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12-14-10 CSDS Committee MinutesCommunity Service/Development Services Committee Meeting December 14, 2010 Elected Officials Present: Councilmember Strom Peterson, Chair Councilmember Lora Petso The committee convened at 7:00 p.m. Staff Present: Stephen Clifton, Community Services and Economic Development Director Phil Williams, Public Works Director Rob Chave, Planning Manager Jerry Shuster, Stormwater Eng. Program Mgr. Sandy Chase, City Clerk A. Authorization to advertise a Request for Qualifications to complete final design and right of way acquisition for the 228th Street SW Corridor Improvement Project. Mr. Rob English, City Engineer, reviewed the scope of improvements for the 228th Street SW Corridor Improvements and provided information on the federal grant awarded to the City for funding the design and right of way phases. Councilmember Petso asked if the project required a local match and how the local match would be funded. Mr. English explained that a 13.5% local match was required and the match would be funded by the Street Construction Fund. ACTION: Moved to Consent Agenda for 12/21 Council Meeting. B. Acceptance of project for Talbot Road/Perrinville Creek Improvement and Habitat Enhancement Project, Phase I. Mr. Jerry Shuster, Stormwater Engineer Program Manager, presented the request to close out the Talbot Road/Perrinville Creek Improvement and Habitat Enhancement Project, Phase I, to the Committee. It is tied to Item E., Phase II of the project and he'll talk more about it at that time. Mr. Shuster showed a picture of the area worked on for this project; it indicated that the new weir plate install did its job, by diverting the high stream flow from the downstream property owners, into the bypass line that goes out into Puget Sound, thus averting possible flooding. The Councilmembers seems pleased with the work. ACTION: Moved to Consent Agenda for 12/21 Council Meeting. C. Authorization for the Mayor to sign the Municipal Stormwater Capacity Grant Program Agreement between the State of Washington Department of Ecology and the City of Edmonds for $178,115. CS/DS Committee Minutes December 14, 2010 Page 2 Mr. Jerry Shuster, Stormwater Engineer Program Manager, presented the item to the Committee, explaining that the state has appropriated funding for municipalities to assist with compliance with their municipal stormwater permit and to encourage the use of Low Impact Development (LID) projects. Each municipality got a set amount plus more based on population. Edmonds grant amount is $179,115. Mr. Shuster Explained that $100,000 of the grant funding will be spent on LID elements of the Shell Valley emergency access road project, scheduled for 2011. The money will go toward permeable pavement for the road and interpretative signs to explain the virtues of using permeable pavement for stormwater management. The balance of the grant funding will be used for direct compliance with the municipal stormwater permit in the areas of public education, controlling runoff from development, illicit discharge program, and maintenance of the stormwater system. The Committee was pleased with the grant and with the proposed use of the dollars. ACTION: ACTION: Move to Consent Agenda for 12/21 Council Meeting. D. Authorization to advertise a Request for Qualifications to complete the design phase of the Main Street Decorative Lighting and Sidewalk Enhancement Project. Mr. Rob English, City Engineer, reviewed the project details and explained that the City received a $725,000 federal grant to fund design and construction of the project. Staff is pursuing options to enhance the project by adding additional features such as conversion of overhead utilities to underground, fiber optic service, street furniture, a mid -block pedestrian crossing, vehicle charging station and low impact storm water devices and materials. Additional funding for these items is needed and staff is researching opportunities to secure this funding. ACTION: Move to Consent Agenda for 12/21 Council Meeting. E. Authorization for the Mayor to sign Addendum No. 3 to the Professional Services Agreement with Herrera Environmental Consultants for design and permitting support for the Talbot Road/Perrinville Creek Drainage Improvement Project (Phase II). Mr. Jerry Shuster, Stormwater Engineer Program Manager, presented the item to the Committee, explaining that this project was originally supposed to be completed in 2010, but it did not happen due to permitting delays. The Suquamish tribe objected to some components of the project via the US Army Corps of Engineers permit. Seeing as the project could only be done July 1 through September 30, known as the "fish window", and due to restrictions on the permit from the Washington Department of Fish and Wildlife permit, the project