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05/22/1990 City Council13�❑❑❑«❑❑❑❑❑❑❑❑U"❑❑,❑D❑D❑G❑H❑H❑NORMAL.STY❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑ EDMONDS CITY COUNCIL MINUTES Page ❑ MAY 22, 1990 THESE MINUTES SUBJECT TO MAY 29, 1990 APPROVAL EDMONDS CITY COUNCIL MINUTES MAY 22, 1990 The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Larry Naughten, Mayor Mgr. John Nordquist, Council President Director Steve Dwyer, Councilmember Roger Hertrich, Councilmember Svc. Director Jo -Anne Jaech, Councilmember Works Supt. William Kasper, Councilmember Personnel Manager Jeff Palmer, Councilmember Jack Wilson, Councilmember Brian Mason, Student Representative Richards, Recorder CONSENT AGENDA STAFF Mary Lou Block, Planning Div. Peter Hahn, Comm. Svc. Bob Alberts, City Engineer Art Housler, Admin. Bobby Mills, Public Brent Hunter, Scott Snyder, City Attorney Jackie Parrett, City Clerk Margaret Items (C), (D) and (E) were removed from the Consent Agenda. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (B) APPROVAL OF MINUTES OF MAY 15, 1990 (F) REPORT ON BIDS OPENED MAY 15, 1990 FOR SHELL CREEK DRAINAGE PROJECT AND AWARD OF CONTRACT TO VOLKER STEVIN PACIFIC, INC. ($2,236,968, INCLUDING SALES TAX) (1610)(6239)(3250) (G) AUTHORIZATION TO CALL FOR BIDS FOR 1990 STORM DRAINAGE PROJECT (3250)(1610) ACKNOWLEDGMENT OF RECEIPT OF CLAIMS FOR DAMAGES FROM R.M. TOLLEFSON ($215,794) AND MR. AND MRS. JOHN STOKES ($1,206.49) 3ITEM (C) ON THE CONSENT AGENDA- (2410) Councilmember Hertrich requested the Fire Chief to submit a memorandum to the Council explaining the circumstances surrounding the claim from Mr. Tollefson. Councilmember Jaech suggested that Councilmember Hertrich call the Fire Chief to discuss the matter because it is in litigation. Councilmember Hertrich said he still wanted a memorandum submitted to the Council. COUNCILMEMBER HERTRICH MOVED TO APPROVE ITEM (C). (NO SECOND) COUNCILMEMBER KASPER THEN MOVED, SECONDED BY COUNCILMEMBER JAECH FOR DISCUSSION, TO NOT SEND A MEMORANDUM TO THE COUNCIL. Councilmember Jaech requested Councilmember Hertrich to personally contact the Fire Chief because the matter will be going to trial in the near future. MOTION CARRIED. Mayor Naughten inquired if Item (C) was to be tabled, but the Council agreed it was approved. PROPOSED ORDINANCE 2772 AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE CHAPTERS 17.30 AND 21.30, ESTABLISHING GENERAL HEIGHT RESTRICTIONS FOR FENCES AND AMENDING THE DEFINITION OF FENCES 3ITEM (D) ON THE CONSENT AGENDA-(3840) COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE ITEM (D) WITH THE FOLLOWING AMENDMENTS: STRIKE THE WORD "HEDGE" ON PAGE 1 AND IN THE SUMMARY OF THE ORDINANCE. MOTION CARRIED WITH COUNCILMEMBER KASPER OPPOSED. PROPOSED ORDINANCE 2773 AMENDING EDMONDS CITY CODE TO ADJUST THE LOW INCOME STANDARDS FOR PER- SONS QUALIFYING FOR A WATER RATE REDUCTION 3ITEM (E) ON THE CONSENT AGENDA-(6211) Councilmember Hertrich inquired if the description of the gross income differs from the original draft of the proposed ordinance. Administrative Services Director Art Housler stated that the EDMONDS CITY COUNCIL MINUTES Page ❑ MAY 22, 1990 Council directed Staff on February 27 to institute a 15% adjustment in the low-income standards on an interim basis. Councilmember Hertrich said he was interested in providing an adjustment that is comparable with other agencies. Mr. Housler said there are no set standards amongst the cities. Councilmember Hertrich inquired if the standards can be modified at a later time. City Attorney Scott Snyder said a problem may arise in administering a change in the income standards because some people could be disqualified who would have otherwise qualified. (Because he received no further direction, he was proceeding as directed.) Mr. Housler said he had obtained additional material from other cities, and he said he could schedule it for Committee discussion if additional changes were to be discussed. