2022-04-12 City Council - Full PPW Agenda-31211
N
o Agenda
Edmonds City Council
PARKS & PUBLIC WORKS COMMITTEE - ZOOM
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APRIL 12, 2022, 7:30 PM
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COMMITTEE MEMBERS: NEIL TIBBOTT (CHAIR), KRISTIANA JOHNSON, VIVIAN OLSON (EX-OFFICIO
MEMBER)
CALL TO ORDER
COMMITTEE BUSINESS
1. Presentation of Professional Services Agreement with The Blueline Group to provide Capital
Projects Construction Management, Engineering & Inspection Services (10 min)
2. Report on Job Order Contracting Proposals (20 min)
3. Presentation of Supplemental Agreement with SCJ for Hwy 99 Gateway -Revitalization Stage 2
Project (10 min)
4. Presentation of DOE grant agreement for design and construction for Phase 1 of the Edmonds
Marsh Water Quality Improvement Project. (10 min)
5. Presentation of the 2022 Overlay Construction Contract (10 min)
6. Presentation of Construction Contract for Hwy 99 Gateway -Revitalization Stage 2 Project (15
min)
7. Public Works CIP-CFP Review (15 min)
8. 2022 Parks Capital Project Update (10 min)
ADJOURN
Edmonds City Council Agenda
April 12, 2022
Page 1
2.1
City Council Agenda Item
Meeting Date: 04/12/2022
Presentation of Professional Services Agreement with The Blueline Group to provide Capital Projects
Construction Management, Engineering & Inspection Services
Staff Lead: Rob English
Department: Engineering
Preparer: Emiko Rodarte
Background/History
None
Staff Recommendation
Forward the item to the consent agenda for approval at the next City Council meeting.
Narrative
The City issued a Request for Qualifications (RFQ) in December 2021 to hire a consultant to support City
staff with construction management, engineering and inspection services for various City funded capital
projects that are scheduled to begin construction in 2022 and 2023. The City received statements of
qualifications from seven (7) engineering firms and the selection committee chose The Blueline Group to
provide services during construction based on their qualifications, experience and approach.
The City has negotiated a consultant fee of $266,600. This agreement will allow Blueline to provide
services for the 2022 Annual Overlay Project, Seaview Park Storm Infiltration Project, and 2022 Annual
Utility Replacement Project for which there is not enough staff to be able to inspect and/or administer
these contracts. If services are required in 2023 a separate scope and fee will be drafted in 2023. This
contract will be funded as applicable by each respective project's utility or transportation fund.
Attachments:
2022 Blueline - PSA and CM scope
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CITY OF EDMONDS MIKE NELSON
121 5T" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - FAX 425-672-5750 MAYOR
Website: www.edmondswa.gov
PUBLIC WORKS DEPARTMENT
Engineering Division
PROFESSIONAL SERVICES
AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into between the City of
Edmonds, hereinafter referred to as the "City," and The Blueline Group, hereinafter referred to
as the "Consultant."
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide Capital Project Construction Management, Engineering and
Inspection Services; and
WHEREAS, the Consultant has the necessary skills and experience, and desires to provide
such services to the City;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by
and between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material necessary
to accomplish the above mentioned objectives in accordance with the Scope of Work that is
marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be on
a time and expense basis as set forth in Exhibit A; provided, in no event shall the payment for
work performed pursuant to this Agreement exceed the sum of TWO HUNDRED SIXTY-SIX
THOUSAND SIX HUNDRED DOLLARS ($266,600.00).
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process. No billing shall be considered for payment that
has not been submitted to the City three days prior to the scheduled cut-off date. Such late
vouchers will be checked by the City and payment will be made in the next regular payment cycle.
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C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
3. Ownership and use of documents. All research, tests, surveys, preliminary data,
reports, and any and all other work product prepared or gathered by the Consultant in preparation
for the services rendered by the Consultant under this Agreement shall be and are the property of
the Consultant, provided, however, that:
A. All final reports, presentations, documentation and testimony prepared by
the Consultant shall become the property of the City upon their presentation to and acceptance by
the City and shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this
Agreement and in the possession of the Consultant may be subject to public records request and
release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this Agreement shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of work done shall be prepared
at no additional cost.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals.
5. Indemnification / Hold harmless agreement. The Consultant shall defend,
indemnify and hold the City, its officers, officials, employees and volunteers harmless from any
and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts,
errors or omissions of the Consultant in the performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting from
the concurrent negligence of the Consultant and the City, its officers, officials, employees, and
volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be
only to the extent of the Consultant's negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The
Consultant specifically assumes potential liability for actions brought by the Consultant's own
employees against the City and, solely for the purpose of this indemnification and defense, the
Consultant specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
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6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the term of this Agreement, or as otherwise required, the following insurance
with companies or through sources approved by the State Insurance Commissioner pursuant to
Title 48 RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall be written with limits no less than one million
dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one million
dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on all policies as an additional insured. The Consultant
shall furnish the City with verification of insurance and endorsements required by the Agreement.
The City reserves the right to require complete, certified copies of all required insurance policies
at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. The Consultant shall submit a verification of insurance as outlined above within
fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to
the City.
The Consultant's professional liability to the City shall be limited to the amount payable under this
Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties
be limited in any way.
7. Discrimination prohibited. The Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, national origin, age, sex,
sexual orientation, marital status, veteran status, liability for service in the armed forces of the
United States, disability, or the presence of any sensory, mental or physical handicap, or any other
protected class status, unless based upon a bona fide occupational qualification.
8. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or representative
of the Consultant shall be deemed to be an agent, employee or representative of the City for any
purpose. The Consultant shall be solely responsible for all acts of its agents, employees,
representatives and subcontractors during the performance of this Agreement.
9. City approval of work and relationships. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed pursuant to this Agreement must
meet the approval of the City. During pendency of this Agreement, the Consultant shall not
perform work for any party with respect to any property located within the City of Edmonds or for
any project subject to the administrative or quasijudicial review of the City without written
notification to the City and the City's prior written consent.
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10. Termination. This being an Agreement for professional services, either party may
terminate this Agreement for any reason upon giving the other parry written notice of such
termination no fewer than ten (10) days in advance of the effective date of said termination.
11. Integration. The Agreement between the parties shall consist of this document,
its Appendices 1 & 2, and the Scope of Work and fee schedule attached hereto as Exhibit A. These
writings constitute the entire Agreement of the parties and shall not be amended except by a writing
executed by both parties. In the event of any conflict between this written Agreement and any
provision of Exhibit A, this Agreement shall control.
12. Changes/Additional Work. The City may engage the Consultant to perform
services in addition to those listed in this Agreement, and the Consultant will be entitled to
additional compensation for authorized additional services or materials. The City shall not be
liable for additional compensation until and unless any and all additional work and compensation
is approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Work, the City understands that a revision
to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph
shall be interpreted to obligate the Consultant to render services, or the City to pay for services
rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this
Agreement is approved in writing by both parties.
13. Standard of Care. The Consultant represents that the Consultant has the
necessary knowledge, skill and experience to perform services required by this Agreement. The
Consultant and any persons employed by the Consultant shall use their best efforts to perform the
work in a professional manner consistent with sound practices, in accordance with the schedules
herein and in accordance with the usual and customary professional care required for services of
the type described in the Scope of Work.
14. Non -waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
15. Non -assignable. The services to be provided by the Consultant shall not be
assigned or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that he/she/they
has/have not employed or retained any company or person, other than a bona fide employee
working solely for the Consultant, to solicit or secure this Agreement, and that he/she/they
has/have not paid or agreed to pay any company or person, other than a bona fide employee
working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any
other consideration contingent upon or resulting from the award of making of this Agreement. For
breach or violation of this warranty, the City shall have the right to annul this Agreement without
liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover,
the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
17. Compliance with laws. The Consultant in the performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including regulations
for licensing, certification and operation of facilities, programs and accreditation, and licensing of
individuals, and any other standards or criteria as described in the Agreement to assure quality of
services. Because this Agreement is subject to federal nondiscrimination laws, the Consultant
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agrees that the provisions of Appendices 1 & 2, attached hereto and incorporated herein by this
reference, apply to this Agreement.
The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes
which may be due on account of this Agreement.
18. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
The Blueline Group
25 Central Way, Suite 400
Kirkland, WA 98033
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS day of
2022.
CITY OF EDMONDS THE BLUELINE GROUP
BY:
Mike Nelson, Mayor
ITS:
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
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2.1.a
STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of 2022, before me, the undersigned, a Notary
Public in and for the State of Washington, duly commissioned and sworn, personally
appeared , to me known to be the person who executed
the foregoing instrument, and acknowledged the said instrument to be the free and voluntary
act and deed of said person, for the uses and purposes therein mentioned, and on oath stated
that he/she was authorized to execute said instrument.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
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APPENDIX 1 CONTRACT
(Appendix A of USDOT 1050.2A Standard Title VI Assurances)
During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors
in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees as follows:
1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations
relative to nondiscrimination in federally -assisted programs of the United States Department of
Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be
amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated
by reference and made a part of this Agreement.
Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the
Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability,
income -level, or LEP in the selection and retention of subcontractors, including procurement of
materials and leases of equipment. The Consultant/Contractor shall not participate directly or
indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment
practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49
CFR 21.
Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for
work to be performed under a subcontract, including procurement of materials, or leases of equipment,
each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the
Consultant's/Contractor's obligations under this Agreement and the Regulations relative to
nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or
LEP.
Information and Reports: The Consultant/Contractor shall provide all information and reports
required by the Regulations and directives issued pursuant thereto, and shall permit access to its
books, records, accounts, other sources of information, and its facilities as may be determined by the
City or the appropriate state or federal agency to be pertinent to ascertain compliance with such
Regulations, orders, and instructions. Where any information required of a Consultant/Contractor is in
the exclusive possession of another who fails or refuses to furnish the information, the
Consultant/Contractor shall so certify to the City, or state or federal agency, as appropriate, and shall
set forth what efforts it has made to obtain the information.
Sanctions for Noncompliance: In the event of the Consultant's/Contractor's noncompliance with the
nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or
the appropriate state or federal agency may determine to be appropriate, including, but not limited to:
• Withholding of payments to the Consultant/Contractor under the Agreement until the
Consultant/Contractor complies; and/or
• Cancellation, termination, or suspension of the Agreement, in whole or in part.
Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above
paragraphs one (1) through five (5) in every subcontract, including procurement of materials and
leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The
Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the
City or appropriate state or federal agency may direct as a means of enforcing such provisions,
including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved
in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the
Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the
City; or may request that the appropriate state agency enter into such litigation to protect the interests
of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal
agency enter into such litigation to protect the interests of the United States.
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APPENDIX 2 CONTRACT
(Appendix E of USDOT 1050.2A Standard Title VI Assurances)
During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors
in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees to comply with the
following non-discrimination statutes and authorities, including but not limited to:
Pertinent Non -Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because
of Federal or Federal -aid programs and proejcts);
• Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of
sex);
• Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and
contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilties Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations
and Low -Income Populations, which ensures discrimination against minority populations by
discouraging programs, policies, and activities with disproportionately high and adverse human health
or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Person with Limited English Profcency,
and resulting agency guidance, national origin discrimination includes discrimination because of
limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable
steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to
74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
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EXHIBIT A — SCOPE & FEE ESTIMATE
Project Name: 2022 Edmonds Construction Services Job #: 21-407
Effective Date: April 6, 2022
Project Description
The Blueline Group, LLC ("Blueline") will provide construction administration and inspection services
during the 2022 construction season. The following projects ("Projects") are anticipated to be included
as part of this scope:
• 2022 Annual Overlay Project
• Seaview Park Storm Project
• 2022 Annual Utility Replacement Project
Task Summary
Task 001
Management Reserve
Task 002
2022 Annual Overlay Project
Task 003
Seaview Park Storm Project
Task 004
2022 Annual Utility Replacement Project
Project Schedule
Our Team shall begin work immediately upon receipt of Notice to Proceed, this is estimated for April
2022.
Scope of Work
Blueline's scope of work for the projects is outlined on the following pages. Each task shall be comprised
of sub tasks A, B and/or C as outlined in the following pages. Any additional projects added to this scope
of work will be assigned a new sequential number and have any combination of sub tasks A, B and/or C
included.
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EXHIBIT A — SCOPE & FEE ESTIMATE
2.1.a
Tasks 001 - 004
Task 001 Management Reserve
This task provides for unanticipated construction services deemed to be necessary during the course of
the projects. The Management Reserve task shall only be used after obtaining written authorization
from the City.
Task 002 2022 Annual Overlay Project
Blueline will provide construction administration and full-time inspection services under subtasks B and
C for the 2022 Annual Overlay Project. Inspections will be at various locations throughout the City.
Task 003 Seaview Park Storm Project
Blueline will provide full-time construction inspection services under subtask C for the Seaview Park
Storm Project.
Task 004 2022 Annual Utility Replacement Project
Blueline will provide part-time construction inspection services under subtask C for the 2022 Annual
Utility Replacement Project. This includes water, sewer and storm replacement inspections at various
locations throughout the City as described below:
• 88th Ave W from 192n1 St SW to 185th PI SW
• 761h Ave W from 242nd St SW to 2381h PI SW
• 4th Ave S alley between Main St and Bell St
• 182nd PI SE from 88th Ave W to dead end
• 88th Ave W at 185th PI SW
Subtask A Project Management
(Not included in Tasks 002, 003, & 004)
This task is for general coordination and meetings on the projects, including:
• Management of all tasks and staff for construction inspection services.
• Communication with the City of Edmonds regarding the construction.
• Budget tracking and providing weekly updates to the City.
• Preparation of consultant monthly invoices for work performed during the previous month,
including any pertinent backup materials.
Deliverables: Weekly budgeting spreadsheet.
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EXHIBIT A — SCOPE & FEE ESTIMATE
Subtask B Construction Administration
(Not included in Tasks 003, & 004)
Blueline will provide construction administration services for the projects during the construction
period. Services under this task are anticipated to include any of the following items as budget allows as
requested by each City Project Manager:
• Review plans and specifications and visit the site prior to the preconstruction meeting.
• Attend preconstruction meeting and send out minutes.
• Review and approve Contractor progress schedules.
• Prepare and review contract pay estimates.
• Prepare force account and change orders, as needed.
• Prepare and submit weekly reports (Weekly Statement of Working Days and Project Progress
Chart).
• Log affidavits, intents, and certified payroll.
• Provide project filing.
• Provide force account and RFI log.
• Coordinate changes to drawings or specifications as necessary to respond to filed conditions (as
needed — coordinating with City Project Manager).
• Monitor construction to determine contractor compliance and prepare associated
documentation.
• General consultation and coordination on an as needed basis to address construction questions.
• Assist with preparing punch lists and final inspection.
• Prepare recommendation of project acceptance.
• Attend and conduct construction meetings as required. Provide meeting minutes to attendees.
• Additional construction inspection services and project management, as needed.
Deliverables: Monthly Pay Estimates, Change Orders, Force Account, meeting minutes and all
other construction documentation.
Assumptions: The City or Design Engineering Firm will prepare as built drawings based on the
as built redlines.
The City will review material submittals and maintain a submittal log.
Projects include 2022 Annual Overlay Project (10 weeks).
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EXHIBIT A — SCOPE & FEE ESTIMATE
2.1.a
Subtask C Construction Inspection
(Included in all tasks)
Blueline will provide construction inspection services for the projects during the construction period
Services under this task are anticipated to include:
• Review plans/specifications and visit the site.
• Review materials delivered to the site to review compliance with City approved submittals.
• Provide inspection of all aspects of the construction activity to review Contractor compliance
with the contract plans and specifications.
• Coordinate compaction and materials testing with the testing agency selected by the City under
a separate contract.
• Coordinate all testing with the City and Contractor for the projects.
• Coordinate final connections with the City and Contractor for water main projects.
• Record and report the progress of the construction operations to the City throughout the
duration of the contract.
• Furnish the City with verification of all quantities of materials.
• Provide final project inspection including punch lists.
• Provide as -built redlines to supplement the Contractor's redlines.
• Monitor the Contractor's traffic control operations to review compliance with City approved
traffic control plan.
• Be responsive to requests from citizens and businesses.
Deliverables: Inspector's Daily Report, records of Force Account work, weekly tabulation of
quantities placed (including truck tickets), construction progress photos.
Assumptions: The City or Design Engineering Firm will prepare as built drawings based on the
as built redlines.
The Contractor will provide construction staking for the projects.
The City will provide purity testing (with coordination provided by Inspector).
The City will review materials submittal and maintain a submittal log.
Projects include 2022 Annual Utility Replacement Project (8 weeks), Seaview
Park Storm Project (9 weeks), and 2022 Annual Overlay Project (10 weeks).
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EXHIBIT A — SCOPE & FEE ESTIMATE
General Assumptions and Notes
• Scope and fees outlined above are based on the Project Understanding included with this
proposal as well as the following information (any changes to these documents may result in
changes to the fees):
o Correspondence prior to the effective date of this Agreement.
• The following items are not anticipated to be necessary and are not included in this proposal:
o Structural, Environmental, Geotechnical, Materials Testing or Transportation Engineering
services.
o Gas main relocation coordination.
o Other dry utility relocation coordination.
o Staking services.
• Obtaining any offsite easements or right -of -entry including permanent easements (if required)
will be the responsibility of the Client.
• Blueline will not pay any Agency fees on behalf of the Client. This includes any fees associated
with permits and easements.
• The fees stated above do not include reimbursable expenses such as large format copies (larger
than legal size), mileage, and plots. These will appear under a separate task called EXPENSES.
• Time and expense items are based on Blueline's current hourly rates.
• These fees stated above are valid if accepted within 30 days of the date of the proposal.
• The City and Blueline will negotiate an adjustment to the fee schedule for tasks not started
within a year of contract execution.
• Project stops/starts and significant changes to the Project Schedule may result in changes to the
fees provided above and a separate fee proposal will be provided.
• If the Client provides written requests for Blueline's assistance in complying with any public
records request, including without limitation providing copies of documents and communications,
Client will pay Blueline's hourly fees and costs incurred in providing such assistance at then -
current rates. Such fees and costs will be billed under Task 001.
5
Packet Pg. 15
2022 Edmonds Construction Services
Job Number: 21-407 Prepared By: Grace Garwin, EIT
Date: 4/6/2022 Checked By: Rob Dahn, PE
Senior Project Engineer Construction
Manager Inspector
$226/hr $182/hr $143/hr Total
Task # Base Tasks Total Fee Fee Type
Hours Hours Hours Hours
001 Management Reserve
2022 Annual Overlay Project
002B Construction Administration
002C Construction Inspection
Seaview Park Storm Project
003C Construction Inspection
2022 Annual Utility Replacement Project
004C Construction Inspection
Expenses
26
0
H
0
Total Hours 42
Blueline Personnel $9,492
2
L.
0
$30,000
Not to Exceed
rc
L
c
0
82
0
108
$20,800
Not to Exceed
L-
0
0
520
520
$74,360
Not to Exceed
m
m
z
3
13
476
497
$72,240
Not to Exceed
Q
U)
a
a�
Q.
0
12
428
448
$65,200
Not to Exceed
U
U
$4,000
R
107
1424
1573
Q
$19,474 $203,632 $266,600 a
m
c
m
N
N
O
N
C
N
E
t
V
Q
Packet Pg. 16
2.1.a
001 Management Reserve Total Cost Total
Item # Description
1 Unassigned Services Reserve $30,000
Total Fee $30,000
$30,000
Senior Project
Construction
002B
Construction Administration
Engineer
Total Hours
Manager
Inspector
Item #
Description
$226/hr
$182/hr
$143/hr
Hours
Hours
Hours
1
Preconstruction Meeting (incl. prep)
6
6
12
2
Weekly Admin Tasks (10wks @ 1hr/wk)
10
10
20
3
Weekly Progress Meeting & Minutes
10
30
40
4
Pay Estimates/Change Orders (3mos @ 12hr/mo)
36
36
Total Hours
26
82
0
108
Total Fee
$5,876
$14,924
$0
$20,800
Senior Project
Construction
002C
Construction Inspection
Engineer
Total Hours
Manager
Inspector
Item #
Description
$226/hr
$182/hr
$143/hr
Hours
Hours
Hours
1
Preconstruction Meeting (incl. prep)
40
40
2
Full Time Inspections (10wks @ 40hr/wk)
400
400
3
Final Inspections & Punchlist
40
40
4
Project Close Out
40
40
Total Hours
0
0
520
520
Total Fee
$0
$0
$74,360
$74,360
Q
Packet Pg. 17
Senior Project
Construction
2.1.a
003C
Construction Inspection
Engineer
Total Hours
Manager
Inspector
Item #
Description
$226/hr
$182/hr
$143/hr
Hours
Hours
Hours
L
1
Preconstruction Meeting (incl. prep)
4
4
40
48
`
2
Full Time Inspections (9wks @ 40hr/wk)
360
360
3
Final Inspections & Punchlist
36
36
4
Project Close Out
40
40
5
General Coordination
4
9
13
Total Hours
8
13
476
497
0
Total Fee
$1,808
$2,366
$68,068
$72,240 3
L
Senior Project
Construction
o
004C
Construction Inspection
Engineer
Total Hours
U
Manager
Inspector
Item #
Description
$226/hr
$182/hr
$143/hr
o
Hours
Hours
Hours
1
Preconstruction Meeting (incl. prep)
4
4
40
48
2
Part Time Inspections (8wks @ 40hr/wk)
320
320
m
3
Final Inspections & Punchlist
32
32
3
4
City Staff Support
4
8
36
48
Q
cn
Total Hours
8
12
428
448
a
Total Fee
$1,808
$2,184
$61,204
$65,200 a
Packet Pg. 18
2.2
City Council Agenda Item
Meeting Date: 04/12/2022
Report on Job Order Contracting Proposals
Staff Lead: Rob English
Department: Public Works & Utilities
Preparer: Rob English
Background/History
April 6, 2021 - The City Council consented the approval of Job Order Contracting initiating staff process
for advertising a Request for Proposal.
July 6, 2021- The City Council approved a Professional Services Agreement(PSA) for JOC services with
Gordian, Inc.
On January 18, 2022, the City Council approved a Resolution to amend the Purchasing Policies and
Procedures for Job Order Contracting.
January 25, 2022 - The City Council authorized the advertisement of a request for proposals for Job
Order Contracting.
Staff Recommendation
Forward item to a future City Council meeting to consider the award of three job order contracts.
Narrative
In 2019, the City started the process of creating a Job Order Contracting (JOC) program per RCW
39.10.410. Since this time, the City's purchasing policy has been amended to allow for the utilization of
JOC and the City executed an agreement for JOC administration assistance with Gordian to develop the
program.
In January 2022, the City Council approved the advertisement of a Request for Proposals (RFP) to solicit
proposals from JOC prime contractors. On March 7, 2022, the City received proposals from Burton
Construction, Centennial Contractors Enterprises, Forma Construction, Saybr Contractors and
Swinerton. Each proposal was evaluated and scored based on the criteria established in the RFP. Staff
recommends awarding JOC contracts to Centennial Contractors Enterprises, Forma Construction and
Saybr Contractors.
Packet Pg. 19
2.3
City Council Agenda Item
Meeting Date: 04/12/2022
Presentation of Supplemental Agreement with SCJ for Hwy 99 Gateway -Revitalization Stage 2 Project
Staff Lead: Rob English
Department: Engineering
Preparer: Emiko Rodarte
Background/History
On September 9, 2017, City Council approved Local Agency Agreement with SCJ for the Hwy 99
Revitalization & Gateway Project.
On December 17, 2019, City Council approved a Supplemental Agreement with SCJ for the Hwy 99
Revitalization & Gateway Project.
On July 21, 2020, City Council approved a Supplemental Agreement with SCJ for the Hwy 99
Revitalization & Gateway Project.
