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01-11-11 CSDS Committee MinutesCommunity Service/Development Services Committee Meeting January 11, 2011 Elected Officials Present: Council Member Strom Peterson Council Member Michael Plunkett Council Member Lora Petso The committee convened at 6:00 p.m. Staff Present: Phil Williams, Public Works Director Rob English, City Engineer Carrie Hite, Parks & Rec Director Councilmember Plunkett revised the agenda to move item D to the end of the agenda to provide an opportunity for Councilmember Petso to participate in the discussion. A. Ordinance amending Edmonds City Code (ECC) 8.48.190, updating parking provisions in designated bike lanes. Mr. Rob English, City Engineer, presented the proposed ordinance and explained the purpose for amending ECC 8.48.190. The upcoming Interurban Trail project will be installing bike lanes on 76th Ave and the code change will allow the Police Department to enforce the no parking provision. Staff recommended this item be presented to the parking committee for review and discussion at their upcoming meeting in February. Councilmember Plunkett asked clarifying questions about the proposed ordinance and whether the City had existing striped bike lanes in the City. Mr. English recalled that there were bike lanes installed as part of the 220th street improvement project. ACTION: Staff will present this item to the parking committee in February. If there are no significant changes, then it will be placed on the consent agenda for Council approval. B. Amendment to the Interlocal Agreement with the Lake Ballinger/McAleer Creek Watershed Forum. Mr. Phil Williams, Public Works Director, reviewed the amendment to the Lake Ballinger/McAleer Creek Watershed Forum and explained that it will provide a Federal Government Relations Service Provider for 2011. The Forum recommended this action to increase its visibility with the congressional delegation and to pursue federal funding for needed capital improvement projects. The Forum selected the Johnston Group and their proposed fee is $30,000. The fee will be shared equally between Mountlake Terrace, Lake Forest Park and Edmonds. The City's share ($10,000) will be paid from the stormwater utility capital project fund (fund 412). Councilmember Plunkett expressed his concerns about spending city funds on this item and did not support the amendment. Councilmember Peterson supported the amendment. The Committee asked staff to place the item on the consent agenda for the January 18, 2011 Council meeting without a recommendation to approve it. CS/DS Committee Minutes January 11, 2011 Page 2 ACTION: Moved to Consent Agenda for 1/18/11 Council Meeting Without A Recommendation To Approve. C. Authorization for the Mayor to sign the Professional Services Agreement with Murray, Smith & Associates for engineering services on the 2011 Waterline Project. Mr. Rob English, City Engineer, outlined the scope of work for the 2011 Watermain replacement project and identified the major streets where waterlines will be replaced. He also discussed the consultant's design contract and fees and how the project will be funded by the Water Utility Fund. City staff was continuing negotiations with the consultant and expected to have a final contract ready for the January 18, 2011 Council meeting. Mr. Phil Williams, Public Works Director, informed the committee that 16 firms responded to the City's request for qualifications and 4 were interviewed. After the interviews were completed, the firm of Murray, Smith and Associates was selected based on their qualifications and experience. ACTION: Moved to Consent Agenda for Approval. H. Interlocal Agreement with the City of Lynnwood to fund the Recycling Coordinator for 2011 and 2012. Mr. Phil Williams, Public Works Director, reviewed the proposed Interlocal Agreement and how the agreement will be funded. The purpose of the agreement is to share resources with the City of Lynnwood and continue the waste prevention and recycling programs for Edmonds. The agreement will cover 2011 and 2012. ACTION: Moved to Consent Agenda for Approval. E. Report on final construction costs for Talbot Road Emergency Culvert Repair Project and Council acceptance of project. Mr. Rob English, City Engineer, reviewed the final construction costs for the Talbot Road Emergency Repair Project. He explained that the project was an emergency project and it replaced an existing storm drain culvert that was failing and impacting Talbot Road. Mr. English added that the consulting firms of CHS Engineering and HWA Geosciences provided engineering and testing support during construction. ACTION: Moved to Consent Agenda for Approval. F. Report on final construction cost for the 2009 Asphalt Overlay Project and Council acceptance of project. Mr. Rob English, City Engineer, reviewed the final construction costs for the 2009 Asphalt Overlay Project. He said the project was paid for by a federal stimulus grant of $999,985 awarded through the American Recovery and Reinvestment Act (ARRA) during 2009. The project resurfaced Dayton St between SR104 and 5t" Ave and 212t" St between 72nd and 84t" Avenues. ACTION: Moved to Consent Agenda for Approval. CS/DS Committee Minutes January 11, 2011 Page 3 G. Community Solar Agreements. Mr. Phil Williams, Public Works Director, provided an update on the status of the Community solar agreements and the discussions between staff and the Edmonds Community Solar Cooperative. Staff is recommending that this item be presented to the full Council to for discussion and possible action at the Council meeting on January 18, 2011. ACTION: Schedule item for discussion at the Council meeting on January 18, 2011. D. Authorization for the Mayor to sign an Addendum to the Professional Services Agreement with Perteet, Inc. for the Shell Valley Emergency Access project. Mr. Rob English, City Engineer, reviewed the proposed addendum to the professional services agreement for the Shell Valley Emergency Access project. The addendum covers four items of work: (1) changing the pavement material from porous concrete to porous hot -mix asphalt concrete; (2) revising the plans and contract documents to comply with a Department of Ecology stormwater grant; (3) prepare designs for a 22 ft. wide street as a bid alternative to the current 15 ft wide street design; and (4) support services during construction. The total cost for the addendum is $65,035. Councilmember Petso asked if the emergency road was going to be open 365 days per year as specified on page 2 of Exhibit A. Mr. English explained that the reference to 365 days per year was prepared by the designer in order to design a pavement section for the wider street section. Mr. English agreed that the note was confusing and that it would be revised to make it clear. Councilmember Petso asked if the emergency road impacted the existing wetland on site. Mr. English reviewed the plans and clarified that the 15 ft. wide road clipped a portion of the existing wetland and that he would need to verify if the 22 ft. wide alternative would increase the impact to the wetland. Councilmember Petso expressed her concerns about impacting the wetland and recommended that staff minimize the impact as much as possible. Mr. Phil Williams, Public Works Director, expressed his concerns about how the emergency access road would be operated during the winter and his concern about sending staff out multiple times to make sure the gate is open or closed. He said one option could be to open the gate on November 1st and close it at the end of February so the road would be open during the time period when snow events were likely to occur. The committee suggested that a public hearing or meeting be held to get feedback before a decision was made to proceed with the 22 ft. wide street alternative. ACTION: Staff will schedule a public meeting to receive comments from the Shell Valley residents. The meeting adjourned at 7:26 p.m.