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2022-05-10 City Council - Full PPW Agenda-3168
o Agenda Edmonds City Council PARKS & PUBLIC WORKS COMMITTEE - ZOOM VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 MAY 10, 2022, 7:30 PM COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE COUNCIL AND CITY STAFF. COMMITTEE MEETING AGENDAS DO NOT INCLUDE AUDIENCE COMMENTS OR PUBLIC HEARINGS. THIS MEETING IS HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO VIEW OR LISTEN TO THE COMMITTEE MEETING, CLICK ON OR PASTE THE FOLLOWING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY DIAL -UP PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 COMMITTEE MEMBERS: NEIL TIBBOTT (CHAIR), KRISTIANA JOHNSON, VIVIAN OLSON (EX-OFFICIO MEMBER) CALL TO ORDER COMMITTEE BUSINESS 4th of July, Taste Edmonds, Car Show Event Agreements (10 min) 2. Supplemental Agreement with HKA Global, Inc for the Carbon Recovery Project (10 min) 3. Presentation of Construction Contract for the 76th Overlay Project (10 min) 4. Presentation of a Local Agency Consultant Agreement with WSP for construction management services on the 76th Ave Overlay project. (10 min) 5. Presentation of Local Agency Consultant Agreement with WSP for Construction Management Services on the Highway 99 Gateway Revitalization Stage 2 Project (10 min) 6. Presentation of Supplemental Agreeemnt with HBB for Highway 99 Gateway Revitalization - Stage 2 (5 min) 7. Report of Bids for the 2022 Utility Replacement Project. (10 min) 8. Presentation of a Professional Services Agreement with ESA for design and permitting services for the Lower Perrinville Creek Recovery Project. (25 min) 9. 2023-2028 Six -Year Transportation Improvement Program (20 min) 10. Dedication of Bracket's Reserve Plat "Road A" as a public street named 91st PI W (10 min) 11. Interlocal Agreement with Community Transit (10 min) Edmonds City Council Agenda May 10, 2022 Page 1 12. Public Works CIP-CFP Review (15 min) 13. Parks, Recreation, Cultural Arts & Human Services Dept Q1 Report (0 min) ADJOURN Edmonds City Council Agenda May 10, 2022 Page 2 2.1 City Council Agenda Item Meeting Date: 05/10/2022 4th of July, Taste Edmonds, Car Show Event Agreements Staff Lead: Shannon Burley Department: Parks, Recreation & Cultural Services Preparer: Shannon Burley Background/History The Council authorizes Event Agreements on behalf the City of Edmonds. In 2021 the special events of Summer Market, SpringFest, Edmonds Arts Festival, 4th of July, Taste Edmonds and the Classic Car Show all took place. Council has previously authorized the Summer Market, SpringFest and the Edmonds Arts Festival. At this meeting City Staff is presenting Event Agreements for the 4th of July Celebration, Taste Edmonds and the Classic Car Show. Staff Recommendation Staff recommendation is the City Council support the Event Agreement between the City of Edmonds and Chamber of Commerce for the 4th of July Celebration (attached), Taste Edmonds (attached) and the Classic Car Show (attached) and forward them to the May 17, 2022 Consent Agenda. Approval on consent would authorize the Mayor to sign the contracts. Narrative 4th of July Event Agreement: This year there will be no fireworks on the 4th of July due to Civic Park construction. The Chamber has opted to support the Mountlake Terrace Fireworks display on July 3, 2022. The attached 4th of July agreement outlines details for the use of City Streets, sidewalks, parking and City Park to support the planned Beat the Brackett Race (both a 5K and 1K) and the Parade which will include the Children's Parade this year (cancelled due to Covid in 2021). Taste Edmonds Event Agreement: A Seafair Sanctioned Community Event, Taste Edmonds will take place Friday, August 19 - Sunday, August 21. Taste Edmonds is the Chamber of Commerce's largest fundraising event each year with revenues supporting multiple free events such as Halloween, the Holiday Tree Lighting, and the 4th of July Parade. The mix of live music, beer garden and food has a long standing history in Edmonds. In 2022 the event will remain at the Frances Anderson Center and be reduced in size due to the renovation of Civic Park. The event will feature food trucks / food vendors on 8th Avenue between Main St. and Dayton with live music and beer garden on the field. The event will be an all ages event with children's programming in the bandshell. This year the event will end an hour earlier in response to notice concerns in the neighborhood. Packet Pg. 3 2.1 Classic Car Show Event Agreement: This one -day event will be held on Sunday, September 11, 2022 and is largely the same as in previous years. The event will utilize several streets downtown to showcase classic cars. The event is free and open to the public. New this year, the Chamber will pay for one officer to be on -site throughout the day. The Chamber is required to comply with all noise ordinances, COVID guidelines and recycling/composting ordinances throughout the events. Further they are required to provide sufficient ADA parking, comply with Fire Marshall festival guidance and ensure the public spaces be left in good condition. The contracts have been reviewed and approved by our internal team (Police, Fire, Public Works, Parks, Recreation & Cultural Services, Development Services, Human Resources (risk management) and Economic Development Departments) and approved as to form by the City Attorney. Attachments: 2022 Taste Edmonds Event Agreement 2022 Classic Car Show Event Agreement 2022 July 4 Event Agreement Packet Pg. 4 2.1.a EVENT AGREEMENT CITY OF EDMONDS, WASHINGTON AND GREATER EDMONDS CHAMBER OF COMMERCE August 17-22, 2022 THIS AGREEMENT ("Agreement") is entered into by and between the CITY OF EDMONDS (hereinafter referred to as the "City"), and the GREATER EDMONDS CHAMBER OF COMMERCE (hereinafter referred to as the "Chamber") (collectively, the "Parties"). WHEREAS, the Chamber has for a number of years sponsored a public event known as Taste Edmonds and proposes to do so again in 2022; and WHEREAS, the City Council finds that Taste Edmonds provides distinct benefits to local businesses and helps raise necessary funding to support events such as Halloween, 4th of July and the Holiday Tree Lighting, while providing a unique recreational opportunity for its citizens; and WHEREAS, the City Council finds that such an event enhances tourism and promotes economic development as well as providing an opportunity for good clean fun to its citizens; and WHEREAS, the City Council finds that the considerations the City provides are more than adequately recompensed by the promises of the Chamber and the public benefit to be derived from this Agreement; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: 1. Responsibilities of the City (certain Chamber obligations included). 1.1 The City will provide use of the Frances Anderson Center playfield, bandshell and plaza area behind the bandshell, 8th Avenue between Main Street and Dayton Street (See Exhibit A) and parking spaces on the North side of Dayton (See Exhibit B) (hereinafter referred to as the City -Provided Site") for use as the venue for Taste Edmonds (hereinafter referred to as the "Event"), and agrees to the following: 1.1.1 No Parking Signs placed on the West Side of 8th Avenue and on Dayton by Monday, August 15, 2022 at 8 a.m. 1.1.2 The Event setup will begin on Wednesday, August 17, 2022, at 8:00 a.m. Barricades, ADA and loading zone signs to be in place at 8:00 a.m. 1.1.3 The Event will run from 12:00 p.m. to 9:00 p.m. Friday, August 19, 2022; 12:00 p.m. — 9:00 p.m. Saturday August 20, 2022 and 12:00 p.m. — 8:00 p.m. on Sunday, August 21, 2022. 1.1.4 All surfaces listed will remain available to the Event until final cleanup, to be completed by Monday, August 22, 2022, at 12:00 p.m. Packet Pg. 5 2.1.a 1.1.5 The City will designate five (5) additional handicapped parking spaces to be located along Dayton Street near the Event entrance (See Exhibit A). 1.2 The City may sprinkle the field prior to the Event to reduce dust. The playfield irrigation system will be turned off by 8:00 a.m. on August 17, 2022. The Chamber may cover the infield dirt with a tarp but will not place tarps on the grass. 1.3 All use and configuration of structures, booths and other permanent or temporary facilities used in the Event must comply with the "Food Vendor & Festival Requirements" set forth in Exhibit C, attached hereto and incorporated herein by this reference. Such structures, booths and facilities may be inspected and reviewed by the City Fire Chief, Police Chief, Building Official and Parks and Recreation Director or their designees to determine whether the facilities in use comply with the provisions of Exhibit C and state and local law, as well as to ensure that no lasting or permanent damage will be done to any public facility or property. 1.4 Edmonds Fire Marshal will inspect the facilities and all food trucks prior to the opening to the general public on or before 12:00 p.m., August 19, 2022, as the Parties will agree and note all potential problems. Prior to the opening of the Event, the Chamber will correct all problems related to fire safety. In the event that such problems are not corrected, the City may at its sole discretion cancel the Event or prohibit the attendance of the general public in certain areas, if in the opinion of the Fire Marshal and at the sole discretion of the City, any violation or other condition that threatens life, health or property has not been corrected. 1.5 Alcohol may be served, so long as the Chamber obtains all required state licenses and approvals to serve alcohol. These will be furnished to the City at least two (2) weeks prior to the event. 1.6 The City will provide safety barriers and road closure signs near the following two (2) locations for street closures required to contain the City -Provided Site described in Paragraph 1.1 and identified in Exhibit B, attached hereto and incorporated herein by this reference: 1.6.1 8th Avenue at Main Street, to close 8th Avenue 1.6.2 8th Avenue at Dayton Street, to close 8th Avenue 1.7 The City will provide five (5) official handicapped parking signs and two (2) loading zone signs on Main Street and Dayton Street as identified in Exhibit B. In addition, the North side of Dayton from 8th Ave west to the ADA parking spot will be marked "No Parking" August 17, 2022 at 8:00 a.m. through August 22, 2022 at 12:00 p.m., as identified in Exhibit B. One "Local Access Only" sign will be provided for the corner of Dayton and 8th Avenue. a Packet Pg. 6 2.1.a 1.8 The City may install Taste Edmonds street banners as provided by the Chamber at approved sites. The Chamber will obtain a Street Banner Permit and pay the required fee. 1.9 The City has the right to check the noise level of any amplified sound equipment or other source and require that the volume be reduced if it exceeds the safety limits recommended by the Seattle King County Department of Health or levels set forth in the ordinances of the City of Edmonds. 1.10 The City will provide and oversee police supervision of the Event under the command of the Chief of Police or his/her designee. Police staffing levels and fees to be paid to the City will be mutually determined by the Chief of Police, or his/her designee, and the President and CEO of the Chamber. 1.11 The City will supply a list of acceptable compostable and recyclable food ware items and of suppliers for the compostable items. The City will provide signage for the on - site collection containers, and any additional containers, if needed. 1.12 The Chamber must supply power as needed. A Chamber representative and a City w Public Works representative will meet prior to July 27, 2022, to draw up an exterior N electrical plan. The City Electrician will have final say in all electrical matters. No I ground penetrations are allowed unless authorized first by the City Electrician and City Parks Department. Any unauthorized ground penetrations may be subject to fine and/or damage cost recovery from the Chamber. 4- ° v 1.13 The Chamber is not authorized to fasten anything to the buildings, structures or trees. c Doing so may result in damage cost recovery and/or fine. 2. Responsibilities of the Chamber 2.1 Insurance: The Chamber will provide a Certificate of Insurance evidencing the following insurance: General Liability insurance will be at least as broad as Insurance Services Office (ISO) occurrence form CG 00 01 covering premises, operations, products -completed operations and contractual liability. The City of Edmonds will be named as an additional insured on the Chamber's General Liability insurance policy using ISO Additional Insured -Managers or Lessors of Premises Form CG 20 11 or an endorsement providing at least as broad coverage. The General Liability insurance will be written with limits no less than $2,000,000 each occurrence, $4,000,000 general aggregate. The insurance policy will contain, or be endorsed to contain, that the Chamber's insurance coverage will be primary insurance as respect the city of Edmonds. Any insurance, self-insurance, or self -insured pool coverage maintained by the city of Edmonds will be excess of the Chamber's insurance and will not contribute with it. Packet Pg. 7 2.1.a In the event that the Chamber's employees and/or volunteers provide the service of alcohol at the event, the Chamber's General Liability insurance will also include host liquor liability coverage. However, if the Chamber contracts with a third -party vendor or vendors to provide all service of alcohol, the Chamber will be responsible for obtaining a Certificate of Insurance from all vendor(s) confirming that the vendor(s) have Liquor Liability coverage, with limits no less than $2,000,000 per occurrence and $4,000,000 in the aggregate per vendor. The City will be named as an additional insured on any third -party vendor(s)' Liquor Liability policies and copies of all endorsement(s) naming the City as an additional insured will be attached to the Chamber's Certificate of Insurance. The Chamber will provide a Certificate of Insurance evidencing the required insurance before using the premises described herein. Insurance will be placed with insurers with a current A.M. Best rating of not less than ANII. 2.2 The Chamber agrees that Taste Edmonds is a public event. The Chamber further 0 agrees that areas constituting the City -Provided Site that are covered under this 06 Agreement, including but not limited to public rights of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. 0 As a result, the Chamber will permit citizens attending events open to the general w public at the City -Provided Site during the Event to exercise therein their protected r constitutional right to free speech without interference in a designated free speech zone that does not violate fire and ADA codes. ~ 21 2.3 The Chamber will provide security services necessary during the day time hours o (day time hours being defined as those hours which the Event is in operation), sufficient to reasonably secure the area and facilities provided. The City will have no responsibility or liability for the provision of security services nor will it be liable for any loss or damage incurred by the Chamber or the participants in the Event. E 2.4 Chapter 6.80 of the Edmonds City Code ("Plastic Bag Reduction") restricts the use of single -use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. The Chamber will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. 2.4 Pursuant to the provisions of RCW 70.93.093 concerning event recycling, the Chamber will place clearly marked recycling containers throughout the Event area for the collection of aluminum cans, glass and plastic bottles and other recyclable materials from Event participants. The Chamber will be responsible for providing recycling, compost, and garbage collection and removal services (see also Section 2.5, below). 2.5 Pursuant to the provisions of Chapters 6.90 ("Noncompostable Food Service Containers Prohibition") and 6.95 ECC ("Single -Use Plastic Utensils — Prohibition"), which prohibit the use of non-compostable food service containers and single -use plastic utensils (such as plastic straws, stirrers and cutlery) at public events requiring a Packet Pg. 8 2.1.a contract with the City, the Chamber will ensure that food vendors at this public event provide only compostable food service containers and utensils, as defined in Chapters 6.90 and 6.95 ECC, to Event participants. Aluminum and steel cans, plastic bottles and certain plastic cups that are accepted as recyclable continue to be acceptable for vendor use. The Chamber will provide for the on -site collection of compostable and recyclable materials from Event participants, using designated color -coded collection containers. The Chamber will ensure that on -site collection containers are serviced properly and continually during the Event. A Chamber representative will meet with the City's Recycling Coordinator or representative prior to August 1, 2022, in order to be educated on the 3-container system to maximize diversion of compostable and recyclable materials from the garbage, and the City will work to identify mutually agreed upon locations for food waste stations. These stations will be identified on Event maps and website. 2.6 Indemnification: The Chamber will defend, indemnify and hold the City, its officers, U 06 officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with o the Chamber's performance, or nonperformance, of this Agreement, except to the E extent that claims, injuries, damages, losses or suits are caused by the sole w negligence of the City, its officers, officials, employees or volunteers. This promise N to indemnify and hold harmless will include a waiver by the Chamber of the immunity provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision will survive the termination or expiration of this Agreement. 0 v 2.7 The Chamber may in its discretion limit the participation of any vendor who c produces duplication in order to adequately recognize limitations of space, failure to E comply with applicable State or local health, liquor, or other requirements of law, and in order to provide an adequate and interesting diversity compatible with the t recreation of the citizens of Edmonds. 2.8 Neither the Chamber nor any of its officers, agents, or employees will discriminate in the provision of service under this Agreement against any individual, partnership, or corporation based upon race, religion, sex, creed, place of origin, or any other form of discrimination prohibited by federal, state or local law. 2.9 The Parties acknowledge that, pursuant to the provisions Chapter 70.160 RCW (herein after the "smoking ban"), smoking is prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and employees of any vendor at the Event or of the Chamber are required to be. This general description of the provisions of the statute is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. The Chamber warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the Event described in this Agreement. Packet Pg. 9 2.1.a 2.10 The Chamber will post "NO DOGS" signs on the City -Provided Site per Chapter 5.05 of the Edmonds City Code ("Animal Control"). The Chamber will notify vendors of this requirement as part of their registration instructions, and also inform vendors that this requirement will be enforced. This provision will not apply to service animals for the disabled. 2.11 The Chamber will ensure that all vendors have the necessary state permits for serving and selling alcohol. The Chamber intends to allow Event attendees of all ages, and agrees to make its best effort to prevent service of alcohol to minors, including appropriate fencing around the Event, —posting security at the entrances of the and checking identification in accordance with common practice. Required fencing, is addressed at Section 2.17, below. 2.12 The Chamber will obtain any copyright licenses necessary for presenting licensed live and recorded music. 2.13 The Chamber agrees to the following general open hours of Taste Edmonds: Friday, August 19, 2022: 12:00 p.m. — 9:00 p.m. Last call 8:30 p.m., no service after 8:45 p.m. Saturday, August 20, 2022: 12:00 p.m. — 9:00 p.m. Last call 8:30 p.m., no service after 8:45 p.m. Sunday, August 21, 2022: 12:00 p.m. — 8:00 p.m. Last call 7:30 p.m., no service after 7:45 p.m. N 0 t v 2.14 The Chamber will provide any and all security services necessary during the night time hours (night time hours being defined as those hours which the Event is not in operation), sufficient to reasonably secure the area and facilities provided. The City will have no responsibility or liability for the provision of security services nor will it be liable for any loss or damage incurred by the Chamber or the participants in the Event. 2.15 The Chamber will provide a fire watch for all times the Event is open to the general public. The Fire Marshal or representative may inspect the Playfield and Amphitheater with the Chamber CEO or designated representative, prior to 12:00 p.m., Friday, August 19, 2022. 2.16 The Chamber will provide a sufficient number of portable sani-cans and wash stations. 2.17 The Chamber will provide fence installation and removal at the Frances Anderson Center to include along the center line of 8th Avenue for street closure, ensuring the East side of the street remains available to local access and emergency vehicles, and any Beer Garden and Wine Garden fencing as required by law. Packet Pg. 10 2.1.a 2.18 The Chamber is responsible for contracting with appropriate vendors for electrical power. No power is available at the Frances Anderson Center field. 2.19 The Chamber will arrange for a walk-through with the City electrician and obtain approval for the accommodation of power and electricity needs. 2.20 Garbage service will be contracted and paid for by the Chamber. 2.21 The Chamber will be responsible for restoring the City -Provided Site to its original condition including steam cleaning and pressure washing whenever required for all hard surfaces impacted by the Event. A Chamber representative will meet with a member of the City's Parks and Recreation Department prior to August 17, 2022 and on August 22, 2022 to inspect the City -Provided Site to document the "original" and "post event" conditions of the Frances Anderson Center outside areas. 2.22 Cleanup areas include the City -Provided Site as described in paragraph 1.1 and all streets immediately surrounding the Event perimeter. 2.23 All garbage to the size of a cigarette butt, debris, litter, equipment, and any and all w other items made necessary by or used in the provision of the Event will be picked N up and removed by 12:00 p.m., Monday, August 22, 2022. 1 2.24 Damage Deposit: The Chamber will submit a cleaning/damage deposit of $1,500.00 to the City prior to Monday, July 18, 2022. The deposit will be refunded to the ° Chamber if, upon inspection, all is in order, or a prorated portion thereof as may be v necessary to reimburse the City for loss or cleaning costs. 2.25 Fees: The Chamber will pay the City $1,250.00 for the use of the City -Provided Site prior to Monday, July 18, 2022, and will reimburse the City for the actual costs of supplies or services furnished by the City, unless otherwise established, within thirty (30) days of mailing of a final bill by the City. 2.26 Notices. All requests for additional services and concerns of the Chamber will be directed by the Chamber President to the City's designated representative, Parks Deputy Director 425-771-0232. 2.27 The Chamber will insure that: 2.27.1 Kilns, barbecues, forges and other sources of heat will be insulated from turfed areas to prevent the heat from killing the grass and sterilizing the soil. All heat producing appliances will be approved by the Fire Department and may require conditions for their acceptable use. Food vendor installations will be inspected prior to the Event opening. Tarps, tents, canopies and covers will be listed and labeled for flame resistance. 2.27.2 Vehicles will only be allowed on the grass areas to load and unload, with adjacent streets used for parking during the Event. Packet Pg. 11 2.1.a 2.27.3 The Chamber will notify all individual residents of the affected areas of 8th Avenue and provide general notice to all the citizens of the closure of 8th Avenue. 2.27.4 Tents must be held down with sandbags and not stakes. 3. Miscellaneous 3.1 Entire agreement, integration and amendment. This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement will not be amended, assigned or otherwise changed or transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement will be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters will be resolved in that venue. 3.2 Force majeure. The Parties will not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties' reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. 3.3 Relationship between the Parties. Nothing in this Agreement will be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of the Chamber will be deemed to be the same of the City for any purpose. The Chamber alone will be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement. 3.4 Compliance with laws. The Chamber in the performance of this Agreement will comply with all applicable Federal, State and local laws and ordinances, including all applicable public health and safety guidelines and all requirements of the federal government, the State of Washington, and the City related to the COVID-19 pandemic. The most recent information regarding the applicable state and federal guidelines and requirements relating to the COVID-19 pandemic can be found on the Washington State coronavirus response webpage at www.coronavirus.wa.gov and on the Centers for Disease Control and Prevention website at www.cdc.gov. The Governor's Spectator Events COVID-19 Requirements, which contains hyperlinks to related resources and any updates to its requirements, may be found at: https://www. govemor.wa. gov/sites/default/files/COVID 19%20Spectator%20Event%20Guidance pdd£ The Chamber will consult this information regularly during the course of the event to ensure that the latest guidelines and requirements are promptly implemented. 3.5 Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement will not constitute a waiver of any other provision. s Packet Pg. 12 2.1.a 3.6 Termination. Each and every term and condition herein set forth and contained in this Agreement are expressly made terms, covenants, agreements and conditions, and a breach of any one of them by the Chamber will constitute a breach of this Agreement. In the event the Chamber fails to comply with any of the terms, covenants, agreements or conditions of this Agreement, or in the event the Chamber violates any local, city, county, state, or federal law, in connection with the Event, upon giving the Chamber twenty-four (24) hours' advance written notice, the City may terminate this Agreement. Provided, the Parks, Recreation & Cultural Services Director may order the Chamber to cease operation of the Event hereunder immediately at any time should the Parks, Recreation & Cultural Services Director determine that the Event is detrimental to public safety, health, or welfare. Such a determination may be made in relation to COVID-19 or to any other public safety, health or welfare issue. In the event of termination of this Agreement, all the rights, licenses, and privileges herein contained will be terminated, the Chamber will have no further rights hereunder, and the City may require the immediate removal of all property of the Chamber and its vendors from the City - Provided Site. DATED this day of 2022. CITY OF EDMONDS: GREATER EDMONDS CHAMBER OF COMMERCE: Mike Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Greg Urban, President and CEO 9 Packet Pg. 13 2.1.a Exhibit A 2022 Taste Edmonds Site Plan 1.1 WWI � 6[ X X f � Y� „4 1 X W m Cif A p 0 Al f 7CL 0 Nan tir:G ,1.. m m -J W O i C NCD AI .... C CD b y -Ilk,'f } J b0. lP Lo al Assess Only 10 Packet Pg. 14 2.1.a Exhibit B 2022 Taste Edmonds Traffic Control Plan c a� E a� a� L a w 3 O t L U 06 c O E W O N R H 3 O t r.+ C N E d d L tM a W 0 E w a� N N O N �.i C d E t t� r Q Packet Pg. 15 2.1.a Exhibit C South County Fire' Food Vendor & Festival Requirements Fire Lane - A 20 ft Fire Lane must be maintained for emergency vehicle access. - Unobstructed access to Fire hydrants shall be maintained at all times. The fire department shall not be deterred or hindered from gaining immediate access for rendering aid or to fire protection equipment or fire hydrants (IFC 507.5.4) Tents and Other Membrane Structures - All tents, canopies, and other membrane structures erected shall meet the requirements of the current edition of NFPA 701 and the IFC Section 3103 and 3104 and shall be labeled fire resistive. - Tents need to be less than 400 sq ft or additional permit maybe required. - Inflatable play equipment and all membrane structures shall be properly installed per the manufacturer instructions Fire Extinquishers - 5-lbs. Portable ABC type extinguisher is required in all booths with current annual inspection/service tag attached. - Booths with deep fat fryers also require a Class "K" rated fire extinguisher with current annual inspection/service tag attached. - Hood suppression systems MUST have current inspection documentation. - Keep fire extinguishers accessible and conspicuous. Cooking M H - No candles or open flame devices like tiki torches. - No flaming food. - Barbecue pits need a 10' separation from combustibles and portable FE. 4- - Open flame from cooking devices shall be enclosed in such a manner as to prevent the flame from contacting any t combustible material and shall be placed on a non-combustible surface. le - All combustibles shall be kept away from heat sources. }, - No cooking appliances/heat sources will be within physical reach of the general public. r_ Electrical Cords - Minimum size 12-2 with ground UL approved outdoor rated from power feed source, 14-2 with ground UL approved is allowed elsewhere. - All cords shall be free of splices, cuts or breaks in outer sheathing. - UL or other approved Strip Plugs with integral circuit breaker are the only allowed power tap/adapter. Booth Construction - Cooking booth construction shall be labeled fire resistive. - Non -rated blue, green or brown plastic tarps are not allowed over cooking areas. Rubbish - Keep combustible rubbish in closed containers. - Cardboard boxes are rubbish/not rubbish containers. - Rubbish containers larger than 40 gallons must be labeled fire -resistive. Fuel Use/Storage - All tanks/cylinders (whether in use or storage) must be secured to avoid falling and damaging the valve assembly - No smoking in or around cooking/fuel use or storage areas. - Store tanks/cylinders upright so pressure relief valve is in vapor space. - Fuel tank/cylinder storage/Use is limited to one day's supply, quantity at the discretion of Fire Marshal. Fire District 1 (South County Fire), 12425 Meridian Avenue S, Everett, WA 98208 / 425-551-1200 / www.firedistrictl.org 12 Packet Pg. 16 2.1.b EVENT AGREEMENT CITY OF EDMONDS, WASHINGTON AND THE GREATER EDMONDS CHAMBER OF COMMERCE THIS AGREEMENT ("Agreement") is entered into by and between the CITY OF EDMONDS (hereinafter referred to as the "City"), and the GREATER EDMONDS CHAMBER OF COMMERCE (hereinafter referred to as the "Chamber") (collectively, the "Parties"). WHEREAS, the Chamber has for many years held a public event known as the Edmonds Classic Car & Motorcycle Show ("Classic Car Show" or "Event"); and WHEREAS, the City Council finds that the "Classic Car Show" provides distinct benefits to the City by showcasing the City while providing a unique recreational opportunity for its citizens; and WHEREAS, the City Council finds that such an event enhances tourism and promotes economic development as well as providing an opportunity for good clean fun to its citizens; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: 1. Resbonsibilities of the Citv: >; 1.1 City will provide use of the following surfaces by Chamber for the Classic Car ° Show as shown in Exhibit A (hereinafter referred to as the "City -Provided Site"): "Center Round" around the fountain in downtown Edmonds at 5th Avenue and Main Street, ii. Main Street from the East side of its intersection with 3rd Avenue to the West side of its intersection with 0h Avenue, iii. 4th Avenue from the South side of its intersection with Bell Street to the North side of its intersection with Dayton Street, and again from the South side of its intersection with Dayton Street to approximately 100 feet south down 4th Avenue, iv. 5th Avenue, from the North side of its intersection with Walnut Street to the South side of its intersection of the northern leg of Bell Street, v. Dayton Street, from the West side of 5th Avenue to the East side of 4th Avenue, vi. Dayton Street, from the East side of 5th Avenue to immediately east of 529 Dayton Street, Packet Pg. 17 2.1.b vii. City Hall parking lot located immediately South of the City Hall building at 121 5th Avenue N and the parking lot under City Hall, viii. On street parking spaces on 5th Ave N from Bell Street to Seville driveway, 217 5th Ave N (west), and Bell Street to the Public Safety parking lot access midblock (east). 1.2 City will place "no parking" signs a minimum of 72 hours before the Event, which is scheduled for Sunday, September 11, 2022, so as to clear the City -Provided Site of all vehicles from 2:00 a.m. on the date of the Event until 7:00 p.m. on the same day. The Main and 5th closure to the most northern portion of Bell will be until 8:00 P.M. 1.3 City will provide barriers near the following 17 locations for street closures required to contain the City -Provided Site described in Paragraph 1.1 and identified in Exhibit A: 1.3.1 Pine and 5th, to close 5th Avenue north to Walnut, controlling northbound traffic. Northbound will reopen at 11:30 am following registration. 1.3.2 Howell and 5th, to Walnut, controlling southbound traffic. Southbound will reopen at 10:00 am following registration. 1.3.3 Walnut and 5th, to close Sth Avenue north and south of Walnut Street 1.3.4 Alder and 5th, to close Alder Street east of Sth Avenue 1.3.5 Maple and 5th, to close Maple Street east of 5th Avenue 1.3.6 On 0, to close 4th Avenue south of Dayton 1.3.7 4th and Dayton, to close Dayton at 4th 1.3.8 Dayton Street immediately east of 529 Dayton Street to close Dayton West of this point 1.3.9 Main and 6th, to close Main Street west of 6th Avenue 1.3.10 6th and the Alley between Bell Street and Main Street (local access only) 1.3.11 5th and the Alley to the South of Museum, to close 5th Avenue N 1.3.12 Alley between 4th Avenue N and 5th Avenue N and Main Street to block traffic from entering Main Street a Packet Pg. 18 2.1.b 1.3.13 Main and 3rd, to close Main Street east of 3rd Avenue 1.3.14 4th and Bell, to close 4th Avenue N south of Bell Street 1.3.15 Alley between 4th Avenue N and 5th Avenue N and Bell Street (local access only) 1.3.16 5th and Bell, to close 5th Avenue N south of Bell Street 1.3.17 5th and Bell, to close 5th Avenue N (south side of Centennial Plaza) 4 The intersection of 5th Avenue South at Walnut Street will remain open to general traffic east and west, but access will be controlled and may be limited to allow for safe staging of Event vehicles. There will be an event volunteer at the intersection to designate which vehicles will be part of the Event and aid east and west traffic through the intersection. 1.5 City shall arrange for one police officer to work the event from approximately 7 am w until the conclusion of the event (exact times to be decided mutually between the Chamber and the Edmonds Police Department). Chamber will be responsible for paying the actual cost of the overtime wages incurred by the City of the police officer. 0 1.6 City will deliver barriers so as to allow Chamber to position such barriers at 5:00ii a.m. the day of the Event. The number of barriers left by City at each of the eight : locations will be sufficient to provide adequate street closure. a 1.7 City has the right to check the noise level of any amplified sound equipment or other source and require that the volume be reduced if it exceeds the safety limits recommended by the Snohomish County Department of Health or levels set forth in the ordinances of the City of Edmonds. 2. Responsibilities of the Chamber: 2.1 On the day of the Event, Chamber will place traffic cones on the center -dividing line of 5th Avenue between Pine Street and Walnut Street from 5:00 a.m. until 10:00 a.m. 2.2 Chamber will remove barriers at 7:00 p.m. to reopen intersections after first checking with the officer on duty and receiving confirmation that it is safe to do so. 2.3 Police, Fire, and Public Works will meet with Chamber of Commerce officials to resolve any remaining or potential issues of traffic control and barricades prior to the Event, but will have no authority to waive the requirements of city ordinance or state law. Packet Pg. 19 2.4 Chamber will establish a sixteen -foot (16') fire lane down the middle of each street on which Classic Car Show cars will be parked for emergency vehicle access throughout the day of event. Chamber car show staff and ambassadors will ensure that no cars encroach upon this fire lane. 2.5 All use and configuration of structures, booths and other temporary facilities used in the Event must comply with the "Food Vendor & Festival Requirements" set forth in Exhibit B, attached hereto and incorporated herein by this reference. Such structures, booths and facilities will be inspected and reviewed by Edmonds Fire Marshal, Police Chief, Building Official and Parks and Recreation Director or their designees to determine whether the facilities in use comply with the provisions of State and local law, as well as to ensure that no lasting or permanent damage will be done to any public facility or property. Edmonds Fire Marshal will inspect the facilities prior to the opening to the general public on or before 7:00 a.m., September 11, 2022, as the Parties will agree and note all potential problems. Prior to the opening of the event, Chamber will correct all problems. In the event that such problems are not corrected, City may at its sole discretion cancel such Event or prohibit the attendance of the general public in certain areas, if in the opinion of the Fire Marshal and at the sole discretion of City, anything that threatens life, health or property appears. 2.6 Chamber will provide a fire watch for all times in and around the booths and displays open to the general public as a part of this Event. c 2.7 Chamber will obtain and note on the back of the Classic Car Show registration card, which is posted on the dashboard of cars on display, at least one cell phone number for the car's owner, to allow the Chamber to contact the owners when away from their cars. as 2.8 Insurance: The Chamber shall provide a Certificate of Insurance evidencing the following insurance: General Liability insurance will be at least as broad as Insurance Services Office (ISO) occurrence form CG 00 01 covering premises, operations, products - completed operations and contractual liability. The City of Edmonds will be named as an additional insured on the Chamber's General Liability insurance policy using ISO Additional Insured -Managers or Lessors of Premises Form CG 20 11 or an endorsement providing at least as broad coverage. The General Liability insurance will be written with limits no less than $2,000,000 each occurrence, $4,000,000 general aggregate. The insurance policy will contain, or be endorsed to contain, that the Chamber's insurance coverage will be primary insurance as respect the City of Edmonds. Any insurance, self-insurance, or self -insured pool coverage maintained by the City of Edmonds will be excess of the Chamber's insurance and will not contribute with it. Packet Pg. 20 2.1.b The Chamber will provide a Certificate of Insurance evidencing the required insurance before using the premises described herein. Insurance will be placed with insurers with a current A.M. Best rating of not less than ANII. 2.9 The Chamber agrees that the Classic Car Show is a public event. The Chamber further agrees that areas constituting the City -Provided Site that are covered under this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, the Chamber will permit citizens attending events open to the general public at City -Provided Site during the Classic Car Show to exercise therein their protected constitutional right to free speech without interference. 2.10 Chapter 6.80 of the Edmonds City Code ("Plastic Bag Reduction") restricts the use of single -use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. The Chamber will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. 