On October 19, 2021, City Council approved a Supplemental Agreement with SCJ for the Hwy 99
Revitalization & Gateway Project.
Staff Recommendation
Forward the item to the consent agenda for approval at the next City Council meeting.
Narrative
The Highway 99 Gateway -Revitalization Stage 2 project consists of the addition of a continuous
landscaped raised median along Highway 99 from 244t" St. SW to 2101" St. SW with mid -block left turn
pockets, a HAWK signal approximately 600' north of 2341" St. SW, and gateway signs on both ends of the
corridor. This project will improve corridor safety by reducing high -angle vehicle accident rates with the
removal of the center two-way left turn lane. The proposed HAWK signal will improve active
transportation safety for pedestrians attempting to cross the corridor between the existing signalized
intersection at 238t" St. SW and 2281" St. SW.
The supplemental agreement will provide the following professional services during the construction
phase:
Meetings: attendance to pre -construction and weekly meetings with the contractor (as needed);
Office Engineering: completion of submittal reviews, shop Drawings, and responses to Request
For Information (RFI's);
Change orders: completion of plan and specs revisions based on Change Orders; and
As -Built plans: completion of As -Built plans and ADA curb ramp certification / Maximum Extent
Feasible (MEF's) documents.
Packet Pg. 20
2.3
Staff and consultant have agreed on a scope of services and budget for the project in the amount of
$94,848 (including $4,S14 in management reserve). The project was advertised on March 31, 2022 with
a bid opening scheduled to take place on April 21, 2022.
The services provided under this supplemental agreement will be funded by the Connecting Washington
State transportation funds.
Attachments:
Hwy 99 Stage 2 - SO Supplemental Agreement
Packet Pg. 21
2.3.a
Aim
� Washington State
vI/ Department of Transportation
Supplemental Agreement
Organization and Address
Number 5
Shea, Carr, & Jewell, Inc.
8730 Tallon Lane NE, Suite 200
Original Agreement Number
Lacey, WA 98516
LA-9146
Phone: 360-352-1465
Project Number
Execution Date
Completion Date
HLP-CNWA(13)
9/13/2017
6/30/2023
Project Title
New Maximum Amount Payable
Highway 99 Gateway/Revitalization Project
$1,588,613
Description of Work
SCOPE, FEE AND SCHEDULE REVISIONS: To add Services During Construction (SDC) Work including Project Management,
Meetings, Office Engineering, Change Orders, and As -Built Plans as noted below and in Exhibits A and B.
The Local Agency of City of Edmonds
desires to supplement the agreement entered in to with Shea, Carr, & Jewell, Inc.
and executed on September 13, 2017 and identified as Agreement No. LA-9146
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
See attachment A for Scope of Work to add Services During Construction (SDC), including Project Management, Meeting, Office
Engineering, Change Orders, As -Built Plans, Management Reserve and Expenses.
11
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: Completion date to extend to June 30, 2023.
III
Section V, PAYMENT, shall be amended as follows:
See Exhibit B, which estimates the Work for SDC to be $94,848.
Revised Maximum Amount Payable $1,588,613.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: Lisa M Reid, PE, PMP I Principal
Consuitan i 'ature
M
Approving Authority Signature
DOT Form 140-063
Revised 09/2005
Date
Packet Pg. 22
2.3.a
.►
-.4510+
1—�
SCJ ALLIANCE
CONSULTING SERVICES
EXHIBIT B
SCOPE OF WORK
HIGHWAY 99-GATEWAY REVITALIZATION PROJECT — STAGE 2
Services During Construction
Edmonds, WA
Prepared For: Bertrand Hauss / City of Edmonds
Jaime Hawkins / City of Edmonds
Prepared By: Lisa Reid, PE, PMP, Principal
Date Prepared: April 06, 2022
Overview
This project is amended to add services during construction for the Stage 2 project. This project was advertised
for construction on March 31, 2022 and will construct improvements to approximately 2.25 miles of SR 99
through the City of Edmonds (COE). The improvements will generally be limited to the median and the existing
curbs, gutters & sidewalks will remain.
The proposed work extends along SR 99 from S. 244th Street to S. 210th Street and includes construction of a
raised center median with hardscaping, landscaping, and irrigation; the addition of drainage inlets and piping;
curb ramps; pavement markings; signing; gateway and artwork sign foundations; concrete garden walls;
landscaping and irrigation; a pedestrian hybrid beacon (HAWK) signal approximately 600' north of 234th Street
SW; and connection to the existing interconnect system including directional drilling of some interconnect
conduits.
This Scope of Work will add the following, new Phases of work:
• Phase 30 — Stage 2, SDC Project Management & Meetings
• Phase 31— Stage 2, SDC Office Engineering
• Phase 32 — Stage 2, SDC Change Orders
• Phase 33 — Stage 2, SDC As -Built Drawings
• Phase 34 — Stage 2, SDC Management Reserve
• Phase 35 — Stage 2, SDC Expenses
Although we already have Project Management (Phase 01) and Expenses (Phase 99) phases, those will be closed
out when the project is awarded, and the new Phases will assist with summarizing construction related support
moving forward.
1201 Third Avenue, Suite 550 • Seattle, WA 98101 • Office 205.639.5454 • Fax 360.352.1509 • scjalliance.com
Packet Pg. 23
2.3.a
��l�i
400- -410-
0- Edmonds Hwy 99 Gateway -Revitalization, Stage 2
SCJ ALLIANCE Amendment 5 (SDC)
CONSULTING SERVICES Page 2 of 5 .
General Scope Assumptions
1. No Federal Funding is included in this project.
2. COE is contracting with a 3rd party consultant to provide construction management (CM) and inspection
support separately.
3. Pay Estimates will not be reviewed.
4. COE anticipates that they and their CM Contractor will review most submittals, RFIs, and issue field
clarifications with minimal SDC Support from the SCJ Alliance (SCJ).
5. This scope includes the review of shop drawings, including those for signal poles and raised median
transitions.
6. One (1) change order is included in this Scope of Work to add Gateway Signs and Artwork and to clarify
construction details for them.
7. No field work or inspection is included in this scope of work.
8. The Contractor is required to keep a redline set of contract plans that will be provided to SCJ for the
preparation of formal as -built drawings.
9. No subconsultant services are included in this Scope of Work.
10. Formal project submittal, RFI, and other logs will be managed by COE and their CM Contractor.
11. The Construction Contract includes 150 Working Days, or 30 weeks. With potential weather delays, non-
working days, completion of As-Builts after construction is complete, and final invoicing and close-out, it
is assumed that this contract last 40 weeks.
Hours were estimated by phase for the Phases of work described and are based on the assumptions provided by
COE, the estimated construction cost ($5.25M) and the number of working days (150 days). If additional effort is
required, additional fee may need to be added.
Scope of Work
Phase 30 Stage 2, SDC Project Management & Meetings
Work in this Phase includes overall contract and project management, tracking of requests, coordination of
team members to respond, and attendance at the pre -construction and weekly construction meetings. The Level
of Effort (LOE) is estimated based on the assumptions above and following scope of work.
1) Contract Administration
• Manage Contracting
• Monthly Invoicing and Progress Reports
• Team Coordination and Management
• Scope, Schedule & Budget Monitoring and Control
• Monitor and Track SDC Requests and Responses
• Document Controls
1201 Third Avenue, Suite 550 • Seattle, WA 98101 • Office 205.639.5454 • Fax 360.352.1509 • scjalliance.com
Packet Pg. 24
2.3.a
ow
SC.J ALLIANCE
CONSULTING SERVICES
2) Meetings
• Pre -construction Meeting
Edmonds Hwy 99 Gateway -Revitalization, Stage 2
Amendment 5 (SDC)
Page 3 of 5
o Engineer of Record will attend a 2-hour virtual pre -construction meeting, including 1 hour of
preparation.
• Weekly Construction Meetings
o Consultant Staff will attend on an as -needed basis. To set the budget, it was assumed that
the Engineer of Record, or one of the discipline leads will attend up to eight (8) of
approximately thirty (30) weekly meetings, requiring a total of twelve (12) hours or labor.
o Meeting minutes will be prepared others.
o No preparation is required.
Deliverables
• Monthly Invoices & Progress Reports, via PDF
• SDC Request Tracking Logs, via Google Sheet Link
Phase 31 Stage 2, Office Engineering
Work in this Phase includes general office engineering tasks to support the construction management team. Per
the assumptions above, this effort is anticipated to be minimal based on the assumptions above and following
scope of work and a budget of 1% of the Engineer's Estimate was assumed ($52,500).
1) Submittals
• Provide timely review of the Construction Contractor's submittals. A due date will be transmitted
with each request for review.
2) Shop Drawings
• Provide timely review of the Construction Contractor's shop drawings for signal poles, low profile
barrier curb transitions, and others as needed. A due date will be transmitted with each request for
review.
3) Requests for Information (RFIs)
• Provide timely review of the Construction Contractor's RFIs as needed. A due date will be
transmitted with each request for review.
• Prepare sketches, CAD drawings, and written instructions as needed to illustrate the response to
RFIs as needed.
Deliverables
• Submittal, Shop Drawing & RFI Responses via PDF
1201 Third Avenue, Suite 550 • Seattle, WA 98101 • Office 205.639.5454 • Fax 360.352.1509 • scjalliance.com
Packet Pg. 25
2.3.a
��l�i
400- -410-
0- Edmonds Hwy 99 Gateway -Revitalization, Stage 2
SCJ ALLIANCE Amendment 5 (SDC)
CONSULTING SERVICES Page 4 of 5
Phase 32 Stage 2, Change Orders 3
Work in this Phase includes preparation of change orders as requested. While the goal is to have no change rn
orders, one will be required to provide additional information for the gateway sign and artwork installations. 3
1) Sign and Artwork Change Order
• Coordinate with COE's Gateway Sign and Artwork Consultant, HBB, to prepare and issue a change
order as needed to incorporate the final plans for construction of the gateways and sign work.
• This include structural engineering review of sign and artwork foundations to ensure assumptions
made during the 100% design were adequate for the final designs.
• Minor design work will be needed to revise prior plan sheets and details and issue new sheets for
this Work.
• Develop and review quantity and change order preparation by HBB for issuance as a change order,
and coordination with COE and their CM Contractor to issue the change order.
2) Additional Change Order
• One additional change order is included, with an LOE of 20 hours total.
Deliverables
• Change order for Gateway Signs and Artwork including revised plans and specifications as needed
• Up to one (1) additional Change order including revised plans and specifications as needed.
Phase 33 Stage 2, As -Built Plans
Work in this Phase includes review of the Contractor's redlines, coordination of clarifications, review and
certification (or preparation of Maximum Extent Feasible (MEF) documentation) for curb ramp construction, and
preparation of CAD As -Built Drawings for the Project, including up to 250 sheets.
1) As -Built Review and Clarifications
• Review the redline plans prepared by the Construction Contractor and coordination with COE and
the Construction Contractor to clarify any questions. This does not include verification of the
installed improvements except as noted below.
2) ADA Curb Ramp Certification or MEF
• Review the construction survey of the ADA features constructed on the project and determination if
the final curb ramps meet ADA requirements.
• Certification of curb ramps meeting ADA requirements
• Coordination with COE to have the Contractor make corrections or development of MEF
documentation for any curb ramps that do not meet ADA requirements
1201 Third Avenue, Suite 550 • Seattle, WA 98101 • Office 205.639.5454 • Fax 360.352.1509 • scjalliance.com
Packet Pg. 26
2.3.a
��l�i
400- -410-
0- Edmonds Hwy 99 Gateway -Revitalization, Stage 2
SCJ ALLIANCE Amendment 5 (SDC)
CONSULTING SERVICES Page 5 of 5
3) As -Built Plans
• Development of AutoCAD As-Builts based on incorporation of the redline revisions into the
Conformed AutoCAD files.
• Incorporation of the ADA As -Built survey into the Civil3D surface and AutoCAD As -Built Plans.
• Provide up to 3 (three) 11x17 copies of the As -Built Plans to COE.
• Provide up to 1 (one) 22x34 copy of the As -Built Plans to COE.
4) Close-out and Transmittal
• Archive the CAD files for the project onto a DVD for COE and SCJ Alliance storage.
Deliverables
• ADA curb ramp certification or MEF documentation (PDF)
• AutoCAD and Civil3D As -Built Files (DVD)
• Up to three (3) 11x17 and one (1) copy of As -Built plans (Printed Copies)
Phase 34 Stage 2, SDC Management Reserve
Work in this Phase includes specific requests that do not fit in the Scope of Work or LOE of the other Phases and
must be approved, in advance, by the City. A budget of 5% of the subtotal was ($90,334) was assumed ($4,514).
Phase 35 Stage 2, SDC Expenses
Expenses will be charged on a time and material basis and include items such as travel, mileage, plan
reproduction, etc. A budget of $500 will be included in the contract for expenses.
End of Proposal
Edmonds_Hwy99_Stg2_Amendment 5—SCOPE .2022-0406.docx
1201 Third Avenue, Suite 550 • Seattle, WA 98101 • Office 205.639.5454 • Fax 360.352.1509 • scjalliance.com
Packet Pg. 27
2.3.a
Exhibit C
Consultant Fee Determination Summary
SCJ Alliance
Client: City of Edmonds
Project: Highway 99 Gateway -Revitalization Stage
Job #: 00-077501
File Name: Edmonds_Hwy99_Stg2_Amendment_5_FEE_2022-0403.xism
Consultant Fee Determination
DIRECT SALARY COST
Classification
Hours
Direct Hourly Rate
Principal
103.0
$102.40
E4 Engineer
139.0
$51.75
E3 Engineer
188.4
$44.42
E4 Engineer
70.0
$47.45
L4 Landscape
53.0
$38.95
PM1 Project Manager
33.0
$40.71
Project Coordinator)
20.2
$31.80
OVERHEAD
Overhead Rate: 151.79% Direct Salary Cost: $33,482
FIXED FEE
Fixed Fee Rate: 30.00% Direct Salary Cost: $33,482
TOTAL SALARY COST
REIMBURSABLE EXPENSES
SCJ ALLIANCE
Template Version: 8/5/2021
Contract Type: LAG Contract
Total Direct Salary Cost
I otal Ulrect salary cost
Overhead Cost
Fixed Fee Cost
Total Salary Cost
Amount
$10,548
$7,193
$8,369
$3,322
$2,064
$1,344
$642
$33,482
$50,822
$10,044
$94,348
Travel, Printing, etc. Estimate of the Direct Salary Costs $500
Expenses Subtotal: $500
Total Estimated Budget: $94,848
4/6/2022 Packet Pg. 28
Consultant Labor Hour Estimate
SO Alliance
Client:
City of Edmonds
Project:
Highway 99 Gateway -Revitalization Stage 2
Job 4:
00-077501
File Name:
Edmonds_Hwy99_Stg2_Amendment_5_FEE_2022-0403.xism
SCJ ALLIANCE
coaa-mo 3CnvK[S
Phase &
Phase &Task Title
Task No.
Principal
E4 Engineer E3 Engineer
E4 Engineer
L4 Landscape
PM1 Project
Manager
g
Project
Coordinator I
Total Direct Labor
Hours &Cost
Total Cost
PHASE 30 STAGE 2, SDC PROJECT MANAGEMENT & MEETINGS
Task 1 Contract Administration
1
Manage Contract
1.0
2.0
3.0
$ 468
2
Monthly Invoicing and Progress Reports
5.0
5.0
$ 1,443
3
Team Coordination and Management
10.0
10.0
$ 2,886
4
Scope, Schedule & Budget Monitoring and Control
5.0
5.0
$ 1,443
5
Monitor and Track SDC Requests and Responses
10.0
10.0
$ 1,458
6
Document Controls
20.0
20.0
$ 2,503
Subtotal Hours:
21.0
1 10.0
1 20.0
1
2.0
53.0
$ 10,201
Task 2 Meetings
1
Pre -Construction Meeting
3.0
3.0
$ 866
2
Weekly Construction Meetings (8)
4.0
4.0
2.0
1.0
1.0
12.0
$ 2,147
Subtotal Hours:
7.0
4.0
2.0
1.0
1.0
15.0
$ 3,013
Total Phase Hours:1
28.0 10.0 24.0 2.0 1.0 1.0 2.0
68.0
$ 68
Total Phase Direct Labor:
$2,867.31 $517.50 $1,066.08 $94.91 $38.95 $40.71 $63.60
$4,689.06
$ 13,213
PHASE 31 STAGE 2, SDC OFFICE ENGINEERING
Task 1 Task Title
1
Submittals
Subtask Title
Shop Drawings
8.0
8.0
8.0
4.0
4.0
32.0
$ 5,443
2
4.0
8.0
8.0
20.0
$ 3,391
3
4.0
8.0
8.0
20.0
$ 3,391
4
RFIs
40.0
80.0
60.0
40.0
40.0
20.0
10.2
290.2
$ 43,666
Subtotal Hours:
56.0
104.0
60.0
64.0
44.0
24.0
10.2
362.2
$ 55,891
Total Phase Hours:
56.0
104.0
60.0
64.0
44.0
24.0
10.2
362.2
$ 362
Total Phase Direct Labor:
$5,734.62
$5,382.00
$2,665.20
$3,037.09
$1,713.71
$977.12
$324.36
$19,834.10
$ 55,891
2 or4 Packet Pg. 29
Consultant Labor Hour Estimate
SCJ Alliance
Client:
City of Edmonds
Project:
Highway 99 Gateway -Revitalization Stage 2
Job 4:
00-077501
File Name:
Edmonds_Hwy99_Stg2_Amendment_5_FEE_2022-0403.xism
SCJ ALLIANCE
coaa-mo 3CnvK[S
Phase &
Phase &Task Title Principal
Task No.
E4 Engineer
E3 Engineer
E4 Engineer
L4 Landscape
PM1 Project
Manager
g
Project
Coordinator I
Total Direct Labor
Hours &Cost
Total Cost
PHASE 32 STAGE 2, SDC CHANGE ORDERS
Task 1 Sign and Artwork Change Order
1
Coordination with HBB
1.0
8.0
9.0
$ 1,290
2
Revision of Civil Drawings
1.0
8.0
2.0
2.0
13.0
$ 1,739
3
Package Preparation
1.0
2.0
3.0
$ 539
4
Estimate
1.0
2.0
3.0
$ 539
Subtotal Hours:
4.0
20.0
2.0
2.0
28.0
$ 4,107
Task 2 Additional Change Order
1
Revision of Civil Drawings
1.0
4.0
8.0
2.0
2.0
17.0
$ 2,322
2
Package Preparation
1.0
2.0
3.0
$ 539
3
Estimate
1.0
2.0
3.0
$ 539
Subtotal Hours:
3.0
4.0
12.0
2.0
2.0
23.0
$ 3,400
Total Phase Hours:
7.0
4.0
32.0 4.0 4.0
51.0
$ 51
Total Phase Direct Labor:
$716.83
$207.00
$1,421.44 $155.79 $162.85
$2,663.91
$ 7,507
PHASE 33 STAGE 2, SDC AS -BUILT PLANS
Task 1 Sign and Artwork Change Order
1
As -Built Review and Clarifications
1.0
4.0
4.0
9.0
$ 1,372.55
2
ADA Curb Ramp Certification or MEF
1.0
12.0
13.0
$ 2,038.48
3
As -Built Plans
1.0
60.0
61.0
$ 7,798.83
4
Close-out and Transmittal
4.0
4.0
4.0
12.0
$ 2,013.38
Subtotal Hours:
7.0
16.0
68.0
4.0
95.0
$ 13,223.24
Total Phase Hours:
7.0
16.0 68.0
4.0
95.0
$ 95.0
Total Phase Direct Labor:
$716.83
$828.00 $3,020.56
$127.20
$4,692.59
$ 13,223.24
PHASE 34 STAGE 2, SDC MANAGEMENT RESERVE
Task 1 Management Reserve
1 Management Reserve
5.0
5.0
4.4
4.0
4.0
4.0
4.0
30.4
$ 4,514
Subtotal Hours:
5.0
5.0
4.4
4.0
4.0
4.0
4.0
30.4
$ 4,514
3of4 Packet Pg. 30
Consultant Labor Hour Estimate
SO Alliance
Client:
City of Edmonds
Project:
Highway 99 Gateway -Revitalization Stage 2
Job 4:
00-077501
File Name:
Edmonds_Hwy99_Stg2_Amendment_5_FEE_2022-0403.xism
SCJ ALLIANCE
coaa—mo 3CnvK[S
Phase & Phase & Task Title
Task No.
Principal
E4 Engineer
E3 Engineer
E4 Engineer
L4 Landscape
PM1 Project
Manager
Project
Coordinator
Total Direct Labor
Hours & Cost
Total Cost
Total Phase Hours:
5.0
5.0
4.4
4.0
4.0 1 4.0 1 4.0
30.4
$ 30
Total Phase Direct Labor:
$512.02
$258.75
$195.45
$189.82
$155.79
$162.85
$127.20
$1,601.88
$ 4,514
Total Hours All Phases
103.0
139.0
188.4
70.0
53.0
33.0
20.2
606.6
$ 607
Total Direct Labor Estimate All Phases
$10,547.60
$7,193.25
$8,368.73
$3,321.82
$2,064.24
$1,343.55
$642.36
$33,481.54
$ 94,348
Indirect Costs
Reimbursable Expenses:
Total:
Travel, Printing, etc.
$ 500
$ 94,848
4 of 4 Packet Pg. 31
2.4
City Council Agenda Item
Meeting Date: 04/12/2022
Presentation of DOE grant agreement for design and construction for Phase 1 of the Edmonds Marsh
Water Quality Improvement Project.
Staff Lead: Rob English
Department: Engineering
Preparer: Emiko Rodarte
Background/History
None
Staff Recommendation
Forward the item to the consent agenda for approval at the next City Council meeting.
Narrative
The project proposes to add best management practices (BMPs) at seven catch basins along the west
side of State Route 104 which discharge directly into the Edmonds Marsh. The highway runoff currently
discharges untreated into the marsh and has been identified as having contamination of concern which
may be a barrier to further efforts to restore the marsh complex as valuable habitat for foraging salmon.
Phase 1 proposes to implement BMPs along the entire west side of SR-104, most likely in the form of
filter catch basins.
The City, with the aid of a grant from the Department of Ecology, is proposing to move forward with a
project to address this known water quality concern. Future phases will look at treating the east side of
the highway and/ or runoff from the commercial strip mall area along the north edge of the marsh,
which all discharge untreated into the Marsh.
The City worked with WSDOT prior to submitting this application to the Department of Ecology, in order
to ensure the project would be permitted within State right-of-way. WSDOT's role will be limited to their
permitting authority and the City will coordinate permits with WSDOT as needed.
The attached agreement is required in order to receive the Ecology funding needed for this project. The
agreement outlines the grant funding being provided and Ecology's requirements during design,
construction and a post construction report. The following table outlines the estimated cost and
Ecology's grant funding contribution for the project.
Task
Total Cost
City SW Funds
Ecology Grant
Design
$ 98,000
$ 24,500
$ 73,500
Construction
$ 320,000
$ 80,000
$ 240,000
Total
$ 418,000
$ 104,500
$ 313,500
Packet Pg. 32
2.4
A draft agreement is attached for review. Ecology is currently completing their final review of the
agreement and no major changes are expected, since Ecology prepared the initial draft.
Attachments:
DOE Draft Agreement - Edmonds Marsh
Packet Pg. 33
2.4.a
DEPARTMENT OF
ECOLOGY
State of Washington
Agreement WQC-2022-Edmond-00009
WATER QUALITY COMBINED FINANCIAL ASSISTANCE AGREEMENT
BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF EDMONDS
This is a binding Agreement entered into by and between the State of Washington, Department of Ecology, hereinafter
referred to as "ECOLOGY" and the CITY OF EDMONDS hereinafter referred to as the "RECIPIENT" to carry out with the
provided funds, the activities described herein.
