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2022-08-09 City Council - Full PSPHSP Agenda-32411. Op E D o Agenda Edmonds City Council BLIC SAFETY -PLANNING -HUMAN SERVICES -PERSONNEL CITY COUNCIL CONFERENCE ROOM 121 - 5TH AVENUE N, EDMONDS, WA 98020 AUGUST 9, 2022, 4:30 PM COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE COUNCIL AND CITY STAFF. COMMITTEE MEETING AGENDAS DO NOT INCLUDE AUDIENCE COMMENTS OR PUBLIC HEARINGS. PERSONS WISHING TO ATTEND THIS MEETING VIRTUALLY IN LIEU OF IN -PERSON ATTENDANCE CAN CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY DIAL -UP PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 STAFF AND COUNCILMEMBERS ATTEND COMMITTEE MEETINGS VIRTUALLY, AND MEMBERS OF THE PUBLIC ARE ENCOURAGED TO ATTEND THE SAME WAY. IF MEMBERS OF THE PUBLIC CANNOT ACCESS THE VIRTUAL COMMITTEE MEETINGS WITH THEIR PERSONAL DEVICES, A MONITOR IS PROVIDED ON CITY COUNCIL COMMITTEE NIGHTS FROM 430- 930 PM AT THE CITY COUNCIL CONFERENCE ROOM AT 121 5TH AVE N, EDMONDS WA. COMMITTEE MEMBERS: LAURA JOHNSON (CHAIR), SUSAN PAINE, COUNCIL PRESIDENT (EX- OFFICIO MEMBER) CALL TO ORDER COMMITTEE BUSINESS 1. Arts & Cultural Services Program Manager Job Description Revision (10 min) 2. Cultural Arts Program Specialist Job Description Revision (10 min) 3. Preschool Assistant Position Revision (10 min) 4. Youth Commission Coordinator Job Description (10 min) 5. Student Representative to City Council (15 min) 6. Council Requested Update on Hiring (10 min) ADJOURN Edmonds City Council Agenda August 9, 2022 Page 1 2.1 City Council Agenda Item Meeting Date: 08/9/2022 Arts & Cultural Services Program Manager Job Description Revision Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Narrative The Arts & Cultural Services Division of the Parks, Recreation, Cultural Arts & Human Services Department is transferring to the Community Services/Economic Development Department. The revision of the two division positions require review and approval by City Council. Staff is taking this opportunity to update the position job descriptions since the positions' work and responsibilities have evolved over time. The attachments include the original job description with "redlined" proposed revisions and a clean version of the new proposed job description. Staff Recommendation Staff recommendation is for the Public Safety, Planning, Human Services and Personnel Committee to approve the proposed job description revisions as found in the attachment and place on the next regular Council meeing consent agenda. Attachments: Arts and Cultural Arts Services Manager JD REVISED - redline Arts and Cultural Services Manager JD CLEAN Packet Pg. 2 2.1.a City of EDMONDS Washington ARTS & CULTURAL SERVICES PROGRAM MANAGER Department: Parks, Recreation & Cultural Services Pay Grade: NR-12 Bargaining Unit: Non -Represented FLSA Status: Exempt Revised Date: August Nevernber 20221-2 Reports To: Economic Development ems, ReGFeatieR & Community al Services Director POSITION PURPOSE: Under general direction, develops, manages and implements cultural and arts related development plans and programs for the City; serves as City liaison to the Edmonds Art Commission (EAC); manages assigned budgets; facilitates art, economic and cultural community partnerships; administers capital art acquisitions and capital construction projects; promotes cultural tourism; develops and implements special projects; prepares and administers grants and manages staff and volunteers. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by ah employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Assists the Director in the development and implementation of department goals, objectives, work plans and long-range plans, establishes division goals, objectives and priorities and assists with various department presentations and grants. Manages the workflow and prioritization of assigned projects and takes appropriate corrective action when necessary. • Manages assigned capital improvement projects. • Plans, organizes, and directs special projects for the City; provides leadership and direction in such areas related to cultural services and/or arts in relation to capital programs and a variety of city-wide projects and programs which involve multiple departments. • Participates in other City planning efforts associated with urban design, public works and economic development with regard to the aesthetic of the public realm. • Serves as City liaison to the Edmonds Arts Commission (EAC),-and plans and supervises the execution i6 of EAC programs such as: visual art exhibits, the Write on the Sound Conference, Concerts in the Q Parks, tourism promotion and special programs. • Advises EAC on policy and procedures including policy recommendations and facilitates EAC strategic planning and public art plan updates. • Coordinates and/or participates in Community Cultural Plan updates.-] Packet Pg. 3 2.1.a • Manages the Public Art Program: identifies annual revenue sources and prepares related budgets: manages acquisition process: develops and monitors artist contracts and oversees installation of artwork. �Manaaes P up blic Aart collection maintenance. risk management and display. • Supports Economic Development Director as co -liaison to the Creative District Advisory Committee. • Prepares program budgets, presenter contracts and tourism promotion contracts developing new program initiatives and alternative funding sources. • Advises EAG en PGliGy and pFer.ed-ures inr_,l-_-diRg policy recommendations and facilitates annual EAC 6trategiG planning and publOG art plan updates. • PartiGipates on and other City planniRg efforts aSSOG'ated With 1-lr-h;-;n design, publiG wGrks and eGenernir_ development with regard teand the aestheti=c�' m.publiG art. • Develops and maintains partnerships to link arts, artists, business, education and beautification and promotes development of cultural tourism events and programs. —Coordinates technical assistance programs for artists and arts organizations and serves as liaison to art educators and local/state arts advocates. • Provides advice and counsel to staff, develops and/or assists with developmental work plans for staff and makes recommendations and/or implements corrective actions, discipline and termination procedures as appropriate/necessary or as directed. • Manages, administers, maintains and oversees assigned budgets including making recommendations to the annual budget. • Monitors expenditures; identifies needs and reviews and approves reports, purchases and payments accordina to established policies and practices: makes recommendations and forecasts for future funds needed for staffing, equipment, materials and supplies. • Organizes public meetings; oversees and/or participates in document preparation and makes presentations. • Researches grant opportunities, prepare and administer awarded grants for arts related economic development capital projects working in collaboration with other departments and agencies on project development and administration. • Provides operational leadership to assure standards are met for productivity, efficiency, continuous quality improvement, customer satisfaction and teamwork. • Performs work within scope of authority and training and in compliance with policies and quality standards while monitoring assigned operations and ensuring compliance with