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE ITEM (E). MOTION CARRIED. The Council recessed to an executive session at 7:08 p.m. to discuss contract negotiations and reconvened at 7:40 p.m. CWC-HDR MONTHLY REPORT(6110) Bud Benges, CWC-HDR, Inc., reported that operation of the new phase I primary treatment facilities continues. Hauling of primary sludge will continue until the incineration system is operational in August 1990. Seattle Metro has notified the City of Edmonds that they are raising their sludge receiving charges in May 1990. Excavation and removal of peat below the operations/control building is complete and backfill and preload are in place. The contractor is working to complete the Phase I punch list in the raw sewage pumping station and solids process building. Rehabilitation work on primary clarifier number 1 is in progress. Mr. Benges said construction of the sludge incineration system is on schedule. All equipment is installed and piping is near completion. The contractor started installation of electrical and control for the incineration system. Construction of the odor control tower, mechanical and piping, sludge conveyor, concentrator, rotating screen and belt filter presses remain on schedule for start up of the solids processing facilities in August 1990. Mr. Benges said excavation for the secondary treatment units on the north end of the site is complete. The contractor has placed the aeration basins concrete base slab and continues work on the aeration basin walls. Construction of the RAS/WAS pumping station and final clarifiers floors has started. Mr. Benges noted that change order number 6 for $46,336 has been executed. Major items included the effluent valve vault modification at the waterfront, adding gas regulators for the gas -fired HVAC units and installation of power factor correction capacitors for the raw sewage pumps. Change order number 7, which includes an increase in State taxes effective May 1, 1990 and a raise in primary sludge dumping fees by Seattle Metro, is under review. Mr. Benges said construction of meter station number 3 at SR-99 near the off -ramp from SR-104 continues. The contractor delayed his operations for 1-1/2 weeks because of work on another project. The concrete vault structure has been placed and backfill operations will begin next week. Removal of the shoring system will be completed at the end of May 1990. Negotiations with the contractor regarding underground debris and gas lines are ongoing. Councilmember Dwyer noted that the percentage of monies spent continues to exceed the percentage of time used. He inquired at what point the figures for the percentage of monies spent will coincide with the figure for the percentage of time used. Mr. Benges replied in the summer of 1991. He explained that the largest expense is construction of the core wall around the site, the incinerator and dewatering equipment, and the raw sewage pumps, but a lot of the equipment for the secondary facility has already been purchased and is on hand at the City for later use. CONTINUED COUNCIL DELIBERATION ON CURBSIDE RECYCLING (WITH PARTICIPATION OF HAULERS AND COUNTY) AND PROPOSED ADOPTION OF ORDINANCE IMPLEMENTING RECYCLING PROGRAM (FROM THE MAY 15, 1990 PUBLIC HEARING)(5880) Community Services Director Peter Hahn reported that a number of issues remained unsolved after the May 15 public hearing, yard waste being the most significant issue. Mr. Hahn said option 1 for yard waste collection, which is preferred by the haulers, is to charge everyone the basic rate and give people credit for composting or otherwise not producing yard waste. Under this option, he said there would be less propensity for illegal dumping. Option 2 would impose a separate charge for yard waste, and people would sign up only if they wanted the service. Mr. Hahn said if the cost of yard waste collection is less than the cost of an extra garbage can, there will be an incentive to sign up. Mr. Hahn said the advantage of option 1 is that the cost is spread amongst all customers, thereby increasing participation levels. He said higher participation levels can be elicited by allowing people to opt out of the program after it is implemented rather than allowing them to opt into the program if there is a separate charge for yard waste. Mr. Hahn noted that Nels Johnson, Lynnwood Disposal, and Don and Evelyn Nicholson, Sound Disposal, were at the Council meeting. Mr. Johnson said the City of Bellevue instituted a program with voluntary participation for one year but found that participation was very low (only 20%). He said Bellevue has recently introduced an ordinance to spread costs among all the residents. Councilmember Hertrich inquired about the cost of the yard waste program. Although the exact cost has not been determined yet, Mr. Johnson estimated (based on Lynnwood Disposal's experience from King County) that it would cost between $3 to $4 per month. Councilmember Hertrich inquired what amount would be credited to people who do not avail themselves of the yard waste program. Mr. Johnson said he was not certain yet because all rates are subject to the Washington Utilities and Transportation