project management techniques and principles.
• Research methods and report preparation and presentation.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
Senior Utilities Engineer
Packet Pg. 116
2.1.e
JOB DESCRIPTION
Senior Utilities Engineer
• Principles and practices of governmental budget preparation and administration related to capital
projects budgets.
• Supervisory and training principles, methods, best management practices and techniques.
Required Skill in:
• Planning, developing and prepares design drawings and specifications for water, sewer and storm
drainage utilities projects.
• Managing projects, resources, schedules and timelines.
• Performing topographic and construction surveys.
• Reading and understanding engineering drawings.
• Understanding codes and specifications.
• Prioritizing and scheduling work.
• Representing the City effectively at public meetings and working with the public.
• Interpreting, applying and explaining rules, regulations, policies and procedures.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets including AutoCAD to develop project drawings.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Analyzing situations accurately and adopting an effective course of action.
• Applying program/project management techniques and principles.
• Directing the maintenance of a variety of reports and files; preparing, maintaining and reviewing
narratives and statistical reports.
• Determining project budgets, resources and timelines to complete projects from conceptualization to
finish.
• Communicating effectively verbally and in writing including public relations and public speaking.
• Supervising, leading, coaching and using best management practices to improve staff performance;
delegating tasks and workload assignments.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Civil Engineering or related field and four years of public works or construction related
experience that includes project management experience in designing, managing or inspecting the construction
of utilities projects; OR an equivalent combination of education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Washington State Professional Civil Engineer (PE) license.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Indoor and outdoor work environment.
• Driving a vehicle to conduct work.
Physical Abilities:
Senior Utilities Engineer
Packet Pg. 117
2.1.e
JOB DESCRIPTION
Senior Utilities Engineer
• Hearing, speaking or otherwise communicating to exchange information in person or on the telephone.
• Operating a computer keyboard and drafting materials.
• Reading and understanding a variety of materials.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Ascending/descending from ladders and working from heights or depths.
• Bending at the waist, kneeling or crouching reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting moderately heavy objects up to 40 lbs.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Contact with angry and/or dissatisfied customers.
• Occasional exposure to dangerous machinery.
• Occasional extreme weather conditions.
• Potential physical harm and hazardous chemicals when working in the field, conducting inspections and
working around construction equipment and worksites.
Incumbent Signature:
Department Head:
Date:
Date:
Senior Utilities Engineer
Packet Pg. 118
2.1.e
City of
EDMONDS
Washington
STORMWATER ENGINEER
Department:
Public Works - Engineering
Pay Grade:
NR-14
Bargaining Unit:
Non- Represented
FLSA Status:
Exempt
Revised Date:
November 2012
Reports To:
City Engineer
POSITION PURPOSE: Under administrative direction, manages stormwater engineering and compliance
program; prepares City stormwater code, standards and reports; prepares stormwater compliance reviews on
private development projects and capital improvements projects; plans, develops and implements the
stormwater capital improvement plan; manages assigned capital improvement projects and contracts; prepares
stormwater design drawings, specifications and cost estimates; provides technical recommendations to
stormwater maintenance personnel; and updates the Storm and Surface Water element of the City's
Comprehensive Plan.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Manages the City's stormwater engineering program; coordinates and oversees the City's compliance
with the Western Washington Phase II Municipal Stormwater Permit (Phase II NPDES permit).
• Prepares the City's annual report on the Phase II NPDES permit to the Department of Ecology and
coordinates and conducts public education and outreach activities.
• Prepares and implements the City's stormwater code for private development and permit applications;
performs stormwater development review on larger sites and manages the inspection program to
ensure all private stormwater facilities are properly maintained and operate as designed.
• Directs the implementation of the entire program for controlling runoff for new development and
redevelopment; applies all applicable City code and regulations to development submittals; performs
development review of the more complex and larger sites for compliance; manages the inspection
program to ensure all private stormwater facilities are properly maintained and operate as designed.
• Manages, coordinates and reviews the work of assigned staff.
• Assigns work activities; coordinates schedules, projects and programs; provides constructive feedback;
reviews and evaluates work and makes effective suggestions and recommendations.
• Supervises, coaches, trains and motivates staff and coordinates and/or provides staff training.
• Manages the employment and hiring process and employee relations for assigned area.
• Manages the workflow and prioritization of assigned projects and takes appropriate corrective action
when necessary providing advice and counsel to staff.
• Develops or assists with developmental work plans for staff and makes recommendations and/or
implements corrective actions including discipline and termination procedures as appropriate/necessary
or as directed.
• Prepares and manages the annual Stormwater Capital Improvement Program.
Stormwater Engineer No Packet Pg. 119
2.1.e
JOB DESCRIPTION
Stormwater Engineer
• Develops and implements the Stormwater Capital Improvement Program plan to address flooding, water
quality and aquatic habitat concerns throughout the City; performs hydraulic analysis and determines
size of new systems to meet design flow requirements; performs field inspections of hydraulic and
hydrology related work and develops and updates the City's stormwater standards, code and standard
details including; project objects, cost estimates and Council briefings.
• Manages assigned capital improvement projects; plans, develops and prepares stormwater design
drawings, contract specifications and cost estimates.
• Uses AutoCAD and related engineering and graphics software to prepare detailed design drawings.
• Coordinates project improvements with City Departments, private utilities other public agencies and
citizens.
• Prepares and secures necessary easements for project construction.
