2022-05-03 City Council - Full S Agenda-31581
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Op E D
o Agenda
Edmonds City Council
tnl. }nyo SPECIAL MEETING - INTERVIEWS
COUNCIL CHAMBERS
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MAY 3, 2022, 6:00 PM
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CALL TO ORDER/ROLL CALL
COUNCIL BUSINESS
1. Resolution adopting Council Rules of Procedure (45 min)
INTERVIEW FOR APPOINTMENT TO A CITY BOARD OR COMMITTEE
1. Interview Candidate for Appointment to Board/Commission (15 min)
ADJOURN
Edmonds City Council Agenda
May 3, 2022
Page 1
2.1
City Council Agenda Item
Meeting Date: 05/3/2022
Resolution adopting Council Rules of Procedure
Staff Lead: City Clerk
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
In 2013, the City Council passed Resolution No. 1295, which adopted Robert's Rules of Order as its
parliamentary authority for the conduct of City Council meetings. In December 2013, the Council passed
Resolution No. 1306 adopting a Code of Conduct and in June 2015, the Council approved a Code of
Ethics by motion. On January 25, 2021, the Council adopted a new Code of Conduct by motion.
Because Resolution No. 1295 is limited to parliamentary procedure in the context of Council meetings,
such rules do not address many other processes and procedures in the conduct of City business. It is
thought that a more comprehensive set of rules would provide greater understanding and transparency
about the roles, rights, and responsibilities of councilmembers and facilitate the orderly conduct of
business within the context of council meetings.
The draft rules of procedure address Council organization, duties of officers, agenda preparation,
meeting management, consent agenda, public testimony, decorum, motions, and other important areas.
The draft also includes Council's recent adoption of a Code of Conduct as Section 6; this was done to
consolidate all applicable rules into one document.
It is important to note that many provisions of these rules of procedure are already governed by other
codes, statutes, and rulings. Any provision that is footnoted with a citation to the Revised Code of
Washington (RCW), the Edmonds City Code (ECC), or other statute or ruling is included for ease of
reference only and is not intended to be adopted as a rule because it already constitutes governing law.
Provisions that are not footnoted with a citation to the RCW or ECC are adopted by City Council
resolution as the Council's procedural rules and may be amended at any time by subsequent resolution.
On April 6, 2021, the Council passed Resolution 1470, which established that the Council adopted its
own Code of Conduct separate from that which applies to the Mayor and members of City boards,
commissions, committees, and work groups. The proposed Rules of Procedure and the Code of Conduct
were presented and discussed on February 4, 2020, January 26, 2021, and April 6, 2021. For comparison
purposes, prior drafts of the rules of procedure are included in the online Council meeting packets of
February 4, 2020 and March 3, 2020.
On April 6, 2021, a motion was passed to table consideration of the draft Rules of Procedure for a period
of three weeks. The draft rules were scheduled on the June 1, 2021 council agenda, but consideration
was postponed due to lack of time.
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2.1
On August 3, 2021, the Council considered the draft rules, made amendments, and instructed the city
attorney to bring back additional language for potential amendments to various sections of the rules.
That work is reflected in the mark-up version of the draft rules provided in the agenda packet.
Staff Recommendation
Pass resolution adopting Council Rules of Procedure.
Narrative
A new Section 7 entitled "Code of Ethics" has been added to incorporate the Code of Ethics adopted by
the City Council on June 2, 2015.
Attachments:
Resolution 1295
Resolution 1306 Code of Conduct
CO D E_O F_ETH I CS-1
Resolution 1470
E020420
E012621
E040621
Resolution adopting Rules of Procedure
Exhibit A - Council Rules of Procedure
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RESOLUTION OF i OF OF r • r
WASHINGTON, REPEALING RESOLUTION NO.
RULES OF PROCEDURE• r OF •
ADOPTING`#: OF ORDER it i
THE CITY • OF "i r '
WHEREAS, the city council adopted Resolution No.- 292 in 1974, which adopted rules of
procedure for conduct of council meetings; and
WHEREAS, it has been recommended that thecitycouncil use Robert's Rules of Order
with modifications identified by the city council, now therefore,
Section 1. REPEALERResolution No. 292 is hereby repeale&
Section
ii • OF O ,. council•v adopts Robert'sof
Order Newly Revised, 1 11h Edition,official rules forconducting •meetings.
councila official serving as parliamentarian should consult this versionof
Robert's Rules when asked to provide guidance on a procedural question. City council members
wishing to use a shorter version of Robert's Rules for their own convenience should use Robert's
Rules of Order In Brief, but the council does not recognize this volume as an authority nor as the
Section 1 MODIFICATIONS TO ROBERT'S RULE& The city council hereby adopts the
following modifications to the Robert's Rules of Order Newly Revised, 11 ffi Edition:
1. Contrary to the'** footnote on Page 35 and first bullet point on page 488, motions before
the city council must be seconded.
2. Contrary to page 43, line 23 of Robert's Rules of Order, the Mayor participates in discussion
and debate only with the permission of the Council and does not make motions. Tiebreaker
votes by the Mayor will be as provided by Washington State law.
SectionR r. Any matter of order or procedure n• • - • by
modifications •rth in this resolution shall be - •-■ by presiding pursuant to state
law, city ordinance, and Robert's Rules of Order Newly Revised, 11' edition (in that order of
priority),and advice of •
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Section 5. EFFECTIVE DATE. Robert's Rules of Order as modified in Section 3 wiIJic-thr.
• rules • procedure for the conduct of council meetings effective August 6, 2013.
CITY OF EDMONDS
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MAYOR, DAVID O. EARLING
. ......... . .
CITY CLERK, SAND RA CHASE
FILED WITH THE CITY CLERK: 07-12-2013
PASSED BY THE CITY COUNCIh 07-16-2013
RESOLUTION NO. 1295
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RESOLUTION NO: 1306
A RESOLUTION OF THE EDMONDS CITY COUNCIL IMPLEMENTING A CODE OF CONDUCT
FOR THE MAYOR, COUNCILMEMBERS, AND ALL MEMBERS OF CITY BOARDS,
COMMISSIONS, COMMITTEES, OR WORK GROUPS.
WHEREAS, the City Council finds that City business should be conducted publicly, in an atmosphere of respect
and civility,
NOW, THEREFORE, BE IT RESOLVED, the following Code of Conduct is adopted and shall apply to the Mayor,
City Councilmembers, and members of all City Boards, Commissions, or work groups.
In the course of their duties, all group leaders will:
1) provide all members a fair opportunity to participate,
2) not permit any member to dominate proceedings or intimidate other members, and
3) not permit any disrespectful behavior toward participants.
In the course of their duties, all participants, including leaders, will:
1) respect the individual talents and contributions of others,
2) avoid offensive comments and behavior,
3) avoid intimidating comments and behavior,
4) listen courteously and attentively,
5) conduct public business in an open and transparent manner,
6) assist leaders in ensuring fair treatment of all members, and
7) assist leaders in controlling disrespectful or intimidating behavior.
When speaking officially, all leaders and members will respectfully convey the position of their group. When
speaking personally, all leaders and members will disclose that their comments are their own, and not made as a
representative of their group.
This Resolution shall take effect immediately upon its adoption.
Adopted this 10th of December, 2013.
ATTESTI -NTICA
CITY C K, SCOTT PASSEY
FILED WITH THE CITY CLERK: December 6, 2013
PASSED BY THE CITY COUNCIL: December 10, 2013
RESOLUTION NO: 1306
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CODE OF ETHICS
The purpose of the Edmonds Code of Ethics is to strengthen the quality
of government through ethical principles which shall govern the conduct
of elected officials and appointed citizen volunteers serving in an official
capacity (i.e. Boards and Commissions).
We shall:
• Be dedicated to the concepts of effective and democratic government.
• Affirm the dignity and worth of the services rendered by government and
maintain a sense of social responsibility.
• Be dedicated to the highest ideals of honor and integrity in all public and
personal relationships.
• Recognize that the chief function of local government at all times is to serve
the best interest of all the people.
• Keep the community informed on municipal affairs and encourage
communications between the citizens and all municipal officers. Emphasize
friendly and courteous service to the public and each other; seek to improve
the quality of public service, and confidence of citizens.
• Seek no favor; do not personally benefit or profit by confidential information
or by misuse of public resources.
• Conduct business of the city in a manner which is not only fair in fact, but
also in appearance.
Approved by the Edmonds City Council on 06-02-2015.
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RESOLUTION NO: 1470
A RESOLUTION OF THE EDMONDS CITY COUNCIL REPEALING RESOLUTION 1306
AND IMPLEMENTING A CODE OF CONDUCT FOR THE MAYOR AND ALL MEMBERS
OF CITY BOARDS, COMMISSIONS, COMMITTEES, OR WORK GROUPS.
WHEREAS, the City Council finds that City business should be conducted publicly, in an atmosphere of
respect and civility; and
WHEREAS, the City Council has adopted its own Code of Conduct; and
WHEREAS, the City Council Code of Conduct makes the references to the City Council in Resolution 1306
unnecessary;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY
RESOLVES AS FOLLOWS:
Section 1: Resolution 1306 is repealed.
Section 2. The following Code of Conduct is adopted and shall apply to the Mayor and members of
all City Boards, Commissions, or work groups.
In the course of their duties, all group leaders will:
1) provide all members a fair opportunity to participate,
2) not permit any member to dominate proceedings or intimidate other members, and
3) not permit any disrespectful behavior toward participants.
