FC041321FINANCE COMMITTEE MEETING
April 13, 2021
Elected Officials Participating Virtually Staff Participating Virtually
Councilmember Vivian Olson Dave Turley, Finance Director
Councilmember Diane Buckshnis Angie Feser, Parks, Rec. & Cultural Serv. Dir.
Phil Williams, Public Works Director
Shannon Burley, Dep. Parks, Rec. & Cult. Serv. Dir.
Scott Passey, City Clerk
1. CALL TO ORDER
The Edmonds City Council virtual online Finance Committee meeting was called to order at 6 p.m. by
Councilmember Buckshnis.
2. COMMITTEE BUSINESS
1. Civic Park - Project Construction Contracts
Ms. Feser provided a project update in preparation for the construction project:
• Project background
0 2016 - 8 acres acquired
0 2017 - Master Plan adopted with assistance of Walker Macy
0 2018 - Grant applications, Parks CIP/CFP adoption, stadium grandstands demolished
0 2019 - Bonds issued ($3.7M)
0 2020 - Project bid unsuccessful
0 2021 - Project re -bid
• Project design highlights
o Hazel Miller Meadows
o Promenade
o Lawn/athletic fields
o Perimeter Path 1/3 mile (alt #2 — rubber surface)
o Sports courts with multi -purpose use
o Field House/Boys & Girls Club
o Above ground skatepark
o Scramble wall (Alt #3)
o Water feature (Alt #1)
o Shade pavilion
o Restroom and storage
o Petanque grove
o Inclusive playground supported by Rotary commitment of $250,000
• Project funding sources for construction
Grants $ 3,470,000
General Fund $1,853,000*
Bonds $3,700,000
Donations $400,000**
REET 2 (Fund 125) $1,305,092
REET 2 (Fund 126 $71,816
Park Impact Fees $1,352,620
Total $12,152,428
*Currently $2M allocated from General Fund as authorized by City Council, but only $1.85M
was needed to cover expenses in this initial budget amendment
04/13/21 Finance Committee Minutes, Page 2
**Edmonds Rotary has committed to contributing $250,000 and another $55,000 provided by
the City's bench/picnic table donor program
Grants
State of Washington/RCO $1,350,000
Snohomish County Conservation Futures $ 450,000
Hazel Miller Foundation $1,500,000
Verdant $ 170,000
Total $3,470,000
Contracts requiring Council authorization
1. Project construction
Base bid, Alternates (4)
#1 -Water feature
#2 - Rubber track surface
#3 - Scramble wall
#4 - Tree grates
Bids opened April 81h, 7 bids received, staff still processing
2. Construction Inspection (KBA)
3. Construction Administration Consultant (Walker Macy)
Other project expenditures for construction
1. Construction
o Owner provided RR, furnishings
o Management Reserve (12%)
o Sales tax (10%)
2. Construction Support
o Testing & inhouse engineering
3. Construction Preparation
o Permits
o Inhouse engineering related to permitting
4. Stormwater mitigation (Yost Park)
5. Public Art (1 %)
$Unknown
$613,251
$ 97,473
Next steps
o Finalizing construction services contract
o Identifying any necessary additional funding sources
o Presentation to full Council April 2011 and 271h for consideration of authorization
Questions and discussion followed regarding other construction costs reflected in the $12M
construction cost, funding source options, potentially scheduling a special Finance Committee
meeting, discussion during the design process about peat and water on the site, soil testing to
determine peat levels, and whether another bond will be required.
Action: Presentation to full Council April 20th and 271h
2. February 2021 Monthly Financial Report
Mr. Turley reviewed:
• Finance highlights:
o Finance Department busy with final closing entries for 2020 and preparing annual report.
Overall, close is going well.
o Annual audit is scheduled to begin May 3, finished by June 30
o Last year the audit began May 18, slightly late start due to COVID-19
o Will no longer be called Comprehensive Annual Financial Report (CAFR). Have not
determined new name.
o City website has a brand-new look and feel
o Through February, revenues and expenses all appear reasonable
o Financially — sales tax and REET revenues continue to come in strong
04/13/21 Finance Committee Minutes, Page 3
In response to questions submitted
o Graph of total sales tax collections by year 2015-2020
■ 2015 $6,741,838
■ 2016 $6,824,467
■ 2017 $7,395,113
■ 2018 $8,406,297
■ 2019 $8,452,715
■ 2020 $8,317,046
■ 2021 Anticipate $8.5-8.6M
o Sales tax by category 2016-2020
o Graph of BID dues receipts by month (Jan 2019-March 2021)
o Bid Dues Receipts by Year 2014-2020
■ 2014 $82,301
■ 2015 75,874
■ 2016 77,353
■ 2017 84,253
■ 2018 89,567
■ 2019 86,026
■ 2020 67,611
o Overtime in Public Works due to snow and rain events end of December and in January.
Questions and discussion followed regarding what is included in miscellaneous retail, adding a 2019
column in the report, decreasing telephone utility tax, election candidate filing fee, Sno-Isle Library
payment for custodial, water utility construction, fuel consumed at the WWTP, repair and maintenance
in Finance, and Parks salaries.
Action: Consent Agenda
3. April Budget Amendment
Mr. Turley reviewed April budget amendments
• Parks planning support services
• Edmonds Marsh planning services
• Public Works purchase of mini excavator
• Utility Fund Reserve Policies and Utility Expansion Fee Update
• Increase to salaries/benefits from new Teamsters and AFSCME labor contracts
• Citywide Pedestrian Crossing Enhancements
Questions and discussion followed regarding the need to complete the PROS Plan update to be
eligible for RCO grants, concern administration of the Human Services Program is impacting costs in
the Parks Department, whether Human Services administration could be paid from funds allocated to
Human Services, deferred small capital projects, and parks maintenance levels during COVID.
Action: Presentation to full Council.
4. PFD Financial Presentation
Committee members requested a special Finance Committee meeting be scheduled with the PFD.
Action: Schedule special meeting.
3. ADJOURN
The meeting was adjourned at 6:59 p.m.