GENERAL INFORMATION
Project Title:
Total Cost:
Total Eligible Cost:
Ecology Share:
Recipient Share:
The Effective Date of this Agreement is:
The Expiration Date of this Agreement is no later than:
Project Type:
Edmonds Marsh Water Quality Improvements Phase I
$ 418,000.00
$ 418,000.00
$ 313,500.00
$ 104,500.00
7/1/2021
12/31/2025
Stormwater Facility
Proiect Short Description: (500-character limit, includes spaces)
This project will improve water quality in the Edmonds Marsh through design of best management practices (BMPs) at
seven catch basins along the west side of State Route 104 in the City of Edmonds. This project will provide enhanced
treatment for high traffic urban highway runoff. Further benefits of this project include addressing water quality
concerns that are limiting a larger project to reconnect the Edmonds Marsh to Puget Sound with the goal of increasing
juvenile salmon foraging habitat.
Proiect Long Description: (4,000-character limit, includes spaces)
The Edmonds Marsh (the Marsh) is a tidally influenced wetland that is currently about 28 acres, one of the largest
remaining estuarine marshes in the Lake Washington/Cedar/Sammamish Watershed (WRIA 8) nearshore environment.
It is a remnant of a much larger estuarine wetland that was more than 100 acres in size and a barrier sand spit protects
the Marsh from Puget Sound. A tide gate that is permanently open, except for emergencies, connects the Marsh to
Packet Pg. 34
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
Page 2 of 46
Puget Sound. The Marsh provides freshwater wetland, estuarine marsh, mudflat habitat, and will support foraging
habitat for juvenile salmon pending completion of the City of Edmonds Marsh restoration project. Willow and
Shellabarger Creeks bring freshwater flow into the Marsh.
The RECIPIENT is working on a major daylighting project to restore the connection between Willow Creek and Edmonds
Marsh and Puget Sound, daylighting parts of Willow Creek, and improving Chinook salmon habitat. This larger
restoration project is on hold until the RECIPIENT can secure property rights.
This project will contribute to this restoration by reducing pollutants that enter the Marsh from stormwater via catch
basins along State Route 104 (SR-104). The project area includes seven catch basins on the west side of SR-104 covering
1.35 acres of pollution generating surface that currently have no water quality treatment. All seven of these catch basins
discharge into the Marsh and one discharges directly into Willow Creek. Stormwater from all of these catch basins
combine with the flow from Willow Creek/Edmonds Marsh complex. At the west end of the Marsh, a tide floodgate
pipes and controls these creek flows, and connects them to Puget Sound when they are open. Because these catch
basins are located within the City of Edmonds but within the Washington State Department of Transportation (WSDOT)
right of way, the RECIPIENT will partner with WSDOT to delineate the wetland areas near the catch basins, get the
appropriate permits, and design any required mitigation.
The proposed best management practices (BMPs) are all SWMMWW BMPs or Technology Assessment Protocol -Ecology
(TAPE) approved devices that can treat the priority pollutants in the available space with minimal intrusion into the
wetland. Highway runoff is isolated from upland flows in this area and each basin has its own direct discharge into the
Marsh. BMPs will provide enhanced treatment for urban runoff from the high -volume state highway.
Overall Goal: (1,000-character limit, includes spaces)
This project will help protect and restore water quality in Washington state by reducing stormwater impacts from
existing infrastructure and development.
Packet Pg. 35
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
RECIPIENT INFORMATION
Organization Name: City of Edmonds
Mailing Address: 121 5ch Avenue N
Edmonds, Washington 98020
Physical Address: 121 5ch Avenue N
Edmonds, Washington 98020
Organization Email: mike.delilla@edmondswa.gov
Contacts
2.4.a
Page 3 of 46
Project Manager
Mike De Lilla
Senior Utilities Engineer
121 5th Ave N
Edmonds, Washington 98020
(425) 771-0220
mike.delilla@edmondswa.gov
Authorized
Mike Nelson
Signatory
Mayor
121 5th Ave N
Edmonds, Washington 98020
(425) 771-0220
michael.nelson@edmondswa.gov
Billing Contact
Mike De Lilla
121 5th Ave N
Edmonds, Washington 98020
(425) 771-0220
mike.delilla@edmondswa.gov
Packet Pg. 36
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
ECOLOGY INFORMATION
Mailing Address: Department of Ecology
Water Quality
PO BOX 47600
Olympia, WA 98504-7600
Physical Address: Department of Ecology
300 Desmond Drive SE
Lacey, WA 98503
Contacts
Project Amy Waterman
Manager
15700 Dayton Avenue N.
Shoreline, WA 98133
Email: amwa461@ecy.wa.gov
Phone: 206-594-0143
Financial Melissa Conger
Manager
PO Box 47600
Olympia, WA 98504-7600
Email: meco461@ECY.WA.GOV
Phone: 360-706-4202
Technical Joey Jiang
Advisor
PO Box 47600
Olympia, WA 98504-7600
Email: jjia461@ECY.WA.GOV
Phone: (360)529-7611
2.4.a
Page 4 of 46
Packet Pg. 37
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
Page 5 of 46
RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all
things necessary for or incidental to the performance of work as set forth in the Scope of Work.
RECIPIENT agrees to read, understand, and accept all information contained within this entire Agreement.
Furthermore, RECIPIENT acknowledges that they have reviewed the terms and conditions of this Agreement,
Scope of Work, attachments, all incorporated or referenced documents, as well as all applicable laws, statutes,
rules, regulations, and guidelines mentioned in this agreement.
This Agreement contains the entire understanding between the parties, and there are no other understandings
or representations other than as set forth, or incorporated by reference, herein.
This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be
binding until so approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement.
Washington State Department of Ecology
City of Edmonds
Vincent McGowan Date Mike Nelson Date
Water Quality Mayor
Program Manager
Additional City/County Signatories Date
Packet Pg. 38
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
SCOPE OF WORK
Task Number: 1
Task Title: Grant and Loan Administration
Task Cost: $12,800
2.4.a
Page 6 of 46
Task Description:
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements.
Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement
and corresponding backup documentation; progress reports; an EAGL (Ecology Administration of Grants and Loans)
recipient closeout report; and a two -page Final Report (including photos, if applicable). In the event that the RECIPIENT
elects to use a contractor to complete project elements, the RECIPIENT shall retain responsibility for the oversight and
management of this funding agreement.
B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable
procurement, contracting, and interlocal agreement requirements; permitting requirements, including application for,
receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project;
and submittal of required performance items. This documentation shall be made available to ECOLOGY upon request.
C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up-to-date staff contact
information in the EAGL system. The RECIPIENT shall carry out this project in accordance with any completion dates
outlined in this agreement.
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY's grant and loan administrative requirements.
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement, quarterly progress reports, Recipient Closeout Report,
and two -page Outcome Summary Report.
* Properly maintained project documentation.
Grant and Loan Administration Deliverables
Number
Description
Due Date
1.1
Progress Reports that include descriptions of work
accomplished, project challenges, and changes in the project
schedule. Submitted at least quarterly.
1.2
Recipient Closeout Report (EAGL Form).
1.3
Two -page Outcome Summary Report.
Packet Pg. 39
2.4.a
Agreement No: WQC-2022-Edmond-00009 Page 7 of 46
Project Title:
Recipient Name:
SCOPE OF WORK
Task Number: 2 Task Cost: $12,800
Task Title: Cultural and Environmental Reviews, and Permitting
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance.
A. The RECIPIENT will provide both the ECOLOGY project manager and separegister@ecy.wa.gov an initial consultation
on the draft State Environmental Policy Act (SEPA) documents.
B. The RECIPIENT will notify the ECOLOGY project manager, in addition to the required distribution and public notice,
when SEPA documents have been issued for the official comment period, which is a minimum of 21 days.
C. The RECIPIENT is responsible for application of, receipt of, and compliance with all required local, state, tribal and
federal permits, licenses, easements, or property rights necessary for the project.
1. The RECIPIENT will provide a wetland delineation for the entire protect area. This
delineation will be uploaded to EAGL.
2. The RECIPIENT will provide documentation of HPA and 401 certification, if required.
Documentation will be uploaded to EAGL.
D. The RECIPIENT will submit the documents listed below to ECOLOGY to initiate cultural resources review. Property
acquisition and above and below ground activities proposed at any project site must be reviewed for potential affects
to cultural resources.
The RECIPIENT will submit the Cultural Resources Review Form to ECOLOGY, using the ECOLOGY template.
Any supporting materials must conform to the Department of Archeology and Historic Preservation's
Washington State Standards for Cultural Resource Reporting. The Cultural Resources Review Form template
may be found on the ECOLOGY website.
2. The RECIPIENT will submit an Inadvertent Discovery Plan (IDP) to ECOLOGY, using the ECOLOGY template.
The RECIPIENT will ensure that all contractors and subcontractors have a copy of the completed IDP prior to
and while working on -site. The IDP template may be found on the ECOLOGY website.
The RECIPIENT must receive written notice from ECOLOGY prior to proceeding with work. Examples of work may
include (but are not limited to) geotechnical work, acquisition, site prep work, and BMP installations. Work done
prior to written notice to proceed shall not be eligible for reimbursement.
Task Goal Statement:
The RECIPIENT will complete all cultural and environmental reviews and permitting tasks in a timely manner
Task Expected Outcome:
The project will meet the requirements set forth by the cultural resource protection requirements, State Environmental
Policy Act, and all other applicable federal, state, and local laws, and regulations.
Cultural, Environmental Review, and Permitting Deliverables
Packet Pg. 40
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
Page 8 of 46
Number
Description
Due Date
2.1
SEPA checklist, or other documentation for projects considered exempt from
SEPA review. Upload to EAGL and notify ECOLOGY when upload is complete.
2.2
List of permits acquired and environmental review documents. Upload to EAGL
and notify ECOLOGY when upload is complete, including landowner
acknowledgement form.
2.3
Wetland delineation for the Project Area. Upload to EAGL and notify ECOLOGY
when upload is complete.
2.4
HPA Permit and 401 Permit, if required. Upload to EAGL and notify ECOLOGY
when upload is complete
2.5
Cultural Resources Review Form. Email the form and any supplemental cultural
resources documentation directly to the ECOLOGY Project Manager. ECOLOGY
will upload documentation to EAGL when cultural resources is complete.
2.6
Inadvertent Discovery Plan. Upload to EAGL and notify ECOLOGY when upload
is complete.
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Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
SCOPE OF WORK
Task Number: 3
Task Title: Easement Acquisition
Task Cost: $11,000
2.4.a
Page 9 of 46
Task Description:
The purpose of this task is to acquire an easement for the construction of an ECOLOGY approved Stormwater facility. All
final decisions on property acquisitions, easements, or leases will be based on the Recreation and Conservation Office
(RCO) Acquisition Manual (Version 3) found here: rco.wa.gov.
The RECIPIENT will ensure that the property is suitable for the proposed water quality project.
The RECIPIENT may seek reimbursement for staff time spent directly on the easement negotiation. The RECIPIENT shall
not use ECOLOGY funds for easement acquisitions that extend beyond the footprint and maintenance access of the
approved stormwater facilities.
The RECIPIENT shall not at any time convert any real property for the length of the design life of the ECOLOGY approved
facility. This includes acquisition projects, such as one involving a lease or a term limited project or easement.
1. The RECIPIENT will complete either the following steps (A. — H.) OR the alternative in 2.
A. Accompanying the submittal of the design report, the RECIPIENT will identify all properties or property rights, or
both, temporary or permanent, necessary for the construction and maintenance of treating stormwater runoff
B. The RECIPIENT shall inspect, investigate, and conduct an environmental review that includes the Property
Assessment Checklist and Hazardous Substances Certification of the proposed acquisition site for the presence
of hazardous substances as defined in RCW 70.105D.020(13). If hazardous substances are found, refer to Section
2 of the Special Terms and Conditions of this agreement.
C. The RECIPIENT shall obtain an appraisal from a State Certified General Real Estate Appraiser and submit a copy
for ECOLOGY review. The appraisal report must comply with the Uniform Standards of Professional Appraisal
Practice (USPAP) and may not be a restricted -use report. Appraisals for state -funded grant projects are
considered valid for one year from the effective or valuation date of the appraisal. Appraisal instructions are
available on Washington State Recreation and Conservation Office's Website (rco.wa.gov).
D. The RECIPIENT will obtain a review of the appraisal by a certified third party to confirm the value of record and
submit a copy for ECOLOGY review.
E. The RECIPIENT will submit a preliminary title report that identifies encumbrances, and the type of ownership
interest for the property that will be acquired, and will include a boundary map. The RECIPIENT will purchase
and submit the title insurance policy.
F. If applicable, the RECIPIENT will complete a baseline inventory of the property prior to closing.
G. The RECIPIENT will prepare and submit Deed of Right for ECOLOGY review and approval. The Deed of Right will
include the duties and responsibilities to uphold the purposes outlined in this agreement, through the design life
for water quality benefits.
H. The RECIPIENT will acquire the property and ensure the conveyance documents are recorded in the RECIPIENT's
name (e.g., deed, easement, lease) and with the county auditor's office and provide a copy to ECOLOGY
Packet Pg. 42
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
Page 10 of 46
2. In place of steps 1A. —1.H., the RECIPIENT will acquire an agreement with WSDOT for permanent maintenance
and prevention of disturbance of all facilities installed under this grant agreement and ensure the conveyance
documents are recorded in the RECIPIENT's name (e.g., deed, easement, lease) and with the county auditor's
office and provide a copy to ECOLOGY. This agreement will be mutually agreeable to ECOLOGY and be executed
before the design of the project is complete. ECOLOGY reserves the right to withhold reimbursements if a
mutually agreeable document is not executed in a timely manner.
Task Goal Statement:
The RECIPIENT will complete all tasks related to easement acquisition or WSDOT agreement and respond to ECOLOGY
comments in a timely manner.
Task Expected Outcome:
The final outcome of this task will be the acquisition of the easement or permanent protection of the stormwater BMPs
and clear maintenance plan under mutually acceptable terms.
Easement Acquisition Deliverables
Number
Description
Due Date
3.1
Hazardous Substances Certification and Property Assessment
Checklist. Upload to EAGL and notify ECOLOGY when upload is
complete.
3.2
Appraisal from a State Certified General Real Estate Appraiser. Email
directly to ECOLOGY Project Manager with confidentiality statement.
3.3
Independent review of the appraisal. Email directly to ECOLOGY
Project Manager and provide a confidentiality statement.
3.4
Preliminary Title Report that shows the type of ownership interest
and encumbrances for the property that will be acquired. Upload to
EAGL and notify ECOLOGY when upload is complete.
3.5
Final Title Report that shows the type of ownership interest and
encumbrances for the property that will be acquired. Upload to EAGL
and notify ECOLOGY when upload is complete.
3.6
Baseline inventory. Upload to EAGL and notify ECOLOGY when upload
is complete.
3.7
Deed of Right. Upload to EAGL and notify ECOLOGY when upload is
complete.
3.8
Final conveyance documents (deed, easement, etc) OR final WSDOT
agreement with ECOLOGY acceptance. Upload final approved copy to
EAGL and notify ECOLOGY when upload is complete.
Packet Pg. 43
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
SCOPE OF WORK
Task Number: 4
Task Title: Design Plans and Specifications
Task Cost: $61,400
2.4.a
Page 11 of 46
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance.
A. The RECIPIENT will develop a stormwater project design. The design submittals must conform to the Design
Deliverables for Stormwater Projects with Ecology Funding (Design Deliverables Document). Projects must be
designed in accordance with the Stormwater Management Manual for Eastern Washington, Stormwater
Management Manual for Western Washington, or equivalent manual. Refer to the ECOLOGY website for specific
guidance. Project must be reviewed and accepted in writing by ECOLOGY to be eligible for reimbursement.
The RECIPIENT will upload the design submittals listed below to EAGL for ECOLOGY review. Reduce design figures to
11x17 inches in size and ensure they are legible.
The RECIPIENT will submit a Design Report to ECOLOGY for review and acceptance. Allow 45 calendar days
for ECOLOGY review.
The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology Design
Report Acceptance Letter prior to proceeding to 90 Percent Design.
The RECIPIENT will submit a 90 Percent Design Package to ECOLOGY for review and acceptance. At a
minimum, this package must include 90 percent plans, specifications, engineer's opinion of cost, which
includes a schedule of eligible costs, and project construction schedule. The current required bid inserts and
specifications may be found on the Ecology website. Allow 45 calendar days for ECOLOGY review.
The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology 90 Percent
Design Acceptance Letter prior to proceeding Final Design.
3. The RECIPIENT will submit a Final Bid Package to ECOLOGY for review and acceptance prior to advertising the
project. The Final Bid Package includes: project plans, specifications, engineer's opinion of cost including a
schedule of eligible costs, and project construction schedule. Allow 15 calendar days for ECOLOGY review.
B. If the design of any of the facilities under this grant agreement requires mitigation to the Class II wetland (Edmonds
Marsh) then RECIPIENT will provide a wetland mitigation plan as part of the design reports.
C. The RECIPIENT will calculate and submit a preliminary equivalent new/re-development area for the completed retrofit
project(s) using the methods outlined in the Design Deliverables Document.
D. The RECIPIENT will submit a preliminary GIS compatible project area in shapefile, geodatabase file, or ECOLOGY -
approved equivalent. The project area should include polygon features for stormwater facilities and contributing areas.
Task Goal Statement:
The RECIPIENT will complete all design tasks and respond to ECOLOGY comments in a timely manner.
Packet Pg. 44
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
Task Expected Outcome:
2.4.a
Page 12 of 46
The project will meet the requirements set forth by ECOLOGY water quality facility design standards and all other
applicable federal, state, and local laws, and regulations.
Design Plans and Specifications Deliverables
Number
Description
Due Date
4.1
Contract documents (if contracting out for design). Upload to EAGL and notify
ECOLOGY when upload is complete.
4.2
Design Report. Upload to EAGL and notify ECOLOGY when upload is complete.
Include wetland mitigation plan, if needed.
4.3
Responses to ECOLOGY Design Report comments. Upload to EAGL and notify
ECOLOGY when upload is complete.
4.4
ECOLOGY Design Report Acceptance Letter. Upload to EAGL and notify
ECOLOGY when upload is complete.
4.5
90 Percent Design Package. Upload to EAGL and notify ECOLOGY when
complete.
4.6
Responses to ECOLOGY 90 Percent Design Package comments. Upload to EAGL
and notify ECOLOGY when upload is complete.
4.7
ECOLOGY 90 Percent Design Acceptance Letter. Upload to EAGL and notify
ECOLOGY when upload is complete.
4.8
Wetland Mitigation Plan, if required. Upload to EAGL and notify ECOLOGY
when upload is complete.
4.9
Preliminary equivalent new/redevelopment area determination. Upload to
EAGL and notify ECOLOGY when upload is complete.
4.10
Preliminary project area shapefile, geodatabase file, or ECOLOGY -approved
equivalent.
4.11
Final Bid Package. Upload to EAGL and notify ECOLOGY when upload is
complete.
4.12
Responses to ECOLOGY Final Bid Package comments. Upload to EAGL and
notify ECOLOGY when upload is complete.
4.13
Ecology Final Bid Package Acceptance Letter. Upload to EAGL and notify
ECOLOGY when upload is complete.
4.14
Bid documents (e.g. bid announcement, bid tabulations, and bid award).
Upload to EAGL and notify ECOLOGY when upload is complete.
Packet Pg. 45
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
SCOPE OF WORK
Task Number: 5
Task Title: Construction Management
Task Cost: $30,400
2.4.a
Page 13 of 46
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance.
A. The RECIPIENT will provide construction oversight and management of the project.
B. The RECIPIENT will submit a detailed Construction Quality Assurance Plan (CQAP) to ECOLOGY for review and
acceptance before the start of construction. This plan must describe how the RECIPIENT will perform adequate and
competent construction oversight. Guidance for CQAP development is located in the Design Deliverables Document
available on the ECOLOGY website. Allow 15 calendar days for ECOLOGY review.
C. The RECIPIENT will conduct a pre -construction conference meeting and invite ECOLOGY to attend.
D. The RECIPIENT will submit a project schedule prior to the start of construction and whenever major changes occur
E. Prior to execution, the RECIPIENT will submit to ECOLOGY any eligible change orders that deviate from ECOLOGY -
accepted plans and specifications. ECOLOGY must review and accept all change orders that affect grant eligible
activities prior to implementation. Allow 10 calendar days for ECOLOGY review.
Task Goal Statement:
The RECIPIENT will oversee and manage construction, communicate with ECOLOGY in a timely fashion, and provide
ECOLOGY with all requested project documentation.
Task Expected Outcome:
The project will be constructed on schedule and in accordance with accepted plans.
Construction Management Deliverables
Number
Description
Due Date
5.1
Construction Quality Assurance Plan. Upload to EAGL and notify ECOLOGY
when upload is complete. Upload ECOLOGY acceptance documentation.
5.2
Pre -Construction Conference Meeting Minutes. Upload to EAGL and notify
ECOLOGY when upload is complete.
5.3
Project Schedule. Submit prior to construction and when changes occur.
Upload to EAGL and notify ECOLOGY when upload is complete.
5.4
Change Order(s). Upload to EAGL and notify ECOLOGY when upload is
complete. Upload ECOLOGY acceptance documentation.
Packet Pg. 46
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
SCOPE OF WORK
Task Number: 6
Task Title: Construction
Task Cost: $281,600
2.4.a
Page 14 of 46
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance.
A. The RECIPIENT will complete construction of the project in accordance with ECOLOGY -accepted plans and
specifications. The construction project will include installation of seven SWMMWW BMP's or TAPE GUILD devices
to mitigate runoff from 1.35 acres of pollution -generating impervious surfaces.
B. Stormwater Construction Completion Form signed by a professional engineer indicating that the project was
completed in accordance with the plans and specifications, and major change orders approved by ECOLOGY's Project
Engineer and shown on the Record Drawings. The Stormwater Construction Completion Form can be found on the
ECOLOGY website.
Task Goal Statement:
Construction of the project in accordance with ECOLOGY -accepted plans and specifications.
Task Expected Outcome:
Constructed project will provide water quality benefits including reductions in TSS, dissolved copper and zinc from a
high -volume urban roadway
Construction Deliverables
Number
Description
Due Date
6.1
Signed and dated construction contract. Upload to EAGL and notify ECOLOGY
when upload is complete.
6.2
Stormwater Construction Completion Form. Upload to EAGL and notify
ECOLOGY when upload is complete.
Packet Pg. 47
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
SCOPE OF WORK
Task Number: 7
Task Title: Project Close Out
Task Cost: $8,000
2.4.a
Page 15 of 46
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance.
A. The RECIPIENT will operate and maintain the constructed facility for the design life of the facility. The RECIPIENT
will develop and submit an Operations and Maintenance (O&M) plan for all facilities constructed with ECOLOGY
funding to ECOLOGY for review. The O&M plan must address long-term activities to assure ongoing pollutant
removal and flow -control capability of the project in accordance with the design manual. O&M plan
development guidance is located in the Design Deliverables Document available on the ECOLOGY website. Allow
15 calendar days for ECOLOGY review.
1. O&M Plan must designate RECIPIENT, not landowner (WSDOT), as responsible for ongoing operation
and maintenance of BMP's. It must also acknowledge the landowner's commitment to not replace or
interfere with BMP's in future road work. The O&M plan can reference the easement from Task 3.
B. The RECIPIENT will calculate and submit a final equivalent new/re-development area for the completed retrofit
project(s) using the methods outlined in the Design Deliverables Document.
C. The RECIPIENT will submit the final GIS compatible project area in shapefile, geodatabase file, or ECOLOGY -
approved equivalent. The project area should include polygon features for stormwater facilities and contributing
areas.
