The URL can be used to link to this page

2022-02-08 City Council - Full FIN Agenda-30761 o Agenda Edmonds City Council V,J Hv FINANCE COMMITTEE - SPECIAL ZOOM VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 FEBRUARY 8, 2022, 5:00 PM THIS MEETING IS HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO VIEW OR LISTEN TO THE COMMITTEE MEETING IN ITS ENTIRETY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY DIAL -UP PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE COUNCIL AND CITY STAFF. COMMITTEE MEETING AGENDAS DO NOT INCLUDE AUDIENCE COMMENTS OR PUBLIC HEARINGS. CALL TO ORDER COMMITTEE BUSINESS 1. Preliminary December 2021 Quarterly Financial Report (10 min) 2. Business Improvement District - Financial Policy Discussion (20 min) 3. Leak Adjustment Policy Discussion (15 min) 4. Covid Premium Payments & Vacation for Essential Workers (0 min) 5. 2021 Public Defender's Office Annual Report (20 min) 6. Public Defense Contract Renewal (10 min) 7. Presentation of Washington Department of Commerce Energy Retrofit Grant for Public Safety Solar Plant (5 min) 8. 2022 Parks, Recreation & Open Space (PROS) Plan Capital Program (0 min) ADJOURN Edmonds City Council Agenda February 8, 2022 Page 1 2.1 City Council Agenda Item Meeting Date: 02/8/2022 Preliminary December 2021 Quarterly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation Review and move to full council on consent. Narrative Preliminary December 2021 Quarterly Financial Report Attachments: Complete December 2021 Quarterly Financial Report Jan -Dec 2021 P&L Finance Committee Mtg 02_08 Packet Pg. 2 2.1.a INSIDE THIS ISSUE: Revenues By Fund Summary Expenditures By Fund Summary General Fund Revenues Expenditures By Fund Detail Gen. Fund Depart- ment Expenditures Summary Revenues 1 This report is a summary of the City's preliminary operating results for the year ended December 31,2021. Investment Portfolio 32 Fund Balance Overview Right. Cases and hospitalizations may be begin- ning to level off, but COVID will have lasting im- pacts to our lives far beyond 2022. Revenue Update: As the coronavirus pandemic contin- ues, more people have been vaccinat- ed against COVID-19, and govern- ment -provided stimulus plans have contributed to a significant economic recovery nationwide. Our regional economy, including our City, contin- ues to exceed expectations. Howev- er, not enough people have been vac- cinated to successfully slow the pan- demic, and as a result a new "Omicron variant" has become prev- alent. General Fund revenues for the year of $44.1 million are $1,436,045 or 3.4% ahead of budget. The largest contributor to this is from sales tax collections that are $1,985,472 ahead of this time last year, and $1,702,518 ahead of budget. Due to a currently strong local and regional economy, virtually all tax collections are ahead of last year's pace, as well as ahead of budget. (page 21.) categories except for Fines and Penalties. General Fund revenues to date exceed rev- enues for the same period last year by $2,144,140, or 5.1 %. The General Fund finished the year with a fund balance of $15,509,095 which repre- sents 37% of the General Fund Operating Budget. The $1,768,863 in the Contingent Reserve Fund coupled with the $7,493,332 in the General Fund Operating Reserve give the city a total of $9,262,195 in Reserved (Restricted) Fund Balance, which equates to 20% of the General Fund Operating Budget. This leaves $8,015,763 in Unrestricted Fund Balance. A more detailed breakdown of infor- mation for City revenues can be found be- ginning on page 19. The City currently has no interf ind loans outstanding. Revenues by Category: WHO: Europe entering'plausible General Fund revenues for endgame' to COVID pandemic the year end- The director of the World Health Organization's Europe office says the continent is ed December now entering a "plausible endgame" to the pandemic and that the number of 31, 2021 are coronavirus deaths is now starting to plateau higher than 2020 in all By The Associated Press !I February 3, 2022, 5:35 AM • 3 min read Preliminary Financial Management Report as of December Packet Pg. 3 2.1.a Top: Construction of Civic Field contin- ues, with comple- tion anticipated for Summary of Operating Funds: Expenditures General Fund ex- I penditures for the stol year are $1,765,905 less than this time last sport year, which is 8.42% courts under the budgeted amount. future :: R General Fund expens- footprint es by sub -fund and line item categories are on page 24 and expenses by depart- ment are on pages 31- 32. Every department in the General Fund i is reasonably where79 expected after nine months, and the Gen- Gen- i* eral Fund as a whole I z has spent 92% of its 1 annual budget. This same information can be found graphical form on pages 8-16. in Special Revenue Funds during the year have spent only 52% of their an- nual expense budget. This is ex- pected, as much of the underspending comes from REET funds, which at 100% of the way through the year have spent only 55% of their annual allotment. Some of this will be made up when in- voices are received af- ter the end of the year. In addition, the City re- ceived $5.9 million In Kristiana Johnson American Position #1 $1.1 million has been spent so far. Addi- tional Special Revenue Fund expenditure information can be found on pages 25-26. The total fund balance for the General Fund and Sub -funds at December 31 is $22.8 million, or approximately 48% of the annual expenditure budget for those funds. Rescue Plan Act (ARPA) funds this .26 Isummer, of which only DianeBuckshnis Vivian Olson I I I Will Chen NeilTibbott Position#2 Position#3 � — I Y F I Susan Paine Laura Johnson , Position#4 Postion#5 Position#6 Position#7 MMMML— Preliminary Financial Management Report as of December Packet Pg. 4 2.1a GENERAL FUND SUMMARY General Fund Revenues and Expenses (Rolling 24 months) General Fund Revenue General Fund Expenses 10,000, 000 — 9,000,000 8,000,000 ♦ • 7,000,000 ♦ ; ♦ ; 6,000,000 ♦ • 5,000,000 4,000,000 2,000, 000 1,000, 000 January April July October January April July October General Fund Tax Revenue (2015 through 2020) Sales Tax Property Tax EMS Tax Other Taxes 12,000, 000 10,000, 000 8,000,000 _ _ 6,000,000 4,000, 000 2,000,000 2015 2016 2017 2018 2019 2020 12,000,000 11,000,000 10,000, 000 9,000, 000 8,000, 000 7,000, 000 6,000,000 5,000, 000 4,000,000 3,000, 000 2,000, 000 1,000, 000 Sales Tax General Fund Tax Revenue (2021 YTD) $10,541,754 ]I Property Tax EMS Tax Other Taxes 1 Packet Pg. 5 I 2.1.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2021 General Fund Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance January $ 2,296,180 $ 2,296,180 $ 2,740,276 19.34% February 4,631,714 2,335,534 5,089,278 9.88% March 7,134,855 2,503,141 7,050,949 -1.18% April 10,214,588 3,079,733 11,029,475 7.98% May 18,446,129 8,231,541 20,122,774 9.09% June 20,867,080 2,420,951 22,872,014 9.61% July 23,169,697 2,302,617 25,583,320 10.42% August 25,715,721 2,546,024 28,113,466 9.32% September 27,989,932 2,274,211 30,286,676 8.21% October 31,872,260 3,882,327 33,150,940 4.01% November 40,264,126 8,391,867 41,509,313 3.09% December 42,615,777 2,351,651 44,051,822 3.37% City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2021 Real Estate Excise Tax 1 & 2 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance January $ 195,748 $ 195,748 $ 625,840 219.72% February 341,557 145,810 922,678 170.14% March 525,343 183,786 1,222,093 132.63% April 697,989 172,646 1,478,072 111.76 May 895,413 197,424 1,949,651 117.74% June 1,120,061 224,648 2,330,065 108.03% July 1,335,075 215,015 2,879,064 115.65% August 1,581,214 246,138 3,453,870 118.43% September 1,849,736 268,522 3,818,929 106.46% October 2,083,774 234,038 4,224,981 102.76% November 2,308,787 225,013 4,659,366 101.81% December 2,500,000 191,213 5,001,330 100.05% *The monthly budget forecast columns are based on a five-year average. 2 Packet Pg. 6 1 SALES TAX SUMMARY I 2.1.a I Sales Tax Analysis By Category Current Period: December 2021 Year -to -Date Total $10,302,518 Automotive Repair, $218,677 Amusement & Construction Trade, Recreation, $56,086 $1,583,256 Health & Personal Business Services, Accommodation, Care, $261,143 $1,056,864 Gasoline, $40,056 $37,654 Clothing and Accessories, $331,417 Communications, $240,348 Wholesale Trade, $365,304 Misc Retail, $1,831,412 12,000,000 10,000, 000 8,000,000 6,905,1 $6,741,838 6,000,000 4,000,000 2,000,000 0 2015 2016 Retail Food Stores, Iw $342,348 Retail Automotive $2,524,990 Manufacturing, Others, $243,622 Eating & Drinking, $128,854 $1,040,487 Annual Sales Tax Revenue 7.395.114 $8,406,296 $8,452,715 $8,317,046 2018 201 $10,302,518 2020 YTD 2021 3 I Packet Pg. 7 I 2.1.a I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2021 Sales and Use Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 661,963 $ 661,963 $ 774,198 16.95% February 1,491,081 829,118 1,647,058 10.46% March 2,110,825 619,744 2,350,659 11.36% April 2,677,870 567,045 3,041,781 13.59% May 3,379,279 701,409 3,922,140 16.06% June 4,038,220 658,941 4,797,214 18.80% July 4,756,025 717,805 5,699,002 19.83% August 5,547,915 791,890 6,634,250 19.58% September 6,288,480 740,565 7,479,695 18.94% October 7,063,515 775,035 8,493,819 20.25% November 7,866,501 802,986 9,428,122 19.85% December 8,600,000 733,499 10,302,518 19.80% Gas Utility Tax Sales and Use Tax 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 - 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Year Budget - Prior Year City of Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 82,557 $ 82,557 $ 84,132 1.91% February 170,654 88,097 172,999 1.37% March 250,947 80,292 269,171 7.26% April 317,447 66,501 350,366 10.37% May 368,586 51,139 413,190 12.10% June 403,108 34,522 453,419 12.48% July 430,884 27,777 489,128 13.52% August 454,299 23,415 512,233 12.75% September 475,121 20,822 535,887 12.79% October 498,594 23,472 565,388 13.40% November 537,295 38,702 612,631 14.02% December 595,000 57,705 683,675 14.90% *The monthly budget forecast columns are based on a five-year average. 4 Packet Pg. 8 I 2.1.a I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2021 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 69,351 $ 69,351 $ 56,592 -18.40% February 138,426 69,074 85,370 -38.33% March 199,085 60,660 140,907 -29.22% April 265,909 66,823 190,824 -28.24% May 325,636 59,728 218,932 -32.77% June 385,177 59,540 274,873 -28.64% July 443,946 58,770 322,813 -27.29% August 501,501 57,554 365,431 -27.13% September 557,882 56,382 391,086 -29.90% October 615,320 57,437 452,939 -26.39% November 665,999 50,679 494,628 -25.73% December 723,000 57,001 534,819 -26.03% Electric Utility Tax 800,000 Telephone Utility Tax 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget -*-- Prior Year City of'Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2021 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 179,984 $ 179,984 $ 192,356 6.87% February 379,889 199,905 367,328 -3.31% March 546,637 166,748 537,433 -1.68% April 730,293 183,656 721,208 -1.24% May 873,813 143,520 872,875 -0.11% June 997,568 123,755 987,183 -1.04% July 1,114,337 116,769 1,105,355 -0.81% August 1,230,154 115,816 1,217,532 -1.03% September 1,342,671 112,517 1,330,863 -0.88% October 1,453,976 111,305 1,439,342 -1.01% November 1,576,729 122,753 1,557,394 -1.23% December 1,710,000 133,271 1,687,180 -1.33% Electric Utility Tax 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 , , JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 5 Packet Pg. 9 I 2.1.a I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2021 Meter Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 779,311 $ 779,311 $ 785,708 0.82% February 1,323,513 544,201 1,376,327 3.99% March 2,123,378 799,865 2,200,360 3.63% April 2,634,733 511,355 2,730,111 3.62% May 3,397,533 762,799 3,527,366 3.82% June 3,993,888 596,356 4,181,353 4.69% July 4,928,107 934,219 5,161,097 4.73% August 5,728,520 800,414 6,057,803 5.75% September 6,831,863 1,103,343 7,158,105 4.78% October 7,628,547 796,684 7,904,214 3.61% November 8,538,589 910,042 8,773,134 2.75% December 9,090,825 552,236 9,318,825 2.51% City of'Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2021 Storm Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 384,276 $ 384,276 $ 377,845 6.87% February 1,216,009 831,732 1,205,144 -3.31% March 1,599,504 383,495 1,586,561 -1.68% April 1,939,303 339,799 1,926,094 -1.24% May 2,323,204 383,901 2,307,849 -0.11% June 2,663,931 340,727 2,647,822 -1.04% July 3,048,086 384,154 2,994,340 -1.76% August 3,880,066 831,980 3,819,514 -1.56% September 4,263,771 383,706 4,201,629 -1.46% October 4,604,458 340,687 4,540,958 -1.38% November 4,988,465 384,006 4,923,087 -1.31% December 5,316,477 328,012 5,263,287 -1.00% *The monthly budget forecast columns are based on a five-year average. 0 Packet Pg. 10 1 I 2.1.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2021 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 846,742 $ 846,742 $ 806,699 -4.73% February 1,539,036 692,295 1,482,613 -3.67% March 2,387,119 848,083 2,293,552 -3.92% April 3,078,705 691,586 2,976,527 -3.32% May 3,923,269 844,563 3,802,264 -3.08% June 4,616,005 692,736 4,493,851 -2.65% July 5,485,907 869,902 5,279,791 -3.76% August 6,180,993 695,086 5,974,891 -3.33% September 7,065,967 884,974 6,845,543 -3.12% October 7,769,759 703,792 7,541,945 -2.93% November 8,630,384 860,626 8,386,649 -2.82% December 9,319,928 689,544 9,079,753 -2.58% Unmeter Sewer Sales 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 7 Packet Pg. 11 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -General Fund 2021 General Fund Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance January $ 4,880,180 $ 4,880,180 $ 4,488,492 -8.03% February 8,299,840 3,419,660 7,637,016 -7.99% March 11,831,083 3,531,244 11,022,804 -6.83% April 15,341,609 3,510,526 14,232,961 -7.23% May 18,617,019 3,275,410 17,443,966 -6.30% June 22,848,194 4,231,174 21,115,256 -7.58% July 26,741,625 3,893,431 24,346,357 -8.96% August 30,443,226 3,701,601 27,848,489 -8.52% September 33,900,570 3,457,344 31,332,012 -7.58% October 37,713,389 3,812,819 34,558,991 -8.36% November 41,828,169 4,114,780 38,282,347 -8.48% December 46,310,977 4,482,808 42,411,472 -8.42% City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2021 Non -Departmental Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 2,151,201 $ 2,151,201 $ 2,013,112 -6.42% February 2,991,776 840,575 2,845,113 -4.90% March 3,955,309 963,533 3,679,050 -6.98% April 4,791,890 836,581 4,484,023 -6.42% May 5,479,033 687,143 5,278,401 -3.66% June 6,953,782 1,474,749 6,412,264 -7.79% July 8,001,951 1,048,169 7,203,386 -9.98% August 8,876,350 874,399 8,115,624 -8.57% September 9,624,018 747,668 8,838,355 -8.16% October 10,547,157 923,139 9,614,308 -8.84% November 11,682,309 1,135,152 10,495,603 -10.16% December 13,031,593 1,349,284 11,373,477 -12.72% *The monthly budget forecast columns are based on a five-year average. Q Packet Pg. 12 1 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2021 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 27,295 $ 27,295 $ 26,808 -1.79% February 57,824 30,529 53,681 -7.17% March 91,440 33,616 83,267 -8.94% April 122,323 30,882 110,738 -9.47% May 163,149 40,826 137,169 -15.92% June 212,026 48,877 164,613 -22.36% July 246,267 34,241 192,621 -21.78% August 293,761 47,494 219,652 -25.23% September 333,076 39,315 247,315 -25.75% October 357,472 24,396 273,284 -23.55% November 393,733 36,262 302,438 -23.19% December 432,478 38,745 333,112 -22.98% City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2021 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 28,543 $ 28,543 $ 27,531 -3.55% February 58,378 29,835 55,740 -4.52% March 86,855 28,477 83,532 -3.83% April 115,847 28,992 111,352 -3.88% May 144,377 28,530 138,910 -3.79% June 172,357 27,980 166,677 -3.30% July 200,988 28,631 194,309 -3.32% August 230,481 29,494 221,858 -3.74% September 259,088 28,607 249,093 -3.86% October 287,175 28,087 276,714 -3.64% November 315,280 28,104 311,403 -1.23% December 345,501 30,221 337,753 -2.24% Office of Mayor 350,000.00 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --"-CunentYeaz Budget •PriorYeaz *The monthly budget forecast columns are based on a five-year average. 9 Packet Pg. 13 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2021 Human Resources Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 73,271 $ 73,271 $ 75,120 2.52% February 138,790 65,519 132,066 -4.84% March 202,112 63,322 187,141 -7.41% April 262,791 60,679 252,612 -3.87% May 326,332 63,541 319,298 -2.16% June 403,462 77,130 368,323 -8.71% July 464,647 61,185 419,004 -9.82% August 528,490 63,843 462,324 -12.52% September 598,547 70,057 506,717 -15.34% October 664,032 65,485 554,503 -16.49% November 731,681 67,649 622,562 -14.91% December 837,176 105,495 694,985 -16.98% City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2021 Municipal Court Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 94,968 $ 94,968 $ 93,953 -1.07% February 198,805 103,837 183,450 -7.72% March 299,941 101,136 275,717 -8.08% April 402,735 102,794 359,370 -10.77% May 513,290 110,555 445,221 -13.26% June 611,079 97,789 535,746 -12.33% July 712,118 101,040 622,191 -12.63% August 816,971 104,853 749,313 -8.28% September 918,568 101,597 857,840 -6.61% October 1,025,192 106,624 955,506 -6.80% November 1,125,425 100,233 1,083,397 -3.73% December 1,252,513 127,088 1,197,713 -4.38% *The monthly budget forecast columns are based on a five-year average. 10 Packet Pg. 14 1 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2021 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 41,233 $ 41,233 $ 43,221 4.82% February 88,221 46,989 85,831 -2.71% March 135,256 47,034 130,319 -3.65% April 184,259 49,003 157,909 -14.30% May 233,650 49,391 198,730 -14.95% June 281,295 47,646 263,632 -6.28% July 332,496 51,200 308,903 -7.10% August 387,551 55,056 366,310 -5.48% September 434,722 47,170 427,478 -1.67% October 487,409 52,687 473,861 -2.78% November 550,406 62,997 533,780 -3.02% December 624,198 73,792 663,128 6.24% City Clerk Community Services/Economic Development 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget -0-- Prior Year City of Edmonds, WA Monthly Expenditure Report -City Clerk 2021 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 73,276 $ 73,276 * 78,859 7.62% February 133,953 60,677 139,396 4.06% March 196,194 62,241 209,183 6.62% April 261,901 65,707 272,337 3.98% May 322,071 60,170 328,247 1.92% June 380,379 58,308 351,029 -7.72% July 444,659 64,280 363,075 -18.35% August 511,894 67,234 408,783 -20.14% September 567,756 55,862 444,121 -21.78% October 625,324 57,568 475,376 -23.98% November 692,090 66,766 514,141 -25.71% December 757,055 64,965 561,793 -25.79% City Clerk 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000, 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Yeaz Budget �Prior Year *The monthly budget forecast columns are based on a five-year average. 11 Packet Pg. 15 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2021 Technology Rental Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 137,483 $ 137,483 $ 117,002 -14.90% February 292,131 154,648 168,294 -42.39% March 388,373 96,242 350,229 -9.82% April 456,353 67,980 404,389 -11.39% May 546,019 89,666 460,963 -15.58% June 637,860 91,841 519,736 -18.52% July 717,891 80,031 572,585 -20.24% August 811,102 93,211 642,362 -20.80% September 907,124 96,022 711,971 -21.51% October 990,844 83,720 944,850 -4.64% November 1,072,942 82,099 994,096 -7.35% December 1,264,909 191,967 1,061,528 -16.08% Finance City of'Edmonds, WA Monthly Expenditure Report -Administrative Services 2021 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 123,076 $ 123,076 $ 137,736 11.91% February 213,593 90,517 226,074 5.84% March 305,354 91,762 314,260 2.92% April 398,335 92,980 402,835 1.13% May 491,716 93,382 490,038 -0.34% June 607,431 115,714 625,371 2.95% July 706,168 98,737 766,314 8.52% August 796,996 90,828 875,083 9.80% September 899,375 102,379 990,749 10.16% October 994,272 94,897 1,115,329 12.18% November 1,085,877 91,605 1,229,187 13.20% December 1,178,545 92,668 1,349,689 14.52% Administrative Services 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 1 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0-- Current Yeaz Budget - Prior Year *The monthly budget forecast columns are based on a five-year average. 12 Packet Pg. 16 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2021 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 78,040 $ 78,040 $ 69,941 -10.38% February 156,080 78,040 142,526 -8.68% March 234,120 78,040 212,467 -9.25% April 312,160 78,040 282,407 -9.53% May 390,200 78,040 352,348 -9.70% June 468,240 78,040 404,226 -13.67% July 546,280 78,040 492,368 -9.87% August 624,320 78,040 562,309 -9.93% September 702,360 78,040 632,249 -9.98% October 780,400 78,040 702,190 -10.02% November 858,440 78,040 772,130 -10.05% December 936,480 78,040 842,071 -10.08% Police City of'Edmonds, WA Monthly Expenditure Report -Police 2021 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 948,663 $ 948,663 $ 992,942 4.67% February 1,933,831 985,168 1,856,572 -4.00% March 2,901,114 967,283 2,871,535 -1.02% April 3,878,067 976,953 3,802,023 -1.96% May 4,844,411 966,345 4,751,092 -1.93% June 5,873,421 1,029,009 5,731,600 -2.41% July 6,905,785 1,032,364 6,626,850 -4.04% August 7,852,686 946,901 7,550,794 -3.84% September 8,847,063 994,377 8,445,438 -4.54% October 9,934,749 1,087,687 9,394,444 -5.44% November 11,184,244 1,249,495 10,536,637 -5.79% December 12,217,071 1,032,827 11,853,454 -2.98% Police 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --"- Current Yeaz Budget �Prior Year *The monthly budget forecast columns are based on a five-year average. 13 Packet Pg. 17 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2021 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 258,603 $ 258,603 $ 219,157 -15.25% February 543,028 284,425 448,394 -17.43% March 826,331 283,303 690,769 -16.41% April 1,128,019 301,688 934,573 -17.15% May 1,433,846 305,827 1,185,423 -17.33% June 1,715,744 281,899 1,471,283 -14.25% July 2,020,389 304,645 1,730,845 -14.33% August 2,331,583 311,194 1,960,572 -15.91% September 2,632,785 301,202 2,183,294 -17.07% October 2,927,354 294,569 2,430,629 -16.97% November 3,269,474 342,120 2,677,707 -18.10% December 3,621,500 352,026 2,997,284 -17.24% Parks & Recreation Development Services 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0-- Current Yeaz Budget -d Prior Year City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2021 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 319,744 $ 319,744 $ 308,283 -3.58% February 651,727 331,983 655,977 0.65% March 1,004,599 352,872 971,861 -3.26% April 1,371,174 366,574 1,273,239 -7.14% May 1,749,534 378,360 1,604,251 -8.30% June 2,129,825 380,291 2,002,869 -5.96% July 2,608,624 478,799 2,366,948 -9.26% August 3,159,845 551,221 2,760,446 -12.64% September 3,607,041 447,196 3,252,343 -9.83% October 3,989,956 382,916 3,577,972 -10.33% November 4,323,317 333,361 3,939,689 -8.87% December 4,729,281 405,964 4,337,369 -8.29% Parks & Recreation 4,000,000 3,500,000 11500,000 1,000,000 500,000 I row'- JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Yeaz Budget -0-- Prior Year *The monthly budget forecast columns are based on a five-year average. 14 Packet Pg. 18 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -Public Works Administration 2021 Public Works Administration Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 42,089 $ 42,089 $ 40,605 -3.53% February 84,997 42,908 81,720 -3.86% March 127,527 42,530 123,465 -3.19% April 170,261 42,734 170,658 0.23% May 213,078 42,817 212,461 -0.29% June 256,751 43,673 254,025 -1.06% July 300,611 43,860 297,102 -1.17% August 343,101 42,490 337,783 -1.55% September 385,406 42,305 378,963 -1.67% October 426,793 41,387 419,569 -1.69% November 468,729 41,936 521,987 11.36% December 512,253 43,524 545,230 6.44% Facilities Maintenance Public Works Administration 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2021 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 167,724 $ 167,724 $ 142,909 -14.80% February 348,879 181,155 294,332 -15.63% March 533,264 184,385 528,741 -0.85% April 706,629 173,365 711,450 0.68% May 894,239 187,611 856,587 -4.21% June 1,043,804 149,565 989,625 -5.19% July 1,223,905 180,101 1,170,492 -4.36% August 1,414,941 191,036 1,445,505 2.16% September 1,622,246 207,305 1,840,452 13.45% October 1,898,737 276,491 2,031,188 6.98% November 2,125,911 227,174 2,237,161 5.23% December 2,442,899 316,988 2,566,698 5.07% 1,000,000 500,000 0 1— JAN Facilities Maintenance FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0-- Current Yeaz Budget -0-- Prior Year *The monthly budget forecast columns are based on a five-year average. 15 Packet Pg. 19 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2021 Engineering Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 212,668 $ 212,668 $ 218,316 2.66% February 423,271 210,602 436,144 3.04% March 652,974 229,703 661,498 1.31% April 890,809 237,835 888,001 -0.32% May 1,130,883 240,074 1,122,224 -0.77% June 1,371,946 241,063 1,346,241 -1.87% July 1,617,159 245,213 1,560,038 -3.53% August 1,869,308 252,149 1,770,434 -5.29% September 2,101,156 231,848 1,985,684 -5.50% October 2,337,410 236,254 2,197,742 -5.98% November 2,559,700 222,290 2,422,908 -5.34% December 2,793,032 233,332 2,638,200 -5.54% Engine a ring 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 16 Packet Pg. 20 I 2.1.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of December 31, 2021 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate Grant Cnty WA Bonds 410,553 0.00 405,000 405,000 01/01/22 1.79% FFCB Bonds 1,998,548 0.45 2,000,000 2,015,958 06/14/22 1.88% Energy Northwest Bonds 1,466,077 0.50 1,345,000 1,377,320 07/01/22 5.00% Energy Northwest Bonds 260,748 0.50 250,000 253,238 07/01/22 2.95% Mason & Kitsap Cnty WA Bonds 948,084 0.92 855,000 891,979 12/01/22 5.00% Grant Cnty WA Bonds 1,517,955 1.00 1,500,000 1,514,640 01/01/23 1.54% Grant Cnty WA Bonds 576,332 1.00 520,000 544,612 01/01/23 5.00% Seattle WA Muni Bonds 2,224,500 1.09 2,000,000 2,103,680 02/01/23 5.00% FHLB Bonds 1,996,590 1.76 2,000,000 1,991,378 10/05/23 0.22% First Financial - ECA CD 2,803,516 1.87 2,803,516 2,803,516 11/15/23 2.08% Kent WA Bonds 286,648 1.92 250,000 272,193 12/01/23 5.00% Spokane County WA Bonds 259,075 2.92 250,000 N/A 12/01/24 2.10% First Financial - Waterfront Center CD 2,000,000 5.84 2,000,000 2,000,000 11/01/27 0.25% TOTAL SECURITIES 16,748,624 1.52 16,178,516 16,173,513 Washington State Local Gov't Investment Pool 19,272,242 19,272,242 Demand 0.09% Snohomish County Local Gov't Investment Pool 42,435,782 42,435,782 Demand 1.04% TOTAL PORTFOLIO $ 77,886,540 $ 77,881,537 Seattle WA Issuer Diversification KentM. 