Commission (WUTC), but he said the credit that was proposed in King County was $1. Councilmember Wilson inquired how often service will be provided. Mr. Johnson said it is proposed to provide service every other week. Councilmember Wilson inquired where the yard waste will be dumped. Mr. Johnson said Lynnwood Disposal owns a compost site in King County near the Cedar Hills Landfill where the material will be hauled. Councilmember Jaech was in favor of combining the cost of all services in one bill as an inducement for citizens to use the services. She believed people will be more inclined to illegally dump materials because they will not utilize the service if it is provided only upon their request. Mayor Naughten concurred. Mr. Hahn noted that the ordinance should be amended on page 4, item (H), to reflect that one charge for all services will be implemented. Councilmember Palmer recommended the following changes: change the word "should" on page 4, item (J) to "shall"; page 5, 7.70.060, include language that provides for annual reports on the program, including estimates as to the volume of each type of recycled item; page 6 and 7, 7.70.120, change the implementation date to August 1 to piggyback with the County's new rate structure. (The finalized ordinance will be on the next Consent Agenda.) DISCUSSION OF PRIVATE PASSENGER BOAT PROPOSAL(5308) Community Services Director Peter Hahn said the Council received a proposal from Martin Behr last month for a private commuter boat. Mr. Hahn said Mr. Behr is presenting his proposal to the Washington Utilities and Transportation Commission (WUTC) at the end of May, and he is seeking general endorsement of the proposal from the Council. Donna Hines was present on behalf of Mr. Behr. Councilmember Dwyer asked where the boat will load in Edmonds. Mr. Hahn said although that aspect has not been determined yet, the boat could land next to the existing ferry dock near the Anderson Marina. He said parking will be provided in the Diamond parking lot next to Safeway as part of the overall fee of $150 to $175 per month. Ms. Hines said Mr. Behr wanted to obtain support of the concept of a high speed passenger ferry along Puget Sound from the Council in a general nature. She explained that she has been involved mainly in the marketing aspect of the proposal and did not know all of the details of the propos- al. Ms. Hines reported that research has revealed that within the next five years it will take twice as long to commute along the I-5 corridor as it does at the present time. She said she has spoken with commuters from Edmonds, Everett, and Mukilteo, and they are interested in and would utilize the high-speed passenger service because they are frustrated with traffic congestion. Ms. Hines said Mr. Behr received a letter of support from the Port of Everett for high-speed passenger ferry service. Mayor Naughten inquired if it was possible to use the existing ferry terminal to land the boat. Ms. Hines replied affirmatively. Councilmember Kasper was concerned that the proposal, if approved, would aggravate an already -existing parking problem near the waterfront. He said Edmonds does not have the facilities to provide more parking. Mayor Naughten pointed out that passengers of the boat would park their cars in the Diamond parking lot that Mr. Behr intends to purchase. Councilmember Palmer expounded on Councilmember Kasper's concern by stating that the proposal, if endorsed, will encourage more people to cross the railroad tracks and thereby exacerbate an existing parking problem and traffic congestion. Councilmember Palmer inquired about the type and size of vessel that is proposed. Mr. Hahn said the boat will be a twin diesel catamaran that is 22 meters in length (72 feet, 2 inches) and will carry 225 passengers. Councilmember Nordquist said there could be a conflict between the landing schedule of the proposed boat and the existing ferry service. He requested that an expert's opinion be obtained before the Council endorses the proposal. Councilmember Nordquist said he was, however, in favor of the concept of high-speed passenger service on Puget Sound. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO SEND A LETTER TO THE WASHINGTON UTILITIES AND TRANSPORTATION COMMISSION ENDORSING THE CONCEPT OF A PUBLICLY OR PRIVATELY- OWNED PASSENGER -ONLY FERRY ON PUGET SOUND TO ELIMINATE PEOPLE FROM THEIR AUTOMOBILES. MOTION CARRIED WITH COUNCILMEMBER KASPER OPPOSED BECAUSE IT IS INCONSISTENT WITH THE CITY'S PRESENT POLICY WITH THE PORT OF EDMONDS. DISCUSSION OF PROPOSED ORDINANCE PROHIBITING TANDEM PARKING(5293) Community Services Director Peter Hahn reported that the Council prohibited tandem parking on April 24, 1990 by a 5-1 vote. An ordinance was drafted by the City Attorney and submitted to the Council on May 1. Mr. Hahn said Councilmember Kasper requested that the matter be tabled pending further Council discussion and a future public hearing to discuss the full implication of the Council action. Councilmember Kasper noted that a public hearing on the matter has been scheduled on June 5, 1990. Councilmember Palmer believed that tandem parking would be acceptable in situations where it is used to protect a natural feature and where it is not used to otherwise increase density. He said he would like to see tandem parking on a site where individual parking spaces are not workable so long as those spaces are assigned to a specific unit. He recommended that tandem parking not be considered for handicapped parking. Councilmember Kasper thought the issue has escalated from a mole hole to a mountain because tandem parking is utilized throughout the region and has worked very well. In response to a question by Councilmember Dwyer, Councilmember Palmer said tandem parking should not be utilized if contiguous parking can suitably exist on a site, but it could be used if the parking requirements could not otherwise be satisfied because of a landscape feature. The matter was scheduled for a public hearing on June 5, 1990. DISCUSSION OF GROWTH MANAGEMENT PLAN(4023) Planning Division Manager Mary Lou Block reported that passage of the Growth Management Act by the State Legislature, SHB 2929, will have a significant impact on the City in the coming years. The bill was signed into law, with partial veto, by Governor Gardner on April 24, 1990. It is intended to establish goals for conservation and use of land, reduce uncoordinated and unplanned growth, and promote cooperative, coordinated land use planning. It will initially pertain to the following counties: King, Pierce, Snohomish, Clark, Kitsap, Thurston, Whatcom, Skagit, San Juan, Mason, and Jefferson. Ms. Block said the bill requires these counties and all cities in the counties to adopt comprehensive plans which address specific elements including: land use, housing, a capital facilities plan, utilities, and transportation. It requires all plans to be coordinated and consistent with plans of cities with common borders, the county, and the region. Ms. Block said the act mandates establishment of urban growth areas; restricts urban growth to the urban growth areas, and prohibits cities from annexing outside of these areas. Each ten years urban growth area densities must be revised to accommodate urban growth projected for the next 20 years. Ms. Block said the deadline for the location of the urban growth areas is July 1, 1991. Ms. Block said the act requires the designation and establishment of regulations to conserve and protect natural resource and critical land areas; it specifies that comprehensive plans and zoning must provide for government -assisted housing, low income family housing, manufactured housing, multifamily housing, group homes and foster care facilities; it requires that zoning and other land use regulations conform with the comprehensive plan; it requires that the transportation element of comprehensive plans be consistent with the land use element and must include: 1) level of service (LOS) standards; 2) a plan for bringing substandard facilities into compliance with the LOS standard; 3) a financing plan for transportation improvements to meet LOS; 4) intergovernmental coordination; 5) transportation demand management strategies; and 6) cities must adopt and enforce ordinances prohibiting development that will cause violation of LOS standards unless improvements or impact mitigation strategies are adopted concurrently with development. Ms. Block said development fees are authorized. The bill specifies that city actions and budget decisions must be in conformity with their comprehensive plans. Amendments to the comprehensive plan can be made no more frequently than once a year and must be considered as a group. Ms. Block said the potential effect of the bill on local jurisdictions is just becoming evident. She said although Edmonds is in a much better position than newly developing jurisdictions, there are a number of things the City must do to comply with the requirements of the legislation. She said the first required action is integration of the City's Capital Improvement Program with the Comprehensive Plan, which must be accomplished