Loading...
07-12-11 CSDS Committee MinutesCommunity Services/Development Services Committee Meeting July 12, 2011 Elected Officials Present: Council Member Adrienne Fraley-Monillas, Chair Council President Strom Peterson The committee convened at 6:00 p.m. Staff Present - Phil Williams, Public Works Director Rob English, City Engineer A. Authorization for the Mayor to sign Local Agency Standard Consultant Agreement with Perteet for the 228t" St. SW Corridor Improvement Project. Mr. English explained that negotiations were on -going and that it appeared that Perteet would be able to submit a scope and fee within the available design budget for the project. The consultant was working on the final details of the scope and contract and staff expected to have it ready for approval at the July 26th Council meeting. ACTION: Moved to Consent Agenda for Approval. B. Authorization for the Mayor to sign Local Agency Standard Consultant Agreement with David Evans and Associates, Inc. In late 2010, the City secured a federal transportation grant to design and acquire right of way for the Five Corners Roundabout project. Staff conducted a selection process to hire a consultant to design the project. The selection committee, comprised of city staff, selected the engineering firm of David Evans and Associates to complete the work. The fee for the proposed contract is $325,315 and includes a $15,000 management reserve fund for unforeseen issues that may arise during the design phase. ACTION: Item will be scheduled for a discussion at the Council meeting on july 19th or 26tn C. Authorization for Mayor to sign Addendum No. 5 with BHC Consultants, LLC for Lift Station 2 Rehabilitation Project. Mr. English briefly reviewed the scope and fee for Addendum No. 5 with BHC Consultants for the Lift Station 2 Rehabilitation project. A large portion of the work is related to providing professional services during the upcoming construction of the Lift Station 2 project. The addendum does provide $11,470 to cover additional services related to advertising the project a second time and performing required tasks not in the original scope of work. The costs will be paid from the 2011 project budget which includes $899,000 in the 412 sewer fund and $279,000 in the 412 water fund. ACTION: Moved to Consent Agenda for Approval. CS/DS Committee Minutes July 12, 2011 Page 2 D. Authorization for Mayor to Sign Stormwater Utility Easement for the 12t" Ave N Stormwater Improvement Project. Staff explained the scope and purpose of the 121" Ave N Stormwater Improvement project and why the easement from Mr. Bailey was necessary to complete the project. Mr. Bailey agreed to provide the easement to the City for $1500 in compensation. The easement is related to item E and the award of the construction contract to complete the work. ACTION: Moved to Consent Agenda for Approval. E. Report on Small Works Roster Solicitation for the 12t" Ave N Stormwater Improvement Project. Mr. English let the committee know that the lowest quote provided to complete the stormwater improvements was $59,935, submitted by Trenchless Construction. The remaining 2011 budget for this project is $112,000 and is sufficient to complete the project. Staff's recommendation is to award the contract and proceed with the project. ACTION: Moved to Consent Agenda for Approval. F. Report on bids opened July 6, 2011 for the 2011 Waterline Replacement Project. Mr. English reviewed the bids received for the 2011 waterline replacement project and outlined the anticipated expenditures and funding to complete the project. Staff recommends awarding a contract in the amount of $1,799,052 to Kar-Vel Construction. ACTION: Moved to Consent Agenda for Approval. G. Report on bids opened July 12, 2011 for the Lift Station 2 Replacement Project. Mr. English provided the bid results and proposed budget to complete the project. The apparent low bidder is Trico Construction and their bid to construct the improvements is $668,979. The project also includes waterline improvements to loop the existing water system and improve water quality and service. The project costs will be paid from the 2011 project budget which includes $899,000 in the 412 sewer fund and $279,000 in the 412 water fund. ACTION: Moved to Consent Agenda for Approval. H. Report on bids opened June 29, 2011 for the Shell Valley Emergency Access Road Project and award of contract in the amount of $309,302.96 to Kamins Construction. Mr. English explained that only two bids were received for the project and Kamins Construction submitted the low bid of $309,303. He also provided a brief review of the scope of work and the available funding sources to complete the project. The preliminary schedule is to complete the project by the end of October. More information will be known once the contract is awarded and the contractor submits a schedule to complete the project. ACTION: Moved to Consent Agenda for Approval. CS/DS Committee Minutes July 12, 2011 Page 3 Edmonds Senior Center Roof Repairs Project Acceptance Mr. Williams provided information on the completed project and that it was ready for Council acceptance. ACTION: Moved to Consent Agenda for Approval. J. Quarterly Public Works Project Report Mr. English discussed the 2nd Quarter project report and how the report now includes projects managed by Facilities and the Wastewater Treatment Plant. ACTION: No Action. Report was provided for information only. The meeting adjourned at 7:30p.m.