D. The RECIPIENT will submit the Recipient Closeout Report (RCOR) in EAGL in accordance with Task 1.
E. The RECIPIENT will submit the Two -page Outcome Summary Report using the ECOLOGY template in accordance
to Task 1. Upload the Two -page Outcome Summary Report in the RCOR in EAGL.
Task Goal Statement:
The RECIPIENT will complete all close out submittals in a timely manner.
Task Expected Outcome:
* Timely and complete submittal of O&M plan, equivalent area calculation, GIS, Recipient Closeout Report, and Two -
page Outcome Summary Report.
* Proper maintenance of the constructed facility to maintain water quality benefits.
Project Closeout Deliverables
Number
Description
Due Date
7.1
Facility Operation and Maintenance Plan and accompanying easement OR
maintenance agreement that RECIPIENT has developed with landowner.
Upload to EAGL and notify ECOLOGY when upload is complete. Upload
ECOLOGY acceptance documentation.
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Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
Page 16 of 46
7.2
Final, as constructed, equivalent new/redevelopment area determination.
Upload to EAGL and notify ECOLOGY when upload is complete.
7.3
Final, as constructed, project area shapefile, geodatabase file, or ECOLOGY -
approved equivalent. Upload to EAGL and notify ECOLOGY when upload is
complete. Upload ECOLOGY acceptance documentation.
a
Packet Pg. 49
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
BUDGET
Funding Distribution
Funding Title: SFAP
Funding Type: Grant
Funding Effective Date: 7/1/2021
Funding Expiration Date: 12/31/2025
Funding Source: State — Stormwater Financial Assistance Program
Recipient Match %: 25
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? No
2.4.a
Page 17 of 46
Stormwater Financial Assistance Program
Task Total
Recipient Amount
ECY Amount
1. Grant and Loan Administration
$12,800
$3,200
$9,600
2. Cultural, Environmental Review, and Permitting
$12,800
$3,200
$9,600
3. Easement Acquisition
$11,000
$2,750
$8,250
4. Design Plans and Specifications
1 $61,400
1 $15,350
1 $46,050
Total
$24,500
$73,500
Total
$98,000
Funding Distribution Name
Recipient Match
Recipient Share
Ecology Share
Total
SFAP
25%
$104,500
$313,500
$418,000
Total
$104,500
$313,500
$418,000
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Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
SECTION 1: DEFINITIONS
2.4.a
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Unless otherwise provided, the following terms will have the respective meanings for all purposes of this agreement:
"Administration Charge" means a charge established in accordance with Chapter 90.50A RCW and Chapter 173-98 WAC,
to be used to pay Ecology's cost to administer the State Revolving Fund by placing a percentage of the interest earned in
an Administrative Charge Account.
"Administrative Requirements" means the effective edition of ECOLOGY's Administrative Requirements for Recipients of
Ecology Grants and Loans at the signing of this agreement.
"Annual Debt Service" for any calendar year means for any applicable bonds or loans including the loan, all interest plus
all principal due on such bonds or loans in such year.
"Average Annual Debt Service" means, at the time of calculation, the sum of the Annual Debt Service for the remaining
years of the loan to the last scheduled maturity of the loan divided by the number of those years.
"Acquisition" means the purchase or receipt of a donation of fee or less than fee interests in real property. These
interests include, but are not limited to, conservation easements, access/trail easements, covenants, water rights,
leases, and mineral rights.
"Centennial Clean Water Program" means the state program funded from various state sources
"Contract Documents" means the contract between the RECIPIENT and the construction contractor for construction of
the project.
"Cost Effective Analysis" means a comparison of the relative cost -efficiencies of two or more potential ways of solving a
water quality problem as described in Chapter 173-98-730 WAC.
"Defease" or "Defeasance" means the setting aside in escrow or other special fund or account of sufficient investments
and money dedicated to pay all principal of and interest on all or a portion of an obligation as it comes due.
"Effective Date" means the earliest date on which eligible costs may be incurred.
"Effective Interest Rate" means the total interest rate established by Ecology that includes the Administrative Charge
"Estimated Loan Amount" means the initial amount of funds loaned to the RECIPIENT.
"Estimated Loan Repayment Schedule" means the schedule of loan repayments over the term of the loan based on the
Estimated Loan Amount.
"Equivalency" means projects designated by ECOLOGY to meet additional federal requirements.
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2.4.a
Agreement No: WQC-2022-Edmond-00009 Page 19 of 46
Project Title:
Recipient Name:
"Expiration Date" means the latest date on which eligible costs may be incurred.
"Final Accrued Interest" means the interest accrued beginning with the first disbursement of funds to the RECIPIENT
through such time as the loan is officially closed out and a final loan repayment schedule is issued.
"Final Loan Amount" means all principal of and interest on the loan from the Project Start Date through the Project
Completion Date.
"Final Loan Repayment Schedule" means the schedule of loan repayments over the term of the loan based on the Final
Loan Amount.
"Forgivable Principal" means the portion of a loan that is not required to be paid back by the borrower.
"General Obligation Debt" means an obligation of the RECIPIENT secured by annual ad valorem taxes levied by the
RECIPIENT and by the full faith, credit, and resources of the RECIPIENT.
"General Obligation Payable from Special Assessments Debt" means an obligation of the RECIPIENT secured by a valid
general obligation of the Recipient payable from special assessments to be imposed within the constitutional and
statutory tax limitations provided by law without a vote of the electors of the RECIPIENT on all of the taxable property
within the boundaries of the RECIPIENT.
"Gross Revenue" means all of the earnings and revenues received by the RECIPIENT from the maintenance and
operation of the Utility and all earnings from the investment of money on deposit in the Loan Fund, except (i) Utility
Local Improvement Districts (ULID) Assessments, (ii) government grants, (iii) RECIPIENT taxes, (iv) principal proceeds of
bonds and other obligations, or (v) earnings or proceeds (A) from any investments in a trust, Defeasance, or escrow fund
created to Defease or refund Utility obligations or (B) in an obligation redemption fund or account other than the Loan
Fund until commingled with other earnings and revenues of the Utility or (C) held in a special account for the purpose of
paying a rebate to the United States Government under the Internal Revenue Code.
"Guidelines" means the ECOLOGY's Funding Guidelines that that correlate to the State Fiscal Year in which the project is
funded.
"Initiation of Operation Date" means the actual date the Water Pollution Control Facility financed with proceeds of the
loan begins to operate for its intended purpose.
"Loan" means the Washington State Water Pollution Control Revolving Fund Loan or Centennial Clean Water Fund
(Centennial) Loan made pursuant to this loan agreement.
"Loan Amount" means either an Estimated Loan Amount or a Final Loan Amount, as applicable.
"Loan Fund" means the special fund created by the RECIPIENT for the repayment of the principal of and interest on the
loan.
"Loan Security" means the mechanism by which the RECIPIENT pledges to repay the loan.
"Loan Term" means the repayment period of the loan.
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Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
Page 20 of 46
"Maintenance and Operation Expense" means all reasonable expenses incurred by the RECIPIENT in causing the Utility
to be operated and maintained in good repair, working order, and condition including payments to other parties, but
will not include any depreciation or RECIPIENT levied taxes or payments to the RECIPIENT in lieu of taxes.
"Net Revenue" means the Gross Revenue less the Maintenance and Operation Expense.
"Original Engineer's Estimate" means the engineer's estimate of construction costs included with bid documents
"Principal and Interest Account" means, for a loan that constitutes Revenue -Secured Debt, the account created in the
loan fund to be first used to repay the principal of and interest on the loan.
"Project" means the project described in this agreement.
"Project Completion Date" means the date specified in the agreement on which the Scope of Work will be fully
completed. This term is only used in loan agreements.
"Project Schedule" means that schedule for the project specified in the agreement.
"Revenue -Secured Debt" means an obligation of the RECIPIENT secured by a pledge of the revenue of a utility and one
not a general obligation of the RECIPIENT.
"Reserve Account" means, for a loan that constitutes a Revenue Secured Debt and if specifically identified as a term and
condition of the funding agreement, the account of that name created in the loan fund to secure the payment of the
principal of and interest on the loan.
"Risk -Based Determination" means an approach to sub -recipient monitoring and oversight based on risk factors
associated to a RECIPIENT or project.
"Scope of Work" means the tasks and activities constituting the project.
"Section 319" means the section of the Clean Water Act that provides funding to address nonpoint sources of water
pollution.
"Senior Lien Obligations" means all revenue bonds and other obligations of the RECIPIENT outstanding on the date of
execution of this loan agreement (or subsequently issued on a parity therewith, including refunding obligations) or
issued after the date of execution of this loan agreement having a claim or lien on the Gross Revenue of the Utility prior
and superior to the claim or lien of the loan, subject only to Maintenance and Operation Expense.
"State Water Pollution Control Revolving Fund (Revolving Fund)" means the water pollution control revolving fund
established by Chapter 90.50A.020 RCW.
"Termination Date" means the effective date of ECOLOGY's termination of the agreement.
"Termination Payment Date" means the date on which the RECIPIENT is required to repay to ECOLOGY any outstanding
balance of the loan and all accrued interest.
"Total Eligible Project Cost" means the sum of all costs associated with a water quality project that have been
determined to be eligible for ECOLOGY grant or loan funding, including any required recipient match.
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Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
Page 21 of 46
"Total Project Cost" means the sum of all costs associated with a water quality project, including costs that are not
eligible for ECOLOGY grant or loan funding.
"ULID" means any utility local improvement district of the RECIPIENT created for the acquisition or construction of
additions to and extensions and betterments of the Utility.
"ULID Assessments" means all assessments levied and collected in any ULID. Such assessments are pledged to be paid
into the Loan Fund (less any prepaid assessments permitted by law to be paid into a construction fund or account). ULID
Assessments will include principal installments and any interest or penalties which may be due.
"Utility" means the sewer system, stormwater system, or the combined water and sewer system of the RECIPIENT, the
Net Revenue of which is pledged to pay and secure the loan.
SECTION 2: THE FOLLOWING CONDITIONS APPLY TO ALL RECIPIENTS OF WATER QUALITY COMBINED FINANCIAL
ASSISTANCE FUNDING.
The Water Quality Financial Assistance Funding Guidelines are included in this agreement by reference and are available
on ECOLOGY's Water Quality Program website.
A. Architectural and Engineering Services: The RECIPIENT certifies by signing this agreement that the requirements of
Chapter 39.80 RCW, "Contracts for Architectural and Engineering Services," have been, or shall be, met in procuring
qualified architectural/engineering services. The RECIPIENT shall identify and separate eligible and ineligible costs in the
final architectural/engineering services contract and submit a copy of the contract to ECOLOGY.
B. Acquisition: The following provisions shall be in force only if the project described in this agreement is an acquisition
project:
a. Evidence of Land Value and Title. The RECIPIENT shall submit documentation of the cost of the property rights and
the type of ownership interest that has been acquired.
b. Legal Description of Real Property Rights Acquired. The legal description of the real property rights purchased with
funding assistance provided through this agreement (and protected by a recorded conveyance of rights to the State of
Washington) shall be incorporated into the agreement before final payment.
c. Conveyance of Rights to the State of Washington. Upon purchase of real property rights (both fee simple and lesser
interests), the RECIPIENT shall execute the document necessary to convey certain rights and responsibilities to
ECOLOGY, on behalf of the State of Washington. The documents required will depend on the project type, the real
property rights being acquired, and whether or not those rights are being acquired in perpetuity (see options below).
The RECIPIENT shall use language provided by ECOLOGY, to record the executed document in the County where the real
property lies, and to provide a copy of the recorded document to ECOLOGY.
Documentation Options:
1. Deed of Right. The Deed of Right conveys to the people of the state of Washington the right to preserve, protect,
and/or use the property for public purposes consistent with the fund source. RECIPIENTs shall use this document when
acquiring real property rights that include the underlying land. This document may also be applicable for those
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Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
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easements where the RECIPIENT has acquired a perpetual easement for public purposes. The RECIPIENT must obtain
ECOLOGY approval on the draft language prior to executing the deed of right.
2. Assignment of Rights. The Assignment of Rights document transfers certain rights such as access and enforcement to
ECOLOGY. The RECIPIENT shall use this document when an easement or lease is being acquired for water quality and
habitat conservation. The Assignment of Rights requires the signature of the underlying landowner and must be
incorporated by reference in the easement document.
3. Easements and Leases. The RECIPIENT may incorporate required language from the Deed of Right or Assignment of
Rights directly into the easement or lease document, thereby eliminating the requirement for a separate document.
Language will depend on the situation; therefore, the RECIPIENT must obtain ECOLOGY approval on the draft language
prior to executing the easement or lease.
d. Real Property Acquisition and Relocation Assistance.
1. Federal Acquisition Policies. See Section 4 of this agreement for requirements specific to Section 319 and SRF funded
projects.
2. State Acquisition Policies. When state funds are part of this agreement, the RECIPIENT agrees to comply with the
terms and conditions of the Uniform Relocation Assistance and Real Property Acquisition Policy of the State of
Washington, Chapter 8.26 RCW, and Chapter 468-100 WAC.
3. Housing and Relocation. In the event that housing and relocation costs, as required by federal law set out in
subsection (1) above and/or state law set out in subsection (2) above, are involved in the execution of this project, the
RECIPIENT agrees to provide any housing and relocation assistance required.
e. Hazardous Substances.
1. Certification. The RECIPIENT shall inspect, investigate, and conduct an environmental audit of the proposed
acquisition site for the presence of hazardous substances, as defined in RCW 70.105D.020(10), and certify:
i. No hazardous substances were found on the site, or
ii. Any hazardous substances found have been treated and/or disposed of in compliance with applicable state and
federal laws, and the site is deemed "clean."
2. Responsibility. Nothing in this provision alters the RECIPIENT's duties and liabilities regarding hazardous substances as
set forth in RCW 70.105D.
3. Hold Harmless. The RECIPIENT will defend, protect and hold harmless ECOLOGY and any and all of its employees
and/or agents, from and against any and all liability, cost (including but not limited to all costs of defense and attorneys'
fees) and any and all loss of any nature from any and all claims or suits resulting from the presence of, or the release or
threatened release of, hazardous substances on the property the RECIPIENT is acquiring.
f. Restriction On Conversion Of Real Property And/Or Facilities To Other Uses
The RECIPIENT shall not at any time convert any real property (including any interest therein) or facility acquired,
developed, maintained, renovated, and/or restored pursuant to this agreement to uses other than those purposes for
which funds were approved without prior approval of ECOLOGY. For acquisition projects that are term limited, such as
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Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
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one involving a lease or a term -limited restoration, renovation or development project or easement, this restriction on
conversion shall apply only for the length of the term, unless otherwise provided in written documents or required by
applicable state or federal law. In such case, the restriction applies to such projects for the length of the term specified
by the lease, easement, deed, or landowner agreement.
C. Best Management Practices (BMP) Implementation: If the RECIPIENT installs BMPs that are not approved by
ECOLOGY prior to installation, the RECIPIENT assumes the risk that part or all of the reimbursement for that activity may
be delayed or ineligible. For more details regarding BMP Implementation, please reference the Water Quality Financial
Assistance Funding Guidelines available on ECOLOGY's Water Quality Program funding website.
D. Electronic Fund Transfers: The RECIPIENT must register as a statewide vendor in order to receive payment
reimbursement. Washington State's Department of Enterprise Services (DES) issues all payments. DES maintains a
central vendor file for Washington State agency use to process vendor payments. The RECIPIENT can complete the
registration process online at:
http://des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx. This registration process
allows the RECIPIENT to sign up for direct deposit payments, also known as electronic fund transfers (EFT). If the
RECIPIENT has questions about the vendor registration process or setting up direct deposit payments contact DES Payee
Help Desk at (360) 407-8180or payeehelpdesk@watech.wa.gov.
E. Equipment Purchase: Equipment purchases over $5,000 and not included in the scope of work or the Ecology
approved construction plans and specifications, must be pre -approved by ECOLOGY's project manager before purchase.
All equipment purchases over $5,000 and not included in a contract for work being completed on the funded project,
must also be reported on the Equipment Purchase Report in EAGL.
F. Funding Recognition: The RECIPIENT must inform the public about ECOLOGY or any EPA (see Section 3.13 for Section
319 funded or Section 5.E for SRF funded projects) funding participation in this project through the use of project signs,
acknowledgement in published materials, reports, the news media, websites, or other public announcements. Projects
addressing site -specific locations must utilize appropriately sized and weather -resistant signs. Sign logos are available
from ECOLOGY's Financial Manager upon request.
G. Growth Management Planning: The RECIPIENT certifies by signing this agreement that it is in compliance with the
requirements of Chapter 36.70A RCW, "Growth Management Planning by Selected Counties and Cities." If the status of
compliance changes, either through RECIPIENT or legislative action, the RECIPIENT shall notify ECOLOGY in writing of this
change within 30 days.
H. Interlocal: The RECIPIENT certifies by signing this agreement that all negotiated interlocal agreements necessary for
the project are, or shall be, consistent with the terms of this agreement and Chapter 39.34 RCW, "Interlocal Cooperation
Act." The RECIPIENT shall submit a copy of each interlocal agreement necessary for the project to ECOLOGY upon
request.
I. Lobbying and Litigation: Costs incurred for the purposes of lobbying or litigation are not eligible for funding under this
agreement.
J. Post Project Assessment Survey: The RECIPIENT agrees to participate in a brief survey regarding the key project results
or water quality project outcomes and the status of long-term environmental results or goals from the project
approximately three years after project completion. A representative from ECOLOGY's Water Quality Program may
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Project Title:
Recipient Name:
2.4.a
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contact the RECIPIENT to request this data. ECOLOGY may also conduct site interviews and inspections, and may
otherwise evaluate the project, as part of this assessment.
K. Project Status Evaluation: ECOLOGY may evaluate the status of this project 18 months from the effective date of this
agreement. ECOLOGY's Project Manager and Financial Manager will meet with the RECIPIENT to review spending trends,
completion of outcome measures, and overall project administration and performance. If the RECIPIENT fails to make
satisfactory progress toward achieving project outcomes, ECOLOGY may change the scope of work, reduce grant funds,
or increase oversight measures.
L. Technical Assistance: Technical assistance for agriculture activities provided under the terms of this agreement shall
be consistent with the current U.S. Natural Resource Conservation Service ("NRCS") Field Office Technical Guide for
Washington State and specific requirements outlined in the Water Quality Funding Guidelines. Technical assistance,
proposed practices, or project designs that do not meet these standards may be eligible if approved in writing by
ECOLOGY.
SECTION 3: THE FOLLOWING CONDITIONS APPLY TO SECTION 319 AND CENTENNIAL CLEAN WATER FUNDED
PROJECTS BEING USED TO MATCH SECTION 319 FUNDS.
The RECIPIENT must submit the following documents to ECOLOGY before this agreement is signed by ECOLOGY
1. Federal Funding Accountability and Transparency Act (FFATA) Form, available on the Water Quality Program website
2. "Section 319 Initial Data Reporting" form in EAGL.
A. Data Reporting: The RECIPIENT must complete the "Section 319 Initial Data Reporting" form in EAGL before this
agreement can be signed by Ecology. This form is used to gather general information about the project for EPA.
B. Funding Recognition and Outreach: In addition to Section 2.F of these Terms and Conditions, the RECIPIENT shall
provide signage that informs the public that the project is funded by EPA. The signage shall contain the EPA logo and
follow usage requirements available at http://www2.epa.gov/stylebook/using-epa-seal-and-logo. To obtain the
appropriate EPA logo or seal graphic file, the RECIPIENT may sent a request to their Ecology Financial Manager.
To increase public awareness of projects serving communities where English is not the predominant language,
RECIPIENTS are encouraged to provide their outreach strategies communication in non-English languages. Translation
costs for this purpose are allowable, provided the costs are reasonable.
The RECIPIENT shall use the following paragraph in all reports, documents, and signage developed under this
agreement:
"This project has been funded wholly or in part by the United States Environmental Protection Agency under an
assistance agreement to the Washington State Department of Ecology. The contents of this document do not necessarily
reflect the views and policies of the Environmental Protection Agency, nor does the mention of trade names or
commercial products constitute endorsement or recommendation for use."
C. Load Reduction Reporting: The RECIPIENT shall complete the "Section 319 Annual Load Reduction Reporting" form in
EAGL by January 15 of each year and at project close-out. ECOLOGY may hold reimbursements until the RECIPIENT has
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completed the form. This form is used to gather information on best management practices (BMPs) installed and
associated pollutant load reductions that were funded as a part of this project.
D. Time Extension: The RECIPIENT may request a one-time extension for up to 12 months. However, the time extension
cannot exceed the time limitation established in EPA's assistance agreement. In the event a time extension is requested
and approved by ECOLOGY, the RECIPIENT must complete all eligible work performed under this agreement by the
expiration date.
SECTION 4: THE FOLLOWING CONDITIONS APPLY TO SECTION 319 AND STATE REVOLVING FUND (SRF) LOAN FUNDED
PROJECTS ONLY.
A. Accounting Standards: The RECIPIENT shall maintain accurate records and accounts for the project (PROJECT Records)
in accordance with Generally Accepted Accounting Principles (GAAP) as issued by the Governmental Accounting
Standards Board (GASB), including standards related to the reporting of infrastructure assets or in accordance with the
standards in Chapter 43.09.200 RCW "Local Government Accounting — Uniform System of Accounting'.
B. Acquisitions: Section 319 and SRF Equivalency project RECIPIENTS shall comply with the terms and conditions of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 84 Stat. 1894 (1970)--Public Law 91-
646, as amended by the Surface Transportation and Uniform Relocation Assistance Act, PL 100-17-1987, and applicable
regulations and procedures of the federal agency implementing that Act.
C. Audit Requirements: In accordance with 2 CFR 200.501(a), the RECIPIENT agrees to obtain a single audit from an
independent auditor, if their organization expends $750,000 or more in total Federal funds in their fiscal year. The
RECIPIENT must submit the form SF -SAC and a Single Audit Report Package within 9 months of the end of the fiscal year
or 30 days after receiving the report from an independent auditor. The SF -SAC and a Single Audit Report Package MUST
be submitted using the Federal Audit Clearinghouse's Internet Data Entry System available at:
https://harvester.census.gov/fac/collect/ddeindex.html. For complete information on how to accomplish the single
audit submission, go to the Federal Audit Clearinghouse Web site: http://harvester.census.gov/fac/.
D. Archaeological Resources and Historic Properties (Section 106): The RECIPIENT shall comply with the additional
requirements under section 106 of the National Historic Preservation Act (NHPA, 36 CFR 800).
E. Data Universal Numbering System (DUNS) and Central Contractor Registration (CCR) Requirements: RECIPIENTS shall
have a DUNS number. Unless exempted from this requirement under 2 CFR 25.110, the RECIPIENT must ensure that
their organization's information in the System for Award Management (SAM), https://www.sam.gov, is kept current
through project closeout. This requires that the RECIPIENT reviews and updates the information at least annually after
the initial registration, and more frequently if information changes.
F. Disadvantaged Business Enterprise (DBE): General Compliance, 40 CFR, Part 33. The RECIPIENT agrees to comply with
the requirements of the Environmental Protection Agency's Program for Utilization of Small, Minority, and Women's
Business Enterprises (MBE/WBE) 40CFR, Part 33 in procurement under this agreement.
Six Good Faith Efforts, 40 CFR, Part 33, Subpart C. The RECIPIENT agrees to make the following good faith efforts
whenever procuring construction, equipment, services, and supplies under this agreement. Records documenting
compliance with the following six good faith efforts shall be retained:
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1) Ensure Disadvantaged Business Enterprises are made aware of contracting opportunities to the fullest extent
practicable through outreach and recruitment activities. For Indian Tribal, State and Local and Government RECIPIENTS,
this shall include placing Disadvantaged Business Enterprises on solicitation lists and soliciting them whenever they are
potential sources.
2) Make information on forthcoming opportunities available to Disadvantaged Business Enterprises and arrange time
frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and
facilitates participation by Disadvantaged Business Enterprises in the competitive process. This includes, whenever
possible, posting solicitations for bids or proposals for a minimum of thirty (30) calendar days before the bid or proposal
closing date.