Federal, State and local regulations and policies. • Interprets policies and procedures and assures the consistent application of rules and regulations. • Serves as staff on a varietv of boards. commissions and committees and prepares and presents staff reports and other necessary correspondence. • Attends and participates in professional group meetings; maintaining awareness of new trends and developments in the fields related to area of assignment and incorporates new developments as appropriate and assigned. a Packet Pg. 4 2.1.a JOB DESCRIPTION Arts & Cultural Services Manager Required Knowledge of: • Operational characteristics, services, and activities related to cultural services programs including business and industry principles and practices related to work assigned. • Research methods and report preparation and presentation. • Community -based cultural arts organizations and a broad range of visual, literary and performing arts. • Familiarity with economic development principles and practices. • Familiarity with strategic -planning principles and practices including best practices in risk management. • Principles of volunteer recruitment and coordination. • Up to date marketing principles and practices. • Effective strategies for community engagementfundras+ng, and community donations. • Structure, organization and inter -relationships of city departments, agencies and related governmental agencies and offices affecting assigned functions. • Federal, state and local laws, rules and regulations related to assigned activities and programs. • Effective oral and written communication principles and practices to include public relations and public speaking. • Program/project management techniques and principles. • Grant writing techniques and principles. • Research methods and report preparation and presentation. • Modern office procedures, methods, and equipment including computers and computer applications such as: word processing, spreadsheets and statistical databases. • English usage, spelling, grammar, and punctuation. • Principles of business letter writing. Arts & Cultural Services Manager Packet Pg. 5 2.1.a JOB DESCRIPTION Arts & Cultural Services Manager • Principles and practices of governmental budget preparation and administration. Required Skill in: • Planning and developing community cultural arts and economic resource programs focused on the creative sector,w#h creativity and innovation. • Planning, developing and administering the annual division operating budget and assist with department long-range capital improvement programs_ • Serving as City liaison to EAC. • Developing and administering a variety of cultural services programs that meet community needs. • Preparing, submitting, administering and monitoring grant proposals. • Administrating contracts for services. • Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets. • Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public. • Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and explain them. • Applying program/project management techniques and principles. • Preparing and maintaining accurate records and reports. • Planning and preparing various promotional materials. • Developing and monitoring program/project operating budgets, costs and schedules. • Communicating effectively verbally and in writing. • Supervising, leading, coaching and using best management practices to improve staff performance; delegating tasks and workload assignments. MINIMUM QUALIFICATIONS: Education and Experience: A Bachelor's Degree in Art, Arts Administration or related field such as Cultural Planning, Economic Development or Urban Design and five years of experience in public arts administration, capital project planning and management, community arts programs or similar related programs and services, preferably within a municipal or public sector environment, that includes two years of staff supervisory and budgetary responsibility for a major division or program; OR an equivalent combination of education, training and experience. Required Licenses or Certifications: Valid State of Washington Driver's License. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment: • Office environment. • Constant interruptions. • Driving a vehicle to conduct work. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person or on the phone. Q • Reading and understanding a variety of materials. Arts & Cultural Services Manager Packet Pg. 6 2.1.a JOB DESCRIPTION Arts & Cultural Services Manager • Operating a computer keyboard or other office equipment. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise moving or transporting up to 40 lbs. Hazards: • Contact with angry and/or dissatisfied customers. • Contact with hazardous chemical cleaners and sealants for art maintenance. Incumbent Signature: Department Head: Date: Date: Arts & Cultural Services Manager Packet Pg. 7 JOB DESCRIPTION Arts & Cultural Services Manager City of EDMONDS Washington ARTS & CULTURAL SERVICES PROGRAM MANAGER Department: Parks, Recreation & Cultural Services Pay Grade: NR-12 Bargaining Unit: Non -Represented FLSA Status: Exempt Revised Date: August 2022 Reports To: Economic Development & Community Services Director POSITION PURPOSE: Under general direction, develops, manages and implements cultural and arts related development plans and programs for the City; serves as City liaison to the Edmonds Art Commission (EAC); manages assigned budgets; facilitates art, economic and cultural community partnerships; administers capital art acquisitions and capital construction projects; promotes cultural tourism; develops and implements special projects; prepares and administers grants and manages staff and volunteers. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Assists the Director in the development and implementation of department goals, objectives, work plans and long-range plans, establishes division goals, objectives and priorities and assists with various department presentations and grants. • Manages the workflow and prioritization of assigned projects and takes appropriate corrective action when necessary. • Manages assigned capital improvement projects. • Plans, organizes, and directs special projects for the City; provides leadership and direction in such areas related to cultural services and/or arts in relation to capital programs and a variety of city-wide projects and programs which involve multiple departments. • Participates in other City planning efforts associated with urban design, public works, and economic development with regard to the aesthetic of the public realm. • Serves as City liaison to the Edmonds Arts Commission (EAC) and plans and supervises the execution L of EAC programs such as: visual art exhibits, the Write on the Sound Conference, Concerts in the r Parks, tourism promotion and special programs. v • Advises EAC on policy and procedures including policy recommendations and facilitates EAC strategic planning and public art plan updates. c� • Coordinates and/or participates in Community Cultural Plan updates. • Manages the Public Art Program; identifies annual revenue sources and prepares related budgets; a manages acquisition process; develops and monitors artist contracts and oversees installation of artwork. m • Manages Public Art collection maintenance, risk management and display. Supports Economic E