• Manages the advertisement, bid and award of stormwater capital improvement projects; prepares
advertisement notices and responses to bidder questions; reviews and analyzes bid documents for
compliance with city, state and federal requirements; prepares award recommendations for City Council
and oversees the execution and processing of construction contract documents.
• Performs the construction management of assigned stormwater projects; implements the contract and
maintains project filing system.
• Follows related city, state and federal standards, policies, guidelines, laws and processes.
• Reviews and approves contractor submittals and reviews and responds to requests for information.
• Performs field inspection and prepares daily inspection reports; calculates and prepares field note
records of contractor quantities and materials installed in the field; takes and files daily photos of
assigned projects and monitors contractor operations and traffic control to ensure a safe work area.
• Prepares and calculates progress pay estimates for Contractor payments.
• Negotiates and prepares change orders and field change directives.
• Manages and tracks the close-out phase of construction contracts and the documentation required for
final project approval.
• Attends, runs or coordinates associated meetings; interacts with other public agencies and
• Prepares and manages consultant contracts; develops and prepares Request for Qualifications (RFQ's)
and reviews and evaluates statement of qualifications.
• Reviews and approves fee sheets, scopes, schedules and invoices; reviews and checks consultant
drawings, specifications and estimates for accuracy and quality; monitors consultant progress and
invoices to approved schedules;
• Develops, prepares and monitors project budget; reviews and tracks project expenditures and prepares
reports on cost overruns or budget amendments.
• Prepares City, state and federal documents for administration of grants and loans.
• Prepares City Council agenda packets for stormwater issues; attends City Council meetings and public
hearings; makes presentations and responds to questions on issues as needed and responds to public
concerns and complaints regarding stormwater management issues.
Required Knowledge of:
• Engineering principles related to stormwater collection, conveyance, best management practices cost
estimating and construction.
• Environmental regulations related to stormwater management, wetlands, fisheries and aquatic systems.
• Hydrologic and hydraulic analysis.
• Surveying stormwater computer software applications and computer aided design.
• City's Storm Water Management Ordinance and the Washington State Storm Water Management
Manual.
• Federal, state and local laws and regulations regarding drainage systems.
• Technical aspects of field of specialty.
• Interpersonal skills using tact, patience and courtesy.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
Stormwater Engineer No
Packet Pg. 120
2.1.e
JOB DESCRIPTION
Stormwater Engineer
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Program/project management techniques and principles.
• Research methods and report preparation and presentation.
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation and administration.
Required Skill in:
• Performing technical studies, designs and field inspections of hydraulic and hydrology -related work.
• Performing hydraulic analysis of storm systems.
• Interpretation of laws and regulations related to stormwater quality and quality and their effects on the
environment.
• Developing long term plans based on analysis developed.
• Prioritizing projects based on cost and social benefit analysis.
• Reviewing a variety of plans and providing guidance on deficiencies.
• Represent the City effectively at public meetings and work with the public.
• Meeting schedules and timelines.
• Interpreting, applying and explaining rules, regulations, policies and procedures.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Analyzing situations accurately and adopting an effective course of action.
• Applying program/project management techniques and principles.
• Directing the maintenance of a variety of reports and files; preparing, maintaining and reviewing
narrative and statistical reports.
• Communicating effectively verbally and in writing including public relations and public speaking.
• Supervising, leading, coaching and using best management practices to improve staff performance;
delegating tasks and workload assignments.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Civil Engineering, Environmental Engineering or related field and four years of municipal
engineering experience; preferably in stormwater design and environmental permitting in a public sector
environment; OR an equivalent combination of education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Current Washington State Professional Civil Engineer (PE) license.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Stormwater Engineer No
Packet Pg. 121
2.1.e
JOB DESCRIPTION
Stormwater Engineer
Environment:
• Indoor and outdoor work environment.
• Driving a vehicle to conduct work.
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the telephone.
• Operating a computer keyboard and drafting materials.
• Reading and understanding a variety of materials.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Ascending/descending from ladders and working from heights or depths.
• Bending at the waist, kneeling or crouching reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting moderately heavy objects up to 40 lbs.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Contact with angry and/or dissatisfied customers.
• Occasional exposure to dangerous machinery.
• Occasional extreme weather conditions.
• Potential physical harm and hazardous chemicals when working in the field, conducting inspections and
working around construction equipment and worksites.
Incumbent Signature:
Department Head:
Date:
Date:
Stormwater Engineer
No
Packet Pg. 122
2.1.e
City of
EDMONDS
Washington
Street/Storm Water Manager
Department: Public Works — Streets/Storm Water Pay Grade: NR-15
Bargaining Unit: Non -Represented FLSA Status: Exempt
Revised Date: 06/19/2021 Reports To: Public Works/Utilities
Director
POSITION PURPOSE: Under administrative direction, plans, controls and directs the construction, maintenance
and repair of City streets, alleys, surface water and drainage facilities and systems, sidewalks, and related
facilities; supervises and evaluates the performance of assigned staff; manages assigned budget; responds to
citizen complaints and provides documentation to public record requests as well as insurance claims and recovery.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Manages, coordinates, and reviews the work of assigned staff; assigns work activities and coordinates
schedules, projects, and programs.
• Provides constructive feedback; reviews and evaluates work; makes effective suggestions and
recommendations.
• Supervises, coaches, trains, and motivates staff and coordinates and/or provides staff training.
• Manages the employment and hiring process and employee relations for assigned area.