2.11 Pursuant to the provisions of RCW 70.93.093 concerning event recycling, the Chamber will place clearly marked recycling containers throughout the Event area for the collection of aluminum cans, glass and plastic bottles and other recyclable materials from Event participants. The Chamber will be responsible for providing recycling, compost, and garbage collection and removal services (see also Section 2.12, below). 2.12 Pursuant to the provisions of Chapters 6.90 ("Noncompostable Food Service Containers Prohibition") and 6.95 ECC ("Single -Use Plastic Utensils — Prohibition"), which prohibit the use of non-compostable food service containers and single -use plastic utensils (such as plastic straws, stirrers and cutlery) at public events requiring a contract with the City, the Chamber will ensure that food vendors at this public event provide only compostable food service containers and utensils, as defined in Chapters 6.90 and 6.95 ECC, to Event participants. Aluminum and steel cans, plastic bottles and certain plastic cups that are accepted as recyclable continue to be acceptable for vendor use. The Chamber will provide for the on -site collection of compostable and recyclable materials from Event participants, using designated color -coded collection containers. The Chamber will ensure that on -site collection containers are serviced properly and continually during the Event. A Chamber representative will meet with the City's Recycling Coordinator or representative prior to August 15, 2022, in order to be educated on the 3-container system to maximize diversion of compostable and recyclable materials from the garbage, and the City will work to identify mutually agreed upon locations for food waste stations. These stations will be identified on Event maps and website. 2.13Indemnification: The Chamber will defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, s Packet Pg. 21 2.1.b injuries, damages, losses or suits, including attorney fees, arising from or in connection with the Chamber's performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless will include a waiver by the Chamber of the immunity provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision will survive the termination and/or expiration of this Agreement. 2.14 The Parties acknowledge that pursuant to the provisions of Chapter 70.160 RCW (hereinafter the "smoking ban"), smoking is prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and employees of any vendor at the Event or of the contracting organization are required to be. This general description of the provisions of the initiative is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. The Chamber warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the Event described in this Agreement. 2.15 Chamber will provide any and all security services necessary to reasonably secure the area and facilities provided, including the City -Provided Site. City will have no ~ responsibility or liability for the provision of security services nor will it be liable for any loss or damage incurred by Chamber or the participants in this Event. c 2.16 Chamber will provide sufficient wash stations and approximately 10 sani-cans that may be placed on site the night preceding the Event. Garbage service will be contracted and paid for by Chamber. Chamber will place 25 garbage and recycle d containers around downtown for garbage collection. 2 2.17 Upon completion of the Event, Chamber will make adequate provisions for the cleanup of all sites provided under the terms of this Agreement so as to restore them to the same state of cleanliness as existed the night prior to the Event. Cleanup of all relevant street pavements will be completed by 7:00 p.m. on that day. Cleanup of sidewalks will be completed by 11:00 p.m. on that day. Cleanup areas include the City -Provided Site as described in Section 1 and all streets immediately surrounding the Event perimeter. A final inspection of the Event area will be conducted by a designated City official to determine if all areas are clean and returned to their original condition. For purposes of marking sidewalk or asphalt, Chamber agrees to use a temporary, water soluble, environmentally friendly material, further Chamber will make best efforts to minimize the markings used on sidewalks and streets. 2.18 Chamber will pay City all permit fees for the above -mentioned facility use and services at least ten (10) days prior to the Event, and will reimburse City for the actual costs of supplies or services furnished by City (excluding those agreed to in Section 1) within thirty (30) days of mailing of a final bill by the City, provided such supplies and services are approved and listed by all Parties to this Agreement in a Packet Pg. 22 2.1.b signed addendum to this Agreement prior to the date which they purport to be required. 2.19 Colored banners or flags may not be placed in the existing holes in the public sidewalk designated for the American flag program. 2.20 Chamber will provide "no parking" signs to the City no later than September 4, 2022. 2.21 Chamber will coordinate with and hire one Edmonds Police Officer for the duration of the event. 3. Miscellaneous. 3.1 Entire agreement, integration and amendment. This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement will not be amended, assigned or otherwise changed or transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement will be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters will be resolved in that venue. 3.2 Force majeure. The Parties will not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties' reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. 3.2 Relationship between the Parties. Nothing in this Agreement will be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of the Chamber will be deemed to be the same of the City for any purpose. The Chamber alone will be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement. 3.3 Compliance with Laws. The Chamber in the performance of this Agreement will comply with all applicable Federal, State and local laws and ordinances, including all applicable public health and safety guidelines and all requirements of the federal government, the State of Washington, and the City related to the COVID-19 pandemic. The most recent information regarding the applicable state and federal guidelines and requirements relating to the COVID-19 pandemic can be found on the Washington State coronavirus response webpage at www.coronavirus.wa.gov and on the Centers for Disease Control and Prevention website at www.cdc.gov. The Governor's Spectator Events COVID-19 7 Packet Pg. 23 2.1.b Requirements, which contains hyperlinks to related resources and any updates to its requirements, may be found at: https://www. govemor.wa.gov/sites/default/files/COVID 19%2OSpectator%20Event%20G uidance.pdf. The Chamber will consult this information regularly during the course of the event to ensure that the latest guidelines and requirements are promptly implemented. 3.4 Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement will not constitute a waiver of any other provision. 3.5 Termination. Each and every term and condition herein set forth and contained in this Agreement are expressly made terms, covenants, agreements and conditions, and a breach of any one of them by the Chamber will constitute a breach of this Agreement. In the event the Chamber fails to comply with any of the terms, covenants, agreements or conditions of this Agreement, or in the event the Chamber violates any local, city, county, state, or federal law, in connection with the Event, upon giving the Chamber twenty-four (24) hours' advance written notice, the City may terminate this Agreement. Provided, the Parks, Recreation & Cultural Services Director may order the Chamber to cease operation of the Event hereunder immediately at any time should the Parks, Recreation & Cultural Services Director determine that the Event is detrimental to public safety, health, or welfare. Such a determination may be made in relation to COVID-19 or to any other public safety, health or welfare issue. In the event of termination of this Agreement, all the rights, licenses, and privileges herein contained will be terminated, the Chamber will have no further rights hereunder, and the City may require the immediate removal of all property of the Chamber and its vendors from the City -Provided Site. DATED this day of , 2022. CITY OF EDMONDS: Mike Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk GREATER EDMONDS CHAMBER OF COMMERCE: Greg Urban, President and CEO APPROVED AS TO FORM: Office of the City Attorney 44 0 Packet Pg. 24 Exhibit A City Provided -Site Sunday, September 11 xxx Street Closure xx Alleyway Closure 0 Restrooms Vehicle Display Registration Area Packet Pg. 25 Exhibit B South County Fire' Food Vendor & Festival Requirements Fire Lane - A 20 ft Fire Lane must be maintained for emergency vehicle access. - Unobstructed access to Fire hydrants shall be maintained at all times. The fire department shall not be deterred or hindered from gaining immediate access for rendering aid or to fire protection equipment or fire hydrants (IFC 507.5.4) Tents and Other Membrane Structures - All tents, canopies, and other membrane structures erected shall meet the requirements of the current edition of NFPA 701 and the IFC Section 3103 and 3104 and shall be labeled fire resistive. - Tents need to be less than 400 sq ft or additional permit maybe required. - Inflatable play equipment and all membrane structures shall be properly installed per the manufacturer instructions Fire Extinquishers - 5-lbs. Portable ABC type extinguisher is required in all booths with current annual inspection/service tag attached - Booths with deep fat fryers also require a Class "K" rated fire extinguisher with current annual inspection/service tag attached. - Hood suppression systems MUST have current inspection documentation. - Keep fire extinguishers accessible and conspicuous. Cooking H - No candles or open flame devices like tiki torches. >+ - No flaming food. - Barbecue pits need a 10' separation from combustibles and portable FE. c - Open flame from cooking devices shall be enclosed in such a manner as to prevent the flame from contacting any combustible material and shall be placed on a non-combustible surface. v - All combustibles shall be kept away from heat sources. - No cooking appliances/heat sources will be within physical reach of the general public. P Electrical Cords - Minimum size 12-2 with ground UL approved outdoor rated from power feed source, 14-2 with ground UL approved is allowed elsewhere. - All cords shall be free of splices, cuts or breaks in outer sheathing. - UL or other approved Strip Plugs with integral circuit breaker are the only allowed power tap/adapter. Booth Construction - Cooking booth construction shall be labeled fire resistive. - Non -rated blue, green or brown plastic tarps are not allowed over cooking areas. Rubbish - Keep combustible rubbish in closed containers. - Cardboard boxes are rubbish/not rubbish containers. - Rubbish containers larger than 40 gallons must be labeled fire -resistive. Fuel Use/Storage - All tanks/cylinders (whether in use or storage) must be secured to avoid falling and damaging the valve assembly. - No smoking in or around cooking/fuel use or storage areas. - Store tanks/cylinders upright so pressure relief valve is in vapor space. - Fuel tank/cylinder storage/Use is limited to one day's supply, quantity at the discretion of Fire Marshal. Fire District 1 (South County Fire), 12425 Meridian Avenue S, Everett, WA 98208 / 425-551-1200 / www.firedistrictl.org 10 Packet Pg. 26 2.1.c EVENT AGREEMENT THE CITY OF EDMONDS, WASHINGTON AND GREATER EDMONDS CHAMBER OF COMMERCE THIS AGREEMENT ("Agreement") is entered into by and between the CITY OF EDMONDS (hereinafter referred to as "City"), and the GREATER EDMONDS CHAMBER OF COMMERCE (hereinafter referred to as "Chamber") (collectively, the "Parties"). WHEREAS, the Chamber has for many years sponsored a public celebration honoring Independence Day - 4th of July through a parade and 5K race; and WHEREAS, the City Council finds that such an event enhances tourism and promotes economic development as well as providing an opportunity for good clean fun to its citizens; and WHEREAS, the City Council finds that it is in the public interest to participate in the sponsorship of such events by providing the consideration set forth in this Agreement in order to enhance the safety of the public celebrations for its citizens; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: 1. Responsibilities of the Citv 1.1 The City will provide the following spaces to be used by the Chamber: c Use of City streets as diagrammed in Exhibit A - Parade Site Plan, for parade to occur on July 4, 2022. City will provide traffic barriers as identified in Exhibit A. E The Edmonds Police and Public Works Departments will determine whether any changes to the Parade Site Plan map will be needed and will communicate any such a, changes to the Chamber no later than June 30, 2022. a Use of Hazel Miller Plaza for small stage, amplified sound and parade announcements throughout parade on July 4, 2022. Use of City Park Parking lot, parking spaces on 3rd Avenue and sidewalks as diagrammed in Exhibit B — Race Route, and Exhibit C — No Parking Map, for the 5 K race. The Edmonds Police and Public Works Departments will determine whether any changes to the Race Route or No Parking maps will be needed and will communicate any such changes to the Chamber no later than June 30, 2022. The City will provide a flatbed truck provided by facilities to be used as an elevated platform for parade announcements and amplified sound. Vehicle to be delivered and parked by City Staff; Chamber staff will not operate the vehicle. 1.2 The City will install 4th of July Celebration street banners at all approved sites. Packet Pg. 27 2.1.c 1.3 The City will waive fees for the Street Banner (s) and Parade Permit Fee. 1.4 The City will authorize a maximum of three (3) stationary self-contained vendors on closed sections of 5th or Main Streets off the parade route. No vendors will be authorized along the parade route. Vendors will operate at specified locations and will not block entrances or fire hydrants. Vendors must be self-contained; no power hookups are available for vendors. Vendors are responsible for having appropriate permits and for compliance with all local and state requirements. 2. Responsibilities of the Chamber. 2.1 The Chamber will assume all responsibility for coordination of the 4th of July Parade, including but not limited to hiring off -duty police officers to police the route and assuring that all participants are informed of and abide by the parade rules to ensure that no participants draw people viewing the parade onto the parade route. 2.2 The Chamber will assume all responsibility for coordination of the 5K race, including but not limited to ensuring that the flow of traffic is not disrupted on City Streets and that volunteers are stationed at crosswalks to ensure runner safety. 2.3 The Chamber shall notify Community Transit of activities that may impact N transportation services in Edmonds. IM 21 2.4 The Chamber will utilize the barricades and detour signs provided by the City and position them at their assigned locations at 6:00 a.m., July 4, 2022. ° 2.5 The Chamber will not illegally discriminate in the provision of either event or in their entrance requirements against any person or organization in violation of state or federal statute or local ordinance. 2.6 The Chamber agrees that the 4th of July celebration is a public event. The Chamber further agrees that areas constituting the City -Provided sites that are covered under this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, the Chamber will permit citizens attending events open to the general public at the City -Provided sites during the 4th of July celebration to exercise therein their protected constitutional right to free speech without interference on City Property. 2.7 Permits: The Chamber will be responsible for obtaining all required city and state permits. The Chamber will submit all required application(s) for the Street Banner Permit and Parade Permit provided for by tis Agreement. 2.8 The Chamber will obtain ASCAP and any other copyright licenses necessary. Packet Pg. 28 2.1.c 2.9 The Chamber will provide sufficient portable sani-cans and wash stations along both the parade and race routes. 2.10 The Chamber will provide for security along the parade and race routes. 2.11 The Chamber will provide signs one (1) week prior to the event to indicate that chairs cannot be placed early. Signs must be laminated, no exceptions. 2.12 The Chamber will provide 60 no parking signs one (1) week prior to the event. 2.13 The Chamber agrees to consult with the City Electrician and Parks Maintenance Manager before installing any electrical service or stakes in the ground. The City Electrician will have final say in all electrical matters. No ground penetrations are allowed unless authorized first by the City electrician and City Parks Department. Any unauthorized ground penetrations may be subject to fine and/or damage cost recovery from the Chamber. It is not allowed to fasten anything to the buildings, structures or trees; doing so may result in damage cost recovery and /or fine. City staff will coordinate any utility locates. 2.14 To comply with Chapter 6.80 of the Edmonds City Code (ECC) ("Plastic Bag Reduction"), which restricts the use of single -use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. The Chamber will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. 2.15 To comply with RCW 70.93.093, concerning event recycling. The Chamber will place clearly marked recycling containers throughout the Event area for the collection of aluminum cans, glass and plastic bottles and other recyclable materials from event participants. The Chamber will be responsible for providing recycling, compost, and garbage collection and removal services (see also Section 2.14, below). 2.16 To comply with Chapters 6.90 ("Noncompostable Food Service Containers Prohibition") and 6.95 ECC ("Single -Use Plastic Utensils — Prohibition"), which prohibit the use of non-compostable food service containers and single -use plastic utensils (such as plastic straws, stirrers and cutlery) at public events requiring a contract with the City. The Chamber will ensure that food vendors at this public event provide only compostable food service containers and utensils, as defined in Chapters 6.90 and 6.95 ECC, to event participants. Aluminum and steel cans, plastic bottles and certain plastic cups that are accepted as recyclable continue to be acceptable for vendor use. The Chamber will provide for the on -site collection of compostable and recyclable materials from event participants, using designated color -coded collection containers. The Chamber will ensure that on -site collection containers are serviced properly and continually during each event. A Chamber representative will meet with the City's Recycling Coordinator or representative prior to June 6, 2022, in order to be educated on the 3-container system to maximize diversion of compostable and recyclable materials from the garbage. 3 Packet Pg. 29 2.1.c 2.17 To comply with Chapter 70.160 RCW (hereinafter the "smoking ban") pursuant to which smoking is prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and employees of any vendor at the event or of the contracting organization are required to be. This general description of the provisions of the statute is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. The Chamber warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the event described in this Agreement. 2.18 Clean -Up: The Chamber will be responsible for clean-up of the parade and race routes to include staging areas as follows: 2.18.1 To restore all public spaces to their original condition, including removing and disposing of any and all litter and trash to the size of a cigarette butt, including metal and litter debris, equipment, and any and all other items made necessary by or used in the provision of this event. 2.18.2 Pick up all trash and remove all items and equipment related to the 4th of July Parade and 5K race by 5 p.m. on July 4, 2022. 2.18.3 To return all event barricades, if applicable, to original locations at the end of the parade, exact locations to be determined by the Streets Department. 2.19 Insurance: The chamber will provide a Certificate of Insurance evidencing the ° following insurance: General Liability insurance will be at least as broad as Insurance Services Office (ISO) occurrence form CG 00 01 covering premises, operations, products - completed operations and contractual liability. The City of Edmonds will be named as an additional insured on the Chamber's General Liability insurance policy using ISO Additional Insured -Managers or Lessors of Premises Form CG 20 11 or an endorsement providing at least as broad coverage. The General Liability insurance will be written with limits no less than $2,000,000 each occurrence, $4,000,000 general aggregate. The insurance policy will contain, or be endorsed to contain, that the Chamber's insurance coverage will be primary insurance as respect the City of Edmonds. Any insurance, self-insurance, or self -insured pool coverage maintained by the City of Edmonds will be excess of the Chamber's insurance and will not contribute with it. The Chamber will provide a Certificate of Insurance evidencing the required insurance before using the premises described herein. Insurance will be placed with insurers with a current A.M. Best rating of not less than A:VII. Packet Pg. 30 2.1.c 2.18 Indemnification: The Chamber will defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with the Chamber's performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless will include a waiver by the Chamber of the immunity provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision will survive the termination and/or expiration of this Agreement. 3. Miscellaneous. 3.1 Entire agreement, integration and amendment. This Agreement contains the entire 0 agreement and understanding between the Parties relating to the rights and cn obligations created hereby, and supersedes all prior and contemporaneous v negotiations, understandings, and agreements, written or oral, between the Parties. Os Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement will not be amended, assigned or otherwise changed or 0 transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement will be brought before the aU Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters will be resolved in that venue. ~ 3.2 Force majeure. The Parties will not be liable for failure to perform or delay in c performance due to pandemic -related restrictions, fire, flood, strike or other labor difficulty, act of nature, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties' reasonable control. In the event of delay in E performance due to any such cause, the date of delivery or time for completion L will be extended by a period of time reasonably necessary to overcome the effect a of such delay. E 3.3 Relationship between the Parties. Nothing in this Agreement will be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of the Chamber will be deemed to be the same of the City for any purpose. The Chamber alone will be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement. 3.4 Compliance with Laws. The Chamber in the performance of this Agreement will comply with all applicable Federal, State and local laws and ordinances, including all applicable public health and safety guidelines and all requirements of the federal government, the State of Washington, and the City related to the COVID- 19 pandemic. The most recent information regarding the applicable state and Packet Pg. 31 2.1.c federal guidelines and requirements relating to the COVID-19 pandemic can be found on the Washington State coronavirus response webpage at www.coronavirus.wa.gov and on the Centers for Disease Control and Prevention website at www.cdc.gov. The Governor's Spectator Events COVID-19 Requirements, which contains hyperlinks to related resources and any updates to its requirements, may be found at: https://www.govemor.wa. jzov/sites/default/files/COVID 19%2OSpectator%2OEve nt%20Guidance.pdf. The Chamber will consult this information regularly during the course of the event to ensure that the latest guidelines and requirements are promptly implemented. DATED this day of , 2022. CITY OF EDMONDS: GREATER EDMONDS CHAMBER Mike Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney OF COMMERCE: Greg Urban, President and CEO N- 0 z Packet Pg. 32 2.1.c Exhibit A Parade Site Plan XXY Main Parade 'r �-Reg istration° Staging Area - Route Children"Parade AN EDM�.r" NDS Registration KIND OF 4TH StagingArea 1- Route } � 1 r1 Q Puh[icRestrooms 2}} xv Street Closures 4,O h�Q NOSST }'AFC` sr edmonds CHAMBER OFCOFAMERCE a r h �w END i Q � a ST `ham DEIST a o-4 Chamber office GLEN ST _ Edmonds Centerfor ,hp Arts 'r DALFY ST fND SPRACLIE 5T = S1 x I Ci�Fi.ld' �GS�C li START MAIN ST s a a m p DAYT4N ST MAPLE ST — —MAVLEST=' I� ALDER-ST --AIDE1tSr _ IL a START — X)C7L tNT 0 Edmonds K HOLLY DR — ACE .HOWEttWAY XXX IOLMtN• Q 7 Packet Pg. 33 2.1.c � Vadnu hPark Point m £Ihlbk a Race Route '411# marsIl r.J.;reeK . .� / Z � 45" Ede u i ids, WA 9 8 020 Avenue So Uth e �e PoImEdwaW\ Eons m@dmse m_ Sc : 3 � MA2511u e 2 � SYLILo ) I 2 e~y Bells GC9.0 `�---, ■ e-- m �lhramm . e I; mi 1 * $�@ �e e e� 2 - 27g8 0 O Wog w■ y Dogwood �� a � @ ■■aeeee� o ® e e ® $� ® e ® e ( [ I' 22 WOW■WA gee®®Sherwood Eememyh .« - D r k Park } _ . \ B Packet Pg. 34 2.1.c Chamber HQ (infield) Proposed "No Parking" Gam - 1 pm Exhibit C No Parking Map for Race Start/Finish Hamburger Harrys II91 MET-1Barkada Edmonds 19 _ EdmOrlds m a ly Parr Startline (parking lane) Finish line (parking lane) Vdunteer & CAUTION sign (park entrance) 1 ❑Corrals for vuaiting runners 'Parking lotin City Park remains open to public a ri hell CP w CL M ro 0 0 The Continental Ir W�atomll PS 3 O � 9 Packet Pg. 35 2.2 City Council Agenda Item Meeting Date: 05/10/2022 Supplemental Agreement with HKA Global, Inc for the Carbon Recovery Project Staff Lead: Pamela Randolph Department: Public Works & Utilities Preparer: Pamela Randolph Background/History In early March, HKA Global was brought onto the Edmonds Team to assist the WWTP Manager in negotiating contract disagreements between Ameresco and Department of Enterprise Services (DES). HKA's initial contract was established March 1, 2022 for $55,000. Administration of the construction contract between Washington DES and the contractor (Ameresco) has been challenging due to the contracting method, complexity of the project and DES personnel not having experience in wastewater treatment plants. HKA Global has the skill and ability to assist in the ongoing negotiations and reconciliation of project costs. They are experts in resolving disputes by following the contract language, which in this case is key. We have already seen success with this approach and believe that having HKA continue their work with the Edmonds team is a critical step to contain project cost. Staff are requesting that HKA Global Supplemental Agreement for $89,175 be approved. Staff Recommendation Forward item to the consent agenda for approval at the May 17th City Council meeting. Narrative The Carbon Recovery Project has been impacted by the pandemic which has strained our relationship with Ameresco and DES. Supply chain impacts, increased costs of materials and labor are consuming funds (contingency) which we had envisioned would be available for additional work. In addition, the delays have translated into additional cost to the City for hauling and disposal of solids. Currently there is a list of work that Ameresco believes is not in the base scope. The City contends that it is. In December 2021 DES Supervision and Claims Specialist began to meet with the team to help resolve the disagreements. This approach has been a slow process and produced limited results. In March of 2022, HKA was brought onto the Edmonds Team to assist the WWTP Manager in the resolution of the claims that Ameresco has made. HKA has the skill and ability to assist in the ongoing negotiations and reconciliation of project costs. They are experts in resolving disputes by following the contract language, which in this case is key. Packet Pg. 36 2.2 The original HKA contract amount of $55,000 and the Supplemental Agreement for $89,175 will be managed under the Carbon Recovery Project and subject to the % of ownership. The total expense is for $144,175 and will be shared with our Treatment Plant Partners. City of Shoreline $13,679 City of Mountlake Terrace $33,411 Olympic View Water District $23,862 City of Edmonds $73,223 Attachments: Attachment 1- HKA Supplemental Agreement Packet Pg. 37 2.2.a Al CITY OF EDMONDS MIKE NELSON MAYOR 121 5T" AVENUE NORTH EDMONDS, WA 98020 425-771-0220 • FAX 425-672-5750 i Website: www.edmondswa.gov Id'yo iqa� PUBLIC WORKS DEPARTMENT Engineering Division SUPPLEMENTAL AGREEMENT 1 TO PROFESSIONAL SERVICES AGREEMENT WWTP Phase 6 Carbon Recovery Project WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and HKA Global, Inc., hereinafter referred to as the "Consultant", entered into an underlying agreement for consulting services with respect to WWTP Phase 6 Carbon Recovery Project, dated March 8, 2022; and WHEREAS, additional tasks to the original Scope of Work have been identified with regard to construction engineering services; NOW, THEREFORE, In consideration of mutual benefits occurring, it is agreed by and between the parties thereto as follows: 1. The underlying Agreement of March 8, 2022 incorporated by this reference as fully as if herein set forth, is further amended in, but only in, the following respects: 1.1 Scope of Work. The Scope of Work set forth in the underlying agreement, as amended by Supplemental Agreement No. 1 and 2, shall be further amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if herein set forth. 1.2 The $55,000 amount set forth in paragraph 2A of the underlying Agreement and stated as an amount which shall not be exceeded, is hereby amended to include an additional not to exceed amount of $89,175 for the additional scope of work identified in Exhibit A to this supplemental agreement. As a result of this supplemental agreement, the total contract amount is increased to a new total not -to -exceed amount of $144,175 ($55,000 plus $89,175). 1.3 Exhibit B to the underlying agreement, as amended by Supplemental Agreement No. 1 and 2, consisting of the rate and cost reimbursement schedule is hereby further amended to include the form set forth on the attached Exhibit B to this Supplemental Agreement No. 3, incorporated by this reference as fully as if herein set forth. 2. In all other respects, the underlying agreement between the parties shall remain in full force and effect, amended as set forth in Supplemental Agreement No. 1 but only as set forth therein. Packet Pg. 38 2.2.a DONE this day of , 20 CITY OF EDMONDS CONSULTANT By: By: _ Michael Nelson, Mayor Title: ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 39 2.2.a STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20 , before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: \\edmsvr-userfs\userprof$\erodarte\Documents\HKASuppI-WWTPPhase 6Carbon Recovery.docx Packet Pg. 40 2.2.a 0016rArmil Agreement for Professional Services EXHIBIT A Scope of Services: HKA shall provide the scope of services outlined below: A. Scope: 1. Provide continued consulting services to City of Edmonds Public Works related to the construction of the WWTP Phase 6 Carbon Recovery Project. Services may include analysis of claims and disputed extra work, review of change order requests, time extension requests, review of entitlement, on -call CM Support, and other services as requested. B. Budget Estimate: HKA shall provide the services outlined in Section A based on the hourly rates for professional services included in the project fee schedule below: Task Budget Cost Estimate On -Call CM through July 2022 13 Weeks (15 hrs/week) @ $325/hr $63,375 COR / Claim Review through July 2022 40 hrs @ 395/hr $15,800 Management Reserve $10,000 Total $89,175 WWTP Phase 6 Carbon Recovery PROJECT FEE SCHEDULE (January 2022): Partner (Spieker) $ 395 Director (Zimmerman) $ 345 Assoc. Director (Gockel) $ 325 Manager(Rosenker) $ 305 Sr. Assoc. Consultant $ 300 Assoc. Consultant (Hawn) $ 270 The above hourly rates apply to all services performed on the Client's behalf to the nearest quarter of an hour, including travel time. Computerized time and expense reports are included with HKA's monthly billing statements or are otherwise available upon request. HKA reserves the right to review and adjust this Fee Schedule effective January 1st of each year. Out-of-pocket expenses such as travel, lodging, meals and overnight couriers will be billed at cost. Special project expenses such as laboratory tests, special fees, extra insurance, equipment, materials, charges for outside computer services, etc., will be billed at cost plus 15%. Mileage will be charged at the current U.S. Federal Government rate. Copies of expense receipts are available upon request. C. Retainer: HKA will not require a retainer prior to commencement of services HKA Glnba I Inc. One Commerce Square 2005 Market Street, Suite 820 Philadelphia, PA 19103 Packet Pg. 41 2.3 City Council Agenda Item Meeting Date: 05/10/2022 Presentation of Construction Contract for the 76th Overlay Project Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History None Staff Recommendation Staff will provide the bid results, proposed construction budget and a possible recommendation to award at a future City Council meeting (tentative for the June 7th City Council meeting). Narrative The project consists of a full -width grind and a 2-inch pavement overlay with a new bicycle lane along a minor arterial (west side of 76th Ave. W centerline / southbound movement) from 196th St. SW/ SR-524 to Olympic View Dr. This project also includes upgrading all noncompliant ADA curb ramps within the project limits. The east side of the street is within City of Lynnwood and will be incorporated into the project. The design phase of the project is nearly complete and is expected to advertise for bids in early May which may provide an opportunity to award the project in early June. The bid results, project budget and recommendation to award will be provided at that time. Construction is expected to begin in July and be complete by September. The Cities of Edmonds and Lynnwood signed an Interlocal Agreement (ILA) on February 19th, 2021, establishing a cooperative relationship to complete the work. Funding for Edmonds' portion of this project was secured via Federal grant. Lynnwood will be paying for its side of the corridor with local funds. Attachments: Attachment 1 - Area Map Packet Pg. 42 76TH AVE PAVE - AREA MAP 2.3.a i ,. + .. rA it ��'�n Ste: � .�i :�: � • .i i ' f�' �� .: .�'. ri .. fp.is r • i •� . �ti • r T % i s . 1i i x� r � � _ _ a. •.T III _ r�-•�-,- ..�� � �l . x�' � ' =fir I 5 E N D PAV E - O VIEW DR 3 , r�r Za - PERRINVILLE �•- �'. Ilk Fr 4 r• -� moo. ♦ � .. � • y � i' 4. 4: 44, _ � � _ � � `ice• "�� �.� .�+�•�� BEGIN PAVE ? - s SR 52. /196th St,SW 1 - - - S r r .. C 1.1 .17 Packet Pg. 43 2.4 City Council Agenda Item Meeting Date: 05/10/2022 Presentation of a Local Agency Consultant Agreement with WSP for construction management services on the 76th Ave Overlay project. Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On February 16, 2021, City Council approved an Interlocal Agreement with the City of Lynnwood for this project. Staff Recommendation Forward item to a future consent agenda for City Council approval. Narrative The project consists of a full -width grind and a 2-inch pavement overlay with a new bicycle lane along a minor arterial (west side of 76th Ave. W centerline / southbound movement) from 196th St. SW/ SR-524 to Olympic View Dr. This project also includes upgrading all noncompliant ADA curb ramps within the project limits. The east side of the street is within City of Lynnwood and will be incorporated into the project. The design phase of the project is nearly complete and is expected to advertise for bids in early May. Staff expects to award a construction contract in June with working beginning in July. To take advantage of economy of scale, City staff advertised the Request for Qualifications (RFQ) for construction management services in conjunction with the Highway 99 Revitalization Stage 2 project. Two (2) consultants submitted proposals, HW Lochner and WSP USA. City staff, after reviewing the SOQs and conducting interviews, selected WSP USA based on their qualifications and experience. Negotiations with the consultant are ongoing and a total contract cost will be presented at a future regular council meeting. The Cities of Edmonds and Lynnwood signed an Interlocal Agreement (ILA) on February 19th, 2021, establishing a cooperative relationship to complete the work. Funding for Edmonds' portion of this project was secured via Federal grant with a local match from the REET 126 Fund. Lynnwood will be paying for its side of the corridor with local funds. Attachments: Exhibit A - SOW Construction Management Services Packet Pg. 44 2.4.a EXHIBIT A SCOPE OF WORK Construction Management Services for the 76TH AVE W Overlay Project WSP USA Inc (Consultant) will provide Construction Management (CM) services to the City of Edmonds (City) for the 76TH AVE W Overlay Project. Services will be provided in accordance with the WSDOT LAG Manual. These services will include Project Management, Construction Management, Office Engineering, Public Communication, and Inspection services to oversee the final construction tasks and closeout of this project as detailed below. PROJECT DESCRIPTION: This project area is on 76th Ave West from 196th St. SW to Olympic View drive located in the cities of Edmonds and Lynnwood. Project work performed by the City's selected contractor includes pavement planing, pavement repair, hot mix asphalt, curb ramps, minor drainage improvements, temporary and permanent striping, utility adjustments, temporary traffic control, and restoration. Consultant shall furnish all services and labor necessary to complete the following tasks: Task 1— Proiect Management and Administration of the CM Agreement Provide overall project management, project oversight, coordination with the City, monthly progress reports, and invoicing. This effort specifically includes the following: A. Develop and follow reporting and invoicing procedures specific for the CM Services for this project, and review and adjust procedures as may be requested by the City. B. Manage Consultant Team (CM Team), comprised of Consultant's staff and subcontractor(s). Organize and layout work for CM Team C. Review Consultant's monthly expenditures and prepare and submit invoices and a monthly progress letter outlining major CM activities to the City. D. Prepare cost proposals and negotiate timely amendments of the CM contract if needed No costs for preparing amendments included in this contract. Deliverables: • Monthly Status Reports • Monthly Invoices • Contract Amendments if needed Packet Pg. 45 2.4.a Task 2 Preconstruction Phase Pre -construction phase services will be performed by the RE, OE and inspector. A. Review project plans, specifications, and estimate (PS&E) and the Contract Documents including addenda and agreements in preparation to perform the Contract Administration and Inspection services. B. Document pre-existing conditions, including photographs and/or videos. C. Set up project files, both electronic and hard copy, meeting WSDOT LAG Manual requirements. D. Consultant will receive, track, review, distribute, and file project documentation as appropriate. Project documentation will include Request to Sublet, Certified Payrolls, SPCC Plan, Requests for Information (RFI), etc. Consultant will maintain and update tracking sheets until project completion. E. Set up review/approval process with City and Engineer of Record. F. Review submittals, RFIs, and other project documents utilizing the process established in Task 2E. G. Participate in the City led pre -construction meeting and take meeting notes. H. Conduct an initial safety analysis, including potential job site safety hazards for consultant site personnel. Review the Contractor's Health and Safety Plan and ensure Consultant and subconsultants are aware and understand the elements of the plan. Conduct and document monthly safety meetings for consultant staff Deliverables: • Pre -construction photos • Initial Tracking Sheets • Pre -construction meeting notes • Submittal and RFI responses • Contract Amendments if needed Task 3 Construction -Phase Construction phase services will be performed by the inspector, RE, and OE. A. Continue project documentation processes established in Task 2. B. Monitoring of DMCS, prompt payment and DBE condition of award goal C. Process training plan, trainee requests, and payment of training for the project D. Conduct weekly progress meetings and other contract -related meetings; prepare and distribute meeting notes and current documentation tracking sheets Packet Pg. 46 2.4.a E. Manage day-to-day construction management activities and be the Owner's primary representative. Direct consultant staff in performance of tasks as required to execute this scope of work. This will include overseeing project staff in updating the ROM, at a minimum, of a weekly basis; processing/distributing and filing QPLs, ensuring that approval codes are acted upon; processing RAMS for signature and distribution; and final processing and filing of certs, CMOs, materials inspection reports, field density reports, concrete test reports, HMA gradation test reports, HMA density reports, approved for shipment documentation, FHWA Buy America, and all other information regarding materials F. Resident Engineer and Inspectors (as identified in the estimate) will have ample experience and expertise in construction inspection services in various Engineering disciplines including- civil/structural (earthwork, paving, drainage), utilities such as sewer, water (waterline replacement/relocation) and drainage, electrical, signals, traffic control, landscaping, and urban design. Inspection is on a full-time basis and daily reporting of construction activities with Headlight Inspector Daily Reports is required. Inspectors will be familiar with WSDOT Standard Specifications and Drawings, and other industry and local government standards and criteria. G. Assist with the administration of contractor progress payments including: 1. Measurement and calculation of quantities of work -in -place also tracked by the appropriate funding source. 