2% Mason & Kitsap Cnty First WA, 5% Financial - CD, 30% Grant Cnty — Spokane WA, 15% County FHLB, WA, 2% FFCB, 129/c Energy 12% Northwest, 10% Checking, Cash and Investment Balances $3.0 , 4%� (in $ Millions) CD's, $4.8, Bonds, 6% $11.4, 14% State LGIP, $19.3 , 24% County LGIP, 17 Packet Pg. 21 1 INVESTMENT PORTFOLIO SUMMARY I 2.1.a I 0 L L /may V r N O N L d E d V d L a 0 Q. d c c� c ii L L ry� V r N O N L E d V d d C0. G 0 U c d E t u cv r Q m Packet Pg. 22 1 I 2.1.a I Page 1 of 1 C ITY O F IDMO NDS REVENUES BY FUND - SUMMARY Fund 2021 Amended 12/31/2020 12/31/2021 Amount No. Title Budget Revenues Revenues Remaining %Received 001 GENERAL FUND $ 42,615,777 $ 41,907,642 $ 44,051,822 $ (1,436,045) 1030 009 LEOFF-MEDICAL INS. RESERVE 300,000 425,000 - 300,000 04 011 RISK MANAGEMENT RESERVE FUND 25,000 - 25,000 - 1000 012 CONTINGENCY RESERVE FUND 2,620 13,287 - 2,620 00 014 HISTORIC PRESERVATION GIFT FUND 5,010 5,092 5,0010 1000 016 BUILDING MAINTENANCE FUND 4,417,908 - 4,417,907 1 1000 017 MARSH RESTORATION & PRES'ERVATION FUND - 125 150 (150) 04 104 DRUG ENFORCEMENT FUND 165,370 64,590 2,198 163,172 14 Ill STREET FUND 1,722,910 1,910,028 1,889,789 (166,879) 1100 112 COMBINED STREET CONST/IMPROVE 3 068 385 2035 799 2 134 522 933 863 700 117 MUNICIPAL ARTSACQUIS. FUND 118 MEMORIAL STREET TREE 120 HOTEL/MOTEL TAX REVENUE FUND 121 EMPLOYEE PARKING PERMIT FUND 122 YOUTH SCHOLARSHIP FUND 123 TOURISM PROMOTIONAL FUND/ARTS 125 REAL ESTATE EXCISE TAX 2 1 126 REAL ESTATE EXCISE TAX 1 1 127 GIFT S CATALOG FUND 130 CEMETERY MAINTENANCE/IMPROVEMT 136 PARKS TRUSTFUND 137 CEMETERY MAINTENANCE TRUST FD 138 SISTER CITY COMMISSION 140 BUSINESS IMPROVEMENT DISTRICT 141 AFFORDABLE AND SUPPORTIVE HOUSING FUND 142 EDMONDS RESCUE PLAN FUND Ilk 143 TREE FUND 231 2012 LT GO DEBT SERVICE FUND 332 PARKS CAPITAL CONSTRUCTION FUND 411 COMBINED UTILITY OPERATION 421 WATER UTILITY FUND 2 422 STORM UTILITY FUND 423 SEWER/WWTP UTILITY FUND 3 424 BOND RESERVE FUND 511 EQUIPMENT RENTAL FUND 512 TECHNOLOGY RENTAL FUND 617 FIREMEN'S PENSION FUND 165,595 86,617 64,666 100,929 390 270 444 406 (136) 1500 71,460 65,858 82,999 (11,539) 1160 25,240 20,812 22,528 2,712 890 1,390 685 904 486 650 24,000 22,178 29,540 (5,540) 1230 1,282,050 1,731,216 2,594,892 (1,312,842) 2020 1,285,240 1,725,398 2,581,282 (1,296,042) 2010 103,930 54,196 63,809 40,121 610 179,800 125,066 261,288 (81,488) 1450 2,200 3,659 4,924 (2,724) 2240 29,220 37,051 55,909 (26,689) 1910 10,120 251 5,336 4,784 530 79,239 75,746 76,648 2,591 970 65,000 71,633 80,276 (15,276) 1240 5,812,870 1,775,500 5,991,438 (178,568) 1030 20,487 - 20,653 (166) 1010 3,473,624 738,385 3,047,054 426,570 880 3,033,619 1,532,497 2,091,832 941,787 690 - - 12,585 (12,585) 00 10,299,357 10,228,177 15,462,723 (5,163,366) 1500 6,265,225 5,717,749 8,986,437 (2,721,212) 1430 31,131,580 32,886,005 25,695,956 5,435,624 830 1,985,870 1,988,096 1,985,845 25 1000 1,331,100 1,848,043 1,507,650 (176,550) 1130 1,211,880 1,273,265 1,221,765 (9,885) 1010 67,270 70,388 - 67,270 00 $ 120,280,616 $108,440,479 $ 124,475,732 $ (4,195,116) 1030 t 2021 REET revenues are $1,650,646 higher than 2020 revenues. 2 Difference primarily due to Debt Refunding in November of 2021. 3 Differences primarily due to WWTP partner billings in January 2021, and Proceeds of Long-term debt in November 2020. 19 Packet Pg. 23 I 2.1.a I Page 1 of 1 C ITY OF EDMO NDS EXPENDITURES BY FUND - SUMMARY Fund 2021 Amended 12/31/2020 12/31/2021 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 46,310,977 $ 44,177,377 $ 42,411,472 $ 3,899,505 920, 009 LEOFF-MEDICAL INS. RESERVE 467,140 243,697 281,959 185,181 600 014 HISTORIC PRESERVATION GIFT FUND 5,900 - 5,767 133 980 016 BUILDING MAINTENANCE FUND 228,130 228,129 1 1000, 017 MARSH RESTORATION & PRESERVATION FUND 20,000 - 16,149 3,851 810 018 EDMONDS HOMELESSNESS RESPONSE FUND 123,581 100,000 123,581 - 1000 019 EDMONDSOPIOID RESPONSE FUND 28,445 21,555 28,445 - 1000 104 DRUG ENFORCEMENT FUND 45,800 30,332 - 45,800 00, III STREET FUND 2,187,980 2,099,715 2,073,539 114,441 950, 112 COMBINED STREET CONST/IMPROVE 2,862,297 1,388,044 2,406,548 455,749 840 117 MUNICIPAL ARTSACQUIS. FUND 236,880 37,779 86,505 150,375 370 118 MEMORIAL STREET TREE 20,487 - 20,487 - 1000, 120 HOTEL/MOTEL TAX REVENUE FUND 87,150 92,677 84,111 3,039 970 121 EMPLOYEE PARKING PERMIT FUND 26,880 25,732 1,266 25,614 50 122 YOUTH SCHOLARSHIP FUND 3,000 450 225 2,775 80 123 TOURISM PROMOTIONAL FUND/ARTS 29,900 14,224 14,621 15,279 490, 125 REAL ESTATE EXCISE TAX 2 1,601,298 1,927,984 845,771 755,528 530 126 REAL ESTATE EXCISE TAX 1 2,053,911 2,052,314 1,153,735 900,176 560 127 GIFTS CATALOG FUND 100,900 87,919 55,333 45,567 550 130 CEMETERY MAINTENANCE/IMPROVEMT 200,998 180,098 196,031 4,967 980, 136 PARKS TRUST FUND 50,000 - - 50,000 00 137 CEMETERY MAINTENANCE TRUST FUND 25,000 - 19,211 5,789 770/ 138 SISTER CITY COMMISSION 11,900 11 - 11,900 00 140 BUSINESS IMPROVEMENT DISTRICT 76,340 68,141 66,071 10,269 870, 142 EDMONDS RESCUE PLAN FUND 5,812,870 1,775,500 1,077,204 4,735,666 190 231 2012 LT GO DEBT SERVICE FUND 3,473,614 738,385 3,047,054 426,560 880 332 PARKS CAP IT AL CONSTRUCTION FUND 5,559,142 1,986,915 3,676,487 1,882,655 660 421 WATER UTILITY FUND 10,760,050 11,216,064 14,124,823 (3,364,773) 1310, 422 STORM UTILITY FUND 7,294,425 7,942,255 7,633,952 (339,527) 1050, 423 SEWER/WWTP UTILITY FUND 40,493,414 27,165,141 29,468,447 11,024,967 730 424 BOND RESERVE FUND 1,985,870 1,988,084 1,985,834 36 1000 511 EQUIPMENT RENTAL FUND 1,429,954 2,945,789 1,197,799 232,155 840 512 TECHNOLOGY RENTAL FUND 1,264,909 1,052,893 1,061,528 203,381 840 617 FIREMEN'S PENSION FUND 136,167 82,005 98,498 37,669 720 $ 135,015,309 $ 109,441,081 $113,490,582 $ 219524,727 840, 20 Packet Pg. 24 2.1.a Page 1 of 3 C ITY O F EDMO NDS REVENUES - GENERAL FUND 2021 Amended 12/31/2020 12/31/2021 Amount Title Budget Revenues Revenues Remaining %Received TAXES: 1 REAL PERSONAL / PROPERTY TAX 4 $ 10,936,400 $ 10,456,907 $ 10,541,754 $ 394,646 960/ 2 EMSPROPERTYTAX4 4,137,031 4,083,288 4,157,377 (20,346) 1000/ 3 VOTED PROPERTY TAX 500 27 4 496 10/ 4 LOCAL RETAIL SALES(USE TAX 5 8,600,000 8,317,046 10,302,518 (1,702,518) 1200/ 5 NATURAL GAS USE TAX 7,600 7,657 12,176 (4,576) 1600r 6 1/10 SALES TAX LOCAL CRIM JUST 828,500 810,408 956,081 (127,581) 11501 7 ELECTRIC UTILITY TAX 1,710,000 1,668,430 1,687,180 22,820 990i 8 GAS UTILITY TAX 595,000 639,670 683,675 (88,675) 11501 9 SOLID WASTE UTILITY TAX 364,000 358,411 376,843 (12,843) 1040/ 10 WATERUTILITYTAX 1,153,000 1,091,647 929,859 223,141 810/ 11 SEWER UTILITYTAX 894,600 784,219 908,165 (13,565) 1020/ 12 STORMWATERUTFLIT YTAX 471,900 484,000 526,870 (54,970) 1120i 13 T.V. CABLE UTILITY TAX 722,000 804,704 814,766 (92,766) 1130r 14 TELEPHONE UTILITY TAX 723,000 666,374 534,819 188,181 740/ 15 PULLTABSTAX 55,200 56,617 80,658 (25,458) 1460/ 16 AMUSEMENT GAMES 350 476 279 71 800r 17 LEASEHOLD EXCISE TAX 295,900 300,672 290,058 5,842 980/ 31,494,981 30,530,552 32,803,082 (1,308,101) 1040, LICENSES AND PERMITS: 18 FIRE PERMITS -SPECIAL USE 19 POLICE - FINGERPRINTING 20 VENDING MACHINE/CONCESSION 21 FRANCHISE AGREEMENT-COMCAST 22 FRANCHISE FEE-EDUCATION/GOVERNMENT 23 FRANCHISE AGREEMENT-ZIPLY FIBER 24 OLYMPIC VIEW WATER DISTRICT FRANCHISE 25 GENERAL BUSINESS LICENSE 26 DEV SERV PERMIT SURCHARGE 27 RIGHT OF WAY FRANCHISE FEE 28 BUILDING STRUCTURE PERMITS i 29 ANIMAL LICENSES 30 STREET AND CURB PERMIT 31 OT R NON -BUS LIC/PERMIT S INTERGOVERNMENTAL: 32 DOCKSIDE DRILLS GRANT REIMBURSE 33 DOJ 15-0404-0-1-754 - BULLET PROOF VEST 34 TARGET ZERO TEAMS GRANT 35 HIGH VISIBILITY ENFORCEMENT 36 CORONAVIRUS RELIEF FUND 37 CORONAVIRUS RELIEF FUND 2 38 WA STATE TRAFFIC COMM GRANT 39 DOC FAC ROOFING 40 WA STATE ART COMMISSION 2021-003-CD 41 STATE GRANTS- BUDGET ONLY 42 PUD PRIVILEDGE TAX 43 2022-2023 BIENNIUM ONE-TIME ALLOCATION 44 ARCHIVES AND RECORDS MANAGEMENT 45 STATE GRANT FROM OTHER JUDICIAL AGENCIES 46 SCHOOL ZONE 47 CJ - POPULATION 48 TRIAL COURT IMPROVEMENT 49 CRIMINAL JUSTICE -SPECIAL PROGRAMS 50 MARIJUANA EXCISE TAX DISTRIBUTION 51 DUI - CITIES 52 FIRE INS PREMIUM TAX 53 LIQUOR EXCISE TAX 54 LIQUOR BOARD PROFITS 55 POLICE TRAINING CLASSES 56 FIRST RESPONDERS FLEX FUND 57 DISCOVERY PROGRAMS TECHNOLOGY ACQ. 58 INTERLOCAL GRANTS 59 VERDANT INTERLOCAL GRANTS 250 465 650 (400) 2600/ 700 80 - 700 00/ 50,000 13,083 64,249 (14,249) 1280/ 702,700 678,877 676,727 25,973 960/ 41,000 39,842 37,705 3,295 920/ 100,600 73,239 60,110 40,490 600/ 434,000 377,553 403,280 30,720 930/ 201,000 224,179 241,324 (40,324) 1200/ 58,700 75,040 91,665 (32,965) 1560/ 30,000 45,961 21,529 8,471 720/ 650,600 655,426 691,905 (41,305) 1060/ 22,000 24,485 18,460 3,540 840/ 50,000 55,495 118,580 (68,580) 2370r 20,000 16,657 18,167 1,833 910/ 2,361,550 29280,382 294449352 (82,802) 1040, - 559 - - 00/ 6,000 2,052 6,464 (464) 1080/ 4,000 - - 4,000 00/ 7,100 2,618 916 6,184 130/ 125,000 241,210 - 125,000 00/ - 5,310 3,947 (3,947) 00/ - - 9,777 (9,777) 00/ - - 379,270 (379,270) 00/ - - 6,000 (6,000) 00/ 198,000 - - 198,000 00/ 210,500 207,989 208,112 2,388 990r - - 168,950 (168,950) 00/ - 9,399 - - 00/ 140 - - 00/ - 825 - - 00/ 13,070 13,211 13,962 (892) 1070/ 16,740 16,152 16,140 600 960/ 45,600 47,280 49,717 (4,117) 1090/ 60,000 68,959 85,233 (25,233) 1420/ 4,500 6,129 6,950 (2,450) 1540/ - - 53,334 (53,334) 00/ 261,500 265,801 297,159 (35,659) 1140/ 343,200 338,497 335,549 7,651 980/ - 1,194 - - 00/ 2,000 4,001 522 1,478 260/ 550 - - 550 00/ - 7,774 66,520 (66,520) 00/ - - 66,000 (66,000) 00/ 1,297,760 1,239,098 1,774,522 (476,762) 1370/ 4 2021 Real Personal/Property Taxis $84,847 higher than 2020, and EMS Property Taxis$74,089 higher for a total of $158,936. 5 2021 Local Retail Sa/eslUse Tax revenues are $1,985,472 high er than 2020 revenues Please also see pages pages 3 & 4. Packet Pg. 25 1 2.1.a Page 2 of 3 C ITY O F IDMO NDS REVENUES - GENERAL FUND 2021 Amended 12/31/2020 12/31/2021 Amount Title Budget Revenues Revenues Remaining %Received CHARGES FOR GOODS AND SERVICES: 1 RECORD/LEGAL INSTRUMENTS $ 3,000 $ 5,204 $ 4,418 $ (1,418) 1470r 2 ATM SURCHARGE FEES 600 184 282 318 470/ 3 CREDIT CARD FEES 11,000 6,445 4,454 6,546 400r 4 COURT RECORD SERVICES 150 7 3 147 20/ 5 D/M COURT REC SER 300 97 - 300 00/ 6 DRE REIMBURSEABLE - 235 168 (168) 00/ 7 WARRANT PREPARATION FEE 4,000 2,358 98 3,902 20i 8 IT TIME PAY FEE 1,000 844 474 526 470i 9 MUNIC.-DIST. COURT CURR EXPEN 50 66 232 (182) 4640/ 10 SALE MAPS & BOOKS 100 9 - 100 00/ 11 CLERKS TIME FOR SALE OF PARKINGPERMITS 25,100 25,100 - 25,100 00/ 12 BID SUPPLIES REIMBURSEMENT 600 530 - 600 00/ 13 PHOTOCOPIES 1,000 450 179 821 180/ 14 POLICE DISCLOSURE REQUESTS 500 - - 500 00/ 15 ENGINEERING FEES AND CHARGES 200,000 248,564 212,870 (12,870) 1060/ 16 ELECTION CANDIDATE FILING FEES 1,400 - - 1,400 00/ 17 CUSTODIAL SERVICES(SNO-ISLE) 85,000 72,359 71,462 13,538 840/ 18 PASSPORTSANDNATURALIZATION FEES 10,000 5,795 420 9,580 40i 19 POLICE SERVICES SPECIAL EVENTS 30,000 - 18,118 11,882 600r 20 CAMPUS SAFETY-EDM. SCH. DIST. 76,800 36,753 11,139 65,661 1501 21 WOODWAY-LAW PROTECTION 195,000 198,859 257,567 (62,567) 1320i 22 MISCELLANEOUS POLICE SERVICES - 58 55 (55) 00/ 23 FIRE DISTRICT #1 STATION BILLINGS 57,000 59,291 57,132 (132) 1000i 24 LEGAL SERVICES 1,050 2,005 592 458 560r 25 ADULT PROBATION SERVICE CHARGE 38,000 39,663 27,639 10,361 730/ 26 BOOKING FEES 3,000 2,157 823 2,177 270i 27 FIRE CONSTRUCTION INSPECTION FEES 10,000 21,269 34,720 (24,720) 3470r 28 EMERGENCY SERVICE FEES 3,500 4,000 2,020 1,480 580/ 29 EMS TRANSPORT USER FEE 1,007,500 992,345 886,447 121,053 880/ 30 FLEX FUEL PAYMENTS FROM STATIONS 2,500 2,396 3,678 (1,178) 1470/ 31 ANIMAL CONTROL SHELTER 50 100 - 50 00/ 32 ZONING/SUBDIVISION FEE 65,600 78,222 106,233 (40,633) 1620/ 33 PLAN CHECKING FEES 350,900 263,376 567,550 (216,650) 1620/ 34 FIRE PLAN CHECK FEES 4,000 17,046 15,607 (11,607) 3900i 35 PLANNING 1% INSPECTION FEE 500 - 158 342 320/ 36 S.E.P.A. REVIEW 3,000 4,440 5,180 (2,180) 1730/ 37 CRITICAL AREA STUDY 14,000 16,252 17,600 (3,600) 1260i 38 GYM AND WEIGHTROOM FEES 15,500 3,083 91 15,409 10/ 39 PROGRAM FEES 6 ` 900,662 98,503 460,728 439,934 5101 40 TAXABLE RECREATION ACTIVITIES 1,300 - - 1,300 00/ 41 HOLIDAY MARKET REGISTRATION FEES 5,000 10,328 16,670 (11,670) 3330i 42 UPTOWN EVENING MARKET FEES - - 2,660 (2,660) 00/ 43 WINTER MARKET FEES - - 420 (420) 00/ 44 BIRD FEST REGISTRATION FEES 800 - 680 120 850r 45 INTERFUND REIMBURSEMENT -CONTRACT SVCS 2,892,106 3,291,802 2,948,093 (55,987) 1020/ 6,021,568 5,510,194 5,736,660 284,908 950, 6 2021 Parks & Recreation Program Revenues are $362,225 higher than 2020 revenues. 22 Packet Pg. 26 1 I 2.1.a I Page 3 of 3 C ITY O F EDMO NDS REVENUES - GENERAL FUND 2021 Amended 12/31/2020 12/31/2021 Amount Title Budget Revenues Revenues Remaining FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 2 TRAFFIC INFRACTION PENALTIES 3 NC TRAFFIC INFRACTION 4 CRT COST FEE CODE LEG ASSESSMENT (LGA) 5 NON -TRAFFIC INFRACTION PENALTIES 6 OTHER INFRACTIONS'04 7 PARKING INFRACTION PENALTIES 8 PARK/INDDISZONE 9 DWI PENALTIES 10 DUI - DP ACCT 11 CRIM CNV FEE DUI 12 DUI - DP FEE 13 CRIMINAL TRAFFIC MISDEMEANOR 8/03 14 CRIMINAL CONVICTION FEE CT 15 CRIM CONV FEE CT 16 OTHER NON-T RAF MISDEMEANOR PEN 17 OTHER NON TRAFFIC MISD. 8/03 18 COURT DV PENALTY ASSESSMENT 19 CRIMINAL CONVICTION FEE CN 20 CRIM CONV FEE CN 21 PUBLIC DEFENSE RECOUPMENT 22 BANK CHARGE FOR CONY. DEFENDANT 23 COURT COST RECOUPMENT 24 BUS. LICENSE PERMIT PENALTY 25 MISC FINES AND PENALTIES MISCELLANEOUS : 26 INVESTMENT INTEREST 27 INTEREST ON COUNTY TAXES 28 INTEREST - COURT COLLECTIONS 29 LOAN INTEREST 30 SPACE/FACILITIESRENTALS 14% 31 BRACKET ROOM RENTAL 32 LEASESLONG-TERM 33 DONATION/CONTRIBUTION 34 PARKS DONATIONS 35 BIRD FEST CONTRIBUTIONS 36 POLICE CONTRIBUTIONS FROM PRIV SOURCES 37 SALE OF JUNK/SALVAGE 38 SALES OF UNCLAIM PROPERTY 39 CONFISCATED AND FORFEITED PROPERTY 40 OTHER JUDGEMENT/SETTLEMENT 41 POLICE JUDGMENTS✓RESTITUTION 42 CASHIERS OVERAGES✓SHORTAGES 43 OTHER MISC REVENUES 44 SMALL OVERPAYMENT 45 NSF FEES - PARKS & REC 46 NSF FEES -POLICE 47 NSF FEES - MUNICIPAL COURT 48 NSF FEES - DEVEL SERV DEPT 49 L&I STAY AT WORK PROGRAM 50 US BANK REBAT E TRANSFERS -IN: 51 INSURANCE RECOVERIES 52 OPERATING TRANSFER -IN 53 INTERFUND TRANSFER FROM FUND 018 54 INTERFUND TRANSFER FROM 511 55 TRANSFER FROM FUND 127 TO TAL GENERAL FUND REVENUE %Receive d $ 2,000 $ 1,202 $ 2,459 $ (459) 1230/ 230,000 120,087 153,146 76,854 670/ 18,000 13,683 9,604 8,396 530/ 10,000 10,557 11,327 (1,327) 1130/ 1,000 1,980 7,903 (6,903) 7900/ 1,500 1,320 1,663 (163) 1110/ 100,000 70,129 44,812 55,188 450/ 2,000 1,091 475 1,525 240/ 7,000 9,604 6,604 396 940/ 300 199 75 225 250/ 100 38 67 33 670/ 1,500 2,231 1,686 (186) 1120/ 25,000 20,820 14,078 10,922 560/ 2,000 2,278 1,853 147 930/ 700 551 102 598 1501 100 37 12 88 120/ 10,000 7,411 2,242 7,758 220/ 800 984 605 195 760/ 1,000 733 320 680 320/ 200 132 93 107 470/ 8,000 8,148 4,748 3,252 590/ 14,000 8,525 6,976 7,024 5001 3,000 4,512 1,265 1,735 420/ 10,100 - - 10,100 00/ 150 1,441 187 (37) 1250/ 448,450 287,693 272,301 176,149 610i 155,090 257,084 291,191 (136,101) 1880/ 9,980 14,293 6,998 2,982 700/ 3,400 8,326 7,939 (4,539) 2330/ - - 10,696 (10,696) 00/ 153,000 22,701 87,573 65,427 570/ 2,100 380 - 2,100 00/ 205,000 170,859 184,327 20,673 900/ 2,500 930 225 2,275 90/ 3,500 920 750 2,750 210/ 2,000 635 2,010 (10) 1010/ 5,000 1,766 3,503 1,497 700/ 300 487 859 (559) 2860/ 3,000 3,872 7,286 (4,286) 2430/ 2,000 - - 2,000 00/ 2,000 1,344 3,444 (1,444) 1720/ 200 268 773 (573) 3860/ - 16 31 (31) 00/ 5,000 14,232 5,584 (584) 1120/ 100 95 88 12 880/ 100 30 90 10 900/ - - 30 (30) 00/ 150 142 - 150 00/ - 30 - - 00/ - - 7,893 (7,893) 00/ 8,500 8,534 11,069 (2,569) 1300/ 562,920 506,946 632,357 (69,437) 1120, - 16,977 - - 00/ 278,667 - 238,667 40,000 860/ 123,581 - 123,581 - 1000/ - 1,500,000 - 1 00/ 26,300 35,800 26,300 - 1000/ 428,548 19552,777 388,548 40,001 910/ $ 42,615,777 $ 41,9079642 $ 44,0519822 $ (1,4369044) 10301 23 Packet Pg. 27 I 2.1.a I Page 1 of 6 CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 2021 Amended 12/31/2020 12/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 17,706,029 $ 16,528,199 $ 16,991,114 $ 714,915 960 2 OVERTIME 491,580 612,255 718,120 (226,540) 1460 3 HOLIDAY BUY BACK 281,329 233,372 209,640 71,689 754 4 BENEFITS 6,801,704 6,363,656 6,207,344 594,360 919 5 UNIFORMS 89,151 88,202 86,641 2,510 970 6 SUPPLIES 401,115 482,079 456,733 (55,618) 1140 7 FUEL CONSUMED - - 215 (215) 04 8 SMALL EQUIPMENT 108,603 175,853 257,563 (148,960) 2379 9 PROFESSIONAL SERVICES 15,162,824 13,958,478 12,284,175 2,878,649 810 10 COMMUNICATIONS 160,995 153,430 208,577 (47,582) 1309 11 TRAVEL 68,760 10,161 39,797 28,963 589 12 EXCISE TAXES 6,500 15,907 24,952 (18,452) 3840 13 RENTAL/LEASE 1,574,465 1,806,719 1,535,210 39,255 980 14 INSURANCE 403,973 393,746 405,121 (1,148) 1009 15 UTILITIES 536,762 499,415 559,686 (22,924) 1049 16 REPAIRS & MAINTENANCE 917,742 936,856 867,659 50,083 950 17 MISCELLANEOUS 507,715 331,383 413,249 94,466 810 18 INTERGOVERNMENTAL PAYMENTS 50,000 75,000 50,000 - 1009 19 INTERFUND SUBSIDIES 957,880 1,206,990 657,870 300,010 690 20 MACHINERY/EQUIPMENT 23,120 9,053 143,103 (119,983) 6190 21 GENERAL OBLIGATION BOND PRINCIPAL 54,530 163,840 174,529 (119,999) 3209 22 OTHER INT EREST & DEBT SERVICE COSTS 500 212 - 500 09 23 INTEREST ON LONGTERM EXTERNAL DEBT 5,700 132,572 120,174 (114,474) 21080 66,310,977 44,177,377 $ 42,411,472 3,899,505 920 LEOFF-MEDICAL INS. RESERVE(009) 24 BENEFITS $ 206,650 $ 143,716 $ 150,500 $ 56,150 7M 25 PENSION AND DISABILITY PAYMENTS 252,990 94,189 114,459 138,531 450 26 PROFESSIONAL SERVICES 7,000 5,793 17,000 (10,000) 24M 27 MISCELLANEOUS 500 - - 500 M 467,140 243,697 281,959 185,181 604 HISTORIC PRESERVATION GIFTFUND (014) 28 SUPPLIES $ 100 $ - $ - $ 100 0° 29 PROFESSIONAL SERVICES 200 - - 200 M 30 MISCELLANEOUS 5,600 - 5,767 (167) 1030 5,900 - 5,767 133 9M BUILDING MAINTENANCEFUND (016) 31 INTERFUND SUBSIDIES ` $ 210,222 $ - $ 210,222 $ 10M 32 DEBT ISSUE COSTS 17,908 17,907 1 1004 228,130 S 228,129 1 100° MARSH RESTORATION & PRESERVATRN FUND (017) 33 PROFESSIONAL SERVICES $ 20,000 $ - $ 16,149 $ 3,851 81° 20,000 - 16,149 3,851 810 EDMONDS HOMELESSNESS RESPONSEFUND (018) 34 PROFESSIONAL SERVICES $ - $ 100,000 $ - $ - M 35 INTERFUND SUBSIDIES 123,581 - 123,581 1000 123,581 100,000 123,581 1004 EDMONDS OPIOID RESPONSEFUND (019) 36 PROFESSIONAL SERVICES $ - $ 21,555 $ - $ M 37 INTERFUND SUBSIDIES 28,445 - 28,445 100° 28,445 21,555 28,445 100° DRUG INFO RC EMENT FUND (104) 38 PROFESSIONAL SERVICES $ 45,000 $ $ - $ 45,000 04 39 REPAIR/MAINT 800 800 04 40 MISCELLANEOUS - 30,332 - 0° 45,800 30,332 S 45,800 0° 24 Packet Pg. 28 I 2.1.a I Page 2 of 6 CITY OFEDMONDS EXPENDITURES BY FUND - DETAIL 2021 Amended 12/31/2020 12/31/2021 Amount Title Budget Expenditures Expenditures Remaining 'yo Spent STREETFUND (111) 1 SALARIES AND WAGES $ 728,690 $ 662,902 $ 706,903 $ 21,787 979 2 OVERTIME 18,400 45,506 66,900 (48,500) 3644 3 BENEFITS 381,336 328,778 354,366 26,970 939 4 UNIFORMS 6,000 4,079 5,432 568 919 5 SUPPLIES 263,550 198,414 166,810 96,740 6M 6 SMALL EQUIPMENT 20,000 1,082 13,978 6,022 704 7 PROFESSIONAL SERVICES 23,210 4,642 9,383 13,827 4M 8 COMMUNICATIONS 4,500 7,901 6,878 (2,378) 15M 9 TRAVEL 1,000 - - 1,000 04 10 RENTAL/LEASE 247,270 231,006 247,814 (544) 10M 11 INSURANCE 148,436 156,937 148,533 (97) 10M 12 UTILITIES 280,918 276,907 267,364 13,554 954 13 REPAIRS&MAINTENANCE 52,000 70,694 62,125 (10,125) 1199 14 MISCELLANEOUS 8,000 8,435 12,399 (4,399) 1559 15 MACHINERY/EQUIPMENT - 97,761 - 04 16 GENERAL OBLIGATION BOND PRINCIPAL 4,220 4,161 4,214 6 1009 17 INTEREST 450 510 440 10 989 COMBINED STREErCONST/IMPROVE(112) 18 SALARIES AND WAGES 19 BENEFIT S 20 SUPPLIES 21 PROFESSIONAL SERVICES 22 REPAIR & MAINTENANCE 23 MISCELLANEOUS 24 INTERFUND SUBSIDIES 25 LAND 26 CONSTRUCTION PROJECTS 27 INTERGOVERNMENTAL LOANS 28 INTEREST MUNICIPAL ARTS ACQUIS. FUND (117) 29 SUPPLIES 30 SMALL EQUIPMENT 31 PROFESSIONAL SERVICES 32 TRAVEL 33 RENTAL/LEASE 34 REPAIRS & MAINTENANCE 35 MISCELLANEOUS MEMO RIAL S TREEf TREE (118) 36 INTERFUND SUBSIDIES HO TEL/MO TEL TAX REVENUE FUND (120) 37 PROFESSIONAL SERVICES 38 MISCELLANEOUS 39 INTERFUND SUBSIDIES EMPLOYEE PARIGNG PERMIT FUND (121) 40 SUPPLIES 41 PROFESSIONAL SERVICES YOUTH SCHOLARSHIP FUND (122) 42 MISCELLANEOUS TOURISM PROMOTIONAL FUND/ARTS (123) 43 PROFESSIONAL SERVICES $ 2,187,980 $ 2,099,715 $ 2,073,539 $ 114,441 954 $ - $ 10,567 $ - $ M - 6,613 - 04 - 10,123 - M 1,581,847 620,425 1,427,700 154,147 9M 103,670 470,674 160,087 (56,417) 1544 - 8 - 0a 114,950 40,121 39,925 75,025 359 33,000 4,678 20,269 12,731 614 955,000 150,680 684,775 270,225 729 72,220 72,201 72,201 19 10M 1,610 1,952 1,591 19 994 $ 2,862,297 $ 1,388,044 $ 2,406,548 $ 455,749 849 $ 4,700 $ 302 $ 2,144 $ 2,556 464 1,700 116 - 1,700 M 221,500 34,345 80,588 140,912 364 80 16 - 80 04 2,000 - - 2,000 M 300 - - 300 M 6,600 3,000 3,774 2,826 574 $ 236,880 $ 37,779 $ 86,505 $ 150,375 379 $ 20,487 $ - $ 20,487 $ 1004 $ 20,487 $ - $ 20,487 $ 1009 $ 83,150 $ 88,066 $ 80,111 $ 3,039 964 - 612 - - M 4,000 4,000 4,000 - 1004 $ 87,150 $ 92,677 $ 84,111 $ 3,039 974 $ 1,790 $ 632 $ 1,266 $ 524 714 25,090 25,100 - 25,090 04 $ 26,880 $ 25,732 $ 1,266 $ 25,614 59 $ 3,000 $ 450 $ 225 $ 2,775 84 $ 3,000 $ 450 $ 225 $ 2,775 89 $ 29,900 $ 14,224 $ 14,621 $ 15,279 494 $ 29,900 $ 14,224 $ 14,621 $ 15,279 499 2$ Packet Pg. 29 I 2.1.a I Page 3 of 6 C ITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 12/31/2020 12/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXC ISE TAX 2 (125) 1 SUPPLIES $ 121,000 $ 18,697 $ 66,065 $ 54,935 559 2 PROFESSIONAL SERVICES 195,626 386,077 453,715 (258,089) 2329 3 REPAIRS&MAINTENANCE 105,000 360,046 265,601 (160,601) 25M 4 INTERFUND SUBSIDIES 190 430 - 190 09 5 CONSTRUCTION PROJECTS 1,179,482 1,162,734 60,390 1,119,092 59 $ 1,601,298 $ 1,927,984 $ 845,771 $ 755,528 539 REAL ESTATE EXCISE TAXI (126) 6 SUPPLIES 7 PROFESSIONAL SERVICES 8 REPAIRS & MAINTENANCE 9 INTERFUND SUBSIDIES 10 LAND 11 CONSTRUCTION PROJECTS 12 GENERAL OBLIGATION BONDS 13 INTEREST 14 OTHER INT EREST & DEBT SERVICE COSTS GIFTS CATALOG FUND (127) 15 SUPPLIES 16 PROFESSIONAL SERVICES 17 REPAIRS & MAINTENANCE 18 MISCELLANEOUS 19 INTERFUND SUBSIDIES CEMETERY MAINTINANCE!IMPRO VEMENT (130) 20 SALARIES AND WAGES 21 OVERTIME 22 BENEFIT S 23 UNIFORMS 24 SUPPLIES 25 SUPPLIES PURCHASED FOR INVENTORY/RESALE 26 SMALL EQUIPMENT 27 PROFESSIONAL SERVICES 28 COMMUNICATIONS 29 TRAVEL 30 RENTAL/LEASE 31 UTILITIES 32 REPAIRS & MAINTENANCE 33 MISCELLANEOUS 34 PARKS TRUSTFUND (136) 35 PROFESSIONAL SERVICES CEMETERY MAINTENANC E TRUS T FUND (137) 36 SMALL EQUIPMENT 37 MACHINERY/EQUIPMENT SISTER CITY COMMISSION (138) 38 SUPPLIES 39 TRAVEL 40 MISCELLANEOUS BUSINESS IMPROVEMENTDISTRICTFUND (140) 39 SUPPLIES 40 PROFESSIONAL SERVICES 41 MISCELLANEOUS EDMONDS RESCUEPLAN FUND (142) 42 PROFESSIONAL SERVICES 2012 LTGO DEBT SERVIC FUND (231) 43 GENERAL OBLIGATION BOND 44 INTEREST 45 DEBT ISSUE COSTS $ - $ 4,439 $ - $ - 09 573,234 701,703 369,648 203,586 649 97,050 292,084 210,207 (113,157) 2170 138,910 142,731 138,725 185 1009 - - 49,859 (49,859) 09 983,137 883,596 358,204 624,933 369 144,530 24,219 24,529 120,001 179 117,050 2,968 2,564 114,487 29 - 575 - - 09 $ 2,053,911 $ 2,052,314 $ 1,153,735 $ 900,176 569 $ 67,500 $ 39,033 $ 29,033 $ 38,467 4M 6,500 5,400 - 6,500 09 - 7,183 - - 09 600 503 - 600 09 26,300 35,800 26,300 - 1009 $ 100,900 $ 87,919 $ 55,333 $ 45,567 559 $ 95,824 $ 93,344 $ 97,374 $ (1,550) 1029 3,500 729 841 2,659 249 40,472 40,160 38,946 1,526 969 1,000 230 490 510 490 7,000 2,972 2,904 4,096 419 20,000 18,196 27,786 (7,786) 1399 - 1,184 - - 09 4,200 1,835 1,445 2,755 349 1,700 1,682 1,683 17 999 500 - - 500 09 16,650 8,230 16,650 - 1009 5,652 4,928 5,195 457 929 500 - - 500 09 4,000 6,610 2,717 1,283 689 $ 200,998 $ 180,098 $ 196,031 $ 4,967 989 $ 50,000 $ - $ - $ 50,000 M $ 50,000 $ - $ - $ 50,000 09 $ 25,000 $ - $ - $ 25,000 09 - - 19,211 (19,211) 09 $ 25,000 $ - $ 19,211 $ 5,789 779 $ 1,500 $ 11 $ - $ 1,500 09 4,500 - 4,500 09 5,900 - 5,900 09 $ 11,900 $ 11 $ - $ 11,900 09 $ 2,050 $ 10,388 $ 715 $ 1,335 359 70,035 53,747 61,823 8,212 889 4,255 4,006 3,533 722 839 76,340 68,141 66,071 10,269 87' $ 5,812,870 $ 1,775,500 $ 1,077,204 $ 4,735,666 199 5,812,870 1,775,500 1,077,204 4,735,666 19" $ 3,331,448 $ 643,802 $ 2,931,438 $ 400,010 889 81,710 94,583 55,161 26,549 689 60,456 - 60,455 1 1009 $ 3,473,614 $ 738,385 $ 3,047,054 $ 426,560 889 26 Packet Pg. 30 I 2.1.a I Page 4 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 12/31/2020 12/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) 1 PROFESSIONAL SERVICES $ 113,453 $ 461,438 $ 3,501,870 $ (3,388,417) 30879 2 INTERFUND SUBSIDIES 44,000 20,316 - 44,000 M 3 CONSTRUCTION PROJECTS 5,395,037 1,505,161 167,965 5,227,072 39 4 DEBT ISSUE COSTS 6,652 - 6,652 0 1009 $ 5,559,142 $ 1,986,915 $ 3,676,487 $ 1,882,655 660 WATER FUND (421) 5 SALARIES AND WAGES 6 OVERTIME 7 BENEFIT S 8 UNIFORMS 9 SUPPLIES 10 WATER PURCHASED FOR RESALE 11 SUPPLIES PURCHASED FOR INVENTORY/RESALE 12 SMALL EQUIPMENT 13 PROFESSIONAL SERVICES 14 COMMUNICATIONS 15 TRAVEL 16 EXCISE TAXES 17 RENTAL/LEASE 18 INSURANCE 19 UTILITIES 20 REPAIRS & MAINTENANCE 21 MISCELLANEOUS 22 INTERFUND SUBSIDIES 23 CONSTRUCTION PROJECTS 24 GENERAL OBLIGATION BONDS 25 REVENUE BONDS 26 INTERGOVERNMENTAL LOANS 27 INTEREST 28 DEBT ISSUE COSTS 29 OTHER INTEREST & DEBT SERVICE COSTS STORM FUND (422) 30 SALARIES AND WAGES 31 OVERTIME 32 BENEFIT S 33 UNIFORMS 34 SUPPLIES 35 SMALL EQUIPMENT 36 PROFESSIONAL SERVICES 37 COMMUNICATIONS 38 TRAVEL 39 EXCISE TAXES 40 RENTAL/LEASE 41INSURANCE 42 UTILITES 43 REPAIR & MAINTENANCE 44 MISCELLANEOUS 45 INTERFUND SUBSIDIES 46 MACHINERY/EQUIPMENT 47 CONSTRUCTION PROJECTS 48 GENERAL OBLIGATION BONDS 49 REVENUE BONDS 50 INTERGOVERNMENTAL LOANS 51 INTEREST 52 DEBT ISSUE COSTS 53 OTHER INT EREST & DEBT SERVICE COSTS $ 793,475 $ 796,988 $ 643,756 $ 149,719 819 24,000 21,118 22,779 1,221 950 328,865 309,245 276,016 52,849 849 4,000 4,371 3,559 441 899 150,000 107,441 127,034 22,966 859 2,170,000 2,049,587 2,084,898 85,102 960 170,000 172,203 179,256 (9,256) 1059 11,000 6,927 4,437 6,563 409 1,558,701 1,351,899 1,187,768 370,933 769 30,000 30,043 30,795 (795) 10M 200 - - 200 09 1,649,700 1,571,444 1,440,800 208,900 879 124,630 130,244 124,791 (161) 1009 97,844 52,541 98,196 (352) 1009 35,775 32,670 33,755 2,020 949 258,130 20,613 168,718 89,412 659 123,600 138,785 176,391 (52,791) 1439 644,130 648,597 644,116 14 1009 1,976,050 3,160,207 1,321,534 654,516 679 2,840 2,794 4,881,315 (4,878,475) 1718770 385,100 370,959 385,096 5 1009 25,840 25,839 25,839 1 1009 196,170 211,169 203,111 (6,941) 1049 - - 60,864 (60,864) 09 - 378 - 09 $ 10,760,050 $ 11,216,064 $ 14,124,823 $ (3,364,773) 1319 $ 723,700 $ 643,183 $ 671,440 $ 52,260 9M 6,000 13,321 38,296 (32,296) 63M 318,735 293,573 289,585 29,150 919 6,500 8,407 7,784 (1,284) 12M 46,000 25,331 36,190 9,810 790 4,000 2,464 304 3,696 89 2,728,016 1,854,360 1,568,053 1,159,963 579 3,200 6,187 6,267 (3,067) 1969 4,300 - 510 3,790 129 470,100 562,212 613,142 (143,042) 1300 267,778 269,789 263,357 4,421 989 66,216 116,576 66,228 (12) 1009 11,025 12,102 12,979 (1,954) 1189 64,130 19,839 90,109 (25,979) 1419 255,300 180,359 274,215 (18,915) 1079 282,345 282,545 282,330 15 1009 - 5,023 - - 09 1,581,000 3,192,545 590,386 990,614 379 103,340 102,029 2,437,703 (2,334,363) 23590 188,240 181,205 188,235 5 1009 53,590 53,576 53,576 14 1009 110,910 117,467 114,142 (3,232) 1039 - - 29,124 (29,124) 09 - 165 - 09 $ 7,294,425 $ 7,942,255 $ 7,633,952 $ (339,527) 1059 27 Packet Pg. 31 I 2.1.a I Page 5 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 12/31/2020 12/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 2,027,508 $ 1,865,904 $ 1,778,973 $ 248,535 8M 2 OVERTIME 95,000 106,756 135,661 (40,661) 1439 3 BENEFITS 871,564 804,842 764,129 107,435 889 4 UNIFORMS 8,500 7,967 8,924 (424) 1059 5 SUPPLIES 404,000 397,447 373,294 30,706 929 6 FUEL CONSUMED 30,000 24,125 55,215 (25,215) 1849 7 SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 M 8 SMALL EQUIPMENT 35,000 42,890 230,852 (195,852) 6600 9 PROFESSIONAL SERVICES 2,141,848 4,683,143 4,730,059 (2,588,211) 2219 10 COMMUNICATIONS 44,130 42,785 44,819 (689) 1029 11 TRAVEL 5,000 - 4,390 610 889 12 EXCISE TAXES 968,000 978,545 1,115,815 (147,815) 1159 13 RENTAL/LEASE 329,898 320,207 412,235 (82,337) 1259 14INSURANCE 160,967 175,867 162,851 (1,884) 1019 15 UTILITIES 1,979,985 983,600 1,762,327 217,658 899 16 REPAIR&MAINTENANCE 520,630 252,808 505,142 15,488 979 17 MISCELLANEOUS 129,350 90,819 122,482 6,868 9M 18 INTERFUND SUBSIDIES 10,180,936 117,784 6,011,703 4,169,233 599 19 MACHINERY/EQUIPMENT - 5,782,824 63,773 (63,773) 09 20 CONSTRUCTION PROJECTS 19,756,808 9,739,124 9,547,918 10,208,890 4M 21 GENERAL OBLIGATION BONDS 157,060 154,652 982,167 (825,107) 62M 22 REVENUE BONDS 86,670 244,944 86,670 0 1009 23 INTERGOVERNMENTAL LOANS 173,900 173,200 173,888 12 10W 24 INTEREST 382,660 63,506 378,917 3,743 999 25 DEBT ISSUE COSTS - 106,318 11,812 (11,812) 09 26 OTHER INTEREST & DEBT SERVICE COSTS - 5,085 4,430 (4,430) M $ 40,493,414 $ 27,165,141 $ 29,468,447 $ 11,024,967 7M BOND RESERVE FUND (424) 27 REVENUE BONDS $ 785,020 $ 755,000 $ 785,000 $ 20 1009 28 INTEREST 1,200,850 1,233,084 1,200,834 16 1009 $ 1,985,870 $ 1,988,084 $ 1,985,834 $ 36 1000 28 Packet Pg. 32 I 2.1.a