12-14-10 CSDS Committee MinutesCommunity Service/Development Services Committee Meeting
December 14, 2010
Elected Officials Present:
Councilmember Strom Peterson, Chair
Councilmember Lora Petso
The committee convened at 7:00 p.m.
Staff Present:
Stephen Clifton, Community Services and
Economic Development Director
Phil Williams, Public Works Director
Rob Chave, Planning Manager
Jerry Shuster, Stormwater Eng. Program Mgr.
Sandy Chase, City Clerk
A. Authorization to advertise a Request for Qualifications to complete final design and right
of way acquisition for the 228th Street SW Corridor Improvement Project.
Mr. Rob English, City Engineer, reviewed the scope of improvements for the 228th Street SW
Corridor Improvements and provided information on the federal grant awarded to the City for
funding the design and right of way phases.
Councilmember Petso asked if the project required a local match and how the local match would
be funded. Mr. English explained that a 13.5% local match was required and the match would be
funded by the Street Construction Fund.
ACTION: Moved to Consent Agenda for 12/21 Council Meeting.
B. Acceptance of project for Talbot Road/Perrinville Creek Improvement and Habitat
Enhancement Project, Phase I.
Mr. Jerry Shuster, Stormwater Engineer Program Manager, presented the request to close out
the Talbot Road/Perrinville Creek Improvement and Habitat Enhancement Project, Phase I, to the
Committee. It is tied to Item E., Phase II of the project and he'll talk more about it at that time. Mr.
Shuster showed a picture of the area worked on for this project; it indicated that the new weir
plate install did its job, by diverting the high stream flow from the downstream property owners,
into the bypass line that goes out into Puget Sound, thus averting possible flooding.
The Councilmembers seems pleased with the work.
ACTION: Moved to Consent Agenda for 12/21 Council Meeting.
C. Authorization for the Mayor to sign the Municipal Stormwater Capacity Grant Program
Agreement between the State of Washington Department of Ecology and the City of
Edmonds for $178,115.
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December 14, 2010
Page 2
Mr. Jerry Shuster, Stormwater Engineer Program Manager, presented the item to the Committee,
explaining that the state has appropriated funding for municipalities to assist with compliance with
their municipal stormwater permit and to encourage the use of Low Impact Development (LID)
projects. Each municipality got a set amount plus more based on population. Edmonds grant
amount is $179,115.
Mr. Shuster Explained that $100,000 of the grant funding will be spent on LID elements of the
Shell Valley emergency access road project, scheduled for 2011. The money will go toward
permeable pavement for the road and interpretative signs to explain the virtues of using
permeable pavement for stormwater management. The balance of the grant funding will be used
for direct compliance with the municipal stormwater permit in the areas of public education,
controlling runoff from development, illicit discharge program, and maintenance of the stormwater
system.
The Committee was pleased with the grant and with the proposed use of the dollars.
ACTION: ACTION: Move to Consent Agenda for 12/21 Council Meeting.
D. Authorization to advertise a Request for Qualifications to complete the design phase of the
Main Street Decorative Lighting and Sidewalk Enhancement Project.
Mr. Rob English, City Engineer, reviewed the project details and explained that the City received
a $725,000 federal grant to fund design and construction of the project. Staff is pursuing options
to enhance the project by adding additional features such as conversion of overhead utilities to
underground, fiber optic service, street furniture, a mid -block pedestrian crossing, vehicle
charging station and low impact storm water devices and materials. Additional funding for these
items is needed and staff is researching opportunities to secure this funding.
ACTION: Move to Consent Agenda for 12/21 Council Meeting.
E. Authorization for the Mayor to sign Addendum No. 3 to the Professional Services
Agreement with Herrera Environmental Consultants for design and permitting support for
the Talbot Road/Perrinville Creek Drainage Improvement Project (Phase II).
Mr. Jerry Shuster, Stormwater Engineer Program Manager, presented the item to the Committee,
explaining that this project was originally supposed to be completed in 2010, but it did not happen
due to permitting delays. The Suquamish tribe objected to some components of the project via
the US Army Corps of Engineers permit. Seeing as the project could only be done July 1 through
September 30, known as the "fish window", and due to restrictions on the permit from the
Washington Department of Fish and Wildlife permit, the project was broken up into two phases.