2. Preparation of field note records (FNR's), documenting work completed; oversee and track force account (FA) work as required; oversee and manage the documentation required for payment of materials on hand (MOH); create, track, monitor and maintain cost to complete documents. H. Monitor and Track Materials acceptance and update ROM. Check weekly payrolls for prime Contractor and subcontractors to ensure applicable prevailing wage rates and benefits are paid. Compare to employee interview reports to ensure Contractor field staff is being paid in accordance with the contract. Office Engineer to verify contractor compliance of Federal Wage Requirements and Documentation. J. CONSULTANT responsible for project file document control, meeting notes and distribution K. Review test reports from the materials testing lab for compliance with the information given in the contract documents. L. Provide oversight, inspection, monitoring, coordination, and documentation of Contractor's activities in the construction of the Project; provide compliance checking with project plans and specifications; and facilitate project activities requiring coordination and planning with Snohomish County, City of Lynnwood, Community Packet Pg. 47 2.4.a Transit, and other public and private stakeholders as may be required in the completion of the work. M. Provide overall day-to-day construction management including coordination with City, Contractor, and other departments and stakeholders; review of agenda and meeting notes for weekly construction and pre -activity meetings as prepared by the Contractor; preparation of agenda and meeting notes for internal Construction Management team meetings held without the Contractor; documentation of correspondence with Contractor, internal CM team representatives and public and private stakeholders, and preparation of documentation for contractor monthly progress payment. N. Review, track, analyze and comment on contractors' draft and baseline Critical Path Method (CPM) schedule and ongoing update schedules. O. Review draft and final Traffic Control Plans. P. Act as the Owner's Representative with other City departments, Contractors, designers, other public agencies, property owners, and utilities, including conducting meetings on behalf of the City as needed. Q. Make technical interpretations of the drawings, specifications, and contract documents and coordinate with Engineer of Record. R. Respond to or facilitate responses to requests for information (RFIs), submittals and other contractor requests. S. Evaluate design changes, design clarifications and other requested deviations from approved design and/or coordinate evaluations and interpretations with the appropriate authorities. T. Evaluate change, determine entitlement and/or potential schedule and budget implications, and independently assess cost estimate requests for additional compensation in accordance the Contract Documents and specifications; negotiate with the Contractor for final terms, prepare change orders and associated back-up materials, and obtain Owner's review and concurrence prior to execution; maintain current Potential Change Order (PCO) Log. U. Draft construction notices including Substantial and Physical Completion, Final Inspection, Punch List and Punch List Completion. V. Coordinate material testing with subconsultant HWA Geosciences. Deliverables: • Inspector Daily Reports • Field Note Records • Draft Change Orders and documentation • Weekly logs and records • Monthly Summaries of Materials on Hand • Monthly Preliminary Monthly Progress Payments Reports • Updated Record of Materials Packet Pg. 48 2.4.a • Weekly Statement of Working Days • Reviewed Certified Payroll • Employee Wage Rate Interviews • DBE on -site reviews • Force Account Documentation • Certified Payroll & Wage Rate Interviews • Training/Apprentice hour Tracking • DBE and Subcontractor Tracking • Compiled FHWA 1391/1392 information for City review and submission Task 4 Post -Construction Services Post construction field services will be performed by the inspector and/or RE. Post -construction office services will be performed by RE and OE. A. Evaluate claims if needed, including impact analysis B. Coordinate final inspections and punch list activities. C. Obtain final documentation for project files including Affidavits of Wages Paid. D. Prepare claims initiated by the City, including analysis and negotiations for a resolution E. Print project documentation and place into 3 ring binders in an order acceptable to the City. F. Copy complete electronic files onto removable digital storage (USB flash drive). G. Prepare Material Certification Checklist for Engineer signature. H. Perform Close-out activities and evaluation of project documentation for auditing purposes I. Review final Red -Line drawings from the contractor. J. Prepare Material Certification Checklist for Engineer signature. K. Participate in "lessons learned" meeting Deliverables: • Draft of Material Certification Checklist for City Engineer signature and submission • Reviewed as -built (red line) drawings. • Construction documentation in digital and hard copy formats. Task 5 Material Testing Services Packet Pg. 49 2.4.a Material testing services will be provided by HWA Geosciences Inc. A. Sampling and testing of mineral aggregates per WSDOT specifications based upon estimated quantities B. Inspection and testing of compacted backfill for trenches, utilities, concrete subgrade, etc. C. Concrete inspection and testing for foundation, curb and gutter, hardscaping, and ADA curb ramps. Testing includes slump, air entrainment, and fabrication of compressive strength specimens. D. Sampling and testing HMA during paving for Rice density, extraction, and gradation. Minimum one test sample per 1000 tons. E. Inspection and testing of HMA placement and compaction. F. CIA Review, reporting, construction meetings, and submittal review. Deliverables: • Inspection reports • Test results ASSUMPTIONS 1. Budget: A. Staffing levels are anticipated in accordance with the attached Exhibit B for the duration of the 40 working day contract. The budget total assumes the following personnel are assigned to the Project: 1. One half-time Construction Manager (CM) 2. One full-time Inspector. 3. One half-time Office Engineer (OE) 4. Project Manager (PM) and Project Accountant (PA) B. Consultant will work to the limitations of the authorized budget. If additional budget is needed to complete work under this Scope due to scope changes, the City and Consultant will negotiate a supplement to this Agreement. Issues may include but not be limited to: 1. The contractor's schedule requires additional inspection coverage, and/or inspection coverage of extra crews and shifts. 2. Services needed beyond the budgeted hours. Packet Pg. 50 2.4.a More than 4 non -working days credited to the contractor when inspection work was still necessary. For example, rain days that impact critical path, but contractor is still working. 4. Any added scope tasks. 5. More than 40 hours of Overtime for Inspector. C. The budget allocations shown in Exhibit B are itemized to aid in Project tracking purposes only. The budget may be transferred between people, or between labor and expenses, provided the total contracted amount is not exceeded without prior authorization. D. CONSULTANT shall coordinate with the City to allocate staff accordingly to cover contractor work hours. CONSULTANT will provide iPads with the construction management software "Headlight" for field staff to record daily activities and uploading information to a common web -based storage system. The system will be accessible to the CITY, WSDOT and other identified stakeholders to review field staff's observations in real time upon request. F. CONSULTANT will utilize PlanGrid to maintain plan notes for FNRs and as -built notes. G. Unless previously stated, the budget assumes WSDOT standard forms, logs, and processes will be used on the CONSULTANT Project SharePoint site. CONSULTANT shall provide SharePoint site or similar for remote access to all files for CITY H. Consultant shall provide virtual meeting services and coordinate the same 2. Items and Services the City will provide: A. Facilities for project meetings B. Internet Services C. Access for the OE to the DCMS system. D. Retain Engineer of Record for shop drawing review, RFIs, design changes, and final record drawings. E. If the City adds one or more City inspectors to the CM Team, those inspectors will work under and take direction from the Consultant RE, and work with the Consultant team to deliver this Scope of Services. Client -provided inspectors will provide the same Packet Pg. 51 2.4.a observation and documentation to the same level of detail expected of the Consultant inspectors. F. Coordination with and enforcement of utility franchise agreements and/or contracts and schedules for services related to this Project. G. Verify that the required permits, bonds, and insurance have been obtained and submitted by the construction contractor. Obtain all permits not required to be provided by construction contractor and provide copy of same to CONSULTANT. H. Construction Survey. Provide project control survey and staking that is not already assigned to the construction contractor. If necessary, geotechnical and/or environmental support for unsuitable and/or contaminated soils. J. Materials Record of Materials (ROM) from WSDOT and any design related testing reports. ADDITIONAL SERVICES When requested by the City, the Consultant shall provide additional services that may increase the level of effort described in this document. Authorization to perform additional services will be in the form of a mutually negotiated Supplement to this Agreement, specifying the work to be performed, and basis of payment. Packet Pg. 52 2.5 City Council Agenda Item Meeting Date: 05/10/2022 Presentation of Local Agency Consultant Agreement with WSP for Construction Management Services on the Highway 99 Gateway Revitalization Stage 2 Project Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History None Staff Recommendation Forward this item for approval at the May 17th City Council meeting. Narrative The Highway 99 Gateway -Revitalization Stage 2 project consists of the addition of a continuous landscaped raised median along Highway 99 from 2441" St. SW to 2101" St. SW with mid -block left turn pockets, a HAWK signal approximately 600' north of 2341" St. SW, and gateway signs on both ends of the corridor. This project will improve corridor safety by reducing high -angle vehicle accident rates with the removal of the center two-way left turn lane. The proposed HAWK signal will improve active transportation safety for pedestrians attempting to cross the corridor between the existing signalized intersection at 238t" St. SW and 2281" St. SW. The City issued a Request for Qualifications (RFQ) in March to hire a consultant to support City staff with contract administration, material testing, community outreach and inspection services for this project. The City received statements of qualifications from two engineering firms and interviewed both firms in April. The selection committee chose WSP to provide the construction management services during construction based on their qualifications, experience and approach. A draft scope of work is attached. Staff is in the process of negotiating the fee and final scope of work with WSP. A brief summary of the scope of work is outlined below: Provide full time field Inspector Provide full time Office Engineer for contract administration Pre -construction services (such as attendance of pre -construction meeting and review of plans and specifications) Contract administration services for tracking/verifying/reviewing contractor's and sub- contractor's certified payroll, weekly statement of working days, WSDOT Reporting, tracking/verifying contractor's and sub -contractor's compliance documentation, force account tracking and payment, monitoring monthly apprentice reports, preparing weekly meeting agendas/minutes and project closeout documentation. Packet Pg. 53 2.5 Tracking/reviewing material submittals, request for information processing and maintaining record of materials incorporated into the project Material Testing Services including sampling, testing and test reports. Community Outreach Assist/track/review/comment of Change Orders, and requested Force Account The construction management services provided under this agreement will be funded by the State Connecting Washington transportation funds. Attachments: Exhibit A - SOW Construction Management Services Packet Pg. 54 2.5.a EXHIBIT A SCOPE OF WORK Construction Management Services for the Highway 99 Revitalization and Gateway Project (Phase 2) WSP USA Inc (CONSULTANT) will provide Construction Management (CM) services to the City of Edmonds (CITY) for the Highway 99 Revitalization and Gateway Project (Phase 2). Services will be provided in accordance with the WSDOT LAG Manual. These services will include Project Management of the contract, Construction Management, Office Engineering, Public Communication, and Inspection services to oversee the final construction tasks and closeout of this project as detailed below. PROJECT DESCRIPTION: This project area is on Highway 99 between 244T" ST SW to 210TH ST SW. Project work performed by the City's selected contractor includes construction of a raised center median with hardscaping, landscaping, irrigation; the addition of drainage inlets and piping, curb ramps; pavement markings; signing; gateway signage, landscaping, and irrigation; a new pedestrian hybrid beacon (HAWK) signal approximately 600' north of 234th Street SW; and connection to the existing interconnect system Consultant shall furnish all services and labor necessary to complete the following tasks: Task 1— Project Management and Administration of the CM Agreement Provide overall project management, project oversight, coordination with the CITY, monthly progress reports, and invoicing. This effort specifically includes the following: A. Develop and follow reporting and invoicing procedures specific for the CM Services for this project, and review and adjust procedures as may be requested by the CITY. B. Manage Consultant Team (CM Team), comprised of Consultant's staff and subcontractor(s). Organize and layout work for CM Team C. Review Consultant's monthly expenditures and prepare and submit invoices and a monthly progress letter outlining major CM activities to the CITY. D. Prepare cost proposals and negotiate timely amendments of the CM contract if needed. No costs for preparing amendments included in this contract. Deliverables: • Monthly Status Reports • Monthly Invoices • Contract Amendments if needed Task 2 Pre -Construction Services Pre -construction phase services will be performed by the RE, OE and inspector. A. Review project plans, specifications, and estimate (PS&E) and the Contract Documents including addenda and agreements in preparation to perform the Contract Administration and Inspection services. Packet Pg. 55 2.5.a B. Document pre-existing conditions, including photographs and/or videos. C. Set up project files, both electronic and hard copy, meeting WSDOT LAG Manual requirements. D. Consultant will receive, track, review, distribute, and file project documentation as appropriate. Project documentation will include Request to Sublet, Certified Payrolls, SPCC Plan, Requests for Information (RFI), etc. Consultant will maintain and update tracking sheets until project completion. E. Set up review/approval process with City and Engineer of Record. F. Review submittals, RFIs, and other project documents utilizing the process established in Task 2E. G. Participate in the City led pre -construction meeting and take meeting notes. H. Conduct an initial safety analysis, including potential job site safety hazards for consultant site personnel. Review the Contractor's Health and Safety Plan and ensure Consultant and subconsultants are aware and understand the elements of the plan. Conduct and document monthly safety meetings for consultant staff Deliverables: • Pre -construction photos • Initial Tracking Sheets • Pre -construction meeting notes • Submittal and RFI responses • Contract Amendments if needed Task 3 Construction Services Construction phase services will be performed by the inspector, RE, and OE. A. Continue project documentation processes established in Task 2. B. Monitoring of DMCS, prompt payment and DBE condition of award goal C. Process training plan, trainee requests, and payment of training for the project D. Conduct weekly progress meetings and other contract -related meetings; prepare and distribute meeting notes and current documentation tracking sheets E. Manage day-to-day construction management activities and be the Owner's primary representative. Direct consultant staff in performance of tasks as required to execute this scope of work. This will include overseeing project staff in updating the ROM, at a minimum, of a weekly basis; processing/distributing and filing QPLs, ensuring that RAM approval codes are acted upon; processing RAMS for signature and distribution; and final processing and filing of certs, CMOs, materials inspection reports, field density reports, concrete test reports, HMA gradation test reports, HMA density reports, Field Acceptance Reports (FARs), approved for shipment documentation, and all other information regarding materials F. Resident Engineer and Inspectors (as identified in the estimate) will have ample experience and Packet Pg. 56 2.5.a expertise in construction inspection services in various Engineering disciplines including- civil/structural (earthwork, paving, drainage), utilities such as sewer, water (waterline replacement/relocation) and drainage, electrical, signals, traffic control, landscaping, and urban design. Inspection is on a full-time basis and daily reporting of construction activities with Head Light Inspector Daily Reports is required. Inspectors will be familiar with WSDOT Standard Specifications and Drawings, and other industry and local government standards and criteria. G. Assist with the administration of contractor progress payments including: Measurement and calculation of quantities of work -in -place also tracked by the appropriate funding source. Preparation of field note records (FNR's), documenting work completed; oversee and track force account (FA) work as required; oversee and manage the documentation required for payment of materials on hand (MOH); create, track, monitor and maintain cost to complete documents. H. Monitor and track Materials acceptance and update ROM. Check weekly payrolls for prime Contractor and subcontractors to ensure applicable prevailing wage rates and benefits are paid. Compare to employee interview reports to ensure Contractor field staff is being paid in accordance with the contract. J. CONSULTANT responsible for project file document control, meeting notes and distribution, K. Review test reports from the materials testing lab for compliance with the information given in the contract documents. L. Provide oversight, inspection, monitoring, coordination, and documentation of Contractor's activities in the construction of the Project; provide compliance checking with project plans and specifications; and facilitate project activities requiring coordination and planning with Snohomish County, WSDOT, City of Lynnwood, Community Transit, and other public and private stakeholders as may be required in the completion of the work. M. Provide overall day-to-day construction management including coordination with City, Contractor, and other departments and stakeholders; review of agenda and meeting notes for weekly construction and pre -activity meetings as prepared by the Contractor; preparation of agenda and meeting notes for internal Construction Management team meetings held without the Contractor; documentation of correspondence with Contractor, internal CM team representatives and public and private stakeholders, and preparation of documentation for contractor monthly progress payment. N. Review, track, analyze and comment on contractors' draft and baseline Critical Path Method (CPM) schedule and ongoing update schedules. 0. Review draft and final Traffic Control Plans. P. Act as the Owner's Representative with other City departments, Contractors, designers, other public agencies, property owners, and utilities, including conducting meetings on behalf of the City as needed. Q. Make technical interpretations of the drawings, specifications, and contract documents and coordinate with Engineer of Record. Packet Pg. 57 2.5.a R. Respond to or facilitate responses to requests for information (RFIs), submittals and other contractor requests. S. Evaluate design changes, design clarifications and other requested deviations from approved design and/or coordinate evaluations and interpretations with the appropriate authorities. T. Evaluate change, determine entitlement and/or potential schedule and budget implications, and independently assess cost estimate requests for additional compensation in accordance the Contract Documents and specifications; negotiate with the Contractor for final terms, prepare change orders and associated back-up materials, and obtain Owner's review and concurrence prior to execution; maintain current Potential Change Order (PCO) Log. U. Draft construction notices including Substantial and Physical Completion, Final Inspection, Punch List and Punch List Completion. V. Coordinate material testing with subconsultant HWA Geosciences. Deliverables: • Inspector Daily Reports • Field Note Records • Draft Change Orders and documentation • Weekly logs and records • Monthly Summaries of Materials on Hand • Monthly Preliminary Monthly Progress Payments Reports • Updated Record of Materials • Weekly Statement of Working Days • Reviewed Certified Payroll • Employee Wage Rate Interviews • DBE on -site reviews • Force Account Documentation • Certified Payroll & Wage Rate Interviews • Training/Apprentice hour Tracking • DBE and Subcontractor Tracking Task 4 Post -Construction Services (Close-out) Post construction field services will be performed by the inspector and/or RE. Post -construction office services will be performed by RE and OE. A. Evaluate claims if needed, including impact analysis B. Coordinate final inspections and punch list activities. C. Obtain final documentation for project files including Affidavits of Wages Paid. D. Prepare claims initiated by the City, including analysis and negotiations for a resolution E. Print project documentation and place into 3 ring binders in an order acceptable to the City. F. Copy complete electronic files onto removable digital storage (USB flash drive). G. Prepare Material Certification Checklist for Engineer signature. Packet Pg. 58 2.5.a H. Perform Close-out activities and evaluation of project documentation for auditing purposes I. Review final Red -Line drawings from the contractor. J. Prepare Material Certification Checklist for Engineer signature. K. Participate in "lessons learned" meeting Deliverables: • Draft Material Certification Checklist for City Engineer signature and submission • Reviewed as -built (red line) drawings. • Construction documentation in digital and hard copy formats. Task 5 Material Testing Services Material testing services will be provided by HWA Geosciences Inc. A. Sampling and testing of mineral aggregates per WSDOT specifications based upon estimated quantities B. Inspection and testing of compacted backfill for trenches, utilities, concrete subgrade, etc. C. Concrete inspection and testing for foundation, curb and gutter, hardscaping, and ADA curb ramps. Testing includes slump, air entrainment, and fabrication of compressive strength specimens. D. Sampling and testing HMA during paving for Rice density, extraction, and gradation. Assumes one sample for up to 1000 tons of HMA. E. Inspection and testing of HMA placement and compaction. F. CIA Review, reporting, construction meetings, and submittal review. Deliverables: • Inspection reports • Test results Task 6 Community Outreach Support A. Public Involvement and Communications Plan The CONSULTANT shall develop a public involvement and communications plan. The plan will include outreach goals and objectives, a detailed list of activities, outreach schedule, roles and responsibilities, a preliminary stakeholder list, and demographic information. This plan will be reviewed and approved by City of Edmonds staff. B. Progress Reports and Invoices The CONSULTANT shall submit monthly progress reports documenting communications and public involvement activities, schedule, and deliverables. This report will include the monthly invoice. Packet Pg. 59 2.5.a C. Communications Planning, Progress, and Strategy Meetings Up to (2) CONSULTANT staff shall attend up to nine (9) 1-hour monthly communications meetings with City of Edmonds staff. D. Preconstruction Meeting The CONSULTANT shall support one (1) public preconstruction meeting. Each online public meeting requires: 1 notification (see NOTIFICATIONS below); meeting materials including translation into Spanish, Korean, Chinese, and Ukrainian; meeting planning and agendas; online meeting support, staffing with up to two (2) consultant staff, and facilitation; and meeting summary. As part of the preconstruction meeting, staff may distribute project fliers and check -in on businesses. Following the event, the CONSULTANT will prepare a high-level summary including number of attendees, questions asked, and general comments. Community Drop -In Sessions The CONSULTANT shall plan and staff bi-monthly community drop - in sessions during the nine (9) months of construction. Each online public meeting requires: 1 notification (see NOTIFICATIONS below); meeting materials including translation into Spanish, Korean, Chinese, and Ukrainian; meeting planning and agendas; online meeting support, staffing, and facilitation; and meeting summary. As part of the drop -in sessions, staff may distribute project fliers and check -in on businesses. Following the event, the CONSULTANT will prepare a high-level summary including number of attendees, questions asked, and general comments. F. Construction Meetings The CONSULTANT will virtually attend monthly construction schedule meetings. G. Notifications CONSULTANT will develop and distribute up to twelve (12) notifications based on construction activities, such as night work and major MOT changes, or milestones, such as groundbreaking and completion. Notification methods include emails, flyers, social media, and phone calls. Each notification will include content development (working with the construction team), site map and map updates, distribution, and translation into Spanish, Korean, Chinese, and Ukrainian. Each notification will be reviewed by the City of Edmonds prior to publication. H. In -Person Business and Stakeholder Outreach per milestone) CONSULTANT can perform business and stakeholder outreach at project kickoff and at up to two (2) other milestones. Door-to-door notifications assume business and stakeholder contact list development, planning, and materials production. Monthly Project Email Updates The CONSULTANT shall prepare and send up to nine (9) email construction updates sent via the City of Edmonds listserv. Each email update will include content development for summary of work performed and lookahead (working with the construction team), site map and map updates, distribution, and translation into Spanish, Korean, Chinese, and Ukrainian. Each email will be reviewed by the City of Edmonds prior to publication. Monthly Protect Flyer Updates per flyer) The CONSULTANT shall prepare and send up to nine (9) monthly flyer construction updates. Each flyer will be modified from the Monthly Project Email Update and formatted to fit the format. The flyer will not be original content. Flyers will be distributed throughout the project area. K. Social Media The CONSULTANT shall create and monitor up to 24 social media posts in conjunction with project emails, meetings, and notifications. Each post will be in English and will be reviewed by the City of Edmonds prior to posting. L. Database Management The CONSULTANT shall document all project -related communications and correspondence monthly for up to nine (9) months into database. Packet Pg. 60 2.5.a M. Communications support The CONSULTANT shall provide day-to-day communications support as needed, including monitoring the project email inbox, developing responses to public questions, tracking project correspondence, coordinating with City of Edmonds staff, and liaising with residents, neighborhood associations, businesses, and other stakeholders as needed. Translation services of incoming emails and outgoing responses may be required. N. 24-Hour Hotline The CONSULTANT staff will be responsible receiving and summarizing all phone calls, including after-hours for nine (9) months. The 24-Hour Hotline will be in English. O. Door -to -Door Notifications per milestone) CONSULTANT will perform door-to-door notifications in the Project Area at project kickoff and at up to two (2) other milestones. Door-to-door notifications assume stakeholder contact list development, planning, and materials production. P. Online Surveys and Polls CONSULTANT will create, distribute, and tabulate/analyze results for online surveys and polls via listserv, social media, or website. ASSUMPTIONS 1. Budget: A. Staffing levels are anticipated in accordance with the attached Exhibit B for the duration of the 150 working day contract. The budget total assumes the following personnel are assigned to the Project: 1. One full-time Construction Manager (CM) 2. One full-time Inspector. 3. One half-time Office Engineer (OE) 4. Project Manager (PM) and Project Accountant (PA) 5. Public Communications Team Consultant will work to the limitations of the authorized budget. If additional budget is needed to complete work under this Scope due to scope changes, the City and Consultant will negotiate a supplement to this Agreement. Issues may include but not be limited to: 1. The contractor's schedule requires additional inspection coverage, and/or inspection coverage of extra crews and shifts. 2. Services needed beyond the budgeted hours. 3. More than 15 non -working days credited to the contractor when inspection work was still necessary. For example, rain days that impact critical path, but contractor is still working. 4. Any added scope tasks. 5. More than 150 hours of Overtime for Inspector. C. The budget allocations shown in Exhibit B are itemized to aid in Project tracking purposes only. The budget may be transferred between people, or between labor and expenses, provided the total contracted amount is not exceeded without prior authorization. D. CONSULTANT shall coordinate with the City to allocate staff accordingly to cover contractor work hours. E. CONSULTANT will provide iPads with the construction management software "Headlight" for field staff to record daily activities and uploading information to a common web -based storage system. The system will be accessible to the CITY, WSDOT and other identified stakeholders to review field staff's observations in real time upon request. F. CONSULTANT will utilize PlanGrid to maintain plan notes for FNRs and as -built notes. Packet Pg. 61 2.5.a G. Unless previously stated, the budget assumes WSDOT standard forms, logs, and processes will be used on the CONSULTANT Project SharePoint site. CONSULTANT shall provide SharePoint site or similar for remote access to all files for CITY. H. Consultant shall provide virtual meeting services and coordinate the same 2. Items and Services the City will provide: A. Meeting arrangements and facilities for project meetings. Field office as required of contractor or provided by City. B. Internet Services C. Access for the OE to the DCMS system. D. Retain Engineer of Record for shop drawing review, RFIs, design changes, and final record drawings. E. If the City adds one or more City inspectors to the CM Team, those inspectors will work under and take direction from the Consultant RE, and work with the Consultant team to deliver this Scope of Services. Client -provided inspectors will provide the same observation and documentation to the same level of detail expected of the Consultant inspectors. F. Coordination with and enforcement of utility franchise agreements and/or contracts and schedules for services related to this Project. G. Verify that the required permits, bonds, and insurance have been obtained and submitted by the construction contractor. Obtain all permits not required to be provided by construction contractor and provide copy of same to CONSULTANT. H. Construction Survey. Provide project control survey and staking that is not already assigned to the construction contractor. I. If necessary, geotechnical and/or environmental support for unsuitable and/or contaminated soils. J. Materials Record of Materials (ROM) from WSDOT any design related testing reports. ADDITIONAL SERVICES When requested by the City, the Consultant shall provide additional services that may increase the level of effort described in this document. Authorization to perform additional services will be in the form of a mutually negotiated Supplement to this Agreement, specifying the work to be performed, and basis of payment. Packet Pg. 62 2.6 City Council Agenda Item Meeting Date: 05/10/2022 Presentation of Supplemental Agreeemnt with HBB for Highway 99 Gateway Revitalization - Stage 2 Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On February 16, 2021, the Mayor approved the Professional Services Agreement with HBB for the Highway 99 Gateway Revitalization project. Staff Recommendation Forward this item to the consent agenda for approval at the May 17th City Council meeting. Narrative The design phase of the Gateway Signs are nearing completion. When the initial scope of work was developed with HBB, the material of the proposed signs were unknown. The material for both signs have been selected and will be aluminum with concrete pier foundations. Due to this selected material, a structural analysis needs to be completed (as part of the design phase) and CG Engineering will complete this task. The additional services included in the scope of work also includes potential construction services from CG Engineering. The design phase of the Gateway Signs are scheduled to be completed in June 2022 and the installation is currently scheduled for Fall 2022. This task is being paid by Connecting Washington funds and local funds (funding source for Highway 99 project). Staff and the consultant have agreed on a scope of services and budget for this supplement, in the amount of $5,000 (increasing the HBB contract from $133,235 to $138,235). Attachments: Attachment 1 - Proposed Scope and Fee Packet Pg. 63 Agreement Between CG Engineering and Forma Construction May 5, 2 2.6.a Structural Engineering Services — Highway 99 Gateway Signs Page 3 of 5 EXHIBIT'A' PROJECT DESCRIPTION AND SCOPE Structural design is required for (2) City of Edmonds gateway signs located on Highway 99. Both signs will be constructed from aluminum members supporting metal lettering. The signs will be attached to concrete pier rn foundations (by others) with aluminum baseplates and steel anchor bolts. Wind and seismic forces will be considered in the design. TASK 1— STRUCTURAL ENGINEERING CONSTRUCTION DOCUMENTS — NORTH SIGN • We will provide stamped structural calculations for permit. • We will provide a structural review and redlines the construction drawings (provided by Forma) with the necessary structural information. After the redlines have been incorporated into the drawings, we will provide a "structural review" stamp on the drawings. • Design of the sign foundation is by others and is excluded from this scope of work. • Specifications will be on the drawings in the form of notes. Detailed specifications are not part of this proposal. • We will respond to building department comments within our scope of work by providing a written response letter and making necessary revisions to obtain a building permit. • Construction services encompassing shop drawing review, substitution requests, instruction and interpretation of the drawings, periodic site visits, and responses to contractor's questions & RFI's will be provided for this project on a time and expense basis as needed. ESTIMATED FEE: $2,500.00 Initial here to authorize this task To be invoiced on a percent complete basis plus reimbursable expenses at the enclosed rates TASK 2 — STRUCTURAL ENGINEERING CONSTRUCTION DOCUMENTS — SOUTH SIGN • We will provide stamped structural calculations for permit. • We will provide a structural review and redlines the construction drawings (provided by Forma) with the necessary structural information. After the redlines have been incorporated into the drawings, we will provide a "structural review" stamp on the drawings. • Design of the sign foundation is by others and is excluded from this scope of work. • Specifications will be on the drawings in the form of notes. Detailed specifications are not part of this proposal. • We will respond to building department comments within our scope of work by providing a written response letter and making necessary revisions to obtain a building permit. • Construction services encompassing shop drawing review, substitution requests, instruction and interpretation of the drawings, periodic site visits, and responses to contractor's questions & RFI's will be provided for this project on a time and expense basis as needed. ESTIMATED FEE: $2,500.00 Initial here to authorize this task To be invoiced on a percent complete basis plus reimbursable expenses at the enclosed rates 250 4th Avenue South Suite 200 Edmonds, WA packet Pg. 64 ENGINEERING w 4 cRenaine www.c�en�i nee rinR.com Agreement Between CG Engineering and Forma Construction Structural Engineering Services — Highway 99 Gateway Signs May 5, 2 2.6.a Page 4 of 5 ADDITIONAL SERVICES THAT MAY BE REQUIRED The following items, sometimes necessary for a project, are not included in our scope of work but can be provided as Additional Services if requested: • We will work to design a cost-efficient structure, but value -engineering services undertaken after preliminary design has been completed will be an Additional Service. • Engineering services not expressly identified in this scope of work. • Revisions due to owner or contractor -initiated changes, or changes required due to unforeseen conditions. ASSUMPTIONS Our fee is based upon the information provided us for the purposes of preparing this agreement and on our current understanding of the project. Any changes in the anticipated scope of work uncovered through the review of additional information related to this project and/or as a result of agency review may result in additional engineering fees. 250 4th Avenue South Suite 200 CM Edmonds, wA packet Pg. 65 ENGINEw 4ERING gww.cgeneeneineneerinR.com Agreement Between CG Engineering and Forma Construction Structural Engineering Services — Highway 99 Gateway Signs 2.6.a May 5, L:] Page 5 of 5 2022 Schedule of Charges Personnel Charges Hourly Rate Managing Principal $250.00 Principal $230.00 Associate Principal $205.00 Project Manager $185.00 Structural Engineer III $155.00 Structural Engineer II $135.00 Structural Engineer 1 $115.00 Civil Engineer III $155.00 Civil Engineer II $135.00 Civil Engineer 1 $115.00 Planner $145.00 CAD Drafter III $120.00 CAD Drafter II $105.00 CAD Drafter 1 $90.00 Clerical $90.00 Expert Witness $300.00 Reimbursable expenses for items such as plotting, reproduction, and mileage (0.585/mile), shall be invoiced at costs plus 12%. These rates are subject to change. 