I Page 6 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 12/31/2020 12/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent EQ UIPMENT RENTAL FUND (511) 1 SALARIES AND WAGES $ 272,384 $ 269,774 $ 274,696 $ (2,312) 1019 2 OVERTIME 2,000 1,406 6,986 (4,986) 3499 3 BENEFITS 116,481 112,088 112,581 3,900 979 4 UNIFORMS 1,000 1,186 1,344 (344) 1349 5 SUPPLIES 120,000 80,285 76,444 43,556 649 6 FUEL CONSUMED 1,000 - - 1,000 09 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 258,000 178,940 150,503 107,497 589 8 SMALL EQUIPMENT 58,000 3,487 6,129 51,871 119 9 PROFESSIONAL SERVICES 46,750 24,688 1,742 45,008 49 10 COMMUNICATIONS 3,000 2,303 2,280 * 720 760 11 TRAVEL 1,000 - - 1,000 09 12 RENTAL/LEASE 12,790 12,348 12,232 558 969 13 INSURANCE 40,910 43,001 39,334 1,576 969 14 UTILITIES 14,500 15,444 16,153 (1,653) 1119 15 REPAIRS & MAINTENANCE 60,000 44,848 44,400 15,600 749 16 MISCELLANEOUS 12,000 11,784 12,995 (995) 1089 17 INTERFUND SUBSIDIES - 1,500,000 - - 09 18 MACHINERY/EQUIPMENT 410,139 644,206 439,980 (29,841) 1079 $ 1,429,954 $ 2,945,789 $ 1,197,799 $ 232,155 849 TECHNOLOGY RENTAL FUND (512) 19 SALARIES AND WAGES $ 379,162 $ 290,526 $ 328,973 $ 50,189 879 20 OVERTIME 2,000 165 2,781 (781) 1399 21 BENEFITS 127,657 97,528 104,020 23,637 819 22 SUPPLIES 5,000 9,580 5,107 (107) 1029 23 SMALL EQUIPMENT 148,300 123,180 59,655 88,645 409 24 PROFESSIONAL SERVICES 171,460 73,569 34,631 136,829 209 25 COMMUNICATIONS 58,770 61,351 66,568 (7,798) 11M 26 TRAVEL 1,500 - - 1,500 09 27 RENTAL/LEASE 7,400 7,271 7,181 219 979 28 REPAIRS&MAINTENANCE 302,660 360,311 448,409 (145,749) 1489 29 MISCELLANEOUS 5,000 11,748 4,202 798 849 30 MACHINERY/EQUIPMENT 56,000 17,664 - 56,000 09 $ 1,264,909 $ 1,052,893 $ 1,061,528 $ 203,381 849 FH2IIVIEN'S PENSION FUND (617) 31 BENEFITS $ 24,560 $ 19,258 $ 21,287 $ 3,273 879 32 PENSION AND DISABILITY PAYMENTS 70,407 61,740 65,711 4,696 939 33 PROFESSIONAL SERVICES 1,200 1,007 11,500 (10,300) 95M 34 INTERFUND SUBSIDIES 40,000 - - 40,000 09 $ 136,167 $ 82,005 $ 98,498 $ 37,669 729 TOTAL EXPENDITURE ALL FUNDS $ 135,015,309 $ 109,441,081 $ 113,490,582 $ 21,524,727 849 29 Packet Pg. 33 2.1.a Page 1 of 1 C ITY O F IDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2021 Amended 12/31/2020 12/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK ADMINISTRATIVE SERVICES CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES SATELLITE OFFICE COMMUNITY SERVICES✓ECONOMIC DEV DEVELOPMENT SERVICES HUMAN SERVICES PROGRAM PARKS & RECREATION PUBLIC WORKS FACILITIES MAINTENANCE $ 432,478 $ 322,555 $ 333,112 $ 99,366 77% 345,501 331,095 337,753 7,748 98% 837,176 692,901 694,985 142,191 83% 1,252,513 1,072,252 1,197,713 54,800 96% 757,055 726,790 561,793 195,262 74% 1,178,545 1,306,188 1,349,689 (171,144) 115% 936,480 860,435 842,071 94,409 90% 13,031,593 12,914,933 11,373,477 1,658,116 87% 12,217,071 11,835,142 11,853,454 363,617 97% - - 8,908 (8,908) 0% 624,198 599,693 663,128 (38,930) 106% 3,621,500 2,814,664 2,997,284 624,216 83% 599,402 - 110,607 488,795 18% 4,729,281 3,669,440 4,337,369 391,912 92% 3,305,285 3,125,159 3,183,430 121,855 96% 2,442,899 3,906,130 2,566,698 (123,799) 105% $ 46,310,977 $ 44,177,377 $ 42,411,472 $ 3,899,505 92% C ITY O F E DMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2021 Amended Budget 12/31/2020 Expenditures 12/31/2021 Expenditures Amount Remaining %Spent WATER UTILITYFUND $ 10,760,050 $ 11,216,064 $ 14,124,823 $ (3,364,773) 131% STORM UTILITY FUND 7,294,425 7,942,255 7,633,952 (339,527) 105% SEWER/WWTP UTILITY FUND 40,493,414 27,165,141 29,468,447 11,024,967 73% BOND RESERVE FUND 1,985,870 1,988,084 1,985,834 36 100% $ 60,533,759 $ 48,311,545 $ 53,213,055 $ 7,320,704 88% 30 Packet Pg. 34 I 2.1.a I Page 1 of 2 C TTY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2021 Amended Budget 12/31/2020 Expenditures 12/31/2021 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES AND WAGES $ 200,052 $ 190,990 $ 202,316 $ (2,264) 101% BENEFITS 118,713 99,057 103,142 15,571 87% SUPPLIES 2,000 2,430 3,874 (1,874) 194% SERVICES 111,713 30,078 23,780 87,933 21% $ 432,478 $ 322,555 $ 333,112 $ 99,366 77% O FFIC E O F MAYO R SALARIES AND WAGES $ 229,512 $ 223,427 $ 229,798 $ (286) 100% BENEFITS 85,243 83,989 80,210 5,033 94% SUPPLIES 1,500 5,334 463 1,037 31% SERVICES 29,246 18,344 27,282 1,964 93% $ 345,501 $ 331,095 $ 337,753 $ 7,748 98% HUMAN RESOURCES SALARIES AND WAGES $ 387,048 $ 362,430 $ 367,627 $ 19,421 95% BENEFIT S 154,430 143,222 136,696 17,734 89% SUPPLIES 13,600 8,276 2,647 10,953 19% SERVICES 282,098 178,972 188,015 94,083 67% $ 837,176 $ 692,901 $ 694,985 $ 142,191 83% MUNICIPAL C O URT SALARIES AND WAGES $ 738,297 $ 649,807 $ 699,369 $ 38,928 95% BENEFITS 243,859 231,355 224,191 19,668 92% SUPPLIES 11,600 25,224 11,448 152 99% SERVICES 235,637 165,867 239,585 (3,948) 102% MACHINERY/EQUIPMENT 23,120 23,120 100% $ 1,252,513 $ 1,072,252 $ 1,197,713 $ 54,800 96% C TTY CLERK SALARIES AND WAGES $ 397,226 $ 399,460 $ 252,938 $ 144,288 64% BENEFITS 169,669 163,468 101,724 67,945 60% SUPPLIES 7,000 6,288 4,199 2,801 60% SERVICES 183,160 157,574 202,933 (19,773) 111% $ 757,055 $ 726,790 $ 561,793 $ 195,262 74% ADMINISTRATIVE SERVICES SALARIES AND WAGES $ 795,289 $ 929,623 $ 931,685 $ (136,396) 117% BENEFITS 253,850 260,112 293,965 (40,115) 116% SUPPLIES 10,000 5,968 6,605 3,395 66% SERVICES 119,406 110,485 117,434 1,972 98% $ 1,178,545 $ 1,306,188 $ 1,349,689 $ (171,144) 115% C TTY ATTO RNEY SERVICES $ 936,480 $ 860,435 $ 842,071 $ 94,409 90% $ 936,480 $ 860,435 $ 842,071 $ 94,409 90% NON -DEPARTMENTAL SALARIES AND WAGES $ 101,750 $ - $ - $ 101,750 0% BENEFITS 50,000 16,254 26,878 23,122 54% SUPPLIES 5,000 5,151 1,467 3,533 29% SERVICES 11,806,233 11,314,914 10,342,558 1,463,675 88% INTERFUND SUBSIDIES 1,007,880 1,281,990 707,870 300,010 70% DEBT SERVICE - PRINCIPAL 54,530 163,840 174,529 (119,999) 320% DEBT SERVICE - INTEREST 6,200 132,783 120,174 (113,974) 1938% $ 13,031,593 $ 12,914,933 $ 11,373,477 $ 1,658,116 87% PO LIC E SE RVIC ES SALARIES AND WAGES $ 8,149,422 $ 7,683,874 $ 7,825,456 $ 323,966 96% BENEFITS 2,979,421 2,830,377 2,675,737 303,684 90% SUPPLIES 169,453 202,744 274,125 (104,672) 162% SERVICES 918,775 1,118,147 958,154 (39,379) 104% MACHINERY/EQUIPMENT - - 119,983 (119,983) 0% $ 12,217,071 $ 11,835,142 $ 11,853,454 $ 363,617 97% SATELLITE O FFIC E SERVICES $ - $ - $ 8,908 $ (8,908) 0% $ - $ - $ 8,908 $ (8,908) 0% 31 Packet Pg. 35 1 I 2.1.a I Page 2 of 2 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2021 Amended 12/31/2020 12/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent COMMUNITY SERVICES/ECON DEV. SALARIES AND WAGES $ 312,977 $ 350,244 $ 359,240 $ (46,263) 115% BENEFITS 91,455 94,536 93,105 (1,650) 102% SUPPLIES 3,075 10,377 999 2,076 32% SERVICES 216,691 144,537 209,785 6,906 97% $ 624,198 $ 599,693 $ 663,128 $ (38,930) 106% DEVELO PMEVT S ERVIC ES /PLANNING SALARIES AND WAGES $ 1,875,514 $ 1,722,294 $ 1,835,248 $ 40,266 98% BENEFITS 693,217 620,001 636,524 56,693 92% SUPPLIES 19,400 10,607 13,983 5,417 72% SERVICES 1,033,369 461,763 511,530 521,839 50% MACHINERY/EQUIPMENT 0% $ 3,621,500 $ 2,814,664 $ 2,997,284 $ 624,216 83% HUMAN SERVICES PROGRAM SALARIES AND WAGES $ 79,510 $ - $ 42,518 $ 36,992 53% BENEFITS 18,392 - 9,139 9,253 50% SUPPLIES 1,500 - 22,025 (20,525) 1468% SERVICES 500,000 - 36,925 463,075 7% 599,402 110,607 488,795 18% PARKS & REC REATIO N SALARIES AND WAGES $ 2,329,689 $ 2,034,056 $ 2,271,903 $ 57,786 98% BENEFITS 828,746 754,296 798,005 30,741 96% SUPPLIES 138,790 158,081 179,518 (40,728) 129% SERVICES 1,432,056 713,954 1,087,942 344,114 76% MACHINERY/EQUIPMENT - 9,053 - - 0% $ 4,729,281 $ 3,669,440 $ 4,337,369 $ 391,912 92% PUBLIC WORKS ADMINISTRATION SALARIES AND WAGES $ 300,162 $ 296,910 $ 349,234 $ (49,072) 116% BENEFITS 106,903 104,236 98,660 8,244 92% SUPPLIES 9,600 4,252 8,669 931 90% SERVICES 95,588 101,554 88,667 6,921 93% $ 512,253 $ 506,952 $ 545,230 $ (32,977) 106% FACILITIES MAINTENANCE SALARIES AND WAGES 791,470 796,106 800,997 (9,527) 101% BENEFITS 360,720 353,361 336,792 23,928 93% SUPPLIES 115,000 212,333 182,551 (67,551) 159% SERVICES 1,175,709 2,544,330 1,246,358 (70,649) 106% $ 2,442,899 $ 3,906,130 $ 2,566,698 $ (123,799) 105% ENGINEERING SALARIES AND WAGES $ 1,791,020 $ 1,734,605 $ 1,750,547 $ 40,473 98% BENEFITS 736,237 697,594 679,218 57,019 92% SUPPLIES 2,200 868 1,937 263 88% SERVICES 263,575 185,140 206,498 57,077 78% $ 2,793,032 $ 2,618,207 $ 2,638,200 $ 154,832 94% TOTAL GENERAL FUND EXPENDITURES $ 46,310,977 $ 44,177,377 $ 42,411,472 $ 3,899,505 92% 32 Packet Pg. 36 2.1.a GENERAL FUND OVERVIEW BALANCES CHANGE IN FUND BALANCES GENERAL FUND ---- ACTUAL ---- ---- ACTUAL ---- Q & SUBFUNDS 12/31 /2021 12/31 /2021 Q4 YTD Fund Balance Cash Balance c 001-General Fund ' $ 15,509,095 $ 9,960,856 $ 2,685,685 $ 1,640,349 c 009-Leoff-Medical Ins. Reserve 255,217 269,466 (76,389) (281,959 011-Risk Management Reserve Fund 25,000 25,000 25,000 25,000 y 012-Contingency Reserve Fund 1,782,149 1,782,150 - - 014-Historic Preservation Gift Fund 16,421 16,421 (3,267) (767 CY 016-Building Maintenance 4,399,999 4,399,999 4,189,778 4,189,778 c 017 - Marsh Restoration & Preservation 848,617 848,616 - (15,999 m Total General Fund & Subfunds $ 22,836,498 $ 17,302,509 $ 6,820,807 $ 5,556,402 *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. m *$7,267,031of the fund balance in Fund 001 added to the $1,768,863 balance in Fund 012, represent the required 20% operating reserve. E There are no interfund loans outstanding at this time. L ♦Z GOVERNMENTAL FUNDS OVERVIEW 0 BALANCES CHANGE IN FUND BALANCES ii ---- ACTUAL ---- ---- ACTUAL ---- >+ GOVERNMENTAL FUNDS 12/31 /2021 12/31 /2021 Q4 YTD Fund Balance Cash Balance CY General Fund & Subfunds $ 22,836,498 $ 17,302,509 $ 6,820,807 $ 5,556,402 Special Revenue 18,853,550 18,460,487 0 (1,113,399) 7,863,348 L Capital Projects 4,568,856 5,537,160 m (1,722,350) (1,584,654 Total Governmental Funds $ 46,258,904 $ 41,300,157 $ 3,985,058 $ 11,835,096 c0i m m m Q. E 0 U c E t U *Please note that these revenues and expenses occur within annual cycles. a This Interim Report is not adjusted for accruals or those annual cycles. 33 Packet Pg. 37 2.1.a SPECIAL REVENUE FUNDS OVERVIEW BALANCES CHANGE IN FUND BALANCES GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- a SPECIAL REVENUE 12/31/2021 12/31/2021 Q4 YTD Fund Balance Cash Balance .v c 104 - Drug Enforcement Fund $ 76,500 $ 76,113 $ 329 $ 2,198 111 - Street Fund 954,661 867,785 73,070 (183,749 ii 112- Combined Street Const/Improve 1,809,637 1,847,844 (683,276) (272,027 i 117 - Municipal Arts Acquis. Fund 660,887 676,768 (19,281) (21,839 118 - Memorial Street Tree 137 - (20,589) (20,081 120 - Hotel/Motel Tax Revenue Fund 65,810 79,305 (15,483) (1,111 CY 121 - Employee Parking Permit Fund 103,260 102,538 10,163 21,262 c 122 -Youth Scholarship Fund 14,506 14,414 217 679 N 123-Tourism Promotional Fund/Arts 95,257 94,316 (4,942) 14,919 125 - Real Estate Tax2 4,321,103 4,127,775 254,611 1,749,121 E 126 - Real Estate Excise Tax 1 3,737,714 3,456,875 183,840 1,427,546 u 127 - Gifts Catalog Fund 306,540 310,717 (7,842) 8,476 0 130- Cemetery Mai ntenance/Improvement 270,385 271,113 18,108 65,257 136 - Parks Trust Fund 171,562 170,437 736 4,924 137 - CemeteryMaintenance Trust Fund 1,126,559 1,119,210 9,303 36,698 . 138 - Sister City Commission 15,699 15,629 2,560 5,336 140 -Business Improvement Disrict 29,729 36,669 (13,562) 10,577 d 141 - Affordable and Supportive Housing I'd 158,717 152,021 24,447 80,276 0 142 - Edmonds Rescue Plan Fund 4,914,234 5,020,306 (946,459) 4,914,234 143 -Tree Fund 20,653 20,653 20,653 20,653 Total Special Revenue $ 18,853,550 $ 18,460,487 $ (1,113,399) $ 7,863,348 .� *$200,000 of the fund balance in Fund 126 has been reserved for Marsh Restoration Funding, as well as $500,000 for a the purchase of Open Space. ii ENTERPRISE FUNDS OVERVIEW r N O N BALANCES CHANGE IN FUND BALANCES ENTERPRISE ---- ACTUAL ---- ---- ACTUAL ---- y FUNDS 12/31/2021 12/31/2021 Q4 YTD Fund Balance Cash Balance m 421 -Water Utility Fund $ 27,037,551 $ 6,682,569 $ (228,289) $ 1,337,900 422-Storm Utility Fund" 14,943,174 5,888,278 (664,586) 1,352,485 U 423 - Sewer/WWTP Utility Fund 48,625,937 16,559,491 (4,161,858) (3,772,491 424 - Bond Reserve Fund 843,972 843,972 3 11 E E 411 -Combined Utility Operation 12,585 42,666 6,705 12,585 u Total Enterprise Funds $ 91,463,220 $ 30,016,977 $ (5,048,025) $ (1,069,510 Q *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding. *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 38 2.1.a SUMMARY OVERVIEW BALANCES CHANGE IN FUND BALANCES r_ ---- ACTUAL ---- ---- ACTUAL ---- Q CITY-WIDE 12/31/2021 12/31/2021 Q4 YTD Fund Balance Cash Balance c Governmental Funds $ 46,258,904 $ 41,300,157 $ 3,985,058 $ 11,835,096 f° c Enterprise Funds 91,463,220 30,016,977 (5,048,025) (1,069,510 - Internal Services Fund 10,424,508 5,925,018 82,304 470,088 y Agency Funds 36,617 38,133 (23,399) (98,498 Total City-wide Total $ 148,183,248 $ 77,280,285 $ (1,004,063) $ 11,137,176 Cy r N O N L d E INTERNAL SERVICE FUNDS OVERVIEW d 0 E L BALANCES CHANGE IN FUND BALANCES 0 INTERNAL SERVICE ---- ACTUAL ---- ---- ACTUAL ---- m FUNDS 12/31/2021 12/31/2021 Q4 YTD E Fund Balance Cash Balance c 0 c 511 - Equipment Rental Fund $ 9,413,646 $ 5,007,857 $ 128,352 $ 309,851 ii 512 -Technology Rental Fund 1,010,861 917,161 (46,048) 160,238 `m Total Internal Service Funds $ 10,424,508 $ 5,925,018 $ 82,304 $ 470,088 CY r N O N L d E d d d d Q E 0 U c E t U Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 39 2.1.b GENERAL FUND CHANGES IN FUND BALANCE 2016 2017 2018 2019 2020 2021 (Preliminary) Beginning Fund Balance 9,359,435 9,841,718 10,273,343 11,233,278 15,552,187 13,868,746 Revenue Taxes 29,403,794 29,572,203 30,755,578 30,846,665 30,738,451 32,803,082 Licenses and permits 2,269,313 2,506,800 2,401,855 2,299,972 2,276,861 2,444,352 Intergovernmental 1,261,998 890,572 1,014,434 1,008,432 1,633,633 1,774,522 Charges for services 5,403,786 5,463,913 5,810,961 6,419,836 5,412,044 5,736,660 Fines and forfeitures 522,051 459,929 616,783 496,093 287,693 272,301 Investment earnings (26,712) 154,739 273,226 573,806 265,631 316,823 Miscellaneous 441,432 471,675 931,495 587,882 322,816 315,534 Operating Revenues 39,275,661 39,519,831 41,804,331 42,232,687 40,937,130 43,663,274 Nononeratina Revenues Transfers in 82,695 26,300 75,884 4,793,650 1,535,800 388,548 Debt proceeds 549,095 - - - - Sale of capital assets 58,451 7,143 5,273 - Insurance recoveries - - 15,570 - 16,977 - - Total Revenue 39,965,902 39,553,274 41,901,058 47,026,337 42,489,907 44,051,822 0. Expenditures m General government 9,969,187 9 714 867 , , 10 288 694 , , 11 565 563 , , 12 302 936 , , 12 040 024 , , •5 Public safety 20,128,896 22,228,871 22,585,212 23,036,185 23,760,951 22,810,442 r- Transportation 3,600 3,600 4,779 5,012 5,012 1,671 E Economic environment 1,313,430 1,551,152 1,460,763 1,562,702 1,675,334 1,991,622 ii >, Mental and physical health 70,814 126,791 178,859 164,888 357,808 84,641 `m Culture and recreation 3,773,633 3,959,731 4,331,806 4,158,397 3,732,644 4,387,396 Debt service 196,663 198,361 197,694 197,967 296,624 294,703 0 CJ Capital outlay 56,662 90,573 93,105 110,935 835,049 143,103 N 0 Operating Expenditures 35,512,885 37,873,946 39,140,912 40,801,649 42,966,358 41,753,602 N Nonoperating Expenditures m Transfers out 3,414,141 1,247,703 1,800,212 1,905,778 1,206,990 657,870 Debt refunding 556,593 - - - Total Expenditures 39,483,619 39,121,649 40,941,124 42,707,427 44,173,348 42,411,472 Prior Period Adjustments - - - - E Change in position 482,283 431,625 959,934 4,318,910 (1,683,442) 1,640,349 L- a Ending Fund Balance 9,841,718 10,273,343 11,233,278 15,552,187 13,868,746 15,509,095 06 a R:\Finance Committee\2021\Jan-Dec 2021 P&L 1/25/2022 Packet Pg. 40 December 2021 Financial Report February 8, 2022 o � n47o Q Packet Pg. 41 Noteworthy items: • Page 2 — REET is up $1,650,646 over last year and is $2,501,330 over budget. • Page 20 — Both funds 421 and 422 are over budget due to the Debt Refunding. • Page 21— Sales Tax is up $1,985,475 from this point last year. • Page 21— Telephone Utility tax is $131,555 less than at this point last year and is $188,181 under budget. Note that for 2022 we reduced the budget for this by $200,000. • Page 22 — Plan Checking Fees are up $304,174 from this point last year; Development Services revenues overall are up $426,940 from this point last year. • Page 22 — Parks & Recreation program fees are up $362,225 from this point last year. • Page 30 - All departments but Administrative Services and Community Services/Economic Development are within or under budget; overall Fund 001 is at 92% of budget expended. Administrative Services is at 115% of our budget expended. This is due to the merger with the City Clerk's office; salaries and benefits are still budgeted to the City Clerk's office but are now being charged under the Administrative Services department. Community Services/Economic Development is at 106% of its budget expended; this is due to the retiring Department Director's final payout. �� OF Eb4f Q Packet Pg. 42 January - December General Fund Revenues: 3.37% ahead of Budget, or $1,436,045 more than planned Montlify Revenue Su}i�r" inary-General Fund L 021 General Fund Cumulative Monthly YTb Variance Budget Forecast Budget Forecast Actuals % 2,296,180 $ 2,296,180 $ 2,740,276 4,631,714 2,335,534 5,089,278 7,134,855 2,503,141 7,050,949 10,214,588 3,079,733 11,029,475 18,446,129 8,231,541 20,122,774 20,867,080 2,420,951 22,872,014 23,169,697 2,302,617 25,583,320 25,715,721 2,546,024 29,113,466 27,989,932 2,274,211 30,286,676 31,872,260 3,882,327 33,150,940 40,264,126 8,391,867 41,509,313 42,615,777 2,351,651 44,051,822 19.34% 9.88% -1.18% 7.98 9.09 9.61% 10.42% 9.32% 9.21% 4.01% 3.09% 3.37% Gene Fal Fund 45.000.000 40.000.000 W�3.000.000 30.000.000 25.000.000 0.000.000 1 5.000.000 10.000.000 5_[i00.000 0 ' TAN FEB MAR APR NTAY TUN TUL AUG 5EP OCT NOTv' DEC -Cxurent Yeu -Budget Prior Year 21 CY N O N L E d U cv c E L O O I N O a� .r m a� E E 0 U m U c M iic .r c a� E t p Eb o Maw Q Packet Pg. 43 January - December General Fund Expenses: 8.42% under Budget, or $3,899,505 less than budgeted Monthly Expenditure Report -General Fund 2021 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast ActuaIs Y. January $ February March April May June July August September October November December 4,880,180 $ 4,880,180 $ 4,488,492 8,299,840 3,419,660 7,637,016 11,831,083 3,531,244 11,022,804 15,341,609 3,510,526 14,232,961 18,617,019 3,275,410 17,443,966 22,848,194 4,231,174 21,115,256 26,741,625 3,89-4,431 24,346,357 30,443,226 3,701,601 27,848,499 33,900,570 3,457,344 31,332,012 37,713,389 3,812,819 34,SS8,991 41,828,169 4,114,780 38,282,347 46,910,977 4,482,808 42,411,472 -8.03% -7.99% -6.83 % -7.23 % -6.30% -7.58% -8.96% -8.52 % -7.58% -8.36% -8.48% -8.42% General Fund 45.000.000 44.000.000 40.000.000 36.000.000� 32.000.000` `'5.000.000 -'4.000.000 -10.000.000 16.000.000 1'.000.004 8.000.000 4_000.000 0 JAN FEB MAR APR ILL-kY JUN TUL AUG 5EP OCT NOV DEC --Nm—C:iurent Year —Budget Prior Year 21 N O N L E d :i c� c E L co O I N 0 a� m a� E E O U m U c M c LL c a� E t �a 4OF Bpi +}+ U�� OHO Q w Packet Pg. 44 12/31/2021 Fund Balance in the General Fund: $5.3 million better than budget, $2.3 million increase over 12/31/2020 Variance from Final Budget Actual Results Budget Revenues $ 42,615,777 $ 44,051,822 $ 1,436,045 3.37% Expenses (46,310,977) (42,411,472) 3,899,505 8.42% Effect on Ending Fund Balance $ (3,695,200) $ 1,640,350 $ 5,335,550 General Fund Fund Balance December 2021 Report $ 15,509,095 December 2020 Report 13,256,832 Increase $ 2,252,263 21 CY N O N L a� E a� 0 c E L a 00 O I N O al a) a) E E 0 U m v c M c ii c a) �a oV Ebb oho a w Packet Pg. 45 2021 Real Estate Excise Tax Revenue: $2.5 million more than budget Real ntate E rcise This 1 & 7 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals 1+a riance % January $ 195,748 195,348 S 625,844 219.72% februvey 341,557 1 d5,S1❑ 922, 67.9 170.14% h4arch -S25,943 183,796 1,222,099 132.63% APrr1 6g7,mg 172,646 1,479,072 111.76% AA9Y 895,413 197,424 1,949,651 117.74% Jane 1,120,061 224,648 2,930,065 id8.03% July 1,935,075 215,015 2,979,064 115.6S% August 1,581,214 246,138 3,453, 870 118.43% September 1,849,736 268,522 3,818,929 ID6.46% October 2,093,774 234,038 4,224,981 id2.76% November 2,908,787 225,013 4,659,366 id1.81% December 2,500,000 191,213 5,001,330 id0.0S% RfLal Estate Excise Tax 1 & ? 5_ 500. 5.000.OW .500.OW _000.0W 3. 500:0w 3.000. 2.500. 2_UO0. 1. 500:0w 1_000. 500.0w 0 r 7zlti FEE 14L-).R APR I4TAY JUN JUL AUG SFP OCT NOk DEC -Ckiuent Year -Budger RnOr Yell 21 CY N O N L E a) U cv c E L CD O I N 0 a� m a� E E O L) a) U C M c ii .r c a) E t ns p ED Maw Q Packet Pg. 46 December 31, 2021 Fund Balance - General Fund Restricted and Unrestricted amounts per the Fund Balance Reserve Policy General Fund Total and Restricted Fund Balance, and Contingency Fund Reserves per December Monthly Report $16,000,000 $14,000,000 $8,015,763 $12,000,000 $10,000,000 $8,000,000 $7,493,332 $6,000,000 $4, 000,000 $1, 768, 863 $2,000,000 S- General Fund, Fund 001 Contingency Fund 012 Completely Unrestricted Fund Balance ■ Reserved (Restricted) Fund Balance The $7,493,332 in Fund 001 represents the 16% General Fund Operating Reserve (Fund Balance Reserve Policy page 6) The $1,768,863 in Fund 012 represents the 4% Contingent Fund Reserve (Fund Balance Reserve Policy page 7-8) The $8,015,763 represents completely unrestricted Fund Balance that can be accessed in the 2022 budget without needing any special council notification or review. Our combined fund balances are 37% of the General Fund Operating Budget, well in excess of the 20% required to be set aside in the Fund Balance Reserve Policy. Packet Pg. 47 Thank you. w O N O al N N E E O U m v c m U- E OF BbAf +}+ U�� OHO Q w Packet Pg. 48 2.2 City Council Agenda Item Meeting Date: 02/8/2022 Business Improvement District - Financial Policy Discussion Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History The Business Improvement District (BID) was formed by Council in early 2013, see ECC 3.75. The Finance Department provides several services to the BID, and has since startup. However, in the nine years that the BID has been operating, financial policies have not been discussed or updated. Staff has some policy questions regarding BID finances that we would like guidance on. Staff Recommendation Staff is not asking for action to be taken tonight. We would like to bring these issues to Council's attention and discuss them tonight, allow Councilmembers sufficient time to do their own research, and then revisit the questions in March. Narrative Please see the attachment for additional information. Attachments: Policy Update - Business Improvement District Packet Pg. 49 February 8, 2022 Business Improvement District F 0 A Notsecure I edrrondsdwntovrn.crg Apps I(Ed!j Edmonds Downtown ALLIANCE Feature Spotlight Happenings Menu , Packet Pg. 50 What is the Business Improvement District? http://edmondsdowntown.org/about-ed/ The Business Improvement District, aka The BID, aka Ed!, was formed by Council in early 2013 (Ordinance 3909 and ECC 3.75). The BID operates with an annual budget in the neighborhood of $80,000 per year. All revenues come from dues that are assessed to the members, currently $30 to $90 per quarter. The amount of unpaid dues currently is about $75,000, or roughly an entire year's budget. About $37,000 of this is from businesses that have closed, and the other $38,000 is from active businesses. We charge 12% interest on accounts in arrears. Dues are legally assessed to the businesses, but payment is voluntary. Neither the BID nor the City has any way to enforce payment of dues. Eb4 f +f° Packet Pg. 51 Questions for Council. We are asking for your guidance: • At some point we need to begin writing down the amount of dues owed. We have no policy around this. At what point would you like us to do this? If we do remove them, is there any incentive for current members to continue paying. (It wouldn't be a bad debt expense, as we have never booked the revenue.) • Should we continue charging 12% interest on accounts that are in arrears? That is pretty high now. • Should we continue sending businesses to Collections when they get behind? This adds administrative burden to the Finance department, and businesses generally ignore the Collection Agency so they do not have a lot of success anyway. • Other departments pay for the services provided by Administrative Services — should we start billing the BID? It would be around $6K to $8K per year. This is for things like doing the paperwork to add new businesses, invoicing and collecting dues, sending late accounts to Collections and corresponding with the Collection agency, approving and paying invoices, and responding to public disclosures. OF Ebn,, Packet Pg. 52 2.3 City Council Agenda Item Meeting Date: 02/8/2022 Leak Adjustment Policy Discussion Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History The City's Leak Adjustment and Payment Plan Policies have not been reviewed for close to 10 years. Finance Committee should review the current policy for possible updates. Staff Recommendation Discussion only for this meeting. Narrative N/A Packet Pg. 53 2.4 City Council Agenda Item Meeting Date: 02/8/2022 Covid Premium Payments & Vacation for Essential Workers Staff Lead: Emily Wagener Department: Human Resources Preparer: Emily Wagener Background/History WHEREAS, SARS-CoV-2 (COVID-19) disease is caused by a virus that spreads easily from person to person and may result in serious illness or death, and is classified by the World Health Organization as a worldwide pandemic; and WHEREAS, COVID-19 has broadly spread throughout Washington State and remains a significant health risk to the community, especially members of our most vulnerable populations; and WHEREAS, on February 29, 2020, Washington Governor Jay Inslee issued proclamation 20-05, proclaiming a state of emergency throughout the state of Washington in response to new cases of COVID-19, and directing state agencies to use all resources necessary to prepare for and respond to the outbreak; and WHEREAS, on March 5, 2020, the Mayor of the City of Edmonds declared an emergency of the city due to the COVID-19 crisis; and WHEREAS, on March 23, 2020, Governor Inslee issued Proclamation 20-25, a "Stay Home - Stay Healthy" order closing non -essential workplaces, requiring people to stay home except to participate in essential activities or to provide essential business services, and banning all gatherings for social, spiritual, and recreational purposes. This order was extended multiple times. Under the "Stay Home - Stay Healthy" proclamation, certain City employees have been deemed "Essential Critical Infrastructure Workers" performing work to protect the community and ensure continuity of functions critical to public health and safety; and WHEREAS, on January 28, 2021, the Centers for Disease Control and Prevention (CDC) reported that multiple COVID-19 variants are circulating globally. Scientists are working to learn more about these variants to better understand how easily they might be transmitted and the effectiveness of currently authorized vaccines against them; and WHEREAS, on March 8, 2021, the CDC stated that preliminary evidence suggests that the currently authorized COVID-19 vaccines may provide some protection against a variety of strains. The CDC further stated, however, that the risks of COVID-19 infection in fully vaccinated people cannot be completely eliminated as long as there is continued community transmission of the virus. Recent reports have shown that vaccinated people can still contract COVID-19 through "breakthrough infections," and may be able to spread it to others; and WHEREAS, the Washington State Department of Health's COVID-19 vaccine timeline made some City employees eligible for vaccination starting on March 17, 2021 and all remaining City employees Packet Pg. 54 2.4 eligible starting on April 15, 2021. While