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02-08-11 CSDS Committee MinutesCommunity Service/Development Services Committee Meeting February 8, 2011 Elected Officials Present: Council Member Adrienne Fraley-Monillas Council Member Michael Plunkett The committee convened at 8:00 p.m. Staff Present: Phil Williams, Public Works Director Rob English, City Engineer Carrie Hite, Parks & Rec Director A. Ordinance amending provisions of Chapter 10.50 ECC, Public Library Board, to reflect 2001 changes to the agreement between Sno-Isle and the City and the 2006 closing of Special Library Fund 621. ACTION: Place item on next Council calendar for consent. B. Potential addition of HB1265 to legislative agenda as a priority item. There was no discussion on this item. ACTION: The Committee did not have a recommendation. Councilmember Fraley- Monillas will discuss scheduling the item on an upcoming meeting with Council President Peterson. C. Authorization for Mayor to sign Addendum No. 4 to the Professional Services Agreement with Perteet, Inc. for the Shell Valley Emergency Access Project and report on the January 27, 2011 public meeting. Mr. Rob English, City Engineer, reviewed this item and explained that it had been presented to the committee in January. The committee's recommendation in January was to have staff conduct a public meeting with the Shell Valley residents. The meeting would provide an opportunity for residents to comment on the 22 ft. wide option and the future operation of the access road. A public meeting was held on January 27, 2011 and approximately 25-30 residents attended the meeting. A summary of the meeting and the questions raised were included with the agenda memo. Mr. Phil Williams, Public Works Director, discussed the concerns that were raised by the citizens with opening the access road for a three or four month period. He also explained how some of the residents thought that a gate at the entrance would prevent motorcycles from using the road. Mr. English also reminded the committee that the City has until June 1st to receive approval of the construction funding from WSDOT. CS/DS Committee Minutes February 8, 2011 Page 2 Mr. Williams also explained how the 22 ft. wide option would be a bid alternate and the decision to build the wider road would depend on the construction bids and the available budget. If the bids were not favorable for a 22 ft. wide road, then the original 15 ft. option would be constructed. Based on the feedback from the public meeting, the committee suggested that this item be scheduled on the next available council meeting with an opportunity for public comment from the Shell Valley residents. ACTION: Place item on the next available Council meeting for approval and allow public comment. D. Authorization to advertise a Request for Qualifications for professional design and right of way services on the Five Corners Roundabout project. Mr. English, City Engineer, outlined the scope of design and right of way services that would be covered under the proposed request for qualifications on the Five Corners Project. The costs related to these services would be paid from a $463,000 federal transportation grant and 13.5% local match. The local match would be funded by the motor vehicle fuel tax in the 112 Street Construction Fund. Mr. Phil Williams, Public Works Director, expressed his opinion on how this project would improve the efficiency of the intersection since it is currently controlled by stop signs. He also mentioned that some people may not be familiar with a traffic roundabout and may express opposition to the project because they are not aware of the benefits the project will provide. Councilmember Plunkett asked if this project is in the CIP. Mr. English said it is, however, it will require a separate appropriation in 2011 because the 2011 budget was prepared after the City was awarded the grant. ACTION: Moved to Consent Agenda for Approval. E. Edmonds Senior Center Roof Project Mr. Phil Williams, Public Works Director, reviewed the bids that were received for the Senior Center Roof project. Mr. Williams explained that the low bid from Wright Roofing was considerably lower than the three other bidders. He discussed the bid review process completed by staff and the positive references that were received for Wright Roofing. Based on this information, staff is recommending Council award the project to Wright Roofing. ACTION: Moved to Consent Agenda for Approval. The meeting adjourned at 8:25 p.m.