250 4th Avenue CM Edmonds, wA 9 Packet Pg. 66 ENGINEERING ph. 425.778.85 www_rFanainaarino mm 2.7 City Council Agenda Item Meeting Date: 05/10/2022 Report of Bids for the 2022 Utility Replacement Project. Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History None Staff Recommendation Staff will provide the bid results and proposed construction budget at the Committee meeting. Narrative This project is part of the City's annual program to replace and upgrade existing water lines, sewer lines, and storm lines at various locations around the City that are reaching the end of their useful service life, are undersized and unable to meet current requirements, or has some other existing system deficiency. The project locations are shown attachment 1. On April 18 and April 25, 2022 the project was advertised for construction bids. Construction bids are due May 5, 2022 , which may provide an opportunity to award the project at the May 17, 2022 City Council meeting. The preliminary bid results and proposed construction budget will be provided at the May 10, 2022 committee meeting and a recommendation to award will possibly be provided at the May 17th City Council meeting. The project costs are being funded by the Water (421), Stormwater (422) and Sewer (423) Utility Funds. Attachments: Attachment 1 - 2022 Utility Replacement map Packet Pg. 67 City of Edmonds Mapbook 2.8 City Council Agenda Item Meeting Date: 05/10/2022 Presentation of a Professional Services Agreement with ESA for design and permitting services for the Lower Perrinville Creek Recovery Project. Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History None Staff Recommendation Forward the item to a future City Council meeting for approval. Narrative The urbanization of the Perrinville Creek watershed over the last 50-60 years combined with on -going, and likely accelerating, impacts from climate change have combined to alter the patterns and intensity of run-off in this basin. These changes have resulted in very different hydraulic conditions characterized by a faster response to rainfall and much higher peak flows in the creek. All of this is happening in a basin with a relatively steep gradient where erodible soils exist. Therefore, the City is having to manage much more sediment being carried by the creek now than would have been the case as late as the mid- 20t" century. The long-term management of this basin will be most successful if both the City culvert under Talbot Road and the culvert under the BNSF railroad, are replaced with fish passable structures and a channel realignment/reconstruction along this reach is accomplished. The current layout at the creek outfall is such that there are actually two outfalls into Puget Sound. The first, which is owned by BNSF, is such that under normal conditions 100% of the stream flows are conveyed through a culvert that crosses under the BNSF tracks and into Puget Sound. The second, which was built by the City, is such that any flows that the BNSF culvert cannot convey due to sedimentation issues and/or high peak flows are bypassed via a City owned drainage overflow structure and associated storm pipe crossing under the BNSF track and into Puget Sound. The drainage overflow structure in Perrinville Creek is located upstream of the BNSF culvert and downstream of the City owned culvert that crosses under Talbot Road. The City issued a Request for Qualifications (RFQ) in March 2022 to hire a consultant to provide Consulting and Design Services for the Lower Perrinville Creek Recovery Project. The work to be performed by the CONSULTANT shall consist of providing professional services to the Public Works Engineering and Operations divisions for the consulting, modeling, permitting and design of the Project. This will include: Packet Pg. 69 2.8 Removal of sediment/channel realignment so that an interim reestablishment of flows back to the BNSF culvert is possible, because currently all creek flows enter the diversion structure. Replacement of the BNSF culvert with a fish passable culvert. Replacement of the Talbot Road Culvert with a fish passable culvert. Possible decommissioning the diversion structure and any needed rehabilitation of the overflow pipe for conveyance of storm flows that cannot be discharged into the Creek due to grade differentials. Realignment and construction of the streambed along this reach. The City received a statement of qualifications from one firm and the selection committee reviewed the submittal and selected ESA to provide consultant and design engineering services for the Lower Perrinville Creek Recovery Project. Design of the interim creek alignment is expected to begin as soon as possible so that it can be constructed during this year's Washington Department of Fish and Wildlife's construction fish window. This phase of the project will be funded from the ARPA funds. The City with the aid of ESA will also be looking into finding additional funding and grant sources for project construction funding. Attachments: Attachment 1 - Perrinville Recovery Plan Scope of Work Attachment 2 - Perrinville Creek Recovery Summary Attachment 3 - Perrinville Creek Conceptual Alignments A and B Attachment 4 - Perrinville Creek Conceptual Alignment C Packet Pg. 70 2.8.a 5309 Shilshole Avenue, NW www.esassoc.com Suite 200 Seattle, WA 98107 206.789.9658 phone 206.789.9684 fax PERRINVILLE CREEK RECOVERY PLAN - SCOPE OF WORK: PROJECT FACILITATION, 60% DESIGN AND PERMITTING Task 1. Project Management This task covers ESA staff time for internal team coordination among the ESA design team, the full internal design team, monthly invoicing and accounting including a 10% markup on the subconsultant labor, regular meetings amongst the design team and the City of Edmonds (City), coordination with the City's attorney. This task also includes 6 planned meetings between the design team and primary stakeholders such as BNSF, property owners, WDFW and the Tulalip Tribe. The public facilitation process is described in Task 11. Estimated Task Fee: $52,080 Task 2. Topographic Survey Site Topographic mapping and Railroad Survey will be completed according to the attached scope and fee estimate from DHA Surveyors (Attachment A). Estimated Task Fee: $14,800 Task 3. Interim Design and Emergency Permitting ESA will advance earlier interim concepts to develop an interim design using one of the prior concepts provided to the City (A, B, or Q. We currently assume an alignment similar to that of Alternative B, with the benefit being the easiest transition to the final channel alignment and plan, with the least disturbance to landowners. This alignment will require work in the BNSF right of way. it will also require modifications to the diversion box that have yet to be fully designed. The interim design will include a draft final and final plan set, draft and final engineers cost estimate, and draft and final technical specifications. We will assist the City in seeking emergency permits for this interim approach. Should emergency permits not be allowed, the City may wish to delay implementation of an interim design in favor of the final plan. Estimated Task Fee: $43,400 Tsk 4- Structural Engineering and Bridge Design Structural engineering design and support for the BNSF and Talbot Road crossings will be completed according to the attached scope and fee estimate from The Hanson Group (Attachment B). South Fork Skokomish River Floodplain Reconnection and West Valley Road Flood Mitigation Project Packet Pg. 71 2.8.a age Estimated Task Fee: $240,000 Task 5- Geotechnical Investigation and Design Geotechnical investigation, engineering design and support for the BNSF and Talbot Road crossings will be completed according to the attached scope and fee estimate from Shannon and Wilson (Attachment Q. Estimated Task Fee: $ 145,202 (**includes a preliminary fee estimate of $70,206 for a drilling subcontractor that still needs confirmation and is subject to modification) Task 6- Hydraulic Modeling and Hydrology ESA has developed existing conditions (EC) and various proposed conditions (PC) 2-dimensional hydraulic models during an earlier phase of work. We anticipate updating the EC model to reflect revised topographic and bathymetric surveys. This EC model will be used as the basis for estimating current hydraulic conditions, culvert backwater, and function of the diversion. New PC models will be developed at each design iteration, expected to include 10%, 30%, and 60% for this contract. ESA has already revised prior hydrology estimates by using exceedance values derived directly from the Tetra Tech HSPF hydrology model. We will continue to refine hydrology values if needed for new applications. Hydraulic information will be critical for design of the Talbot Road culvert, BNSF crossing, and the channel in between. Estimated Task Fee: $28,650 Task 7- Geomorphic Analysis/Sediment Transport Sediment supply from the upper basin is currently somewhat, if temporarily, impounded at the Talbot Road crossing due to the undersized culvert. However, sufficient sediment is currently moving downstream of Talbot Road to create severe aggradation at and downstream of the diversion structure, and also upstream of the BNSF railroad crossing. A successful and sustainable project must be able to move sediment effectively downstream of Talbot Road, through the lower reach, and out to Puget Sound under a properly sized crossing under BNSF. To plan for this outcome, ESA has initiated a sediment source study to understand the influence of upstream basin conditions on sediment supply and transport affecting Lower Perrinville Creek. Once completed, and along with earlier transport analyses completed by Herrera as part of the Talbot Road Culvert study, ESA will determine the expected impacts of upstream sediment supply on the lower reach. Using a hydraulic model that simulates both creek hydraulics and the influence of tidal fluctuations, we will be able to predict the sediment transport capacity of the proposed design conditions. This process will be completed at each iteration of design, including 10%, 30% and 60% for this contract. Estimated Task Fee: $29,000 Task 8-10%, 30% and 60% Engineering and Plan Development Following the geotechnical investigation, and in coordination with the structural engineering design led by Hanson, ESA will complete engineering and plan set development for the Perrinville Creek Recovery Project. The primary design elements to be included in this plan include: 1. The new BNSF railroad crossing. 2. Channel alignment and geometry between Talbot Road and Puget Sound Perrinville Creek Recovery Plan 60% Scope of Work Packet Pg. 72 2.8.a age 3. Habitat details such as woody debris 4. Streambed sediment details 5. Channel stabilization measures 6. Modifications or removal of the diversion box structure 7. Riparian planting details 8. New Talbot Road culvert 9. Channel grading details within the Talbot Road reach 10. Utility re -locate 11. Construction staging and sequencing Engineering analysis and design will be sequenced to support the BNSF grade separation review timeline by providing adequate hydraulic data to support the 10% submittal, then aligning the design process for the 30% and 60% design submittals. We will use the 60% design package to submit for permits. A draft basis of design report will be developed at 60% with appendices for the geotechnical data and engineering recommendations and structural engineering design components. Estimated Task Fee: $110,550 Task 9 —Project Permitting 9.1 Critical Areas Identification and Delineation Objective: Conduct a field investigation to assess and delineate the unnamed stream on the project site and to determine if there are any wetlands within the project area. Activities: ESA will conduct a field investigation to assess and delineate Perrinville Creek on the project site and will determine if there are any wetlands within the project area. This information will be utilized to prepare the project base map and to assess impacts on critical areas. Once the existing conditions are characterized, ESA will develop and implement a permitting strategy and prepare permit applications, including state, federal, and local environmental and cultural resource documentation as detailed in below. ESA will identify the ordinary high-water mark (OHWM) of Perrinville Creek within the project area, including for a minimum distance of 50-feet upstream of the project alignment. In addition, ESA will determine if any of the unnamed stream riparian area is classified as wetland. ESA will use the methods defined in the Western Mountains, Valleys, and Coast Regional Supplement to the U.S. Army Corps of Engineers 1987 Wetlands Delineation Manual to determine the presence and extent of wetlands in the study area. ESA will use the methods prescribe by the Washington State Department of Ecology's (Ecology) Determining the Ordinary High - Water Mark for Shoreline Management Act Compliance in Washington State, (October 2016 Final Review, Publication No. 16-06-029 Ecology, 2016) to determine the OHWM. Field sketches and GPS data points of all changed wetland and river boundaries will be provided to the City. Delineation of wetland boundaries will require digging soil pits to a depth below 12 inches, which triggers the "Call Before You Dig Law" under RCW Perrinville Creek Recovery Plan 60% Scope of Work Packet Pg. 73 2.8.a age 19.122. ESA staff will contact the Utility Notification Center and request a utility locate to be performed before the delineation site visit. Deliverables: Field sketch depicting changed wetland and river boundaries intended to assist survey of new boundaries. Assumptions: This task includes time to review existing conditions materials and GIS support. • The City will be responsible for acquiring rights of entry. • The field investigation will require two biologists one full day, including travel time. • The field visit will be scheduled to allow for a utility locate and required call to the Utility Notification Center. • Field visit will be scheduled to allow for a utility locate for 100 feet on either side of the road and required call to the Utility Notification Center. • ESA will use a GPS antenna capable of sub -meter accuracy to delineate boundaries. • Surveys for fish, wildlife, or rare plants are not included as part of this task. 9.2 Clean Water Act Section 404/401 Permitting Objective: Secure Corps and Ecology Clean Water Act permits to construct the project. Activities: ESA will prepare a Joint Aquatic Resources Permit Application (DARPA) to support the City in obtaining federal permits under the Clean Water Act sections 404 and 401. ESA will prepare a set of permit drawings in the format required by the Army Corps of Engineers to accompany the permit application. Deliverables: • Draft JARPA form and permit drawings for City review. Final JARPA form and permit drawings for submittal to the Army Corps of Engineers and Department of Ecology. Assumptions: • The project will not result in direct wetland impacts. • ESA assumes that project activities comply with the requirements and conditions of Nationwide Permit 27, Aquatic Habitat Restoration, Enhancement, and Establishment Activities. ESA assumes the restoration project will be self -mitigating and that compensatory mitigation will not be required by the Corps or Ecology (with the exception of riparian planting to restore temporarily disturbed buffer areas and newly established stream channel. The project will not trigger a Section 404 Individual Permit. If an individual permit and 404(b)(1) alternatives analysis are required, an amendment to this SOW will be necessary. Perrinville Creek Recovery Plan 60 % Scope of Work Packet Pg. 74 2.8.a Page,-) • This task does not include any extra data collection or documentation beyond what is described herein. • On the DARPA, the City will be the owner and ESA will serve as the authorized agent. • A restoration or enhancement planting plan will be prepared for the project. If regulators require additional mitigation, an amendment to the scope of work would be required. 9.3 —Endangered Species Act Section 7 Compliance Objective: Initiate and facilitate Section 7 consultation between the Corps and USFWS and NMFS. Activities: ESA will work with the City and coordinate with the Corps to determine if the project is covered by the 2017 National Marine Fisheries Service Programmatic Endangered Species Act Section 7(a)(2) Biological Opinion, and Magnuson -Stevens Fishery Conservation and Management Act Essential Fish Habitat Response for the Seattle District Corps of Engineers Permitting of Fish Passage and Restoration Action in Washington State (FPRP lll) and the 2008 NMFS and US Fish and Wildlife Service Restoration Programmatic for the State of Washington Specific Project Information Form (SPIF), or if a full Biological Assessment is needed. To determine coverage, Corps staff, with the assistance of ESA, will prepare and submit Fish Passage and Restoration Programmatic (FPRP) Implementation Forms to NOAA and a SPIF to NOAA and USFWS for review The Corps will prepare these forms based on project information provided by ESA (e.g., preliminary DARPA). To address both NOAA and USFWS concerns for potential impacts to protected species resulting from the project, ESA will prepare a technical memo that will supplement the FPFP Implementation Forms and SPIF. The technical memo will document the purpose of the project and the justification for inclusion under the FPRP III Biological Opinion and SPIF restoration programmatic. Deliverables: • Preparation of a brief "No Effect" memorandum addressing species not covered under the programmatic. • Draft and final technical memo to support Corps -prepared FPRP Implementation Forms for the City • Draft and final SPIF and FPRP forms. Assumptions: • Includes communication and participation in up to 1 teleconference with the City and regulator lasting no longer than 1 hour. Task does not include preparation of a Biological Assessment (BA). If the Corps or Services determine the project does not qualify for use of programmatic consultation, a Biological Assessment will be required, as would an amendment to this scope of work. • Task will use information gathered during the site visit/review of existing conditions. This work will be scheduled to occur concurrently with the site visit discussed under Task 8.1. Perrinville Creek Recovery Plan 60 % Scope of Work Packet Pg. 75 2.8.a age • Corps staff will prepare the FPRP Implementation Forms. • Surveys for fish, wildlife, or rare plants are not included as part of this task. 9.4 — Hydraulic Project Approval Objective: Show project compliance with state Hydraulic Code permitting requirements. Activities: The project requires a Hydraulic Project Approval (HPA) permit from the Washington Department of Fish and Wildlife (WDFW). An HPA is required for construction projects that use, divert, obstruct, or change the natural bed or flow of state waters. The HPA permit is authorized through Chapter 77.55 RCW, and administered through rules in Chapter 220-110 Washington Administrative Code (WAC). WDFW recently revised the application process and now requires internet submittals through their Aquatic Protection Permitting System (APPS). Deliverables: • Online submittal of the HPA using the new APPS Assumptions: • The CITY will make the CONSULTANT (ESA) the authorized agent for the project. • The CITY will provide one round of comments on the HPA prior to online submittal. • Fees and costs associated with processing the permit application will be paid by the CITY. • The HPA will be submitted when the project is at a design level of from 60 to 90 percent. 9.5 —Critical Areas Report Objective: Work with the City to secure a local permit from the City of Edmonds Development Services Department to construct and implement the project. Activities: Prepare an Environmental Permit Application and critical areas report (CAR)/habitat management plan (HMP) to comply with the City's Critical Areas Code (MC 23.40-23.90). According to the available data, there are Fish and Wildlife Habitat Conservation Areas, Flood Hazard Areas, Erosion Hazards, and Landslide Hazards mapped within, or near, the project area. Information collected and detailed by others and through work conducted by ESA will be used to facilitate preparation of the CAR. The report will describe critical areas identified within the project area and will summarize the information according to MCC requirements. Perrinville Creek Recovery Plan 60 % Scope of Work Packet Pg. 76 2.8.a age Deliverables: • Draft environmental permit application and CAR. • Final environmental permit application CAR. Assumptions: The CAR/HMP will focus on Wetlands, Fish and Wildlife Habitat Conservation Areas, and Frequently Flooded Areas. Information will be based on readily available data and maps including data already collected by others and ESA. The report will include a brief summary of the project and potential effects on aquifer recharge areas, if applicable, but will not contain an in-depth discussion of aquifer recharge. Information from the associated geotechnical studies will be the basis for the discussion on landslide hazard areas, seismic hazard areas, erosion hazard areas. No new mapping, modelling, testing, or surveying will be conducted. The project is being designed to be self -mitigating; therefore, a mitigation plan will not be prepared. If regulators determine a mitigation plan is required, an amendment to the scope of work would be required. 9.6 — Floodplain Development Permit Objective: Work with the City to secure a floodplain development permit from the City. Activities: This task includes assisting the City with compliance with its development regulations within Frequently Flooded Areas. Deliverables: • Submittal of floodplain development permit consistent with City requirements. Assumptions: • The project will not be required to provide compensatory flood storage to offset the placement of fill within the floodplain. 9.7 — Shoreline Permit Objective: Work with City staff to adhere to policies and regulations of the Edmonds Shoreline Management Master Program. Perrinville Creek Recovery Plan 60 % Scope of Work Packet Pg. 77 2.8.a age 15 Activities: ESA will prepare documentation necessary to qualify for the shoreline substantial development permit, including a shoreline permit application, site plan, cross sections, vicinity map, and names and mailing address of property owners located within 300 feet of the project boundaries. Deliverables: • Draft Shoreline Permit Application • Final Shoreline Permit Application Assumptions: • The project will qualify for a shoreline substantial development permit; a variance will not be required. • ESA will not be responsible for mailing public notices to property owners located within 300 feet of the project. 9.8 — Land Use Application Objective: Work with City staff to comply with City Land Use Applications Activities: ESA will prepare the necessary grading permit application materials to support the proposed project. Deliverables: • Draft Grading Permit Application. • Final Grading Permit Application. Assumptions: • All submittal drawings will be based on 60% design plans. 9.9 — NPDES Permit Objective: Work with City staff to assess potential project impacts from stormwater. Activities: Prepare a Notice of Intent (NOI) for a Construction Stormwater General Permit required when clearing, grading or excavating activities associated with a project disturb an area of 1 acre or more and discharge stormwater to surface waters of the state or a conveyance system that drains to surface waters of the state. Perrinville Creek Recovery Plan 60 % Scope of Work Packet Pg. 78 2.8.a age Deliverables: • Online submittal through Ecology's Construction Stormwater General Permit website. Assumptions: • The project Contractor will be responsible for preparing the Stormwater Pollution Prevention Plan. • ESA will not be responsible for drafting other stormwater-related documents that may be required by Ecology, such as a temporary erosion and sediment control plan. 9.10 — SEPA Checklist Objective: Work with City staff to assess potential project impacts on environmental resources. Activities: ESA will prepare a SEPA Checklist to assess the project's affects the environment. At this time, it is reasonable to assume that no additional studies would be necessary to complete the Checklist. Deliverables: • Draft SEPA Checklist. • Final SEPA Checklist. Assumptions: • This task anticipates that the City will be the sole SEPA Lead Agency and that they will issue a SEPA determination consistent with their SEPA rules. • ESA assumes that any technical document necessary for SEPA review outside the scope of this proposal will be provided by others (e.g., geotechnical studies). • The City will be responsible for finalizing the checklist, publishing, and responding to public and agency comments. Task 8 Estimated Fee: $64,400 Task 10 — Cultural Resource Assessment and Section 106 Permitting 10.1 — Team Meetings and Client, Agency, and Tribal Coordination This task includes time for client, agency, and other Consulting entities, as well as internal team meetings. This task also includes time for the preparation of a Health and Safety Plan, field mobilization and demobilization. Perrinville Creek Recovery Plan 60 % Scope of Work Packet Pg. 79 2.8.a age Iu Deliverables: • ESA will attend up to 5 conference calls with agencies/tribes/lead federal agency. Assumptions: • ESA assumes early project coordination with the following regulatory agencies: USACE, the Tulalip Tribal Historic Preservation Office (THPO), , and the Washington Department of Archaeology and Historic Preservation (DAHP), to determine compliance process. • ESA will reach out to the Tulalip Tribe THPO's office at a technical level to gather relevant project information as it relates to the archival literature review. • ESA assumes that, given project funding is through the US Department of Treasury, that Treasury could serve as the lead federal agency for CWA Section 106 review. Its possible that the Seattle District of the US Army Corps of Engineers could also assume this lead agency role. References to AGENCY are to this lead federal agency. 10.2 — Archival Literature Review ESA will conduct archival research at the Washington State DAHP, Tulalip THPO, relevant libraries and archives, within its own research library, and online repositories to identify recorded and potential cultural resources in the project study area (1.0 miles in all directions from the project footprint). ESA will also review project -specific environmental and geological background information. 10.3 — Cultural Resources Assessment: Field Survey ESA will conduct a surface and subsurface survey of the project area. To comply with Washington State law, ESA will request a utility locate prior to any subsurface survey. Subsurface survey will be conducted using up to 6 hand -dug shovel probes advanced to 20 cm below proposed project impact depths, or until glacial deposits are encountered. Spoils will be screened through 1/4-inch hardware mesh. Probe locations will be recorded using GPS. Probes will be backfilled immediately upon termination. Assumptions: • City to provide rights -of -entry, if needed. • Approximately 1 acre will be surveyed. • Field schedule may be affected by unforeseen environmental conditions. • ESA will arrange to have utilities located and marked prior to fieldwork, pursuant to RCW 19.122 "Underground Utilities," which requires notification to the Utility Notification Center as designated by the Washington Utilities and Transportation Commission, within 2-10 business days before digging. ESA assumes that the project area is readily accessible by utility locators and ESA will not need to meet locators on -site. • ESA will not collect artifacts, if encountered. Any artifacts will be photographed and described and then reburied at their location of discovery. • ESA assumes no historic structures, archaeological sites, isolates, or human remains will be identified. if encountered, an amendment may be necessary. • ESA will conduct a pedestrian survey of the project area to identify and record any archaeological sites or buildings/structures anticipated to be older than 50 years at time of project start. Perrinville Creek Recovery Plan 60 % Scope of Work Packet Pg. 80 2.8.a age Ii 10.4 — Cultural Resources Technical Report ESA will summarize the findings and recommendations in a Cultural Resources Technical Report. The report will meet the current DAHP standards for a cultural resources assessment. ESA will submit a Draft Report (Word format) for review by City. Once all comments are received, ESA will prepare a Revised Draft Report for review. Once all comments are received, ESA will prepare the Final Draft Report (Word format) for review by City. Once all comments are received, ESA will prepare the Final Report (PDF format) and submit it to City. ESA will upload the Final Report to DAHP's WISAARD system, under the direction of AGENCY. ESA will submit the project activity for review by DAHP, and the AGENCY will notify DAHP and Affected Tribes that the report and any site forms and historic property inventory forms are ready for review. If DAHP requires revisions for the Final Report, ESA will prepare up to one Revised Final Report (PDF format) for re - submittal to DAHP under the direction of AGENCY. Deliverables: • One Draft Report (Word format) for review by City. • One Revised Draft Report (Word format) for review by Tribe. • One Final Draft Report (Word format) for review by City and Tribe. • One Final Report (PDF format) for submittal to DAHP under the direction of Tribe. • If DAHP requires revisions to the report, ESA will prepare up to one Revised Final Report (PDF format) and one revised site form update for re -submittal to DAHP under the direction of Tribe. Estimated Task Fee: $12,750 Task 11 At the request of the City, ESA will lead a public engagement process with the goal of sharing project information with and soliciting feedback from the general public. The purpose of this task is also to assist in communicating project elements with the City Council. ESA's public engagement and facilitation experts will lead this task, with assistance from the technical leads. This task includes the planning, development of graphics and materials, attendance, and follow up for a series of meetings to include: • 3 meetings with City staff • 3 Full council meetings with presentation • 6 Individual council meetings Task Assumptions Public Meetings • 3 public meetings held in person • ESA would develop the meeting planning guide, develop the agenda, prep for the meeting, attend to help with setup, facilitate, and develop a meeting summary • The City would be responsible for meeting notification Perrinville Creek Recovery Plan 60 % Scope of Work Packet Pg. 81 2.8.a age Iz • ESA will develop a total of 8 boards for use across the three meetings, plus a fact sheet and a comment form • The City would be responsible for any needed translation Small Group Meetings • Up to two ESA staff would participate in small groups meetings, which would be held virtually • ESA staff would prepare a meeting agenda, facilitate the meeting, and prepare a meeting summary • Up to 9 meetings per above Engagement Strategy and Coordination • Participation in team meetings and coordination with the client (4 hours per month for 12 months) • Initial outreach strategy meeting with the City • Development of an outreach strategy memo including an approach to the public meetings and key messages Estimated Task Fee: $94,210 Total Estimated Fee The above scope of services will be completed on a time and expense basis for a total estimated fee of $856,919 according to the attached budget table. The City has requested a management reserve of $50,000, bringing the total project budget to $906,919 Perrinville Creek Recovery Plan 60 % Scope of Work Packet Pg. 82 Environmental Science Associates (ESA) Project fee estimate 2.8.a Project #: Project Title: Perrinville Creek Recovery Plan Client: City of Edmonds Contract # Labor Category Role Staff Name: Rate: Task No. Task Name PM Ambrose 240.00 Hours Fisheries Schlenger 240.00 Hours Geomorphologist Booth 225.00 Hours Coastal Engineer Snow 160.00 Hours Civil Engineer Woloveke 160.00 Hours Engineering QAIQC Bjork 225.00 Hours Staff Engineer Nollette 115.00 Hours Biologist V Lawson 200.00 Hours Bio III Olmstead 170.00 Hours Bio 1 Beck 110.00 Hours Scientist IV Redman 160.00 Hours GIS Analyst McCart 110.00 Hours Bio 1 Tews 100.00 Hours Landscape Architect III Greenberg 165.00 Hours Cultural Resource V Lockwood 115.00 Hours Cultural Resource 3 Colon 140.00 Hours Cultural Resource 4 Wilson 170.00 Hours Techincal Editor Carr 160.00 Hours Planner IV Easton 175.00 Hours Planner III Lobodzinski 150.00 Hours Planner II Kraj 120.00 Hours Graphic Designer Bayer 175.00 Hours Accountant Bjork 135.00 Hours ESA Labor Subconsultant Fees Hours Labor Cost Subconsultant Totals Subconsultant Labor ESA Fee (10%of Labor) 1 Project Management 1.1 (6) Design Coordination Meetings 2 Topographic Survey 3 Interim Design and Permitting 4 Structral Engineering and Design Geotechnical Investigation and Design 6 Hydrology and Hydraulic Modeling 7 Geomorphic Analysis/Sediment Transport 8 Engineering Design 8.1 10% 8.2 30% 8.3 60% 9 Project Permitting 10 Cultural Resource Permitting 11 Public EngagemenbFacilitation 12 Management Reserve Subtotal Hours Reimbursable Expenses: 40 32 30 12 12 40 40 30 8 54 12 32 30 20 10 5 8 54 10 40 10 10 10 80 12 60 40 60 30 20 27 249 12 32 60 60 40 40 30 30 27 10 10 8 8 8 60 80 80 80 12 32 40 40 8 48 180 180 24 10 12 60 8 6 12 130 118 90 48 20 132 128 0 240 0 0 142 132 0 258 208 183 500 92 548 0 0 0- 0 $25,200 $26,880 $0 $43,400 $0 $0 $24,330 $24,680 $0 $43,650 $34,850 $29,650 $64,400 $12,750 $94,210 $50,000 $0 $0 $0 $14,800 $240,000 $145,202 $14,800 $236,960 $71,050 $1,480.0 $0.0 $23,696.0 $7,105.0 40 $400,002 $322,810 $32,281.0 Check ESA Labor $474,000 ESA expense $636 10 100 90 298 171 331 44 300 94 40 100 90 24 10 72 8 6 142 118 90 48 20 2,563 $474,000 Units Rate Cost $0 Subconsultant Labor $400,002 Mileage Graphics Lodging Laptop GPS daily 600.00 $0.560 $336 300.00 $1.00 $300 $94.00 $0 $50.00 $0 $35.00 $0 Subconsultant Fee $32,281.0 TOTAL $906,919 Subtotal Reimbursables Expenses $636 ESA LABOR + EXPENSES $474,636 SUBONCONSULTANT FEES $432,283 TOTAL FEES $906,919 a Packet Pg. 83 2.8.a DHA Duane Hartman & Associates, Inc. 16928 Woodinville -Redmond Road, B-107 Woodinville, WA 98072 April 19, 2022 ESA I Environmental Science Associates 5309 Shilshole Avenue NW #200 Seattle, WA 94107 At www.dhasurveyors.com Business (425) 483-5355 FAX (425) 483-4650 Attention: Mr. Jon Ambrose, PNW Director Environmental Hydrology and Design Subject: Cost Estimate for Professional Land Surveying Services, Perrinville Creek Recovery Project, Edmonds, WA Dear Jon: Duane Hartman & Associates, Inc. (DHA) is pleased to offer the enclosed Order of Magnitude cost estimate for the subject project. The project consists of the topographic field edit of DHA's 2009 and 2011 topographic surveys for Perrinville Creek, additional topographic mapping of Talbot Road and Perrinville Creek, BNSF topographic survey, and beach survey adjoining. I have attached a PDF showing the extent of the four (4) areas of topographic mapping. SCOPE OF SERVICES: Site Topographic mapping and Railroad Survey will consist of all above ground planimetric features, curbs, walks, fences, trees, wetlands, ditches, railroad features, etc., and all above and underground utilities. Working inside the BNSF right of way will require a BNSF flagger with an estimated of $950.00 per day, which will be furnished by ESA. DHA will employ APS Locating to paint out the existing underground utilities, as well as contacting One -Call to engage the city to locate its water, storm and sanitary sewer systems. DHA will utilize City of Edmonds horizontal and vertical control to perform the topographic mapping. 2009 and 2011 DHA control points will be recovered and utilized in the survey. All field data will be processed in accordance with City of Edmonds CAD standards and sent in AutoCAD as a block drawing. The horizontal datum will be Washington State Plane coordinates, south zone NAD-83(2007). The vertical datum will be NAVD-88, with a conversion to Mean Lower Low Water Datum. The topographic survey will be developed as a 1'=20' scale file with one foot contours and delivered in Awg and .pdf formats. Packet Pg. 84 2.8.a Mr. Jon Ambrose Perrinville Creek — April 19, 2022 Page 2 Topographic Survey ORDER OF MAGNITUDE COST ESTIMATE (based on task): Task 1— Control Survey: DHA will recover the 2009 & 2011 control points. New control will be extended to the BNSF and Beach Areas. Cost: $3,200.00 Task 2 — Beach Survey & BNSF Survey: I anticipate one (1) field day to survey top of rail, fences and top/toe of railroad ballast. The Beach survey will be adjoining (200' x 200' reach). Cost: $2,900.00 Task 3 — Perrinville Creek Survey: Re -survey the creek from BNSF culverts upstream to the westerly culvert at Talbot Road (500 lineal feet). Cost: $3,200.00 Task 3 — New Perrinville Creek Survey: Survey 50' x 200' strip of Perrinville Creek beginning at the easterly culvert on east side of Talbot Road. Survey also include full right of way mapping of Talbot Road 50' north and south of culvert crossing. Survey cost includes underground utility paint out (APS Locating). I anticipate two (2) field days to perform the survey. Cost: $5,500.00 (includes $400.00 for locator) PROJECT TOTAL: $14,800.00 DHA Rate Schedule: Surveyor I 134.00/hr Field Tech I 102.00/hr Field Tech II 80.00/hr Office Tech FCAD 98.00/hr APS Locating 100.00/hr DHA Markup (APS) 10% TIME SCHEDULE - The foregoing services shall be completed and delivered within thirty (30) Calendar days of the official notice to proceed. Packet Pg. 85 2.8.a Mr. Jon Ambrose Perrinville Creek — Topographic Survey April 19, 2022 Page 3 Thank you for considering DHA for your surveying needs. Until further notice, we remain at your service. Sincerely, DUANE HARTMAN & ASSOCIATES, INC. 04�4' Douglas A. Hartman, PLS President, Project Surveyor ESA-Perrinville Creek.4702 DHA Duane Hartman & Associates, Inc. www.dhasurveyors.com Packet Pg. 86 April 20t", 2022 Jonathan Ambrose, PNW Director Environmental Science Associates Subject: Perrinville Creek Recovery Project — 60 Percent Design Services Dear Mr. Ambrose: Hanson Professional Services Inc. stands ready to provide railroad, roadway, and utility engineering support services for the 60 percent design phase of the Perrinville Creek Recovery Project for the city of Edmonds, WA. Please consider this letter as our proposal. Scope of Services Task 1 — Protect Management and Meetings with City of Edmonds Item 1 — Prepare and Update Project Schedule Hanson will provide estimated dates and durations for the assigned railroad, roadway, and utility engineering tasks to ESA for maintaining a full project schedule. Item 2 — Prepare Detailed Task Summary for Final Design Scope Hanson will prepare a detailed work breakdown structure and task summary and fees for the final design phase tasks assigned to Hanson. Item 3 — Invoicing and Budget Management Hanson will prepare and submit invoices to the ESA team for their distribution to the City of Edmonds. Hanson will manage the project budget using the earned -value spreadsheet. Item 4 — Communication and Meetings with the City of Edmonds Up to two Hanson team members will attend two 1-hour meetings with City of Edmonds. Task 1 Assumptions: None Task 1 Deliverables: 1. Email Summary of Design Tasks 2. Draft and final railroad, roadway, and utility engineering task scope elements to support the development of a draft and final scope document for the next phase of work 3. Monthly invoices 4. Meeting notes as email summaries Packet Pg. 87 2.8.a Task 2 — Team Coordination and Meetinas Item 1 — On -site Meeting Up to two Hanson team members will attend an onsite meeting with the ESA and City of Edmonds teams. This effort includes preparing a site report and travel expenses. Item 2 — Meetings with ESA Team Up to 16 1-hour status meetings with ESA team to discuss the project and coordination items. Item 3 — Meetings with BNSF Up to two Hanson team members will coordinate, hold, and prepare meeting minutes for up to two 1-hour virtual meetings with BNSF. The first meeting will consist of receiving all relevant information from BNSF and discuss future coordination touch points. The second meeting will discuss considerations for changes to the structure plans based on BNSF comments. Task 2 Assumptions: 1. No public or stakeholder meetings are included Task 2 Deliverables: 1. Meeting notes as email summaries 2. BNSF meeting minutes Task 3 — Railroad Structure Design Item 1 — BNSF Concept Phase Submittal The Hanson team will prepare the concept phase design package for the railroad structure as specified in the BNSF Guidelines for Railroad Grade Separations Projects, 2016. The submittal will include the following documents: • Concept phase railroad structure plan and elevation drawings • Concept construction phasing sequence • Site photos Item 2 — BNSF 30% Design Submittal The Hanson team will prepare the 30% design package for the railroad structure as specified in the BNSF Guidelines for Railroad Grade Separations Projects, 2016. The submittal will include the following documents: • Incorporate revisions based on BNSF's comments on the concept • Structure Type Selection Report • 30% structure plans • Track plans and profiles at the structure • Shoofly track design (if warranted) • Temporary construction plans within BNSF ROW (shoring, temporary fills, excavations) • Opinion of probable construction cost (OPCC) for the structure and track • BNSF Track schematic • 30% constructability, stagging, and phasing assessment 2 Packet Pg. 88 2.8.a Item 3 — BNSF 60% Design Submittal The Hanson team will prepare the 60% design package for the railroad structure as specified in the BNSF Guidelines for Railroad Grade Separations Projects, 2016. The submittal will include the following documents: Incorporate revisions based on BNSF's comments on the 30% design submittal • 60% structure plans • Track plans and profiles at the structure • Shoofly track design (if warranted) • Structure design calculations including seismic design • Draft project specifications • Temporary construction plans within BNSF ROW (shoring, temporary fills, excavations) • Opinion of probable construction cost (OPCC) for the structure and track • BNSF Track schematic • Updated constructability, stagging, and phasing assessment Task 3 Assumptions: 1. The CAD files will be prepared using Microstation per BNSF Railway Standards. 