In the course of their duties, all participants, including leaders, will
1) respect the individual talents and contributions of others,
2) avoid offensive comments and behavior,
3) avoid intimidating comments and behavior,
4) listen courteously and attentively,
5) conduct public business in an open and transparent manner,
6) assist leaders in ensuring fair treatment of all members, and
7) assist leaders in controlling disrespectful or intimidating behavior
When speaking officially, all leaders and members will respectfully convey the position of their group. When
speaking personally, all leaders and members will disclose that their comments are their own, and not made
as a representative of their group.
This Resolution shall take effect immediately upon its adoption.
RESOLVED this 61h day of April, 2021.
A4e /10-0�t/�/' .;
miKONELSON, MAYOR
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ATTEST/AUTHENTICATED:
CITY"G°LERK, SCOTT7AS Y
FILED WITH THE CITYCLERK: April 2, 2021
PASSED BY THE CITY COUNCIL. April 6, 2021
RESOLUTION NO: 1470
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2.1.e
recognized another potential reason to have lodging in proximity to the waterfront environment was rental
events at the Waterfront Center. He did not envision a hotel of greater than 40-50 rooms could be
accommodated in any of the existing buildings. A hotel would complement activities on waterfront.
Councilmember Buckshnis suggested obtaining hotel vacancy rates from the existing waterfront hotel,
especially in the summer months.
Councilmember Distelhorst observed there hasn't been any specific interest in the past couple years about
repurposing an existing building. Mr. Doherty said there was an inquiry a couple years ago when one of the
buildings was for sale; a potential purchaser was interested in the possibility of a hotel if it were allowed.
No one has specifically identified a building for purchase for a hotel. There was an inquiry in November
whether hotels were allowed in the waterfront area; he told them no, but that it would be considered in
2020.
3. RESOLUTION ADOPTING COUNCIL RULES OF PROCEDURE
City Clerk Scott Passey explained after the election, he met with the Mayor and new Councilmembers to
discuss City processes. Those discussions included ways to promote more understanding and cooperative
working relationships and he mentioned the Rules of Procedure that the Shoreline City Council adopted.
The draft rules are based on Shoreline's rules and modified to fit Edmonds. In Shoreline, these rules
facilitated mutual understanding about procedures as well as promoted collegiality and cooperative
interaction among Councilmembers, the Mayor and Staff. For the most part, the rules articulate processes
the City already follows but there are a few changes. Tonight is an introduction; the packet includes a
resolution to adopt the rules.
Councilmember Buckshnis recalled financial policies were adopted via resolution and posted on the City's
website. She suggested doing the same with the Council Rules of Procedure.
Councilmember Olson suggested reviewing the Rules of Procedure sequentially.
Councilmember L. Johnson said as a new Councilmember, she needed something to help her understand c
the processes. Updated, comprehensive rules of procedure will provide clear direction on how the Council
should conduct business. She suggested posting it on the City Council's webpage so constituents are clear
regarding procedures. N
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Councilmember Paine said the Rules of Procedure are wonderful and it will be nice to know the rules of N
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the road. She particularly liked the addition of behavior outside Council Chambers. w
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It was the consensus of the Council to schedule 60 minutes on a future agenda to review the proposed Rules E
of Procedure section by section. Councilmembers were encouraged to send questions to Mr. Passey in
advance.
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9. MAYOR'S COMMENTS
Mayor Nelson reported at approximately 5 a.m. today, a gentleman turned onto an access road that
paralleled the BNSF train tracks at the Dayton intersection and his truck was sideswiped by a train. Mayor
Nelson said he asked Public Works to contact BNSF to request a barrier or signage to prohibit future access
to the road. As a temporary measure, Public Works has erected temporary barriers.
10. COUNCIL COMMENTS
Edmonds City Council Approved Minutes
February 4, 2020
Page 12
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with Mr. Taraday; there is nothing the Council would run afoul of as far as policy. What the Council is
considering is outside of current policy which is why the Council is addressing it via an employment
agreement rather than current policy. The Council can choose to compensate Mr. Lawless in the manner
they wish to and there is no issue as long as it is within the pay band established for the Police Chief.
With regard to Council President Paine's question, Ms. Neill Hoyson said the additional compensation for
6 months for 2 steps rather than 1 step would be $4,187.
Councilmember Buckshnis relayed her understanding of Councilmember K. Johnson's motion was to
increase Acting Chief Lawless from Range 22 Step 5 to Range 22 Step 7. Ms. Neill Hoyson agreed that
was how she understood Councilmember K. Johnson's motion, rather than a 1-step increase to take him
to Step 6, a 2-step increase to Step 7. Councilmember Buckshnis relayed her support for that motion.
Councilmember Distelhorst asked if he could withdraw his motion or should it be handled in the way Mr.
Passey previously stated. Mr. Passey advised it would be in order to withdraw the motion.
COUNCILMEMBER DISTELHORST WITHDREW THE MOTION WITH THE AGREEMENT
OF THE SECOND.
Councilmember K. Johnson said she believed this Council owed a debt of gratitude to Acting Chief
Lawless. This would be one way in which the Council could express that gratitude while still
acknowledging that the City was headed on new path for a Police Chief.
UPON ROLL CALL, MOTION CARRIED UNANIMOUSLY, COUNCILMEMBERS K.
JOHNSON, DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON, AND L. JOHNSON
AND COUNCIL PRESIDENT PAINE VOTING YES.
2. COUNCIL CODE OF CONDUCT (Previously Consent Agenda Item 6.2)
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO
AMEND 6.2.A TO REMOVE "AVOIDING AGGRESSIVE" SO THAT THE SECTION READS
"USING RESPECTFUL LANGUAGE AND TONES."
Council President Paine recalled this had been voted on at the last meeting and questioned what had
changed. Councilmember Buckshnis answered nothing had changed, she and Councilmember Olson r
discussed this due to her concern this was extremely subjective and Councilmember Olson suggested she N
present it to Council for consideration. Councilmember Buckshnis said aggressive tones can be defined in c
many different ways. She was concerned the new code of conduct was very subjective and the most w
subjective was aggressive tones. She observed Councilmembers, the Mayor and others can say someone c
is using aggressive tones because it is a question of definition. E
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Councilmember Fraley-Monillas said use of aggressive tones has been one of issues the Council has had
in the last 1'/2 years. She agreed it was subjective, but it would be up to Council to decide whether they a
believed an aggressive tone was used or perhaps it was the individual themselves. She did not support this
amendment to the code of conduct.
Councilmember Olson recalled one of things the subcommittee discussed and was included in the
finishing language of the code of conduct was that it be something the whole body was behind. In the
final analysis, if this such a sticking point and something that members were significantly opposed to, it
would be better for the order to remove that item. She expressed support for removing the language.
Councilmember K. Johnson suggested the phrase begin with "use" rather than "using" as that was correct
grammar. She preferred the statement read, "use respectful language." Unless someone can provide an
Edmonds City Council Approved Minutes
January 26, 2021
Page 5
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example of an aggressive tone used in the last year or the problem this language seeks to solve, it was her
opinion that no one had been beyond the range of appropriate behavior.
Council President Paine pointed out the Council had just approved the minutes that included the
discussion from last week; there was a 3-4 vote on this same amendment last week. She questioned
whether this motion was proper. She heard what Councilmembers were saying, but the Council voted to
include "avoiding aggressive." Mayor Nelson asked Mr. Passey if the motion was proper. Mr. Passey
advised Councilmember have the right to pull items from Consent because it implies unanimous consent;
items can be pulled for a separate vote.
Councilmember Olson asked for clarification, if a specific element had been voted on during a previous
meeting, it can be revisited by pulling it from the Consent Agenda and voting again. Mayor Nelson said
that was his understanding.
Councilmember Distelhorst said he hears the conversation and was surprised. Being respectful and civil
along with other language in the code of conduct about inflammatory and insulting language, conduct and
decorum was expected of the Council, in business or in a volunteer organization. He hoped that everyone
could follow that language and decorum. He worried when conversations strayed into what has happened
in the past, as one of the goals of the subcommittee was to have a global document that was not based on
past experience but a document that would apply now as well as in the future and keep Council in its
conduct focused on policy, decorum and working toward solutions. He was struggling slightly, especially
with the self -enforcing nature of the document; he did not expect that Councilmember would continually
be sending emails entitled code of conduct reminder, but rather that this would be a self -reference guide
much the same as the Council uses Robert's Rules of Order.
Councilmember Buckshnis said this new code of conduct is too subjective, it sets the stage for retribution n
by a simple majority and can create a tribunal setting. Resolution 1306 that covered the Mayor, Council, -°a
boards and commissions and working groups was sufficient despite the fact the reason for this new code M
of conduct was never stated. In her opinion, the reason to divert to this very subjective and expansive c
code of conduct was to define that Councilmembers can put themselves in jeopardy, particularly those in
the minority and she has seen that happen. She did not support this code of conduct because it was far too w
subjective and the biggest issue was the reference to aggressive tones. She pointed out that is not
addressed in Robert's Rules and she preferred Resolution 1306.
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Councilmember Distelhorst pointed out Robert's Rules of Order, which the Council has previously
adopted, includes a chapter on tribunals and trials of Councilmembers and, therefore, it was not w
contemplated in the code of conduct. The subcommittee had not considered that other than recognizing it
existed in Robert's Rules.
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UPON ROLL CALL, MOTION FAILED (3-4), COUNCILMEMBERS K. JOHNSON,
BUCKSHNIS, AND OLSON VOTING YES; AND COUNCILMEMBERS DISTELHORST, Q
FRALEY-MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO.
COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER
DISTELHORST, TO STRIKE "THE CITY ATTORNEY" IN THE CHAPTER HEADING OF 6.2,
SO IT READS, "CONDUCT WITH CITY STAFF, Tuz+ CITY ATTORNEY AND THE COUNCIL
LEGISLATIVE ASSISTANT."
Councilmember Fraley-Monillas said she thought that had been done last week. Councilmember
Distelhorst answered it was removed from 6.2.13, but not from the title of 6.2.
MOTION CARRIED UNANIMOUSLY.
Edmonds City Council Approved Minutes
January 26, 2021
Page 6
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COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO STRIKE UNDER 6.E THE LAST WORDS, "OR OTHERWISE INTRUDING
ON THE CITY'S ADMINISTRATIVE FUNCTIONS."
Councilmember K. Johnson said this was too broad a statement. It is the Mayor prerogative to tell the
Council what they can and can't do.
Councilmember Fraley-Monillas said this language provides clarity to the Council's responsibilities. She
received more complaints last year regarding Council's abrupt interaction with staff such as walking into
offices and demanding staff do certain things. This clarifies for Council that that is not their role. She
encouraged Councilmembers to vote against removing this language.
UPON ROLL CALL, MOTION FAILED (2-5), COUNCILMEMBERS K. JOHNSON AND
BUCKSHNIS VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY-
MONILLAS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO.
COUNCILMEMBER K. JOHNSON MOVE, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO STRIKE 6.3.E, THAT DISCUSSES WHEN ATTENDING A NON -CITY SPONSORED
EVENT, MEETING, CONFERENCE OR OTHER ACTIVITY, COUNCILMEMBERS SHALL DO
SO IN AN INDIVIDUAL CAPACITY ONLY.
Councilmember K. Johnson explained when she attends many events, she is there because she is a City
Councilmember and is expressing that point of view. She is not there as Kristian Johnson, citizen of the
City of Edmonds, but as an Edmonds City Councilmember. She said her experience should provide some
weight to this. Due to COVID, many Councilmember have not had the experience of going to meetings,
conferences or other activities, but she guaranteed when they attended, they were there as a
Councilmember, not as an individual.
Council President Paine commented she reads 6.3.E differently, to her that sentence means a person is
acting as their own self as a Councilmember and not representing the full Council and she believed that
was the interpretation during abundant discussion last week. This same motion was made last week and
the situation has not changed. She did not support deleting that section.
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Councilmember Distelhorst said he had the same understanding, recalling a lengthy discussion last week m
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where the section was reworded to make it clearer. Including "Councilmembers shall do so" clarified that
a Councilmember was representing themselves as an individual Councilmember and not the Council as a w
body. What the maker of the motion stated is consistent with the language in this section; a
Councilmember represents themselves as a Councilmember, but were not representing the Edmonds City
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Council.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER K. Q
JOHNSON, TO AMEND 6.3.E, TO READ "...SHALL DO SO IN AN INDIVIDUAL
COUNCILMEMBER CAPACITY ONLY...".
UPON ROLL CALL, AMENDMENT CARRIED (6-1) COUNCILMEMBERS K. JOHNSON,
DISTELHORST, FRALEY-MONILLAS, OLSON, BUCKSHNIS, AND L. JOHNSON VOTING
YES; AND COUNCIL PRESIDENT PAINE VOTING NO.
COUNCILMEMBER K. JOHNSON WITHDREW THE MOTION WITH THE AGREEMENT OF
THE SECOND.
Edmonds City Council Approved Minutes
January 26, 2021
Page 7
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Councilmember Fraley-Monillas commented during the BLM rally, a Councilmember spoke and
indicated they were representing the City which can lead to a dangerous situation. This amendment may
resolve that.
8.
COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER OLSON, TO
APPROVE THE CODE OF CONDUCT AS AMENDED.
UPON ROLL CALL, MOTION CARRIED (5-2), COUNCILMEMBERS DISTELHORST,
FRALEY-MONILLAS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE
VOTING YES; AND COUNCILMEMBERS K. JOHNSON AND BUCKSHNIS VOTING NO.
COUNCIL LEGISLATIVE/EXECUTIVE ASSISTANT EMPLOYMENT AGREEMENT
AMENDMENT #2
HR Director Jessica Neill Hoyson explained this is an amendment to the employment agreement with
Maureen Judge that addresses her continued employment for 2021. As with past renewals of this
employment contract, it goes from February 1 of the current year through January 31 of the following
year. Her evaluation may have been completed; if not, the Council can still choose to proceed with the
agreement.
Councilmember Buckshnis appreciated administration drafting the employment agreement and asked
whether that was a legislative role that should be handled by the Council President. Council President
Paine explained said she asked Ms. Neill Hoyson to put this on the Council's agenda and make the
presentation about the changes to the contract to ensure it was in compliance with standard practices for
Non -Represented employees.
Councilmember K. Johnson recalled as a contract employee previously, Ms. Judge did not have benefits. M
Ms. Neill Hoyson answered she is a full-time regular employee and receives benefits in the same manner c
as other Non -Represented employees. Councilmember K. Johnson agreed that was proposal, and asked
whether she received benefits in the past or was she strictly a contract employee without benefits. Ms.
Neill Hoyson answered it appears she has always had access to City benefits. The one difference in her
contract is she accrues vacation leave at a higher rate than a Non -Represented employee based on years of r
service; she accrues leave at 10 hours/month which is higher than she would receive based on her years of N
service if she were a regular Non -Represented, non -contracted employees. There is no proposed change to c
that in the proposed agreement amendment. w
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Councilmember Fraley-Monillas recalled the Council previously agreed to provide the E
legislative/administrative assistant a higher leave rate versus a higher salary. Her evaluation has not been
completed but is in process. She has heard only good things about the Council's legislative/administrative
assistant. This last year has been monumental due to her assisting with the training of four new a
Councilmember during a pandemic. Ms. Judge has put energy into making everyone feel welcome and
assisted and her evaluation will reflect that.
COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO APPROVE AMENDMENT #2 TO THE EMPLOYMENT AGREEMENT FOR
LEGISLATIVE/EXECUTIVE ASSISTANT TO CITY COUNCIL. MOTION CARRIED
UNANIMOUSLY.
2. INTRODUCTION DRAFT TREE REGULATIONS AND SUBDIVISION CODE
AMENDMENT
Edmonds City Council Approved Minutes
January 26, 2021
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Councilmember Fraley-Monillas said she was uncomfortable with the proposed change and did not
understand the reason for incorporating 1306 in 1470. Adopting a new resolution makes it clearer.
Councilmember Distelhorst said that language remains in Resolution 1470. The only changes are the
redlined text at the beginning, removing the City Council. He recalled the intent was to establish a
separate Code of Conduct for the City Council and then remove the City Council from Resolution 1306
via adoption of Resolution 1470 to avoid the City Council being covered by two codes and making it
clear for Council that there is one Code of Conduct and one Code of Ethics for the City Council.
Resolution 1470 adopts a Code of Conduct for the parties referenced in the resolution. All the language in
Resolution 1470 is applicable to the parties mentioned in Section 2 of the resolution; the only change is
removing the City Council.
Council President Paine said she was also confused by the motion. Resolution 1470 simply removes the
City Council from this Code of Conduct. She expressed support for the resolution as proposed.
Councilmember K. Johnson said she was not suggesting that Resolution 1470 be changed; this is the new
Code of Conduct for the Mayor and members of all City Boards, Commissions or work groups. It used to
include Councilmembers so she was suggesting the language in the resolution be incorporated into the
new Code of Conduct for Councilmembers.
As a member of the subcommittee, Councilmember Olson assured those elements were represented in the
Council's Code of Conduct. She asked for clarification that the Code of Ethics had not changed with
regard to its applicability to Council. Councilmember Distelhorst indicated it had not.
Council President Paine suggested this motion was better in the next discussion as this agenda item is
related to the resolution.
COUNCILMEMBER K. JOHNSON WITHDREW THE MOTION WITH THE AGREEMENT OF
SECOND.
MOTION CARRIED (6-1), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS,
BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES;
AND COUNCILMEMBER K. JOHNSON ABSTAINING.
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2. RESOLUTION ADOPTING COUNCIL RULES OF PROCEDURE o
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As Items 8.3 and 8.4 were very citizen related versus 8.3 which was Council related, Councilmember w
Buckshnis suggested this item be moved to 8.4.
E
Council President Paine suggested this item would not take more than 60 minutes and the Council could
then consider the agenda items related to hazard pay and Walkable Main. a
City Clerk Scott Passey recalled these Council Rules of Procedure were introduced over a year ago, but
due to the pandemic and other competing priorities, they fell by the wayside. These rules are fairly
comprehensive and go beyond parliamentary procedures. While they continue to recognize Robert's
Rules of Order as the parliamentary authority for Council meetings, they provide additional clarity about
Council organization, duties of officers, agenda preparation, public comment and decorum, conduct, etc.
The Council's recent approval of a Code of Conduct has been incorporated as Section 6. The rules are
also footnoted; the footnotes are to City codes and state laws and other applicable rules and are consistent
with other statutes and precedents. For the most part, the rules articulate the rules the Council already
follows. It is useful to document the processes in one place for the Council's benefit as well as City staff
and the public so everyone understands the ground rules under which the Council operates.