by July 1, 1990 to enable the City to use the existing 1/4o real estate excise tax. Next, the City will be required to review the Comprehensive Plan to insure that it addresses the necessary elements. The deadline for amending the Comprehensive Plan is July 1, 1993. Ms. Block said the City will also be required to designate and prepare regulations pertaining to critical areas (wetlands, etc.). She noted that this effort is underway and should be completed during the coming year, which will enable the City to meet the September 1, 1991 deadline. Further, City staff will need to become familiar with the potential for imposition of impact fees and applicable requirements. Ms. Block said Snohomish County Tomorrow, the cooperative visionary effort of Snohomish County and its cities, provides an outstanding vehicle for coordination of planning among the cities and the County. She said it is consistent with the mandate to cooperatively plan, to protect resource lands, and to require concurrency of development and improvements for that development. Ms. Block said the City must bring all zoning and other development regulations into conformance with the new Comprehensive Plan by July 1, 1994. She reiterated that the plan may only be amended once per year thereafter. Councilmember Palmer noted that zoning proposals are submitted to the Planning Board and Council that require a concurrent change in the Comprehensive Plan. He inquired if those changes can only be made once a year. Ms. Block replied affirmatively. She said the intent is to review changes in the Comprehensive Plan on an overall basis rather than on an incremental basis. Ms. Block said there are grant monies and technical assistance available to administer the act. She anticipated that Snohomish County Tomorrow will be first in line to receive State funding. Ms. Block said the Growth Strategies Commission will be designated as the agency charged with recommending methods in order to assure that the State is consistent in its planning and development with cities in the region. Councilmember Hertrich inquired how conformance with a revised Comprehensive Plan will be enforced; for example, the high-rise building in the Highway 99 node. Ms. Block said there are no legal avenues to force someone to develop to the maximum height. City Attorney Scott Snyder said theoretically, density of other available land that is dear in terms of economic price would have to become so great that economic pressure would arise to redevelop the node areas. In response to a question by Councilmember Kasper regarding the ferry terminal, Mr. Snyder said the City cannot zone a prison or ferry terminal. He said State powers are such that the State determines where ferry terminals are going to be placed. Councilmember Kasper inquired if the State would have to comply with the City if the City designated the location of the ferry terminal in the Comprehensive Plan. Mr. Snyder said the City's Shorelines Management provisions and zone designations would be the most appropriate place to make that policy decision. PROPOSED ORDINANCE 2774 PROVIDING FOR WATER USAGE RESTRICTIONS DURING EMERGENCY WATER SHORTAGES(7515) Community Services Office Manager Rhonda March stated that because of the water shortage in recent years, growth in the area, and an increasing demand for water, the City of Seattle has set a June 1 deadline for all water purveyors to submit an operational plan, including an ordinance for meeting an emergency water shortage in the event that mandatory water restrictions were necessary. She noted that the draft ordinance was reviewed by the Community Services Committee on May 8, 1990. Ms. March reviewed components of the existing contract between Edmonds and Seattle, which reflected the basic purveyor responsibilities. She said through purveyor workshops, the Seattle Water Department has established criteria and minimum standards for regional compatible programs. She said the proposed ordinance provides for mandatory water restriction enforcement and monetary penalties which cover the costs of administration and enforcement. Ms. March said the current City code section 7.10.060-Limitation on Water Use -does not meet the minimum standards, is difficult to implement and enforce, and does not contain adequate monetary penalties. Council Palmer referred to item 8 of the response plan. He inquired why the City of Edmonds must seek concurrence of the Seattle Water District and on what basis the District will evaluate its decision whether or not to allow Edmonds to divert its water to another