• Manages the workflow and prioritization of assigned projects and takes appropriate corrective action when
necessary, providing advice and counsel to staff.
• Develops or assists with developmental work plans for staff and makes recommendations and/or
implements corrective actions, discipline, and termination procedures as appropriate/necessary or as
directed.
• Manages, administers, maintains, and oversees assigned budgets including making recommendations to
the annual budget.
• Monitor's expenditures and identifies needs; reviews and approves reports, purchases, and payments
according to established policies and practices.
• Makes recommendations and forecasts for future funds needed for staffing, equipment, materials, and
supplies.
• Submits budget to the Public Works Director for approval and prepares bid specifications for the purchase
of materials and equipment.
• Obtains price quotes or bids for projects and maintains inventory of equipment and materials.
• Plans, organizes, and implements work programs for the division related to the construction, maintenance
and repair of City streets, alleys, surface water and drainage facilities and systems, sidewalks, and related
facilities.
• Coordinates short- and long-term plans, schedules, and activities with crew leaders; ensures materials,
equipment and tools are available as needed.
Street/Storm Water Manager Last Reviewe
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2.1.e
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JOB DESCRIPTION
Street/Storm Water Manager
• Ensures compliance with safety practices, procedures, and equipment; investigates accidents as
necessary; reviews and critiques plans and permits for public and private construction and examines
projects and reports deficiencies.
• Communicates with the public to resolve issues, complaints, concerns, or questions related to division
work and activities; communicates with other administrators, personnel, and contractors to coordinate
activities and programs, resolve issues and conflicts and exchange information.
• Prepares a variety of narratives and statistical reports, records and files related to assigned activities and
personnel.
• Provides operational leadership to assure standards are met for productivity, efficiency, continuous quality
improvement, customer satisfaction and teamwork.
• Performs work within scope of authority and training and in compliance with policies and quality standards
monitoring assigned operations and assuring compliance with Federal, State, and local regulations and
policies.
• Interprets policies and procedures and assures the consistent application of rules and regulations.
• Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports
and other necessary correspondence.
• Attends and participates in professional group meetings; maintains awareness of new trends and
developments in the fields related to area of assignment; incorporates new developments as appropriate
and assigned.
Required Knowledge of:
• Municipal construction, maintenance, and repair procedures; practices and methods utilized in street and
drainage maintenance services.
• Operation and maintenance activities of street and drainage systems and facilities.
• Operation of hand and power tools and specialized equipment used in street and drainage facility and
systems maintenance and repair.
• Applicable federal, state, and local laws, codes, regulations policies and procedures of assigned City
systems and activities.
• Construction standards.
• Safety standards, rules, and regulations.
• Interpersonal skills using tact, patience, and courtesy.
• Technical aspects of field of specialty.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Effective oral and written communication principles and practices to include public relations.
• Record keeping, report preparation and presentation techniques and practices.
• Modern office procedures, methods, and equipment including computers and computer applications such
as: word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar, and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation and administration.
• Supervisory and training principles, methods, and techniques.
Required Skill in:
• Planning, organizing, and administering a variety of programs, projects and activities related to the
maintenance and repair of City streets, alleys, drainage facilities and systems, sidewalks, and related
facilities.
Street/Storm Water Manager Last Reviewe
Last Revise Packet Pg. 124
2.1.e
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JOB DESCRIPTION
Street/Storm Water Manager
• Operating and training personnel in the use and care of specialized tools and equipment used in street
and drainage system maintenance and repair work.
• Analyzing regular and emergency situations accurately and adopting an effective course of action.
• Preparing comprehensive narrative and statistical reports.
• Planning and organizing work and meeting schedules and timelines.
• Interpreting and applying applicable Federal, State, and local policies, laws, and regulations.
• Monitoring and practicing safe work practices.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and
explain them.
• Compiling, preparing, and maintaining a variety of records, files, and reports.
• Developing and monitoring departmental and program/project operating budgets, costs, and schedules.
• Communicating effectively verbally and in writing including public relations.
• Supervising, leading, coaching and using best management practices to improve staff performance,
delegating tasks and workload assignments.
MINIMUM QUALIFICATIONS:
Education and Experience:
• Associates Degree, Vocational Training, or the equivalent of two years of college -level coursework in
public works construction and maintenance or related field AND
• Six years of experience in public works street maintenance, repair and construction activities and a
working knowledge of the practices, procedures, and regulations of street/storm maintenance operations
that includes three years of staff supervisory and budgetary responsibility; preferably in a municipal or
public sector environment; OR
• An equivalent combination of education, training and experience that will allow the incumbent to
successfully perform the essential functions of the position.
Required Licenses or Certifications:
• First Aid Certificate.
• Valid Flagging Card.
• Must be able to successfully complete and pass a background check.
Other Requirements:
• Ability to pass a mandatory drug test upon conditional job offer.
WORKING CONDITIONS:
Environment:
• Indoor and outdoor work environment.
• Driving a vehicle to conduct work.
Physical Abilities:
Street/Storm Water Manager Last Reviewe
Last Revise Packet Pg. 125
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JOB DESCRIPTION
Street/Storm Water Manager
• Walking or otherwise moving over rough terrain.
• Sitting, standing, or otherwise remaining in a stationary position for extended periods of time.
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating various equipment and tools.