Edmonds City Council Approved Minutes
April 6, 2021
Page II
Packet Pg. 15
2.1.g
Mr. Passey explained there are some provisions that may constitute a change in the status quo. In those
instances, he felt the change would facilitate understanding, improve process and lay a foundation for
orderly meetings. There is a provision for a regular review of the rules and the rules can be amended
whenever the Council wishes. There is also flexibility to suspend the rules for a particular situation as
long as the rule is not governed by other laws or statutes or a fundamental parliamentary procedure.
Mr. Passey explained when the Council procedures were first introduced over a year ago, the Council was
directed to send any proposed changes to him for incorporation into the draft. A few Councilmembers
submitted changes; some were minor additions to provide clarification and others proposed a very
different policy or procedure. He chose to omit the more controversial items and allow Councilmembers
to propose amendments during the legislative process.
Councilmember L. Johnson thanked Mr. Passey for his work developing the proposed Council Rules of
Procedure, commenting this would have been very helpful for new Councilmembers as well as anyone
considering a Council position. The procedures will also assist the public with their knowledge of the
legislative process.
COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO APPROVE THE COUNCIL RULES OF PROCEDURE.
Councilmember Buckshnis acknowledged the Council was provided this a year ago; she requested
information from that time and received nothing. She agreed the Council Rules of Procedure was a very
valuable document but could not recall last year's discussion and was concerned with subjectivity in the
document. She recalled Councilmember K. Johnson suggested several changes but they did not seem to
be reflected in the document. Mr. Passey said 3-4 Councilmembers submitted suggested changes that
were incorporated into the document. Councilmember K. Johnson's suggested changes, which related to
selection of the Council President, were not included as he felt that was a discussion the Council would
want to have and address via an amendment process. He provided Councilmember K. Johnson the
changes she suggested last year and she could propose them tonight.
Councilmember Buckshnis observed Mr. Passey created this document based on his expansive work at
the City of Shoreline and the City of Edmonds. Mr. Passey agreed, noting the suggestions from
Councilmembers that were incorporated in the document provided clarification and represented m
improvements to the document.
0
w
Councilmember Fraley-Monillas suggested having a couple weeks to review the document as it made a c
lot of changes and the Council needed time to review it. She commented Shoreline was very different a)
from Edmonds. z
Council President Paine referred to a new section added to the Council Rules of Procedure, Section 12. Q
Reimbursement of Expenses.
Councilmember Buckshnis suggested tabling this for three weeks, commenting much of the information
was subjective, she would like to see the original document and she wanted time for the Council to do
their homework.
A MOTION WAS MADE BY COUNCILMEMBER BUCKSHNIS TO TABLE THIS FOR THREE
WEEKS.
Edmonds City Council Approved Minutes
April 6, 2021
Page 12
Packet Pg. 16
2.1.g
UPON ROLL CALL, MOTION CARRIED (5-2), COUNCILMEMBERS K. JOHNSON,
DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, AND OLSON VOTING YES; AND
COUNCIL PRESIDENT PAINE AND COUNCILMEMBER L. JOHNSON VOTING NO.
3. HAZARD PAY FOR GROCERY EMPLOYEES EMERGENCY ORDINANCE
City Attorney Jeff Taraday advised he worked with Mayor Nelson today on revisions to the ordinance in
the packet which were distributed to the Council this afternoon. He reviewed the changes made to the
ordinance in the packet:
• 100.015 Employee coverage
For the purposes of this ordinance:
A. Covered employees are limited to those who perform work for a covered employer at a retail
location in the City unless expressly excepted from coverage in subsection C, below.
B. Time spent by an employee in the City solely for the purpose of travelling through the City
from a point of origin outside the City to a destination outside the City, with no employment -
related or commercial stops within the City except for refueling or the employee's personal meals
or errands, is not covered by this ordinance.
C. The ,following opes of employees are not covered by this ordinance: administrative or
executive employees whose workplace is limited to the non-public portion(s) of the store or other
buildings where the public is not invited; tractor -trailer drivers who make deliveries to the
rg ocery store.
• 100.025 Hazard pay requirements A. Employers shall provide each employee with hazard pay at a rate of four dollars per hour for c
each hour worked in the City, PROVIDED THAT if this ordinance is adopted to take immediate v
effect, the obligation to provide hazard pay shall not occur until 12: 01 am on April 8, 2021 and a
FURTHER PROVIDED THAT, if this ordinance is not adopted to take immediate effect, the
obligation to provide hazard pay shall begin at 12: 01 am on the effective date. c
• 100.100 interpretations M
To the extent that any provision of this ordinance is ambiguous, the administration, in c
consultation with the city attorney, is authorized to interpret the ordinance in the manner that is
most consistent with applicable law, the city council's legislative findings (Section 1), and other 75
manifestations of legislative intent, PROVIDED THAT any interpretations shall be in writing
with copies provided to the city council.
T
N
to
Mr. Taraday referenced the findings in the ordinance that would be used in the event there are any
ambiguities. He provided an overview of the ordinance: the ordinance would require an extra $4/hour of w
hazard pay. Hazard pay is defined in the ordinance as additional compensation that has been specifically
designated as additional compensation being paid due to the increased risk of contracting COVID-19. He a)
relayed his understanding that one of the unions for PCC employees has already negotiated $4/hour z
hazard pay; he believed that was due to expire soon. The ordinance is not intended to add $4/hour of M
hazard pay on top of hazard pay already negotiated. For example, if a union has negotiated $4/hour of a
hazard pay, this ordinance would not increase that to $8/hour; it would have no effect in that situation. If a
union has negotiated $2/hour of hazard pay, the ordinance would impose a regulation that an additional
$2/hour of hazard pay be paid so all grocery workers operating in the City that meet the coverage of the
ordinance would receive $4/hour in hazard pay.
Mr. Taraday pointed out the ordinance defines grocery businesses as one of two categories, the first is
over 10,000 square feet in size and primarily engaged in retailing groceries for offsite consumption.
Groceries is defined as including fresh produce, meats, poultry, fish, deli products, dairy products, canned
and frozen goods, dry food, beverages, baked foods. The ordinance also states other household supplies
and other products shall be secondary to the primary purpose of groceries. The second category of
grocery business would be 85,000 square feet in size with at least 30% or more of its sales floor area
Edmonds City Council Approved Minutes
April 6, 2021
Page 13
Packet Pg. 17
2.1.h
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDMONDS, WASHINGTON, REPEALING
RESOLUTION NO. 1295 ADOPTING ROBERT'S RULES
OF ORDER FOR THE CONDUCT OF CITY COUNCIL
MEETINGS, AND ESTABLISHING COMPREHENSIVE
RULES OF PROCEDURE AND CODE OF CONDUCT
FOR THE CITY COUNCIL
WHEREAS, Chapter 35.A.12.120 RCW gives the City Council of each code city
the power to set rules for conducting its business within the provisions of Title 35A RCW;
and
WHEREAS, in 2013, the City Council passed Resolution No. 1295, which adopted
Robert's Rules of Order as the parliamentary authority for the conduct of Council meetings;
and
WHEREAS, a comprehensive set of procedural rules and code of conduct
combining all applicable statutes will provide the most expedient means of conducting
Council Meetings and other city business; now therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. REPEALER. Resolution No. 1295 is hereby repealed.
Section 2. ADOPTION OF COUNCIL RULES OF PROCEDURE. The Council Rules of
Procedure are established as set forth in Exhibit A attached hereto.
RESOLVED this day of , 2022.
APPROVED:
MIKE NELSON, MAYOR
1
Packet Pg. 18
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK: , 2022
PASSED BY THE CITY COUNCIL: , 2022
RESOLUTION NO.
2
Packet Pg. 19
Exhibit A - COUNCIL RULES OF PROCEDURE
2.1.i
COUNCIL RULES OF PROCEDURE
TABLE OF CONTENTS
SECTION 1. AUTHORITY
1.1 Intent of Policies............................................................................................ 1
1.2 Effect/Waiver of Rules.................................................................................... 1
1.3 Footnotes and References............................................................................. 1
SECTION 2. COUNCIL ORGANIZATION
2.1 Oath of Office................................................................................................. 1
2.2 Election of Council President and Council President Pro Tern ....................... 1
2.3 Duties of Officers............................................................................................ 2
2.4 Appointments to Boards and Commissions.................................................... 2
2.5 Filling a Council Vacancy............................................................................... 2
SECTION 3. AGENDA PREPARATION
3.1 Role of City Clerk............................................................................................3
3.2 Placement of Items on the Agenda.................................................................3
3.3 Format for Agenda Memos..............................................................................3
3.4 Agenda Item Priority.......................................................................................4
3.5 Readings for Ordinances.................................................................................4
SECTION 4. CONSENT AGENDA
4.1 Establishment of Consent Agenda................................................................. 4
4.2 Adoption of Consent Agenda......................................................................... 4
4.3 Removal of Item from Consent Agenda......................................................... 4
SECTION 5. COUNCIL MEETINGS
5.1
Open Public Meetings................................................................................. 5
5.2
Meeting Cancellation....................................................................................5
5.3
Regular Meetings.........................................................................................5
5.4
Forms of Address.........................................................................................6
5.5
Seating Arrangement...................................................................................6
5.6
Quasi -Judicial Items.....................................................................................6
5.7
Council Committees.....................................................................................6
5.8
Executive Sessions..................................................................................... 7
5.9
Special Meetings......................................................................................... 7
5.10
Emergency Meetings................................................................................. 8
5.11
Meeting Place............................................................................................ 8
