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06-14-11 CSDS Committee MinutesCommunity Service/Development Services Committee Meeting June 14, 2011 Elected Officials Present: Council Member Adrienne Fraley-Monillas, Chair Council Member Michael Plunkett The committee convened at 6:00 p.m. Staff Present - Phil Williams, Public Works Director Rob English, City Engineer Bertrand Hauss, Transportation Engineer Jerry Shuster, Stormwater Eng Program Mgr Carrie Hite, Parks, Rec. & Cultural Services Dir Rob Chave, Planning Manager Sandy Chase, City Clerk A. Approval of a Memorandum of Understanding for Interjurisdictional Affordable Housing Program. Mr. Chave presented information related to the item and answered questions from the Committee. ACTION: No recommendation from the Committee. The item will be scheduled for discussion at a future Council meeting. B. Discussion on establishing interlocal agreements with other agencies for disposal of biosolids from their wastewater treatment plants. Mr. Williams discussed the interlocal agreement and the disposal of biosolids from wastewater treatment plants. ACTION: Moved to Consent Agenda for Approval. C. Interlocal Agreement with the City of Mountlake Terrace to develop capital improvement project descriptions, scope and costs for projects listed in the Lake Ballinger/McAleer Creek Forum Capital Improvement Plan. Mr. Shuster presented the main points of the proposed agreement: • This is an Interlocal agreement between Edmonds and Mountlake Terrace to address frequent flooding of homes in Edmonds located on the south end of Lake Ballinger. • Current evidence points the one or all of the culverts (3) on the Nile Temple Golf course in Mountlake Terrace as a major contributing factors to high water levels in the lake - one or more of these culverts are restricting the outflow from the lake. • This ILA will take the project though pre -design studies, environmental permitting, final design, and cost estimation. • Schedule is to complete this work within a year and be prepared to remove/replace the culverts during the summer of 2012. • A separate funding agreement would be executed for the culvert replacement since the cost and benefit to Edmonds residents are not know at this point CS/DS Committee Minutes June 14, 2011 Page 2 • It is a unique project since the infrastructure that needs replacement is located in Mountlake Terrace but only Edmonds' residents flood. Mr. Williams added that this is being done under the umbrella of the Lake Ballinger/McAleer Creek Watershed Forum that has other members and this is a project that only involves Edmonds and Mountlake Terrace. Councilmember Plunkett asked if Edmonds is legally responsible for the flooding. Mr. Williams responded that the reason for the flooding is increased impervious surface as the watershed had developed. The impervious is on both private and public property. Councilmember Plunkett asked if the residents can form a local improvement district to help fund the work. Mr. Williams responded that there is a mechanism in place now where residents pay per lineal feet of frontage into maintenance fund and that could be expanded in the future to help pay for improvements. Also the Forum is pursuing loans, grants, and Federal aid for this work. ACTION: Moved to Consent Agenda for Approval. D. Report on bids opened May 26, 2011 for the 226th St. SW Walkway Project and award a contract in the amount of $73,840.00 to Northend Excavating, Inc. Mr. English reported on the bids received for the project and the estimated budget to construct the project. ACTION: Moved to Consent Agenda for Approval. E. Report on bids opened June 7, 2011 for the Lift Station 2 Replacement Project and award a contract in the amount of $552,915.87 to Omega Contractors, Inc. Mr. Williams informed the Committee that the apparent low bidder, Omega Contractors, Inc., had notified the City of a bid error and their request to withdraw the bid from consideration. Staff was working with the City Attorney to determine next steps, but there was a possibility that all bids would need to be rejected and Council authorization to immediately readvertise the project. ACTION: None. F. Briefing on the Six -Year Transportation Improvement Program (2012-2017). Bertrand Hauss, Transportation Engineer, presented the 2012-2017 Transportation Improvement Program (TIP). Mr. Hauss explained that the TIP identifies all the transportation projects that are planned within the next 6 years, along with the appropriate funding source (secured / unsecured Federal and State grants and / or local funding). The first three years are financially constrained while the last three years are financially unconstrained. A brief description of each project programmed from 2012-2014 (Five Corners, Main St @ gth / Walnut @ 9th (Interim Solution), 76th @ 212th Intersection Improvements, 228th St. SW Corridor Improvements, Main St. Pedestrian Lighting, Shell Valley, 4th Av. Corridor Enhancement, Hwy. 99 Enhancement, Interurban