• Reaching overhead, above the shoulders and horizontally, bending at the waist, gripping, kneeling, or
crouching, stooping, crouching, reaching, pushing, pulling, and twisting or otherwise positioning oneself
to accomplish tasks.
• Ascending/descending, ladders, and inclines.
• Working at heights, working on a high ladder, and working in a confined space.
• Working in a noisy work area, working in direct sunlight, working in outside temperature extremes, and
working in dampness.
• Heavy physical labor, including lifting/carrying or otherwise moving or transporting 50-100 pounds.
• Operating a passenger vehicle, heavy truck, heavy equipment, and rotating machinery.
• Reading and understanding printed and electronic messages and related materials.
• Hearing voice conversation and hearing alarms.
• Possessing close vision, far vision, side vision, depth perception, night vision and color vision.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Contact with angry and/or dissatisfied customers.
• Working around and with machinery having moving parts.
• Working in and around moving traffic.
• Adverse weather conditions.
• Exposure to smoke, noxious odors, toxic fumes and chemicals, epoxy chemicals, poison oak or ivy, dust
or pollen, insect stings solvents, oil, and ink.
Incumbent Signature:
Department Head:
Date:
Date:
Street/Storm Water Manager
Last Reviewe
Last Revise Packet Pg. 126
2.1.e
City of
EDMONDS
Washington
TRANSPORTATION ENGINEER
Department:
Public Works - Engineering
Pay Grade:
NR-14
Bargaining Unit:
Non Represented
FLSA Status:
Exempt
Revised Date:
November 2012
Reports To:
City Engineer
POSITION PURPOSE: Under administrative direction, manages the City's transportation engineering program;
manages assigned capital improvements projects and contracts; performs long-range transportation plans and
reports; reviews traffic plans for conformance with city, state and federal standards; prepares traffic engineering
and safety studies; prepares transportation design drawings, specifications and cost estimates; advises traffic
signal maintenance personnel; establishes signal operations and updates the transportation element of the
City's Comprehensive Plan and the City's Six Year Transportation Improvement Program.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Manages the City's transportation program; provides technical expertise on transportation related issues
and responds to traffic engineering requests by citizens and City staff.
• Coordinates transportation planning and improvements with City Departments, WSDOT, public
agencies and regional transportation organizations.
• Researches and prepares traffic engineering studies, reports and recommendations based on
engineering standards, guidelines and city code.
• Oversees and maintains data collection for traffic count records for intersection volume and speeds.
• Reviews and evaluates traffic accident reports and prepares work orders to initiate changes and
additions to traffic controls, pavement markings and traffic signs.
• Directs and supervises the design, maintenance and operation of traffic signals, signs, pavement
markings and illumination systems.
• Prepares the annual Six Year Transportation Improvement Program (TIP), updates the transportation
element of the Comprehensive Plan; develops and updates road standards in the Edmonds Community
Development Code, design criteria and standard details.
• Manages assigned capital improvement projects; plans, develops and prepares transportation design
drawings, contract specifications and cost estimates.
• Uses AutoCAD and related engineering and graphics software to prepare detailed design drawings.
• Coordinates project improvements with City Departments, private utilities, other public agencies and
citizens, and prepares and secures necessary easements for project construction.
• Manages the advertisement, bid and award of transportation capital improvement projects.
• Develops criteria to evaluate project priorities.
Transportation Engineer No Packet Pg. 127
2.1.e
JOB DESCRIPTION
Transportation Engineer
• Serves as staff on a variety of boards, commissions and committees.
• Prepares advertisement notice and responses to bidder questions; reviews and analyzes bid documents
for compliance with City, state and federal requirements; prepares award recommendation for City
Council; oversees the execution and processing of construction contract documents.
• Performs the construction management of assigned transportation projects; implements the contract
and maintains project filing system following related City, state and federal standards, policies,
guidelines and laws.
• Processes, reviews and approves contractor submittals; processes, reviews, and responds to requests
for information.
• Performs field inspection and documentation of construction activities; prepares and calculates progress
pay estimates; negotiates and prepares change orders and field change directives.
• Prepares daily inspection reports, calculates and prepares field notes records of contractor quantities
and materials installed in the field and takes and files daily photos of assigned projects.
• Monitors contractor operations and traffic control to ensure a safe work area and responds promptly to
public questions and concerns.
• Manages and tracks the close-out phase of construction contracts and the documentation required for
final project approval.
• Prepares and manages consultant contracts; develops and prepares Request for Qualifications (RFQ's)
and reviews and evaluates statement of qualifications.
• Reviews and approves fee sheets, scopes, schedules and invoices; reviews and checks consultant
drawings, specifications and estimates for accuracy and quality; monitors consultant progress and
invoices to approved schedules.
• Develops, prepares and monitors project budget; reviews and tracks project expenditures; prepares
reports on cost overruns or budget amendments; prepares City, state and federal documents for
administration of grants and loans; proposes alternate construction methods or materials to reduce
project costs.
• Prepares City Council agenda packets for transportation issues; attends City Council meetings and
public hearing; makes presentations and responds to questions on issues as needed.
Required Knowledge of:
• Civil engineering principles and standards as applicable to transportation engineering activities.
• Transportation demand management and transportation system management principles.
• State and federal funding procedures for public works projects.
• Applicable ordinances, local, state and federal laws, codes and regulations.
• Administration principles and practices of construction and consultant contracts.
• Reading, interpreting and understanding civil design drawings, schematics and other related maps and
drawings.
