08-14-12 PPW Committee Minutes.Public Works, Parks and Planning Committee Meeting
August 14, 2012
Elected Officials Present:
Council Member Adrienne Fraley-Monillas, Chair
Council Member Lora Petso
The committee convened at 6:15p.m.
Staff Present:
Rob English, City Engineer
Phil Williams, Public Works Director
Leonard Yarberry, Building Official
A. Permitting fees for solar installations.
Mr. Yarberry introduced the topic and updated the committee on current policies on fees for
residential and commercial solar projects. Residential projects are charged a flat fee of $135
and commercial installation fees are based upon valuation, using a modified approach. The
committee suggested moving to full Council to discuss the possibility of using waivers as
incentives.
ACTION: Schedule for Council discussion at future meeting
B. Authorization for Mayor to sign Supplemental Agreement #2 with David Evans &
Associates for the 76t" Ave. W @ 212t" St. SW Intersection Improvement Project.
Mr. English reviewed the scope of work and services to be provided under the proposed
Supplemental Agreement #2 with David Evans & Associates for the intersection improvements at
76t" Ave and 212t" St.
ACTION: Moved to Consent Agenda for approval.
C. Approval of Right -of -Way, Administrative Settlement and Appraisal Waiver Procedures on
Federal -Aid Projects.
Mr. English presented the proposed revisions to the right-of-way, administrative settlement and
appraisal waiver procedures on Federal -Aid projects. He discussed how these procedures are
applied when acquiring right-of-way on transportation projects funded by the Federal Highway
Administration (FHWA).
ACTION: Moved to Consent Agenda for approval.
D. Report on final construction costs for the Lift Station 2 Replacement Project and
acceptance of project.
Mr. English provided a brief summary of the Lift Station 2 improvements and that the project is
now complete and ready for acceptance. The final construction contract amount was $62,915
below the original contract amount with the Contractor.
ACTION: Moved to Consent Agenda for approval.
Public Works, Parks and Planning Committee Minutes
August 14, 2012
Page 2
F. Report on bids opened July 31, 2012 for the A -Basin Upgrade Project and award of
contract to Moon Construction Co. Inc. ($174,530.96 including sales tax).
Mr. Williams reviewed the bid results for the A -Basin upgrade project and recommended the
project be awarded to Moon Construction in the amount of $174,530.96.
ACTION: Moved to Consent Agenda for approval.
G. Report on bids opened August 2, 2012 for the Building Roof Replacement Project and
award of contract to Kruger Sheet Metal ($344,925 including sales tax).
Mr. Williams reviewed the bid results for the Building Roof Replacement project and
recommended the project be awarded to Kruger Sheet Metal in the amount of $344,925.
ACTION: Moved to Consent Agenda for approval.
H. Authorization to award a construction contract for the 2012 Waterline Overlay Project.
Mr. English explained that the City was scheduled to receive quotations for the 2012 Waterline
Overlay project on August 16, 2012. The project will repair and overlay three City streets that
were disturbed during the waterline replacement work in 2011.
ACTION: Moved to Consent Agenda for approval.
I. Authorization for Mayor to approve acceptance and recording of Public Pedestrian
Access Easements.
Mr. English discussed why a public pedestrian access easement was required as part of the
Edmonds Way Apartment Complex improvements. The easement provides for a proper
sidewalk alignment and clearances around existing utilities on Edmonds Way.
ACTION: Moved to Consent Agenda for approval.
Authorization for Mayor to sign Supplemental Agreement No. 2 with Parametrix, Inc. for
the Main Street Decorative Lighting and Sidewalk Enhancement Project.
Mr. English presented the scope of work and fees for Supplemental Agreement No. 2 with
Parametrix, Inc for the Main St. Decorative Lighting and Sidewalk Enhancement Project. The
engineering services will be provided during the upcoming construction phase.
ACTION: Moved to Consent Agenda for approval.
K. Report on Bids Opened August 9, 2012 for the Lift Station Rehabilitation Project and
Award of Contract.
Mr. English discussed the bids that were received for the Lift Station Rehabilitation Project and
that Razz Construction was the apparent low bidder with a bid of $3,872,095. If staff finds the
bid documents to be acceptable, then the item will be placed on the consent agenda for
approval.
Public Works, Parks and Planning Committee Minutes
August 14, 2012
Page 3
ACTION: Moved to Consent Agenda for approval.
L. Authorization to approve easements for the Sewer Lift Station Rehabilitation Project.
Mr. English explained that the proposed temporary construction easements are needed for the
Lift Station Rehabilitation Project. The documents have been signed by the property owners and
are ready for approval.
ACTION: Moved to Consent Agenda for approval.
Councilmember Petso left the meeting prior to item E being discussed.
E. Authorization for Mayor to sign Interlocal Agreement with Olympic View Water and Sewer
District (OVWSD) to install sewerline and associated appurtenances as part of the 224t"
St. SW Sewer Replacement Project.
Mr. Williams provided a brief overview of the Interlocal Agreement with Olympic View Water and
Sewer District for the 224th St. SW sewer replacement project. Mr. Williams explained how this
section of sewer main on 224th St. has been a problem area for the City in past years and that
this project would improve the operation of the conveyance system.
ACTION: Moved to Consent Agenda for approval.
M. Public Comments
Mr. Ken Reidy provided comments regarding an e-mail previously sent to Council and the City
Attorney about 704 Fir St.
The meeting adjourned at 7:45 p.m.