Development Director as co -liaison to the Creative District Advisory Committee. • Prepares program budgets, presenter contracts and tourism promotion contracts developing new Q program initiatives and alternative funding sources. • Develops and maintains partnerships to link arts, artists, business, education, and beautification and promotes development of cultural tourism events and programs. Arts & Cultural Services Manager Au Packet Pg. 8 JOB DESCRIPTION Arts & Cultural Services Manager • Coordinates technical assistance programs for artists and arts organizations and serves as liaison to art educators and local/state arts advocates. Provides advice and counsel to staff, develops and/or assists with developmental work plans for staff and makes recommendations and/or implements corrective actions, discipline and termination procedures as appropriate/necessary or as directed. • Manages, administers, maintains and oversees assigned budgets including making recommendations to the annual budget. • Monitors expenditures; identifies needs and reviews and approves reports, purchases and payments according to established policies and practices; makes recommendations and forecasts for future funds needed for staffing, equipment, materials and supplies. • Organizes public meetings; oversees and/or participates in document preparation and makes presentations. • Researches grant opportunities, prepare and administer awarded grants for arts related economic development capital projects working in collaboration with other departments and agencies on project development and administration. • Provides operational leadership to assure standards are met for productivity, efficiency, continuous quality improvement, customer satisfaction and teamwork. • Performs work within scope of authority and training and in compliance with policies and quality standards while monitoring assigned operations and ensuring compliance with Federal, State and local regulations and policies. • Interprets policies and procedures and assures the consistent application of rules and regulations. • Serves as staff on a variety of boards, commissions and committees and prepares and presents staff reports and other necessary correspondence. • Attends and participates in professional group meetings; maintaining awareness of new trends and developments in the fields related to area of assignment and incorporates new developments as appropriate and assigned. Required Knowledge of: • Operational characteristics, services, and activities related to cultural services programs including business and industry principles and practices related to work assigned. • Research methods and report preparation and presentation. • Community -based cultural arts organizations and a broad range of visual, literary and performing arts. • Familiarity with economic development principles and practices. • Familiarity with strategic planning principles and practices including best practices in risk management. • Principles of volunteer recruitment and coordination. • Up to date marketing principles and practices. • Effective strategies for community engagement, and community donations. • Structure, organization and inter -relationships of city departments, agencies and related governmental agencies and offices affecting assigned functions. • Federal, state and local laws, rules and regulations related to assigned activities and programs. • Effective oral and written communication principles and practices to include public relations and public speaking. • Program/project management techniques and principles. • Grant writing techniques and principles. • Research methods and report preparation and presentation. • Modern office procedures, methods, and equipment including computers and computer applications such as: word processing, spreadsheets and statistical databases. • English usage, spelling, grammar, and punctuation. • Principles of business letter writing. Arts & Cultural Services Manager Au Packet Pg. 9 JOB DESCRIPTION Arts & Cultural Services Manager • Principles and practices of governmental budget preparation and administration. Required Skill in: • Planning and developing community cultural arts and economic resource programs focused on the creative sector, creativity and innovation. • Planning, developing and administering the annual division operating budget and assist with department long-range capital improvement programs. • Serving as City liaison to EAC. • Developing and administering a variety of cultural services programs that meet community needs. • Preparing, submitting, administering and monitoring grant proposals. • Administrating contracts for services. • Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets. • Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public. • Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and explain them. • Applying program/project management techniques and principles. • Preparing and maintaining accurate records and reports. • Planning and preparing various promotional materials. • Developing and monitoring program/project operating budgets, costs and schedules. • Communicating effectively verbally and in writing. • Supervising, leading, coaching and using best management practices to improve staff performance; delegating tasks and workload assignments. MINIMUM QUALIFICATIONS: Education and Experience: A Bachelor's Degree in Art, Arts Administration or related field such as Cultural Planning, Economic Development or Urban Design and five years of experience in public arts administration, capital project planning and management, community arts programs or similar related programs and services, preferably within a municipal or public sector environment, that includes two years of staff supervisory and budgetary responsibility for a major division or program; OR an equivalent combination of education, training and experience. Required Licenses or Certifications: Valid State of Washington Driver's License. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment: • Office environment. • Constant interruptions. • Driving a vehicle to conduct work. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person or on the phone. • Reading and understanding a variety of materials. Arts & Cultural Services Manager Au Packet Pg. 10 JOB DESCRIPTION Arts & Cultural Services Manager • Operating a computer keyboard or other office equipment. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise moving or transporting up to 40 lbs. Hazards: • Contact with angry and/or dissatisfied customers. • Contact with hazardous chemical cleaners and sealants for art maintenance. Incumbent Signature: Department Head: Date: Date: Arts & Cultural Services Manager Au Packet Pg. 11 2.2 City Council Agenda Item Meeting Date: 08/9/2022 Cultural Arts Program Specialist Job Description Revision Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Narrative The Arts & Cultural Services Division of the Parks, Recreation, Cultural Arts & Human Services Department is transferring to the Community Services/Economic Development Department. The revision of the two division positions require review and approval by City Council. Staff is taking this opportunity to update the position job descriptions since the positions' work and responsibilities have evolved over time. The attachments include the original job description with "redlined" proposed revisions and a clean version of the new proposed job description. Staff Recommendation Staff recommendation is for the Public Safety, Planning, Human Services and Personnel Committee to approve the proposed job description revisions as found in the attachment and place on the next regular Council meeing consent agenda. Attachments: Cultural Arts Program Specialist JD REVISED - red lined Cultural Arts Program Specialist JD REVISED - clean copy Packet Pg. 12 2.2.a City of EDMONDS Washington CULTURAL ARTS PROGRAM SPECIALIST — Cultural Services Program Department: Parks, Recreation & Cultural Services Pay Grade: Bargaining Unit: AFSCME Revised Date: n^+oT August 2022 NE-8 FLSA Status: Non Exempt Reports To: Parks ReGreatmen & Cultural SeFV'GesCommunity Services/Economic Development POSITION PURPOSE: Responsible for planning, implementation and administration of specific Cultural Services programs. Reporting to Arts and Culture Manager, the position is responsible for planning, organizing, coordinating, overseeing and guiding specific cultural arts programs. The work includes focus on day-to-day oversight of specific program activities, assisting with program innovation and development, planning implementation and evaluation and providing suppei4 ef creative, design, and promotional activities. Provides support for Edmonds Arts Commission apd clerical duties. Supervises varying numbers of volunteers and contracted instructors. Excellent communication skills and human relations skills are required due to considerable public contact. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by ah employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. •Resp9Rsible fGF GGGrdiRatiGR and implemeRtatiGR ef speGifiG EAG pregrarns and aGtivities.Plans and develops specific cultural arts programs, activities and special events, including a nationally known multi -day writing conference, other literary events, and summer concerts in the parks series. .Coordinates programs, including special events, recruiting and communicating with presenters, vendors, sponsors and community partners. • Assures proper scheduling and set-up of facility for special program events and meetings and coordinates selection of registration platforms for events. s duties and rihilities ; a Glear manRe r Recruits, trains, supervises and schedules volunteers, including the writers' conference steering committee, communicating job duties and responsibilities and tracking hours. - • Oversees —and—evaluates the work of s ,.,f4G program StFU foram Evaluates programs and events through development of participant evaluations and compilation of participation statistics. • Promotes programs using a variety of media, dOevelops, edits, and maintains informational and marketing materials, supervises design professionals for print materials, bFGGh ,res and manages the City website for Cultural Services programs and events; and prepares ems -information for press releases and to the Ciwebsite,; prepares, edits and updates variety f print and d;.;+ol pregram materials. Cultural Arts Program Specialist - Cultural Services Programs Packet Pg. 13 2.2.a JOB DESCRIPTION Cultural Arts Program Specialist • Organizes and coordinates office functions, activities and communications for specific programs; orders program specific supplies as needed; assures efficient workflow and office operations and recommends improvements. • Maintains and updates information databases for specific programs including public art. • Monitors assigned program budgets, reviews and maintains records for expenditures and revenue, participates in special event budget development. • R; researches available funding sources; prepares and submits grants and sponsorship requests. • Oversees Researches and recommends third party vendor service for registration, implements annual set-up, and provides customer service for special event registration process. • Prepares and monitors approved presenter contracts for conference, concerts and submits contracts for approval and payment. Provides staff support and administrative assistance for the Cultural Services division, responding to inquiries from the general public, participants and presenters regarding programs and events; providing support to Edmonds Arts Commission; preparing agendas, reports, program evaluations and other materials as appropriate including the quarterly e-newsletter. to beards and—eemmittees; prepares reports agenrlas program evaluations, atilt ether materials as appropriate • Provides information and services to other City departments and personnel, and coordinates with various outside agencies and organizations. • Performs a variety of special duties, projects, activities and incidental duties as assigned. • Must be able to work a flexible schedule including some evenings and occasional weekends. Required Knowledge of: • Knowledge of community cultural arts practices including the literary, performing, and visual arts • Administrative functions and operations of a City government. • Research methods, data collection and statistical analysis. • Accurate, lawful, and efficient record -keeping techniques including database management. • Budget preparation, monitoring and control. • Basic principles of volunteer supervision and training_ • Knowledge of effective instructional methods and techniques related to program areas. • Techniques, platforms, and materials used in promotion and marketing. • Principles of customer service and public relations. • Effective oral and written communication principles and practices. • Knowledge of current office procedures, methods, and equipment Required Skill in: • Planning and performing technical administrative office coordination duties in support of the Cultural Services programs. • Applying program/project management techniques and principles. • Financial record -keeping techniques and budget monitoring. • Maintaining records, files, and information in compliance with laws, policies, and procedures. • Interpreting, applying and explaining rules, regulations, policies, procedures and laws. • Preparing a variety of reports, logs, records and files related to assigned activities. • Maintaining confidentiality of sensitive information; working confidentially with discretion. • Problem solving, being flexible and working with diverse personalities. • Researching a variety of subjects and presenting information in an efficient, accurate manner. • Utilizing personal computer software programs and other relevant software affecting assigned work. . • Meeting schedules and time lines and ability to work independently. Cultural Arts Program Specialist — Cultural Services Program her 2flV August 2022 Packet Pg. 14 2.2.a JOB DESCRIPTION Cultural Arts Program Specialist • Communicating effectively verbally and in writing, including public relations and customer service. • Preparing a variety of marketing materials and press releases. MINIMUM QUALIFICATIONS: Education and Experience: Any combination equivalent to: a Bachelor's Degree with work experience in an arts field with program planning, special events management, promotion and coordination responsibilities or an Associate's Degree with a minimum of two years experience working in the field, plus experience working with volunteers and program promotion. Required Licenses or Certifications: Valid State of Washington Driver's License. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment: • Office environment and special events. • Constant interruptions. • Driving a vehicle to conduct work. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person or on the phone • Reading and understanding a variety of materials • Operating a computer keyboard or other office equipment. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise moving or transporting up to 40 lbs. Hazards: • Contact with potentially dissatisfied or abusive individuals. • Contact with hazardous chemical cleaners and sealants for art maintenance. Incumbent Signature: Date: Cultural Arts Program Specialist — Cultural Services Program August 2022 Packet Pg. 15 2.2.a JOB DESCRIPTION Cultural Arts Program Specialist Department Head: Date: Cultural Arts Program Specialist — Cultural Services Program August 2022 Packet Pg. 16 2.2.b City of EDMONDS Washington CULTURAL ARTS PROGRAM SPECIALIST — Cultural Services Program Department: Parks, Recreation & Cultural Services Pay Grade: NE-8 Bargaining Unit: AFSCME FLSA Status: Non Exempt Revised Date: August 2022 Reports To: Community Services/ Economic Development POSITION PURPOSE: Responsible for planning, implementation, and administration of specific Cultural Services programs. Reporting to Arts and Culture Manager, the position is responsible for planning, organizing, coordinating, overseeing and guiding specific cultural arts programs. The work includes focus on day-to-day oversight of specific program activities, assisting with program innovation and development, implementation, and evaluation and creative, design, and promotional activities. Provides support for Edmonds Arts Commission clerical duties. Supervises varying numbers of volunteers and contracted instructors. Excellent communication skills and human relations skills are required due to considerable public contact. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Plans and develops specific cultural arts programs, activities and special events, including a nationally known multi -day writing conference, other literary events, and summer concerts in the parks series. • Coordinates programs, including special events, recruiting and communicating with presenters, vendors, sponsors and community partners. • Assures proper scheduling and set-up of facility for special program events and meetings and coordinates selection of registration platforms for events. • Recruits, trains, supervises and schedules volunteers, including the writers' conference steering committee, communicating job duties and responsibilities and tracking hours. • Evaluates programs and events through development of participant evaluations and compilation of participation statistics. • Promotes programs using a variety of media, develops, edits, and maintains informational and marketing materials, supervises design professionals for print materials; manages the City website for Cultural Services programs and events; and prepares information for press releases and the City website. • Organizes and coordinates office functions, activities and communications for specific programs; orders program specific supplies as needed; assures efficient workflow and office operations and recommends improvements. • Maintains and updates information databases for specific programs including public art. • Monitors assigned program budgets, reviews and maintains records for expenditures and revenue, participates in special event budget development. Cultural Arts Program Specialist - Cultural Services Programs Packet Pg. 17 2.2.b JOB DESCRIPTION Cultural Arts Program Specialist • Researches available funding sources; prepares and submits grants and sponsorship requests. • Researches and recommends third party vendor service for registration, implements annual set-up, and provides customer service for special event registration process. • Prepares and monitors approved presenter contracts for conference, concerts and submits contracts for approval and payment. • Provides staff support and administrative assistance for the Cultural Services division, responding to inquiries from the general public, participants and presenters regarding programs and events; providing support to Edmonds Arts Commission; preparing agendas, reports, program evaluations and other materials as appropriate including the quarterly e-newsletter. Provides information and services to other City departments and personnel, and coordinates with various outside agencies and organizations. • Performs a variety of special duties, projects, activities and incidental duties as assigned. • Must be able to work a flexible schedule including some evenings and occasional weekends. Required Knowledge of: • Knowledge of community cultural arts practices including the literary, performing, and visual arts • Administrative functions and operations of a City government. • Research methods, data collection and statistical analysis. • Accurate, lawful, and efficient record -keeping techniques including database management. • Budget preparation, monitoring and control. • Basic principles of volunteer supervision and training. • Knowledge of effective instructional methods and techniques related to program areas. • Techniques, platforms, and materials used in promotion and marketing. • Principles of customer service and public relations. • Effective oral and written communication principles and practices. • Knowledge of current office procedures, methods, and equipment Required Skill in: • Planning and performing technical administrative office coordination duties in support of the Cultural Services programs. • Applying program/project management techniques and principles. • Financial record -keeping techniques and budget monitoring. • Maintaining records, files, and information in compliance with laws, policies, and procedures. • Interpreting, applying and explaining rules, regulations, policies, procedures and laws. • Preparing a variety of reports, logs, records and files related to assigned activities. • Maintaining confidentiality of sensitive information; working confidentially with discretion. • Problem solving, being flexible and working with diverse personalities. • Researching a variety of subjects and presenting information in an efficient, accurate manner. • Utilizing personal computer software programs and other relevant software affecting assigned work. . • Meeting schedules and time lines and ability to work independently. • Communicating effectively verbally and in writing, including public relations and customer service. • Preparing a variety of marketing materials and press releases. Cultural Arts Program Specialist — Cultural Services Program Packet Pg. 18 2.2.b JOB DESCRIPTION Cultural Arts Program Specialist MINIMUM QUALIFICATIONS: Education and Experience: Any combination equivalent to: a Bachelor's Degree with work experience in an arts field with program planning, special events management, promotion and coordination responsibilities or an Associate's Degree with a minimum of two years experience working in the field, plus experience working with volunteers and program promotion. Required Licenses or Certifications: Valid State of Washington Driver's License. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment: • Office environment and special events. • Constant interruptions. • Driving a vehicle to conduct work. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person or on the phone. • Reading and understanding a variety of materials • Operating a computer keyboard or other office equipment. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise moving or transporting up to 40 lbs. Hazards: • Contact with potentially dissatisfied or abusive individuals. • Contact with hazardous chemical cleaners and sealants for art maintenance. Incumbent Signature: Department Head: Date: Date: Cultural Arts Program Specialist — Cultural Services Program Packet Pg. 19 2.3 City Council Agenda Item Meeting Date: 08/9/2022 Preschool Assistant Position Revision Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Narrative Currently the City's Meadowdale Preschool program is operated with three staff members; one Recreation Leader (Program Director) and two, part-time Preschool Assistants - one for the morning session, the other for the afternoon session. This proposal is to combine the two part-time positions to one position (80%) to provide more continuity with staffing, reduce staff turnover and hiring efforts and create a more desirable job for recruiting efforts. The impacts of this position revision include it becoming a represented position within AFSCME and the ability to provide benefits to the employee. There is no additional budget allocation requested for the remainder of 2022 and the small increase in costs is incorporated into the 2023 budget request. Concurrently, staff is requesting a job description revision to update the position expectations and responsibilities to more accurately recruit and supervise staff. Attachments include original job descriptions with red lined revisions and a clean version. Next steps would include approval by full council for the creation of this full time (80%) position and then review and approval by AFSCME Union. Staff Recommendation Staff recommendation is for the Public Safety, Planning, Human Services and Personnel Committee to approve the proposed job description revisions as found in the attachments, create a new Preschool Assistant full time 80% position to replace two part-time positions and place on the next regular Council meeting consent agenda. Attachments: Preschool Assistant JD REVISIONS - red lined Preschool Assistant JD REVISIONS - clean copy Packet Pg. 20 2.3.a City of EDMONDS Washington Preschool Assistant — Meadowdale Preschool Department: Parks, Recreation & Cultural Human Pay Grade: 4-5S02 Services Bargaining Unit: nE)ReAFSCME FLSA Status: Non Exempt Revised Date: April 2048August 2022 Reports To: Recreation Coordinator POSITION PURPOSE: The Preschool Assistant will assist the Preschool Director in planning, organizing, supervising, and teaching a developmentally appropriate preschool program for children ages 4-5. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Responsible for the activities of participants in the Meadowdale Preschool Program. • Plan, organize and implement preschool activities. • Provide a safe, fun and comfortable environment for the children. • Assist with setup and cleanup of classroom and facilities, including vacuuming, sweeping and dishwashing. • Other duties as assigned. Required Knowledge of: • Applicants must be knowledgeable and genuinely interested in the positive social, emotional, cognitive and physical development of young children. Required Skill in: MINIMUM QUALIFICATIONS: Education and Experience: Must be at least 18 years of age. Paid and/or volunteer experience working in a similar setting desirable. Background in Early Childhood Education (ECE)preferred. Required Licenses or Certifications: Current First Aid/CPR Certification Prod (Or ability to obtain before September 1 starting work) Must be able to successfully complete and pass a background check. Preschool Assistant - Meadowdale °. ' Packet Pg. 21 2.3.a JOB DESCRIPTION Preschool Assistant - Meadowdale WORKING CONDITIONS: Environment: • Indoor and outdoor environment • Classroom environment. • Constant interruptions. • Semetomes Occasional loud and/or noisy environment Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information. • Reading and understanding a variety of materials. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Dexterity of hands and fingers to operate a computer keyboard, set up of classroom, clean up, and handling preschool materials. • Gripping with the hands and lifting moderately heavy objects up to 50 lbs. • Walking and climbing stairs. • Reaching, pushing, and pulling. • Use of close vision, far vision, and color vision. • Sitting or standing for extended periods. • Bending at the waist, kneeling and stooping. • Reaching overhead, above the shoulders and horizontally. Hazards: • Contact with sick children. Incumbent Signature: Department Head: Date: Date: Preschool Assistant - Meadowdale Packet Pg. 22 2.3.b City of EDMONDS Washington Preschool Assistant — Meadowdale Preschool Department: Parks, Recreation & Human Services Pay Grade: S02 Bargaining Unit: AFSCME FLSA Status: Non Exempt Revised Date: August 2022 Reports To: Recreation Coordinator POSITION PURPOSE: The Preschool Assistant will assist the Preschool Director in planning, organizing, supervising, and teaching a developmentally appropriate preschool program for children ages 4-5. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Responsible for the activities of participants in the Meadowdale Preschool Program. • Plan, organize and implement preschool activities. • Provide a safe, fun and comfortable environment for the children. • Assist with setup and cleanup of classroom and facilities, including vacuuming, sweeping and dishwashing. • Other duties as assigned. Required Knowledge of: • Applicants must be knowledgeable and genuinely interested in the positive social, emotional, cognitive and physical development of young children. Required Skill in: MINIMUM QUALIFICATIONS: Education and Experience: Must be at least 18 years of age. Paid and/or volunteer experience working in a similar setting desirable. Background in Early Childhood Education (ECE) preferred. Required Licenses or Certifications: Current First Aid/CPR Certification (Or ability to obtain before starting work) Must be able to successfully complete and pass a background check. Preschool Assistant - Meadowdale Packet Pg. 23 2.3.b JOB DESCRIPTION Preschool Assistant - Meadowdale WORKING CONDITIONS: Environment: • Indoor and outdoor environment • Classroom environment. • Constant interruptions. • Occasional loud and/or noisy environment Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information. • Reading and understanding a variety of materials. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Dexterity of hands and fingers to operate a computer keyboard, set up of classroom, clean up, and handling preschool materials. • Gripping with the hands and lifting moderately heavy objects up to 50 lbs. • Walking and climbing stairs. • Reaching, pushing, and pulling. • Use of close vision, far vision, and color vision. • Sitting or standing for extended periods. • Bending at the waist, kneeling and stooping. • Reaching overhead, above the shoulders and horizontally. Hazards: • Contact with sick children. Incumbent Signature: Department Head: Date: Date: Preschool Assistant - Meadowdale Packet Pg. 24 2.4 City Council Agenda Item Meeting Date: 08/9/2022 Youth Commission Coordinator Job Description Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Narrative The City of Edmonds Youth Commission is supported by a part time employee in the position of Youth Commission Coordinator. This position was originally created as a contract employee, but then later converted to a city employee. It was recently discover, that as a result of this change, there was not a current formal city job description. This agenda item proposes that new job description and it attached for review and approval consideration. Staff Recommendation Staff recommendation is for the Public Safety, Planning, Human Services and Personnel Committee to approve the Youth Commission Coordinator job description as attached. Attachments: Youth Commission Coordinator JD Packet Pg. 25 2.4.a City of EDMONDS Washington YOUTH COMMISSION COORDINATOR Department: Parks, Recreation & Human Pay Grade: H-13 Services Bargaining Unit: N/A FLSA Status: Non -Exempt Revised Date: July 2022 Reports To: Parks, Recreation, and Human Services Deputy Director POSITION PURPOSE: The Youth Commission Coordinator performs the scope of duties under the general direction of the Edmonds Deputy Parks, Recreation, and Human Services Director and the Chair and Co -Chair of the Edmonds Youth Commission to provide assistance and support to the Youth Commission's programs, events and activities. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Oversee recruitment of new Youth Commission members. • Facilitate Youth Commission applicant interviews and appointments with elected officials. • Facilitate and/or assist with facilitation of Youth Commission meetings to include meeting notices, minutes, meeting location, etc. as needed. • Assist the Chair in development of the agenda, participate in regularly scheduled meetings. • Follow up on issues raised at Commission meetings, including contact with appropriate City staff for follow up, as needed. • Serve as a point of contact and support for the Youth Commission. • Assist the Commission with such duties as: o Developing yearly work plan. o Coordinating the provision of information, education and communication. o Developing, planning, conducting programs, activities, programs and events. o Other support duties associated with the Youth Commission work plan. o Provide updates for City website and social media pages. o Establish contacts and relationships with pertinent community groups. • Serve as liaison between the Youth Commission, community members and elected officials. • Plans and performs administrative duties; such as maintaining attendance records and archives. • Schedules appointments and meetings and notifies appropriate individuals of meeting times and locations to include presentations to City Council, meetings with the Mayor and other City Staff, meetings with community partners, etc. • Tracks and manages budget to include purchasing of supplies, facility rentals, etc. • Must be able to work a flexible schedule including some evenings and occasional weekend meetings. Youth Commission Coordinator Last Reviewe Last Revise Packet Pg. 26 2.4.a 2 of 3 JOB DESCRIPTION Youth Commission Coordinator • Operates office machines including computers, copiers, projectors and other equipment as assigned. Required Knowledge of: • Policies and objectives of the scope of work of the program and activities. • Accurate, lawful and efficient record -keeping techniques. • Interpersonal skills using tact, patience and courtesy. • Principles of customer service and public relations. • Effective oral and written communication principles and practices. • Modern office procedures, methods, and equipment including computers and computer applications sufficient to perform the scope of work. • Correct English usage, grammar, spelling, punctuation and vocabulary. • Principles of business letter writing. • City and Department organizational procedures. • Administrative functions and activities of the Parks and Recreation office and city government. • Basic budget preparation, monitoring and control techniques. Required Skill in: • Planning and performing administrative office functions within the scope of work. • Maintaining records, files, and information in compliance with laws, policies, and procedures. • Preparing a variety of reports and files related to the scope of duties. • Determining appropriate action within clearly defined guidelines. • Being flexible and able to work with diverse persons and personalities. • Researching a variety of subjects and presenting information in an efficient, accurate manner. • Utilizing personal computer software programs and other relevant software affecting assigned work. • Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public. • Meeting schedules and timelines and ability to work independently. • Communicating effectively verbally and in writing, including public relations and customer service. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma/GED Certificate supplemented by college -level course work in business, social work, sociology, psychology, education or similar fields and two years of experience in program administration, community organizing, public relations, education or similar fields, including extensive public contact. An equivalent combination of education, training and experience which allows the incumbent to successfully perform the essential functions of the position may also be considered. Required Licenses or Certifications: • A Valid WA State Driver's License and a driving record acceptable to the City's insurance requirements is required prior to driving for city business. • A criminal background check is required following a verbal offer. Youth Commission Coordinator Last Reviewe Last Revise Packet Pg. 27 2.4.a 3 of 3 JOB DESCRIPTION Youth Commission Coordinator WORKING CONDITIONS: Environment: • Office environment • Constant interruptions Physical Abilities: • Hearing and speaking to exchange information. • Seeing to read a variety of materials. • Dexterity of hands and fingers to operate a computer keyboard. • Sitting for extended periods of time. • Frequent bending at the waist, kneeling or crouching, reaching overhead, above the shoulders and horizontally, turning and twisting or otherwise positioning oneself to accomplish tasks. • Occasionally lifting/moving approximately 20 — 30 lbs. Incumbent Signature: Department Head: Date: Date: c 0 .Q- U m 0 O L O M c L O O U c 0 .y N E E O U t O Youth Commission Coordinator Last Reviewe Last Revise Packet Pg. 28 2.5 City Council Agenda Item Meeting Date: 08/9/2022 Student Representative to City Council Staff Lead: City Attorney Department: City Council Preparer: Beckie Peterson Background/History The Edmonds City Council has had a Student Representative take part in Council meetings since 1980. There is not a city code addressing a Student Representative to City Council. In 2012, Ordinance 3890 authorizing Student representatives to all City boards and commissions was passed. (Attached) Staff Recommendation Review draft ordinance authorizing a Student Representative to City Council, and forward to consent agenda at next regular council meeting. Narrative Draft Ordinance Authorizing a Student Representative to City Council would be added to our city code, providing symmetry with our board and commission codes. Details include the student representative's qualifications, appointment process and term. Attachments: Chapter 10.03 STUDENT REPRESENTATIVES ON CITY'S BOARDS AND COMMISSIONS 2022-08-05 ordinance for student rep 2022-08-05 new chapter re Student Rep to council Packet Pg. 29 8/3/22, 2:24 PM Chapter 10.03 STUDENT REPRESENTATIVES ON CITY'S BOARDS AND COMMISSIONS Chapter 10.03 STUDENT REPRESENTATIVES ON CITY'S BOARDS AND COMMISSIONS Sections: 10.03.010 Student representative authorized. 