• Interpersonal skills using tact, patience and courtesy.
• Health and safety standards, rules and regulations.
• Principles and practices of the long-range strategic planning.
• Structure, organization and inter -relationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Effective oral and written communication principles and practices to include public relations and public
speaking.
• Administrative program/project management techniques and principles.
• Contract negotiation and administration.
• Research methods and report preparation and presentation.
Transportation Engineer No
Packet Pg. 128
2.1.e
JOB DESCRIPTION
Transportation Engineer
• Modern office procedures, methods, and equipment including computers and computer applications
such as: word processing, spreadsheets and statistical databases.
• English usage, spelling, grammar, and punctuation.
• Principles of business letter writing.
• Principles and practices of governmental budget preparation and administration.
Required Skill in:
• Planning, organizing, controlling and directing the Transportation Engineering activities and operations.
• Serving as representative of the City on local and regional Transportation Engineering issues.
• Supervising construction, design and contracts.
• Conducting project design reviews.
• Developing and administering procurement and consultant contracts as necessary.
• Creating and producing effective grant requests.
• Interpreting, applying and explaining rules, regulations, policies and procedures.
• Planning and implementing long-term strategies including capital construction project planning and
oversight.
• Utilizing personal computer software programs and other relevant software affecting assigned work and
in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Analyzing situations accurately and adopting an effective course of action.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Applying program/project management techniques and principles.
• Directing the maintenance of a variety of reports and files; preparing, maintaining and reviewing
comprehensive narratives and statistical reports.
• Developing and monitoring departmental, capital improvement and program/project operating budgets,
costs, and schedules.
• Communicating effectively verbally and in writing including public relations and public speaking.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Civil Engineering, Transportation Planning or related field and four years of increasingly
responsible civil engineering design and construction experience in a municipal, State, or related environment
OR an equivalent combination of education, training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Washington State Professional Civil Engineer (PE) license.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Indoor and outdoor work environment.
• Driving a vehicle to conduct work.
Transportation Engineer No
Packet Pg. 129
2.1.e
JOB DESCRIPTION
Transportation Engineer
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the telephone.
• Operating a computer keyboard and drafting materials.
• Reading and understanding a variety of materials.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Ascending/descending from ladders and working from heights or depths.
• Bending at the waist, kneeling or crouching reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise move or transport moderately heavy objects up to 40 lbs.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Contact with angry and/or dissatisfied customers.
• Occasional exposure to dangerous machinery.
• Occasional extreme weather conditions.
• Potential physical harm and hazardous chemicals when working in the field, conducting inspections and
working around construction equipment and worksites.
Incumbent Signature: Date:
Department Head: Date:
Transportation Engineer No
Packet Pg. 130
2.1.e
City of
EDMONDS
Washington
Urban Forest Planner
Department:
Development Services - Planning
Pay Grade
NR-11
Bargaining Unit:
Non -Represented
FLSA Status:
Exempt
Revised Date:
June 22, 2021
Reports To:
Environmental Programs Manager
POSITION PURPOSE: Under general direction, leads in implementing the City's tree regulations and programs
that apply to development projects and to private properties, provides information for the public, coordinates with
other departments, and provides facilitation and guidance to assist the Tree Board.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
Responsible for the implementation of the City of Edmonds' Urban Forest Management Program (UFMP, as it
relates to private property, including, but not limited to the following tasks:
• Provide Input on city code updates and interpretations related to trees
• Lead development and implementation of tree programs to encourage healthy trees on private property
• Make public presentations and prepares reports and memos as needed for public meetings
• Identify tree -related policies and information for updating the City's Comprehensive Plan or other city plans
• Identify best practices for planting and management of trees on private property
• Assist with identifying preferred tree species for certain types of private properties
• Coordinate tree -related code requirements and plan policies with other divisions and departments
• Verify zoning requirements for specific projects and sites
• Conduct site inspections and identify any corrections, as needed
• Manage citywide tree canopy assessment data
• Manage the permitting/notification process for removing or altering trees
• Inspect trees on private property, as required
• Prepare information for the public regarding tree management on private property
• Provide facilitation and guidance to assist the Tree Board or, as necessary, other boards and commissions
• Provide departmental information for Tree City USA applications (annual)
• Keep records and data for private property tree management
• Review professional tree assessments/landscape plans that are submitted to the City (especially in
conjunction with development)
• Assist with determining compliance violations and penalties for illegal tree -cutting on private property
• Where feasible, guide parties to resources for resolving disputes pertaining to private trees
Urban Forest Planner
Last Reviewed: 07/08/2021
Last Revised: 06/22/2021
Packet Pg. 131
2.1.e
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JOB DESCRIPTION
Urban Forest Planner
• Coordinate with the interdepartmental Tree Team (aka Urban Forest Management Plan Team) on tree -
related activities
• Support implementation of the city's Urban Forest Management Plan and facilitate periodic updates
• Stay current on regional and national tree issues, trends and best practices
• Attend and participate in related professional groups and committees as directed
• Perform related duties and responsibilities as required.