many City employees may now be vaccinated, the risks of COVID-19 infection in fully vaccinated people cannot be completely eliminated as long as there is continued community transmission; and WHEREAS, since March 2020, the City has been responding to the pandemic by providing essential government services, and many City employees have been required to be on the front lines to ensure citizen access to these government services since the beginning of the pandemic despite facing the danger of workplace exposure to COVID-19; and WHEREAS, throughout the entirety of the COVID-19 emergency, citizens of Edmonds have been relying upon the work of City employees who face the risk of exposure to COVID-19 to maintain government services; and WHEREAS, many City employees cannot choose to work from home and must come to work to perform their jobs, which can involve substantial interaction with customers and co-workers that could potentially spread the virus. They are wearing masks, socially distancing as much as is possible, performing safety protocols, and learning new skills to decrease transmission of the virus to protect themselves and the public; and WHEREAS, eligible City employees who must come to work to perform their jobs during the COVID-19 emergency are entitled to premium pay and additional vacation days because they are required to continue to perform duties involving additional risk of exposure to the COVID-19 virus. Many City employees have been working under such conditions since the beginning of the pandemic; and WHEREAS, providing a COVID-19 premium pay bonus and additional vacation days to eligible City employees for frontline work performed for the citizens of Edmonds during the COVID-19 emergency will promote job retention, compensate for the risks of working on the frontlines of a global pandemic, improve financial ability to access resources for protecting themselves and their families from catching or spreading the virus or coping with illness caused by the virus, and support the access to government services for the greater community; and WHEREAS, on March 10, 2021, the United States Congress passed the American Rescue Plan Act of 2021 ("ARPA"), providing direct relief to units of local government through the United States Department of Treasury; and WHEREAS, the Department of Treasury has issued guidance for the allowable uses of the direct relief funds, and one permissible use of ARPA funds is to provide premium pay to eligible local government workers facing increased risk due to COVID-19; and WHEREAS, the City Council acknowledges the value of employees whose continued employment during this COVID-19 pandemic resulted in continuous, excellent service to the community and performance of the added responsibilities undertaken and the City Council therefore desires to incentivize their retention as employees;and WHEREAS, the City Council chooses to use funding under the American Rescue Plan Act to provide premium pay to its essential employees for work they continue to perform due to the COVID-19 pandemic; and WHEREAS, the City Council will provide premium pay to all eligible City employees, which do not include Elected Officials and employees who do not meet American Rescue Plan Act eligibility; and WHEREAS, the City Council chooses to provide additional vacation days to all eligible City employees in recognition of the fact that such employees were or are unable to work remotely and had to or will have to use their personal leave for COVID-19 related impacts; Packet Pg. 55 2.4 Staff Recommendation For information only. No Oral Presentation. Presented to PSPP as the primary committee. Narrative The City has set aside $750,000 of American Rescue Plan Act (ARPA) funds for City expenses related to Covid-19. At this time a total of $90,474 has been requested to be spent and of that $79,985 has been approved. The cost to provide Covid Premium payments to essential workers as outline in the ordinance is estimated to be approximately $180,000. Please see the attached ordinance for information on how eligibility for the Covid Premium and additional vacation days will be determined. Attachments: Ordinance Authorizing Employee Premium Payments and Vacation Days (clean) 1.5.2022 Packet Pg. 56 2.4.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AUTHORIZING ALLOCATION OF AMERICAN RESCUE PLAN ACT FUNDS FOR THE PURPOSE OF PROVIDING COVID PREMIUM PAY TO ELIGIBLE CITY EMPLOYEES AND AUTHORIZING ADDITIONAL VACATION DAYS FOR SUCH EMPLOYEES. WHEREAS, SARS-CoV-2 (COVID-19) disease is caused by a virus that spreads easily a from person to person and may result in serious illness or death, and is classified by the World Health Organization as a worldwide pandemic; and v WHEREAS, COVID-19 has broadly spread throughout Washington State and remains a N N significant health risk to the community, especially members of our most vulnerable populations; N and c WHEREAS, on February 29, 2020, Washington Governor Jay Inslee issued a proclamation 20-05, proclaiming a state of emergency throughout the state of Washington in N response to new cases of COVID-19, and directing state agencies to use all resources necessary M to prepare for and respond to the outbreak; and 0 :r WHEREAS, on March 5, 2020, the Mayor of the City of Edmonds declared an 0 emergency of the city due to the COVID-19 crisis; and > c WHEREAS, on March 23, 2020, Governor Inslee issued Proclamation 20-25, a "Stay N Home — Stay Healthy" order closing non -essential workplaces, requiring people to stay home except to participate in essential activities or to provide essential business services, and banning E all gatherings for social, spiritual, and recreational purposes. This order was extended multiple a times. Under the "Stay Home — Stay Healthy" proclamation, certain City employees have been E deemed "Essential Critical Infrastructure Workers" performing work to protect the community E and ensure continuity of functions critical to public health and safety; and ` a as WHEREAS, on January 28, 2021, the Centers for Disease Control and Prevention o (CDC) reported that multiple COVID-19 variants are circulating globally. Scientists are working n E to learn more about these variants to better understand how easily they might be transmitted and w a the effectiveness of currently authorized vaccines against them; and S �N L WHEREAS, on March 8, 2021, the CDC stated that preliminary evidence suggests that 0 the currently authorized COVID-19 vaccines may provide some protection against a variety of Q strains. The CDC further stated, however, that the risks of COVID-19 infection in fully c vaccinated people cannot be completely eliminated as long as there is continued community transmission of the virus. Recent reports have shown that vaccinated people can still contract COVID-19 through "breakthrough infections," and may be able to spread it to others; and Packet Pg. 57 2.4.a WHEREAS, the Washington State Department of Health's COVID-19 vaccine timeline made some City employees eligible for vaccination starting on March 17, 2021 and all remaining City employees eligible starting on April 15, 2021. While many City employees may now be vaccinated, the risks of COVID-19 infection in fully vaccinated people cannot be completely eliminated as long as there is continued community transmission; and WHEREAS, since March 2020, the City has been responding to the pandemic by providing essential government services, and many City employees have been required to be on the front lines to ensure citizen access to these government services since the beginning of the pandemic despite facing the danger of workplace exposure to COVID-19; and WHEREAS, throughout the entirety of the COVID-19 emergency, citizens of Edmonds �0 have been relying upon the work of City employees who face the risk of exposure to COVID-19 to maintain government services; and N N WHEREAS, many City employees cannot choose to work from home and must come to work to perform their jobs, which can involve substantial interaction with customers and co- E workers that could potentially spread the virus. They are wearing masks, socially distancing as much as is possible, performing safety protocols, and learning new skills to decrease transmission of the virus to protect themselves and the public; and WHEREAS, eligible City employees who must come to work to perform their jobs during the COVID-19 emergency are entitled to premium pay and additional vacation days because they are required to continue to perform duties involving additional risk of exposure to the COVID-19 virus. Many City employees have been working under such conditions since the beginning of the pandemic; and WHEREAS, providing a COVID-19 premium pay bonus and additional vacation days to eligible City employees for frontline work performed for the citizens of Edmonds during the COVID-19 emergency will promote job retention, compensate for the risks of working on the frontlines of a global pandemic, improve financial ability to access resources for protecting themselves and their families from catching or spreading the virus or coping with illness caused by the virus, and support the access to government services for the greater community; and WHEREAS, on March 10, 2021, the United States Congress passed the American Rescue Plan Act of 2021 ("ARPA"), providing direct relief to units of local government through the United States Department of Treasury; and WHEREAS, the Department of Treasury has issued guidance for the allowable uses of the direct relief funds, and one permissible use of ARPA funds is to provide premium pay to eligible local government workers facing increased risk due to COVID-19; and WHEREAS, the City Council acknowledges the value of employees whose continued employment during this COVID-19 pandemic resulted in continuous, excellent service to the community and performance of the added responsibilities undertaken and the City Council therefore desires to incentivize their retention as employees; and Packet Pg. 58 2.4.a WHEREAS, the City Council chooses to use funding under the American Rescue Plan Act to provide premium pay to its essential employees for work they continue to perform due to 0 the COVID-19 pandemic; and WHEREAS, the City Council will provide premium pay to all eligible City employees, which do not include Elected Officials and employees who do not meet American Rescue Plan > Act eligibility; and a E WHEREAS, the City Council chooses to provide additional vacation days to all eligible •2 City employees in recognition of the fact that such employees were or are unable to work remotely and had to or will have to use their personal leave for COVID-19 related impacts; a. NOW THEREFORE; 0 N THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ORDAINS AS c N FOLLOWS: U� Section 1. Findings. The City Council adopts the above recitals as findings in support of M as this Ordinance. Section 2. Eligible Employees. An eligible employee is an employee that meets all the c c following criteria and is not excluded under Section 5: C :W M A. Employed by the City of Edmonds in a regular full- or part-time position, budgeted for at least twenty (20) hours per week; and c M B. Employed in the position and assigned regular duties within the job description for at a� least six (6) months between March 23, 2020 and December 31, 2021; and > M C. During the six (6) qualifying months, was required by a supervisor or manager to a E perform job duties on -site (as opposed to remote telework) for at least four (4) days E P L per week or a total of one hundred four (104) days during that time period which a as placed the employee in a potential situation of exposure to COVID-19; and C n D. Was performing job duties in an on -site work location where the employee must E interact in person with members of the public for a cumulative total of at least fifteen (15) minutes in a twenty-four (24) hour period or with co-workers that in the same day interacted with members of the public for a cumulative total of at least fifteen (15) minutes in a twenty-four (24) hour period. Section 3. Eligibility Determination. Eligibility shall be conclusively determined by the Human Resources Director, in consultation with the employee's supervising Department Head or Elected Official. Such determination shall be final and not be subject to any grievance or appeal Packet Pg. 59 2.4.a process. The determination shall be documented and include written justification of how the premium pay responds to eligible employee needs in performing essential work. Section 4. Premium Pay. Each eligible employee shall receive premium pay for hours scheduled, up to a maximum total of One Thousand Two Hundred Fifty Dollars ($1,250.00), at the rate of Five Dollars ($5.00) per hour for up to forty (40) hours scheduled per week for each week between February 1, 2022 and April 30, 2022. Section 5. Vacation Days. Each eligible employee shall receive two (2) additional vacation days added to their vacation bank. 0 Section 6. Exclusions. The following employees are excluded from eligibility: Elected v N Officials, Department Directors and Deputy Department Directors. N Section 7. Savings. With respect to the subject matter of this Ordinance, the City will retain status quo working conditions of employees covered by existing collective bargaining a agreements or a dynamic status quo until such time as the working conditions of such employees ,, are changed in accordance with law. c Section 8. Severability. If any section, subsection, clause, sentence, or phrase of this Ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 9. Publication. This Ordinance shall be published by an approved summary consisting of the title. Section 10. Effective Date. This ordinance, being exempt under RCW 35A.11.090(4), as an ordinance appropriating money, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY Packet Pg. 60 2.4.a APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. N N O N s. Packet Pg. 61 2.4.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of passed Ordinance No. of the title, provides as follows: 2022, the City Council of the City of Edmonds, A summary of the content of said ordinance, consisting AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AUTHORIZING ALLOCATION OF AMERICAN RESCUE PLAN ACT FUNDS FOR THE PURPOSE OF PROVIDING COVID PREMIUM PAY TO ELIGIBLE CITY EMPLOYEES AND AUTHORIZING ADDITIONAL VACATION DAYS FOR SUCH EMPLOYEES. The full text of this Ordinance will be mailed upon request. DATED this day of 2022. CITY CLERK, SCOTT PASSEY Packet Pg. 62 2.5 City Council Agenda Item Meeting Date: 02/8/2022 2021 Public Defender's Office Annual Report Staff Lead: Emily Wagener, for Kathleen Kyle, SCPDA Department: Human Resources Preparer: Emily Wagener Background/History The City contracts for public defender services with Snohomish County Public Defender Association (SCPDA). Each year, the public defender's office provides a presentation and an annual report to Council. Staff Recommendation None. Narrative SCPDA is providing a presentation along with a report for 2021 services. The 2021 report is attached. Attachments: Edmonds 2021 Annual Report 2021 Edmonds Year in Review Packet Pg. 63 2.5.a 23; VUBLIC DEFFh44PR 9 ►sr i° A cep FOGNDED SESEPTE�gl3 Snohomish County Public Defender Association 2722 Colby Avenue, Suite 200 • Everett, WA 98201-3527 Phone: 425-339-6300 • Fax: 425-339-6363 • www.snocopda.org This is the 2021 Annual Report of the Snohomish County Public Defender Association (SCPDA) to the City of Edmonds. Quality Representation SCPDA's mission is to provide the highest quality of representation for people facing loss of liberty pursuant to civil and criminal laws and who cannot afford to hire an attorney. We serve an indigent population. In Edmonds, the services provided are solely criminal defense services. Edmonds Municipal Court conducts the financial screening to determine eligibility to be appointed a SCPDA public defender. In 2021, the primary public defenders assigned to Edmonds Municipal Court were Sonya Daisley-Harrison, Tamara Comeau, and Maya Titova. They were supervised by attorney Christine Olson. In 2022, the attorneys assigned to Edmonds Municipal Court are Tamara Comeau, Catherine Bentley, and Ali Burton. They are supervised by attorney Kathryn Fraser. SCPDA mission is guided by Indigent Defense Standards adopted by the Washington State Bar Association (WSBA). Other resources that guide quality public defense include the Performance Guidelines for Criminal Defense Performance, Washington statutes, case law, N O N. Packet Pg. 64 2.5.a court rules, WSBA Rules of Professional Conduct, and American Bar Association publications.' SCPDA produces monthly reports for the City of Edmonds Public Defender Assessor, Bob Boruchowitz. Mr. Boruchowitz conducts an independent assessment of SCPDA services based on the monthly reports and conference calls, his own court observations, interviewing Judge Rivera, as well as listening to audio recordings of court hearings. SCPDA staff includes attorneys, administrative professionals, IT professionals, investigators, and social workers. Public Defender Assignments In 2021, Edmonds Municipal Court appointed SCPDA as counsel in 483 pre-trial cases and I I probation -only cases. There is a reduced number of new referrals as compared N to prior years. This reflects the shift in enforcement priorities due to COVID-19 and N litigation and reform regarding Driving While License Suspended, Third Degree. During the year, SCPDA attorneys initiated 174 defense investigation requests, referred 9 cases for immigration consultation services, and submitted 45 social worker requests.' These services help improve outcomes and demonstrate quality services. SCPDA conducted two jury trials. 1 Hyperlinks for reference materials: https://www.wsba.org/docs/defau It -sou rce/legal-com mu n ity/com m ittees/cou ncil-on-pu bl ic-defense/sta ndards- for-indigent-def-services-boh-apprv-9-22-11. pdf?sfvrsn=dae43cf1 2 https://www.wsba. o rg/docs/d efa u It -sou rce/I ega I -co m m u n ity/com m ittees/co u nci I-on-public-defense/pe rf- gu ideli nes-for-cri mi na I-def-rep-060311. pdf?sfvrsn=c2e43cf1 2 https://www.americanbar.org/content/dam/aba/administrative/legal aid indigent defendants/Is sclaid def ten principlesbooklet.authcheckdam.pdf 2021 Annual Report — Page 2 Packet Pg. 65 2.5.a Current Challenges In prior years, the top three case types, compromising more than 50% of the referrals, were driving while license suspended third degree, theft third degree, and possession of drug paraphernalia. In 2021, the top three case types shifted to third degree theft, assault fourth degree, and driving under the influence. This is a significant shift in the caseload composition. Comparing Top 3 Case Types in 2021 to 2020 Theft Assault D U I ��44 57 73 0 20 40 60 s0 100 2021 02020 111111051 120 11MIJI Previously, the majority of the cases referred to SCPDA were the types of charges enforced against predominately marginalized and vulnerable people. Addiction, physical and mental disabilities, violence, and nonviolence occurs in all spaces no matter how rich or poor. And yet, criminal prosecutions disproportionately impact people experiencing generational or 140 O Q. m c a O Y) 0 a N O N O CL c c a N O N N c O W r C d E cc a 2021 Annual Report — Page 3 Packet Pg. 66 2.5.a episodic poverty, people of color, and women. See Exhibit 1 for a list of the Top 6 case types. These principles are highlighted in the 2021 How Gender and Race Affect Justice Now report produced the Washington Gender and Justice Commission. Link to the full report provided in the footnote below.' The goals recommended by the report include improving data collection, improve access to courts, address the impacts of the vast increase in incarceration over the last generation, reduce reliance on revenue from court users to fund the courts, and identify the best evidence -based curricula for judicial and legal education on gender and race bias.' Another current challenge is the lack of adequate housing and social services in our community. For example, there are virtually very limited to no open appointments with mental health providers. This creates a strain on people who are court ordered to engage in these services and for people seeking supports. The increase in investigation and social worker requests depict the increased needs of cases and clients this past year. 2021 Investigation and Social Worker Requests so 49 24 Y2 23 3 1 I M IN Q1 02 Q3 04 ■ Investigation ■ Social Work 3 GJ Study Pilot DVMRT.pdf (wa.gov) 4 Link to the summary of the report: How Gender and Race Affect Justice Now (kitsapbar.org) 2021 Annual Report — Page 4 Packet Pg. 67 2.5.a Lastly, with legislative and other reforms related to law enforcement vehicle cameras and body cameras, public defenders are receiving larger volumes and types of discovery and this trend is only going to increase moving forward. These reforms will increase transparency and objectively document interactions between law enforcement and community members. Generally, these are welcomed policy changes. It is very difficult to estimate the full impact on workload. More video discovery will increase workloads to all public defender roles: • Administrative professionals to receive and log each item of discovery • IT who builds and maintains the servers and database systems • Legal Assistants to assist organizing discovery • Attorneys, investigators, and social workers who need to review the discovery. As a learning organization, SCPDA is planning how to support our Defenders for these challenges ahead. In 2021, SCPDA provided 22 continuing legal education classes, 24 Coffee Breaks, informal virtual meetings to hear from community members and agencies and N 0 N. their great work, and the management team participated in 19 Anti -racism training r_ discussions. Our work in 2022 continues. We are working to incorporate the recommendations of the 2021 How Gender and Race Affect Justice report recommendations to public defenders which includes addressing the negative impacts of warrants when indigent people do not appear in court for court hearings and recognizing trauma and addressing it as part of our defense of the people we represent. 2021 Annual Report — Page 5 Packet Pg. 68 2.5.a Exhibit 1: Top 6 Case Types in 2022 CASE TYPES 2021 Totals % Theft 124 26% Assault 4 73 15% DUI 44 9% Criminal Trespass 2 26 5% Violation of Court Order 26 5% Criminal Trespass 1 24 5% N O N 2021 Annual Report — Page 6 Packet Pg. 69 coj VLJ D jr C IV C31 �!Is vo 2.5.b Packet Pg. 70 3 m m L N 0 W N O N C d E t V 2 Q 2.5.b AGENDA E O a m �a c c a 0 Y) L V a. r N O N 3 m m c •L N C O E W N O N C N E L V 2 Q Packet Pg. 71 2.5.b "Of all the rights that an accused person has, the right to be represented by counsel is by far the most pervasive for it affects his ability to assert any other rights he may have." United States a Cronic, 466 U.S. 6481 654 (1984) Packet Pg. 72 2.5.b PUBLIC DEFENSE IS IMPORTANT Required by law Required by a just society Work to ensure the most vulnerable are treated with consideration Mission to provide the highest quality of representation to people facing loss of liberty r L 0 Q d R a ci 0 N L a) 0 N O N 0 W r N O N r-i C d t V R r a Packet Pg. 73 2.5.b 2022 & 2023 BUDGET PROPOSALS r L O Q d R a ci 0 N L V CL r N O N d d C L R d N C O E W r N O N r-i C d E L V R r a Packet Pg. 74 2.5.b COST DRIVERS Increased staffing & overhead costs r L 0 Q d R Q ci 0 N L a) 0 Difficult to forecast workload trends due to COVID Emergency N orders and impacts to enforcement priorities due Opposing trends: Increased number of pending cases Decreased number of incoming referrals Increased need for community support Decreased availability of community services L 0 W r N N r-i C Q Packet Pg. 75 2.5.b $31,76,4.56 per month $33.5,45 per month $36,290 per month 3 Q Packet Pg. 76 2021 DEFENDERS 1 17 E qm" Packet Pg. 77 w -------- mq ca c c a 0 Y) L v 3 d N O N 3 m m c •L O E W r N O N Packet Pg. 78 a 2.5.b E O a m �a c c a 0 Y) L V a. N kATA REVIEW 3 m m c •L N C O E W T- N O N C d E t V 2 Q Packet Pg. 80 2.5.b 800 FM 500 400 300 200 M4 U 621 2017 Cases Assigned by Year 634 ••• 2019 557 2020 2021 E O a 0 Y) a. 0 N O N 3 m m c •L N C O E W N O N C d E t V 2 Q Packet Pg. 81 2.5.b 200 180 160 140 Iris] 100 80 60 40 20 0 144 Q1 Comparing 2020 to 2021 Case Assignments 155 Q2 130 ■ 2020 ■ 2021 173 Q3 103 155 M. A F O a a� 0 Y) L 0 a N 0 N 3 m a� c •L N C O E W N O N r- d E M a Packet Pg. 82 Theft Assault DUI Comparing Top 3 Case Types in 2021 to 2020 73 65 57 114 124 0 20 40 60 80 100 120 140 2021 ■ 2020 Packet Pg. 83 2.5.b 90 80 70 60 50 40 30 20 10 0 2021 Investigation and Social Worker Requests 24 3 ■ Q1 Q2 ■ Investigation 22 10 Q3 ■ Social Work 23 0 c c a 0 Y) L c v d T- N O N 3 m •L N 0 E W N O N C N E a Packet Pg. 84 2.5.b REDUCED DWLS 3 PROSECUTIONS YEAR TO YEAR COMPARISON 180 160 140 120 100 80 60 40 20 0 Ib5 2019 19 2021 E 0 a m �a c c a 0 Y) L d T- N 0 N 3 m d C •L N 0 E W N 0 N r- 0 E m a Packet Pg. 85 2.5.b 2022 Open Assignments Graph Open Caseload Open Caseload Open Caseload 0 by Attorney 20 40 60 80 124 151 159 100 120 140 160 180 r L O Q d CE a 0 Y) 0 N O d L N C O E W r N O N r-i C d L V R r a Packet Pg. 86 2.5.b OTHER WORI(LOAD MEASURES Packet Pg. 87 22 CONTINUING LEGAL EDUCATION CLASSES 24 S(PDA COFFEE BREAKS 19 ANTIRA(ISM TRAINING SESSIONS 2.5.b E O a m �a c c a 0 Y) L V a. r N O N 3 m m c •L N C O E W N O N C d E t V 2 Q Packet Pg. 89 2.5.b 1 Y 1 690 i* r Increase in Volume r-A l i L- ►Yt nd Types of Discovery�i. 1 m On approxl nia teIyr 0 t 12 hours, I ow dutte d a trafl-iu stop on a biu ck icrd cxpcditian tearing Washington registration for a head light that was vut. `O a m w Cu C a 0 C 0 3 d N O N d d C i R d N C O E W N O N C E a Packet Pg. 90 4 2.5.b IMPACT ON WORKLOAD The law office assistants who receive and log T each item. The law office assistants who redact discovery for clients to review. IT who builds and maintains the servers and database systems where documents are stored. Legal Assistants who assist in organizing r discovery in preparation for trials and sentencings. Attorneys, investigators, and social workers who have to review it. Packet Pg. 91 3 m m c •L C O E W r Simple drug possession N laws are unconstitutional. a Packet Pg. 92 2.5.b COORDINATE MULTIPLE SYSTEMS Mitigate impact to vulnerable people & public and private investments when systems intersect: Courts Service Organizations Medical and Behavioral Health Services Churches YWCA Job Support Organizations Food Banks Housing Programs Other public programs Packet Pg. 94 Snohomish County Human Services — Trueblood Housing Vouchers Housing Consortium of Everett & Snohomish County Snohomish County Juvenile Court Cultural Advisory Committee Snohomish County Corrections Citizen Advisory Committee Washington State Bar Association, Council on Public Defense Washington State Sex Offender Policy Board, subcommittee members Washington Defender Association Washington Association of Criminal Defense Attorneys COMMUNITY Washington State Bar Association Character and Fitness Board INVOLVEMENT Teach in programs at UW School of Law and Edmonds College Public defenders volunteer at: Cocoon House, board member Snohomish County Legal Services, board member Washington Innocence Project, board member Puget Sound Prisoner Support Washington State Sex Offender Treatment Provider Committee American Academy of Trial Lawyers Fellow — Natalie Tarantino Guest lecturers at University of Washington, Seattle University, and Edmonds Community College Jackson High School Mock Trial Coaches Packet Pg. 95 j �o VLJ D jr C IV C31 �!Is vo 2.5.b Packet Pg. 96 3 m m L N O W N O N C d E t V 2 Q 2.6 City Council Agenda Item Meeting Date: 02/8/2022 Public Defense Contract Renewal Staff Lead: Emily Wagener for Sharon Cates Department: Human Resources Preparer: Emily Wagener Background/History The City has contracted for public defense services with the Snohomish County Public Defender Association (SCPDA) since 2016. The public defense contract that expired on 12/31/2021 was extended through 3/31/2022 in November 2021 to allow time to negotiate a successor agreement. Staff Recommendation It is recommended that Council move the attached successor agreement, 2022 - 2023 SCPDA Agreement for Indigent Defense Services, forward for approval on the consent agenda. Narrative Please see the attached proposed contract, previous contract and amendment. Attachments: SPCDA Fully Executed Contract 7.2020 Amendment No. 1 to SCPDA PSA_SIGNED DRAFT 2022-2023 SCPDA Agreement for Indigent Defense Services 1.25.2022 Packet Pg. 97 2.6.a CITY OF EDMONDS CONTRACT NO. AGREEMENT FOR INDIGENT DEFENSE SERVICES This Agreement is entered into between the City of Edmonds, a Washington municipal corporation, ("City") and the Snohomish County Public Defender Association ("Contractor"). 