2. Hanson will receive the survey (by others) before beginning the 30% plans. 3. One round of review and revision with the City of Edmonds and the project team is included at each submittal phase. 4. The City of Edmonds will forward all submittal packages to BNSF. 5. Geotechnical report (by others) and design considerations will be included in the 60% design phase. 6. CAD files will be converted to DWG as needed for other team members. 7. Sheet reformatting to meet City CAD standards will be done by others. 8. Hard copies will be in 11"xl7" half-size format. 9. Drainage report will be prepared by others in accordance with BNSF hydraulic criteria Task 3 Deliverables: 1. PDF and hard copies of Concept Phase Structure Plans to City of Edmonds 2. PDF and hard copies of Structure Type Selection Report, 30% Structure and Track Plans, and OPCC to City of Edmonds 3. PDF and hard copies of 60% Structure and Track Plans, specifications, and OPCC to City of Edmonds Task 4 — Roadway Structure Design Item 1 — Collect and Compile Existing Information Hanson will collect, compile, and prepare a summary of the existing information in support of the roadway engineering design task. This includes the following data: 1. Geotechnical Report 2. Hydraulic modeling Report 3. Ground -penetrating radar (GPR) results 4. Latest WSDOT Bridge Design Manual (BDM) 5. Latest WSDOT Bridge Design Memorandums 6. Conceptual Bridge Designs from the feasibility study 3 Packet Pg. 89 2.8.a Task 4 - Assumptions: 1. New structure will be in accordance with the WSDOT developed standards for Precast Reinforced Concrete Split Box Culvert (PRCSBC) and Precast Reinforced Concrete Three -Sided Structures (PRCTSS). 2. PRCSBC/ PRCTSS design and submittal will be based on the WSDOT Bridge and Structures Office Design Memorandum dated November 30, 2015, WSDOT Precast Concrete Culvert Standards. 3. The 30% culvert plans submittal will contain plan, elevation, defining geometrics, and a structure cost estimate. 4. The 60% culvert plans submittal will contain plan, elevation, section details, defining geometrics, and a structure cost estimate. 5. New structure will be supported on spread footings per the provided preliminary geotechnical report completed by Terracon and dated July 3, 2012. 6. Design will be completed by one of three proprietary culvert suppliers listed in the specifications. Item 5 - Deliverables: 1. PDF copy of the 30% Roadway Structural Plans and OPC to ESA. 2. PDF copy of the 60% Roadway Structural Plans and OPC to ESA. Task 5 — Utility Design Item 1 — Data Collection and Coordination Data collection in addition to the topographic survey will include: • Securing utility contact information for utilities within the project area. • Obtaining existing utility mapping, existing plans or record drawings, GIS files, aerial, and topographic files available to assist in the selection of final alignment of the proposed utilities. • Coordination with the City for relocation alignments and layout and for City requirements with respect to piping and construction preferences to assist in standardizing material and equipment for the City. Item 2 — Utility Design The Hanson team will prepare the 10%, 30% and 60% design packages. The design packages will include the following documents: • Utility relocation plans • Opinion of probable cost of construction (OPC) for the utilities • Specifications for 60% design package Task 5 Assumptions: 1. Utility relocation design is for the domestic water main, gravity sanitary sewer main, and sanitary sewer forcemain. Task 5 Exclusions: 1. Design excludes relocation of gas, fiber, storm, electric, telecom, or other utilities found within the project area. 0 Packet Pg. 90 2.8.a 2. Utility relocation design excludes structural support of exposed utility pipes for excavation to remove the existing culvert and to construct the new culvert. 3. Utility relocation design excludes bypass pumping design. 4. Utility relocation design excludes additional improvements to the utilities for new main or service connections. Assumes no new service connections will be made to the utilities and no engineering report is required for the relocation of a utility. Relocated utilities will be the same diameter as the existing utility. 5. Permitting services and submittals. 6. Specifications will exclude front end documents. 7. Easement or property acquisitions for utility relocation alignments. Task 5 Deliverables: 1. PDF copy of the 10% Utility Plans and OPC to ESA 2. PDF copy of the 30% Utility Plans and OPC to ESA 3. PDF copy of the 60% Utility Plans, OPC, and Specifications to ESA Proposed Schedule Per the RFQ, Hanson understands the project schedule is the following: • July 2022 — Notice to proceed and begin reviewing existing information • November 2022 — Concept Phase submittal to BNSF • February 2023 — 30% Design submittal to BNSF • June 2023 — 60% Design submittal to BNSF Hanson will aim to provide deliverables in a timely manner for ESA's review and incorporation into the various design documents. Fee for Services Hanson proposes to provide the above scope of services for a not to exceed total of $240,000 Please see the "Exhibit A" attachment for further fee details. 5 Packet Pg. 91 2.8.a Thank you for your consideration of this proposal. Please feel free to reach me at 309-713-1401 if you would like to discuss this proposal in greater detail. Sincerely, HANSON PROFESSIONAL SERVICES INC. Travis Painter, P.E., S.E. Project Manager A iI Packet Pg. 92 2.8.a HANSOIV Utilities April 20, 2022 Task 1 - Data Collection and Coordination Data Collection 24 Coordination 5 Task 2 - Utility Design 10% Design Package 45 30% Design Package 45 60% Design Package 66 Fee Percent of Labor Fee Perrinville Creek Recovery Project - 60% Costs U O J $ 4,336 $ 4,336 $ 940 $ 940 $ 7,852 $ 7,852 $ 8,044 $ 8,044 $ 11,704 $ 11,704 $ $ Labor $ 32,876 Expenses $ - Subconsultants $ Subtotal $ 32,876 20220420-PPL-Perrinville_60pctDesignFee.xlsx Page 1 01, 1 Packet Pg. 93 2.8.a HANSOIV Talbot Road Culvert April 20, 2022 • • - Item 1. Prepare and Update Project Schedule Fill in Design Durations for 10, 30, 60, and 90, Final Designs 2 Fill in Estimated Durations for Construction 2 One Round of Schedule Revision During Pre -Design 2 Item 2. Prepare Detailed Task Summary for Design Scope Deputy PM Scope and Task Management Scope and Fee 2 Design and Stakeholder and BNSF Coordination Scope 2 Track/Civil Design Scope Bridge/Structural Design and Bidding Scope 1 Grant and Permit Support QC Review 1 Item 3. Invoicing and Budget Management Hanson PM and Internal Coordination 2 Item 4 — Communication and Meetings with the City of Edmonds Coordination with ESA Team 2 Attend 2 Meetings with City 3 CoordinationTask 2 — Team . Item 1. On -site Meeting and Site Report 18 Roadway Item 1. Collect and Compile Existing Informaiton Review WSDOT Transportation Grant Commitment and Deliverable Requirements 3 Fill in WSDOT info into summary matrix 9 One Round of Revision with ESA 3 2 Item 2. Roadway Strcutures Design 80 Prepare Base Model File 7 Prepare Roadway Structures Plans 12 Prepare 30% Submittal Package 16 Respond to Comments 16 QC Review (Included in Hours Above) 2 One Round of Review and Revision with City/ESA 8 Submit 30% Plans to ESA 12 Prepare 60% Submittal Package 16 Respond to Comments 16 QC Review (Included in Hours Above) 3 Totals1 Fee Percent of Labor Fee Perrinville Creek Recovery Project - 60% Costs U `o J MEW N N N fl x wle � l0 H $ 476 $ 476 $ 476 $ 476 $ 476 $ 476 $ 476 $ 476 $ 476 $ 476 $ 256 $ 256 $ 256 $ 256 $ 512 $ 512 $ 512 $ 512 $ 768 $ 768 $ 4,608 $ 1,500 $ 6,108 $ 768 $ 768 $ 1,660 $ 1,660 $ 768 $ 768 $ 14,112 $ 14,112 $ 1,192 $ 1,192 $ 2,336 $ 2,336 $ 3,360 $ 3,360 $ 3,360 $ 3,360 $ 420 $ 420 $ 1,448 $ 1,448 $ 2,336 $ 2,336 $ 3,360 $ 3,360 $ 3,360 $ 3,360 $ 676 $ 676 11 Labor $ 48,448 Expenses $ 1,500 Subconsultants $ - Subtotal $ 49,948 20220420-PPL-Perrinville_60pctDesignFee.xlsx Packet Pg. 94 2.8.a <t HaNsoN Exhibit A' Railroad Structure April 20, 2022 Item 1. Prepare and Update Project Schedule 16 Item 2. Prepare Detailed Task Summary for Final Design Scope 24 Item 3. Involting and Budget Management 24 Item 4. Communication and Meetings with City of Edmonds 'din ation and Meetings Item 1. On•sile Meeting Item 2. Meetings with ESA Team Item 3. Meetings with BNSF 2 One -hour Meetin s wit,., NSF, 1nclud1n prepare agenda and minute 8 30 32 8 Item 1 — BNSF Concept Phase Submittal Concept plan and elevation, phasing Photos Team Discussion options Item 2 — BNSF 30% Design Submittal Concept comments Type Selection Report 30% plans Track plans and profiles Shoofly 2 24 8 24 16 48 6 32 12 18 20 Temp Construction plans OPCC 9 Track schematic 8 30% constmctability, staging, and phasing 20 QAfQC 30 Item 3 — BNSF 60% Design Submittal 12 60% plane 56 Calculations (including Seismic) 72 Track plans and profiles 18 Shoofly Temp Construction plans Draft Spe�fficstions OPCC Track schematic 60% constructability, staging, and phasing QA/QC 32 40 18 8 8 20 36 20 Totals 735 Fee Percent of Labor Fee Perrinville Creek Recovery Project - 60 % Labor $ 155,636 Expenses Subconsultants $ Subtotal 1 $ 157,176 TOTAL r+ a 20220420-PPL-Perrinville_60pctDesignFee.x1sx Packet P9- 95 2.8.a SHMNON 8WILSON GEOTECHNICAL AND ENVIRONMENTAL CONSULTANTS April 20, 2022 Jonathan Ambrose Environmental Science Associates 5309 Shilshole Avenue NW, Suite 200 Seattle, WA 98107 RE: GEOTECHNICAL SERVICES PROPOSAL, PERRINVILLE CREEK RECOVERY PROJECT, EDMONDS, WASHINGTON Dear Mr. Ambrose: This document presents our scope of geotechnical services for the Perrinville Creek Recovery Project in Edmonds, Washington. A task -level detail of our fee estimate is enclosed as Table 1. The total fee is estimated to be $145,202 based on our scope of services and assumptions. We will provide our services under subcontract to Environmental Science Associates (ESA), in accordance with the terms and conditions of the subcontract agreement. Additionally, we have prepared the enclosed document, "Important Information About Your Geotechnical and Environmental Proposal," to assist you and others in understanding the use and limitations of our proposal. BACKGROUND INFORMATION Perrinville Creek is similar to many lowland streams in Puget Sound where development and infrastructure have interrupted natural processes and negatively affected estuary habitat for salmon and other species. There are two culvert barriers in the lower reaches of Perrinville Creek that will be addressed as part of the Perrinville Creek Recovery Project and are the focus of this scope of geotechnical services. The Talbot Road culvert and the BNSF railroad culvert are undersized such that they impede efficient transport of water, sediment, and wood through the lower Perrinville Creek drainage and cause backwater conditions and flooding upstream of the culvert inlets. The City of Edmonds constructed an overflow system to accommodate backwater flow and reduce potential flooding between the Talbot Road and BNSF culverts. This overflow requires frequent maintenance. The proposed project aims to restore fish passage and estuary processes to the lower creek by constructing sufficiently sized hydraulic openings through the BNSF and Talbot Road embankments. Prolecl No 108992 P Perrinville Creek Sco— n^^ .,. 1 FW AI � 400 North 34th Street ■ Suite 100 ■ PO Box 300303 ■ Seattle, Washington 98103-8636 ■ 206 632-8020 ■ Fax 206 695-6777 ■ www.shannonwilson.com ■ Packet Pg. 96 2.8.a Jonathan Ambrose=1111111SHMNON 8WILSON Environmental Science Associates April 20, 2022 Page 2 of 7 CONCEPTUAL ALTERNATIVES Based on the geometry of the existing culverts and embankments, and on our experience with estuary restoration projects that involve a railroad undercrossing, we anticipate there are several alternatives that could satisfy BNSF and City of Edmonds design requirements as well as the hydraulic demands of the project, including: • Constructing a new three or four-sided box culvert through the BNSF embankment. ■ Constructing a short -span bridge across Perrinville Creek, supporting the BNSF railroad. ■ Constructing a new three or four-sided box or arch culvert below Talbot Road. Our scope and fee estimate reflect these alternatives. If other alternatives are to be considered, we may need to revise this scope and fee estimate. SCOPE OF SERVICES We have organized our scope of services into three broad tasks as detailed in the following sections. Task 1: Project Management/Administration This task includes our internal project management and administration effort, including contract and subcontract administration, progress reporting, and monthly invoicing. This task assumes eight invoices total. Task 2: Geotechnical Exploration and Laboratory Testing The subsurface exploration program will focus on characterizing the following site elements: Nature and consistency of Talbot Road fill soil and the soil beneath the beneath the existing culvert ■ Nature and consistency of the BNSF embankment fill soil and the soil beneath the beneath the existing culvert Prior to conducting any field work S&W will prepare a Site -Specific Health and Safety Plan and prepare and submit a BNSF Safety Action Plan. S&W will complete a site reconnaissance to observe, photograph, and document the existing conditions and make observations related to soils, Talbot Road culvert, BNSF culvert, and the BNSF track embankment. During this time, we will also identify and mark boring locations. We will 108992-P_Perrinville Creek Scope Document_FINAL.docx Packet Pg. 97 2.8.a Jonathan Ambrose Environmental Science Associates April 20, 2022 Page 3 of 7 =III SHANNON 6WILSON submit utility locate requests through BNSF Signal, BNSF Telecomm, and the Washington One -Call system. To evaluate the nature and consistency of the Talbot Road fill and underlying soil, we propose to have a drilling subcontractor advance two borings; one on on either side of the existing culvert using a truck -mounted drill rig. We propose to have a subcontractor provide traffic control for work zone safety for our engineer and drilling subcontractor. We anticipate the borings will be drilled to an approximate 50-foot depth or until the borings encounter at least 10 to 15 feet of competent soil. Due to the scheduling complexities associated with drilling on BNSF right-of-way (ROW), we will complete the borings on the BNSF right-of-way under a separate mobilization. Because we have yet to conduct a site reconnaissance, we assume our drilling subcontractor can access BNSF ROW via the City of Edmonds 10-foot-wide overflow utility easement. We assume this access is suitable for a limited access, track - mounted drill rig without access improvements. We will drill two borings on opposite sides of the culvert to characterize the embankment fill and the underlying foundation soils. We anticipate the borings will be drilled to an approximate 100-foot depth. If during our reconnaissance or subsequent site visit with our drilling subcontractor we observe that the easement access route is inaccessible for a track -mounted drill rig, we will contact you to evaluate options. We will complete field exploration logs for each boring, including field visual -manual soil classification and sample description, SPT results and other drilling observations. We will collect representative samples during drilling. Upon boring completion, we will install vibrating wire piezometers (VWP) in one Talbot Road and one BNSF borehole and backfill in accordance with Washington Department of Ecology guidelines. We will install flush -mount monuments at the ground surface and connect data loggers to each piezometer to collect groundwater data at specified intervals throughout a one-year monitoring period. We will download the data periodically for analyses and reporting and retrieve the data loggers at the end of the monitoring period. We will transport soil samples to our Seattle laboratory for review. We will complete laboratory index testing on selected samples, including moisture contents, grain size distributions, and Atterberg limits. We will prepare boring logs incorporating the laboratory review edits, laboratory test results, and measured groundwater levels for use in geotechnical analyses. BNSF Permitting Support, Coordination and Planning Equipment and personnel will need to access the BNSF right-of-way to execute the geotechnical exploration program. Shortly after receiving notice to proceed, we will prepare a BNSF Temporary Occupancy Permit application and supporting exhibits for use in 108992-P_Perrinville Creek Scope Document_FINAL.docx Packet Pg. 98 2.8.a Jonathan Ambrose Environmental Science Associates April 20, 2022 Page 4 of 7 =III SHANNON 6WILSON applying for the permit. Note that BNSF has required the permit application to be in the name of the project owner such that the City of Edmonds would be listed as permitee. We have assumed this will be the case for this project, and that the City of Edmonds will bear the costs of permit application fees and BNSF flagger services. Once the permit is obtained, we will coordinate directly with BNSF to schedule a flagger for the onsite exploration work. Our recent experience suggests BNSF's permitting process and permit expiration periods may change, potentially causing project delays and unanticipated effort in scheduling and resubmitting the BNSF temporary occupancy permit. For project planning purposes, BNSF flagging rates are typically $1,300 to $1,600 per day, and BNSF typically grants about 6 hours per daily work window, with the possibility of additional time before and after the work window depending on train traffic. We anticipate the BNSF borings would take about eight to ten days to complete. We will coordinate with other team members to determine whether other work is needed within the ROW, and will include appropriate language in the permit application. City of Edmonds Permitting Support We anticipate that we will need to obtain a ROW permit from the City of Edmonds to complete the borings on Talbot Road. Based on information provided by the City of Edmonds Department of Public Works, the ROW permit application submittal needs to include a traffic control plan, site and exploration plan, and erosion and sedimentation control plan. We will coordinate directly with the City of Edmonds to obtain the right-of- way construction permit and have included permit fee costs in our fee estimate. We will begin working to obtain the City of Edmonds right-of-way use permit immediately after notice to proceed. Task 3: Geotechnical Analyses and Reporting Task 3.1: Alternatives Analysis We will complete feasibility level design analyses for each of the alternatives being considered, as described previously, and will present our results in a geotechnical alternatives analysis letter report. For alternatives analysis, we have included effort to participate in four conference calls with the design team to provide geotechnical input regarding the alternatives being considered. We will provide interim recommendations via email during alternatives analysis as requested. We assume the alternatives analysis task will result in a preferred alternative for both the Talbot Road and BNSF Railway crossings. 108992-P_Perrinville Creek Scope Document_FINAL.docx Packet Pg. 99 2.8.a Jonathan Ambrose Environmental Science Associates April 20, 2022 Page 5 of 7 Task 3.2: Final Design Analysis =III SHANNON 6WILSON Once the preferred alternatives have been selected, we will complete final design analyses for each and will prepare a draft and final geotechnical report for the project. Note that the geotechnical report will include both Talbot Road and BNSF culvert design recommendations in a single report. Detailed scope items for each alternative include: BNSF Railroad Bridge ■ Describe feasible bridge and abutment foundation types. ■ Provide lateral earth pressures for abutments and wing walls. ■ Provide conceptual bridge foundation tip elevations for preliminary cost estimation purposes. ■ Provide construction considerations for each feasible foundation type. BNSF Railroad Culvert ■ Describe feasible three- and four-sided box culvert foundation types. ■ Provide foundation bearing capacity for culvert design purposes. ■ Provide lateral earth pressures for the culvert design. ■ Provide construction considerations for each feasible foundation type. Talbot Road Culvert ■ Describe feasible three- and four-sided box culvert foundation types. ■ Provide conceptual foundation tip elevations or bearing capacities for design purposes. ■ Provide lateral earth pressures for the culvert design. ■ Provide construction considerations for each feasible foundation type. We will prepare a geotechnical report that presents all collected site data, analyses and geotechnical recommendations. Each preferred alternative will be described and discussed with respect to perceived geotechnical uncertainty and risk, perceived BNSF risk, and perceived constructability risks. For geotechnical construction elements, we will provide project drawings and specifications review, and geotechnical cost estimation inputs to support alternative cost estimating. 108992-P_Perrinville Creek Scope Document_FINAL.docx Packet Pg. 100 2.8.a Jonathan Ambrose Environmental Science Associates April 20, 2022 Page 6 of 7 SCHEDULE =III SHANNON 6WILSON We will prepare the BNSF Temporary Occupancy Permit application within two weeks of notice to proceed. BNSF and their third -party permit agency, Jones Lang LaSalle (JLL), indicate that the average time for completing application review and permit execution is four weeks. However, our recent experience has been that permit execution can take considerably longer, and that neither BNSF nor JLL are very responsive to inquiries or prompts to further the process. Consequently, we will be unable to schedule explorations until the permit is received and fully executed. Drilling subcontractors are currently scheduling about six weeks from the time of inquiry, and BNSF flaggers are similarly booked. We can provide interim recommendations once explorations have been completed. We will deliver our draft report about four weeks after completing the BNSF explorations. We will deliver our final report about two weeks after receiving comments from the design team and the City of Edmonds. ASSUMPTIONS The following assumptions apply: ■ Topographic survey and AutoCAD drawings will be completed by others and provided to S&W. ■ A BNSF Temporary Occupancy Permit will be required for explorations on the BNSF ROW. ■ City of Edmonds Right -of -Way Use permit will be needed for explorations on Talbot Road. ■ Traffic control is required on Talbot Road and will be provided by a subcontractor. ■ The explorations completed on Talbot Road and the BNSF ROW will be completed under separate mobilizations. ■ The BNSF ROW is accessible by tracked -drill rig from Talbot Road via the 10-foot-wide City of Edmonds easement on the 8229 Talbot Road Property. ■ Cultural resource monitoring, if needed, will be provided by others. ■ Subsurface soil and groundwater are assumed free of pollutants and contaminants. ■ Environmental screening will consist of visual and olfactory examination and photoionization detector screening. 108992-P_Perrinville Creek Scope Document_FINAL.docx Packet Pg. 101 2.8.a Jonathan Ambrose Environmental Science Associates April 20, 2022 Page 7 of 7 =III SHANNON 6WILSON ■ Environmental testing and characterization of contaminants, and hazardous waste disposal costs are not included in this scope and fee. ■ Drill cuttings and investigation derived waste (IDW) from the explorations located on Talbot Road will be placed into steel drums and disposed of at a permitted facility. ■ Drill cuttings and investigation derived waste (IDW) from the explorations located on the BNSF ROW will be placed into steel drums and disposed of at a permitted facility. ■ Consultant will provide cones and flagging to delineate the work area perimeter, but no fencing or other barrier between the drill equipment and public. ■ Subsurface explorations will be performed outside the boundaries of wetlands, streams, and other waters of the United States. ■ The boundaries of wetlands, streams, and other waters of the United States will be provided and marked, if necessary, by others. ■ Critical areas permits pertaining to explorations within or near wetlands, streams, and other waters of the United States, if necessary, will be provided by others. ■ All drilling will be performed during normal workday hours, Monday through Friday, 8 a.m. to 5 p.m. ■ Drilling equipment may not remain on site for the duration of exploration activities. ■ The boring locations will be surveyed by Global Positioning System equipment. ■ The laboratory testing program will be finalized after the field exploration soil samples are received and reviewed and may vary from the laboratory program described in the cost estimate table. Sincerely, SHANNON & WILSON Tyler Stephens, PE Senior Associate BJW:TJS Enc. Table 1— Cost Estimate, Perrinville Creek Recovery Project Geotechnical Services Important Information About Your Geotechnical and Environmental Proposal 108992-P_Perrinville Creek Scope Document_FINAL.docx Packet Pg. 102 COST ESTIMATE SHANNON & WILSON, INC. 2.8.a PERRINVILLE CREEK RECOVERY PROJECT GEOTECHNICAL SERVICES qr HOURS DOLLARS SUB- TOTAL OTHER DIRECT COSTS TOTAL STAFF GRADENUNCTION PIC PM Sr. GEOL I ENG I CAD I CLR PIC PM ISr. GEO ENG I CAD CLR CONTRACT HOURLY RATE BY STAFF POPROJECT VP ISr.Associatel Sr Prof 1 I Prof IV ISr. Tech Svc4rech Svcs I $260 1 $215 $160 1 $130 1 $130 1 $115 TASKS/SUBTASKS MANAGEMENT/ADMINISTRATION AND QUALITY CONTROL rdination Between Project Team, Subcontractors, Subcontract Execution Project Accounting and Administration 0 GEOTECHNICAL EXPLORATION AND LABORATORY TESTIN Project Kickoff Meeting BNSF Temporary Occupancy Permit Application BNSF Temporary Occupancy Permit Coordination City of Edmonds Right of Way Use Permit Application Perform a site reconnaissance and mark boring locations Locate utilities, develop a health and safety plan, submit BNSF Safety Action Plan $650 $1,725 $1,725 5.0 5.0 $1,075 8.0 8.0 $1,720 $920 $2,640 $2,640 1.0 $215 $215 $215 2.0 8.0 2.0 $430 $1,040 $260 $1,730 $1,730 4.0 16.0 $860 $2,080 $2,940 $2,940 4.0 16.0 4.0 $860 $2,080 $520 $3,460 $3,460 8.0 $1,040 $1,040 $1,040 4.0 8.0 120.0 $860 $1,040 $15,600 $1,040 $16,460 $70,206 $1,040 $86,666 Observe drilling and collect soil samples Laboratory Sample Review and Select Samples for Laboratory Testing 4.0 $640 $640 $640 Laboratory Testing (See Other Direct Costs Table below) $3,696 $3,696 Download the Piezometer Data and Retrieve Dataloggers (2 interim and one final site visit) 10.0 $1,300 $1,300 $1,300 3.0 GEOTECHNICAL ANALYSES AND REPORT JL 3.1 ALTERNATIVES ANALYSIS Conduct Talbot Road Alternatives Analysis 4.0 4.0 4.0 10.0 10.0 4.0 $860 $860 $860 $1,300 $1,300 $520 $2,160 $2,160 $1,380 $2,160 $2,160 $1,380 Conduct Talbot Road Alternatives Analysis Meeting with ESA and Stakeholders for Alternative Selection 3.2 FINAL GEOTECHNICAL DESIGN ANALYSIS AND REPORT Existing information review Railroad Bridge Foundation Analysis Lateral Earth Pressure Analysis Railroad Box Culvert Foundation Analysis Railroad Box Culvert Earth Pressure Analysis Talbot Road Box Culvert Foundation Analysis Talbot Road Box Culvert Earth Pressure Analysis Draft Geotechnical Design Report Draft Report Team Meeting Review DRAFT report comments Final Geotechnical Design Analysis - Talbot Road Final Geotechnical Design Analysis - BNSF ROW Final Geotechnical Design Report Review Drawings and Specifications 1.0 4.0 4.0 $215 $640 $520 $1,375 $1,375 2.0 8.0 $430 $1,040 $1,470 $1,470 2.0 6.0 $430 $780 $1,210 $1,210 2.0 6.0 $430 $780 $1,210 $1,210 2.0 6.0 $430 $780 $1,210 $1,210 2.0 8.0 $430 $1,040 $1,470 $1,470 2.0 6.0 $430 $780 $1,210 $1,210 2 12.0 40.0 4.0 $520 $2,580 $5,200 $520 $8,820 $125 $8,945 1.0 1.0 $215 $130 $345 $345 2.0 4.0 $430 $520 $950 $950 2.0 16.0 $430 $2,080 $2,510 $2,510 2.0 16.0 $430 $2,080 $2,510 $2,510 2 6.0 24.0 4.0 $520 $1,290 $3,120 $520 $5,450 $125 $5,575 2 4.0 8.0 $520 $860 $1,040 $2 420 $125 $2 545 TOTAL 1 6.0 1 82.0 1 8.0 1 368.0 1 14.0 1 8.0 1 $1 560 1 $17 630 1 $1280 1 $47 840 1 $1 820 1 $920 1 $71 050 1 $74152 1 $145 202 OTHER DIRECT COSTS Mileage (12 site visits) Vibrating Wire Piezometer atalogger Rental (per month, 2 units, 12 months) City of Edmonds Permit Fee Subcontractor: Advanced Government Services (Traffic Control) Subcontractor: Holt Drilling - Talbot Road Subcontractor: Holt Drilling - BNSF ROW (ESTIMATED) Laboratory Testing, Moisture Content Laboratory Testing, Grain Size Analyses Laboratory Testing, Plasticity Limits Laboratory Testing Supplies (Boxes, Jars, etc.) Copies, Reprographics 410 EA $0.585 $ 240 2 EA $650 $ 1,300 24 MO $150 $ 3,600 1 EA $370 $ 370 1 LS $5,381 $ 5,381 1 LS $9,315 $ 9,315 1 LS $50,000 $ 50,000 56 EA $16 $ 896 8 EA $135 $ 1,080 8 EA $175 $ 1,400 8 EA $40 $ 320 1 LS $250 $ 250 UBTOTAL $ 74,152 Notes: CAD = Computer -aided Drafting CLR = Clerical GEOL = Geologist ENG = Engineer COST ESTIMATE SUMMARY F-- MW111. LABOR TOTAL $ 71,050 Other Expenses $ 74,152 PROJECT TOTAL $145,202 LS = lump sum OPCC = opinion of probable construction cost PIC = Principal -in -Charge PM = Project Manager TECH = Technical Packet Pg. 103 2.8.a SHANNON 6WI LSON Attachment to and part of Proposal: GEOTECHNICAL AND ENVIRONMENTAL CONSULTANTS Date: April 20,2022 108992-P To: Mr. Jonathan Ambrose Environmental Science Associates Important Information About Your Geotechnical/Environmental Proposal More construction problems are caused by site subsurface conditions than any other factor. The following suggestions and observations are offered to help you manage your risks. HAVE REALISTIC EXPECTATIONS. If you have never before dealt with geotechnical or environmental issues, you should recognize that site exploration identifies actual subsurface conditions at those points where samples are taken, at the time they are taken. The data derived are extrapolated by the consultant, who then applies judgment to render an opinion about overall subsurface conditions; their reaction to construction activity; appropriate design of foundations, slopes, impoundments, and recovery wells; and other construction and/or remediation elements. Even under optimal circumstances, actual conditions may differ from those inferred to exist, because no consultant, no matter how qualified, and no subsurface program, no matter how comprehensive, can reveal what is hidden by earth, rock, and time. DEVELOP THE SUBSURFACE EXPLORATION PLAN WITH CARE. The nature of subsurface explorations —the types, quantities, and locations of procedures used —in large measure determines the effectiveness of the geotechnical/environmental report and the design based upon it. The more comprehensive a subsurface exploration and testing program, the more information it provides to the consultant, helping to reduce the risk of unanticipated conditions and the attendant risk of costly delays and disputes. Even the cost of subsurface construction may be lowered. Developing a proper subsurface exploration plan is a basic element of geotechnical/environmental design that should be accomplished jointly by the consultant and the client (or designated professional representatives). This helps the parties involved recognize mutual concerns and makes the client aware of the technical options available. Clients who develop a subsurface exploration plan without the involvement and concurrence of a consultant may be required to assume responsibility and liability for the plan's adequacy. READ GENERAL CONDITIONS CAREFULLY. Most consultants include standard general contract conditions in their proposals. One of the general conditions most commonly employed is to limit the consulting firm's liability. Known as a "risk allocation" or "limitation of liability," this approach helps prevent problems at the beginning and establishes a fair and reasonable framework for handling them should they arise. Various other elements of general conditions delineate your consultant's responsibilities. These are used to help eliminate confusion and misunderstandings, thereby helping all parties recognize who is responsible for different tasks. In all cases, read your consultant's general conditions carefully and ask any questions you may have. HAVE YOUR CONSULTANT WORK WITH OTHER DESIGN PROFESSIONALS. Costly problems can occur when other design professionals develop their plans based on misinterpretations of a consultant's report. To help avoid misinterpretations, retain your consultant to work with other project design professionals who are affected by the geotechnical/environmental report. This allows a consultant to explain report implications to design professionals affected by them, and to review their plans and specifications so that issues can be dealt with adequately. Although some other design professionals may be familiar with geotechnical/environmental concerns, none knows as much about them as a competent consultant. Page 1 of 2 Packet Pg. 104 2.8.a Bill SHANNON 6WILSON OBTAIN CONSTRUCTION MONITORING SERVICES. Most experienced clients also retain their consultant to serve during the construction phase of their projects. Involvement during the construction phase is particularly important because this permits the consultant to be on hand quickly to evaluate unanticipated conditions, conduct additional tests if required, and when necessary, recommend alternative solutions to problems. The consultant can also monitor the geotechnical/environmental work performed by contractors. It is essential to recognize that the construction recommendations included in a report are preliminary, because they must be based on the assumption that conditions revealed through selective exploratory sampling are indicative of actual conditions throughout a site. Because actual subsurface conditions can be discerned only during earthwork and/or drilling, design consultants need to observe those conditions in order to provide their recommendations. Only the consultant who prepares the report is fully familiar with the background information needed to determine whether or not the report's recommendations are valid. The consultant submitting the report cannot assume responsibility or liability for the adequacy of preliminary recommendations if another party is retained to observe construction. REALIZE THAT ENVIRONMENTAL ISSUES MAY NOT HAVE BEEN ADDRESSED. If you have requested only a geotechnical engineering proposal, it will not include services needed to evaluate the likelihood of contamination by hazardous materials or other pollutants. Given the liabilities involved, it is prudent practice to always have a site reviewed from an environmental viewpoint. A consultant cannot be responsible for failing to detect contaminants when the services needed to perform that function are not being provided. ONE OF THE OBLIGATIONS OF YOUR CONSULTANT IS TO PROTECT THE SAFETY, PROPERTY, AND WELFARE OF THE PUBLIC. A geotechnical/environmental investigation will sometimes disclose the existence of conditions that may endanger the safety, health, property, or welfare of the public. Your consultant may be obligated under rules of professional conduct, or statutory or common law, to notify you and others of these conditions. RELY ON YOUR CONSULTANT FOR ADDITIONAL ASSISTANCE. Your consulting firm is familiar with several techniques and approaches that can be used to help reduce risk exposure for all parties to a construction project, from design through construction. Ask your consultant, not only about geotechnical and environmental issues, but others as well, to learn about approaches that may be of genuine benefit. The preceding paragraphs are based on information provided by the GBA, Silver Spring, Maryland Page 2 of 2 Packet Pg. 105 2.8b " City of Edmonds il r4 .1111I .�; r • _. w. x � .sF :i^ � � L- LAW Perrinville Creek Recovery Summary m :n V 2- 28 p - " ko Sc. �w YS4 LN s 1: 758 0 63.15 126.3 Feet 94.0 This ma is a user generated static output from an Internet mapping site and is t 1,128 p B p pp g reference only. Data layers that appear on this map may or may not be accural WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliab © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTIC - a N Legend d Storm Catch Basins ❑ Edmonds Cl) ❑ Private � O ■ Infiltration 'N N Storm Manholes ,a) p Edmonds d O Private Infiltration • Detention Facilities E Culvert 3 <all other values> • Yes O o Facility Feature N = Creeks Y Storm Line N L — <all other values> V No, BNSF; No, COUNTY; No, LY MOUNTLAKE TERRACE; No, PC SHORELINE; No, STATE; No, W — Yes, EDMONDS; Yes, PRIVATE; .L Facility Lines a — Storm Ditch cV ArcSDE.GIS.STREET_CENTERLIN — <all other values> E L 1 � 2 Q 5; 4 C Notes I Packet Pg. 106 \ \ P NOS \ \ EXISTING 30" DIA. ALIGNMENT B x� CULVERT INLET (IE. 8.27') 9 CEDAPMsX I— \ C) 01 Z \ � n n _f \? 0 ALIGNMENT A % > T \ % FENCE n o N o- n �c `' 8235 RVANA % H DINGS TR ST v -o Co, \ % p —25' (VARIES) 2.8.c r InA 2863 NW CROSSING DRIVE _ SUITE 100 L BEND, OR 97701 4% OFFICE - 541.241.2818 7� WWW.ESASSOC.COM 0 J STAMP s PRELIMINARY L w -11 NOT FOR u CONSTRUCTION U J 5 0 10 20 CONSULTANT •' SCALE FEET ! f N CONCRETE OVERFLOW STRUCTURE W Z L�IJ/ LLI 0. 