Required Knowledge of:
• Urban forestry and landscape practices and principles
• Protection of critical areas, including wildlife habitat, as related to trees and landscape
• Principles and practices of urban forestry management
• Urban planning and development practices
• Local government permitting processes
• GIS development and use
• Time management and project prioritization
• Principles of site development and construction
• Principles of customer service and public relations
• Effective report preparation and presentation
• Public outreach techniques and community education
• Research methods and sources of information related to urban forest management
• Tree appraisal methods
• Recent developments, current literature and sources of information related to tree and landscape
management in urban areas
• Pertinent federal, state, and local laws, codes, regulations, and procedures
• Working with contractors and consultants
Required Skill in:
• Providing technical assistance for the processing of land use permits and applications
• Evaluating site plans related to tree removal, pruning, planting, and protection
• Using reference materials and manuals regarding the care and maintenance of trees
• Utilizing personal computer software programs and other relevant software affecting assigned work
• Establishing and maintaining effective working relationships with staff, management, outside agencies,
community groups and the general public
• Managing data and presenting key information in an easily understandable manner
• Communicating effectively, both verbally and in writing
• Operating personal computers and appropriate software programs
MINIMUM QUALIFICATIONS:
Education and Experience:
A Bachelor's Degree in Forestry, Earth Sciences, Landscape Architecture or other relevant field and five years of
urban forestry experience, including at least one year of planning- or development -related work, are required; or an
equivalent combination of education and experience sufficient to successfully perform the essential functions of the
job.
Required Licenses or Certifications:
• Valid State of Washington Driver's License
Urban Forest Planner
Last Reviewed: 07/08/2021
Last Revised: 06/22/2021
Packet Pg. 132
2.1.e
3 of 3
JOB DESCRIPTION
Urban Forest Planner
• Note: Other specialty certifications/licenses as required by state and federal law and/or OSHA and WAC
regulations may be required within a specified period of time after hire
• Note: Must be able to successfully complete and pass a background check
Highly Recommended Certifications:
• Arborist Certification from the International Society of Arboriculture
WORKING CONDITIONS:
Environment:
• Indoor and outdoor work environment, including field visits
• Driving a vehicle to conduct work.
• Some possible exposure to fumes, dust and odors.
• Occasional exposure to noise from equipment operation
• Frequent office -type work, including computer operation and staff meetings
Physical Abilities:
• Hearing, speaking and otherwise communicating to exchange information in person and on the phone
• Operating a computer, electronic tablet, and other office equipment
• Reading and understanding a variety of materials
• Sitting, standing, walking or otherwise positioning oneself for extended periods of time
• Wearing proper personal protective equipment as required by department or City policy
Hazards:
• Exposure to insects and potential tree -dwelling animals and tree and plant pollens
• Working sometimes in the vicinity of noisy, motorized machinery
• Exposure to chemical fumes and pesticides
• Contact with dissatisfied and upset members of the public
Incumbent Signature:
Department Head:
Urban Forest Planner
Date:
Date:
Last Reviewed: 07/08/2021
Last Revised: 06/22/2021
Packet Pg. 133
2.1.f
CHAPTER V
COMPENSATION
5.1 PURPOSE
The City is committed to maintaining a compensation program that ensures fairness, pay equity,
and external competitiveness for the purposes of attracting and retaining talented, engaged, and
diverse employees. The purpose of this policy is to provide guidance regarding City
compensation goals, subject to collective bargaining and fiscal constraints. All compensation
decisions will be made without regard to race, gender, sexual orientation, or any other protected
class
5.2 COMPENSATION PHILOSOPHY
The City's compensation program should be designed to attract and retain dedicated,
hardworking, diverse, and talented employees who effectively support the mission of the City.
Therefore, the City's compensation philosophy shall be competitive in the relative market
considering all appropriate factors. Those factors include, but are not limited to, compensation
provided by comparable cities, pay equity and internal equity, and fiscal resources available to
the City. The total compensation program is made up of both pay and benefits.
The guiding principles set forth in this policy are expressed as general goals, with a full
understanding that wages and benefits are mandatory subjects of bargaining for represented
employees. This policy applies to non -represented City employees. It may also serve as a
guideline for the City Council in its decision making with regard to labor negotiations.
Compensation adjustment for non -represented employees are subject to City Council approval;
compensation adjustments for represented employees are subject to collective bargaining, and
ratification by the union(s) and City Council.
5.3 DEFINITIONS
A. Benchmark — A job or classification that is commonly found and defined, used to make
pay comparisons, either within the organization or to comparable jobs outside the
organization.
B. Compensation — Salary or hourly wages and City -paid benefits such as contributions
toward health coverage and other group insurance benefits, retirement, paid time off,
continuing education allowances, and any other fringe benefit received by employees.
C. Compensation Philosophy — A set of guiding principles that are based on values that drive
compensation decision making.
D. Pay Equity —The practice of compensating employees in a consistent and fairway for the
same or essentially similar work, regardless of race, gender, disability, sex, sexual
orientation or other status.
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2.1.f
E. Cost of Living Adjustment (COLA) — A periodic adjustment in wages or salaries to
compensate for loss in purchasing power of money due to inflation.
F. General Wage Increase —A wage or salary increase where either a flat rate or a common
percentage of salary is used.
G. Internal Equity — The pay relationships among jobs internal to the organization.
H. Labor Market —the market in which workers compete for jobs and employers compete for
workers.
Market Adjustment — An adjustment to bring the salary range for a job classification to
approximate market values, or to bring City benefits to approximate market values.
J. Salary Schedule — The levels or hierarchy of job classifications and pay ranges. Salary
schedules are generally constructed with consistent percentage changes between each
salary range and between the steps assigned to each salary range. Edmonds has
established as a standard a 5% increase between ranges and between steps within each
range.