Trail, and Transportation Plan Update) were presented. ACTION: Staff will schedule a public hearing and present the proposed 6-year TIP to the full Council at the next available meeting. G. Ordinance adding a new Complete Streets section to Edmonds City Code (ECC) 18.80.015. Phil Williams, Public Works Director, presented the Complete Streets Ordinance. Mr. Williams explained in detail the contents of new Section 18.80.015 of the ECC. Public right-of-ways should be designed to safely CS/DS Committee Minutes June 14, 2011 Page 3 accommodate all users, including pedestrians, bicyclists, motorists, transit users and people of all abilities. Mr. Williams also covered the (6) exceptions identified in the ordinance that wouldn't require the addition of such facilities. The City of Edmonds 2009 Transportation Plan and the Sustainability Element in the Comprehensive Plan have goals that encourage the city to plan and design facilities for all users. A Complete Streets Ordinance will codify regulations to implement the policies already adopted and used by the City of Edmonds. Committee members had concerns about the language used such as "will" in Section 1 of the ordinance. Such language would require many additional improvements to be included in future projects, possibly increasing project costs significantly. Another Committee concern was that City Council wouldn't be involved in the decision making process about which improvements are to be included in a specific project. Mr. Williams responded that these specific improvements will be incorporated into projects when such costs are feasible (ex: no significant ROW acquisition costs). City Council is always involved in the process of determining the types of pedestrians, bicyclists, motorists, transit users, and people with disability improvements to be included in a project, either before / during the design phase (consultant contract review or City plan review). ACTION: No Recommendation from the Committee. Item will be scheduled for discussion at the June 21, 2011 Council Meeting. H. Electric vehicle charging station contract. Mr. Williams discussed the proposed contract to install electric vehicle charging stations at certain locations within the City. ACTION: Moved to Consent Agenda for Approval. I. Authorization for Mayor to sign Supplemental Agreement #9 with KPFF Consulting Engineers for the Interurban Trail Project. Mr. English briefly reviewed the scope of work for Supplemental Agreement #9 and how the work was tied to agenda items J, K and L related to the Interurban Trail project. The Committee postponed taking action on the item until items J, K and L were considered. After these items were discussed by the Committee, the recommendation was to place it on the consent agenda for approval. ACTION: Moved to Consent Agenda for Approval. J. Report on bids opened June 2, 2011 for the Interurban Trail Project and award of contract to Trimaxx Construction, Inc. in the amount of $1,368,721.50. Mr. English discussed the bids received for the Interurban Trail project and he reviewed the estimated budget for construction. Ms. Hite outlined the funding for the project and the need to reauthorize $294,000 in REET funding to complete the project. This amount was originally authorized by Council for expenditure in 2009 for the Interurban trail project. Because of delays in the project, this amount has been carried over through 2010 and retained in the 125 for this project. This needs Council reauthorization for expenditure in 2011. ACTION: Moved to Consent Agenda for Approval. K. Authorization for Mayor to sign a Professional Services Agreement with Perteet Engineering for the Interurban Trail Project. Mr. English briefly reviewed the scope of work for the Agreement and why the consultant services were needed to comply with federal -aid contract requirements on the Interurban Trail project. CS/DS Committee Minutes June 14, 2011 Page 4 ACTION: Moved to Consent Agenda for Approval. L. Authorization for the Mayor to sign (2) PUD documents for the Interurban Trail Project. Mr. English explained the purpose for both Snohomish County Public Utility District (PUD) Documents and why they were required for construction of the Interurban Trail Project. ACTION: Moved to Consent Agenda for Approval. M. Exploratory discussion about business in parks, mobile vending. Ms. Hite introduced the topic of alternative revenue sources to help support parks/other city services. General discussion ensued in regard to mobie vending in the city and operating vending/concessions/alternative means to collect revenues to support parks. ACTION: No Recommendation from the Committee. Item will be scheduled for discussion at the July 19, 2011 Council Meeting. N. Report on the SR 99 International District Enhancements Project. Ms. Chapin provided an update on the increased funding in 2010, the current status of the project and projected construction date in 2012. ACTION: None, information only. The meeting adjourned at 8:30p.m.