2E U Z` LU^ J J J Q > Z_ a W U � LZ w u z a0 w U it a REVISIONS Q # DATE DESCRIPTII C a 2� DESIGNED G 8229 DRAWN i CHECKED L IN CHARGE G -F_ A PROJECTNUMBER C i ISSUE DATE L G SCALE IS AS SHOWN WHEN n PLOTTED TO FULL SIZE (22"x34 PHASE Q E s SHEET TITLE It. 4 L a i C SHEET NUMBER d Packet Pg. 107 50 40 30 20 10 0 / GRADE AND STABILIZE BYPASS ' CHANNEL AT5.6%SLOPE EXISTING 30" DIA. CULVERT INLET (IE. 8.27') % C5O11 r \ 38-IN I.D. CULVERT INLET / IE. 8.9' \ I / w 1 REMOVE MANHOLE MODIFY EXISTING STORM \ \ PIPE TO DAYLIGHT N / \ 5Al / \ s HIGH FLOW BYPASS AT IE.14 ACTIVATES -10 YR EVENT (85-CFS) lo \ w \ \\ / \ teSS EXISTING FENCELINE / / / I \ / I 1 1 1 1 1 N F N5 jv DIVERSION STRUCTURE . — — — — ,Ll T S I \ x( rn DISCONNECT CONCRETE I \ \N \ 1 \ 1 \ 1 \\ 1 \ 1 \ 1 � \ \ MATCH EXISTING CHANNEL \ \ 2w 1 P,2018229 \\ \p /�---_— --- // /�__ 10 5 0 1"=10' llllllim� SCALE SEGMENT GRADE REMOVE MH AN� PIPE TO DAYLIGHT MATCH EXISTING STREAM .. - • • J • •MAINTAIN - NEWCULVERTINLET I REMOVE DOWNSTREAM- CONNECTION I I U/S CONNECTION FOR' •UT (NOT SHOWN) I I---� --- ----- -- ---- ---I ---- --I 14+50 4+40 4+20 4+00 3+80 3+60 3+40 3+20 3+00 2+80 2+60 2+40 2+20 2+00 1+80 1+60 1+40 1+20 1+00 0+80 0+60 0+40 0+20 STATION 50 40 30 20 10 0 -10 0+00 2.8.d 10 20 JFEET N 2863 NW CROSSING DRIVE SUITE 100 BEND, OR 97701 OFFICE - 541.241.2818 W W W.ESASSOC.COM STAMP PRELIMINARY NOT FOR CONSTRUCTION CONSULTANT Y Lu Z LLJ Lu U Z N W U_ N J J Q } J Z a LLJ Z Z a0 U w U a REVISIONS # DATE DESCRIPTII G Q C C DESIGNED y DRAWN G CHECKED i IN CHARGE G PROJECT NUMBER s ISSUE DATE L SCALE IS AS SHOWN WHEN d PLOTTED TO FULL SIZE (22'x34 G PHASE W a SHEET TITLE C Q Q C G S C Q SHEET NUMBER + Q Packet Pg. 108 2.9 City Council Agenda Item Meeting Date: 05/10/2022 2023-2028 Six -Year Transportation Improvement Program Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History None Staff Recommendation Forward item to the May 17th City Council meeting for a public hearing. Narrative The Six -Year Transportation Improvement Program (TIP) is a transportation planning document that identifies funded, partially funded, and unfunded projects that are planned or needed over the next six calendar years. The TIP also identifies the expenditures and secured or reasonably expected revenues for each of the projects included in the TIP. The City practice in preparing the TIP each year has been to keep it financially constrained the first 3 years (2023-2025), but not the last 3 years (2026-2028). RCW 35.77.010 requires each city to update and adopt their TIP prior to July 1st. A copy of the adopted TIP will be submitted to Puget Sound Regional Council, Washington State Department of Transportation, and adjacent jurisdictions after City Council approval. Some of the projects in the TIP are shown as funded through secured or unsecured Federal/State grants, as well as from the local funds. Due to a shortfall in transportation funding, a number of unsecured State and Federal transportation grants have been programmed to fund projects beginning in 2026. Most transportation grants are competitive, and the success of how many grants are secured in the future will depend on other transportation needs and funding requests in the region. Projects not identified in this document may not be eligible for Federal/State funding. A Public Hearing and staff presentation are scheduled for the May 171" City Council meeting. Attachments: Attachment 1 - Proposed Six Year TIP (2023-2028) Packet Pg. 109 City of Edmonds Six Year Transportation Improvement Program (2023-2028) 2.9.a Grant Opportunity Project (2023-2028) Project Name Purpose Phase(s) Total Cost Source(s) 2023 2024 2025 2026 2027 2028 New Projects not in 2022-2027 TIP New Projects (not in 2022-2027 TIP) & recently submitted / up -coming rant application Recently submitted / upcoming grant application submittal (previously identified in TIP) Secured grant funding shown in last ear's TIP Recently secured Grant Preservation/Maintenance Projects: 1. Annual Street Preservation Program Grind pavement, overlay, chip seal, and slurry seal Possible Grant & Local Funds Engineering & Construction $750,000 (Federal, unsecured) (Fund 125, Fund 126) Local, unidentified $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,700,000 $100,000 $1,500,000 $1,900,000 $650,000 $1,500,000 $2,200,000 $9,000,000 $5,800,000 2. 76th Ave. W Overlay from 196th St. SW to Olympic View Dr. Grind pavement, overlay the west side of 76th Ave. W. Lynnwood will be completing the east side of the street within their jurisdiction). Secured Grant & Local Funds Engineering & Construction $7,000 (Federal, secured) (State) Local, General Fund $7,000 $3,000 $0 $3,000 3. Main St. Overlay from 6th Ave. to 8th Ave. Grind pavement, 2" overlay, and curb ramps upgrades Secured grant & Local Funds Engineering & Construction $750,000 (Federal, secured) (State) Local, General Fund $126,000 $31,000 $624,000 $156,000 $0 $187,000 4. Olympic View Dr. Overlay from 196th St. SW to Talbot Rd Grind pavement, overlay curb ramps uprades, and vaned grates catch basin grate upgrades Possible Grant & Local Funds Engineering & Construction $750,000 (Federal, unsecured) (State) Local, General Fund $100,000 $100,000 $650,000 $650,000 $0 $750,000 5. Citywide Signal Improvements Upgrade traffic signal cabinets and improve technology Local Funds Engineering & Construction $0 (Federal) (State) Local, unidentified $30,000 $30,000 $30,000 $70,000 $70,000 $70,000 $0 $300,000 6. Puget Dr. @ OVD Signal Upgrades Upgrade traffic signal Possible grant & Local Funds Engineering & Construction $283,000 (Federal, unsecured) (State) Local $43,000 $43,000 $240,000 $240,000 $0 $283,000 7. 100th Ave. W @ 238th St. SW Signal Upgrades Rebuild traffic signal system with new signal mast arms and new vehicle detection Possible Grant Engineering & Construction $0 (Federal) (State, unsecured) Local $160,000 $750,000 $910,000 $0 8. Main St. @ 3rd Signal Upgrades Upgrade traffic signal Possible grant & Local Funds Engineering & Construction $344,000 (Federal, unsecured) (State) Local $53,000 $53,000 $291,000 1 $80,000 $0 $133,000 TOTAL $1,697,000 $2,310,000 $1,730,000 $4,816,000 $4,906,000 1 $4,791,000 Safety / Capacity Projects: 9. SR-99 Revitalization & Gateway Project Stage 2 out of total of 9 Stages along Hwy 99 Install raised median along the entire corridor in order to improve corridor safety (restrict left turns to / from two-way left turn onto private driveways), a HAWK signal, and Gateway Features Secured Grant & Local Funds Design, ROW, & COnstruction $0 (Federal) (State, secured) Local $250,000 $250,000 $0 10. SR-99 Revitalization Project (from 244th St. SW to 238th St. SK9 Stage 3 (out of total of 9 Stages along Hwy 99) Installation of planter strip, lighting upgradesm utility upgrades, and capacity imprpvements at Hwy 99 @ 238th St SW (additional northbound left turn lane). Secured Grant, Possible Grant, & Local Funds Design, ROW, and Construction $0 (Federal) (Federal, unsecured) (State, secured) (State, unsecured) Local $1,500,000 $2,500,000 $915,000 $15,000,000 $7,500,000 $7,500,000 $7,500,000 $27,415,000 $0 $0 11. SR-99 Revitalization Project from 224th St. SW to 220th St. SW Stage 4 (out of total of 9 Stages of Hwy 99) Installation of planter strip, lighting upgrades, utility upgrades, and capacity imprpvements at Hwy 99 @ 220th St SW (additional nothbound / southbound left turn lane & westbound right turn lane Secured Grant, Possible Grant, & Local Funds Design, ROW, and Construction $1,323,000 (Federal, secured) Federal, unsecured (State, secured) (Local, unidentified) Fund 125, Fund 126 $245,000 $170,000 $85,000 $490,000 $340,000 $170,000 $490,000 $1,017,019 $664,400 $1,645,600 $98,000 $1,419,000 $34,000 $1,581,000 $68,000 $1,229,800 $1,370,200 $8,000,000 $8,000,000 $11,665,819 $1,208,400 $10,951,200 $1,968,600 12. SR-99 Revitalization Project from 216h St. SW to 212th St. SW Stage 5 out of total of 9 Stages along Hwy 99 Installation of planter strip, lighting upgradesm utility upgrades, and capacity imprpvements at Hwy 99 @ 212th St SW add left turn / bike lane for northbound and southbound movements). Possible Grant & Local Funds Design, ROW, and Construction $3,950,000 (Federa, unsecured) (State) Local $1,500,000 $1,500,000 $1,000,000 $1,000,000 $1,450,000 $1,450,000 $0 $3,950,000 13. 76th Ave. W @ 220th St. SW Intersection Improvements Re -design intersection to reduce intersection delay and improve level of service (LOS). Various utility improvements are also included in the project. Secured Grant, Possible Grant, & Local Funds Design, ROW, & Construction $3,633,000 (Federal, unsecured) (Federal, secured) (Local, Fund 421) (Local, Fund 422) Local $351,000 $15,000 $25,000 $74,000 $351,000 $5,000 $5,000 $74,000 $184,000 $183,500 $184,000 $183,500 $3,633,000 $567,000 $1,070,000 $20,000 $30,000 $1,082,000 14. 228th St. SW Corridor improvements from Hwy. 99 to 95th Pl. W Widen roadway to add two-way left turn lane along stretch or left turn lanes at specific intersections. Install sidewalk and bike lanes. Possible grant Engineering, ROW, & Construction $0 (Federal) (Sound Transit, unsecured) Local $2,862,000 $6,360,000 $6,360,000 $15,582,000 $0 15. SR 524 (196th St. SW) @ 88th Ave W. Intersection Improvements Design intersection improvements and addition of guardrail on the west side of intersection due to 12' vertical drop (grade. adjustment to improve sight distance to be considered). Possible Grant & Local Funds Engineering $0 (Federal) (State, unsecured) Local, traffic impact fees $160,000 $95,000 $160,000 $95,000 ROW acquisition ROW $0 (Federal) (State, unsecured) Local $115,000 $115,000 $115,000 $115,000 Complete intersection improvements Construction $765,000 (Federal, unsecured) (State) Local $765,000 $0 $0 tv L O L d C d E d O C- E C O O O CL N C to I- L d K Fn 00 N O N M N C N 00 N O N M N O N_ d I- L O d k_ N N to O Q O L a r Q Page 1 Packet Pg. 110 City of Edmonds Six Year Transportation Improvement Program (2023-2028) 2.9.a Project Name Purpose Grant Opportunity Project Phase(s) (2023-2028) Total Cost Source(s) 2023 2024 2025 2026 2027 2028 16. Main St. @ 9th Ave. Installation of traffic signal or mini -roundabout. Possible grant & Local Funds Engineering & Construction $625,000 (Federal, unsecured) (State) Local, Traffic Impact Fees $95,000 $95,000 $530,000 $530,000 $0 $625,000 17. SR-104 ITS Adaptive System Install ITS Adaptive System along SR-104 from 95th PI W to 226th St. SW Secured Grants, Possible Grants, & Local Funds Engineering, ROW, & Construction $173,000 (Federal, secured) (Federal, unsecured) (State) Local $173,000 $27,000 $1,700,000 $265,000 $1,700,000 $0 $310,000 18. SR-104 @ 226th St. SW/ 15th St. SW Intersection Improvements Extend SR-104 Westbound left turn lane and complete bicycle improvements with traffic signal improvements. Possible Grants & Local Funds Engineering, & Construction $231,000 (Federal, unsecured) (State) Local $21,000 $21,000 $210,000 $0 $21,000 19 Westgate / SR-104 @ 100th Ave. W Intersection Access Management Provide safety improvements within proximity to the intersection by providing better access management on all approaches Possible Grants & Local Funds Engineering, & Construction $610,000 (Federal, unsecured) (State) Local $610,000 $140,000 $0 $140,000 20 SR-104 @ 95th Pl. W Intersection Improvements Provide C-Curb with left turn channelization for access management. Possible Grants & Local Funds Engineering, & Construction $221,000 (Federal, unsecured) (State) Local $35,000 $6,000 $186,000 $35,000 $0 $41,000 21. SR-104 @ 238th St. SW Intersection Improvements Install traffic signal and other intersection improvements. Possible Grants & Local Funds Engineering, ROW, & Construction $1,230,000 (Federal, unsecured) (State) Local $185,000 $29,000 $1,045,000 $165,000 $0 $194,000 TOTAL $2,915,000 $3,935,000 $5,099,519 $27,844,500 $32,923,000 $26,235,000 Pedestrian Projects: 22. Walnut St. from 6th Ave. S to 7th Ave. S Install sidewalk on south side of Walnut St. from 6th Ave. S to 7th Ave. S Possible Grant Engineering, & Construction $0 (Federal) (State, unsecured) Local $281,000 $281,000 $0 23. Maplewood Walkway from Main St. to 200th St. SW Install sidewalk on Maplewood St. from Main St. to 200th St. SW, creating connection to Maplewood Elementary and Yost Park. Possible Grant Engineering & Construction $1,908,000 (Federal, unsecured) (State) Local $159,000 $159,000 $1,590,000 $0 $0 24. Elm Way Walkway from 8th Ave. S to 9th Ave. S Install sidewalk on Elm Way from 8th Ave. S to 9th Ave. S, creating connections to Westgate and Sherwood Elementary Schools. Local funds Only Engineering & Construction $0 (Federal) (State) (Local, Fund 112) Local, Fund 422 $551,880 $349,900 $0 $551,880 $349,900 25. 80th Ave. W Walkway from 212th St. SW to 206th St. SW Install sidewalk on 80th Ave. W from 212th St. SW to 206th St. SW, creating connections to Chase Lake and College Place Elementary Schools. Possible Grant Engineering & Construction $1,536,000 (Federal, unsecured) (State) Local $106,000 $117,000 $1,313,000 $0 $0 26. 80th Ave. W Walkway from 188th St. SW to Olympic View Dr. Install sidewalk on Both Ave. W from 188th St. SW to Olympic View Dr. creating connections to Seaview Elementary School. Possible Grant & Local Funds Engineering & Construction $1,597,000 (Federal, unsecured) (State) Local, Fund 422 $335,000 $133,000 $1,262,000 $535,000 $0 $668,000 27. 95th PI. SW Walkway from 224th St. SW to 220th St. SW Install sidewalk on 95th PI. W from 224th St. SW to 220th St. SW to improve pedestrian safety. Possible Grant & Local Funds Engineering & Construction $0 (Federal) (State, unsecured) Local $106,000 $21,000 $355,000 $355,000 $461,000 $376,000 28. 232nd St. SW from 100th Ave. W to SR-104 Install sidewalk on one side of 232nd St. SW Possible Grant & Local Funds Engineering & Construction $901,000 (Federal, unsecured) (State) Local $138,000 $138,000 $763,000 $763,000 $0 $901,000 29. 236th St. SW Walkway from SR-104 to 97th Pl. W Provide sidewalk on one side of 236th St. SW Possible Grant & Local Funds Engineering & Construction $964,000 (Federal, unsecured) (State) Local $143,000 $143,000 $821,000 $821,000 $0 $964,000 30 84th Ave. W Walkway from 238th St. SW to 234th St. SW Provide sidewalk on one side of 84th Ave. W Possible Grant & Local Funds Engineering & Construction $420,000 (Federal, unsecured) (State) Local $80,000 $80,000 $340,000 $340,000 $0 $420,000 31. 2nd Ave. S Walkway from James St. to Main St. Provide sidewalk along short missing link. Local Funds Only Engineering & Construction $0 (Federal) (State) Local $42,000 $0 $42,000 32. 218th St. SW Walkway from 76th Ave. W to 84th Ave. W Install sidewalk along missing link Possible Grant & Local Funds Engineering & Construction $843,000 (Federal, unsecured) (State) Local $128,000 $128,000 $715,000 $715,000 $0 $843,000 33. 216th St. SW Walkway from Hwy. 99 to 72nd Ave. W Install 300' sidewalk on the north side of 216th St. SW from Hwy. 99 to 72nd Ave. W Possible Grant & Local Funds Engineering & Construction $160,000 (Federal, unsecured) (State) Local $160,000 $53,000 $0 $53,000 34. 4th Ave. Corridor Enhancements Walkway Create corridor improvements to encourage pedestrian activity along 4th Ave. N from Main St. to 3rd Ave. N from Downtown retail to Edmonds Center for the Arts Possible Grant & Local Funds Engineering & Construction $8,000,000 (Federal, unsecured) (State) Local $1,000,000 $1,000,000 $6,000,000 $0 $0 35. ADA Curb Ramps Improvements Construct Citywide ADA compliant curb ramps where facilities don't exist nor meet current standards / PW concrete crews upgrade curb ramp upgrades on annual program / also included as part of Capital Projects Possible Grant & Local Funds Engineering & Construction $0 (Federal) (State, unsecured) Local, General Fund $500,000 $500,000 $500,000 $1,500,000 $0 36. SR-104 @ 76th Ave. W Non -motorized Transportation Improvements Install ADA curb ramps, extend bike lanes,and complete signal modifications in order to improve non -motorized transportation safety. Traffic signal owned by Shoreline. Possible Grant & Local Funds Engineering, ROW, and Construction $0 (Federal) (State, unsecured) F-t $253,000 $1,272,000 I $1,525,000 $0(Local) L t31 O L d C d E d O L tz E C O O O CL to C co L I- L d K fn 00 N O N M N O N 00 N O N M N O N d H L d k_ N N to O tZ O L a r Q Page 2 Packet Pg. 111 City of Edmonds Six Year Transportation Improvement Program (2023-2028) 2.9.a Project Name Purpose Grant Opportunity Project Phase(s) (2023-2028) Total Cost Source(s) 2023 2024 2025 2026 2027 2028 37. Pedestrian Safety Program Complete pedestrian safety improvements at pedestrian crossings such as RRFB's, Flashing LED's at stop signs, and signage. Local funds Engineering & Construction $0 (Federal) (State, unsecured) Local, unidentified $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $0 $120,000 38. Downtown Lighting Improvements Install additional street lights on both sides of Dayton St. (cobra heads combined with pedestrian lights) and other locations within proximity to Edmonds Transit Station. Possible Grant Engineering & Construction $0 (Federal) (Sound Transit, unsecured) Local $318,000 $1,272,000 $1,500,000 $0 39. SR-104 /Pine St Walkway: SR-104 from mid -block crossing - 400' north of Pine St. to Pine St. and Pine St from SR-104 to 9th Ave. S Complete sidewalk missing links to improve pedestrian safety and connectivity to Edmonds Transit Station. Possible Grant Engineering & Construction $0 (Federal) (Sound Transit, unsecured) Local $265,000 $265,000 $2,650,000 $3,180,000 $0 40. Citywide Bicycle Improvements Install bike lanes along 100th Ave.W / 9th Ave. W from 244th St. SW to Walnut St., Bowdoin Way from 9th Ave. W to 84th Ave. W, and 228th St. SW from 78th Ave. W to 80th Ave. W. Secured Grant Engineering & Construction $0 (Federal) (Sound Transit, secured) Local $1,500,000 $273,000 $1,500,000 $273,000 41. SR-104 @ 100th Ave. W Bicycle Improvements Extension of bike lanes for the southbound movement on north and south side of intersection along 100th Ave. W (bike lanes to be extended from what proposed as part of Citywide Bicycle Improvementsproject) Possible Grant Engineering, ROW, and Construction $1,550,000 (Federal, unsecured) (State) Local $200,000 $250,000 $1,100,000 $0 $0 TOTAL $2,694,780 $20,000 $1,020,000 $4,198,000 $14,966,000 $9,029,000 Traffic Calming / Non -motorized Transportation Safety Projects: 42. Traffic Calming Program / Non -Motorized Transportation Safety Traffic circles, speed cushions, radar feedback signs, bulb -outs, etc. Local Funds only Engineering & Construction $0 (Federal) (State) Local, Fund 125 & Fund 126 $18,000 $18,000 $18,000 $18,000 $18,000 $18,000 $0 $108,000 Ferry I Waterfront Projects 43. Ferry Storage Improvements from Dayton St. to Pine St. Provide additional ferry storage area closer to the Ferry Terminal (through striping revisions I C-Curb addition...). Possible Grant Engineering & Construction $357,000 (Federal, unsecured) (State) Local $357,000 $0 $0 TOTAL $0 $0 $0 $357,000 $0 $0 i raiiic r-iammng r-rolecis: 44. Citywide ADA Transition Plan Complete an compliance evaluation of all existing ADA curb ramps, as well as long range plan on how to address those defficiencies. Local Funds Only Engineering & Planning $0 (Federal) (State) Local, General Funds $150,000 $150,000 $0 $300,000 45. Pavement Rating Study Analyse the pavement condition of all arterial, collector, and local streets to determine the stretches to be repaved as part of future annual overlays. Local Funds Only Planning $0 (Federal) (State) Local / General Funds $45,000 $45,000 $0 $0 49. Transportation Plan Update Update Transportation Plan (current Plan was completed in 2015) Local Funds Only Engineering & Planning $0 (Federal) (State) Local $150,000 $0 $150,000 TOTAL $300,000 $0 $45,000 $0 $0 $195,000 Total $153,522,799 $7,624,780 $6,283,000 $7,912,519 $37,233,500 $52,813,000 $40,268,000 Total Federal $902,000 $1,465,000 $2,791,019 $9,059,000 $24,752,800 $16,847,000 Total Federal (Secured) $902,000 $1,465,000 $674,000 $282,000 $0 $0 Total Federal (Unsecured) $0 $0 $2,117,019 $8,777,000 $24,752,800 $16,847,000 Total State $1,920,000 $2,840,000 $1,579,400 $16,135,000 $8,865,000 $500,000 Total State (Secured) $1,920,000 $2,840,000 $1,579,400 $15,034,000 $7,500,000 $0 Total State (Unsecured) $0 $0 $0 $1,101,000 $1,365,000 $500,000 Sound Transit (secured / unsecured) $1,500,000 $0 $0 $3,445,000 $7,897,000 $9,010,000 Total Local Fund $2,768,900 $1,996,000 $3,560,100 $8,453,500 $9,939,200 $15,029,000 Total Local (Fund 112) $524,000 $74,000 $183,500 $2,505,500 $3,978,000 $3,008,000 Total Local (Fund 125 / Fund 126) $1,603,000 $1,688,000 $3,163,600 $1,586,000 $1,518,000 $1,518,000 Toal Local (Fund 421) $15,000 $5,000 $0 $0 $0 $0 Total Local (Fund 422) $374,900 $5,000 $0 $133,000 $535,000 $0 Total Local (Fund 423) $0 $0 $0 $0 $0 $0 Total Local (Traffic Impact Fees) $0 $0 $0 $190,000 $530,000 $0 Total Local (General Fund) $184,000 $156,000 $145,000 $650,000 $0 $195,000 Total Local (unidentified) $68,000 $68,000 $68,000 $3,389,000 $3,378,200 $10,308,000 r Q Page 3 Packet Pg. 112 2.10 City Council Agenda Item Meeting Date: 05/10/2022 Dedication of Bracket's Reserve Plat "Road A" as a public street named 91st PI W Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History None Staff Recommendation Forward item to the consent agenda for approval at the May 17th City Council meeting. Narrative The City is currently reviewing a proposed 11-lot subdivision at 9105 240t" St SW. In accordance with Edmonds Community Development Code (ECDC) 20.75.085 (Subdivision - Review Criteria), the city council may require dedication of land in the proposed subdivision for public use. In accordance with ECDC 18.50.020 (Official Street Map - Dedication presumption and requirement), applicants for a subdivision shall be presumed to create development impacts upon the street and transportation system of the city and such presumed impacts shall be mitigated by the dedication of such right-of-way to the city and to public use. As a condition of development, the applicant shall dedicate the access road shown in Attachment 2 as "Road A", to the city for public use. The 40-ft dedication includes sidewalk area for public pedestrian access. In addition, a 45' radius will be dedicated as a cul-de-sac for vehicle turnaround. Consistent with ECDC 19.75, the street shall be named "915t PI W" in accordance with the Snohomish County grid system and the Official Street Map. Subsequent to City Council approval of the Bracket's Reserve subdivision, the street dedication will be recorded against the subject property with the final plat documents for the subdivision. Attachments: Attachment 1 - Vicinity Map Attachment 2 - Site Plan Packet Pg. 113 1 2.10.a I "City of Edmonds Brackets Reserve Conservation Plat 0 505.19 1,010.4 Feet 752.3 This ma is a user generated static output from an Internet ma 9r028 p' g p Aping site and is for reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web-Mercator _Auxiliary_Sphere current, or otherwise reliable. © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION E6—,d, O i� fC ���era�re rADunildw � A1ie.ra[e IO Legend ArcSDE.GIS.STREET_CENTERLIN — <all other values> Q 1 'a tQ 2 O Ix 5; 4 '- r 9;71;7;8 a State Highways d y ,all other values, to - - 0 tv w 1 y 2 U tQ i m Q M .0 C O E t U tB Q r C d E t U f4 a+ Notes Q 9105-9125 240th Ave. SW File PLN2021-0037 VICINITY MAP Packet Pg. 114 1 I 2.10.b I a 0 0 N LEGAL DESCRIPTION PARCEL A: THE SOUTH 100 FEET OF LOTS 4 AND 5, BLOCK 12, HANBURY'S SOUND VIEW TRACTS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 7 OF PLATS, PAGE 20 RECORDS OF SNOHOMISH COUNTY. TOGETHER WITH THAT PORTION OF VACATED WEST BOULEVARD LYING ADJACENT TO SAID SOUTH 100 FEET OF LOT 5, BLOCK 12 AS CONVEYED BY THAT DEED UNDER AUD/TORS FILE NO. 9008170139 RECORDS OF SNOHOMISH COUNTY. SITUATE /N THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON PARCEL B: LOTS 3, 4 AND 5, BLOCK 13, HANBURY'S SOUND VIEW TRACTS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 7 OF PLATS, PAGE 20 RECORDS OF SNOHOMISH COUNTY. TOGETHER WITH THAT PORTION OF VACATED WEST BOULEVARD LYING ADJACENT TO SAID NORTH 100 FEET OF LOT 5, BLOCK 13 AS CONVEYED BY THAT DEED UNDER AUD/TORS FILE NO. 9008170139 RECORDS OF SNOHOMISH COUNTY. ALSO TOGETHER WITH THAT PORTION OF VACATED WEST BOULEVARD AS WOULD ATTACH BY OPERATION OF LAW EXCEPT ANY PORTION LYING ADJACENT TO THE NORTH 100 FEET OF SAID LOT 5, BLOCK 13. EXCEPT THEREFROM THE EAST 25 FEET OF SAID LOT J. SITUATE /N THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON BASIS OF BEARINGS HELD A BEARING OF NORTH 8945'00" EAST ALONG THE MONUMENTED CENTERLINE OF 240TH ST SW PER PLAT OF EDMUNDS HIGHLANDS. HORIZONTAL DATUM NAD '83/'07 PER SNOHOMISH COUNTY MONUMENT DESIGNATION 1379 AT THE SOUTHWEST CORNER OF SECTION 31, TOWNSHIP 27 NORTH, RANGE 4 EAST, W.M VERTICAL DATUM NAVD '88 AS VERIFIED TO SNOHOMISH COUNTY CONTROL POINT 25. _Q�BENCH MARK OR/G/NA TING BENCHMARK SNOHOMISH COUNTY CONTROL POINT 25 FOUND INVERTED NAIL IN CONCRETE MONUMENT DOWN 1.0' IN CASE AT THE CENTERLINE OF 236TH ST SW AT THE INTERSECTION WITH 92ND AVE W. ELEVA TION: 442.74' IBM A' AT FOUND 'X' IN 1-1/2" BRASS DISK STAMPED "WSI 16916" IN 4'X4" CONCRETE MONUMENT DOWN 0.4' IN CASE LOCATED AT THE INTERSECTION OF 240TH ST SW & 92ND AVE W. ELEVA TION. 429. 50' IBM B' AT FOUND X' IN 1 3/4" BRASS DISK /N 4'X4" CONCRETE MONUMENT DOWN 0.3' IN CASE LOCATED AT THE CENTERLINE RIGHT-OF-WAY FOR 240TH ST SW, SOUTH OF HOUSE NO. 9019. ELEVA TION: 455.40' SCHEDULE B SPECIAL EXCEPTIONS EASEMENTS AND LEGAL DESCRIPTION ARE BASED ON THE ALTA COMMITMENT BY CHICAGO TITLE INSURANCE COMPANY, COMMITMENT NO. 500111460, DATED OCTOBER 5, 2020, AT 8: 00 A.M. 1 SUBJECT TO EASEMENT(S) FOR THE PURPOSE(S) AND RIGHTS INCIDENTAL THERETO, AS GRANTED /N A DOCUMENT REGARDING INGRESS, EGRESS AND UTILITIES PER RECORDING NUMBER 2113089. 2 SUBJECT TO EASEMENT(S) FOR THE PURPOSE(S) AND RIGHTS INCIDENTAL THERETO, AS GRANTED /N A DOCUMENT REGARDING ROAD AND UTILITIES PER RECORDING NUMBER 9009120248. 3 DOCUMENT NOT PROVIDED WITH ALTA COMMITMENT. 4 SUBJECT TO EASEMENT(S) FOR THE PURPOSE(S) AND RIGHTS INCIDENTAL THERETO, AS GRANTED IN A DOCUMENT REGARDING INGRESS, EGRESS AND UTILITIES PER RECORDING NUMBER 9006210519. AMENDED BY INSTRUMENT UNDER AUDITOR FILE NUMBER 9009120248 RECORDS OF SNOHOMISH. 5 SUBJECT TO EASEMENT(S) FOR THE PURPOSE(S) AND RIGHTS INC/DENTAL THERETO, AS GRANTED IN A DOCUMENT REGARDING INGRESS, EGRESS AND UTILITIES PER RECORDING NUMBER 9006210520. 6 SUBJECT TO ANY IRREGULARITIES, RESERVATIONS, EASEMENTS OR OTHER MATTERS IN THE PROCEEDINGS OCCASIONING THE ABANDONMENT OR VACATION OF WEST BOULEVARD. 7 SUBJECT TO ANY EASEMENTS NOT DISCLOSED BY THE PUBLIC RECORDS AS TO MATTERS AFFECTING TITLE TO REAL PROPERTY, WHETHER OR NOT SAID EASEMENTS ARE VISIBLE AND APPARENT. 8 SUBJECT TO LIABILITY FOR SEWER TREATMENT CAPACITY CHARGES, IF ANY. SURVEYOR NOTES 1. THE INFORMATION DEPICTED ON THIS MAP REPRESENTS THE RESULTS OF A SURVEY CONCLUDED ON 111912020 AND CAN ONLY BE CONSIDERED AS INDICATING THE GENERAL CONDITIONS EXISTING AT THAT TIME. 2. THIS SURVEY DISCLOSES FACTORS OF RECORD AND ON THE GROUND AFFECTING THE SUBJECT PROPERTY BOUNDARY, BUT IT DOES NOT PURPORT TO LEGALLY RESOLVE RELATED PROPERTY LINE DISPUTES WHERE AMBIGUITIES ARE NOTED, AXIS RECOMMENDS THAT THE OWNER CONSULT WITH LEGAL COUNSEL TO DETERMINE HOW BEST TO INTERPRET THEIR PROPERTY RIGHTS AND ADDRESS ANY POTENT/AL PROPERTY LINE DISPUTES. SE1/4, SEC 31, TWP 27N, RGE 4E, W,M, BRACKET'S RESERVE PRELIMINARY PLAT N i I SCALE. • 1 " = JO' I I 0 15 30 60 BLOCK 112 HANBURY'S SOUND VIEW TRACTS V, 7 / PG,20 LOT 5"- \ I LOT 4 J �4rDyg ,� ` `-_____---,,,,45 5A! -- -�- Rom\ N 8945'00" E �201.IiPg -,'4452 - --------444---, FOUND 1/2" REBAR 0.1'E. OF LOT CORNER. / (1110712020) � - 201.62' \ -44 \ O 1.2'W. OF LOT LINE FENCE CROSSES / LOT LINE 55.8'N. / I I d /J� ��' \I \�•���`� \��\\ `�I N, �\ `\ \ I OF LOT CORNER. \\ \\\ \\ \ ..Of 1 VILLAGER TRACT 999 \I \` 1 �` \` 5'cLFNc REC, NO. 81112285001 OPEN SPACE \ i i I `� \1 5' 1 l 1 j � hcb ' ��' ` 30,164 SF \\ �\ `\ I\ \ \\ R%4 FENCE CROSSES Id I \ \ \ \ \ LOT LINE 9.8N. OF 5 LOT CORNER. J J d co \ ` \ ` FENCE INTERSECTION I i I 1 I � a IN9TALd Ndl PArKl G ) IRE�-LAN�,\ \\ \ ' '� IS 0.4E OF LOT LINE. S/+S 6\ 50' 10. a AROUNp C�-S , 1 \\�\ `� \ ✓ i 6'CLFNC E. flND FENCE 2D IS O LOT LINE. �4.50 N 89145'00" E _ 8J.71' 5 - — Iill I I j I I j I \\�\I \\N 89.45?OW E >Z361'�`� \�`� \�•�� } _8 - - - FOUND 1/2" REBAR SW FENCE CORNER \/tS ' AND SMASHED CAP �i I 0.5N.x0.5E. OF L07` 0.1 'N. OF L 0 T CORNER I I I I I\ \ I ��� �` �` \�`� <� _SST - ��`• CORNA I I (11 06 2020 un \ \ \ \� �\ ``. — I _6 i I 1z, TRACT 998 5,043 SF i i I L 4,537 SF --- I i i I I I I \\ \\ \ J N � \ FOUND 1/2" REBAR PROPOSED.EIRE HYDRANT \ __o I I I _ - I I `\ I AND CAP "LSA 22959" 11 I ` L----- �— J - J N N 89 45'OO�E`J00. �I 0.1 N.x0.1'E. OF LOT N 8945'00" E 100.00 1 CORNER \ I `� - - - - - - - % - L _1 (1110612020) l 11 ,I ► �\ \ \� `\ — — — — — — — — — — — \ I I \\ FENCE INTERSECTION IS 0.5E. OF LOT LINE. oJiz� I I b I\ \ I I oo 4,600 SF I I \ 5, 000 SF \\ 4 \ is - - - - - J I L _ - - `\I I\ \\ \ I\ `\ � N 89 45'00" E 100.00' `O \ N 89' 5'00" E 100.0(7 EDMONDSN �\\I \ -4 I — — —Au\ 10 , FOUND 1/2" REBAR SCHOOL BSBL (TYP) 15' I AND CAP "LSA 22969" DISTRICT *15 \ \\\ I I I 1 \\ \ \ I \► \\ \` I I I \\ I �\ �\ I AT LOT CORNER. `\ `\ i t iI Io II `\ �� I o Q o I i 1 \\ \\I o 11/o6j2o2o) 9 0 o I 4 \ ` 5, 000 SF I L Q I i 5, 000 SF I I J �I J EDMUNDS HIGHLANDS _wo. —o N_89_50_E_ 1o.Q, REC. NO. 2004041125344 J. I I IIII 1 \� �\ \\ \ \ `..k` - I `• ` \ I ' v� Ii I i i iI I Ii b \I II I o O 1 I 1 1I I I1 I 70 IO 3\� \ \ I od o2 REBARfill /NOI I I FOUND 1/2 Lo 4'%00 SI 5,000 SF AND CAP "LSA 22969" AT LOT CORNER. 1 iii Ili o li i I i / I i I �--�-- "�-- 1 J) — - `I u-----J N 894500 1 0o T M45-------�� \\�\ `\ I 'I \ \� FENCE INTERSECTION z r 10'JOINT UTILITY `\ IS 0.6E. OF LOT LINE. Hill,�_--`I_ \\ t_ �{ I EASEMENT TYP \ I\ 2 I -1 61 \o FOUND 1 2 REBAR 1 1 j 1, `'f 'o s I I 2 \ I /» j i I I I I I i I ' I Ili I �1I1I _ ' _p I 4,800 SF `\ I AND CAP "LSA 22969" ,� SF_,�� 0020 CORNER. (11062) // / / 1 N 89 ! 00 E 1�19.•00 I j I I J \ I-' u - -- - J-- \ FENCE INTERSECTION 1 1 \I i I i IV 89 45'QLL I_�Ot?OCL 20' 20 \ . %' - I � \ L - - - /S 0.6E. OF LOT LINE. 12' 12 0 ` i i i _ I I 6'BFNCof ' - :`\ M. I I I 1 I I I SW FENCE - I I CORNER IS I. I 'E. rn\ \ 11 1 1 \ �� I I I\ \ t TRACT 998 `,��`��51115'F_ i I I to OF LOT LINE. OPEN SPACE / DETENTION - �`� ``� `� i I I ` i5` FOUND 1 2" REBAR n I IIII I`� �_\ - ------ ' 4,973 SF / �" _ = I �j ` ��_� `�c�� i 141 AND CAP "LSA 22969" ,\- j T � \ - - (1110612020) -S9'43-'00�E 23.55' ------------------------- �1 L--------------------------- -'------------------ .------ ----- ------ ------r----------I--� 1 r I � � � - - I \ \ I I 294.04' 1 \FOUND REBAR AND CAP 194.63' �127 14 "WEl 16916" '. - � - (12116120) \\ I I I \RC30 x`RR 240TH ST SW \ A0 2 RR �`� ELEV.=455.40 1— - — -- ------------------- ND 'X' IN 1 1 2" BRASS DISK TBM 'A' FOU / Q I ELEV.=429.50' FOUND 'X' IN 1 3/4" BRASS STAMPED "WSI 16916" IN 4'X4" Z CONCRETE MONUMENT DOWN 0.4' DISK IN 4'X4" CONCRETE CASE 0.08'W. OF SECTION LINE N FOUND 'X' IN 1 3/4" MONUMENT DOWN 0.3' IN CASE. IN IN CAE 020) BRASS DISK IN 4'X4" (1110612020) CONCRETE MONUMENT DOWN 0.3' IN CASE. (1110612020) 141.02' 4 VICINITY MAP NOT TO SCALE PROJECT TEAM OWNER LANDSCAPE UNIQUE HEIRLOOM ART REVOCABLE TRUST CRAMER DESIGN CONSULTANTS, INC. 9029 240TH ST SW 1909 242ND ST SE EDMONDS, WA 98026 BOTHELL, WA 98012 (00463301300400) (425) 241-6258 APPLICANT CONTACT- GAYLE CRAMER CDCLSA@FRONTIER.COM PACIFIC RIDGE - DRH, LLC 17921 BOTHELL-EVERETT HWY, SUITE 100 GEOTECHN/CAL BOTHELL, WA 98012 (425) 438-8444 EARTH SOLUTIONS NW, LLC CONTACT SCOTT BORGESON 1805 136TH PL NE, SUITE 201 SRBORGESON@PACIFICRIDGEHOMESCOM BELLEVUE, WA 98005 (425) 284-3300 CIVIL ENGINEER CONTACT • HENRY WRIGHT, PE HENRY. WRIGHT@EARTHSOLUTIONSNW. COM RAM ENGINEERING, INC. 16531 13TH AVE W, SUITE A 108 ARBOR/ST L YNNWOOD, WA 98037 (425) 678-6960 SHOFFNER CONSULTING CONTACT ROB L. LONG, PE 14515 NORTH CREEK DRIVE A209 ROBLQRAMENGINEER/NGINC.COM MILL CREEK, WA 98012 SURVEYOR (206) 755-9407 CONTACT TONY SHOFFNER AXIS SURVEY & MAPPING TON YO TON YSHOFFNER. COM 15241 NE 90TH ST REDMOND, WA 98052 (425) 823-5700 CONTACT. TRAVIS BRADLEY,, PLS IRA V/S©AXISMAP. COM SITE DATA RAM ENGINEERING, INC. Civil Engineering / Land Planning 16531 13TH AVE W, SUITE A108 LYNNWOOD, WA 98037 PHONE: (425) 678-6960 WWW.RAMENGINEERINGINC.COM M0 SITE ADDRESS: 9125 240TH ST SW, EDMONDS, WA 98026 9109 240TH ST SW, EDMONDS, WA 98026 9105 240TH ST SW, EDMONDS, WA 98026 TAX ACCOUNT NUMBER(S): 00463301300400, 00463301300301, 00463301300303, 0046330120040J GROSS SITE AREA: 107,474 SF (2.47 AC) EXISTING ZONING RS-8 PROPOSED ZONING: RS-8 w PROPOSED LOTS: 11 J PROPOSED USE. SINGLE-FAMILY RESIDENT/AL AVERAGE LOT SIZE: 4,914 SF MAXIMUM LOT COVERAGE. • 359? (TOTAL AREA) Q 1 CONSERVATION SUBDIVISION DESIGN AVERAGE LOT SIZE (89,190 SF / 11): 8,108 SF (LOT AREA + TRACTS 998 & 999) SMALLEST NET LOT SIZE (LOT 7): 4,537 SF Q *SETBACK REQUIREMENTS. STREET SETBACK MIN/MUM = 15 FEET REAR SETBACK MINIMUM = 10 FEET SIDE SETBACK MINIMUM = 5 FEET * PER EDC 20.75.048(B)(1) Q **MAX/MUM LOT COVERAGE ALLOWED = 31,217 SF (359 OF 89,190 SF) **PER EDC 20.75.048(8)(3) AGENCIES/UTILITIES JURISDICTION CITY OF EDMONDS STORM DISTRICT CITY OF EDMONDS WATER DISTRICT OLYMPIC VIEW WATER & SEWER DISTRICT SEWER DISTRICT OLYMPIC VIEW WATER & SEWER DISTRICT SCHOOL DISTRICT EDMONDS SCHOOL DISTRICT NO. 15 FIRE DISTRICT SNOHOMISH COUNTY FIRE DISTRICT NO. 1 TELEPHONE ZIPLEY ELECTRICAL SNOHOMISH COUNTY PUD NO. 1 GAS PSE GARBAGE REPUBLIC SERVICE SHEET INDEX CITY OF EDMONDS 1 PP-01 PRELIMINARY SHORT PLAT 2 EC-01 EXISTING CONDITIONS MAP Know whars below, Call before you dig. 15241 NE 90TH STREET l ljOO�� "is REDMOND, WA TEL. 425.823-5700 98052 p� Survey & Mapping FAX 425.823-6700 THE BOUNDARY SURVEY SHOWN ON THIS SITE PLAN WAS PREPARED UNDER THE DIRECT SUPERVISION OF A WASHINGTON STA TE PROFESSIONAL LAND SURVEYOR AXIS PROJECT 20 229 L. OY WASV, d 0� 36508 �CL! ���CISTEgY'9 \SSIO>\re 1.�� DRAWN BY.• 0 m Od L Q Z a d rn d rn m Ad U L m c a ar N as t c d s U 0 Q O W O ROB L. LONG, PE MIKE MORRIS ISSUE DA TE.• SCALE.• 619121 AS NOTED JOB NO: 20-024 SHEET: PP-0 1 a SHT o% OF-2 I Packet Pg. 115 EDMONDS SCHOOL DISTRICT 15 SEA/4, SEC 31, TWP 27N, RGE 4E, W.M. I I I BLOCK 12 HA ND VIEW TRACTS I V• 7 / PG.20 LOT 5`- LOT 4 oo \ I A,y6 17173 ��--� \ Hies % _-�' , yJ 32"F' /�' j'716%'\ `/ � 17166 \ 4'8"7 A I ��\\=________, �����.F`L 9 i r �4 _ 1 171175 - - J _��\ 171 2 r `\� �`� - FOUND 1/2" REBAR 121C 'N IN 16 `\ \ / \ - __-_____ _ _ 0.1'E. OF LOT CORNER. \'/` A4" -> �,\\ \♦ 1\\ 1718E 1 I\� - -- (1110712020) \ `� \ \ � 171� 1 � _ I I ik $,�� `\\ \\ \ 14-440-- \ O 1.2'W OF LOT LINE / 4. \ \a \� , O FENCE CROSSES / W1, `y\ /\ LOT LINE 55.8N. 1 18r 4NLi`�7- ` 17162 OF LOT CORNER. /1 I \yam \ I I i a l l �171 a 2��%A ; hy�N \ V ; N ri `� \\LbT 4\ NW CORNER FENCE I S VILLAGER I 1 / / F� Q \ 7\. Y /1 / 17� 60 \ \ / \ 5'CLFNC /gyp 7 ,cJ r>rI \ \ 17161 \ / 1.2'W. OF LOT LINE / ► h / 311 \ 1 \ \/ ,r-.. �F, ', ; \� 20 c 1 - - - REC. NO. 8112285001 p3yT� '1 �jTl22t�1'� \ / \ �` ''-r�_� I FENCE CROSSES I �'� 1 r / �8+� \ \IY I \` ,>G'z J�-fii�\\ / <'�yr� %-r_� \ `\ FENCE CROSSES LOT LINE 9.8'N. OF 5 \ \ Y \ /,fi \ / \� 1��\ k , /NE 9.8N. OF , �1 LOT CORNER. V / \ "S 4 1 \/ `�\ / �/ %`�xl,� ,jj,}`-N\ ��,� T �/�[ FENCE INTERSE I I 1 n \ I /, - rE- 8 ,�\ ' \ \ IV 4. 3 \ Y \ ` 1 F 1 \ ` , 17z CEr SEZYN ,r GATE I 1 1 1 !j \1In.r1-_L / is� I l \ \ s r/r5�1V4I. LOT LINE\ G E IS 0.4'E. OF LOT L� 1 �8 C \\ \ 1 I L\\ / -- _ \ ' 10582 l I �' _ 1 / T--1JI- \ \ I iZ144 • \ \ . I - ,� 7154 6'CLFNC 8 C �0577 I l 'fa13 / 1 \11 \ \� / - 41 152- i / \ \ �\\ \ \ 22"FN, �1�- I 01 1 4 F 1058 105 I. w `vL�g" E. IND FENCE / 1 \ Vk \`\ j \\ \ `L714,5 1 \� R1 M, -+�--, _ 0 HEM -L, - "., fo"A� \ � ` IS Or LINE. 1 / % ? -1 \ 123791\� \ \ b� \ t / ` 2s \ . I \\ �_ �. ,--- 4, N 89 45 00 ..� .. . 1/, 1 2"Qa / S/ \ / 111 4 11 7�9 7 I `�`l�\: -� •� 1�'st4 �2"_ J _ - f `S6 r\� FOUND 1/2" REBAR I n 7 \ 07 \IN,- / END F'r\N,CE I'111 1 i / \\ 1 \�\�\ \` �\ i Ti'�!1%� �L � �0� �' AND SMASHED CAP � �91RMER. - SW FEN�'E CORNED' �N L06,16\NE. l _ C 0.1 'N. OF L 0 T CORNER It e I \J `\ _ 0.5 N. 0.5'E. C3F L - r \ \ 1077 �" _ n l� 107 - I 1 11a�r'��-ram - /T�Ti1 OR 1 539 (11/06/2020) N. 2 \107M\ T �•� 1 1 I7 1 I \ \ \ \I 2q / i� ¢ `34 FI `\ 1 A 1c Q \ r7! / \I I E� / I l0 1 \`1. \ 1 I- \ ' t� 2q 1 17 9y I �� \ 1 \ /\\2, �v�7\67 �` , �4tf ,'// 1s ; \ ``� {�r�JC ' . ; `, �I �.f/yCT 998 \� 10 t 1 /1 \� `� F / ir` 2 F�� �- -'f- �� � 240NS/4 Wl- - - 7 /i " � , %p / `� ��� �,- fYhY / - 1 ' �`\ I I HOFOUND 1 2" REBAR 1 ) \ \ / y 0""� I / r�l 60l �/ ` \ Q7 11 \-�~ _ `�\� .j\ / \ \ �� 1 AND CAP "LSA 22969» ICI \rj�� l \ 2 � 1 / 1 �� CHICK EN \ I l 1 1) 0.1'N.xO.1'E OF LOT vim- -� '�!� MA `r"s> y'�� /(\ 'DI�F FENCE �/ I y \I 32-`q FI Il CORNER 6 y 4K3 4 , \/ -4 �� nas7 \ O \ I \ I n 1 \ u x-� - ( \ i\ (11/06/2020) l 7 \ -/'\ `J\ a_'•�Yf �"�-� ` / ` � �� /I I/'�`_ 28'C� \ I \ I\ I f0540 1\/� f0755 I ` 1 1�iiF foo\ \ I 1 112""Fi .���1o751s ~96 �' FENCE INTERSECTION Fb �y,1 \ x \�a1_ 2" \ I ` \1 ? I *44 F / d�c% / 1 \ X_� \ v_10 lS 0.5E. OF LOT LINE.i;� �\ F/ l 1 \,%y_tb]\f07 7 ' / I / i\`X\\I\ -� t �E EDGE GRAVEL lS 0F \\ 8 r /i �\`�_ y� \ \ 1 \ �\\ \ Q / /�\� \� /���.� i I \ 1 \\ ��F7099� \ , \ \ `� \I I \ I 1.5'W OF LOT LINE. \ CY \ / \ 1 \ { I / \ \ \ 4 1 \ \ I2V'\ I N \\ 47 �` \� kk \\ \ \�\ \\\ i `\ 20 F -- 1 `\ \ `�`_ c r FOUND 1/2" REBAR `\ �`� .3` / I 1 \'I ' ` \ ` >� \ 1 I I \ I \\ \ I r AND CAP "LSA 22969" \\ \ \� I I\ I ��� \--� \ \ ' w� 1 1 -J_ AT LOT CORNER. \ PONT UTILITY \ I (1110612020) 1 / r' - o \ \\ j-� i \\ `\ PAI T, NO SIGNAL E� 1 � -�."g42 \ 1 i \ �'� �� � � - O \ 1 I I I ��T I r.x-`; Il F 1 `�, _-�:ti� / I" {' E. EDGE OF ASPHALT 1 O \ �I I 117 1 iC `\1 11 \I i °� �? l 1 f 44\ / \I �--\ 1 / \ '4.p i ��-\ 084\ - 1\ 1� O� �11049� �/Q j -I_ �.� io�9� j 1037�\ II \I- CROSSES LOT LINE 7.2S. OF ` / 0-P 1 I \ 4 F I / 1� FOUND REBAR AND CAP. \17076\ 1 �/� Q v m� \ 1 i V -1� \ ► o DIP �,� ; I II o I I 1\ 17oss 1 ` ` r7 EDMUNDS HIGHLANDS f� - Y° ° �;% \`.' -�> %%`��'� '\`\ REC. NO. 200404125344 PATH �]I/ �� ►/� Z J I �II I0 5 I b\y�4'fiQ`-.►"cl o b\ _68 LC ° I -- i - -\ I I� !�a70�1 �,�,0�j-'i tx�- ��\ ��\ \\ i�` r-_j ,�\\ \\ \ ��^���' II 1 �03C \� 1 I N 1 1 I blo3 1 �8�"- ` - �'>0497 `\�,' \� {��7---�\�110352 \1b I 20 ` 1�, I �' i T 1 93 / / 1 i"� S n . / NP \ } 8~� L_ 1 Q'%y-\ 1 li'I I\ 1 O I� ' I 1 � IA III o % / \Y� \ \ U , I 'Z F1o�y1 I / Y 1 \ \ 1 I I ` ' I I 1 / 1703� / \ fCUF 1a I,\.� s49 \ I I FOUND 1/2" REBAR ! C17 F / 1034E1 8F Xl �` 11 1 I j IF�,07j G - / \. ���12 _ .\AND CAP "LSA 22969» 1/-4 Io \\ � A T L O T CORNER. II11 I cy � ��� 1 s �<�� � 1 /� j\ o" r_ � �I 'g FT45' r� 1 I / / /\ I I \ / ► 1 " \ / \ \ lel 1 \ / I v ' I I1,h 1 1 - , J' 1 ,F II o BLOCK I . 1 / I ==l`� ' : /\ �`' II \I I I 1 \ �10 F,�1 1 y, 1 FENCE INTERSECTION �,� F t1 \ \ ` , ` \ \ Z I �' 0.6E. OF LOT LINE. Iy N. III ��\ FENCE INTERSECTION \ F \ i I - / \_ 0034.2 IS 0.6E. OF LOT LINE. /AT9 ' Q_ _� Tyr { i F - _ _/ / \ \ / �� i �1F \\I i 0 F `\ I '� 1036'P\ 2 �'IF FFE-470.0' WIND - II I -\--J I l l rL�(c�- �� 9125 240TH ST SW \14 - t / l 'i' - '� 14 I / I \ �,�\ 18 C 1 0/6d11 '� 1 _T \7_ .J1_09 Z40TH_ST r I I \ \ � , / I ,' \ / � / 1 I J 1.5 STORY WOOD , �< r. r1, \ / \ 7 // FOUND 1 2 REBAR {' , I. \. \ 1 ST(57 `Y WOOD ,ERA I\ '� I I 1 \ / I / I\�` I AND CAP 'LSA 22969" / \ \ FRAME HOUSE / M ` \I �1�010\ \ /. - \W&9,SEl��NT \ r� y I �. / `�R / #03 0.1E OF L 0 T CORNER. LIi III A FI\ \ 1 / LC i / ��� r �\ \ \� ,K "^T I '` \ __ �C1 �T t PA=' � (11/os/2o2o) II1 5 BI 1d lL�i ><- /�{�* �bQ31S�- oos /\I �r 68H 1, = / 1 V \ / 1 ,I1 �I 54 _L. 0 \ I- l `l r \ I \l I11As►"t;� _ //L "1' ,Y-�+ r��l _ F 1 -\k- �. FENCE INTERSECT/ON Ii\1 I� /r/ I `i 1•ra3?!`I-I`> \� I 3 / li o3fi .f`\ 1 ��1F\ \ l 0.6E. 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ELEVA TION. 455. 40' TREE LEGEND TREE TAG NUMBER & DESCRIPTION xxx _ xxx EXISTING TREE DRIP LINE LEGEND - EXISTING UTILITIES / FEATURES X WIRE FENCE (O EX REBAR -0- POWER POLE 0 CHAIN LINK FENCE GUY ANCHOR ❑ WOOD FENCE SECTION M Y STREET LIGHT = DITCH OR SWALE C:::� QUARTER SECTION � POLE LIGHT n n n n GUARDRAIL ® EX MONUMENT © POWER VAULT RETAINING WALL ROCKERY ❑ ASPHALT❑ TRANSFORMER -------FLOW ,®' POWER METER - - - - - - - CURB ❑ CONCRETE Z JUNCTION BOX -- - - - - - ASPHALT GAS METER - - - - - - - CONCRETE ❑ GRA VEL -------GRAVEL GAS VALVE ------------- ROOF WETLAND FIBER OPTICS MANHOLE CHANNELIZA TION B TV RISER ------- DRIP LINE ❑ CATCH BASIN, TYPE l � TELECOMM VAULT - SURFACE FEATURES �❑ CATCH BASIN, TYPE 11 ❑ TELECOMM RISER Z111L1/1/1/1/1 BUILDING FOOTPRINT Q SO PIPE FLOW - - - - - - - - - TOP OF 40% SLOPE Q0 YARD DRAIN Z TELECOMM JUNCTION BOX - - - - - STEEP SLOPE BUFFER � TRAFFIC SIGNAL o STORM CLEANOUT - - EDGE OF WETLAND WETLAND BUFFER STORM CULVERT END o MAIL BOX - - -190- - - 10' CONTOURS SEWER MANHOLE n SIGN ------ 192------ 2' CONTOURS o SEWER CLEANOUT ® BOLLARD ----SD- STORM DRAIN PIPE Q • SOIL LOG TEST PIT ----SS- SEWER MAIN SS PIPE FLOW - - - -FM- SEWER FORCE MAIN ® SEPTIC LID CONIFEROUS TREE ----W- WA TER MAIN FIRE HYDRANT - - - OHP AERIAL POWER LINE 0 DECIDUOUS TREE EEF--- WATER METER P BURIED POWER LINE - - - - G GAS MAIN D4 GATE VALVE C BURIED CABLE WO WA TER MANHOLE - -TV- BURIED TV AIR/VAC RELEASE VALVE T BURIED TELEPHONE LINE 0--- BLOW OFF P/T BURIED POWER/TELEPHONE ® IRRIGATION METER - FO- BURIED FIBER OPTIC CABLE X IRRIGATION VALVE Know what"s below, Call before you dig. is15241 NE , WA STREET REDMOND, WA 98052 TEL. 425.823-5700 Survey & Mapping FAX 425.823-6700 THE BOUNDARY SURVEY SHOWN ON� THIS SITE PLAN WAS PREPARED UNDER THE DIRECT SUPERVISION I , OF A WASHINGTON I , STA TE PROFESSIONAL LAND SURVEYOR AXIS PROJECT 20 229 Est f �i i LI►Y+$ � 1 L � 2.10.b RAM ENGINEERING, INC. Civil Engineering / Land Planning 16531 13TH AVE W, SUITE Al08 LYNNWOOD, WA 98037 PHONE: (425) 678-6960 WWW.RAMENGINEERINGINC.COM 1111111111 � O d L co Q Z waft a 1 d V N 04 rn 0 i �w m O a L Wo cn N O LU E Z O O Q d ,44 s Z v Qv � O m � 0 W L4 44 ftft F Wash, 0 Ilk \� �CISTEg��� IONe1 . IAZIC1ANX-YZA ROB L. LONG, PE DRAWN BY.