source during a water shortage in Seattle. Community Services Director Peter Hahn said that provision was a typographical error and should read "Alderwood Water District" rather than "Seattle Water District". He said the City would have the ability to divert water if the other district had the capacity and Seattle would pay the differential cost. Councilmember Palmer said he would also like the City of Edmonds to have the option of seeking water from the Seattle system if Alderwood Water District experienced a crisis. Councilmember Palmer referred to page 2 of the proposed ordinance, 7.10.060-Limitation on Water Use. He requested that some flexibility be written into that section so that a restriction from obtaining water from one source is not imposed on customers if the source from which their water is obtained is experiencing difficulty. Mr. Hahn said 7.10.060 promotes the ethics of conservation. He recalled that people were very understanding and willing to share the burden when the region experienced a water shortage two or three years ago. Mr. Hahn said there must be flexibility to handle the capacity of the system because the size of the pipes of the reservoir has to do with balancing and distribution of water. Councilmember Nordquist did not believe water should be restricted in Edmonds if Seattle is experiencing a shortage and water is available through another source. In response to a question by Councilmember Hertrich, Mr. Hahn explained that the penalty for unit costs of water will be greatly increased during an emergency situation if a certain threshold is surpassed. He said pricing, in effect, will be used as a rationing mechanism for conservation. Mr. Hahn said the City has the ability to obtain its water from a different source. Councilmember Hertrich inquired if the City must adopt the Seattle standards, then. Mr. Hahn said the City must adopt those standards because there is no assurance that Alderwood Water District will have to capacity to supply Edmonds. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO APPROVE PROPOSED ORDINANCE 2774. MOTION CARRIED. DISCUSSION REGARDING BUILDING DIVISION MANPOWER(5450)(1809) During the 1990 budget process, the Council set aside funding for the establishment of a new position in the Building Division in response to a need to relieve the increasing workload the division was experiencing. The Building Official's position was vacant at the time those monies were considered for dedication to a new position, and a decision was made to postpone final definition of the new position until the new Building Official could review the staffing needs and make a recommendation. After his arrival, the new Building Official reviewed the department's needs and has made a recommendation. Building Official Dick Mumma said he conducted an informal investigation of the staffing needs by interviewing the Building Department and Planning Department staff and by reviewing Building department records. He said those records revealed that permit fees and levels have increased over a six year period; microfilming of permit files is backlogged by two years because staffing was not available; and over one hundred permits had no resolution because other priorities kept that work from being completed. Mr. Mumma reported that permit activity has increased since 1985 from 672 permits a year to 948 in 1989, which represents a 41% increase. This trend has caused the following concerns in the building section: 1) the existing 3 person staff is already beyond what could be considered a normal workload and is showing signs of "burn out"; 2) building trends in the area promise continued growth in the future; 3) without immediate reduction in current workload and some thought of future demands on staff, the building section may experience a large turnover; 4) bottlenecks in the permit processing will cause delays in permit issuance; 5) the new energy code will increase the workload on staff; 6) a lack of public accessibility to staff, by telephone or at the counter, will create a negative public image; 7) a greater potential for error during the permit process, causing an increased liability for the City; 8) lower staff morale because of the excessive workload. Mr. Mumma said he has heard complaints from staff ranging from insufficient pay to a lack of regard for their situation because of current and past workloads. He said staff also feels they are in dead- end jobs, having no change for advancement. Mr. Mumma said a request had been made to the Council for additional staffing and the Council