Packet Pg. 20
Exhibit A - COUNCIL RULES OF PROCEDURE
2.1.i
5.12 Notice of Meetings, Public Hearings.......................................................... 8
5.13 Quorum...................................................................................................... 8
5.14 Attendance, Excused Absences..................................................................8
5.15 Online Meetings..........................................................................................8
5.16 Role of Clerk................................................................................................8
SECTION 6. COUNCIL CONDUCT
6.1 General Conduct............................................................................................ 9
6.2 Conduct with City Staff, and the Council Legislative Assistant ....................... 9
6.3 Conduct with Boards, Committees, Commissions, and Outside Agencies .... 10
6.4 Implementation, Compliance, and Enforcement............................................11
SECTION 7. CODE OF ETHICS
7.1 Code of Ethics.............................................................................................. 11
SECTION 8. PUBLIC TESTIMONY
8.1 Regular Meetings......................................................................................... 12
8.2 Group Representation.................................................................................. 12
8.3 Speaking on behalf of an Organization.........................................................12
8.4 Quasi -Judicial Items......................................................................................12
8.5 Recognition by Chair.....................................................................................12
8.6 Decorum........................................................................................................12
8.7 Identification of Speakers..............................................................................13
8.8 Instructions for Speakers...............................................................................13
8.9 Rules for Public Hearings.............................................................................13
8.10 Donation of Speaking Time.........................................................................13
SECTION 9. MOTIONS
9.1 Voice Votes...................................................................................................13
9.2 Motions that do not Receive or Require Seconds.........................................13
9.3 Tie Votes......................................................................................................
13
9.4 Nature of Motion............................................................................................13
9.5 Request for Written Motions..........................................................................13
9.6 Discussion Following a Motion.....................................................................
14
9.7 Council Consensus......................................................................................
14
9.8 Withdrawal of Motions..................................................................................
14
9.9 Motion to Table..............................................................................................14
9.10 Motion to Postpone to a Time Certain........................................................
14
9.11 Motion to Postpone Indefinitely...................................................................14
9.12 Motion to Call for the Question..................................................................
14
9.13 Motion to Amend........................................................................................
14
9.14 Repetition of the Motion Prior to Voting .....................................................
14
9.15 Voting.........................................................................................................
14
9.16 Recusal......................................................................................................
14
9.17 Silence and Abstention...............................................................................
15
ii
Packet Pg. 21
Exhibit A - COUNCIL RULES OF PROCEDURE
2.1.i
9.18 Prohibition of Voting by Proxy.................................................................... 15
9.19 Close of Discussion.................................................................................... 15
9.20 Motion to Reconsider................................................................................. 15
9.21 Questions of Interpretation......................................................................... 15
SECTION 10. ITEMS REQUIRING FOUR VOTES.............................................15
SECTION 11. ITEMS REQUIRING A UNANIMOUS VOTE................................15
SECTION 12. COUNCIL REPRESENTATION
12.1 Correspondence..........................................................................................15
12.2 Use of City Resources.................................................................................15
12.3 Controversial Communications................................................................... 16
SECTION 13. REIMBURSEMENT OF EXPENSES
13.1 Allowed Expenses.......................................................................................16
13.2 Disallowed Expenses..................................................................................16
13.3 Reimbursement Process.............................................................................16
13.4 Council Travel/Training Budget...................................................................17
SECTION 14. SUSPENSION AND AMENDMENT OF RULES
14.1 Suspension of Rules...................................................................................17
14.2 Amendment of Rules...................................................................................17
Rf
Packet Pg. 22
2.1.i
Exhibit A - COUNCIL RULES OF PROCEDURE
Section 1. Authority.
1.1 These rules constitute the official rules of procedure for the Edmonds City
Council. In all decisions arising from points of order, the Council shall be
governed by the current edition of Robert's Rules of Order," a copy of which is
maintained in the City Council Office.
1.2 These rules of procedure are adopted for the sole benefit of the members of the
City Council to assist in the orderly conduct of Council business. These rules of
procedure do not grant rights or privileges to members of the public or third
parties. Failure of the City Council to adhere to these rules shall not result in any
liability to the City, its officers, agents, and employees, nor shall failure to adhere
to these rules result in invalidation of any Council act.
1.3 Any provision of these rules of procedure that is footnoted with a citation to the
Revised Code of Washington, the Edmonds City Code, or other statute or ruling
is included here for ease of reference only and is not intended to be adopted as a
rule herein because it already constitutes governing law. Likewise, any conflict
between such a provision and the law cited in the footnote shall be resolved in
favor of the law cited in the footnote. Provisions herein that are not footnoted with
a citation to the Revised Code of Washington or the Edmonds City Code have
been adopted by City Council resolution as the Council's procedural rules and
may be amended at any time by subsequent resolution.
Section 2. Council Organization.
2.1 New Councilmembers shall be sworn in by a judge, the Mayor, or the City Clerk
2.2. The Council shall elect a Council President and Council President Pro Tern for a
one-year term. The election of the Council President shall be conducted by the
City Clerk. No one Councilmember may nominate more than one person for a
given office until every member wishing to nominate a candidate has an
opportunity to do so. Nominations do not require a second. The Clerk will repeat
each nomination until all nominations have been made. When it appears that no
one else wishes to make any further nominations, the Clerk will ask again for
further nominations and if there are none, the Clerk will declare the nominations
closed. A motion to close the nominations is not necessary. After nominations
have been closed, voting for Council President takes place in the order
nominations were made. Councilmembers will be asked to vote by a raise of
hands. As soon as a nominee receives a majority vote (four votes), the Clerk will
declare him/her elected. No votes will be taken on the remaining nominees. If
none of the nominees receives a majority vote, the Clerk will call for nominations
again and repeat the process until a single candidate receives a majority vote.
The same process is conducted for the election of the Council President Pro
Tem.
Packet Pg. 23
Exhibit A — COUNCIL RULES OF PROCEDURE
2.1.i
2.3 Duties of Officers
A. The Mayor shall be the Presiding Officer at all Council Meetings except
Council Committee Meetings. In the absence of the Mayor, the Council
President shall become Mayor Pro Tern and act as the Presiding Officer,
performing the duties and responsibilities with regard to conduct of
meetings and emergency business. In the absence of both the Mayor and
the Council President, the Council President Pro Tern shall act as a
temporary Presiding Officer.
B. It shall be the duty of the Presiding Officer to:
1. Call the meeting to order.
2. Keep the meeting to its order of business.
3. Control discussion in an orderly manner.
a. Give every Councilmember who wishes an opportunity to
speak when recognized by the chair.
b. Permit audience participation at the appropriate times.
C. Require all speakers to speak to the question and to observe
Robert's Rules of Order.
4. State each motion before it is discussed and before it is voted
upon.
5. Put motions to a vote and announce the outcome.
C. The Presiding Officer shall decide all questions of order, subject to the right
of appeal to the Council by any member.
2.4 Appointments to Boards and Committees'
The Council President shall appoint Councilmembers to Council subcommittees
and outside boards and committees that are not otherwise specified or governed
by other rules. Prior to appointment, the Council President shall solicit interest
from Councilmembers for their preferred appointments. The Council President
shall then circulate the final appointment list to the Council at least seven (7)
days prior to appointment. The Council President shall make his or her
appointments as soon as practicable, following election of the Council President.
2.5 Filling a Council Vacancy
A. If a vacancy occurs in the office of Councilmember, the Council will follow
the procedures outlined in the Revised Code of Washington2. In order to
fill the vacancy with the most qualified person available until an election is
ECC 1.02.031(B)
RCW 42.12.070
2
Packet Pg. 24
Exhibit A - COUNCIL RULES OF PROCEDURE
2.1.i
held, the Council will widely distribute and publish a notice of the vacancy
at least two weeks in advance, the procedure by which the vacancy will be
filled, and an application form.
B. The Council will draw up and approve an application form to aid the
Council's selection of the new Councilmember.
C. Those candidates selected by Council will be interviewed by the Council
during a regular or special Council meeting open to the public. The order
of the interviews will be determined by drawing the names; in order to
make the interviews fair, applicants will be asked to remain outside the
Council Chambers while other applicants are being interviewed.
Applicants will be asked to answer questions posed by each
Councilmember during the interview process. The interview process will
be designed to be fair and consistent. Since this is not a campaign,
comments about other applicants will not be allowed.
D. The Council may recess into executive session to discuss the
qualifications of all candidates. Nominations, voting and appointment of a
person to fill the vacancy will be conducted during an open public meeting
E. The term of an appointed Council position expires upon certification of the
next election.
Section 3. Agenda Preparation.
3.1 Under the direction of the Council President and Mayor, the City Clerk will
prepare an agenda for each meeting of the full Council and Council committees,
specifying the time and place of the meeting and setting forth a brief general
description of each item to be considered by the Council. Agendas are subject to
review and/or modification by the Council President.
3.2 An item for a Council meeting may be placed on the agenda by one of the
following methods:
A Majority vote or consensus of the Council.
B. By the Council President or Council President Pro Tern when acting in the
absence of the Council President.
The Council President will make every effort to place an item Council approved
by consensus or majority vote on an agenda. If time is not available for the
requested date, it shall be placed on the next available agenda.
3.3 Agenda memos shall be in a standard format. The Mayor shall determine the
Packet Pg. 25
2.1.i
Exhibit A — COUNCIL RULES OF PROCEDURE
format.
3.4 Agenda items will generally be prioritized in the following order of importance: 1)
joint meetings or presentations involving outside agencies; 2) items scheduled for
statutory compliance; 3) advertised public hearings; 4) continued items from a
prior meeting; and 5) items scheduled for convenience, such as those involving
outside consultants.
3.5 Ordinances scheduled for Council action will generally receive three readings
(with the exception of items that have had a public hearing before the Planning
Board).
