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08-09-11 CSDS Committee MinutesCommunity Services/Development Services Committee Meeting August 9, 2011 Elected Officials Present: Council Member Adrienne Fraley-Monillas, Chair Council Member Michael Plunkett Staff Present - Phil Williams, Public Works Director Rob English, City Engineer Rob Chave, Planning Managaer Jeff Taraday, City Attorney Stephen Clifton, Community Services and Economic Development Director The committee convened at 6:00 p.m. A. Report on final construction costs for West Dayton Emergency Storm Repair Project and acceptance of project. Mr. English reviewed the scope and limits of the emergency repair and how agenda items A and B are related since both projects were on the storm pipeline in Dayton Street between the BNSF railroad and Admiral Way. The emergency repair was completed by Interwest Construction and the final costs including staff time and testing was $75,858. ACTION: Moved to Consent Agenda for Approval. B. Report on Small Works Roster Solicitation for the Dayton St. CIPP Storm Pipe Rehabilitation Project and award contract to Michels Corporation in the amount of $64,020.00. The scope of the project was reviewed and an explanation was provided on the cured in place pipe (CIPP) method that will be used to repair 215 feet of existing 24-inch stormline in Dayton Street. ACTION: Moved to Consent Agenda for Approval. C. Ordinance Amending the Edmonds City Code, Adding 4-Hour Parking Limitations to Brackett's Landing North Parking Lot. The Parking Committee recommends a proposed ordinance to add a four hour parking restriction for Brackett's Landing north parking lot in Section 8.64.065 of the Edmonds City Code. The parking lot currently has a posted four hour parking limitation and this change will allow the Police Department to enforce the restriction. ACTION: Moved to Consent Agenda for Approval. CS/DS Committee Minutes August 9, 2011 Page 2 D. Authorization for Mayor to sign Interlocal Agreement with Community Transit for Commute Trip Reduction 2011-2015. The proposed Interlocal Agreement with Community Transit would continue the Commute Trip Reduction (CTR) Program in Edmonds. The purpose of the CTR program is to reduce the Vehicle Miles Traveled and Single Occupant Vehicle commute trips and reduce vehicle related air pollution, traffic congestion and energy use. ACTION: Moved to Consent Agenda for Approval. E. Authorization for Mayor to sign Interlocal Agreement with the City of Lynnwood to install waterline as part of Lynnwood's 76' Ave W Sewer Improvement Project The City of Lynnwood is designing a new sewer main for 76th Ave W to increase the capacity of their sewer sytem. The City of Edmonds has identified a watermain replacement project that falls within Lynnwood's project limits. This agreement will provide for the coordination and combination of both projects into one to reduce costs and minimize the disruption to residents during construction. Mr. English reviewed a minor change to Section 6, "Payment Schedule" that reduced Lynnwood's 8.5% administration charge to 2% during the project's design phase. ACTION: Moved to Consent Agenda for Approval. F. Potential amendment to downtown BD zones. The Committee initiated the discussion by identifying the development agreements provisions as the most complex and potentially controversial aspect of the amendments. Staff concurred, and agreed that the Council could elect to act on the other three items (designated street fronts and 45-foot commercial depth, uses in the BD1 zone, and step -back requirements). The Committee reviewed each of the three items in turn, with staff summarizing the Planning Board/EDC recommendations. The 45-foot commercial depth would help standardize the requirements among the BD zones. In regard to BD1 uses, it was pointed out that the Planning Board and EDC desired to do more work to review and refine the definition of service uses, but approving the current amendments to not allow office uses in critical storefront spaces would be a desirable first step. The concern over step -back requirements was that it was counter -productive in obtaining desirable building designs, particularly given historical downtown commercial building forms. City Attorney Jeff Taraday participated in the discussion of development agreements. He pointed out that the mechanism was authorized by state law and was already in the city's code. Most observers believe that the state legislature's intent was to replace contract rezones with the development agreement option, but this wasn't made explicitly clear. Regardless, how development agreements are configured within the code can determine how open-ended or `tight' the provisions are, and will ultimately determine how they are used to further the city's expressed goals. He noted that staff believes more work needs to be done to provide guidance and clearer standards within the provisions so that the city can be assured that "we get what we want." The Committee discussed forwarding the development agreement to the Council to schedule for a full Council work session, to be accompanied by a background memorandum from the City Attorney. This discussion did not have to be on the same night as the other BD zone amendments; it could be scheduled separately by the Council President when the City CS/DS Committee Minutes August 9, 2011 Page 3 Attorney was ready. Councilmember Plunkett noted his opposition to any provision that would provide a way to increase building heights. Councilmember Plunkett stated that he wanted the record to show he continues to believe the taller building clause in the proposed development agreement for downtown should be removed. Councilmember Fraley-Monillas agreed. ACTION: 1. The committee agreed to forward the first 3 amendments to the Council for further action, without a recommendation from the committee. 2. The committee agreed that the development agreement provisions should be scheduled by the Council President for further discussion by the full council, when the City Attorney's information is ready. G. Public Comments Natalie Shippen, Edmonds, spoke in favor of retaining existing height limits and in opposition to proposed Planning Board recommended development agreement. Ron Wambolt, Edmonds, suggested making sure the Planning Board recommended development agreement be very specific. Mr. Adams of Seattle spoke in favor of Planning Board recommended development agreements. The meeting adjourned at approximately 7:15 p.m.