07-10-12 PPW Committee MinutesPlanning, Parks, and Public Works Committee Meeting
July 10, 2012
Elected Officials Present:
Council Member Adrienne Fraley-Monillas, Chair
Council Member Lora Petso
The committee convened at 6:00p.m.
Staff Present:
Rob English, City Engineer
Frances Chapin, Cultural Services Manager
Sarah Mager, Accountant
Stephen Clifton, Community Services and
Economic Development Director
A. Utility Penalty Waiver Policy.
Mrs. Mager presented the proposed policy to the committee and responded to questions. The
Committee recommended revised wording to include in the final version for Council approval.
ACTION: Revise the policy per the Committee's recommendation and place it on the Consent
Agenda for approval.
B. Authorization for Mayor to approve acceptance and recording of Public Pedestrian
Access Easement and Public Water Utility Easement.
Mr. English reviewed the location and purpose of the proposed easements related to the Murray 2-
lot short plat and how the pedestrian easement was necessary for the sidewalk frontage
improvements.
ACTION: Moved to Consent Agenda for approval.
C. Report on bids opened May 22, 2012 for the SR99 International District Enhancements
Project and award of contract to Totem Electric in the amount of $277,207.73.
Mr. English discussed the bid results, estimated construction costs and funding for the proposed
project and Mrs. Chapin reviewed the scope of improvements and public involvement over the past
several years.
ACTION: The Committee recommended this item be presented to the Council for approval.
D. Authorization for Mayor to sign a $500,000 grant contract with the Department of
Commerce for the Main Street Improvement Project between 5t" and 6t" Avenues.
Mr. English explained that the Washington State Department of Commerce has been assigned to
administer the $500,000 grant for the Main Street Improvement Project and a contract will need to
be executed before the grant funds can be paid to the City. Staff expected to have a completed
contract ready for approval prior to the next committee meeting.
ACTION: Moved to Consent Agenda for approval.
Public Works, Parks and Planning Committee Minutes
July 10, 2012
Page 2
E. Authorization to award a construction contract for the Main St. Improvement Project (5tn
to 6t" Ave)
Mr. English reviewed the current schedule for the project and how the City is working with FHWA to
receive their approval to advertise the project. The project will require a budget amendment at the
time of award since the City received the $500,000 state grant in April of this year.
ACTION: The Committee recommended this item be presented to the Council for approval.
F. Quarterly Public Works Project Report
Mr. English reviewed the project report and highlighted several projects that were recently
completed.
ACTION: Moved to Consent Agenda for information.
G. Authorization for Mayor to sign Supplemental Agreement No. 3 with David Evans &
Associates for the Five Corners Roundabout Project.
Mr. English discussed the proposed Supplemental Agreement No. 3 with David Evans & Associates
for utility work for the Five Corners Roundabout Project. The work will improve the stormwater
system and replace the watermains and services within the project limits.
ACTION: Moved to Consent Agenda for approval
H. Public Comments
None.
The meeting adjourned at 7:15 p.m.