3) Consider, in the contracting process, whether firms competing for large contracts could subcontract with
Disadvantaged Business Enterprises. For Indian Tribal, State, and Local Government RECIPIENTS, this shall include
dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation
by Disadvantaged Business Enterprises in the competitive process.
4) Encourage contracting with a consortium of Disadvantaged Business Enterprises when a contract is too large for one
of these firms to handle individually.
5) Use services and assistance of the Small Business Administration and the Minority Business Development Agency of
the Department of Commerce.
6) If the prime contractor awards subcontracts, require the prime contractor to take the five good faith efforts steps in
paragraphs 1 through 5 above.
The RECIPIENT agrees to submit ECOLOGY's Contractor Participation Report Form D with each payment request.
Contract Administration Provisions, 40 CFR, Section 33.302. The RECIPIENT agrees to comply with the contract
administration provisions of 40 CFR, Section 33.302.
Non-discrimination Provision. The RECIPIENT shall not discriminate on the basis of race, color, national origin or sex in
the performance of this agreement. The RECIPIENT shall carry out applicable requirements of 40 CFR Part 33 in the
award and administration of contracts awarded under EPA financial assistance agreements. Failure by the RECIPIENT to
carry out these requirements is a material breach of this agreement which may result in the termination of this contract
or other legally available remedies.
This does not preclude the RECIPIENT from enacting broader nondiscrimination protections.
The RECIPIENT shall comply with all federal and state nondiscrimination laws, including but not limited to, Title VI and VII
of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of
1972, the Age Discrimination Act of 1975, and Chapter 49.60 RCW, Washington's Law Against Discrimination, and 42
U.S.C. 12101 et seq, the Americans with Disabilities Act (ADA).
In the event of the RECIPIENT's noncompliance or refusal to comply with any applicable nondiscrimination law,
regulation, or policy, this agreement may be rescinded, canceled, or terminated in whole or in part and the RECIPIENT
may be declared ineligible for further funding from ECOLOGY. The RECIPIENT shall, however, be given a reasonable time
in which to cure this noncompliance.
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The RECIPIENT shall include the following terms and conditions in contracts with all contractors, subcontractors,
engineers, vendors, and any other entity for work or services pertaining to this agreement.
"The Contractor will not discriminate on the basis of race, color, national origin or sex in the performance of this
Contract. The Contractor will carry out applicable requirements of 40 CFR Part 33 in the award and administration of
contracts awarded under Environmental Protection Agency financial agreements. Failure by the Contractor to carry out
these requirements is a material breach of this Contract which may result in termination of this Contract or other legally
available remedies."
Bidder List, 40 CFR, Section 33.501(b) and (c). The RECIPIENT agrees to create and maintain a bidders list. The bidders
list shall include the following information for all firms that bid or quote on prime contracts, or bid or quote
subcontracts, including both MBE/WBEs and non-MBE/WBEs.
1. Entity's name with point of contact
2. Entity's mailing address, telephone number, and e-mail address
3. The procurement on which the entity bid or quoted, and when
4. Entity's status as an MBE/WBE or non-MBE/WBE
G. Electronic and information Technology (EIT) Accessibility: RECIPIENTS shall ensure that loan funds provided under this
agreement for costs in the development or purchase of EIT systems or products provide individuals with disabilities
reasonable accommodations and an equal and effective opportunity to benefit from or participate in a program,
including those offered through electronic and information technology as per Section 504 of the Rehabilitation Act,
codified in 40 CFR Part 7. Systems or products funded under this agreement must be designed to meet the diverse
needs of users without barriers or diminished function or quality. Systems shall include usability features or functions
that accommodate the needs of persons with disabilities, including those who use assistive technology.
H. Hotel -Motel Fire Safety Act: The RECIPIENT shall ensure that all space for conferences, meetings, conventions or
training seminars funded in whole or in part with federal funds complies with the protection and control guidelines of
the Hotel and Motel Fire Safety Act (15 USC 2225a, PL 101-391, as amended). Recipients may search the Hotel -Motel
National Master List at http://www.usfa.dhs.gov/applications/hotel/ to see if a property is in compliance, or to find
other information about the Act. Pursuant to 15 USC 2225a.
I. Trafficking In Persons: The RECIPIENT and RECIPIENT employees that are private entities shall not engage in forms of
trafficking in persons during the period of time this agreement is effective. This includes, but is not limited to, the
procurement of a commercial sex act or forced labor. The RECIPIENT shall notify ECOLOGY immediately of any
information received from any source alleging a violation under this provision.
SECTION 5: THE FOLLOWING CONDITIONS APPLY TO STATE REVOLVING FUND (SRF) LOAN FUNDED PROJECTS ONLY.
The RECIPIENT must submit the following documents/forms to ECOLOGY before this agreement is signed by ECOLOGY:
1. Financial Capability Assessment Documentation
2. Opinion of RECIPIENT's Legal Council
3. Authorizing Ordinance or Resolution
4. Federal Funding Accountability and Transparency Act (FFATA) Form
5. CWSRF Federal Reporting Information form available in EAGL
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6. Fiscal Sustainability Plan Certification Form (only required if the project includes construction of a wastewater or
stormwater facility construction)
7. Cost and Effectiveness Analysis Certification Form
A. Alteration and Eligibility of Project: During the term of this agreement, the RECIPIENT (1) shall not materially alter the
design or structural character of the project without the prior written approval of ECOLOGY and (2) shall take no action
which would adversely affect the eligibility of the project as defined by applicable funding program rules and state
statutes, or which would cause a violation of any covenant, condition, or provision herein.
B. American Iron and Steel (Buy American): This loan provision applies to projects for the construction, alteration,
maintenance, or repair of a "treatment works" as defined in the Federal Water Pollution Control Act (33 USC 1381 et
seq.) The RECIPIENT shall ensure that all iron and steel products used in the project are produced in the United
States. Iron and Steel products means the following products made primarily of iron or steel: lined or unlined pipes and
fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps and restraints, valves,
structural steel, reinforced precast concrete, and construction materials. The RECIPIENT may request waiver from this
requirement from the Administrator of the Environmental Protection Agency. The RECIPIENT must coordinate all waiver
requests through ECOLOGY. This provision does not apply if the engineering plans and specifications for the project
were approved by ECOLOGY prior to January 17, 2014. ECOLOGY reserves the right to request documentation of
RECIPIENT'S compliance with this provision.
C. Authority of RECIPIENT: This agreement is authorized by the Constitution and laws of the state of Washington,
including the RECIPIENT's authority, and by the RECIPIENT pursuant to the authorizing ordinance or resolution. The
RECIPIENT shall submit a copy of the authorizing ordinance or resolution to the ECOLOGY Financial Manager before this
agreement shall be signed by ECOLOGY.
D. Equivalency Projects: (For designated equivalency projects only)
1. The RECIPIENT must procure architectural and engineering services in accordance with the federal requirements in
Chapter 11 of Title 40, U.S.C. (see www.gpo.gov/fdsys/pkg/USCODE-2011-title40/pdf/USCODE-2011-title40-subtitlel-
chapll.pdf).
E. Fiscal Sustainability Plan Certification: The RECIPIENT shall submit a completed Fiscal Sustainability Plan Certification
before this agreement is signed by ECOLOGY. The Fiscal Sustainability Plan Certification is available from the ECOLOGY
Financial Manager or on the Water Quality Program website.
F. Funding Recognition and Outreach: In addition to Section 2.F of these Terms and Conditions, the
RECIPIENT agrees to comply with the EPA SRF Signage Guidance in order to enhance public awareness of EPA assistance
agreements nationwide. The signage guidance can be found at:
http://www.ecy.wa.gov/programs/wq/funding/Fundprgms/CWSRF/SignageGuidanceJune2015.pdf.
G. Insurance: The RECIPIENT shall at all times carry fire and extended insurance coverage, public liability, and property
damage, and such other forms of insurance with responsible insurers and policies payable to the RECIPIENT on such of
the buildings, equipment, works, plants, facilities, and properties of the Utility as are ordinarily carried by municipal or
privately -owned utilities engaged in the operation of like systems, and against such claims for damages as are ordinarily
carried by municipal or privately -owned utilities engaged in the operation of like systems, or it shall self -insure or
participate in an insurance pool or pools with reserves adequate, in the reasonable judgment of the RECIPIENT, to
protect it against loss.
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H. Litigation Authority: No litigation is now pending, or to the RECIPIENT's knowledge, threatened, seeking to restrain, or
enjoin:
(i) the execution of this agreement; or
(ii) the fixing or collection of the revenues, rates, and charges or the formation of the ULID and the levy and collection
of ULID Assessments therein pledged to pay the principal of and interest on the loan (for revenue secured lien
obligations); or
(iii) the levy and collection of the taxes pledged to pay the principal of and interest on the loan (for general obligation -
secured loans and general obligation payable from special -assessment -secured loans); or
(iv) in any manner questioning the proceedings and authority under which the agreement, the loan, or the project are
authorized. Neither the corporate existence, or boundaries of the RECIPIENT nor the title of its present officers to their
respective offices is being contested. No authority or proceeding for the execution of this agreement has been repealed,
revoked, or rescinded.
I. Loan Interest Rate and Terms: This loan agreement shall remain in effect until the date of final repayment of the loan,
unless terminated earlier according to the provisions herein.
When the Project Completion Date has occurred, ECOLOGY and the RECIPIENT shall execute an amendment to this loan
agreement which details the final loan amount (Final Loan Amount), and ECOLOGY shall prepare a final loan repayment
schedule. The Final Loan Amount shall be the combined total of actual disbursements made on the loan and all accrued
interest to the computation date.
The Estimated Loan Amount and the Final Loan Amount (in either case, as applicable, a "Loan Amount") shall bear
interest based on the interest rate identified in this agreement as the "Effective Interest Rate," per annum, calculated on
the basis of a 365 day year. Interest on the Estimated Loan Amount shall accrue from and be compounded monthly
based on the date that each payment is mailed to the RECIPIENT. The Final Loan Amount shall be repaid in equal
installments, semiannually, over the term of this loan "Loan Term" as outlined in this agreement.
J. Loan Repayment:
Sources of Loan Repayment
1. Nature of RECIPIENT's Obligation. The obligation of the RECIPIENT to repay the loan from the sources identified
below and to perform and observe all other agreements and obligations on its part, contained herein, shall be absolute
and unconditional, and shall not be subject to diminution by setoff, counterclaim, or abatement of any kind. To secure
the repayment of the loan from ECOLOGY, the RECIPIENT agrees to comply with all of the covenants, agreements, and
attachments contained herein.
2. For General Obligation. This loan is a General Obligation Debt of the RECIPIENT.
3. For General Obligation Payable from Special Assessments. This loan is a General Obligation Debt of the RECIPIENT
payable from special assessments to be imposed within the constitutional and statutory tax limitations provided by law
without a vote of the electors of the RECIPIENT on all of the taxable property within the boundaries of the RECIPIENT.
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4. For Revenue -Secured: Lien Position. This loan is a Revenue -Secured Debt of the RECIPIENT's Utility. This loan shall
constitute a lien and charge upon the Net Revenue junior and subordinate to the lien and charge upon such Net
Revenue of any Senior Lien Obligations.
In addition, if this loan is also secured by Utility Local Improvement Districts (ULID) Assessments, this loan shall
constitute a lien upon ULID Assessments in the ULID prior and superior to any other charges whatsoever.
5. Other Sources of Repayment. The RECIPIENT may repay any portion of the loan from any funds legally available to it.
6. Defeasance of the Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT shall not be entitled to, and shall not
affect, an economic Defeasance of the loan. The RECIPIENT shall not advance refund the loan.
If the RECIPIENT defeases or advance refunds the loan, it shall be required to use the proceeds thereof immediately
upon their receipt, together with other available RECIPIENT funds, to repay both of the following:
(i) The Loan Amount with interest
(ii) Any other obligations of the RECIPIENT to ECOLOGY under this agreement, unless in its sole discretion ECOLOGY
finds that repayment from those additional sources would not be in the public interest.
Failure to repay the Loan Amount plus interest within the time specified in ECOLOGY's notice to make such repayment
shall incur Late Charges and shall be treated as a Loan Default.
7. Refinancing or Early Repayment of the Project. So long as ECOLOGY shall hold this loan, the RECIPIENT shall give
ECOLOGY thirty days written notice if the RECIPIENT intends to refinance or make early repayment of the loan.
Method and Conditions on Repayments
1. Semiannual Payments. Notwithstanding any other provision of this agreement, the first semiannual payment of
principal and interest on this loan shall be due and payable no later than one year after the project completion date or
initiation of operation date, whichever comes first.
Thereafter, equal payments shall be due every six months.
If the due date for any semiannual payment falls on a Saturday, Sunday, or designated holiday for Washington State
agencies, the payment shall be due on the next business day for Washington State agencies.
Payments shall be mailed to:
Department of Ecology
Cashiering Unit
P.O. Box 47611
Olympia WA 98504-7611
In lieu of mailing payments, electronic fund transfers can be arranged by working with ECOLOGY's Financial Manager.
No change to the amount of the semiannual principal and interest payments shall be made without a mutually signed
amendment to this agreement. The RECIPIENT shall continue to make semiannual payments based on this agreement
until the amendment is effective, at which time the RECIPIENT's payments shall be made pursuant to the amended
agreement.
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2. Late Charges. If any amount of the Final Loan Amount or any other amount owed to ECOLOGY pursuant to this
agreement remains unpaid after it becomes due and payable, ECOLOGY may assess a late charge. The late charge shall
be one percent per month on the past due amount starting on the date the debt becomes past due and until it is paid in
full.
3. Repayment Limitations. Repayment of the loan is subject to the following additional limitations, among others: those
on defeasance, refinancing and advance refunding, termination, and default and recovery of payments.
4. Prepayment of Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT may prepay the entire unpaid principal
balance of and accrued interest on the loan or any portion of the remaining unpaid principal balance of the Loan
Amount. Any prepayments on the loan shall be applied first to any accrued interest due and then to the outstanding
principal balance of the Loan Amount. If the RECIPIENT elects to prepay the entire remaining unpaid balance and
accrued interest, the RECIPIENT shall first contact ECOLOGY's Revenue/Receivable Manager of the Fiscal Office.
K. Loan Security
Due Regard: For loans secured with a Revenue Obligation: The RECIPIENT shall exercise due regard for Maintenance and
Operation Expense and the debt service requirements of the Senior Lien Obligations and any other outstanding
obligations pledging the Gross Revenue of the Utility, and it has not obligated itself to set aside and pay into the loan
Fund a greater amount of the Gross Revenue of the Utility than, in its judgment, shall be available over and above such
Maintenance and Operation Expense and those debt service requirements.
Where collecting adequate gross utility revenue requires connecting additional users, the RECIPIENT shall require the
sewer system connections necessary to meet debt obligations and expected operation and maintenance expenses.
Levy and Collection of Taxes (if used to secure the repayment of the loan): For so long as the loan is outstanding, the
RECIPIENT irrevocably pledges to include in its budget and levy taxes annually within the constitutional and statutory tax
limitations provided by law without a vote of its electors on all of the taxable property within the boundaries of the
RECIPIENT in an amount sufficient, together with other money legally available and to be used therefore, to pay when
due the principal of and interest on the loan, and the full faith, credit and resources of the RECIPIENT are pledged
irrevocably for the annual levy and collection of those taxes and the prompt payment of that principal and interest.
Not an Excess Indebtedness: For loans secured with a general obligation pledge or a general obligation pledge on special
assessments: The RECIPIENT agrees that this agreement and the loan to be made do not create an indebtedness of the
RECIPIENT in excess of any constitutional or statutory limitations.
Pledge of Net Revenue and ULID Assessments in the ULID (if used to secure the repayment of this loan): For so long as
the loan is outstanding, the RECIPIENT irrevocably pledges the Net Revenue of the Utility, including applicable ULID
Assessments in the ULID, to pay when due the principal of and interest on the loan.
Utility Local Improvement District (ULID) Assessment Collection (if used to secure the repayment of the loan): All ULID
Assessments in the ULID shall be paid into the Loan Fund and used to pay the principal of and interest on the loan.
L. Maintenance and Operation of a Funded Utility: The RECIPIENT shall, at all times, maintain and keep the funded Utility
in good repair, working order, and condition.
M. Opinion of RECIPIENT's Legal Counsel: The RECIPIENT must submit an "Opinion of Legal Counsel to the RECIPIENT" to
ECOLOGY before this agreement will be signed. ECOLOGY will provide the form.
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N. Prevailing Wage (Davis -Bacon Act): The RECIPIENT agrees, by signing this agreement, to comply with the Davis -Bacon
Act prevailing wage requirements. This applies to the construction, alteration, and repair of treatment works carried
out, in whole or in part, with assistance made available by the State Revolving Fund as authorized by Section 513, title VI
of the Federal Water Pollution Control Act (33 U.S.C. 1372). Laborers and mechanics employed by contractors and
subcontractors shall be paid wages not less often than once a week and at rates not less than those prevailing on
projects of a character similar in the locality as determined by the Secretary of Labor.
The RECIPIENT shall obtain the wage determination for the area in which the project is located prior to issuing requests
for bids, proposals, quotes or other methods for soliciting contracts (solicitation). These wage determinations shall be
incorporated into solicitations and any subsequent contracts. The RECIPIENT shall ensure that the required EPA contract
language regarding Davis -Bacon Wages is in all contracts and sub contracts in excess of $2,000. The RECIPIENT shall
maintain records sufficient to document compliance with the Davis -Bacon Act, and make such records available for
review upon request.
The RECIPIENT also agrees, by signing this agreement, to comply with State Prevailing Wages on Public Works, Chapter
39.12 RCW, as applicable. Compliance may include the determination whether the project involves "public work" and
inclusion of the applicable prevailing wage rates in the bid specifications and contracts. The RECIPIENT agrees to
maintain records sufficient to evidence compliance with Chapter 39.12 RCW, and make such records available for review
upon request.
O. Progress Reports: RECIPIENTS funded with State Revolving Fund Loan or Forgivable Principal shall include the
following verification statement in the "General Comments" text box of each progress report.
"We verify that we are in compliance with all the requirements as outlined in our funding agreement(s) with the
Department of Ecology. This includes but is not limited to:
- The Davis -Bacon Act, 29 CFR (If applicable)
- Washington State Prevailing Wage Rate, Chapter 39.12 RCW (Pertaining to all recipients)
- The Disadvantaged Business Enterprise (DBE), 40 CFR, Part 33"
Representations and Warranties: The RECIPIENT represents and warrants to ECOLOGY as follows:
Application: Material Information. All information and materials submitted by the RECIPIENT to ECOLOGY in connection
with its loan application were, when made, and are, as of the date the RECIPIENT signs this agreement, true and correct.
There is no material adverse information relating to the RECIPIENT, the project, the loan, or this agreement known to
the RECIPIENT, which has not been disclosed in writing to ECOLOGY.
Existence; Authority. It is a duly formed and legally existing municipal corporation or political subdivision of the state of
Washington or a federally recognized Indian Tribe. It has full corporate power and authority to execute, deliver, and
perform all of its obligations under this agreement and to undertake the project identified herein.
Certification. Each payment request shall constitute a certification by the RECIPIENT to the effect that all
representations and warranties made in this loan agreement remain true as of the date of the request and that no
adverse developments, affecting the financial condition of the RECIPIENT or its ability to complete the project or to
repay the principal of or interest on the loan, have occurred since the date of this loan agreement. Any changes in the
RECIPIENT's financial condition shall be disclosed in writing to ECOLOGY by the RECIPIENT in its request for payment.
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Q. Sale or Disposition of Funded Utility: The RECIPIENT shall not sell, transfer, or otherwise dispose of any of the works,
plant, properties, facilities, or other part of the funded Utility or any real or personal property comprising a part of the
funded Utility unless:
1. The facilities or property transferred are not material to the operation of the funded Utility, or have become
unserviceable, inadequate, obsolete, or unfit to be used in the operation of the funded Utility or are no longer necessary,
material, or useful to the operation of the funded Utility; or
2. The aggregate depreciated cost value of the facilities or property being transferred in any fiscal year comprises no
more than three percent of the total assets of the funded Utility; or
3. The RECIPIENT receives from the transferee an amount equal to an amount which will be in the same proportion to
the net amount of Senior Lien Obligations and this LOAN then outstanding (defined as the total amount outstanding less
the amount of cash and investments in the bond and loan funds securing such debt) as the Gross Revenue of the funded
Utility from the portion of the funded Utility sold or disposed of for the preceding year bears to the total Gross Revenue
for that period.
4. Expressed written agreement by the DEPARTMENT.
The proceeds of any transfer under this paragraph must be used (1) to redeem promptly, or irrevocably set aside for the
redemption of, Senior Lien Obligations and to redeem promptly the loan, and (2) to provide for part of the cost of
additions to and betterments and extensions of the Utility.
R. Sewer -Use Ordinance or Resolution for Funded Wastewater Facility Projects: If not already in existence, the
RECIPIENT shall adopt and shall enforce a sewer -use ordinance or resolution. Such ordinance or resolution shall be
submitted to ECOLOGY upon request.
The sewer use ordinance must include provisions to:
1) Prohibit the introduction of toxic or hazardous wastes into the RECIPIENT's sewer system.
2) Prohibit inflow of stormwater into separated sewer systems.
3) Require that new sewers and connections be properly designed and constructed.
S. Termination and Default:
Termination and Default Events
1. For Insufficient ECOLOGY or RECIPIENT Funds. ECOLOGY may terminate this loan agreement for insufficient ECOLOGY
or RECIPIENT funds.
2. For Failure to Commence Work. ECOLOGY may terminate this loan agreement for failure of the RECIPIENT to
commence project work.
3. Past Due Payments. The RECIPIENT shall be in default of its obligations under this loan agreement when any loan
repayment becomes 60 days past due.
4. Other Cause. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance in full by the
RECIPIENT of all of its obligations under this loan agreement. The RECIPIENT shall be in default of its obligations under
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this loan agreement if, in the opinion of ECOLOGY, the RECIPIENT has unjustifiably failed to perform any obligation
required of it by this loan agreement.
Procedures for Termination. If this loan agreement is terminated prior to project completion, ECOLOGY shall provide to
the RECIPIENT a written notice of termination at least five working days prior to the effective date of termination (the
"Termination Date"). The written notice of termination by the ECOLOGY shall specify the Termination Date and, when
applicable, the date by which the RECIPIENT must repay any outstanding balance of the loan and all accrued interest
(the "Termination Payment Date").
Termination and Default Remedies
No Further Payments. On and after the Termination Date, or in the event of a default event, ECOLOGY may, at its sole
discretion, withdraw the loan and make no further payments under this agreement.
Repayment Demand. In response to an ECOLOGY initiated termination event, or in response to a loan default event,
ECOLOGY may at its sole discretion demand that the RECIPIENT repay the outstanding balance of the Loan Amount and
all accrued interest.
Interest after Repayment Demand. From the time that ECOLOGY demands repayment of funds, amounts owed by the
RECIPIENT to ECOLOGY shall accrue additional interest at the rate of one percent per month, or fraction thereof.
Accelerate Repayments. In the event of a default, ECOLOGY may, in its sole discretion, declare the principal of and
interest on the loan immediately due and payable, subject to the prior lien and charge of any outstanding Senior Lien
Obligation upon the Net Revenue. That is, the loan is not subject to acceleration so long as any Senior Lien Obligations
are outstanding. Repayments not made immediately upon such acceleration will incur Late Charges.
Late Charges. All amounts due to ECOLOGY and not paid by the RECIPIENT by the Termination Payment Date or after
acceleration following a default event, as applicable, shall incur late charges.