agreed that staffing was necessary but decided to wait until the new Building Official was hired to make a final decision. He said management and staff feels the current workload is too high and that some relief is necessary. Mr. Mumma said he contacted eight local cities of comparable size to Edmonds and discovered that the City of Edmonds: has a much higher activity to staff ratio than the other cities; has abnormal use of outside services; has no staff backup for vacation, sickness, or training; division responsibilities are not being fulfilled completely; and poor customer service is possible. Mr. Mumma requested authorization to create a new position called the Building Inspector/Plans Examiner. He said that position would help relieve workloads on both the current building inspector and the permit coordinator, and it would also provide for advancement of in-house employees if they acquire the necessary training and certifications. He said the position would be considered an entry level Plan Examiner position requiring an ICBO building inspector certification within one year. Mr. Mumma felt the new position would best address current and future needs of the building section by: 1) offering opportunities for advancement of current staff; 2) setting higher standards, allowing for the development of a more professional staff overall 3) allowing more time for proper review of building applications; 4) allowing for a balanced distribution of tasks, relieving the large workload now placed on the permit coordinator; 5) allowing for more in-house plan review, thus speeding up the permit process while reducing outside plan checking expenditures by 30o to 500. Mr. Mumma said currently, there are large portions of the budget being expended on outside contractors for plan review; 6) providing an additional staff member to answer code questions on the telephone and at the counter; 7) responding to demands that future growth will place on the department. Councilmember Wilson inquired if more plan review can be done in house if the new position is approved. Mr. Mumma said he believed 500 of plan review that is currently being conducted by outside agencies can be done in-house. Councilmember Wilson inquired about the disposition of the department in 1991 if the workload continues to increase. Mr. Mumma said the proposed staffing level should be able to handle all of the demands of the department in 1991 and still conduct 25% of plan review in house. Councilmember Nordquist said funds would have to be appropriated from another source because funds that were earmarked for the proposed position were transferred to the Finance Department. Councilmember Nordquist said he was disturbed by the comment that the Council knew that additional staffing was needed in the department. He recalled that Staff had made a request during the budget process for a secretary. He said the Council was not aware of the conditions that exist within the department, and he was disappointed that the supervisor did make the Council aware of the problem. Councilmember Nordquist thanked Mr. Mumma for bringing the problem to the Council's attention. Councilmember Nordquist recommended that the Council endorse Mr. Mumma's recommendation. Councilmember Hertrich asked Mr. Mumma what percentage of his time will be devoted to conducting inspections. Mr. Mumma surmised about 10%. He said one of the primary functions of the Building Official is code interpretation and responding to the public. He said those functions are extremely important in a community like Edmonds because citizens are aware of their rights and have the means to enforce those rights. Councilmember Dwyer noted that the original request was for a clerical employee. He inquired: 1) if an already -existing need for clerical work would be increased by adding a non -clerical employee; and 2) within what period of time will the department request a clerical employee if the Inspector/Plans Examiner position is approved. Mr. Mumma said the need for a clerical employee arose because the Permit Coordinator was overloaded. He said the Permit Coordinator will be able to perform some clerical duties once she is relieved of some of the other tasks. Councilmember Dwyer inquired why an employee classified as an NE-11 would perform a task that is non -technical in nature. Mr. Mumma said it is not intended that the Permit Coordinator perform non -technical tasks, such as microfilming. Mr. Hahn said the necessity for an additional clerical employee will be dependent upon whether redistribution of some of the tasks will satisfy the departmental needs. Councilmember Dwyer inquired if there is any aspect of the plan checking function that would result in more clerical work. Mr. Mumma said those responsibilities would be placed on the Inspector/Plans Examiner. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER FOR DISCUSSION, TO AUTHORIZE ESTABLISHMENT OF THE COMBINATION INSPECTOR/PLANS EXAMINER AND THAT THE POSITION BEGIN JULY 1; FUNDS TO BE TAKEN FROM THE COUNCIL CONTINGENCY FUND AND MERGE WITH THE FUNDS THAT WERE BORROWED FOR THE FINANCE DEPARTMENT ON THE MOTION BY COUNCILMEMBER KASPER, THUS BALANCING THE FUNDS FOR THE REMAINDER OF THE YEAR. NEXT YEAR THE POSITION IS NOT TO BE FUNDED FROM THE COUNCIL CONTINGENCY FUND BUT BUDGETED REGULARLY FOR THAT POSITION. In response to a question by Councilmember Kasper, Mr. Mumma said he believed he is the only person that is ICBO certified in the department. Councilmember Kasper inquired if a candidate for the new position will be allowed to fill the position without ICBO certification. Mr. Mumma said that is dependent upon the criteria that is established. He said if a one year requirement is established, then current staff can apply for the position. He said a one-year requirement for certification has been discussed. Mr. Hahn said there is one employee who has taken all of the courses. He noted that the intent of the one-year training is to give employees who have gone through the training an opportunity for advancement. Councilmember Palmer inquired if Northwest Energy Code funds can be used to offset the expenditure required for the position. Mr. Mumma said monies for inspections could be applied towards the position. Administrative Services Director Art Housler pointed out that there are insufficient funds in the Council Contingency Fund to fund the position. Councilmember Kasper inquired how the money from the Northwest Energy Code grant will be utilized. Mr. Mumma said there are very specific conditions placed on that money. MOTION CARRIED. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO TRANSFER $222,000 OF UNANTICIPATED REVENUES TO THE COUNCIL CONTINGENCY FUND. MOTION CARRIED. (3945) MAYOR Mayor Naughten said he signed a proclamation declaring May 20 through May 26 as "National Public Works Observance Day". City Attorney Scott Snyder stated that Ogden Murphy Wallace filed an appeal with the Washington Utilities & Transportation Commission (WUTC) to slow train speeds through Edmonds. He explained that the original application to increase train speeds by five miles an hour was submitted by Burlington Northern Railroad, the City filed a petition requesting that all trains slow down by five miles an hour through Edmonds, and the WUTC staff suggested that no trains be allowed to speed up between Haines Wharf and downtown Edmonds. Mr. Snyder said the Hearing Examiner ruled in favor of Burlington Northern's request, and the WUTC staff, as well as the City, appealed that decision. (1950) Mayor Naughten reminded the Council that a Memorial Day ceremony will be held on May 28th at the Edmonds Memorial Cemetery at 11 a.m. Mayor Naughten announced that the Edmonds 6th Annual Beach Dance will be held on June 12th at Marina Beach. COUNCIL Council President Nordquist inquired if the Council still wanted to have a dinner meeting next Tuesday. Councilmember Kasper suggested that the Council have the dinner meeting, but he wanted to discuss Brackett's Landing upland improvements following the dinner meeting. Council Presi- dent Nordquist noted that an executive session was necessary during the dinner meeting to discuss an issue with the Health District. Councilmember Palmer noted that the raised manhole at the intersection of 76th and 208th has not been addressed yet. He requested the Engineering Department to submit an action plan to the Council. Councilmember Kasper felt the disposition of the ferry terminal is a high priority. He inquired if the issue can be reviewed by the Community Services Committee. The Council concurred. Councilmember Jaech said residents on Holly Lane are extremely upset because a dump truck with a bulldozer on the trailer attached to the truck is parked on 5th Avenue and has almost caused several accidents because of sight impairment. She requested the Police Department to look into the matter. She said the company name on the truck is EZ Specialists, the telephone number is 778-4185, and the license plate is 05410-J. The meeting adjourned at 9:55 p.m. THESE MINUTES ARE SUBJECT TO MAY 29, 1990 APPROVAL. 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