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03-08-11 CSDS Committee MinutesCommunity Services/Development Services Committee Meeting March 8, 2011 Elected Officials Present: Council Member Adrienne Fraley-Monillas, Chair The committee convened at 6:30 p.m. Staff Present: Rob Chave, Planning Manger Gina Coccia Phil Williams, Public Works Director Rob English, City Engineer A. Proposed Ordinance amending Edmonds Community Development Code 20.20, Home Occupations.. Rob Chave introduced this item, explaining that the current staff draft contained in the Committee's packet was derived from the Council hearing and discussion in January, and is therefore different than the hearing draft (which contained options for the Council to consider). Rob pointed out that there appears to be some misunderstandings as to what is being proposed, and what is allowed under current code. He pointed to the summary table, emphasizing that retail sales are not allowed in neighborhoods either under existing code or in the new draft, and that the new draft proposes some upper limits on home occupations that are not reflected in the current open-ended code standards. The new code also provides for some uses, such as art studios and home farming, that are not addressed under current code. It was also discussed that the cost of applying would be reduced, since the decision would be a staff decision instead of having to go to the Hearing Examiner; public notice and an opportunity to appeal would still be a part of the process. Chair Fraley-Monillas remarked that she felt communication was part of the problem, and that perhaps a more extensive description of the proposal, and how it differs from existing code, could be included in a new hearing advertisement. She agreed that it would be appropriate to schedule a public hearing with the Council on the staff draft. ACTION: This item — including the current staff draft of the ordinance — should be scheduled for a public hearing at the Council. The advertising should be as descriptive as possible. B. Report on bids opened February 15, 2011 for the Alderwood Intertie and Reservoir Improvement Project, award a contract in the amount of $224,286.66 to Omega Contractors, Inc. and appropriate an additional $164,000 to the 2011412-100 Water Utility Fund to construct the project. Rob English, City Engineer, informed the committee about the bids received for the project and the scope of improvements to be completed. The project will improve the Alderwood supply station and upgrade existing vents and access points at the Seaview and Yost Reservoirs. The construction budget was reviewed and the funding to pay for the project was discussed. Chair Fraley-Monillas asked if the City received water from Seattle at a different station and Phil Williams explained that the Seattle water was only for back-up purposes. ACTION: Moved to Consent Agenda for approval. CS/DS Committee Minutes March 8, 2011 Page 2 C. Report on bids opened February 17, 2011 for the 2010 Waterline Replacement Project, award contract in the amount of $1,834,833.02 to Kar-Vel Construction Company and appropriate an additional $273,922 to the 412-100 Water Utility Fund to construct the project. Rob English, City Engineer, reviewed the improvements to be completed with the 2010 waterline project. He outlined that approximately 10,000 lineal feet of pipeline will be replaced, two pressure reducing stations will be replaced and a new pressure reducing station will be added to improve water service. The City received 9 bids for the project and Kar-Vel Construction provided the low bid of $1,834,833.02. The funding to construct the project will come from the 412-100 Water Utility Fund with an additional appropriation to move unspent dollars that were estimated as 2010 expenditures. The General Fund will also transfer $104,570 to pay the cost to install fire hydrants. This transfer is funded by the 8.7% water utility tax that is collected by the general fund for fire hydrant improvements. ACTION: Place item on the next Council meeting agenda for review and approval. D. Resolution authorizing the Mayor and staff to dispense with competitive bidding requirements to allow for an emergency repair on the stormwater pipe in Dayton Street. Phil Williams discussed the background and events related to finding a sink hole in Dayton St and how it was determined to be related to a failed 24-inch diameter storm drain pipe. The emergency repair will replace approximately 65 lineal feet of pipe between two manholes. Construction work is weather dependent since the damaged pipeline carries stormwater which makes it difficult to manage during rain events and high tides. The overall condition of the existing pipe between the BNSF tracks and Admiral Way is in poor condition. Public Works is evaluating cured in place pipe technology to line the remaining pipe sections with the goal of completing the project this year. The Council actions related to this project will follow the normal sequence. A subsequent discussion took place regarding the manhole that was installed as part of the BNSF utility crossings in 2010. The discussion related to how the manhole wasn't properly grouted and that ICI Construction is responsible for completing this work at no cost to the City. ACTION: Place item on the next Council meeting agenda for review and approval. The meeting adjourned at 7:25 p.m.