Intercept State Funds. In the event of a default event and in accordance with Chapter 90.50A.060 RCW, "Defaults," any
state funds otherwise due to the RECIPIENT may, at ECOLOGY's sole discretion, be withheld and applied to the
repayment of the loan.
Property to ECOLOGY. In the event of a default event and at the option of ECOLOGY, any personal property (equipment)
acquired under this agreement may, in ECOLOGY's sole discretion, become ECOLOGY's property. In that circumstance,
ECOLOGY shall reduce the RECIPIENT's liability to repay money by an amount reflecting the fair value of such property.
Documents and Materials. If this agreement is terminated, all finished or unfinished documents, data studies, surveys,
drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT shall, at the option of
ECOLOGY, become ECOLOGY property. The RECIPIENT shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such documents and other materials.
Collection and Enforcement Actions. In the event of a default event, the state of Washington reserves the right to take
any actions it deems necessary to collect the amounts due, or to become due, or to enforce the performance and
observance of any obligation by the RECIPIENT, under this agreement.
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Fees and Expenses. In any action to enforce the provisions of this agreement, reasonable fees and expenses of
attorneys and other reasonable expenses (including, without limitation, the reasonably allocated costs of legal staff)
shall be awarded to the prevailing party as that term is defined in Chapter 4.84.330 RCW.
Damages. Notwithstanding ECOLOGY's exercise of any or all of the termination or default remedies provided in this
agreement, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and/or
the state of Washington because of any breach of this agreement by the RECIPIENT. ECOLOGY may withhold payments
for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is
determined.
T. User -Charge System for Funded Utilities: The RECIPIENT certifies that it has the legal authority to establish and
implement a user -charge system and shall adopt a system of user -charges to assure that each user of the funded utility
shall pay its proportionate share of the cost of operation and maintenance, including replacement during the design life
of the project. The user -charge system will include provisions for a connection charge.
In addition, the RECIPIENT shall regularly evaluate the user -charge system, at least annually, to ensure the system
provides adequate revenues necessary to operate and maintain the funded utility, to establish reserves to pay for
replacement, and to repay the loan.
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If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used
to match a federal grant award, the following terms and conditions apply to you.
A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION:
1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for
debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving
contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in
the certification, they must provide an explanation as to why they cannot.
2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by
reason of changed circumstances.
3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set
out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY
for assistance in obtaining a copy of those regulations.
4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared
ineligible, or voluntarily excluded from participation in this covered transaction.
5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled
"CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION" without
modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered
transaction complies with certification of suspension and debarment requirements.
7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of
Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies,
including suspension and debarment.
8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or contractors,
are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will
be approved for payment. RECIPIENT/CONTRACTOR must run a search in <http://www.sam.gov> and print a copy of
completed searches to document proof of compliance.
B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the signed
agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives
using the FFATA Data Collection Form.
Packet Pg. 69
2.4.a
Agreement No: WQC-2022-Edmond-00009 Page 37 of 46
Project Title:
Recipient Name:
Receives more than $25,000 in federal funds under this award.
as
Receives more than 80 percent of its annual gross revenues from federal funds.
Receives more than $25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form.
Ecology is required to report the FFATA information for federally funded agreements, including the required
DUNS number, at www.fsrs.gov <http://www.fsrs.gov/> within 30 days of agreement signature. The FFATA information
will be available to the public at www.usaspending.gov <http://www.usaspending.gov/>.
For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>.
Packet Pg. 70
2.4.a
Agreement No: WQC-2022-Edmond-00009 Page 38 of 46
Project Title:
Recipient Name:
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology
GENERAL TERMS AND CONDITIONS AS OF LAST UPDATED 1/22/2018 VERSION
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans — EAGL Edition."
(https://fortress.wa.gov/ecy/publications/SummaryPages/1701004.html)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management
of all funds and resources made available under this Agreement.
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all
subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to
request proof of compliance by subgrantees and contractors.
d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent
and character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No
subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed
by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts
and administrative information without the concurrence of either party.
4. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT
S. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all
affected local, state, or federal jurisdictions, and any interested individuals or groups.
6. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT
ECOLOGY must sign the Agreement before any payment requests can be submitted.
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with
ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY.
e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and
supporting documentation. ECOLOGY will provide instructions for submitting payment requests.
f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment.
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Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
Page 39 of 46
g) RECIPIENT will receive payment through Washington State Department of Enterprise Services' Statewide Payee Desk.
RECIPIENT must register as a payee by submitting a Statewide Payee Registration form and an IRS W-9 form at the
website, http://www.des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx. For any
questions about the vendor registration process contact the Statewide Payee Help Desk at (360) 407-8180 or email
PayeeheIpdesk@watech.wa.gov.
h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement.
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has
been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this
Agreement, as appropriate, or upon completion of an audit as specified herein.
j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance,
and other reports required by this agreement. Failure to comply may result in delayed reimbursement.
7. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits
related to this Agreement, including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of
Washington which affect wages and job safety.
b) RECIPIENT agrees to be bound by all applicable federal and state laws, regulations, and policies against discrimination
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements.
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required
by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for
the permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT
fails to comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered
modified to conform to that statute or rule of law.
8. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or
responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest,
direct or indirect, nor affect the interest of any corporation, partnership, or association in which he/she is a part, in this
Agreement or the proceeds thereof.
9. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall
award all contracts for construction, purchase of goods, equipment, services, and professional architectural and
engineering services through a competitive process, if required by State law. RECIPIENT is required to follow
procurement procedures that ensure legal, fair, and open competition.
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Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
Page 40 of 46
RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may
be required to provide written certification that they have followed their standard procurement procedures and
applicable state law in awarding contracts under this Agreement.
ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state
procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion.
10. DISPUTES
When there is a dispute with regard to the extent and character of the work, or any other matter related to this
Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions
as provided for below:
a) RECIPIENT notifies the funding program of an appeal request.
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal.
d) ECOLOGY reviews the RECIPIENT's appeal.
e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the
review.
The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such
decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly
authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's
decision will not be taken to Environmental and Land Use Hearings Office.
Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement
and in accordance with the decision rendered.
Nothing in this Agreement will be construed to limit the parties' choice of another mutually acceptable method, in
addition to the dispute resolution procedure outlined above.
11. ENVIRONMENTAL DATA STANDARDS
a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental
measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY
Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall:
• Use ECOLOGY's QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA) officer or
the Program QA coordinator instructs otherwise.
• Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004
(Ecology Publication No. 04-03-030).
• Submit the QAPP to ECOLOGY for review and approval before the start of the work.
Packet Pg. 73
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
Page 41 of 46
b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental
Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm
with ECOLOGY that complete and correct data was successfully loaded into EIM, find instructions at:
http://www.ecy•wa.gov/eim.
c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System (GIS) data is collected and
processed. Guidelines for Creating and Accessing GIS Data are available at:
https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT,
when requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw
data collection files, map products, and all metadata and project documentation.
12. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought
hereunder will be in the Superior Court of Thurston County.
13. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the
project described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the
other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act
or omission of that party or that party's agents or employees arising out of this Agreement.
14. INDEPENDENT STATUS
The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will
continue to be employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or
agents of the other party.
15. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to
give up any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in
return for award of a subcontract hereunder.
16. MINORITY AND WOMEN'S BUSINESS ENTERPRISES (MWBE)
RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority -owned (MBE) and women -
owned (WBE) businesses in purchases and contracts initiated under this Agreement.
Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to
take the following actions, when possible, in any procurement under this Agreement:
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods
or services.
b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum
participation by qualified minority and women's businesses.
c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified
minority and women's businesses.
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Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
Page 42 of 46
d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises
(OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as
appropriate.
17. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by
giving precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement;
(c) Scope of Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference,
including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; and (f) the General Terms and
Conditions.
18. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment
of this Agreement:
a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to
production and distribution.
b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline.
c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products
developed.
Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets,
videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator
magnet, and any online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to
provide a copy, then the RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best
represents the item.
Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic
requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact
ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY.
19. PROGRESS REPORTING
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress
reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not
document timely use of funds.
b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed
without a progress report. ECOLOGY will define the elements and frequency of progress reports.
c) RECIPIENT shall use ECOLOGY's provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1
through September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the
end of the quarter being reported.
e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been
approved by ECOLOGY, all financial, performance, and other reports required by the agreement and funding program
guidelines. RECIPIENT shall use the ECOLOGY provided closeout report format.
Packet Pg. 75
Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
20. PROPERTY RIGHTS
2.4.a
Page 43 of 46
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property
under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free,
nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to
authorize others to use the same for federal, state, or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information;
present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other
data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials.
d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants
and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds
furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon
specific instructions with respect thereto in this Agreement.
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the
RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If
said property is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash
or by setoff by the RECIPIENT for the fair market value of such property.
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for
the acquisition of land or facilities:
1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this
Agreement.
2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of
funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts,
and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the
uses intended by this Agreement.
g) Conversions. Regardless of the Agreement expiration date, the RECIPIENT shall not at any time convert any
equipment, property, or facility acquired or developed under this Agreement to uses other than those for which
assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon
payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance which
monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such
property.
21. RECORDS, AUDITS, AND INSPECTIONS
RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering
documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
Packet Pg. 76
2.4.a
Agreement No: WQC-2022-Edmond-00009 Page 44 of 46
Project Title:
Recipient Name:
c) Clearly indicate total receipts and expenditures related to this Agreement.
d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of
Washington, for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute
resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies
in the records.
ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state
has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be
enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All
work performed under this Agreement and any property and equipment purchased shall be made available to
ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of this
Agreement and for at least three (3) years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in
order to monitor and evaluate performance, compliance, and any other conditions under this Agreement.
22. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory
performance of this Agreement and completion of the work described in the Scope of Work. All payments to the
RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or unallowable cost
charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full
amount of any erroneous payment or overpayment under this Agreement.
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments
within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time
ECOLOGY demands repayment of funds.
Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
23. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid,
such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid
provision, and to this end the provisions of this Agreement are declared to be severable.
24. STATE ENVIRONMENTAL POLICY ACT (SEPA)
RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State
Environmental Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any
reimbursements are subject to this provision.
25. SUSPENSION
When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any
portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume
performance on the next business day following the suspension period unless another day is specified by ECOLOGY.
26. SUSTAINABLE PRACTICES
In order to sustain Washington's natural resources and ecosystems, the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement.
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Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
Page 45 of 46
a) Sustainable practices may include such activities as: use of clean energy, use of double -sided printing, hosting low
impact meetings, and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and
imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with
reduced packaging, office products that are refillable, rechargeable, and recyclable, and 100% post -consumer recycled
paper.
For more suggestions visit ECOLOGY's web page: Green Purchasing, ,
https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
27. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the
RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach
of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or
costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Failure to
Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the
project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in
writing for commencement of work, or the time period defined within the Scope of Work.
Non -Performance.
The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of
ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds,
terminate in whole or in part this Agreement, and exercise any other rights under this Agreement. Despite the above,
the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of
Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the
purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest
of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance
with the terms of this Agreement prior to the effective date of termination.
Non -Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event
funding from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and
prior to the completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the
Agreement, in whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY
may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is
resolved. ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a
reasonable attempt to provide notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the recipient/contractor
through the effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the
recipient/contractor. In no event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the
agreement and any amendments.
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Agreement No: WQC-2022-Edmond-00009
Project Title:
Recipient Name:
2.4.a
Page 46 of 46
If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to
repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT's obligation to continue or
complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's
governing body.
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written
agreement.
d) In Event of Termination
All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other
materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of
ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work
completed on such documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds, identified herein.
28. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of
Washington is named as an express third party beneficiary of such subcontracts with full rights as such.
29. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach,
and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the
authorized representative of ECOLOGY.
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2.5
City Council Agenda Item
Meeting Date: 04/12/2022
Presentation of the 2022 Overlay Construction Contract
Staff Lead: Rob English
Department: Engineering
Preparer: Rob English
Background/History
None.
Staff Recommendation
Staff will provide the bid results, proposed construction budget and a possible recommendation to
award at a future City Council meeting (tentative for the April 26th City Council meeting).
Narrative
This project is a continuation of the City's efforts to rehabilitate and preserve its roadway
network by paving various area streets. This year's project will use General Fund, REET, Sewer
and Stormwater funds to pave approximately 6.8 lane -miles of City streets.
The project advertised for construction bids on April 4th and April 12th, 2022. Construction bids are due
by 2:00 p.m. April 191h, 2022, which may provide an opportunity to award the project at the April 261h
City Council Meeting. The total proposed construction budget for the 2022 Overlay Program is
$1,586,760. Attachment 2 shows the contribution of construction funding from each City Fund. Staff
will prepare a second quarter budget amendment for the Stormwater fund contribution after the bids
are opened and a low bidder is determined.
The bid results, proposed construction budget and recommendation to award will be provided at the
April 26th City Council meeting. Construction is expected to begin in June and be completed by early
September of this year
Attachments:
Attachment 1 - 2022 Overlay -Map
Attachment 2 - Proposed Construction Budget
Packet Pg. 80
Roadway Funded
B Water Funded
Sewer Funded
Q Storm Funded
13th Way -End to 8th Ave
7th PI - S End to N End
8th PI-S End to 15th
226th-100th to E End
Robin Hood -Humber to 106th
Humber -Nottingham to Robin Hood
Nottingham -Humber to Robin Hood
Friar Tuck -End to Nottingham
Alan A Dale -Friar Tuck to Robin Hood
Little John -Robin Hood to End
231st-106th to End
Cem
2022 Overlay Pro -pram
to 220th
92nd-228th to 220th
241 st1242nd
Packet Pg. 81
2.5.b
2022 Pavement Preservation Program
ESTIMATED CONSTRUCTION BUDGET
BUDGET
STREET
SEWER
STORM
TOTAL
Contract Award
$
1,186,633
$
42,109
$
40,659
$
1,269,401
Construction Management, Inspection & Testing (15%)
$
177,990
$
6,320
$
6,100
$
190,410
Management Reserve (10%)
$
118,660
$
4,210
$
4,070
$
126,940
TOTALS
$
1,483,283
1 $
52,639
1 $
50,829
1 $
1,586,751
CONSTRUCTION FUNDING
FUNDING
STREET
SEWER
STORM
TOTAL
Fund 112 - Street
$ 452,590
$ 452,590
Fund 125 - REET 1
$ 524,930
$ 524,930
Fund 126 - REET 2
$ 505,770
$ 505,770
Fund 423 - SEWER
$ 52,639
$ 52,639
Fund 422 - STORM PENDING BUDGET AMENDMENT
$ 50,829
$ 50,829
TOTALS
$ 1,483,290
$ 52,639
$ 50,829
$ 1,586,758
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2.6
City Council Agenda Item
Meeting Date: 04/12/2022
Presentation of Construction Contract for Hwy 99 Gateway -Revitalization Stage 2 Project
Staff Lead: Rob English
Department: Engineering
Preparer: Emiko Rodarte
Background/History
None
Staff Recommendation
Staff will provide the bid results, proposed construction budget and a possible recommendation to
award at a future City Council meeting (tentative for the May 3rd City Council meeting).
Narrative
The Highway 99 Gateway -Revitalization Stage 2 project consists of the addition of a continuous
landscaped raised median along Highway 99 from 2441" St. SW to 2101" St. SW with mid -block left turn
pockets, a HAWK signal approximately 600' north of 2341" St. SW, and gateway signs on both ends of the
corridor. This project will improve corridor safety by reducing high -angle vehicle accident rates with the
removal of the center two-way left turn lane. The proposed HAWK signal will improve active
transportation safety for pedestrians attempting to cross the corridor between the existing signalized
intersection at 238t" St. SW and 2281" St. SW.
The project was advertised for construction bids on March 31, 2022 and the bid opening is scheduled
for April 21, 2022. The engineer's estimate is $5,230,000 and the contract consists of 150 working
days. The project is being funded by the State Connecting Washington transportation funds and a
REET ($270,000) contribution.
Attachments:
Attachment 1
- Project Map
Attachment 2
- Center Median
Attachment 3
- Gateway Signs
Packet Pg. 83
I 2.6.a I
City of Edmonds Man Title Hwy 99 Revitalization project
Legend
Project
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Notes
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0 City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION
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2.7
City Council Agenda Item
Meeting Date: 04/12/2022
Public Works CIP-CFP Review
Staff Lead: Rob English
Department: Public Works & Utilities
Preparer: Rob English
Background/History
Staff Recommendation
Narrative
The Parks and Public Works Committee requested to review the CIP-CFP projects programmed in 2022
and 2023 at the March meeting. Attachment 1 is a list and map for transportation projects.
Attachment 2 is a list and map for utility projects.
Attachments:
Attachment 1 - 2022-23 Transportatoin Projects
Attachment 2 - 2022-23 Utility Projects
Packet Pg. 87
°Vo�� Public Works & Utilities Department
TRANSPORTATION PROJECTS
Ibc. 1890
2022/2023
Projects
• Street/Intersection Project
o Non -Motorized Transportation Project
Street/Intersection Project
Non -Motorized Transportation Project
�1
PWT-20
: PWT-10
* Site specific projects only. Citywide/annual citywide projects not shown.
PWT-28
PWT-03
FL
PWT-09
PWT-11
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2.7.a
TRANSPORTATION
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Transportation Projects
2.7•a
#
CFP
PROJECT
DP
2022
2023
2024
2025
2026
2027
TOTAL
TOTAL
TOTAL
#
(2022-2027)
(2028-42)
Project Cost
Preservation / Maintenance Proiects
PWT-01
lAnnual Street Preservation Program
76
$1,500,000
$1,500,000
$1,500,000
$1,386,000
$1,650,000
$1,650,000
$9,186,000
$0
$9,186,00C
PWT-02
84th Ave. W Overlay from 220th St. SW to 212th St. SW
84
$5,780
$0
$0
$0
$0
$0
$5,780
$0
$5,78C
PWT-03
76th Ave. W Overlay from 196th St. SW to Olympic View Dr.
78
$1,663,723
$0
$0
$0
$0
$0
$1,663,723
$0
$1,663,722
PWT-04
Main St. Overlay from 6th Ave. to 9th Ave.
$0
$157,000
$780,000
$0
$0
$0
$937,000
$0
$937,00C
PWT-05
Puget Dr. @ OVD Signal Upgrades
$0
$0
$0
$80,000
$450,000
$0
$530,000
$0
$530,OOC
PWT-06
Signal Upgrades - 100th Ave @ 238th St. SW
$0
$0
$0
$150,000
$700,000
$0
$850,000
$0
$850,OOC
PWT-07
Main St. 3rd Signal Upgrades
$0
$0
$0
$0
$100,000
$350,000
$450,000
$0
$450,OOC
Safetv / Canacity Analvsis
PWT-08
X
228th St. SW from Hwy 99 to 95th PI. W Corridor
$0
$0
$0
$1,000,000
$1,700,000
$12,000,000
$14,700,000
$0
$14,700,00(
PWT-09
X
Hwy 99 Revitalization & Gateway Project - Stage 2
80
$7,660,000
$0
$0
$0
$0
$0
$7,660,000
$0
$7,660,OOC
PWT-10
X
Hwy 99 Revitalization & Gateway Project - Stage 3
81
$640,000
$3,200,000
$1,930,000
$16,000,000
$10,752,000
$0
$32,522,000
$0
$32,522,OOC
PWT-11
X
Hwy 99 Revitalization & Gateway Project - Stage 4
82
$400,000
$2,000,000
$3,000,000
$3,167,000
$16,000,000
$16,434,000
$41,001,000
$0
$41,001,00C
PWT-12
X
Hwy 99 Revitalization & Gateway Project - Stage 5
$0
$0
$0
$0
$2,080,000
$4,964,000
$7,044,000
$37,971,000
$45,015,00(
PWT-13
X
Hwy 99 Revitalization & Gateway Project - Stage 6
1 $0
$0
$0
$0
$0
$0
$0
$20,217,000
$20,217,00C
PWT-14
X
Hwy 99 Revitalization & Gateway Project - Stage 7
$0
$0
$0
$0
$0
$0
$0
$38,142,000
$38,142,00C
PWT-15
X
Hwy 99 Revitalization & Gateway Project - Stage 8
$0
$0
$0
$0
$0
$0
$0
$35,242,000
$35,242,OOC
PWT-16
X
Hwy 99 Revitalization & Gateway Project - Stage 9
$0
$0
$0
$0
$0
$0
$0
$20,072,000
$20,072,00C
PWT-17
X
SR 524 196th St. SW / 88th Ave. W - Intersection Improvements
$0
$0
$0
$238,000
$216,000
$720,000
$1,174,000
$0
$1,174,00C
PWT-18
X
Main St. @ 9th Ave. Intersection Improvements
$0
$0
$0
$176,000
$1,000,000
$0
$1,176,000
$0
$1,176,OOC
PWT-19
X
76th Ave. W @ 220th St. SW - Intersection Improvements
83
$276,902
$387,4391
$725,000
$6,881,000
$0
$0
$8,270,3411
$0
$8,270,341
PWT-20
SR-104 Adaptive System
86
$150,000
$260,000
$0
$1,955,000
$0
$0
$2,365,000
$0
$2,365,OOC
PWT-21
X
SR-104 @tooth Ave W. Intersection & Access M mt m rovements
$0
$0
$0
$160,000
$931,000
$0
$1,091,000
$0
$1,091,000
PWT-22
X
SR-104 @ 95th PI. W Intersection Improvements
$0
$0
$0
$80,000
$450,000
$0
$530,000
$0
$530,OOC
PWT-23
X
SR-104 @ 238th St. SW Intersection Improvements
$0
$0
$0
$213,000
$1,219,000
$0
$1,432,000
$0
$1,432,OOC
PWT-24
X
Olympic View Dr. @ 76th Ave. W Intersection Improvements
$0
$0
$0
$0
$0
$0
$0
$1,266,000
$1,266,OOC
PWT-25
X
84th Ave. W (212th St. SW to 238th St. SW)
$0
$0
$0
$0
$0
$0
$0
$16,622,000
$16,622,OOC
PWT-26
X
SR-104 @ 76th Ave. W Intersection Improvements
$0
$0
$0
$481,000
$2,750,000
$0
$3,231,000
$0
$3,231,OOC
PWT-27
X
Olympic View Dr. @ 174th St. SW Intersection Improvements
$0
$0
$0
$0
$0
$0
$0
$671,000
$671,00C
PWT-28
175th St Sope Repair
$0
$1,000,000
$0
$0
$0
$0
$1,000,000
$0
$1,000,OOC
PWT-57
1
12022 Guardrail Program
95
$20,180
$0
$0
$0
$0
$0
$20,180
$0
$20,18C
PWT-58
2022 Traffic Signal Upgrades
88
$30,2801
$0
sol
sol
$0
$0
$30,280
$0
$30,28C
Non -motorized transportation Proiects
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PWT-29
X
232nd St. SW Walkway from tooth Ave. to SR-104
$0
$0
$0
$0
$206,000
$1,183,000
$1,389,000
$0
$1,389,00C C
PWT-30
X
236th St. SW Walkway from Madrona Elementary to 97th Ave. W
$0
$0
$0
$0
$227,000
$1,267,000
$1,494,000
$0
$1,494,OOC d
PWT-31
X
236th St. SW Walkwayfrom Hwy. 99 to 76th Ave. W
$0
$0
$0
$0
$0
$0
$0
$1,831,000
$1,831,00C t
PWT-32
X
84th Ave. W Walkway from 238th St. SW to 234th St. SW
$0
$0
$0
$0
$150,000
$640,000
$790,000
$0
$790,OOC R
PWT-33
PWT-34
X
X
80th Ave. W Walkway from 212th St. SW to 206th St. SW
80th Ave. W Walkway from 188th St. SW to Olympic View Dr.
$0
$0
$0
$0
$0
$0
$209,000
$597,000
$209,000
$2,339,000
$2,476,000
$0
$2,894,000
$2,936,000
$0
$0
$2,894,00C Q
$2,936,OOC ..
