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04-10-12 PPW Committee MinutesPlanning, Parks and Public Works Committee Meeting April 10, 2012 Elected Officials Present: Staff Present: Council Member Adrienne Fraley-Monillas, Chair Phil Williams, Public Works Director Council Member Lora Petso Carrie Hite, Parks & Recreation Director Mayor Earling Jeff Taraday, City Attorney Renee McRae, Recreation Manager Sandy Chase, City Clerk The committee meeting began at 7:20 p.m. Councilmember Fraley-Monillas announced that Agenda Item B would be moved down on the agenda to allow the Mayor an opportunity to participate in the discussion on this item. A. Annual Special Event Contracts Renee McRae, Recreation Manager, stated that each year the City Council reviews and authorizes the Mayor to sign the contracts for the Garden/Summer Market, Edmonds Arts Festival, 4tn of July Parade and Fireworks Display, Taste of Edmonds, and the Classic Car Show. She indicated that there are no significant changes to the contracts from previous years. ACTION: The committee recommended placing the contracts on the Consent Agenda for approval. C. Authorization for Mayor to approve acceptance and recording of a Sanitary Sewer Easement at 616 Maple Street. Phil Williams, Public Works Director, stated an application for a lot line adjustment was received by the City. During review of the application staff became aware of an existing sanitary sewer main along the east portion of 616 Maple Street. The easement document provides records of the easement against the property title. Responding to questions, Mr. Williams stated there is no cost to the city. ACTION: The committee recommended placing the easement on the Consent Agenda for approval. D. Ordinance amending the Edmonds City Code (ECC) 8.64.060 and 8.64.065, parking provisions in the Downtown Edmonds area. Mr. Williams pointed out there are two ordinances that amend the parking provisions. The first extends the 3-hour parking limitation along 3rd Ave. S from Walnut St. to Pine St. The second involves a 180 foot stretch of area on Dayton previously used by Community Transit 80 feet of which can now be used for parking spaces. The ordinance will allow signed parking stalls on the south side of Dayton St. between Edmonds Way / SR-104 and the railroad tracks (3-hour maximum between the hours of 7 p.m. and 7 a.m. Monday thru Friday). Mr. Williams pointed out that the Parking Committee has recommended these changes. Councilmember Petso asked if the public was surveyed on the ordinance related to 3rd Ave. Councilmember Fraley-Monillas responded yes and the response was favorable; Mr. Williams stated that 64% of the responses received were favorable. Planning, Parks and Public Works Committee Minutes April 10, 2012 Page 2 ACTION: The committee recommended placing the ordinances on the Consent Agenda for approval. B. Update to Edmonds City Code Title 2 Mayor Earling asked for clarification on the proposed changes. Jeff Taraday, City Attorney, pointed out the update to Title 2 is a work in progress. It was brought forward to this committee to show that progress is being made. He intends to request feedback from the administration and bring back a more fully revised version to the committee. He pointed out that there are entire chapters of this Title that have not yet been reviewed because he is waiting for the integration of the Personnel Policies. Mayor Earling stated his preference that there be further review of the proposed changes by the directors and administration. ACTION: The committee recommended to continue working on the update; receive feedback from administration; return to the committee in May. E. Quarterly Public Works Project Report. Mr. Williams stated this is the regular quarterly report for capital improvement projects managed by the Public Works Department. Councilmember Petso inquired about the Anderson Center roof repairs. Mr. Williams responded that the design will be completed this year and it will be built in 2013 (due to staff time). Councilmember Petso also asked when a project is dropped from the report. Mr. Williams responded when it is accepted by the City Council and closed out. ACTION: The committee recommended placing the report on the Consent Agenda. F. Authorization to advertise a Request for Bids for construction services for the Wastewater Treatment Plant Reroofing Project. Mr. Williams stated that the Wastewater Treatment Plant Reroofing Project will replace the roof for three buildings at the Treatment Plant. He noted that funds are budgeted; half of the funds will be from Edmonds' rates, and half will be from the other entities who partner with the WWTP. ACTION: The committee recommended placing this item on the Consent Agenda. G. Authorization to advertise a Request for Bids for construction services for the 2012 Waterline Overlay Project. Mr. Williams stated this project is related to the newly -completed 2010 and 2011 Waterline Replacement Projects, wherein certain roadways in deteriorating condition will not be sufficiently rehabilitated by typical trench -patching methods, become candidates for a wider -scale overlay. Mr. Williams noted that the budget allows for the overlay of only one lane of 51h Ave. He informed the committee about recent developments where federal dollars/grants are becoming available for this purpose. 