1. DEFINITIONS A. Attorney. Attorneys shall mean attorneys working for the Snohomish County Public Defender Association, and where appropriate, shall include Rule 9 interns. B. Case. A Case shall mean the filing of a document with the court naming a person as defendant or respondent, to which an Attorney is appointed in order to provide representation. In courts of limited jurisdiction multiple citations from the same incident can be counted as one case. C. Contractor. Contractor shall mean the Snohomish County Public Defender Association, and shall mean each attorney working for the Contractor. D. Defendant. Defendant shall mean a person charged with a misdemeanor or gross misdemeanor offense that is filed by the City into the Edmonds Municipal Court, and for whom the Contractor must provide services pursuant to Section III of this Agreement. 1I. DURATION OF AGREEMENT This Agreement shall terminate on December 31, 2021, unless extended or terminated earlier in a manner permitted by this Agreement. III. SCOPE OF WORK AND DUTIES OF CONTRACTOR A. Criminal Defense Representation - To Whom Provided. Except in cases in which a conflict of interest exists, Contractor shall provide criminal defense representation to the following: 1. All Defendants for which the Contractor has been appointed by the Edmonds Municipal Court or City as attorney of record pursuant to the Court's or City's determination of indigence of the defendant. 2. All suspects who are permitted access to a public defender while detained pursuant to an investigation for any gross or simple misdemeanor being investigated by the City of Edmonds Police Department, including, but not limited to: the offenses of driving under the influence (RCW 46.61.502), driving under twenty-one consuming alcohol (RCW 46.61.503) or physical control of a vehicle under the influence (RCW 46.61.504) for the purposes of consulting with the Contractor prior to deciding whether to provide a sample of breath or blood. 3. All persons who are not represented by private counsel and who appear for arraignment in the Edmonds Municipal Court shall be entitled to an explanation of the rights, information regarding maximum and minimum penalties if convicted and information regarding the process and handling of the matter by the Edmonds Municipal Court. Packet Pg. 98 2.6.a 4. All Defendants who, while in the custody of the Snohomish County Jail or City of Lynnwood Jail who are not represented by private or conflict counsel, who appear in court on charges filed by the City of Edmonds, shall be entitled to the same level of contact as described above in subsection 3. B. Provisional and Temporary Appointments. Contractor shall be available to provide limited representation on behalf of otherwise unrepresented Defendants at arraignments and during in - custody hearings despite said Defendant not being appointed pursuant to a determination of indigence. If Contractor is appointed to a case pursuant to determination of indigence at an arraignment or in -custody hearing, Contractor should not recommend a Defendant plead guilty without first having reviewed discovery from the prosecuting attorney and adequately discussed the case in private with the Defendant and any witnesses the Contractor deems necessary to make such recommendation. C. Representation provided to Defendants Investigated for Gross Misdemeanor or Mi demeanor Crimes. Current contractor shall be available 24 hours per day, seven days per week, by telephone for the purposes of providing representation to otherwise unrepresented suspects or Defendants who are in custody and under investigation for any gross or simple misdemeanor being investigated by the City of Edmonds Police Department, including, but not limited to: driving under the influence (RCW 46.61.502), driving under twenty-one consuming alcohol (RCW 46.61.503), physical control of a vehicle under the influence (RCW 46.61.504) or any other misdemeanor or gross misdemeanor. Contractor shall provide the Edmonds Police Department with telephone numbers of its attorneys that provide direct access to the attorneys, and shall keep such telephone numbers up to date. Contractor may designate times in which specific attorneys may be reached, and shall provide the numbers of alternate attorneys if the designated attorney cannot be reached. D. Duration of Representation of Defendant. In cases in which the Contractor is appointed as attorney of record, and unless Contractor is permitted by the court to withdraw at an earlier time, Contractor shall represent the defendant at all stages of the criminal process, from the time of appointment as attorney of record through the appeals process (provided that funding for appeals beyond superior court shall be pursuant to the terms of Title 15 of the Rules of Appellate Procedure), as well as during any period in which the court retains jurisdiction over the terms and conditions of any sentence or deferral. E. Anticipated Attorney Caseload. The parties anticipate that 650 cases will be assigned to Contractor annually and that one and three quarter attorney positions be assigned to these cases. F. Fundraising. Contractor will assist the City in raising funds to assist with the costs of its public defense services. Such assistance will include, but may not be limited to, applying for State grant funds. The City will make all reasonable efforts necessary to assist Contractor in this regard. IV. APPEARANCE AT HEARINGS Contractor shall appear at all hearings scheduled by the Edmonds Municipal Court in which it represents Defendants, as well as all arraignment calendars and all in -custody calendars. Contractor shall provide a sufficient number of attorneys at the various court calendars to ensure that Defendants have a sufficient amount of time to consult with the Contractor's attorneys prior to each defendant's case being heard, and to ensure that the court calendars are not delayed due to insufficient staffing of Contractor's attorneys at the calendars. 7 Packet Pg. 99 2.6.a V. REPRESENTATION OF DEFENDANTS WHILE ON THE RECORD Contractor shall be with and actively representing an appointed Defendant at all times while the appointed Defendant's case is considered on the court record, and shall adequately inform the Defendant of the developments in his or her case such that the Defendant proceeds during any court hearing in a knowing, intelligent, and voluntary manner. VI. DEFENDANT ACCESS TO CONTRACTOR A. Contact Prior to Court Hearings. Contractor shall be available to appointed Defendants to ensure that appointed Defendants are provided with effective assistance of counsel. Defendant access to the Contractor prior to court hearings is paramount. Contractor shall endeavor to confer with appointed Defendants about cases prior to court hearings. B. Toll Free Calls. Appointed Defendants shall be provided access to the Contractor by means of a toll -free local call made available by the Contractor. C. Time to Respond. Contractor shall respond to defendant inquiries within a reasonable time to ensure the effective assistance of counsel, whether such inquiries are received by letter, telephone, email, or otherwise. D. Local Office Required. At all times during the term of this Agreement, Contractor shall maintain an office at its current location or within 5 miles of either the Edmonds Municipal Court or the City of Edmonds. The office of the Contractor shall accommodate confidential meetings with Defendants, shall be equipped with telephone, facsimile, and internet services, shall receive adequate cellular telephone service, and shall be the location at which mail and service of process is received. E. Availability for and Contact with In -Custody Defendants. Contractor shall evaluate the cases of all appointed Defendants in the custody of the Snohomish County Jail or City of Lynnwood Jail prior to the time of the Defendant's trial, and shall meet with such in -custody Defendants as the Contractor deems appropriate for providing effective assistance of counsel. At a minimum, Contractor shall meet with all appointed misdemeanant Defendants who are in -custody within two (2) business days of the Contractor being notified of its appointment as that defendant's legal representative. In addition, Contractor shall schedule no less than two periods of time each week in which to meet with appointed Defendants who are in the custody of the Snohomish County Jail or City of Lynnwood Jail. These two periods of time shall be for the purposes of responding to inmate requests, responding to letters and telephone calls, and preparing for the defense of the jailed Defendants. These two periods shall be separate in time, not necessarily in days, from court hearings held at the Snohomish County Jail or City of Lynnwood Jail. VII. QUALITY OF REPRESENTATION Contractor shall provide services in a professional and skilled manner consistent with Washington's Rules of Professional Conduct, applicable case law, the Constitutions of the United States and Washington, and the court rules that define the duties of counsel and the rights of defendants. Contractor shall be familiar with and comply with the New Standards for Indigent Defense as adopted by the Washington State Supreme Court on June 15, 2012, and as thereafter amended (hereafter "the Indigent Defense Standards"). At all times during the representation of a defendant, the Contractor's primary responsibility shall be to protect the interests of the defendant. Packet Pg. 100 2.6.a VIII. QUALIFICATIONS OF CONTRACTOR ATTORNEYS - TRAINING A. Qualifications. All attorneys employed by Contractor for the purposes of providing the services called for in this contract shall, at a minimum, satisfy the minimum qualifications to practice law as established by the Washington Supreme Court; be familiar with and follow the statutes, court rules, case law and constitutional law applicable to misdemeanor criminal defense work in the state of Washington; be familiar with and abide by Washington's Rules of Professional Conduct; be familiar with and abide by the Indigent Defense Standards; be familiar with the consequences to each particular defendant of any conviction or adjudication including but not limited to jail time, financial penalties, restitution, mental health or drug and alcohol treatment obligations, license suspensions, and immigration or civil commitment implications; be familiar with mental health and substance abuse issues applicable to each defendant; be able to recognize the need for expert services including but not limited to investigators; and be able to satisfy the terms and conditions of this Agreement. B. Trailli'n . For each attorney of the Contractor providing services under this Agreement, a minimum of seven (7) hours of reportable continuing legal education credits per year shall be in the areas of criminal defense law, criminal process, trial advocacy, legal writing, appellate work, law practice management, or any other subject that, in the opinion of the Contractor, is applicable to providing criminal defense services. If Contractor employs more than seven (7) attorneys, Contractor shall conduct in house training pursuant to the Indigent Defense Standards. IX. USE OF RULE 9 INTERNS A. Workload of Rule 9 Interns. Contractor may employ interns qualified under Admission to Practice Rule 9 who perform work pursuant to this Agreement. Rule 9 interns shall remain under the supervision of the Contractor, and an attorney for Contractor shall remain responsible for the cases for which the Rule 9 provides services. Any applicable case load limits for full time Rule 9 Interns who have not graduated from law school shall be one quarter (1 /4) of the case load limit of an Attorney working the same number of hours. B. Qualifications of Rule 9 Intems. Rule 9 interns shall be required to abide by Sections VII and VIII except that Rule 9 interns shall not be required to complete the training requirements of Section VIII, and in place of the requirement to satisfy the minimum qualifications to practice law as established by the Washington Supreme Court, the Rule 9 intern must comply with the provisions of APR 9. Rule 9 interns shall be closely monitored by the more senior attorneys of the Contractor. X. DISCOVERY TO BE PROVIDED The City's Prosecuting Attorney's Office shall provide Contractor one (1) copy of all discoverable material concerning each assigned case pursuant to the rules of discovery and without charge as soon as possible after appointment. For those individuals who are held in custody, discovery shall be provided within one (1) business day. XI. NUMBER OF ATTORNEYS EMPLOYED Contractor shall employ a sufficient number of Attorneys to comply with caseload limits. 4 Packet Pg. 101 XII. CASELOAD LIMITS PER FULLTIME EQUIVALENT POSITION A. Caseload Limits in General. Contractor shall maintain a caseload such that it can provide each and every Defendant effective assistance of counsel as required by this Agreement. Subject to the remaining subsections of this section, a fulltime equivalent attorney position should be appointed to no more than 400 unweighted cases per year. B. Case Defined. For the purposes of this section, the term "case" shall mean a group of criminal charges related to a single incident filed against a Defendant to which an Attorney is appointed pursuant to a finding of indigence. C. Caseload Limit Reduction. Each Attorney's caseload limit shall be reduced by the approximate percentage of time the Attorney spends representing private clients or defendants that have not been formally appointed pursuant to a finding of indigence. D. Alternative Caseload limits and Case Wei htin . In the event the City or Contractor determine that it is necessary or advisable to use a caseload limit that differs from the case load limits specified in this section, either party may propose to the other an alternative standard for caseload limits so long as such standard is fully consistent with the Indigent Defense Standards. If the parties agree the proposed alternative standard is fully consistent with the Indigent Defense Standards and such alternative standards do not create an undue administrative burden on either party, the alternative standard shall be formally approved by the Contractor and the City's Mayor and incorporated within this Agreement. E. Post -Sentence Representation. All post -sentencing hearings will be counted as part of Contractor's continuing representation of Defendants as set forth in Section III, above. All new clients appointed to Contractor at post sentencing -review hearings will be counted as one case. F. RALJ and Writ „Representation. Each RALJ appeal shall count as six (b) cases. Each writ shall count as three (3) cases. XIII. COMPLIANCE WITH INDIGENT DEFENSE STANDARDS A. Caseload Monitoring. Contractor shall continually monitor the caseload and performance of Contractor as a whole and each attorney providing services pursuant to this Agreement. Contractor shall provide projections at least three months in advance regarding the caseload limits based upon the number of attorneys employed by Contractor and trends in case filings. B. Caseload Level Shifting. In the event an attorney is handling a caseload such that the attorney is unable to provide effective assistance of counsel to each and every defendant or is otherwise on track to exceed his/her caseload limit, Contractor shall reduce the caseload of that attorney, and shift the reduced portion of the caseload to another Attorney employed by the Contractor. C. Certification of Compliance. Each Attorney shall be in compliance with and shall certify compliance with the Indigent Defense Standards to the Snohomish County South District Court and the Edmonds Municipal Court on a quarterly basis or more frequently as required by the Indigent Defense Standards and in the form required by the Indigent Defense Standards. Packet Pg. 102 2.6.a XIV. EXPERTS AND INVESTIGATORS Contractor may retain experts and investigators of the Contractor's choosing as deemed necessary to the effective defense of the defendant, and may apply to the court for such services pursuant to applicable court rules. The fees for expert witnesses shall be included in the costs that the City pays Contractor except as ordered by the Court pursuant to CrRLJ 3.1(f j. The Contractor shall retain an investigator of its choosing as deemed necessary for the effective defense of the defendant, this cost shall be part of the flat fee set forth in this agreement. XV. COSTS OF TRANSCRIPTION The City agrees to reimburse the Contractor for all reasonable costs associated with obtaining and transcribing trial court records for appeal purposes if such costs have not been waived. XVI. CONFLICTS OF INTEREST Contractor shall maintain a database of client information sufficient for the Contractor to determine the existence of any conflicts of interest. In the event representation of a defendant would constitute a conflict of interest, Contractor shall take such action as is appropriate pursuant to the Rules of Professional Conduct. In the event the Contractor is disqualified or excused as counsel of record due to a conflict of interest, Contractor shall not be required to pay any compensation to another attorney assigned to represent the defendant. XVII. INTERNAL PERFORMANCE MONITORING AND ATTORNEY SUPERVISION Contractor shall establish a program for managing the performance of attorneys who provide the services called for in this Agreement. The performance monitoring program shall have the purpose of ensuring that each defendant receives effective assistance of counsel, and the terms and conditions of this Agreement are met. Contractor shall provide the City with a blank copy of the performance evaluation form used and report to the City on an annual basis whether it has conducted annual evaluations of attorneys who provide services under this Agreement. XVIII. REMOVAL OF ATTORNEY A. Removal by Contractor. In the event Contractor determines, through its internal performance monitoring and attorney supervision program that an Attorney or Rule 9 intern working for Contractor fails to comply with the terms of this Agreement, then Contractor shall immediately take action to prevent that Attorney or Rule 9 intern from providing the services called for in this Agreement. B. Recommendation of Removal bv_Cit . In the event the City determines that an attorney working for the Contractor has breached this Agreement, the City may, at its sole discretion and as an alternative to termination of this Agreement, require Contractor to take action to prevent that attorney from providing the services called for in this Agreement or otherwise cure the breach. f Packet Pg. 103 2.6.a XIX. CITY CONTRACT ADMINISTRATOR — CONTRACT OVERSIGHT The City intends to engage the services of a Public Defense Assessor to manage and monitor this Agreement. All reports or certifications required by this Agreement shall be delivered to the Public Defense Assessor at the address set forth in Section XXXIII below. To assist the Public Defense Assessor in managing and monitoring this Agreement, Contractor shall, in addition to providing the reports set forth in Section XX below, report to the Public Defense Assessor any disciplinary action by the Washington State Bar Association against an attorney providing services under this Agreement, and any finding by a court that any such attorney has provided ineffective assistance of counsel. XX. REPORTS OF CONTRACTOR Contractor shall maintain a case reporting and case management information system, and shall submit reports to the City's Public Defense Assessor as follows: A. Reports shall be submitted on a no less than a quarterly basis and shall be a condition of payment pursuant to Section XXVII. B. Reports shall contain the following information: 1. The names of defendants to which Contractor was appointed during the reporting period, the charges, and the associated case numbers; 2. The date of appointment; 3. The case weight assigned to the case if a case weighting system has been approved and implemented; 4. The number of appellate level cases pending; 5. Copies of the most recent Indigent Defense Standards Certifications filed with the Court by each Attorney providing services under this Agreement; 6. Information on Contractor's caseload distribution; 7. Information on Contractor's case supervision; 8. The number of pending trials and the type(s) of charges to be addressed in each; 9. The number of substantive motions undertaken; 10. The number of hours spent by each attorney on each of their cases; 11. Information on the use of investigators; 12. Information on the use of expert witnesses; 13. Information on consultations with the Washington Defender Association immigration staff or with a similar immigration expert; and 14. Information on the disposition of concluded cases. C. Contractor shall not be required to compromise any attorney -client privilege (RCW 5.60.060) or Client Confidentiality (R.PC 1.6) when providing these reports. However, because it is necessary for the effective management and monitoring of this Agreement, it is understood that the Public Defense Assessor is intended to be part of the confidential relationship with the Contractor and the clients it represents. The Public Defense Assessor's communications with the City in relation to the monitoring and reporting obligations of this Agreement shall comply with the requirements of the Rules of Professional Conduct, including RPC 1.6. 7 Packet Pg. 104 2.6.a XXI. COMPLAINTS AND CORRECTIVE ACTION A. Com laints Directed to Public Defense Assessor. Any unresolved complaints regarding Contractor or an attorney or Rule 9 intern providing services pursuant to this Agreement, whether received by the City, the Contractor, or the Court, shall be directed to the Public Defense Assessor. B. Investigaliora. In the event a complaint is received by or directed to the Public Defense Assessor and is not timely resolved by the Contractor to the satisfaction of the complainant, the Public Defense Assessor will investigate the complaint by reviewing the complaint, discussing the matter with the complaining party, discussing the matter with the Contractor, and determining whether a violation of this Agreement has occurred. The Public Defense Assessor may consult with legal counsel or another expert as deemed necessary in order to resolve the complaint. In addition, the Public Defense Assessor may consult with the Washington State Bar Association when appropriate. C. Corrective Action flan or Termination. In the event the Public Defense Assessor determines that a violation has occurred, he or she may develop a corrective action plan or terminate this Agreement in the event it is determined that termination is appropriate. Contractor shall cooperate in any investigation of a complaint, and any corrective action plan developed by the Public Defense Assessor. XXII. TERMINATION A. For Cause. The City or the Contractor may terminate this Agreement immediately in the event the other party breaches the Agreement and such breach is not corrected to the reasonable satisfaction of the injured party in a timely manner after notice of breach has been provided to the other party. Each and every term of this Agreement is material. The failure of any party to comply with any term of this Agreement shall constitute a breach of this Agreement. B. For Reasons Beyond Control of Parties. Either party may terminate this Agreement without recourse by the other where performance is rendered impossible or impracticable for reasons beyond such party's reasonable control such as, but not limited to, acts of nature; war or warlike operations; civil commotion; riot; labor dispute including strike, walkout, or lockout; sabotage; or superior governmental regulation or control. C. Without Cause. Either party may terminate this Agreement at any time without cause upon giving the non -terminating party not less than one hundred twenty (120) days prior written notice. XXIII. CONTINUATION OF REPRESENTATION AFTER TERMINATION In the event of termination of this Agreement, Contractor shall continue representation of Defendants to whom Contractor was assigned prior to the termination until such time as another defense attorney has been appointed to represent such Defendants. Upon reassignment of such Defendants to another defense attorney, Contractor shall promptly deliver all related client files to such defense attorney. Except in cases in which the Contractor is unable to provide services in conformance with this Agreement, Contractor shall not submit to the court a motion to withdraw from representing defendants to which the Contractor was assigned until such time as new counsel has submitted a motion to substitute counsel. For each case in which Contractor makes one or more in -court appearances with a Defendant, not including appearances that consist solely of successful continuance motions, the City shall pay Contractor a one time payment of one hundred and fifty dollars for all post termination services provided in the case. 8 Packet Pg. 105 2.6.a XXIV. NON-DISCRIMINATION Contractor shall not discriminate on the basis of sex, race, nationality, sexual orientation, color, creed, disability, age, religion or any other state or federal protected category in the hiring of employees or the provision of services pursuant to a contract with the City. XXV. PROOF OF LIABILITY INSURANCE Contractor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit A attached and incorporated by this reference. XXVI. INDEMNIFICATION Contractor shall indemnify, defend, and hold the City, its elected officials, officers, and employees harmless from any and all claims whatsoever related to or arising from the performance of the Contractor's obligations pursuant to this Agreement, including but not limited to claims arising out of the errors and omissions of the Contractor relating to the representation or lack of representation of clients, and/or by reason of accident, injury, or death caused to any persons or property of any kind occurring during the performance or lack thereof of the work required by this Agreement, or traveling to or from any place to perform the work required by this Agreement, except to the extent they are caused by the sole negligence of the City. The failure of Contractor to carry insurance in a quantity sufficient to defend a claim or lawsuit, or cover any judgment that results, shall not operate to limit Contractor's indemnification or defense of the City. This indemnification section shall survive the expiration or termination of this Agreement. XXVII. COMPENSATION A. Payment for Services. a. July — December 2020. The City shall provide to Contractor for services rendered under this Agreement the sum of TWENTY-NINE THOUSAND FIVE HUNDRED FORTY-EIGHT DOLLARS AND FORTY-TWO CENTS ($29,548.42) per month from July 1, 2020 through December 31, 2020. Of this sum, SIXTEEN THOUSAND SIX HUNDRED SIXTY-SIX DOLLARS AND SIXTY-SEVEN CENTS ($16,666.67) is paid for attorney compensation, THREE THOUSAND, TWO HUNDRED FIFTY DOLLARS AND NO CENTS ($3,250.00) is paid for the provision of investigator services, and NINE THOUSAND SIX HUNDRED THIRTY-ONE DOLLARS AND SEVENTY-FIVE CENTS ($9,631.75) is paid for administrative expenses. b. 2021. The City shall provide to Contractor an increase of 7.5% for 2021 for services rendered under this Agreement. This includes the sum of THIRTY-ONE THOUSAND SEVEN HUNDRED SIXTY-FOUR DOLLARS AND FIFTY-SIX CENTS ($31,764.56) per month from January 1, 2021 through December 31, 2021. Of this sum, SEVENTEEN THOUSAND NINE HUNDRED SIXTEEN DOLLARS AND SIXTY-SEVEN CENTS ($17,916.67) is paid for attorney compensation, THREE THOUSAND FOUR HUNDRED NINETY-THREE DOLLARS AND SEVENTY-FIVE CENTS ($3,493.75) is paid for the provision of investigator services, and TEN THOUSAND THREE HUNDRED FIFTY-FOUR DOLLARS AND FOURTEEN CENTS ($10,354.14) is paid for administrative expenses. 