PWT-35
I X
1218th St. SW Walkway from 76th Ave. W to 84th Ave. W
1 $0
$0
$0
$0
$240,000
$1,350,000
$1,590,000
$0
$1,590,00C
PWT-36
X
Walnut St. Walkway from 6th Ave. S to 7th Ave S
$0
$0
$0
$265,000
$0
$0
$265,000
$0
$265,00C E
PWT-37
PWT-38
X
216th St. SW Walkway from Hwy. 99 to 72nd Ave W
Citywide Pedestrian Enhancements Project
85
$0
$10,000
$0
$0
$0
$0
$200,000
$0
$0
$0
$0
$0
$200,000
$10,000
$0
$0
$200,00C V
$10,OOC r
PWT-39
X
Citywide Bicycle Improvements Project
79
$1,562,390
$0
$0
$0
$0
$0
$1,562,3901
$0
$1,562,39C Q
PWT-40
X
Maplewood Dr. Walkway from Main St. to 200th St. SW
$0
$0
$0
$201,000
$201,000
$2,300,000
$2,702,000
$0
$2,702,00C
PWT-41
X
95th PI. W Walkway from 224th St. SW to 220th St. SW
$0
$0
$0
$120,000
$668,000
$0
$788,000
$0
$788,00C
PWT-42
X
Railroad St. Walkway from Dayton St. to Main St. / SR-104
$0
$0
$0
$170,000
$754,000
$0
$924,000
$0
$924,00(
PWT-43
X
SR-104 @ 76th Ave. W Non -Motorized Trans Improvements
$0
$0
$0
$0
$0
$0
$0
$1,294,000
$1,294,000
PWT-44
X
Downtown Lighting Improvements
$0
$0
$0
$300,000
$1,200,000
$0
$1,500'000
PWT-45
X
SR-104 Walkway: HAWK to Pine/Pine from SR-104 to 9th
$0
$0
$0
$327,000
$327,000
$2,636,000
$3,290,000
Packet Pg. 90
Transportation Projects
2.7.a
#
CFP
PROJECT
DP
#
2022
2023
2024
2025
2026
2027
TOTAL
(2022-2027)
TOTAL
(2028.42)
TOTAL
Project Cost
PWT-46
X
191st St. SW Walkway from 80th Ave. W to 76th Ave. W
$0
$0
$0
$0
$0
$0
$0
$678,000
$678,OOC
PWT-47
X
104th Ave. W / Robinhood Lane Walkway from 238th St. SW to 106th
$0
$0
$0
$0
$0
$0
$0
$1,060,000
$1,060,OOC
PWT-48
X
80th Ave. W Walkway from 218th St. SW to 220th St. SW
$0
$0
$0
$0
$0
$0
$0
$324,000
$324,OOC
PWT-49
I X
184th Ave. W Walkway from 188th St. SW to 186th St. SW
$0
$0
$0
$0
$0
$0
$0
$328,000
_
$328,OOC 3
PWT-50
X
238th St. SW Walkway from Hwy. 99 to 76th Ave. W
$0
$0
$0
$0
$0
$0
$0
$1,285,000
$1,285,OOC 2
PWT-55
X
Elm Way Walkway from 8th Ave. S to 9th Ave. S
93
$901,780
$0
$0
$0
$0
$0
$901,780
$0
$901,78C tv
PWT-56
X
2022 Pedestrian Safety Program
87
$20,185
$0
$0
$0
$0
$0
$20,185
$01
$20,18E IX
LL
Ferry Projects
V
PWT-51
I X I Ferry Storage Improvements from Pine St. to Dayton St.
$0
$0
$0
$357,000
$0
$0
$357,000
$01
$357,OOC d
Traffic Calming
N
PWT-52
ITraffic Calming Program
11 94 1 $33,1301
$18,0001
$18,0001
$18,0001
$18,0001
$18,00011
$123,130
$0
$123,13C
O
Traffic Planning Projects
?j
PWT-53
I
I Citywide ADA Transition Plan
1 $0
$100,000
$0
$0
$0
$0
$100,000
$0
$100,00C V
PWT-54
I
ITransportation Plan Update
1 77
1 $185,000
$0
$0
$0
$0
$0
$185,000
$0
$185,OOC B
7
Total Projects $15,059,350
$8,622,439
$7,953,000
$34,731,000
$46,537,000
$47,988,000
$160,890,789
$177,003,000
$337,893,78E d
to
Funding Source
2022
2023
2024
2025
2026
2027
TOTAL
(2022-2027)
TOTAL
(2028.42)
TOTAL
(2022-2027)
Street Fund 112 - Gas Tax & Multi -modal revenue
$185,000
$131,000
$156,000
$150,000
$150,000
$150,000
$922,000
$0
$922,000
REET Fund 125
$835,199
$0
$0
$0
$0
$0
$835,199
$0
$835,19E
REET Fund 126
$1,382,400
$1,596,0001
$1,518,000
$1,518,000
$1,518,000
$1,518,000
$9,050,4001
$0
$9,050,40C
Transportation Impact Fees
$60,000
$75,6091
$343,750
$145,000
$500,000
$0
$1,124,359
$0
$1,124,35E
General Fund
$500,000
$0
$0
$0
$0
$0
$500,000
$0
$500,OOC
Stormwater Utility Fund 422
$371,272
$25,0001
$5,000
$0
$0
$0
$401,272
$0
$401,272
Federal Grants
$936,428
$1,811,830
$1,343,250
$0
$0
$0
$4,091,508
$0
$4,091,50E
State Grants
$8,700,000
$3,700,000
$2,607,0001
$0
$0
$0
$15,007,000
$0
$15,007,OOC
Other
$2,073,211
$0
$0
$01
$0
$0
$2,073,211
$0
$2,073,211
Unsecured Funding
$0
$1,268,000
$1,975,0001
$32,918,0001
$44,369,0001
$46,320,0001
$126,850.000
$177,003,000
$303,853,OOC
Total Revenue $15,059,350 $8,622,439 $7,953,000 $34,731,000 $46,537,000 $47,988,000 $160,890,789 $177,003,000
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Project Description
Annual pavement preservation program to maintain City streets.
Project Benefit
Maintains the City's pavement infrastructure and reduces the need for larger capital investment to rebuild City
steets.
Estimated Project Cost
$1,500,000/ year
Design
Right of Way
Construction
Expense Total
Street Fund 112 - Gas Tax & Multi -modal
REET Fund 125
REET Fund 126
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
State Grants
Unsecured Funding
Funding Source Total
$225,000 $150,000 $150,000 $150,000 $200,000 $200,000
$1,275,000 $1,350,000 $1,350,000 $1,236,000 $1,450,000 $1,450,000
$1,500,000 $1,500,000 $1,500,000 $1,386,000 $1,650,000 $1,650,000
$150,000 $150,000 $150,000
$500,000
$500,000 $1,500,000 $1,500,000 $1,236,000 $1,500,000 $1,500,000
$500,000
$1,500,000 $1,500,000 $1,500,000 $1,386,000 $1,650,000 $1,650,000
7
Packet Pg. 92
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Project Description
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Pavement overlay of 84th Ave. W from 220th St. SW to 212th St. SW, with curb ramps upgrades, RRFB's at the
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existing crosswalk in front of the Chase Lake Elementary School, and bike lane addition from 215th St. SW to
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212th St. SW on both sides of the street. This project is funded through a secured Federal grant and local funds.
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The project will be completed in fall 2021 and the funding in 2022 is necessary to close-out the project and
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complete the grant documents.
Project Benefit
Improve pavement condition and active transportation safety along the corridor.
Estimated Project Cost
$1,130,000
Design
Right of Way
Construction
$5,780
Expense Total
$5,780
Street Fund 112 - Gas Tax & Multi -modal
REET Fund 125
REET Fund 126
$780
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
$5,000
State Grants
Unsecured Funding
Funding Source Total
$5,780
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Pavement overlay of 76th Ave. W from 196th St. SW to Olympic View Dr. with pedestrian curb ramps upgrades,
RRFB's at the proposed crosswalk at 75th PI. W, and possible addition of a bike lane for the northbound 0
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movement. This is a joint project funded by the Cities of Edmonds and Lynnwood, since the west half of the street a
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is in the City of Edmonds and the east half is in the City of Lynnwood. o
Project Benefit
Improve pavement condition, install new Rapid Rectangular Flashing Beacons (RRFB's) for pedestrian safety and
upgrade pedestrian curb ramps to meet ADA standards. In addition to the existing southbound bike lane, the
project may add a new northbound bike lane as outlined in the City's Transportation Comprehensive Plan.
Estimated Project Cost
1,955,000
Design
Right of Way
Construction
$1,663,723
Expense Total
$1,663,723
Street Fund 112 - Gas Tax & Multi -modal
REET Fund 125
REET Fund 126
$274,195
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
$639,788
State Grants
Other
$749,740
Unsecured Funding
Funding Source Total
$1,663,723
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Project Description
Pavement overlay along Main St. from 6th Ave. to 9th Ave. with pedestrian curb ramps upgrades and Rectangular
Rapid Flashing Beacons (RRFB's) at the existing pedestrian crosswalk at 8th Ave. The project will be funded with a
federal grant (funds available in 2023) and City funds for a local match.
Project Benefit
Improve pavement conditions on this segment of Main St., pedestrian safety with the addition of RRFB's, and
pedestrian accessibility with the ADA curb ramp.
Estimated Project Cost
$937,000
Design
$157,000
Right of Way
Construction
$780,000
Expense Total
$157,000
$780,000
Street Fund 112 - Gas Tax & Multi -modal re
$31,000
$156,000
REET Fund 125
REET Fund 126
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
$126,000
$624,000
State Grants
Unsecured Funding
Funding Source Total
$157,000
$780,000
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Project Description
Installation of raised landscaped median along Highway 99 corridor from 244th St. SW to 212th St. SW, addition
of"Gateway" signage on both ends of the corridor, and a new pedestrian HAWK signal just north of 234th St. SW
The project is funded from state funds provided by the Connecting Washington Transportation program.
Project Benefit
The conversion of the center two-way left turn lane to a landscaped raised median will improve corridor safety
along this Highway of Regional Significance (HRS), with an Average Daily Traffic (ADT) of — 35,000 vehicles per
day. The new HAWK signal will provide a signalized pedestrian crossing between the existing traffic signals at
238th St and 228th St.
Estimated Project Cost
9,033,000
Design
Right of Way
Construction
$7,660,000
Expense Total
$7,660,000
Street Fund 112 - Gas Tax & Multi -modal re
REET Fund 125
REET Fund 126
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
State Grants
$7,660,000
Unsecured Funding
Funding Source Total
$7,660,000
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The Stage 3 Highway 99 project limits are from 244th St SW to 238th St. SW. The project will construct wider
sidewalks with a planter strip, new street lighting, improved stormwater facilities, targeted utility replacements, 0-
potential undergrounding of overhead utilities, landscaping and other softscape treatments. The Design and right a
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Project Benefit °Q
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Improve aesthetics, safety, and user experience along this segment of the Hwy 99 corridor. L
Estimated Project Cost N
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$32,522,000 N
Design
Right of Way
Construction
Expense Total
Street Fund 112 - Gas Tax & Multi -modal re
REET Fund 125
REET Fund 126
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
State Grants
Unsecured Funding
Funding Source Total
$640,000 $2,000,000 $712,000
$1,200,000 $1,218,000
$16,000,000 $10,752,000
$640,000 $3,200,000 $1,930,000 $16,000,000 $10,752,000
$640,000 $3,200,000 $1,875,000
$55,000 $16,000,000 $10,752,000
$640,000 $3,200,000 $1,930,000 $16,000,000 $10,752,000
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The Stage 4 Highway 99 project limits are from 220th St SW to 224th St. SW. The project will construct wider
sidewalks with a planter strip, new street lighting, improved stormwater facilities, targeted utility replacements,
potential undergrounding of overhead utilities, landscaping and other softscape treatments. The intersection of
Highway 99 and 220th St. will be widened to add capacity and improve the level of service. The Design and right
of way phases are funded through secured Connecting Washington funds, a federal grant and local transportation
impact fees.
Project Benefit
Improve aesthetics, safety, and user experience. In addition, future economic development would be improved
Estimated Project Cost
$41,001,000
Design
$400,000
$1,500,000
$1,500,000
$688,000 Q
Right of Way
$500,000
$1,500,000
$2,479,000
Construction
$16,000,000 $16,434,000 E
Expense Total
$400,000
$2,000,000
$3,000,000
$3,167,000 $16,000,000 $16,434,000
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Street Fund 112 - Gas Tax & Multi -modal re
Q
REET Fund 125
REET Fund 126
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
$1,232,000
$348,000
State Grants
$400,000
$500,000
$732,000
Unsecured Funding
$268,000
$1,920,000
$3,167,000 $16,000,000 $16,434,000
Funding Source Total
$400,000
$2,000,000
$3,000,000
$3,167,000 $16,000,000 $16,434,000
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Project Description a
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Reconfigure eastbound lanes to a left turn lane and through / right turn lane. Add eastbound and westbound
dedicated left turn lanes with a protected -permitted phase. Provide right turn overlap for westbound movement 0
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during southbound left turn phase. (Additional improvements include wider sidewalk, bike lanes, and various a
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utility improvements (invluding potential conversion overhead utility lines to underground). ROADWAY PROJECT o
PRIORITY #1 in 2015 Transportation Plan).
Project Benefit
Reduce the intersection delay and improve the LOS. The projected LOS in 2035 would be improved from LOS F to
LOS D. Improve active transportation conditions for pedestrians and bicycle riders.
Estimated Project Cost
$8,270,341
Design
Right of Way
Construction
Expense Total
Street Fund 112 - Gas Tax & Multi -modal re
REET Fund 125
REET Fund 126
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Water Utility Fund 421
Federal Grants
State Grants
Unsecured Funding
Funding Source Total
$276,902 $287,439 $50,000
$100,000 $675,000
$6,881,000
$276,902 $387,439 $725,000 $6,881,000
$60,000
$75,609
$343,750
$21,062
$25,000
$5,000
$15,840
$15,000
$5,000
$180,000
$271,830
$371,250
$6,881,000
$276,902 $387,439 $725,000 $6,881,000
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Project Description
Installation of an Adaptive System along SR-104 from 236th St. SW to 226th St. SW (total of five traffic signals
along this stretch / spaced — % mile from each other). No signal communication currently exists between any of
the existing traffic signals.
Project Benefit
Improve traffic flows along this regional corridor with a current Average Daily Traffic (ADT) of — 25,000 vehicles
per day.
Estimated Project Cost
$2,365,000
Design
$150,000
$260,000
Right of Way
Construction
$1,955,000
Expense Total
$150,000
$260,000
$1,955,000
Street Fund 112 - Gas Tax & Multi -modal re
REET Fund 125
$45,000
REET Fund 126
$78,000
$264,000
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
$105,000
$182,000
State Grants
Unsecured Funding
$1,691,000
Funding Source Total
$150,000
$260,000
$1,955,000
Packet Pg. 100
26
Project Descriptio
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The project will stabilize the roadway subgrade and embankment and rebuild the damaged pavement on 175th
St. SW.
Project Benefit r
Repair roadway and stabilize slope embankment.
Estimated Project Cost
$1,000,000
Design
Right of Way
Construction $1,000,000
Expense Total $1,000,000
Street Fund 112 - Gas Tax & Multi -modal re
REET Fund 125
REET Fund 126
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
State Grants
Unsecured Funding $1,000,000
Funding Source Total $1,000,000
Packet Pg. 101
34
Project Description
Complete pedestrian crossing enhancements with the installation of RRFB's at (7) intersections (Walnut St. @ 8th
Ave. S, SR-524 @ Brookmere, 106th Ave. W @ 229th PI. SW, Main St. @ Olympic Ave., 76th Ave W @ 206th St.
SW, Dayton @ 2nd Ave. S, and Dayton St. @ Private Drive ), a new traffic signal at SR-104 @ 232nd St. SW, and a
HAWK signal at SR-524 @ 84th Ave. W. Design, right of way and construction phases are funded through a
federal grant, TIB state grant and local funds.
Project Benefit
Improve pedestrian safety by increasing driver yielding compliance for pedestrians waiting to cross at a marked
crosswalk and safer crossing along SR-104 and SR-524 with higher speeds and longer crossing distances through
signal and HAWK signal.
Estimated Project Cost
$2,145,000
Design
Right of Way
Construction
$10,000
Expense Total
$10,000
Street Fund 112 - Gas Tax & Multi -modal re
REET Fund 125
$820
REET Fund 126
$2,230
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
$310
Federal Grants
$6,640
Other
Unsecured Funding
Funding Source Total
$10,000
Packet Pg. 102
Project Description
Installation of bike lanes or sharrows along various street segments as identified on the Proposed Bike Facilities
map of 2015 Transportation Plan. Bike lanes or sharrows will be added along 100th St. SW / 9th Ave. from 244th
St. SW to Walnut St, Bowdoin Way from 9th Ave. to 84th Av., 228th St. SW from 80th Ave. to 78th Ave., and 80th
Ave. from 228th St. SW to 220th St. SW.
Project Benefit
This project will create new bike connections to various destination points throughout the City (such as schools,
parks, Downtown, Sound Transit Station...). Sound Transit awarded the grant to fund improvements that will
provide more convenient access so that more people can use Sound Transit services.
Estimated Project Cost
2,100,000
Design
Right of Way
Construction
$1,562,390
Expense Total
$1,562,390
Other
$1,323,471 $0 $0 $0 $0
Street Fund 112 - Gas Tax & Multi -modal re
REET Fund 125
$238,919
REET Fund 126
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
State Grants
Unsecured Funding
Funding Source Total
$1,562,390 $0 $0 $0 $0
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Project Description
Install traffic calming devices (such as Radar Feedback signs, speed cushions, or other elements).
Project Benefit
Reduce vehicle speeds on City streets that qualify under the City's Traffic Calming Policy.
Estimated Project Cost
$33,130 for 2022
Design
Right of Way
Construction
Expense Total
Street Fund 112 - Gas Tax & Multi -modal
REET Fund 125
REET Fund 126
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
State Grants
Unsecured Funding
Funding Source Total
$33,130
$18,000
$18,000
$18,000
$18,000
$18,000
$33,130
$18,000
$18,000
$18,000
$18,000
$18,000
$33,130
$18,000
$18,000
$18,000
$18,000
$18,000
$33,130 $18,000 $18,000 $18,000 $18,000 $18,000
Packet Pg. 104
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Project Description
The Plan identifies all existing ADA deficiencies within the City Right of Way (such as non -compliant ADA curb
ramps, tripping hazards within sidewalk, non -compliant ADA driveways, and signalized intersection without
Audible Pedestrian Signals (APS).
Project Benefit
Inventories and prioritizes ADA issues in the City right of way.
Estimated Project Cost
$100,000
Design
$100,000
Right of Way
Construction
Expense Total
$100,000
Street Fund 112 - Gas Tax & Multi -modal re
$100,000
REET Fund 125
REET Fund 126
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
State Grants
Unsecured Funding
Funding Source Total
$100,000
Packet Pg. 105
59
Project Description
Update the City's long range transportation plan.
Project Benefit
Estimated Project Cost
$185,000
Design
$185,000
Right of Way
Construction
Expense Total
$185,000
Street Fund 112 - Gas Tax & Multi -modal re
$185,000
REET Fund 125
REET Fund 126
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
State Grants
Unsecured Funding
Funding Source Total
$185,000
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Project Description
The walkway project is ranked #6 on the short walkway list from the 2015 Transportation Plan. The project will
install approximately 700 feet of new sidewalk, six pedestrian curb ramps and modify the existing stormwater
system on Elm Way between 8th Ave. S and 9th Ave. S.
Project Benefit
The project will improve pedestrian safety and provide a missing link of sidewalk on Elm Way between 8th Ave
and 9th Ave.
Estimated Project Cost
Design
Right of Way
Construction
$901,780
Expense Total
$901,780
Street Fund 112 - Gas Tax & Multi -modal
REET Fund 125
REET Fund 126
$551,880
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
$349,900
Federal Grants
State Grants
Unsecured Funding
Funding Source Total
$901,780
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Project Description Jw
Addition of Rectangular Rapid Flashing Beacons (RRFB) and/or flashing LED lights around regulatory signs at
selected locations throughout the City.
Project Benefit
Improve safety at pedestrian crossings.
Estimated Project Cos
$20,000/year
Design
Right of Way
Construction
$20,185
Expense Total
$20,185
Street Fund 112 - Gas Tax & Multi -modal re
REET Fund 125
REET Fund 126
$20,185
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
State Grants
Unsecured Funding
Funding Source Total
$20,185
3
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Packet Pg. 108
Project Description J
Install guardrails along selected stretches throughout the City with steep drop-off and other safety issues.
Project Benefit
Improve safety of City transportation system.
Estimated Project Cost
520,000/year
Design
Right of Way
Construction
$20,180
Expense Total
$20,180
Street Fund 112 - Gas Tax & Multi -modal re
REET Fund 125
$20,180
REET Fund 126
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
State Grants
Unsecured Funding
Funding Source Total
$20,180
63
Packet Pg. 109
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Project Description
Upgrade traffic signal equipment at selected signalized intersections with new equipment within signal cabinet,
new vehicular detection, new vehicle heads, and/or new pedestrian heads.
Project Benefit
Improve reliability of traffic signal operation.
Estimated Project Cost
$30,000/year
Design
Right of Way
Construction $30,280
Expense Total $30,280
Street Fund 112 - Gas Tax & Multi -modal re
REET Fund 125 $30,280
REET Fund 126
Transportation Impact Fees
General Fund
Stormwater Utility Fund 422
Federal Grants
State Grants
Unsecured Funding
Funding Source Total $30,280
Packet Pg. 110
64
°V ED4 Public Works & Utilities Department
UTILITY PROJECTS
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2.7.b
Water Proiects
#
CFP
PROJECT
OP
#
2022
2023
2024
2025
2026
2027
TOTAL
(2022-2027)
TOTAL
(2028-42)
TOTAL
Project Cost
PWW-01
Phase 12 Annual Replacement Program 2022
50
$2,159,412
$0
$0
$0
$0
$0
$2,159,412
$2,159,412
PW W-02
Phase 13 Annual Replacement Program 2023
46
$486,661
$3,389,788
$0
$0
$0
$0
$3,876,449
$3,876,449
PWW-03
Phase 14 Annual Replacement Program 2024
$0
$506,128
$3,525,379
$0
$0
$0
$4,031,507
$4,031,507
PWW-04
I
I Phase 15 Annual Replacement Program 2025
$0
$0
$526,373
$3,666,379
$0
$0
$4,192,7521
$4,192,752
PWW-05
Phase 16 Annual Replacement Program 2026
$0
$0
$0
$547,428
$3,813,034
$0
$4,360,462
$4,360,462
PW W-06
Phase 17 Annual Replacement Program 2027
$0
$0
$0
$0
$569,325
$3,965,555
$4,534,880
$4,534,880
PWW-07
Phase 18 Annual Replacement Program 2028
$0
$0
$0
$0
$0
$592,098
$592,098
$592,098
PWW-08
2022 Waterline Overlays
49
$175,000
$0
$0
$0
$0
$0
$175,000
$175,000
PW W-09
Yost & Seaview Reservoir Assessment
47
$505,000
$0
$0
$0
$0
$0
$505,000
$505,000
Total Projects $3,326,073 $3,895,916 $4,051,752 $4,213,807 $4,382,359 $4,557,653 $24,427,560 $0 $24,427,560
Funding Source
2022
2023
2024
2025
2026
Y027
TOTAL
TOTAL
TOTAL
(2022-2027)
(2028-42)
Water Fund - 421
$3,326,073
$3,895,916
$4,051,752
$4,213,807
$4,382,359
$4,557,653
$24,427,560
$24,427,560
Total Revenue $3,326,073 $3,895,916 $4,051,752 $4,213,807 $4,382,359 $4,557,653 $24,427,560
$0 $24,427,560
3
Packet Pg. 113
1
Project Description
Per the approved 2017 Water Comprehensive Plan, the projects will replace/maintain pipe and related
appurtenances at various locations throughout the City due to old age, being undersized, need to increase flow or
pressure, or more prone to breakage due to its material properties.