• MIKE MORRIS ISSUE DATE.• SCALE.• 619121 AS NOTED JOB NO: 20-024 SHEET EC-01 SHT 2 OF 2 Packet Pg. 116 2.11 City Council Agenda Item Meeting Date: 05/10/2022 Interlocal Agreement with Community Transit Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History None. Staff Recommendation Forward item to the consent agenda for approval at the May 17th City Council meeting. Narrative Community Transit provides transit service throughout the city limits with connections to adjacent jurisdictions. They have brought up to the City's attention the need for tree branches to be cut back at certain locations along Route 416. This commuter route connects Downtown Edmonds to Downtown Seattle, using Dayton St. 51" Ave. S, SR-104, and 2381" St. SW with double tall buses. Community Transit has informed the City that those buses are having difficulties along this route due to overgrown vegetation (at 11 bus stops specifically). CT has agreed to a one-time agreement only in 2022 to pay for a tree trimming company to cut back the vegetation in order to provide the required 14' vertical clearance for those buses. City staff will be responsible for obtaining approval from the different property owners prior to completing tree trimming (since most of those trees in question are on private property) as well as all the coordination with the tree trimming company during the entire process of the work. Attachments: Attachment 1 - Interlocal Agreement Community Transit Packet Pg. 117 2.11.a INTERLOCAL AGREEMENT BETWEEN CITY OF EDMONDS AND COMMUNITY TRANSIT FOR SERVICE ROUTE TREE TRIMMING THIS INTERLOCAL AGREEMENT FOR TRANSIT SERVICE ROUTE TREE TRIMMING ("Agreement") is made and entered into by and between the City of Edmonds, a Washington municipal corporation (hereafter "the City") and Community Transit, a public transit authority of Snohomish County, Washington (hereafter "CT"), collectively referred to herein as the "Parties" and individually as a "Party" pursuant to Chapter 39.34 RCW. RECITALS A. The Interlocal Cooperation Act, Chapter 39.34 RCW, allows public agencies to enter into cooperative agreements to more efficiently provide services within their jurisdictions. B. CT provides community transit services within the city limits of the City of Edmonds and has brought to the City's attention the need for trees to be trimmed in certain locations along its transit service routes. C. The City has agreed to contract for the provision of the necessary tree trimming services in such locations and CT has agreed to pay for those services in 2022 (serving as one time agreement only). D. The Parties desire to enter into this Agreement to document the Parties' rights and responsibilities to obtain and finance the necessary tree trimming services for the benefit of both CT and the citizens of the City of Edmonds. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference, and the mutual promises and covenants contained herein, the Parties agree as follows: PURPOSE. The purpose of this Agreement is to provide for the joint and cooperative undertaking of the Parties to obtain and finance the necessary tree trimming services along CT's transit services routes within the city limits of the City of Edmonds, identify those persons responsible for administering the combined undertaking, and define the Parties' rights and responsibilities as contemplated in RCW 39.34.030. The Parties do not intend to enter into a partnership or joint venture, nor to create through this Agreement a separate legal or administrative entity subject to suit. 2. CITY RESPONSIBILITIES. 2.1 The City will, following all bidding and contracting requirements applicable to the City and its own procurement and contracting policies and procedures, select and enter into a contract with a contractor to provide tree trimming services at the Packet Pg. 118 2.11.a following CT bus stops located within the City of Edmonds: • Stop #1704 — 238th Street SW & 841h Avenue W (WB movement/east of intersection) • Stop #1851 — Edmonds Way & 238th Street (WB movement on SR-104) • Stop #1853 — Edmonds Way & 95th Place (WB movement/west of intersection) • Stop # 493 — Edmonds Way & 95th Place W (WB movement/east of intersection) • Stop #1849 — Edmonds Way & 100th Avenue W (WB movement/west of intersection) • Stop #1848 — Edmonds Way & Paradise Lane (WB movement/at intersection) • Stop # 682 — 5th Avenue S & Holly Drive (NB movement/north of intersection) • Stop # 1774 — Dayton Street & 5th Avenue S (WB movement/west of intersection) • Stop # 1778 — Dayton Street & Sunset Avenue (WB movement/east of intersection) • Stop # 606 — Northbound 3rd Avenue & Bell Street (NB movement/north of intersection) (This stop does not require 14' of vertical clearance / only branches impeding into the roadway) 2.2 The City's contract with the contractor will specify that, with the exception of Stop # 606, tree trimming will be to a minimum vertical clearance of fourteen feet (14'). The contractor is also responsible for providing traffic control as needed for entire duration of this work at all locations. The contract will include provisions reasonably necessary to ensure the contractor's compliance with all applicable laws and regulations relating to these services. 2.3 The City will be responsible for reaching out to the property owners on which the trees are located to inform them of the up -coming work or to see if possibly the property owner wanted to address this trimming work themselves. 2.4 The City will communicate with CT as necessary prior to the signature of the contract agreement with the contractor (to guarantee CT agrees with the total amount to be paid to the contractor) and during the provision of the tree trimming services to help ensure satisfactory completion of these services. 2.5 The City will provide an invoice to CT for the full cost of these services within thirty (30) calendar days of the completion of the services. 3. CT RESPONSIBILITIES. 3.1 CT will communicate with the City as necessary during the provision of the tree trimming services to help ensure the satisfactory completion of these services. Packet Pg. 119 2.11.a 3.2 CT bears full responsibility for the payment of all the contractor's fees in providing the tree trimming services and will pay the invoice for the services in full within thirty (30) calendar days of its receipt of the invoice from the City. 4. ADMINISTRATORS. The Transportation Engineer or designee and the CT Transit Facilities Planner or designee will function as the administrators of this Agreement. 5. EFFECTIVE DATE AND DURATION. This Agreement will go into effect on the date of execution by the Parties and will continue through December 31, 2022. This Agreement may be extended or renewed by the mutual agreement of the Parties by amendment hereto. 6. DEFAULT AND TERMINATION. If either Party fails to perform any act or obligation required to be performed by it hereunder, the other Party will deliver written notice of such failure to the non -performing Party. The non -performing Party will have twenty (20) calendar days after its receipt of such notice in which to correct its failure to perform, after which time it will be in default under this Agreement; provided, however, that if the non- performance is of a type that could not reasonably be cured within said twenty (20) calendar day period, then the non -performing Party will not be in default if it commences cure within said twenty (20) calendar day period and thereafter diligently pursues cure to completion. Except as provided herein, either Party may terminate this Agreement, with or without cause, upon not less than thirty (30) calendar days prior written notice to the other Party. The termination notice will specify the date on which the Agreement will terminate. Provided, however, that in the event the City has executed the contract with the contractor required by this Agreement by the time the City receives notice of termination, CT agrees to bear the full financial responsibility associated with the termination of said contract. 7. INDEMNIFICATION AND INSURANCE. Each Party will save, defend, indemnify, and hold harmless the other Party, and the other Party's officers, employees, and agents, from and against any allegations, claims, and complaints, including reasonable attorneys' fees and costs, by third parties for any or all injuries to persons, damage to property, or disclosure of confidential information of such third parties, which claim arises from intentional, reckless, or negligent acts or omissions of the Party, its officers, employees, or agents. A Party's obligation to defend, indemnify, and hold harmless the other Party will not be eliminated or reduced by any alleged concurrent negligence by the other Party. Any damages allowed will be levied in proportion to the percentage of fault attributable to each Party, and each Party will have the right to seek contribution from the other Party in proportion to the percentage of fault attributable to that Party. Moreover, the Parties agree to cooperate and jointly defend any such matter to the fullest extent allowed by law. Each Party will obtain and maintain in full force and effect public liability and property damage insurance or self-insurance coverage in the amount of at least $1 Million per occurrence to cover claims for injury to persons or damage to property arising from the performance of this Agreement. Insurance coverage will not be cancelled by either party except upon thirty (30) calendar days' prior written notice by certified mail to the other Party. The Parties will, to the best of their ability, coordinate their liability insurance coverages and/or self -insured coverages to the extent possible to fully implement and Packet Pg. 120 2.11.a follow the Agreement set forth herein. However, the consent of any liability insurance carrier or self -insured pool or organization is not required to make this Agreement effective as between the Parties, and the failure of any insurance carrier or self -insured pool or organization to agree or follow the terms of this provision on liability will not relieve either Party from its obligations under this Agreement. Nothing in this Agreement will be interpreted to create third party rights. The provisions of this Section 7 will survive for three (3) years after the expiration or termination of this Agreement. 8. PROPERTY. The Parties do not anticipate the acquisition of property for the performance of this Agreement and any property acquired by a Party using this Agreement will be held by the acquiring Party. 9. NONDISCRIMINATION. The Parties will not discriminate against any person on the basis of race, color, creed, religion, national origin, age, sex, marital status, sexual orientation, veteran status, disability, or other circumstance prohibited by federal, state, or local law, and will comply with Title VI of the Civil Rights Act of 1964, P.L. 88-354 and Americans with Disabilities Act of 1990 in the performance of this Agreement. 10. GOVERNING LAW AND VENUE. This Agreement is made under, construed in accordance with, and governed by the laws of the State of Washington. Any action arising out of, related to or in connection with this Agreement will be instituted and maintained only in a court of competent jurisdiction in Snohomish County, Washington. This Agreement will be governed by and construed in accordance with the laws of the State of Washington. 11. EFFECTIVE DATE/FILING. This Agreement will take effect when executed by both Parties. Prior to its entry into force, this Agreement will be filed with the Snohomish County Auditor's Office or, alternatively, listed by subject on the web site or other electronically retrievable public source in compliance with RCW 39.34.040. 12. NOTICE. All notices under this Agreement may be delivered or mailed to the City of Edmonds Transportation Engineer or the CT Transit Facilities Planner. All notices mailed by regular post (including first class) will be deemed to have been given on the second business day following the date of mailing, if properly mailed and addressed. Notices sent by certified or registered mail will be deemed to have been given on the day next following the date of mailing, if properly mailed and addressed. For all types of mail, the postmark affixed by the United States Postal Service will be conclusive evidence of the date of mailing. 13. COMPLIANCE WITH LAWS. The Parties will comply with all applicable laws, rules and regulations pertaining to them in connection with the matters covered herein. 14. IMPLIED CONTRACT TERMS. Each provision of law and any terms required by law to be in the Agreement are made a part of the Agreement as if fully stated in it. 15. COUNTERPARTS. This Agreement may be executed in any number of counterparts, all such counterparts will be deemed to constitute one and the same instrument, with each counterpart deemed an original. Packet Pg. 121 2.11.a 16. INDEPENDENT CAPACITY. The employees and agents of the Parties who are engaged in the performance of this Agreement will continue to be the employees or agents of that Party and will not be considered, for any purpose, to be employees or agents of the other Party to this Agreement. Neither Party will have the authority to bind the other Party nor control the employees, agents or contractors of the other Party to this Agreement. All rights, duties and obligations of a Party will remain with that Party. 17. CHANGES, MODIFICATIONS, AND AMENDMENTS. Either Party may request changes, modifications or amendments to this Agreement; however, no change, modification or amendment to this Agreement will be valid or binding upon the other Party unless it is reduced to writing and executed by the Parties hereto. 18. ASSIGNMENT. The rights or obligations under this Agreement, and any claims arising thereunder, are not assignable or delegable by a Party in whole or in part, without the express prior written consent of the other Party. 19. WAIVER. A failure by either Party to exercise its rights under this Agreement will not preclude that Parry from subsequent exercise of such rights and will not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the Party. 20. SEVERABILITY. The provisions of this Agreement are severable. Any term or condition of this Agreement or application thereof deemed to be illegal, invalid or unenforceable, in whole or in part, will not affect any other term or condition of the Agreement and the Parties' rights and obligations will be construed and enforced as if the Agreement did not contain the particular provision. 21. SURVIVAL. Those provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement will so survive. Those provisions include, without limitation, Sections 2 and 3 (Responsibilities of the Parties), Section 7 (Indemnification and Insurance), and Section 10 (Governing Law and Venue). 22. HEADINGS. Headings of this Agreement are for convenience only and will not affect the interpretation of this Agreement. 23. ENTIRE AGREEMENT. This Agreement contains the entire understanding of the Parties and supersedes any other agreement or understanding of the Parties relating to the subject matter of this Agreement. 24. AUTHORIZATION. Any authorizations, actions required or permitted to be taken, and any document required or permitted to be executed under this Agreement will be taken or executed only by a duly authorized representative of the Party. Each Party warrants and represents to the other that the person signing below has been properly authorized and empowered to execute this Agreement on behalf of the Party for whom they sign. Packet Pg. 122 2.11.a Approved and executed this CITY OF EDMONDS Mike Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney day of 2022. COMMUNITY TRANSIT Ric Ilgenfritz, Chief Executive Officer Packet Pg. 123 2.12 City Council Agenda Item Meeting Date: 05/10/2022 Public Works CIP-CFP Review Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History This item was discussed at the April 12, Parks and Public Works Committee meeting and the Committee placed it on the May 10th Committee for further discussion. Staff Recommendation Narrative The Parks and Public Works Committee requested to review the CIP-CFP projects programmed in 2022 and 2023 at the March meeting. Attachment 1 is a list and map for transportation projects. Attachment 2 is a list and map for utility projects. Progress on several capital improvement projects, annual programs and studies have been delayed or postponed until 2023 due to staff vacancies and available capacity in the project management section. Refer to attachment 3. One of the four capital project managers in the Engineering Division has been managing the Civic Field Park Improvements project since 2021 and recent staff vacancies with the Stormwater Engineer, Engineering Administrative Assistant and Permanent Public Works & Utilities Director have also impacted progress on projects. The Administrative Assistant recruitment was recently completed and the position has been filled. Attachments: Attachment 1 - 2022-23 Transportation Projects Attachment 2 - 2022-23 Utility Projects 2022 Capital Project Status Packet Pg. 124 2.12.a °V ED410 Public Works & Utilities Department TRANSPORTATION PROJECTS Ins. 1 s�o 2022/2023 Projects • Street/Intersection Project o Non -Motorized Transportation Project Street/Intersection Project Non -Motorized Transportation Project PWT-28 • J PWT-03 * Site specific projects only. Citywide/annual citywide projects not shown. Packet Pg. 125 2.12.a TRANSPORTATION 3 a+ Q Packet Pg. 126 Transportation Projects 2.12.a # CFP PROJECT DP 2022 2023 2024 2025 2026 2027 TOTAL TOTAL TOTAL # (2022-2027) (2028-42) Project Cost Preservation / Maintenance Proiects PWT-01 lAnnual Street Preservation Program 76 $1,500,000 $1,500,000 $1,500,000 $1,386,000 $1,650,000 $1,650,000 $9,186,000 $0 $9,186,00C PWT-02 84th Ave. W Overlay from 220th St. SW to 212th St. SW 84 $5,780 $0 $0 $0 $0 $0 $5,780 $0 $5,78C PWT-03 76th Ave. W Overlay from 196th St. SW to Olympic View Dr. 78 $1,663,723 $0 $0 $0 $0 $0 $1,663,723 $0 $1,663,722 PWT-04 Main St. Overlay from 6th Ave. to 9th Ave. $0 $157,000 $780,000 $0 $0 $0 $937,000 $0 $937,00C PWT-05 Puget Dr. @ OVD Signal Upgrades $0 $0 $0 $80,000 $450,000 $0 $530,000 $0 $530,OOC PWT-06 Signal Upgrades - 100th Ave @ 238th St. SW $0 $0 $0 $150,000 $700,000 $0 $850,000 $0 $850,OOC PWT-07 Main St. 3rd Signal Upgrades $0 $0 $0 $0 $100,000 $350,000 $450,000 $0 $450,OOC Safetv / Canacity Analvsis PWT-08 X 228th St. SW from Hwy 99 to 95th PI. W Corridor $0 $0 $0 $1,000,000 $1,700,000 $12,000,000 $14,700,000 $0 $14,700,00( PWT-09 X Hwy 99 Revitalization & Gateway Project - Stage 2 80 $7,660,000 $0 $0 $0 $0 $0 $7,660,000 $0 $7,660,OOC PWT-10 X Hwy 99 Revitalization & Gateway Project - Stage 3 81 $640,000 $3,200,000 $1,930,000 $16,000,000 $10,752,000 $0 $32,522,000 $0 $32,522,OOC PWT-11 X Hwy 99 Revitalization & Gateway Project - Stage 4 82 $400,000 $2,000,000 $3,000,000 $3,167,000 $16,000,000 $16,434,000 $41,001,000 $0 $41,001,OOC PWT-12 X Hwy 99 Revitalization & Gateway Project - Stage 5 $0 $0 $0 $0 $2,080,000 $4,964,000 $7,044,000 $37,971,000 $45,015,00( PWT-13 X Hwy 99 Revitalization & Gateway Project - Stage 6 1 $0 $0 $0 $0 $0 $0 $0 $20,217,000 $20,217,OOC PWT-14 X Hwy 99 Revitalization & Gateway Project - Stage 7 $0 $0 $0 $0 $0 $0 $0 $38,142,000 $38,142,00C PWT-15 X Hwy 99 Revitalization & Gateway Project - Stage 8 $0 $0 $0 $0 $0 $0 $0 $35,242,000 $35,242,OOC PWT-16 X Hwy 99 Revitalization & Gateway Project - Stage 9 $0 $0 $0 $0 $0 $0 $0 $20,072,000 $20,072,00C PWT-17 X SR 524 196th St. SW / 88th Ave. W - Intersection Improvements $0 $0 $0 $238,000 $216,000 $720,000 $1,174,000 $0 $1,174,00C PWT-18 X Main St. @ 9th Ave. Intersection Improvements $0 $0 $0 $176,000 $1,000,000 $0 $1,176,000 $0 $1,176,OOC PWT-19 X 76th Ave. W @ 220th St. SW - Intersection Improvements 83 $276,902 $387,4391 $725,000 $6,881,000 $0 $0 $8,270,3411 $0 $8,270,341 PWT-20 SR-104 Adaptive System 86 $150,000 $260,000 $0 $1,955,000 $0 $0 $2,365,000 $0 $2,365,OOC PWT-21 X SR-104 @tooth Ave W. Intersection & Access M mt m rovements $0 $0 $0 $160,000 $931,000 $0 $1,091,000 $0 $1,091,OOC PWT-22 X SR-104 95th PI. W Intersection Improvements $0 $0 $0 $80,000 $450,000 $0 $530,000 $0 $530,OOC PWT-23 X SR-104 238th St. SW Intersection Improvements $0 $0 $0 $213,000 $1,219,000 $0 $1,432,000 $0 $1,432,000 PWT-24 X Olympic View Dr. @ 76th Ave. W Intersection Improvements $0 $0 $0 $0 $0 $0 $0 $1,266,000 $1,266,OOC PWT-25 X 84th Ave. W (212th St. SW to 238th St. SW) $0 $0 $0 $0 $0 $0 $0 $16,622,000 $16,622,OOC PWT-26 X SR-104 @ 76th Ave. W Intersection Improvements $0 $0 $0 $481,000 $2,750,000 $0 $3,231,000 $0 $3,231,OOC PWT-27 X Olympic View Dr. @ 174th St. SW Intersection Improvements $0 $0 $0 $0 $0 $0 $0 $671,000 $671,00C PWT-28 175th St Sope Repair $0 $1,000,000 $0 $0 $0 $0 $1,000,000 $0 $11000100C PWT-57 1 12022 Guardrail Program 1 95 1 $20,180 $0 sol $0 $0 $0 $20,180 $0 $20,18C PWT-58 1 12022 Traffic Signal Upgrades 1 88 1 $30,280 $0 sol sol sol $0 $30,280 $0 $30,28C Non -motorized transportation Proiects 3 T- PWT-29 X 232nd St. SW Walkway from 100th Ave. to SR-104 $0 $0 $0 $0 $206,000 $1,183,000 $1,389,000 $0 $1,389,00C C PWT-30 X 236th St. SW Walkway from Madrona Elementary to 97th Ave. W $0 $0 $0 $0 $227,000 $1,267,000 $1,494,000 $0 $1,494,OOC d PWT-31 X 236th St. SW Walkwayfrom Hwy. 99 to 76th Ave. W $0 $0 $0 $0 $0 $0 $0 $1,831,000 $1,831,00C t PWT-32 X 84th Ave. W Walkway from 238th St. SW to 234th St. SW $0 $0 $0 $0 $150,000 $640,000 $790,000 $0 $790,OOC R PWT-33 PWT-34 X X 80th Ave. W Walkway from 212th St. SW to 206th St. SW 80th Ave. W Walkway from 188th St. SW to Olympic View Dr. $0 $0 $0 $0 $0 $0 $209,000 $597,000 $209,000 $2,339,000 $2,476,000 $0 $2,894,000 $2,936,000 $0 $0 $2,894,00C Q $2,936,OOC .. PWT-35 I X 1218th St. SW Walkway from 76th Ave. W to 84th Ave. W 1 $0 $0 $0 $0 $240,000 $1,350,000 $1,590,000 $0 $1,590,00C PWT-36 X Walnut St. Walkway from 6th Ave. S to 7th Ave S $0 $0 $0 $265,000 $0 $0 $265,000 $0 $265,00C E PWT-37 PWT-38 X 216th St. SW Walkway from Hwy. 99 to 72nd Ave W Citywide Pedestrian Enhancements Project 85 $0 $10,000 $0 $0 $0 $0 $200,000 $0 $0 $0 $0 $0 $200,000 $10,000 $0 $0 $200,00C V $10,OOC r PWT-39 X Citywide Bicycle Improvements Project 79 $1,562,390 $0 $0 $0 $0 $0 $1,562,3901 $0 $1,562,39C Q PWT-40 X Maplewood Dr. Walkway from Main St. to 200th St. SW $0 $0 $0 $201,000 $201,000 $2,300,000 $2,702,000 $0 $2,702,00C PWT-41 X 95th PI. W Walkway from 224th St. SW to 220th St. SW $0 $0 $0 $120,000 $668,000 $0 $788,000 $0 $788,00C PWT-42 X Railroad St. Walkway from Dayton St. to Main St. / SR-104 $0 $0 $0 $170,000 $754,000 $0 $924,000 $0 $924,00( PWT-43 X SR-104 @ 76th Ave. W Non -Motorized Trans Improvements $0 $0 $0 $0 $0 $0 $0 $1,294,000 $1,294,000 PWT-44 X Downtown Lighting Improvements $0 $0 $0 $300,000 $1,200,000 $0 $1,500'000 PWT-45 X SR-104 Walkway: HAWK to Pine/Pine from SR-104 to 9th $0 $0 $0 $327,000 $327,000 $2,636,000 $3,290,000 Packet Pg. 127 Transportation Projects 2.12.a # CFP PROJECT DP # 2022 2023 2024 2025 2026 2027 TOTAL (2022-2027) TOTAL (2028.42) TOTAL Project Cost PWT-46 X 191st St. SW Walkway from 80th Ave. W to 76th Ave. W $0 $0 $0 $0 $0 $0 $0 $678,000 $678,OOC PWT-47 X 104th Ave. W / Robinhood Lane Walkway from 238th St. SW to 106th $0 $0 $0 $0 $0 $0 $0 $1,060,000 $1,060,OOC PWT-48 X 80th Ave. W Walkway from 218th St. SW to 220th St. SW $0 $0 $0 $0 $0 $0 $0 $324,000 $324,OOC PWT-49 I X 184th Ave. W Walkway from 188th St. SW to 186th St. SW $0 $0 $0 $0 $0 $0 $0 $328,000 _ $328,OOC 3 PWT-50 X 238th St. SW Walkway from Hwy. 99 to 76th Ave. W $0 $0 $0 $0 $0 $0 $0 $1,285,000 $1,285,OOC 2 PWT-55 X Elm Way Walkway from 8th Ave. S to 9th Ave. S 93 $901,780 $0 $0 $0 $0 $0 $901,780 $0 $901,78C tv PWT-56 X 2022 Pedestrian Safety Program 87 $20,185 $0 $0 $0 $0 $0 $20,185 $01 $20,18E IX LL Ferry Projects V PWT-51 I X I Ferry Storage Improvements from Pine St. to Dayton St. $0 $0 $0 $357,000 $0 $0 $357,000 $01 $357,OOC d Traffic Calming N PWT-52 ITraffic Calming Program 11 94 1 $33,1301 $18,0001 $18,0001 $18,0001 $18,0001 $18,00011 $123,130 $0 $123,13C O Traffic Planning Projects ?j PWT-53 I I Citywide ADA Transition Plan 1 $0 $100,000 $0 $0 $0 $0 $100,000 $0 $100,00C V PWT-54 I ITransportation Plan Update 1 77 1 $185,000 $0 $0 $0 $0 $0 $185,000 $0 $185,OOC B 7 Total Projects $15,059,350 $8,622,439 $7,953,000 $34,731,000 $46,537,000 $47,988,000 $160,890,789 $177,003,000 $337,893,7K d to Funding Source 2022 2023 2024 2025 2026 2027 TOTAL (2022-2027) TOTAL (2028.42) TOTAL (2022-2027) Street Fund 112 - Gas Tax & Multi -modal revenue $185,000 $131,000 $156,000 $150,000 $150,000 $150,000 $922,000 $0 $922,000 REET Fund 125 $835,199 $0 $0 $0 $0 $0 $835,199 $0 $835,199 REET Fund 126 $1,382,400 $1,596,0001 $1,518,000 $1,518,000 $1,518,000 $1,518,000 $9,050,4001 $0 $9,050,40C Transportation Impact Fees $60,000 $75,6091 $343,750 $145,000 $500,000 $0 $1,124,359 $0 $1,124,3M General Fund $500,000 $0 $0 $0 $0 $0 $500,000 $0 $500,OOC Stormwater Utility Fund 422 $371,272 $25,0001 $5,000 $0 $0 $0 $401,272 $0 $401,272 Federal Grants $936,428 $1,811,830 $1,343,250 $0 $0 $0 $4,091,508 $0 $4,091,50E State Grants $8,700,000 $3,700,000 $2,607,0001 $0 $0 $0 $15,007,000 $0 $15,007,OOC Other $2,073,211 $0 $0 $0 $0 $0 $2,073,211 $0 $2,073,211 Unsecured Funding $0 $1,268,000 $1,975,0001 $32,918,0001 $44,369,0001 $46,320,0001 $1261850,000 $177,003,0001 $303,853,OOC Total Revenue $15,059,350 $8,622,439 $7,953,000 $34,731,000 $46,537,000 $47,988,000 $160,890,789 $177,003,000 N N O $337,893,7K N C N E M v R r r Q C N E t v to Q Q Packet Pg. 128 Project Description Annual pavement preservation program to maintain City streets. Project Benefit Maintains the City's pavement infrastructure and reduces the need for larger capital investment to rebuild City steets. Estimated Project Cost $1,500,000/ year Design Right of Way Construction Expense Total Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Funding Funding Source Total $225,000 $150,000 $150,000 $150,000 $200,000 $200,000 $1,275,000 $1,350,000 $1,350,000 $1,236,000 $1,450,000 $1,450,000 $1,500,000 $1,500,000 $1,500,000 $1,386,000 $1,650,000 $1,650,000 $150,000 $150,000 $150,000 $500,000 $500,000 $1,500,000 $1,500,000 $1,236,000 $1,500,000 $1,500,000 $500,000 $1,500,000 $1,500,000 $1,500,000 $1,386,000 $1,650,000 $1,650,000 7 Packet Pg. 129 212TH ST SW r .. �}2ti6in-:L 51H a ' 7 z � LL IL maw _ L O 220TH.ST :� t2 Project Description 3 a Pavement overlay of 84th Ave. W from 220th St. SW to 212th St. SW, with curb ramps upgrades, RRFB's at the r existing crosswalk in front of the Chase Lake Elementary School, and bike lane addition from 215th St. SW to 0 L 212th St. SW on both sides of the street. This project is funded through a secured Federal grant and local funds. a c The project will be completed in fall 2021 and the funding in 2022 is necessary to close-out the project and ° complete the grant documents. Project Benefit Improve pavement condition and active transportation safety along the corridor. Estimated Project Cost $1,130,000 Design Right of Way Construction $5,780 Expense Total $5,780 Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 REET Fund 126 $780 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants $5,000 State Grants Unsecured Funding Funding Source Total $5,780 Packet Pg. 130 LW ' a W 00 Q;m w Q �F151i5 Sh 5i4 155th S1 SW '7 Q � C ID c W lain PI Sw � 1$ddh pl 9W 288TWST SW Penny Lfi 189u� P7 y d �4QU� Si ' F4+�de Sl 54h' d �- 191MI St SW � ii_a T 5w Malt. wp' a W 391nd PF 5W Pnr4 41f LL U 1?JFd P+ .5yk N > �q3r sw a 194,5LV #s1 sw t a 15 0 � a 0 3 Project Description a r Pavement overlay of 76th Ave. W from 196th St. SW to Olympic View Dr. with pedestrian curb ramps upgrades, RRFB's at the proposed crosswalk at 75th PI. W, and possible addition of a bike lane for the northbound 0 L movement. This is a joint project funded by the Cities of Edmonds and Lynnwood, since the west half of the street a c is in the City of Edmonds and the east half is in the City of Lynnwood. Project Benefit Improve pavement condition, install new Rapid Rectangular Flashing Beacons (RRFB's) for pedestrian safety and upgrade pedestrian curb ramps to meet ADA standards. In addition to the existing southbound bike lane, the project may add a new northbound bike lane as outlined in the City's Transportation Comprehensive Plan. Estimated Project Cost 1,955,000 Design Right of Way Construction $1,663,723 Expense Total $1,663,723 Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 REET Fund 126 $274,195 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants $639,788 State Grants Other $749,740 Unsecured Funding Funding Source Total $1,663,723 Packet Pg. 131 G Edmonds Police and Orvic Pinyfleid Municipal Court Veteran's. Z Plaza LU y Bell sr > CA st TZ T� I_ o' 2 IN 3 Srio•Isle Frances Artdvrron Par 7: 1,s ■ Library Anderson enter { Par a _ . C@nter 0 � �+�� �a � Field w v — a Uavton -'S _:t. V bk►O 4k4Wf is Christian, Science Church Project Description s 3 a Pavement overlay along Main St. from 6th Ave. to 9th Ave. with pedestrian curb ramps upgrades and Rectangular Rapid Flashing Beacons (RRFB's) at the existing pedestrian crosswalk at 8th Ave. The project will be funded with a federal grant (funds available in 2023) and City funds for a local match. Project Benefit Improve pavement conditions on this segment of Main St., pedestrian safety with the addition of RRFB's, and pedestrian accessibility with the ADA curb ramp. Estimated Project Cost $937,000 Design $157,000 Right of Way Construction $780,000 Expense Total $157,000 $780,000 Street Fund 112 - Gas Tax & Multi -modal re $31,000 $156,000 REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants $126,000 $624,000 State Grants Unsecured Funding Funding Source Total $157,000 $780,000 Packet Pg. 132 10 6OWZ)0 f J rL 03 04 Ln 17j, 244TH S ! S 212THS1_,T_ n � � to a > 3 Pik } ? Jto 4 0 W Ifs >236TKST SW 244TIA ST SLV Project Description Installation of raised landscaped median along Highway 99 corridor from 244th St. SW to 212th St. SW, addition of"Gateway" signage on both ends of the corridor, and a new pedestrian HAWK signal just north of 234th St. SW The project is funded from state funds provided by the Connecting Washington Transportation program. Project Benefit The conversion of the center two-way left turn lane to a landscaped raised median will improve corridor safety along this Highway of Regional Significance (HRS), with an Average Daily Traffic (ADT) of — 35,000 vehicles per day. The new HAWK signal will provide a signalized pedestrian crossing between the existing traffic signals at 238th St and 228th St. Estimated Project Cost 9,033,000 Design Right of Way Construction $7,660,000 Expense Total $7,660,000 Street Fund 112 - Gas Tax & Multi -modal re REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants $7,660,000 Unsecured Funding Funding Source Total $7,660,000 3 a u_ U aL A 15 Packet Pg. 133 244TH 0 SW z `_.. +4LL '- d .-.. W N � UkK.E,BJ4Ll,lhIGER WAY �` W+ LAKE Ek, URV.EF I ri :R sw" 3 Project Description a r The Stage 3 Highway 99 project limits are from 244th St SW to 238th St. SW. The project will construct wider sidewalks with a planter strip, new street lighting, improved stormwater facilities, targeted utility replacements, 0- potential undergrounding of overhead utilities, landscaping and other softscape treatments. The Design and right a c of way phases are funded through secured Connecting Washington funds. ° Project Benefit °Q N Improve aesthetics, safety, and user experience along this segment of the Hwy 99 corridor. L Estimated Project Cost N N N $32,522,000 N Design Right of Way Construction Expense Total Street Fund 112 - Gas Tax & Multi -modal re REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Funding Funding Source Total $640,000 $2,000,000 $712,000 $1,200,000 $1,218,000 $16,000,000 $10,752,000 $640,000 $3,200,000 $1,930,000 $16,000,000 $10,752,000 $640,000 $3,200,000 $1,875,000 $55,000 $16,000,000 $10,752,000 $640,000 $3,200,000 $1,930,000 $16,000,000 $10,752,000 16 Packet Pg. 134 .4 F i; T se w 222hd Si 5W a Jq ro togf ■ isP, y r Project Description fit P1a sw imt- u,nc eu _w J ' U.JI— z 0 40 The Stage 4 Highway 99 project limits are from 220th St SW to 224th St. SW. The project will construct wider sidewalks with a planter strip, new street lighting, improved stormwater facilities, targeted utility replacements, potential undergrounding of overhead utilities, landscaping and other softscape treatments. The intersection of Highway 99 and 220th St. will be widened to add capacity and improve the level of service. The Design and right of way phases are funded through secured Connecting Washington funds, a federal grant and local transportation impact fees. Project Benefit Improve aesthetics, safety, and user experience. In addition, future economic development would be improved Estimated Project Cost $41,001,000 Design $400,000 $1,500,000 $1,500,000 $688,000 Q Right of Way $500,000 $1,500,000 $2,479,000 Construction $16,000,000 $16,434,000 E Expense Total $400,000 $2,000,000 $3,000,000 $3,167,000 $16,000,000 $16,434,000 m Street Fund 112 - Gas Tax & Multi -modal re Q REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants $1,232,000 $348,000 State Grants $400,000 $500,000 $732,000 Unsecured Funding $268,000 $1,920,000 $3,167,000 $16,000,000 $16,434,000 Funding Source Total $400,000 $2,000,000 $3,000,000 $3,167,000 $16,000,000 $16,434,000 Packet Pg. 135 17 cis go r r~ 2 0TH ST SW is if Mill r +WO 219th St S;W I 21919 Lu 7514 21stPIS INCO STARBUCKS a LL a v V Project Description a r Reconfigure eastbound lanes to a left turn lane and through / right turn lane. Add eastbound and westbound dedicated left turn lanes with a protected -permitted phase. Provide right turn overlap for westbound movement 0 L during southbound left turn phase. (Additional improvements include wider sidewalk, bike lanes, and various a c utility improvements (invluding potential conversion overhead utility lines to underground). ROADWAY PROJECT ° PRIORITY #1 in 2015 Transportation Plan). Project Benefit Reduce the intersection delay and improve the LOS. The projected LOS in 2035 would be improved from LOS F to LOS D. Improve active transportation conditions for pedestrians and bicycle riders. Estimated Project Cost $8,270,341 Design Right of Way Construction Expense Total Street Fund 112 - Gas Tax & Multi -modal re REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Water Utility Fund 421 Federal Grants State Grants Unsecured Funding Funding Source Total $276,902 $287,439 $50,000 $100,000 $675,000 $6,881,000 $276,902 $387,439 $725,000 $6,881,000 $60,000 $75,609 $343,750 $21,062 $25,000 $5,000 $15,840 $15,000 $5,000 $180,000 $271,830 $371,250 $6,881,000 $276,902 $387,439 $725,000 $6,881,000 Packet Pg. 136 25 AIYMr 147 '.' m4h' ga :l1bu,. ut A¢ss Dr Q* fi . - - 71 s1: 9t er ►ram k �.' .• } _•',,arm„ •Jilihr l �7r1 vi L.I Project Description Installation of an Adaptive System along SR-104 from 236th St. SW to 226th St. SW (total of five traffic signals along this stretch / spaced — % mile from each other). No signal communication currently exists between any of the existing traffic signals. Project Benefit Improve traffic flows along this regional corridor with a current Average Daily Traffic (ADT) of — 25,000 vehicles per day. Estimated Project Cost $2,365,000 Design $150,000 $260,000 Right of Way Construction $1,955,000 Expense Total $150,000 $260,000 $1,955,000 Street Fund 112 - Gas Tax & Multi -modal re REET Fund 125 $45,000 REET Fund 126 $78,000 $264,000 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants $105,000 $182,000 State Grants Unsecured Funding $1,691,000 Funding Source Total $150,000 $260,000 $1,955,000 Packet Pg. 137 26 Project Descriptio - a The project will stabilize the roadway subgrade and embankment and rebuild the damaged pavement on 175th St. SW. Project Benefit r Repair roadway and stabilize slope embankment. Estimated Project Cost $1,000,000 Design Right of Way Construction $1,000,000 Expense Total $1,000,000 Street Fund 112 - Gas Tax & Multi -modal re REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Funding $1,000,000 Funding Source Total $1,000,000 Packet Pg. 138 34 Project Description Complete pedestrian crossing enhancements with the installation of RRFB's at (7) intersections (Walnut St. @ 8th Ave. S, SR-524 @ Brookmere, 106th Ave. W @ 229th PI. SW, Main St. @ Olympic Ave., 76th Ave W @ 206th St. SW, Dayton @ 2nd Ave. S, and Dayton St. @ Private Drive ), a new traffic signal at SR-104 @ 232nd St. SW, and a HAWK signal at SR-524 @ 84th Ave. W. Design, right of way and construction phases are funded through a federal grant, TIB state grant and local funds. Project Benefit Improve pedestrian safety by increasing driver yielding compliance for pedestrians waiting to cross at a marked crosswalk and safer crossing along SR-104 and SR-524 with higher speeds and longer crossing distances through signal and HAWK signal. Estimated Project Cost $2,145,000 Design Right of Way Construction $10,000 Expense Total $10,000 Street Fund 112 - Gas Tax & Multi -modal re REET Fund 125 $820 REET Fund 126 $2,230 Transportation Impact Fees General Fund Stormwater Utility Fund 422 $310 Federal Grants $6,640 Other Unsecured Funding Funding Source Total $10,000 Packet Pg. 139 Project Description Installation of bike lanes or sharrows along various street segments as identified on the Proposed Bike Facilities map of 2015 Transportation Plan. Bike lanes or sharrows will be added along 100th St. SW / 9th Ave. from 244th St. SW to Walnut St, Bowdoin Way from 9th Ave. to 84th Av., 228th St. SW from 80th Ave. to 78th Ave., and 80th Ave. from 228th St. SW to 220th St. SW. Project Benefit This project will create new bike connections to various destination points throughout the City (such as schools, parks, Downtown, Sound Transit Station...). Sound Transit awarded the grant to fund improvements that will provide more convenient access so that more people can use Sound Transit services. Estimated Project Cost 2,100,000 a u_ U EL U 3 a n. Design Q Right of Way Construction $1,562,390 d E Expense Total $1,562,390 Other $1,323,471 m $0 $0 $0 $0 $0 $ Q Street Fund 112 - Gas Tax & Multi -modal re REET Fund 125 $238,919 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Funding Funding Source Total $1,562,390 $0 $0 $1 $0 Packet Pg. 140 no Project Description Install traffic calming devices (such as Radar Feedback signs, speed cushions, or other elements). Project Benefit Reduce vehicle speeds on City streets that qualify under the City's Traffic Calming Policy. Estimated Project Cost $33,130 for 2022 Design Right of Way Construction Expense Total Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Funding Funding Source Total $33,130 $18,000 $18,000 $18,000 $18,000 $18,000 $33,130 $18,000 $18,000 $18,000 $18,000 $18,000 $33,130 $18,000 $18,000 $18,000 $18,000 $18,000 $33,130 $18,000 $18,000 $18,000 $18,000 $18,000 Packet Pg. 141 "fir�J I Project Description The Plan identifies all existing ADA deficiencies within the City Right of Way (such as non -compliant ADA curb ramps, tripping hazards within sidewalk, non -compliant ADA driveways, and signalized intersection without Audible Pedestrian Signals (APS). Project Benefit Inventories and prioritizes ADA issues in the City right of way. Estimated Project Cost $100,000 Design $100,000 Right of Way Construction Expense Total $100,000 Street Fund 112 - Gas Tax & Multi -modal re $100,000 REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Funding Funding Source Total $100,000 Packet Pg. 142 59 Project Description Update the City's long range transportation plan. Project Benefit Estimated Project Cost $185,000 Design $185,000 Right of Way Construction Expense Total $185,000 Street Fund 112 - Gas Tax & Multi -modal re $185,000 REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Funding Funding Source Total $185,000 3 Packet Pg. 143 Q 2 0TH ST SW IF 1viaul v00a.111imwll The walkway project is ranked #6 on the short walkway list from the 2015 Transportation Plan. The project will install approximately 700 feet of new sidewalk, six pedestrian curb ramps and modify the existing stormwater system on Elm Way between 8th Ave. S and 9th Ave. S. Project Benefit The project will improve pedestrian safety and provide a missing link of sidewalk on Elm Way between 8th Ave and 9th Ave. Estimated Project Cost $998,000 Design Right of Way Construction $901,780 Expense Total $901,780 Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 REET Fund 126 $551,880 Transportation Impact Fees General Fund Stormwater Utility Fund 422 $349,900 Federal Grants State Grants Unsecured Funding Funding Source Total $901,780 3 a u_ U aL LAI 3 a Packet Pg. 144 61 Project Description Jw Addition of Rectangular Rapid Flashing Beacons (RRFB) and/or flashing LED lights around regulatory signs at selected locations throughout the City. Project Benefit Improve safety at pedestrian crossings. Estimated Project Cos $20,000/year Design Right of Way Construction $20,185 Expense Total $20,185 Street Fund 112 - Gas Tax & Multi -modal re REET Fund 125 REET Fund 126 $20,185 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Funding Funding Source Total $20,185 3 a� 62 Packet Pg. 145 Project Description J Install guardrails along selected stretches throughout the City with steep drop-off and other safety issues. Project Benefit Improve safety of City transportation system. Estimated Project Cost 520,000/year Design Right of Way Construction $20,180 Expense Total $20,180 Street Fund 112 - Gas Tax & Multi -modal re REET Fund 125 $20,180 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Funding Funding Source Total $20,180 63 Packet Pg. 146 a Project Description Upgrade traffic signal equipment at selected signalized intersections with new equipment within signal cabinet, new vehicular detection, new vehicle heads, and/or new pedestrian heads. Project Benefit Improve reliability of traffic signal operation. Estimated Project Cost $30,000/year Design Right of Way Construction $30,280 Expense Total $30,280 Street Fund 112 - Gas Tax & Multi -modal re REET Fund 125 $30,280 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Funding Funding Source Total $30,280 Packet Pg. 147 64 °V ED4 Public Works & Utilities Department UTILITY PROJECTS 2022/2023 P` Inc. 189� Projects o Sewer o Stormwater PW�W-09 P o Water _ Sewer Q oil OP PWS-11 o 3 MMrMMO W-up * Site specific projects only. Citywide/annual citywide projects not shown. Packet Pg. 148 2.12.b WATER 3 Q Packet Pg. 149 65 2.12.b Water Proiects # CFP PROJECT OP # 2022 2023 2024 2025 2026 2027 TOTAL (2022-2027) TOTAL (2028-42) TOTAL Project Cost PWW-01 Phase 12 Annual Replacement Program 2022 50 $2,159,412 $0 $0 $0 $0 $0 $2,159,412 $2,159,412 PWW-02 Phase 13 Annual Replacement Program 2023 46 $486,661 $3,389,788 $0 $0 $0 $0 $3,876,449 $3,876,449 PWW-03 Phase 14 Annual Replacement Program 2024 $0 $506,128 $3,525,379 $0 $0 $0 $4,031,507 $4,031,507 PWW-04 I I Phase 15 Annual Replacement Program 2025 $0 $0 $526,373 $3,666,379 $0 $0 $4,192,7521 $4,192,752 PWW-05 Phase 16 Annual Replacement Program 2026 $0 $0 $0 $547,428 $3,813,034 $0 $4,360,462 $4,360,462 PWW-06 Phase 17 Annual Replacement Program 2027 $0 $0 $0 $0 $569,325 $3,965,555 $4,534,880 $4,534,880 PWW-07 Phase 18 Annual Replacement Program 2028 $0 $0 $0 $0 $0 $592,098 $592,098 $592,098 PWW-08 2022 Waterline Overlays 49 $175,000 $0 $0 $0 $0 $0 $175,000 $175,000 PWW-09 Yost & Seaview Reservoir Assessment 47 $505,000 $0 $0 $0 $0 $0 $505,000 $505,000 Total Projects $3,326,073 $3,895,916 $4,051,752 $4,213,807 $4,382,359 $4,557,653 $24,427,560 $0 $24,427,560 Funding Source 2022 2023 2024 2025 2026 Y027 TOTAL TOTAL TOTAL (2022-2027) (2028-42) Water Fund - 421 $3,326,073 $3,895,916 $4,051,752 $4,213,807 $4,382,359 $4,557,653 $24,427,560 $24,427,560 Total Revenue $3,326,073 $3,895,916 $4,051,752 $4,213,807 $4,382,359 $4,557,653 $24,427,560 $0 $24,427,560 3 Packet Pg. 150 1 Project Description Per the approved 2017 Water Comprehensive Plan, the projects will replace/maintain pipe and related appurtenances at various locations throughout the City due to old age, being undersized, need to increase flow or pressure, or more prone to breakage due to its material properties. Project Benefit Maintain a high level of drinking water quality, improve overall system reliability, decrease probability of breakages and leakage, improve fire flows, and decrease overall day to day maintenance costs. Estimated Project Cost $2.9 to $4.5 million/year Design $486,661 $506,128 $526,373 $547,428 $569,325 $592,098 Right of Way Construction $2,159,412 $3,389,788 $3,525,379 $3,666,379 $3,813,034 $3,965,555 Expense Total $2,646,073 $3,895,916 $4,051,752 $4,213,807 $4,382,359 $4,557,653 Water Fund 421 $2,646,073 $3,895,916 $4,051,752 $4,213,807 $4,382,359 $4,557,653 Funding Source Total $2,646,073 $3,895,916 $4,051,752 $4,213,807 $4,382,359 $4,557,653 3 m m IL LL v a v N Y L O <.i a 67 Packet Pg. 151 Project Description Road pavement overlays to cover areas of roadways that were excavated and patched in previous years as part of the Waterline Replacement Projects. Project Benefit Improve overall pavement condition in locations that were excavated and patched due to Waterline Replacement Projects. Estimated Project Cost $175,000 Design $30,000 Right of Way Construction $145,000 Expense Total $175,000 Water Fund 421 $175,000 Funding Source Total $175,000 Packet Pg. 152 185th P[ SW S _ •. 