9 Packet Pg. 106 2.6.a These payments shall be full compensation for all services and material necessary to accomplish the objectives of this Agreement, including but not limited to administrative costs associated with providing legal representation. These administrative costs include, but are not limited to: travel, telephones, law library, including electronic legal research; financial accounting; case management systems; computers and software; office space and supplies; training; meeting the reporting requirements imposed by this Agreement; and other costs necessarily incurred in the day-to-day management of this Agreement. Contractor shall bill the City each month for services rendered herein. In the event this Agreement is terminated pursuant to the provisions set forth in this Agreement, the Contractor's compensation shall be prorated based upon the days which have elapsed between the effective date of the termination and the first day of the month after termination. B. Billing. Contractor shall bill the City, in care of the Mayor or designee, on the first day of the month, or the first workday thereafter for the monthly installment set forth in subsection A of this section, and any transcription costs as permitted by this Agreement. C. Payment. The City shall make payments within 30 days of receipt of Contractor's bill. Except as provided elsewhere in this Agreement, the payment set forth in this section shall be inclusive of administrative costs, support costs, and all costs associated with the conduct of the Contractor's business. D. Caseload Adiustments: The following formula protects the City and the Association from having individual attorney caseloads exceed the mandatory maximum of 400 cases as set by the Supreme Court in the Criminal Rule for Courts of Limited Jurisdiction 3.1 (CrRLJ 3.1), adopting Standard for Indigent Defense 3.4. Its application would keep individual attorney caseloads almost uniformly within the 300 to 400 range. In addition it keeps the City and Association in compliance with the Washington State Bar Association standards. Standard Three calls for a misdemeanor caseload of 300 cases. A misdemeanor caseload may adjusted to no more than 400 cases, depending upon: w The caseload distribution between simple misdemeanors and complex misdemeanors; or Jurisdictional policies such as post -filing diversion and opportunity to negotiate resolution of large number of cases as non -criminal violations; • Other court administrative procedures that permit a defense lawyer to handle more cases. The attorney caseloads will be adjusted at the end of each calendar quarter in accordance with the following formula, and the attorney compensation shall be adjusted as indicated: Case Referrals Prior Quarter 75 Case Referrals 100 Case Referrals 125 Case Referrals 150 Case Referrals _ _175 Case Referrals 200 Case Referrals w 225 Case Referrals 250 Case Referrals 275 Case Referrals Attorney Caseloads T torney Compensation _ ustment 1.00 Attorney Caseload .25% 1.25 Attorney Caseloads _71.5% 1.50 Attomey Caseloads 85.75% 1.75 Attorney Caseloads Remains 2.00 Attorney Caseloads 2.25 Attarne_ Caseloads 2.50 Attorney Caseloads 2.75 Attorney Caseloads 3.00 Attorney Caseloads 157.25% 171.5% 10 Packet Pg. 107 2.6.a XXVIII. SUBCONTRACTING PROHIBITED Except in extraordinary circumstances or as temporarily necessary to avoid violation of the Indigent Defense Standards, Contractor shall not subcontract with another attorney or law firm to provide the services required herein. Contractor shall remain directly involved in and responsible for the representation of all assigned defendants. XXIX. ASSIGNMENT PROHIBITED No assignment or transfer of this Agreement or of any interest in this Agreement shall be made by either of the parties, without prior written consent of the non -assigning party. XXX. AGREEMENT APPLICABLE TO ALL EMPLOYEES AND VOLUNTEERS The terms of this Agreement shall apply to all persons who are employed by, or who volunteer for, the Contractor, including but not limited to attorneys, interns, paralegals, office assistants, secretaries, and investigators. XXXI. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR AND NOT EMPLOYEE This Agreement calls for the performance of the services of Contractor as an independent contractor and Contractor will not be considered an employee of the City for any purpose. Contractor shall secure at its own expense and be responsible for any and all payment of income tax, social security, state disability insurance compensation, unemployment compensation, worker's compensation, and all other payroll deductions for the Contractor and its officers, agents, and employees and the costs of all professional or business licenses in connection with the services to be performed hereunder. Contractor shall be solely responsible for any and all claims or lawsuits filed against Contractor by personnel employed by the Attorney related to the conditions or terms of employment by the Contractor, and the Contractor shall defend, indemnify, and hold harmless the City and its employees and officers from any such claims or lawsuits. Contractor further agrees that its employees are not considered employees of the City for the purposes of participating in any state or federal program, including but not limited to the retirement program provided by the Washington Department of Retirement Services, and in the event that a claim is made to the contrary by any employee or volunteer of the Contractor, Contractor shall defend, indemnify, and hold harmless the City and its employees and officers from any such claims or lawsuits and shall pay all awards ordered against the City for such claims or lawsuits. XXXII. ADDITIONAL SERVICES Contractor may be requested to perform additional services beyond the original scope of services as defined in Section III of this Agreement. Such work will be undertaken only upon written authorization of the City based upon an agreed amount of compensation. XXXIII. NOTICES All notices and other written documentation shall be sent to the parties at the following addresses unless otherwise requested in writing: Packet Pg. 108 2.6.a City of Edmonds: Contractor: Public Defense Assessor Snohomish County Public Defender Association c/o Mayor's Office 2722 Colby Avenue, Suite 200 121 Fifth Ave. N Everett, WA 98201 Edmonds, WA 98020 XXXIV. ENTIRE AGREEMENT — AMENDMENTS This instrument contains the entire Agreement between the parties for the contemplated work and services to commence July 1, 2020, and it may not be enlarged, modified, altered, or amended except in writing signed and endorsed by the parties. Nothing contained in this Agreement shall be deemed to preclude any party from seeking modification of any term contained herein should an unforeseen and material circumstance arise. Any proposed modification shall be first presented to the other party for review and approval. Any agreement between the parties sequent to this Agreement must be executed with identical formality as this Agreement, otherwise the same shall not be enforceable. XXXV. DUPLICATE ORIGINALS This Agreement is executed in duplicate originals. XXXVI. EFFECTIVE DATE The terms of this Agreement shall take effect on July 1, 2020. WHEREFORE, the parties agree to be bound by the terms and conditions set forth above - DATED this 30th day of June 2020. CITY OF EDMONDS SNOHOMISH COUNTY PUBLIC DEFENDER S CIATION Michael Nelson, Mayor a t h I e e n Kyle, anaging ffirector A EST7AUT CAT E; cots Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 12 Packet Pg. 109 2.6.a EXHIBIT A INSURANCE REQUIREMENTS FOR SERVICES AGREEMENTS Insurance Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: 1. Professional Liability insurance appropriate to Contractor's profession. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Professional Liabili insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. Contractor's insurance coverage shall be primary insurance naming the City as an additional insured. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 2. Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. City of Edmonds shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. 13 Packet Pg. 110 2.6.a EXHIBIT A (Continued) D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANIL E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the same insurance requirements as stated herein for Contractor. 14 Packet Pg. 111 2.6.b of E LrarO " Michael Nelson -� City of Edmonds Mayor 121 FIFTH AvENUE N. • EDMONDS, WA 98020 ■ 425-771-0251 -Qvc i $9fl AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT FOR INDIGENT DEFENSE SERVICES FOR THE CITY OF EDMONDS WHEREAS, the City of Edmonds, a Washington municipal corporation (the "City"), and the Snohomish County Public Defender Association (the "Consultant"), entered into an underlying agreement for the provision of public defense services dated June 30, 2020 ("Underlying Agreement"); and WHEREAS, Sections I1 and XXXIV of the Underlying Agreement provide for the extension of the term of the agreement with a written amendment signed and endorsed by the parties; and WHEREAS, the parties have agreed to extend the Underlying Agreement for three (3) months to allow sufficient time for the negotiation of a successor agreement; and WHEREAS, the parties have agreed to maintain the 2021 rates of compensation for the work to be performed pursuant to the Underlying Agreement for the duration of this extension; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The Underlying Agreement, incorporated by this reference as if fully set forth herein, is hereby amended in, but only in, the following respect: i 1.1 Extension. Section II ("Duration of Agreement") of the Underlying Agreement is hereby amended to read as follows: This Agreement shall terminate on March 31, 2022, unless-extetfdrd dtVrminated earlier in a manner permitted by this Agreement. 2. In all other respects, the Underlying Agreement between theparvies +11 remain in full force and effect, amended as set forth herein, but only as seeforth he ein. ' Packet Pg. 112 2.6.b DATED this 4 ' `� day of 1Q0v2-,�be(- CITY OF EDMONDS , 2021. SNOHOMISH COUNTY PUBLIC DEFENDER ASSOCIATION Mi hael Nelson, Mayor Kathleen yle, Managing Director ATTEST/AUTHENTICATED: cat assey, City C APPROVED AS TO FORM: Office of the City Attorney STATE OF WASHINGTON ) )ss COUNTY OF 5110bOk"'CIt' ) On this day of 2021, before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Kathleen Kyle, Managing Director of the Snohomish County Public Defender Association, and executed the foregoing instrument, and acknowledged the said instrument to be her free and voluntary act and deed for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. RN _-` RF�S �t►ij ZZ .�gIN �p •,••ss`ON�'''ry,�WZ NOTARY PUBLI . 182758 My coxnmissidn expires: 'a, p9.2a A0. _w �►� �W►liA.-P WA5►'��_ .� 0 w z 0 in i a cn a. a 0 a. U in 0 r Packet Pg. 113 2.6.c CITY OF EDMONDS CONTRACT NO. AGREEMENT FOR INDIGENT DEFENSE SERVICES This Agreement is entered into between the City of Edmonds, a Washington municipal corporation, ("City") and the Snohomish County Public Defender Association ("Contractor"). I. DEFINITIONS A. Attorney. Attorneys shall mean attorneys working for the Snohomish County Public Defender Association, and where appropriate, shall include Rule 9 interns. B. Case. A Case shall mean the filing of a document with the court naming a person as defendant or respondent, to which an Attorney is appointed in order to provide representation. In courts of limited jurisdiction multiple citations from the same incident can be counted as one case. C. Contractor. Contractor shall mean the Snohomish County Public Defender Association, and shall mean each attorney working for the Contractor. D. Defendant. Defendant shall mean a person charged with a misdemeanor or gross misdemeanor offense that is filed by the City into the Edmonds Municipal Court, and for whom the Contractor must provide services pursuant to Section III of this Agreement. II. DURATION OF AGREEMENT This Agreement shall be effective April 1, 2022 and shall terminate on December 31, 2023, unless extended or terminated earlier in a manner permitted by this Agreement. III. SCOPE OF WORK AND DUTIES OF CONTRACTOR A. Criminal Defense Representation — To Whom Provided. Except in cases in which a conflict of interest exists, Contractor shall provide criminal defense representation to the following: 1. All Defendants for which the Contractor has been appointed by the Edmonds Municipal Court or City as attorney of record pursuant to the Court's or City's determination of indigence of the defendant. 2. All suspects who are permitted access to a public defender while detained pursuant to an investigation for any gross or simple misdemeanor being investigated by the City of Edmonds Police Department, including, but not limited to: the offenses of driving under the influence (RCW 46.61.502), driving under twenty-one consuming alcohol (RCW 46.61.503) or physical control of a vehicle under the influence (RCW 46.61.504) for the purposes of consulting with the Contractor prior to deciding whether to provide a sample of breath or blood. 3. All persons who are not represented by private counsel and who appear for arraignment in the Edmonds Municipal Court shall be entitled to an explanation of the rights, information regarding maximum and minimum penalties if convicted and information regarding the process and handling of the matter by the Edmonds Municipal Court. 1 Packet Pg. 114 2.6.c 4. All Defendants who, while in the custody of the Snohomish County Jail or City of Lynnwood Jail who are not represented by private or conflict counsel, who appear in court on charges filed by the City of Edmonds, shall be entitled to the same level of contact as described above in subsection 3. B. Provisional and Temporary Appointments. Contractor shall be available to provide limited representation on behalf of otherwise unrepresented Defendants at arraignments and during in - custody hearings despite said Defendant not being appointed pursuant to a determination of indigence. If Contractor is appointed to a case pursuant to determination of indigence at an arraignment or in -custody hearing, Contractor should not recommend a Defendant plead guilty without first having reviewed discovery from the prosecuting attorney and adequately discussed the case in private with the Defendant and any witnesses the Contractor deems necessary to make such recommendation. C. Representation Provided to Defendants Investigated for Gross Misdemeanor or Misdemeanor Crimes. Current contractor shall be available 24 hours per day, seven days per week, by telephone for the purposes of providing representation to otherwise unrepresented suspects or Defendants who are in custody and under investigation for any gross or simple misdemeanor being investigated by the City of Edmonds Police Department, including, but not limited to: driving under the influence (RCW 46.61.502), driving under twenty-one consuming alcohol (RCW 46.61.503), physical control of a vehicle under the influence (RCW 46.61.504) or any other misdemeanor or gross misdemeanor. Contractor shall provide the Edmonds Police Department with telephone numbers of its attorneys that provide direct access to the attorneys, and shall keep such telephone numbers up to date. Contractor may designate times in which specific attorneys may be reached, and shall provide the numbers of alternate attorneys if the designated attorney cannot be reached. D. Duration of Representation of Defendant. In cases in which the Contractor is appointed as attorney of record, and unless Contractor is permitted by the court to withdraw at an earlier time, Contractor shall represent the defendant at all stages of the criminal process, from the time of appointment as attorney of record through the appeals process (provided that funding for appeals beyond superior court shall be pursuant to the terms of Title 15 of the Rules of Appellate Procedure), as well as during any period in which the court retains jurisdiction over the terms and conditions of any sentence or deferral. E. Anticipated Attorney Caseload. The parties anticipate that 650 cases will be assigned to Contractor annually and that one and three quarter attorney positions be assigned to these cases. F. Fundraising. Contractor will assist the City in raising funds to assist with the costs of its public defense services. Such assistance will include, but may not be limited to, applying for State grant funds. The City will make all reasonable efforts necessary to assist Contractor in this regard. IV. APPEARANCE AT HEARINGS Contractor shall appear at all hearings scheduled by the Edmonds Municipal Court in which it represents Defendants, as well as all arraignment calendars and all in -custody calendars. Contractor shall provide a sufficient number of attorneys at the various court calendars to ensure that Defendants have a sufficient amount of time to consult with the Contractor's attorneys prior to each defendant's case being heard, and to ensure that the court calendars are not delayed due to insufficient staffing of Contractor's attorneys at the calendars. 2 Packet Pg. 115 V. REPRESENTATION OF DEFENDANTS WHILE ON THE RECORD 2.6.c Contractor shall be with and actively representing an appointed Defendant at all times while the appointed Defendant's case is considered on the court record, and shall adequately inform the Defendant of the developments in his or her case such that the Defendant proceeds during any court hearing in a knowing, intelligent, and voluntary manner. VI. DEFENDANT ACCESS TO CONTRACTOR A. Contact Prior to Court Hearings. Contractor shall be available to appointed Defendants to ensure that appointed Defendants are provided with effective assistance of counsel. Defendant access to the Contractor prior to court hearings is paramount. Contractor shall endeavor to confer with appointed Defendants about cases prior to court hearings. B. Toll Free Calls. Appointed Defendants shall be provided access to the Contractor by means of a toll -free local call made available by the Contractor. C. Time to Respond. Contractor shall respond to defendant inquiries within a reasonable time to ensure the effective assistance of counsel, whether such inquiries are received by letter, telephone, email, or otherwise. D. Local Office Required. At all times during the term of this Agreement, Contractor shall maintain an office at its current location or within 5 miles of either the Edmonds Municipal Court or the City of Edmonds. The office of the Contractor shall accommodate confidential meetings with Defendants, shall be equipped with telephone, facsimile, and internet services, shall receive adequate cellular telephone service, and shall be the location at which mail and service of process is received. E. Availability for and Contact with In -Custody Defendants. Contractor shall evaluate the cases of all appointed Defendants in the custody of the Snohomish County Jail or City of Lynnwood Jail prior to the time of the Defendant's trial, and shall meet with such in -custody Defendants as the Contractor deems appropriate for providing effective assistance of counsel. At a minimum, Contractor shall meet with all appointed misdemeanant Defendants who are in -custody within two (2) business days of the Contractor being notified of its appointment as that defendant's legal representative. In addition, Contractor shall schedule no less than two periods of time each week in which to meet with appointed Defendants who are in the custody of the Snohomish County Jail or City of Lynnwood Jail. These two periods of time shall be for the purposes of responding to inmate requests, responding to letters and telephone calls, and preparing for the defense of the jailed Defendants. These two periods shall be separate in time, not necessarily in days, from court hearings held at the Snohomish County Jail or City of Lynnwood Jail. VII. QUALITY OF REPRESENTATION Contractor shall provide services in a professional and skilled manner consistent with Washington's Rules of Professional Conduct, applicable case law, the Constitutions of the United States and Washington, and the court rules that define the duties of counsel and the rights of defendants. Contractor shall be familiar with and comply with the New Standards for Indigent Defense as adopted by the Washington State Supreme Court on June 15, 2012, and as thereafter amended (hereafter "the Indigent Defense Standards"). At all times during the representation of a defendant, the Contractor's primary responsibility shall be to protect the interests of the defendant. 3 Packet Pg. 116 2.6.c VIII. QUALIFICATIONS OF CONTRACTOR ATTORNEYS - TRAINING A. Qualifications. All attorneys employed by Contractor for the purposes of providing the services called for in this contract shall, at a minimum, satisfy the minimum qualifications to practice law as established by the Washington Supreme Court; be familiar with and follow the statutes, court rules, case law and constitutional law applicable to misdemeanor criminal defense work in the state of Washington; be familiar with and abide by Washington's Rules of Professional Conduct; be familiar with and abide by the Indigent Defense Standards; be familiar with the consequences to each particular defendant of any conviction or adjudication including but not limited to jail time, financial penalties, restitution, mental health or drug and alcohol treatment obligations, license suspensions, and immigration or civil commitment implications; be familiar with mental health and substance abuse issues applicable to each defendant; be able to recognize the need for expert services including but not limited to investigators; and be able to satisfy the terms and conditions of this Agreement. B. Training. For each attorney of the Contractor providing services under this Agreement, a minimum of seven (7) hours of reportable continuing legal education credits per year shall be in the areas of criminal defense law, criminal process, trial advocacy, legal writing, appellate work, law practice management, or any other subject that, in the opinion of the Contractor, is applicable to providing criminal defense services. If Contractor employs more than seven (7) attorneys, Contractor shall conduct in house training pursuant to the Indigent Defense Standards. IX. USE OF RULE 9 INTERNS A. Workload of Rule 9 Interns. Contractor may employ interns qualified under Admission to Practice Rule 9 who perform work pursuant to this Agreement. Rule 9 interns shall remain under the supervision of the Contractor, and an attorney for Contractor shall remain responsible for the cases for which the Rule 9 provides services. Any applicable case load limits for full time Rule 9 Interns who have not graduated from law school shall be one quarter (1/4) of the case load limit of an Attorney working the same number of hours. B. Qualifications of Rule 9 Interns. Rule 9 interns shall be required to abide by Sections VII and VIII except that Rule 9 interns shall not be required to complete the training requirements of Section VIII, and in place of the requirement to satisfy the minimum qualifications to practice law as established by the Washington Supreme Court, the Rule 9 intern must comply with the provisions of APR 9. Rule 9 interns shall be closely monitored by the more senior attorneys of the Contractor. X. DISCOVERY TO BE PROVIDED The City's Prosecuting Attorney's Office shall provide Contractor one (1) copy of all discoverable material concerning each assigned case pursuant to the rules of discovery and without charge as soon as possible after appointment. For those individuals who are held in custody, discovery shall be provided within one (1) business day. XI. NUMBER OF ATTORNEYS EMPLOYED Contractor shall employ a sufficient number of Attorneys to comply with caseload limits. M Packet Pg. 117 2.6.c XII. CASELOAD LIMITS PER FULLTIME EQUIVALENT POSITION A. Caseload Limits in General. Contractor shall maintain a caseload such that it can provide each and every Defendant effective assistance of counsel as required by this Agreement. Subject to the remaining subsections of this section, a fulltime equivalent attorney position should be appointed to no more than 400 unweighted cases per year. B. Case Defined. For the purposes of this section, the term "case" shall mean a group of criminal charges related to a single incident filed against a Defendant to which an Attorney is appointed pursuant to a finding of indigence. C. Caseload Limit Reduction. Each Attorney's caseload limit shall be reduced by the approximate percentage of time the Attorney spends representing private clients or defendants that have not been formally appointed pursuant to a finding of indigence. D. Alternative Caseload limits and Case Weighting. In the event the City or Contractor determine that it is necessary or advisable to use a caseload limit that differs from the case load limits specified in this section, either party may propose to the other an alternative standard for caseload limits so long as such standard is fully consistent with the Indigent Defense Standards. If the parties agree the proposed alternative standard is fully consistent with the Indigent Defense Standards and such alternative standards do not create an undue administrative burden on either party, the alternative standard shall be formally approved by the Contractor and the City's Mayor and incorporated within this Agreement. E. Post -Sentence Representation. All post -sentencing hearings will be counted as part of Contractor's continuing representation of Defendants as set forth in Section III, above. All new clients appointed to Contractor at post sentencing -review hearings will be counted as one case. F. RALJ and Writ Representation. Each RALJ appeal shall count as six (6) cases. Each writ shall count as three (3) cases. XIII. COMPLIANCE WITH INDIGENT DEFENSE STANDARDS A. Caseload Monitoring. Contractor shall continually monitor the caseload and performance of Contractor as a whole and each attorney providing services pursuant to this Agreement. Contractor shall provide projections at least three months in advance regarding the caseload limits based upon the number of attorneys employed by Contractor and trends in case filings. B. Caseload Level Shifting. In the event an attorney is handling a caseload such that the attorney is unable to provide effective assistance of counsel to each and every defendant or is otherwise on track to exceed his/her caseload limit, Contractor shall reduce the caseload of that attorney, and shift the reduced portion of the caseload to another Attorney employed by the Contractor. C. Certification of Compliance. Each Attorney shall be in compliance with and shall certify compliance with the Indigent Defense Standards to the Snohomish County South District Court and the Edmonds Municipal Court on a quarterly basis or more frequently as required by the Indigent Defense Standards and in the form required by the Indigent Defense Standards. 