was broken up into two phases. Phase I (Item B. above), was completed within the "fish window." Extra design time was spent by the consultant completing the design for Phase I, therefore additional dollars are needed in order to complete the Phase II design. Councilmember Peterson asked if the issues with the Tribe were resolved. Mr. Shuster explained that there were a few issues that were resolved quickly, but the majority of the delay was due to a misunderstanding, by the Tribe, of the project. Once they understood, the Corps were able to issue the permit. CS/DS Committee Minutes December 14, 2010 Page 3 Mr. Shuster told the Committee that the funding for the design and the construction was programmed in the 2011 CIP from the 412 utility fund totaling $522,000. ACTION: ACTION: Move to Consent Agent for 12/21 Council Meeting. F. Ordinance amending Edmonds City Code (ECC) 8.64.060, updating parking provisions on Bell Street. Mr. Rob English, City Engineer, explained that the Parking Committee recommended a 3-hour parking regulation on both sides of Bell Street from Sunset Avenue to 190' west of 6th Avenue in 2007. Ordinance 3667 was later adopted by the City Council to implement this parking provision. Upon a recent field review, the distance of 190' needs to be revised to 250' in order for the regulation limits to extend to the start of the parallel stalls instead of within the parallel stalls. This change will reduce driver confusion and provide clear boundaries for enforcement. ACTION: Move to Consent Agent for 12/21 Council Meeting. G. Discussion of possible amendment to ECC 1.03.030 regarding publication of adopted ordinances. Councilmember Petso stated that she added this item to the agenda in order to minimize any problems that could arise from a delay in publication of an adopted ordinance. City Clerk Sandy Chase commented that City Code Chapter 1.03.030 as well as RCW address requirements related to publication of ordinances. She provided the committee members with a copy of a response from Municipal Research Services Center regarding the publication and effective dates of ordinances. With input from Planning Manager Rob Chave, Councilmember Petso requested that a sentence be added to City Code Chapter 1.03.030 that states: "In the event an ordinance is not published within 14 days of adoption, each Councilmember shall be advised of the reason for delay and expected publication date." Councilmember Peterson concurred with the addition of this sentence. ACTION: Committee Members requested that an ordinance be prepared incorporating one sentence into Edmonds City Code Chapter 1.03.030, for adoption on a future Consent Agenda. H. Sound Transit, City of Edmonds and Community Transit — Term Sheet. Stephen Clifton discussed that an Interlocal Agreement and Developer Agreement between Sound Transit and the City of Edmonds were approved by the City Council on January 5, 2010. The Interlocal Agreement calls for Sound Transit owning, operating and/or maintaining all facilities associated with the Edmonds Commuter Rail Station, which includes a Community Transit Bus Station. ("Transit Center") CS/DS Committee Minutes December 14, 2010 Page 4 He noted that although Sound Transit is financing the construction of the Edmonds Commuter Rail Station, Sound Transit and Community Transit have negotiated to have Community Transit assume the ownership and maintenance responsibilities of the Community Transit "Transit Center" portion of the commuter rail station project. He explained that the Term Sheet, if approved, would define the roles and responsibilities of Sound Transit, the City of Edmonds and Community Transit with respect to the long-term operation, use, ownership and maintenance of the "Transit Center" portion of the Edmonds Commuter Rail Station project, The Term Sheet will provide a framework for completion of agreements which would describe the final commitment, terms and conditions between the parties that would be subject to approval by the Sound Transit Board, City Council, and Community Transit Board. Council member Petso asked about the difference between a Term Sheet and a Memorandum of Understanding. Mr. Clifton noted that in this case, they are similar, however, the this Term Sheet outlines the terms for amending the Interlocal Agreement that was approved by the City Council on January 5, 2010. Mr. Clifton noted amending the Interlocal Agreement will not have an effect on the Development Agreement, which contains language about the types of amenities included within the overall project. NOTE: The attached Term Sheet has been approved and signed by Community Transit. ACTION: Council members Peterson and Petso voted to schedule this item on the January 4, 2011 City Council agenda with a recommendation for approval by the City Council CSDS committee. The meeting adjourned at 7:45 p.m.