1 Am Co 18151h PI SW Ravi@W Water Tank ALI OW Project Description Per the approved 2017 Water Comprehensive Plan, the project will replace/maintain pipe and related appurtenances at various locations throughout the City due to old age, being undersized, need to increase flow or pressure, or more prone to breakage due to its material properties. This work is being done to provide an in detail evaluation of the condition of our two underground potable water storage reservoirs. Findings will be used to determine costs and next steps for any future needed maintenance or repairs. Project Benefit Maintain a high level of drinking water quality, improve overall system reliability, decrease probability of breakages and leakage, improve fire flows, and decrease overall day to day maintenance costs. Estimated Project Cost TBD Design Right of Way Construction $505,000 Expense Total $505,000 Water Fund 421 $505,000 Funding Source Total $505,000 2 W I— W 00 3 a u_ U a_ U Packet Pg. 153 ,it IK- �x 4 y h � I v 2.12.b Stormwater Projects DP TOTAL TOTAL # CFP PROJECT 2022 2023 2024 2025 2026 2027 # (2022-2027) (2028-42) Edmonds Marsh Estuary Restoration Related Projects PWD-01 I X Edmonds Marsh Water Quality Improvements 551 $190,000 $1,230,840 $0 $0 $0 $0 $1,420,840 $0 Perrinville Creek Basin Proiects PWD-03 Perrinville Creek Flow Management Projects 60 $121,542 $100,000 $100,000 $100,000 $100,000 $100,000 $621,542 $0 PWD-04 X Lower Perrinville Creek Restoration (Phase 1) 53 $550,000 $150,000 $2,800,000 $0 $0 $0 $3,500,000 $0 PWD-05 X Seaview Park Infiltration Facility Phase 2 59 $555,000 $0 $0 $0 $0 $0 $555,000 $0 Storm Drainage Improvement Proiects PWD-06 Lake Ballinger Regional Facility Design Phase 54 $300,000 $250,000 $0 $0 $0 $0 $550,000 $0 PWD-07 X Ballinger Regional Facility Construction Phase $0 $0 $6,000,000 $0 $0 $0 $6,000,000 $0 PWD-08 Green Street & Rain Gardens 61 $400,000 $600,000 $0 $0 $0 $0 $1,000,000 $0 Annually Funded Proiects PWD-09 2022 SD Overlays 57 $60,000 $0 $0 $0 $0 $0 $60,000 $0 PWD-10 Phase 3 Annual Storm Replacement Project (2022) 58 $1,450,000 $0 $0 $0 $0 $0 $1,450,000 $0 PWD-11 Phase 4 Annual Storm Replacement Project (2023) 52 $312,000 $1,622,400 $0 $0 $0 $0 $1,934,400 $0 PWD-12 Phase 5 Annual Storm Replacement Project (2024) $0 $324,480 $1,687,296 $0 $0 $0 $2,011,776 $0 PWD-13 Phase 6 Annual Storm Replacement Project (2025) $0 $0 $337,460 $1,754,786 $0 $0 $2,092,246 $0 PWD-14 Phase 7 Annual Storm Replacement Project (2026) $0 $0 $0 $350,958 $1,824,977 $0 $2,175,935 $0 PWD-15 Phase 8 Annual Storm Replacement Project (2027) $0 $0 $0 $0 $364,996 $1,897,976 $2,262,972 $0 PWD-16 Phase 9 Annual Storm Replacement Project (2028) $0 $0 $0 $0 $0 $379,596 $379,596 $0 Compliance Related Projects PWD-17 I IStorm and Surface Water Comprehensive Plan 56 1 $300,000 $0 $0 1$0 1$0 1$0 $300,000 $0 Total Projects $4,238,542 $4,277,720 $10,924,756 $2,205,744 $2,289,973 $2,377,572 $26,314,307 $0 Funding Source 2022 2023 2024 2025 2026 2027 TOTAL (2022-2027) TOTAL (2028-42) Stormwater Utility Fund 422 $ 2,457,292 $ 2,363,880 $ 3,774,756 $ 41205,744 $ 4,289,973 $ 2,377,572 $ 19,469,217 $ - Federal Grants $ - $ - $ - $ - $ - $ - $ - $ - State Grants $ 6717250 $ 723,840 $ - $ - $ - $ - $ 1,395,090 $ - Unsecured Grants $ 15110,000 $ 1,790,000 $ 7,750,000 $ 6,000,000 $ 6,000,000 $ - $ 22,650,000 $ - Total Revenue $ - 1 $ - $ - $ - 1 $ - $ - $ - $ - $ 41238,542 1 $ 4,877,720 $ 11,524,756 $ 10,205,744 1 $ 10,289,973 $ 2,377,572 $ 43,514,307 $ - Packet Pg. 155 71 Edmonds Marsh RJniup Qf, O Edmonds Marsh Project Descriptio Feasibility documents for the Willow Creek Daylighting project identified some areas of concern for water quality of stormwater entering the Marsh. Additionally, new research has identified a chemical in tire production causing pre -spawn mortality in salmon, further cementing the linkage between vehicle traffic and poor water quality for fish habitat. By improving the water quality inputs of stormwater, the future marsh can provide better habitat for the return of salmon to the marsh. This project was previously included in the 2021 budget as only a "Phase 1" project specific to the west side of SR-104. However, with additional funding identified, staff propose to expand this effort to provide water quality mitigation for all discharges directly into the marsh form SR-104 and Harbor Square. Project Benefit Improve water quality of stormwater discharging into the Edmonds Marsh from the west portions of SR-104 located near the marsh. The improvements will provide better habitat for the return of salmon to the marsh. Estimated Project Cost $1,500,000 Design $190,000 $10,000 Right of Way Construction $1,220,840 Expense Total $190,000 $1,230,840 Stormwater Utility Fund 422 $104,500 Federal Grants State Grants $30,000 $536,340 Unsecured Grants $160,000 $590,000 Funding Source Total $190,000 $1,230,840 Packet Pg. 156 72 Project Descriptio Reducing scouring flows in order to reduce sediments load in Perrinville Creek was identified in a previous basin report completed in 2015 as a critical element of restoring this creek which has been significantly impacted by urban development. The projects funded by this program are incremental steps toward recovering this stream run as adequate fish habitat. These effort have become even more critical given recent challenges around the Perrinville Creek outfall area. This program is a fund for implementing projects within the Perrinville Creek basin to reduce scour flows in the creek. It allows staff flexibility to respond to ad -hoc opportunities such as rain garden cluster projects, or ensure matching funds are available for chasing grant applications for flow reductions projects. Project Benefit The project will reduce peak flows in Perrinville creek, improve fish passage and decrease creek bed scour during peak flow events. Estimated Project Cost $100,000/year Design $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 Right of Way Construction $111,542 $90,000 $90,000 $90,000 $90,000 $90,000 Expense Total $121,542 $100,000 $100,000 $100,000 $100,000 $100,000 Stormwater Utility Fund 422 $121,542 $100,000 $100,000 $100,000 $100,000 $100,000 Federal Grants State Grants Unsecured Grants Funding Source Total $121,542 $100,000 $100,000 $100,000 $100,000 $100,000 Packet Pg. 157 73 Project Description The City has struggled to manage the undersized outfall system at Perrinville Creek; the current combination of creek alignment, sedimentation, and undersized culverts creates several issues which make the creek unsustainable as a natural system. The concern must be addressed from the bottom of the creek up in order to sequence the relief of the numerous concerns correctly. A future phase would replace the culvert under Talbot Road as well. The improvements are needed to relieve current flooding, ease City maintenance needs, and provide better and more sustainable fish habitat. This project will build on any interim improvements which staff are able to complete in 2021. The project would include a new culvert under BNSF right-of-way which is fully compliant with current flood management and fish passage regulations. The project will include many stakeholders and likely include a minimum 2-year design and development phase before being ready for construction. Project Benefit The project will reduce City maintenance needs in the future and improve fish passage. Estimated Project Cost $5,500,000 Design Right of Way Construction Expense Total Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Grants Funding Source Total $550,000 $100,000 $50,000 $2,800,000 $550,000 $150,000 $2,800,000 $550,000 $150,000 $2,800,000 $550,000 $150,000 $2,800,000 74 Packet Pg. 158 s S&a- --�v Park cn 7851h S# SVv r 3: JO lu Ik rM INA 1 R6th S7t 5W ir ..I . Ti cc Project Descriptio 20 Reducing scouring flows in order to reduce sediments load in Perrinville Creek was identified in a previous basin report completed in 2015 as a critical element of restoring this creek which has been significantly impacted by urban development. The project is an incremental step toward recovering this stream run as an adequate fish habitat. The grant for this project has already been secured. This project proposes construction of an infiltration system in Seaview Park, almost identical to the successful Phase 1 project which was completed in 2019, in order to infiltrate more runoff in the Perrinville Creek basin. Project Benefit Decrease peak storm flows in the Perrinville Creek basin to help normalize flows within Perrinville Creek and decrease potential of scour within the Creek. Estimated Project Cost $742,000 Design $60,000 Right of Way Construction $495,000 Expense Total $555,000 Stormwater Utility Fund 422 $138,750 Federal Grants State Grants $416,250 Unsecured Grants Funding Source Total $555,000 3 75 Packet Pg. 159 a 242 nd $I S Project Descriptiois ■ W .241st ST cVV n Lake Ballinger suffers from urban flooding & seasonal algae blooms along with other water quality impairments. The Highway 99 corridor is an area of high development, including a future City project which will require stormwater mitigation. By creating a regional facility, the City can improve the stormwater mitigation achieved by development, addressed stormwater mitigation needs for the future Highway project, and treat runoff from one of the City bigger pollution generating areas. The City can drastically improve Lake Ballinger water quality. The project proposes to implement water quality and flow control improvements at City -owned Mathay-Ballinger Park as green stormwater infrastructure (GSI) which would significantly benefit the Lake ecology and habitat conditions and enhance a valued neighborhood, but underutilized, park. This phase is limited to design and production of plans and specifications; construction phase will be tracked as separate project (to ease and simplify grant management/reporting). Project Benefit The project proposes to implement water quality and flow control improvements at City -owned Mathay-Ballinger Park as green stormwater infrastructure (GSI) which would significantly benefit the Lake ecology and habitat conditions and enhance a valued neighborhood, but underutilized, park. Estimated Project Cost $550,000 Design $300,000 $250,000 Right of Way Construction Expense Total $300,000 $250,000 Stormwater Utility Fund 422 $75,000 $62,500 Federal Grants State Grants $225,000 $187,500 Unsecured Grants Funding Source Total $300,000 $250,000 Packet Pg. 160 76 Project Descriptio City forays into green stormwater infrastructure elements have been limited, but with good success. Continuing to implement such projects will allow us to proactively make improvements to the conditions of the City drainage system and will help reduce flooding. This project proposes to implement green stormwater elements, such as rain garden and bioretention, throughout the City. Staff will leverage opportunities with other projects, communication with property owners, and historical knowledge/experience to identify and selected locations where green infrastructure can be implemented with relative ease or efficiency. Staff proposes to implement this effort as a series of small work projects over the next several years. Project Benefit Improvements to the City drainage systems using raingardens and green infrastructure resulting in reduced flooding and a reduction to peak stormwater flows. Estimated Project Cost $1,000,000 Design $75,000 $100,000 Right of Way Construction $325,000 $500,000 Expense Total $400,000 $600,000 Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Grants $400,000 $600,000 Funding Source Total $400,000 $600,000 Packet Pg. 161 Project Description Road pavement overlays to cover areas of roadways that were excavated and patched in previous years as part of the Annual Storm Maintenance Projects. Project Benefit Improve overall pavement condition in locations that were excavated and patched due to the Annual Storm Replacement Projects. Estimated Project Cost $60,000 Design $9,000 Right of Way Construction $51,000 Expense Total $60,000 Stormwater Utility Fund 422 $60,000 Federal Grants State Grants Unsecured Grants Funding Source Total $60,000 79 Packet Pg. 162 Project Description 3 o: a u_ U a U N L O (,i Annual storm drain replacement/maintenance projects. Projects propose to replace or rehab storm drain a infrastructure in several locations throughout the City. Locations of work identified by City crews and staff via first had knowledge or video inspection results. Much of Edmonds stormwater infrastructure is past its lifespan and requires routine replacement or repair in order to preserve the function of the storm drain system. Failure to conduct annual maintenance projects will increase chances of a storm drain system failure. Project Benefit Improve system reliability and capacity, decrease breakages, and decrease overall day to day maintenance costs Estimated Project Cost $1.8 to $2.3 million/year Design $312,000 $324,480 $337,460 $350,958 $364,996 $379,596 Right of Way Construction $1,450,000 $1,622,400 $1,687,296 $1,754,786 $1,824,977 $1,897,976 Expense Total $1,762,000 $1,946,880 $2,024,756 $2,105,744 $2,189,973 $2,277,572 Stormwater Utility Fund 422 $1,762,000 $1,946,880 $2,024,756 $2,105,744 $2,189,973 $2,277,572 Funding Source Total $1,762,000 $1,946,880 $2,024,756 $2,105,744 $2,189,973 $2,277,572 Packet Pg. 163 LYNNWOOD 4 PUCETOR I—STSW ' pqA nu ? M' f EDMONDS toa.wnM, maw Sl MTH ' UNINCORPORATED iH SsN COUNTY WOODWAY — MOUNTLAKE e RRACE ESPERANCE g `YwM '4 T a � �tseiry si 5w -�� •� KINGCOUNTY 2441 5 W iaaTH sr... Project Description This project would be a comprehensive evaluation of the City's storm drain system and operations with recommendations for improvements or adjustments and recommended priorities for selecting future capital maintenance projects. No on -going cost are anticipated except to implement any recommended improvements or projects, which will be done as new capital projects with due budget planning/process. Project Benefit Id A holistic summary of the City's Stormwater system with recommended priorities for selecting future capital maintenance and improvements projects. Estimated Proje $450,000 Design $300,000 $0 $0 $0 $0 $0 Expense Total $300,000 $0 $0 $0 $0 $0 Stormwater Utility Fund 422 $300,000 $0 $0 $0 $0 $0 Revenue Total $300,000 $0 $0 $0 $0 $0 Packet Pg. 164 2.12.b Sewer Proiects # CFP PROJECT DP # 2022 2023 2024 2025 2026 2027 TOTAL (2022-2027) TOTAL (2028-42) TOTAL Project Cost PWS-01 Phase 9 Annual Sewer Repl/Rehab/Improvements, (2022) 65 $1,606,550 $0 $0 $0 $0 $0 $1,606,550 $1,606,550 PWS-02 Phase 10 Annual Sewer Repl/Rehab/Improvements (2023) 62 $336,074 $1,889,212 $0 $0 $0 $0 $2,225,286 $2,225,286 PWS-03 Phase 11 Annual Sewer Repl/Rehab/Improvements (2024) $0 $349,517 $1,964,780 $0 $0 $0 $2,314,297 $2,314,297 PWS-04 Phase 12 Annual Sewer Repl/Rehab/Improvements (2025) $0 $0 $363,498 $2,043,372 $0 $0 $2,406,8701 $2,406,870 PWS-05 Phase 13 Annual Sewer Repl/Rehab/Improvements (2026) $0 $0 $0 $378,038 $2,125,107 $0 $2,503,145 $2,503,145 PWS-06 Phase 14 Annual Sewer Repl/Rehab/Improvements (2027) $0 $0 $0 $0 $393,160 $2,210,111 $2,603,271 $2,603,271 PWS-07 Phase 15 Annual Sewer Repl/Rehab/Improvements (2028) $0 $0 $0 $0 $0 $408,886 $408,886 $408,886 PWS-08 2021 SS Overlays 64 $60,000 $0 $0 $0 $0 $0 $60,000 $60,000 PWS-09 Citywide CIPP Sewer Rehabilitation Phase 4 63 $482,258 $0 $0 $0 $0 $0 $482,258 $482,258 PWS-10 Annual Citywide CIPP Sewer Rehabilitation $0 $501,549 $521,611 $542,475 $564,174 $586,741 $2,716,550 $2,716,550 PWS-11 Lake Ballinger Sewer $0 $1,000,000 $5,000,000 $0 $0 $0 $6,000,000 $6,000,000 Total Projects $2,484,882 $3,740,278 $7,849,889 $2,963,885 $3,082,441 $3,205,738 $23,327,113 $0 $23,327,113 Funding Source 2022 2023 2024 2025 2026 2027 TOTAL TOTAL TOTAL (2022-2027) (2028-42) Sewer Fund -423 $2,484,882 $3,740,278 $7,849,889 $2,963,885 $3,082,441 $3,205,738 $23,327,113 $23,327,113 Total Revenue $2,484,882 $3,740,278 $7,849,889 $2,963,885 $3,082,441 $3,205,738 $23,327,113 $0 $23,327,113 3 Packet Pg. 166 Project Description Per the approved 2013 Sewer Comprehensive Plan, the projects will replace pipe and related appurtenances at various locations throughout the City due to old age, being undersized, need to increase capacity, or more prone to breakage due to its material properties. Project Benefit Improve system reliability and capacity, decrease infiltration and inflow, decrease breakages, and decrease overall day to day maintenance costs. Estimated Project Cost $2.0 to $2.6 million/year Design $336,074 $349,517 $363,498 $378,038 $393,160 $408,886 Right of Way Construction $1,606,550 $1,889,212 $1,964,780 $2,043,372 $2,125,107 $2,210,111 Expense Total $1,942,624 $2,238,729 $2,328,278 $2,421,410 $2,518,267 $2,618,997 Water Fund 423 $1,942,624 $2,238,729 $2,328,278 $2,421,410 $2,518,267 $2,618,997 Funding Source Total $1,942,624 $2,238,729 $2,328,278 $2,421,410 $2,518,267 $2,618,997 Packet Pg. 167 Project Description Road pavement overlays to cover areas of roadways that were excavated and patched in previous years as part of the Sanitary Sewer Replacement Projects. Project Benefit Improve overall pavement condition in locations that were excavated and patched due to Sanitary Sewer Replacement Projects. Estimated Project Cost $60,000 Design $12,000 Right of Way Construction $48,000 Expense Total $60,000 Water Fund 423 $60,000 Funding Source Total $60,000 Packet Pg. 168 F A M Project Description Per the approved 2013 Sewer Comprehensive plan and current video inspections of sewer mains, the project will line existing sewer mains that are subject root intrusion, infiltration and inflow, and damage that can be repaired by this trenchless method. Project Benefit Improve system reliability and capacity, decrease infiltration and inflow, decrease breakages, and decrease overall day to day maintenance costs. Estimated Project Cost $482,258 Design $72,338 Right of Way Construction $409,920 Expense Total $482,258 Water Fund 423 $482,258 Funding Source Total $482,258 Packet Pg. 169 3 Project Description Per the approved 2013 Sewer Comprehensive plan and current video inspections of sewer mains, the project will line existing sewer mains that are subject root intrusion, infiltration and inflow, and damage that can be repaired by this trenchless method. Project Benefit Improve system reliability and capacity, decrease infiltration and inflow, decrease breakages, and decrease overall day to day maintenance costs. Estimated Project Cost $500,000 to $590,000/year Design $75,232 $78,241 $81,371 $84,626 $88,011 Right of Way Construction $426,317 $443,370 $461,104 $479,548 $498,730 Expense Total $501,549 $521,611 $542,475 $564,174 $586,741 Water Fund 423 $501,549 $521,611 $542,475 $564,174 $586,741 Funding Source Total $501,549 $521,611 $542,475 $564,174 $586,741 Packet Pg. 170 tSVLKANU- A. LU � r 238TH ST SW 244TH ST S4O L, 4YAY R rn r� f•1 C�1 Lake Boilingm M]Nd4''J232MI S3 sw W L i 235TH PL SW' _. 'BA LLrNGER WAY -.:�244:TH:.-STa WL:7 ` T i ZY t ' a u_ U W a U N 0 Z Project Description Per the approved 2013 Sewer Comprehensive plan and current video inspections of sewer mains, the sewer pipe a along Lake Ballinger will require additional flow capacity in the near future. These improvements are needed to account for population growth, reduce Infiltration and Inflow from the pipe and improve maintenance and m 0 emergency access for this major trunk system. a r Project Benefit, Improve system reliability and capacity, decrease infiltration and inflow, and decrease overall day to day maintenance costs. Improved access will help ease maintenance and access for emergencies, which will further N decease any chance of potential sewer spills into Lake Ballinger. C14 Estimated Project Cost $6,000,000 Design Right of Way Construction Expense Total Water Fund 423 Funding Source Total $1,000,000 $5,000,000 $1,000,000 $5,000,000 $1,000,000 $5,000,000 $1,000,000 $5,000,000 Packet Pg. 171 87 2.12.c 2022 Engineering Project List Decision Package Project Title Scope of Work 2022 Phase Status Comments Water Fund 46 Phase 13 Waterline Replacement No change Design Active 47 Yost & Seaview Reservoir No change Design Active 48 Utility Rate and GFC Adjustement Analysis No change Study On -hold Delayed due to Staffing 49 2022 Waterline Overlay No change Design/Const Active 50 Phase 12 Waterline Replacement Reduced Design/Const Active Construction 2022 Stormwater Fund 52 Phase 4 Storm Replacement No change Design Schedule delay Stormwater Engr Vacant 53 Perrinville Creek Lower Restoration No change Design Schedule delay -Active 54 Lake Ballinger Regional Facility No change Design On -hold Stormwater Engr Vacant 55 Edmonds Marsh WQ Improvement No change Design Schedule delay -Active Stormwater Engr Vacant 56 Stormwater Comprehensive Plan No change Study On -hold Stormwater Engr Vacant 57 2022 Stormwater Overlay No change Design/Const Active Construction Summer 2022 58 Phase 3 Storm Replacement Reduced Design/Const Active Construction 2022 59 Phase 2 Seaview Infiltration Facility No change Design/Const Schedule delay -Active Stormwater Engr Vacant 60 Perrinville Creek Projects No change Design/Const Schedule delay -Active Stormwater Engr Vacant CF 175th Slope Repair No change Design On -hold Delayed to 2023 - Staffing CF Ph 2 Stormwater Replacement No change Construction Active Weather Suspension for Paving Sewer Fund 62 Phase 10 Sanitary Sewer Replacement No change Design Active 63 Citywide Cured -in -place Sewer Repairs Ph 4 No change Design/Const On -hold Delayed to 2023 - Staffing 64 2022 Sanitary Sewer Overlays No change Design/Const Active 65 Ph 9 Sanitary Sewer Replacement Project Reduced Design/Const Active Construction 2022 CF Ph 3 Sanitary Sewer Cured -in -place Sewer No change Construction On -hold Delayed to 2023 Street Capital Projects 76 2022 Overlay Project No change Design/Const Active Construction Summer 2022 77 Transportation Plan Update No change Study Active -Delayed Align with Comp Plan Update 78 76th Ave Overlay (196th to Olympic View Dr) No change Design/Const Active Construction 2022 79 Citywide Bicycle Improvements No change Design Active Construction delayed to 2023 80 Stage 2 Hwy 99 Revitalization & Gateway No change Design/Const Active Construction 2022-23 81 Stage 3 Hwy 99 Revitalization & Gateway No change Design Schedule delay -Active Delayed due to Staffing 82 Stage 4 Hwy 99 Revitalization & Gateway No change Design Schedule delay -Active Delayed due to Staffing 83 76th Ave/220th St. Intersection Improve No change Design Active 84 84th Ave Overlay (220th St - 212th St) No change Close Out Active Working w/Surety Contractor 85 Citywide Pedestrian Crossing Enhancements No change Construction Active Minor work remaining 86 ISR104 Traffic Signal & Synchronization No change Design Active 87 2022 Pedestrian Safety Program No change Construction Schedule delay -Active Work may still occur in 2022 88 2022 Traffic Signal Upgrades No change Construction Schedule delay -Active Work may still occur in 2022 93 Elm Way Walkway (8th Ave to 9th Ave) No change Design/Const On -hold Delayed to 2023 - Staffing 94 Traffic Calming Program No change Construction Active Work may still occur in 2022 95 2022 Guardrail Program No change Construction Schedule delay -Active Work may still occur in 2022 3 .r a Packet Pg. 172 2.13 City Council Agenda Item Meeting Date: 05/10/2022 Parks, Recreation, Cultural Arts & Human Services Dept Q1 Report Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Narrative This is an update of the Parks, Recreation, Cultural Arts & Human Services (PRCAHS) Department's accomplishments for the Parks & Public Works Committee for the months of January through March of 2022. Attached is a more detailed list of the department's work for the three months. This is intended to be for informational purposes and therefore, there is no presentation planned during the meeting. Highlights for 2022 Vt Quarter (additional items found in attached Accomplishment List) 1. 2022 Parks, Recreation & Open Space (PROS) Plan: draft Plan published on January 7; several Planning Board presentations including two Public Hearings; Planning Board recommendation to City Council during March including two meeting (continued) Public Hearing. As of March 315T, Council approval pending. 2. Civic Playfield Park Protect: Construction continues with completion timeline adjusting to weather condition "no work" days and project is still within allocated budget. Off -site stormwater mitigation adjacent to Yost Park is designed and in permit review with construction slated for this summer. 3. Park Planning: Continued management of Brackett's Landing North restroom repairs; Parks Maintenance greenhouse variance submitted; Yost Pool Replaster project bid process completed, finalizing contract and work slated to start mid -April. Due to City Council budget amendment process, Parks Planner position recruitment is delayed about three months so Department Administration is managing projects. Continued work on other possible parkland acquisitions. 4. Parks Maintenance: Maintenance Operations Assessment completed and draft report reviewed. Replaced/refurbished six benches and two picnic tables at Brackett's Landing South; replaced Yost Pool Chlorine Injector and managed hazard tree removals at multiple park sites. Worked with different volunteer groups to assist with park maintenance and improvements. 5. Recreation and Cultural Services Programs: Re -Opened Frances Anderson Center (FAC) on March 16th and hired new part time staff to support FAC operations. Developed a Department branding and marketing guide; launched enhanced communication with notable increased social media engagements; digitally published quarterly recreation guide the Craze and distributed Packet Pg. 173 2.13 first departmental newsletter. New Summer Day camp established with positive response to registration opening and awarded $86,000 grant for the program. Park shelter, athletic field and gymnasium reservations now available with a strong response. Online reservation system new as of 2021 and is responsible for 40% of shelter rentals. Environmental education program completed a new Environmental Resources Portal website; supported Salmon Safe Certification project and hired season staff. 6. Arts & Cultural Division Artist selection for 2022 temporary On the Fence exhibits, Write on the Sound conference development and Best Book Poster Exhibit program. Managing two public art projects; Floretum Garden Club mosaic sculpture and Civic Park art pieces including Council Public Hearings; scheduled 19 summer concerts (one at new location of Hickman Park). Grant submittal for 4th Avenue Cultural Corridor. 7. Human Services Division Finalized and distributed Homelessness Task Force recommendations; developed Urgent Needs Program and distributed first 50 care kits to first responders; and completed and presented to Council, the draft Homelessness Assessment Update with Kone Consulting with final report distributed April 2022. Provided support for distribution of ARPA funding; working with Snohomish County to enhance shelter in South County; coordinated services for 42 individuals and ongoing oversight of five long-term motel vouchers. Recommendation This agenda item is for informational purposes, there is no need for a formal recommendation or action. Attachments: PRCAHS 2022 Q1 Accomplishments Packet Pg. 174 2.13.a Parks, Recreation, Cultural Arts & Human Services Department 2022 Quarter 1 Accomplishments _ January 1 - March 31, 2022 0 Q. m Administration • PROS Plan — draft Plan published on January 7; several Planning Board presentations including two Public Hearings; Planning Board recommendation to City Council during March including two meeting (continued) Public Hearing. As of March 315t, Council approval pending. • January and February provided information, materials and attendance of numerous Council meetings to support the 2022 budget amendment process through completion. • Reopened the Frances Anderson Center on March 16, 2022 after being closed for nearly 2 years. • Completed sale and contracts for 12 memorial benches and 2 picnic tables. • Finalized 3 concessions agreements (Learn to Ride a Bike, Outdoor Preschool, Outdoor Camp) • Finalized lease agreements for all Frances Anderson Tenants to include Council approval of limited rent increases. • Finalized special event agreements for the Farmers Market, Edmonds SpringFest and the Edmonds Arts Festival. Contracts authorized by City Council for 2022. Parks Planning & Projects • Civic Center Playfield construction project proceeding. Schedule has had more than 30 "No Work" days due to heavy rains and weather issues. Project is still within original budget although change orders have committed a significant amount of the management reserve. Public update presented to City Council on March 15t. Off -site stormwater mitigation adjacent to Yost Park is designed and in permit review with construction slated for this summer. • Reviewed draft Parks Maintenance Assessment, slated to be shared with the Division in April. • Parks Maintenance Greenhouse variance materials developed, submittal scheduled for early April. • Completed 8-month repair project of Bracketts Landing North Restroom to include wastewater drain line replacement, new drain and vent systems, interior paint and replacement of roof and skylights. • Conducted bid process for re -plastering of Yost Pool, contractor selected and contract being finalized with repair work slated to begin mid -April 2022. • Successfully transferred a $258,000 State Appropriation for administration by the City. The grant was originally secured by the Edmonds Rotary for the Civic Park fully inclusive playground. • Continued work on possible land acquisitions including continued discussions with land owners. Packet Pg. 175 2.13.a Park Maintenance �F 0 • Replaced 6 deteriorating benches, and refurbished 4 picnic tables at Brackett's Landing South • Replacement of Chlorine Injector at Yost Pool. • Managed hazard tree removals at multiple park sites. o • Ongoing work with architects and engineers on Hwy 99 landscaping and irrigation project. • Managing and supporting Volunteer Projects. Recreation Division • Managed programs and instructors with the extended closure of the Frances Anderson to include moving classes to the Waterfront Center and ongoing refunds for cancelled classes. • Developed a Department branding and marketing guide to ensure consistency and professionalism. • Updated all signage, room configurations, hallway configurations, increased front desk staffing and communications with public regarding the March 16 re -opening of the Frances Anderson Center. • Hired 2 new part-time Front Desk staff to help cover evening shifts at Frances Anderson Center and Edmonds Waterfront Center. Hired 1 part-time Facility Monitor for weekend facility rentals. • Developed and launched an enhanced communications strategy, seeking engagement and database growth. o Increase in Facebook followers from 996 in late January to currently 1,050 and Instagram followers from 729 in January to currently 752. o Facebook reach has increased to close to 7,000 (+300 %). Instagram reach has increased to 530 (+22 %). o Facebook post engagements have increased from 957 in late January to 1,123 currently. o Newsletter mailed in March 2022 to 25,000 Edmonds households. • Developed digital CRAZE and distributed information via variety of electronic channels and newsletter mailing. Compiled information for Summer Craze in Q1. • Created the structure for the Edmonds Summer Day Camp Program. This day camp will serve youth entering grades 2-6 for 10 weeks in summer 2022. Within the first week of the Edmonds Day Camp registration opening, 205 spots were filled out of 320 total available. • Received a SEEK (Summer Experiences and Enrichment for Kids) Grant. Amount received was $86,825 that will be issued on a reimbursement basis to fund the Edmonds Summer 2 Packet Pg. 176 2.13.a Day Camp Program. This grant funding will help provide full scholarships, program supplies and equipment and staffing cost. • Scheduled adult Pickleball leagues for 34 teams. • Currently offering a variety of fitness and wellness classes (13 total). o • Oversaw Meadowdale Preschool, which has full enrollment with 14 participants in both the Morning and Afternoon sessions. • Scheduled Gymnastics workshops at Edmonds Waterfront Center. a • 130 shelter permits created since February 7th, 50 of which have been created through o the online rental portal, approximately 40% of all rentals. (Online reservations are new as of 2021) • Approximately 1,700 hours of field rental reservations • Approximately 300 hours of gymnasium rental reservations • Launched annual flower basket and corner park adoption program: 0 83 of the 88 available Flower Baskets adopted 0 34 of the 74 available Corner Parks adopted Environmental Education: • Completion of the Environmental Resources Portal • Completed Salmon Safe Certification Project site visits • Hired three seasonal Ranger -Naturalists Arts & Culture Division • Facilitated orientation for new Arts Commission with specialty in literary arts. • Organized call for young artists for 2022 Best Book Poster Exhibit for 3rd graders. • Sent out quarterly Arts Bulletin e-newsletter. • Managed Arts Commission selection of artists for four new 2022 temporary On the Fence exhibits. • Sent out call for presenters for Write on the Sound writers' conference and worked with Steering Committee to select applicants. • Facilitated donation process and worked with Floretum Garden Club to create proposal for public art mosaic sculpture accepted by City Council. • Facilitated public art process for Civic Park and worked with artist to present proposal at Public Hearing for City Council approval of design concept. • Scheduled 19 concerts in parks for summer 2022, with one new location at Hickman Park for a Sunday concert. • Coauthored grant submittal for Creative District capital grant proposal for final section of 41" Avenue Cultural Corridor concept design. • Issued contracts to local cultural nonprofits for 2022 Tourism Promotion Awards approved in budget. • Updated and sent out call for submissions for 2023 Tourism Promotion Awards. 3 Packet Pg. 177 2.13.a Youth Commission • Held a virtual retreat at the end of January to focus on the goals for the Youth Commissions in 2022 • Established a plan for contacting Youth Commissions or similar organizations across the E 0 state • Scheduled plans for volunteering at the Edmonds Food Bank Human Services Division • Finalized Homelessness Taskforce recommendations and distributed to Mayor, City Council and Media on February 8, 2022. • Developed Urgent Needs Program and distributed first 50 care kits to first responders. • Completed Homelessness Assessment with Kone Consulting and presented to City Council on March 1, 2022. Full report distributed April 2022. • Provided support for distribution of ARPA funding to include re -opening the grant portal, ordinance revisions and City Council meetings regarding potential reallocation. • Conducted multiple meetings regarding Snohomish County's efforts to enhance shelter in South County utilizing ARPA and HB 1590 funding and potential grant funding. o Snohomish County Office of Recovery, January 12, 2022 & March 23, 2022 o Congressman Rick Larsen, February 16, 2022 o Verdant Health Commission, March 8, 2022 • Coordinated services for 42 individuals to include gaining emergency shelter for three individuals and coordination with Adult Protective Services for another individual. • Ongoing oversight of five long-term motel vouchers for Edmonds Emergency Shelter program through Snohomish County. 4 Packet Pg. 178