K. Salary Range —A series of consecutive salary steps in the range comprising the pay rates
for a job classification.
L. Salary Compression — A condition in which jobs requiring significantly different levels of
responsibility or professional expertise have a pay differential that is too small to be
considered equitable.
5.4 COMPENSATION GOALS
The City's compensation philosophy is to be competitive in the relevant labor market considering
all appropriate factors. To carry out that philosophy, the City's compensation goals are:
A. To attract and retain, dedicated, hardworking, diverse, talented employees who are well
qualified to perform their duties in an ever evolving municipal government environment;
B. To pay employees fairly and to ensure pay equity and internal equity;
C. To be externally competitive by providing compensation commensurate with the labor
market;
D. To be fiscally responsible and legally defensible.
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2.1.f
5.5 MARKET DEFINITION
The comparable labor market will be defined as Cities in Washington State based on population,
assessed valuation, and assessed valuation per capita with a bandwidth of 50% up and 50%
down. When establishing comparable cities, those located in Snohomish, King, Pierce, and
Thurston County will be given first priority. Cities outside these counties may be considered if a
statistically reasonable group of comparators is not established. Other local government agencies
and private employers may be taken into consideration when they are determined to be a relevant
factor in the labor market.
Because of the diversity and complexity of some positions at the City, the market for dept head
or management positions, or highly -specialized positions, may be a mix of public sector and
private sector employers. The relevant labor market will be defined in a manner that reflects the
primary industries or organizations where labor talent is found, recruited from, or lost to.
5.6 MARKET COMPETITIVENESS
To maintain pay and benefits that are competitive within the compensation of employers offering
similar employment and competing in the same labor market, the City sets compensation in
relation to the comparable labor market. However, the City recognized that there are conditions
where exceptions and flexibility may be necessary in situations which include but are not limited
to:
• Recruiting the desired level of talent in certain jobs is a sustained problem and results in
negative impacts to the City and the citizens we serve;
• Retention problems including succession and turnover;
• City priorities;
• Internal anomalies in alignment, disparities, or inconsistencies;
• Significant changes in the economy or marketplace;
• Limitations on available financial resources.
5.7 SALARY CLASSIFICATION AND GRADES
Each regular position within the City is classified into a classification title for salary purposes.
Each classification title is designated a particular pay grade as shown on the City's salary
schedule, which is approved in labor agreements or annually by the City Council. All City
employees are assigned to a classification title and provided a job description. This job
description shall be reviewed annually with the employee and the supervisor during the
employee's performance evaluation, and any changes to the classification shall be referred to the
Human Resources Office for review. Any change in a job classification, which would
subsequently require a change in salary grade assignment, must have prior approval by the
Mayor and City Council, and the appropriate Union as needed prior to the implementation of any
classification changes.
Packet Pg. 136
2.1.f
5.8 PAY RATES
Employees shall be paid within the limits of the wage range to which their positions are assigned.
Usually, new employees will start their employment at the first step on the salary range for their
classification. However, a new employee may be employed at a higher rate than the minimum
when the employee's experience, training or proven capability warrant, or when prevailing market
conditions require a starting rate greater than the minimum. Any placement above a step 3 at
hire is subject to the Mayor's approval. Requests for placement above a step 3 should first be
submitted to Human Resources for review who will then forward to the Mayor for approval. All pay
rates for new employees will be reviewed for pay equity to ensure that the City continues to
compensate employees consistently and fairly.
5.9 SALARY RANGE PROGRESSION
New employees are advanced to the next salary step increment after satisfactorily completing the
first six months of probation. After this, employees advance to the next step in the salary range
on the January following their anniversary date and each succeeding January after a concurrent
satisfactory overall performance evaluation has been completed by their supervisor, until reaching
the maximum step. An employee is considered not to have achieved a satisfactory overall
performance rating if two or more performance category areas in the evaluation receive less than
a "meets standards" rating. An employee who fails to achieve at least a satisfactory overall
performance rating on their annual performance evaluation shall not be eligible for a step increase
until their next performance evaluation rating period.
Employees who do not achieve a satisfactory overall performance rating will be immediately
placed on a performance improvement plan (PIP). The PIP will provide clear expectations to the
employee for the work performance items that must improve in order for the employee to achieve
a satisfactory overall performance rating by the next evaluation period (usually 3 and/or 6 months)
as determined under the PIP. A PIP also serves as a work plan for the employee that will likely
include individualized, supervisor -provided feedback and counseling on improving work
performance, as well as outlining any necessary areas of training or retraining in order for the
employee to succeed on the PIP.
5.10 NON -REPRESENTED EMPLOYEES' ANNUAL SALARY ADJUSTMENTS
The Mayor will recommend the adjustment of salary schedule for non -represented employees to
the City Council for approval as part of the budget process.
In addition, the City will attempt to mitigate compression issues as they arise. The Mayor will
make appropriate and timely recommendations to City Council to maintain internal equity and
prevent compression issues.
5.11 NON -REPRESENTED EMPLOYEES MARKET ANALYSIS
The Human Resources Department will conduct compensation surveys for non -represented
positions no later than September 1, every three years.
Packet Pg. 137
2.1.f
Salary ranges for positions will be determined by using the prevailing rates in the identified
comparator cities. The City will be competitive within the defined market, but normally will not
assume the position of a lead pay policy compared to the market; therefore, the median or 50th
percentile of the mid -range of salary data collected will be used to determine competitiveness.