Phase I (Item B. above), was completed within the "fish window." Extra design time was spent by
the consultant completing the design for Phase I, therefore additional dollars are needed in order
to complete the Phase II design.
Councilmember Peterson asked if the issues with the Tribe were resolved. Mr. Shuster explained
that there were a few issues that were resolved quickly, but the majority of the delay was due to a
misunderstanding, by the Tribe, of the project. Once they understood, the Corps were able to
issue the permit.
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December 14, 2010
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Mr. Shuster told the Committee that the funding for the design and the construction was
programmed in the 2011 CIP from the 412 utility fund totaling $522,000.
ACTION: ACTION: Move to Consent Agent for 12/21 Council Meeting.
F. Ordinance amending Edmonds City Code (ECC) 8.64.060, updating parking provisions on
Bell Street.
Mr. Rob English, City Engineer, explained that the Parking Committee recommended a 3-hour
parking regulation on both sides of Bell Street from Sunset Avenue to 190' west of 6th Avenue in
2007. Ordinance 3667 was later adopted by the City Council to implement this parking provision.
Upon a recent field review, the distance of 190' needs to be revised to 250' in order for the
regulation limits to extend to the start of the parallel stalls instead of within the parallel stalls. This
change will reduce driver confusion and provide clear boundaries for enforcement.
ACTION: Move to Consent Agent for 12/21 Council Meeting.
G. Discussion of possible amendment to ECC 1.03.030 regarding publication of adopted
ordinances.
Councilmember Petso stated that she added this item to the agenda in order to minimize any
problems that could arise from a delay in publication of an adopted ordinance.
City Clerk Sandy Chase commented that City Code Chapter 1.03.030 as well as RCW address
requirements related to publication of ordinances. She provided the committee members with a
copy of a response from Municipal Research Services Center regarding the publication and effective
dates of ordinances.
With input from Planning Manager Rob Chave, Councilmember Petso requested that a sentence be
added to City Code Chapter 1.03.030 that states: "In the event an ordinance is not published within
14 days of adoption, each Councilmember shall be advised of the reason for delay and expected
publication date." Councilmember Peterson concurred with the addition of this sentence.
ACTION: Committee Members requested that an ordinance be prepared incorporating one
sentence into Edmonds City Code Chapter 1.03.030, for adoption on a future Consent
Agenda.
H. Sound Transit, City of Edmonds and Community Transit — Term Sheet.
Stephen Clifton discussed that an Interlocal Agreement and Developer Agreement between Sound
Transit and the City of Edmonds were approved by the City Council on January 5, 2010. The
Interlocal Agreement calls for Sound Transit owning, operating and/or maintaining all facilities
associated with the Edmonds Commuter Rail Station, which includes a Community Transit Bus
Station. ("Transit Center")
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December 14, 2010
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He noted that although Sound Transit is financing the construction of the Edmonds Commuter Rail
Station, Sound Transit and Community Transit have negotiated to have Community Transit assume
the ownership and maintenance responsibilities of the Community Transit "Transit Center" portion of
the commuter rail station project. He explained that the Term Sheet, if approved, would define the
roles and responsibilities of Sound Transit, the City of Edmonds and Community Transit with respect
to the long-term operation, use, ownership and maintenance of the "Transit Center" portion of the
Edmonds Commuter Rail Station project, The Term Sheet will provide a framework for completion
of agreements which would describe the final commitment, terms and conditions between the parties
that would be subject to approval by the Sound Transit Board, City Council, and Community Transit
Board.
Council member Petso asked about the difference between a Term Sheet and a Memorandum of
Understanding. Mr. Clifton noted that in this case, they are similar, however, the this Term Sheet
outlines the terms for amending the Interlocal Agreement that was approved by the City Council on
January 5, 2010. Mr. Clifton noted amending the Interlocal Agreement will not have an effect on the
Development Agreement, which contains language about the types of amenities included within the
overall project.
NOTE: The attached Term Sheet has been approved and signed by Community Transit.
ACTION: Council members Peterson and Petso voted to schedule this item on the January 4,
2011 City Council agenda with a recommendation for approval by the City Council CSDS
committee.
The meeting adjourned at 7:45 p.m.