A. The first reading will be the scheduling of the item on the Council
Extended Agenda by title or subject. If reasonably possible the item
should be listed on the Extended Agenda at least two weeks prior to the
second reading. The Council President may authorize exceptions for items
of an emergency or unexpected nature requiring immediate action. The
applicable portion of the Council Extended Agenda will be appended to
the meeting agenda and distributed and posted along with the agenda.
B. The second reading will be scheduled for review and discussion by the full
City Council or a Council Committee. Items of a minor or routine nature
may bypass this meeting and be scheduled directly to a Consent Agenda.
In such cases Council shall by motion, waive the second reading as part
of the adopting motion.
C. The third reading will be Council review and action at a subsequent
meeting.
Section 4. Consent Agenda.
4.1 The Mayor, in consultation with the Council President, shall place matters on the
Consent Agenda which: (a) have been previously discussed by the Council, or
(b) based on the information delivered to members of the Council, by the
administration, can be reviewed by a Councilmember without further explanation,
or (c) are so minor or routine in nature that passage is likely.
4.2 The motion to adopt the Consent Agenda shall be non -debatable and have the
effect of moving to adopt all items on the Consent Agenda.
4.3 Since adoption of any item on the Consent Agenda implies unanimous consent,
any member of the Council shall have the right to remove any item from the
Consent Agenda. Councilmembers are given an opportunity to remove items
from the Consent Agenda after the motion is made and seconded to approve the
agenda. If any matter is withdrawn, the Presiding Officer shall place the item at
an appropriate place on the agenda for deliberation at the current or future
Packet Pg. 26
Exhibit A — COUNCIL RULES OF PROCEDURE
2.1.i
Council meeting.
Section 5. Council Meetings.
5.1 All Council meetings shall comply with the requirements of the Open Public
Meetings Act3. All Regular Meetings, Committee Meetings, and Special Meetings
of the Council shall be open to the public. A Council meeting is defined as a
properly noticed meeting in which a quorum of the Council transacts official City
business as defined by the OPMA. Meetings under the OPMA require an
agenda, public notice, and an official record in the form of meeting minutes.
Meetings attended by Council members which do not involve the transaction of
City business are not considered meetings under the Act. If a quorum of Council
members attend such meetings, they are encouraged to sit separately, refrain
from discussing City business, and only participate as passive observers.
5.2 Any Council meeting may be canceled by a majority vote or consensus of the
Council. The Council President may cancel a Council meeting for lack of official
business.
5.3 Regular Meetings4 of the City Council shall be held in accordance with the
meeting schedule adopted in Edmonds City Code 1.04.010. Council meetings
shall adjourn no later than 10:00 p.m. on the day initiated unless such
adjournment is extended by an affirmative vote of a majority of the Council as a
whole plus one.
Order of Business for Regular Meetings. The order of business shall
generally be as follows:
Regular Meeting (7:00 p.m.)
1. Call to Order, Flag Salute
2. Land Acknowledgment
3. Roll Call
4. Approval of the Agenda
5. Presentations
6. Public Comment
7. Approval of the Consent Agenda
8. Unfinished Business: The following procedures shall
• Introduction of item by Presiding Officer
• Presentation by staff
• Public Hearings, if any noticed
• Council motion to move adoption of legislation
• Council discussion and possible action
3 RCW 42.30
4 ECC 1.04.010(A)
be used:
5
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Exhibit A — COUNCIL RULES OF PROCEDURE
2.1.i
9. New Business: The following procedure shall be used:
• Staff Presentation
• Council discussion
10. Mayor's Comments
11. Council Comments
12. Executive Session, if needed
13. Adjournment
5.4. At all meetings, the Mayor shall be addressed as "Mayor (surname)." The
Council President shall be addressed as "Council President (surname)."
Members of the Council shall be addressed as "Councilmember (surname)."
5.5. At all meetings, the Mayor shall sit in the Presiding Officer's seat, and the Council
President shall sit at the right hand of the Mayor. Other Councilmembers are to
be seated in a manner acceptable to Council. If there is a dispute, seating shall
be in position order.
5.6 Prior to commencement of discussion of a quasi-judicial item, the Mayor will ask
if any Councilmember has a conflict of interest or Appearance of Fairness
Doctrine concern which could prohibit the Councilmember from participating in
the decision -making process. If it is deemed by the Councilmember, in
consultation with the City Attorney, that it is warranted, the Councilmember
should step down and not participate in the Council discussion or vote on the
matter. The Councilmember shall leave the Council Chambers while the matter is
under consideration.
5.7 Council Committees5. The City Council shall have the following Standing
Committees: Finance ("FIN"); Parks and Public Works ("PPW"); Public Safety,
Planning and Personnel ("PSPP"). Regular meetings of the City Council standing
committees shall be held in accordance with the meeting schedule adopted in
Edmonds City Code 1.04.010. The audio and/or video of Council Committee
meetings shall be recorded, posted online, and bookmarked to allow easy access
to portions of the audio recording that correspond with each item on the
Committee's agenda.
A. Business items considered by a City Council committee should only be
forwarded to the City Council Consent Agenda with the unanimous consent of
the committee members.6
B. Committee business items that have not received unanimous support of the
committee to be forwarded to the Consent Agenda may be discussed at a
forthcoming committee meeting if additional committee work is likely to
produce unanimity. Alternatively, the Council President may place the item on
5 ECC 1.04.010(B)
6 ECC 1.04.050(A)
0
Packet Pg. 28
Exhibit A — COUNCIL RULES OF PROCEDURE
2.1.i
a future Council agenda for further deliberation and/or action by the City
Council.'
C. The Council President shall be a nonvoting ex-officio member of all Council
committees, except when a regular committee member is absent, in which
case the Council President may vote. When a committee chair is absent, the
other regular committee member shall serve as the committee chair.$
D. The Mayor and Council members from other committees may attend
committee meetings of which they are not members and may join the
discussion and ask questions about a committee business item if they have
been present during the entire discussion of that business item; provided, that
only committee members, or the Council President when substituting for an
absent committee member, may vote on committee business. Presence of a
quorum of the City Council at a committee meeting shall not change the
character of the meeting from a committee meeting to a City Council
meeting.9
5.8 The Council may hold Executive Sessions or Closed Sessions from which the
public may be excluded, for those purposes set forth in the Revised Code of
Washington10. Before convening an Executive Session, the Presiding Officer
shall announce the purpose of the Session and the anticipated time when the
Session will be concluded. Should the Session require more time, a public
announcement shall be made that the Session is being extended.
Councilmembers should keep confidential all written materials and verbal
information provided to them during Executive Sessions, to ensure that the City's
interests are not compromised. Councilmembers should refrain from taking notes
in Executive Session because such records may be subject to public disclosure,
thereby compromising the confidential nature of the matters discussed.
Confidentiality also includes information provided to Councilmembers outside of
Executive Sessions when the information is considered to be exempt from
disclosure under the Revised Code of Washington. If a Councilmember
unintentionally discloses Executive Session discussion with another party, that
Councilmember shall make full disclosure to the Mayor and/or the City Council in
a timely manner as soon as the error is discovered.
5.9 Special Meetings" may be held by the Council subject to notice requirements
prescribed by State law. Special Meetings may be called by the Council
President, Mayor, or any four members of the City Council by written notice
delivered to each member of the Council at least twenty-four hours before the
time specified for the proposed meeting. The notice of such Special Meetings
ECC 1.04.050(B)
8 ECC 1.04.050(C)
'ECC 1.04.050(D)
10 RCW 42.30.110 and RCW 42.30.140
" RCW 42.30
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shall state the subjects to be considered, and no subject other than those
specified in the notice shall be considered. The order of business for Special
Meetings shall generally follow Section 5.3A.
5.10 An Emergency Meeting12 is a special Council meeting called without the 24-
hour notice. It deals with an emergency involving injury or damage to persons or
property or the likelihood of such injury or damage, when time requirements of a
24-hour notice would make notice impractical and increase the likelihood of such
injury or damage. Emergency meetings may be called by the Mayor or the
Council President with the consent of a majority of Councilmembers. The
minutes will indicate the reason for the emergency.
5.11 Special Meetings and Emergency Meetings will beat a time and place as
Council directs.
5.12 The City shall comply with the public notice provisions of the Revised Code of
Washington13. Unless specified otherwise, the public shall receive notice of
upcoming public hearings through publication of such notice in the City's official
newspaper at least ten (10) days prior to the hearing.
5.13 At all Council Meetings, a majority of the Council (four members) shall constitute
a quorum for the transaction of business. In the absence of a quorum, the
members present may adjourn that meeting to a later date.
5.14 Members of the Council may be excused from attending a City Council meeting
by contacting the Council President prior to the meeting and stating the reason
for his or her inability to attend. If the member is unable to contact the Council
President, the member shall contact the Mayor, who shall convey the message to
the Council President. Following roll call, the Presiding Officer shall inform the
Council of the member's absence, state the reason for such absence, and inquire
if there is a motion to excuse the member. This motion shall be nondebatable.
Upon passage of such motion by a majority of members present, the absent
member shall be considered excused and the Clerk will make an appropriate
notation in the minutes. Councilmembers who do not follow the above process
will be considered unexcused and it shall be so noted in the minutes. A motion to
excuse a Councilmember may be made retroactively at the next meeting.
Removal of a sitting Councilmember for three (3) consecutive unexcused
absences is authorized by RCW 35A.12.060.