5 Packet Pg. 118 XIV. EXPERTS AND INVESTIGATORS 2.6.c Contractor may retain experts and investigators of the Contractor's choosing as deemed necessary to the effective defense of the defendant, and may apply to the court for such services pursuant to applicable court rules. The fees for expert witnesses shall be included in the costs that the City pays Contractor except as ordered by the Court pursuant to CrRLJ 3.1(f). The Contractor shall retain an investigator of its choosing as deemed necessary for the effective defense of the defendant, this cost shall be part of the flat fee set forth in this agreement. XV. COSTS OF TRANSCRIPTION The City agrees to reimburse the Contractor for all reasonable costs associated with obtaining and transcribing trial court records for appeal purposes if such costs have not been waived. XVI. CONFLICTS OF INTEREST Contractor shall maintain a database of client information sufficient for the Contractor to determine the existence of any conflicts of interest. In the event representation of a defendant would constitute a conflict of interest, Contractor shall take such action as is appropriate pursuant to the Rules of Professional Conduct. In the event the Contractor is disqualified or excused as counsel of record due to a conflict of interest, Contractor shall not be required to pay any compensation to another attorney assigned to represent the defendant. XVII. INTERNAL PERFORMANCE MONITORING AND ATTORNEY SUPERVISION Contractor shall establish a program for managing the performance of attorneys who provide the services called for in this Agreement. The performance monitoring program shall have the purpose of ensuring that each defendant receives effective assistance of counsel, and the terms and conditions of this Agreement are met. Contractor shall provide the City with a blank copy of the performance evaluation form used and report to the City on an annual basis whether it has conducted annual evaluations of attorneys who provide services under this Agreement. XVIII. REMOVAL OF ATTORNEY A. Removal by Contractor. In the event Contractor determines, through its internal performance monitoring and attorney supervision program that an Attorney or Rule 9 intern working for Contractor fails to comply with the terms of this Agreement, then Contractor shall immediately take action to prevent that Attorney or Rule 9 intern from providing the services called for in this Agreement. B. Recommendation of Removal by City. In the event the City determines that an attorney working for the Contractor has breached this Agreement, the City may, at its sole discretion and as an alternative to termination of this Agreement, require Contractor to take action to prevent that attorney from providing the services called for in this Agreement or otherwise cure the breach. n Packet Pg. 119 XIX. CITY CONTRACT ADMINISTRATOR — CONTRACT OVERSIGHT 2.6.c The City intends to engage the services of a Public Defense Assessor to manage and monitor this Agreement. All reports or certifications required by this Agreement shall be delivered to the Public Defense Assessor at the address set forth in Section XXXIII below. To assist the Public Defense Assessor in managing and monitoring this Agreement, Contractor shall, in addition to providing the reports set forth in Section XX below, report to the Public Defense Assessor any disciplinary action by the Washington State Bar Association against an attorney providing services under this Agreement, and any finding by a court that any such attorney has provided ineffective assistance of counsel. XX. REPORTS OF CONTRACTOR Contractor shall maintain a case reporting and case management information system, and shall submit reports to the City's Public Defense Assessor as follows: A. Reports shall be submitted on a no less than a quarterly basis and shall be a condition of payment pursuant to Section XXVII. B. Reports shall contain the following information: 1. The names of defendants to which Contractor was appointed during the reporting period, the charges, and the associated case numbers; 2. The date of appointment; 3. The case weight assigned to the case if a case weighting system has been approved and implemented; 4. The number of appellate level cases pending; 5. Copies of the most recent Indigent Defense Standards Certifications filed with the Court by each Attorney providing services under this Agreement; 6. Information on Contractor's caseload distribution; 7. Information on Contractor's case supervision; 8. The number of pending trials and the type(s) of charges to be addressed in each; 9. The number of substantive motions undertaken; 10. The number of hours spent by each attorney on each of their cases; 11. Information on the use of investigators; 12. Information on the use of expert witnesses; 13. Information on consultations with the Washington Defender Association immigration staff or with a similar immigration expert; and 14. Information on the disposition of concluded cases. C. Contractor shall not be required to compromise any attorney -client privilege (RCW 5.60.060) or Client Confidentiality (RPC 1.6) when providing these reports. However, because it is necessary for the effective management and monitoring of this Agreement, it is understood that the Public Defense Assessor is intended to be part of the confidential relationship with the Contractor and the clients it represents. The Public Defense Assessor's communications with the City in relation to the monitoring and reporting obligations of this Agreement shall comply with the requirements of the Rules of Professional Conduct, including RPC 1.6. 7 Packet Pg. 120 XXI. COMPLAINTS AND CORRECTIVE ACTION 2.6.c A. Complaints Directed to Public Defense Assessor. Any unresolved complaints regarding Contractor or an attorney or Rule 9 intern providing services pursuant to this Agreement, whether received by the City, the Contractor, or the Court, shall be directed to the Public Defense Assessor. B. Investigation. In the event a complaint is received by or directed to the Public Defense Assessor and is not timely resolved by the Contractor to the satisfaction of the complainant, the Public Defense Assessor will investigate the complaint by reviewing the complaint, discussing the matter with the complaining parry, discussing the matter with the Contractor, and determining whether a violation of this Agreement has occurred. The Public Defense Assessor may consult with legal counsel or another expert as deemed necessary in order to resolve the complaint. In addition, the Public Defense Assessor may consult with the Washington State Bar Association when appropriate. C. Corrective Action Plan or Termination. In the event the Public Defense Assessor determines that a violation has occurred, he or she may develop a corrective action plan or terminate this Agreement in the event it is determined that termination is appropriate. Contractor shall cooperate in any investigation of a complaint, and any corrective action plan developed by the Public Defense Assessor. XXII. TERMINATION A. For Cause. The City or the Contractor may terminate this Agreement immediately in the event the other party breaches the Agreement and such breach is not corrected to the reasonable satisfaction of the injured party in a timely manner after notice of breach has been provided to the other party. Each and every term of this Agreement is material. The failure of any party to comply with any term of this Agreement shall constitute a breach of this Agreement. B. For Reasons Beyond Control of Parties. Either party may terminate this Agreement without recourse by the other where performance is rendered impossible or impracticable for reasons beyond such party's reasonable control such as, but not limited to, acts of nature; war or warlike operations; civil commotion; riot; labor dispute including strike, walkout, or lockout; sabotage; or superior governmental regulation or control. C. Without Cause. Either party may terminate this Agreement at any time without cause upon giving the non -terminating party not less than one hundred twenty (120) days prior written notice. XXIII. CONTINUATION OF REPRESENTATION AFTER TERMINATION In the event of termination of this Agreement, Contractor shall continue representation of Defendants to whom Contractor was assigned prior to the termination until such time as another defense attorney has been appointed to represent such Defendants. Upon reassignment of such Defendants to another defense attorney, Contractor shall promptly deliver all related client files to such defense attorney. Except in cases in which the Contractor is unable to provide services in conformance with this Agreement, Contractor shall not submit to the court a motion to withdraw from representing defendants to which the Contractor was assigned until such time as new counsel has submitted a motion to substitute counsel. For each case in which Contractor makes one or more in -court appearances with a Defendant, not including appearances that consist solely of successful continuance motions, the City shall pay Contractor a one time payment of one hundred and fifty dollars for all post termination services provided in the case. �3 Packet Pg. 121 2.6.c XXIV. NON-DISCRIMINATION Contractor shall not discriminate on the basis of sex, race, nationality, sexual orientation, color, creed, disability, age, religion or any other state or federal protected category in the hiring of employees or the provision of services pursuant to a contract with the City. XXV. PROOF OF LIABILITY INSURANCE Contractor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit A attached and incorporated by this reference. XXVI. INDEMNIFICATION Contractor shall indemnify, defend, and hold the City, its elected officials, officers, and employees harmless from any and all claims whatsoever related to or arising from the performance of the Contractor's obligations pursuant to this Agreement, including but not limited to claims arising out of the errors and omissions of the Contractor relating to the representation or lack of representation of clients, and/or by reason of accident, injury, or death caused to any persons or property of any kind occurring during the performance or lack thereof of the work required by this Agreement, or traveling to or from any place to perform the work required by this Agreement, except to the extent they are caused by the sole negligence of the City. The failure of Contractor to carry insurance in a quantity sufficient to defend a claim or lawsuit, or cover any judgment that results, shall not operate to limit Contractor's indemnification or defense of the City. This indemnification section shall survive the expiration or termination of this Agreement. XXVII. COMPENSATION A. Payment for Services. a. 2022. The City shall provide to Contractor for services rendered under this Agreement the sum of THIRTY-THREE THOUSAND FIVE HUNDRED FORTY-FIVE DOLLARS ($33,545.00) per month from April 1, 2022 to December 31, 2022. Of this sum, SIXTEEN THOUSAND SIX HUNDRED DOLLARS ($16,600.00) is paid for attorney compensation, EIGHT THOUSAND, SIX HUNDRED DOLLARS ($8,600.00) is paid for provision of investigator and social worker services, and EIGHT THOUSAND THREE HUNDRED FORTY-FIVE DOLLARS ($8,345.00) is paid for administrative expenses. b. 2023. The City shall provide to Contractor for services rendered under this Agreement the sum of THIRTY-SIX THOUSAND TWO HUNDRED NINETY DOLLARS ($36,290.00) per month from January 1, 2023 to December 31, 2023. Of this sum, SEVENTEEN THOUSAND THREE HUNDRED DOLLARS ($17,300.00) is paid for attorney compensation, NINE THOUSAND, THREE HUNDRED DOLLARS ($9,300.00) is paid for provision of investigator and social worker services, and NINE THOUSAND SIX HUNDRED NINETY DOLLARS ($9,690.00) is paid for administrative expenses. These payments shall be full compensation for all services and material necessary to accomplish the objectives of this Agreement, including but not limited to administrative costs associated with providing legal representation. These administrative costs include, but are not limited to: travel, telephones, law library, including electronic legal research; financial accounting; case management systems; computers and software; office space and supplies; training; meeting the reporting requirements imposed by this Agreement; and other costs necessarily incurred in the 9 Packet Pg. 122 2.6.c day-to-day management of this Agreement. Contractor shall bill the City each month for services rendered herein. In the event this Agreement is terminated pursuant to the provisions set forth in this Agreement, the Contractor's compensation shall be prorated based upon the days which have elapsed between the effective date of the termination and the first day of the month after termination. B. Billing. Contractor shall bill the City, in care of the Mayor or designee, on the first day of the month, or the first workday thereafter for the monthly installment set forth in subsection A of this section, and any transcription costs as permitted by this Agreement. C. Pae. The City shall make payments within 30 days of receipt of Contractor's bill. Except as provided elsewhere in this Agreement, the payment set forth in this section shall be inclusive of administrative costs, support costs, and all costs associated with the conduct of the Contractor's business. D. Caseload Adjustments: The following formula protects the City and the Association from having individual attorney caseloads exceed the mandatory maximum of 400 cases as set by the Supreme Court in the Criminal Rule for Courts of Limited Jurisdiction 3.1 (CrRLJ 3.1), adopting Standard for Indigent Defense 3.4. Its application would keep individual attorney caseloads almost uniformly within the 300 to 400 range. In addition it keeps the City and Association in compliance with the Washington State Bar Association standards. Standard Three calls for a misdemeanor caseload of 300 cases. A misdemeanor caseload may adjusted to no more than 400 cases, depending upon: • The caseload distribution between simple misdemeanors and complex misdemeanors; or • Jurisdictional policies such as post -filing diversion and opportunity to negotiate resolution of large number of cases as non -criminal violations; • Other court administrative procedures that permit a defense lawyer to handle more cases. The attorney caseloads will be adjusted at the end of each calendar quarter in accordance with the following formula, and the attorney compensation shall be adjusted as indicated: Case Referrals Prior Quarter Attorney Caseloads Attorney Compensation Adjustment 75 Case Referrals 1.00 Attorney Caseload 57.25% 100 Case Referrals 1.25 Attorney Caseloads 71.5% 125 Case Referrals 1.50 Attorney Caseloads 85.75% 150 Case Referrals 1.75 Attorney Caseloads Remains 175 Case Referrals 2.00 Attorney Caseloads 114.3% 200 Case Referrals 2.25 Attorney Caseloads 128.6% 225 Case Referrals 2.50 Attorney Caseloads 143% 250 Case Referrals 2.75 Attorney Caseloads 157.25% 275 Case Referrals 3.00 Attorney Caseloads 1 171.5% 10 Packet Pg. 123 XXVIII. SUBCONTRACTING PROHIBITED 2.6.c Except in extraordinary circumstances or as temporarily necessary to avoid violation of the Indigent Defense Standards, Contractor shall not subcontract with another attorney or law firm to provide the services required herein. Contractor shall remain directly involved in and responsible for the representation of all assigned defendants. XXIX. ASSIGNMENT PROHIBITED No assignment or transfer of this Agreement or of any interest in this Agreement shall be made by either of the parties, without prior written consent of the non -assigning party. XXX. AGREEMENT APPLICABLE TO ALL EMPLOYEES AND VOLUNTEERS The terms of this Agreement shall apply to all persons who are employed by, or who volunteer for, the Contractor, including but not limited to attorneys, interns, paralegals, office assistants, secretaries, and investigators. XXXI. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR AND NOT EMPLOYEE This Agreement calls for the performance of the services of Contractor as an independent contractor and Contractor will not be considered an employee of the City for any purpose. Contractor shall secure at its own expense and be responsible for any and all payment of income tax, social security, state disability insurance compensation, unemployment compensation, worker's compensation, and all other payroll deductions for the Contractor and its officers, agents, and employees and the costs of all professional or business licenses in connection with the services to be performed hereunder. Contractor shall be solely responsible for any and all claims or lawsuits filed against Contractor by personnel employed by the Attorney related to the conditions or terms of employment by the Contractor, and the Contractor shall defend, indemnify, and hold harmless the City and its employees and officers from any such claims or lawsuits. Contractor further agrees that its employees are not considered employees of the City for the purposes of participating in any state or federal program, including but not limited to the retirement program provided by the Washington Department of Retirement Services, and in the event that a claim is made to the contrary by any employee or volunteer of the Contractor, Contractor shall defend, indemnify, and hold harmless the City and its employees and officers from any such claims or lawsuits and shall pay all awards ordered against the City for such claims or lawsuits. XXXII. ADDITIONAL SERVICES Contractor may be requested to perform additional services beyond the original scope of services as defined in Section III of this Agreement. Such work will be undertaken only upon written authorization of the City based upon an agreed amount of compensation. XXXIIL NOTICES All notices and other written documentation shall be sent to the parties at the following addresses unless otherwise requested in writing: 11 Packet Pg. 124 2.6.c City of Edmonds: Contractor: Public Defense Assessor Snohomish County Public Defender Association c/o Mayor's Office 2722 Colby Avenue, Suite 200 121 Fifth Ave. N Everett, WA 98201 Edmonds, WA 98020 XXXIV. ENTIRE AGREEMENT — AMENDMENTS This instrument contains the entire Agreement between the parties for the contemplated work and services to commence April 1, 2022, and it may not be enlarged, modified, altered, or amended except in writing signed and endorsed by the parties. Nothing contained in this Agreement shall be deemed to preclude any party from seeking modification of any term contained herein should an unforeseen and material circumstance arise. Any proposed modification shall be first presented to the other party for review and approval. Any agreement between the parties sequent to this Agreement must be executed with identical formality as this Agreement, otherwise the same shall not be enforceable. XXXV. DUPLICATE ORIGINALS This Agreement is executed in duplicate originals. XXXVI. EFFECTIVE DATE The terms of this Agreement shall take effect on April 1, 2022. WHEREFORE, the parties agree to be bound by the terms and conditions set forth above. DATED this day of 2022. CITY OF EDMONDS SNOHOMISH COUNTY PUBLIC DEFENDER ASSOCIATION Michael Nelson, Mayor Kathleen Kyle, Managing Director ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 12 Packet Pg. 125 2.6.c EXHIBIT A INSURANCE REQUIREMENTS FOR SERVICES AGREEMENTS Insurance Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: Professional Liability insurance appropriate to Contractor's profession. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: Contractor's insurance coverage shall be primary insurance naming the City as an additional insured. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 2. Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. City of Edmonds shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. 13 Packet Pg. 126 2.6.c EXHIBIT A (Continued) D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the same insurance requirements as stated herein for Contractor. W Packet Pg. 127 2.7 City Council Agenda Item Meeting Date: 02/8/2022 Presentation of Washington Department of Commerce Energy Retrofit Grant for Public Safety Solar Plant Staff Lead: Rob English Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The City of Edmonds purchased its first solar plant in 2021 from the Edmonds Solar Cooperative. The Solar Cooperative had installed and maintained a solar array with a 23 Kilowatt capacity on building roofs at the Anderson Center through the course of its ten year lease with the City, beginning in April, 2011. During Council discussion of the purchase and sale of this Frances Anderson Center solar plant, Council expressed their support for solar and other alternative sources of energy. Projects and efforts like this aligned with the City's goals for clean energy and to combat the effects of global climate change. After the completion of the purchase of the solar plant at the Frances Anderson Center, Director Phil Williams instructed our Facilities Division to enlist MLA Structural Engineering to write a simple analysis of structural viability of large City owned buildings for future solar installations. Once this information was received, the Public Safety Complex was the City's most viable location identified for a solar power plant. In early 2021, the Department of Commerce announced a grant opportunity totaling $3.5 million to support the installation of solar on public buildings as part of their on -going Energy Retrofits for Public Buildings Program. With a short grant application process for this opportunity, an initial energy and viability audit was commissioned to support the City's application for the Department of Commerce grant. In January 2022, The Washington State Department of Commerce announced grants awarded to state and local government agencies to install solar panels at public buildings in communities throughout the state. Staff Recommendation Accept of The State of Washington's Department of Commerce Energy Retrofit Grant for the construction and installation of a proposed 100kW solar plant on the West Roof of the Public Safety Complex. Narrative The City of Edmonds was awarded a Washington State Department of Commerce grant for the installation of a 100kW solar plant (100kW maximum kW size allowed by grant program) at the Public Packet Pg. 128 2.7 Safety Complex West roof elevation. This solar plant furthers the City's clean energy goals while helping to offset electrical consumption by $10,000 annually. The grant award of $119,645 amounts to 25-30% of the total cost of the proposed project. Our intent is to team with the Department of Commerce ESCO program to build this project. The total project audit and estimation was delivered after 2022 Decision Package #72 was submitted. Additional funding of approximately $120,000 will be requested in 2023 for completion of the bi-annual grant cycle, to make up the short fall in funding requested in 2022 budget. Should the City accept this grant award the City will commit to the Grant program qualifications and the project total project cost of $469,645. The Washington State Department of Commerce funding of the 29 projects will provide over 2.2 megawatts of solar and will produce more than 3 million kWh annually - enough to power about 280 homes. Investments for clean energy projects in public buildings demonstrates local resilience and the benefits of a cleaner and more efficient electric grid. These efforts help to align our City with Washington's 2021 State Energy Strategy and its goal to achieve 100% clean electricity by 2050. Attachments: Energy Retrofits for Public Buildings Grant Award - Solar for the City of Edmonds - Public Safety Building Solar Packet Pg. 129 2/3/22. 9:48 AM Review and sign document(s) I DocuSign CT 2.7.a OK DocuSign Envelope ID: C7E2AC31-3gE646E6-8D31-8A7E8710@506 7, - x STATE OF WASHINGTON DEPARTMENT OF COMMERCE 1011 Plum Street SE • PO Box 42525 ■ Olympia, Washington 98504-2525 • (360) 725-4000 www. commerce. ws.gov November 30, 2021 Thom Sullivan City of Edmonds 7110 210th St SW Edmonds, WA 98026 CLOSE Re: Contingent award of the Energy Retrofits for Public Buildings Solar Grant Dear Thom Sullivan, Congratulations! The Department of Commerce is conditionally awarding City of Edmonds a grant under the E nergy Retrofits for Public Buildings - Solar for the City of Edmonds - Public Safety Building Solar. The award a mount is not to exceed $119,645. This award letter is contingent on no successful protests of the award decisions and the execution of a Grant Agreement with Commerce. This award is based on the information provided in the submitted application including: • Match Funding • Total Project Cost ■ Simple Payback • Scope of the project Any changes to these items must be reviewed and approved by Commerce. By accepting this award you agree to follow the state capital funding requirements as enforced by Commerce, including but not limited to: • Washington State Prevailing Wage • Washington State Public Works requirements • State Cultural and Historic Resource requirements and Tribal consultation as required by Governor's Executive Order 21-02 • Washington State Environmental Policy Act (SEPA) • Report on all pass -through funding under the Governor's Diverse Spend Initiative Additionally, you agree to follow the contract requirements, the Request for Applications, and the requirements put in place by Commerce. In light of the contingent nature of this grant, we require a counter -signature below by an authorized City of r Edmonds official. City of Edmonds, including its directors, employees and agents, agree to make no public Q statpmpnts rpaardinn this award iintil the Grant AnrPempnt is PxPriitPd unless (:nmmprrp nrnvideG nrinr ronc, https://na3.docusign.net/Signing/?ti=6c67b7dd2l3643679f77bOb60e468al8 I Packet Pg. 130 1 2/3/22, 9:49 AM Review and sign document(s) I DocuSign i�aS sc �.- o- ar � �0 �.c� Learn More G�' 2.7.a 0K m-• CLOSE In light of the contingent nature of this grant, we require a counter -signature below by an authorized City of Edmonds official. City of Edmonds, including its directors, employees and agents, agree to make no public statements regarding this award until the Grant Agreement is executed, unless Commerce provides prior cons 032_CityofEdmonds. pdf DocuSujn Envelope ID: C7E2AC31-39E64raE8-8D31-8A7FB7108M6 Next Steps: 1. Sign and return this letter by 5100 PM on December 15, 2021, 2. Jill Eikenhorst will be your contract manager and will be assisted by Will Cox. They will contact you regarding next steps once your signed letter has been received. 