Deviations from this may be considered by Council where such deviations are consistent with the
established compensation philosophy.
Every three years, based upon the survey data, the Mayor will recommend salary range market
adjustments for non -represented positions to City Council. The Mayor will consider the following
goals in developing the recommendation:
1. Maintain the mid -point of each salary range between 5% high/low of the mid -point of the
comparator city median.
a. Positions requiring adjustment will be assigned to the new salary range within the
salary schedule that places the position closest to the comparator cities' median.
2. Ensure that positions which are essentially similar are internally equitable
3. Address any issues of compression between non -represented supervisory positions and
their direct reports.
4. Any employee whose actual salary falls below the newly adopted pay range minimum,
shall be adjusted up to the new minimum upon adoption of the new pay ranges.
5. Any employee whose actual salary exceeds the top of the approved salary range, will have
their salary frozen until such time as the salary range for that position catches up to the
compensation of the employee.
5.12 PROMOTION
An employee promoted to a position in a higher classification and salary range shall receive a
promotional pay increase to either 1) the entry step or salary of the new salary range, 2) the next
highest available pay step in the new range which provides at least a 5% increase in pay, or 3) to
start at the bottom of the pay grade of the higher classification, whichever is greater. Changes in
salary due to a Reclassification of a position will be treated the same as a Promotion. Promotions
change an employee's pay anniversary date and subsequent merit pay reviews. Promotions for
positions covered by a collective bargaining agreement will be handled per the provisions of that
agreement.
An employee transferring from one position to another which are in the same pay range will not
be considered a promotion.
5.13 PAYDAYS
City employees are paid semi-monthly on the 5th and the 20th of each month. If a regularly
scheduled payday falls on the weekend or a holiday, the paychecks will be distributed on the last
preceding regularly scheduled working day. Automatic deposit is available upon request. Pay
increases, other than those occurring upon the 1 st or the 16th of the month, become effective at
the beginning of the next pay period.
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5.14 ERRORS IN PAY
Every effort is made to avoid errors in paychecks. However, any employee who believes that an
error has been made should contact the Finance Department immediately. The Finance
Department will take the necessary steps to research the problem and to assure that any
necessary correction is made properly and promptly. An employee reporting an error will be
notified in writing within 15 business days of the outcome. An employee who believes further
discrepancies exist should submit a written complaint to Human Resources immediately. If an
employee has been overpaid in error, the City will ask that the amount be repaid by payroll
deductions or by agreement, consistent with applicable laws.
5.15 DEDUCTIONS
Some regular deductions from the employee's earnings are required by law; all other deductions
must be approved by the City and specifically authorized in writing by the employee. The City will
withhold from the employee's paycheck those deductions required by law and any voluntary
deductions approved by the City and authorized by the employee, by applicable union contract,
or by statute or regulation.
5.16 ACTING PAY
When an employee is temporarily assigned to work in a position with a higher pay rate in order to
fill a vacancy or act on behalf of an absent employee, the employee shall be paid Acting Pay in
the amount of either the minimum of the salary rate of the acting position or a 5% increase in base
pay, whichever is greater. To qualify, the employee must be assigned to the acting position for
a period of ten (10) or more consecutive workdays. Acting Pay is limited to a six month period as
noted in the City Ordinance. Any extenuating circumstances requiring Acting pay for a period
beyond six months are subject to the Mayor and City Council's approval, or subject to applicable
Civil Service Rules.
5.17 SPECIAL DUTY PAY
The Mayor is authorized to pay any manager or director level employee special duty pay in
addition to that person's regular compensation when the Mayor has temporarily assigned special
duties to that person. No employee may receive special duty pay for longer than one year without
city council approval. "Special duties" are defined as those duties not included as essential
functions in the employee's official job classification and not otherwise associated with the
employee's position.
Special duty pay shall consist of up to ten percent of the employee's salary at the time the special
duties are assigned. The Mayor is authorized to grant to each such employee up to five percent
(5%) for special duty pay at the Mayor's discretion, and shall be based upon the scope of the
additional responsibilities identified by the Mayor. If the Mayor determines that special duty pay
above five percent (5%) is warranted for a particular employee, the Mayor will be authorized to
grant up to ten percent (10%) for special duty pay upon prior approval by the City Council.
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5.18 COMPENSATION UPON TERMINATION
When an employee's employment with the City is terminated, the employee will receive the
following compensation on the next regularly scheduled payday including: 1) regular wages for
all hours worked up to the time of termination which have not already been paid; 2) any overtime
or holiday pay due; 3) A lump sum payment of any accrued but unused vacation and
compensatory time and; 4) any employee -paid health insurance premiums paid in advance for
health insurance coverage. Accrued sick leave will be paid in accordance with City Ordinance
and Personnel Policies for Non -Represented employees, or the applicable collective bargaining
agreement for Union Employees.
5.19 RECLASSIFICATION
It is the supervisor's responsibility to maintain the employee's primary job assignments within the
scope of the existing job classification, until a revised job classification is approved. Requests for
revised job classifications can be made by the Department Director to the Human Resources
department. In the event that an employee is eligible for a reclassification as determined by
his/her supervisor, a reclassification form and a revised job description, along with the
recommended pay grade should be submitted to Human Resources for review. All revised job
descriptions and reclassification requests are subject to the Mayor's approval, before submittal to
the City Council for their approval and/or the respective Union as required.
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