5.15 Online Meetings: When online meetings are permitted, Councilmembers must
have video and audio capabilities and enable them during the meeting whenever
possible. Any participant (Council, staff, or presenter) must enable their video
and audio when speaking, unless technical difficulties do not allow. Participants
must attempt to contact the technology department in order to resolve any
12 RCW 42.30
13 RCW 35A.12.160
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problems prior to the meeting. If the problem cannot be resolved, then the
participant must inform the Council President and/or the Mayor prior to the
meeting.
5.16 The City Clerk or an authorized Deputy City Clerk shall attend all Council
meetings. If the Clerk and the Deputy Clerk are absent from any Council
meeting, the Mayor shall appoint a Clerk Pro Tempore. The minutes of the
proceedings of the Council shall be kept by the City Clerk and shall constitute the
official record of the Council.
Section 6. Council Conduct.
The City Council finds that Councilmembers should seek to continually improve the
quality of public service and ensure public confidence in the integrity of local
government and its effective, transparent, and equitable operation. Councilmembers
have a public stage and privileged platform to show how individuals with contrasting
points of view can find common ground, demonstrate problem -solving approaches, and
achieve solutions that benefit the community as a whole. Central to these principles is
that civility and decorum shall apply to all Councilmember conduct in relation to city
business. To this end, the following Code of Conduct for members of the Edmonds City
Council is established.
6.1 General Conduct
A. Councilmembers shall focus discussions and debates on vision, policies,
and their implementation.
B. No Councilmember shall dominate proceedings during Council or other
public meetings.
C. Personal, insulting, or intimidating language, body language and actions,
are not allowed. Councilmembers may raise a point of order for ruling by
the Chair or by the Body to address inappropriate remarks.
D. Ensuring that all meeting participants feel welcome is a vital part of the
democratic process. No signs of partiality, prejudice, or disrespect should
be evident on the part of Councilmembers toward any individual
participating in a public meeting. Every effort should be made to be
respectful in listening to Council, staff and public testimony and
discussions.
E. Technology allows words written or said to be distributed far and wide.
Councilmember written notes, voicemail messages, texts, email, or other
electronic communications, are public records and shall follow this code.
6.2 Conduct with Citv Staff. and the Council Leaislative Assistant
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The community is best served when the abilities, experience, and knowledge of
staff and contract employees work alongside councilmembers, and
councilmembers will value these resources and relationships by:
A. Using respectful language and avoiding aggressive tones.
B. Whenever possible, provide questions ahead of public meetings and
otherwise avoid surprises.
C. Recognize that calls and emails may not be returned outside of business
hours.
D. Expressing concerns about performance only to the Mayor, in the case of
staff, and the Council President, in the case of Council legislative aide.
E. Understanding that Council, as a legislative body, directs City business via
policy change initiated by majority Council vote only; councilmembers
acting individually shall refrain from directing staff or otherwise intruding
on the City's administrative functions.
6.3 Conduct with Boards. Committees. Commissions. and Outside Aaencies
A. The City maintains several boards and commissions as a means of
encouraging and gathering community input. Residents who serve on
boards and commissions are a valuable resource to the City's leadership
and shall be treated with appreciation and respect.
B. Councilmembers are appointed as non -voting members to serve as the
primary two-way communication liaison between the Council and boards,
commissions, and committees. Councilmembers are not to direct the
activities or work of the board, commission, or committee.
C. Councilmembers may attend any board or commission meeting to which
they are not appointed but shall do so as a member of the public. Personal
comments or positions, if given, will be identified as such and shall not be
represented as the position of the City or Council.
D. Councilmembers shall not contact a board or commission member to
lobby on behalf of an individual, business, or organization, with the
exception of the hearing examiner or architectural design board. It is
acceptable for Councilmembers to contact boards or commissions and
their members, so long as all interactions are in line with the Edmonds
Code of Ethics.
E. When attending a non -city sponsored event, meeting, conference, or other
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2.1.i
activity, Councilmembers shall do so in an individual Councilmember
capacity only. Likewise, a Councilmember may be authorized to represent
the City only in compliance with RCW 35A.12.100.
6.4 Implementation, Compliance, and Enforcement
As an expression of the standards of conduct that best serve the City, the Code
of Conduct is intended to be self -enforcing and is most effective when members
are thoroughly familiar with it and embrace its provisions.
A. This Council Code of Conduct shall be included in the regular orientations
for newly seated Councilmembers. Members entering office shall sign a
statement affirming they read and understood the City of Edmonds
Council Code of Conduct.
B. The Code of Conduct shall be reviewed and reaffirmed annually by the
City Council.
C. When a breach of this code occurs, Councilmembers are encouraged to
remind one another of the Code of Conduct terms. These communications
may be documented with the subject line, "Code of Conduct Reminder."
D. Repeated breaches, or egregious instances, may be dealt with according
to the terms set out in the Council's adopted Robert's Rules of Order or
other applicable laws and regulations.
Section 7. Code of Ethics.
7.1 Code of Ethics. The purpose of a Code of Ethics is to strengthen the quality of
government through ethical principles which shall govern the conduct of the City
Council. To this end, the Council shall-
1 . Be dedicated to the concepts of effective and democratic government.
2. Affirm the dignity and worth of the services rendered by government and
maintain a sense of social responsibility.
3. Be dedicated to the highest ideals of honor and integrity in all public and
personal relationships.
4. Recognize that the chief function of local government at all times is to
serve the best interest of all the people.
5. Keep the community informed on municipal affairs and encourage
communications between the citizens and all municipal officers.
Emphasize friendly and courteous service to the public and each other;
seek to improve the quality of public service, and confidence of citizens.
6. Seek no favor; do not personally benefit or profit by confidential
information or by misuse of public resources.
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7. Conduct business of the city in a manner which is not only fair in fact, but
also in appearance.
Section 8. Public Testimony.
8.1 Regular Meetings.
A. Members of the public may address the City Council at any Regular
Meeting under "Audience Comments." During this portion of the meeting,
individuals may speak to agenda items or any other topic except those
scheduled for a public hearing or as noticed as a closed record review.
Individuals may speak for three minutes or less. If time is available, the
Presiding Officer may call for additional unsigned speakers. No person
may use public comment to promote or oppose any candidate for public
office. In election years, a campaign officially starts when a candidate
officially files their candidacy with the State or a county election office and
runs through the election.
B. If during a Regular Meeting an agenda item is before the Council for the
first time and is not part of the consent agenda, public comment for that
item will follow the staff presentation but precede Council review.
Individuals may speak for three minutes or less.
8.2 When large numbers of people are signed up to speak on the same topic, the
Presiding Officer may request that the group(s) select a limited number of
speakers to cover their view and then ask all those who agree with that position
to stand at the conclusion of each presentation.
8.3 When representing the official position of a local agency or organization within
the city's jurisdiction, a speaker may be given five minutes and it will be recorded
as the official position of that organization. Requests for a five-minute
presentation must be made in advance and granted by the Council President or a
Council majority. Each organization shall have only one (1) five-minute
presentation per year.
8.4 Public testimony authorized in Section 8.1 and 8.2 may not include comments or
information on any quasi-judicial matter pending before the City Council, or on
any topic for which Council has closed the public record.
8.5 No person shall be allowed to address the Council while it is in session without
the recognition of the Presiding Officer.
8.6 It shall be unlawful for any person in the audience at a Council meeting to do any
of the following: Engage in disorderly, disruptive, disturbing, delaying or
boisterous conduct, such as, but not limited to, handclapping, stomping of feet,
whistling, making noise, use of profane language or obscene gestures, yelling or
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similar demonstrations, which conduct substantially interrupts, delays, or disturbs
the peace and good order of the proceedings of the Council.14
8.7 Persons testifying shall identify themselves for the record as to name, City of
residence and any organization represented.
8.8 An instruction notice for speakers will be available at the meeting. Speakers will
be advised by the Presiding Officer that their testimony is being recorded.
8.9 The following rules shall be observed during any Public Hearing:
A. Individuals will be allowed three minutes to speak.
B. The Presiding Officer may allow additional time for receipt of written
testimony when needed.
C. The Clerk shall be the timekeeper.
D. Prior to closing the hearing the Presiding Officer shall inquire if there are
any additional speakers other than those that have signed up and
previously spoken, and if there are they shall be allowed to testify.
8.10 Time cannot be donated by one speaker to another.
Section 9. Motions.
9.1 Unless otherwise provided for by statute, ordinance, or resolution, all votes shall
be taken by voice or hand raise, except that at the request of any
Councilmember, a roll call vote shall be taken by the City Clerk.
9.2 To take action, a Councilmember should make a motion, which is seconded by
another Councilmember, on the topic under discussion. If the motion is not
seconded, it dies. Some motions do not require a second: nominations,
withdrawal of a motion, request for a roll call vote, and point of order.
9.3 In case of a tie vote on a motion, the motion shall be considered lost. If the
motion is an item for which the Mayor may break the tie vote, the Mayor may
vote on the motion.
9.4 Motions shall be clear and concise and not include arguments for the motion.
9.5 Motions shall be reduced to writing when required by the Presiding Officer or any
member of the Council. All resolutions and ordinances shall be in writing.
14 Acosta v. City of Costa Mesa, 718 F.3d 800 (9th Cir. 2013), Id., at 816
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9.6 After a motion has been made and seconded, Councilmembers may discuss
their opinions on the issue prior to the vote. If they wish to do so, they may state
why they will vote for or against the motion.
9.7 When the Council concurs or agrees with an item that does not require a motion,
the Mayor will summarize the Council's consensus at the conclusion of the
discussion.
9.8 A motion may be withdrawn by the maker of the motion, at any time, without the
consent of the Council.