3. Contracts will be processed in the order that completed pre -contract information is received. We appreciate your patience as we process the contracts for this program. If you have any questions, please call Jill at (360) 522-0000 or email us at energyretrofits c:ommerce.wa.gov Commerce looks forward to working with you and your team on this important project. S n c1Mbac}uY&'Wwd by. Michael Furze Assistant Director, Energy Division For Commerce Reference: 032 Accepted on behalf of City of Edmonds: Signature: Title: Date. ___-- https://na3.docusign.net/Signing/?ti=6c67b7dd2l3643679f77bOb6Oe468al8 Packet Pg. 131 2.8 City Council Agenda Item Meeting Date: 02/8/2022 2022 Parks, Recreation & Open Space (PROS) Plan Capital Program Staff Lead: Angie Feser Department: City Clerk's Office Preparer: Nicholas Falk Narrative This agenda item is to review and seek initial feedback on the 2022 Parks, Recreation & Open Space (PROS) Plan Capital Program. This six -year parks capital project list, is the representation of improvements to the Edmonds park system including acquisition, development and renovation of parks, open space, trails and recreation facilities based on results of the PROS Plan. This six -year capital program includes proposed cost estimates and implementation years is not a budget document, but rather a planning tool to inform future budget considerations, recommendations and decisions by the Planning Board and City Council. Capital Project List and Map The attached list is presented in two versions; a complete list in alphabetically order by year and another list categorically grouped by acquisition, planning, development and renovation. In addition, there is a map illustrating the geographic distribution and year of the proposed projects. There are several projects, however, that are not site -specific such as proposed acquisitions and city-wide system repairs and those are simply listed on the map. The second categorical list also has the project number referenced on the map. The coding is a letter and number, for example A3. The letter is the category (acquisition, planning, development or renovation) and an identifying project number within the category. Projects and related numbering are not prioritized, but simply alphabetical order within each year. This version of the list contains a revision since the draft PROS Plan was provided to the public on January 7, 2022. This version has the removal of related expenditures and funding related to the Marina Beach Park Renovation. The $6M project funding components were zeroed out on the six -year list due to the City's decision to decline the $1M grant mid -January and the revised list reflects those impacts. Staff Recommendation No recommendation for action. This agenda item and presentation is to provide an overview of the PROS Plan Capital Program project list. City staff is requesting initial Council feedback on the proposed list of project for potential revision consideration of the final PROS Plan and related Capital Program for Council's consideration for approval later in the month. Background/History The City of Edmonds has been working to update its Parks, Recreation, and Open Space (PROS) Plan. The PROS Plan is a six -year plan that anticipates the programming and capital infrastructure investments necessary to meet the community's need for parks, recreation, open space, trails, and arts and culture. The Plan serves as a blueprint for the management, enhancement and growth of the City of Edmonds Packet Pg. 132 2.8 parks and recreation system and assists in guiding decisions related to planning, developing and maintaining parks, open space and recreational facilities. The Plan also identifies priorities for recreation programs, special events and arts and culture activities. A general overview of PROS Plan was presented at both the January 12, 2022 and January 26 Planning Board meetings. The Parks Capital Program was also presented separately to the Planning board during these two meetings for review and feedback. Attachments: Parks Capital Lists and Map Council Cmte PROS Plan Capital Program Packet Pg. 133 2.8.a 6-Year Capital P 8 4th Avenue Cultural Corridor Design completion $ 2,000,000 $ 2,251,000 $ 2,251,000 D 19 5th Avenue Cultural Corridor Construction $ 6,000,000 $ 6,955,600 $ 6,955,600 D D D A P D D 8 3 4 1 4 1 16 Cemetery City Park Civic Center Playfields Edmonds Marsh Estuary Edmonds Marsh Estuary Edmonds Marsh Estuary Elm Street Park Columbarium Expansion - Phase II Pedestrian safety walkway Renovation project cont (2021 start) Acquisition Master Plan Restoration Nature Playground $ $ $ $ $ 150,000 100,000 9,871,600 TBD 250,000 TBD 75,000 $ 50,000 $ 9,871,600 $ 159,100 $ 273,200 $ $ $ $ $ $ $ 84,400 $ 159,100 50,000 9,871,600 - 273,200 - 84,400 D 17 Elm Street Park Small Shelter w/ picnic tables $ 75,000 $ 84,400 $ 84,400 R 14 Elm Street Park Habitat restoration $ 50,000 $ 56,300 $ 56,300 R 1 Greenhouses Replacement $ 100,000 $ 100,000 A 5 Interurban Trail Extension/acquisition $ 750,000 $ 869,500 $ 869,500 P 5 Johnson Property Master Plan $ 75,000 $ 82,000 $ 82,000 R 2 Johnson Property Demolition and securing site $ 200,000 $ 200,000 R 12 Maplewood Hill Park Playground replacement $ 125,000 $ 144,900 $ 144,900 D D D R A :l 5 6 7 3 2 IAA-..m..-. Q...... L. DParkMa. Mathay Ballinger Park Mathay Ballinger Park Mathay Ballinger Park Meadowdale Playfields Neighborhood park - SE1 teF Plan I.....I..w...ntatieR Paved loop pathway Restrooms Small Shelter w/ picnic tables Renovations (City of Lynnwood ILA) South Edmonds target area acq-1 $ $ $ $ $ 50,000 350,000 75,000 500,000 1,500,000 $ $ $ $ 200,000 $ 53,000 371,300 79,600 $ 1,545,000 300,000 [�i 4-- $ $ $ $ $ 53,000 371,300 79,600 500,000 1,545,000 P 2 Neighborhood park - SE1 South Edmonds NH park master plan-1 $ 75,000 $ 79,600 $ 79,600 D 13 Neighborhood park - SE1 South Edmonds NH park development-1 $ 750,000 $ 819,500 $ 819,500 A 4 Neighborhood park - SE2 South Edmonds target area acq-2 $ 2,000,000 $ 2,185,500 $ 2,185,500 P 7 Neighborhood park - SE2 South Edmonds NH park master plan-2 $ 75,000 $ 84,400 $ 84,400 D 18 Neighborhood park - SE2 South Edmonds NH park development-2 $ 750,000 $ 869,500 $ 869,500 A 3 Neighborhood park - SR99 SR 99 target area acquisition $ 1,500,000 $ 1,591,400 $ 1,591,400 P 6 Neighborhood park - SR99 SR 99 target area NH park master plan $ 75,000 $ 82,000 $ 82,000 D 15 Neighborhood park - SR99 SR 99 target area NH park development $ 750,000 $ 844,100 $ 844,100 R 7 Olympic Beach Park Restroom upgrade $ 50,000 $ 53,000 $ 53,000 P 1 Parks & Facilities M & O Building Design TBD $ - D 2 Parks & Facilities M & O Building Construction TBD $ - D 10 Pine Street Park Small Shelter w/ picnic tables $ 75,000 $ 79,600 $ 79,600 D 11 Pine Street Park Paved connecting pathway $ 55,000 $ 58,300 $ 58,300 D 12 Pine Street Park Canopy shade trees $ 25,000 $ 26,500 $ 26,500 R 16 Seaview Park Restroom replacement $ 350,000 $ 417,900 $ 417,900 R 8 Sierra Park Playground replacement $ 175,000 $ 185,700 $ 185,700 R 10 System -wide Signage & wayfinding $ 50,000 $ 53,000 $ 53,000 R 13 System -wide Playground replacement / inclusive level $ 175,000 $ 197,000 $ 202,900 �, 399,900 R 17 System -wide Capital repairs* $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 600,000 P 3 Waterfront Walkway Design completion $ 500,000 $ 500,000 $ 500,000 D 14 Waterfront Walkway Construction $ 750,000 $ 750,000 $ 750,000 R 4 Yost Park Trail bridge & boardwalk repairs/replace $ 80,000 $ 80,000 $ 80,000 R R 5 6 Yost Park Yost Park Pool repair Playground replacement $ $ 175,000 250,000 $ 257,500 $ $ 175,000 257,500 R 9 Yost Park Resurface tennis courts $ 70,000 $ 74,300 $ 74,300 R 11 Yost Park Pool upgrades/renovation $ 500,000 $ 546,400 $ 546,400 R 15 Yost Park Pool replacement $ 20,000,000 $ 23,881,000 $ 23,881,000 Totals $ 30,831,600 $ 10,776,600 $ 2,406,400 $ 3,260,500 $ 4,983,500 $ 3,701,600 $ 33,296,400 $ 58,425,000 Packet Pg. 134 2.8.a Edmonds PROS 2022 6-Year Caaital Facilities Program A 1 Edmonds Marsh Estuary Acquisition TBD $ A 2 Neighborhood park - SE1 South Edmonds target area acq-1 $ 1,500,000 $ 1,545,000 $ 1,545,000 A 3 Neighborhood park - SR99 SR 99 target area acquisition $ 1,500,000 $ 1,591,400 $ 1,591,400 A 4 Neighborhood park - SE2 South Edmonds target area acq-2 $ 2,000,000 $ 2,185,500 $ 2,185,500 A 5 Interurban Trail Extension/acquisition $ 750,000 $ 869,500 $ 869,500 $ 6,191,400 P 1 Parks & Facilities M & 0 Building Design P 2 Neighborhood park - SE1 South Edmonds NH park master plan-1 $ P 3 Waterfront Walkway Design completion TBD 75,000 500,000 P 4 Edmonds Marsh Estuary Master Plan $ 250,000 P 5 Johnson Property Master Plan $ 75,000 P 6 Neighborhood park - SR99 SR 99 target area NH park master plan $ 75,000 P 7 Neighborhood park - SE2 South Edmonds NH park master plan-2 $ 75,000 P 8 4th Avenue Cultural Corridor Design completion $ 2,000,000 $ 79,600 $ 79,600 $ 500,000 $ 500,000 $ 273,200 $ 273,200 $ 82,000 $ 82,000 $ 82,000 $ 82,000 $ 84,400 $ 84,400 $ 2,251,000 $ 2,251,000 $ 3,352,200 D 1 Edmonds Marsh Estuary Restoration TBD $ - D 2 Parks & Facilities M & O Building Construction TBD $ - D 3 City Park Pedestrian safety walkway $ 100,000 $ 50,000 $ 50,000 D 4 Civic Center Playfields Renovation project cont (2021 start) $ 9,871,600 $ 9,871,600 $ 9,871,600 D 5 Mathay Ballinger Park Paved loop pathway $ 50,000 $ 53,000 $ 53,000 D 6 Mathay Ballinger Park Restrooms $ 350,000 $ 371,300 $ 371,300 D 7 Mathay Ballinger Park Small Shelter w/ picnic tables $ 75,000 $ 79,600 $ 79,600 D 8 Cemetery Columbarium Expansion - Phase II $ 150,000 $ 159,100 $ 159,100 D 10 Pine Street Park Small Shelter w/ picnic tables $ 75,000 $ 79,600 $ 79,600 D 11 Pine Street Park Paved connecting pathway $ 55,000 $ 58,300 $ 58,300 D 12 Pine Street Park Canopy shade trees $ 25,000 $ 26,500 $ 26,500 D 13 Neighborhood park - SE1 South Edmonds NH park development-1 $ 750,000 $ 819,500 $ 819,500 D 14 Waterfront Walkway Construction $ 750,000 $ 750,000 $ 750,000 D 15 Neighborhood park - SR99 SR 99 target area NH park development $ 750,000 $ 844,100 $ 844,100 D 16 Elm Street Park Nature Playground $ 75,000 $ 84,400 $ 84,400 D 17 Elm Street Park Small Shelter w/ picnic tables $ 75,000 $ 84,400 $ 84,400 D 18 Neighborhood park - SE2 South Edmonds NH park development-2 $ 750,000 $ 869,500 $ 869,500 D 19 Sth Avenue Cultural Corridor Construction $ 6,000,000 $ 6,955,600 Site Project Description 2022 Estimate 2022 2023 49, ,Project# R 1 Greenhouses Replacement $ 100,000 $ 100,000 R 2 Johnson Property Demolition and securing site $ 200,000 - R 3 Meadowdale Playfields Renovations (City of Lynnwood ILA) $ 500,000 $ 200,000 $ 300,000 R 4 Yost Park Trail bridge & boardwalk repairs/replace $ 80,000 $ 80,000 R 5 Yost Park Pool repair $ 175,000 175,000 R 6 Yost Park Playground replacement $ 250,000 $ 257,500 R 7 Olympic Beach Park Restroom upgrade $ 50,000 $ 53,000 R 8 Sierra Park Playground replacement $ 175,000 $ 185,700 R 9 Yost Park Resurface tennis courts $ 70,000 $ 74,300 R 10 System -wide Signage & wayfinding $ 50,000 $ 53,000 R 11 Yost Park Pool upgrades/renovation $ 500,000 $ 546,400 R 12 Maplewood Hill Park Playground replacement $ 125,000 $ 144,900 $ 21,156,500 $ 100,000 Y $ 200,000 d $ 500,000 $ 80,000 .Fi C $ 175,000 4) E $ 257,500 $ 53,000 IC $ 185,700 Q $ 74,300 $ 53,000 $ 546,400 Packet Pg. 135 2.8.a R 13 System -wide Playground replacement / inclusive level $ 175,000 $ 197,000 $ 202,900 $ 399,900 R 14 Elm Street Park Habitat restoration $ 50,000 $ 56,300 $ 56,300 R 15 Yost Park Pool replacement $ 20,000,000 $ 23,881,000 $ 23,881,000 R 16 Seaview Park Restroom replacement $ 350,000 $ 417,900 $ 417,900 R 17 System -wide Capital repairs* $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 600,000 $ 27,724,900 Totals $ 31,151,600 $ 10,782,666 $ 2,412,469 $ 3,266,572 $ 4,989,575 $ 3,707,678 $ 33,302,481 $ 58,425,000 Packet Pg. 136 OF ED4 4 Q Parks, Recreation, and Cultural Services PARKS PROJECTSJAt Inc. 1890 Non Site -Specific Projects A 2 Neighborhood park - SE1 A 3 Neighborhood park - SR99 A 4 Neighborhood park - SE2 A 5 Interurban Trail P 2 Neighborhood park - SE1 P 6 Neighborhood park - SR99 P 7 Neighborhood park - SE2 D 13 Neighborhood park - SE1 D 15 Neighborhood park - SR99 D 18 Neighborhood park - SE2 R 10 System -wide signage R 13 System -wide playgrounds (2) R 17 System -wide annual repairs (TBD) R7 1 99 eP4 , ��iR4 R9 jAD3 �PD1 M • R1 D11,R2 MEN D2 • D12��V�� N )k FA fit all I c Projects c� 0 2022 J • 2023 O TBD Q Jh Edmonds Parl * Site specific projects only i , KEC:REAI ION AND C:ULI URAL SEKVIC: O a ',•, 06 c O a� L c,> N� Lf� 2022 PROS Plan - Capital Program Parks & Public Works Committee February 8, 2022 R L O 76 .Q U c R (L U) O a E U Packet Pg. 138 Presentation Overview • Proposed Project List • Revision Considerations/Limitations • Planning Board Comments (2) L 0 L a 76 U c R a U) O M IL E U '�o c N 0 c d s M Packet Pg. 139 Edmonds PROS 2022 6-Year Capital Facilities Program Working Draft D Cemetery Columbarium Expansion - Phase II $ 150,000 $ 159,135 D Civic Center Playfields Renovation project continuation (2021 start) $ 9,871,574 A Edmonds Marsh Estuary Acquisition TBD P Master Plan $ 250,000 $ 273,182 D Restoration TBD rrrrrrrrrrrrrrrJ D Elm Street Park Nature Playground $ 75,000 $ 84,413 D Small Shelter w/picnic tables $ 75,000 $ 84,413 R R Greenhouses Habitat restoration Replacement $ $ 50,000 100,000 $ 100,000 $ 56,275 A Interurban Trail Extension/acquisition $ 750,000 $ 869,456 U R Johnson Property Demolition and securing site $ 200,000 $ 200,000 P Master Plan $ 75,000 $ 81,955 1W, R Meadowdale Playfields Renovations (City of Lynnwood ILA) $ 500,000 $ 200,000 $ 300,000 R Maplewood Hill Park Playground replacement $ 125,000 $ 144,909 $ - • � B ""-"---.�.� ..•__:__A ---` pa �. � entat� n.__.__ ni_�em�e entatie � � � � D Mathay Ballinger Park Paved loop pathway $ 50,000 $ - $ 53,045 O D Restrooms $ 350,D00 $ 371,315 D Small Shelter w/picnic tables $ 75,000 $ - $ 79,568 A Neighborhood park -SEI South Edmonds target area acquisition-1 $ 1,500,000 $ 1,545,000 P South Edmonds NH park master plan-1 $ 75,000 $ 79,568 D South Edmonds NH park development-1 $ 750,000 $ 819,545 A Neighborhood park -SR99 SR 99 target area acquisition $ 1,500,000 $ 1,591,350 P SR 99 target area NH park master plan $ 75,000 $ 81,955 D SR 99 target area NH park development $ 750,000 $ 844,132 ►,1�!`) V A Neighborhood park -SE2 South Edmonds target area acquisition-2 $ 2,000,000 $ 2,185,454 /7 \ South Edmonds NH park master plan-2 $ 75,000 $ 84,413 WD South Edmonds NH park development-2 $ 750,000 $ 869,456 R Olympic Beach Park Restroom upgrade $ 50,000 $ 53,045 D Pine Street Park Small Shelter w/ picnic tables $ 75,000 $ 79,568 D Paved connecting pathway $ 55,000 $ 58,350 O D Canopy shade trees $ 25,000 $ 26,523 R Seaview Park Restroom replacement $ 350,000 $ 417,918 R Sierra Park Playground replacement $ 175,000 $ 185,658 Walkway Waterfront Walkway �P Design completion Design completion $ $ 500,000 500,000 $ $ 500,000Waterfront 500,000 D Construction $ 750,000 $ 750,000 O R Yost Park Resurface tennis courts $ 70,000 $ 74,263 R Trail bridge& boardwalk repairs/replacements $ 80,000 $ 80,000 R Playground replacement $ 250,000 $ 257,500 R Pool repair $ ,000 $ 175,000 R Pool upgrades/renovation $ 500500,000 $ 546,364 R Pool replacement $ 20,000,000 $ 23,881,046 P 4th Avenue Cultural Corridor Design completion $ 2,000,000 $ 2,251,018 D Construction $ 6,000,000 $ 6,955,644 R System -wide Playground replacement / upgrade to inclusive level $ 175,000 $ 196,964 $ 202,873 R Signage & wayfinding $ 50,000 $ $ 53,045 R Capital repairs- $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 P Parks & Facilities M & 0 Building Design TBD 2 D Construction TBD ` J Totals $ 41,790,000 $ 10,776,574 $ 2,406,429 $ 3,260,503 $ 4,983,363 $ 3,701,628 $ 33,296,393 12 = a d v R N C Q O 06 i O }r L c,> 1.6 W a N N Categories N Acquisition E O Planning - Master Plannin a 76 Q Development - permits, construction a V) O Lf Renovation - repairs, a replacement, upgrades E Q66C U 0 e� w Q Packet Pg. 140 2.8.b m'A all 4-j 0 ^ W V) O n O L IMMM MIME WE ff Vm * Site specific projects onlyloi,lvlf4 February 2022 _ q0 6 O m a m U �a a Cn C m 0. O 06 C 0 a a� U m to a. N N O N E L 0 L a �a a m U C m a. Cn O m a m E U .v C 0 U C 0 t V R a Packet Pg. 141 2.8.b Project List • Categories/composition Acquisition Planning — Master Planning Development — permits, construction Renovation — repairs, replacement, upgrades $ 6,191,400 $ 3,352,200 $ 21,156,500 $ 27,724,900 $ 58,425,000 • Project sequencing • Acquisition — Planning — Development • Renovation (may require planning efforts) (5) Renovation $27,724,900 Planning, Acquisition, $3.352.200 S6.191.400 Development, $21,156,500 6 O M a m U �a a U) C 0. O 06 O L U Nd L7� N L o_ N N 0 E O L a �a Q M U a Cn O IX a E U .v c O U c a� E t v a Packet Pg. 142 Project List • Substantial projects ($$$) Expenditure in the CIP Pool replacement ($20m) 4t" Avenue Cultural Corridor ($8M) • Expenditure amount NOT in the CIP Marsh Acquisition and Development ($10 - $20M??) Parks/Facilities Maintenance Building ($3 — $5M??) • Other Notes Marsh Restoration Project transferred to Parks (6) w = a EDMONDS CENTER 0 FOR THE ARTS • � oq �y' .....f a " N �] O v c Y N O U c 1 E s Packet Pg. 143 Considerations for Revisions to List (Limitations) • Revenue Sources • Restricted funds • Real Estate Excise Tax (REET I & II) • Park Impact Fees (PIF) • Tree Fund (land acquisition) • Grants • Donations • Unrestricted funds • General Fund • Bonds is Staff Resources • Project Management — Director, Parks Maintenance Manager, 2 day/week contracted Parks Planner Parks, Recreation, Cultural Arts & Human Services 2022 Department Work Plan 1st QTR planning JAN FEB MAR PROS Plan Salmon Safe Budget/CIP Capital Program Devnmplementation Land Acquisition (Council as needed) City of Lynnwood Meadowdale Park ILA renewal Grant Applications Shell Creek Property - RCO Compliance Project Building Code Compliance Issues (2) Parks Capital Pmjeco/Contracted Work Civic Park Complex Yost Park - Civic Water Mitigation Vert Pool Plaster Repair Greenhouse Replacement Johnson Property Clean-up/Securing Olympic Beach Parking Lot Olympic Beach Pathway ADA Compliance Issues (20r identified) Park Maintenance/Major Maintenance ADA Compliance Issues (201, identified ) Bench Replacements I Brackett's landing North -Anchor Replacement &ackett's Landing North - Anchor/Art Replacement Brackett's North Entrance Gate Refurb Brackett's North Restroom Refurb City Park Pedestrian Safety Project Dayton Street Project landscaping Dog Park Fence Repair Five Corner Roundabout Irr and Plant replacment Floretum Garden Club Sculpture Installation Flower Pole Order / Replace (S+2 at city hall; Mathay Ballinger Playground Rope Climber replacement Pedestrian Crossing Improvements landscaping Sierra Park Path for the Blind into compliance Veterans Plaza Flag Pole Sleeve Install Waste Water Treatment Plant Planting Irrigation Waterfront Beach Replaming/Mitigatbn Yost Park Bridges Repair Annual To, Hiring Staff (8) Flower Basket/Comer Park Planting Yost Pool Startup/Mairdenance Spray Pad Startup/Maintenance Holiday light Installation MEa= JWC 06 y L to a N N 0 N .Q U a V) O M a E U Packet Pg. 144 2.8.b 2022 Council Approved CIP Projects • In Progress • Civic Park • Citywide Renovations • In 2022 CI P • Playground Upgrade • Yost Pool Project • Acquisitions • Carryover Projects • Greenhouse replacement • City Park pedestrian pathway Johnson Property Demo/Security* (not approved, but is priority) # PROJECT 2022 Civic Center Playfield Redevelopmentof 8-acre park consistent with Master Plan adopted in 2017; PRK 1 add restrooms, walkingtrack, landscaping, inclusive playground, improve $ 9,755,742 field and lighting, skate park, petanque grove, tennis and multi sports courts. Playground Upgrade Program PRK 4 Annual upgrades of playground equipment and fall surfacing to provide $ 175,000 additional inclusive playgrounds/facilities providingaccess for children of all ages and abilities. Yost Pool Repair Regular maintenanceto re -plaster the pool to replace and repair failing PRK 5 plaster. Pool will be forced to close without repair. $ 175,000 Citywide Park Improvements / Capital Replacement Program PRK A This ongoing program allocates funds for the regular maintenance, repair and $ 155,000 replacement of parks amenities, structures and equipment. Park and Open Space Acquisition Program To acquire land for future parks and open spaces as opportunities become PRK C available. $ 1,099,000 6 O IX a m U M a Cn r- 0. O 06 0 �a L U d N L a N N E M O aL R Q M U C ca a O IX a d E U O U c a� E t v a Packet Pg. 145 Proposed Project List/Revenue • Without Big Ticket Items ($MM?) Marsh purchase/dev and Parks Maintenance Bldg • No unsecured grants - - ►, ►, . -- . _ . Proposed Lt 2024 2025 2026 2027 Beginning Fund Balance Revenue $ $ 4,554,645 8,402,685 $ $ 2,180,730 2,269,793 $ $ 2,044,123 2,280,797 $ $ (685,580) 2,261,381 $ $ (4,907,699) 2,255,632 $ $ (9,103,667) 2,229,461 Expenditures $ 10,776,600 $ 2,406,400 $ 5,010,500 $ 6,483,500 $ 6,451,600 $ 33,296,400 Ending Fund Balance $ 2,180,730 $ 2,044,123 $ (685,580) $ (4,907,699) $ (9,103,667) $ (40,170,606) (9) Packet Pg. 146 Edmonds PROS 2022 6-Year Capital Facilities P P 8 4th Avenue Cultural Corridor Design completion $ 2,000,000 D 19 5th Avenue Cultural Corridor Construction $ 6,000,000 D 8 Cemetery Columbanum Expansion - Phase 11 $ 150,000 ///r�� ■ D 3 City Park Pedestrian safety walkway $ 100,000 $ 50,000 v , D 4 Civic Center Playfelds Renovation project cont (2021 start) $ 9,871,600 $ 9,871,600 • r_ A 1 Edmonds Marsh Estuary Acquisition TBD P 4 Edmonds Marsh Estuary Master Plan $ 250,000 rrrrrrrrrrrrrrrri D 1 Edmonds Marsh Estuary Restoration TBD d R 251,000 N 955,600 159,100 a% 50,000 871,600 0 273,200 0 84,400 84,400 � 0 56,300 L 100,000 � 869,500 82,000 zoo,000 y i 144,900 a 53,000 371,300 N 79,600 0 500,000 v $ 2,251,000 $ 2, $ 6,955,600 $ 6, $ $ 9, D 16 Elm Street Park Nature Playground $ 75,000 $ 84,400 $ 4-j D 17 Elm Street Park Small Shelter w/picnic tables $ 75,000 $ 84,400 $ treet Park Habitat restoration $ 50,000 $ 56,300 $ U houses Replacement $ 100,000 $ 500,000 $ rban Tmil Extension/acquisition $ 750,000 $ 869,500 $ on Property "Johnson Master Plan $ 75,000 $ 82,000 $ on Property Demolition and securing site $ 200,000 $ 200,000 $ ewood Hill Park Playground replacement $ 125,000 $ 144,900 $ay Ballinger Park Paved loop pathway $ 50,000 $ 53,000 $ D 6 Mathay Ballinger Park Restrooms $ 350,000 $ 371,300 $ D 7 Mathay Ballinger Park Small Shelter w/picnic tables $ 75,000 $ 79,600 $ A R 3 Meadowdale Playfelds Renovations (City of Lynnwood ILA) $ 500,000 $ 200,000 $ 300,000 $ A 2 Neighborhood park -SE3 South Edmonds target area acq-1 $ 1,500,000 $ 1,545,000 $ 1,545,000 P 2 Neighborhood park -SE3 South Edmonds NH park master plan-1 $ 75,000 $ 79,600 $ -1111 D 13 Neighborhood park -SE3 South Edmonds NH parkdevelopment-1 $ 750,000 $ 819,500 $ A 4 Neighborhood park -SE2 South Edmonds target area acq-2 $ 2,000,000 $ 2,185,500 $ 2, P 7 Neighborhood park -SE2 South Edmonds NH park master plan-2 $ 75,000 $ 84,400 $ D 18 Neighborhood park -SE2 South Edmonds NH park development-2 $ 750,000 $ 869,500 $ A 3 Neighborhood park-SR99 SR 99 target area acquisition $ 1,500,000 $ 1,591,400 $ 1, (11 ^ P 6 Neighborhood park-SR99 SR 99 target area NH park master plan $ 75,000 $ 82,000 $ v , D 15 Neighborhood park -SR99 SR 99 target area NH park development $ 750,000 $ 844,100 $ O R 7 Olympic Beach Park Restroom upgrade $ 50,000 $ 53,000 $ P 1 Parks & Facilities M & O Building Design TBD $ 79,600 819,500 R 185,500 L 84,400 0 869,500 L a 591,400 82,000 844,100 rt+ 53,000 D 2 Parks & Facilities M & O Building Construction TBD $ D SO Pine Street Park Small Shelter w/ picnic tables $ 75,000 $ 79,600 $ D 11 Pine Street Park Paved connecting pathway $ 15,000 $ 58,300 $ D 12 Pine Street Park Canopy shade trees $ 25,000 $ 26,500 $ O R 16 Seaview Park Restroom replacement $ 350,000 $ 417,900 $ R 8 Sierra Park Playground replacement $ 175,000 $ 185,700 $ R 10 System -wide Signage&wayfinding $ 50,000 $ 53,000 $ R 13 Systm-wide Playground replacement/inclusive level $ 175,000 $ 197,000 $ 202,900 $ R 17 Systemede -wi Capital repairs- $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ P D 3 waterfront Walkway 14 Waterfront Walkway Design completion Construction $ 500,000 $ 750,000 $ 500,000 $ 750,000 $ $ R 4 Yost Park Trail bridge & boardwalk repairs/replace $ 80,000 $ 80,000 $ R 5 Yost Park Pool repair $ 175,000 $ 75,000 $ R 6 Yost Park Playground replacement $ 250,000 $ 257,500 $ R 9 Yost Park Resurface tennis courts $ 70,000 $ 74,300 $ R 11 Yost Park Pool upgrades/renovation $ 500,000 $ 546,400 $ O` 7 R 15 Yost Park Pool replacement $ 20,000,000 $ 23,881,000 $ 23, Totals $ 30,831,600 $ 10,776,600 $ 2,406,400 $ 3,260,500 $ 4,983,500 $ 3,701,600 $ 33,296,400 $ 58, M 417,900 185,700 399,900 600,000 500,000 750,000 175,000 z57,500 546,400 881,000 425,000 U 79,600 58,300 26,500 a 53,000 (1) 0 M a 80,000 ++ E U _ Mo •U 74,300 7'O N 0 U rt+ C d E s e� .r w Q Packet Pg. 147 Acquisitions A 1 Edmonds Marsh Estuary Acquisition TBD $ - A 2 Neighborhood park - SE1 South Edmonds target area acq-1 $ 1,500,000 $ 1,545,000 $ 1,545,000 A 3 Neighborhood park - SR99 SR 99 target area acquisition $ 1,500,000 $ 1,591,400 $ 1,591,400 A 4 Neighborhood park - SE2 South Edmonds target area acq-2 $ 2,000,000 $ 2,185,500 $ 2,185,500 A 5 Interurban Trail Extension/acquisition $ 750,000 $ 869,500 $ 869,500 $ 6,191,400 Packet Pg. 148 Planning P 1 Parks & Facilities M & O Building Design TBD P 2 Neighborhood park - SE1 South Edmonds NH park master plan-1 $ 75,000 $ 79,600 P 3 Waterfront Walkway Design completion $ 500,000 $ 500,000 P 4 Edmonds Marsh Estuary Master Plan $ 250,000 $ 273,200 P 5 Johnson Property Master Plan $ 75,000 $ 82,000 P 6 Neighborhood park - SR99 SR 99 target area NH park master plan $ 75,000 $ 82,000 P 7 Neighborhood park - SE2 South Edmonds NH park master plan-2 $ 75,000 $ P 8 4th Avenue Cultural Corridor Design completion $ 2,000,000 $ c12� $ 79,600 $ 500,000 $ 273,200 $ 82,000 $ 82,000 84,400 $ 84,400 51,000 $ 2,251,000 $ 3,352,200 Packet Pg. 149 Development D 1 Edmonds Marsh Estuary Restoration w = a m a U) r- 0. 0 ion 2022 Estimate Total Costs TBD $ D 2 Parks & Facilities M & O Building Construction TBD $ - L V D 3 City Park Pedestrian safety walkway $ 100,000 f 50,000 $ 50,000 D 4 Civic Center Playfields Renovation project cont (2021 start) $ 9,871,6009,871,600 $ 9,871,600 D 5 Mathay Ballinger Park Paved loop pathway $ 50,000 $ 53,000 $ 53,000 D 6 Mathay Ballinger Park D 7 Mathay Ballinger Park D 8 Cemetery D # Pine Street Park D # Pine Street Park D # Pine Street Park Restrooms $ 350,000 $ 371,300 $ 371,300 a - Small Shelter w/ picnic tables $ 75,000 $ 79,600 $ 79,600 N N Columbarium Expansion - Phase II $ 150,000 $ 159,100 $ 159,100 N Small Shelter w/ picnic tables $ 75,000 $ 79,600 $ 79,600 M Paved connecting pathway $ 55,000 $ 58,300 $ 58,300 0 Canopy shade trees $ 25,000 $ 26,500 $ 26,500 d D # Neighborhood park - SE1 South Edmonds N D # Waterfront Walkway Construction D # Neighborhood 1 D # Elm Street Park - SR99 H park development-1 $ 750,000 $ 819,500 $ 819,500 $ 750,000 $ 750,000 $ 750,000 Q SR 99 target area NH park development $ 750,000 $ 844,100 $ 844,100 �j Nature Playground $ 75,000 $ 84,400 $ 84,400 D # Elm Street Park Small Shelter w/ picnic tables $ 75,000 $ 84,400 $ 84,400 d D # Neighborhood park - SE2 South Edmonds NH park development-2 $ 750,000 $ 869,500 $ 869,500 O D # 5th Avenue Cultural Corridor Construction $ 6,000,000 $ 6,955,600 $ 6,955,600 w c13� $ 21,156,500 d d E U Packet P9. 150 rn a m a Renovations (D 0. 0 Project 0 R 1 Greenhouses Replacement $ 100,000 $ 100,000 $ 100,000 O R 2 Johnson Property Demolition and securing site $ 200,000 $ 200,000, $ 200,000 V R 3 Meadowdale Playfields Renovations (City of Lynnwood ILA) $ 500,000 $ 200,000 $ 300,000 $ 500,000 d d' R 4 Yost Park Trail bridge & boardwalk repairs/replace $ 80,000 $ 80,000 $ 80,000 y R 5 Yost Park Pool repair $ 175,000 175,000 $ 175,000 R R 6 Yost Park Playground replacement $ 250,000 $ 257,500 $ 257,500 d R 7 Olympic Beach Park Restroom upgrade $ 50,000 $ 53,000 $ 53,000 N R 8 Sierra Park Playground replacement $ 175,000 $ 185,700 $ 185,700 N R 9 Yost Park Resurface tennis courts $ 70,000 $ 74,300 $ 74,300 E R 10 System -wide Signage & wayfinding $ 50,000 $ 53,000 $ 53,000 R 11 Yost Park Pool upgrades/renovation $ 500,000 $ 546,400 $ 546,400 O R 12 Maplewood Hill Park Playground replacement $ 125,000 $ 144,900 $ 144,900 IL R 13 System -wide Playground replacement / inclusive level $ 175,000 $ 197,000 $ 202,900 $ 399,900 R 14 Elm Street Park Habitat restoration $ 50,000 $ 56,300 $ 56,300 Q R 15 Yost Park Pool replacement $ 20,000,000 $ 23,881,000 $ 23,881,000 U R 16 Seaview Park Restroom replacement $ 350,000 $ 417,900 $ 417,900 R 17 System -wide Capital repairs* $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 600,000 d $ 27,724,900 0 M a E U Mo c �" c 14 ,r E s cc w Q Packet P9. 151 a Initial Planning Board Comments - January 12th o 06 • Higher Prioritization L • Acquisitions (2) • Johnson property planningUi • Marsh planning/development once acquisition is complete N 0 • Mathay Ballinger development/renovation " E L 0 L a • Lower Prioritization76 541 • 4t" Avenue Cultural Corridor planning/development (2) r- a O M a E U '�o c c 15 �N s Packet Pg. 152