Project Benefit
Maintain a high level of drinking water quality, improve overall system reliability, decrease probability of
breakages and leakage, improve fire flows, and decrease overall day to day maintenance costs.
Estimated Project Cost
$2.9 to $4.5 million/year
Design
$486,661
$506,128
$526,373
$547,428
$569,325
$592,098
Right of Way
Construction
$2,159,412
$3,389,788
$3,525,379
$3,666,379
$3,813,034
$3,965,555
Expense Total
$2,646,073
$3,895,916
$4,051,752
$4,213,807
$4,382,359
$4,557,653
Water Fund 421
$2,646,073
$3,895,916
$4,051,752
$4,213,807
$4,382,359
$4,557,653
Funding Source Total
$2,646,073
$3,895,916
$4,051,752
$4,213,807
$4,382,359
$4,557,653
Packet Pg. 114
67
Project Description
Road pavement overlays to cover areas of roadways that were excavated and patched in previous years as part of
the Waterline Replacement Projects.
Project Benefit
Improve overall pavement condition in locations that were excavated and patched due to Waterline Replacement
Projects.
Estimated Project Cost
$175,000
Design $30,000
Right of Way
Construction $145,000
Expense Total $175,000
Water Fund 421 $175,000
Funding Source Total $175,000
Packet Pg. 115
185th P[ SW -,
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Water Tank
ALI OW
Project Description
Per the approved 2017 Water Comprehensive Plan, the project will replace/maintain pipe and related
appurtenances at various locations throughout the City due to old age, being undersized, need to increase flow or
pressure, or more prone to breakage due to its material properties. This work is being done to provide an in
detail evaluation of the condition of our two underground potable water storage reservoirs. Findings will be used
to determine costs and next steps for any future needed maintenance or repairs.
Project Benefit
Maintain a high level of drinking water quality, improve overall system reliability, decrease probability of
breakages and leakage, improve fire flows, and decrease overall day to day maintenance costs.
Estimated Project Cost
TBD
Design
Right of Way
Construction $505,000
Expense Total $505,000
Water Fund 421 $505,000
Funding Source Total $505,000
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2.7.b
Stormwater Projects
DP
TOTAL
TOTAL
#
CFP
PROJECT
2022
2023
2024
2025
2026
2027
#
(2022-2027)
(2028-42)
Edmonds Marsh Estuary Restoration Related Projects
PWD-01 I X Edmonds Marsh Water Quality Improvements 551 $190,000 $1,230,840 $0 $0 $0 $0 $1,420,840 $0
Perrinville Creek Basin Proiects
PWD-03
Perrinville Creek Flow Management Projects
60
$121,542
$100,000
$100,000
$100,000
$100,000
$100,000
$621,542
$0
PWD-04
X
Lower Perrinville Creek Restoration (Phase 1)
53
$550,000
$150,000
$2,800,000
$0
$0
$0
$3,500,000
$0
PWD-05
X
Seaview Park Infiltration Facility Phase 2
59
$555,000
$0
$0
$0
$0
$0
$555,000
$0
Storm Drainage Improvement Proiects
PWD-06
Lake Ballinger Regional Facility Design Phase
54
$300,000
$250,000
$0
$0
$0
$0
$550,000
$0
PWD-07
X
Ballinger Regional Facility Construction Phase
$0
$0
$6,000,000
$0
$0
$0
$6,000,000
$0
PWD-08
Green Street & Rain Gardens
61
$400,000
$600,000
$0
$0
$0
$0
$1,000,000
$0
Annually Funded Proiects
PWD-09
2022 SD Overlays
57
$60,000
$0
$0
$0
$0
$0
$60,000
$0
PWD-10
Phase 3 Annual Storm Replacement Project (2022)
58
$1,450,000
$0
$0
$0
$0
$0
$1,450,000
$0
PWD-11
Phase 4 Annual Storm Replacement Project (2023)
52
$312,000
$1,622,400
$0
$0
$0
$0
$1,934,400
$0
PWD-12
Phase 5 Annual Storm Replacement Project (2024)
$0
$324,480
$1,687,296
$0
$0
$0
$2,011,776
$0
PWD-13
Phase 6 Annual Storm Replacement Project (2025)
$0
$0
$337,460
$1,754,786
$0
$0
$2,092,246
$0
PWD-14
Phase 7 Annual Storm Replacement Project (2026)
$0
$0
$0
$350,958
$1,824,977
$0
$2,175,935
$0
PWD-15
Phase 8 Annual Storm Replacement Project (2027)
$0
$0
$0
$0
$364,996
$1,897,976
$2,262,972
$0
PWD-16
Phase 9 Annual Storm Replacement Project (2028)
$0
$0
$0
$0
$0
$379,596
$379,596
$0
Compliance Related Projects
PWD-17 I IStorm and Surface Water Comprehensive Plan 56 1 $300,000 $0 $0 1$0 1$0 1$0 $300,000 $0
Total Projects $4,238,542 $4,277,720 $10,924,756 $2,205,744 $2,289,973 $2,377,572 $26,314,307
$0
Funding Source
2022
2023
2024
2025
2026
2027
TOTAL
(2022-2027)
TOTAL
(2028-42)
Stormwater Utility Fund 422
$ 2,457,292
$ 2,363,880
$ 3,774,756
$ 41205,744
$ 4,289,973
$ 2,377,572
$ 19,469,217
$ -
Federal Grants
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
State Grants
$ 6717250
$ 723,840
$ -
$ -
$ -
$ -
$ 1,395,090
$ -
Unsecured Grants
$ 15110,000
$ 1,790,000
$ 7,750,000
$ 6,000,000
$ 6,000,000
$ -
$ 22,650,000
$ -
Total Revenue
$ -
1 $ -
$ -
$ -
1 $ -
$ -
$ -
$ -
$ 41238,542
1 $ 4,877,720
$ 11,524,756
$ 10,205,744
1 $ 10,289,973
$ 2,377,572
$ 43,514,307
$ -
Packet Pg. 118
71
Edmonds Marsh
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Project Descriptio
Feasibility documents for the Willow Creek Daylighting project identified some areas of concern for water quality
of stormwater entering the Marsh. Additionally, new research has identified a chemical in tire production causing
pre -spawn mortality in salmon, further cementing the linkage between vehicle traffic and poor water quality for
fish habitat. By improving the water quality inputs of stormwater, the future marsh can provide better habitat for
the return of salmon to the marsh. This project was previously included in the 2021 budget as only a "Phase 1"
project specific to the west side of SR-104. However, with additional funding identified, staff propose to expand
this effort to provide water quality mitigation for all discharges directly into the marsh form SR-104 and Harbor
Square.
Project Benefit
Improve water quality of stormwater discharging into the Edmonds Marsh from the west portions of SR-104
located near the marsh. The improvements will provide better habitat for the return of salmon to the marsh.
Estimated Project Cost
$1,500,000
Design $190,000 $10,000
Right of Way
Construction $1,220,840
Expense Total $190,000 $1,230,840
Stormwater Utility Fund 422 $104,500
Federal Grants
State Grants $30,000 $536,340
Unsecured Grants $160,000 $590,000
Funding Source Total $190,000 $1,230,840
Packet Pg. 119
72
Project Descriptio
Reducing scouring flows in order to reduce sediments load in Perrinville Creek was identified in a previous basin
report completed in 2015 as a critical element of restoring this creek which has been significantly impacted by
urban development. The projects funded by this program are incremental steps toward recovering this stream
run as adequate fish habitat. These effort have become even more critical given recent challenges around the
Perrinville Creek outfall area. This program is a fund for implementing projects within the Perrinville Creek basin
to reduce scour flows in the creek. It allows staff flexibility to respond to ad -hoc opportunities such as rain garden
cluster projects, or ensure matching funds are available for chasing grant applications for flow reductions projects.
Project Benefit
The project will reduce peak flows in Perrinville creek, improve fish passage and decrease creek bed scour during
peak flow events.
Estimated Project Cost
$100,000/year
Design
$10,000
$10,000
$10,000
$10,000
$10,000
$10,000
Right of Way
Construction
$111,542
$90,000
$90,000
$90,000
$90,000
$90,000
Expense Total
$121,542
$100,000
$100,000
$100,000
$100,000
$100,000
Stormwater Utility Fund 422
$121,542
$100,000
$100,000
$100,000
$100,000
$100,000
Federal Grants
State Grants
Unsecured Grants
Funding Source Total
$121,542
$100,000
$100,000
$100,000
$100,000
$100,001
Packet Pg. 120
73
Project Description
The City has struggled to manage the undersized outfall system at Perrinville Creek; the current combination of
creek alignment, sedimentation, and undersized culverts creates several issues which make the creek
unsustainable as a natural system. The concern must be addressed from the bottom of the creek up in order to
sequence the relief of the numerous concerns correctly. A future phase would replace the culvert under Talbot
Road as well. The improvements are needed to relieve current flooding, ease City maintenance needs, and
provide better and more sustainable fish habitat. This project will build on any interim improvements which staff
are able to complete in 2021. The project would include a new culvert under BNSF right-of-way which is fully
compliant with current flood management and fish passage regulations. The project will include many
stakeholders and likely include a minimum 2-year design and development phase before being ready for
construction.
Project Benefit
The project will reduce City maintenance needs in the future and improve fish passage.
Estimated Project Cost
$5,500,000
Design
Right of Way
Construction
Expense Total
Stormwater Utility Fund 422
Federal Grants
State Grants
Unsecured Grants
Funding Source Total
$550,000 $100,000
$50,000
$2,800,000
$550,000 $150,000 $2,800,000
$550,000 $150,000 $2,800,000
$550,000 $150,000 $2,800,000
74
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Project Descriptio 20
Reducing scouring flows in order to reduce sediments load in Perrinville Creek was identified in a previous basin
report completed in 2015 as a critical element of restoring this creek which has been significantly impacted by
urban development. The project is an incremental step toward recovering this stream run as an adequate fish
habitat. The grant for this project has already been secured. This project proposes construction of an infiltration
system in Seaview Park, almost identical to the successful Phase 1 project which was completed in 2019, in order
to infiltrate more runoff in the Perrinville Creek basin.
Project Benefit
Decrease peak storm flows in the Perrinville Creek basin to help normalize flows within Perrinville Creek and
decrease potential of scour within the Creek.
Estimated Project Cost
$742,000
Design
$60,000
Right of Way
Construction
$495,000
Expense Total
$555,000
Stormwater Utility Fund 422
$138,750
Federal Grants
State Grants
$416,250
Unsecured Grants
Funding Source Total
$555,000
3
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Packet Pg. 122
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Project Descriptiois
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Lake Ballinger suffers from urban flooding & seasonal algae blooms along with other water quality impairments.
The Highway 99 corridor is an area of high development, including a future City project which will require
stormwater mitigation. By creating a regional facility, the City can improve the stormwater mitigation achieved
by development, addressed stormwater mitigation needs for the future Highway project, and treat runoff from
one of the City bigger pollution generating areas. The City can drastically improve Lake Ballinger water quality.
The project proposes to implement water quality and flow control improvements at City -owned Mathay-Ballinger
Park as green stormwater infrastructure (GSI) which would significantly benefit the Lake ecology and habitat
conditions and enhance a valued neighborhood, but underutilized, park. This phase is limited to design and
production of plans and specifications; construction phase will be tracked as separate project (to ease and
simplify grant management/reporting).
Project Benefit
The project proposes to implement water quality and flow control improvements at City -owned Mathay-Ballinger
Park as green stormwater infrastructure (GSI) which would significantly benefit the Lake ecology and habitat
conditions and enhance a valued neighborhood, but underutilized, park.
Estimated Project Cost
$550,000
Design
$300,000
$250,000
Right of Way
Construction
Expense Total
$300,000
$250,000
Stormwater Utility Fund 422
$75,000
$62,500
Federal Grants
State Grants
$225,000
$187,500
Unsecured Grants
Funding Source Total
$300,000
$250,000
Packet Pg. 123
76
Project Descriptio
City forays into green stormwater infrastructure elements have been limited, but with good success. Continuing
to implement such projects will allow us to proactively make improvements to the conditions of the City drainage
system and will help reduce flooding. This project proposes to implement green stormwater elements, such as
rain garden and bioretention, throughout the City. Staff will leverage opportunities with other projects,
communication with property owners, and historical knowledge/experience to identify and selected locations
where green infrastructure can be implemented with relative ease or efficiency. Staff proposes to implement this
effort as a series of small work projects over the next several years.
Project Benefit
Improvements to the City drainage systems using raingardens and green infrastructure resulting in reduced
flooding and a reduction to peak stormwater flows.
Estimated Project Cost
$1,000,000
Design
$75,000
$100,000
Right of Way
Construction
$325,000
$500,000
Expense Total
$400,000
$600,000
Stormwater Utility Fund 422
Federal Grants
State Grants
Unsecured Grants
$400,000
$600,000
Funding Source Total
$400,000
$600,000
Packet Pg. 124
Project Description JV
Road pavement overlays to cover areas of roadways that were excavated and patched in previous years as part of
the Annual Storm Maintenance Projects.
Project Benefit
Improve overall pavement condition in locations that were excavated and patched due to the Annual Storm
Replacement Projects.
$60,000
Design
$9,000
Right of Way
Construction
$51,000
Expense Total
$60,000
Stormwater Utility Fund 422
$60,000
Federal Grants
State Grants
Unsecured Grants
Funding Source Total
$60,000
79
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Annual storm drain replacement/maintenance projects. Projects propose to replace or rehab storm drain a
infrastructure in several locations throughout the City. Locations of work identified by City crews and staff via
first had knowledge or video inspection results. Much of Edmonds stormwater infrastructure is past its lifespan
and requires routine replacement or repair in order to preserve the function of the storm drain system. Failure to
conduct annual maintenance projects will increase chances of a storm drain system failure.
Project Benefit
Improve system reliability and capacity, decrease breakages, and decrease overall day to day maintenance costs
Estimated Project Cost
$1.8 to $2.3 million/year
Design
$312,000
$324,480
$337,460
$350,958
$364,996
$379,596
Right of Way
Construction
$1,450,000
$1,622,400
$1,687,296
$1,754,786
$1,824,977
$1,897,976
Expense Total
$1,762,000
$1,946,880
$2,024,756
$2,105,744
$2,189,973
$2,277,572
Stormwater Utility Fund 422
$1,762,000
$1,946,880
$2,024,756
$2,105,744
$2,189,973
$2,277,572
Funding Source Total
$1,762,000
$1,946,880
$2,024,756
$2,105,744
$2,189,973
$2,277,572
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Project Description
This project would be a comprehensive evaluation of the City's storm drain system and operations with
recommendations for improvements or adjustments and recommended priorities for selecting future capital
maintenance projects. No on -going cost are anticipated except to implement any recommended improvements or
projects, which will be done as new capital projects with due budget planning/process.
Project Benefit Id
A holistic summary of the City's Stormwater system with recommended priorities for selecting future capital
maintenance and improvements projects.
Estimated Proje
$450,000
Design
$300,000
$0
$0
$0
$0
$0
Expense Total
$300,000
$0
$0
$0
$0
$0
Stormwater Utility Fund 422
$300,000
$0
$0
$0
$0
$0
Revenue Total
$300,000
$0
$0
$0
$0
$0
Packet Pg. 127
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Sewer Proiects
#
CFP
PROJECT
DP
#
2022
2023
2024
2025
2026
2027
TOTAL
(2022-2027)
TOTAL
(2028-42)
TOTAL
Project Cost
PWS-01
Phase 9 Annual Sewer Repl/Rehab/Improvements, (2022)
65
$1,606,550
$0
$0
$0
$0
$0
$1,606,550
$1,606,550
PWS-02
Phase 10 Annual Sewer Repl/Rehab/Improvements (2023)
62
$336,074
$1,889,212
$0
$0
$0
$0
$2,225,286
$2,225,286
PWS-03
Phase 11 Annual Sewer Repl/Rehab/Improvements (2024)
$0
$349,517
$1,964,780
$0
$0
$0
$2,314,297
$2,314,297
PWS-04
Phase 12 Annual Sewer Repl/Rehab/Improvements (2025)
$0
$0
$363,498
$2,043,372
$0
$0
$2,406,8701
$2,406,870
PWS-05
Phase 13 Annual Sewer Repl/Rehab/Improvements (2026)
$0
$0
$0
$378,038
$2,125,107
$0
$2,503,145
$2,503,145
PWS-06
Phase 14 Annual Sewer Repl/Rehab/Improvements (2027)
$0
$0
$0
$0
$393,160
$2,210,111
$2,603,271
$2,603,271
PWS-07
Phase 15 Annual Sewer Repl/Rehab/Improvements (2028)
$0
$0
$0
$0
$0
$408,886
$408,886
$408,886
PWS-08
2021 SS Overlays
64
$60,000
$0
$0
$0
$0
$0
$60,000
$60,000
PWS-09
Citywide CIPP Sewer Rehabilitation Phase 4
63
$482,258
$0
$0
$0
$0
$0
$482,258
$482,258
PWS-10
Annual Citywide CIPP Sewer Rehabilitation
$0
$501,549
$521,611
$542,475
$564,174
$586,741
$2,716,550
$2,716,550
PWS-11
Lake Ballinger Sewer
$0
$1,000,000
$5,000,000
$0
$0
$0
$6,000,000
$6,000,000
Total Projects $2,484,882 $3,740,278 $7,849,889 $2,963,885 $3,082,441 $3,205,738 $23,327,113 $0 $23,327,113
Funding Source
2022
2023
2024
2025
2026
2027
TOTAL
TOTAL
TOTAL
(2022-2027)
(2028-42)
Sewer Fund -423
$2,484,882
$3,740,278
$7,849,889
$2,963,885
$3,082,441
$3,205,738
$23,327,113
$23,327,113
Total Revenue $2,484,882 $3,740,278 $7,849,889 $2,963,885 $3,082,441 $3,205,738 $23,327,113
$0 $23,327,113
3
Packet Pg. 129
Project Description
Per the approved 2013 Sewer Comprehensive Plan, the projects will replace pipe and related appurtenances at
various locations throughout the City due to old age, being undersized, need to increase capacity, or more prone
to breakage due to its material properties.
Project Benefit
Improve system reliability and capacity, decrease infiltration and inflow, decrease breakages, and decrease
overall day to day maintenance costs.
Estimated Project Cost
$2.0 to $2.6 million/year
Design
$336,074
$349,517
$363,498
$378,038
$393,160
$408,886
Right of Way
Construction
$1,606,550
$1,889,212
$1,964,780
$2,043,372
$2,125,107
$2,210,111
Expense Total
$1,942,624
$2,238,729
$2,328,278
$2,421,410
$2,518,267
$2,618,997
Water Fund 423
$1,942,624
$2,238,729
$2,328,278
$2,421,410
$2,518,267
$2,618,997
Funding Source Total
$1,942,624
$2,238,729
$2,328,278
$2,421,410
$2,518,267
$2,618,997
Packet Pg. 130
Project Description
Road pavement overlays to cover areas of roadways that were excavated and patched in previous years as part of
the Sanitary Sewer Replacement Projects.
Project Benefit
Improve overall pavement condition in locations that were excavated and patched due to Sanitary Sewer
Replacement Projects.
Estimated Project Cost
$60,000
Design
$12,000
Right of Way
Construction
$48,000
Expense Total
$60,000
Water Fund 423
$60,000
Funding Source Total
$60,000
Packet Pg. 131
Project Description
Per the approved 2013 Sewer Comprehensive plan and current video inspections of sewer mains, the project will
line existing sewer mains that are subject root intrusion, infiltration and inflow, and damage that can be repaired
by this trenchless method.
Project Benefit
Improve system reliability and capacity, decrease infiltration and inflow, decrease breakages, and decrease
overall day to day maintenance costs.
Estimated Project Cost
$482,258
Design
$72,338
Right of Way
Construction
$409,920
Expense Total
$482,258
Water Fund 423
$482,258
Funding Source Total
$482,258
Packet Pg. 132
Project Description
Per the approved 2013 Sewer Comprehensive plan and current video inspections of sewer mains, the project will
line existing sewer mains that are subject root intrusion, infiltration and inflow, and damage that can be repaired
by this trenchless method.
Project Benefit
Improve system reliability and capacity, decrease infiltration and inflow, decrease breakages, and decrease
overall day to day maintenance costs.
Estimated Project Cost
$500,000 to $590,000/year
Design
$75,232
$78,241
$81,371
$84,626
$88,011
Right of Way
Construction
$426,317
$443,370
$461,104
$479,548
$498,730
Expense Total
$501,549
$521,611
$542,475
$564,174
$586,741
Water Fund 423
$501,549
$521,611
$542,475
$564,174
$586,741
Funding Source Total
$501,549
$521,611
$542,475
$564,174
$586,741
Packet Pg. 133
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Project Description
Per the approved 2013 Sewer Comprehensive plan and current video inspections of sewer mains, the sewer pipe a
along Lake Ballinger will require additional flow capacity in the near future. These improvements are needed to
account for population growth, reduce Infiltration and Inflow from the pipe and improve maintenance and d
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maintenance costs. Improved access will help ease maintenance and access for emergencies, which will further N
decease any chance of potential sewer spills into Lake Ballinger.
Estimated Project Cost
$6,000,000
Design
Right of Way
Construction
Expense Total
Water Fund 423
Funding Source Total
$1,000,000
$5,000,000
$1,000,000 $5,000,000
$1,000,000 $5,000,000
$1,000,000 $5,000,000
Packet Pg. 134
2.8
City Council Agenda Item
Meeting Date: 04/12/2022
2022 Parks Capital Project Update
Staff Lead: Angie Feser
Department: Parks, Recreation & Cultural Services
Preparer: Angie Feser
Background/History
At the request of the Parks & Public Work Committee, staff is presenting an update of the 2022 Park
Capital Projects.
The following are active and planned Parks capital projects for 2022. The project numbers coincide with
the attached Park Capital Projects Map. Currently active projects include Civic Center Playfields, Yost
Pool Replaster project and some citywide small capital projects. Parkland acquisition work is continuous
and ongoing. The Greenhouse project requires a variance and that is in process with plans for project
installation bids and work to follow later this summer. Two projects were carryforward from 2021
including the Greenhouse (contracted out) and the City Park Pedestrian pathway (in-house).
PRK-1 Civic Center Playfield Park: ($ 9,755,742) Under construction, completion slated for Winter
2022-23. Detailed update presented to Council on March 1, 2022
PRK-1A Yost Infiltration Mitigation Project: ($400,000 estimate) Permitting complete, scheduled for
out to bid mid -May.
PRK-S Yost Pool Replaster Repair: ($ 175,000) Bid complete, finalizing contract. Start date scheduled
mid -April.
PRK-A Citywide Park Improvements/Capital Replacement Program: ($ 155,000) Various projects
including Brackett's Landing North Restroom Repair (PRK- Al), Yost bridge replacement, and ADA
renovations
PRK C Parkland Acquisition: ($ 1,099,000) On -going and city-wide
PRK-10 Greenhouse: ($100,000) 2021 Project carryforward
PRK-11 City Park Pedestrian Pathway: ($50,000) 2021 Project carryforward
Staff Recommendation
This agenda item is for informational purposes, there is no need for a formal recommendation or action.
Packet Pg. 135
2.8
Attachments:
2022 Parks Capital Projects MAP
Packet Pg. 136
Parks, Recreation, and Cultural Services
2022 PARKS CAPITAL PROJECTS
Non Site -Specific Projects
PRKC - Land Acquisition
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