9.9 A motion to table is nondebatable. It requires a majority to pass. If the motion to
table prevails, the matter may be "taken from the table" only by adding it to the
agenda of a future meeting, at which time discussion can continue. If an item is
tabled, it cannot be reconsidered at the same meeting.
9.10 A motion to postpone to a specific time is debatable, amendable, and may be
reconsidered at the same meeting. It requires a majority to pass. The motion
being postponed must be considered at a later time in the same meeting or a
specific future meeting.
9.11 A motion to postpone indefinitely is debatable, is not amendable, and may be
reconsidered at the same meeting. It requires a majority to pass. The merits of
the main motion may be debated.
9.12 A motion to call for the question shall close debate on the main motion and is
nondebatable. This motion must receive a second and fails without a two-thirds
(2/3) vote. Debate is reopened if the motion fails.
9.13 A motion to amend is defined as amending a motion that is on the floor and has
been seconded, by inserting or adding, striking out, striking out and inserting, or
substituting.
9.14 When the discussion is concluded, the motion maker, Mayor, or City Clerk, shall
repeat the motion prior to voting.
9.15 The City Council votes on the motion as restated. If the vote is unanimous, the
Mayor shall state that the motion has been passed unanimously according to the
number of Councilmembers present, such as " 7-0" or "6-0." If the vote is not
unanimous, the Mayor shall state the number of Councilmembers voting in the
affirmative and the number voting in the negative and whether the motion passes
or fails.
9.16 If a Councilmember has a conflict of interest or an appearance of fairness
question under state law, the Councilmember may recuse themselves from the
issue and shall leave the Council chambers during discussion and voting on the
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issue. That Councilmember shall be considered absent when voting occurs.
9.17 If a member of the Council is silent on a vote, it shall be recorded as an
affirmative vote. If a member of the Council abstains, the member shall state the
reason for the abstention and it shall be recorded as an abstention and not
included in the vote tally.
9.18 No vote may be cast by proxy.
9.19 Once the vote has been taken, the discussion is closed. It is not necessary for
Councilmembers to justify or explain their vote. If they wish to make their
positions known, this should happen during the discussion preceding the vote.
9.20 After the question has been decided, any Councilmember who voted in the
majority may move for a reconsideration of the motion. The motion for
reconsideration must be made at the same or next regular meeting.
9.21 The City Attorney, in consultation with the City Clerk, shall decide all questions of
interpretations of these policies and procedures and other questions of a
parliamentary nature which may arise at a Council meeting. All cases not
provided for in these policies and procedures shall be governed by the current
edition of Robert's Rules of Order. In the event of a conflict, these Council rules
of procedures shall prevail.
Section 10. Items Requiring Four Votes. The passage of any ordinance, grant or
revocation of franchise or license, any resolution for the payment of money or approval
of warrants shall require the affirmative vote of at least a majority of the whole
membership of the Council (4 votes).15
Section 11. Items Requiring a Unanimous Vote. An ordinance must be adopted
unanimously where both of the following conditions exist: 1) the ordinance is subject to
referendum under RCW 35A.11.090, as limited by Leonard v. City of Bothell, 87 Wn.2d
847, 852-53, 557 P.2d 1306, 1310 (1976) ("If the grant of power is to the city as a
corporate entity, direct legislation is permissible insofar as the statute is concerned. On
the other hand, if the grant of power is to the legislative authority of the city, the initiative
and referendum are prohibited."), and similar case law, and; 2) the ordinance is
proposed to take immediate effect under RCW 35A.11.090(2).
Section 12. Council Representation.
12.1 Once the City Council has taken a position on an issue, all official City
correspondence regarding the issue will reflect the Council's adopted position
12.2 Email, City letterhead, and related materials shall not be used for
correspondence of Councilmembers representing a dissenting point of view from
" RCW 35A.12.120
15
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an official Council position.
12.3 As a matter of courtesy, letters to the editor, or other communication of a
controversial nature, which do not express the majority opinion of the Council,
shall be presented to the full Council prior to publication.
Section 13. Reimbursement of Expenses.
13.1 Allowed Expenses. Each councilmember may obtain reimbursement for
necessary expenses incurred in connection with the due performance of their
official duties or to obtain information about special aspects of a task, vote, or
issue before them. In determining the propriety of a reimbursement request, the
councilmember seeking reimbursement must be able to demonstrate and
document that the expense incurred relates to a matter in which the city council
has an interest, or that the expense affects municipal rights, process, or
property. Ultimately, there must be a nexus between the expenditure and the
welfare of the Edmonds community and its inhabitants, such that the benefit of
the expenditure accrues primarily to the public, not the councilmember. To avoid
duplicating such an expense to the City, the councilmember should make other
councilmembers aware of the information purchase before making it and share
out the information to full council when it is received. As Council budgets are set
annually, note that expenses of this nature exceeding $250 per councilmember
per year may not have funding available to reimburse the full amount.
The regular and usual expenses associated with councilmember training, travel,
mileage, and office supplies are not included in the above -stated reimbursement
limit.
13.2 Disallowed Expenses. Expenditures that violate the Code of Ethics are not
reimbursable. Nor shall reimbursement be allowed for expenses incurred due to
the fault or neglect of the councilmember. Ultimately, if the benefit of the
expenditure accrues primarily to the councilmember and not the public, the
expense should be disallowed. A non -exhaustive list of such expenditures would
include reimbursement for dining, entertainment, non -essential travel, and
parking infractions.
13.3 Reimbursement Process. To seek reimbursement, the councilmember shall
submit, as attachments to a consent agenda memo, a description of the
expenditure, an explanation as to how the expenditure satisfies the criteria for an
allowed expense, and sufficient receipts, statements, or other documentation to
demonstrate that the expense was actually incurred. If the expense is over $250
by itself or in combination with other requested 13.1 type reimbursements for the
year, the Councilmember must verify with the Council President and/or Council
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Executive Assistant that the funds are available before the agenda memo is put
into the system. If these requirements are met AND if the agenda item is passed
by the council, the reimbursement will be deemed approved and the
reimbursement will be paid.
13.4 Council Travel/Training Budget. The Council President will consider the annual
training budget and put out a training and travel reimbursement policy by January
month -end that reflects what each councilmember can spend. This
communication will represent preauthorization for the year and reimbursements
for training and travel will be signed off on by the Council President (or Pro Tern
in their absence or if the request is from the Council President) and submitted to
the finance department for reimbursement IAW City policy, which includes
requirements for timely submission of reimbursement requests.
To the extent that there is any conflict between the policies and procedures in this
Section 13 and the policies and procedures in the August 19, 2014 Employee
Expenses, Volunteer Recognition and Reimbursements Policy, this Section 14 shall
control. In the absence of any conflict, this Section 13 should be harmonized with other
city policies and procedures regarding expense reimbursement.
Section 14. Suspension and Amendment of Rules.
14.1 Any provision of these rules not governed by state law, City code, fundamental
parliamentary procedure, or other statute or rule may be temporarily suspended
by a majority vote of the Council.
14.2 It is the intent of the City Council that the rules of procedure be periodically
reviewed as needed or during odd -numbered years. These rules may be
amended, or new rules adopted, by a majority vote of the Council, provided that
the proposed amendments or new rules shall have been distributed to Council at
least two weeks prior to such action.
ADOPTED BY:
RESOLUTION NO. XXXX
AMENDED BY:
MMEW Its] 1191010191M33:1
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3.1
City Council Agenda Item
Meeting Date: 05/3/2022
Interview Candidate for Appointment to Board/Commission
Staff Lead: Carolyn LaFave
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
The Sister City Commission currently has two open positions which have been advertised as "open until
filled".
Staff Recommendation
Interview candidate Colin Torretta for appointment to the Sister City Commission.
Narrative
After review of Mr. Torretta's application by Mayor Nelson and staff, Mayor Nelson interviewed Mr.
Torretta and is recommending his appointment to the Commission.
Attachments:
Torretta_Coli n_ESCC_a pp_Redacted
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3.1.a
Edmonds
Citizen Board and Commission Application
(PLEASE PRFNT OR TYPE) NOTt. This form is a public record andmap be subject to disclosure upon request
Sister City
(Board or Commission)
Name:Colin Torretta
Address:
Edmonds WA
Date;8/26121
Day Phone:
Evenin Phone:
Ce I I
WW__
E-mail:
Occupational status and background: I work as a Director of program Management for Oracle Cloud with a focus on
building a collaborative, inclusive technical culture within our organization of 10,000+worldwide employees. I've lived in
WA most of my life and can't imagine leaving the Northwast. My wife and I have lived in Edmonds for 8 years and we lave our cats.
Organizational affiliations: N/A
Why are you seeking this appointment? I am looking for away to give back to the community and support Edmonds.
Growing up in Spokane, I had always Keen fascinated with our sister city Nishinomiya and how the program connected
two very different cultures. Joining seems like an amazing opportunity to get involved with something similar here.
What skills and knowledge do you have to meet the selection criteria? Experienced in program management, technical
writing, community building and engagement. I also have a lifelong interest in Japan and love Edmonds.
Please list any other Board, Commission, Committee, or official positions you currently hold with the City of Edmonds:_
N/A
Additional comments:1 hope i can lend
Thank you for your consideration.
Please return this completed form to;
Edmonds City Hall
1215t' Avenue North
Edmonds, WA 98020
cargly_g.lafave@edmondswa.gov
Phone:425.771.0247 1 Fax:425.771.0252
talents and experience to your great program.
r J
Signature
� [J' ReWsed 4130114
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