10.03.020 Qualifications. 10.03.030 Appointment process. 10.03.040 Term. 10.03.010 Student representative authorized. Any board or commission that derives its authority from the ordinances codified in this title may appoint a high school or college student to participate as a nonvoting member of the board or commission. This person shall be known as a student representative. Student representatives may not attend executive sessions of the body to which they have been appointed. [Ord. 3890 § 1, 2012]. 10.03.020 Qualifications. Student representatives must be residents of the city of Edmonds, but they need not attend school in Edmonds. [Ord. 3890 § 1, 2012]. 10.03.030 Appointment process. Vacancies should be publicized on the city's website and through outreach to local high schools and colleges when city resources allow for such publication and outreach. Each board or commission interested in appointing a student representative is authorized to prepare a short application form that is relevant to the charge of the board or commission. If more than one application is submitted, all applications shall be forwarded to the board or commission for consideration. After the applications have been considered, nominations shall be voted on by the board or commission in an open public meeting. [Ord. 3890 § 1, 2012]. 10.03.040 Term. Each student representative shall serve a one-year term that commences on September 1 st of each 5 year. Student representative attendance at board or commission meetings during the summer shall be optional and any absences during the summer shall be excused by the board or commission. A E student representative may apply for reappointment to the same position for successive terms; a provided, that the board or commission shall evaluate all applicants for the student representative https://www.codepublishing.com/WA/Edmonds/#!/Edmonds10/Edmonds1003.html#10.03 I Packet Pg. 30 8/3/22, 2:24 PM Chapter 10.03 STUDENT REPRESENTATIVES ON CITY'S BOARDS AND COMMISSIONS position and any reappointment shall be voted on in an open public meeting. A student representative may be removed for cause prior to the end of the term on a super majority vote of the full board or commission. [Ord. 3890 § 1, 2012]. The Edmonds City Code and Community Development Code are current through Ordinance 4262, passed May 24, 2022. Disclaimer: The city clerk's office has the official version of the Edmonds City Code and Community Development Code. Users should contact the city clerk's office for ordinances passed subsequent to the ordinance cited above. City Website: https://www.edmondswa.gov/ City Telephone: (425) 775-2525 Code Publishing Company https://www.codepublishing.com/WA/Edmonds/#!/Edmonds10/Edmonds1003.html#10.03 I Packet Pg. 31 2.5.b ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADDING A NEW CHAPTER ECC 2.03A PERTAINING TO THE STUDENT REPRESENTATIVE TO THE CITY COUNCIL. WHEREAS, the Edmonds City Council has had a student representative take part in city council meetings since 1980; and and WHEREAS, there is not a city code addressing a student representative to city council; WHEREAS, in 2012, Ordinance 3890 authorizing student representatives to all City of Edmonds boards and commissions was adopted; and WHEREAS, the city council would like the same provisions to apply to its student representative; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. A new chapter 2.03A of the Edmonds City Code, entitled "Student Representative to Council," is hereby added to read as shown on Exhibit A which is attached hereto and incorporated by this reference as if set forth in full. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance is subject to referendum and shall take effect thirty (30) days after final passage of this ordinance. APPROVED: MAYOR MIKE NELSON Packet Pg. 32 2.5.b ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: M. JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 33 2.5.b SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2022, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADDING A NEW SECTION ECC 2.03.020 PERTAINING TO THE STUDENT REPRESENTATIVE TO THE CITY COUNCIL.. The full text of this Ordinance will be mailed upon request. DATED this day of , 2022. 4840-7251-8158, v. 1 3 CITY CLERK, SCOTT PASSEY Packet Pg. 34 2.5.c Chapter 2.03A Student Representative to City Council: 2.03A.010 Student representative authorized. 2.03A.020 Qualifications. 2.03A.030 Appointment process. 2.03A.040 Term. 2.03A.010 Student representative to City Council authorized. 0 SHARE Any board or Gernmission that derives its authority frern the erdinanGes Gedified in this t Council may appoint a high school ^rye student to participate as a nonvoting member oftheboard 0 GOMMission. This person shall be known as a student representative. The Student representatives may not attend executive sessions ^tee bedy to whiGh they been appointed. rr'�90 § 1, 20 2.03A.020 Qualifications.0 SHARE Student representatives -must be a residents of the city of Edmonds, but they need not attend school in Edmonds. [Ord. 3890 § 1, 2012]. 2.03A.030 Appointment process.0 SHARE A vacancyfes. should be publicized on the city's website and through outreach to local high schools and when council resources allow for such publication and outreach. EaGh board ^r nnrr,mission interested in appointing a student representative is The council president is authorized to prepare a short application form that is relevant to the position. ^haFge of the beaF.d „r GeMMOSSieI4. If more than one application is submitted, all applications shall be forwarded to council for consideration. After the applications have been considered, nominations shall� ,.,, be voted on by the council beaF „r M..i6g_i,,., in an open public meeting. 18rd 38890 § 1, 2012} 2.03A.040 Term.O SHARE €aGh The student representative shall serve a one school -year term that commences on after September 1st of each year. StUdeRt ro o. tati„e atteR daRGe of beaF ! „r GeMMOSSMeRee#R .& during the surnmer shall be optional and any absenGes during the surnmer shall be eXGused by the beard OF GOMmission. A student representative may apply for reappointment to the same position for successive terms; provided, that council the boap.d OF ,.,,n,MOSSiOR shall evaluate all applicants for the student representative position and any reappointment shall be voted on in an open public meeting. A student representative may be removed for cause prior to the end of the term on a super majority vote of the council. fei' T�riss'o1rfT EO d. 3890-§ 1,201 cT Packet Pg. 35 2.6 City Council Agenda Item Meeting Date: 08/9/2022 Council Requested Update on Hiring Staff Lead: Human Resources Department: City Council Preparer: Beckie Peterson Background/History N/A Staff Recommendation N/A Narrative Council requests an update on the hiring status of key personnel. Packet Pg. 36