2 Planning, Parks and Public Works Committee Minutes April 10, 2012 Page 3 It would be his intent to apply for a grant and use the funds for the one -lane repair in applying for a grant to pave the entire street. The downside would be that it may cause the need to wait until 2013 to do the overlay. It is necessary to wait until June or July to know the outcome of the grant. It is his intent to come back to Council if a grant is awarded. Mr. Williams stated staff would still need approval of this item in case the grant is not awarded. ACTION: The committee recommended placing this item on the Consent Agenda. H. Authorization to advertise a Request for Bids for construction services for the Aeration Basin #1 Modifications Project. Mr. Williams stated the Aeration Basin #1 Modification project will change this basin from a complete mix tank to a plug flow tank. It will provide better energy performance and treatment. The funds for the project are all utility funds; partners will also be paying. ACTION: The committee recommended placing this item on the Consent Agenda. I. Authorization to approve Temporary Construction Easements for the Main Street (5th Ave — 6t" Ave) Improvement Project. Mr. Williams stated this project is related to the grant received to add historic decorative street lighting and replace sidewalks, curb and gutter on Main Street between 5th and 6th Avenues. The project requires two temporary construction easements (TCE) from the property owners at 555 Main Street and the vacant/parking lot between Gallery North and Glazed & Amazed. The required TCE areas are 126 square feet from 555 Main Street and 200 square feet from the vacant/parking lot. ACTION: The committee recommended placing this item on the Consent Agenda. J. Resolution for RCO grant for City Park. K. Resolution for RCO grant for Sunset Overlook Park. Agenda Items J & K were discussed at the same time. Carrie Hite, Parks and Recreation Director, stated the Recreation Conservation Office has an open granting cycle for the WWRP program for local parks. One of the Parks, Recreation, and Open Space Plan and CIP priorities for our local parks is the revitalization of City Park. This is an opportunity for the City to apply for grant funds to match the already budgeted funds in order to replace the City Park playground equipment, and to add a spray park. The Recreation Conservation Office of Washington State also has an open grant cycle for WWRP trails. This is an opportunity for the City to apply for grant funds for the Sunset Overlook Park. This resolution confirms the commitment by the City to support this project. This project is in the PROS plan, and has been a recently focused priority by the City. One of the grant requirements is that the Mayor sign a resolution to demonstrate the City's commitment to each project. Councilmember Petso asked if the City Park master plan is on the web site. Ms. Hite stated that she did not believe that it was but suggested they could add it. Planning, Parks and Public Works Committee Minutes April 10, 2012 Page 4 Responding to questions regarding the Park Comprehensive Plan, Ms. Hite noted that in order to be able to submit a grant application, the RCO goes through the city's Comprehensive Plan. The RCO determined that the city could move forward. ACTION: The committee recommended placing the two resolutions on the regular agenda as one agenda item; public comment to be received. L. Senior Center Agreement 2012 Ms. Hite reported that this agreement is the same as previous years. It is to support the Senior Center, granting them $60,000 in consideration for providing services to Edmonds residents. This amount was adopted in the budget for 2012. Councilmember Petso suggested the agenda memo indicate that there are no substantive changes. ACTION: The committee recommended placing this item on the consent agenda for approval. M. Public Comments There was no public comment. MEETING ADJOURNED AT 8:15 P.M. M